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01/23/1990 City CouncilTHESE MINUTES SUBJECT TO JANUARY 30, 1990 APPROVAL EDMONDS CITY COUNCIL MINUTES JANUARY 23, 1990 (WORK MEETING) The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Larry Naughten, Mayor John Nordquist, Council President Steve Dwyer, Councilmember Laura Hall, Councilmember Roger Hertrich, Councilmember Jo -Anne Jaech, Councilmember Bill Kasper, Councilmember Jack Wilson, Councilmember Doug Merlino, Student Rep. STAFF Mary Lou Block, Planning Div. Mgr. Bobby Mills, Public Works Director Art Housler, Admin. Svc. Director Peter Hahn, Comm. Svc. Director Linda McCrystal, Arts Coordinator Brent Hunter, Personnel Manager Bob Alberts, City Engineer Scott Snyder, City Attorney Jackie Parrett, City Clerk Margaret Richards, Recorder Tom King, Facilities Supervisor Jack Weinz, Fire Chief Mayor Naughten noted that with regard to item #5 (Presentation by Bruce Agnew on Federal Transpor- tation Project and Taxation) Mr. Agnew was unable to attend the meeting, but he left some informa- tion with the Council to review. CONSENT AGENDA Items (B), (D) and (G) were removed from the Consent Agenda. COUNCILMEMBER JAECH MOVED,:SECONDED BY COUNCILMEMBER WILSON, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL escv�.Ii (C) AUTHORIZATION TO CALL FOR BIDS FOR COURT COLLECTIONS 64919 'w (E) ACKNOWLEDGMENT OF RECEIPT OF CLAIM FOR DAMAGES FROM MICHAEL FERRIS SMITH ($35,000+) F) UTHORIZATIONCLTANT FOR MAYOR TO SIGN CONSULTANT SERVICES CONTRACT WITH B. SAUNDERS BROOKS FOR(H) ADOPTED ORDINANCE 2Y49 DEFINING "COUNCIL MEETING" AS AN INTERPRETIVE AID TO THE ORDINANCE ESTABLISHING COUNCIL SALARIES (I) ADOPTED ORDINANCE 2750 AMENDING EDMONDS CITY CODE RELATING TO PENALTY PROVISIONS FOR TRAFFIC OFFENSES (J) APPROVAL OF SETTLEMENT AGREEMENT RELATING TO SALE OF PROPERTY BY CITY OF EDMONDS TO JOHN AND CATHERINE GILBERT APPROVAL OF MINUTES OF JANUARY 16. 1990 1ITEM (B) ON THE CONSENT AGENDA Councilmember Jaech said she removed the minutes from the Consent Agenda because she was not at the January 16 Council meeting and could not vote on the minutes. Councilmember Kasper requested that the discussion regarding parking and location of the building at Brackett's Landing be included in the minutes on page 12. The tapes of meeting were refer- enced and the discussion follows: Councilmember Kasper was concerned that the proposed open -type shelter and parking will infringe on the available beach space, which is already limited. Mr. Pauls said additional parking and a turning circle were proposed in an earlier conceptual plan but have since been excluded. He said the proposed building will be appropriate in size to the beach. Mr. Pauls said the building has been designed at the north end because it will form a very nice definition to the main part of the park, and the design of the building will be en- hanced by incorporating it into the flow and sweep of the jetty itself. Councilmember Palmer inquired if the proposed structure could be connected to the existing build- ing. Mr. Pauls said there is a substantial investment in the existing building, but perhaps an architect could incorporate that idea into the design. He said, however, the proposed structure will be approximately one thousand square feet and will not pave over an enormous amount of the beach. He felt that an interpretative facility in that location is necessary to help the public understand the nature of that environment because the beach was literally stripped of marine life in the recent past. Mayor Naughten suggested that the amendment be included in the minutes as an addendum. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE MINUTES WITH AN ADDEN- DUM NEXT WEEK. MOTION CARRIED. ZATION TO REPLACE UNIT #429 (1986 CHEVROLET ECONOMY PICKUP) AND PURCHASE 1990 A,COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, TO REMOVE ITEM (D) AND REQUEST � _kil_ u- THE PUBLIC WORKS DIRECTOR TO EXPLORE LIKE/KIND PRICES ON THE OPEN MARKET TO SEE IF THE CITY CAN MAKE THE PURCHASE FROM A LOCAL DEALER AND OBTAIN A BETTER PRICE THAN THE STATE OFFERS. MOTION CARRIED. YOR TO SIGN PARTICIPATION AGREEMENT BETWEEN CITY OF EDMONDS AND EDMONDS Councilmember Kasper inquired if his understanding was correct that the City is contributing $7,000 to the Edmonds Chamber of commerce to promote and sponsor the 1990 Liberty Cup Drum & Bugle Corps competition but the City will be indemnified and held harmless from liability of any kind or nature arising from or out of the expenditure of those funds for any purpose other than said sponsorship and promotion. City Attorney Scott Snyder replied affirmatively. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO APPROVE ITEM (G). MOTION CARRIED. EXECUTIVE SESSION - LABOR NEGOTIATIONS AND REAL ESTATE MATTER The Council recessed to an executive session at 7:05 p.m. to discuss labor negotiations and a real estate matter and reconvened at 7:45 p.m. RECOGNITION OF 1989 RETIRED BOARD AND COMMISSION MEMBERS Mayor Naughten recognized the following people for past service and presented the Edmonds Service Recognition Award to those who were present at the meeting: Diana Monroe - Architectural Design Board; Jerry Ward and Larry Hulbert - Arts Commission; Wanda Russell - Library Board; Jeff Palmer and Don Lewis - Planning Board; Christine Crow, Dina McArdle, Randy Gemar, Diane Sexton, Denise Tetreau, Tony Volpentest, Joel Stormo, and Kim Scarr - Youth Activities Board. CWC-HDR MONTHLY REPORT e Bud Benges, CWC-HDR, Inc., reported that the City of Edmonds began utilization of the new Phase I treatment facility on January 2, 1990. The raw sewage pumping station, influent sewers, primary � clarifiers no. 2 and 3, chlorination facilities and effluent pipeline are substantially com- plete. The existing treatment plant is shut down and demolition of the existing plant facilities is underway. The contractor has started the interim hauling of primary sludge from the new treat- ment plant to Seattle Metro until the new incinerator is operational in August 1990. All utili- ties outside the treatment plant boundary are near completion. Final restoration work near Har- bor Square continues. Interior mechanical, electrical and finish work continues in the solids process building. Erec- tion of the incinerator auxiliary systems and reactor refractory lining continues. Construction of the Phase II cutoff wall will resume at the end of January 1990. The contrac- tor's request for additional compensation regarding the installation of the Phase II cutoff wall remains under review by the independent auditor. Results from the auditor are pending due to a delay in obtaining information from the contractor. Change order no. 4 has been negotiated by the contractor. The change includes 20 miscellaneous items in the amount of $40,000. Major items include corrosion protective coating added to the existing primary clarifiers and installation of a temporary odor control exhaust stack. EDMONDS CITY COUNCIL MINUTES Page 2 JANUARY 23, 1990 Construction of the Edmonds wastewater meter station B is near completion. The meter station contractor started construction of meter station no. 2 near K-Mart on Highway 99 and 224th St. S.W. Mr. Benges said a request will be submitted next month for additional engineering costs for geotechnical investigations during the cutoff wall installation, for construction inspection of the marine outfall pipeline, and for calibration work necessary for the wastewater meter stations. Mr. Benges noted that the landscaping in front of Harbor Square has been replaced. Mr. Benges said the main construction contract is 46% complete. In response to Councilmember Kasper, Mr. Benges said the cost of the project is set in the plan- ning phase, but actual costs can differ if change orders are submitted. Councilmember Kasper inquired if any other change orders are anticipated for construction of the Phase II cutoff wall. Mr. Benges said that work is being monitored very closely, and reporting procedures will be set up for the contractor and subcontractor to monitor significant delays at the time they are encountered. Mayor Naughten inquired about demolition of the primary plant. Mr. Benges said the surface struc- tures will be completely demolished by next week and subsurface structures will be demolished the following week. Councilmember Kasper noted that people are using the Port Townsend lanes to access the ferry terminal because the gates are open. He suggested that adequate barriers be placed at that loca- tion if the area is not been utilized by the construction crew. PRESENTATION BY BRUCE AGNEW ON FEDERAL TRANSPORTATION PROJECT AND TAXATION _A•�- Mayor Naughten referred to a letter from Congressman John Miller which stated, in essence, that /w" there is a proposed six to eight