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04/06/1999 City Council1 Approve /23/99 Minutes Approve 124/99 Minutes pprove laim varrants EDMONDS CITY COUNCIL APPROVED MINUTES APRIL 6, 1999 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tern Haakenson in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Gary Haakenson, Mayor Pro Tern Dick Van Hollebeke, Council President Pro Tern John Nordquist, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember Thomas A. Miller, Councilmember ABSENT Barbara Fahey, Mayor Dave Earling, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Robin Hickok, Police Chief Paul Mar, Community Services Director Peggy Hetzler, Administrative Services Director Rob Chave, Planning Manager Noel Miller, Public Works Director James Walker, City Engineer Jeannine Graf, Building Official Arvilla Ohlde, Parks and Recreation Director Stephen Koho, Wastewater Treatment Plant Mgr Sandy Chase, City Clerk Jeannie Dines, Recorder COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MILLER, FOR APPROVAL OF THE AGENDA AS PRESENTED. MOTION CARRIED. 2. CONSENT AGENDA ITEMS COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, FOR APPROVAL OF THE CONSENT AGENDA. MOTION CARRIED. The agenda items approved are as follows: (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 23, 1999 (C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 24,1999 (D) APPROVAL OF CLAIM WARRANTS #29336 THROUGH #293510 FOR THE WEEKS OF MARCH 15 AND MARCH 22, 1999, IN THE AMOUNT OF $945,256.46. APPROVAL OF CLAIM WARRANTS #29365 THROUGH #31808 FOR THE WEEK OF MARCH 29, 1999, IN THE AMOUNT OF $404,970.04. APPROVAL OF PAYROLL WARRANTS #23852 THROUGH 923987 FOR THE PAY PERIOD MARCH 16 THROUGH 31, 1999, IN THE AMOUNT OF $371,901.63. Edmonds City Council Approved Minutes April 6, 1999 Page 1 laim for (E) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM KRISTY BARRETT Damages ($142.10) ublic afety Proi. (F) UPDATE ON PUBLIC SAFETY PROJECT Bids for (G) REPORT ON BIDS OPENED MARCH 22, 1999 FOR THE TWO INCINERATOR Incinerator EXPANSION JOINTS AND AWARD TO EXPANSION JOINT SYSTEM ($6,255.00 Ex an. Joints INCLUDING SALES TAX) Bids for (H) REPORT ON BIDS OPENED MARCH 23, 1999 FOR THE 78— AVENUE WEST / 212'M Crosswalk STREET SW CROSSWALK LIGHTING AND AWARD OF CONTRACT TO SIGNAL ighting ELECTRIC ($28,358.80 EXCLUDING SALES TAX) ids for (I) REPORT ON BIDS OPENED MARCH 23,1999 FOR THE 1999 NORTH MEADOWDALE Storm Drain STORM DRAINAGE IMPROVEMENTS AND PHASE II WATER REPLACEMENT Improvement PROJECT, AND AWARD OF CONTRACT TO WILSON GENERAL CONTRACTORS (WGC) ($401,500.01, INCLUDING SALES TAX) ids for O REPORT ON BIDS OPENED MARCH 29, 1999, FOR A 72 -INCH, FOUR -WHEEL Rotary DRIVE, ROTARY MOWER WITH OUT -FRONT BLOWER ATTACHMENT, AND INIower I AWARD OF BID TO WESTERN EQUIPMENT DISTRIBUTORS INC. ($20,060.59) Bids for 7 (K) AUTHORIZATION TO CALL FOR BIDS FOR THE 1999 STREET OVERLAY treet Pverlay Prog PROGRAM Authorize to Sell Libra ry (L) AUTHORIZATION TO SELL ONE PIECE OF LIBRARY FURNITURE Library Furniture Water (M) AUTHORIZATION TO PURCHASE AN ELECTRONIC WATER SUPPLY CONTROL Supply VALVE FROM U.S. FILTER COMPANY ($10,491) Valve r gmt for (N) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT esting Svcs WITH PROFESSIONAL SERVICE INDUSTRIES (PSI) FOR 1999 - 2000 ONGOING TESTING SERVICES rd. re -Frame me (0) ORDINANCE NO. 3244 EXTENDING THE INTERIM ORDINANCE REGARDING s A -FRAME SIGNS Ord. 3245 re (P) ORDINANCE NO. 3245 AMENDING CHAPTER 2.60 OF THE EDMONDS CITY CODE Relief and PERTAINING TO THE RESERVE FIRE FIGHTER'S RELIEF AND PENSIONS ACT Pension Act (FORMERLY KNOWN AS THE VOLUNTEER FIREMEN'S RELIEF FUND), AND PROVIDING FOR SEVERABILITY Ord. 3246 re (Q) ORDINANCE NO. 3246 AMENDING THE PROVISIONS OF EDMONDS COMMUNITY ECDC DEVELOPMENT CODE SECTION 19.05.050(B) BY THE REPEAL OF SECTIONS 2 19.05.050E AND 3 THEREOF, AND THE ENACTMENT IN THEIR PLACE OF A NEW SUBSECTION 2 3. AUDIENCE COMMENTS ave Log AI Rutledge, 7101 Lake Ballinger Way, Edmonds, announced that the Save the Log Cabin Committee Cabin m mittee will have a kick -off campaign meeting on Sunday, April 11 at City Hall, 2:00 to 5:00 p.m. The meeting Edmonds City Council Approved Minutes April 6, 1999 Page 2 will address costs, funding mechanisms, etc. He noted the cost of restoring the log cabin is higher than originally anticipated. wer Mark Dewey, 17930 69 "' Avenue West, Edmonds, referred to a letter he received from Public Works ervice Director Noel Miller regarding a $7.08 sewer service change and questioned how he could be charged a haze sewer service charge when sewer service was not available in their area. He said the explanation provided by Mr. Miller was inadequate. Mayor Pro Tern Haakenson asked Mr. Dewey to leave his telephone number with City Engineer Jim Walker and a staff member would call him with a further explanation. 