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01/22/1991 City CouncilTHESE MINUTES SUBJECT TO JANUARY 29, 1991 APPROVAL EDMONDS CITY COUNCIL MINUTES JANUARY 22, 1991 (WORK MEETING) The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Larry Naughten, Mayor John Nordquist, Council President Steve Dwyer, Councilmember Roger Hertrich, Councilmember William Kasper, Councilmember Jeff Palmer, Councilmember Jack Wilson, Councilmember Kristen Hughes, Student Representative ABSENT STAFF Jo -Anne Jaech, Mary Lou Block, Planning Div. Mgr. Councilmember Bob Alberts, City Engineer Art Housler, Admin. Svc. Director Peter Hahn, Comm. Svc. Director Linda McCrystal, Arts Coordinator Arvilla Ohlde, Parks & Rec. Mgr. Scott Snyder, City Attorney Jackie Parrett, City Clerk Margaret Richards, Recorder Councilmember Wilson arrived at 8:02 p.m. and did not participate in any item preceding item #6 on the regular agenda (presentation of report by telephone consultant.) Council President Palmer introduced the new Student Representative, Kristen Hughes, from Meadow - dale High School. CONSENT AGENDA Items (C) and (F) were removed from the Consent Agenda. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items include the following: (A) ROLL CALL (B) APPROVAL OF MINUTES OF JANUARY 15, 1991 (D) ADOPTED RESOLUTION 712 APPOINTING ASSISTANCE POLICE CHIEF WALLACE C. TRIBUZIO TO ACCEPT to �� TRANSFER OF FEDERALLY FORFEITED PROPERTY, AND ASSISTANT POLICE CHIEF ROBIN HICKOK AS ALTERNATE (E) ADOPTED ORDINANCE 2820 AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE TITLES 16 AND 20 RELATING TO GROUP HOMES AND HALFWAY HOUSES (G) AUTHORIZATION FOR MAYOR TO SIGN ONGOING TESTING SERVICES AGREEMENTS WITH HONG TESTING AND BOSS TESTING PROPOSED ORDINANCE AMENDING ENVIRONMENTALLY SENSITIVE ARAS MAP AND EDMONDS POLICY PLAN TO IN- CLUDE COLLEGEPLACE R F C AREA [ITEM NCONSENT-AG-E—NUI Councilmember Palmer noted that the proposed ordinance, if adopted, would empower Staff to re- quire the full SEPA process on projects of�four units or less within the College Place traffic study area. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO ALLOW THE PUBLIC AN OPPORTUNI- TY TO PROVIDE THEIR INPUT. In response to Councilmember Dwyer, City Engineer Bob Alberts said the City has been assessing impact fees on all developments within the College Place area. Although Staff has been success- ful in collecting assessment fees for smaller developments, he said they have done so with some difficulty and the ordinance would simplify the collection of mitigation fees by providing an across-the-board assessment for all developments within the College Place area. City Attorney Scott Snyder said he had recommended to Staff that the SEPA process be utilized mainly because it is the process that is exempt from claims of taking under RCW 82.02.020. Mr. Snyder said the Council may wish to consider remanding the issue to the Planning Board for a public hearing because the proposed ordinance would be an amendment to the Comprehensive Plan. Councilmember Palmer said the cost of the SEPA process for a single-family development could exceed the mitigation costs of the traffic impact. He inquired if there was a mechanism that would prevent the SEPA process from being triggered but would trigger the in -lieu -of cost. Mr. Snyder replied negatively. He said, however, the process would involve the issuance of a Mitigat- ed Determination of Nonsignificance. He said he did not anticipate that the process would in- volve additional time because Staff could incorporate existing environmental documents, and the process would run concurrently with the building permit process. COUNCILMEMBER PALMER SAID HE WOULD AMEND THE MOTION TO HOLD A HEARING AT THE PLANNING BOARD LEVEL WITH A RECOMMENDATION TO THE COUNCIL. COUNCILMEMBER NORDQUIST AGREED. Councilmember Dwyer inquired if the process would be triggered by a building permit application. Mr. Snyder replied affirmatively. He noted that there is no fee for an environmental checklist if another application fee is levied by Chapter 15. Mr. Alberts said there have been no single-family units built in the College Place area since the impact fee was imposed. Councilmember Dwyer recalled that 210th Street west of 72nd is exclusively single family. He inquired about the zoning in that area. Planning Division Manager Mary Lou Block said that en- tire area is zoned multi -family. MOTION CARRIED WITH COUNCILMEMBER DWYER OPPOSED BECAUSE HE BELIEVED THE HEARING SHOULD BE HELD AT THE COUNCIL LEVEL IN ORDER TO EXPEDITE THE MATTER. COUNCILMEMBER HERTRICH CONCURRED WITH COUNCIL - MEMBER DWYER AND CHANGED HIS VOTE TO NO. AUTHORIZATION TO CALL FOR BIDS FOR REPLACEMENT OF STORM DRAIN PIPELINE IN DAYTON STREET ITEM (F) ON CONSENT AGENDAI sJ� Councilmember Hertrich said it was his understanding that improvements were made to Dayton Street ,(N✓�,,� when Harbor Square was constructed. City Engineer Bob Alberts explained that the City, in an at- tempt to clean the pipes from SR 104 to the Sound, discovered that there is substantial structur- al damage. Councilmember Hertrich inquired if the State would assist in funding a portion of the repairs along SR 104. Mr. Alberts said damage has occurred not only to the pipeline along SR 104 but to the entire pipeline from Dayton Street to SR 104, and it must be replaced. Councilmember Hertrich inquired about the cost. Mr. Alberts replied approximately $180,000. Mr. Alberts noted that replacement of the pipeline must be completed before the contractor for the treatment plant paves Dayton Street from the railroad tracks to 2nd Avenue. Councilmember Kasper requested Staff to ascertain who installed and inspected the pipeline. He inquired why the pipe could not be placed in the marsh. Mr. Alberts said the pipeline is consid- erably lower than the marsh. In response to Councilmember Kasper, Mr. Alberts said funding would emanate from the Utility Fund. Councilmember Kasper inquired if it was possible that the damage was sustained when the effluent from the treatment plant was diverted to the storm drain pipes in order to build the outfall pipe. Mr. Alberts said it was possible, but he said additional damage occurred during the most recent storm. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER PALMER, TO APPROVE ITEM (F). MOTION CARRIED. RECOGNITION OF RETIRING BOARD AND COMMISSION MEMBERS Mayor Naughten recognized the following people for their volunteer services to the City and pre- sented them with plaques: Architectural Design Board - David Koenig; Arts Commission - Ann Saling; Civil Service Commission - Don Stay; Planning Board - Bill Mathias and Nann Prebezac; Cemetery Board - William T. Moran; Sister City Commission - Delores Uhlman and Lois Hopkins; Youth Activities Board - Lori Linda, Jilliam Gant, Ed Collins, Ann Martinson, Chandra Smiley, Jennifer Everett, Aimee Perkins, Kim Siebrass, and Leslie Butterfield. Mayor Naughten said the conscientious contribution of time and talent those people have made is characteristic of the commitment that responsible citizens often undertake to make Edmonds the quality community that it is. EDMONDS CITY COUNCIL MINUTES Page 2 JANUARY 22, 1991 RECOGNITION OF FORMER COUNCIL PRESIDENT JOHN NORDQUIST AND PRESENTATION OF PLAQUE Council President Palmer recognized Councilmember Nordquist for his efforts as Council President c t in 1991. Council President Palmer said he was very appreciative of Councilmember Nordquist's 9� efforts. On behalf of the Council, Council President Palmer presented Councilmember Nordquist with a plaque of appreciation and wished him well in his twenty-fourth year on the City Council. Councilmember Nordquist thanked the Council Assistant, Executive Secretary, City Clerk, Staff, his family, his mother, and the City Council for their help and patience. Councilmember Hertrich said he served as Council President Pro Tem during Councilmember Nordquist's term as Council President, and he thought Councilmember Nordquist was one of the most organized Council Presidents. CWC-HDR MONTH REPORT Gordon Culp, CWC-HDR, Inc., reported that the contractor is progressing with correction of defi- cient items in the raw sewage pumping station, primary clarifiers and solids processing building, �1•��'� and incineration facilities. Most items are scheduled to be completed by February 20, 1991. Mr. Culp said work on the secondary treatment units continues. Installation of piping and miscel- laneous mechanical systems in the aeration basins and RAS/WAS pumping station are in place and electrical systems are now under construction. The contractor is near completion of the final clarifier sludge collection mechanisms installation. Construction of the final clarifier con- crete walls is complete and preparations for installation of the public area and planter floor precast members at final clarifier number 2 are in progress. Mr. Culp said the contractor has placed the first public area concrete floor slab located on the effluent pumping station, which included the water pool floor for the water feature. Construc- tion of the stairways and wheel chair ramps in that area will be complete next month. Mr. Culp noted that the form work continues for the blower building and effluent pumping station above -grade architectural walls. Mr. Culp said the contractor has constructed buried electrical ducts from Snohomish County PUD's system to the treatment plant transformer area and plans to install the main electrical service switchboard in January 1991. _, Mr. Culp said construction continues of perimeter concrete architectural walls on the opera- tions/control building, and the Edmonds wastewater meter stations project remained inactive in January. Mr. Culp anticipated that work at the treatment plant will be completed ahead of the original schedule. In response to Councilmember Kasper's concern that there will be no trees on the west side, Mr. Culp said CWC was informed by the State Department of Transportation after the project went to bid that they would not issue a permit to install landscaping in their right-of-way, despite previous conversations. Mr. Culp said CWC is continuing to negotiate with the State in hopes that they will reverse their decision. Councilmember Kasper inquired why the matter was not brought before the Council. He also inquired why the plant was not constructed farther to the west, then. Mr. Culp said the project was out to bid at the time the State informed them of their decision, and relocating the plant would have required a major delay and major redesign at extensive costs. EXECUTIVE SESSION The Council recessed to an executive session at 7:30 p.m. to discuss a potential litigation mat- ter and reconvened at 8:02 p.m. (Councilmember Wilson arrived at 8:02 p.m.) PRESENTATION OF REPORT BY TELEPHONE CONSULTANT AND AUTHORIZATION TO ADVERTISE FOR RFP'S ttp " -Steve Perry, Telephone Selection Committee, introduced Gary Hayes and Mike Peterson from Telcom Management Concepts. * See Council Minutes January 29, 1991 EDMONDS CITY COUNCIL MINUTES Page 3 JANUARY 22, 1991 Mr. Peterson reported that the existing Executone D-1000 has been in use at the City for approxi- mately ten years. Over that time, he said significant growth has taken place in the City which is stretching both the station/trunk capacity and overall functionality of the system. Mr. Peterson said many of the City's employees are sharing telephones which creates a lot of blockage throughout the day. Mr. Peterson said he met with key employees in each department to ascertain what the actual needs of the City are, the problems that exist, and how the system could best serve the City. Mr. Peterson thanked Administrative Services Director Art Housler and Communications Purchasing Coor- dinator Mayumi Wilson for their assistance in setting up appointments. Mr. Peterson noted that today's telecommunications marketplace offers the City three choices: 1) Expand the existing Executive D-1000 PBX to accommodate the necessary lines in order to increase trunk and station capabilities; 2) Replace the existing D-1000 PBX by taking advantage of Executone's trade-in option and upgrade to the Isoetec PBX and all new station hardware; 3) Issue a Request for Proposal (RFP) to obtain bids to replace the existing Executone D-1000 PBX and related telephone equipment with a new PBX switching system and telephone sets. Mr. Peterson said the existing system is an older, modular system and it is not easily upgraded to meet the City's current demands because it is difficult to upgrade the hardware and software in that system. He said, however, the system could be improved if the feature package were im- proved. Mr. Peterson said the City is going to need additional lines and telephones to meet the current needs and growth in the next ten years. He recommended that employees be situated so that each person has his or her own telephone. He reviewed some of the features that would en- hance the City's telephone system. Mr. Peterson said the new system should provide an enhanced level of system control. He noted that the existing system does not provide any convenient mechanism for Staff to have direct ac- cess to information on traffic usage, long distance calls, diagnostics or inventories. Mr. Peter- son said all moves, add-ons, and changes, because of the "hard wired" nature of the present dis- tribution system, are expensive and difficult to implement. Mr. Peterson said tracking and verification of costs are nearly impossible and very time consum- ing. He said many of the systems that Telecom might evaluate and recommend would allow for im- proved levels of user training to insure proper utilization of the system's features. Mr. Peterson said an integration between the voice and data wiring should be provided. He said a common wiring system would allow the City to meet future needs. He noted, however, that the present wiring infrastructure in the City will not support the desired voice/data configuration. A new, reinforced cable configuration and consolidated equipment locations are necessary to meet City needs and can be implemented as the existing system is replaced. Mr. Hayes expounded on the three options that are available to the City. He said expanding the existing trunk lines would provide only limited results at a considerable expense. He said the switching matrix that handles all of the calls in the City cannot be changed. Mr. Hayes said the second alternative would be to replace the system with a new, private system, and a third alternative would be to replace the system with the GTE C.O. service (central office base switching service). He emphasized that Telecom was not promoting GTE and explained that GTE happens to be the only utility in the area and the only utility that offers the service. Mr. Hayes reviewed the criteria that was used in comparing the three options: 1) the existing system has a limited growth capacity; it is the least expensive; it provides very little enhancement; the system would be City -owned; it requires floor space to house the system; 2) a new PBX system would provide unlimited growth;..it is more expensive; it provides full fea- tures; it would be City -owned; and it requires floor space. Mr. Hayes also reviewed the projected costs to replace the system with a new system, which ranged from $245,300 to $276,300, including feature packages. Councilmember Dwyer inquired about the useful life of the most expensive system. Mr. Hayes said the industry has stated that it will last from five to seven years, not because the system fails to function, but because users of the equipment typically change their systems every five to EDMONDS CITY COUNCIL MINUTES Page 4 JANUARY 22, 1991 seven years because of advancements in technology. He noted that the useful life of the system is somewhere between fifteen and twenty years. Councilmember Dwyer inquired if there was any way to project how long the most expensive system would remain state-of-the-art equipment. Mr. Hayes said he could not answer precisely. He said, though, there was no reason to expect that a new system would not be utilized for at least ten years. Mr. Peterson noted that manufacturers used to plan for obsolescence, but their philosophy has changed over the years and the modular equipment is designed to be upgraded as the necessity arises. Councilmember Kasper inquired about the number of lines the current system provides. Mr. Hayes replied thirty to thirty-five. Councilmember Kasper inquired about the number of lines that Telecom recommends the City upgrade to. Mr. Hayes recommended a twenty to twenty-five percent increase in the number of lines to correlate with the twenty to thirty percent increase in sta- tions that the City currently has. In response to Councilmember Hertrich, Mr. Hayes said he was confident that Telcom could select a system that would not only fit the present needs of the City but would grow as the demand arose and become backwards compatible in a modular fashion in terms of any functionality changes that might occur in the future with the expense occurring only as required. Mr. Hayes said the C.O. service provides full features that are available in any system, noting that the system would only be partially City -owned. He said the City would only own the hardware that feeds the system and not the switching system. He said the switching system would be owned by the utility and would be housed on their premises. Mr. Hayes said the system could either be purchased on a month -to -month basis or on a longer -term agreement. At the end of the agreement period, he said the City could opt to remove the system or renegotiate the lease arrangement. Mr. Hayes said the costs of a new system was based upon a City of Edmonds model initial configura- tion of 210 stations with appropriate trunking and growth capabilities to approximately 500 sta- tions. The model assumed 65% of the stations would be single -line digital feature telephone. Councilmember Dwyer inquired how Telcom arrived at the: number of stations that the City should provide. Mr. Hayes said because the current system is highly shared by employees, Telcom recom- mended that each employee be provided with his or her own extension so that the internal dialing integrity is restored. Councilmember Dwyer questioned the necessity of 210 stations because he was confident that there are 29 patrol officers in the Police Department that do not need a tele- phone, as well as a number of other employees. For clarity, Councilmember Palmer inquired how many of the 210 stations would potentially be data stations and not just voice telephone stations. Mr. Hayes said there are a number of lines that the City buys on a monthly basis to support FAX services and data modems, but he was unable to tell the Council how many stations are used for those purposes. In response to a concern from Councilmember Dwyer, Mr. Hayes said the cost estimates were devel- oped around the 210 stations. He said the City does not necessarily have to commit to 210 sta- tions because they were only a model to cover all 'of the needs of the City. He said Telcom ap- proached the projected costs on a worse -case scenario rather than from a best -case scenario so the Council would not be surprised if costs were higher than anticipated when final costs are determined. Councilmember Kasper noted that many employees will be relocated within the City in the near future. He inquired how the new system will accommodate that change. Mr. Hayes said the change can be accommodated because the new technology is so much more flexible in terms of how the sys- tem can be moved around. Councilmember Kasper inquired