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05/12/1998 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES MAY 129 1998 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tem Gary Haakenson in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Gary Haakenson, Mayor Pro Tem Dick Van Hollebeke, Council President Pro Tem Dave Earling, Councilmember John Nordquist, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember Thomas A. Miller, Councilmember ABSENT Barbara Fahey, Mayor 1. APPROVAL OF AGENDA STAFF PRESENT Art Housler, Administrative Services Director James Walker, City Engineer Stephen Koho, Wastewater Treatment Plant Mgr Brent Hunter, Human Resources Director Dee McGrath, Executive Assistant Sandy Chase, City Clerk. Jeannie Dines, Recorder COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE, FOR APPROVAL OF THE AGENDA. MOTION CARRIED. 2. CONSENT AGENDA ITEMS COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEM13ER MILLER, FOR APPROVAL OF THE CONSENT AGENDA. MOTION CARRIED. The agenda items approved are as follows: (A) ROLL CALL 'Approve Minutes (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 5,1998 Approve (C) APPROVAL OF CLAIM WARRANTS #21470 THRU #24797 FOR THE WEEK OF Claim MAY 4, 1998, IN THE AMOUNT OF $193,843.27. APPROVAL OF PAYROLL Warrants WARRANTS #20284 THRU #20433 FOR THE PERIOD OF APRIL 16 THRU APRIL 30, 1998, IN THE AMOUNT OF $380,211.50 aste of (D) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH THE GREATER monds EDMONDS CHAMBER OF COMMERCE FOR THE TASTE OF EDMONDS Edmonds City Council Approved Minutes May 12, 1998 Page 1 Parade & (E) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH THE GREATER Fireworks EDMONDS CHAMBER OF COMMERCE FOR THE FOURTH OF JULY PARADE AND IL FIREWORKS DISPLAY (F) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH EDMONDS ARTS FESTIVAL ASSOCIATION FOR THE ARTS FESTIVAL Summer (G) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH EDMONDS -SOUTH Market SNOHOMISH COUNTY HISTORICAL SOCIETY FOR THE EDMONDS SUMMER MARKET Anderson (H) AUTHORIZATION TO PURCHASE REPLACEMENT CHAIRS FOR THE ANDERSON Center hairs CENTER Street (1) AUTHORIZATION TO CALL FOR BIDS FOR THE 1998 STREET SURFACE Surface TREATMENT PROGRAM Treatment reatment (J) REPORT ON BIDS RECEIVED FOR SODIUM HYDROXIDE (TREATMENT PLANT Plant hemicals CHEMICALS) AND AWARD TO NORTHSTAR CHEMICAL, INC. !'Treatment (K) REPORT ON BIDS RECEIVED FOR CHLORINE (TREATMENT PLANT CHEMICALS) Plant Chemicals AND AWARD TO JONES CHEMICAL, INC. Treatment (L) REPORT ON BIDS RECEIVED FOR SODIUM BISULFITE (TREATMENT PLANT [Plant hemicals CHEMICALS) AND AWARD TO CASCADE COLUMBIA DISTRIBUTION Interim (M) APPROVAL OF PERSONAL SERVICES AGREEMENT WITH RONALD HAWORTH, Fire Chief INTERIM FIRE CHIEF 3. CONTINUED DISCUSSION ON CITY VISION AND MISSION , City Vision & fission Martha Bryan, Bryan & Bryan, led a continued discussion related to the City's vision and mission. She rY � ry ry � �' explained the Mayor and staff revised the mission to address the concerns expressed by Council during the discussion regarding the vision and mission on April 14. She asked Councilmembers whether adequate information had been provided to continue the discussion. Councilmember Nordquist said the information he distributed to the Mayor and Council was intended to inform the Council that a similar process was begun in 1991. It was the consensus of the Council that the information provided adequately addressed their concerns. Ms. Bryan said she asked Mayor Fahey whether there had been discussion regarding the vision and/or mission in previous years. Mayor Fahey provided her with information from April 1979 that included goals to be accomplished through 1986. At a Council retreat in 1994 Councilmembers were asked what they would like in the City. This resulted in a list of desires but no consensus on these items was reached. The information developed in 1979 was a list of goals and did not include a mission/vision statement. She said it was important to provide a mission/vision to the City's employees. She noted department heads and employees were pleased with the information the Council provided during the previous discussion regarding the City's vision and mission. , Edmonds City Council Approved Minutes May 12, 1998 Page 2 Council President Pro Tem Van Hollebeke said the City was at a crossroads and it was important to have the Mayor; Council, and staff unified in their vision for the City. He noted input