billion dollar increase in federal funds for interstate, urban "It" I and mass transit programs, and he proposes to shift decision making of the use of those funds from the sole responsibility of the State Department of Transportation to joint programming au- thority between State and local governments. Congressman Miller said he was a strong supporter of either public or private efforts to expand passenger -only ferry service between Kingston an Seattle. SHELL CREEK EASEMENT DECISIONS AND ADOPTION OF CONDEMNATION ORDINANCE 2151 City Engineer Bob Alberts noted that a condemnation ordinance to obtain easements across five private properties for the Shell Creek diversion pipeline was included in the Council packets. _ The properties are owned by Mr. and Mrs. Leland Johnson (parcel 1) and members of the Strickland 7A y family: Ms. Nancy Rowe (parcels 2 and 5); Mr. Tom Strickland (parcels 3 and 4); and Mrs. Lorena Strickland (parcel 2). He said Staff has been working to obtain easements since December 1988. Mr. Alberts said the Council approved retaining an appraisal firm in August 1989 to provide ap- praisals to determine land costs to be used for purchase of the easements and legal action, if required. He said this work was completed and used to try to negotiate settlements. Mr. Alberts said after preliminary discussions with Mr. Johnson, Staff made a presentation to the Council on January 3, 1989 requesting support to amend the Official Street Map in front of the Johnson property in exchange for an easement for the storm pipeline and an existing water pipe- line. The Council concurred with Staff and requested that a pedestrian easement be obtained. Following the January 198,9 meeting, Mr. Alberts said Mr. Johnson also requested that the existing water pipeline be relocated to the same easement for the storm pipeline. A letter of agreement to that effect was sent to Mr. Johnson on February 10, 1989. Mr. Alberts said further discus- sions on the easement were held with Mr. Charles Shepherd, attorney for the Johnsons. A new request was made for the City also to relocate an existing sewer pipeline to the new easement. Staff concurred with that concept, which was presented in writing to the City on March 15, 1989. The proposal was for all three utility pipelines to be installed in a twenty foot easement. After a review by the design engineers, a determination was made that a twenty-five foot easement would be required to install the three pipelines. Mr. Alberts said a request for a twenty-five foot easement was made by Staff on March 29, 1989 but the easement request was not accepted. In September 1989, a proposal was made on behalf of the Johnsons for the City to relocate both the water and sewer mains, extend the service pipelines, amend the Official Street Map, and compen- sate the owners in the amount of $3,500 for the easement. Mr. Alberts said that proposal was discussed at the Community Services Committee, along with cost estimates for the various op- tions. It was the consensus of the Committee and Staff that relocating the utilities at the City's cost was more than fair and asking for compensation was unreasonable. Mr. Alberts said EDMONDS CITY COUNCIL MINUTES Page 3 JANUARY 23, 1990 Mr. Johnson was informed that since an impasse had been reached, Staff would recommend that con- demnation procedures be initiated for a fifteen foot easement for the new pipeline and the exist- ing pipelines and easements would remain. Mr. Alberts said the appraiser recommended a value of $3,250 for a fifteen foot easement, and Mr. Johnson was last contacted on January 10, 1990, at which time he had not changed his position. Mr. Alberts said the impasse for easements crossing the properties owned by members of the Strickland family is monetary. He said there is disagreement on the values established by the appraiser; Staff is trying to work a settlement but with no success to date. Mr. Alberts said because time is becoming more important in order to meet the conditions of the Hydraulic Project Approval Permit, Staff recommends that the condemnation procedure be started for all -parcels. Mr. Alberts said the estimated cost for condemnation is $10,000 to $15,000 per parcel with a potential cost of $75,000 plus the cost of the easement. Mr. Alberts said it is the recommendation of Staff to adopt the ordinance and appropriate $75,000 from the Water/Sewer Fund 412. He