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04/14/1998 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES APRIL 14, 1998 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Gary Haakenson, Council President Dave Earling, Councilmember John Nordquist, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember (arrived 7:09 p.m.) Dick Van Hollebeke, Councilmember Thomas A. Miller, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Robin Hickok, Police Chief Paul Mar, Community Services Director Art Housler, Administrative Services Director James Walker, City Engineer Stephen Koho, Wastewater Treatment Plant Mgr Brent Hunter, Human Resources Director Sandy Chase, City Clerk Jeannie Dines, Recorder ddition to Mayor Fahey requested a 15- minute Executive Session be added to the agenda as Item 2A for discussion genda of a legal matter. COUNCIL PRESIDENT HAAKENSON MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO ADD A 15 -MINUTE EXECUTIVE SESSION AS ITEM 2A TO DISCUSS A LEGAL MATTER. MOTION CARRIED. (Councilmember White was not present for the vote.) COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCIL PRESIDENT HAAKENSON, FOR APPROVAL OF THE AMENDED AGENDA. MOTION CARRIED. (Councilmember White was not present for the vote.) 2. CONSENT AGENDA ITEMS Councilmember Nordquist requested Items G, H, and K be removed from the Consent Agenda. COUNCIL PRESIDENT HAAKENSON MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. (Councilmember White was not present for the vote.) The agenda items approved are as follows: (A) ROLL CALL 11T prove (g) APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 7, 1998 . Minutes Edmonds City Council Approved Minutes April 14, 1998 Page 1 F ve (C) A PPROVAL OF CLAIM WARRANTS #21454 THRU #24345 FOR THE WEEK OF rppr APRIL 6,1998, IN THE AMOUNT OF $186,299.92 ts lain for I (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM DARIO AND MARY J. Damages MONTI ($250.00) Cabaret Dance (E) APPROVAL OF CABARET DANCE LICENSE FOR COCO GROVE BAR & GRILL License S Conf. of (F) AUTHORIZATION FOR MAYOR TO ATTEND U.S. CONFERENCE OF MAYORS Mayors (1) AUTHORIZATION TO CALL FOR BIDS FOR THE 1998 WATER MAIN Fat—ei­Rainj REPLACEMENT PROGRAM Replacemen Incinerator (•n REPORT ON BIDS RECEIVED FOR THE REPAIR TO THE INCINERATOR AND epair RELATED EQUIPMENT AND AWARD TO C H MURPHY /CLARK ULLMAN FOR $29,950 (Not Including Sales Tax) Item G• Authorization for Mayor to Sign an Interlocal Agreement with the City of North Bend for North Bend a Biosolids Disposal Program iolsolids Disposal Program Councilmember Nordquist asked if the City received any revenue from this program. Wastewater Treatment Plant Manager Stephen Koho answered yes, $0.21 per pound on a dry basis, the same amount the Alderwood Water District had been charged. Councilmember Nordquist asked if this program was economically feasible for the City. Mr. Koho answered yes, their experience with the Alderwood Water District indicated this amount covered the City's costs and provided funds for wear on equipment, etc. Councilmember Nordquist further inquired if this program would contribute to the equipment problems that have been experienced at the Treatment Plant. Mr. Koho said the incinerator would prefer to be operated on a continual basis; operating it for longer periods was better for it than turning it off and on. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER EARLING, FOR PASSAGE OF ITEM G. MOTION CARRIED. (Councilmember White was not present for the vote.) The agenda item approved is as follows: r (G) AUTHORIZATION FOR MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH THE CITY OF NORTH BEND FOR A PILOT BIOSOLIDS DISPOSAL PROGRAM reatment Item H• Authorization to Call for Bids for Treatment Plant Chemicals lant hemicals Councilmember Nordquist observed this contract had previously included other jurisdictions and asked if the City was now doing it alone. Treatment Plant Manager Stephen Koho responded that there are now two other chemicals in the bid request; the other agencies participate in the chlorine but not the other two chemicals. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR PASSAGE OF ITEM H. MOTION CARRIED. (Councilmember White was not present for the vote.) The agenda item approved is as follows: (IT) AUTHORIZATION TO CALL FOR BIDS FOR TREATMENT PLANT CHEMICALS Edmonds City Council Approved Minutes April 14, 1998 Page 2 WWTP item K: Report on Bids Opened April 7, 1998, for the Auxiliary Generator for the Wastewater e ttoor Treatment Plant and Award of Contract to NC Machinery l$216,613.56,Including Sales Tax) For Councilmember Nordquist, City Engineer Jim Walker explained the generator without the enclosure was recommended at this time as it was hoped the generator could be installed in the building. Bids for the enclosure were solicited in the event the generator cannot be installed in the building. Councilmember Nordquist asked if the vendor would guarantee the price for 90 days. Mr. Walker said the price was guaranteed for "a period of time," likely not as long as 90 days. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR PASSAGE OF ITEM YL MOTION CARRIED. (Councilmember White was not present for the vote.) The agenda item approved is as follows: (I) REPORT ON BIDS OPENED APRIL 7, 1998, FOR THE AUXILIARY GENERATOR FOR THE WASTEWATER TREATMENT PLANT AND AWARD OF CONTRACT TO NC MACHINERY ($216,613.56, Including Sales Tax) 2A. EXECUTIVE SESSION REGARDING A LEGAL 1�1ATTER rxutive essecion Mayor raney recessea the t.,ouncll meering io Execunve Hesston ai i:un p.m. ror approximately 1J minutes for discussion of a legal matter. She advised James Fearn, an attorney from the Edmonds City Attorney's office, John Watts, an attorney from the City of Lynnwood; and City Engineer Jim Walker would be joining the Council in Executive Session. At 7:25 p.m., Council President Haakenson announced an additional 10 minutes would be required for the Executive Session. Mayor Fahey reconvened the Council meeting at 7:36 p.m. r oty Vision 3. DISCUSSION ON CITY VISION AND MISSION d Mission Martha Bryan, Bryan & Bryan Associates, led a discussion with the Mayor and Council related to the vision and mission for the City. She asked Councilmembers to indicate what they would like to have accomplished by the time they leave office. This information would then be used to develop key goals that would be presented to staff. Councilmember Earling referred to the draft goals in the Council packet. Mayor Fahey explained those goals were developed by staff via a visioning and goal process two years ago. Information developed as a result of tonight's discussion would be compared with staff's vision/goals. She pointed out there may be a need to modify the goals developed by staff. Councilmember Earling pointed out the Council has reviewed this information previously and he was not aware that a large number of Councilmembers felt the goals were incorrect. His understanding was the Council was to review the goals provided in the packet to determine if there were additional goals or if any of the goals listed had become unimportant enough to delete. Councilmember Earling suggested another goal be added: development of an integrated plan of infrastructure improvements to support long term needs of the community; infrastructure improvements Edmonds City Council Approved Minutes April 14, 1998 . Page 3 to include, but not necessarily limited to, streets and traffic improvements, water and sewer, transportation including a multimodal facility at the Unocal site, and public health and safety. Councilmember Van Hollebeke suggested economic stability and a specific plan for the multimodal site, including development of the entire site, and a process for financing as a goal. Council President Haakenson referred to the first objective under Goal 2 (prepare a long -range strategic financial plan which stabilizes revenue on a long -term basis by 6/1/98) and suggested this be changed to a five year plan. He also suggested the second objective under Goal 2 (work with existing community agencies to develop an "incubator" plan for start-up businesses which generates increases in sales tax revenue by 1/1/99) be clarified. Councilmember Earling suggested staff review the mission and guiding principles to determine if they are aligned. He requested the second paragraph of the mission be clarified as there did not appear to be any "comprehensive" services listed in the goals. Councilmember White suggested broader development of the downtown core business community be added as a goal. Councilmember Nordquist suggested establishing a greater program for developing businesses along Hwy. 99 be added as a goal. Councilmember Plunkett suggested preservation of neighborhoods as a goal. Councilmember Miller suggested the City embark on the "Safer Cities Project" that involves Public Safety, Fire Department, Police Department, and Community Development in addressing safety issues. Councilmember Van Hollebeke suggested the high rise zone be expanded on Hwy. 99 and low income housing be accommodated in the City. Councilmember Earling suggested a goal be added to address a comprehensive economic development statement. r Council President Haakenson suggested the third objective under Goal 2 (Establish a consistent Council revenue policy in defined areas so that expenditures (services) can be maintained without annual budgeting disruptions by 4/1/98) be clarified. Councilmember Van Hollebeke suggested comprehensive development of the waterfront area be added as a goal. Councilmember Earling suggested asserting a leadership role regionally be added as a goal as well as examining whether that is being done or if the Council wants to. Ms. Bryan encouraged the Council to think about what City employees are doing and to voice additional goals. Councilmember Miller said he supported the Council developing a mission but said determining how goals would be accomplished was the Mayor's responsibility. Edmonds City Council Approved Minutes April 14, 1998 Page 4 Council President Haakenson observed it was not necessary to develop a new mission as there was a draft mission in the Council packet that could be revised. Ms. Bryan asked whether the Council would be satisfied with the draft vision and mission if the adjustments they indicated were made. Councilmember Earling pointed out examination of the mission statement and whether goals were consistent with the mission statement could not be addressed until the revisions staff made were presented to the Council. Councilmembers Nordquist and Plunkett agreed. Councilmember Miller pointed out unless a commitment for action was made, the mission, goals, and objectives will languish for another two years and the City will continue to float "from fire to fire." Councilmember Van Hollebeke disagreed with Councilmember Earling's statement, pointing out the Council should take a leadership role and provide direction to staff. He pointed out the need to determine how satisfied citizens are with the services provided by the City. Council President Haakenson suggested the Council review the mission, goals, and principles again to ensure their comments have been included. Councilmember Earling agreed and clarified his intent was for the Council to review this issue again to ensure the revisions made by staff addressed the concerns raised by the Council. Councilmember White said the draft goals did not support the vision, for example the transportation mission does not translate into a goal statement. Ms. Bryan asked if the Council wanted to review how the goals the Council had identified were incorporated into the mission, possibly in one month. Councilmember Nordquist encouraged Councilmembers to be specific in their criticism when this issue is reviewed again by the Council. Councilmember Van Hollebeke complimented staff and administration for developing the.mission and goals, noting it indicated there were a lot of concerned employees in the City. Ms. Bryan asked if the input from Councilmembers provided more guidance. Mayor Fahey answered yes but said much of the information is general, non - specific. She encouraged Councilmembers to "paint a picture" of what they would like Edmonds to look like in ten years. Ms. Bryan asked Councilmembers to describe Edmonds: Councilmember Van Hollebeke - beautiful, friendly, and safe. Councilmember Plunkett - hometown, comfortable, warm Councilmember Nordquist - conduit, urban, homey Council President Haakenson - community Councilmember Earling - finding a way to maintain quality of life and at the same time finding a way to deal with the challenges and stress of growth Councilmember Miller - vibrant, charming Ms. Bryan asked Councilmembers to indicate what they especially liked about what is happening at City Hall -- how the City is operating. Councilmember Plunkett - the way staff communicates with the public Edmonds City Council Approved Minutes April 14, 1998 Page 5 1 C1 Councilmembers Nordquist and Van Hollebeke -, the more relaxed feeling of staff in their new environment Councilmember White - staff presents an image of truly wanting to serve the needs of the citizens rather than just doing a job Council President Haakenson - getting Total Quality Management (TQM) Training Councilmember Earling -- offering staff an opportunity to grow (TQM) Councilmember Van Hollebeke - staff cares about the City and its citizens Councilmember Miller -- customer service focus by staff Councilmember White -- staff works well together Ms. Bryan asked Councilmembers to consider