4. PRESENTATION AND DISCUSSION ON VOLUME -BASED SANITARY SEWER RATES AND STORMWATER UTILITY RATE CREDIT ISSUES corrnwater Public Works Director Noel Miller explained this presentation was a follow -up to work done regarding t;ii; Rate sanitary sewer rates and stormwater rates. He introduced Tracy Dunlap, Financial Solutions Consulting reditlssues Group (FSCG), and Shaun Pigott, Shaun Pigott and Associates, who would assist with the presentation. Mr. Miller explained a year ago the sanitary sewer rates were increased for citizens as well as a separate stormwater rate instituted. During testimony at the public hearings, there was a desire to consider a stormwater rate based on water consumption for residential property rather than a flat rate. He explained a rate based on consumption would consider water usage during the off -peak season (excluding the outside irrigation season) to estimate the amount of water entering the Wastewater Treatment Plant,. which would result in a rate that more accurately reflected the amount of water draining to the Treatment Plant. Tracy—Dunlap, Financial Solutions Consulting Group, stressed when establishing residential, sewer rates based on usage, the usage is estimated by using water usage for the winter period, as the actual sewer usage cannot be measured. She explained if a usage -based rate is implemented, the winter average must be defined including consideration of the usage patterns of individual customers. In addition, the billing approach must be determined. Options include setting a billing .amount once a year (the same amount is billed bi- monthly) or bill based on the actual water usage during winter months and bill the winter average during the summer months. Ms. Dunlap said the main issue of interest to the Council at this time is the rate structure and how variable it should be. She explained the City currently has a flat rate where all residential customers pay the same rate bi- monthly (multi - family customers pay a slightly lower rate recognizing they have a lower •average usage). Ms. Dunlap displayed and described estimates based on three approaches, 1) no base charge, 2) base and volume charges similar to the current non - residential rates, and 3) debt service costs added to base charge with adjusted volume charge. She displayed a graph illustrating the impact of each alternative on residents' bimonthly bills. She reviewed practical considerations during the implementation process including conservation that occurs as a result, collecting water data for sewer - only customers, establishing an exception/appeal process, the impact on the utility billing system, and the need for public awareness. She said the City's existing utility billing system likely could handle a rate based on consumption, possibly with some small adjustments. She noted it might be helpful to notify the public at the beginning of the winter and not implement the program until later so residents have an opportunity to impact their winter usage. Ms. Dunlap said the issue before the Council is whether the City should pursue evaluating this method in detail. She explained prior to implementation, several issues would be researched such as the actual Edmonds City Council Approved Minutes April 6, 1999 Page 3 distribution of bills, anticipated revenue distribution, statistics from the utility billing system, updating the rate analysis, and developing options for the rate structure. Council President Pro Tern Van Hollebeke asked the cost and time for a more detailed analysis. Ms. Dunlap answered the $14,500 cost indicated in the packet was based on an initial estimate of $16,000; some of the work related to the policy discussion has been paid from that amount. She said once the data for the last winter period (November through April) is collected, the study could be completed by the end of the summer. Council President Pro Tem Van Hollebeke inquired about the revenue the City collects on a bi- monthly basis. Mr. Miller answered sewer revenues are estimated to be $300,000 per month or nearly $4 million per year. Mr. Miller pointed out a volume based sewer rate also promotes water conservation, an issue the City needs to encourage. Councilmember Miller said although he liked the averaging concept, he preferred using the highest billing for four of six months or six of eight months be used to determine the average rather than the highest six months. Ms. Dunlap said the data gathered from the utility billing system would determine the pattern and a time period will be selected that obviously excludes the summer irrigation period. She pointed out selecting four of six months or six of eight months may be important for Edmonds due to seasonal residents. Mr. Miller said Mr. Pigott was involved in the project team that implemented the stormwater utility for the City in the 1980's and has worked with many cities and counties implementing stormwater rates, including some who have instituted a credit for on -site stormwater detention or stormwater quality. He said a few churches have expressed interest in this although most or all would not qualify, as they do not have on -site water detention systems. Mr. Pigott said volume based sewer rates were the best estimate of actual usage. In stormwater, the estimate is even greater. He said the stormwater utility is an effort to recognize that there is a legitimate cost for providing service and an attempt to allocate the cost in a consistent, fair and equitable manner. Unfortunately without flow meters, impervious surface is one method of measuring stormwater usage. He said the City is currently charging $7.40 bimonthly per base equivalent service unit of 3,000 square feet (the amount of impervious surface on a typical single- family lot). Mr. Pigott explained there are tools for recognizing (through a reduced rate) parcel- specific factors that affect run -off or downstream costs and there may be justification on some parcels for a rate reduction because of the mitigative activities of a particular parcel such as a detention facility. Factors to be considered for eligibility for a rate credit include whether on -site detention facilities, water quality facilities or best management practices exist. He explained best management practices are related to activities on site that enhance water quality and /or water quantity. He said the eligibility requirement is restricted and single - family residences are not typically included in the rate credit program because they are not usually required to have on -site facilities and due to the administrative burden of evaluating individual parcels. He explained the rate credit is calculated as a percentage reduction on a flat rate basis (10 -65 %) is related to estimated reduction of downstream costs, and the jurisdiction has access to confirm proper operation and maintenance. Mr. Pigott described direct discharge credit, which is a rate adjustment for properties that directly convey stormwater to receiving waters (properties located on a stream or on Puget Sound), such as the Port of Edmonds City Council Approved Minutes April 6, 1999 Page 4 Edmonds. He said factors for direct discharge rate reduction include whether their use of the City's system is affected by direct discharge, whether protection is afforded from upstream flows, whether they are direct users of enhanced water quality and whether they are also benefiting from continued access. He said this was an accepted form of rate adjustment prior to the focus on both stormwater quantity and quality. He explained when direct discharge credits first began, the emphasis was on quantity management and as a result there was basis for a reduction when a property directly conveyed water into a stream or Puget Sound. As the focus moves toward water quality management, it has been found that these properties benefit most and as a result, the basis for a rate adjustment has lessened. He said another important factor with regard to direct discharge is that these properties typically are located in the lower reaches of the basins and due to that location, are afforded the majority of protection from upstream flows. For this reason, they benefit from the utility to a greater degree than properties upstream that may not be directly discharging. Mr. Pigott noted the City's current ordinance makes no allowance for either a direct discharge or rate credit mechanisms and implementation of either or both would require revision of the ordinance. He said the Council may wish to implement either or both programs in conjunction with an update of the rate, noting the $7.40 bimonthly charge is comparatively low for stormwater facilities in the Pacific Northwest. He said the City's actual cost of providing stormwater service likely is increasing. He said it would also be an excellent time to consider how a credit would impact revenues and the overall operation of the utility. COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER MILLER, TO EXTEND THE DISCUSSION OF THIS ITEM FOR TEN MINUTES. MOTION CARRIED. Mr. Miller said staff is seeking direction from the Council regarding proceeding with a volume rate sewer. Regarding a stormwater service charge, he recommended staff meet with Unocal and the-Port of Edmonds to discuss their specific issues in light of the report Mr. Pigott has provided. Councilmember Nordquist asked how the $16,000 study would be funded. Mr. Miller answered $10,000 was budgeted, the remaining $6,000 would come from the ending cash balance of the utility fund. Council President Pro Tem Van Hollebeke observed the study was important, noting he inquired about the revenue collected by the utility in an effort to compare that with the cost of the study. He supported moving forward with a detailed study, which would allow the Council to make a more informed decision. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE, TO PROCEED AND FUND THE IMPLEMENTATION OF VOLUME- BASED SEWER RATE AND STORMWATER UTILITY RATE CREDIT IN THE AMOUNT OF $16,000, OF WHICH $1.0,000 HAS ALREADY BEEN ESTABLISHED AND $6,000 FROM THE ENDING CASH BALANCE AS RECOMMENDED BY MR. MILLER. Mr. Miller clarified the $16,000 estimate is only for the volume -based rate sanitary sewer. If more detail is desired regarding stormwater credits, additional funding would be required. Due to the interest two large property owners have expressed in a stormwater credit, he preferred discussing the findings of Mr. Pigott's report with those organizations. He said Mr. Pigott has indicated a rate reduction would not be appropriate for the Port of Edmonds based on the criteria other cities use. Mr. Pigott added there is Edmonds City Council Approved Minutes April 6, 1999 Page 5 also no provision in the City's existing ordinance for a rate reduction. Mr. Miller said the motion should authorize only the volume -based sanitary sewer study. COUNCILMEMBER NORDQUIST WITHDREW THE MOTION. Mr. Miller clarified the $16,000 cost would fund a detailed study by FSCG on volume -based rate sanitary sewer and would provide specific amounts for sanitary sewer rates only and not address the stormwater credit. Council President Pro Tem Van Hollebeke asked the cost of a study regarding the stormwater credit. Mr. Miller answered the estimated cost to develop a full stormwater credit program and a rate update was $6,000 - $10,000. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE, TO PROCEED AND FUND THE IMPLEMENTATION OF VOLUME BASED SEWER RATES AT A COST OF $16,000. MOTION CARRIED. Mayor Pro Tem Haakenson requested staff provide further information regarding the stormwater utility rate credit including a recommended action. Mayor Pro Tem Haakenson inquired about staffs plans for meeting with the Port of Edmonds. Mr. Miller requested the Council's participation. Mayor Pro Tem Haakenson agreed to discuss this further with staff. 5. UPDATE ON ENDANGERED SPECIES ACT / SALMON LISTING pdate on Community Services Director Paul Mar advised that on March 16 the National Marine Fisheries Services Endangered (NMFS) listed the Chinook salmon as a threatened species under the federal Endangered Species Act. Species Act He said NMFS will now issue a 4d rule whose purpose is to protect and preserve the species. He said the rules will apply to both public and private entities and will prohibit certain activities in an effort to preserve critical habitat and may also list activities that are exempt. All jurisdictions, including Edmonds, are formulating an early action package to inform federal regulators what they are doing to comply with the 4d rule. He referred to the tri- County effort and said Edmonds will submit its early action package as part of Snohomish County's plan. He said jurisdictions are also estimating the cost of compliance, noting Everett's Governmental Affairs Director estimated their annual cost for compliance would be $200,000 - $300,000 and possibly as much as $1 million. Mr. Mar said Snohomish County budgeted $1.8 million in their 1999 budget for endangered species including 25 additional FTE's who are working on this issue. He said Edmonds has contacted other jurisdictions in an effort to estimate costs -- Kirkland estimated $80,000 for 1999 for only critical area planning, the majority of that for consultants to advise them on the highly technical aspects of complying with the mandate. Mr. Mar referred to the City's early action plan in the packet and explained it includes five components, 1) restoration programs and projects (undertaken by each department), 2) efforts that protect and enhance species and /or habitat, 3) studies and plans related to protection of species and /or habitat and salmon conservation, 4) increased enforcement efforts related to protection of species and /or habitat, and 5) public education and outreach efforts related to protection of species and /or habitat. Mr. Mar advised individual City departments would describe public education /outreach efforts currently underway. Edmonds City Council Approved Minutes April 6, 1999 Page 6 Mayor Pro Tern Haakenson welcomed Snohomish County Councilmember Gary Nelson who was in the audience. Councilmember Plunkett inquired about the City's vulnerability to third party lawsuits. Mr. Mar said the City Attorney would address that issue and the next update would have more information. City Engineer Jim Walker explained the City, with involvement from the public, completed development of basins in 1991/1992. Staff has also adopted the ecology manual that provides enforcement. In an effort to educate the public, staff has worked with a number of schools including presentations by the City's Hydraulic Engineer. The City has supported a school's habitat enhancement program at Perrinville Creek. He commented although the City does not have any Coho habitat, the City will be affected by the regulations. The City does have habitat for other species that have the potential of being listed in the future. He said although the City's goal has been to control stormwater, in order to comply with fisheries rules, the type of structures that provide habitat and enhance the stream for fish must be utilized. Staff also developed a brochure to be distributed to developers pointing out the importance of erosion control to avoid impact on water quality. Staff also responds to complaints regarding water quality. A letter is sent for a first violation informing the person of the problem and what needs to be corrected. Enforcement is done if problems continue. He pointed out there is a new requirement for a biological assessment for grant projects. Public Works Director Noel Miller displayed the text of a utility billing message developed by Recycling Coordinator Steve Fisher, "Remember we all live downstream. Storm drains, ditches, streams flow throughout neighborhoods and empty into Puget Sound. We are responsible to help keep them clean. Never pour any paint, chemicals, soapsuds, oil, -or any auto fluids down storm drains, sewer drains, or into gutters or streams. Report any incidents to Public Works at 771 -0235. Information on proper disposal of these wastes and more is found in the City's free updated Recycle Reuse Guidebook. Pick one up at the recycle cart at the-Edmonds Library lobby or call Public Works at 771 - 0235." Mr. Miller explained this is an example of their effort to inform the public regarding proper disposal of waste. He displayed the Recycle and Reuse Guide, which is a compilation of a number of resources, and businesses where residents can dispose of waste properly. Mr. Miller said Mr. Fisher also works with schools and organizations regarding recycling and proper disposal. He displayed a board Mr. Fisher uses that illustrates the outcome of a material placed in the sanitary sewer versus materials placed in creeks and streams. Mr. Miller commented the majority of complaints are related to water quality in streams. Parks and Recreation Director Arvilla Ohlde explained since the early 1980's the City has sponsored Environmental Education programs that began with the Beach Ranger program 18 years ago and has become the Discovery Program. She explained the program provides educational activities regarding the protection and preservation of upland sensitive areas and the fragile inter -tidal resources along the waterfront. She said the City's commitment to environmental education opportunities compliments the mission of the ESA and the need to preserve and protect habitat. She explained the City has declared the waterfront a marine sanctuary, which promotes the stewardship of Puget Sound. She said the marine science education program in the City provides educational opportunities for over 170 classrooms (approximately 4,200 children). In addition over 160 beach walks are provided on an annual basis on the sensitivity and need for preservation of the shoreline, wetland, water quality, salmon, wildlife, and birdlife within that area. Ms. Ohlde also described the Discover the Forest program that provides education to over 1,400 students who visit Yost Park and provides educational lessons on the value of watersheds, natural areas, and the benefit of wildlife habitat. Edmonds City Council Approved Minutes April 6, 1999 Page 7 Ms. Ohlde described other education programs such as the Shoreline Stewardship Workshop and leadership opportunities via Junior Naturalist Program that work with the Beach Rangers. She explained volunteers provided over 500 hours last year to staff the Beach Ranger station. She encouraged anyone interested in volunteering with the Beach Rangers to contact the Parks and Recreation Department, noting over 200 visitors come to the Beach Ranger Station on an average, sunny day. She described free public programs provided via the Environmental Education program including Earth Day projects such as beach clean -ups. She displayed materials on display at Brackett's Landing Park North that illustrate the need for clean water and the change in habits that are needed to preserve clean water. As an example of how the public can become involved, Ms. Ohlde explained that the owner of Quick & Clean Car Wash, Jim Roberts, provides his employees as volunteers in stream restoration projects. To ensure stormwater is kept clean, he works with the Puget Sound Car Wash Association by providing service groups the opportunity to do car washes at his site at no cost. She displayed a brochure created with grant funding regarding the Discovery Program and explained another grant will be used to purchase a laptop computer and interactive software program to be used in the Beach Ranger program. She complimented the City and its residents for their long -term commitment to continued education regarding valuable natural resources that need to be preserved and protected. Mr. Mar explained the City's early action package is a short term strategy and the City plans to comply with the long -range strategy. He said there is concern regarding adequate funding to meet the mandates as well as with not allowing preservation and enhancement to undermine the economy of the area. Council President Pro Tern Van Hollebeke asked if there were any plans for enhanced education programs and whether the City's regulations had any "teeth." Mr. Walker answered the City's regulations provide some minor enforcement measures. For an initial problem, staff writes a letter and repeat violations can be cited by Ecology under the Clean Water Act which carries fines up to $10,000 for actions that cause damage to a stream. Mr. Miller pointed out infrequent activities generate complaints and most disappear rapidly. He stressed the need for public education. Mr. Mar referred to the public education effort summary in the Council's packet (page 17 -19). 6. REPORT ON YEAR 2000 ISSUES Report on Administrative Services Director Peggy Hetzler distributed a Y2K Preparedness document. She ear 2000 explained no one is sure what computers or devices controlled by microchips will do at midnight slues December 31, 1999. Some computers will make the change smoothly, some will stop working, and others will behave erratically. She said this is due to the fact that programmers, in the early years of computers, reduced the space necessary to store a date by recording only the last two digits of the year due to limited processing power and storage capabilities. When the century ends, and a new one begins, computers will not know the difference between 2000 and 1900. This problem is most pronounced for organizations using the old mainframe computers, which Edmonds does not have. The City utilizes more current computer technology and has received written assurances from software vendors that the financial systems are Y2K compliant. She said the City's personal computers, servers, and routers have also been deemed compliant but some smaller, in -house systems are being upgraded. She said other departments within the City have inventoried their automated systems and equipment that are essential to normal service delivery. The Y2K Preparedness document includes an example (the Wastewater Treatment Plant) of the type of information and assurance being requested from equipment suppliers. She noted since the Wastewater Treatment Plant is heavily dependent on automation, it has been a lengthy process to identify each system component and seek confirmation from each supplier regarding Edmonds City Council Approved Minutes April 6, 1999 Page 8 its status. Each department is developing a similar inventory. In addition to internal efforts, the Police and Fire Departments are working with outside agencies such as SnoCom and Medic 7 to coordinate Y2K issues and develop contingency plans. Ms. Hetzler displayed websites with Y2K information, 1) www.Y2Kbase.com - a compliance information site that is geared toward the consumer by providing information regarding whether specific devices, equipment, appliances, etc. will operate in 2000, 2) www.year2000.com - considered to be the premiere Y2K site by experts, and 3) www.wa.gov /dis /2000N2000.htm - provides actions the State is taking regarding compliance. Mayor Pro Tem Haakenson asked Ms. Hetzler to provide a Y2K update on a bi- monthly basis for the remainder of the year. 7. UPDATE ON HIGHWAY 99 PROJECT Update on City Engineer Jim Walker said Lynnwood has received bids for construction on the Highway 99 project. Highway 99 The contract was written so that a period of time was available prior to the award of the contract. This is ro ect fortunate due to the new requirement for a biological assessment, which is required for all projects with state aid. He anticipated the consultant will indicate by the end of April that there is no ESA impact. He said the State has elected not to bid projects until the biological assessment is done. He explained there is an apparent low bidder whose bid is approximately the estimated price of the project. He commented there was one bidder with bid errors and another who failed to meet the DBE goals required by the State. Staff would have recommended awarding the contract to the apparent low bidder if the issue of biological assessment had not arisen. He said Lynnwood has hired a consultant and it is anticipated they will indicate there is no impact to Chinook salmon or habitat as a result of the project. Mr. Walker added that the information provided to the Lynnwood Council is included in the Council packet. He said Lynnwood is still addressing some stormwater issues that Edmonds' staff likely will assist with. He said the HPA is not required for the first phase of the project. He anticipated in the future the biological assessment will be done prior to environmental review on a project. He commented Lynnwood has until June 19 to award the project but anticipated awarding the project in early May. 8. MAYOR'S REPORT Mayor Pro Tem Haakenson advised Mayor Fahey is on vacation this week. Police Chief Hickok is overseeing administration and Council President Pro Tem Van Hollebeke will be Mayor Pro Tem during his and the Mayor's absence later this week. 9. COUNCIL REPORTS isioning Council President Pro Tem Van Hollebeke reported there was a wonderful turnout for the_ public meeting Meeting for the visioning process. The consultants are preparing a final presentation (findings and recommendations) that has been tentatively scheduled for May 19 at the Edmonds Theater at 7:00 p.m. Public Councilmember Nordquist complimented Senior Executive Council Assistant Jana Spellman for the ealth Wee retreat minutes. Councilmember Nordquist said Mayor Fahey signed a proclamation declaring April 5 - 11 Public Health Week. He said the public is invited to the Health Department's open house on Thursday, April 8 from 4:00 - 6:00 p.m. at 3020 Rucker in Everett. Edmonds City Council Approved Minutes April 6, 1999 Page 9 COUNCILMEMBER WHITE MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE, TO EXCUSE COUNCILMEMBER MILLER FROM THE MARCH 24 SPECIAL MEETING. MOTION CARRIED, COUNCILMEMBER MILLER ABSTAINED. 9. EXECUTIVE SESSION REGARDING REAL ESTATE MATTERS xec sess. At 8:30 p.m., Mayor Pro Tem Haakenson adjourned the Council to Executive Session for approximately eal Estate 20 minutes for discussion of two real estate matters and indicated the Council would adjourn at the conclusion of the Executive Session. BARBARA S. FAHEY, MAYOR SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes April 6, 1999 Page 10 AGENDA v EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. APRIL 6, 1999 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 23, 1999 (C) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MARCH 24, 1999 (D) APPROVAL OF CLAIM WARRANTS #29336 THROUGH #293510 FOR THE WEEKS OF MARCH 15 AND MARCH 22, 1999, IN THE AMOUNT OF $945,256.46. APPROVAL OF CLAIM WARRANTS #29365 THROUGH #31808 FOR THE WEEK OF MARCH 29, 1999, IN THE AMOUNT OF $404,970.04. APPROVAL OF PAYROLL WARRANTS #23852 THROUGH #23987 FOR THE PAY PERIOD MARCH 16 THROUGH 31, 1999, IN THE AMOUNT OF $371,901.63. (E) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM KRISTY BARRETT ($142.10) (F) UPDATE ON PUBLIC SAFETY PROJECT (G) REPORT ON BIDS OPENED MARCH 22, 1999 FOR TWO INCINERATOR EXPANSION JOINTS AND AWARD TO EXPANSION JOINT SYSTEMS ($6,255.00, INCLUDING SALES TAX) (H) REPORT ON BIDS OPENED MARCH 23, 1999 FOR THE 78TH AVENUE WEST / 212TH STREET SW CROSSWALK LIGHTING AND AWARD OF CONTRACT TO SIGNAL ELECTRIC ($28,358.80, EXCLUDING SALES TAX) (1) REPORT ON BIDS OPENED MARCH 23, 1999 FOR THE 1999 NORTH MEADOWDALE STORM DRAINAGE IMPROVEMENTS AND PHASE II WATER MAIN REPLACEMENT PROJECT, AND AWARD OF CONTRACT TO WILSON GENERAL CONTRACTORS (WGC) ($401,500.01, INCLUDING SALES TAX) (J) REPORT ON BIDS OPENED MARCH 29, 1999, FOR A 72 -INCH, FOUR -WHEEL DRIVE, ROTARY MOWER WITH OUT -FRONT BLOWER ATTACHMENT, AND AWARD OF BID TO WESTERN EQUIPMENT DISTRIBUTORS, INC. ($20,060.59) (K) AUTHORIZATION TO CALL FOR BIDS FOR THE 1999 STREET OVERLAY PROGRAM (L) AUTHORIZATION TO SELL ONE PIECE OF LIBRARY FURNITURE (M) AUTHORIZATION TO PURCHASE AN ELECTRONIC WATER SUPPLY CONTROL VALVE FROM U.S. FILTER COMPANY ($10,491) (N) AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES AGREEMENT WITH PROFESSIONAL SERVICE INDUSTRIES (PSI) FOR 1999 - 2000 ON -GOING TESTING SERVICES (0) PROPOSED ORDINANCE EXTENDING THE INTERIM ORDINANCE REGARDING A -FRAME SIGNS (P) PROPOSED ORDINANCE AMENDING CHAPTER 2.60 OF THE EDMONDS CITY CODE PERTAINING TO THE RESERVE FIRE FIGHTERS' RELIEF AND PENSION ACT (FORMERLY KNOWN AS THE VOLUNTEER FIREMEN'S RELIEF FUND), AND PROVIDING FOR SEVERABILITY CITY COUNCIL MEETING AGENDA APRIL 6, 1999 PAGE 2 (Q) PROPOSED ORDINANCE AMENDING THE PROVISIONS OF EDMONDS COMMUNITY DEVELOPMENT CODE SECTION 19.05.050(B) BY THE REPEAL OF SECTIONS 2 AND 3 THEREOF, AND THE ENACTMENT IN THEIR PLACE OF A NEW SUBSECTION 2 3. AUDIENCE COMMENTS (3 Minute Limit Per Person) 4. (30 Min.) PRESENTATION AND DISCUSSION ON VOLUME -BASED SANITARY SEWER RATES AND STORMWATER UTILITY RATE CREDIT ISSUES 5. (30 Min.) UPDATE ON ENDANGERED SPECIES ACT / SALMON LISTING 6. (30 Min.) REPORT ON YEAR 2000 ISSUES 7. (15 Min.) UPDATE ON HIGHWAY 99 PROJECT 8. (5 Min.) MAYOR'S REPORT 9. (15 Min.) COUNCIL REPORT 10. (20 Min.) EXECUTIVE SESSION REGARDING A REAL ESTATE MATTER 1 n Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advance notice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appears the following Wednesday, Friday and Monday at noon on Channel 32.