explained that any property owner could be dropped from the action if he settles with the city after adoption of the ordinance. Councilmember Kasper inquired if Mayor Naughten has contacted the property owners. Mayor Naught - en said Staff made every attempt to contact Mr. Johnson, and he was FAXed an offer which was 45% higher than the City's earlier offer for the easement, but the City has received no reply from him. Councilmember Hertrich asked why the City offered 45% more. Mr. Alberts said the Strickland's retained an appraiser of their own, who spoke with the City's appraiser and convinced him that the City's appraisal was too low. Councilmember Hertrich inquired if development of the property included the wetlands. Mr. Alberts said it included all of the property, including a portion of the wetlands which consists of crossing a ditch. Councilmember Kasper inquired about the $10,000 to $15,000 legal costs. City Attorney Scott Snyder said the City will pay legal costs for both the City and the property owners if it commenc- es condemnation proceedings. Councilmember Palmer inquired from what fund the potential compensation would be derived. Mr. Alberts replied the Water/Sewer Fund 412. Councilmember Palmer inquired if the legal fees for the condemnation proceeding are included in the compensation. Mr. Alberts replied negatively. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO ADOPT ORDINANCE 2Z51 AND APPRO- PRIATE $75,000 FROM THE WATER/SEWER FUND 412. MOTION CARRIED. UPDATE ON UNDERGROUNDING OF MAIN STREET Natalie Shippen submitted information to the Council for Main Street undergrounding options and costs. Public Works Superintendent Bobby Mills said the Community Services Committee was presented with options on January 9, 1990 for undergrounding of the decorative lights on Main Street from 3rd Avenue to Railroad Avenue. All of P.U.D. power would be placed in the alley from 3rd Avenue to 2nd Avenue. He reviewed the options as follows: 1) request P.U.D. to underground Main Street west of 3rd Avenue to Railroad Avenue ($163,200), which includes removal of all overhead wires, minus residential hookups, and the City would provide and fund decorative street lights; 2) re- quest P.U.D. to relocate the overhead wires on Main Street to the alley south of Main Street from 3rd to 2nd Avenue ($60,000); 3) request P.U.D. -to underground the wires in the alley south of Main Street from 3rd Avenue to 2nd Avenue ($90,000). Councilmember Wilson inquired if there was a possibility, after the project was completed, that the undergrounding adjacent to the railroad tracks would have to be dug up because of a future project. Mr. Mills said he did not believe that that would occur. Councilmember Hertrich felt the undergrounding should not extend as far as the railroad tracks because there are other overhead wires by the ferry dock and a lamp standard on BNRR property that would not be removed. Councilmember Wilson inquired why the decorative lights are proposed on the south side of Main Street. Mr. Mills said the decorative lights are proposed in the following fashion: 1) install decorative lights for the entire project but P.U.D. must underground or relocate the overhead wires to the alley to accommodate the lights; 2) install decorative lights only on the north side of Main Street from 3rd Avenue to Railroad Avenue; 3) install decorative lights on the south side of Main Street after the P.U.D. removes the transmission lines. Councilmember Hertrich inquired if the $22,673 to underground the street lights on the north side of Main Street and to install decorative lamps on the north side was the cost for the materials EDMONDS CITY COUNCIL MINUTES Page 4 JANUARY 23, 1990 only and the labor costs for any of the options have been already budgeted. Mr. Mills replied affirmatively. Councilmember Kasper was concerned that Staff would not be available to do the underground project because they are committed to other projects. Mr. Mills assured Councilmember Kasper that the Public Works Staff will be available because the majority of their work is maintenance-, related activities, and not construction, that can be deferred. Councilmember Wilson said he was disappointed that the Council did not approve the 106% property tax assessment because those revenues could have been used to fund the project. However, he said there appears to 'be enough money in the 