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03/27/1990 City CouncilTHESE MINUTES SUBJECT TO APRIL 3. 1990 APPROVAL EDMONDS CITY COUNCIL MINUTES MARCH 27, 1990 (WORK MEETING) The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Larry Naughten, Mayor John Nordquist, Council President Roger Hertrich, Councilmember Jo -Anne Jaech, Councilmember William Kasper, Councilmember Jeff Palmer, Councilmember Jack Wilson, Councilmember Brian Mason, Student Representative ABSENT STAFF Steve Dwyer, Mary Lou Block, Planning Div. Mgr. Councilmember Gordy Hyde, Engineering Coordinator Bob Alberts, City Engineer Art Housler, Admin. Svc. Director Brent Hunter, Personnel Manager Jack Weinz, Fire Chief Arvilla Ohlde, Parks & Rec. Mgr. Peter Hahn, Comm. Svc. Director Bobby Mills, Public Works Supt. Scott Snyder, City Attorney Margaret Richards, Recorder The Council recessed to an executive session at 7 p.m. to discuss labor negotiations and recon- vened at 7:35 p.m. CnNCFNT Anrmna Items (C), (D), (E) and (I) were removed from the Consent Agenda. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CAR- RIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (B) APPROVAL OF MINUTES OF MARCH 20, 1990 (F) ACCEPTANCE OF 10 FOOT STREET DEDICATION FROM ROBERT BROHN IN CONJUNCTION WITH S-12-89, AT 8005 - 240TH ST. S.W. (G) APPROVAL OF CONTRACT WITH ATELIER', P.S., FOR PREDESIGN OF BRACKETT'S LANDING UPLANDS IMPROVEMENTS ($9,924) (H) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT FOR GEOTECHNICAL ENGINEERING SERVICES WITH HONG ENGINEERS, RITTENHOUSE-ZEMAN & ASSOCIATES, AND SHANNON & WILSON, INC. e,J) APPROVAL OF ENGINEERING AGREEMENT WITH HAMMOND, COLLIER& WADE-LIVINGSTONE ASSO- CIATES FOR PREDESIGN OF 96TH AVE. W. STORM DRAINAGE SYSTEM ($14,600) ,K) REPORT ON BIDS OPENED MARCH.21, 1990 FOR GOLDSMITH CORNER ROCKERY ON OLYMPIC VIEW DR., AND AWARD OF CONTRACT TO HILLTOP CONSTRUCTION COMPANY ($27,895 PLUS APPLICABLE SALES TAX) MINUTES OF MARCH 20, 1990 [ITEM (B) ON THE CONSENT AGENDA] Ft the request of Engineering Coordinator Gordy Hyde after the meeting and with approval from Council President Nordquist, the following amendment to the Council minutes was made: on page 7,' paragraph 1, Mr. Hyde indicated that he did not say what was printed. Mr. Hyde corrected the minutes to say that Councilmember Palmer asked Mr. Hyde if adoption of the location of the future walkway requires any dedications of land or obtaining of right-of-way and Mr. Hyde replied affir- matively. Mr. Hyde later stated that it was his understanding that Councilmember Palmer had asked if the City would have to obtain right-of-way and Mr. Hyde had answered affirmatively and said that perhaps he had misunderstood Councilmember Palmer's question earlier. Councilmember Dwyer inquired if the City would have to obtain a right-of-way and Mr. Hyde replied affirmatively. AUTHORIZATION TO REPLACE UNIT #260 (1983) BUICK REGAL) AND TO CALL FOR WRITTEN QUOTES FOR RE- PLACEMENT VEHICLE, 9 0 CHEVR LET LUMINA 4 DOOR SEDAN 1 ITEM C N THE CONSENT AGENDA Councilmember Kasper said he would like to discuss item (C) at a Finance Committee meeting be- cause the City has several vehicles that only have 7,000 or 8,000 miles on them that could possi- ble be used as a replacement vehicle. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO DISCUSS ITEM (C) AT A FINANCE COMMITTEE MEETING. MOTION CARRIED. PROPOSED ORDINANCE 2765 AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE TO PROVIDE FOR AN ALTERNATIVE METHOD OF VESTING BUILDING PERMIT APPLICATIONS LITEM D N T-HE CONSENT G ND COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO SCHEDULE A PUBLIC HEARING TO DISCUSS ITEM (D). MOTION CARRIED. Community Services Director Peter Hahn noted that a public hearing has already been held. Coun- cilmember Kasper said the discussion was not advertised as a public hearing. ORDINANCE 2766 REGARDING PARKING RESTRICTIONS ON 76TH AVE. W., IN CONJUNCTION WITH APPROVED 208TH SIGNAL IMPROVEMENTS LITEM N THE CONSENTGND Councilmember Wilson said the light, as configured, will cause traffic traveling southbound in the left turn lane to block the driveway to the dental clinic. He felt more parking should be eliminated to allow through traffic to pull into the right-hand lane and bypass cars waiting to turn at the light. Councilmember Palmer concurred. He suggested that the no -parking zone be extended north to the crosswalk on 206th. I Councilmember Palmer noted that the manhole at the intersection is raised about two inches and creates a safety problem. Engineering Coordinator Gordy Hyde said the manhole can be repaired as part of the final design. I Because the light is scheduled to be operational by next week, Mr. Hyde requested the Council to enact the ordinance immediately so that the channelization can work. He said Staff can do altera- tions, if necessary, after the contract is closed. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE ITEM (E) BASED ON MR. HYDE'S COMMENTS. MOTION CARRIED. APPROVAL OF SUPPLEMENT NO. 6 TO ENGINEERING SERVICES CONTRACT WITH KCM FOR SHELL CREEK PIPELINE Councilmember Hertrich inquired what percentage of the monies for the project are a result of unanticipated costs. He said City Engineer Bob Alberts indicated earlier that Staff will not participate in some aspects of the project. Mr. Alberts said the City typically has their own project manager oversee the consultant but, in this case, the City has to rely more heavily on the consultant because the City's Hydraulics Engineer is not involved in the project. i i Mr. Alberts said the fees have increased because the construction engineering phase was not au- thorized in the original agreement and an amendment was never made to reflect a change in the alignment of the pipeline route, which doubled the size of the project. I COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE ITEM (I): MOTION CARRIED. I CWC-HDR MONTHLY REPORT Bud Benges, CWC-HDR, Inc., reported that operation of the new phase I treatment facilities is ongoing. Demolition of the existing treatment plant structures has been completed, and excava- tion and material removal from the plant site continues. Installation of the phase !II shor- ing/cutoff wall is near completion. The contractor is installing shoring/cutoff wall. tieback anchors as excavation progresses. i Mr. Benges said construction of the sludge incinerator, mechanical, electrical and erection of the dewatered sludge conveyor and monorails continues in the solids process building. Rehabilita- tion work on existing primary clarifier number 1 is in progress. Mr. Benges said dewatering activities on site have resumed. The contractor and CWC-HDR; continue to monitor the off -site monitoring wells to identify off -site groundwater drawdown. I Mr. Benges noted that change order number 5 for $80,833 for extra costs associated with nstalla- tion of the phase II shoring/cutoff wall has been executed. Change order number 6, which will include several miscellaneous change items, is currently under negotiation with the contractor. i Mr. Benges said construction activities are complete at meter stations 1 and 2. Landscaping of meter station "B" on SR-104 near Meridian Avenue is installed. Construction of the meter station is complete with the exception of installation of the Parshall flume. EDMONDS CITY COUNCIL MINUTES Page 2 MARCH 27, 1990 I Mr. Benges said construction at meter station 3 at SR-99 near the off -ramp from SR-104 is under- way. A 12 inch gas line has been encountered in the proposed location of the meter station. Negotiations are ongoing with the contractor to modify the station vault layout and shoring sys- tem to enable construction of the station. He said the contractor has also encountered under- ground debris and rubble while excavating their shoring system. He said these items will be incorporated into an upcoming change order. Councilmember Hertrich inquired about the amount of the change order with respect to the gas line and debris and rubble. Mr. Benges replied between $5,000 and $10,000. Councilmember Palmer inquired whose responsibility it was to identify the presence of the gas line. Mr. Benges said it was ultimately the responsibility of CWC-HDR. Councilmember Kasper inquired what percentage of construction is completed at the present time. Mr. Benges replied 53%. He explained how construction pay estimates are calculated. Councilmember Palmer inquired if he was correct in assuming that the City will not be assessed an additional charge or change order from CWC-HDR for the gas line. Mr. Benges replied affirmative- ly. At the request of Councilmember Hertrich, Don and Evelyn Nicholson of Sound Disposal were present to provide the Council with updated information regarding a recycling program. Mr. Nicholson said he recently discovered that it will cost him $35 a ton to dispose of commingled recyclable items which, in turn, will increase the cost per month per household for curb side service. He said his accountant advised him that it would be economically more feasi- ble for Mr. Nicholson to purchase the toters, rather than the stacked bins, and provide curb side service on a monthly basis. Councilmember Hertrich inquired about the revised monthly rate for the recycling program. Mrs. Nicholson said it will be approximately $4.30 a month for a 60 gallon toter, $4.46 per month for a 90 gallon toter, and $4.70 per month for the stacked bins. Councilmember Jaech inquired if a deposit for the toters will be required of the customers. Mr. Nicholson replied negatively. Councilmember Hertrich inquired about replacement of a toter. Mr. Nicholson said he will replace a toter one time if it is stolen, but the customer must buy them after one replacement or if damage occurs to them. Councilmember Palmer commented that the significant cost differential was not attributable to whether recyclable materials are separated or commingled but because of the cost of mixed waste paper. Mr. Nicholson concurred. STATUS REPORT ON EARLY FINDINGS OF SEISMIC EVALUATION OF COMMUNITY SERVICES AND PUBLIC SAFETY BUILDINGS City Engineer Bob Alberts reported that the City retained Structural Engineer Jack Whitely to design an external steel bracing system for the Community Services and Public Safety buildings to bring these buildings into compliance for seismic design loading. He said prior to finalizing the design, Mr. Whitely prepared a new cost estimate and discovered the cost to be much higher than he previously thought. Because of the high cost, three other options were also reviewed prior to finalizing the design. Mr. Whitely reviewed the following concepts: 1) exposed steel braces on the front of the building with a strut across the top at a cost of $235,000. He said the braces will be anchored to the concrete foundation wall and tied into the columns; 2) utilize the same seismic strengthening system but provide a stucco overlay over the existing clay masonry to conceal the bracing at a cost of $326,000; 3) provide seismic strengthening by inserting pins into the existing clay block and spray on a high -strength application of concrete called shotcrete, which will be anchored to the wall and columns to provide stability for the buildings and an exterior treatment that can be finished in a number of ways; 4) remove all of the existing clay block and replace it with'new brick or giant brick with ceramic -type facing, which will provide lateral stability and, at the same time, provide an aesthetically pleasing exterior at a cost of $275,000. Councilmember Jaech inquired if the seismic strengthening that is recommended is recommended because of the existing clay block. Mr. Whitely replied affirmatively. EDMONDS CITY COUNCIL MINUTES Page 3 MARCH 27, 1990 Councilmember Kasper inquired about the application of option #3. Mr. Whitely said reinforced steel is recommended throughout the buildings. Mayor Naughten inquired if the options included new insulation throughout the buildings. Mr. Whitely replied negatively. He said the recommendations are only to provide seismic stability for the two buildings to meet the UBC code. In response to Councilmember Hertrich, Mr. Whitely said the thickness of the shotcrete over the wall surface would be approaching six inches. Councilmember Hertrich inquired about the distance between the rebar and the existing walls. Mr. Whitely said the reinforced steel is approximately two inches from the existing wall. Councilmember Hertrich inquired if insulation could be provid- ed between the existing walls and the reinforced steel. Mr. Whitely said insulation could be put in but it would not meet the State Energy Code. Councilmember Palmer noted that the options all refer to the perimeter of the buildings. He inquired if any internal improvements will be made, such as reinforcing any of the columns or the roof. Mr. Whitely replied negatively. He explained that the roof of the buildings form a dia- phragm so that wind or earth movement that causes the buildings to accelerate horizontally is distributed through the concrete roof shells to the perimeter exterior walls so the walls take * the force in each direction. Mayor Naughten recommended that the design be put on hold until the City's space needs study is completed. Councilmember Palmer inquired about the cost to upgrade insulation in the buildings to code in addition to implementing option #3. Mr. Whitely replied approximately $700,000. He believed it would be well worth upgrading the existing buildings rather than constructing new buildings be- cause he said demolition of the existing Civic Center and construction of a new 31,000 square foot building would cost approximately $3.5 million. Councilmember Palmer inquired if stability would be gained by linking the two buildings togeth- er. Mr. Whitely said he did not explore that option. Mr. Alberts said the most economical way to insulate the roof would be to install a drop ceiling, which would necessitate the removal of all of the upper windows. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO STOP THE DESIGN UNTIL A FIRM DECISION IS MADE ON THE CITY's SPACE NEEDS. MOTION CARRIED. FURTHER DISCUSSION ON NORTH MEADOWDALE ROAD FUTURE WALKWAYS AND RIGHT-OF-WAY WIDTHS Engineering Coordinator Gordy Hyde reported that the discussion of North Meadowdale Road regard- ing future right-of-way needs and a walkway was continued from the March 20, 1990 Council meet- ing. He said the exhibits discussed at the March 20 meeting showed the location of the proposed sixty foot right-of-way, as required on the Official Street Map, and a walkway within the pro- posed right-of-way. Mr. Hyde noted that the City does not have all of the proposed right-of- way. Mr. Hyde reviewed exhibits showing how the platted right-of-way, roadway, and future right-of-way relate to each other. Mr. Hyde said the right-of-way width is a very sensitive issue to residents living along North Meadowdale Road. He said the residents do not want the road to be widened in the future but feel that vehicles travel too fast and that the road is dangerous for pedestrians. He said they be- lieve a walkway would reduce the dangers to the pedestrians, although no improvements are planned for vehicular safety. Mr. Hyde said North Meadowdale Road is the last east/west collector street south of Lunds Gulch and connects the streets adjacent to Puget Sound, Olympic View Drive and SR 99. He said the road services recreation facilities and residents on the west end, and schools, recreation and commer- cial on the east end. He noted that the City of Lynnwood is widening 168th Street Southwest to four lanes between SR 99 and Olympic View Drive, which will improve access to the schools, Meadow - dale play field and North Meadowdale Road. Mr. Hyde said the area is experiencing growth, and new residents will need the road for access, utility services, and general public services. Mr. Hyde said another factor to consider is the alignment and grades of the existing road. He said the road, in many areas, is narrow and does not meet standard requirements. Although there * See Council Minutes of April 3, 1990 EDMONDS CITY COUNCIL MINUTES Page 4 MARCH 27, 1990 are no immediate plans to realign or widen the road, he said future decisions or requirements may dictate a change. Mr. Hyde said restricting the planned right-of-way may hinder future decisions and funding options. City Engineer Bob Alberts said he did not disagree that the walkway should be constructed entire- ly on the south side of the road, but he encouraged the Council to also consider constructing a walkway on the north side over a period of time to serve as a pedestrian collector with designat- ed crossings. Councilmember Hertrich believed the walkway should be constructed entirely on the south side of the road. He recommended that residents whose properties are being developed or will be devel- oped in the future be required to participate in the cost of the sidewalk because their proper- ties will appreciate in value. Councilmember Kasper concurred. Because the road is out of alignment with the actual right-of-way, Mr. Alberts suggested, if the sidewalk were to be constructed on the south side of the road, to acquire the necessary right-of- way for a walkway and then work towards obtaining an entire right-of-way in the future. Mayor Naughten inquired if the walkway could be constructed on a'piecemeal basis. Mr. Alberts did not recommend that the sidewalk be constructed in that manner because he was concerned for the safety of children going to school or to the play field. He said the walkway could be con- structed from the schools and play field and then continued downhill in some sort of logical manner. Councilmember Palmer said it appears that the Council intends to use the center line of North Meadowdale Road to determine the right-of-way and then construct the walkway on the south side of the road. Mr. Alberts said the center line would be used to determine where to construct the walkway but not where to realign the road. Councilmember Palmer inquired about the width of the roadway in the future. Mr. Alberts surmised that the road, in most locations, will not be wider than 28 feet from face to curbs, if curbs are provided in the future, with the exception, possi- bly, adjacent to curves (in which case it could be wider). COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO ADOPT A WALKWAY PLAN AS DIS- CUSSED THAT EVENING ON THE SOUTH SIDE ADJACENT TO THE ROADWAY. MOTION CARRIED. Councilmember Kasper inquired about the right-of-way. Mr. Alberts said it was his opinion that it would be wise to allow future decision makers flexibility with respect to the right-of-way. He said there are areas where the right-of-way can be reduced, if necessary. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO NOT REDUCE THE RIGHT-OF-WAY ON ANY SECTION OF THE ROADWAY UNTIL THE CITY REACHES A BETTER ALIGNMENT WITH THE ROAD AND RIGHT-OF- WAY. Councilmember Kasper said more than 40 feet of right-of-way is necessary on an uphill roadway. He felt the City should retain the right-of-way it has at the present time until the design of the walkway is completed. MOTION CARRIED. DISCUSSION AND APPROVAL OF INTERLOCAL AGREEMENT WITH SNOHOMISH COUNTY AND OF CONSULTANT AGREE- MENT WITH R.W. BECK AND ASSOCIATES FOR EDMONDS WAY BASIN STUDY City Engineer Bob Alberts reported that the City selected R.W. Beck and Associates to perform the storm drainage basin studies for Edmonds Way, Perrinville, and Meadowdale at a cost of $166,514. He said the study areas consist of 58% City and 42% Snohomish County, and the Interlocal Agree- ment with the County is based on these percentages for cost sharing. The cost to the City would be $96,580 and $69,934 for the County. Mr. Alberts noted that a grant for the project has been obtained from the Department of Ecology in the amount of $69,645, which will reduce the costs to the City and County proportionately. Mr. Alberts said because the County did not budget for the project in 1990, the Interlocal Agree- ment is not legally binding since the project will be completed prior to funding authorization. He said County staff recommended payment according to the agreement in the next budget but if payment were not made, the grant would pay for the County's share. Mr. Alberts said it is the recommendation of Staff to approve the Interlocal Agreement and consul- tant agreement and authorize the Mayor to execute both agreements. EDMONDS CITY COUNCIL MINUTES Page 5 MARCH 27, 1990 City Attorney Scott Snyder said the Interlocal Agreement has been written to provide that if the County does not share in the cost, it will not be able to obtain the information from R.W. Beck and Associates. He noted that the City will require the full benefit of the grant if the County does not participate in the cost. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO APPROVE THE INTERLOCAL AGREEMENT AND CONSULTANT AGREEMENT AND AUTHORIZE THE MAYOR TO EXECUTE BOTH AGREEMENTS. MOTION CARRIED. DISCUSSION OF SR-99 TRANSPORTATION IMPROVEMENT BOARD PROJECT AND REQUEST FOR INITIAL FUNDING ($27,150) City Engineer Bob Alberts reported that the Transportation Improvement Board (TIB) has identified the project to widen SR-99 to seven lanes with curbs, gutters and sidewalks from the King County line to 148th Street Southwest as meeting the first criteria to receive an 80% grant based on a $12.5 million project. Because over 50% of the project is within the boundaries of the City of Lynnwood, Lynnwood has been identified as the lead agency. He noted that 20.5% of the improve- ment frontage is in the City of Edmonds. If the project receives grant monies, he said the next step is to perform a predesign. Mr. Alberts said the grant monies will be received on a first -come -first -serve basis, and expedit- ing the predesign in order to formally apply for the grant is essential. He said the estimated predesign costs for the City is $27,150. Mr. Alberts said the Highway 99 Task Force previously presented to the Council the Highway 99 Study and proposal for the project. He said the project is a multi -jurisdictional project with six agencies participating in the cost. He said Interlocal Agreements are being prepared and will be presented to the Council in the near future. Mr. Alberts noted that any funds expended will be credited to the City's total share. Mr. Alberts said it is the recommendation of Staff to appropriate $27,150 from the Arterial Street Fund Ending Cash Balance Fund 112 for the SR-99 project predesign services and authorize funding. Mr. Alberts said if the TIB project does not come to fruition, Staff will ask the Council for $65,000 in 1991 to overlay the same section of road. Councilmember Kasper inquired if the County has money budgeted for the project. Community Servic- es Director Peter Hahn said the only entity who has set aside funds for the project is the State. He said the whole purpose of the Interlocal Agreement is to obtain a commitment from all of the jurisdictions during the predesign phase. Councilmember Kasper inquired if the City can appropriate City funds with the proviso that the County also commit funding. Mayor Naughten replied affirmatively. Councilmember Palmer was concerned that the City will commence the predesign before the Interlocal Agreement is executed. He wondered if the design would be affected if the entities could not agree on a particular issue, i.e., establishing HOV lanes. Mr. Hahn said that issue is one that has been discussed at length and is one of the major concerns. He said Community Transit and Metro are going to conduct a study within the next few months with respect to the design of HOV lanes for the entire length of Highway 99. He said the Interlocal Agreement will contain language that the predesign engineering firm will coordinate its work with the HOV lane study. Mr. Hahn pointed out that there is a lot to be done in the predesign phase that cannot be anticipated at this time. Mr. Alberts said the project materialized because the State intended to overlay the same section of Highway 99 within 2 to 4-1/2 feet from where the curbs and gutters would be so City Staff felt it would be prudent to integrate the City's project with the State's project. Councilmember Kasper noted that funds have been set aside for the light at 216th Street. Mr. Hahn said those monies would be applied towards the City's cost to participate in the TIB project. Councilmember Kasper inquired about the improvements that have already been made along Highway 99 within the City's limits. Mr. Alberts said issues such as those will be addressed in the predesign phase. Councilmember Kasper inquired if each jurisdiction can decide at a later date by what method they will fund their cost. Mr. Hahn said each jurisdiction can finance its share in any manner it chooses. ' EDMONDS CITY COUNCIL MINUTES Page 6 MARCH 27, 1990 COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROPRIATE $27,150 SUBJECT TO PARTICIPATION BY THE OTHER JURISDICTIONS. COUNCILMEMBER JAECH SAID SHE WOULD VOTE IN FAVOR MONEY NOT BE EXPENDED IN ANY WAY, SHAPE, OR FORM BY ALL PARTIES AND AN AGREEMENT HAS BEEN REACHED FUNDING OF IMPROVEMENTS THAT HAVE ALREADY BEEN KASPER SAID HE WOULD INCLUDE THAT IN HIS MOTION. MOTION CARRIED. COUNCIL RETREAT AGENDA OF THE MOTION WITH THE PROVISO THAT THE CITY'S UNTIL THE INTERLOCAL AGREEMENT HAS BEEN RATIFIED WITH RESPECT TO CREDIT FOR THE ALLOCATION OF THE MADE ALONG THE CITY'S FRONTAGE. COUNCILMEMBER It was the consensus of the Council to discuss the following issues at the Council Retreat on May 18th and 19th at Alderbrook: 1) a city manager form of government; 2) environmental controls; 3) the City Center play field; 4) Yost pool; 5) a recycling program; 6) acquisition of bond issues; 7) ethics concerns; 8) the space needs study; 9) the waterfront study; 10) discussion regarding the ferry; 11) public disclosure chapter 1.14; 12) personnel matters; and 13) general plan- ning/zoning issues. The Council requested the City Attorney and Personnel Manager to attend the retreat. DISCUSSION ON PROPERTY ACQUISITION FOR PUBLIC WORKS SITE Community Services Director Peter Hahn reported that in February, the Community Services Commit- tee began reviewing preliminary site layouts for the relocated Public Works operations center on 212th Street. During the discussion, he said the Committee felt it would be prudent for the City to acquire all six parcels. Mr. Hahn noted that that recommendation has been made in the past, but there has never been a clear direction to the City Attorney's office to begin negotiations or other actions leading to acquisition of the northwest parcel. Mr. Hahn said it is the recommendation of Staff to direct the City Attorney's office to actively acquire the Delbert Property (parcel "E"). Mr. Hahn said parcel "E" would provide a well -configured rectangular site and would allow 210th and 72nd to act as a buffer between the Public Works site and the residential neighborhood. He said additional buffering would have to be provided if parcel "E" is not acquired which, in turn, will decrease the amount of usable space on site. Councilmember Kasper did not believe acquisition of parcel "E" was necessary. He said it is heavily treed and will not provide very much room for construction. Mayor Naughten thought the City should acquire parcel "B" because it will provide more options for the site. He said the City can always sell it in the future if it is not useful to the City. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER WILSON, TO PROVIDE DIRECTION TO THE CITY ATTORNEY'S OFFICE TO ACTIVELY ACQUIRE THE DELBERT PARCEL. MOTION CARRIED WITH COUNCILMEMBER KASPER OPPOSED. Mr. Hahn said John Wallace from the City Attorney's office recommended that the City obtain an updated appraisal for parcel "E". COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO AUTHORIZE THE APPRAISAL AND THAT THE CITY NOT ENTER INTO NEGOTIATIONS UNTIL THE APPRAISAL IS SUBMITTED TO THE COUNCIL AND THE COUNCIL APPROVES THE TRANSACTION. MOTION CARRIED. MAYOR Mayor Naughten said he signed a proclamation proclaiming April 3, 1990 as Edmonds Post Office Appreciation Day. He said the Edmonds Post Office was established on April 3, 1884 at the re- quest of George Brackett. Mayor Naughten said the Post office is celebrating its 106th year at an open house celebration at 6 p.m., and the post master will arrive on a pony express horse. Mayor Naughten said an application for a liquor license has been submitted to the City for Gunther's Robinhood Lanes, and he would recommend approval if the Council did not object. No objection was noted. EDMONDS CITY COUNCIL MINUTES Page 7 MARCH 27, 1990 Mayor Naughten said the Council is invited to the kick-off for the Centennial Plaza at noon on March 29th. COUNCIL Council President Nordquist requested the Council to submit their projected absences at least three months in advance to facilitate the scheduling of items on the Council's agenda. Council President Nordquist noted that Council Resource Assistant Barb Mehlert is organizing the Council's office and is doing a very good job. Councilmember Kasper said he did not feel that the prosecutor's position for municipal court prosecutions was adequately advertised. COUNCILMEMBER KASPER MOVED TO ADVERTISE THE PROSECUTOR'S POSITION IN THE LOCAL BAR ASSOCIATION JOURNAL. MOTION FAILED FOR LACK OF A SECOND. Councilmember Kasper said the process for the prosecutor's position was purely political and "has been railroaded all the way". Councilmember Hertrich said he attended the Committee meeting in place of an absent member and a selection was made at that time based upon the information that was available. He said he was insulted at the accusation made by Councilmember Kasper. Councilmember Jaech inquired about the hazardous waste program in the City. Public Works Direc- tor Bobby Mills said collection will be on May 5th and 6th. He noted that a paint collection day will be held on April 28th at Mariner High School so that people can exchange cans of paint with one another. Councilmember Jaech inquired how often hazardous waste is picked up. Mr. Mills replied once a year. Community Services Director Peter Hahn said discussions have centered around expanding the program to twice a year. Councilmember Jaech was anxious to form an interlocal agreement to expand the program because she wanted to reduce the incidents of illicit dumping of hazardous waste into the City's drainage system and further damage to the environ- ment. Councilmember Hertrich suggested that a donation box be set up to help fund the program because he was optimistic that citizens would be eager to help fund the cause. * Councilmember Hertrich inquired how the monies for the Hotel/Motel Tax will be disbursed in the future. Councilmember Palmer said the Cultural Arts District is finding a renewed interest in creating an arts center. He said although the Cultural Arts Commission is not currently paying into the Arts District, any budgetary request in the near future is likely to be made. Council - member Hertrich inquired if the Commission had any outstanding debts. Councilmember Palmer said the balance from the architect is pending either a favorable decision from the voters to go for- ward with the project or abandon the project, which would require the payment to be made immedi- ately. THESE MINUTES ARE SUBJECT TO APRIL 3, 1990 APPROVAL. ✓JACQFJELINE G. PARRETT, City Clerk LARRY S."NAUGHTEN, Mayor * See Council Minutes of April 3, 1990 EDMONDS CITY COUNCIL MINUTES Page 8 MARCH 27, 1990 f AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 7:00 - 10:00 P.M. MARCH 27, 1990 WORK MEETING - NO AUDIENCE PARTICIPATION CALL TO ORDER FLAG SALUTE 1. EXECUTIVE SESSION - LABOR NEGOTIATIONS (45 MINUTES) 2. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF MARCH 20, 1990 (C) AUTHORIZATION TO REPLACE UNIT #260 (1983 BUICK REGAL) AND TO CALL FOR WRITTEN QUOTES FOR REPLACEMENT VEHICLE, 1990 CHEVROLET LUMINA 4-DOOR SEDAN ($14,000) (D) PROPOSED ORDINANCE 2765 AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE TO PROVIDE FOR AN ALTERNATIVE METHOD OF VESTING BUILDING PERMIT APPLICATIONS (E) PROPOSED ORDINANCE 2766 REGARDING PARKING RESTRICTIONS ON 76TH AVE. W., IN CONJUNCTION WITH APPROVED 208TH ST. SIGNAL IMPROVEMENTS (F) ACCEPTANCE OF 10' STREET DEDICATION FROM ROBERT BROHN IN CONJUNCTION WITH S-12-89, AT 8005 240TH ST. S.W. (G) APPROVAL OF CONTRACT WITH ATELIER, P.S., FOR PREDESIGN OF BRACKETT'S LANDING UPLANDS IMPROVEMENTS ($9,924) (H) AUTHORIZATION FOR MAYOR TO SIGN AGREEMENT FOR GEOTECHNICAL ENGINEERING SERVICES WITH HONG ENGINEERS, RITTENHOUSE-ZEMAN & ASSOCIATES, AND SHANNON & WILSON, INC. (1) APPROVAL OF SUPPLEMENT NO. 6 TO ENGINEERING SERVICES CONTRACT WITH KCM FOR SHELL CREEK PIPELINE PROJECT ($83,537) (J) APPROVAL OF ENGINEERING AGREEMENT WITH HAMMOND, COLLIER & WADE-LIVINGSTONE ASSOCIATES FOR PREDESIGN OF 96TH AVE. W. STORM DRAINAGE SYSTEM ($14,600) (K) REPORT ON BIDS OPENED MARCH 21, 1990 FOR GOLDSMITH CORNER ROCKERY ON OLYMPIC VIEW DR., AND AWARD OF CONTRACT TO HILLTOP CONSTRUCTION COMPANY ($27,895 PLUS APPLICABLE SALES TAX) 3. CWC-HDR MONTHLY REPORT 4. STATUS REPORT ON EARLY FINDINGS OF SEISMIC EVALUATION OF COMMUNITY SERVICES AND PUBLIC SAFETY BUILDINGS 5. FURTHER DISCUSSION ON NORTH MEADOWDALE RD. FUTURE WALKWAYS AND RIGHT-OF- WAY WIDTHS 6. DISCUSSION AND APPROVAL OF INTERLOCAL AGREEMENT WITH SNOHOMISH COUNTY, AND OF CONSULTANT AGREEMENT WITH R.W. BECK AND ASSOCIATES FOR EDMONDS WAY BASIN STUDY 7. DISCUSSION OF SR99 TRANSPORTATION IMPROVEMENT BOARD PROJECT, AND REQUEST FOR INITIAL FUNDING ($27,150). B. COUNCIL RETREAT AGENDA 9. DISCUSSION ON PROPERTY ACQUISITION FOR PUBLIC WORKS SITE 10. MAYOR 11. COUNCIL THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE