05/12/1998 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES
MAY 129 1998
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tem Gary Haakenson
in the Library Plaza Room, 650 Main Street, followed by the flag salute.
ELECTED OFFICIALS PRESENT
Gary Haakenson, Mayor Pro Tem
Dick Van Hollebeke, Council President Pro Tem
Dave Earling, Councilmember
John Nordquist, Councilmember
Michael Plunkett, Councilmember
Jim White, Councilmember
Thomas A. Miller, Councilmember
ABSENT
Barbara Fahey, Mayor
1. APPROVAL OF AGENDA
STAFF PRESENT
Art Housler, Administrative Services Director
James Walker, City Engineer
Stephen Koho, Wastewater Treatment Plant Mgr
Brent Hunter, Human Resources Director
Dee McGrath, Executive Assistant
Sandy Chase, City Clerk.
Jeannie Dines, Recorder
COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM
VAN HOLLEBEKE, FOR APPROVAL OF THE AGENDA. MOTION CARRIED.
2. CONSENT AGENDA ITEMS
COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE MOVED, SECONDED BY
COUNCILMEM13ER MILLER, FOR APPROVAL OF THE CONSENT AGENDA. MOTION
CARRIED. The agenda items approved are as follows:
(A) ROLL CALL
'Approve
Minutes (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 5,1998
Approve (C) APPROVAL OF CLAIM WARRANTS #21470 THRU #24797 FOR THE WEEK OF
Claim MAY 4, 1998, IN THE AMOUNT OF $193,843.27. APPROVAL OF PAYROLL
Warrants WARRANTS #20284 THRU #20433 FOR THE PERIOD OF APRIL 16 THRU APRIL 30,
1998, IN THE AMOUNT OF $380,211.50
aste of (D) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH THE GREATER
monds
EDMONDS CHAMBER OF COMMERCE FOR THE TASTE OF EDMONDS
Edmonds City Council Approved Minutes
May 12, 1998
Page 1
Parade &
(E)
AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH THE GREATER
Fireworks
EDMONDS CHAMBER OF COMMERCE FOR THE FOURTH OF JULY PARADE AND
IL
FIREWORKS DISPLAY
(F)
AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH EDMONDS ARTS
FESTIVAL ASSOCIATION FOR THE ARTS FESTIVAL
Summer
(G)
AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH EDMONDS -SOUTH
Market
SNOHOMISH COUNTY HISTORICAL SOCIETY FOR THE EDMONDS SUMMER
MARKET
Anderson
(H)
AUTHORIZATION TO PURCHASE REPLACEMENT CHAIRS FOR THE ANDERSON
Center
hairs
CENTER
Street
(1)
AUTHORIZATION TO CALL FOR BIDS FOR THE 1998 STREET SURFACE
Surface
TREATMENT PROGRAM
Treatment
reatment
(J)
REPORT ON BIDS RECEIVED FOR SODIUM HYDROXIDE (TREATMENT PLANT
Plant
hemicals
CHEMICALS) AND AWARD TO NORTHSTAR CHEMICAL, INC.
!'Treatment
(K)
REPORT ON BIDS RECEIVED FOR CHLORINE (TREATMENT PLANT CHEMICALS)
Plant
Chemicals
AND AWARD TO JONES CHEMICAL, INC.
Treatment
(L)
REPORT ON BIDS RECEIVED FOR SODIUM BISULFITE (TREATMENT PLANT
[Plant
hemicals
CHEMICALS) AND AWARD TO CASCADE COLUMBIA DISTRIBUTION
Interim
(M)
APPROVAL OF PERSONAL SERVICES AGREEMENT WITH RONALD HAWORTH,
Fire Chief
INTERIM FIRE CHIEF
3. CONTINUED
DISCUSSION ON CITY VISION AND MISSION ,
City
Vision &
fission
Martha Bryan, Bryan & Bryan, led a continued discussion related to the City's vision and mission. She
rY � ry ry � �'
explained the Mayor and staff revised the mission to address the concerns expressed by Council during
the discussion
regarding the vision and mission on April 14. She asked Councilmembers whether
adequate information had been provided to continue the discussion.
Councilmember Nordquist said the information he distributed to the Mayor and Council was intended to
inform the Council that a similar process was begun in 1991. It was the consensus of the Council that the
information provided adequately addressed their concerns.
Ms. Bryan said she asked Mayor Fahey whether there had been discussion regarding the vision and/or
mission in previous years. Mayor Fahey provided her with information from April 1979 that included
goals to be accomplished through 1986. At a Council retreat in 1994 Councilmembers were asked what
they would like in the City. This resulted in a list of desires but no consensus on these items was
reached. The information developed in 1979 was a list of goals and did not include a mission/vision
statement. She said it was important to provide a mission/vision to the City's employees. She noted
department heads and employees were pleased with the information the Council provided during the
previous discussion regarding the City's vision and mission. ,
Edmonds City Council Approved Minutes
May 12, 1998
Page 2
Council President Pro Tem Van Hollebeke said the City was at a crossroads and it was important to have
the Mayor; Council, and staff unified in their vision for the City. He noted input and approval of the I
mission/vision from citizens was also important.