1/4% real estate tax to accomplish undergrounding the street wires on the north side of Main Street and -install decorative street lamps on the north side, relocate the distribution wires on the south side to the alley and underground the street light wires on the south side, and install decorative lights on the south side, especially in view of the recent news that the excess revenue is estimated up to $120,000. Councilmember Hertrich said he would like the project to commence immediately on the north side of Main Street, but felt that all of the projects that are proposed for the City should be priori- tized before the excess revenues are expended. SHIPPENCOUNCILMEMBER MOVED, BY COUNCILMEMBER PALMER, TACCEPT ITEM IV ON NATLIE SSUBM SUBMISSION (PUDRELOCATES THEDISTR DISTRIBUTION WIRES ON THE SOUTH SIDE OFMAIN STREET TO THE ALLEY ($60,000); CITY UNDERGROUNDS THE STREET LIGHT WIRES ON THE SOUTH SIDE OF MAIN STREET ($16,342); AND INSTALL DECORATIVE LAMPS ON THE SOUTH SIDE OF MAIN STREET ($16,000); AND VI (CITY UNDERGROUNDS STREET LIGHT WIRES ON THE NORTH SIDE OF MAIN STREET ($8,173) AND INSTALLS DECORATIVE LAMPS ON THE NORTH SIDE ($14,500); AND FUND THE PROJECT FROM THE 1/4% EXCISE TAX. Councilmember Hertrich said the funds in the 1/4% Excise Tax are generally used for parks and recreation and it would be a deviation to appropriate the money elsewhere. He pointed out that the City's expenditures will be considerably reduced next year because the lights at the Meadow - dale Playfield have been installed. He felt it would be prudent to phase in City projects over a period of time rather than commence them in the same year so that the budget will be impacted to a lesser degree. Councilmember Jaech believed funding was available to underground the street light wires on the north side of Main Street and to install decorative lights on the north side. She felt relocat- ing the distribution wires to the alley was a waste of money, and she suggested that the City work towards undergrounding all of the wires on Main Street either this year or next year. Coun- cilmember Wilson concurred and said his proposal had been a conservative approach. Councilmember Kasper said he was in favor of undergrounding the street light wires on the north side of Main Street and installing decorative street lights but he was not willing to support the remainder of the project because he did not believe the funds were available or that the project has been well thought out. He said the issue should be studied further. He believed the project should be funded through an L.I.D. COUNCILMEMBER NORDQUIST ASKED COUNCILMEMBER WILSON IF HE 'WOULD DISCUSS THE ISSUE AT THE NEXT COMMUNITY SERVICES COMMITTEE MEETING AND SUBMIT A RECOMMENDATION TO THE COUNCIL. COUNCILMEMBER WILSON REPLIED AFFIRMATIVELY, WITHDRAWING HIS MOTION, AND COUNCILMEMBER PALMER, SECOND TO THE MOTION, AGREED. REVIEW MAYOR'S SALARY ADJUSTMENT Councilmember Nordquist noted that on September 3, 1985 the City Council took action to establish a policy to "consider all future salary adjustments for the Mayor at the same time that salary adjustments for exempt employees are considered". He said that policy has not been followed. Councilmember Nordquist said a September 1989 salary survey of eight full-time mayors in the region and similar cities indicates that the salary ranges are from $46,000 to $64,000 with Edmonds being at the lowest end of the range. Councilmember Nordquist proposed a cost of living raise for the Mayor in 1990 that is the same that was given to exempt employees for the two years that the Mayor's salary has not been re- viewed as follows: 1988 (2.5%), 1989 (3%), and 1990 )4%). He said the adjustment would place the Mayor's salary at $50,370 and would be a cost of living adjustment, not a salary increase per se. Councilmember Nordquist recommended that the City Council approve the Mayor's cost -of -living adjustment and reaffirm its previous policy to review the Mayor's salary each year with the ex- empt employees. The funding would be derived from one-half of the salary pool and one-half of the Mayor's budget, retroactive to January 1, 1990. EDMONDS CITY COUNCIL MINUTES Page 5 JANUARY 23, 1990 Councilmember Nordquist referred to a memorandum from Councilmember Kasper but did not reveal the contents because a portion of it was confidential. Councilmember Kasper said he has changed his position regarding