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03/19/1991 City CouncilTHESE MINUTES SUBJECT TO MARCH 26, 1991 APPROVAL EDMONDS CITY COUNCIL MINUTES MARCH 19, 1991 The regular meeting of the Edmonds City Council was tailed to order at 7:00 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Larry Naughten, Mayor Jeff Palmer, Council President Steve Dwyer, Councilmember Roger Hertrich, Councilmember Jo -Anne Jaech, Councilmember John Nordquist, Councilmember Jack Wilson, Councilmember Kristen Hughes, Student Representative rnNCFNT An;:Nna ABSENT STAFF William Kasper, Art Housler, Admin. Svc. Director Councilmember Arvilla Ohlde, Parks & Rec. Mgr. Peter Hahn, Comm. Svc. Director Bob Alberts, City Engineer Brent Hunter, Personnel Manager Dan Prinz, Police Chief Jeff Wilson, Current Planning Sprvr. Gary McComas, Fire Marshal Dick Mumma, Building Official Jim Roberts, Engineering Technician Scott Snyder, City Attorney Margaret Richards, Recorder Items (B), (E) and (M) were removed from the Consent Agenda. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER PALMER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (C) REPORT ON BIOS OPENED MARCH 5, 1991 FOR SALE OF SURPLUS VEHICLES AND AWARD TO SUCCESSFUL BIDDERS (0) APPROVAL OF COOPERATIVE_AGREEMENT BETWEEN SNO-KING YOUTH CLUB AND CITY OF EDMONDS (F) REPORT ON BIOS OPENED MARCH 13, 1991 FOR FOUR TRIPOD RETRIEVAL SYSTEMS AND AWARD OF CONTRACT TO SAHLBERG ($11,557.92, INCLUDING SALES TAX) (G) ADOPTED ORDINANCE 2825 ADOPTING STATE STATUTE REGARDING MOTOR VEHICLE WINDOW TINTING (H) AUTHORIZATION TO CALL FOR BIDS FOR 1991 WATERLINE REPLACEMENT PROGRAM (1) AUTHORIZATION TO CALL FOR BIDS FOR 1991 FEDERAL AID PROJECTS (MAIN ST./5TH AVE.) (J) APPROVAL OF POLICE SUPPORT LABOR AGREEMENT (K) ACKNOWLEDGMENT OF RECEIPT OF CLAIMS FOR DAMAGES FROM LINDA OLSON ($1,500) AND FRANCES BAKER (AMOUNT UNKNOWN) (L) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT FOR FUNDING WITH PATHWAYS FOR WOMEN TO PROVIDE S30,800 IN MATCHING FUNDS FOR CONSTRUCTION OF RESIDENTIAL SHELTER FACILITY FOR HOMELESS FAMILIES (N) REPORT ON BIDS FOR ELECTROSTATIC ENGINEERING COPIER AND AWARD OF CONTRACT TO KUKER-RANKIN (S8.980.60, INCLUDING SALES TAX) (0) REPORT ON BIDS OPENED MARCH 12, 1991 FOR DAYTON ST./SR-104 STORM DRAIN REPLACEMENT PROGRAM, AND AWARD OF CONTRACT TO WILDER CONSTRUCTION CO. ($130,132.14, INCLUDING SALES TAX) (P) AUTHORIZATION TO APPLY FOR FEMA FUNDS FOR STORM DAMAGE AND ADOPTION OF RESOLUTION 716 APPOINTING PARKS MAINTENANCE SUPERVISOR PAT HARRIS AS DESIGNATED AGENT FOR CITY OF EDMONDS (Q) ADOPTED ORDINANCE 2826 EXPANDING AND AMENDING EDMONDS CITY CODE CHAPTER 5.38, OFFENSES AGAINST THE PUBLIC MORALS APPROVAL OF MINUTES OF MARCH 5, 1991 [ITEM (B) ON THE CONSENT AGENDA] Councilmember Hertrich referred to the last paragraph on page 11 and the first paragraph on page 12, noting that Councilmember Palmer was speaking on behalf of himself and perhaps other Council - members regarding the Mayor's intention to run for office a third term, but Councilmember Palmer was not speaking for Councilmember Hertrich. COUNCILMEMBER NOROQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE MINUTES AS AMEND- ED. MOTION CARRIED. REPORT ON BIDS OPENED MARCH 13, 1991 FOR AN AUTOMATED LETTER SYSTEM AND AWARD OF CONTRACT TO SEATTLE ART, INC., 7,3 7.3 N D N X Councilmember Nordquist requested that the Council be provided with more information on the bid specifications. Councilmember Palmer said he would like to know who wrote the specifications, the number of sys- tems that exist that have those specifications, and at what cost the supplier provided the same system to other local cities. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER PALMER, TO DEFER APPROVAL OF ITEM (0) UNTIL NEXT WEEK. MOTION CARRIED. EPTING $50,000 CONTRIBUTION FROM HUBBARD FAMILY FOUNDATION FOR INCLUSION Councilmember Wilson said it was not the Council's intent that the money be used on an ongoing basis for maintenance of the cemetery. He said the Council had envisioned that the Endowment Fund would grow to a point that would enable the cemetery to become self sufficient. City Attor- ney Scott Snyder concurred. He noted, however, that the ordinance was written to reflect the direction given in the Hubbard Trust. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO DISCUSS ITEM (M) ON MARCH 26, 1991 WITH THE COUNCIL AND CITY ATTORNEY. MOTION CARRIED. AUDIENCE Mayor Naughten opened the audience portion of the meeting. No input was offered. Mayor Naughten closed the audience portion of the meeting. SISTER CITY COMMISSION ANNUAL REPORT Jack Dublin, Chair of Edmonds Sister City Commission, said the Commission was formed on May 23, 1989. He introduced members of the Commission as follows: Sandy Bailey, Shirley Schroeder, Evelyn Laurine, Stan and Valerie Dickson, Ken Harano, Ellen Wilkerson, Donald Carr and Jack Dub- lin. He noted that Dia Bock was the Commission's liaison to the Mayor. Mr. Dublin dispensed with review of the written report that was included in the Council packets and related some of the events that have occurred since the establishment of the Commission. • Mr. Dublin noted that the Commission evolved from the Sister City Committee that Delores Uhlman established, and it has developed to a point where the City