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02/16/1999 City Councillaim arrants uthorize ttendance at WIA Conf. ire ase of V rks Maint. uck EDMONDS CITY COUNCIL APPROVED MINUTES FEBRUARY 16, 1999 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Gary Haakenson, Council President Dave Earling, Councilmember John Nordquist, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember Thomas A. Miller, Councilmember ALSO PRESENT Meghan Cross, Student Representative 1. APPROVAL OF AGENDA STAFF PRESENT Robin Hickok, Police Chief Paul Mar, Community Services Director Ray Miller, Development Services Director Peggy Hetzler, Administrative Services Director Arvilla Ohlde, Parks and Recreation Director Jeff Wilson, Planning Supervisor Greg Ramsland, Fleet Maintenance Supervisor Jamal Mahmoud, Traffic Engineer Don Fiene, Hydraulic. Engineer Michael Karber, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF THE AGENDA AS SUBMITTED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Councilmember Van Hollebeke requested Item K be removed from the Consent Agenda, Councilmember Nordquist requested Item N be removed, and Councilmember Earling requested Item B be removed. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, FOR APPROVAL OF THE REMAINDER OF THE CONSENT AGENDA ITEMS. MOTION CARRIED. The agenda items approved are as follows: (A) ROLL CALL (C) APPROVAL OF CLAIM WARRANTS #29324 THROUGH #30798 FOR THE WEEK OF FEBRUARY 8, 1999, IN THE AMOUNT OF $920,637.02 (D) AUTHORIZATION FOR CEMETERY BOARD CHAIRMAN TO ATTEND WIA SPRING CONFERENCE (E) AUTHORIZATION TO PURCHASE ADDITIONAL PARKS MAINTENANCE TRUCK Edmonds City Council Approved Minutes February 16, 1999 Page I rchase of hiserffolder (F) AUTHORIZATION TO PURCHASE INSERTER/FOLDER EQUIPMENT FROM PITNEY BOWES FOR WASHINGTON STATE PURCHASE CONTRACTED PRICE OF $9,900 ids for (G) AUTHORIZATION TO ADVERTISE FOR BIDS TO PURCHASE A. 5 - 6 YARD DUMP ump Truckj TRUCK FOR THE STREET DIVISION Bids for (H) AUTHORIZATION TO ADVERTISE FOR BIDS TO PURCHASE A 72" MOWER WITH Mower for LEAF BLOWER FOR THE PARK MAINTENANCE DIVISION Parks Maint. Meadow- (1) . AUTHORIZATION TO CALL FOR BIDS FOR THE 1999 NORTH MEADOWDALE ale Storm STORM DRAINAGE IMPROVEMENTS AND PHASE II WATER MAIN Praina e ' REPLACEMENT PROGRAM gran Ale (J) AUTHORIZATION TO ADVERTISE FOR STATEMENT OF QUALIFICATIONS FROM Logic CONSULTANTS FOR UPGRADING THE PROGRAMMABLE LOGIC CONTROLLERS Controller AT THE TREATMENT PLANT ontract for (L) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT FOR JUDICIAL IS Link INFORMATION SYSTEM (JIS) LINK SERVICES WITH OFFICE OF THE ervices ADMINISTRATOR FOR THE COURTS anine (M) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT FOR CANINE REFRESHER efresher I TRAINING ramm ynndale (0) AUTHORIZATION TO SEEK ARTISTS FOR LYNNDALE PARK PUBLIC ART Project PROJECT ekinan Art (P) AUTHORIZATION TO SEEK ARTISTS FOR HEKINAN, JAPAN 50TH ANNIVERSARY Project PUBLIC ART PROJECT Res. 948 (Q) RESOLUTION NO. 948 DESIGNATING PLACEMENT OF ARTWORK IN HEKINAN, Placement o JAPAN TO COMMEMORATE THEIR 50TH ANNIVERSARY AND TO PROMOTE Artwork i TOURISM AND TRADE rd. 3242 (R) ORDINANCE NO. 3242 AMENDING EDMONDS COMMUTE TRIP REDUCTION (CTR) ommute PLAN AND IMPLEMENTING MEASURES AS REQUIRED BY RCW 70.94.527 BY rip Reduc. AMENDING CHAPTER 17.95 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE pprove Item B: Approval of City Council Meeting Minutes of February 9, 1999 /9199 Councilmember Earling advised he would abstain from the vote on the minutes, as he was not present at Minutes the February 9 Council meeting. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR APPROVAL OF CONSENT AGENDA ITEM B. MOTION CARRIED (Councilmember Earling abstained). The item approved is as follows: (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF FEBRUARY 9, 1999 �ecunirti,lItem K: Authorization to Approve Installation of Security Monitoring System at Yost Pool ng Councilmember Van Hollebeke explained the Community Services/Development Services Committee Yost Park reviewed this item and agreed there is a need for a security monitoring system. He explained the pool is Edmonds City Council Approved Minutes February 16, 1999 Page 2 divided into two areas, the entrance on the upper level (which has vending machines that have been vandalized in the past), and the pool area on the lower level. Motion sensors in addition to security cameras were recommended. The security cameras will be used to monitor activity in the pool area for security and safety. purposes. He said three bids were received, two were slightly below $9,000. Staff recommends approval of the approximately $6,000 bid to install a security monitoring system at Yost Pool. All three bids include essentially the same equipment. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER EARLING, FOR APPROVAL OF CONSENT AGENDA ITEM K. MOTION CARRIED. The item approved is as follows: (K) AUTHORIZATION TO APPROVE INSTALLATION OF SECURITY MONITORING SYSTEM AT YOST POOL Vehicle Bay Item N: Authorization for Mayor to Sign a Professional Services Agreement with Whiteley Mezzanine Jacobsen & Associates to Provide Structural Engineering Services for a Vehicle Bay Mezzanine at at Pw Cntr. the Public Works Center Councilmember Nordquist said there did not appear to be any funds for the building, only for engineering. Fleet Maintenance Supervisor Greg Ramsland explained the funds would come from the Storm Drainage Maintenance salary budget (two employees who were not hired). Councilmember Nordquist requested a report be provided to the Community Services/Development Services Committee or via the Mayor's Office regarding funding for the building. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, FOR APPROVAL OF CONSENT AGENDA ITEM N. MOTION CARRIED. The item approved is as follows: (N) AUTHORIZATION FOR MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH WHITELEY JACOBSEN & ASSOCIATES TO PROVIDE STRUCTURAL ENGINEERING SERVICES FOR A VEHICLE BAY MEZZANINE AT THE PUBLIC WORKS CENTER Street 3. PUBLIC HEARING REGARDING A REQUEST TO VACATE A PORTION OF THE 180' Vacation STREET SOUTHWEST RIGHT -O&WAY ADJACENT TO 8615 OLYMPIC VIEW DRIVE T -98 -52 (Applicant: Greenleaf Evans / File No. ST- 98 -52) Councilmember Earling disclosed he lives approximately 1/3 mile from this property. His property does not connect to the property being discussed nor is it adjacent to that property. Council President Haakenson disclosed he met with Ms. Greenleaf -Evans last spring to review the procedures for a right - of -way vacation. There were no other disclosures made by Councilmembers. Mayor Fahey reviewed the time frames for each participant and advised public comment would be limited to 3 minutes for each participant. Planning Supervisor Jeff Wilson explained this is a petition for Council consideration of vacation of a portion of the public right -of -way adjacent to the property located at 8615 Olympic View Drive. He displayed a site map identifying this property (Lot 3) and the area requested to be vacated. He said to the north of the applicant's property and the right -of -way is the County Park, which is under the ownership of Snohomish County. The applicant's application to vacate the right -of -way indicates the vacation Edmonds City Council Approved Minutes February 16, 1999 Page 3 would not restrict access to Lots 1 and 2, which have access from Olympic View Drive. The applicant has completed the necessary paperwork including identifying the original ownership of the right -of -way. The applicant has also included a letter from Snohomish County Parks Division indicating they are not opposed to the right -of -way vacation. The applicant's petition was submitted to the Snohomish County Assessor's Office for verification that it represents 60% of the adjacent property ownership. Mr. Wilson said the unusual portion of this request is determining whether the City should seek compensation for the vacation of the right -of -way. The applicant has provided documentation indicating the right -of -way appears to have been dedicated with the original platting of the property in that area and was not sold or otherwise conveyed to the City. After discussing this with the City Attorney, staff agreed to present this request to the Council without an appraisal as has been done with other vacations in the past. He said if the right -of -way was dedicated as part of the original plat, the City has the ability to vacate the property back to the original underlying property owner without compensation. The Engineering Department indicates the area is not planned for any future public use and staff recommends Council consider vacating the right -of -way. If the Council agrees compensation for the vacation of the right -of -way is not appropriate, staff recommends Council direct the City Attorney to prepare the necessary documentation for vacation of this right -of -way. Council President Haakenson asked Mr. Wilson to describe the terrain in the area. Mr. Wilson said the terrain is heavily vegetated and slopes downward to the north beginning at the back edge of the applicant's property (the northern edge of Lot 3) into the County Park. Council President Haakenson observed staff indicated the right -of -way would not be necessary for any future public roadway. He asked whether it would be cost efficient to construct a roadway in this area. Mr. Wilson answered it would be a very short connection and staff would need to consider its ability to provide access to properties. In this instance, Lots 1, 2, and 3 front on Olympic View Drive and Lots 1 and 2 would still have access from the unvacated portion of 180' Street SW. He said consideration should be given to whether the property to the north will need access from the right -of -way, which Snohomish County has indicated they do not and have consented to vacation of the right -of -way. Mr. Wilson said the 30 -foot right-of-way is half of a full 60 -foot right -of -way width. If this was needed for a future right -of -way, an additional dedication of property to the north (the County Park) would be required. Review of the City's existing utility maps indicates there are no utilities /facilities currently within the right -of -way. Councilmember Plunkett asked what criteria the Council has used in the past to determine whether compensation for vacation of the right -of -way should be required. Mr. Wilson answered the criterion are established by State Statute as well as local ordinance. Local ordinances give the Council the flexibility to not require monetary compensation or can allow dedication of like /similar right -of -way if monetary compensation is not required. He said a comparable situation was a series of City- initiated street vacations in the Meadowdale area. These were steep areas that the City did not have the ability to develop for public use and, in those cases, were vacated without seeking compensation. He said the Council must consider how the right -of -way was originally acquired; if the City acquired them via condemnation, etc. where compensation was paid, then compensation for the vacation should be required. However, the records available appear to indicate the right -of -way was dedicated as part of the original plat, Edmonds Seaview Tracts, in the late 1800's or early 1900's when the area was first platted. Councilmember Plunkett observed this was similar to the vacations in the Meadowdale area. Mr. Wilson explained this vacation did not have the same severe topographical constraints that existed on the rights- Edmonds City Council Approved Minutes February 16, 1999 Page 4 of -way that were vacated in the Meadowdale area. He said the right -of -way requested to be vacated by this applicant could likely be developed under City standards but would require encroachment into the County Park and what benefit this connection would provide is uncertain. There are no plans to develop this right -of -way for public use in the future. Mayor Fahey asked if the additional property provided by the vacation of the right -of -way would make Lot 3 more valuable and/or subdividable. Mr. Wilson said he could determine this by calculating the total lot area and would provide this information later in the meeting. Applicant Laurie Greenleaf - Evans, co -owner of Lot 3 located at 8615 Olympic View Drive, said there is a house on Lot 1 and on Lot 2. She said Lot 2 is on a landfill that has been there for a number of years. She said another portion of Lot 2 is located on the other side of Olympic View Drive. She said they are requesting vacation of this portion of 180`h Street SW due to the steep topography near where they want their house to be located and a 70 foot buffer zone is required unless a geotechnical survey is done. With the additional 30 feet provided by the right -of -way vacation, they can meet the setback requirements. She said they did not plan to subdivide the property and plan to place the house in the center of the property. Their plans for development of the property would prohibit subdivision in the future. Mayor Fahey opened the public participation portion of the hearing. Katherine Dettrick, property owner of Section 1 on 85' Place W, said Lot 2 did not have property on the opposite side of Olympic View Drive. She objected to the vacation of the right -of -way; pointing out the area has been used as ungroomed trails for a long time. She objected to additional property being provided because the owners were aware of the property boundaries when it was purchased. She objected to the vacation because property likely could not be acquired from Snohomish County if public right -of -way was needed in the future. She said this area has always been a natural area with wild animals and she preferred as much of the County Park area be kept intact in the same state it has been for many - years. Morris Tugby, 8801 Olympic View Drive, Edmonds, said traffic in this area has tripled in recent years.. He agreed if a property owner wanted to construct a house on the property, they would want to build back from this dangerous street. He did not object to vacating the right-of-way as it made sense to locate a house in an area that is not subject to erosion. Rich Demeroutis, 921 Pine Street, Edmonds, asked if there were any environmental issues in the right - of -way and recommended this be researched before it is vacated. He recommended the City be compensated for the value of the vacated area, noting the additional property would save the applicant the cost of a geotechnical study and facilitate the location of their house. Further, compensation should be provided due to the potential for subdivision of the property in the future. He recommended an appraisal be done and compensation required. Elizabeth Bettinghouse,18010 88 Avenue W, Edmonds, expressed concern with possible subdivision of the property in the future as well as environmental issues. She recalled the impact on the environment (loss of quail) when the blackberry bushes were removed on Lot 1. Hearing no further public comment, Mayor Fahey closed the public participation portion of the hearing. Edmonds City Council Approved Minutes February 16, 1999 Page 5 Mr. Wilson estimated the underlying property is 30,000 square feet. This property is zoned RS -12 which would theoretically allow two 12,000 square foot parcels. He said the property was purchased in 1997, after the adoption of the City's Critical Areas Ordinance which requires a 50 foot buffer from the top of a steep slope as well as a 15 foot minimum building setback.. Without a topographic map, he was uncertain where the top of the slope is located. He estimated the distance from Olympic View Drive to 180`b Street is 90 feet and, depending on the location of the top of the slope, there is at least 65 feet from the top of a critical area. In an RS -12 zone, there is also a 2.5 -foot setback from Olympic View Drive. On the east portion of the property, there is a potential loss of developable property due to the street setback and critical area buffers that may exist. Any critical areas could have a significant effect on how this property could be subdivided in the future. A complete topographic map would be necessary to determine the amount of the property and right -of -way that would be subject to critical areas designation and appropriate buffers and setbacks. However, simple mathematics indicates there would be enough land to allow subdivision into two parcels. Council President Haakenson referred to Ms. Dettrick's comment regarding giving up County property and asked if the right -of -way is owned by Snohomish County. Mr. Wilson answered the proposed vacation is City right -of -way under the City's jurisdiction and is not under County ownership. Council President Haakenson asked if the trails in the park were located on the right -of -way. Mr. Wilson said as this was a dedicated public right -of -way, the public has been able to access it but he was not aware it was part of the formal trail system in the County Park. COUNCIL PRESIDENT HAAKENSON MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO EXTEND THE DISCUSSION OF THIS MATTER FOR TEN MINUTES. MOTION CARRIED. Council President Haakenson observed it would be difficult for staff to determine what portion of the property was buildable, or whether it was subdividable without a topographic survey. He observed utilities and access would be provided from Olympic View Drive if the property was subdivided and asked what problems staff would foresee if the property was subdivided. Mr. Wilson answered staff would consider the affect the critical areas would have on the property and whether the applicant would be required to request a variance or reasonable use request to create two buildable lots. Under the Critical Areas Ordinance, the applicant has the ability to reduce the critical area buffer from 50 feet to 10 feet upon submittal of a geotechnical evaluation that indicates a reduction in the buffer would not impact the stability of the steep slope. He assured staff would consider the steep slopes as part of any subdivision of the property or building permit application for the property. If a critical area is identified on or adjacent to the property via the Critical Areas Determination, the applicant would be asked to provide more detailed documentation (i.e. a topographical survey to identify the top and toe of the slope). Councilmember Van Hollebeke referred to page. 8 of the Council packet, a drawing of the property owner's proposed building plan. Mr. Wilson said the applicant has not yet submitted any building plan, this may have been a conceptual drawing. He observed the drawing provided some topographic information but was not clear. Councilmember Van Hollebeke said if the drawing was accurate, it appeared the right -of -way vacation would provide an additional approximately 10,000 square feet. He said it appeared the lot could be subdivided if this building plan is accurate. Mr. Wilson said the topographic lines on the drawing appeared to indicate the property was .steeper on the southwest portion of the lot. He said without critical area issues, it appeared there could be building pads at the eastern and western portions of the lot. Edmonds City Council Approved Minutes . February 16, 1999 Page 6 Councilmember Van Hollebeke said it appeared the vacation would significantly enhance the value of this property and appears to enhance the possibility of subdivision. COUNCIL PRESIDENT HAAKENSON MOVED, SECONDED BY COUNCILMEMBER EARLING, TO EXTEND THE DISCUSSION OF THIS MATTER FOR TEN MINUTES. MOTION CARRIED. Councilmember White asked how the City acquired ownership of the property.. City Attorney Michael Karber said during the process of subdivision, the Council may require easements and /or right -of -way be dedicated for roads, sewers, parks, etc. The evidence available appears to indicate, and the County believes, the 30 -foot right -of -way was dedicated as part of the approval of the subdivision. Standard right -of -way would be 60 feet but only 30 feet was provided by the property owner to the south when it was platted. The County indicates they do not have any interest in the right -of -way, as they did not dedicate their portion of the 60 -foot right -of -way. He said the Council must determine whether to vacate the property using the same standards for dedication -- whether it is in the public's interest and that it would not be injurious to public health, safety, or welfare. The Council may want to focus on the fact that the right -of -way is not necessary for the transportation demands of the City. He recommended Council inquire whether 180' Street SW is in the transportation element of the Comprehensive Plan or on the future street plan. If the City has abandoned any plans to construct the roadway, keeping it in public ownership is not appropriate as it was required to be dedicated to the City not for open space, parks, etc., but for construction of a road that it appears the City no longer plans to construct. The other issue for the Council to consider is whether to require compensation, which is dependent, on how the City originally acquired the property and whether the property owners receive benefit from the vacation. Mr. Wilson referred to page 11 of the Council packet, which illustrates the original 5 -acre platting of the Edmonds Seaview Tract prior to, annexation of the City. He said before platting the 40+ acres, land was dedicated for future right -of -way. He said in determining whether compensation is required, staff considers how the right -of -way was originally acquired. The documentation appears to indicate the right -of -way was dedicated as part of the platting of Edmonds Seaview Tract. He was not aware of this right -of -way being on the City's 6 -year Street Plan. The transportation element of the Comprehensive Plan typically identifies arterial and collector streets and to "a lesser degree identifies neighborhood type streets. He said if this right -of -way was developed in the future, it would be a neighborhood street, not a collector or arterial street. For Councilmember White, Mr. Wilson said the property appears to have been developed before the state adopted its subdivision statutes and the right-of-way was voluntarily dedicated.. He noted the map on page 11 of the Council packet indicates a right -of -way was dedicated around the Edmonds Seaview Tract but no rights -of -way were identified in the interior. Councilmember White asked if the appraiser would take into the consideration the fact that the additional property provided by the vacation would make the property subdividable. Mr. Wilson said during past right -of -way vacations, appraisers have been asked to determine the relative gain to the property provided by,the vacation. He said Council approval of the vacation could be contingent on an appraisal or other method for determining value such as considering the land value based on the Assessor's Records, determining a value per square foot, and applying that to the right -of -way. He said in some recent incidents, the cost of the appraisal has been more than the value of the land to be vacated. Edmonds City Council Approved Minutes February. 16, 1999 Page 7 Council President Haakenson suggested the Council consider this matter in two steps 1) the vacation of the right -of -way, and 2) compensation. He observed the issue of compensation is moot if the Council does not approve the vacation. This method was acceptable to Mr. Karber. Mayor Fahey observed that via the City's lot coverage standard, the property provided by the vacated right -of -way would allow construction of a larger, more valuable structure on the parcel. Mr. Wilson agreed this could be considered a benefit from the vacation. For Councilmember Miller, Mr. Wilson explained the right -of -way is not on the City's 6 -year Transportation Plan, indicating no funds have been allocated for development of the right -of -way. The transportation element in the Comprehensive Plan does not identify all rights -of -way within the City but focuses primarily on arterial, collector, and some neighborhood streets that provide through connection. He did not recall this short segment of 180`h Street SW being shown on the Transportation Plan. COUNCIL PRESIDENT HAAKENSON MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO EXTEND THE DISCUSSION OF THIS MATTER FOR 15 MINUTES. MOTION CARRIED. Mayor Fahey remanded the matter to Council for deliberation COUNCIL PRESIDENT HAAKENSON MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO APPROVE THE VACATION AS PRESENTED. Councilmember Miller said some of the concerns raised were with regard to the ecosystem. In the past, the public has expected that rights -of -way are available for public use even though it was dedicated for use as a street. He was concerned that the proposed use of the right -of -way for benefit to the property, allowing a larger structure, or allowing a further setback from the street, would have an outcome on the ecosystems of the park and the surrounding neighbors who are still impacted by the right -of -way. Therefore, he was opposed to vacating the right -of -way at this time. Councilmember Earling recalled that if the right -of -way is followed to the east, it meets Olympic View Drive on very steep terrain. On the west, it meets Talbot Road. He felt the right -of -way vacation had value and looked forward to the discussion regarding compensation. However, as the City has no short or long term need for the property, he supported the vacation. MOTION CARRIED (6 -1), COUNCILMEMBER MILLER OPPOSED. Councilmember Earling requested staff provide a report on the assessed valuation process to allow the Council to better understand the value of the vacation to the property. He suggested the hearing be extended to gather that information. The Council could then accept the assessed valuation method or request an appraisal. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO .CONTINUE THE HEARING TO MARCH 16 TO ALLOW STAFF TO PROVIDE INFORMATION REGARDING ASSESSED VALUATION. Councilmember Nordquist pointed out the Council approved the vacation but had not made it subject to any further action. Mr. Karber answered the vacation was approved, but the second portion of Council President Haakenson's recommendation to consider the vacation and the compensation separately has not Edmonds City Council Approved Minutes February 16, 1999 Page 8 yet been acted upon. Mr. Karber said once the Council agrees on a valuation method and value, the City Attorney can be directed to draft an ordinance that will include the Council's findings. MOTION CARRIED. 4.' AUDIENCE COMMENTS 1999 Budget David Orvis, 21118 77 " Place W . 9103, Edmonds, said he reviewed the final 1999 budget which contains more up -to -date figures than the proposed 1999 budget including nearly $300,000 more in surplus for 1998 than was expected. He said Edmonds now has an opportunity to meet spending goals for 2000, approximately $21 million with only.an inflationary increase in property taxes. He recalled Referendum 47 passed with 65% of the vote in Edmonds and all ballot measures in the last election for County tax increases were defeated which indicates the public wants tax increases kept to a minimum. He said the City is currently planning to raise property taxes the full 6% to meet spending goals in 2000. The 6% tax increase, combined with new construction should total $420,000 in property taxes over 1999 levels. By using the $300,000 surplus instead, the City could . raise the difference with only a 1.3% increase in property taxes, less than the 2% average inflation rate over the last three years. Although some may be concerned about using the surplus for this purpose, he pointed out the City planned to spend down most of its surplus in 1999 anyway. He said the City will receive extra revenue from Sales Tax Equalization in 2000, which will assist in making up the surplus. If the City increases taxes by 1.3.% for 2000, the City will be able to spend all the $21 million .it planned in the proposed budget and still have the same cash balance at year -end. He summarized extra funds in the surplus will allow the City to meet spending goals in 2000 without raising property taxes above inflation. In light of recent votes of the public, he urged the Council to use the extra revenue to hold the line on property taxes. Councilmember Plunkett asked Mayor Fahey to confirm the additional $300,000 surplus. Mayor Fahey agreed when the preliminary budget was developed, the ending cash balance was estimated. The final ending cash balance was significantly higher than the estimate. Mr. Orvis answered it is $290,000. AquaticCntr Al Rutledge, 7101 Lake Ballinger Way, Edmonds, advised there was a meeting regarding the aquatic Log Cabin center on Thursday, February 18 at 7:00 p.m. The Save the Log Cabin committee will meet on March 3. Sound Tran. He questioned whether the increase in revenue to the City from Sound Transit would offset upcoming projects. pen Public Roger Hertrich, 1020 Puget Drive, Edmonds, distributed information to the Council regarding the Meetings I Open Public Meetings Act and read the legislative intent of the RCW, "a meeting is one in which an et action is taken." He recalled he previously raised the issue of what he deemed an illegal meeting and asked whether discussion, consideration, review, evaluation took place at that meeting. .If so, it was an illegal meeting. He said the information also addressed telephone polling, when one member of the legislative body calls another member to inquire how they would vote. The information indicates this type of polling would violate the spirit and perhaps the letter of the act and would be considered taking action as defined in RCW 42.30.020. Mr. Hertrich said the legislative intent was for all action to be taken openly and deliberations to be conducted openly. He stressed the purpose of the Open Meeting Act was to permit the public to observe all steps in the making of governmental decisions. He hoped the Council would change the way they did business and hold discussions openly and in public. He said the public wants to see the Council's deliberations. He advised Council President Haakenson he did not receive a memo from City Attorney Scott Snyder. Edmonds City Council Approved Minutes February 16, 1999 Page 9 Council President Haakenson said he would provide a copy of Mr. Snyder's memo which indicated the Council did'nothing wrong. Council President Haakenson informed Mr. Hertrich he had appropriately chastised the Council, appropriately educated the Council, and the Council has apologized for what may be the appearance of an improper meeting. Council President Haakenson stressed the Council does not meet in this manner on a regular basis, as Mr. Hertrich has inferred, it was one incident. Council President Haakenson asked what further information Mr. Hertrich needed. Mr. Hertrich said he objected to Councilmember Van Hollebeke's refusal to disclose what went on at the meeting and did not feel, his offer to discuss it privately was appropriate. He said meetings of less than four Councilmembers did not meet the intent of the act although that has occurred a considerable amount in the past. He urged the Council to change its procedure so that all deliberation and discussions are done during Council meetings so the public can get to know the Council. He encouraged the Council to read the information he provided so they were aware of the intent. Councilmember Van Hollebeke stated that he discussed this issue with Mr. Hertrich by telephone and offered to 'meet with him personally to describe exactly what was discussed at the meeting. Councilmember Van Hollebeke objected to Mr. Hertrich's assail on his personal reputation and suggested next time Mr. Hertrich provide him the opportunity to explain first. Councilmember Van Hollebeke explained during the holidays, when the Council was not meeting, he asked Councilmembers 1 -2 at a time, whether they were comfortable supporting a resolution in favor of a visioning process for the City. This did not require any City expenditure nor was it even required to allow the visioning process to move forward. He assured Mr. Hertrich he would review the information provided and that he would likely find, as the City Attorney has advised, that the Council had done nothing wrong. Councilmember Van Hollebeke requested Mr. Hertrich apologize to him for assailing his character. Mr. Hertrich responded that the RCW states it is a violation if it is done knowingly. He said the meeting included discussion, deliberation, review, and evaluation and thus meets the criteria of an action. He said every new Councilmember should be provided this information. He suggested if this behavior continued knowingly, it was illegal. If it was occurring unknowingly, the Council needs to be educated and change the way it does business. He objected to Councilmember Van Hollebeke's refusal to disclose in a public forum what was discussed, as he wanted the public to be informed. He reiterated his desire to have public business conducted in a public forum. ERch Demeroutis, 921 Pine Street, Edmonds, asked Councilmember Van Hollebeke if he or a member ng of his campaign committee asked property owners to remove one of his competitor's signs. Mr. Demeroutis objected to funds the Council is spending on projects such as a parking garage, a pool, or other items, when the City's roads are in need of repair. He said City Engineer Jim Walker indicated the street resurfacing program is getting further behind. Mr. Demeroutis said $7 million was projected in early 1997 to repair roads and approximately $900,000 per year for maintaining existing infrastructure. He objected to the City adding infrastructure rather than maintaining what is existing. He referred to an inventory of road conditions done in 1987 and the discussion of a bond or property tax increase to fund it. He said as the parking garage provides no monetary gain to the City, the $1.2 million property should be the City's contribution to the project. He said the City's inability to maintain the roads will be a campaign issue. 5. DISCUSSION WITH U.S. REPRESENTATIVE JAY INSLEE iscussion Congressman Jay Inslee described his connections with the community and asked how he could assist the ith Jay lnslee City. He listed issues he is currently working on including transportation, the salmon listing, and the President's proposal to make a significant investment in after - school programs. He said they are striving Edmonds City Council Approved Minutes February 16, 1999 Page 16 LJ for a high appropriation to assist Sound Transit and other bus services. This effort is assisted by good local matches, land use, and planning. Regarding the salmon listing, Congressman Inslee said the President has included $100 million in his budget, which likely will have good Congressional support. Congressman Inslee said unfortunately this will never be enough due to the challenges the salmon listing poses. He said his goal for the salmon restoration plan at the federal level is to ensure it is designed based on science rather than politics. He explained the President has proposed a significant investment in after - school programs, something Congressman Inslee agrees needs attention. He said many students do not go home to a parent, and most crime and teen pregnancies occur between 3:00 and 6:00 p.m. He offered to assist the City's Parks and Recreation Department to coordinate activities with the School Districts to use grants to improve after - school programs. Council President Haakenson commented that the President's proposed budget included $100 million for salmon restoration and requested Congressman Inslee gets Edmonds more money for salmon restoration as the City will be hit hard by the listing due to the City's. location on Puget Sound. He requested Congressman Inslee work hard to ensure federal mandates have funding included or that federal mandates are not made to cities. Congressman Inslee agreed the costs for salmon restoration will be significant. He said the Pacific Northwest Delegation is working on a bipartisan basis to increase funding. Councilmember Earling thanked Congressman Inslee for his efforts on transportation issues. Councilmember Earling advised the Council has requested a needs assessment be prepared for the City to determine how it will impact the City. After those numbers are developed, Councilmember Earling suggested the Council meet with Congressman Inslee to discuss the issues from Edmonds' perspective. Councilmember Earling explained the City's long term goal is to construct a new multimodal center at the Unocal site. He recalled Congresswoman Cantwell was able to obtain a $1 million appropriation for planning and Congressman White was able to obtain $5 million for the multiimodal center. He suggested the Council and staff meet with Congressman Inslee to familiarize him with the City's vision and long range goals for this project. Congressman Inslee introduced a member of his staff, Kenny Endelman, and suggested staff keeps her informed of this project. Congressman Inslee said he has spoken with two of the federal agencies who will be involved with the permitting process .for commuter rail tracking on Puget Sound and is urging them to handle this on an expedited basis. Councilmember Van Hollebeke referred to Congressman Inslee's comments regarding the President's proposal for funding of after- school programs and said the City is discussing a regional aquatic center, which could have a tremendous impact on providing recreational space and time for youth. He hoped Congressman Inslee could meet with the Parks and Recreation Department to discuss any possible federal support for such a facility. Congressman Inslee said the program is fairly flexible at this time and offered to discuss this project further. Councilmember Miller referred to the COPS Fast grant program that - provided 50% funding for officers for three years but the City will need to provide 100% funding after the three year period. He suggested Congressman Inslee lobby for the federal government to continue the 50% match. This provides benefits by keeping those officers employed as well as allows the City to have additional officers. Be. said the COPS Fast program has been a big success and has increased the number of officers on the street. Congressman Inslee said he was not aware if the President had proposed additional funding for that program and offered to look into it. Edmonds City Council Approved Minutes February 16, 1999 Page 11 Councilmember Nordquist referred to the recent grounding of a ship in Coos Bay and the resulting oil spill and said the possibility of that occurring in Puget Sound causes concern for residents. He requested Congressman Inslee do whatever is necessary to preserve the region's delicate and pristine shorelines. Congressman Inslee agreed this was an issue that needs to be addressed. He said Congressman Dicks and Senator Murray were recently successful in procuring a tug for two months in Neah Bay. He explained the Coast Guard will complete an extensive evaluation of the International Tug of Opportunity system, which is a radio system to determine which tug is closest to an emergency. Following the conclusion of this study, a decision will be made regarding a permanent tug at Neah Bay. Mayor Fahey said Congressman Inslee would likely be inundated with ideas and opinions following the National League of Cities meeting in early March. She said the meeting will address numerous issues that cities are concerned about. One of these issues is local control and the fact that cities' ability to determine their own destiny is being eroded by such regulations as the Federal Telecommunications Act and the recent Supreme Court decision that eliminated cities' ability to regulate group homes. She said Edmonds has been addressing the group homes issue for the past three years because the only solution is amending the Fair Housing Act to give cities the right to have reasonable control over these facilities. Mayor Fahey said another issue the City is working on is allocating moneys from the Conservation Futures Trust Fund. She said $900 million dollars is collected per year that needs to be dedicated toward both federal open space projects as well'as local and state projects. She said local jurisdictions have not received any moneys from this fund for four years, yet it is parks and athletic fields that the public values and uses most. She said open space and big set asides are wonderful but many people cannot ever access those. As densities in cities continue to increase, cities need funding to develop parks and athletic fields to serve the children residing in the cities. Mayor Fahey pointed out the erosion of the sales tax base by Internet and catalog sales and the issue of where point of sale takes place. She said in a global economy, it will be easy for sales to be made even outside the United States and there will not be a point of sale within the United States to collect sales tax. She stressed cities and the state depend on sales tax for funding. She said unless consideration is given to where the merchandise is being delivered and the ability to tax it, the cities' tax base as well as small businesses on the Main Streets of America will be destroyed. Congressman Inslee said the issue of whether municipalities have adequate representation on the commission that is studying this issue has arisen. He agreed municipalities need to have adequate representation due to the seriousness of this issue. Congressman Inslee urged Councilmembers, the Mayor, and citizens to call him if he can provide assistance. Mayor Fahey declared a brief recess. 6. FOLLOW -UP DISCUSSION ON DUE DILIGENCE PROCESS FOR PROPOSED UNDERGROUND PARKING GARAGE Underground Community Services Director Paul Mar stated that the follow -up discussion is being presented to the. Parking Council tonight following discussions with Mayor Fahey and the City Attorney because 1) cost estimates Garage based on the response from consultants are now available, 2) to request the Council waive the procurement requirements for the reasons stated in the Council packet, and 3) with this new information, to seek Council reaffirmation to proceed with due diligence. Mr. Mar recalled when information was presented to the Council on January 26, it was estimated the two due diligence tasks, an appraisal and the Edmonds City Council Approved Minutes February 16, 1999 Page 12 technical engineering study would cost $20,000 - $30,000 (each costing $10,000 - $15,000). Investigation has indicated these estimates were low and the cost of completing all due diligence tasks will be $70,000 - $80,000. The technical engineering study is estimated to be in the $20,000 range-but the appraisal study is estimated to be in the $40,000 to $60,000 range due to the complexity of the appraisal. If Council wishes to move forward, staff suggests it be done in a phased approach as outlined in the Council .packet. The first phase would cost approximately $15,000 and the results would assist in determining whether to move forward. Staff would provide a report to Council to determine whether to move forward with a second phase. Mr. Mar said this approach has been discussed with key members of the underground parking garage proponents, Karen Wiggins and Jacque Mayo. Councilmember Earling recalled the Council requested additional information (further commitment regarding funding and how bonding might be affected) be provided to the Council and asked when that would be available. Mr. Mar agreed there were a number of tasks staff was to investigate with the assistance of bond and legal counsel. Staff s original timetable was to have these tasks completed within a month, at the end of February. However, with the new information that has been developed and not having begun the appraisal study, the information likely would not be available until mid - March. Councilmember Plunkett asked if the relocation of utilities was time sensitive or could they be moved in 18 - 24 months. Mr. Mar answered if the utilities are relocated before the buildings are occupied, the only cost is relocating the utilities. If the utilities are relocated after City staff has occupied the buildings, there would be a disruption issue. Councilmember Plunkett inquired about the Council's history in waiving the procurement requirement. Mr. Mar said he did not recall it being done in the six years he has been employed by the City. Councilmember Nordquist said the Council never had. Councilmember Plunkett • asked whether additional problems would be created if the Council did not waive the procurement requirement and extended the process an additional four weeks. Mr. Mar answered it extends the time frame. He explained one of the earlier action items that Council will need to authorize (if the parking garage moves forward) is a request for a deductive change order from the current contract to eliminate the finish landscape and the surface parking lot that is to be constructed after police and fire move into their new headquarters. COUNCILMEMBER MILLER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO WAIVE THE CONSULTANT SELECTION REQUIREMENT AND DIRECT STAFF ' TO NEGOTIATE CONSULTANT AGREEMENTS FOR PHASE ONE, AND REAFFIRM THE USE OF THE IN- LIEU -OF- PARKING FUND AS THE FUNDING SOURCE NOT TO EXCEED $15,000. Councilmember Earling said he was comfortable with the previous estimate of $15,000 to $20,000. The reason he asked when staff would provide the additional information the Council requested was he felt those issues needed better resolution first;. particularly funding to be provided by Edmonds Community College Foundation, the Puget Sound Christian College, how realistic the projections regarding the in- lieu-of- parking fund were, how circulation of the LID petition is progressing, etc. He wanted to be supportive of the effort to research the feasibility of a parking garage but did not want $80,000 to be spent only to find out the other questions have not been answered. He questioned how far the process should go before a better resolution to the whole package is determined. He preferred more complete information be provided on the other issues before a substantial amount of money is spent. Council President Haakenson asked when staff would have the answers to the due diligence questions that were in addition to the appraisal. Mr. Mar answered staff would provide that information at the Edmonds City Council Approved Minutes February 16, 1999 Page 13 same time the results of the first $15,000 study would be presented to the Council, in approximately 3 -4 weeks. Councilmember White observed the $15,000 would define the LID boundaries. Mr. Mar said it would include delineation of the "special benefits zone," thereby determining the LID boundaries, identifying what properties within these boundaries would be subject to assessment and developing a technical framework for determining benefits (such as distance from the garage and category of user). Councilmember White suggested. it may be more beneficial to complete the other phases of the due diligence process prior to defining the LID boundaries. Councilmember White pointed out if Edmonds Community College Foundation or Puget Sound Christian College do not participate or funds provided from the in- lieu -of- parking fund are not sufficient, the City would be wasting $15,000. Mr. Mar answered one of the reasons for doing the appraisal in phase one is the amount property owners can be .assessed must be in balance with the benefit they will receive. Councilmember White observed there were five questions to be answered in the process, one of which costs $15,000. He preferred the first four questions be answered before $15,000 is spent to answer the fifth. He questioned how critical it was to make the LID. determination now. Mr. Mar said staff and the proponents can develop answers to three of the questions, one is projections for the in- lieu -of- parking fund, the second is the commitment from the Edmonds Community College Foundation, the third is the commitment from Puget Sound Christian College. The fourth, the City's contribution, is a Council decision. Councilmember White asked whether it was reasonable to answer the first four questions before spending $15;000. Mr. Mar reviewed funding to be provided from each source, 1.3% from the two colleges, 20% from the LID, 25 -30% from the in- lieu -of- parking fund, and the remainder from the City. Mayor Fahey said it is virtually impossible to bring in accurate figures regarding the in- lieu -of- parking fund other than a calculated guess based on the historical information. She commented if sufficient funds were not available in the in- lieu -of- parking fund, the City would be required to pay the difference. Councilmember Earling agreed with Councilmember White regarding the need for answers to the other due diligence questions. Mayor Fahey said some of the answers can be provided by staff. She commented the Puget Sound Christian. College is zoned "P" but the Floral Arts Center, owned by Edmonds Community College Foundation, is within the BC zone and it is unknown whether they can provide a contribution rather than be assessed the same amount as other businesses in the zone. Administrative Services Director Peggy Hetzler said the City's bond counsel, Lee Vorhees, advised the amount of the LID could not be established and therefore the City's contribution cannot be established until the appraised benefit is determined because that determines the amount of the LID. She said this was also discussed with City Attorney Scott Snyder who agreed the appraisal was essential. She pointed out if the assessed benefit to the property owner is only $500,000, that is the total amount of the LID and the remaining portion would need to be funded via a City General Obligation Bond. She stressed the assessed benefit must be determined first before establishing any of the other funding mechanisms. Ms. Hetzler said bond counsel recommended that be the first step, because if not, the entire funding proposal needs to be reconsidered. Councilmember White observed 43% of the project would be funded by Edmonds Community College Foundation, Puget Sound Christian College, and the in- lieu -of- parking fund. Ms. Hetzler agreed that was the proposed structure but said that would not be accurate if the assessed benefit to the property owners does not equate to 20% of the funding. Councilmember White said he wanted to ensure 43% of the funding was available before spending $15,000 to determine how much, would be provided by the LID. Edmonds City Council Approved Minutes February 16, 1999 Page 14 Council President Haakenson asked what "delineation of the special benefits zone" meant and what that meant to the possible funding options. such as Edmonds Community College Foundation and Puget Sound Christian College. Mr. Mar answered the special benefit zone determined market penetration, such as the further a business is away from the parking garage, the less they will benefit from it. The $25,000 to $45,000 will be required for the individual property appraisal for all properties within the LID boundary to determine each property owners' burden. Mr. Mar referred to a recent court case in Bellevue which determined the method of equal assessment of an improvement to all affected property owners was flawed. Council President Haakenson said he would support the motion as he felt phase one of the appraisal was necessary to move the process forward. Councilmember White asked if the bond counsel said to do the first phase before getting a commitment from Edmonds Community College Foundation or Puget Sound Christian College? Mr. Mar said no. Councilmember White pointed out "do this first" meant it was the first step in establishing the LID. City Clerk Sandy Chase restated the motion as follows: MOVE TO WAIVE THE CONSULTANT SELECTION REQUIREMENT AND DIRECT STAFF TO NEGOTIATE CONSULTANT AGREEMENTS FOR PHASE ONE, AND REAFFIRM THE USE OF THE IN- LIEU -OF- PARKING FUND AS THE FUNDING SOURCE NOT TO EXCEED $15,000 FOR PHASE ONE OF THE DUE DILIGENCE STUDY. THE DUE DILIGENCE STUDY IS TO INCLUDE ALL STAFF ITEMS TO BE COMPLETED BY MID- MARCH. MOTION CARRIED (6 -1), COUNCILMEMBER WHITE OPPOSED. Councilmember Earling explained he voted in favor of the motion due to the community's interest in moving forward with this effort. He said all the answers to the questions raised need to be provided before any further action is taken. Mr. Mar said every effort will be made to provide all information by March 16. Council President Haakenson said any due diligence information gathered before then would be welcomed by the Council. 7. - REPORT ON COUNCIL COMMITTEE MEETINGS Public Safety 1s lank Committee Member Plunkett reported Chief Hickok presented the request for Judicial Information System (JIS) link. This provides officers on -line access to all court dispositions in a timely manner. The committee recommended this item be placed on the Council Consent Agenda where it was approved as anme Item L. Chief Hickok also recommended approval of the Canine Refresher training, which will be raining provided by Lynn Stark of Lynnwood. Funds are. available in the 104 Narcotics fund. This item was kateboard also approved on the Consent Agenda (Item M). Chief Hickok described a. proposal from the Edmonds ites Youth Services Unit and Edmonds Parks Department for mini - skateboard sites in local parks. The Edmonds Police Youth Services Unit and Stevens Hospital will donate the proceeds from the Edmonds Challenge toward building mini skateboard centers in some local parks: The committee recommended Underground this matter be presented to the full Council. Chief Hickok also described safety/security issues with the king e underground parking garage and how construction would affect the Police Department. The committee appointed Debbie Dawson to serve as the Chiefs liaison to the Downtown Parking Committee to ensure all his concerns are addressed. Fire Marshall Westfall described the Fire Department's concerns such as Edmonds Ci ty Council Approved Minutes February 16, 1999 Page 15 sprinklers, emergency signage, fire extinguishers. He was assured all necessary fire safety precautions will be taken in the design phase of the garage. Community Services/Development Services Committee Committee Co -Chair Nordquist reported the .committee discussed a draft animal regulation ordinance including the Planning Board conclusion that some portions of the code are too restrictive. The committee concluded the animal regulations in the Edmonds Community Development Code should be combined with the City Code. It was suggested this item be returned to the Community Services/Development Services Committee next month. Development Services Director Ray Miller suggested guidelines be developed for unique neighborhoods in the City such as downtown and Highway 99 that have different physical and topographic characteristics. This will be returned to the committee for further deliberation. The committee considered the utility rate increase imposed last year and directed staff to request the consultant modify its sanitary sewer proposal, contact the committee with those results, and bring proposals forward to the Council in the form of a contract amendment. The committee discussed the Yost Pool monitoring system, which Councilmember Van Hollebeke described in detail earlier. The committee also discussed the Programmable Logical Controller Upgrade at the Treatment Plant. Following the committee recommendation, authorization to advertise for a professional services firm was approved on the Consent Agenda as Item J. Finance Committee Committee Member Miller reported the committee discussed the proposed increase in the in- lieu -of- parking fees. Staff advised the current in- lieu -of fee of $4,200 per stall was established in the early 1980's. Staff s recommendation is to increase the in- lieu -of fee to $8,000 to reflect the actual construction cost of a parking stall. The committee recommended a public hearing be held which has been scheduled for March 2. The purchase of a new Parks Department truck was reviewed and the committee recommended the purchase. be placed on the Consent Agenda (approved as Item H). The purchase of a folder /inserting system was brought to the Finance Committee due to concerns over the past year regarding mailing utility bills to residents on a postcard -type bill which has created not only customer relations problems but also labor intensive issues for staff. The committee recommended that a budget source be identified for the purchase of this equipment. This was done and it was approved on the Consent Agenda as Item F. The last item, Petty Cash Expenditures, was approved with no exceptions. 8. MAYOR'S REPORT Millennium Mayor Fahey invited all interested citizens to participate in the first planning meeting for a turn-of-the- Celebration Century celebration in Edmonds (to be held December 31, 1999 /January 1, 2000) is scheduled for March 1 in the Plaza Room from 7:00 to 9:00 p.m. She said the concept will likely include several gatherings throughout the City for various age groups, culminating in one celebration at midnight. 9. COUNCIL REPORTS ouneil Council President Haakenson advised the Council retreat will be held Friday and Saturday, February 19 etreat and 20 at the LaConnor Country Inn beginning at 8:00 a.m. and the public is invited to attend. ouneil Councilmember Plunkett said he was pleased to go on the retreat and the Council, generated a great deal Retreat of good information but questioned why the retreat could not be held in the City. Edmonds City Council Approved Minutes February 16, 1999 Page 16 ers/Econ Councilmember Nordquist recalled last year's Council retreat included a property owners /economic velopment development presentation and asked if an update of the items discussed, supported, and agreed to by the sentation Council would be provided at this year's retreat. Council President Haakenson said he could provide an update, commenting much of that information would be covered during the upcoming visioning process. Appointment Councilmember Miller advised Councilmember Earling was selected to participate on the jury to select to Juries to the artwork for the Fountain Roundabout site at 5' Avenue and Main Street. Council President Select Haakenson advised Councilmember Nordquist was selected to participate on the jury to select artwork Artwork for the Hekinan art project, Councilmember White will participate on the jury to select artwork for the ,RTA project, and Councilmember Miller will participate on the jury to select artwork for the skateboard project. Boys and Councilmember White observed several Councilmembers attended a reception at the Boys and Girls Girls Club Club prior to the Council meeting. He said the renovations to the Club are very impressive. He Rece tion - encouraged citizens to take advantage of what the Boys and Girls Club offers, all for $10 per year per child. Donation to Councilmember Earling said a letter was provided to the City from the Edmonds Art Festival and Project Museum.Board offering to contribute $75,000 to the art project at 5' and Main. With no further business, the Council meeting was adjourned at 9:55 p.m. .BARBARA S. FAHEY, M YOR -SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes February 16, 1999 Page 17 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 650 MAIN STREET 7:00 -10:00 P.M. FEBRUARY 16, 1999 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF FEBRUARY 9, 1999 (C) APPROVAL OF CLAIM WARRANTS #29324 THROUGH #30798 FOR THE WEEK OF FEBRUARY 8, 1999, IN THE AMOUNT OF $920,637.02. (D) AUTHORIZATION FOR CEMETERY BOARD CHAIRMAN TO ATTEND WIA SPRING CONFERENCE (E) AUTHORIZATION TO PURCHASE ADDITIONAL PARKS MAINTENANCE TRUCK (F) AUTHORIZATION TO PURCHASE INSERTER/FOLDER EQUIPMENT FROM PITNEY BOWES FOR WASHINGTON STATE PURCHASE CONTRACTED PRICE OF $9,900 (G) AUTHORIZATION TO ADVERTISE FOR BIDS TO PURCHASE A 5 - 6 YARD DUMP TRUCK FOR THE STREET DIVISION (H) AUTHORIZATION TO ADVERTISE FOR BIDS TO PURCHASE A 72" MOWER WITH LEAF BLOWER FOR THE PARK MAINTENANCE DIVISION (1) AUTHORIZATION TO CALL FOR BIDS FOR THE 1999 NORTH MEADOWDALE STORM DRAINAGE IMPROVEMENTS AND PHASE II WATER MAIN REPLACEMENT PROGRAM (J) AUTHORIZATION TO ADVERTISE FOR STATEMENT OF QUALIFICATIONS FROM CONSULTANTS FOR UPGRADING THE PROGRAMMABLE LOGIC CONTROLLERS AT THE TREATMENT PLANT (K) AUTHORIZATION TO APPROVE INSTALLATION OF SECURITY MONITORING SYSTEM AT YOST POOL (L) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT FOR JUDICIAL INFORMATION SYSTEM LINK SERVICES WITH OFFICE OF THE ADMINISTRATOR FOR THE COURTS (M) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT FOR CANINE REFRESHER TRAINING (N) AUTHORIZATION FOR MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH WHITELEY JACOBSEN & ASSOCIATES TO PROVIDE STRUCTURAL ENGINEERING SERVICES FOR A VEHICLE BAY MEZZANINE AT THE PUBLIC WORKS CENTER (0) AUTHORIZATION TO SEEK ARTISTS FOR LYNNDALE PARK PUBLIC ART PROJECT (P) AUTHORIZATION TO SEEK ARTISTS FOR HEKINAN, JAPAN 50TH ANNIVERSARY PUBLIC ART PROJECT (Q) PROPOSED RESOLUTION DESIGNATING PLACEMENT OF ARTWORK IN HEKINAN, JAPAN TO COMMEMORATE THEIR 50TH ANNIVERSARY AND TO PROMOTE TOURISM AND TRADE CITY COUNCIL MEETING AGENDA FEBRUARY 16, 1999 Page 2 of 2 (R) PROPOSED ORDINANCE AMENDING EDMONDS COMMUTE TRIP' REDUCTION (CTR) PLAN AND IMPLEMENTING MEASURES AS REQUIRED BY RCW 70.94.527 BY AMENDING CHAPTER 17.95 OF THE EDMONDS COMMUNITY DEVELOPMENT CODE 3. (20 Min.) PUBLIC HEARING REGARDING A REQUEST TO VACATE A PORTION OF THE 180'm STREET SOUTHWEST RIGHT -OF -WAY ADJACENT TO 861.5 OLYMPIC VIEW DRIVE (Applicant: Greenleaf Evans File No. ST- 98 -52) 4. AUDIENCE COMMENTS (3 Minute Limit Per Person) 5. (15 Min.) DISCUSSION WITH U.S. REPRESENTATIVE JAY INSLEE 6. (15 Min.) FOLLOW -UP DISCUSSION ON DUE DILIGENCE PROCESS FOR PROPOSED UNDERGROUND PARKING GARAGE 7. (15 Min.) REPORT ON COUNCIL COMMITTEE MEETINGS 8. (5 Min.) MAYOR'S REPORT 9. (15 Min.) COUNCIL REPORTS Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and Mondav at noon on Channel 32.