future salary adjustments for the Mayor because the Council made a motion in 1987 to increase his salary from $44,000 to $46,000 on the basis that it not be increased for 4 years. He did not feel there was any justification to increase the Mayor's salary before 1991, and noted that the Mayor has had an 18% increase from the time his salary was set at $39,000 compared to 10% for other employees. Mayor Naughten stat- ed that Staff has had a 33% increase and not a 10% increase since that time. Councilmember Kas- per questioned the data that was provided to the Council because he said Seattle's CPI is only 12.8%. City Attorney Scott Snyder raised a point of order. With respect to the memorandum by Councilmem- ber Kasper, he said any document considered by the Council in making their decision is a public document. A copy of the memorandum was given to the City Clerk. Councilmember Dwyer pointed out that the proposed salary for the Mayor is 13% below the average of comparable jobs for 1989 and is not necessarily enough to be a competitive salary, and for that reason he would vote in favor of the recommendation. Councilmember Wilson said it became apparent to him during the classification study that the Mayor has provided good leadership. He believed his salary should be higher than any other em- ployee's in the City. He noted, however, his salary would not exceed director level even if the recommendation were approved. Councilmember Kasper said a survey of salary levels for mayors in some of the larger cities in the U.S. reveals that they are less than for department directors. He pointed out that the City does not have performance standards or job qualifications for the Mayor's position so there is no justification for increasing his salary without an increase in the qualifications. He believed the City should move towards a City Manager form of government whereby the Mayor serves as, per- haps, Council President and performs many of the ceremonial functions that the Mayor performs at the present time; otherwise, he said the City is "getting itself in a jackpot in management". Councilmember Nordquist said he and Councilmember Kasper did not endorse the salary increase for the Mayor in 1983, but Councilmember Kasper had stated at that time that "the salary could be increased at any time". Councilmember Nordquist said the Council still has not set up a job description or qualifications for the Mayor's position, even though Councilmember Kasper, as Council President, had many opportunities to initiate that process. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NOROQUIST, TO ESTABLISH THE MAYOR'S 1990 SALARY AT $50,370. Councilmember Palmer said the issue before the Council is not the salary level or what CPI is proper. He said the Council took action in 1987 which revised the earlier policy with respect to salary review, and he said the public should be able to rely upon that action. He thought the Council, in deviating from that action, would be opening the door for reconsideration of any other salary contract for the city and a poor precedent would be set. Councilmember Palmer said although he was not saying that the Mayor's salary is at a level that it should be, he would vote against the motion. Councilmember Jaech recalled that several Councilmembers were in disagreement regarding the level to which the Mayor's salary was proposed to be raised in 1987, but the Council unanimously passed the motion to increase it to $46,000 on the basis that it not be increased again for 4 years. Councilmember Jaech said the salary survey for mayors within the region did not provide informa- tion regarding the function of those mayors or what is involved in the cities themselves. She said unless additional information is provided to the Council, she intended to adhere to the decision the Council made in 1987. Councilmember Hertrich said he would vote in favor of the motion with the proviso that the Mayor and Council work together more to resolve their differences. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUNCILMEMBER NORDQUIST, COUNCILMEMBER DWYER, COUNCILMEMBER HERTRICH, AND COUNCILMEMBER WILSON IN FAVOR; COUNCILMEMBER KASPER, COUNCILMEMBER JAECH AND COUNCILMEMBER PALMER OPPOSED. Mr. Snyder said the Mayor has, since the position was created, received the benefits of an employ- ee but the Council started to differentiate last year in nonrepresented employees between depart- ment level directors and other classes of employees. Unless otherwise instructed, he said he EDMONDS CITY COUNCIL MINUTES Page 6 JANUARY 23, 1990 would include in the ordinance that the Mayor has the benefits of a department level director, exclusive of compensatory time. REVIEW CAPITAL IMPROVEMENTS PLAN FOR PUBLIC WORKS SITE ON 212TH ST. S.W. Community Services Director Peter Hahn said Staff proposes to relocate the Public Works facility to the property on 212th Street. He pointed out the location of the property on a vicinity map (parcels B, C, D and 6), which is 3.12 acres. Mr. Hahn said Staff is optimistic that the City will be able to acquire parcel F, for a total of 3.77 acres, and there is a possibility that parcel E may be purchased in the future. Mr. Hahn said building and site development costs have been estimated in the range of $1.2 mil- lion to $1.7 million. He said the following action needs to commence immediately: 1) demolish two structures on the property; 2) complete the acquisition of parcel F; and 3) retain a design consultant to design the site and building. Councilmember Hertrich inquired how the building and site development costs were arrived at. Mr. Hahn said Staff determined how many square feet would be necessary for the facility and multi- plied that figure by square foot costs that were obtained for industrial -type buildings. Council - member 'Hertrich said he was having difficulty visualizing how the facility would be designed. Mr. Hahn said a former designer employed by the City sketched a conceptual design, which may serve as a visual aid to the Councilmembers. Councilmember Hertrich questioned the need for all six parcels. Mr. Hahn said in the past the Council expressed interest in acquiring parcel E, but he said the facility could be constructed without it. He said the designer would incorporate Staff's input into the design of the project. Councilmember Jaech said she would not approve the construction of any more City buildings until a space needs study is conducted for the entire City. Councilmember Nordquist noted that the Community Services Committee has conducted, in part, a space needs study and intends to.go for- ward with it in the near future. Councilmember Jaech suggested that the City's space needs be discussed at the retreat. Mayor Naughten reminded the Council that the site on 212th was purchased specifically to build the Public Works facility. Mr. Hahn added that the Public Works facility does not have to be in close proximity to the rest of City buildings. Councilmember Kasper felt some of the buildings that exist on the site on 212th can be utilized by the Public Works facility. He did not think a designer should be retained at the present time because a funding source for the project has not been identified yet. Mr. Hahn said a schematic design will cost only about $10,000 which, he said, is necessary to determine the development of the site. Councilmember Dwyer inquired when the acquisition of parcel F will be completed. Mr. Mills said the City sent a proposal to the guardian of the property and an attorney is reviewing the City's proposal at the present time. He said if a reply is not received by February 6, the City Attor- ney's office will commence condemnation proceedings. Councilmember Hertrich suggested that the conceptual design that was previously drafted by the designer be submitted to the Community Services Committee for review next week. Councilmember Jaech advised Staff not to demolish any of the buildings on the lots the City owns at the present time on 212th until the schematic is presented to the Council because she said they may be useful. Mr. Hahn noted that many of the buildings are not usable and are a safety hazard. Mr. Mills said he planned to demolish the Gordon and Lindbloom structures but retain the large white house and metal building and the Council did not object. MAYOR Mayor Naughten reminded the Council of the Cities & Towns meeting in Lynnwood on January 25 at the Fiesta Italiano International Inn. Mayor Naughten said the City received information from the School District regarding the proposed levy. COUNCIL COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER PALMER, TO EXCUSE COUNCILMEMBER JAECH'S ABSENCE LAST WEEK. MOTION CARRIED. Councilmember Nordquist noted that the Edmonds City Council is scheduled to meet with the Japa- nese