Councilmember Nordquist referred to the information he distributed, including the vision/mission for the
City of Forest Grove, provided as an example. He recalled previous Council retreats included Council
establishing goals; however, Council may have established goals with the expectation the administration
would turn them into goals for the City.
Mayor Pro Tem Haakenson pointed out the vision statement was a combination of the Council, Mayor,
and staff s vision. Ms. Bryan said this process should have begun with the Council to determine their
vision. She said the Mayor and department heads spent a great deal of time developing the Vision,
Mission and Goals: Ms. Bryan pointed out the need to meet with citizen groups to determine whether
they feel the City is providing good service and what additional services they would like. If the Council
approves these broad goals, Mayor Fahey will request each department determine how the goals affect
their department as well as how the goals can be achieved. She pointed out the goals will likely be fine -
tuned each year.
Councilmember Earling expressed concern that much of the document may not be clear to the "common
reader" and cited the wording in Goal #1 Objective A "...public education delivery" as an example. He
referred to Goal #3 which indicates the City is to assert a leadership role and wanted it to be clear the
City expected there would be partnerships between the City and the private sector, the Port, the County,
etc. He said Goal #3 appeared to indicate the City would carry the burden for economic development.
He preferred there be a 50/50 government/private enterprise participation in economic development.
Councilmember Earling referred to the Forest Grove document provided by Councilmember Nordquist,
commenting it was in a much more readable format.
Councilmember Miller observed although attempts have been made in the past, they have not been
finalized. He pointed out the need to create a formal document, similar to the Forest Grove document,
which could be distributed to the community to request their input.
Council President Pro Tem Van Hollebeke supported the concept of putting the document into clear
terminology and to clarify the intent of the document.
Ms. Bryan suggested the Council approve the Mission and Goals with the understanding it would be
evaluated at the Council retreat to determine the City's progress in meeting the goals. Mayor Fahey
could also provide a report of changes made to achieve goals.
Councilmember Miller pointed out the Council's comments regarding what they liked about the City's
operation were displayed at the employee recognition luncheon.
Mayor Pro Tem Haakenson clarified to make the document more readable, it needed to be written in
language that is understandable to a lay person. The present document includes a lot of "shop talk" that
the Council and staff may understand but is not understandable by members of the community.
Councilmember Earling questioned how the Council would have an opportunity to determine whether
the intent (to make the document more readable) had been accomplished before it was distributed to the
Edmonds City Council Approved Minutes
May 12, 1998
Page 3
public. Ms. Bryan said staff could be asked to bring the document back to the Council before
distributing it to the public.
Councilmember Nordquist pointed out the need to include a goal to address the Council's mission to
promote and fund cultural aspects of the City.
Councilmember Earling suggested the economic vitality goal (Goal #3) be modified to reflect tonight's
discussion and a new goal be created to reflect the emphasis on cultural and recreational aspects of the
City. He suggested these changes be placed on the Consent Agenda as soon as the goals were drafted.
The document then would be moved forward to be drafted into a narrative format, which would again be
brought to the Council.
Council President Pro Tem Van Hollebeke suggested a committee of staff and Council meet once to
resolve the details.
Councilmember Earling suggested the Council reach agreement on the broad goals and objectives and
have someone other than the Council write the narrative format. The Council would then review the
final draft before distribution to the public. Mayor Pro Tern Haakenson agreed it would be appropriate
for Mayor Fahey and staff to write the narrative format.
COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER NORDQUIST,
TO ASK STAFF TO REFLECT THE COMMENTS MADE REGARDING GOAL #3 RELATING
TO ECONOMIC DEVELOPMENT AND ADD A NEW GOAL REGARDING CULTURAL AND
RECREATIONAL ACTIVITIES. WITH THOSE CHANGES, THE REDRAFT, IN OUTLINE
FORM, BE SCHEDULED ON AN UPCOMING CONSENT AGENDA. IF THE COUNCIL
AGREES ON THE BROAD CONCEPT AT THAT TIME, THE DOCUMENT WOULD BE
MOVED TO THE NEXT STEP, WRITING OF THE DOCUMENT, AND THEN BROUGHT TO
THE COUNCIL AGAIN. MOTION CARRIED.
Councilmember Earling clarified the document was to be rewritten in a narrative style similar to the
Forest Grove document.
Mayor Pro Tern Haakenson adjourned the meeting of the full Council to Committee meetings at 7:40
p.m.
BARBARA S. FAHEY, MAYOR
,�46� .,Jp Z�W'��
SANDRA S. CHASE, CITY CLERK
Edmonds City Council Approved Minutes
May 12, 1998
Page 4
AGENDA
EDMONDS CITY COUNCIL
Plaza Meeting Room - Library Building
650 Main Street
7:00 -10:00 p.m.
MAY 12, 1998
FULL COUNCIL REVIEW (Large Plaza Meeting Room, Library Building, 650 Main Street)
7:00 P.M. — CALL TO ORDER
FLAG SALUTE
1. APPROVAL OF AGENDA
2. CONSENT AGENDA ITEMS
(A) ROLL CALL
(B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 5, 1998
(C) APPROVAL OF CLAIM WARRANTS #21470 THRU #24797 FOR THE WEEK OF MAY 4, 1998, IN THE
AMOUNT OF $193,843.27. APPROVAL OF PAYROLL WARRANTS #20284 THRU #20433 FOR THE
PERIOD OF APRIL 16 THRU APRIL 30, 1998, IN THE AMOUNT OF $380,211.50.
(D) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH THE GREATER EDMONDS CHAMBER OF
COMMERCE FOR THE TASTE OF EDMONDS
(E) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH THE GREATER EDMONDS CHAMBER
OF COMMERCE FOR THE FOURTH OF JULY PARADE AND FIREWORKS DISPLAY
(F) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH EDMONDS ARTS FESTIVAL
ASSOCIATION FOR THE ARTS FESTIVAL
(G) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH EDMONDS -SOUTH SNOHOMISH
COUNTY HISTORICAL SOCIETY FOR THE EDMONDS SUMMER MARKET
(H) AUTHORIZATION TO PURCHASE REPLACEMENT CHAIRS FOR THE ANDERSON CENTER
(1) AUTHORIZATION TO CALL FOR BIDS FOR THE 1998 STREET SURFACE TREATMENT PROGRAM
(J) REPORT ON BIDS RECEIVED FOR SODIUM HYDROXIDE (TREATMENT PLANT CHEMICALS) AND
AWARD TO NORTHSTAR CHEMICAL, INC.
(K) REPORT ON BIDS RECEIVED FOR CHLORINE (TREATMENT PLANT CHEMICALS) AND AWARD TO
JONES CHEMICAL, INC.
(L) REPORT ON BIDS RECEIVED FOR SODIUM BISULFITE (TREATMENT PLANT CHEMICALS) AND
AWARD TO CASCADE COLUMBIA DISTRIBUTION
(M) APPROVAL OF PERSONAL SERVICES AGREEMENT WITH RONALD HAWORTH, INTERIM FIRE
CHIEF
3. (60 Min.) CONTINUED DISCUSSION ON CITY VISION AND MISSION
- ..._._.--._..._-._....._-- . ... ... ... ..... ........_....... _._.._.. ..... __.._......... -- ...... -- ._....---- ._....__...._ _. ....-- _._...__......._._.._...- - ..__.._.... --._._...._......... ---- ---.._..- .........__.._......_.__....... - ..._....._.__._... - ._..._....._......_- ...._.....
I.._.........----..._..__.....__._......._..__....__........_ .............._...........---....__._.._. ._._........._..................ADJOURN -TO. COMMITTEE MEETINGS...-----................._..._..............._........._..........._.__........__...........--_........_...__...._._ _._......_....._.... . ......... i
The three City Council committee meetings are work sessions for the City Council and staff only. The meetings 4
are open to the public but are not public hearings. The City Council will meet separately as committees in different
meeting rooms as indicated on page two of the Agenda.
EDMONDS CITY COUNCIL MEETING AGENDA
MAY 12, 1998
Pate 2 of 2
4. PUBLIC SAFETY COMMITTEE {Small Plaza Meeting Room, Library Building, 650 Main Street)
(A) LADDER TRUCK REPLACEMENT (10 Min.)
(B) REPLACEMENT FIRE HOSE PURCHASE (5 Min.)
(C) REPORT ON EMERGENCY MEDICAL SERVICES (MEDIC 7 TRANSPORT FEES) (10 Min.)
(D) AUTHORIZATION TO TRAVEL TO WILMINGTON, DELAWARE FOR BACKGROUND INVESTIGATION
ON LATERAL POLICE OFFICER (10 Min.)
(E) REPORT ON DIVE RESCUE TEAM (20 Min.)
5. COMMUNITY SERVICES COMMITTEE (Large Plaza Meeting Room, Library Building, 650 Main Street)
(A) SIX YEAR TRANSPORTATION IMPROVEMENT PLAN (TIP) (15 Min)
(B) REVIEW OF CITY'S STREET STANDARDS (15 Min)
(C) CONSIDERATION OF AN ORDINANCE TO CREATE AN ENTERPRISE FUND (15 Min.)
6. FINANCE COMMITTEE (Anderson Center, 700 Main Street, Room 113)
(A) CONSIDERATION OF AN ORDINANCE TO CREATE AN ENTERPRISE FUND (15 Min.)
(B) APPROVAL OF PETTY CASH EXPENDITURES FOR THE MONTH OF APRIL 1998 (5 Min.)
(C) LADDER TRUCK REPLACEMENT (10 Min.)
v
parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advanct
iotice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32.