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05/25/1999 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES MAY 259 1999 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Barbara Fahey in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Barbara Fahey, Mayor Gary Haakenson, Council President Dave Earling,-Councilmember John Nordquist, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember Dick Van Hollebeke, Councilmember ABSENT Thomas A. Miller, Councilmember 1. APPROVAL OF AGENDA STAFF PRESENT Robin Hickok, Police Chief Paul Mar, Community Services Director Ray Miller, Development Services Director Peggy Hetzler, Administrative Services Director Rob Chave, Planning Manager Noel Miller, Public Works Director James Walker, City Engineer Mike Linn, Construction Engineer Roy Whitcutt, CIP Specialist Steve Bullock, Senior Planner Frances Chapin, Cultural Program Coordinator Greg Ramsland, Fleet Maintenance Supervisor Brent Hunter, Human Resources Director Sandy Chase, City Clerk Jeannie Dines, Recorder COUNCILMEMBER . VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER WHITE, FOR APPROVAL OF THE AGENDA. MOTION CARRIED. 2. CONSENT AGENDA ITEMS Council President Haakenson requested Item F be removed from the Consent Agenda for a brief discussion. COUNCILMEMBER VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, FOR APPROVAL OF THE CONSENT AGENDA AS AMENDED. MOTION CARRIED. The agenda items approved are as follows: (A) ROLL CALL pprove (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 18, 1999 /18/99 mutes pprove (C) APPROVAL OF CLAIM WARRANTS #29387 THROUGH #32950 FOR THE WEEK OF [aim MAY 17, 1999, IN THE AMOUNT OF $180,178.23. APPROVAL OF PAYROLL arrants Edmonds City Council Approved Minutes May 25, 1999 Page I WARRANTS #24247 THROUGH #24385 FOR THE PERIOD MAY 1 THROUGH MAY 15, 1999, IN THE AMOUNT OF $477,690.99. eport on (D) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED General APRIL 30, 1999 Fund 1998 Storm (E) REPORT ON FINAL CONSTRUCTION COSTS FOR THE 1998 NORTH rainage MEADOWDALE STORM DRAINAGE IMPROVEMENTS PROJECT AND COUNCIL rovement ACCEPTANCE OF PROJECT m(G) AUTHORIZATION TO SIGN INTERLOCAL COOPERATION AGREEMENT FOR HM URBAN COUNTY REQUALIFICATION WITH THE U.S. DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT [umaocewat (� AUTHORIZATION TO CONTRACT WITH EVERGREEN SHEET METAL INC. TO eaddale REPLACE THE FURNACE AT THE MEADOWDALE CLUBHOUSE ($6,972.12) ubhouse tairs for (1) AUTHORIZATION TO CONTRACT WITH GLENN'S WELDING TO CONSTRUCT A W Bldg. SET OF METAL STAIRS FOR THE PUBLIC WORKS STREET BAY MEZZANINE PROJECT Corm (J) AUTHORIZATION TO CALL FOR BIDS FOR THE MEADOWDALE STORM rainage DRAINAGE IMPROVEMENTS ON 164TH STREET SW AND SANITARY SEWER LINE rovement REPLACEMENT ON 158TH STREET SW Officers bor Agmt (K) APPROVAL OF POLICE OFFICERS ASSOCIATION LABOR AGREEMENT a pprove Job (L) APPROVAL OF REVISED DEVELOPMENT SERVICES JOB DESCRIPTIONS Descriptions -99 -58 (M) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING findings of THE FOLLOWING CLOSED RECORD APPEAL HELD ON MAY 4,1999: APPEAL OF act THE HEARING EXAMINER'S DECISION TO DENY AN APPEAL REGARDING THE PLANNING DIVISION'S INTERPRETATION OF THE RECORDED PLAT CONDITIONS OF EDMONDS PLANNING DIVISION FILE NO. 5- 96 -86, COMMONLY KNOWN AS EAGLES NEST ESTATES, AS SUCH CONDITIONS RELATE TO THE BUILDABLE STATUS OF LOT 1 OF EDMONDS PLANNING DIVISION FILE NO. 5 -29- 88. (Property Location: North of the properties addressed as 7411, 7407, and 7403 - 169"' Place / Appellant: Russell G. Cofano representing Thomas & Roberta Maurice and Robert & Susan Allen / File No. AP- 99 -58) 10rd. 3251 (N) ORDINANCE NO. 3251 AMENDING CHAPTER 3.04 OF THE EDMONDS CITY CODE ravel Fund TO AMEND SECTION 3.04.020 TO INCREASE THE SIZE OF THE REVOLVING TRAVEL FUND 10rd. 3252 (0) ORDINANCE NO. 3252 CREATING A NEW CITY CODE CHAPTER 5.21, MISUSE OF buse of 911 SYSTEM, IN ORDER TO IMPOSE FEES AND PENALTIES TO PERSONS WHO 1911 system ABUSE THE 911 SYSTEM anking (P) AUTHORIZATION FOR MAYOR TO SIGN BANKING SERVICES CONTRACT WITH Services FRONTIER BANK Contract Item F• Authorization for Mayor to Sign Interlocal Agreement with City of Lynnwood for Lynndale Park Public Art. Edmonds City Council Approved Minutes May 25, 1999 Page 2 Council President Haakenson said he requested this item be removed from the Consent Agenda to ensure the Council had an adequate opportunity to review the minor changes Lynnwood made to the interlocal agreement. COUNCIL PRESIDENT HAAKENSON MOVED,' SECONDED BY COUNCILMEMBER PLUNKETT FOR APPROVAL OF CONSENT AGENDA ITEM F. MOTION CARRIED. The item approved is as follows: Lynndale I (F) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH CITY ark Public OF LYNNWOOD FOR LYNNDALE PARK PUBLIC ART 3. PRESENTATION OF PERFORMING ARTS SCHOLARSHIP RECIPIENTS Performing Cultural Program Coordinator Frances Chapin introduced Edwin .Baxter, Vice Chair of the Arts Arts Scholarship Commission and Chair of the Scholarship Program, who explained this is the tenth year the scholarships have been awarded. During that period, ten awards have been made to students in the literary arts and fifteen to students in performing arts. One of the previous scholarship recipients is currently a Rhodes Scholar. This year a total of $3,000 was awarded to three students in the performing arts. Ms. Baxter, introduced Sarah Thomson, a sophomore at Shoreline Community College, who was awarded $1,300. Ms. Thomson plans to transfer to Western in the fall to pursue a major in music education with the goal of being a college music professor. Ms. Thomson performed a piece from an operetta, "Every Since I Was a Baby." . Ms. Baxter introduced Maria Vandenburg, a senior at Meadowdale High School, who was awarded $1,000 and plans to study theater and business at the University of Washington. Ms. Vandenburg performed a monologue entitled "The Wicked Queen" by Lindsey Kenia. Ms. Baxter introduced Celeste Ingram, a senior at Edmonds Woodway High School, who was awarded $700. She plans to complete a liberal arts degree before pursuing a graduate degree in music. She will be attending Franciscan University in Ohio. Her goal is to have a professional acting and singing career. 'Ms. Ingram sang "Greenfinch in Linerford" written by Stephen Fontain. Ms. Baxter thanked the scholarship recipients for their performances and hoped the Council and the audience enjoyed the talents of youth in Edmonds. Mayor Fahey invited the recipients to be congratulated individually by the Council. Mayor Fahey expressed her appreciation to the Arts Commission for their efforts to raise funds to foster the talents of youth in the community. 