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01/05/1999 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES JANUARY 5, 1999 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in _the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Gary Haakenson, Council President Dave Earling, Councilmember John Nordquist, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Thomas A. Miller, Councilmember ALSO PRESENT Meghan Cross, Student Representative 1. APPROVAL OF AGENDA STAFF PRESENT Robin Hickok, Police Chief Paul Mar, Community Services Director Ray Miller, Development Services Director James Walker, City Engineer Brent Hunter, Human Resources Director Doug Farmen, Accounting Manager Sandy Chase, City Clerk Jeannie Dines, Recorder COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MILLER, FOR APPROVAL OF THE AGENDA AS PRESENTED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED. The agenda items approved are as follows: (A) ROLL CALL pprove (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 15, 1998 12/15/98 inutes (C) APPROVAL OF CLAIM WARRANTS #27828 THROUGH #29588 FOR THE WEEK OF Approve DECEMBER 14, 1998, IN THE AMOUNT OF $259,957.37. APPROVAL OF CLAIM Claim WARRANTS #29293 THROUGH #29729 FOR THE WEEK OF DECEMBER 21, 1998, IN arrants THE AMOUNT OF $1,033,706.82. APPROVAL OF PAYROLL WARRANTS #22854 THROUGH #22983 FOR THE PERIOD DECEMBER 1 THROUGH DECEMBER 15, 1998, IN THE AMOUNT OF $437,371.00 laims for (D) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM STEVENS amages OSTEOPATHIC MEDICAL CLINIC ($406.71); STATE FARM INSURANCE /JOANNE TRAN ($392.48); BONITA HEITMAN - PIERSON ($2,200.07); JAMES M. SNYDER ($5,000.00); AND JACK TAUSCHER (Amount Pending). Edmonds City Council Approved Minutes January 5, 1999 Page 1 If late UPDATE ON HIGHWAY 99 PROJECT ry 99 �) .ect (F) APPROVAL OF FINDINGS OF FACT REGARDING A CLOSED RECORD MEETING dings HELD ON DECEMBER 15, 1998 - APPEAL OF THE HEARING EXAMINER'S act DECISION TO APPROVE A CONDITIONAL USE PERMIT AND ARCHITECTURAL 98 -190 DESIGN REVIEW TO ALLOW A DRIVE- THROUGH ESPRESSO STAND WITHIN A NEIGHBORHOOD BUSINESS (BN) ZONE (Property Location: 10117 Edmonds Way / Appellant: Karissa Bresheare / File No. AP -98 -190 / Applicant: Donald Udhus / File No. CU -98 -139, ADB -98 -140) gmt with Interim (G) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH INTERIM FIRE Fire Chief CHIEF Award (H) REPORT ON PROPOSALS RECEIVED FOR DOCUMENT IMAGING SYSTEM AND Document AWARD OF CONTRACT TO IKON OFFICE SOLUTIONS, INC. ($28,875 Not Including Imaging Contract Tax) Res. 942 (I) RESOLUTION NO. 942 COMMENDING COUNCIL PRESIDENT GARY HAAKENSON Council FOR HIS SERVICE AS COUNCIL PRESIDENT President Res 943 Senior (J) RESOLUTION NO. 943 IN SUPPORT OF OPTION THREE OF THE COMPREHENSIVE Center CAPITAL NEEDS PLAN FOR THE SOUTH COUNTY SENIOR CENTER 3. AUDIENCE COMMENTS FIF__ ance David Orvis, 21118 77h Place W, Edmonds, requested the Council adopt performance benchmarks in 12000 the 2000 budget. He said performance benchmarks could be very informative tools for the Council as udget well as enhance morale of City staff and taxpayers. He recalled last month the Council was faced with reducing costs in the 1999 budget; this would have been less difficult if the budget included performance benchmarks. He displayed key results from the Multnomah County budget (available on -line) indicating the percentage of roads in good condition and the time it takes to survey (which are both decreasing) indicating budget priorities should include more funds for roads rather than surveyors. He referred to another key result in Multnomah's budget, the average time it takes for the County police to respond to a call, and said this would be a very good benchmark for Edmonds. As an example, he calculated the number of employees per car in the City indicated the City has the highest number of employees per car. He summarized performance benchmarks would provide the Council tools for setting budget priorities, give taxpayers assurance that the City is operating efficiently, and provide recognition to City employees who are performing well. Mayor Fahey expressed her appreciation for Mr. Orvis' input, noting benchmarks were a second component to Total Quality Management (TQM) and will be considered for 2000. She invited Mr. Orvis to visit her office to provide any additional information he has. Mayor Fahey questioned the number of employees per car benchmark he provided as an example. Mr. Orvis said this included only passenger vehicles including police cars. Mayor Fahey commented the City does not have many vehicles other than trucks. Mr. Orvis offered to provide the address of the Multnomah website. Councilmember Plunkett asked if this was a can-do performance audit. Mr. Orvis answered, according to the Evergreen Freedom Foundation, benchmarks are necessary before an audit is conducted to avoid the expense of establishing benchmarks at the time of the audit. Edmonds City Council Approved Minutes January 5, 1999 . Page 2 Comp Plan Lora Petso,10616 237" Place SW, Edmonds, said she called the Planning. Department on January 31 to designation confirm that the Comprehensive Plan had been amended to designate the Edmonds - Woodway High or School property as residential and open space which staff said had not been done. She encouraged the Edmonds- Council to ensure the designation is changed. She said the Planning Department indicated it would cost Woodway g g g p High hundreds of dollars and, if it could be done at all, would not be processed until next November. She School encouraged the Council to move forward with the change in designation for five reasons: 1) it benefits the Edmonds citizens, 2) it has no real cost to the City, 3) if a mistake is determined, it can be changed again, 4) it would improve the legal position with the School District, and 5) the laws requires the Comprehensive Plan and Zoning Code to be consistent. She also encouraged the Council to move forward with the Community Facilities amendments. She encouraged this Council to act on those amendments due to their awareness of the impacts of various facilities on residential property. She did not want the neighborhood high school replaced with a use that had negative impacts. Corm Al Rutledge, 7101 Lake Ballinger Way, Edmonds, referred to information he provided to City staff reparation regarding warmer weather occurring in Alaska and the effect it had. He pointed out national weather forecasts indicate storms usually occur on weekends and encouraged the City to be more prepared on Fridays, Saturdays and Sundays. He reported the Kiwanis will host a speaker, Jim Curtis, Snohomish County Prosecuting Attorney, on January 19, 1999. GTE Roger Hertrich, 1020 Puget Drive, Edmonds, referred to Item 11 on the Council Agenda Wireless (Authorization for Mayor to sign lease agreement with GTE Wireless for mounting telecommunications Lease support facility on city -owned property) and said if this was approved, the Council would be in an awkward position because the ADB has not yet finalized their decision on this issue and any appeal of that decision is heard by the City Council. He questioned how the Council could consider an appeal in an unbiased manner if they have already signed the contract. He recommended the lease agreement not be approved until after the ADB decision appeal period. On another matter, Mr. Hertrich questioned whether the City used the de -icing chemical during the recent snowstorms and whether there was a record of this operation. 4. INTRODUCTION OF NEW STUDENT REPRESENTATIVE MEGHAN CROSS Student Council President Haakenson introduced the Council's new Student Representative, Meghan Cross, a Rep. junior at Meadowdale High School. He said her resume indicates she has a 3.9 GPA, has been a counselor at several day camps, a teen educator, and participates in numerous sport activities. Ms. Cross said she was excited to be here and hoped she would benefit the Council. Mayor Fahey asked her why she was interested in the Student Representative position. Ms. Cross answered youth often feel adults in the community don't care and thought this would be a good way to represent her age group on issues that will affect them. Mayor Fahey encouraged Ms. Cross to call with any questions and to participate in the discussion during the Council meeting. 