changes they would like. Councilmember Van Hollebeke -- smoother process for permits Councilmember Earling -- some employees not able to reach conversion Council President Haakenson - better communication between City Council and staff Councilmember White -- regulations regarding permitting Councilmember Nordquist -- eliminate voice mail Councilmember Plunkett -- all on e-mail Councilmember Miller - streamlining permitting process Councilmember Earling -- finding a way to make the business community more comfortable with the permitting process Council President Haakenson -- improving the permitting process both for businesses and builders in general Councilmember White -- reduce the requirements for permitting Councilmember Nordquist -- suggested staff work in a business for half a day to see how the City's rules and regulations affect merchants Ms. Bryan said this information would be shared with staff. Council President Haakenson announced a review of the revisions would be scheduled for May 12. Mayor Fahey adjourned the meeting of the full-Council to Committee meetings at 8:15 p.m. BARBARA S. FAHEY, �11AY R . ec:!J G SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes April 14, 1998 Page 6 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. APRIL 14, 1998 FULL COUNCIL REVIEW (Large Plaza Meeting Room, Library Building, 650 Main Street) 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. 2. (A) (B) (C) (D) (E) (F) (G) (H) (1) (J) (K) 3. (2 Hours) APPROVAL OF AGENDA CONSENT AGENDA ITEMS ROLL CALL APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 7, 1998 APPROVAL OF CLAIM WARRANTS #21454 THRU #24345 FOR THE WEEK OF APRIL 6, 1998, IN THE AMOUNT OF $186,299.92. ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM DARIO AND MARY J. MONTI ($250.00) APPROVAL OF CABARET DANCE LICENSE FOR COCO GROVE BAR & GRILL AUTHORIZATION FOR MAYOR TO ATTEND U.S. CONFERENCE OF MAYORS AUTHORIZATION FOR MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH THE CITY OF NORTH BEND FOR A PILOT BIOSOLIDS DISPOSAL PROGRAM AUTHORIZATION TO CALL FOR BIDS FOR TREATMENT PLANT CHEMICALS AUTHORIZATION TO CALL FOR BIDS FOR THE 1998 WATER MAIN REPLACEMENT PROGRAM REPORT ON BIDS RECEIVED FOR THE REPAIR TO THE INCINERATOR AND RELATED EQUIPMENT AND AWARD TO C H MURPHY /CLARK ULLMAN FOR $29,950 (Not Including Sales Tax) REPORT ON BIDS OPENED APRIL 7, 1998, FOR THE AUXILIARY GENERATOR FOR THE WASTEWATER TREATMENT PLANT AND AWARD OF CONTRACT TO NC MACHINERY ($216,613.56, Including Sales Tax) DISCUSSION ON CITY VISION AND MISSION �__._..._._.- _._.— _..... ....._.._ .... ._.. ... _ ........... .................. _.__.... - -- -.._.. — _...._._......--- ._..... - - -- ._..__.__.�._.. - ._... ._._... -- ........ -- ._._._..._..__.... ...__. --------- . ....... —.. - -- -- i ADJOURN TO COMMITTEE MEETINGS ....... - ........ _._...........__ .......... ...... I.._._......._.._.._...- - .._..... - ... -- - .._... - - - ......... -_ ..................... __._...__....._.._. .................... --....__........._...__....._.__........._._._..._.__............__....__.._ .... _. ..... ...__.-.._ .... _ .......... -- ...................... _ ....... _ ............ ........... - ....... ............... � The three City Council committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not public hearings. The City Council will meet separately as committees in different meeting rooms as indicated below. 4. PUBLIC SAFETY COMMITTEE (Small Plaza Meeting Room, Library Building, 650 Main Street) (A) REPORT ON EMERGENCY MEDICAL SERVICES (10 Min.) (B) SURPLUS BREATHING APPARATUS AND SUPPLIES (5 Min.) (C) SURPLUS OF 1973 AND 1974 FIRE ENGINES (10 Min.) J L� C (D) (E) (F) (G) (H) 5. . (A) 6. (A) (B) EDMONDS CITY COUNCIL MEETING AGENDA APRIL 14, 1998 Page 2 of 2 DISCUSS UNIFORM SERVICE CONTRACT WITH CINTAS CORPORATION (10 Min.) UPDATE ON EDMONDS POLICE FOUNDATION (10 Min.) UPDATE ON YOUTH SERVICES UNIT (10 Min.) AGREEMENT FOR ANIMAL CONTROL SERVICES WITH THE CITY OF MOUNTLAKE TERRACE (5 Min) INDEMNITY AND HOLD HARMLESS AGREEMENT BETWEEN THE CITY OF EDMONDS AND DESIGNATED ANIMAL CONTROL OFFICER COMMUNITY SERVICES COMMITTEE (Large Plaza Meeting Room, Library Building, 650 Main Street) PUBLIC NOTICE FOR CODE AMENDMENTS — IS THERE A BETTER WAY? (15 Min) FINANCE COMMITTEE (Anderson Center, 700 Main Street, Room 113) AUTHORIZATION TO INCREASE PETTY CASH PURCHASING DOLLAR AMOUNT (10 Min.) APPROVAL OF PETTY CASH EXPENDITURES FOR THE MONTH OF MARCH 1998 (5 Min.) Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32.