4. EDMONDS UTILITIES CONSORTIUM PRESENTATION utilities Mayor Fahey explained the Consortium was formed by the Engineering Department and is a wonderful lConsortium improvement in the way projects are coordinated. City Engineer Jim Walker introduced members of the Consortium, Joe Jainga, Puget Sound Energy (PSE), and Doug Wittinger, Olympic View Water District (OVWD), and thanked them for their participation in the Consortium. CIP Specialist Roy Whitcutt recalled citizens' previous frustration with multiple projects occurring concurrently and cited recent construction on Dayton Street as an example. As a result, he was interested in bringing together the utility companies into a team - oriented situation to avoid Dayton Street -type fiascoes. Upon contacting the American Public Works Association to determine if there were any other Edmonds City. Council Approved Minutes May 25, 1999 Page 3 consortiums in Washington the City could seek guidance from, he was told there were none in Washington. With the energy and experience of Joe Jainga, PSE; Doug Wittinger, OVWD; Rich Afdem, Snohomish County PUD; Dave Hawkins, GTE; and Tom Anderson, Chambers Cable, discussions began regarding the creation of a consortium. One of the key issues in creating a consortium is total teamwork. Incentives for creating a consortium included costs savings that occur as a result of cooperation between agencies. Mr. Whitcutt displayed a chart created by OVWD that illustrates construction costs for doing work themselves, versus doing it jointly with another agency. He explained OVWD took advantage of subletting paving on a project to PSE when both PSE and OVWD were opening the road in several places. In the past, each would have mobilized their own restoration independently. OVWD and PSE working together resulted in a 54% savings. He said this has worked effectively for PSE, GTE and cable companies in the past, and the goal is to do this for not only plats but also single family construction. He said the cost savings likely will directly or indirectly benefit the community. He explained all utilities were asked to identify projects on their "wish list" for 1999 and a map was created showing all the projects. This will result in utilities advising one another when projects are planned so that projects can take place in a more efficient order (i.e. undergrounding utilities prior to a street overlay). Mr. Whitcutt explained a developer, Robin Michel, Michel Construction, was invited to a consortium meeting to discuss how the consortium could interact with developers and increase productivity. Mr. Whitcutt referred to a letter Mr. Michel provided that described a $2,000 savings from the joint efforts of the consortium. Mr. Whitcutt noted there are some philosophies to be addressed in working with developers. Councilmember Van Hollebeke complimented the members of the consortium and said it will ultimately save everyone money. Councilmember Earling asked if the consortium has discussed how to involve developers of small plats. Mr. Whitcutt said they are meeting once a month and likely within the next year will have had enough interaction with utilities and developers to learn what works and what does not. Councilmember Earling requested the consortium provide an update to the Council in six months. Mayor Fahey referred to the letter from the Municipal Research & Services Center that recognizes while other agencies have mechanisms in place for coordination of private and public utility installations, Edmonds is the first to formalize these efforts into a consortium. She said after a year, it will likely be a contender for recognition in Best Practices through the Association of Washington Cities and possibly National League of Cities. When she became Mayor, many citizens remarked there needed to be a better way to have utilities installed to avoid overlaying a street that is subsequently torn up by a utility or developer. She applauded Mr. Whitcutt for his self - initiated efforts and for using creativity and ingenuity to find a solution to a problem. 5. DISCUSSION ON THE PUBLIC WORKS 5 -YARD DUMP TRUCK REPLACEMENT PURCHASE FOR THE STREET DIVISION Yazd Public Works Director Noel Miller commented this item would typically be a Consent Agenda item. ump Truck Typically, three bids are received and the low bidder is able to meet the requirements and specifications. In this instance, the bid received was not responsive as the bidder indicated they would require 270 days for delivery rather than the specified requirement of 180 days. He explained Fleet Maintenance Supervisor Greg Ramsland contacted the other bidders to determine why they did not bid on the truck Edmonds City Council Approved Minutes May 25, 1999 Page 4 and learned trucks with automatic transmissions are in high demand. He asked Mr. Ramsland to explain why the City is specifying automatic transmissions rather than manual transmissions. Mr. Miller said the issue was reviewed by the Finance Committee but Mr. Ramsland was unable to attend the meeting. Mr. Ramsland explained in 1993 the City began changing from manual to automatic transmissions in its dump trucks and currently 'three of five are automatics. He explained the automatic provides fuel savings, less driver training, eliminates shift decisions allowing the driver to focus on the road, saves wear on the drive train and the operator, the warranty is longer, and there is a higher resale value. The dealers he contacted indicated although Allison Transmission is owned by GM, GM is third in line for allotment of automatic transmissions. He summarized the automatic transmission is better for the City's use as the trucks are rarely if ever driven on the highway. Mr. Miller said staff discussed this matter with City Attorney Scott Snyder, who indicated the City would be within their rights to negotiate with the low bidder to procure the truck within no more than 270 days. Mr. Miller said the bidder may be able to deliver the truck sooner as one recipient does not want to take delivery until a later date. He said staff is aware the Council prefers to have the bid in the competitive marketplace but are concerned rebidding will require specifying two years for delivery. This could result in the possibility of repairs to the existing 14- year -old dump truck before a new one is delivered. Further, the new dump truck will be set up as a third snow plow, which is needed due to the additional territory the City has acquired. Mr. Miller recommended the City negotiate with the bidder. He explained Mr. Ramsland determined which trucks are due for replacement in the next few years and included them in the budget due to the amount of time necessary for truck replacement. Councilmember Van Hollebeke asked how it was determined ' who the bid requests were sent to'. Mr. Miller answered advertisements were placed in the Everett Herald and the Seattle Daily Journal of Commerce. The advertisement was placed in the Monday edition of the Seattle Daily Journal of Commerce as their emphasis on Mondays is on equipment. He said many vendors know Mr. Ramsland due to his history with the City, and bid packets were sent to all known vendors who have expressed interest or the City has done business with in the past. Councilmember Van Hollebeke asked if the City could contact the manufacturer directly to determine if there is an area of the country that has excess inventory. Mr. Ramsland said seeking a truck nationally has never been done in the past. He explained one purchaser has bid on a truck but would prefer not to take delivery until January 2000. He has offered to allow Edmonds to take their build slot and he will take Edmonds' build slot of January 2000. Councilmember Van Hollebeke asked if this would result in a different bid. Mr. Ramsland answered no, it only moves Edmonds delivery date up to August 17. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER VAN HOLLEBEKE, TO AUTHORIZE NEGOTIATION OF A PURCHASE AGREEMENT WITH MOTOR TRUCKS FOR A 5 -6 YARD DUMP TRUCK SPECIFYING A MAXIMUM OF 270 DAYS DELIVERY AT A TOTAL COST OF NOT TO EXCEED, INCLUDING SALES TAX, OF $82,536.40. Councilmember White observed the budgeted amount is $75,000 resulting in a deficit between the budgeted amount and the actual cost of $7,500, which is indicated will be covered by the sale of the existing dump truck (estimated resale value of $10,000). Councilmember White asked how the additional funding would be provided if the $10,000 resale was not achieved. Mr. Miller said if adequate funds are not realized, the additional funds would come from the ending cash balance in the Equipment Edmonds City Council Approved Minutes May 25, 1999 Page 5 I Rental Fund. He said Mr. Ramsland typically places a conservative resale value, so at least $10,000 is anticipated from the sale of the truck. MOTION CARRIED. 6. JOINT MEETING WITH THE ARCHITECTURAL DESIGN BOARD ointMtg Architectural Design Boardmembers present were Chair Careen Nordling Rubenkonig, Vice Chair Jeff ith ADB Oaklief, James Chalupnik, Tom Bykonen, and Linda Goodrick. Council President Haakenson explained the Council also met with the Planning Board recently to discuss issues of importance to the Planning Board and the City Council. Council President Haakenson requested staff provide the Council copies of the ADB's agendas as well as draft minutes in a timely manner. Ms. Rubenkonig agreed, commenting a joint meeting between the ADB and the City Council was a good opportunity to increase communication. She distributed an agenda with a list of topics to be discussed if time permitted. These included contents, timeliness and delivery of packets; staffing of the ADB and the need for a designated Senior Planner; roof modulation, review of approved modulated design to allow height over 25 feet and up to 30 feet; and future items for joint discussion. She requested the ADB also be provided the Council's draft minutes on a more timely basis as well as an abbreviated Council packet. Senior Planner Steve Bullock agreed to provide the ADB this information. Council President Haakenson advised the results of the study being conducted by Cedar River Associates are not yet available. He commented that study likely would address many of the Council's and the ADB's concerns. Ms. Rubenkonig expressed concern with the current method of an individual staff member carrying through an application for a development proposal from intake to completion. She said the previous method of a Senior Planner assigned to the ADB resulted in a better conveyance of information. She expressed appreciation for the assistance of Mr. Bullock who works well with the ADB. Mr. Oaklief pointed out the need for consistency that one planner assigned to the ADB can provide. He said the ADB preferred to have a permanent staff liaison to the ADB. He said problems arise because individual planners may not have experience with the ADB and often cannot answer specific questions regarding City policies and past ADB decisions. Development Services Director Ray Miller said Mr. Bullock is the official staff liaison to the ADB. Community Services Director Paul Mar reported on the status of the Cedar River Associates study, explaining the recommendations presented to the Council and ADB in January have been reviewed with Planning Manager Rob Chave, Development Services Director Ray Miller, and City Attorney Scott Snyder to ensure what is ultimately recommended is feasible. He said actions such as designating a staff person as a liaison to the ADB are the result of the consultant's recommendations. - It is anticipated the recommendations will be presented to the Council at the last meeting in June, as well as to the ADB the third week in June. Mr. Oaklief commented the ADB is unanimous in their support of the consultant's report as it is felt there will be positive changes to the ADB as a result. If there were issues of concern to the Council, the ADB would like to have an opportunity to address them as they arise. Ms. Rubenkonig explained due to recent changes, development proposals require more detailed review of the issue of roof modulation. The ADB is seeking to establish a dialogue with the Council regarding Edmonds City Council Approved Minutes May 25, 1999 Page 6 the ADB interpretation of roof modulation. Mr. Oaklief explained the code originally allowed a height limit of 25 feet with a bonus for roofs with a 4/12 pitch or greater. The roof modulation amendment to the code was intended to be a tool for flexibility to avoid sawtooth buildings maximizing the height limit. To avoid this and provide design flexibility, the modulation concept was adopted. The ADB's concern with the modulated roof design is not that it should not be permitted as a tool, but the ADB is uncertain exactly how it should be applied. The code currently does not provide, a great deal of clear guidance regarding the 30 -foot height limit. He said the modulated roof concept appears to be indicating that to go above the height limit, something that makes the building better must be provided. Mr. Bullock explained the code previously allowed a maximum height in the BC zone of 25 feet and an additional 5 feet was allowed if a pitched roof of 4/12 or greater was provided. This resulted in many hipped roofs in the downtown area, which brought the roofline to 30 feet. Architects and applicants indicated they wanted to do more interesting roof designs but it did not appear the code would allow them to go above 25 -foot height. As a result, an ordinance was ultimately passed that indicated a maximum height of 25 feet, and no vertical or flat elements of the roof may project above 25, unless they are a 3/12 pitch or part of an approved modulated design. There are also sketches in the code illustrating examples. The ADB is seeking additional guidance from the Council regarding other roof or building forms that meet the intent of the modulated roof design. Councilmember Van Hollebeke questioned whether discussion of roof design on an interim basis was appropriate at this time in view of the study and the visioning process, which will address roof design. He said many Councilmembers do not have the expertise to recommend roof designs. He acknowledged there may be existing projects where roof design is a concern and asked how the Council could assist the ADB. Ms. Rubenkonig commented ADB members were unable to attend the visioning process. Councilmember Van Hollebeke commented it was videotaped and available from the Mayor's office. He said the report did address height, rooflines, modulation, and setbacks. Ms. Goodrick commented the HyettPalma study recommends a height limit of 35 feet. Council President Haakenson clarified their report stated the Council should possibly consider going as high as 35 feet. Councilmember Van Hollebeke commented the recommendations in the study have not yet been addressed by the City. Mr. Oaklief said the ADB can only use the current code., His interpretation of the code is the design flexibility is not necessarily intended to bring the height of the building up to 30 feet. He commented on the difference in massing and bulk of a building with a 25 -foot height versus a 30 -foot height with roof modulation. Although roof modulation may result in a more interesting building, a determination needs to be made regarding the impact a 30 -foot building will have on the streetscape. He commented the steeper the site, the more skewed the height limit becomes. That, combined with modulation, can result in a very large building. He pointed out the bowl area developed earlier in the century and that type of development pattern and scale will likely not occur in the future. A determination needs to be made whether the scale and character of Edmonds should be retained or if bulk and scale should be increased. He said while it is not necessarily bad to have higher buildings because human scale building elements can be provided, it will result in a different character for the City. Councilmember White said his understanding was an important part of the consultant's study would be providing diagrams to be integrated into the ADB code, including roof modulation. His current understanding of the roof modulation provision was for mechanical or utility purposes, not occupancy. He said it may be necessary to have the Planning Department, Planning Board, ADB, Council, and citizens involved in creating those diagrams so that there is consensus on all aspects. Mr. Bullock said his discussions with the consultant indicate their report will state the City needs to consolidate Edmonds City Council Approved Minutes May 25, 1999 . Page 7 documents that provide applicants and the ADB design guidance but that further details would be provided by City staff, a consultant, or a coordinated group. Councilmember Earling commented "the code is what it is." Although some "bundling" of information may be necessary, until the report is provided and the recommended "bundling" is indicated and the visioning process reviewed, it would be presumptuous for the Council to make a decision on roof modulation. He said the consultant's report will provide several options as will the visioning process. Ms. Rubenkonig said the intent tonight was to point out the need to give this issue more attention. She said the ADB must make a decision, by applying principles used on other developments. As Mr. Oaklief explained, each site is individual and the ADB must consider how ' the project will fit into the neighborhood context. She said the intent tonight was not necessarily to reach a conclusion but provide an opportunity for a dialogue. Mr. Oaklief said it is hoped the study will bring more solidity to the rules the ADB applies, which will assist them greatly. He agreed the ADB attempts to apply the rules as fairly as possible which may result in project modification. He said the difficulty arises in determining whether the ADB is acting as members of the community or on their own. He expressed appreciation for the Council's willingness to communicate with the ADB, commenting this has been missing in the past. Councilmember White commented this is what drove the Council to the study of the ADB process. He recalled the intent of the study was to develop a code that defined the role of the ADB, provided diagrams and examples, guidelines for implementing policies, etc. He anticipated the study would provide a framework. Mr. Chalupnik said a lot of the concern with roof modulation and building height is citizens want Edmonds to remain a small community and not a high rise community. However, if the height limit remains at 25 feet, the result would be "a bunch of cracker boxes "; therefore, the ability to exceed 25 feet was addressed. He said the reason height limits were established was to preserve sight lines for views. Hd said the Cedar River study recommended the ADB be involved earlier in the design process. Councilmember Van Hollebeke agreed it was logical for the ADB to be involved at the beginning of the process rather than at the end. He said the ADB should provide a pre- design opinion as well as a review of the final design. He was concerned with the logistics of this for a volunteer, board as the suggestion was a daytime meeting with the ADB, staff, and developer. He asked the ADB members to comment on involving them in the pre- design phase. Ms. Rubenkonig said this would not apply to the majority of applications that the ADB reviews; pre- design review would only be applicable for major developments, which occur 10 -15 times per year. She commented the ADB is also constrained on the amount of time they can deliberate on issues. The ADB has not been able to discuss issues due to the volume of project review at their meetings. The ADB is supportive of the direction of the consultant's study, which would provide a more equitable review so developers are more clearly apprised of the regulations they need to comply with earlier in the design phase. She commented the ADB is an architectural design board but by nature, they are also an architectural development board and must consider how development fits the pattern of the adjoining neighborhood, a concept that is not adequately covered in any guidelines for building construction. Mr. Oaklief said the bigger the development, the higher the grade of their presentation. He agreed a preliminary meeting would be very important, although there are restrictions on the number of public Edmonds City Council Approved Minutes May 25, 1999 Page 8 meetings that can be held. He said a preliminary meeting would assist in providing clear direction to applicants rather than allowing them to develop plans based on their interpretation of the City's codes. He felt a pre- application meeting could be worked into the existing process. Council President Haakenson said this concept will be discussed further once the recommendations of the study are presented. Ms. Rubenkonig said Ms. Goodrick is concerned with saving the City's greenscape /trees. In Edmonds, when a development is proposed, there are no mitigations for the removal of trees. The City's landscape code applies only to the parking lot and lot development and cannot require additional landscaping due to the loss of the existing trees on the site. This issue arises often, particularly in the bowl area. Ms. Goodrick said she recently learned the City does have a Tree Plan. She commented a citizen wrote a letter to the, editor in the Enterprise requesting trees along Edmonds Way. She was uncertain whether it would be appropriate for her to contact that citizen to inform them the City has a Tree Plan and suggesting the neighborhood develop a plan to plant trees. She said citizens should be encouraged to become involved in preserving the greenscape. She hoped citizens would see the larger picture and, rather than only protesting when development occurs "in their backyard," seek to preserve all trees and green spaces. Ms. Rubenkonig said Mr. Bykonen is interested in historic preservation of