and approval of the I mission/vision from citizens was also important. Councilmember Nordquist referred to the information he distributed, including the vision/mission for the City of Forest Grove, provided as an example. He recalled previous Council retreats included Council establishing goals; however, Council may have established goals with the expectation the administration would turn them into goals for the City. Mayor Pro Tem Haakenson pointed out the vision statement was a combination of the Council, Mayor, and staff s vision. Ms. Bryan said this process should have begun with the Council to determine their vision. She said the Mayor and department heads spent a great deal of time developing the Vision, Mission and Goals: Ms. Bryan pointed out the need to meet with citizen groups to determine whether they feel the City is providing good service and what additional services they would like. If the Council approves these broad goals, Mayor Fahey will request each department determine how the goals affect their department as well as how the goals can be achieved. She pointed out the goals will likely be fine - tuned each year. Councilmember Earling expressed concern that much of the document may not be clear to the "common reader" and cited the wording in Goal #1 Objective A "...public education delivery" as an example. He referred to Goal #3 which indicates the City is to assert a leadership role and wanted it to be clear the City expected there would be partnerships between the City and the private sector, the Port, the County, etc. He said Goal #3 appeared to indicate the City would carry the burden for economic development. He preferred there be a 50/50 government/private enterprise participation in economic development. Councilmember Earling referred to the Forest Grove document provided by Councilmember Nordquist, commenting it was in a much more readable format. Councilmember Miller observed although attempts have been made in the past, they have not been finalized. He pointed out the need to create a formal document, similar to the Forest Grove document, which could be distributed to the community to request their input. Council President Pro Tem Van Hollebeke supported the concept of putting the document into clear terminology and to clarify the intent of the document. Ms. Bryan suggested the Council approve the Mission and Goals with the understanding it would be evaluated at the Council retreat to determine the City's progress in meeting the goals. Mayor Fahey could also provide a report of changes made to achieve goals. Councilmember Miller pointed out the Council's comments regarding what they liked about the City's operation were displayed at the employee recognition luncheon. Mayor Pro Tem Haakenson clarified to make the document more readable, it needed to be written in language that is understandable to a lay person. The present document includes a lot of "shop talk" that the Council and staff may understand but is not understandable by members of the community. Councilmember Earling questioned how the Council would have an opportunity to determine whether the intent (to make the document more readable) had been accomplished before it was distributed to the Edmonds City Council Approved Minutes May 12, 1998 Page 3 public. Ms. Bryan said staff could be asked to bring the document back to the Council before distributing it to the public. Councilmember Nordquist pointed out the need to include a goal to address the Council's mission to promote and fund cultural aspects of the City. Councilmember Earling suggested the economic vitality goal (Goal #3) be modified to reflect tonight's discussion and a new goal be created to reflect the emphasis on cultural and recreational aspects of the City. He suggested these changes be placed on the Consent Agenda as soon as the goals were drafted. The document then would be moved forward to be drafted into a narrative format, which would again be brought to the Council. Council President Pro Tem Van Hollebeke suggested a committee of staff and Council meet once to resolve the details. Councilmember Earling suggested the Council reach agreement on the broad goals and objectives and have someone other than the Council write the narrative format. The Council would then review the final draft before distribution to the public. Mayor Pro Tern Haakenson agreed it would be appropriate for Mayor Fahey and staff to write the narrative format. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO ASK STAFF TO REFLECT THE COMMENTS MADE REGARDING GOAL #3 RELATING TO ECONOMIC DEVELOPMENT AND ADD A NEW GOAL REGARDING CULTURAL AND RECREATIONAL ACTIVITIES. WITH THOSE CHANGES, THE REDRAFT, IN OUTLINE FORM, BE SCHEDULED ON AN UPCOMING CONSENT AGENDA. IF THE COUNCIL AGREES ON THE BROAD CONCEPT AT THAT TIME, THE DOCUMENT WOULD BE MOVED TO THE NEXT STEP, WRITING OF THE DOCUMENT, AND THEN BROUGHT TO THE COUNCIL AGAIN. MOTION CARRIED. Councilmember Earling clarified the document was to be rewritten in a narrative style similar to the Forest Grove document. Mayor Pro Tern Haakenson adjourned the meeting of the full Council to Committee meetings at 7:40 p.m. BARBARA S. FAHEY, MAYOR ,�46� .,Jp Z�W'�� SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes May 12, 1998 Page 4 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. MAY 12, 1998 FULL COUNCIL REVIEW (Large Plaza Meeting Room, Library Building, 650 Main Street) 7:00 P.M. — CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 5, 1998 (C) APPROVAL OF CLAIM WARRANTS #21470 THRU #24797 FOR THE WEEK OF MAY 4, 1998, IN THE AMOUNT OF $193,843.27. APPROVAL OF PAYROLL WARRANTS #20284 THRU #20433 FOR THE PERIOD OF APRIL 16 THRU APRIL 30, 1998, IN THE AMOUNT OF $380,211.50. (D) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH THE GREATER EDMONDS CHAMBER OF COMMERCE FOR THE TASTE OF EDMONDS (E) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH THE GREATER EDMONDS CHAMBER OF COMMERCE FOR THE FOURTH OF JULY PARADE AND FIREWORKS DISPLAY (F) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH EDMONDS ARTS FESTIVAL ASSOCIATION FOR THE ARTS FESTIVAL (G) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH EDMONDS -SOUTH SNOHOMISH COUNTY HISTORICAL SOCIETY FOR THE EDMONDS SUMMER MARKET (H) AUTHORIZATION TO PURCHASE REPLACEMENT CHAIRS FOR THE ANDERSON CENTER (1) AUTHORIZATION TO CALL FOR BIDS FOR THE 1998 STREET SURFACE TREATMENT PROGRAM (J) REPORT ON BIDS RECEIVED FOR SODIUM HYDROXIDE (TREATMENT PLANT CHEMICALS) AND AWARD TO NORTHSTAR CHEMICAL, INC. (K) REPORT ON BIDS RECEIVED FOR CHLORINE (TREATMENT PLANT CHEMICALS) AND AWARD TO JONES CHEMICAL, INC. (L) REPORT ON BIDS RECEIVED FOR SODIUM BISULFITE (TREATMENT PLANT CHEMICALS) AND AWARD TO CASCADE COLUMBIA DISTRIBUTION (M) APPROVAL OF PERSONAL SERVICES AGREEMENT WITH RONALD HAWORTH, INTERIM FIRE CHIEF 3. (60 Min.) CONTINUED DISCUSSION ON CITY VISION AND MISSION - ..._._.--._..._-._....._-- . ... ... ... ..... ........_....... _._.._.. ..... __.._......... -- ...... -- ._....---- ._....__...._ _. ....-- _._...__......._._.._...- - ..__.._.... --._._...._......... ---- ---.._..- .........__.._......_.__....... - ..._....._.__._... - ._..._....._......_- ...._..... I.._.........----..._..__.....__._......._..__....__........_ .............._...........---....__._.._. ._._........._..................ADJOURN -TO. COMMITTEE MEETINGS...-----................._..._..............._........._..........._.__........__...........--_........_...__...._._ _._......_....._.... . ......... i The three City Council committee meetings are work sessions for the City Council and staff only. The meetings 4 are open to the public but are not public hearings. The City Council will meet separately as committees in different meeting rooms as indicated on page two of the Agenda. EDMONDS CITY COUNCIL MEETING AGENDA MAY 12, 1998 Pate 2 of 2 4. PUBLIC SAFETY COMMITTEE {Small Plaza Meeting Room, Library Building, 650 Main Street) (A) LADDER TRUCK REPLACEMENT (10 Min.) (B) REPLACEMENT FIRE HOSE PURCHASE (5 Min.) (C) REPORT ON EMERGENCY MEDICAL SERVICES (MEDIC 7 TRANSPORT FEES) (10 Min.) (D) AUTHORIZATION TO TRAVEL TO WILMINGTON, DELAWARE FOR BACKGROUND INVESTIGATION ON LATERAL POLICE OFFICER (10 Min.) (E) REPORT ON DIVE RESCUE TEAM (20 Min.) 5. COMMUNITY SERVICES COMMITTEE (Large Plaza Meeting Room, Library Building, 650 Main Street) (A) SIX YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP) (15 Min) (B) REVIEW OF CITY'S STREET STANDARDS (15 Min) (C) CONSIDERATION OF AN ORDINANCE TO CREATE AN ENTERPRISE FUND (15 Min.) 6. FINANCE COMMITTEE (Anderson Center, 700 Main Street, Room 113) (A) CONSIDERATION OF AN ORDINANCE TO CREATE AN ENTERPRISE FUND (15 Min.) (B) APPROVAL OF PETTY CASH EXPENDITURES FOR THE MONTH OF APRIL 1998 (5 Min.) (C) LADDER TRUCK REPLACEMENT (10 Min.) v parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advanct iotice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32.