04/14/1998 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
APRIL 14, 1998
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the
Library Plaza Room, 650 Main Street, followed by the flag salute.
ELECTED OFFICIALS PRESENT
Barbara Fahey, Mayor
Gary Haakenson, Council President
Dave Earling, Councilmember
John Nordquist, Councilmember
Michael Plunkett, Councilmember
Jim White, Councilmember (arrived 7:09 p.m.)
Dick Van Hollebeke, Councilmember
Thomas A. Miller, Councilmember
1. APPROVAL OF AGENDA
STAFF PRESENT
Robin Hickok, Police Chief
Paul Mar, Community Services Director
Art Housler, Administrative Services Director
James Walker, City Engineer
Stephen Koho, Wastewater Treatment Plant Mgr
Brent Hunter, Human Resources Director
Sandy Chase, City Clerk
Jeannie Dines, Recorder
ddition to Mayor Fahey requested a 15- minute Executive Session be added to the agenda as Item 2A for discussion
genda of a legal matter.
COUNCIL PRESIDENT HAAKENSON MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, TO ADD A 15 -MINUTE EXECUTIVE SESSION AS ITEM 2A TO DISCUSS A
LEGAL MATTER. MOTION CARRIED. (Councilmember White was not present for the vote.)
COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCIL PRESIDENT
HAAKENSON, FOR APPROVAL OF THE AMENDED AGENDA. MOTION CARRIED.
(Councilmember White was not present for the vote.)
2. CONSENT AGENDA ITEMS
Councilmember Nordquist requested Items G, H, and K be removed from the Consent Agenda.
COUNCIL PRESIDENT HAAKENSON MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA. MOTION
CARRIED. (Councilmember White was not present for the vote.) The agenda items approved are as
follows:
(A) ROLL CALL
11T prove (g) APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 7, 1998 .
Minutes
Edmonds City Council Approved Minutes
April 14, 1998
Page 1
F
ve
(C)
A PPROVAL OF CLAIM WARRANTS #21454 THRU #24345 FOR THE WEEK OF
rppr
APRIL 6,1998, IN THE AMOUNT OF $186,299.92
ts
lain for I
(D)
ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM DARIO AND MARY J.
Damages
MONTI ($250.00)
Cabaret
Dance
(E)
APPROVAL OF CABARET DANCE LICENSE FOR COCO GROVE BAR & GRILL
License
S Conf. of
(F)
AUTHORIZATION FOR MAYOR TO ATTEND U.S. CONFERENCE OF MAYORS
Mayors
(1)
AUTHORIZATION TO CALL FOR BIDS FOR THE 1998 WATER MAIN
Fat—eiRainj
REPLACEMENT PROGRAM
Replacemen
Incinerator
(•n
REPORT ON BIDS RECEIVED FOR THE REPAIR TO THE INCINERATOR AND
epair
RELATED EQUIPMENT AND AWARD TO C H MURPHY /CLARK ULLMAN FOR
$29,950 (Not Including Sales Tax)
Item G• Authorization for Mayor to Sign an Interlocal Agreement with the City of North Bend for
North Bend a Biosolids Disposal Program
iolsolids
Disposal
Program Councilmember Nordquist asked if the City received any revenue from this program. Wastewater
Treatment Plant Manager Stephen Koho answered yes, $0.21 per pound on a dry basis, the same amount
the Alderwood Water District had been charged. Councilmember Nordquist asked if this program was
economically feasible for the City. Mr. Koho answered yes, their experience with the Alderwood Water
District indicated this amount covered the City's costs and provided funds for wear on equipment, etc.
Councilmember Nordquist further inquired if this program would contribute to the equipment problems
that have been experienced at the Treatment Plant. Mr. Koho said the incinerator would prefer to be
operated on a continual basis; operating it for longer periods was better for it than turning it off and on.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER EARLING,
FOR PASSAGE OF ITEM G. MOTION CARRIED. (Councilmember White was not present for
the vote.) The agenda item approved is as follows:
r
(G) AUTHORIZATION FOR MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH
THE CITY OF NORTH BEND FOR A PILOT BIOSOLIDS DISPOSAL PROGRAM
reatment Item H• Authorization to Call for Bids for Treatment Plant Chemicals
lant
hemicals Councilmember Nordquist observed this contract had previously included other jurisdictions and asked if
the City was now doing it alone. Treatment Plant Manager Stephen Koho responded that there are now
two other chemicals in the bid request; the other agencies participate in the chlorine but not the other two
chemicals.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, FOR PASSAGE OF ITEM H. MOTION CARRIED. (Councilmember White was
not present for the vote.) The agenda item approved is as follows:
(IT) AUTHORIZATION TO CALL FOR BIDS FOR TREATMENT PLANT CHEMICALS
Edmonds City Council Approved Minutes
April 14, 1998
Page 2
WWTP item K: Report on Bids Opened April 7, 1998, for the Auxiliary Generator for the Wastewater
e ttoor Treatment Plant and Award of Contract to NC Machinery l$216,613.56,Including Sales Tax)
For Councilmember Nordquist, City Engineer Jim Walker explained the generator without the enclosure
was recommended at this time as it was hoped the generator could be installed in the building. Bids for
the enclosure were solicited in the event the generator cannot be installed in the building.
Councilmember Nordquist asked if the vendor would guarantee the price for 90 days. Mr. Walker said
the price was guaranteed for "a period of time," likely not as long as 90 days.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN
HOLLEBEKE, FOR PASSAGE OF ITEM YL MOTION CARRIED. (Councilmember White was
not present for the vote.) The agenda item approved is as follows:
(I) REPORT ON BIDS OPENED APRIL 7, 1998, FOR THE AUXILIARY GENERATOR FOR
THE WASTEWATER TREATMENT PLANT AND AWARD OF CONTRACT TO NC
MACHINERY ($216,613.56, Including Sales Tax)
2A. EXECUTIVE SESSION REGARDING A LEGAL 1�1ATTER
rxutive
essecion
Mayor raney recessea the t.,ouncll meering io Execunve Hesston ai i:un p.m. ror approximately 1J
minutes for discussion of a legal matter. She advised James Fearn, an attorney from the Edmonds City
Attorney's office, John Watts, an attorney from the City of Lynnwood; and City Engineer Jim Walker
would be joining the Council in Executive Session.
At 7:25 p.m., Council President Haakenson announced an additional 10 minutes would be required for
the Executive Session.
Mayor Fahey reconvened the Council meeting at 7:36 p.m.
r oty Vision 3. DISCUSSION ON CITY VISION AND MISSION
d Mission
Martha Bryan, Bryan & Bryan Associates, led a discussion with the Mayor and Council related to the
vision and mission for the City. She asked Councilmembers to indicate what they would like to have
accomplished by the time they leave office. This information would then be used to develop key goals
that would be presented to staff.
Councilmember Earling referred to the draft goals in the Council packet. Mayor Fahey explained those
goals were developed by staff via a visioning and goal process two years ago. Information developed as
a result of tonight's discussion would be compared with staff's vision/goals. She pointed out there may
be a need to modify the goals developed by staff.
Councilmember Earling pointed out the Council has reviewed this information previously and he was not
aware that a large number of Councilmembers felt the goals were incorrect. His understanding was the
Council was to review the goals provided in the packet to determine if there were additional goals or if
any of the goals listed had become unimportant enough to delete.
Councilmember Earling suggested another goal be added: development of an integrated plan of
infrastructure improvements to support long term needs of the community; infrastructure improvements
Edmonds City Council Approved Minutes
April 14, 1998
. Page 3
to include, but not necessarily limited to, streets and traffic improvements, water and sewer,
transportation including a multimodal facility at the Unocal site, and public health and safety.
Councilmember Van Hollebeke suggested economic stability and a specific plan for the multimodal site,
including development of the entire site, and a process for financing as a goal.
Council President Haakenson referred to the first objective under Goal 2 (prepare a long -range strategic
financial plan which stabilizes revenue on a long -term basis by 6/1/98) and suggested this be changed to
a five year plan. He also suggested the second objective under Goal 2 (work with existing community
agencies to develop an "incubator" plan for start-up businesses which generates increases in sales tax
revenue by 1/1/99) be clarified.
Councilmember Earling suggested staff review the mission and guiding principles to determine if they
are aligned. He requested the second paragraph of the mission be clarified as there did not appear to be
any "comprehensive" services listed in the goals.
Councilmember White suggested broader development of the downtown core business community be
added as a goal.
Councilmember Nordquist suggested establishing a greater program for developing businesses along
Hwy. 99 be added as a goal.
Councilmember Plunkett suggested preservation of neighborhoods as a goal.
Councilmember Miller suggested the City embark on the "Safer Cities Project" that involves Public
Safety, Fire Department, Police Department, and Community Development in addressing safety issues.
Councilmember Van Hollebeke suggested the high rise zone be expanded on Hwy. 99 and low income
housing be accommodated in the City.
Councilmember Earling suggested a goal be added to address a comprehensive economic development
statement. r
Council President Haakenson suggested the third objective under Goal 2 (Establish a consistent Council
revenue policy in defined areas so that expenditures (services) can be maintained without annual
budgeting disruptions by 4/1/98) be clarified.
Councilmember Van Hollebeke suggested comprehensive development of the waterfront area be added
as a goal.
Councilmember Earling suggested asserting a leadership role regionally be added as a goal as well as
examining whether that is being done or if the Council wants to.
Ms. Bryan encouraged the Council to think about what City employees are doing and to voice additional
goals. Councilmember Miller said he supported the Council developing a mission but said determining
how goals would be accomplished was the Mayor's responsibility.
Edmonds City Council Approved Minutes
April 14, 1998
Page 4
Council President Haakenson observed it was not necessary to develop a new mission as there was a
draft mission in the Council packet that could be revised.
Ms. Bryan asked whether the Council would be satisfied with the draft vision and mission if the
adjustments they indicated were made. Councilmember Earling pointed out examination of the mission
statement and whether goals were consistent with the mission statement could not be addressed until the
revisions staff made were presented to the Council. Councilmembers Nordquist and Plunkett agreed.
Councilmember Miller pointed out unless a commitment for action was made, the mission, goals, and
objectives will languish for another two years and the City will continue to float "from fire to fire."
Councilmember Van Hollebeke disagreed with Councilmember Earling's statement, pointing out the
Council should take a leadership role and provide direction to staff. He pointed out the need to
determine how satisfied citizens are with the services provided by the City.
Council President Haakenson suggested the Council review the mission, goals, and principles again to
ensure their comments have been included. Councilmember Earling agreed and clarified his intent was
for the Council to review this issue again to ensure the revisions made by staff addressed the concerns
raised by the Council.
Councilmember White said the draft goals did not support the vision, for example the transportation
mission does not translate into a goal statement.
Ms. Bryan asked if the Council wanted to review how the goals the Council had identified were
incorporated into the mission, possibly in one month. Councilmember Nordquist encouraged
Councilmembers to be specific in their criticism when this issue is reviewed again by the Council.
Councilmember Van Hollebeke complimented staff and administration for developing the.mission and
goals, noting it indicated there were a lot of concerned employees in the City.
Ms. Bryan asked if the input from Councilmembers provided more guidance. Mayor Fahey answered
yes but said much of the information is general, non - specific. She encouraged Councilmembers to "paint
a picture" of what they would like Edmonds to look like in ten years.
Ms. Bryan asked Councilmembers to describe Edmonds:
Councilmember Van Hollebeke - beautiful, friendly, and safe.
Councilmember Plunkett - hometown, comfortable, warm
Councilmember Nordquist - conduit, urban, homey
Council President Haakenson - community
Councilmember Earling - finding a way to maintain quality of life and at the same time finding a way to
deal with the challenges and stress of growth
Councilmember Miller - vibrant, charming
Ms. Bryan asked Councilmembers to indicate what they especially liked about what is happening at City
Hall -- how the City is operating.
Councilmember Plunkett - the way staff communicates with the public
Edmonds City Council Approved Minutes
April 14, 1998
Page 5
1
C1
Councilmembers Nordquist and Van Hollebeke -, the more relaxed feeling of staff in their new
environment
Councilmember White - staff presents an image of truly wanting to serve the needs of the citizens rather
than just doing a job
Council President Haakenson - getting Total Quality Management (TQM) Training
Councilmember Earling -- offering staff an opportunity to grow (TQM)
Councilmember Van Hollebeke - staff cares about the City and its citizens
Councilmember Miller -- customer service focus by staff
Councilmember White -- staff works well together
Ms. Bryan asked Councilmembers to consider changes they would like.
Councilmember Van Hollebeke -- smoother process for permits
Councilmember Earling -- some employees not able to reach conversion
Council President Haakenson - better communication between City Council and staff
Councilmember White -- regulations regarding permitting
Councilmember Nordquist -- eliminate voice mail
Councilmember Plunkett -- all on e-mail
Councilmember Miller - streamlining permitting process
Councilmember Earling -- finding a way to make the business community more comfortable with the
permitting process
Council President Haakenson -- improving the permitting process both for businesses and builders in
general
Councilmember White -- reduce the requirements for permitting
Councilmember Nordquist -- suggested staff work in a business for half a day to see how the City's rules
and regulations affect merchants
Ms. Bryan said this information would be shared with staff. Council President Haakenson announced a
review of the revisions would be scheduled for May 12.
Mayor Fahey adjourned the meeting of the full-Council to Committee meetings at 8:15 p.m.
BARBARA S. FAHEY, �11AY R
. ec:!J
G
SANDRA S. CHASE, CITY CLERK
Edmonds City Council Approved Minutes
April 14, 1998
Page 6
AGENDA
EDMONDS CITY COUNCIL
Plaza Meeting Room - Library Building
650 Main Street
7:00 -10:00 p.m.
APRIL 14, 1998
FULL COUNCIL REVIEW (Large Plaza Meeting Room, Library Building, 650 Main Street)
7:00 P.M. - CALL TO ORDER
FLAG SALUTE
1.
2.
(A)
(B)
(C)
(D)
(E)
(F)
(G)
(H)
(1)
(J)
(K)
3. (2 Hours)
APPROVAL OF AGENDA
CONSENT AGENDA ITEMS
ROLL CALL
APPROVAL OF CITY COUNCIL MEETING MINUTES OF APRIL 7, 1998
APPROVAL OF CLAIM WARRANTS #21454 THRU #24345 FOR THE WEEK OF APRIL 6, 1998, IN THE
AMOUNT OF $186,299.92.
ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM DARIO AND MARY J. MONTI ($250.00)
APPROVAL OF CABARET DANCE LICENSE FOR COCO GROVE BAR & GRILL
AUTHORIZATION FOR MAYOR TO ATTEND U.S. CONFERENCE OF MAYORS
AUTHORIZATION FOR MAYOR TO SIGN AN INTERLOCAL AGREEMENT WITH THE CITY OF NORTH
BEND FOR A PILOT BIOSOLIDS DISPOSAL PROGRAM
AUTHORIZATION TO CALL FOR BIDS FOR TREATMENT PLANT CHEMICALS
AUTHORIZATION TO CALL FOR BIDS FOR THE 1998 WATER MAIN REPLACEMENT PROGRAM
REPORT ON BIDS RECEIVED FOR THE REPAIR TO THE INCINERATOR AND RELATED EQUIPMENT
AND AWARD TO C H MURPHY /CLARK ULLMAN FOR $29,950 (Not Including Sales Tax)
REPORT ON BIDS OPENED APRIL 7, 1998, FOR THE AUXILIARY GENERATOR FOR THE
WASTEWATER TREATMENT PLANT AND AWARD OF CONTRACT TO NC MACHINERY ($216,613.56,
Including Sales Tax)
DISCUSSION ON CITY VISION AND MISSION
�__._..._._.- _._.— _..... ....._.._ .... ._.. ... _ ........... .................. _.__.... - -- -.._.. — _...._._......--- ._..... - - -- ._..__.__.�._.. - ._... ._._... -- ........ -- ._._._..._..__.... ...__. --------- . .......
—.. - -- --
i ADJOURN TO COMMITTEE MEETINGS
....... - ........ _._...........__ .......... ...... I.._._......._.._.._...- - .._..... - ... -- - .._... - - - ......... -_ ..................... __._...__....._.._. .................... --....__........._...__....._.__........._._._..._.__............__....__.._ .... _. ..... ...__.-.._ .... _ .......... -- ...................... _ ....... _ ............ ........... - ....... ...............
�
The three City Council committee meetings are work sessions for the City Council and staff only. The meetings
are open to the public but are not public hearings. The City Council will meet separately as committees in different
meeting rooms as indicated below.
4. PUBLIC SAFETY COMMITTEE (Small Plaza Meeting Room, Library Building, 650 Main Street)
(A) REPORT ON EMERGENCY MEDICAL SERVICES (10 Min.)
(B) SURPLUS BREATHING APPARATUS AND SUPPLIES (5 Min.)
(C) SURPLUS OF 1973 AND 1974 FIRE ENGINES (10 Min.)
J
L�
C
(D)
(E)
(F)
(G)
(H)
5. .
(A)
6.
(A)
(B)
EDMONDS CITY COUNCIL MEETING AGENDA
APRIL 14, 1998
Page 2 of 2
DISCUSS UNIFORM SERVICE CONTRACT WITH CINTAS CORPORATION (10 Min.)
UPDATE ON EDMONDS POLICE FOUNDATION (10 Min.)
UPDATE ON YOUTH SERVICES UNIT (10 Min.)
AGREEMENT FOR ANIMAL CONTROL SERVICES WITH THE CITY OF MOUNTLAKE TERRACE (5 Min)
INDEMNITY AND HOLD HARMLESS AGREEMENT BETWEEN THE CITY OF EDMONDS AND
DESIGNATED ANIMAL CONTROL OFFICER
COMMUNITY SERVICES COMMITTEE (Large Plaza Meeting Room, Library Building, 650 Main Street)
PUBLIC NOTICE FOR CODE AMENDMENTS — IS THERE A BETTER WAY? (15 Min)
FINANCE COMMITTEE (Anderson Center, 700 Main Street, Room 113)
AUTHORIZATION TO INCREASE PETTY CASH PURCHASING DOLLAR AMOUNT (10 Min.)
APPROVAL OF PETTY CASH EXPENDITURES FOR THE MONTH OF MARCH 1998 (5 Min.)
Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advance
notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32.