buildings, roads, and neighborhoods. Mr. Bykonen said there is value in encouraging preservation, reusing existing buildings as much as possible. This could be done by providing bonuses or other benefits. Mr. Chalupnik expressed concern with signage and pointed out the importance of local businesses being able to advertise their businesses but it must be done on an even basis. The only way this can occur is by enforcement of a sign code ordinance. He recalled the ADB has denied signage applications in the past but the applicant still erects the sign because of lack of enforcement. If the City is sincere about making Edmonds a nice community that is not cluttered with excessive signs, enforcement of the sign ordinance is necessary. Councilmember Earling urged ADB members to inform staff of issues they want placed on their agenda. He cautioned ADB members not to be driven entirely by projects but to also consider issues individually. Mayor Fahey said one of her concerns during the past three years has been the inability to proactively enforce the sign ordinance. As the City does enforcement on a complaint basis, the only time a violation is aggressively pursued is when a complaint compels the City to take action. She said the City Attorney has cautioned staff about selective enforcement of the sign ordinance. However, if the ADB is aware of a violation, it should be brought to the City's attention because enforcement personnel may not be aware of the ADB's decision. Mr. Chalupnik said they have been told the ADB should not report violators as it may be interpreted that the City is singling out a particular business. 7. DISCUSSION REGARDING THE PROPOSED UNDERGROUND PARKING GARAGE Underground Community Services Director Paul Mar explained at the April 20 Council meeting, staff presented the azking phase 1 appraisal study on the special benefit area of the Local Improvement District (LID). At the conclusion of that presentation, Council made a decision to collect more information over the next 30 days, particularly the property owners' response to the increased financial burden of their participation in the parking garage. On May 4, staff described the status of decisions the Council would need to make to allow the project to continue moving forward as well as the status of the Public Safety project. Subsequent to that meeting, the project proponents re- examined the financing scheme and determined a Edmonds City Council Approved Minutes May 25, 1999 Page 9 more equitable financing method would be the use of a square footage tax, supplemented by additional sources of financing. Karen Wiggins, 152 V Avenue S, Edmonds, Chair of the Downtown Edmonds Parking Advisory Committee, said the need for a parking garage has been confirmed by the appraiser as well as the visioning study conducted by HyettPalma. HyettPalma also indicated all parking structures in the downtown area should be underground due to the cost of land. She thanked the Council for approving funding for the appraisal fee as the information gained from that study was very informative. Although the majority of property owners in the downtown business zone were in favor of financially supporting the underground parking garage via the LID method, the appraiser determined that only property owners within the concentric circle that do not meet the current parking requirements could be assessed. This would be an unfair burden on businesses occupying those properties and a burden they likely could not afford.. As a result, a better method of funding has been identified. Responses to their May 14 letter to businesses in the downtown area explaining the proposed funding for the garage, indicate 85% are in favor of the proposal. She distributed a list of responses to date. She said the proposed garage is believed to be within a reasonable distance within the appraiser's concentric circles. Further, the land is. available at no cost, representing a savings of at least $1.2 million (using comparable data from recent BC property sales). She commented the City likely would never be able to afford land for a parking garage as the cost is too high and is one of the reasons the funds in the in- lieu -of- parking fund have never been used for the purpose they were intended (purchase of land for parking). The cost to construct the garage should not exceed $1.5 million including minor moving of installed below -grade systems. At a late 1998 meeting with the architect and project manager for the project under construction, they estimated the cost to be $1.2 - $1.5 million. The cost of the planned on -grade parking garage and related landscape improvements should not be included in the cost for the underground structure as those should be included in the initial contract. Ms. Wiggins acknowledged the Council cannot mandate the square footage tax be allocated only to the bond costs for the parking garage construction but understood the Council can make a written statement of intent. She said this must be done by the Council if construction of the garage is approved to ensure this tax will be allocated for the purpose it was intended. She said assurance must also be provided by ordinance that all funding proposals, the square footage, employee permits, in- lieu -of- parking funds, Bible College funds, special event funds, and funds from increasing the overtime parking fines, will be used to pay off the bonded indebtedness. It is intended the square footage tax raised from future construction, additional employee permit sales as a result of that construction, and possibly additional special event funds would be used to decrease the bond repayment period to retire the debt early. It is perceived by some citizens that once a tax begins, it never ends. She stressed the City must ensure via legal means that this does not occur. In response to the question of how to prevent the square footage tax from increasing, she said it is their intent that it not be allowed to be increased without a vote by the businesses paying the tax. She requested the legal means to accomplish this be provided. Ms. Wiggins said some business owners have expressed concern the garage would be used only by City employees. She said the Public Safety complex meets the parking requirements for this new building but requested this be confirmed. She said the intent is for the garage to be used by all citizens and customers and for it to be regulated the same as all City streets. She summarized the garage proponents believe this is a fair and equitable funding mechanism to fund the garage. Doug Dewar, 110 James, Edmonds, said the Council packet included a summary of the proposed funding which totals approximately $100,000. He recalled Councilmember Earling previously indicated Edmonds City Council Approved Minutes May 25, 1999 Page 10 i i I �I the business community would need to provide $30,000 - $40,000. He described the funding which includes a 2.5 cent square footage tax on all businesses in the BC and waterfront zone. He referred to the HyettPalma study which identifies the area and includes all BC and waterfront properties, including Harbor Square. The square footage tax would be assessed on the businesses and not the property and it is anticipated it could be paid with the annual business license. There are approximately 960,000 square feet in these zones, which would raise approximately $24,000. The second funding mechanism is increasing employee parking permits from the current $25 per year to $120 per year ($10 per month). He said the estimated revenue is based on 300 permits for a total of $36,000 per year. There are currently 318 employee permits. The third funding mechanism is in- lieu -of parking sales; two per year at $8,000 each are estimated for a total of $16,000. He explained this is based on the sales over the past five years (nine in- lieu -of spaces) which have averaged 1.8 per year. He commented an architect in the community indicated there are 2 -3 or more projects that would provide at least two in- lieu -of parking spaces over the next 2 -3 years. The fourth funding mechanism is Puget Sound Christian College's commitment to contribute $5,000 per year. Mr. Dewar explained the fifth funding mechanisms is special events parking, which it is estimated would provide $7,000. These funds would be obtained by the City renting the garage to events such as the Arts Festival or Taste of Edmonds. Also included in this funding is parking for conferences held at the Floral Arts Center or Edmonds Theater, which are limited in the conferences they can accommodate due to the lack of parking. The sixth funding mechanism is $12,000 from a combination of selling 100 more employee parking permits and/or increasing the current cost of a parking violation from $10 to $20. He commented the parking officer wrote 300 tickets in April. The intent is to encourage employees to purchase employee parking permits versus taking the chance of getting a $20 ticket. He said it is suggested permits be available on a 6 -month basis at a cost of $60. The total of these funding mechanisms is $100,000. The average size business in the area is 2,400 square feet, which equates to $60 per year, not a significant or burdensome amount versus the benefit the entire downtown area would receive. He commented a $10 per month parking permit is very reasonable as private lots cost approximately $40 -$60 per month. He summarized this is a realistic plan that fairly distributes the burden of the cost of parking. Don Bartholemas, 16008 6611 Place W, Edmonds, President of the Greater Edmonds Chamber of Commerce, said the Chamber is an advocate for the economic vitality of the businesses in and around the City of Edmonds. A few months ago, when given the opportunity to study the garage issue, the Chamber board voted unanimously in favor of the plan. After considerable study of the financial proposal, the board again approved the plan because they believe the garage is badly needed and would enhance the downtown area as has been pointed out by the HyettPalma study. He said although the proposal may need alteration, they are convinced some form of this financial package will be agreeable to most business owners in the community. He urged the Council to consider their proposal. Councilmember White asked what percentage of the properties proposed to be taxed via the square footage tax are City properties. Mr. Dewar said City Hall is approximately 30,000 square feet, which would be a cost of approximately $750 per year. The Public Safety Complex has not been included in the square footage calculation. The Senior Center, 10,000 square feet, would cost approximately $250 per year. The only Port property that would be included would be the Port offices; approximately 10,000 square feet at a cost of $250 per year. The largest single tax payer excluding the City may be the Harbor Square Athletic Club and the hotel. He said the HyettPalma study includes an appendix that lists the businesses totaling 960,000 square feet. Councilmember White summarized approximately $1,000 would be added to the City's cost. Edmonds City Council Approved Minutes May 25, 1999 Page I 1 Councilmember Nordquist asked if the estimated square footage was wall to wall. Mr. Dewar answered volunteers gathered information for the HyettPalma study by attempting to contact each business to determine their square footage. If contact with a business was not made, their square footage was estimated. Councilmember Nordquist recalled working area versus storage area had been considered in the past. Councilmember Nordquist observed the square footage tax would be a charge to the business owner rather than the property owner. He asked how the obligation would be transferred to a subsequent business owner. Mr. Dewar answered any new business must apply for a business license and it is renewed annually. Mayor Fahey asked how many businesses were mailed the letter regarding the proposed parking garage. Ms. Wiggins answered 550. Mayor Fahey observed 59 responses have been received, therefore, the 85% in favor is a positive response from 50 of the 59 responses. Mr. Dewar clarified the total number of businesses per the survey is 650, that is what the statistics are based upon. Councilmember Farling said he liked this proposal with a few exceptions. One of the reasons he has been questioning the proposal was how it would be funded. Although a large number of the 550 businesses have not responded, there is a good indication from those responding that they consider this to be an equitable spread of responsibility. He was comfortable with the City's responsibility for this project being $22,339 but said there is some unpredictability in many of the funding mechanisms. He said the City. could be responsible for an additional $80,000 if the funding mechanisms were not .available. He was most concerned with the funding provided by the in- lieu -of parking fund because over the past 20 years, the 1.8 average spaces per year would not be accurate. He could foresee the City's responsibility increasing to $38,000 very easily. He preferred the in- lieu -of parking funding mechanism be eliminated and perhaps replaced with an increase in the square footage tax from 2.5 cents per square foot to 4 cents. Then if in- lieu -of parking funds are received, they could be used to retire the debt early. He said although it may be argued the City is only being asked to provide $22,000, the City is actually providing the land and should receive some assessment for the land as well as the bottom line financial responsibility for 20 years. Councilmember Earling said Councilmember Miller suggested this issue be reviewed by the Finance Committee, allow the Finance Department to determine credibility and predictability and meet with a few property owners to review the proposal. Mr. Dewar said if the in- lieu -of parking funds need to be eliminated and consider it "bonus money" to be used to reduce the debt, perhaps it would be appropriate to increase the square footage tax to 3 cents per foot and increase employee parking permits from $10 per month to $12.50 per month. Mr. Dewar said Ms. Wiggins mailed to 550 businesses; the HyettPalma statistics indicate there are 150 retail businesses downtown and 250 office businesses for a total of 400 businesses. He observed the letter was mailed to more than the businesses in the bowl area and likely included some home businesses. Councilmember Van Hollebeke asked if the 960,000 square feet was still correct. Mr. Dewar answered yes. Councilmember Plunkett asked staff to respond to the question raised regarding City employee parking. Mr. Mar answered the parking requirements for the Public Safety project are the same as would be Edmonds City Council Approved Minutes i May 25, 1999 Page 12 required for any other developer. The City provided more than the required parking on the site via surface parking as the project is currently configured. Council President Haakenson said his understanding was tonight was close to the deadline for requesting the deductive change order for the Public Safety building. Mr. Mar said the change order must be executed in mid-July. In order for the contractor to respond with his proposed deductive change order and for the City to have adequate time to evaluate it, the contractor would need 3 -4 weeks to develop the change order. As a result, the change order must be submitted in mid to late June; therefore, authorization to request a change order must be provided tonight. He stressed the decision to accept the change order is another decision to be made in the future. Council President Haakenson asked if there was a cost to request a change order. Mr. Mar answered there is no out -of- pocket expense to the City to request the change order. Council President Haakenson commented this was a much - improved proposal for the parking garage. . He suggested the proponents of the parking garage, staff and Councilmember Earling meet to discuss the funding mechanisms and bring back a proposal to the Council. Councilmember White asked to be included in that discussion. Councilmember White asked when feasibility and engineering studies should occur. Mr. Mar answered the Sooner the better. Once a deductive change order is issued, work would cease at the appropriate time. As the Police and Fire Chiefs have indicated, it is a functional and operational inconvenience. The criticality of the time is how long Police and Fire can tolerate being inconvenienced beyond what has occurred during the past year. Councilmember White asked at what point would additional time be added to the completion date. Mr. Mar answered if the deductive change order is ,issued and the Council approves it, the current contractor will complete their portion of the project and vacate the site leaving an unfinished 51 Avenue side of the project. Anticipating the design phase would take at least six months and the City would need to indicate to the ADB that the appearance of the 51 Avenue side was being changed, Mr. Mar estimated it would be next year before an operational garage would be available. Councilmember White asked if the engineering feasibility study needed to be done before the deductive change order is accepted. Mr. Mar answered the engineering feasibility study would be done at the time a decision was made to move forward with the project. The Council would need to accept the deductive change order in mid -July. If the Council accepted the deductive change order and then decided not to proceed with the garage, there would be a penalty to the City for the contractor to return to do the work. He said the engineering feasibility study can be completed within 3 -4 weeks at a cost of approximately $15,000. Mayor Fahey asked if the deductive change order was only for installation of the blacktop and landscaping but the old buildings would still be demolished. Mr. Mar agreed. Mayor Fahey, asked if the land could be graded for use for parking until construction of the garage begins. Mr. Mar said the site could be graded but whether it could be used for parking is a regulatory issue. According to the City's regulations, property must be paved in order to be used for parking. Councilmember. Van Hollebeke asked if the City would be precluded from occupancy of the new Public Safety building if the required parking is not completed. Mr. Mar answered that is a question that must Edmonds City Council Approved Minutes May 25, 1999 Page 13 be posed to the regulatory agency. He said sufficient parking could be provided on the site to meet the parking requirement as more parking than is required has been provided in the current plan. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT HAAKENSON, TO EXTEND DISCUSSION OF THIS ITEM FOR TEN MINUTES. MOTION CARRIED. Councilmember White asked if there had been any speculation as to the savings of the deductive change order. Mr. Mar said the bid was a lump sum bid. Based on the schedule of values, he estimated the savings of the deductive change order would be in the range of hundreds of thousands rather than millions of dollars. He clarified those would be funds saved from the Public Safety project. Councilmember White asked if those funds could be allocated to the parking garage. Mr. Mar answered once the new bid is provided, it must be determined how much would have been necessary to complete the Public Safety project and which would have been added value from the parking garage. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER WHITE, TO AUTHORIZE THE DEDUCTIVE CHANGE ORDER PROCESS TO COMMENCE AND BRING THIS ISSUE BACK TO THE COUNCIL ON THE JUNE 15 AGENDA. Councilmember White expressed concern with scheduling this for June 15, questioning whether this provided the contractor adequate time to prepare the change order. Mr. Mar said the Council would not have the deductive change order information until July; the Council would be making a decision on the proposed parking garage without the deductive change order amount. Councilmember Van Hollebeke expressed concern with June 15 because he was unable to attend that meeting. He was supportive of the garage and felt the majority of questions regarding financing had been answered although some fine- tuning may be necessary. He requested this item be reviewed sooner. Council President Haakenson advised there were six public hearing scheduled for June 15. Councilmember Earling preferred June 22 and asked if this was acceptable to staff. Mr. Mar said once a decision is made to proceed with the deductive change order, one decision has been made. If a decision is made at the June 22 meeting, the engineering feasibility study would be initiated and completed by the end of July. Council President Haakenson asked Councilmember Earling if his motion included the committee structure. Councilmember Earling suggested the issue be reviewed by the Finance Committee, and Councilmembers Plunkett and White. Council President Haakenson requested Councilmember Earling ensure those Councilmembers meet and provide a recommendation before the issue is presented to the Council. MOTION CARRIED. Mayor Fahey asked if the estimated cost of the garage is to complete both the underground and surface parking. Mr. Mar answered that is his understanding, pointing out it is only an estimate until the engineering feasibility study is complete. Mayor Fahey commended the proponents of the garage for their dedication and identification of creative approaches to