5. SELECTION OF COUNCIL PRESIDENT Selection COUNCILMEMBER VAN HOLLEBEKE NOMINATED GARY HAAKENSON FOR COUNCIL of Council resident PRESIDENT. COUNCILMEMBER NORDQUIST SECONDED THE NOMINATION. Councilmember Van Hollebeke said he enthusiastically supported Council President Haakenson continuing as Council President because he led the Council with a great deal of balance and efficiency during the past year. Councilmember Van Hollebeke said Council President Haakenson represented the Edmonds City Council Approved Minutes January 5, 1999 Page 3 Selection of Council President Pro Tern Res. 942 Recogtizing Council President ppoi Ft- - ent of mmittee ps Council when working with the staff and Mayor on the budget for the past two years and has become very informed in budget matters. Further, he represents the City on the Medic 7 and SnoCom Boards, has acted as Mayor Pro Tem in Mayor Fahey's absence, and seems to attend nearly every meeting held by any group in the City. He appreciated Council President Haakenson's leadership during the past year and hoped he would continue in the position of Council President. THE VOTE ON THE NOMINATION WAS SIX COUNCILMEMBERS VOTING IN FAVOR, WITH COUNCIL PRESIDENT HAAKENSON ABSTAINING. Mayor Fahey congratulated Council President Haakenson and said she looked forward to working with him again this year. 6. SELECTION OF COUNCIL PRESIDENT PRO TEM COUNCILMEMBER MILLER NOMINATED DICK VAN HOLLEBEKE FOR COUNCIL PRESIDENT PRO TEM. COUNCILMEMBER WHITE SECONDED THE NOMINATION. Councilmember White said Councilmember Van Hollebeke's comments regarding Council President Haakenson illustrated his eloquent preparedness as a compassionate representative of the Council. Councilmember Miller said Councilmember Van Hollebeke did a marvelous job during 1998 as Council President Pro Tern and he appreciated the stability and wisdom he brought to the Council. THE VOTE ON THE NOMINATION WAS SIX COUNCILMEMBERS IN FAVOR, WITH COUNCILMEMBER VAN HOLLEBEKE ABSTAINING. PRESENTATION OF RESOLUTION TO COUNCIL PRESIDENT GARY HAAKENSON Mayor Fahey read Resolution No. 942 thanking Council President Haakenson for his service to the Council as Council President. She expressed her appreciation for the opportunity to read the resolution on behalf of the Council and said it was a pleasure serving with him during the past year because they worked together very effectively. She expressed her appreciation for his availability to her, the City, and the Council and attending numerous meetings during the past year. Councilmember Van Hollebeke presented a gift to Council President Haakenson expressing the Council's gratitude for his services. Council President Haakenson said 1998 was a difficult year due to the issues facing the Council. He said Councilmembers came well prepared to meetings and deliberated carefully on each issue. He was proud to be a member of the City Council during 1998 and was honored to serve as Council President. He expressed his appreciation for the cooperative effort Councilmembers bring to the Council meetings and looked forward to this cooperative effort continuing in 1999. He was honored the Council asked him to serve as Council President again in 1999. 8. COUNCIL PRESIDENT - APPOINTMENT OF COMMITTEE REPRESENTATIVES Council President Haakenson announced committee appointments as follows: Community Services/Development Serv. Comm. Finance Committee Public Safety Committee Community Transit Dick Van Hollebeke & John Nordquist Tom Miller & Dave Earling Jim White & Michael Plunkett Dave Earling, Jim White (Alt) Edmonds City Council Approved Minutes January 5, 1999 Page 4 Comprehensive Human Resources Comm Disability Board Downtown Parking Comm. Edmonds Alliance for Econ. Dev. Edmonds Crossing Project Long -Range Financial Task Force Medical Self Insurance Committee Medic 7 and SnoCom Port of Edmonds Professional Consultant Selection Comm. Snohomish County Cities & Towns Law & Justice Council Snohomish County Econ. Dev. Council Snohomish County Health District Snohomish County Tomorrow Snohomish County Tourism Committee John Nordquist, Michael Plunkett & Tom Miller Dick Van Hollebeke & John Nordquist Michael Plunkett Dick Van Hollebeke Dave Earling Dick Van Hollebeke, Jim White, Dave Earling Dick Van Hollebeke Gary Haakenson Michael Plunkett John Nordquist & Tom Miller Jim White Mayor Fahey John Nordquist Mayor Fahey Mayor Fahey 9. RESOLUTION NO. 944 APPOINTING A COUNCILMEMBER TO THE SNOHOMISH COUNTY HEALTH DISTRICT BOARD V 4 Council President Haakenson read Resolution No. 944 appointing Councilmember Nordquist to the Snohomish County Health District Board. COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF RESOLUTION NO. 944. MOTION CARRIED, COUNCILMEMBER NORDQUIST ABSTAINED. Council President Haakenson thanked Councilmember Nordquist for serving on the Snohomish County Health District Board. Councilmember Nordquist said it was an honor to represent the Council on the Health District Board. 10. RESOLUTION NO. 945 APPOINTING COUNCILMEM 3ERS TO THE SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION BOARD OF DIRECTORS Res. 945 Council President Haakenson read Resolution No. 945 appointing Councilmember Earling to the ublic Snohomish County Public Transportation Benefit Area Corporation Board of Directors and rans. oard Rep Councilmember White as an alternate. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR APPROVAL OF RESOLUTION NO. 945. MOTION CARRIED, COUNCILMEMBER EARLING ABSTAINED. Council President Haakenson thanked Councilmember Earling for his efforts regarding transit. Councilmember Earling said it has been his privilege to serve on the Board of Directors for the past several years. In an effort to illustrate to the public the Council's commitment, he said he has attended over 60 meetings for Community Transit over the past year. He appreciated Councilmembers' efforts to prepare for and attend meetings that are beneficial to the community as well as the region. Edmonds City Council Approved Minutes January 5, 1999 Page 5 1 11. AUTHORIZATION FOR MAYOR TO SIGN LEASE AGREEMENT WITH GTE WIRELESS FOR MOUNTING TELECOMMUNICATIONS SUPPORT FACILITY ON CITY -OWNED PROPERTY iTE Community Services Director Paul Mar recalled this item was presented to the Council on December 15, ireless 1998. The Council took no action at that time and requested it be brought back to the Council tonight. ase He said the lease agreement and the minutes from the December 15 Council meeting were included in greement . the Council packet. Councilmember Miller recalled Roger Hertrich's comments during the audience comments .portion of the agenda regarding the Architectural Design Board's (ADB) pending decision. Councilmember Miller expressed concern with authorizing the Mayor to sign the lease agreement without final approval from the ADB, particularly in view of the Council's role in an appeal of the ADB's decision. Mr. Mar said in 1997, the Council approved a lease for Western Wireless and heard the appeal on the Western Wireless facility in September 1998. He said this lease agreement, which is similar to the Western Wireless lease agreement, includes conditions separating the City's action as a landlord executing a lease of property from the City's role as a quasi judicial body making decision on appeals. He said this matter was discussed thoroughly with the City Attorney before the Western Wireless lease was presented to the Council in 1997. For Councilmember Miller, Mr. Mar stressed there would be no construction undertaken by GTE Wireless until the ADB process is complete and GTE Wireless obtains a permit. Councilmember Plunkett asked the advantage of taking action at this time rather than waiting until the permit is issued. Mr. Mar answered upon execution of the lease, GTE pays the City,$1,000 and if it takes longer than 12 months to get a permit, GTE Wireless must pay another $500. Councilmember Plunkett asked if Western Wireless' Conditional Use Permit (CUP) addressed the "Christmas tree effect." Mr. Mar did not recall specifically. Councilmember Plunkett said the CUP may have addressed what additional items could be placed on the pole. Mr. Mar agreed it may have. Mr. Mar said this was discussed at the December 16 ADB meeting. Councilmember Plunkett asked if the Council authorized the Mayor to sign the lease, was there the potential for this decision to be in contrast to what the CUP intended. Mr. Mar stressed the CUP did not state no additional antennas could be placed on the pole. If it had, staff would not be moving forward with the lease nor would staff have encouraged GTE Wireless to co- locate on the Western Wireless tower. He said GTE Wireless originally proposed their own tower 1/4 mile east of the Western Wireless tower. Councilmember Plunkett questioned the inference the Council may be presenting to the community and the ADB by approving the lease before the permit is issued. Mr. Mar said there is language in the lease agreement stating the Council's action regarding the lease is separate from the permit process. GTE Wireless must also obtain a permit, a process that is separate from execution of the lease. Mayor Fahey said the ordinance related to siting of telecommunications facilities includes language encouraging co- location to diminish the number of sites that need to be established. Mr. Mar agreed the ordinance encouraged co- location. Mayor Fahey said the CUP provided to Western Wireless was specifically for their facility but did not preclude other facilities obtaining a CUP to co- locate on their existing facility. She said the City Edmonds City Council Approved Minutes January 5, 1999 Page 6 Attorney has reviewed the lease and she was certain he would have alerted the City to any potential conflicts. She said GTE Wireless needed some site control before spending additional funds to design the installation. She said the lease merely indicates the property would be available to GTE once they have completed the remainder of the process and obtained a permit. Councilmember Nordquist referred to the December 15 minutes which state if any other antennas are to be included, there would need to be another hearing. The Council was told that this issue would be heard by the ADB on December 16. Councilmember Nordquist referred to the December 16 ADB meeting minutes which indicate the ADB needed additional information and postponed their decision until the next meeting. Councilmember Nordquist said the City Attorney concurred at the December 15 Council meeting that another hearing would be required. He recommended the Council delay a decision regarding the lease until the ADB makes their decision. Mr. Mar referred to page 6, Section 19 of the lease agreement which states if the applicant does riot get a permit, the lease is terminated. Councilmember Nordquist reiterated staff stated a public hearing would be necessary. Mr. Mar agreed, pointing out the issue before the Council (authorization for the Mayor to sign the lease agreement with GTE Wireless) as a landlord for the City was separate from the permit process. Councilmember Miller clarified this action was approval of an option to execute the lease pending approval from the ADB. Mr. Mar explained this was a lease agreement that contains a condition that if the leasee (GTE Wireless) does not obtain the necessary permits, the lease can be terminated. Mr. Mar stressed no construction can take place locating GTE Wireless' box on City property or mounting an antenna on the Western Wireless tower until all permits are obtained, which includes ADB approval. Councilmember Miller clarified GTE Wireless was reserving space on the pole and their ability to co- locate should their permits be approved. Mr. Mar agreed. Council President Haakenson asked why this action was necessary now. Mr. Mar answered if he, as an applicant, wanted to develop something on a property that was not his, he would obtain as much assurance as possible that he could develop on that property before expending funds for technical evaluations, architectural drawings, etc. Council President Haakenson asked if a public hearing was necessary before GTE Wireless could locate their equipment and mount an antenna on the pole. Mr. Mar answered GTE Wireless' proposal is before the ADB at this time. They were scheduled on the January 6 ADB agenda but did not submit their information in time so the matter was continued to the January 20 agenda if GTE Wireless' information is submitted by next week. COUNCILMEMBER WHITE MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO AUTHORIZE THE -MAYOR TO SIGN THE ATTACHED LEASE AGREEMENT WITH GTE WIRELESS. Councilmember Van Hollebeke understood Councilmembers' concern that this may be "putting the cart before the horse," but felt Mr. Mar had adequately explained that authorizing the Mayor to sign the lease did not commit