of Edmonds and City of Hekinan have formally entered into a sister city relationship. He said the relationship has been a prosper- ous, very giving and educational relationship. Mr. Dublin said the members of the Commission have hosted many, many visitors from Hekinan. Mr. Dublin said school -related activities of the Commission have focused on initiating and strengthening friendships and ongoing communications between students and teachers in the two cities. Since August 1989, Mary Metcalf, an Edmonds teacher, has been teaching conversational English in the five Hekinan middle schools. Ms. Metcalf communicates regularly with the Commis- sion, describing her teaching and cultural experiences in glowing terms. Mr. Dublin said Hekinan schools have been so pleased with Ms. Metcalf's work that they have established an ongoing posi- tion for an Edmonds teacher. Another Edmonds -area teacher will assume her position when Ms. Metcalf's contract ends in August. EDMONDS CITY COUNCIL MINUTES Page 2 MARCH 19. 1991 vt�.,�.-'• `• v�: .ram 4..r•.. 0;:_ ` Additionally, Mr. Dublin said the computer system in the library at Edmonds-Woodway High School is available to students, as well as to citizens at large, to communicate with students and the people of Hekinan. Mr. Dublin said the Commission was hoping to send another delegation to Hekinan in 1991. Mr. Dublin said there are many sister city relationships worldwide that he was recently made aware of, and he was hopeful that Edmonds would become a part of that international network. Mr. Dublin said he hoped Edmonds would do its part to make the relationship a program for under- standing and peace throughout the world. Councilmember Wilson recalled that the Council was uncertain of the feasibility of the program when the concept was initially presented to the Council, but the Council has since realized the importance of the program. He said the program has reached a greater potential than he realized it would. He was hopeful that the Council would discuss, perhaps at the Council retreat, finan- cially assisting in the program. Mayor Naughten commended members of the Commission for their efforts. HEARING ON HEARING EXAMINER'S RECOMMENDATION REGARDING PROPOSED AMENDMENT TO OFFICIAL STREET MAP Current Planning Supervisor Jeff Wilson reported that on January 15, 1991, the Hearing Examiner held a public hearing on a request to amend the Official Street Map (OSM) of the City of Edmonds to dedicate two existing private streets in the Emerald Hills residential area to the City of Edmonds. The proposed streets to be dedicated are extensions to Emerald Hills Drive and Highland Drive. Mr. Wilson said upon review of the Staff report and testimony given at the public hearing, the Hearing Examiner issued a recommendation of approval of the proposed amendment to the OSM. Mr. Wilson said it is the recommendation -of Staff to adopt the Hearing Examiner's recommendation and direct the City Attorney to prepare the appropriate ordinance amending the OSM for the City of Edmonds. Councilmember Hertrich inquired if there were other streets in the area that were privately owned. Mr. Wilson said to his knowledge, all of the remaining streets in Emerald Hills were previously dedicated to the City. Councilmember Dwyer inquired if there would be any disadvantage to accepting the dedication other than maintenance costs. Mr. Wilson replied negatively. He noted that the two streets in ques- tion comply with existing street standards, and the City currently maintains other streets of similar design. Councilmember Hertrich inquired about the width of the right-of-way and the paved area of the streets in question. Community Services Director Peter Hahn said he was unsure of the width of the right-of-way but there was ample space, and the width of the streets were approximately 20 feet, noting that the street standard for pavement is 16 feet. Mr. Hahn said the streets in question did not comply with the street standards in 1977 because the required width was more than 16 feet at that time. Councilmember Hertrich inquired about the location of utilities. Mr. Hahn said he did not know where they were located. (Mr. Haug later testified that the utilities are located off to the side of the street.) Mr. Hahn said he referenced the 1977 files and learned that the only mainte- nance concern was that the streets did not meet the street widths at that time. Mayor Naughten opened the public portion of the hearing. Darrol Haug, 1230 Highland Dr., member of Emerald Hills Home Owners Association, noted that the electrical and telephone utilities are not located underground. Mr. Haug said the City did not accept the dedication of the streets in 1977 only because the streets did not meet the street standards at that time. He reiterated that the streets in ques- tion currently exceed the street standards. EDMONDS CITY COUNCIL MINUTES Page 3 MARCH 19, 1991 Mr. Haugh said a large street sweeper has cleaned the streets on three occasions since the pro- posed amendment to the OSM was made without any difficulty and without the driver having to leave the cab to hand sweep the area. He noted that it took between 1.04 minutes and 1.10 minutes to clean the street. Mayor Naughten closed the public portion of the hearing. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO ADOPT THE RECOMMENDATION OF THE HEARING EXAMINER AND DIRECT THE CITY ATTORNEY TO PREPARE THE APPROPRIATE ORDINANCE AMENDING THE OFFICIAL STREET MAP FOR THE CITY OF EDMONDS. MOTION CARRIED. PRESENTATION OF HOUSING IMPROVEMENT DISTRICT PROPOSAL (SNOHOMISH COUNTY TOMORROW/DENNIS ENGLISH Dennis English, 16326 Greenwood Ave. N., Seattle, representing Partnership For Tomorrow, reported that the organization is a group of public and private appointed officials who serve a program called "Snohomish County Tomorrow". He said the purpose of Snohomish County Tomorrow is to dis- cuss proposed policies to guide local governments' future development, given the requirement under the Growth Management Act. The role of Partnership For Tomorrow, he said, is to plan for needed capital improvements and proposed financial strategies to fund those improvements. He said their strategy is two -fold: 1) a proposal has been submitted to the Steering Committee for a $65,000,000 ten-year limited term property tax levy, subject to the voters' approval, for the construction of low-income housing throughout Snohomish County; 2) proposal of a structured pro- gram whereby, ideally, all of the cities would participate financially in attempting to match the annual $500,000 commitment from Snohomish County for a program called Snohomish County Housing Trust Fund Program. He said the funds would be competitively awarded to program agents to con- struct emergency housing and low-income housing throughout Snohomish County. He noted that the funds would represent a local share to match available State and federal funds. Mr. English complimented the Council for its financial commitment to Pathways For Women (which provided a local share of funds as part of a match for the construction of emergency shelter for homeless families). He said the Housing Improvement District (HID) is asking all of the cities in Snohomish County to match Edmonds effort. Mr. English requested the Council to support three program objectives: 1) commitment on the part of the Council to participate in the process to negotiate an interlocal agreement with the other cities to a) formalize participation in the Housing Improvement District into the future, and b) to specify how cities in the County would financially agree to contribute to the program. Mr. English said it has been clarified to the smaller cities that financial participation could be other than with revenue; in certain cases, the difference between low-income housing may mean the forgiveness of impact fees. It may mean the donation of some type of public property, or it may mean a public action that simply makes that project possible where it would otherwise be impossible. Mr. English said the final objective is to immediately address the housing crisis in Snohomish County. He said Partnership For Tomorrow is seeking local government's participation and agree- ment with dealing with the problem at the present time. If the proposed housing levy were passed tomorrow, Mr. English said it would take at least a year, if not two years, before low-income housing units could come on line, particularly when the County -wide program will have to be imple- mented through interlocal cooperation under the auspices of the requirements of the Growth Manage- ment Act. -Mr. English noted that in 1991, a two -month survey was conducted which revealed that approximate- ly 1,500 people were turned away from the few shelter programs that are available. More impor- tantly, he said almost 50% of those people were families; 30% were children. Mr. English said there are only two housing authorities throughout the County. Each of them sponsors a total of 871 housing units. He said they serve a total of roughly 1700 people. He noted that the vast majority of clients are single parent, female head of household. Forty per- cent of the people served by the housing authorities in Snohomish County are children fourteen years and younger. Mr. English said there is a waiting list of 2500 households. Each month 225 new applicants are added to that list while, at the same time, on the average only 45 units will become available. Mr. English said there is a growing waiting list of over 3,000 applicants for the federally subsidized private rental program. Mr. English said Mayor Naughten will receive a letter in the next few days inviting representa- tives of Snohomish County cities to attend a meeting sometime in mid -April with the Housing Trust Fund to discuss an interlocal agreement to implement a program called the Housing Improvement District so that starting in 1992, the cities can begin to make available local resources to implement low-income housing on a County -wide basis. EDMONDS CITY COUNCIL MINUTES Page 4 MARCH 19, 1991 Councilmember Hertrich inquired if data was available that substantiated the economic advantage of constructing low-income housing rather than subsidizing rent. Mr. English said the public would benefit more from publicly owned or, at least, publicly managed units, given that the life span of the publicly owned unit is estimated at forty years. He noted that the private subsidy program is usually negotiated for a specified period of years and at the end of the agreement, the private operator can either continue the low subsidy or raise the rent to the market rate. Councilmember Hertrich inquired where the proposed low-income units would be located. Mr. Eng- lish said a representative board of decision makers would decide who to allocate the $1,000,000 to based on the best competitive application, which must demonstrate that it would serve the most in need. Councilmember Wilson encouraged Partnership For Tomorrow to rethink the proposed financial partic- ipation of the cities. He noted that the tax base in some cities is much larger than other cit- ies. He said the proposed allocation of financing was somewhat inequitable, and he was hopeful that a creative mechanism could be devised that would retain the involvement of smaller communi- ties but not penalize the larger communities. Mayor Naughten inquired if the federal government intends to participate in funding in the fu- ture. Mr. English believed there would be a continuation of the McKinney Act, which provides operating subsidies for a stated period of time, but he did not believe there would be funding available for capital construction units in the near future. In response to Councilmember Dwyer's concern that the City allocate additional funds for homeless people but accomplish less to solve the problem in Edmonds, Mr. English said he believed the solution was for local governments to move towards complying with the Growth Management Act and address the mandatory planning element of affordable housing. City Attorney Scott Snyder said one half of the proposed funding would emanate from Edmonds and Everett. He noted that the City of Edmonds is currently engaged in litigation with the P.U.O. with respect to the Fair Housing Act. He suggested that Mr. English discuss the application of funds for group facilities with him. UPDATE FROM MOUNTLAKE TERRACE ON LAKE BALLINGER REHABILITATION PROGRAM, AND DISCUSSION OF PRO- POSED N W AGREEMENTS City Engineer Bob Alberts reported that an interlocal agreement was included in the Council pack- ets for the continued rehabilitation and monitoring program for Lake Ballinger. He noted the City's share for 1991 is $18,200. The last approved agreement was for $44,500, which included alum treatment in 1991. Mr. Alberts said the 1991 agreement is for. monitoring, inspecting and testing of the lake. Zahid Khan, City of Mountlake Terrace, reported that the Lake Ballinger watershed area is located within the City of Edmonds and City of Mountlake Terrace. He noted that Hall Creek contributes approximately 40% of the water to Lake Ballinger. Mr. Khan said Mountlake Terrace established a water quality program in 1986 that encompasses: 1) water quality analysis; 2) identification of water quality problems; 3) implementation of lake restoration techniques; 4) Hall Creek water monitoring; 5) stream rehabilitation; 6) stormwater monitoring; 7) stormwater management and treatment; 8) research on biofiltration swails; 9) pub- lic education and citizen involvement; and 10) administration of federal and State grants. .Mr. Khan reviewed a slide presentation of alum treatment that is administered to Lake Ballinger periodically. He noted that alum treatment is administered to reduce the phosphorous content of the lake, which supports algae growth. In turn, excess algae growth creates oxygen depletion, which is unhealthy for fish enhancement. Mr. Khan said when algae dies, it creates an unpleasant odor, as well as other water quality program. Mr. Khan said the advantage of alum treatment is that it reduces algae nuisance and increases water transparency, but it is only a temporary measure. Mr. Khan noted that approximately ninety-eight tons of alum has been used on both the surface of Lake Ballinger and at the bottom of the lake. Mr. Khan said the lake is continually being monitored. The phosphorous level is below the reduc- tion limit, but it could change because pollution emanates from its watershed, i.e., new develop- ments, runoff from the highway, oil spills. Mr. Khan said alum treatment may have to be applied again in the future,'but at the present time it is unknown exactly when. EDMONDS CITY COUNCIL MINUTES Page 5 MARCH 19, 1991 Councilmember Jaech inquired what measures are being taken to eliminate pollution at the source rather than just in the lake. Mr. Khan said Aurora Village has been requested to implement miti- gation measures, as has King County and other developments. He noted that the watershed of Lake Ballinger runs through three cities and two counties so Mountlake Terrace can only propose, and not require, that mitigation measures be taken. Councilmember Jaech suggested that an interlocal agreement be formed to put forth standards to clean up the lake. Councilmember Jaech was concerned that people swimming in the lake may consume some of the chemi- cals used in the alum treatment. Mr. Khan said alum settles to the bottom of the lake, and there was no danger to the health of swimmers. Councilmember Palmer noted that the parties to the interlocal agreement were Edmonds, Lynnwood and Mountlake Terrace, yet the watershed area is much larger and includes parts of unincorpor- ated Snohomish County and parts of King County. He inquired why the two counties are not parties to the agreement. Joel Birchman, Public Works Director, Mountlake Terrace, said other than the original agreement for the rehabilitation of Lake Ballinger, Mountlake Terrace has been unsuccess- ful, to date, in obtaining participation from either county. Councilmember Palmer said it seemed as though much of the development that is taking place is located in county areas. He was hope- ful that, at the very least, when those applications come before the various cities that city officials specifically make comments that participation in the agreement by those entities is essential. Councilmember Nordquist concurred. He suggested that County Councilman Bill Brubaker be contacted who, in turn, could contact the King County Council to voice a concern that partici- pation be entered into by King County because much of the problem emanates from that source. Mr. Birch said Mountlake Terrace is working with King county and other cities to implement mitigation measures. Councilmember Hertrich noted that the lake is also polluted by household fertilizers, much of which emanates from the two golf courses in Mountlake Terrace. He inquired if the kind of pollu- tants that contribute to the lake have been identified on a percentage basis. Councilmember Hertrich also inquired if a study has been conducted on whether the sources of pollutants flowing into the lake can be reduced. Mr. Khan said the golf courses have been encouraged to use fertil- izers that have the lowest amount of phosphorous content. He said funds are not available to quantify the amount of phosphorous emanating from the golf courses. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO AUTHORIZE THE MAYOR TO EXECUTE THE AGREEMENT. MOTION CARRIED. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO AUTHORIZE THE MAYOR TO SEND A LETTER TO COUNTY COUNCILMAN BILL BRUBAKER ASKING FOR THEIR PARTICIPATION IN THE AGREEMENT, AND TO SEND THE SAME LETTER TO KING COUNTY. MOTION CARRIED. DISCUSSION ON BIDS RECEIVED FOR GARAGE EXHAUST SYSTEMS AT FIRE STATIONS I AND II City Engineer Bob Alberts reported that on February 26, 1991, the City received two bids for four types of exhaust systems for Fire Stations I and II. The low bid for three of the four systems was submitted by Rock Island Sheet Metal in Bothell, Washington. The low bidder on the fourth system was from MacDonald -Miller Company in Seattle, Washington. Mr. Alberts said the four sys- tems were summarized on the bid tabulation included in the Council packets and range from a sys- tem which connects to each fire truck and automatically disconnects outside the fire station door to a system consisting of one large central exhaust fan. He noted that systems I, II and II could be relocated at a future date, if necessary. •Mr. Alberts said the system that provides the highest level of safety, effectiveness, reliabili- ty, and flexibility for future relocation was system I, the Extractor Rail Enclosed System. Mr. Alberts said the safety of the employees and exposure to exhaust fumes from the trucks has been a matter of discussion for some time. He said Staff recommended that the Council award a contract to Rock Island Sheet Metal for the Extractor Rail System in the amount of $60.608.23, including sales tax, and appropriate $66,000 from the Council Contingency Fund for the system and contingencies, to be transferred to Fund 116. Councilmember Dwyer inquired why the cost of the system was not included in the budget. fire Marshal Gary McComas said he did not know. He noted that the system was discussed in the past, and the Council directed Staff to solicit bids for it. Councilmember Palmer inquired what system is presently used in the Public Works facility. Mr. Alberts said the system is attached to •the vehicles. He noted that the environment at the fire EDMONDS CITY COUNCIL MINUTES Page 6 MARCH 19. 1991 r•an'y stations differ from the environment ai "**Public Works facility in that fire trucks, by necessi- ty, must be able to leave the station immediately. Councilmember Wilson said the issue was discussed before the Public Safety Committee last week. He said the City has been "living on borrowed time", and he thought it appropriate that the Coun- cil consider purchasing a system before an employee becomes ill. Mayor. Naughten said employees have been complaining about the fumes in the building. He suggest- ed that the Council reduce the City's liability and purchase the system before an employee files a claim. Councilmember Nordquist inquired how the bids were solicited. Engineering Technician Jim Roberts said the Public Works and Fire Departments spoke with a number of contractors, and notices were sent to those contractors. Councilmember Nordquist was curious what media the bids solicited in because only two responses were received. He inquired if Staff advertised in the Daily Journal of Commerce. Mr. Alberts said it is standard practice to advertise in the Daily Journal of Com- merce and the Everett Herald, but he said he would check to make certain. Councilmember Hertrich inquired if Staff could install some or all of the system to reduce costs. Mr. Alberts said the system was bid with the contractor providing installation. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST FOR. DISCUSSION, TO AWARD A CONTRACT TO ROCK ISLAND SHEET METAL FOR AN EXTRACTOR RAIL ENCLOSED SYSTEM IN THE AMOUNT OF $60,608.23, INCLUDING SALES TAX, AND APPROPRIATE $66,000 FROM THE COUNCIL CONTINGENCY FUND, TO BE TRANSFERRED TO FUND 116. Councilmember Nordquist inquired if the system could be budgeted and purchased in 1992. The Council discussed different sources of funding for the system. Because projects that have already been budgeted would have to be reprioritized, Mayor Naughten inquired if the City could purchase the system and derive 50% of the funds from the Council Contingency Fund and 50% from another source. Administrative Services Director Art Housler replied affirmatively. Councilmember Nordquist suggested that the system be installed at Station I first and then evalu- ated and installed at Station II if it proves to be satisfactory. Councilmember Wilson said he personally believed the system was necessary in both stations, but he realized the wisdom in reviewing the efficacy of one system before purchasing two systems. COUNCILMEMBER HERTRICH AMENDED THE MOTION TO APPROPRIATE $36,916.76.AND INCLUDE 10% CONTINGENCY, FOR A TOTAL OF $40,000 TO PURCHASE ONE SYSTEM FOR STATION I. COUNCILMEMBER NORDQUIST AGREED. Councilmember Palmer noted that there is no history of complaints from employees at Station II. Fire Marshal McComas noted that the inhalation of vehicle exhaust is known to be a health hazard even for a short period of time. He cautioned the Council that their motion would relay a mes- sage that employees at Station I are to be protected but the employees at Station II can live with the hazard. Councilmember Palmer took exception to Fire Marshal McComas' statement. Coun- cilmember Palmer inquired if one complaint was on file from any officer at Station II who felt he was adversely exposed to the elements. Fire Marshal McComas said the employees have been active- ly involved in pursuing a system for both stations and have not filed a complaint at Station II because they were under the impression that the City was moving towards purchasing systems for both stations. Mayor Naughten reminded Fire Marshal McComas that a systemwould be provided for Station II following an evaluation period. Councilmember Nordquist felt it made good business sense to buy one system and ascertain its value before buying a second system. MOTION CARRIED. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER WILSON, TO SCHEDULE A REVIEW OF THE SYS- TEM BEFORE THE COMMENCEMENT OF THE BUDGET PROCESS. MOTION CARRIED. ALLOCATION OF FUNDS FOR PERMIT TRACKING SYSTEM Building Official Dick Mumma reported that the Building Department received funding in 1991 to purchase a permit tracking system hardware and software program. Mr. Mumma said due to the increasing complexity of federal, state, and local regulations, permit tracking systems are becoming a necessity in code enforcement departments of all sizes. He noted that permit tracking systems generally start at approximately $10,000 (software only) and in- crease in cost as they are customized to fit each jurisdiction's needs. While working for the City of Bremerton, he said he researched the cost of permit tracking systems that would serve a EDMONDS CITY COUNCIL MINUTES Page 7 MARCH 19, 1991 city of approximately $30,000, and the best price he could find was about S20,000 for a base program without any additional cost for upkeep or revision. Further, no changes could be made in-house to the system. Mr. Mumma said it appears that the only way the City of Edmonds can afford a tracking system that fits its needs is to develop a system in-house. Mr. Mumma said his experience with tracking systems, PC's, and with the requirements of the build- ing permit process have made it possible for him to develop a system. He said he has chosen the highly -rated PC based Relational Data Base software, Paradox. However, he found that the makers of Paradox offer virtually no support for their product. He said his responsibilities as a Build- ing Official and the Council's desire to restrict Staff time on computer application development would not allow a tracking system to be built through trial and error. Therefore, he said it is necessary to seek help in the development of the software. Mr. Mumma said he has found only a few programmers who are familiar with the relatively new Paradox software. Mr. Mumma requested an additional $4,500 beyond the $1,000 that was allocated for consultant fees to pay for joint develop tracking software. Mr. Mumma noted that the City of Lynnwood has seen the system that he developed and is very inter- ested in sharing in the cost of development and acquiring the program. Councilmember Hertrich inquired if the Paradox system was compatible with the City's existing system. Mr. Mumma said one machine will be the source for the data base, and the other machines will look at that machine through a network. He clarified that the Paradox is a software pack- age, and the hardware is an IBM system. Councilmember Palmer inquired if all of the potential users are currently networked. Mr. Mumma replied negatively. Councilmember Palmer inquired if an interface card .would be necessary for additional users. Mr. Mumma replied affirmatively. He noted that the bid for those cards was received at $240 each. Councilmember Palmer inquired about the number of users that would re- quire the interface card. Mr. Mumma said there is a potential need for 20 cards. In response to Councilmember Palmer, Mr. Mumma said there is a run-time version, which only has the files neces- sary to run the package, and there is a developing package, but only the run-time version is needed to run the software. Councilmember Palmer inquired if the Paradox system that was pur- chased was network licensed. Mr. Mumma replied affirmatively. Councilmember Palmer inquired if the expenditure that is requested would complete documentation of the software. Mr. Mumma antici- pated that it would. Councilmember Palmer noted that Mr. Mumma may not always work with the City of Edmonds so he thought it was essential that complete documentation be provided for maintenance of the system in the future by someone other than Mr. Mumma if he chose to go elsewhere. Councilmember Palmer noted that an additional $4,800 may be needed sometime in the future for network cards. Mr. Mumma said some of that cost was approved in the 1991 budget for the Building Department. Councilmember Palmer believed the concept was a good one; he only wanted the Council to be aware of the need to link in additional users. Councilmember Jaech expressed several concerns because: 1) the expenditure for the system was not budgeted; 2) the system is a new system and the "bugs" have not been worked out; and 3) an existing system would not require as much of the Building Official's time. Councilmember Jaech thought it would be wise, if the system was developed by Mr. Mumma, that the system be owned by the City because it would be developed on City time. Community Services Direc- tor Peter Hahn assured Councilmember Jaech that the system would be owned by the City. Addition- ally, he said the consultant would provide programming help so that Mr. Mumma does not spend an exorbitant amount of time developing the system. Mr. Hahn said it is economically more feasible to develop a tracking system in-house ($4,000 to $5,000) than to purchase software that is on the market ($20,000 to $30,000). Mr. Mumma said Lynnwood has offered to share in the cost to develop the software, but they will be responsible to service their own program. Councilmember Jaech inquired who would service the software package for the City. Mr. Mumma said Councilmember Jaech's concern was valid and should be considered. Councilmember Palmer inquired if the City currently has a PC user's agreement. He said there is a question as to whether it would be advantageous for other cities to share in the benefit of a software package created by a City employee. He said if what is developed is a better product and a lesser cost than what is currently on the market, then it has a potential for sales to every city across the county in which case, he said, it may be foolish for the City to seek other participants. City Attorney Scott Snyder said he was requested to prepare a licensing agreement that would give Mr. Mumma a percentage. in sales because some of the work that he would be doing EDMONDS CITY COUNCIL MINUTES Page 8 MARCH 19, 1991 would be on his own time. The City.would have full use and ownership. Mr. Snyder said a PC user's agreement can be drafted. -He noted that that agreement would specify that Mr. Mumma, while he was in or should leave the services of the City would, as part of the consideration for his percentage on sales, continue to service the agreement. Mr. Hahn noted that the Mayor's prospective appointee for the Planning Manager is familiar with a permit plan system and could evaluate the system proposed by Mr. Mumma in the near future. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO CONTINUE THE DISCUSSION TO APRIL 16, 1991 TO ALLOW THE COUNCIL'S CONCERNS TO BE ADDRESSED AND TO ALLOW THE CITY ATTORNEY TO PRE- PARE DOCUMENTATION FOR A PC USER'S AGREEMENT AND DOCUMENTATION THAT WILL INDICATE THAT ANY PROD- UCT THAT IS .DEVELOPED WILL BE THE SOLE PROPERTY OF THE CITY OF EDMONDS. MOTION CARRIED. MAYOR Mayor Naughten said he would recommend approval of liquor licenses for Southland Corporation on 219th, Seattle Style on Dayton Street, and Brodeen's Produce on 5th Avenue South if the Council did not object. No objection was noted. Mayor Naughten said he met with representatives of the Harbormaster Condominium in an attempt to resolve the problem (a hearing was held last week on an appeal of Architectural Design Board decision regarding rooftop equipment at 207 Second -Avenue North (Harbormaster Condominium). Mayor Naughten said the NLC annual conference in Washington D.C. was a very interesting session, and he would be submitting a report to the Council in the near future. COUNCIL Council President Palmer requested the Council to review the packet for the March 23, 1991 work session and contact the Council Assistant or Staff if there was additional materials that they needed. Because the Finance Committee has been reestablished, Council President Palmer inquired if the Council, as a whole, wished to review warrant registers. It was the consensus of the Council to review warrant registers. Council President Palmer reminded the Council of the meeting with the. Edmonds School District tomorrow night. Council President Palmer said. the NLC meeting was very informative, and there was a lot of good information on banking practices and cable t.v. He said the City had an opportunity to reinforce its need of cooperation on the ferry issue. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER DWYER, TO EXCUSE COUNCILMEMBER JAECH'S ABSENCE, COUNCILMEMBER PALMER'S ABSENCE, AND COUNCILMEMBER KASPER'S ABSENCE. MOTION CARRIED. Councilmember Jaech noted that one of the senior members of the Treasury Department made a com- ment at the NLC meeting that city funds are only insured up to $100,000 in banks. Councilmember Jaech noted that also discussed at the NLC meeting was that police officers must. be paid overtime if they take a City vehicle home and maintain it, but cities were concerned that K-9 units may be discontinued if they arerequired to compensate officers for taking care of the animals after working hours. Councilmember Hertrich noted that Evergreen Magnolias are proposed to be planted at the treatment plant. He inquired if there was any place in the City .that he could look at an Evergreen Magno- lia because he was not familiar with that species. Mayor Naughten said he believed there were some Evergreen Magnolias on Puget Drive. City Attorney noted that there was.a case in the Court of Appeals last week as to whether the City .had liability for the portion of the right-of-way by the treatment plant where the State highway is not located. The ruling, he said, was that the City does have liability for mainte- nance of the bank area. He suggested the City assert its right to landscape the State highway right-of-way in order to maintain the steep slope bank. Councilmember Hertrich the•Tourism Committee is involved with the Marketing Committee for the' Edmonds Visitors Bureau. He suggested that the Council discuss the makeup of the Edmonds Visi- tors Bureau at.a work meeting. Council President Palmer said he would try to schedule it on March 26, 1991. EDMONDS CITY COUNCIL MINUTES Page 9 MARCH 19, 1991 The Council recessed to an executive session at 9:30 p.m. to discuss labor negotiations for ap- proximately ten minutes and adjourned thereafter. THESE MINUTES ARE SUBJECT TO MARCH 26, 1991 APPROVAL. a - C;- ACQ LINE G. PAR ET , City -Clerk LARRY S. NAUGHTEN, Mayor EDMONDS CITY COUNCIL MINUTES Page 10 MARCH 19, 1991 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 7:00 - 10:00 P.M. MARCH 19, 1991 CALL TO ORDER FLAG SALUTE 1. CONSENT AGENDA (A) ROLL CALL (6) APPROVAL OF MINUTES OF MARCH 5. 1991 (C) REPORT ON BIDS OPENED MARCH 5. 1991 FOR SALE OF SURPLUS VEHICLES AND AWARD TO SUCCESSFUL BIDDERS (0) APPROVAL OF COOPERATIVE AGREEMENT BETWEEN SNO-KING YOUTH CLUB AND CITY OF EDMONDS (E) REPORT ON BIDS OPENED MARCH 13. 1991 FOR AN AUTOMATED LETTERING SYSTEM, AND AWARD OF CONTRACT TO SEATTLE ART. INC. ($7,347.32. INCLUDING SALES TAX) (F) REPORT ON BIDS OPENED MARCH 13, 1991 FOR FOUR (4) TRIPOD RETRIEVAL SYSTEMS AND AWARD OF CONTRACT TO SAHLBERG ($11.557.92, INCLUDING SALES TAX) (G) PROPOSED ORDINANCE 2825 ADOPTING STATE STATUTE REGARDING MOTOR VEHICLE WINDOW TINTING (H) AUTHORIZATION TO CALL FOR BIDS FOR 1991 WATERLINE REPLACEMENT PROGRAM (1) AUTHORIZATION TO CALL FOR BIDS FOR 1991 FEDERAL AID PROJECTS (MAIN ST./ 5TH AVE.) (J) APPROVAL OF POLICE SUPPORT LABOR AGREEMENT (K) ACKNOWLEDGMENT OF RECEIPT OF CLAIMS FOR DAMAGES FROM LINDA OLSON (51,500) AND FRANCES BAKER (AMOUNT UNKNOWN) (L) AUTHORIZATION FOR MAYOR TO SIGN CONTRACT FOR FUNDING WITH PATHWAYS FOR WOMEN TO PROVIDE $30,800 IN MATCHING FUNDS FOR CONSTRUCTION OF RESIDENTIAL SHELTER FACILITY FOR HOMELESS FAMILIES (M) PROPOSED ORDINANCE 2826 ACCEPTING $50.000'CONTRIBUTION FROM HUBBARD FAMILY FOUNDATION FOR INCLUSION IN CEMETERY MAINTENANCE TRUST FUND, PROVIDING FOR MATCHING FUNDS FROM COUNCIL CONTINGENCY FUND. AND RESTRICTING THE USE OF SUCH FUNDS TO MAINTENANCE OF THE CEMETERY (N) REPORT ON BIDS .FOR ELECTROSTATIC ENGINEERING COPIER AND AWARD OF CONTRACT TO KUKER-RANKIN ($8,980.60, INCLUDING SALES TAX) (0) REPORT ON BIOS OPENED MARCH 12, 1991 FOR DAYTON ST./SR104 STORM DRAIN REPLACEMENT PROGRAM, AND AWARD OF CONTRACT TO, WILDER CONSTRUCTION CO. ($130,132.14, INCLUDING SALES TAX) (P) AUTHORIZATION TO APPLY FOR FEMA FUNDS FOR STORM DAMAGE AND ADOPTION OF RESOLUTION 716 APPOINTING PARKS MAINTENANCE SUPERVISOR ' PAT HARRIS AS DESIGNATED AGENT FOR CITY OF EDMONDS (p) PROPOSED ORDINANCE 2827 EXPANDING AND AMENDING EDMONDS CITY CODE CHAPTER 5.38. OFFENSES AGAINST .THE PUBLIC MORALS 2. AUDIENCE 3. SISTER CITY COMMISSION ANNUAL REPORT 4. HEARING ON HEARING EXAMINER'S RECOMMENDATION REGARDING PROPOSED AMENDMENT TO OFFICIAL STREET MAP DEDICATING TWO EXISTING PRIVATE STREETS (EXTENSIONS TO EMERALD HILLS DR. AND HIGHLAND DR.) TO CITY OF EDMONDS (APPLICANT: EMERALD HILLS HOMEOWNERS ASSN./FILE ST-4-90) S. PRESENTATION OF HOUSING IMPROVEMENT DISTRICT PROPOSAL (SNOHOMISH COUNTY TOMMORROW/OENNIS ENGLISH) 6. UPDATE FROM MOUNTLAKE TERRACE ON LAKE 0ALLINGER REHABILITATION PROGRAM. AND DISCUSSION OF PROPOSED NEW AGREEMENTS 7. DISCUSSION ON BIOS RECEIVED FOR GARAGE EXHAUST SYSTEMS AT FIRE STATIONS I AND 11 . 8. ALLOCATION OF FUNDS FOR PERMIT TRACKING SYSTEM 9. MAYOR 10. COUNCIL 11. EXECUTIVE SESSION - LABOR NEGOTIATIONS THE PUBLIC IS INVITED TO ATTEND (20 MINUTES) (15 MINUTES) (20 MINUTES) (20 MINUTES) (20 MINUTES) (15 MINUTES) (10 MINUTES)