funding the garage. Edmonds City Council Approved Minutes May 25, 1999 Page 14 8. REPORT ON PUBLIC SAFETY CONSTRUCTION PROJECT date on Community Services Director Paul Mar said a report was provided to the Community Services blic Committee several weeks ago. Although an updated financial report was to have been provided tonight, e P'O'' the last statement has not yet been issued, therefore that information would be provided to the Council via memo next week. He displayed a concept sketch of Fire Station #17 and a photograph of the Fire Station construction as of two weeks ago. He displayed a concept sketch of the Police /Court building, identifying the area where the proposed parking garage is to be located. He displayed a photograph of the front entrance of the building as it looks now and the Council Chambers from the 61 Avenue side. He commented without the landscaping the Council Chambers portion of the building appears very significant from the 6'' and Bell corner. Councilmember Van Hollebeke recalled a concern arose at the Community Services Committee meeting regarding the Fire Station bays and the flooring due to the below ground ventilation system. City Engineer Jim Walker explained the structural engineer proposed part of the slab over the pipes that are vulnerable be cut away and adjoining . areas jack- hammered out. They will then dig along side the pipe and pour the concrete from that level so the load will transfer along side the pipes rather than on top of the pipes. Councilmember Van Hollebeke asked if the responsibility for these additional costs have been assigned. Mr. Walker answered the City believes this is the responsibility of the architect and structural engineer. 9. MAYOR'S REPORT Mayor Fahey commented on the wonderful presentation of the results of the visioning process, which inning cess was provided.by the consultant, Doyle H ett. The presentation was videotaped and copies are available at the library. She said the extensive report is available for purchase at the City Hall, Chamber of Commerce and Port office for $10 (to cover the cost of reproduction). emorial Mayor Fahey recognized the veterans and those who gave their lives for the country. She invited the ay Event public to the Cemetery Board's annual recognition event at the cemetery on Monday, May 31 at 11:00 a.m. 10. INDIVIDUAL COUNCIL REPORTS/UPDATES ON RESPECTIVE BOARD MEETINGS ynndale Councilmember Plunkett advised the Port has been discussing issues in Executive Session. He said ark Art recently selected artwork for the Lynndale Skateboard Park will be presented to the Council soon. Healthk a. Councilmember Nordquist commented the Health Board is undergoing changes in the process of care for ekinan Art those confined to their homes. The Jury Committee that is selecting an artwork to be loaned to Hekinan, Japan, is meeting June 10 to view the submittals. E T & Sound Councilmember Earling advised both Community Transit and Sound Transit are in the appropriations ransitseek- cycle for federal funds. This is an intense time for both transit agencies because federal funds are n Funds difficult to acquire and more competitive. He reported the Union Station in Seattle, whose exterior has tm been undergoing restoration, will be unveiled on June 2. Mt- Mayor Fahey announced the City Council will hold a special meeting on Thursday, May 27 at 7:00 p.m. to meet with the Edmonds School District Board. The meeting will be held at, the Edmonds School Edmonds City Council Approved Minutes May 25, 1999 Page 15 District #15 offices at 20420 68' Avenue West in Room 101. The topic of discussion will be the cooperative effort for siting a community pool. With no further business, the Council meeting was adjourned at 10:03 p.m. POOR EE /, BARBARA S. FAMET I. .CX� " &et- -SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes May 25, 1999 Page 16 i i I 1 AGENDA ~` EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. MAY 25, 1999 SPECIAL MEETING 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF MAY 18, 1999 (C) APPROVAL OF CLAIM WARRANTS #29387 THROUGH #32950 FOR THE WEEK OF MAY 17, 1999, IN THE AMOUNT OF $180,078.23. APPROVAL OF PAYROLL WARRANTS #24247 THROUGH #24385 FOR THE PERIOD MAY 1 THROUGH MAY 15, 1999, IN THE AMOUNT OF $477,690.99. (D) REPORT ON GENERAL FUND FINANCIAL POSITION FOR THE PERIOD ENDED APRIL 30, 1999 (E) REPORT ON FINAL CONSTRUCTION COSTS FOR THE 1998 NORTH MEADOWDALE STORM DRAINAGE IMPROVEMENTS PROJECT AND COUNCIL ACCEPTANCE OF PROJECT (F) AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT WITH CITY OF LYNNWOOD FOR LYNNDALE PARK PUBLIC ART (G) AUTHORIZATION TO SIGN INTERLOCAL COOPERATION AGREEMENT FOR URBAN COUNTY REQUALIFICATION WITH THE US DEPARTMENT OF HOUSING AND URBAN DEVELOPMENT (H) AUTHORIZATION TO CONTRACT WITH EVERGREEN SHEET METAL INC. TO REPLACE THE FURNACE AT THE MEADOWDALE CLUBHOUSE ($6,972.12) (1) AUTHORIZATION TO CONTRACT WITH GLENN'S WELDING TO CONSTRUCT A SET OF METAL STAIRS FOR THE PUBLIC WORKS STREET BAY MEZZANINE PROJECT (J) AUTHORIZATION TO CALL FOR BIDS FOR THE MEADOWDALE STORM DRAINAGE IMPROVEMENTS ON 164" STREET SW AND SANITARY SEWER LINE REPLACEMENT ON 158TH STREET SW (K) APPROVAL OF POLICE OFFICERS ASSOCIATION LABOR AGREEMENT (L) APPROVAL OF REVISED DEVELOPMENT SERVICES JOB DESCRIPTIONS (M) APPROVAL OF FINDINGS OF FACT AND CONCLUSIONS OF LAW REGARDING THE FOLLOWING CLOSED RECORD APPEAL HELD ON MAY 4,1999: APPEAL OF THE HEARING EXAMINER'S DECISION TO DENY AN APPEAL REGARDING THE PLANNING DIVISION'S INTERPRETATION OF THE RECORDED PLAT CONDITIONS OF EDMONDS PLANNING DIVISION FILE NO. S- 96 -86, COMMONLY KNOWN AS EAGLES NEST ESTATES, AS SUCH CONDITIONS RELATE TO THE BUILDABLE STATUS OF LOT 1 OF EDMONDS PLANNING DIVISION FILE NO. S- 29 -88. (Property Location: North of the properties addressed as 7411, 7407, and 7403 —1691 Place / Appellant: Russell G. Cofano representing Thomas & Roberta Maurice and Robert & Susan Allen / File No. AP- 99 -58) (N) PROPOSED ORDINANCE AMENDING CHAPTER 3.04 OF THE EDMONDS CITY CODE TO AMEND SECTION 3.04.020 TO INCREASE THE SIZE OF THE REVOLVING TRAVEL FUND CITY COUNCIL MEETING AGENDA MAY 25, 1999 Page 2 of 2 (0) PROPOSED ORDINANCE CREATING A NEW CITY CODE CHAPTER 5.21, MISUSE OF 911 SYSTEM, I ORDER TO IMPOSE FEES AND PENALTIES TO PERSONS WHO ABUSE THE 911 SYSTEM (P) AUTHORIZATION FOR MAYOR TO SIGN BANKING SERVICES CONTRACT WITH FRONTIER BANK 3. (20 Min.) PRESENTATION OF PERFORMING ARTS SCHOLARSHIP RECIPIENTS 4. (10 Min.) EDMONDS UTILITIES CONSORTIUM PRESENTATION 5. (10 Min.) DISCUSSION ON THE PUBLIC WORKS 5 -YARD DUMP TRUCK REPLACEMENT PURCHASE FOR THE STREET DIVISION 6. (60 Min.) JOINT MEETING WITH THE ARCHITECTURAL DESIGN BOARD 7. (45 Min.) DISCUSSION REGARDING THE PROPOSED UNDERGROUND PARKING GARAGE 8. (10 Min.) REPORT ON PUBLIC SAFETY CONSTRUCTION PROJECT 9. (5 Min.) MAYOR'S REPORT 10. (15 Min.) INDIVIDUAL COUNCIL REPORTS /UPDATES ON RESPECTIVE BOARD MEETINGS larking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advanc totice for special accommodations. The Council Agenda appears on Chambers Cable, Channel 32. Delayed telecast of this meeting appear he following Wednesday, Friday and Monday at noon on Channel 32.