about the cost to rewire some of the buildings as opposed to retrofitting the buildings. Mr. Hayes said the City would incur a higher cost in retofitting the buildings as opposed to installing new wiring. Councilmember Palmer inquired how fiber optics can be applied. Mr. Hayes said fiber optics was not included in the wiring costs that Telcom provided because he said that technology it "over- kill". He explained that fiber optics is seldom used at the work station level but when used, it is used in a highly technical area of businesses that use large amounts of CAD -CAM data exchange between processors and work stations. Mr. Hayes said he thought the wiring plan recommended by Telcom would outlive the system. He said, however, there could be an application between central City offices and the new treatment plant with fiber optics. Councilmember Palmer inquired if data transfer from fire facilities to SnoCom might play a role in any RFP. Mr. Hayes said it was a possibility. He was unsure, however, how the City would obtain the right to install wiring in rights -of -way from point "A" to point "B". EDMONDS CITY COUNCIL MINUTES Page 5 JANUARY 22, 1991 Councilmember Hertrich inquired if there would be a significant cost differential if the project- ed growth of the City was miscalculated and the number of stations that were actually needed were less than projected. Mr. Hayes replied affirmatively. Councilmember Hertrich inquired if it was critical that the number of stations that are needed be specifically identified. Mr. Hayes said it is only critical when and if the Council decides to solicit RFP's. Mr. Peterson noted that Phase II, the RFP process, will define every line and station specifically. He said Telcom writes RFP's as generically as possible so that potential vendors or manufacturers are not exclud- ed. He said the RFP is specific from an application standpoint, but Telcom would not write an RFP that was so specific in how to do things that it excluded potential vendors from bidding. Mr. Hayes recommended that the City not spend money to expand the existing system but, rather, enter into the RFP process to ascertain the exact cost to either purchase a new system or enter into the C.O. service with GTE. Councilmember Dwyer inquired if the Telephone Committee has a recommendation on how to fund the the shortfall between the $117,000 that the City budgeted for the system and the $276,000 project- ed cost. Mr. Housler said it was possible that the system could be purchased for $150,000. He said the shortfall could be funded by either borrowing from the bank or issuing a five-year G.O. Bond. Councilmember Dwyer was concerned about the $100,000 price differential. He inquired if the RFP would solicit bids for just a system or for a system with a price. Mr. Peterson explained that the cost differential was attributable to add -on features. He noted that the base cost ranged from $127,000 to $142,500, plus intra-building wiring at $25,000. Additionally, he said costs could be reduced by limiting the number of stations. Mr. Housler noted that a State bid contract was received from U.S. West and AT&T for approximately $150,000, including wiring. Because of time constraints, the discussion was continued to February 12, 1991. Mayor Naughten left the meeting at 9:15 p.m. Council President Palmer served as Mayor Pro Tem in his absence. FINAL CENTENNIAL COMMITTEE ACTIVITIES REPORT 11.X,,, ''Arts Coordinator Linda McCrystal submitted a written report to the Council. Ms. McCrystal thanked Staff for their cooperation and assistance in helping her complete her tasks. Ms. McCrystal noted that the Centennial Committee had a zero fund balance at its inception but over the -four year period, they accumulated $88,600 from contributions and sales, $12,720 from the Hotel/Motel Tax, and other funds through sponsorships, sale of Centennial items, and from donations from the community. Ms. McCrystal said there is an $11,267.57 balance in Fund 625 that will be expended on projects that have yet to be completed. Ms. McCrystal said monies continue to emanate from the sale of Centennial items. Ms. McCrystal pointed out that the report demonstrates the enthusiasm that was generated through- out the community for Centennial projects. Councilmember Hertrich inquired if the City could be reimbursed for the funds it allocated from the Hotel/Motel Tax to the Centennial budget. Councilmember Wilson questioned why the City would want to be reimbursed. He said the Centennial was a celebration that the City embarked upon with great enthusiasm. Councilmember Hertrich explained that the City is limited in how it can expend Hotel/Motel Tax monies. He noted that the allocation of those funds into the General Fund could have provided additional funding for the Centennial. City Attorney Scott Snyder said the City could have been reimbursed if an interfund transfer had been set up in advance. He said it would seem logical that the City could transfer the funds, but he said he would have to do some re- search on the matter. Councilmember Kasper requested Staff to provide the Council with the hours that Staff worked on the plaza project. In response to Councilmember Palmer, Ms. McCrystal said the 1990 cash carryover will be entirely expended on projects that have yet to be completed. Councilmember Palmer noted, though, that there will be no need for any money from the City in the future to complete any of those projects. Ms. McCrystal concurred. EDMONDS CITY COUNCIL MINUTES Page 6 JANUARY 22, 1991 Councilmember Hertrich inquired if costs have been assigned to each and every project. Ms. McCrystal said she had not completely inventoried the projects. Councilmember Hertrich requested her to provide that information to the Council. Councilmember Palmer inquired when it was anticipated that the remaining projects would be com- pleted and Fund 625 discontinued. Ms. McCrystal surmised that the projects would be completed in May of 1991, with the exception of brick sales. Councilmember Hertrich noted that brick sales could be moved into another fund. Ms. McCrystal suggested that brick sales be assigned to the Edmonds gifts catalog. PROPOSED ORDINANCE 2821 AMENDING EMPLOYEE HOLIDAY SCHEDULE Personnel Manager Brent Hunter said the proposed ordinance amends the current schedule of holi- days by exchanging Lincoln's Birthday (the second Monday in February) for Christmas Eve day. He )d " said the change does not add any additional days off to the current eleven holidays for employ- ees. Additionally, the ordinance changes the name of Washington's birthday in February to Presi- dent's Day. Mr. Hunter noted that the proposed change is in line with the same holiday changes that were agreed upon last year in the City's Teamsters and SEIU labor agreements. The change will insure that all employees, both union and non -represented, will be on the same holiday sched- ule. In response to Councilmember Wilson, Mr. Hunter said Lincoln's birthday would be a regular work- day and would not be recognized as a holiday. Councilmember Wilson said he would vote against the proposed ordinance because he was tired of the erosion of the historical sequences that creat- ed the United States. Mr. Hunter noted that the purpose of the ordinance was to provide a uniform holiday schedule for all employees. Councilmember Dwyer inquired what percentage of the work force would be affected by the decision the Council makes. Mr. Hunter said Teamsters and SEIU employees receive Christmas Eve day off, but non -represented employees (approximately thirty employees) currently do not have the day off. Councilmember Wilson said he would vote in favor of the proposed ordinance if Washington's birth- day remained a recognized holiday and was not renamed to President's Day. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO ADOPT PROPOSED ORDINANCE 2821 WITH AN AMENDMENT TO THE THIRD LINE FROM THE BOTTOM ON PAGE 1 TO READ, "WASHINGTON'S BIRTHDAY" RATHER THAN "PRESIDENT'S DAY". COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER NOROQUIST, TO AMEND THE MOTION SO THAT THE THIRD MONDAY IN FEBRUARY IS DESIGNATED AS THE DAY TO OBSERVE BOTH WASHINGTON'S AND LINCOLN'S BIRTHDAY. MOTION CARRIED. THE MAIN MOTION, AS AMENDED, CARRIED. DISCUSSION OF COMMUNITY SERVICES DEPARTMENT ORGANIZATION AND PUBLIC WORKS SUPERINTENDENT POSI- I UN­ Councilmember Nordquist requested the Council President to reschedule the item to allow the Mayor and Councilmember Jaech to participate in the process and to allow several hours for discussion. The discussion was rescheduled to February 12, 1991. CONTINUED DISCUSSION ON PROPOSAL TO COVER YOST POOL City Engineer Bob Alberts reported that he visited the Newport Hills swimming complex to observe their pool bubble in operation. He said the bubble is fairly..large, with a height of approximate- ly forty feet. The bubble, air system, heating system, and lighting system did not seem com- plex. He said the bubble has been in operation for eight years and was in fair condition. Mr. Alberts said two air blowers are used to keep the bubble in place. A heater is also used when needed. The heater is capable of maintaining an indoor temperature of approximately 62 degrees Fahrenheit with an outdoor ambient temperature of 40 degrees Fahrenheit. He noted the facility has a standby generator in the event of a power outage. Mr. Alberts said the bubble at Newport Hills was provided by Seattle Sports Company. He said he spoke with Dennis Hill from Seattle Sports Company and Mr. Hill informed him that their company is familiar with Public Works contract requirements and would bid the project complete, EDMONDS CITY COUNCIL MINUTES Page 7 JANUARY 22, 1991 including the design, the bubble, an anchor system, and a mechanical system. Mr. Alberts said the fabric for the bubble has up to a seven-year warranty. Mr. Alberts said the installation and removal of the bubble is fairly simple. He said two weeks of facility preparation time is necessary, during which time the pool can remain in operation, and a one -day closure of the pool is necessary to install the equipment. Mr. Alberts said the pool must be closed to remove the bubble, and the collapsed bubble can be transported and stored by a storage company for later use. Mr. Alberts said the shape of the bubble will determine the cost. He suggested that the City do some research and ascertain which shape would be most appropriate. Councilmember Palmer inquired if the cost of an auxiliary generator was included in the project cost. Mr. Alberts replied negatively. He said, however, the City has a generator that may be available for use at the pool. Councilmember Palmer inquired if the City has ascertained what the loss in user groups to adjoin- ing municipalities would be if the pool were covered. Parks & Recreation Manager Arvilla Ohlde said Dick Van Hollebeke, at the Council's direction, contacted Mountlake Terrace and Lynnwood and both managers felt there is a surplus of swimmers that the City would benefit from. Councilmem- ber Palmer inquired if the City has received any written commitments from any potential user groups specifying a dollar amount and the number of users that they would commit to if the pool were covered. Mr. Ohlde said a local high school coach was seriously committed to reserving lane time for the swim team. Councilmember Palmer noted that the Parks Board and Planning Board have expressed an interest in participating in the decision -making process to cover the pool. Councilmember Nordquist noted that the concept emanated over six years ago but neither body expressed any interest until recent- ly. Student Representative Kristen Hughes said there is a possibility that the swim program -at Meadow - dale High School will be discontinued because of the depth regulation. She said Yost Pool is the only pool in the area that has the correct depth, and the high school swim coach is very interest- ed in continuing classes at Yost Pool. Councilmember Dwyer added that the Mountlake Terrace pool may become obsolete because the youth program was not allowed to dive at their pool last summer which, he said, is an unaccepted pro- gram for an interscholastic program. Councilmember Hertrich said the Council has committed themselves to the project, and he did not believe there would be any value in remanding the matter to the Planning Board at this point in time. He requested Staff, though, to make available to the Board any information the Council has received thus far. Mr. Alberts noted that a height variance for the cover would be required if it was higher than twenty-five feet. He said the project would not be completed until September or October if the Council acted in the near future. As a procedural matter, Mayor Pro Tem Palmer adjourned the meeting at 10 p.m. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO EXTEND THE MEETING FOR FIFTEEN MINUTES. MOTION CARRIED. Councilmember Kasper requested Staff to provide the Council with a summary of operational costs for recreational programs, the cost to implement the bubble, and letters of interest from people who may use the covered pool. The discussion was continued to February 19, 1991 to allow Staff to gather additional information for the Council. Councilmember Dwyer requested Staff to provide the Council with the Planning Board's concerns regarding the pool cover so those issues could be addressed on February 19. MAYOR 4�t-�% On behalf of the Mayor, Mayor Pro Tem Palmer requested confirmation of two Board appointments. -14 /COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO CONFIRM THE MAYOR'S APPOINT- MENT OF WILLIAM LANCASTER TO THE ALTERNATE POSITION ON THE PLANNING BOARD, TERM TO EXPIRE DECEM- BER 31, 1993. MOTION CARRIED. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, �TO CONFIRM THE MAYOR'S APPOINTMENT OF JAMES A. YOUNG TO POSITION 5 ON THE ARCHITECTURAL DESIGN BOARD, TERM TO EXPIRE DECEMBER 31, 1994. MOTION CARRIED. EDMONDS CITY COUNCIL MINUTES Page 8 JANUARY 22, 1991 ACQ LINE G. PARRETT, City Clerk Mayor Pro Tem Palmer reminded the Council of the Snohomish County Cities & Towns meeting on Janu- ary 24, 1991 at 6:30 p.m. at the Tulalip Inn. COUNCIL X/ Pn Council President Palmer noted that the Council received several letters concerning the upcomng , Belt hearing. City Attorney Scott Snyder said while ex parte communications are prohibited, they are not disqualifying if the Council enters the substance of the communications into the record. He suggested that the Council keep track of any telephone calls and letters they received and forward them to the City Clerk before the hearing so that she can send copies of those communica- tions to Mr. Tjossem. He said the copies can then be entered into the record at the time of the hearing by reference rather than by reading them into the record individually. Council President Palmer requested the consent of the Council to work with Mr. Snyder on the preparation of a written policy with respect to how ex parte communications should be handled so that the City Clerk and Council Assistant consistently apply the same policy to communications in an effort to protect the hearing process but yet be responsive to citizens. Councilmember Hertrich referred to a letter from Doug James regarding the parking problems at the Senior Center. Councilmember Hertrich said Mr. James has requested that reconstruction of the bulkhead be delayed until the parking issue is reviewed, and Councilmember Hertrich agreed. Councilmember Nordquist had prepared a summary of Councilmember attendance in 1990, and he compli- mented Councilmember Hertrich for not missing any meetings. He later provided the summary to the . City Clerk and requested that it be entered into the record. It reflected the following absenc- es: Councilmember Dwyer - 5; Councilmember Hertrich - 0; Councilmember Kasper - 6; Councilmember �w Jaech - 10; Councilmember Nordquist - 4; Councilmember Palmer - 2; and Councilmember Wilson - 5. Councilmember Nordquist recalled that the Council used to have a policy that only two Councilmem- bers attend any one conference in order to keep expenses to a minimum. Council President Palmer said there are areas in which the- Council could be more efficient in their decision -making and bookkeeping decisions for travel expenses. He noted that he requested the Council Assistant to do some research, and he said he would probably submit a policy recommen- dation to the Council for review in the near future. Councilmember Dwyer reported that he testified, at the request of AWC, in front of a commission that was formed to study various potential reforms in the court system generally. He said one of the lesser noticed provisions was a provision that would mandate uniform penalties in all dis- trict and municipal courts that would, in effect, preempt the City from assessing its own penal- ties on a wide vari-tty of crimes. Councilmember Dwyer said many of the district court judges do not like having different penalty provisions, and they are the proponents of uniformity for philo- sophical and practical reasons. Councilmember Dwyer said there are many misdemeanor penalties that are unique to any individual municipality, and the only way to guarantee internal consisten- cy is to retain the power to regulate every crime. Unfortunately, he said, Representative Applewick, Chairman of the House Judiciary Committee, has become a major proponent of preemp- tion. Councilmember Dwyer was certain that the recommendation would probably make it out of the House, but he was hoping to thwart its success in the Senate. Councilmember Kasper inquired about the date of the Council retreat. Council President Palmer said the retreat is tentatively scheduled for the first or second weekend in May. He requested the Council to advise him if their schedules would conflict with those dates. The meeting adjourned at 10:30 p.m. THESE MINUTES ARE SUBJECT TO JANUARY 29, 1991 APPROVAL. LARRY S.'NAUGHTEN, Mayor EDMONDS CITY COUNCIL MINUTES Page 9 JANUARY 22, 1991 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 7:00 - 10:00 P.M. JANUARY 22, 1991 WORK MEETING - NO AUDIENCE PARTICIPATION 6:10 P.M. - INTERVIEW PLANNING BOARD CANDIDATE 6:45 P.M. - INTERVIEW ARCHITECTURAL DESIGN BOARD CANDIDATE CALL TO ORDER FLAG SALUTE 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF JANUARY 15, 1991 (C) PROPOSED ORDINANCE 2820 AMENDING ENVIRONMENTALLY SENSITIVE AREAS MAP AND EDMONDS POLICY PLAN TO INCLUDE COLLEGE PLACE TRAFFIC AREA (D) PROPOSED RESOLUTION 712 APPOINTING ASSISTANT POLICE CHIEF WALLACE C. TRIBUZIO TO ACCEPT TRANSFER OF FEDERALLY FORFEITED PROPERTY, AND ASSISTANT POLICE CHIEF ROBIN HICKOK AS ALTERNATE (E) PROPOSED ORDINANCE 2821 AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE TITLES 16 AND 20 RELATING TO GROUP HOMES AND HALFWAY HOUSES (F) AUTHORIZATION TO CALL FOR BIDS FOR REPLACEMENT OF STORM DRAIN PIPELINE IN DAYTON ST. (G) AUTHORIZATION FOR MAYOR TO SIGN ONGOING TESTING SERVICES AGREEMENTS WITH HONG TESTING AND BOSS TESTING 2. RECOGNITION OF RETIRING BOARD AND COMMISSION MEMBERS 3. RECOGNITION OF FORMER COUNCIL PRESIDENT JOHN NORDQUIST AND PRESENTATION OF PLAQUE 4. CWC-HDR MONTHLY REPORT 5. EXECUTIVE SESSION - POTENTIAL LITIGATION ITEM 6. PRESENTATION OF REPORT BY TELEPHONE CONSULTANT AND AUTHORIZATION TO ADVERTISE FOR RFP'S 7. FINAL CENTENNIAL COMMITTEE ACTIVITIES REPORT 8. PROPOSED ORDINANCE 2822 AMENDING EMPLOYEE HOLIDAY SCHEDULE 9. DISCUSSION OF COMMUNITY SERVICES DEPARTMENT ORGANIZATION AND PUBLIC WORKS SUPERINTENDENT POSITION 10. CONTINUED DISCUSSION ON PROPOSAL TO COVER YOST POOL 11. MAYOR 12. COUNCIL THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE