Loading...
02/26/1991 City CouncilTHESE MINUTES SUBJECT TO MARCH 5, 1991 APPROVAL EDMONDS CITY COUNCIL MINUTES FEBRUARY 26, 1991 (WORK MEETING) The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT ABSENT Larry Naughten, Mayor John Nordquist, Jeff Palmer, Council President Councilmember Steve Dwyer, Councilmember Jack Wilson, Roger Hertrich, Councilmember Councilmember Jo -Anne Jaech, Councilmember William Kasper, Councilmember Kristen Hughes, Student Representative STAFF Art Housler, Admin. Svc. Dir. Jeff Wilson, Current Planning Spvr. Gordy Hyde, Engineering Coordinator Peter Hahn, Comm. Svc. Director Linda McCrystal, Arts Coordinator Scott Snyder, City Attorney Jackie Parrett, City Clerk Margaret Richards, Recorder Mayor Naughten noted that Councilmember Nordquist had called him to say he was unable to attend the Council meeting because of an out-of-town business commitment. Mayor Naughten announced that Item (D) on the Consent Agenda (approval of contract with Aalen Consultants for complete evaluation of Yost Pool) was removed from the Consent Agenda and placed at the end of the regular agenda because additional information was available. Council President Palmer noted that item #4 on the regular agenda (Cable TV presentation and discussion regarding franchise) would not be discussed that evening, and there would be discus- sion of a contract negotiation during the executive session instead. Council President Palmer requested that items #9 and #10 be reversed in order. CONSENT AGENDA Item (B) was removed from the Consent Agenda. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEM- BER PALMER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (C) APPROVAL OF 1991 EDMONDS ARTS FESTIVAL ASSOCIATION CONTRACT (E) ADOPTED ORDINANCE 2824 AMENDING ENVIRONMENTALLY SENSITIVE AREAS MAP AND EDMONDS POLICY �F) PLAN TO INCLUDE THE COLLEGE PLACE TRAFFIC AREA ACCEPTANCE OF EASEMENT FROM NORMAN OLSON FOR STORM SEWER AT 7901 - 206TH PL. S.W. �) APPROVAL OF PURCHASE OF STAIRMASTER 4000-PT FOR ANDERSON CENTER P APPROVAL_ OF MINUTES OF FEBRUARY 12, 1991 AND FEBRUARY 19, 1991 [ITEM (B) ON THE CONSENT AGENDA Councilmember Kasper referred to the February 12, 1991 minutes, page 2, paragraph 1, and request - the following underlined wording be added to the end of the 5th sentence, "He feels that a J' pace needs study needs to be performed first before any system is installed, and it should be installed at the time of the remodeling. In the meantime, consider leasing a board to expan capacity". Councilmember Kasper referred to the February 19, 1991 minutes, page 7, and requested that his comments be included between the 3rd and 4th paragraphs as follows, "We know recovery is 82% or less. If that building (Anderson Center) has 26,000 square feet of unused space, we better tear P it down and not put one -quarter of a million dollars into windows. There has to be factors that are wrong (referring to Staff's recovery estimates in the Council packet.) We have 15,000 feet rented space and 14,000 leased space, but we don't know if that includes common areas. There must be office space for Parks & Rec". Councilmember Kasper said, "All of the areas that aren't the City --can't be leased --should be down in the other. The purpose of this thing was to show that we do not break even on the Anderson Center as set forth originally, and it's really something in the 70's, I would say, and that was the purpose of quickly running these figures". Mr. Hahn noted that the figures were within 5% or 10% and were sufficient for the purpose intend- ed. Councilmember Kasper said, "The point in bringing it into the picture was that Anderson Center is not carrying itself and neither is the pool". He said there are many people in the City who do not use the Anderson Center that would use the pool. He believed the City should consider renovating the pool before it deteriorates before investing $250,000 for windows for the Anderson Center. p� Councilmember Kasper referred to page 6 of the minutes. He asked City Attorney Scott Snyder if a date certain was attached to the $30,800. Mr. Snyder said he included June 1st in the agreement. Councilmember Hertrich referred to page 7 of the minutes, paragraph 13, and requested that the following information be included, "Councilmember Hertrich referred to past articles in the Enter- prise dated August 3, 1983 quoting Steve Simpson with reference to wh he felt the pool should be covered at that time. He felt it was not weathering wel I and was not designed to Withstand reez- in tem eratures, an boththe tie and deckneeded replacing because o crackin an eavin . e cost per day of operation of the pool was very i on that basis, and he estimate it ne—e-r- ed S120,0OU of repairs for next summer, lhe article indicated that covering Yost Pool has re- mained a high priority in the City's Capital Improvement Plan and was approved by both the Plan- ning Commission and City Council. On April 15, 1987, an Enterprise article referred to the hi h cost of a permanent pool cover and hesitance by residents to support a bond issue, which creat- ed reluctance on the part of the Planning Board to include it in the five-year par ro ram but, at the same time, the City Council vote 6-1 to include covering Yost Pool in that o an. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO DEFER APPROVAL OF FEBRUARY 19, 1991 MINUTES UNTIL MARCH 5, 1991. In response to Councilmember Dwyer's comment regarding the clarity of the motion on page 6, para- graph 12 of the February 19 minutes, Mr. Snyder said the contract that he drafted was for a City commitment to provide matching funds for the 1991 fiscal year with the requirement that Pathways po-wv'01%S For Women come back by June 1, 1991 with commitments sufficient to construct the project. If the W�commitments are obtained, the funds will be released and if they are not obtained, the funds will iry be returned to the budget and the contract would be at an end. MOTION CARRIED. Another correction to the February 19 minutes, page 8, fourth paragraph, should reflect the figure in the motion to be $3,800 (delete one zero). CWC-MDR MONTHLY REPORT Bud Benges, CWC-HDR, Inc., reported that correction of deficient items in the raw sewage pumping Jstation, primary clarifiers and solids processing building/incineration facilities are near com- pletion. Work on the secondary treatment units continues with finalization of piping and miscel- laneous mechanical systems in the RAS/WAS area, installation of electrical in the RAS/WAS area, i' and installation of sludge collection mechanisms in the final clarifiers. Mr. Benges noted that construction of the architectural walls of the blower building and effluent pumping station are near completion. The contractor has installed the precast girders which will support the public area slab and planters on the north end of the site above final clarifier no. 2. Formwork and support for installation of the effluent pumping station concrete roof is near completion. Framing of the operations/control building roof structure is in progress. The con- tractor plans to finish the framing by the end of February 1991. Mr. Benges said the contractor has completed installation of the buried electrical ducts from Snohomish County P.U.D.'s system to the treatment plant transformer area and has installed the main electrical service switchboard. The P.U.D. has indicated they will not supply the electri- cal service wire needed between their transformers and the main electrical service switchboard so purchase of the wire must now be made through the treatment plant construction contract, which will require a change order. Mr. Benges said change order no. 10, equalling $44,318, has been executed by the City of Edmonds. The change order included twenty-four items. Major items were addition of lighting at the raw sewage wetwells, addition of lighting in the bar screen enclosures, addition of sound attenuation at the solids process building odor control exhaust plenum, and addition of NPW water piping at the operations/control building. Mr. Benges said CWC-HDR is in the process of finalizing contract closeout documents on behalf of the wastewater meter stations project contractor in an effort to complete closeout of the project in March 1991. EDMONDS CITY COUNCIL MINUTES Page 2 FEBRUARY 26, 1991 Mr. Benges said CWC-HDR met with the Arts Commission regarding the contractor's proposal for mitigation of the west wall, and a meeting is scheduled with the Architectural Design Board in March to present the issue. Mr. Benges noted that there are change orders for sludge hauling and the secondary conductor wire. Councilmember Dwyer inquired if there would be grant participation in both change orders. Mr. Benges replied affirmatively. Mayor Naughten inquired about the number of off-street parking spaces when the project is complet- ed. Mr. Benges said there will be twelve off-street spaces in the area just north of the opera- tions building. With regard to the 600 volt secondary electrical wire omission at the treatment plant site, Mr. Benges explained that CWC-HDR designed the electrical system and prepared the construction con- tract document and the agreement with the Snohomish County P.U.D. for materials and work to be performed. The engineer (CWC-HDR) left out, in both the contract and the agreement, the furnish- ing of 10,000 feet of 600 volt electrical wire. The engineer included the wire in the design drawing and specified that the contractor, as part of the bid, install the wire to be furnished by the P.U.D. However, there was no agreement for the P.U.D. to furnish the wire shown on the design drawings. Mr. Benges said the omission evidently occurred because of a misunderstanding as to what P.U.D. would furnish. The engineer thought the P.U.D. would provide the materials to be installed by the contractor, but the P.U.D. has demonstrated that the furnishing of secondary wire is not a P.U.D. practice and was not in their agreement or cost estimate. Mr. Benges said the wire will have to be purchased by the contractor through a change order. The cost to install the wire is already in the contract and contract price. The cost to purchase the wire will in- crease the construction cost, but will not require increasing the budget. A formal change order must be executed with the contractor for 10,000 feet of 600 volt conductor wire, and the cost will most likely exceed the $50,000 amount, requiring Council approval. Councilmember Palmer inquired to what degree the cost of the secondary conductor wire is higher by purchasing the wire at the present time rather than under the original agreement. Mr. Benges said there is no penalty associated with including the work in the construction contract either from a grant viewpoint or a purchase viewpoint. He explained that when bidding, the contractor puts together the cost of the conductors with a unit price associated with the information avail- able at the time, which includes inflationary costs. In response to Councilmember Palmer, Mr.'Benges said CWC-HDR would absorb the additional cost if it is higher than would have been if the wire was included in the contract. Councilmember Kasper inquired if the P.U.D. reviewed the plan. Mr. Benges said the plan was submitted to the P.U.D., and the P.U.D. reviewed only the configuration of the plan and not the components. Councilmember Hertrich inquired if other utilities provide secondary conductor wire. Mr. Benges said the policy varies from utility to utility. He said the misunderstanding occurred because the meters were originally located on the primary side but were relocated to the secondary side, and CWC-HDR surmised the the P.U.D. would provide the conductors to the meters rather than just to the transformers. Mr. Benges said the costs for sludge disposal during the period of time when there was no inciner- ation to burn the sludge increased dramatically. He explained that Metro has a cost associated with receiving and disposing of sludge and of hauling sludge from the City's plant to the Metro plant. Mr. Benges said the cost of receiving and disposing of the sludge was originally based on a Metro unit cost of $.04 per gallon for sludge that had 3% solids. Metro subsequently wrote a letter to the City after bids were let saying the cost had increased to $.05 per gallon for 2% solids and the increase was not incorporated in the bid documents during the bid period. Mr. Benges noted that $.04 per gallon at 3% solids is equal to $.075 per gallon at 3% solids. When Metro received the sludge, he said they measured concentrations and charged the City for the pounds of solids that were delivered. In addition to the per gallon cost increase, Mr. Benges said CWC-HDR based their estimate of the amount of solids on the City plan operating data for a four-year period but have since discovered that that data was faulty; it was 43% less than the solids that were actual- ly generated. Mr. Benges said those factors increased the sludge haul from $274,000 to $517.000. Mr. Benges said the cost increase is grant eligible, but the Department of Ecology would like the final quantities and costs shown in a change order. EDMONDS CITY COUNCIL MINnIIS Page 3 FEBRUARY 26. 1991 Councilmember Palmer inquired why the Council was not notified earlier of the cost increase. Mr. Benges said the Council was notified at a previous Council meeting. DISCUSSION ON LANDSCAPING AT SECONDARY SEWAGE TREATMENT PLANT Bud Benges, CWC-HDR, Inc., said the aesthetic and non -aesthetic issues of the treatment plant were coordinated with the Citizens' Advisory Committee, Arts Commission, Architectural Desigr. Board (ADB), and the City Council during the planning and design phases of the project, and progress reports were provided each month. Mr. Benges reviewed with the Council several renderings of the treatment plant during the design phase =, noting that the third revision to the plant model in March 1988 was the model that was accepted by the Council. He said CWC's records indicate that the Citizens' Advisory Committee preferred the option whereby more mature plantings would be provided along Dayton and 2nd and the ADB minimum requirement would be provided on the west face and along the south face of the treat- ment plant. Councilmember Kasper inquired at what time the Council approved of elimination of the trees on the west side. Mr. Benges said he did not know. He noted that the model that was presented to the Council on March 8, 1988 depicted many trees along SR-104 in the State right-of-way, and it was approved by the Council, Citizens' Advisory Committee and the ADB. Mr. Benges reviewed the general plan that was presented to the ADB. He said the concept was presented to the Council, but he was not sure if it was approved by the Council. Mr. Benges said the model probably reflected more of the modeller's perception of what the landscaping would be rather than the landscape plan that went through the process. Mr. Benges said CWC-HDR submitted a request to the State of Washington Department of Transporta- tion (DOT) in February of 1988 to construct a walkway on the right-of-way to connect the walkway to Dayton Street, and to landscape the right-of-way, but CWC received a response several months later allowing the use of the right-of-way with a proviso that the area be restored to its origi- nal condition upon project completion so the cattails would reestablish themselves. In response, Mr. Benges said CWC requested to be allowed to construct a walkway in the right-of-way with land- scaping but reconstruct the wetlands elsewhere. He said the local DOT personnel have indicated the proposal to be acceptable but must forward it to Olympia because of the sensitive nature of the site. Councilmember Kasper inquired .if it was feasible to construct a wall and put plantings on top of the wall. Mr. Benges said the wall has to do with mitigation of the west wall, which was located on City property. He said it would be technically feasible but is subject to ADB approval. Councilmember Hertrich inquired if the City could legally require a sidewalk on a public thorough- fare. City Attorney Scott Snyder said the City has no control over the State's right-of-way. Councilmember Hertrich inquired if the City could persuade the State to allow a sidewalk along the SR-104 corridor. Mr. Snyder said although the City has no leverage, it could cite safety factors and ask legislators to put pressure on the State to allow a sidewalk. Councilmember Hertrich inquired about the width of the right-of-way. Mr. Benges said it is 15 feet adjacent to the treatment plant and becomes wider to the south. Councilmember Kasper observed that most of SR-104 is limited access in that area. CONTINUED COUNCIL DELIBERATION ON APPEAL OF STAFF DECISION REGARDING LOCATION OF SERVICE CLUB SIGN AT 9 H AVE. AND PUGET DR. (ADB-104-90/AP-27-90; APPELLANT: NATALIE SH N Current Planning Supervisor Jeff Wilson reported that the issue was continued from February 19. At the direction of the Council, he said mock-up signs were erected at two locations: 9th and Puget Drive and near the western property line of Page Realty. Mr. Wilson said it appears that the Page Realty site can be utilized without the necessity of major code amendments. Page Realty could grant a license agreement to the City. Mayor Naughten noted that the City received several letters of complaint from citizens regarding the sign at 9th and Puget Drive but has not received any complaints regarding the Page Realty location. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER KASPER FOR DISCUSSION, TO APPROVE THE ALTER- NATE LOCATION AT THE PAGE REALTY SITE, GIVEN THE SIGNED LICENSE AGREEMENT. (No discussion fol- lowed). MOTION CARRIED. (Councilmember Dwyer did not participate in the discussion or vote.) EDMONDS CITY COUNCIL MINUTES Page 4 FEBRUARY 26, 1991 Mayor Naughten recognized Tom Snyder, Chairman of the service clubs, in the audience. Mr. Snyder presented the original revocable license signed by David Page to the City Clerk. He thanked the Council. CONSIDERATION OF REQUEST FOR CITY PARTICIPATION IN COST OF SERVICE CLUB SIGNS Tom Snyder, 8204 - 182nd P1. S.W., representing the Edmonds' service clubs, submitted copies of the total cost of two signs, including tax, to the Council of $5,760.57. Councilmember Dwyer inquired what percentage of participation the service clubs were requesting of the City. Mr. Snyder said the service clubs would accept any amount of participation. Because the service club signs would be targeted at out-of-towners, Councilmember Jaech recommend- ed that the City's share of the sign emanate from Tourism funds. Councilmember Kasper inquired about the original cost of the signs before they went to the Archi- tectural Design Board. Mr. Snyder replied $3,000. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER PALMER, TO, PAY UP TO HALF OF THE COST OF THE SIGNS AND DERIVE THE MONEY FROM TOURISM FUND 120. Councilmember Hertrich, on behalf of a service club member who had spoken to him recently, said that member felt the citizens would not approve of their tax dollars being expended for a service club sign, and the member did not think 9th and Puget Drive was an appropriate location for the sign. Councilmember Palmer commented that overwhelming evidence has been presented to the Council at- testing to the value of service clubs to the City of Edmonds and to its citizens at large. Coun- cilmember Palmer said he totally disagreed with the idea that public funds should not be spent to partially fund the sign. Mayor Naughten noted that the twenty-one American flags in the Centennial Plaza were purchased by Edmonds' service clubs. MOTION CARRIED. As the wife of a Vietnam veteran, Councilmember Jaech thanked the service clubs for the flags and their support for the troops in the Persian Gulf. CONTINUED REVIEW OF NON -REPRESENTED EMPLOYEES SALARY REPORT Personnel Manager Brent Hunter reported that during the Council's review of non -represented em- ployees in 1991, a recommendation was made by him to increase the salary grade/range for several positions but action on that matter was delayed until the 1991 budget was completed. Mr. Hunter said the report that was included in the Council packets recommended changes for the Hydraulics Engineer, the Engineering Specialist 1, the City Clerk, Accounting manager, and the Associate Planner. He noted that salary adjustments stemmed from a comparison of non -represented positions within the marketplace cities. Mr. Hunter said changes were made to the City Engineer and Assistant City Engineer job descrip- tions by the Council on February 12, 1991 (included in the Council packets). Mr. Hunter said a salary adjustment would not provide an automatic salary increase for any of the incumbents in the above -mentioned positions, but it would place them in a position to receive additional merit increases in the future if they were topped out in their salary range. Councilmember Kasper inquired if the salary adjustment could be retroactive. Mr. Hunter replied affirmatively. Councilmember Hertrich asked how many of the incumbents were topped out. Mr. Hunter replied two. He said a salary adjustment is recommended because the marketplace indicates that the incum- bents are below the average salary and not because they are topped out. Councilmember Hertrich inquired if the duties and responsibilities of the incumbents were similar to marketplace cities. Mr. Hunter said he did not compare each and every duty but simply asked what those positions were compensated at. He noted that the next agenda item did include duties of the City Clerks in the marketplace cities. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE POSITION CHANGES AS RECOMMENDED. MOTION CARRIED. EDMONDS CITY COUNCIL MINUTES Page 5 FEBRUARY 26, 1991 Councilmember Hertrich inquired how the salary adjustment would impact the budget. Mr. Hunter said other than a 1% increase for the City Clerk, he was unaware of any pay increase that would be retroactive. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER KASPER, THAT THE SALARY ADJUSTMENTS BE EFFECTIVE JANUARY 1, 1991. MOTION CARRIED. Mr. Hunter noted that the City Council amended the job description of the City Engineer on Febru- ary 12 by adding the treatment plant to his duties. Councilmember Hertrich felt the City Engi- neer position should be upgraded because of the additional duties. Councilmember Kasper responded that an Assistant City Engineer will relieve the City Engineer of many of the duties of overseeing the wastewater treatment plant. Councilmember Kasper inquired if a marketplace study was conducted for the City Engineer's position. Mr. Hunter replied affir- matively. He did not recommend a change in the salary because he said it is within 5% of the marketplace. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO AMEND THE LICENSES/CERTIFICATIONS QUALIFICATIONS OF THE CITY ENGINEER TO REQUIRE A STATE OF WASHINGTON PROFESSIONAL ENGINEER'S LICENSE, ELIMINATING THE PHRASE, "AT THE TIME OF EMPLOYMENT OR WITHIN ONE YEAR THEREAFTER". Councilmember Hertrich noted that other positions in the City were allowed to obtain certifica- tion within a specified period of time after being hired, and he felt the City Engineer should also be allowed that latitude. Councilmember Dwyer disagreed, saying the City Engineer should be an Engineer, just as the City Attorney should be an attorney. MOTION CARRIED WITH COUNCILMEMBER HERTRICH OPPOSED. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER PALMER, TO APPROVE THE JOB DESCRIPTION AS MODIFIED. MOTION CARRIED WITH COUNCILMEMBER HERTRICH OPPOSED. REVIEW CITY CLERK DIVISION STAFFING Personnel Manager Brent Hunter reported that at the 1990 Council retreat, the City Council stated their interest in reviewing the organization and staffing in the City Clerk's office. Because ath Swafford, Administrative Clerk in the City Clerk's office, was recently promoted to the �jFinance Department, the City Council stated a desire to discuss the City Clerk's office organiza- tion before proceeding with replacement of that vacancy. Mr. Hunter said he, the Mayor, and Administrative Services Director Art Housler have recommended the following action plan for the review of the City Clerk's organization: Replace the vacant position for the Administrative Clerk with a temporary part-time employee who will work until approximately mid -June. He said they believed the City could temporarily hire a person to work 19 hours a week at $8 per hour until a thorough review of the City Clerk's organ- ization is completed. The City Clerk's organization should be reviewed at the Council retreat. The retreat will pro- vide more time to assess the impact of the new telephone system in that work area and a better opportunity to discuss alternative organizational options. He added that City Clerk Jackie Parrett has stated her intent to retire on October 1, 1991. This should provide the City with at least three months prior to her retirement to hire and train her replacement or implement whatever alternative option is selected by the Council. Mr. Hunter said a review of the City Clerk functions in other cities revealed that there is a variety of duties associated with each City Clerk that is different in each City but, generally, the principal duties are very similar to the duties of the City Clerk of Edmonds. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO REVIEW THE ORGANIZATIONAL STRUC- TURE OF THE CITY CLERK'S POSITION AT THE COUNCIL RETREAT, AND HIRE A TEMPORARY PART-TIME EMPLOYEE TO WORK AS THE ADMINISTRATIVE CLERK TO APPROXIMATELY MID-JUNE. MOTION CARRIED. Councilmember Kasper requested that the proposal for the division be provided to the Council prior to the retreat so they will have time to review it. REVIEW OF WORKING DRAFT OF NEW TOURISM BUREAU Mayor Naughten introduced Doug Dewar, Chairman of the Executive Committee of the the Edmonds Visitor's Bureau. EDMONDS CITY COUNCIL MINUTES Page 6 FEBRUARY 26, 1991 Mayor Naughten said for some time it has been felt that there would be advantages in consolidat- ing various community functions for greater efficiency. He said the idea of consolidating the community's tourism activities into one coordinated effort has become a reality. The City ap- proved of the concept of the consolidated tourism bureau last November, and the final step is approval of the Edmonds Visitors' Bureau (EVB) budget. Councilmember Kasper recalled that the Council was amenable to the concept but did not formally agree to it and did not set aside funds in the budget. Mayor Naughten said the Council agreed to the concept of a consolidated tourism bureau and agreed to appoint him to the Executive Committee to develop a plan. Mr. Dewar introduced Don Bartholomaus with the Chamber of Commerce, who assisted him with the presentation. Mr. Dewar reported that the Arts Commission, Chamber of Commerce, City of Edmonds, Port of Edmonds, Tourism Committee, Visitor Information Center, and several other groups are presently involved in promoting Edmonds and have created the concept of an Edmonds Visitors Bureau to con- solidate the community's tourism activities. Mr. Dewar said the mission of the EVB will be to provide a centralized cooperative means of mar- keting and promoting Edmonds locally and regionally as a special place to visit. Its objectives are to stimulate participation by local residents in Edmonds' activities and trade, to attract visitors to Edmonds, and to stem the outflow of local dollars. The EVB would be responsible for overall promotional marketing for Edmonds' natural features and ongoing attractions, selected community -wide special events, and certain retail and other promotions selected by the Executive Committee. Mr. Dewar said the total first -year budget is projected to be $78,000 for media, promotion and production expenses, salaries, and overhead and professional fees, and the initial operation funds are proposed to be derived from the budgets of the three parent organizations as follows: Edmonds Chamber of Commerce - $50,000; City of Edmonds - $18,000; and the Port of Edmonds - $10,000. Future funding plans may include sources such as membership fees from individ- ual businesses, service and civic organizations, and a share of the proceeds from City-wide spe- cial events. Mr. Dewar noted that the Chamber of Commerce and Port of Edmonds have approved of their participation in the concept. Mr. Dewar said the City's share, if approved, would emanate from the Hotel/Motel Tax. Mayor Naughten noted that the estimated revenues for the 1991 Hotel/Motel Tax are $40,000. He said $10,000 of the City's share will emanate from the Tourism Commission, and $8,000 will emanate from 50% of the Hotel/Motel Tax. Mayor Naughten explained that $10,000 (25%) of the Hotel/Motel Tax is allocated to the Tourism Commission, $10,000 (25%)is allocated to the Arts Commission, and $20,000 (50%)is allocated to the City. Councilmember Dwyer inquired if the Tourism Committee was aware that their share of the Ho- tel/Motel Tax would be rerouted to the EVB. Mayor Naughten replied affirmatively. Councilmember Dwyer inquired if the Tourism Committee would then be defunct. Mayor Naughten replied affirma- tively. In response to Councilmember Dwyer, Administrative Services Director Art Housler explained that $15,000 is allocated to the Municipal Arts Commission Fund 117. The Tourism/Promotional Commit- tee Fund 121 will contribute $10,000 and will then be defunct. Councilmember Palmer inquired how the division of funding was determined. Mr. Dewar said the funding was determined by the Executive Committee based on what amount of money the Chamber of Commerce, City of Edmonds, and Port of Edmonds have expended in the past for tourism. Councilmember Jaech inquired if the City's total contribution for 1991 for tourism, then, would be $18,000 and no other requests for brochures, etc. would be forthcoming. Mr. Dewar replied affirmatively. Mr. Dewar reviewed the structure of the EVB and responsibilities and functions of each entity. Mr. Dewar requested the Council to approve the budgetary request for the City. Councilmember Jaech inquired if monies generated or donated by the City would be extended for advertising for specific businesses. Mr. Dewar replied negatively. Councilmember Jaech inquired about the composition of the Marketing Committee. Mr. Dewar said anyone who wished to contribute to the EVB and had the expertise may serve on the Committee. Councilmember Jaech recommended that the Marketing Committee and Executive Committee present to EDMONDS CITY COUNCIL MINUTES Page 7 FEBRUARY 26, 1991 the Council the activities that are planned for 1991, and then provide a report on a quarterly or semi-annual basis on the progress of those activities. She also recommended that 1992 project - and funding requests be submitted to the Council during the budgetary process. Mayor Naughter said approximately 70% of the projects are already being implemented by various groups. Tho remaining projects, he said, would be presented to the Council. Mr. Dewar said the Council will have full accountability of how the money is being spent. He said, however, the EVB will not always know in advance how all of the funds will be expended. Councilmember Jaech said the Coun- cil would like to know, though, how the City's money will be spent so that the Council can decide what amount of money to allocate to the different tourism groups in the City. Councilmember Palmer felt that budgetary control is extremely important. He said one of the ways the Council could assure budgetary control would be to have the Executive Committee member for the City be a designee of the Council. Councilmember Palmer inquired if the Arts Commission and Sister City Commission were supportive of the concept and wished to participate. Mr. Dewar said there was a unanimous vote in support of the concept at the most recent Tourism Committee meeting with an abstention from Councilmember Hertrich. Councilmember Hertrich said he abstained from voting because the discussion was un- clear to him at that time. Councilmember Hertrich inquired about the composition of the Marketing Committee. Mr. Dewar said the tourism Committee and subcommittees were invited to be a part of the Marketing Committee. Councilmember Hertrich inquired if the Arts Commission would be required to participate in the funding if they wished to be on the Marketing Committee. Mr. Dewar replied negatively. Councilmember Palmer inquired if the independent commissions were free to commit dollars to the EVB without Council approval. City Attorney Scott Snyder stated that the Council approves all budgets for all City commissions and determines the parameters of how the money will be expend- ed. He said a contract is typically entered into for an autonomous body, such as the EVB, that specifies all procedures, and the Council can either generalize for the expenditure of funds or require that specific projects be presented to the Council as part of the budgetary process and preapprove them by exhibit along with the appropriation. Councilmember Palmer noted that the Arts Commission is an existing committee and has their own tourism line item. He inquired if they could approve an expenditure for the EVB. Mr. Snyder replied negatively. He said the Coun- cil determines how all City funds are to be expended. Councilmember Kasper inquired if the Executive Committee would present a proposal to the Council with regard to expenditure of funds before they are expended. Mr. Dewar said the EVB would like the Council to entrust the three chief executives to formulate a plan and then provide periodic reports to the Council. He said they would each be given monthly financial reports, which the Mayor would share with the Council. Councilmember Kasper inquired if the City could allocate money without a plan. Mr. Snyder said it was within the Council's discretion to do so. He said the Council could contract with the EVB, reference statutory limitations on how tourism funds can be spent, and then provide for the maintenance of an audit trail to insure they are expended according to the contract. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO AUTHORIZE THE CITY ATTORNEY TO DRAW UP AN ANNUAL CONTRACT; THAT THE CONTRACT INCLUDE LANGUAGE CALLING FOR STANDARD ACCEPTABLE ACCOUNTING PRACTICES AND PROVIDE FOR A STATE AUDIT TRAIL, AS WELL AS THE LIMITS ON THE USE OF PUBLIC FUNDS; THAT THE CITY'S DESIGNEE OF THE EXECUTIVE COMMITTEE BE CHOSEN BY THE COUNCIL, AND THIS YEAR'S DESIGNEE IS MAYOR NAUGHTEN; THAT THE CITY'S TOURISM COMMITTEE BE SIMULTANEOUSLY DEAC- TIVATED WITH THE ACTIVATION OF THE EVB; THAT THE EVB PREPARE AND SUBMIT A BUDGET TO THE CITY FOR THE FOLLOWING YEAR BY AUGUST 1 OF THE .PREVIOUS YEAR; THAT THERE BE PROVISIONS FOR REVIEW OF THE PROGRESS ON ITEMS; THAT THE COUNCIL GRANT PRELIMINARY APPROVAL FOR 1991 FUNDING IN THE SUM OF $18,000 ($10,000 FROM FUND 121, THE TOURISM COMMITTEE FUND; AND $8,000 FROM FUND 120, THE HO- TEL/MOTEL TAX FUND); AND THAT THE CONTRACT BE SET ON A CONSENT AGENDA FOR FINAL APPROVAL. Councilmember Kasper said he would like to hear from Mr. Blossey and the Arts Commission before the Council voted. Mayor Naughten introduced Jim Blossey, consultant to the Executive Committee; Bill Stevens from the Port or Edmonds, who will serve on the Executive Committee; Carolyn Johnson, Director of the Executive Committee; and Gayle Lindahl, President of the Chamber of Commerce. James Blossey, 8724 Main St.', in response to a question by Councilmember Kasper, said he is a public relations counselor for the Port of Edmonds. Councilmember Kasper inquired what his posi- tion would be with the EVB. Mr. Blossey replied professional counselor. He explained that pub- lic relations is generally conceived as helping people set their public image and disseminate EDMONDS CITY COUNCIL MINUTES Page 8 FEBRUARY 26, 1991 that image. As a professional counselor assisting in marketing for EVB, he said marketing has to do with trying to move a product or service or, in the case of EVB, a destination in the market- place. Councilmember Kasper inquired if Mr. Blossey has other clients in Edmonds. Mr. Blossey said he has worked with Howard Anderson for a number of years. Josephine Fye, Chairman of the Arts Commission, said the EVB approached the Commission earlier but they were not quite sure what the funding request would be. Ms. Fye said the Commission is very cognizant of the Council's position in administering money, and the Commission was somewhat concerned about "double dipping coming to the Council and Commission". She said the Commission subsequently declined financial participation mostly because the funds they have accumulated are a result of fund raising and earned interest that have been earmarked for a project that was deferred two years ago. Ms. Fye noted that that project would greatly benefit the EVB. She said the Commission is supportive of the EVB efforts but is reticent to participate in funding at the present time. MOTION CARRIED. DISCUSSION OF ARTS COMMISSION CLERICAL POSITION �p�+�'Community Services Director Peter Hahn recognized Arts Commission members Eleanor Granmo, Chrisse L4M°` Bennett, Shirley Frank, Joanne Nelson, and Josephine Fye in the audience. Mr. Hahn reported the the 1991 proposed budget included a permanent half-time clerical position for the Arts Commission. While the Council discussed deleting the benefits for this position during the budget review, he said no formal motion was made and the final 1991 budget included the position. In addition, a half-time position was also shown in the 1990 budget. In 1988, and reflected in the 1989 budget, he said clerical help was also discussed and budgeted. Councilmember Kasper recalled that the duties were previously performed by Arts Coordinator Linda McCrystal with 30% of her time allotted to those duties, but a temporary staff person subsequent- ly replaced her to free her for Centennial activities. He noted that the Arts Commission request- ed a permanent person in 1991 to work half time with benefits. He said the Council has discussed how to handle commissioned employees for many years and should come to a conclusion with respect to their position on that matter. Josephine Fye, Chairman of the Arts Commission, to demonstrate the need for the clerical posi- tion, reviewed the projects set forth by the Commission for the year and the specific duties and time involved for that position. Ms. Fye said the Arts Commission acknowledges and supports the Council's concern with regard to staffing expenses. She said the Commission intends to fully evaluate their objectives and goals in 1991 and the resources to meet them in preparation for the 1992 budget. She asked the Council to consider that almost all events that the Commission holds are outside of business hours, which means that the coordinator, and sometimes clerical staff, take compensating time, as required, during business hours. Ms. Fye asked the Council for their approval of nineteen hours per week for the clerical position as it was approved in prior years. She said reassignment of that position would greatly impair projects that the Commission has committed to. Councilmember Palmer said it was his understanding that the Council was reticent to approve an increase in the hours and provision of benefits for the position but had no objection to the existing nineteen -hour position. Councilmember Kasper disagreed with Councilmember Palmer, He noted that the position was initial- ly a thirteen -hour -per -week job and was increased to nineteen hours during the Centennial year only. Councilmember Kasper inquired how Ms. 'McCrystal's 30% time was used by the Arts Commission. Ms. Fye referred to a memorandum from Parks & Recreation Manager Arvilla Ohlde outlining Ms. McCrystal's responsibilities on the Arts Commission. Ms. Fye said Ms. McCrystal's skills were very specific and brought the professional aspect to the job rather than the clerical aspect. Councilmember Kasper said the Council must decide whether to hire within the City or seek staff- ing from an outside agency because the City cannot contract for the position. Mayor Naughten noted that the clerical position was increased from 13 hours to 19 hours during the Centennial year and Ms. McCrystal was reassigned to projects for the Centennial, but 19 hours EDMONDS CITY COUNCIL MINUTES Page 9 FEBRUARY 26, 1991 were included in the 1991 budget for that position. He said Ms. Granmo and Ms. McCrystal request- ed that the position be increased to 20 hours, but the Council denied the request and 19 hours remained in the budget. Councilmember Kasper pointed out that the record reflects that the request for the Arts Commission for one regular half-time City Employee position was not approved and that Ms. McCrystal would accommodate the staffing needs. City Attorney Scott Snyder stated that the City provided clerical support for a City commission last year and those duties were originally performed by Ms. McCrystal. He said last year when the Council reassigned Ms. McCrystal for one year on a special project the City could legitimate- ly have argued that the additional work being done that justified the part-time position was temporary in the true sense of the word. Because the Centennial was over, his concern was that there was an expansion of the work that has traditionally been done by a City employee within a bargaining unit. He believed the union could rightfully negotiate if the City hired a temporary employee. However the City employs that person, he said the position should be filled by an employee who is subject to the bargaining unit. Discussion ensued with respect to when the position was originally filled and how the position has evolved since that time. In response to a question by Mayor Naughten, Mr. Housler said $10,400 was budgeted in the 1991 budget for a part-time employee for the Arts Commission at $7 per hour, with benefits, at 1s hours a week. Mr. Hahn said $11,160 was set aside in the 1991 budget for the position at $8 per hour, but benefits have never been implemented even though the budget included monies for sala- ries and benefits. He said, however, the budget includes money for 20 hours per week. Council - member Dwyer inquired how much money was in the approved budget for the position. Mr. Hahn said money is included for 20 hours per week with benefits. Councilmember Kasper said the Personnel Department has no authority for the job and the Finance Department has no record authorizing payment for that position. He reminded the Council that the Council does not want "Staff people hired inside" and the Council should find a solution. Because there was some question about whether the position was reflected in personnel reports and whether the position was properly posted, Councilmember Palmer inquired how the Council should proceed towards legitimizing the position. Mr. Snyder advised the Council to proceed with the proposition that the position is reflected in the budget. He said the Council should, if they wish to authorize the hiring of a person in line with the budget, to do so by voice motion and if the Council wished to delete the funds, they should also do so by voice motion. Mr. Snyder stated that after three years of continuous use of a person for the same duties, PERC has a tendency to look at what people do and how they do it rather than at how the title is shift- ed around. He noted that the Council could RIF the position. He said if the Council continues to fund a position with the same person, they should assume that that person is a part-time regu- lar employee. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER PALMER, TO APPROVE A TEMPORARY POSITION AT NINETEEN HOURS PER WEEK SO THE ARTS COMMISSION WILL HAVE CLERICAL HELP, AND DISCUSS INCREASING THE NUMBER OF HOURS -AT THE COUNCIL RETREAT. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO AMEND THE MOTION TO MAKE THE POSITION TEMPORARY UNTIL THE COUNCIL SOLVES THE PROBLEM. Councilmember Kasper inquired how temporary employees are structured in the City. Mr. Hunter said temporary employees may work either on a part-time or full-time basis but are generally employed by the City less than five months out of the year. As a procedural matter, Mayor Naughten adjourned the meeting at 10 p.m. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO EXTEND THE MEETING. MOTION CARRIED. Mr. Hunter said there are positions in the City that are starting to move beyond a temporary status, which is creating problems because the City is not geared to those people on a full-time basis. Councilmember Jaech said the intent of her motion was to solve the immediate problem by creating a job description and fitting it within the City structure. She noted that she did not necessari- ly intend to increase the hours, only to discuss it. Ms. Fye said the duties of the clerical person have been very specific, and the position has been very consistent over the years. She said the Arts Commission has always specifically reflected how much that person was paid and for what hours. EDMONDS CITY COUNCIL MINUTES Page 10 FEBRUARY 26, 1991 In response to Councilmember Dwyer, Councilmember Jaech said subsequent to the discussion at the retreat regarding the position, the position will be a permanent job with no less than nineteen hours for the remainder of the year. Mr. Snyder said the position is a part-time position that is dependent upon funding; so long as the Council approves funding, the position will exist. He noted when the Council amended the current ordinance for the Arts Commission, they specified a $15,000 floor, which meant that fund- ing for the Commission fluctuates, depending on the City's construction projects. Mr. Snyder said there may be a year when there is only $15,000 available to spend and there would not be sufficient funding to administer additional personnel. Councilmember Hertrich inquired if: 1) the Commission could, on its own initiative, hire someone and compensate that person from their own funds; and 2) if the Council could increase the Commis- sion's funding base to pay for that position. Mr. Snyder said the Commission has no spending authority apart from that of the City. The Mayor, he said, is the sole hiring and firing authori- ty for regular employees, and the Council has to approve any contract arrangements. COUNCILMEMBER KASPER WITHDREW THE AMENDMENT TO THE MAIN MOTION BECAUSE IT WAS REDUNDANT. MOTION CARRIED. Councilmember Palmer requested that a job description be prepared and submitted to the Council for review at the retreat. REVIEW FORMAT/STANDARDS OF PERFORMANCE CRITERIA FOR DEPARTMENT DIRECTORS AND DIVISION MANAGERS Because of the lateness of the hour, the Council concurred to schedule the discussion for another date because it was doubtful that the discussion could be accomplished within the fifteen minute time frame that was allotted. APPROVAL OF CONTRACT WITH _AALEN_CONSULTANTS FOR COMPLETE EVALUATION OF YOST POOL ($3,800) [ITEM (D) ON THE CONSENT AGENDA] Community Services Director Peter Hahn said the contract for the scope of work from Consultant Bill Goerlich was based on a task that was mainly oriented toward reviewing the bids for a cov- ered pool rather than an evaluation of the existing pool. Mr. Hahn said Mr. Goerlich submitted a revised scope of work, as well as a revised description of the tasks and the costs. He noted that the cost is $7,450 as opposed to the original cost of $3,800. Councilmember Jaech inquired if Staff was comfortable with the credentials of Mr. Goerlich. Mr. Hahn replied affirmatively. Councilmember Hertrich noted that the leak in the pool will be repaired. He inquired why Mr. Goerlich would be involved in evaluating that aspect. Mr. Hahn said Mr. Goerlich would ascertain if the leak, when repaired, would be a permanent solution or if the leak is symptomatic of a more serious problem. Councilmember Hertrich questioned the cost. to evaluate the pool. Mr. Hahn said the scope of work shows exactly which items Mr. Goerlich will be looking at. He noted that $1,900 is preparation of a written report, and the costs could be reduced by that amount if the Council desired only a verbal report. Councilmember Palmer said he could completely understand Councilmember Hertrich's reasoning for not wanting a complete investigation into the useful life of the pool and all of the components, as well as any proposed structure, because the figures may very well show that the proposal, as outlined, may not be economical. He said if Councilmember Hertrich was completely convinced that the project is an economical project, he should have absolutely no reservation in spending $7,450 to potentially save hundreds of thousands of dollars each year. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER PALMER, TO APPROVE ITEM (D) AS REVISED, WITH THE PROPOSED AGREEMENT IN THE AMOUNT OF $7,450, FROM THE SAME FUNDING SOURCE AS THE ORIGINAL $3,800 WAS APPROVED, WITH THE UNDERSTANDING THAT A CONDITION OF THE AGREEMENT IS THAT THE COUNCIL RECEIVE A FULL REPORT BEFORE THE MARCH 19, 1991 PUBLIC HEARING. In response to Councilmember Palmer, Councilmember Hertrich said, "Mr. Palmer made an accusation with an assumption that was absolutely ass backwards". Councilmember Hertrich said the only concern he had was in regard to the cost. - MOTION CARRIED. EDMONDS CITY COUNCIL MINUTES Page 11 FEBRUARY 26, 1991 MAYOR Mayor Naughten noted that one of the City's employees may be called to active duty, and he has requested that the City pay his dependents' health insurance for ninety days. Mayor Naughten noted that ACW has introduced a bill to the legislature that will require employers to maintain dependent's insurance if an employee is called to active duty. Mayor Naughten recommended that ►�� �,G`` the Council support the employee's request. City Attorney Scott Snyder said the City, generally, cannot pay someone additional compensation for work already done. He noted that the employee, while on active duty, will be on the military CHAMPUS medical plan. Councilmember Dwyer inquired if the Council could extend those benefits to the employee's depen- dents with the promise that the employee return to the City's employ after he is discharged. Mr. Snyder said the City could draft an agreement to that effect that is as constitutional as possi- ble. Councilmember Jaech recommended that the benefits be paid from the employee's MEBT plan because of the emergency nature of his status. Mr. Snyder said that would be a reasonable use of his money, if it were approved by the MEBT Committee. COUNCILMEMBER JAECH MOVED TO ALLOW PEOPLE THAT ARE CALLED TO ACTIVE DUTY AN AUTHORIZATION TO BE ON A LEAVE OF ABSENCE STATUS FOR SIX TO NINE MONTHS FOR MILITARY SERVICE. WHILE THEY ARE GONE IT PROBABLY MEANS THE EMERGENCY PROVISIONS UNDER MEBT PLAN, AND THAT THE WITHDRAWALS CAN BE MADE FROM THE PLAN TO COVER THEIR FAMILY FOR THEIR HEALTH BENEFITS. Mr. Snyder inquired if Councilmember Jaech would like to include a provision that the employee promises to return to employment with the City. Councilmember Jaech replied negatively. Council - member Dwyer did not want to pay for insurance benefits for dependents if the employee did not return to employment with the City. Councilmember Jaech objected. She said soldiers of war oftentimes do not return the same person. She strongly objected to the City denying an employee reassignment in the City because they do not feel they can fit back in the system of the City. Mayor Naughten noted that the City cannot legally deny an employee's request who has been called to active duty to return to the City's employ. Councilmember Jaech felt the City could support the servicemen by continuing health benefits for their dependents whether or not they return to the City. MOTION FAILED FOR LACK OF A SECOND. Councilmember Jaech inquired if the City could legally assist an employee in that way. Mr. Sny- der said the Council could request the MEBT Committee to consider paying for health benefits, and the Council could extend leaves of absence. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER PALMER, TO PLACE THE EMPLOYEE OF A LEAVE OF ABSENCE AND ASK THE MEBT COMMITTEE TO APPROVE A RELEASE OF SUFFICIENT FUNDS TO PAY THE COBRA INSURANCE PREMIUM FROM MEBT FUNDS. MOTION CARRIED. COUNCIL r Council President Palmer inquired if the Mayor or Chief Prinz responded to the letter from Kathol Roofing. Mayor Naughten.replied affirmatively. Council President Palmer reminded the Council of the dinner meeting on February 27 with the Lynn- wood City Council at Brier Hall, #105;,at Edmonds Community College. Councilmember Dwyer inquired why the Health Board has a chairman and vice -chair that represent the same City. Councilmember Hertrich said he did not know. Councilmember Dwyer referred to Senate Bill 5644 regarding adult entertainment. He was concerned about the effective date of January 1, 1992. He suggested that the Council communicate that concern to the legislature. The Council recessed to an executive session at 10:40 p.m. to discuss a property acquisition and adjourned thereafter. THESE MINUTES ARE SUBJECT TO MARCH 5, 1991 APPROVAL. JACQUELINE G. PARRETT, City Clerk LARRY S. NAUGHTEN, Mayor EDMONDS CITY COUNCIL MINUTES Page 12 FEBRUARY 26, 1991 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 7:00 - 10:00 P.M. FEBRUARY 26, 1991 WORK MEETING - NO AUDIENCE PARTICIPATION FLAG SALUTE 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF FEBRUARY 12, 1991 AND FEBRUARY 19, 1991 (C) APPROVAL OF 1991 EDMONDS ARTS FESTIVAL ASSOCIATION CONTRACT (D) APPROVAL OF CONTRACT WITH AALEN CONSULTANTS FOR COMPLETE EVALUATION OF YOST POOL ($3,800) (E) PROPOSED ORDINANCE 2824 AMENDING ENVIRONMENTALLY SENSITIVE AREAS MAP AND EDMONDS POLICY PLAN TO INCLUDE THE COLLEGE PLACE TRAFFIC AREA (F) ACCEPTANCE OF EASEMENT FROM NORMAN OLSON FOR STORM SEWER AT 7901 206TH PL. S.W. (G) APPROVAL OF PURCHASE OF STAIRMASTER 4000-PT FOR ANDERSON CENTER FITNESS ROOM ($2,224) 2. CWC-HDR MONTHLY REPORT 3. DISCUSSION ON LANDSCAPING AT SECONDARY SEWAGE TREATMENT PLANT 4. CABLE TV PRESENTATION AND DISCUSSION RE FRANCHISE 5. CONTINUED COUNCIL DELIBERATION ON APPEAL OF STAFF DECISION REGARDING LOCATION OF SERVICE CLUB SIGN AT 9TH AVE. AND PUGET DR. (ADB-104-90/ AP-27-90; APPELLANT: NATALIE SHIPPEN) 6. CONSIDERATION OF REQUEST FOR CITY PARTICIPATION IN COST OF SERVICE CLUB SIGNS 7. CONTINUED REVIEW OF NONREPRESENTED EMPLOYEES SALARY REPORT 8. REVIEW CITY CLERK DIVISION STAFFING -9. DISCUSSION OF ARTS COMMISSION�CLERICAL POSITION 10. REVIEW OF WORKING DRAFT OF NEW TOURISM BUREAU 11. REVIEW FORMAT/STANDARDS OF PERFORMANCE CRITERIA FOR DEPARTMENT DIRECTORS AND DIVISION MANAGERS 12. MAYOR 13. COUNCIL 14. EXECUTIVE SESSION - PROPERTY ACQUISITION MATTER THE PUBLIC IS INVITED TO ATTEND - PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE (10 MINUTES) (10 MINUTES) (60 MINUTES) (15 MINUTES) ( 5 MINUTES) (15 MINUTES) (15 MINUTES) (15 MINUTES) (15 MINUTES) (15 MINUTES)