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01/02/2002 City CouncilEDMONDS CITY COUNCIL APPROVED MINUTES January 2, 2002 Following a Special Meeting at 6:45 p.m. for an Executive Session regarding labor negotiations, the session Edmonds City Council meeting was called to order at 7:02 p.m. by Mayor Haakenson in the Council Chambers, 250 5t" Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Gary Haakenson, Mayor Dave Earling, Council President Jeff Wilson, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Dave Orvis, Councilmember Richard Marin, Councilmember Deanna Dawson, Councilmember ALSO PRESENT Jared Carl, Student Representative STAFF PRESENT Tom Tomberg, Fire Chief David Stern, Chief of Police Duane Bowman, Development Serv. Director Stephen Clifton, Community Services Director Peggy Hetzler, Administrative Services Director Jim Larson, Assistant Admin. Services Director Dave Gebert, City Engineer Don Fiene, Assistant City Engineer Brian McIntosh, Cultural/Recreation Supervisor Frances Chapin, Cultural Resources Coordinator Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED COUNCILMEMBERS Mayor Haakenson administered the Oath of Office to Councilmembers Plunkett, Dawson, Wilson, and Marin. 2. APPROVAL OF AGENDA COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER ORVIS, TO ADD "APPROVAL OF TERMS OF AGREED JUDGMENT AND JUST COMPENSATION FOR PERMANENT AND TEMPORARY EASEMENTS IN ASSOCIATION WITH PERRINVILLE SEWER PROJECT" AS CONSENT AGENDA ITEM I. MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCILMEMBER ORVIS, FOR APPROVAL OF THE AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY. 3. CONSENT AGENDA ITEMS Councilmember Petso requested Item G be removed from the Consent Agenda. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, FOR APPROVAL OF THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: (A) ROLL CALL Edmonds City Council Approved Minutes January 2, 2002 Page 1 (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 18, 2001 (C) APPROVAL OF CLAIM CHECKS #52551 THROUGH #52676 FOR THE WEEK OF DECEMBER 17, 2001, IN THE AMOUNT OF $210,234.29. APPROVAL OF CLAIM CHECKS #52677 THROUGH #52789 FOR THE WEEK OF DECEMBER 24, 2001, IN THE AMOUNT OF $163,223.49. APPROVAL OF PAYROLL DIRECT DEPOSITS AND CHECKS #3853 THROUGH #3945 FOR THE PERIOD DECEMBER 1 THROUGH DECEMBER 15, 2001, IN THE AMOUNT OF $839,606.07. (D) ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM CAMILLA SMITH ($75.76), DARYL VAN LUEREN ($422.06), JOHN WAGNER ($1,936.69), AND NICHOLAS AND LAURA CARPINE (UNDETERMINED) (E) AUTHORIZATION FOR MAYOR TO SIGN RECREATION SERVICE AGREEMENT WITH THE SOUTH COUNTY SENIOR CENTER (F) APPROVAL OF JOB DESCRIPTIONS FOR THE POSITIONS OF BATTALION CHIEF, FIREFIGHTER/PARAMEDIC AND PARAMEDIC (H) RESOLUTION NO. 1017 COMMENDING COUNCILMEMBER TOM MILLER FOR HIS SERVICE (I) APPROVAL OF TERMS OF AGREED JUDGMENT AND JUST COMPENSATION FOR PERMANENT AND TEMPORARY EASEMENTS IN ASSOCIATION WITH PERRINVILLE SEWER PROJECT Item G: Approval of Collective Labor Agreement with Internal Association of Firefighters Union Local 1828 for 2002-2004 Councilmember Petso explained she pulled this item from the Consent Agenda so that she could vote against it. Councilmember Wilson pointed out Subsection D, Article 13 referred to the Medical Self Insurance Committee which no longer existed. He recommended this provision be deleted and a Memo of Understanding prepared indicating the language would be removed. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER MARIN, FOR APPROVAL OF ITEM G WITH THE STIPULATION THAT SUBSECTION D IN ARTICLE 13 BE DELETED AND A MEMO OF UNDERSTANDING PREPARED INDICATING THAT LANGUAGE WOULD BE STRICKEN. MOTION CARRIED (6-1), COUNCILMEMBER PETSO. The agenda item approved is as follows: reement (G) APPROVAL OF COLLECTIVE LABOR AGREEMENT WITH INTERNATIONAL ASSOCIATION OF FIREFIGHTERS UNION LOCAL 1828 FOR 2002-2004 4. INTRODUCTION OF STUDENT REPRESENTATIVE JARED CARL Councilmember Earling introduced Jared Carl, a student at Edmonds-Woodway High School, and described his school activities and church involvement. Councilmember Earling explained Jared planned to attend college in the fall to pursue a Political Science degree and eventually attend law school. Student Representative Carl thanked the City and Council for providing him this opportunity and said he looked forward to working with the Council. Edmonds City Council Approved Minutes January 2, 2002 Page 2 5. PRESENTATION OF RESOLUTION AND PLAQUE TO TOM MILLER Councilmember Earling commented it had been a privilege to have Mr. Miller on the Council for the past five years and previously as the City's Police Chief. He remarked the Council would miss Mr. Miller's service to the City. Councilmember Earling read a Resolution thanking Mr. Miller for his service on the Council from February 18, 1997 through December 10, 2001. Councilmember Earling presented Mr. Miller with a plaque that expressed appreciation for his selfless dedication to the Council. Mr. Miller thanked the Councilmembers for the time they devote as colleagues serving the City and for the opportunity to serve the citizens of Edmonds. 6. PRESENTATION OF GIFT TO THE CITY OF EDMONDS FROM TOM MILLER Mr. Miller presented the City with "Tribute to Hope", a painting based on a photograph of firefighters hoisting a flag at Ground Zero. Mayor Haakenson recessed the meeting for a reception in Mr. Miller's honor. 7. AUDIENCE COMMENTS There were no members of the audience present who wished to address the Council. 8. SELECTION OF COUNCIL PRESIDENT Mayor Haakenson opened the floor for nominations. COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO NOMINATE DAVE EARLING TO SERVE AS COUNCIL PRESIDENT FOR 2002. COUNCILMEMBER ORVIS MOVED, SECONDED BY COUNCILMEMBER WILSON, TO CLOSE THE NOMINATIONS FOR COUNCIL PRESIDENT. MOTION CARRIED UNANIMOUSLY. MOTION TO APPROVE DAVE EARLING TO SERVE AS COUNCIL PRESIDENT IN 2002 CARRIED UNANIMOUSLY. 9. SELECTION OF COUNCIL PRESIDENT PRO TEM Mayor Haakenson opened the floor for nominations. COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCILMEMBER WILSON, TO President NOMINATE DAVE ORVIS TO SERVE AS COUNCIL PRESIDENT PRO TEM FOR 2002. COUNCILMEMBER MARIN MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO CLOSE NOMINATIONS FOR COUNCIL PRESIDENT PRO TEM. MOTION CARRIED UNANIMOUSLY. MOTION TO APPROVE DAVE ORVIS TO SERVE AS COUNCIL PRESIDENT PRO TEM FOR 2002 CARRIED UNANIMOUSLY. Edmonds City Council Approved Minutes January 2, 2002 Page 3 10. COUNCIL PRESIDENT — APPOINTMENT OF COMMITTEE REPRESENTATIVES Council President Earling explained he had asked the Council for their feedback on the status of committees and received several recommendations. Council President Earling recommended, 1) merging the Comprehensive Human Resources Committee with the Finance Committee, 2) eliminating'the Senior Center Long Range Task Force, the Suggestion Committee, and the 3CIIPAC Committee, and 3) making the Parking Committee a paid committee. Council President Earling explained the Human Resources Committee had previously been part of the Finance Committee but the committees were separated at the time the Human Resources Study was underway. As that study had been completed, it was appropriate to merge the committees. Council President Earling explained issues to be discussed in the near future, possibly at the upcoming Council retreat; included whether the Council should become more involved in the Edmonds Chamber of Commerce Economic Development Committee and Retailers Group, and changing the name of the Historic Preservation Advisory Committee to the Historical Commission. He advised the ordinance regarding Council Committees would be updated and presented to the Council for review. Council President Earling announced committee appointments as follows: Community Services/Dev. Services Comm Finance Committee Public Safety Committee Community Transit Disability Board Downtown Parking Edmonds Alliance for Economic Dev. Edmonds Crossing Project (Multimodal) Historic Preservation Advisory Comm. Long Range Task Force Medic 7 & SnoCom Lodging Tax Advisory Committee Port of Edmonds Richard Marin (Chair), Jeff Wilson Dave Orvis (Chair), Deanna Dawson Michael Plunkett (Chair), Lora Petso Dave Earling, Richard Marin (Alt) Richard Marin, Dave Orvis Dave Orvis Michael Plunkett Dave Earling Michael Plunkett Deanna Dawson, Richard Marin Gary Haakenson (Medic 7), Deanna Dawson (SnoCom) Lora Petso Jeff Wilson Snohomish County Health District Richard Marin Snohomish County Tomorrow Dave Earling, Jeff Wilson (Alt) WIRA-8 Lora Petso COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER ORVIS, TO CONFIRM THE COMMITTEE APPOINTMENTS AND THE THREE RECOMMENDATIONS. MOTION CARRIED UNANIMOUSLY. 