delegation on February 13th rather than have the committee meetings. He suggested that the February 20 meeting be dedicated to the Council Committees unless there is some issue of impor- tance that the Council should discuss before the committees convene. The Council concurred. EDMONDS CITY COUNCIL MINUTES Page 7 JANUARY 23, 1990 * Councilmember Nordquist said the Council retreat has been tentatively scheduled on March 23, 1990 in Sun Valley. Because that date conflicted with some of the Councilmembers' schedules, Mayor Naughten said his secretary would call them individually to ascertain when they can go to the retreat. Student Representative Doug Merlino said he was in favor of the School District levy. Councilmember Palmer was hopeful that the Council would recommend passage of both items on the levy. Councilmember Palmer suggested that the 1989 cash carryover be placed in the Council Contingency Fund. Councilmember Kasper said Community Transit is going again for the 3/10 authorized by the legisla- ture. Councilmember Kasper requested that the discussion regarding senior housing scheduled -for next week be rescheduled in February because he is unable to attend that meeting. Council President Nordquist said he would reschedule the item. Councilmember Kasper inquired if the City was interested in sending Councilmembers to the opening of Edmonds Community College in Japan, and he suggested that that issue be discussed next week. Councilmember Jaech requested that landscaping be planted in the islands by McDonald's during the Centennial year. Councilmember Jaech said she did not understand why the County Parks Board has authority to re- move trees in Southwest Snohomish County Park simply to provide view enhancement for residents. City Attorney Scott Snyder said the City only has a resolution, and no ordinance, prohibiting tree cutting on private property and it does not provide for penalties. Councilmember Palmer requested that a discussion of the tree clearing ordinance be placed on the Council's agenda. Councilmember Jaech said the Council must discuss the City's space needs in the near future be- cause she did not believe that planning in the City was well thought out. Councilmember Jaech requested that an inventory of all of the City's art objects be provided to the Council. The meeting adjourned at 9:50 p.m. THESE MINUTES ARE SUBJECT TO JANUARY 30, 1990 APPROVAL. JAC ELINE G. PARRETT, City Clerk 4ARRY W. NAUGHTEN,/Mayrer * See Council Minutes of January 30, 1990 EDMONDS CITY COUNCIL MINUTES Page 8 JANUARY 23, 1990 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 7:00 - f 0:00 P.M. JANUARY 23, 1990 WORK MEETING - NO AUDIENCE PARTICIPATION CALL TO ORDER FLAG SALUTE 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF JANUARY 16, 1990 (C) AUTHORIZATION TO CALL FOR BIDS FOR COURT COLLECTIONS (D) AUTHORIZATION TO REPLACE UNIT #429 (1986 CHEVROLET ECONOMY PICKUP) AND PURCHASE 1990 CHEVROLET ECONOMY PICKUP FROM WASHINGTON STATE VEHICLE PURCHASING CONTRACT ($11,930) (E) ACKNOWLEDGMENT OF RECEIPT OF CLAIM FOR DAMAGES FROM MICHAEL FERRIS SMITH ($35,000+) (F) AUTHORIZATION FOR MAYOR TO SIGN CONSULTANT SERVICES CONTRACT WITH B. SAUNDERS BROOKS FOR ECONOMIC CONSULTANT SERVICES ($500) (G) AUTHORIZATION FOR MAYOR TO SIGN PARTICIPATION AGREEMENT BETWEEN CITY OF EDMONDS AND EDMOND CHAMBER OF COMERCE TO CO-SPONSOR 1990 LIBERTY CUP DRUM AND BUGLE CORPS COMPETITION ($7,000) (H) PROPOSED ORDINANCE 2149 DEFINING "COUNCIL MEETING" AS AN INTERPRETIVE AID TO THE ORDINANCE ESTABLISHING COUNCIL SALARIES (I) PROPOSED ORDINANCE 2150 AMENDING EDMONDS CITY CODE RELATING TO PENALTY PROVISIONS FOR TRAFFIC OFFENSES (J) APPROVAL OF SETTLEMENT AGREEMENT RELATING TO SALE OF PROPERTY BY CITY OF EDMONDS TO JOHN AND CATHERINE GILBERT 2. EXECUTIVE SESSION - LABOR NEGOTIATIONS AND. REAL ESTATE MATTER (30 MINUTES) 3. RECOGNITION OF 1989 RETIRED BOARD AND COMMISSION MEMBERS (16 MINUTES) 4. CWC-HDR MONTHLY REPORT (10 MINUTES) 5. PRESENTATION BY BRUCE AGNEW ON FEDERAL TRANSPORTATION PROJECT AND (30 MINUTES) TAXATION 6. SHELL CREEK EASEMENT DECISIONS AND ADOPTION OF CONDEMNATION (10 MINUTES) ORDINANCE 2751 7. UPDATE ON UNDERGROUNDING OF MAIN ST. (30 MINUTES) 8. REVIEW MAYOR'S SALARY ADJUSTMENT (20 MINUTES) 9. REVIEW CAPITAL IMPROVEMENTS PLAN FOR PUBLIC WORKS SITE ON 212TH ST. S.W. (10 MINUTES) 10. MAYOR 11. COUNCIL THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE