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01/19/1999 City Councill _J i EDMONDS CITY COUNCIL APPROVED MINUTES JANUARY 19, 1999 Following a Special Meeting at 6:30 p.m. to interview candidates for the Arts Commission, the Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Gary Haakenson, Council President John Nordquist, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Thomas A. Miller, Councilmember ABSENT Dave Earling, Councilmember ALSO PRESENT Meghan Cross, Student Representative STAFF PRESENT Robin Hickok, Police Chief Paul Mar, Community Services Director Peggy Hetzler, Administrative Services Director Ray Miller, Development Services Director Arvilla Ohlde, Parks &' Recreation Director James Walker, City Engineer Steve Koho, Wastewater Treatment Plant Mgr. Linda Carl, Senior Executive Assistant Scott Snyder, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder Mayor Fahey introduced two new staff members: Peggy Hetzler, Administrative Services Director, and Linda Carl, Senior Executive Assistant. 1. APPROVAL OF AGENDA COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER WHITE, TO MOVE ITEM NO. 7 (CONFIRMATION OF APPOINTMENTS TO BOARDS AND COMMISSIONS) TO ITEM NO. 3A. MOTION CARRIED. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR APPROVAL OF THE AGENDA AS AMENDED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Councilmember Van Hollebeke requested Item H be removed from the Consent Agenda; Council President Haakenson requested Item D be removed; and Councilmember Miller requested Item L be removed. Edmonds City Council Approved Minutes January 19, 1999 Page 1 COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The agenda items approved are as follows: Item D: Acknowledge Receipt of Claims for Damages from Kay I. Barmore ($82.86) and Marvin ]aim for Dyson and Caren Sassower (Amount Undetermined) Damages Council President Haakenson said the first claim appears to have occurred in Lynnwood. City Clerk Sandy Chase explained she is designated by RCW to receive claims for damages; WCIA will make a determination regarding payment of the claim and advise the claimant. Edmonds City Council Approved Minutes January 19, 1999 Page 2 (A) ROLL CALL Approve 1/5/99 (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JANUARY 5, 1999 Minutes (C) APPROVAL OF CLAIM WARRANTS #29295 THROUGH #29862 FOR THE WEEK OF pprove taim I DECEMBER 28, 1998, IN THE AMOUNT OF $302,338.73. APPROVAL OF CLAIM Warrants WARRANTS #29301 THROUGH #30037 FOR THE WEEK OF JANUARY 4, 1999, IN THE AMOUNT OF $1,796,762.37. APPROVAL OF CLAIM WARRANTS #29304 THROUGH #30187 FOR THE WEEK OF JANUARY 11, 1999, IN THE AMOUNT OF $304,059.00. APPROVAL OF PAYROLL WARRANTS #22985 THROUGH #23118 FOR THE PERIOD DECEMBER 16 THROUGH DECEMBER 31, 1998, IN THE AMOUNT OF $397,191.29. Police (E) REPORT ON PROPOSALS RECEIVED FOR POLICE UNIFORMS AND AWARD OF Uniforms CONTRACT TO BLUMENTHAL UNIFORMS & EQUIPMENT ASPC (,) AUTHORIZATION TO SIGN WASHINGTON ASSOCIATION FOR SHERIFFS AND ontract POLICE CHIEFS (WASPC) CONTRACT FOR HOME MONITORING SERVICES nterlocal (G) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT BETWEEN Recycling oordinator THE CITY OF LYNNWOOD AND THE CITY OF EDMONDS FOR JOINT FUNDING OF THE RECYCLING COORDINATOR Interlocal ourt m AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH THE CITY OF LYNNWOOD FOR COURT STAFFING FOR IN- CUSTODY HEARINGS Staffing ecAgmt (J) AUTHORIZATION FOR MAYOR TO SIGN RECREATIONAL SERVICES Senior AGREEMENT WITH THE SOUTH COUNTY SENIOR CENTER enter Lease for (K) AUTHORIZATION FOR MAYOR TO SIGN LEASE/PURCHASE AGREEMENT WITH Wire I tation 16 GE CAPITAL FOR LIVING QUARTERS AT FIRE STATION 16 Authorize ( AUTHORIZATION TO PURCHASE SIX VEHICLES FROM THE WASHINGTON Vehicle Purchase STATE PURCHASING CONTRACT ($119,995.95) Frd_238 (N) ORDINANCE NO. 3238 VACATING A CONSTRUCTION AND MAINTENANCE Vacating EASEMENT FOR STREAM CHANNEL RESTORATION ON EITHER SIDE OF THE Easement CENTERLINE OF SHELL CREEK Res. 947 (0) RESOLUTION NO. 947 SETTING FEBRUARY 16, 1999, AS THE HEARING DATE FOR Hearing A REQUEST TO VACATE A PORTION OF THE 180TH STREET SOUTHWEST RIGHT - ate for ST -98 -52 OF -WAY ADJACENT TO 8615 OLYMPIC VIEW DRIVE (Applicant: Greenleaf ( pp Evans/Danhoff /File No. St- 98 -52) Item D: Acknowledge Receipt of Claims for Damages from Kay I. Barmore ($82.86) and Marvin ]aim for Dyson and Caren Sassower (Amount Undetermined) Damages Council President Haakenson said the first claim appears to have occurred in Lynnwood. City Clerk Sandy Chase explained she is designated by RCW to receive claims for damages; WCIA will make a determination regarding payment of the claim and advise the claimant. Edmonds City Council Approved Minutes January 19, 1999 Page 2 COUNCIL PRESIDENT HAAKF,NSON MOVED, SECONDED BY COUNCILMEMBER MILLER, FOR APPROVAL OF CONSENT AGENDA ITEM D. MOTION CARRIED. The item approved is as follows: (D) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM KAY I. BARMORE ($82.86), AND MARVIN DYSON AND CAREN SASSOWER (Amount Undetermined) City Attorney Scott Snyder clarified the Council's action did not approve payment of the claims, it only acknowledges receipt. Interlocal Item H• Authorization for Mayor to Sign Interlocal Agreement with the City of Sumner for Pilot Sumner Biosolids Disposal Program iosolids Councilmember Van Hollebeke explained he pulled this item to direct the audience's attention to the fact Disposal that Edmonds' Wastewater Treatment Plant is one of the most efficient and highly regarded in the Northwest. Treatment Plant Manager Steve Koho informed the Community Service Committee that the Treatment Plant has extra capacity and that another city was interested in using the plant for incineration of their biosolids. This enhances the plant's capability to earn additional revenues and produces no adverse impact to the City. Councilmember Van Hollebeke complimented Mr. Koho and the Treatment Plant staff for a job well done and said the City should be proud of them. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER WHITE, FOR APPROVAL OF CONSENT AGENDA ITEM H. MOTION CARRIED. The item approved is as follows: (H) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH THE CITY OF SUMNER FOR PILOT BIOSOLIDS DISPOSAL PROGRAM Mayor Fahey said this is a temporary program to address Sumner's needs while their facility is under renovation. Booking Item L: Authorization to Purchase Booking Photo Software and Equipment Photo Councilmember Miller said he would abstain from the vote on this item due to a business relationship Software with the intended awardee of the contract, although he would not gain from the contract and had no relationship with this contract. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCIL, PRESIDENT HAAKENSON, FOR APPROVAL OF CONSENT AGENDA ITEM L. MOTION CARRIED; THE VOTE WAS 5 IN FAVOR AND COUNCILMEMBER MILLER ABSTAINING. The item approved is as follows: (L) AUTHORIZATION TO PURCHASE BOOKING PHOTO SOFTWARE AND EQUIPMENT 3. AUDIENCE COMMENTS B Brad Butterfield, 400 Dayton, Edmonds, a former boardmember and Chair of the Architectural Design Udy, Board (ADB) and current member of the Edmonds Alliance for Economic Development, said he was sioning honored to be an active participant in the current ADB study and the proposed visioning study by udy HyettPalma. He encouraged the Council to respond positively to the consultant's findings regarding the Edmonds City Council Approved Minutes January 19, 1999 Page 3 ADB as well as accept a resolution in support of the HyettPalma study. He said both proposals would encourage positive changes in the City's codes and procedures. g, Jacque Mayo, Edmonds, spoke in support of the ADB consultant's preliminary findings, the proposed arking underground parking garage and the resolution in support of a community visioning process. He said a age lot of thought has gone into all three and the City needs to move forward to make positive progress. s sma Careen Rubenkonilr, said she and Jeff Oaklief, Chair and Vice -Chair of the Architectural Design Board, supported the consultant's preliminary findings and recommendations regarding the Edmonds design review and were available to answer questions. ,stoning Bill Toskey. Port of Edmonds, 336 Admiral Way, Edmonds. said the Port unanimously endorsed the Process resolution regarding the visioning process and urged the City Council to support the resolution. He said the Port not only supports the resolution but has .also committed a significant amount of Port funds for the process. Although the Port was not actively involved in the ADB study, he was interviewed by the consultant and felt they were very thorough which he suspected would be reflected in their results. ,stoning Gregg Arnold, 904 Seavista Place. Edmonds, urged the Council to support the resolution for the community visioning study. As a resident, he recognized change was inevitable but wanted it to occur in a way that was planned and thoughtful. Downtown Don Bartholomaus, 16008 66' Place W. Edmonds, President of the Greater Edmonds Chamber of Parking Commerce, said the Chamber endorses the underground parking garage because "it's the right thing to Garage do." He reiterated points made previously regarding the parking garage's proximity to the downtown shopping area. He said 100 parking spaces in the garage will increase the availability of on- street parking in front of stores. He pointed out there is little time to take advantage of this opportunity as construction of the Pubic Safety Complex is continuing. Unless this opportunity is seized, the purchase of higher priced property will be necessary. He said the location is nearly ideal as people using the garage will walk by many shops to reach waterfront parks and it will encourage the public to visit downtown stores. He recommended the City join with property owners, colleges, business people, and the community to make the garage a reality. Downtown Doug Dewar, 110 James Street, Edmonds, a business owner and property owner in Edmonds, encouraged Parking the City to support the downtown parking garage because it is needed. He said although it may not be Crarage easy to find a way, it is the Councils responsibility to determine if there is a way to make it a reality. As a boardmember of the Edmonds Alliance for Economic Development, he encouraged the Council to support the resolution in support of the community visioning process. He said this is an opportunity for businesses, citizens, and government to develop a vision for the future of Edmonds. He said it was important this not be just another study that is shelved; part of the process includes a plan for implementation. ityPark Lucien Schmit, 545 Third Avenue S. Edmonds, objected to the process to be followed in seeking IT-way approval for the 1999 version of the 2 -way road project in City Park. He said this process is patterned road Proj. I after the process used by private property owners and bypasses the City Council until the end, when funds are needed for the project. He pointed out significant changes have occurred in both the plan and other pertinent factors since the 2 -way road project became a part of the City Park Master Plan in May 1992.. He urged the City Council to hold a public hearing to review the 1999 version of the 2 -way road project in City Park as soon as the Parks and Recreation Department submits its proposal and before Edmonds City Council Approved Minutes January 19, 1999 Page 4 SEPA and ADB approval are sought. He said the 2 -way road project is controversial and expensive enough (approximately $350,000) to warrant the City Council's examination early in the process. Copies of Mr. Schmit's comments were distributed to the Mayor and Council. On -line Al Rutledge 7101 Lake Ballinger WU. Edmonds advised the Las Vegas based Alliance Gaming Corp. ambling; plans to offer on -line gambling that bypasses the Internet. Gamblers will be required to subscribe to the Sound service with their local cable company (i.e. Chambers Cable). Mr. Rutledge referred to a questionnaire ransit citizens should have received from Sound Transit and encouraged them to respond regarding their transportation needs. He requested Sound Transit hold a meeting in Edmonds to review the system and pointed out many communities are opposing the aboveground tracks. R =mv d Roger Hertrich 1020 Puget Drive Edmonds, recommended the City Council hold public hearings before Holding making any decisions regarding the ADB consultant's preliminary findings, the underground parking brie garage, and a resolution in support of a community visioning process.: He commented that he had Hearings observed a majority of the City Council having a meeting in Councilmember Van Hollebeke's office two weeks ago, likely discussing some of these issues. He said the general public has not had an opportunity. to participate in these projects, noting the public should have input regarding the changes proposed by the ADB consultant. Use of Rich Demeroutis, 921 Pine Street Edmonds, referred to Mayor Fahey's memo of November 13, 1998, Library regarding the use of the library debt service funds and other considerations. He said the memo indicated Debt Svc. Funds it had been proposed that a fund be established for major remodels or replacement of City buildings in the future but to date no funding sources have been identified. Mayor Fahey's memo states once the facilities maintenance and parks maintenance facilities are established, the City's capital facility needs will be resolved for about ten years. However, some areas such as the Frances Anderson Center still need upgrading. Mr. Demeroutis said many streets are in such bad condition that they cannot be repaired and must be completely rebuilt and others need resurfacing before they deteriorate beyond repair. Bikeways and pathways are another high priority with citizens. Mr. Demeroutis questioned whether construction of the parking garage would generate sufficient funds to eliminate the need for sales tax equalization. He said the City has ample parking. He pointed out the property should represent the taxpayer's contribution to the parking garage. Doµ,,,to... Jemy M=hv Sound Styles Boutique 5' and Main said their business has operated in downtown Parking Edmonds for 14 years. During that time, customers have complained about the lack of parking and Garage employees have received their share of parking tickets as well as experienced frustration with the. parking. Speaking for the business owners and employees in their building who currently use employee permit parking, they would eagerly use a parking facility at 5'h and Bell. She said a parking garage is a vital component to keeping the downtown shopping area alive and would encourage current and prospective retailers, customers, and therefore the economic vitality of the downtown area. She urged the Council to support the proposed parking garage. Downtown Rob Morrison, 250 Beach Place, Edmonds, supported the parking garage. As a member of the Cascade Parking Symphony Orchestra Board for the past 15 years, he said a parking garage would address concerns Garage regarding parking that arise in the discussion of a remodel /expansion of the auditorium at the Christian Bible College. ,,,,,to" Gaytean Bakken, 6307 147' Street SW, Edmonds, Chairperson of the Edmonds Alliance for Economic arking Development, on behalf of the EAED, encouraged the Council to move forward in a positive direction on age the parking garage for all the reasons that have been stated and also to maintain and increase the Edmonds City Council Approved Minutes January 19, 1999 Page 5 economic vibrancy of the downtown area as well as the long term, future use of the auditorium at the Christian Bible College and the Floral Center. Mayor Fahey thanked the citizens for their comments, pointing out the public process is strengthened when citizens voice their opinions. oper, Councilmember White responded to Mr. Hertrich's comment that he observed a majority of the Council Public meeting in Councilmember Van Hollebeke's office. He said the Open Public Meetings Act prohibits such a meeting and would requite civil penalties and personal liability for the Councilmembers who participated in such a meeting. Councilmember White said the Council is careful not to meet in a majority forum that is not an open public meeting and to his knowledge that has not occurred during the time he has been on the Council. He objected to Mr. Hertrich's innuendo that this took place. Open Councilmember Van Hollebeke explained part of a Councilmember's job is to discuss upcoming issues. Public As he was well aware of the regulation against a majority of the Council gathering for other than a public Meetings; meeting, he was careful to invite only 1 -2 Councilmembers at a time to meet at his office. He said there Visioning may have been one moment when one Councilmember was leaving and others arriving but they were not Meeting meeting or discussing. He said Mr. Hertrich likely is aware his observation was not a violation. In .response to Mr. Hertrich's comments regarding the lack of a public meeting on the community visioning process, Councilmember Van Hollebeke said a public meeting was held on December 17 to which Mr. Hertrich was given a written invitation but chose not to participate. The community visioning process described at the meeting was very well received by the 80 -85 citizens who attended. Council President Haakenson said he was the Councilmember going out the door when others were coming in and quickly stepped out to avoid a majority of the Council being present. 3A. CONFIRMATION OF APPOINTMENTS TO BOARDS AND COMMISSIONS (formerly Item No,7) Mayor Fahey said the Council met at 6:30 p.m. tonight to interview candidates for the Arts Commission, omm. Kathleen Archer and Erin Marsh. Mayor Fahey introduced Ms. Archer, described her background, and ppoint- ments said she. came highly recommended by the Arts Commission. Mayor Fahey recommended the Council approve her appointment to the Arts Commission. Mayor Fahey introduced Ms. Marsh and described her background. The Arts Commission recommended Ms. Marsh fill the remaining year of a position vacated by a resigning commissioner. Mayor Fahey recommended the Council approve her appointment to the Arts Commission. Mayor Fahey thanked Ms. Archer and Ms. Marsh for making themselves available to serve on the Arts Commission. Mayor Fahey further described the open process for filling board and commission vacancies. Mayor Fahey said the Council packet included a request and a recommendation to reappoint two existing Banning Board Planning Boardmembers, Don Bakken and Steve Cobb. She said the Council did not interview these Appoint- members this evening because they were interviewed when originally appointed to the Planning Board. ents Mayor Fahey explained the Planning Board is a Council appointment not a Mayor's appointment. She said the Council packet included information regarding these boardmembers, the Planning Board Chair's recommendation and her support of the recommendation. COUNCIL PRESIDENT HAAKF.NSON MOVED, SECONDED BY COUNCILMEM 3ER MILLER, TO APPROVE MAYOR FAHEY'S APPOINTMENT OF KATHLEEN ARCHER AND ERIN MARSH TO THE ARTS COMMISSION AND REAPPOINT DON BAKKEN AND STEVE COBB TO THE PLANNING BOARD. MOTION CARRIED. Edmonds City Council Approved Minutes January 19, 1999 Page 6 emetery Mayor Fahey said Ruth Sater, a Cemetery Boardmember for many years, recently found it necessary to oard resign her position. The Cemetery Board has alternate. positions that are to be used to fill vacant embers positions. At this time Greg Sarvis, who has been serving in an alternate position, will fill Ms. Sater's position and the Cemetery Board will seek an individual for the alternate position. . 4. PRESENTATION OF ARCHITECTURAL DESIGN BOARD CONSULTANT PRELEMNARY FINDINGS DB Community Services Director Paul Mar explained the Council authorized the professional services Consultan agreement with Cedar River Associates in late October 1998. The consultant team of Cedar River iin'inan' Associates and Johnson Architecture and Planning have developed important findings and preliminary Findings recommendations which will be presented to the Council in the form of a progress report. Mr. Mar said the consultant team has completed approximately half of their scope of work which included defining the City's design guidelines and the design review process. He said the preliminary findings and recommendations have been shared with an advisory committee made up of community leaders and staff including himself. The information in the report was also presented to the Architectural Design Board (ADB) at their January 6 meeting. At the conclusion of that meeting, the ADB unanimously agreed the report be presented to the Council. Based on the Council's review of the report, staff and the consultant are seeking guidance regarding the next steps to continue the study. Mr. Mar introduced the consultants, Nancy Fox, Project Manager, Cedar River Associates, and Steve Johnson, Johnson Architecture and Planning. Ms. Fox explained Cedar River Associates is a small public policy consulting firm. Her background has been heavily oriented toward land use planning and regulation and community development issues. Her partner in this project, Steve Johnson, is an architect who works for primarily private development and has taken many projects through design review in numerous local communities. Ms. Fox explained they began the study by interviewing 15 -20 individuals including staff, applicants, concerned citizens, and other points of view. They also reviewed the City's Design Review Guidelines, the Land Use Code, and specific design review cases to test some of their observations against actual cases. She said although there is a diversity of opinion about the value of design review and its effectiveness, there was extensive common ground in the interviews particularly with regard to the key issues and potential improvements which they tried to build on in this report. She said the intent of this presentation was to share preliminary findings and recommendations. The study was structured to require an interim report to inform the Council of their initial findings and the direction that they felt was appropriate to follow before they moved forward on any of the recommendations. Ms. Fox reviewed the report, highlighting their findings and recommendations. Key findings included the unique character of Edmonds program which has a very low threshold for review, a great deal of project details, and less focus on site context and site planning (Comprehensive Plan goals, projection of major public view corridors, pedestrian connections, etc.) Their review of the Design Review Guidelines indicates there are too many documents, confusing and redundant text, and too little guidance. Further, the ADB has few tools to make positive contributions to the project and their review occurs too late in the process. Ms. Fox said when the study began, they were aware that the impact on the permit process was a significant concern and that there had been complaints about the permit process. Although it was not within the scope of the study to do an overall assessment of the permit process and turnaround times, Edmonds City Council Approved Minutes January 19, 1999 Page 7 they did consider the role,of design review and determined Edmonds turnaround times for design review are not unusually lengthy or onerous. However, the size of the cases that go to the ADB are different (smaller actions are reviewed by the ADB than are typical in other jurisdictions). Because of a number of issues, the ADB is placed in a negative role, in project review and the process is frustrating to applicants and affects the applicants' relationship with the City throughout the permit review process. She felt the City could be getting a lot more benefit from the ADB review. Ms. Fox described the objectives their recommendations are designed to address, which include increasing the effectiveness of the program by addressing Comprehensive Plan goals that are not currently being adequately addressed, enhancing the aesthetic image of the City, and creating a positive role for the ADB. Improvements in the ADB process would rebuild trust between applicants and the City. Ms. Fox described their preliminary recommendations which include 1) rewriting the guidelines to create a single unified document, focus on usefizlness, and clarify, incorporate site context, and link to the community visioning process; 2) changing the process by moving up the timing of the ADB review (i.e. before application for a project) which will change the nature of the ADB review by placing them in a constructive partnership role, reassess the ADB's public hearing role, and provide a process for code departures (a process for the ADB to offer some flexibility in code standards); 3) thresholds - delegate minor actions to staff, and 4) strengthen the ADB by improving training of boardmembers (clarifying their role), establishing /increasing minimum credentials for boardmembers, and strengthening staff support of the ADB (assigning one staff person with design background to the ADB). Mr. Johnson said, as a user of the design review process representing clients and good design/development as well as a creator of design guidelines and a member of design review boards in other jurisdictions, he looked for a way to give the ADB tools to codify, structure and organize what they were already doing -- trying to make a better Edmonds. One significant tool would be a process for design departures. He explained the more land use codes are defined, the less they fit unique situations. Design departure is not a code amendment, it establishes dialogue between the board and the applicant to make site - specific adjustments to obtain public benefit, leaving in place the code as a baseline to provide predictability for developers and residents. He said this is currently taking place in an ad hoc fashion but the audience and ADB is uncomfortable with it. He displayed an example showing how a setback could be modified to preserve a stand of trees that provides screening and were important to the neighborhood. A design departure for that site would allow flexibility in the setback; no increase in the lot area but tradeoffs in other areas. He said permitting design departures allows features to be protected on -a site - by -site basis, the code does not need to address all unique characteristics, and overall development improves. The design review process then becomes a win -win for both sides. Councilmember Miller expressed concern with the code departure and could foresee potential problems such as a code departure that allows a height variance for one applicant and another applicant wants the same variance. He asked if Mr. Johnson knew how this was resolved in other cities. Mr. Johnson answered design departure does not set precedent on a specific height. It establishes a process by which the project has better public result. He said height is one of the most difficult issues due to view and scale of projects. In each jurisdiction he has encountered design departures, certain elements within the code are eliminated for consideration for design departures. He said although this may not necessarily mean height, Edmonds' 25 foot height limit is curious because it is neither 2 nor 3 stories. For example, if a city defined protected views, the ADB could determine how a project could preserve specific views and still allow a good development with other benefits. He said the packet included diagrams showing Edmonds City Council Approved Minutes January 19, 1999 Page 8 how the bulk of a project could be transferred to a non - critical part of the site to preserve a view corridor. He stressed the design departure is based on specific direction to the ADB regarding what is important; much of this could be determined in the visioning process and in a good set of guidelines. Ms. Fox stressed design departures cannot be done without a clear set of standards in the design review guidelines. For example, if views are a concern, the City must state which views cannot be adversely affected. Councilmember Van Hollebeke said he was impressed with the presentation and felt the consultants' observations were astute but echoed Councilmember Miller's concern. He asked what the second part of the consultant's task would be. Ms. Fox said they are beginning to work with Mr. Mar on the options that could be developed for the second half of the study. She agreed their recommendations were not a small scope of work because they will have staffing implications, culture changes, and rewriting the guidelines would be a large undertaking. She pointed out revisions to the guidelines would require Council input. Councilmember Van Hollebeke pointed out the City has a computer assisted program, Virtual Edmonds, that will assist in visualizing projects before they are constructed. Further, the visioning process will give the community an opportunity to share their views. Mr. Johnson agreed that with computer modeling (Virtual Edmonds) , Edmonds has the potential to take design review into the next generation in a very exciting way by envisioning the effects of a project and getting "off the site" in design review. Councilmember Plunkett felt the consultant's study was on track by 1) clearly identifying the frustration that has been felt, 2) the importance of a pre - planning process, and 3) including this in the visioning process. He shared Councilmember Miller's concern regarding clear standards for flexibility in code departures and said the Council will need a better understanding of that process. Ms. Fox suggested a work session with the Council to discuss the concept of code departure before they .work on it further. She said they feel strongly about this concept because it is a way to get value from projects. The ADB currently feels their hands are tied in many projects due to their inability to make modifications to retain trees, create a pedestrian corridor, etc. She stressed code departures can result in a better project and a process that applicants /developers may engage in with a more willing /cooperative spirit than the current process. She agreed the code departure must have clearly established boundaries with clear limitations and standards. She said although the overall permit process was outside the scope of their project, in the course of reviewing individual projects, they formed several opinions about the permit .process causing some frustrations. She suggested those be shared with Mr. Mar and Development Services Director Ray Miller. Councilmember White outlined the issues in the consultant's preliminary recommendations that he would like investigated further, 1) a designated staff person to communicate with the ADB, 2) increased credentials/licenses for ADB members to increase the credibility of the ADB, and 3) code departures with a significant explanation of what the consultant feels would work particularly in conjunction with variances. He recommended a workshop be held on code departures, possibly at the Council retreat. Council President Haakenson said when the consultant was hired in October, the Council consensus was to ensure effective design guidelines were in effect and did not specify it had to be the ADB or staff that enforced those guidelines. He observed the consultant's preliminary recommendation changes the nature of the ADB review and reassesses the ADB's hearing role which he assumed meant the ADB should be retained and the guidelines changed. Ms. Fox recalled the request for a study occurred following a Council discussion regarding whether the ADB should exist. The Council's conclusion was that the ADB was valuable and should exist and wanted a study to consider how the process works. She said they Edmonds City Council Approved Minutes January 19, 1999 Page 9 concluded the ADB process is not bad, but the City is not getting the benefit from that process that it could. The recommended changes would improve the potential of the ADB process. Council President Haakenson felt the consultant was on the right track and appreciated their preliminary findings. He asked when a final recommendation would be presented to the Council. Ms. Fox answered, based on the direction provided by the Council, they will meet with Mr. Mar and determine which pieces of their recommendations are to be taken forward. She estimated a final recommendation would be made in 2 - 2% months. Mayor Fahey pointed out the need to explore the concept of design departures further prior to a final recommendation. Ms. Fox agreed that would be productive. As a member of the consultant selection team, Councilmember Nordquist was pleased with the enthusiasm and energy shown by the consultant. He thanked the consultants for the preliminary information they presented. Ms. Fox said they would work with Mr. Mar on the details of the work plan for the second half of the study and plan a workshop regarding design departure. 5. PRESENTATION ON PROPOSED UNDERGROUND PARKING GARAGE Under- Community Services Director Paul Mar explained a subcommittee of the Downtown Parking Committee grounhas been working diligently over the past 12 months to develop an. underground parking garage on the Pa g Garage] west side of the Public Safety Complex currently under construction. Staff has worked closely with this group to ensure there is functional and physical compatibility between the project under construction and what would take place if the garage became a reality. The architects for the project, Merritt+Pardini have also been involved. Based on the information presented tonight and in the Council packet, staff is seeking Council direction on the next step for the subcommittee and staff with regard to this project. Karen Wieeins. 152 31 Avenue S. Edmonds. Chair of the Downtown Edmonds Parkine Advisory Committee, displayed a map of the site and identified the surface parking lot on 5' and their proposal to tuck the parking garage under that lot. She said the addition of the parking garage would not change the grade, would not impact fire or police in any way, and Mr. Pardini assured the Parking Committee it was possible. She displayed a drawing of the proposed parking garage and explained the garage would be open 7 days a week, 24 hours a day and controlled by existing City parking enforcement. The same 3- hour parking regulations for on- street parking would be in effect. Employee permit parking would be allowed Monday - Friday, 7 a.m. to 6 p.m., other uses would be allowed at all times. Ms. Wiggins explained the cost for a parking structure, including the land would be $2,625,125. Since the land does not need to be purchased, this saves approximately $1,218,000 (using a price of $35 per square foot). The net cost of the garage is estimated at $1,407,125. The funding method would be a 20 year 5% Councilmanic bond with yearly payments of $111,600. The funding partners include the BC commercial property owners who would pay 20% of the cost ($22,320), the in -lieu parking fund and sales paying 30% of the cost ($33,480), the Floral Center and Bible College paying 13% of the cost ($14,508), and the City paying 37% of the cost ($41,292). The cost to commercial property owners in the BC zone would be approximately $35 per $100,000 of assessed value. Over the past five years, the City has sold 9 in -lieu parking spaces; this was used to estimate the number that would be sold in the future. Ms. Wiggins distributed a copy of the Local Improvement District (LID) petition that is being circulated for signature and a list of all property owners who have signed the petition to date. She said there are Edmonds City Council Approved Minutes January 19, 1999 Page 10 124 property owners of whom the Parking Committee has contacted 25 at present. Of the 25 property owners, 72% approved of the plan (using the assessed valuation of those properties this results in an 83% approval rate). The Parking Committee is confident they can reach or surpass the 51% needed for the LID by the end of the month. She said the petitions will then be presented to the Council. She explained the parking garage will support redevelopment in the City, thereby increasing sales tax revenues to support City services. Increases in property values will increase the yearly amount collected from property owners above projections. The amount available from the in-lieu parking stall sales could also surpass projections. If this occurs, the Parking Committee proposes the debt be paid off early. She urged the Council to approve the parking garage subject to final approval from all funding parties. Gary, Schmidt, Bank of Edmonds /Chamber of Commerce, said he was invited to work on the subcommittee for the parking garage funding. He pointed out the importance of this process to local citizens. He was impressed by the vision and drive of Ms. Wiggins and the Parking Committee and thanked Mayor Fahey for providing staff resources to the project. He supported the community visioning process but said such a plan includes implementation and the parking garage is an example of implementation. He said the visioning process likely would indicate the importance of parking to a vibrant core of the City. He stressed the parking garage was an opportunity for the City to be bold, generate more revenue than the $41,000 in funding. He said additional revenues would be realized from increased sales taxes, property taxes, and fees. He said it was likely within 24 -36 months, the additional tax revenues will exceed the $41,000 expenditure. Although this cannot be proven, history shows this happens. He encouraged the Council to move ahead with this project and put it on a fast track to allow completion without degradation to the project currently underway. He offered to assist in the process as needed. Brad Butterfield explained there are a large number of properties in the downtown BC zone that can never be redeveloped because the sites cannot develop parking. He said the proposed parking garage represents a means to provide actual in -lieu parking to rehabilitate .the downtown. He said the in -lieu.0 fund currently has a balance of approximately $80,000 that could be used for architectural and engineering documents to begin the parking garage plans. Shop and business owners could be encouraged to park in the new parking garage, freeing up on street parking for customers. He said the new parking garage would provide parking for City events, the Floral Center, and future redevelopment at the Bible College. He encouraged the Council to support the parking garage. Larry Naughton, 729 Laurel Street, Edmonds, recalled he participated in a Chamber of Commerce parking committee in 1963 and noted the discussion regarding the need for parking in downtown Edmonds continues 36 years later. He said an individual interested in renting space at 511 and Main inquired about employee parking. This individual pointed out the difficulty finding on- street parking and expressed concern with the lack of parking for customers. Mr. Naughton said this is a good example of the need for parking to encourage economic development. He said although the in -lieu parking fund was established 20 years ago, the funds have never been used to purchase parking and have only been used to lease parking. One of those leased parking lots (23 spaces) will be lost soon. The parking garage will assist with this loss of parking as well as with the deficit created by in -lieu of parking. He said any future development of the downtown business district needs a viable, working in -lieu of parking fund. He pointed out this is the first time in the City's history that the property owners have supported the purchase of off - street parking which illustrates the need for parking. He said the Port, Edmonds Alliance for Economic Development, Chamber of Commerce, etc. all work on economic development and the parking garage is a project that encourages economic development for the downtown business district. He encouraged the Council to support the parking garage. Edmonds City Council Approved Minutes January 19, 1999 Page l l Jacque Mayo, business and property owner, member of the Edmonds Alliance for Economic Development committee, Chair of the Property Owners Committee, assisted in contacting property owners seeking their support of the parking garage financing. He commented the City of Tacoma is applying taxes from development in their BC zone to a new parking garage in the downtown area. He said there is currently approximately $6 million in projects in the downtown BC zone, which will provide $516,000 in sales taxes not including increased property taxes. Of that amount, the City would receive $61,920. Re stressed encouraging parking encourages development of the downtown and results in more tax revenue. Observing $300,000 in Councilmanic bonds will be paid off during the next few years, he recommended some of those funds be available for economic development. Councilmember Van Hollebeke thanked the Parking Committee members for their comments and for their participation in this project. He referred to the funding partners indicated in the January 14, 1999 memo from the Parking Committee and said the contribution from in -lieu of parking indicated four in- lieu of parking stalls would be sold each year. He said that has not occurred in the past. Ms. Wiggins explained the method used to calculate the in -lieu of parking contribution: the nine in -lieu of spaces sold during the past five years ($90,000 plus interest over five years), plus the existing $88,727 balance (total $178,727) divided by five years for•an average of $35,745 per year. Councilmember Van Hollebeke asked if the financial support that is to be provided by the Floral Center and the Bible College was definite. Mr. Mayo said both are aware of their responsibility for parking; the Bible College has agreed to pay $5,000 per year and the Committee is negotiating with the Foundation that owns the Floral Center. He said many entities do not want to commit until the City Council supports the garage. Councilmember White asked if there had been any study done to determine whether this is the best location for a garage. Ms. Wiggins answered it is the best location. for the surrounding area -- downtown, the Floral Center, and the Bible College. Councilmember White observed this is the best location if the priority is the business community. Ms. Wiggins noted they do not plan to have only one garage, this is the first. Councilmember White asked if any analysis had been done on the traffic impact of an additional 100 cars. Ms. Wiggins answered the Parking Committee does not have funding for such a study. Councilmember White said a month ago the Council was informed the City's cost would be approximately half of what is now estimated. He asked how firm the estimated cost of construction was. Ms.. Wiggins said because there are no actual plans for the garage, her husband (Jack Wiggins Construction) prepared the estimate using the Guide and RS Means. The estimate was increased for the elevator. She said the estimate is on the high side. Councilmember White asked if operation, maintenance, and enforcement costs had been. estimated. Ms. Wiggins said the existing parking enforcement could cover the parking garage. There would be minimal maintenance costs such as cleaning. Councilmember White questioned the cost of lighting for the garage. Ms. Wiggins responded they pay $2.48 per day for the garage lights for their 14,280 square foot facility; the proposed garage is 38,000 square, feet. Councilmember White asked if there have been any discussions with the Police Department regarding their security concerns. Ms. Wiggins pointed out the garage ingress /egress is located away from the fire and police ingress /egress. Councilmember White said the Police Chief has indicated he has security Edmonds City Council Approved Minutes January 19, 1999 Page 12 concerns and the fire department has also expressed concern. Ms. Wiggins said the proposed garage has not been reviewed with the Fire or Police Departments. COUNCIL PRESIDENT HAAKENSON MOVED, SECONDED BY COUNCILMEMBER MILLER, TO EXTEND DISCUSSION OF THIS AGENDA ITEM FOR 15 MINUTES. MOTION CARRIED. Council President Haakenson asked if a public hearing was required prior to a decision to construct a parking garage in this location. City Attorney Scott Snyder answered generally yes, all public construction processes need to appear on the City's 6 -year CIP, therefore, the City's CIP will need to be amended to include this project. Depending on the funding sources and how the project is contracted, there may be other opportunities for public comment. Council President Haakenson recalled public hearings were held when the Public Safety building was in the design review process. Mr. Snyder said he would need to research what was added to the CIP at that time to determine if it was broad enough to include this project. Mr. Snyder pointed out the proposal includes an LID, which has a public process. Council President Haakenson thanked the Parking Committee for the work they have done. He said the Council is on record as saying they would support improved parking in downtown Edmonds. However, the Council cannot proceed with the recommended action (authorize staff to proceed with the necessary steps to incorporate the garage design as a change. order to the Public Safety Complex architectural contract with the provision that all costs of such effort be clearly separated from the Public Safety Complex work efforts) without a public process. If the Council wishes to move forward, that public process must occur soon. Council President Haakenson questioned who would be responsible for the contribution from the in -lieu of parking fund if sufficient funds were not available in the in -lieu of parking fund. Ms. Wiggins answered past history indicates nine spaces were sold in the past five years and. there is a proposal to increase the per stall in -lieu of contribution. She reiterated additional funds would be available from increased property taxes as a result of increased assessments following redevelopment. COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO AUTHORIZE THE MAYOR TO HIRE A CONSULTANT TO DO A FEASIBILITY STUDY OF THE DESIGN, ENGINEERING, AND CONSTRUCTION COSTS TO BUILD AN UNDERGROUND PARKING GARAGE AT THE PUBLIC SAFETY SITE, AND ASK STAFF TO DO A FEASIBILITY STUDY OF ALL, FUNDING OPTIONS AVAILABLE AND CONTINUING OPERATING COSTS TO OPERATE IT, AND RETURN TO THE COUNCIL WITH A REPORT. Mayor Fahey asked the timeline for the process to hire a consultant unless Merritt+Pardini could be used. Mr. Mar answered staff would need to develop a scope of work and advertise or use the City consultant roster depending on the consultant cost to perform the tasks suggested. Councilmember Miller said his intent was to select a consultant from the consultant roster. Mayor Fahey asked the threshold for selecting a consultant from the consultant roster. City Engineer Jim Walker answered it was $15,000. Council President Haakenson asked how quickly this could be done and what was the last day the parking garage could be added to the site. Mr. Mar pointed out the need to determine the public process to reach that point. The last day a change order could be executed would be approximately mid to late July 1999. He said all designs would need to be completed by May or June, to avoid any delay in the project. Mayor Fahey said when staff moves into the new facility, the old facilities will be demolished Edmonds City Council Approved "Minutes January 19, 1999 Page 13 and the surface parking and landscaping installed. She said there are also issues associated with any delay in the contract. Councilmember Plunkett asked if staff could provide additional information by next Tuesday's Council meeting. Mr. Mar answered staff will do their best to develop a schedule that could be compared with the Public Safety project. Mayor Fahey referred to the LID petition included in the Council packet which commercial property owners. have begun to sign and said the .verbiage states the LID will fund 20% of the project cost. She said under those terms, that is the maximum amount that could be assessed to the property owners under an LID. If property values increase, each property owner pays proportionately less to reach the same 20 %. If the property owner's contribution is capped at 20 %, any excesses created by increases in property values cannot be used to cover any shortfall in funding provided by the in -lieu of parking fund. Ms. Wiggins said the intent was a .0003467% levy against the assessed valuation including as the assessed value increases. She said they would welcome assistance with the wording. Mr. Snyder said LID's can be initiated by the petition of neighbors and due to similar issues, inconsistencies in the format, etc., the Council has in the past initiated its own LID. (By law, a LID can be created by petition of the property owners or resolution of the Council). Councilmember Plunkett asked how long the in -lieu of fund has been in existence. Ms. Wiggins answered 20 years. Councilmember Plunkett asked if the City has used any of the funds. Ms. Wiggins answered the funds are used to rent parking spaces but much of the rental is returned from parking fees. Councilmember Plunkett asked if there was any indication sufficient funds would not be available in the in -lieu of fund. Ms. Wiggins answered no, it should continue to increase. Councilmember Plunkett said if additional funds were needed to compensate for a lack of new in -lieu of funds, the existing balance would be available. Councilmember Van Hollebeke said although the intent to move ahead is good, he felt it was premature tonight. He suggested the motion be tabled until the next Council meeting (Tuesday, January 26) when staff could provide the information requested. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER PLUNKETT TO TABLE THE MOTION UNTIL THE NEXT COUNCIL MEETING. MOTION CARRIED. Mayor Fahey said staff would endeavor to gather as much information as possible to be presented to the Council next week. Councilmember Van Hollebeke suggested staff also determine the approximate cost of involving a consultant. Council President Haakenson commented although a lot of information was developed and presented by the Downtown Parking Advisory Committee, the Council requires additional information to make a decision. He pointed out next week's Council meeting is a work meeting and there is no opportunity for public comment. He said if the City moves forward with the parking garage, there will be a public hearing. He suggested the representatives from ' the Downtown Parking Committee attend next week's Council meeting to assist with any questions that may arise. Mayor Fahey declared a brief recess. Edmonds City Council Approved Minutes January 19, 1999 Page 14 6. RESOi.i1TION N0, 946 IN SUPPORT OF A COMMUNITY VISIONING PROCESS s. 946 Councilmember Van Hollebeke explained the visioning process includes hiring HyettPalma to assist the ppomng City and citizens in creating a vision for the downtown Edmonds area for the next 5 -10 years. He said sinning the City has received a resolution in support from the Port of Edmonds, support from the Chamber of Process Commerce, the Edmonds Property Owners' Association, as well as the Edmonds Alliance for Economic Development. Councilmember Van Hollebeke said Councilmembers have indicated their intent to approve the resolution in support of a community visioning process. Council President Haakenson said the City Attorney recommended the second bullet following NOW, THEREFORE, be revised to read "The Council recognizes that any successful outcome may w11 require some changes in the way the City of Edmonds conducts its business and could result in some modifications to zoning and development ordinances." Councilmember Van Hollebeke stated that a meeting with HyettPalma will be held on February 18 to discuss the process and HyettPalma will address the Council at their retreat on February 19. Councilmember Van Hollebeke looked forward to completing the process by the end of June. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MILLER, TO ADOPT RESOLUTION NO. 946 IN SUPPORT OF A COMMUNITY VISIONING PROCESS, AS AMENDED. MOTION CARRIED. Mayor Fahey expressed her appreciation for the Council's support, commenting the Edmonds Alliance for Economic Development has worked on this process for a long time and she has wanted HyettPalma to come to Edmonds for the past three years following a presentation they made at a National League of Cities meeting. She said the community would be well served by this visioning process. Mayor Fahey encouraged the community to assist in creating the vision for Edmonds and said the City's homepage will be one of the methods used to inform citizens of opportunities to participate in the process. 8. REPORT ON COUNCIL COMMITTEE MEETINGS Fire Finance Committee Cation 16 Councilmember Miller reported the Finance Committee considered options regarding the lease of the Lease Fire Station 16 (Five Corners) Modular Space, which included leasing, purchasing, or lease /purchase. The committee recommended a lease /purchase option, which was approved on the Consent Agenda as ehicles Item K. The committee reviewed the purchase of six Public Works vehicles from the Washington State Purchase Purchasing Contract, which was approved on the Consent Agenda as Item M.. A 2 -year lease of four Crown Victoria police cars was reviewed and recommended approval on a future Consent Agenda. The committee approved petty cash expenditures with no exceptions. Councilmember Earling requested an Biannual update from Finance on the economic outlook for Snohomish County and biannual budgeting which will udgeting P tY g g be discussed at the Council retreat. also 911 Public Safety Committee tls ord. Councilmember White reported City Attorney Scott Snyder presented an ordinance to limit false 911 calls. Following revisions to the ordinance, the ordinance will be reviewed again by the Public Safety 1) Goals committee. The committee reviewed achievement of Police Department goals for 1998 and new goals 998/1999 P g g for 1999. A new camera and software system for police mug shots was discussed. Councilmember amera & White said Edmonds currently uses black/white polaroids for mug shots making it difficult to create otiware photo montages. The new system will be compatible with Seattle and King County and assist in Edmonds City Council Approved Minutes January 19, 1999 Page 15 developing photo montages. The committee recommended approval, which was passed as Consent New DUI Agenda Item L. A discussion of the new DUI law followed including the electronic home monitoring Law and ignition interlock devices. The Police Department recommended contracting with Washington Home Association of Sheriffs and Police Chiefs (WASPC) to provide home monitoring equipment, which was Monitoring New Fed. approved as Consent Agenda Item F. Chief Haworth provided information regarding new Federal egs. Re: regulations that could require the hiring of more firefighters which would have significant cost impacts Wire Dept J to the City. This will be discussed at the Council retreat. Community Services/Development Services Committee 1998 Councilmember Van Hollebeke reported the committee reviewed 1998 and upcoming issues /topics for Review; 1999 including an update regarding the Treatment Plant emergency generator, major code amendments Upcoming coming before the Planning Board and the City Council, an update of the ongoing review of the ADB by Issues/ Topics a consultant, an update regarding the Aquatic Center (including a public meeting next month), and the Lieu Parking draft animal regulation ordinance. The increase of in -lieu parking fees was discussed including the intent to increase the fee closer to the true cost of creating parking. The fee is proposed to be increased from Increase $4,200 per stall to $8,000 (from $2,100 to $3,000 for renovation projects) with the intent to revisit the fee on an annual basis with further increases. In addition, staff provided an update on the Perrinville LID. IPeninvillel Due to substantial interest in participation in the LID from additional properties, the committee directed LID J staff to initiate formation of an LID for the properties outside the initial LID area. The final discussion item concerned contracting for posting public notice signs; this will result in bigger and more visible signs. 9. MAYOR'S REPORT, Mayor Fahey pointed out although everyone can understand the value of the new DUI law, the end result awDUI is cities incur additional costs, frequently without any ability to recover those costs. Although individuals can be fined and penalties set to assist with the cost of incarceration and home monitoring devices, if the individuals do not have the ability to pay, the city must still pay the cost. Further, there are fees associated with vehicle impounds and there are now more cases in the court process. She learned last week that a new Senate bill being proposed would increase the fees and a higher proportion of the fees assessed would go to the state and moneys the state received would be redirected to the District Court to absorb the costs of new unfunded mandates. However, nothing in the bill would return any. moneys to Municipal Courts. The end result would be more money would be collected but it and more would be sent to the state, and the City would have less to operate its court as well as absorb unfunded mandates. Judge Conroy has written several letters and following testimony from Court Administrator Joan Ferebee and the Court Administrator from Lynnwood, the committee directed the language in the bill be rewritten and Municipal Courts be included as recipients of the state allocation. She pointed out being politically active can have significant benefits to the City. Fire Mayor Fahey said an attempt is being made to bring the study regarding fire consolidation to a onsolida- completion. A cost analysis was discussed at the Public Safety Committee meeting in the context of tion potential costs to operate an independent Fire Department. This will be discussed at the retreat due to the direct impact on decisions related to consolidation. She said upcoming decisions regarding the hiring of new Fire Chiefs next year require a decision regarding fire consolidation to be made in the near future. ovie Mayor. Fahey said the movie filmed in Edmonds this summer that resulted in the gazebo in the traffic Filmed in circle was aired on Lifetime this week with the title of "Hit and Run." Mayor Fahey was not pleased Edmonds with the theme of the movie, noting there were few scenes of Edmonds. She said the movie likely will be aired again. Edmonds City Council Approved Minutes January 19, 1999 Page 16 x re: A public hearing regarding replacement of the public art in the traffic circle will be held at the ountain February 2 Council meeting. Mayor Fahey encouraged anyone interested in this issue to participate. onf. of Mayor Fahey reported she would be attending the Conference of Mayors Legislative Session in ayors Washington DC next week. She serves on a committee working on amendments to the Fair Housing Act and siting of group homes as well as the Community and Economic Development Committee and the Parks and Recreation Arts Committee, which is seeking to increase conservation futures funding for open space.. She said Parks and Recreation Director Arvilla Ohlde testified before the Legislature yesterday regarding this issue. Mayor Fahey advised Council President Haakenson would act as Mayor Pro Tem in her absence and Community Services Director Paul Mar would oversee administration. 10. COUNCIL REPORTS Retreat Council President Haakenson requested Councilmembers advise him of any additional retreat agenda Benda topics by Friday. In-l-ieu Councilmember Miller requested the proposal to increase in -lieu of parking fee be placed on the Finance Parking Committee's February agenda. In -lieu Mayor Fahey agreed there were a number of issues associated with the in -lieu of parking fee such as arking whether new construction should be encouraged to develop parking or to pay. into the in -lieu of fund and whether the in -lieu of parking should be allowed only for renovation that cannot provide additional parking. She said another issue is whether as many developers would be inclined to pay into the fund if the fees are increased. 9 sB 1535 & Councilmember White reported Senate Bill 1535 and House Bill 1026 will, if passed, change the 1026 percentage the state gets of the moneys the City's court collects from 32% to 48 %. This is a dramatic loss to the City in fines collected. He planned to attend the Legislative Action Conference on February 24 and 25 and encouraged others to attend. Public Councilmember Nordquist recalled the Council was recently provided a verbal update regarding the Safety progress on the Public Safety Complex and requested a monthly report be provided describing any cost Complex overruns, etc. Mr. Mar agreed to provide this information. With no further business, the Council meeting was adjourned at 10:00 p.m. BARBARA S. FAHEY, MAYOR -SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes January 19, 1999 Page 17 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 650 MAIN STREET 7:00 -10:00 P.M. JANUARY 19, 1999 SPECIAL MEETING 6:30 P.M. — INTERVIEW APPLICANTS FOR THE ARTS COMMISSION 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JANUARY 5, 1999 (C) APPROVAL OF CLAIM WARRANTS #29295 THROUGH #29862 FOR THE WEEK OF DECEMBER 28, 1998, IN THE AMOUNT OF $302,338.73. APPROVAL OF CLAIM WARRANTS #29301 THROUGH #30037 FOR THE WEEK OF JANUARY 4, 1999, IN THE AMOUNT OF $1,796,762.37. APPROVAL OF CLAIM WARRANTS #29304 THROUGH #30187 FOR THE WEEK OF JANUARY 11, 1999, IN THE AMOUNT OF $304,059.00. APPROVAL OF PAYROLL WARRANTS #22985 THROUGH #23118 FOR THE PERIOD DECEMBER 16 THROUGH DECEMBER 31, 1998, IN THE AMOUNT OF $397,191.29. (D) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM KAY I. BARMORE ($82.86), AND MARVIN DYSON AND CAREN SASSOWER (Amount Undetermined) (E) REPORT ON PROPOSALS RECEIVED FOR POLICE UNIFORMS AND AWARD OF CONTRACT TO BLUMENTHAL UNIFORMS & EQUIPMENT (F) AUTHORIZATION TO SIGN WASHINGTON ASSOCIATION FOR SHERIFFS AND POLICE CHIEFS (WASPC) CONTRACT FOR HOME MONITORING SERVICES (G) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT BETWEEN THE CITY OF LYNNWOOD AND THE CITY OF EDMONDS FOR JOINT FUNDING OF THE RECYCLING COORDINATOR (H) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH THE CITY OF SUMNER FOR PILOT BIOSOLIDS DISPOSAL PROGRAM (1) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH THE CITY OF LYNNWOOD FOR COURT STAFFING FOR IN- CUSTODY HEARINGS (J) AUTHORIZATION FOR MAYOR TO SIGN RECREATIONAL SERVICES AGREEMENT WITH THE SOUTH COUNTY SENIOR CENTER (K) AUTHORIZATION FOR MAYOR TO SIGN LEASEIPURCHASE AGREEMENT WITH GE CAPITAL FOR LIVING QUARTERS AT FIRE STATION 16 (L) AUTHORIZATION TO PURCHASE BOOKING PHOTO SOFTWARE AND EQUIPMENT (M) AUTHORIZATION TO PURCHASE SIX VEHICLES FROM THE WASHINGTON STATE PURCHASING CONTRACT ($119,995.95) 1 CITY COUNCIL MEETING AGENDA JANUARY 19,1999 Page 2 of 2 (N) PROPOSED ORDINANCE VACATING A CONSTRUCTION AND MAINTENANCE EASEMENT FOR STREAM CHANNEL RESTORATION ON EITHER SIDE OF THE CENTERLINE OF SHELL CREEK (0) PROPOSED RESOLUTION SETTING FEBRUARY 16, 1999, AS THE HEARING DATE FOR A REQUEST TO VACATE A PORTION OF THE 180TH STREET SOUTHWEST RIGHT -OF -WAY ADJACENT TO 8615 OLYMPIC VIEW DRIVE (Applicant: Greenleaf Evans /Danhof / File No. ST- 98 -52) 3. AUDIENCE COMMENTS (3 Minute Limit Per Person) 4. (30 Min.) PRESENTATION OF ARCHITECTURAL DESIGN BOARD CONSULTANT PRELIMINARY FINDINGS 5. (20 Min.) PRESENTATION,ON PROPOSED UNDERGROUND PARKING GARAGE 6. (5 Min.) PROPOSED RESOLUTION IN SUPPORT OF A COMMUNITY VISIONING PROCESS 7. (5 Min.) CONFIRMATION OF APPOINTMENTS TO BOARDS AND COMMISSIONS 8. (15 Min.) REPORT ON COUNCIL COMMITTEE MEETINGS 9. (5 Min.) MAYOR'S REPORT 10. (15 Min.) COUNCIL REPORTS 'arking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advance iotice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appear he following Wednesday, Friday and Monday at noon on Channel 32.