the City but only allowed the tenant to determine whether the space could be leased and must still follow the established process to obtain a permit. Councilmember Earling said although monopoles may be "aesthetically challenged," and that there may be the assumption that approval of the lease placed a burden on the ADB or would influence the decision regarding the permit, he was comfortable the Council could make a decision whether GTE Wireless Edmonds City Council Approved Minutes January 5, 1999 Page 7 should be allowed to co- locate an antenna -on the tower. He said the City Attorney would not have allowed this to be presented to the Council if there was a conflict. Council President Haakenson was disappointed this issue had not been. resolved before tonight.. He agreed with Councilmember Earling that the Council would be able, if necessary, to hear an appeal and separate the issues. He recalled Western Wireless' Conditional Use Permit specifically encouraged co- location. He said GTE Wireless is proposing to co- locate on Western Wireless' pole because they originally proposed their own tower 800 feet northeast and staff advised it would be more beneficial to co- locate on Western Wireless' tower. Councilmember Miller said his previous concerns have been adequately addressed by Mr. Mar and it is legitimate for GTE Wireless to determine whether the site is available before proceeding with the permit process. Councilmember Plunkett agreed the Council would be able to make a decision in the future regardless of the decision on the lease. Further, he was aware this item would not be before the Council if it had not been approved by the City Attorney. However, he .preferred the ADB and permit process take place before the Council made a decision regarding the lease. MOTION CARRIED, COUNCILMEMBERS PLUNKETT AND NORDQUIST OPPOSED. 12. MAYOR'S REPORT Driftwood Mayor Fahey reported on the Driftwood Theater's 40''' Anniversary celebration, which includes an exhibit cheater illustrating the history of the Driftwood Theater, a collaborative effort between the Driftwood Theater lnniv and the Historical Museum. She encouraged the public to visit the exhibit, which will be on display at the Historical Museum for the next few months. She congratulated the past and current members of the Driftwood Theater and congratulated them on 40 successful years. d Wg Mayor Fahey said the possible listing of Chinook Salmon on the Endangered Species List will be an PP"" issue during 1999. She said the state is drafting a response and staff is spending a great deal of time attending meetings and discussing the impact these responses will have on cities. She said the listing will be another unfunded mandate that will impact the cost of nearly all capital projects. She said this would be the first time a species was listed as an endangered species while people still have the ability to hunt it. Fishing will not cease and improving the habitat for salmon will not necessarily be the solution as long as people are able to diminish the stock before it reaches the habitat. She encouraged the Council to pay close attention to this issue because unless it is a multi - pronged approach to the solution, cities will pay a great deal to provide a partial solution. 13. COUNCIL REPORTS Retreat Council President Haakenson expressed his appreciation for the working relationship with Mayor Fahey Benda during the past year and looked forward to working with her again in 1999. He thanked Councilmembers for their confidence by electing him Council President for 1999. He requested the Council provide retreat agenda items as soon as possible. Additionally, he wished Councilmember Nordquist a happy birthday on Thursday. isioning Councilmember Van Hollebeke reported on the forum presented by Doyle Hyatt, sponsored by Edmonds 1_,_1 udy Alliance for Economic Development, proposing a visioning study for Edmonds. He said approximately Edmonds City Council Approved Minutes January 5, 1999 Page 8 80 -85 citizens attended the forum. If a decision is made to move forward with a study, it will be a citizen driven project and citizens are encouraged to participate. Council President.Haakenson asked Councilmember Van Hollebeke to clarify the 'visioning process" for the audience. Councilmember Van Hollebeke said this would be an opportunity for citizens to describe what they would like to see in the near term future and the process would be revisited periodically to ensure development is on track and to determine whether the direction has changed. He said the focus would be primarily economic development in the City. Councilmember Nordquist congratulated Council President Haakenson and Councilmember Van Hollebeke on their appointments. He thanked Council Assistant Jana Spellman for the commendable job she does. He looked forward to working with Mayor Fahey in the coming year. dange Councilmember Earling requested a presentation regarding the salmon listing be scheduled for an Species upcoming Council meeting to assist citizens in better understanding the challenges that the City may be facing and the cost impacts. Mayor Fahey said Everett has done a phenomenal job of taking the lead in this process and information they provided at a recent meeting could be used in such a presentation. 14. EXECUTIVE SESSION REGARDING A REAL ESTATE MATTER AND LABOR NEGOTIATIONS At 8:10 p.m., Mayor Fahey recessed the Council to Executive Session regarding a real estate matter and labor negotiations estimated to take 20 minutes. The Council would adjourn immediately following Executive Session as no action was anticipated. BARBARA S. FAH Y, MA 0R SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes January 5, 1999 Page 9 1 AGENDA r EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. JANUARY 5,.1999 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 15, 1998 (C) APPROVAL OF CLAIM WARRANTS #27828 THROUGH #29588 FOR THE WEEK OF DECEMBER 14, 1998, IN THE AMOUNT OF $259,957.37. APPROVAL OF CLAIM WARRANTS #29293 THROUGH #29729 FOR THE WEEK OF DECEMBER 21, 1998, IN THE AMOUNT OF $1,033,706.82. APPROVAL OF PAYROLL WARRANTS #22854 THROUGH #22983 FOR THE PERIOD DECEMBER 1 THROUGH DECEMBER 15, 1998, IN THE AMOUNT OF $437,371.00. (D) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM STEVENS OSTEOPATHIC MEDICAL CLINIC ($406.71); STATE FARM INSURANCE /JOANNE TRAN ($392.48); BONITA HEITMAN - PIERSON ($2,200.07); JAMES M. SNYDER ($5,000.00); AND JACK TAUSCHER (Amount Pending) (E) UPDATE ON HIGHWAY 99 PROJECT (F) APPROVAL OF FINDINGS OF FACT REGARDING A CLOSED RECORD MEETING HELD ON DECEMBER 15, 1998 — APPEAL OF THE HEARING EXAMINER'S DECISION TO APPROVE A CONDITIONAL USE PERMIT AND ARCHITECTURAL DESIGN REVIEW TO ALLOW A DRIVE THROUGH ESPRESSO STAND WITHIN A NEIGHBORHOOD BUSINESS (BN) ,ZONE (Property Location: 10117 Edmonds Way / Appellant: Karissa Bresheare / File No. AP -98 -190 / Applicant: Donald Udhus / File No. CU -98 -139, ADB -98 -1'40) (G) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT WITH INTERIM FIRE CHIEF (H) REPORT ON PROPOSALS RECEIVED FOR DOCUMENT IMAGING SYSTEM AND AWARD OF CONTRACT TO IKON OFFICE SOLUTIONS, INC. ($28,875 Not Including Tax) (1) PROPOSED RESOLUTION COMMENDING COUNCIL PRESIDENT GARY HAAKENSON FOR HIS SERVICE AS COUNCIL PRESIDENT (J) PROPOSED RESOLUTION IN SUPPORT OF OPTION THREE OF THE COMPREHENSIVE CAPITAL NEEDS PLAN FOR THE SOUTH COUNTY SENIOR CENTER 3. AUDIENCE COMMENTS (3 Minute Limit Per Person) 4. (5 Min.) INTRODUCTION OF NEW STUDENT REPRESENTATIVE MEGHAN CROSS 5. (5 Min.) SELECTION OF COUNCIL PRESIDENT 6. (5 Min.) SELECTION OF COUNCIL PRESIDENT PRO TEM 7. (5 Min.) PRESENTATION OF RESOLUTION TO COUNCIL PRESIDENT GARY HAAKENSON 8. (10 Min.) COUNCIL PRESIDENT — APPOINTMENT OF COMMITTEE REPRESENTATIVES 9. (5 Min.) PROPOSED RESOLUTION APPOINTING A COUNCILMEMBER TO THE SNOHOMISH COUNTY HEALTH DISTRICT BOARD CITY COUNCIL MEETING AGENDA JANUARY 5, 1999 . PAGE 2 10. (5 Min.) PROPOSED RESOLUTION APPOINTING COUNCILMEMBERS TO THE SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION BOARD OF DIRECTORS 11. (15 Min.) AUTHORIZATION FOR MAYOR TO SIGN LEASE AGREEMENT WITH GTE WIRELESS FOR MOUNTING TELECOMMUNICATIONS SUPPORT FACILITY ON CITY -OWNED PROPERTY 12. (5 Min.) MAYOR'S REPORT 13. (15 Min.) COUNCIL REPORT 14. (20 Min.) EXECUTIVE SESSION REGARDING A REAL ESTATE MATTER AND LABOR NEGOTIATIONS Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with.24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32. 1 I i