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06/22/1999 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES JUNE 229 1999 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Pro Tem Haakenson in the Library Plaza Room, 650 Main Street, followed by the flag salute. ELECTED OFFICIALS PRESENT Gary Haakenson, Mayor Pro Tem Dick Van Hollebeke, Council President Pro Tem Dave Earling, Councilmember John Nordquist, Councilmember Michael Plunkett, Councilmember Jim White, Councilmember (arrived 7:02 p.m.) ABSENT Barbara Fahey, Mayor Thomas A. Miller, Councilmember STAFF PRESENT. Robin Hickok, Police Chief Paul Mar, Community Services Director Peggy Hetzler, Administrative Services Director James Walker, City Engineer Mike Linn, Construction Engineer Steve Bullock, Senior Planner Arvilla Ohlde, Parks and Recreation Director Jim Guthrie, Elementary School Resource Officer Scott Snyder, City Attorney Sandy Chase, City Clerk Jeannie Dines, Recorder 1. APPROVAL OF AGENDA COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, FOR APPROVAL OF THE AGENDA AS PRESENTED. MOTION CARRIED. (Councilmember White was not present for the vote.) 2. CONSENT AGENDA ITEMS Council President Pro Tem Van Hollebeke requested Item B be removed from the Consent Agenda. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE, FOR APPROVAL OF THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED. (Councilmember White was not present for the vote.) The agenda items approved are as follows: (A) ROLL CALL pprove (C) APPROVAL OF CLAIM WARRANTS #29403 THROUGH #34148 FOR THE WEEK OF Claim NNE 14, 1999, IN THE AMOUNT OF $194,274.87. APPROVAL OF PAYROLL Warrants WARRANTS #25002 THROUGH #25160 FOR THE PERIOD JUNE 1 THROUGH JUNE 15, 1999, IN THE AMOUNT OF $495,122.09 laim for (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM GWEN SOUTH amages (Amount Pending) rd.3247 (E) APPROVAL OF FINDINGS OF FACT FOR A HEARING HELD JUNE 1, 1999 Findings REGARDING INTERIM ORDINANCE NO. 3247 AMENDING THE PROVISIONS OF of Fact SECTION 17.40.010(C) TO LIMIT THE APPLICATION OF THE CITY'S ABATEMENT Edmonds City Council Approved Minutes June 22, 1999 . Page 1 LJ 1 PROCESS TO NONCONFORMING COMMERCIAL, BUSINESS AND INDUSTRIAL USES LOCATED IN RESIDENTIAL ZONES (F) REPORT ON BIDS OPENED JUNE 15, 1999 FOR THE MEADOWDALE STORM kai DRAINAGE IMPROVEMENTS (164'x' STREET SW), AND SANITARY SEWER LINE REPLACEMENT (158'" STREET SW), AND AWARD OF CONTRACT TO MID- MOUNTAIN CONTRACTORS, INC. ($136,651.38, Including Sales Tax) Fire (G) AUTHORIZATION TO CONTRACT WITH EVERGREEN SHEET METAL INC. TO Station 20 INSTALL AIR CONDITIONING FOR FIRE STATION NO. 20 CONFERENCE ROOM Air Cond. ($5,430.00) HVAC (H) AUTHORIZATION TO CONTRACT WITH EVERGREEN STATE SHEET METAL INC. Units for TO REPLACE FOUR ROOF TOP HVAC UNITS ATOP CITY HALL ($9,921.20) City hall PSA w/ (1) AUTHORIZATION FOR MAYOR TO SIGN A PROFESSIONAL SERVICES CS AGREEMENT WITH FINANCIAL. CONSULTING SOLUTIONS GROUP, INC. TO u Inc. DEVELOP A VOLUME BASED SANITARY SEWER . UTILITY RATE FOR RESIDENTIAL CUSTOMERS ($15,680.00) 10,d 3259 1 (J) ORDINANCE NO. 3259 AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF 98-207 EDMONDS TO CHANGE THE ZONING DESIGNATION OF CERTAIN REAL PROPERTY LOCATED AT. 403 3r`n AVENUE NORTH WITHIN THE CITY OF EDMONDS, COMMONLY KNOWN AS THE HERMAN REZONE, FILE NO. R -28 -207, FROM RS -6 (SINGLE FAMILY) TO RM -3 (MULTIPLE FAMILY) AND AUTHORIZING EXECUTION OF A CONCOMITANT ZONING AGREEMENT (Applicant: Doug Herman File No. R -98 -207) (K) ORDINANCE NO. 3260 VACATING A PORTION OF THE DEDICATED BUT UNBUILT rd 3260 RIGHT -OF -WAY OF '218TH PLACE SOUTHWEST IMMEDIATELY ADJACENT TO Street Vacation 9405 218"; PLACE SOUTHWEST, AND PROVIDING FOR COMPENSATION FOR SUCH VACATION 10rd 3261 (L) ORDINANCE NO. 3261 AMENDING THE OFFICIAL STREET MAP TO REDUCE THE T -99 -26 PLAN LINED RIGHT -OF -WAY FOR 88 "' AVENUE WEST FROM SIXTY TO THIRTY FEET BETWEEN THE CURRENT TERMINUS OF SAID STREET AND MAIN STREET AND AUTHORIZING AMENDMENT OF THE OFFICIAL STREET MAP (Applicant: Howland Homes, LLC / File No. ST- 99 -26) Res 955 (M) RESOLUTION NO. 955 COMMENDING MEGHAN CROSS, STUDENT cg an REPRESENTATIVE Toss pprove Item B: Approval of City Council Meeting Minutes of June 15.1999 /15/99 Council President Pro Tem Van Hollebeke advised he was .absent from the June 15, 1999 Council inutes meeting and would abstain from the vote. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, FOR PASSAGE OF CONSENT AGENDA ITEM B. MOTION CARRIED, COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE ABSTAINED. The item approved is as follows: (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 15, 1999 Edmonds City Council Approved Minutes June 22, 1999 Page 2 3. PRESENTATION OF RECIPIENTS OF THE YOUTH SERVICES UNIT D.A.R.E. ROLE MODEL ,h01,,Wp SCHOLARSHIPS FOR 1999 Police Chief Robin Hickok explained a number of months ago, Elementary School Resource Officer Jim Guthrie developed the concept of recognizing youth in the community who help with the D.A.R.E. program. He explained during the 12 week program, the D.A.R.E. officer brings high school students to speak to elementary school students who are entering middle school to describe how they have kept their lives free of alcohol, drugs and violence. Officer Guthrie explained 1.2 applicants were screened for the $1,000 scholarship award by a group from the Edmonds Police Foundation who ultimately chose Lindsay Emerson and Mark Pearson of Edmonds as the recipients. Officer Guthrie said the funds for the scholarship are raised by the Edmonds Police Foundation and are dollars well spent to assist youth in the community. Ms. Emerson said she plans to attend Edmonds Community College for one quarter before leaving for Kona, Hawaii in January 2000 to study psychology and then plans to spend three months in Africa. Mr. Pearson said he plans to attend the University of Washington and major in business. Chief Hickok presented a Certificate of Achievement to Ms. Emerson and Mr. Pearson for their outstanding behavior and acting as role models for the D.A.R.E. program. The Council congratulated Ms. Emerson and Mr. Pearson. 4. PUBLIC HEARING ON SIX -YEAR TRANSPORTATION IMPROVEMENT PROGRAM Public City Engineer Jim Walker explained each year the City is required to adopt a new Six -Year Hearing 6- Transportation Improvement Plan (TIP). This year's TIP is similar to last year's but increases the amount Year UP I for walkways and bikeways over previous years, from $25,000 - $40,000 to $100,000. He explained the City applied for grant funds for 76'h Avenue for the section between 220' Street and Highway 99 and the section further south between Highway 99 and SR 104. The City has sufficient funds available from current grants (T21 funds) to do the southern portion but not the northern portion, which will be carried forward to future years. Council President Pro Tem Van Hollebeke asked Mr. Walker to describe the sidewalk program and to explain whether there is flexibility in the sidewalk program and if so, whether there will be opportunities for citizen participation. Mr. Walker explained the City has received some feedback from citizens and the progress to date on the walkway/bikeway plan will be discussed with the Planning Board on Wednesday, June 23, including an opportunity for public input. He said this planning effort will determine the priority for sidewalk/bikeway improvements. He reiterated the City is allocating $100,000 for sidewalk/walkway /bikeway improvements, nearly twice the amount previously allocated. Councilmember Earling observed there were a number of signalization projects that seem to have been on the list for a long time. Mr. Walker agreed. and stated that the only recent signalization project has been near the Edmonds - Woodway High School. He explained each signal requires a significant expenditure, approximately $100,000. These have remained in the 4 - 6 year planning schedule because the signalization -type improvement projects identified represent an expenditure of approximately $800,000. He said in the future it is likely some will be addressed individually. He explained there has not been a significant accident history at any of the locations although the conditions justify signalization. Edmonds City Council Approved Minutes June 22, 1999 Page 3 Councilmember Earling observed there was approximately $170,000 allocated for street overlays this year. Mr. Walker agreed, noting there was additional funding from the Street Fund allocated to overlays. Councilmember Earling pointed out there was approximately $1 - $1.2 million in overlay needs. Mr. Walker explained staff attempts to balance potential revenue and grants with projects in the TIP. He agreed if additional funds were available, more could be spent on street overlays. Recalling the City was in the process of hiring a Traffic Engineer, Council President Pro Tem Van Hollebeke asked if an individual who can aggressively seek grants is being. sought. Mr. Walker explained there are certain project qualifications that must be met to score high in funding and grant funds tend to be awarded to areas with the greatest capacity and safety problems and to regional -type walkway projects. Council President Pro Tem Van Hollebeke asked if there were other grants available with less stringent criteria. Mr. Walker said Public Works Trust Fund money (no interest loans) could be used to accelerate some projects and repay the loan over a period of time. He said there is an advantage to this as deferring maintenance usually results in increased costs. Council President Pro Tem Van Hollebeke urged staff to aggressively pursue grants, pointing out one of citizens' biggest concerns is safety including sidewalks and lighting. City Attorney Scott Snyder advised the Council has been approached several times in the past few months by citizens in the Woodway Highlands neighborhood who have concerns regarding the proposed . use of an emergency access road. He said the review of the walkway/bikeway program referred to by Mr. Walker would be the appropriate venue to address their concerns. Mayor Pro Tem Haakenson opened the public participation portion of the public hearing. Roger Hertrich, 1020 Puget Drive, Edmonds, recalled when Mr. Alberts was the City Engineer, 220'' Street was destined to be widened; however, the proposed TIP shows this project in 2003. He pointed out the existence of a skewed intersection near the Westgate Elementary School on 220' Street, which creates a dangerous situation due to the speed of the traffic and visibility. He requested the Council consider making this a priority project. He requested a better definition for the intermodal facility, including prioritization of projects so the public is aware of the schedule and what is planned. Rob Morrison, 250 Beach Place, Edmonds, requested the Council discuss the possibility of a pedestrian overpass over the railroad tracks, particularly in view of increased safety concerns as a result of double tracking and commuter rail. Hearing no further comment, Mayor Pro Tem Haakenson closed the public participation portion of the hearing and remanded the matter to Council for deliberation. Councilmember Nordquist referred to Project 19, Seaview & Sierra Parks, and explained no changes were planned for the park; this was only to upgrade the facilities to provide ADA access. Councilmember Earling observed several citizens expressed a desire to have improvements to roads and streets accelerated. As was explained at a recent Finance Committee meeting, there may be a significant increase in funds by year end, as much as $1.3 million. If there is a significant cash carryover, he suggested the Council consider accelerating the overlay program next year. He requested staff provide a Edmonds City Council Approved Minutes June•22, 1999 Page 4 list of the overlay projects budgeted for this year as well as unfunded overlay projects for a discussion at the next Finance Committee meeting. Council President Pro Tern Van H.ollebeke suggested sidewalks and bikeways also be considered for funding if additional resources are available. He commented last year it was determined it would take 100 years to complete the anticipated projects; even by accelerating the program, it will take 40 years which was an unreasonable time line to him. He agreed this should be discussed as part of the budget process. He echoed Mr. Morrison's comments regarding the need for a pedestrian overpass. He said this was an example of an area where grants funds may be available from the railroad or the federal government. He requested staff aggressively pursue grants as well as consider including it in the TIP. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER EARLING, TO AUTHORIZE THE ADOPTION OF THE RESOLUTION AND RECORDING OF THE TRANSPORTATION IMPROVEMENT PROGRAM DOCUMENTS BY THE CITY CLERK. MOTION CARRIED. 5. PUBLIC HEARING ON THE RECOMMENDATION OF THE PLANNING BOARD REGARDING AN APPLICATION BY THE EDMONDS MEMORIAL CEMETERY TO REZONE APPROXIMATELY 6.5 ACRES FROM "RS -20" TO "PUBLIC - P" TO ALLOW FOR CONTINUED USE AND MAINTENANCE OF THE EXISTING CITY CEMETERY. THE SUBJECT PROPERTY IS LOCATED AT 820 15'$ STREET SOUTHWEST. (Applicant: Edmonds Memorial Cemetery / File No. R- 99 -36) ezone Senior Planner Steve Bullock explained the cemetery is currently a legal non - conforming use in a single - R -99 -36 family zone. The Cemetery Board is proposing this rezone to make the cemetery a legal use and to allow them to continue to make improvements without the restrictions of a non - conforming status. Dale Hoggins, Chair of the Cemetery Board, 21826 95 " Avenue W, Edmonds, explained they discovered some time ago that the cemetery was not permitted to continue with planning for a columbarium until the rezone is accomplished. He said they have sold all the niches in the new columbarium. He requested the City approve the rezone so that they can continue their planning. The Cemetery Sexton indicated some people inquired about the sign regarding the rezone but there were no objections voiced. Mayor Pro Tern Haakenson opened the public participation portion of the hearing. No members of the audience wished to address the Council; Mayor Pro Tern Haakenson closed the public participation portion and remanded the matter to Council. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCIL PRESIDENT PRO TEM VAN HOLLEBEKE, TO APPROVE THE REZONE REQUEST AND DIRECT THE CITY ATTORNEY TO PREPARE THE NECESSARY ORDINANCE FOR ADOPTION. MOTION CARRIED. 6. REPORT ON THE PROPOSED UNDERGROUND PARKING GARAGE Report on Community Services Director Paul Mar responded to the questions raised at last week's Council meeting. Parking Regarding how the parking requirements were determined for the Public Safety complex, he explained Garage the City, as an applicant for the Public Safety project, went through the "same process of submitting to the Planning Department the specifics of the project including square footage by use, which was used to develop the parking requirement of 92 spaces. The site plan includes 104 spaces available for parking. Edmonds City Council Approved Minutes June 22, 1999 Page 5 He displayed a site plan showing the 81 parking spaces on the 5'' Avenue portion in front of the courts /police building and additional parking for police and fire staff. He explained the 81 spaces shown on the 5' Avenue side are for all users including public and staff. Apologizing for any confusion previously caused by Exhibit 8, he explained by spending $1.5 million (which includes construction of an underground parking garage as well as replacing the 81 spaces on the surface), 181 spaces would be provided. In response to the question regarding the participation by Stevens Hospital and Edmonds School District, he said according to information provided by the City Attorney, non - profit businesses can be exempted from these taxes. Regarding the question about using the suggested financing methods to fund other garage projects at . other locations, he said the annual cost of another garage constructed at another location (including debt service and annual costs) would be approximately $130,000. Regarding funding commitments and predictability of funds, the $5,000 contribution by the Christian College will be a predictable funding source. Mr. Mar referred to a question raised by Councilmember Miller regarding potential water problems, and read the following quote from his memorandum: "Because the proposed underground parking garage site would be eight feet lower than the new Public Safety building plus additional depth for concrete, I have some serious concerns about potential groundwater problems here. Prohibitive costs and budgetary overruns as a result of this could raise serious doubts in my mind about the location of the parking garage. Although I cannot be at the .June 22 Council meeting, I would appreciate if you would speak to the problem and present any data you might have regarding groundwater issues and potential problems associated with this to the full Council." Mr. Mar explained one of the tasks that would be done as part of a site - specific engineering feasibility study would be test borings on the western part of the site near 51 Avenue. No test borings were done in this area for the Public Safety project as the buildings were always to be sited on the north and east portion of the site. He acknowledged water has been seen on the west side. Councilmember Plunkett asked if the parking at the Public Safety complex would be for employees as well as the public. Mr. Mar answered yes. He clarified City administration has not restricted employees from parking at existing City facilities. Councilmember Plunkett observed there were a total of 104 parking spaces. Mr. Mar clarified there were 81 excluding the parking near police and fire. Councilmember Plunkett asked if the remaining spaces could be used by employees. He recalled someone indicated the City has 200 employees currently parking on the street. Mr. Mar commented there are numerous City employees at other locations. Mr. Mar said there are currently 27 -28 City employees with employee parking permits although other City employees may park on the street without a permit. Councilmember Plunkett asked when and why there was a drop -dead date for making a decision. Mr. Mar answered the drop -dead date for issuing and approving a deductive change order on the Public Safety complex is mid -July. The City would receive less value for the deductive change order if a decision is made after mid -July as materials may have been ordered or work begun in the area. In order for the City to receive the best possible savings from the Public Safety project, a decision on the deductive change order needs to be made by mid -July. Councilmember Plunkett asked if the information regarding gross receipts was available. Mr. Mar answered no, the information was received in a massive data format and staff is analyzing it. Edmonds City Council Approved Minutes June 22; 1999 Page 6 j With regard to Councilmember Miller's letter, Councilmember Plunkett referred to the City Council meeting minutes of April 20. Page 10 contains the following information regarding moisture on the site in relation to groundwater: "Mr. Pardini responded there was heavy moisture being retained on the site; nevertheless, the Public Safety building has a de- watering system under the slab and he anticipated the same would be necessary for the parking structure. When asked to generate an idea for a parking structure, he worked with a cost estimator to develop the de- watering system into the preliminary estimates." Mr. Mar stated that the cost of a de- watering system may be only part of the cost; depending on the location and what the boring indicates, additional shoring of the structure may be required. City Attorney Scott Snyder said additional information regarding staff, parking could be obtained from Human Resources Director Brent Hunter who administers the City's Commute Trip Reduction program. Councilmember White asked if any studies have been done to determine the number of citizens that would be using the Public Safety facilities each day. Mr. Mar said a traffic analysis was done as part of the application process and SEPA review. The conclusion was the same people coming to the site now are parking wherever they can and will continue to park on the street or in the lot in the future. No significant increase in traffic or parking needs was anticipated over what currently exists. There will be some small growth as new areas are annexed but this was factored in when developing the parking needs for the complex. Councilmember White observed a number of the police and fire employees work rotating shifts and the majority would not be on duty at any one time. He asked if police /fire employees would be using the larger lot. Mr: Mar answered no, commenting both police and fire were part of the design process that located those parking spaces in that area and felt those spaces would meet their needs. Councilmember White observed it was not anticipated police /fire would use the large lot. Mr. Mar answered they would not be restricted from using it. Observing that Merritt+Pardini included the de- watering system in their preliminary cost estimate but did not include shoring that may be necessary, Councilmember White questioned whether the $1.5 million estimate was realistic. Mr. Mar said a certain amount of shoring was factored into the cost estimate because it would be an underground structure. However, they were not aware of the degree of water and whether substandard soils existed. Responding further to Councilmember White, Mr. Mar explained Merritt+Pardini also utilized the services of a cost estimator who participated in the design team for the Public Safety complex. Councilmember White asked if the $130,000 figure for another parking garage included acquisition of land. Mr. Mar answered no, commenting an underground parking garage would cost slightly more than surface parking due to the structure. Councilmember Earling asked how deep are the foundations that have been poured. Mr. Walker i answered excavation was 8 - 10 feet. He commented the topography slopes significantly from 5' Avenue to 61h Avenue. Councilmember Earling said it would be reasonable, with the slope, that additional water could be encountered. Mr. Mar said a de- watering system will be required but whether additional shoring will be required remains to be answered. Councilmember White asked where the stormwater retention will be located. Mr. Mar answered below the parking lot. As part of the design of the parking garage, relocation will need to be considered (it has not yet been installed). Councilmember White asked if that was factored into the estimate. Mr. Mar i Edmonds City Council Approved Minutes June 22, 1999 Page 7 answered no, until the exact location of the garage versus the location of the storm drainage system is determined, an estimate cannot be prepared. Councilmember White asked if the cost of the stormwater retention became more significant with the listing of the salmon. Mr. Mar answered this project was already permitted and requirements cannot be made retroactively. He said all jurisdictions agree "something will happen" but what the City as an applicant or as a regulatory agency will be required to do is not yet known. Councilmember White questioned whether there would be additional unanticipated costs for this project as a result of the salmon listing. Mr. Mar said he was uncertain at this time. Administrative Services Director Peggy Hetzler explained that as a result of the City's request for information regarding the state's gross receipts specific to Edmonds, the state reported all businesses that have reported earnings within the Edmonds city limits. She said many of the businesses do not match the City's database because the City does not have non - resident business licenses. Staff is attempting to merge the City's database of business licenses with the state information to eliminate the additional businesses. She anticipated the information would be available in a week. Mayor Pro Tem Haakenson acknowledged receipt of a letter from Hary Harrison regarding a solution he feels the City should consider. Councilmember Earling said the gross receipts is a key piece of information due to the need for the Council to consider the two fimding mechanisms, an employee tax and gross receipts tax. Since that information is not available, it would be difficult for the Council to make a recommendation. He . requested Ms. Hetzler develop as much of the information as possible to be included in the Council packet on Friday. Mr. Snyder said a third funding option for the Council to consider would be a business license for companies who do business within the City (but are not located in the City) at a fee of $25. Of the cities his firm represents in the Puget Sound area, Edmonds is the only city that does not have a non - resident business license fee. Mayor Pro Tem Haakenson advised further discussion of the proposed underground garage would be placed on the June 29 agenda; it will be the subcommittee's decision whether there was adequate time to meet and make a recommendation before the June 29 meeting. J Councilmember Plunkett said the Council also needs to determine 1) whether to enact a tax citywide or keep it in the bowl area, and 2) to determine the level of funding the City is willing to contribute. Council President Pro Tem Van Hollebeke said he was absolutely and totally opposed to a Business & Occupation -type tax as he felt it was a regressive tax that was nearly impossible to administer fairly and an inappropriate tax for fledgling businesses. If the tax was to be enacted citywide, there must be opportunities provided for other businesses in the community who would be taxed such as extending the flower program outside the BC zone. Councilmember Nordquist said he discussed this issue with "upland" businesses and found there was not a lot of interest in paying a tax for something in the downtown area. He referred to a letter in the Council packet regarding home occupations, and said this was also an issue that needs to be considered. He agreed the Council should consider a non - resident business license fee for companies doing business within the City. Edmonds City Council Approved Minutes June 22, 1999 Page 8 Councilmember Plunkett agreed with Council President Pro Tem Van Hollebeke's comment regarding the need for enhancement opportunities if the tax is to be collected citywide. Councilmember Plunkett said he was beginning to favor a citywide tax. He said when the downtown is enhanced, all of Edmonds is enhanced; when Highway 99 is enhanced, the downtown is enhanced. He summarized a citywide collection of a tax was appropriate, observing the possibility of exempting home occupations and non- profit businesses. 7. REPORT ON THE PUBLIC SAFETY CONSTRUCTION PROJECT � eport on Mr. Mar reported the construction is 70 percent complete as of June 1. Removal of hazardous materials ublic in the existing building will be done soon so the buildings can be demolished this fall. A meeting -was afe Proi I held with the contractor today to discuss what will be necessary for staff to occupy the building. Mayor Pro Tem Haakenson inquired about the anticipated date for occupancy. Mr. Mar answered August but the final details will need to be addressed before staff can move in. Councilmember Plunkett inquired about the fire station floor. Mr. Mar answered a resolution has been agreed upon and is being implemented now. He said the contractor and the engineering team identified the solution, the City approved it, and the contractor is implementing the solution. The issue of compensation will be determined at a later date. He agreed to inform the Council of the resolution. 8. . MAYOR PRO TEM'S REPORT Fire Chief Mayor Pro Tem Haakenson announced there would be an informal social gathering to provide the City nterviews Council and the Fire Department an opportunity to meet the Fire Chief finalists (further information available in Council packets). On Tuesday, June 29 at 6:00 p.m., the Council will have approximately 20 minutes to interview each of the three finalists. 9. INDIVIDUAL COUNCIL REPORTS[UPDATES ON RESPECTIVE BOARD MEETINGS Council President Pro Tem Van Hollebeke read Proclamation #1999 regarding the presence of mild winter weather in June and proposing several steps to rectify it. Councilmember Nordquist advised at a recent Health District Board meeting, Snohomish County Health District Councilmember Ga ry Nelson arranged funding to expand the Health District's cancer awareness program Brd. Mt g. from breast and colon cancer to include prostate cancer. He said the Red Cross has developed two brochures regarding disaster preparedness which are available from the Fire Department and Red Cross. With no further business, the Council meeting was adjourned at 8:18 p.m. BARBARA S. FAHEY, MAYOR xd__V�' "'�O( ez-4� SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes June 22, 1999 Page 9 1 AGENDA EDMONDS CITY COUNCIL Plaza Meeting Room - Library Building 650 Main Street 7:00 -10:00 p.m. JUNE 22, 1999 SPECIAL MEETING 7:00 P.M. - CALL TO ORDER FLAG SALUTE 1. APPROVAL OF AGENDA 2. CONSENT AGENDA ITEMS (A) ROLL CALL (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 15, 1999 (C) APPROVAL OF CLAIM WARRANTS #29403 THROUGH #34148 FOR THE WEEK OF JUNE 14, 1999, IN THE AMOUNT OF $194,274.87. APPROVAL OF PAYROLL WARRANTS #25002 THROUGH #25160 FOR THE PERIOD JUNE 1 THROUGH JUNE 15, 1999, IN THE AMOUNT OF $495,122.09. (D) ACKNOWLEDGE RECEIPT OF CLAIM FOR DAMAGES FROM GWEN SOUTH (Amount Pending) (E) APPROVAL OF FINDINGS OF FACT FOR A HEARING HELD ON JUNE 1, 1999 REGARDING INTERIM ORDINANCE NO. 3247 AMENDING THE PROVISIONS OF SECTION 17.40.010(C) TO LIMIT THE APPLICATION OF THE CITY'S ABATEMENT PROCESS TO NONCONFORMING COMMERCIAL, BUSINESS AND INDUSTRIAL USES LOCATED IN RESIDENTIAL ZONES (F) REPORT ON BIDS OPENED JUNE 15, 1999 FOR THE MEADOWDALE STORM DRAINAGE IMPROVEMENTS (164TH STREET SW), AND SANITARY SEWER LINE REPLACEMENT (158TH STREET SW), AND AWARD OF CONTRACT TO MID - MOUNTAIN CONTRACTORS, INC. ($136,651.38, Including Sales Tax) (G) AUTHORIZATION TO CONTRACT WITH EVERGREEN STATE SHEET METAL INC. TO INSTALL AIR CONDITIONING FOR FIRE STATION NO. 20 CONFERENCE ROOM ($5,430.00) (H) AUTHORIZATION TO CONTRACT WITH EVERGREEN STATE SHEET METAL INC. TO REPLACE FOUR ROOF TOP HVAC UNITS ATOP CITY HALL ($9,921.20) AUTHORIZATION FOR MAYOR TO SIGN A PROFESSIONAL SERVICES AGREEMENT WITH FINANCIAL CONSULTING SOLUTIONS GROUP, INC. TO DEVELOP A VOLUME BASED SANITARY SEWER UTILITY RATE FOR RESIDENTIAL CUSTOMERS ($15,680.00) (J) PROPOSED ORDINANCE AMENDING THE OFFICIAL ZONING MAP OF THE CITY OF EDMONDS TO CHANGE THE ZONING DESIGNATION OF CERTAIN REAL PROPERTY LOCATED AT 403 3RD AVENUE NORTH WITHIN THE CITY OF EDMONDS, COMMONLY KNOWN AS THE HERMAN REZONE, FILE NO. R- 28 -207, FROM RS -6 (SINGLE FAMILY) TO RM -3 (MULTIPLE FAMILY), AND AUTHORIZING EXECUTION OF A CONCOMITANT ZONING AGREEMENT (Applicant: Doug Herman / File No. R -98 -207) (K) PROPOSED ORDINANCE VACATING A PORTION OF THE DEDICATED BUT UNBUILT RIGHT -OF -WAY OF 218TH PLACE SOUTHWEST IMMEDIATELY ADJACENT TO 9405 218' PLACE SOUTHWEST, AND PROVIDING FOR COMPENSATION FOR SUCH VACATION (L) PROPOSED ORDINANCE AMENDING THE OFFICIAL STREET MAP TO REDUCE THE PLAN LINED RIGHT -OF -WAY FOR 88TH AVENUE WEST FROM SIXTY TO THIRTY FEET BETWEEN THE CURRENT TERMINUS OF SAID STREET AND MAIN STREET AND AUTHORIZING AMENDMENT OF THE OFFICIAL STREET MAP (Applicant: Howland Homes, LLC / File No. ST- 99 -26) CITY COUNCIL MEETING AGENDA JUNE 22, 1999 Page 2 of 2 (M) PROPOSED RESOLUTION COMMENDING MEGHAN CROSS, STUDENT REPRESENTATIVE 3. (5 Min.) PRESENTATION OF RECIPIENTS OF THE YOUTH SERVICES UNIT D.A.R.E. ROLE MODEL SCHOLARSHIPS FOR 1999 4. (20 Min.) PUBLIC HEARING ON SIX YEAR TRANSPORTATION IMPROVEMENT PROGRAM 5. (15 Min.) PUBLIC HEARING ON THE RECOMMENDATION OF THE PLANNING BOARD REGARDING AN APPLICATION BY THE EDMONDS MEMORIAL CEMETERY TO REZONE APPROXIMATELY 6.5 ACRES FROM "RS -20" TO "PUBLIC — P" TO ALLOW FOR CONTINUED USE AND MAINTENANCE OF THE EXISTING CITY CEMETERY. THE SUBJECT PROPERTY IS LOCATED AT 820 15TH STREET SOUTHWEST. (Applicant: Edmonds Memorial Cemetery / File No. R- 99 -63) 6. (45 Min.) REPORT ON THE PROPOSED UNDERGROUND PARKING GARAGE 7. (10 Min.) REPORT ON PUBLIC SAFETY CONSTRUCTION PROJECT 8. (5 Min.) MAYOR'S REPORT 9. (15 Min.) INDIVIDUAL COUNCIL REPORTS /UPDATES ON RESPECTIVE BOARD MEETINGS "arking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771 -0245 with 24 hours advance :otice for special accommodations. The Council Agenda appears on Chambers Cable; Channel 32. Delayed telecast of this meeting appear, he following Wednesday, Friday and Monday at noon on Channel 32.