11. PROPOSED RESOLUTION APPOINTING A COUNCILMEMBER TO THE SNOHOMISH COUNTY HEALTH DISTRICT BOARD COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER ORVIS, FOR APPROVAL OF RESOLUTION NO. 1.01.8, APPOINTING COUNCILMEMBER RICHARD MARIN TO THE SNOHOMISH COUNTY HEALTH DISTRICT BOARD. MOTION .CARRIED UNANIMOUSLY. Edmonds City Council Approved Minutes January 2, 2002 Page 4 12. PROPOSED RESOLUTION APPOINTING COUNCILMEMBERS TO THE SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION BOARD OF DIRECTORS COUNCILMEMBER ORVIS MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, FOR APPROVAL OF RESOLUTION NO. 1019, APPOINTING COUNCIL PRESIDENT EARLING TO THE SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION BOARD WITH COUNCILMEMBER RICHARD MARIN AS AN ALTERNATE. MOTION CARRIED UNANIMOUSLY. 13. ENGINEERING DIVISION STAFFING REVISIONS City Engineer Dave Gebert advised he was seeking Council approval for two staffing revisions in the staffing Engineering Division. He explained he completed a staff analysis of the Engineering Division with the Revs;ons objective of improving the responsiveness to customer expectations as well as providing for career advancement opportunity and retention of top quality employees. He outlined his recommendations as follows: Downgrade the vacant Construction Engineer (N-11) position to an Engineering Specialist (N-7) position. Reclassify the Development Services Engineer (N-9) position to an Engineering Program Manager (N-11) position. Mr. Gebert explained a third recommended staff change, to establish a career progression Engineering Technician Position I, II, III levels, would be presented to the Council separately along with the union labor contract negotiations. Mr. Gebert described benefits from the proposed changes which included providing additional positions at the technician level where the additional workload existed and additional staff was needed and distributing the private development review workload (reviewing private development permits and applications) to more staff members. Currently only one individual position handles the majority of private development reviews. The proposed staff changes would allow cross -training and result in the ability for numerous individuals to handle private development reviews which will in turn speed up the review process. Mr. Gebert explained the net impact on the budget of the two requested changes was a small annual reduction in salary costs of approximately $6,800. He noted the total number of positions in the Engineering Division would not change under the proposed revisions. He explained the Council Human Resources Committee reviewed the recommendations and endorsed the proposal for presentation to the Council. The Human Resources Director has reviewed and validated the positions and job descriptions. Mr. Gebert advised a job description existed for the N-7 position, therefore, the Council did not need to approve that job description. The Engineering Program Manager (N-11) was anew position (combining the responsibilities of the Construction Engineer and Development Services Engineer position) that would require Council approval of the new job description. Mr. Gebert recommended Council approval of downgrading the vacant Construction Engineer (N-11) position to an Engineering Specialist (N-7) position, reclassifying the Development Services Engineer (N-9) position to an Engineering Program Manager (N-11) position, and approving the new job description for the Engineering Program Manager. Edmonds City Council Approved Minutes January 2, 2002 Page 5 COUNCIL PRESIDENT EARLING MOVED, SECONDED BY COUNCILMEMBER ORVIS, TO APPROVE DOWNGRADING THE CONSTRUCTION ENGINEER (N-11) POSITION TO AN ENGINEERING SPECIALIST (N-7) POSITION, RECLASSIFYING THE DEVELOPMENT SERVICES ENGINEER (N-9) POSITION TO AN ENGINEERING PROGRAM MANAGER (N -I1) POSITION, AND APPROVING THE NEW JOB. DESCRIPTION FOR THE ENGINEERING PROGRAM MANAGER POSITION. MOTION CARRIED UNANIMOUSLY. 14. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF DECEMBER 10 AND 11, 2001 Finance Committee Council President Earling advised the Committee's December 10 meeting included action on three items, all of which were approved on the December 18 Consent Agenda. Community Service/Development Services Committee Councilmember Marin reported the Committee discussed the Olympic View Drive project strategy proposed by Lynnwood. The proposal was for Edmonds to participate in a project to widen Olympic Committee View Drive in the Meadowdale area to Perrinville. City staff recommends a contribution of $125,000 for two years (a total of $250,000). Staff indicates this would not impact the City's transportation projects on the CIP and the cooperative effort may improve the City's ability to leverage future TIB grants. The Committee directed staff to schedule this as an agenda item for the full Council in January 2002, and to inform the City of Lynnwood and TIB that the Committee will support a recommendation :to the full Council that Edmonds- contribute $250,000 for construction of the Olympic View Drive: Roadway Improvement Project. Public Safety Committee Councilmember Plunkett reported the Committee reviewed an addendum to the Blumenthal's Uniform Contract (source for Police uniforms) and recommended approval of the contract. The contract was approved on the December 18 Consent Agenda. . 15. MAYOR'S COMMENTS Mayor Haakenson had no report. 16. COUNCIL COMMENTS Council President Earling reminded Councilmembers of the retreat scheduled for February 1 and 2 and requested any suggestions for agenda items be provided by Tuesday, January 8. With no further business, the Council meeting was adjourned at 7:50 p.m. GARY HAAKENSON, MAYOR SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes January 2, 2002 Page 6 I AGENDA EDMONDS CITY COUNCIL Council Chambers, Public Safety Complex 250 5t" Avenue North 7:00 - 10:00 p.m. JANUARY 2, 2002 Special Wednesday Meeting 6:45 P.M. - Executive Session Regarding Labor Negotiations 7:00 P.M. - Call to Order Flag Salute 1. (10 Min.) Administration of Oath of Office to Newly Elected Councilmembers 2. Approval of Agenda 3. Consent Agenda Items (A) Roll Call (B) Approval of City Council Meeting Minutes of December 18, 2001 (C) Approval of claim checks #52551 through #52676 for the week of December 17, 2001, in the amount of $210,234.29. Approval of claim checks #52677 through #52789 for the week of December 24, 2001, in the amount of $163,223.49. Approval of payroll direct deposits and checks #3853 through #3945 for the period December 1 through December 15, 2001, in the amount of $839,606.07. (D) Acknowledge receipt of Claims for Damages from Camilla Smith ($75.76), Daryl Van Lueren ($422.06), John Wagner ($1,936.69), and Nicolas and Laura Carpine (Undetermined) (E) Authorization for Mayor to Sign Recreation Service Agreement with the South County Senior -Center (F) Approval of job descriptions for the positions of Battalion Chief, Firefighter/Paramedic and Paramedic (G) Approval of Collective Labor Agreement with International Association of Firefighters Union Local 1828 for 2002 - 2004 Page 1 of 2 i CITY COUNCIL MEETING AGENDA January 2, 2002 Page 2 of 2 (H) Proposed Resolution commending Councilmember Tom Miller for his service 4. ( 5 Min.) Introduction of Student Representative Jared Carl 5. (10 Min.) Presentation of Resolution and plaque to Tom Miller 6. (20 Min.) Presentation of gift to the City of Edmonds from Tom Miller (followed by a reception) 7. Audience Comments (3 Minute Limit Per Person) i i 8. ( 5 Min.) Selection of Council President 9. ( 5 Min.) Selection of Council President Pro Tem 10. ( 5 Min.) Council President - Appointment of committee representatives 11. ( 5 Min.) Proposed Resolution appointing a Councilmember to the Snohomish County Health District Board 12. ( 5 Min.) Proposed Resolution appointing Councilmembers to the Snohomish County Public Transportation Benefit Area Corporation Board of Directors 13. (15 Min.) Engineering Division staffing revisions 14. (15 Min.) Report on City Council Committee Meetings of December 10 and December 11, 2001 15. ( 5 Min.) Mayor's Comments 16. (15 Min.) Council Comments ADJOURN Parking and meeting rooms are accessible for persons with disabilities. Contact the City Clerk at (425) 771-0245 with 24 hours advance notice for special accommodations. The Council Agenda as well as a delaved telecast of the meeting aaaears on AT&T Cable. Channel 21.