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04/23/1991 City CouncilMAY 7, 1991 APPROVAL EDMONDS CITY COUNCIL MINUTES APRIL 23, 1991 (WORK MEETING) The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Larry Naughten, Mayor Jack Wilson, Council Pres. Pro Tem Steve Dwyer, Councilmember Roger Hertrich, Councilmember Jo -Anne Jaech, Councilmember William Kasper, Councilmember John Nordquist, Councilmember Ted Hunter, Student Representative ABSENT STAFF Jeff Palmer, Jeff Wilson, Current Planning Spvr. Council Pres. Bob Alberts, City Engineer Arvilla Ohlde, Parks & Rec. Mgr. Peter Hahn, Comm. Svc. Director Robert Chave, Planning Div. Mgr. Bob Bower, Treatment Plant Spvr. Scott Snyder, City Attorney Jackie Parrett, City Clerk Margaret Richards, Recorder Councilmember Dwyer arrived a few minutes late and did not vote on any item preceding #2 on the agenda (continued Council deliberation on hearing on appeal of ADB decision regarding rooftop equipment on apartment building at 207 Second Ave. N.). Mayor Naughten announced an executive session following the regular agenda to discuss a legal matter and a personnel matter. Councilmember Nordquist introduced the new Student Representative, Ted Hunter. Councilmember Nordquist explained that the Student Representative Program was established in 1980. He said a representative from a high school in Edmonds is selected every four months to serve as a nonvoting member on the Council. Mayor Naughten added that Councilmember Nordquist and Mary Goetz were the founders of the Student Representative Program. CONSENT AGENDA Items (B), (C), (F), (G), (H), and (J) were removed from the Consent Agenda. COUNCILMEMBER NORD- QUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (D) AUTHORIZATION TO CALL FOR BIDS TO PURCHASE REPLACEMENT BUOYS (E) AUTHORIZATION TO AMEND CONTRACT (BY MINUTE ENTRY) WITH GAYNOR LANDSCAPE CO., APPROVING INCREASED COST FOR PUBLIC MEETINGS ON PINE RIDGE PARK MASTER PLAN ($1,731.88) u-> � L(I) AUTHORIZATION FOR MAYOR TO SIGN AMENDMENT TO INTERLOCAL AGREEMENT FOR SNOHOMISH REGIONAL NARCOTICS TASK FORCE � (K) AUTHORIZATION TO CALL FOR RFQ FOR PREPARATION OF MASTER PLAN FOR CITY PARK (L) ACCEPTANCE OF QUIT CLAIM DEED FROM EMERALD HILLS HOMEOWNERS ASSOCIATION FOR EXTENSION OF Li✓? Pi�� EMERALD HILLS DR. (FILE ST-4-90) (M) ACCEPTANCE OF QUIT CLAIM DEED FROM EMERALD HILLS HOMEOWNERS ASSOCIATION FOR EXTENSION OF HIGHLAND DR. (FILE ST-4-90) i, (N) ADOPTED ORDINANCE 2830 AMENDING OFFICIAL STREET MAP TO INCLUDE EXTENSIONS TO EMERALD HILLS DR. AND HIGHLAND DR. APPROVAL OF MINUTES OF APRIL 16, 1991 [ITEM (B) ON THE CONSENT AGENDA] Councilmember Kasper referred to page 1, under the discussion of the police labor agreement, ��✓ noting that he had stated that he intended to vote against the agreement because it was excessive. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO APPROVE THE MINUTES AS AMEND- ED. MOTION CARRIED. REPORT ON BIDS OPENED APRIL 16, 1991 FOR PURCHASE OF SIX VEHICLES ON 1991 REPLACEMENT PROGRAM COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HERTRICH FOR DISCUSSION, TO REJECT THE BID AND GO OUT TO BID AGAIN BECAUSE THERE WAS ONLY ONE BID. He believed there should be more bids for a.$69,000 package of vehicles. Councilmember Kasper said the City is getting very specific in their selection of automobiles, and he believed the bid should be let again. MOTION CARRIED. AUTHORIZATION TO CALL FOR RFQ TO DESIGN REMODEL OF THE CEMETERY STRUCTURE [ITEM (F) ON THE CONSENT AGENDAI Councilmember Hertrich noted that the specifications of the structure were not included in the memorandum to the Council. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER JAECH FOR DISCUSSION, THAT ITEM (F) BE REVIEWED IN A COMMUNITY SERVICES COMMITTEE MEETING. Parks & Recreation Manager Arvilla Ohlde explained that the memorandum was written for space needs only because she had requested the Hubbard Trust to contribute the funds to enlarge the structure, which they have agreed to, but they have preconceived ideas about the aesthetic quali- ty of the structure. Ms. Ohlde said Staff is requesting authorization to retain an architect to draft the plans, which will be reviewed by the Architectural Design Board and then submitted to the Hubbard Trust for review. Councilmember Kasper agreed that the issue should be discussed at a Council committee meeting. Councilmember Hertrich suggested that Engineering be involved in the process since the structure is a Public Works building. Councilmember Jaech inquired if the Hubbard Trust would also pay for the architect's fee. Mr. Ohlde replied negatively. She noted that $10,000 has been set aside for capital projects in Fund 130. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUNCILMEMBER HERTRICH, COUNCILMEMBER JAECH, AND COUNCILMEMBER KASPER IN FAVOR; COUNCILMEMBER NORDQUIST AND COUNCILMEMBER WILSON OPPOSED. REPORT ON BIDS OPENED APRIL 16 1991 FOR 5TH AVE. AND MAIN ST. FEDERAL AID ROADWAY IMPROVEMENTS Q AND AWARD OF CONTRACT TO WILDER CONSTRUCTION CO.451,719.50 ITEM (GY ON THE CONSENT AGENDA Councilmember Wilson recommended that the project include any of the vacant property that needs be "stubbed in" (area used for storage, parking lot, etc.) so that streets are not torn up �r unnecessarily in the future. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO APPROVE ITEM (G). MOTION CARRIED. MARCH 26. 1991 FOR TWO NEW PHOTOCOPIERS AND MAINTENANCE AND SUPPLY AGREE - City Attorney Scott Snyder noted that the City has received a protest letter from McDonald- Klein's (one of the bidders) attorney. He requested that the issue be discussed in the executive session. AUTHORIZATION TO ENTER INTO AGREEMENT WITH METRO FOR RESURFACING 3RD AVE. FROM ALDER TO DAYTON 22,360 ITEM J ON THE CONSENT AGENDA Councilmember Kasper inquired why it would cost $22,360 to resurface a street that has been par- tially repaired. City Engineer Bob Alberts said the cost includes grinding down the existing EDMONDS CITY COUNCIL MINUTES Page 2 APRI'L 23, 1991 surface. Councilmember Kasper asked why the project was not budgeted. Mr. Alberts said Staff had anticipated that the project would be included in the storm drainage pipeline that was in- stalled last year but decided to wait until June of 1991 to do the work. Councilmember Hertrich noted that many residents on 3rd Avenue were very patient with regard to construction on 3rd Avenue and were anxious to know if any more projects were planned in the near future. Mr. Alberts said he was not aware of any other projects that were planned for 3rd Avenue. (Councilmember Dwyer arrived at 7:16 p.m.) Councilmember Hertrich inquired when the project would commence. Mr. Alberts replied before mid -July. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE ITEM (J). MOTION CARRIED. Mayor Naughten noted that reporter Terese MacRae will be leaving the employment of the Enterprise on Friday to work for Microsoft. ED COUNCIL DELIBERATION ON HEARING ON APPEAL OF ARCHITECTURAL DESIGN BOARD DECISION NG ROOFTOP EQUIPMENT ON APARTMENT BUILDING AT 207 SECOND AVE N. APPELLANT: RESIDENTS Current Planning Supervisor Jeff Wilson reported that the matter was first reviewed by the City Council on March 5, 1991. The materials that were presented to the Council at that time were included in the Council packets. Mr. Wilson said after considerable testimony, the Council continued their deliberation in order to allow the Council to visit the subject property and to allow the appellant and applicant to discuss the matter privately in hopes of solving the issue. To date, Staff is not aware of any private settlement reached between the parties. In addition to the current matter of appeal before the Council, Mr. Wilson said the applicant has presented an application to the Architectural Design Board (ADB) for approval of additional roof- top screening, which is directly related to the matter under appeal to the Council. He said the ADB has held a hearing on the request but continued it to May 8, 1991 to allow for an ADB site inspection. Mr. Wilson said Staff does not generally make recommendations on ADB decisions. However, he said the Council may wish to consider limited deliberation on the matter under appeal with a continu- ance of the decision to the May 21, 1991 Council meeting. Continuance of the decision would allow the ADB to render a decision on the applicant's current related application, as well as the submittal of any appeals of said decision. Councilmember Kasper inquired about a private settlement between the parties. City Attorney Scott Snyder stated that the parties who entered into discussions did so with the understanding that any of those discussions would not be submitted or admissible in the proceeding before the Council. Because there was no evidence regarding a settlement in the record, Mr. Snyder advised the Council to continue and not make reference to that settlement. Councilmember Hertrich inquired within what time period the Council could potentially receive an appeal on the ADB's decision of May 8, 1991. Mr. Wilson said an appeal must be filed within ten days after submittal of the ADB's written decision. Mr. Snyder said an appeal could be submitted to the Council from three to six weeks, allowing for proper hearing notification. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER KASPER, TO CONTINUE THE MATTER TO MAY 21, 1991. MOTION CARRIED. DISCUSSION WITH PLANNING BOARD REGARDING PLANNING BOARD ACTIVITIES �'�r Planning Board members Mike Cooper, Dean Nordquist, Bill Allan and Don Stay were in attendance. Planning Board Chairman Stay referred to the Planning Board's extended agenda through the year end, noting two subjects that he believed would be of particular interest to the Council: the discussion on May 8th for criteria for appointment to the Planning Board, and the June 12th dis- cussion of the sign code, particularly as it relates to the Campbell/Nelson sign and to political signs on public rights -of -way. Mr. Stay said the Board will be discussing the propriety of polit- ical signs on public rights -of -way because many people have expressed a desire that they be elimi- nated in those areas. EDMONDS CITY COUNCIL MINUTES Page 3 APRIL 23, 1991 Mr. Stay noted that the Board has invited the manager of the Port of Edmonds to join in the dis- cussion on July 10 regarding the waterfront plan. Mayor Naughten inquired if the Board could reschedule their discussion of the waterfront plan to an earlier date because there will be decisions made in the near future that will affect the waterfront. Mr. Stay replied affirmatively. With reference to the May 8th Planning Board discussion of the public hearing on the Shoreline Master Program amendment, Councilmember Hertrich noted that the City has discussed retaining a consultant to conduct- an analysis of the waterfront. Current Planning Supervisor Jeff Wilson said the May 8th meeting was a continuation of the Planning Board's discussion regarding an amend- ment to the Shoreline Master Program as it pertains to inclusion of associated wetlands within the jurisdiction of the Shoreline Management Act. Councilmember Jaech recommended that zoning issues of several areas in the waterfront district be addressed in the very near future by the Planning board. Mr. Stay said the Planning Board would reschedule that issue to an earlier date and apprise the Council of that date. Councilmember Dwyer wanted to insure that the Planning Board reserve time for Board member Claus- sen, who was appointed as the Board's liaison to the Council to participate in the discussions of the City's budgetary process, to report back to the Board so that that effort remains productive. Councilmember Wilson inquired about the Board's position regarding the appointment of nonresi- dents to the Board versus residents of Edmonds. Board member Stay felt it was in the best inter- est of the citizens to appoint Edmonds' residents to the Board. Councilmember Wilson said he raised that issue because nonresidents have been appointed to the Architectural Design Board in the past but the results have been somewhat mixed. Councilmember Nordquist was interested in the Council's participating with the Planning Board on October 9th in the the Board's discussion of the Growth Management Act. Councilmember Hertrich noted that the Westgate Study has been placed on the back burner for sever- al years because the City wishes to embark on a comprehensive traffic study. He inquired if the Planning Board is usually involved in that process or if the process involved only Staff. Commu- nity Services Director Peter Hahn said the Code does not specifically refer transportation issues to the Planning Board, but he felt it would be productive if the Board and Staff worked together in that study. Councilmember Hertrich said he would appreciate it if Staff would let the Board know how they could participate. City Attorney Scott Snyder noted that a recent U.S. Supreme Court decision held that a municipali- ty cannot prohibit political signs in public rights -of -way if it permits a commercial sign or other application in those areas. This statement made moot the Board's intent to discuss politi- cal signs. DISCUSSION ON MAKEUP OF EDMONDS VISITORS' BUREAU AND AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH EDMONDS VISITORS BUREAU 18,000 Mayor Naughten introduced Port Commissioner Jerry Blandon, Port Manager Bill Stevens, and former Chamber of Commerce President Doug Dewar. Councilmember Kasper noted that the Council had agreed to convey money to the Chamber of Commerce to expend it as they deemed appropriate for the Visitors' Bureau. He inquired why an agreement has been drafted between the Chamber, Port of Edmonds and City of Edmonds. Mr. Dewar stated that the Edmonds Visitors' Bureau (EVB) was an integral part of the Edmonds Chamber of Commerce. He said he has reviewed the contract and has no objections to it. Mr. Stevens said the EVB is under the administrative umbrella of the Chamber, and the Chamber, City, and Port will contribute to the efforts of the EVB. He said the three agencies will over- see the allocation of funds to insure that they are expended wisely. Councilmember Wilson said at the time the concept of the EVB was presented, the thoughts were to appropriate monies to the Chamber to expend as they saw fit and that the City would not be look- ing over their shoulder. Councilmember Wilson said he was perfectly willing to give the money to the Chamber and let them manage it. Mr. Stevens said although the EVB is under the administrative umbrella of the Chamber, the funds would be under the control of the Executive Committee of the EVB, which is comprised of a EDMONDS CITY COUNCIL MINUTES. , Page 4 APRIL 23, 1991 representative of the Port, Chamber and City. He said the agreement was drafted because both legal counsels thought an audit of how those funds are going to be spent was necessary because the law mandates certain refinements of funds. City Attorney Scott Snyder stated that an audit trail and restriction of tourism funds can be handled by contract clauses regardless of who the contracting entity is. He said an audit trail and a provision for the limitation to tourism uses are necessary. In response to a concern by Councilmember Kasper that the concept was different than he had under- stood, Mayor Naughten said Mr. Dewar first presented the idea as a cooperative effort between the three agencies. Councilmember Wilson said it seemed to him that the perception was that the Chamber of Commerce was not driving the process, and he believed the Chamber should be the lead agency. Mr. Dewar said the Chamber created the concept of the EVB, but the Port and City were contribut- ing funds and should have some influence over how their funds are to be expended. Councilmember Nordquist suggested that the wording "the Port of Edmonds and the City of Edmonds" in the second paragraph of the first page be deleted. Councilmember Dwyer inquired why the Council was so concerned with the agreement when it provides more accountability and the Chamber has no objections. Councilmember Hertrich noted that the Council could always appoint another representative of the City, a member of the Council, to the Executive Board to oversee the administrative process of the EVB. Mayor Naughten noted that only one representative from each agency is to be appointed, to the Board. Mr. Stevens said only the Port, Chamber and City will be the driving force. Councilmember Wilson said there was a perception that Jim Blossey, who is employed by the Port, was an integral part of the operation. Mr. Stevens said Mr. Blossey was hired by the Executive Board as a marketing representative, and he will have no voting authority. Councilmember Wilson said he would like the Chamber to be the lead agency, and he would be upset if they did not take the lead and lead it with gusto. Mr. Stevens assured the Council that the Port of Edmonds was not representing any other entity on the EVB other than the community. He said the Port has nothing to gain in the endeavor and is only trying to fulfill their role to their Port District residents. He added that the Port is mandated by law to participate in economic development. Mr. Dewar requested deletion of the provision in the contract on the bottom of page 4, which states, "The agreement may also be terminated without cause on the giving of thirty days notice. The contract shall automatically terminate thirty days after the receipt of notice provided, however, that the Chamber [and] or the EVB shall not contract for other services utilizing Edmonds' funds after notice is receive or given". He noted that the marketing plan would be seriously impeded if a percentage of the funding was no longer available without advance notice. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST FOR DISCUSSION, TO AUTHORIZE THE MAYOR TO SIGN THE PROPOSED CONTRACT, DELETING FROM THE CONTRACT THE LAST FULL SENTENCE ON PAGE 4 AND THE CARRYOVER SENTENCE FROM PAGE 4 TO PAGE 5. Councilmember Nordquist requested that para- graph 2, sentence 4 on page 3 be changed to read, "Edmonds, through its City Council, shall ap- point its representative...". Councilmember Dwyer agreed to include that in the motion. Councilmember Hertrich suggested that the word "representative" in the second paragraph on page 3, be changed to "representative or representatives". Mayor Naughten reiterated that only one representative from each agency will be appointed. MOTION CARRIED. Mr. Snyder inquired if the maker of the motion agreed to the amendments proposed by Councilmember Nordquist and Councilmember Hertrich. Councilmember Dwyer said he agreed to Councilmember Nordquist's amendment but not to Councilmember Hertrich's amendment. CWC-HDR MONTHLY REPORT J� Bud Benges, CWC-HDR, Inc., reported that construction of the secondary treatment units is near n� completion in preparation for the June 1991 start-up of the secondary treatment process. All major equipment items have been installed in the RAWWAS pumping station and blower building, EDMONDS CITY COUNCIL MINUTES Page 5 APRIL 23, 1991 and the contractor is working on completion of miscellaneous electrical and mechanical items in those areas. Installation of the blower building roof is complete, and the contractor has ener- gized the permanent electrical power source to the switchboard in preparation for energizing equipment in the blower building and RAS/WAS pumping station. The contractor is near completion with installation of the effluent pumps and piping. The effluent pumping station structure is complete, and the contractor is installing formwork and support for construction of the public area slab above secondary clarifier number 2. The opera- tions/control building roof and windows are constructed. The contractor is near completion with all electrical and mechanical equipment and has started installation of interior walls. Change order number 13, equalling $37,692, has been negotiated with the contractor and has been delivered to the contractor for approval. The change order includes modifications to the effluent pumping station discharge control valves and pumping controls. Closeout of the Edmonds wastewater meter stations contract is complete. A final change order, equaling $22,249, was executed, which included extra work items required for contract comple- tion. Major items were disposal of underground debris encountered during construction and modifi- cation of the meter station number 3 vault for installation around a twelve inch gas line encoun- tered during construction. Mr. Benges reviewed a slide presentation of construction progress at the secondary treatment facility. Councilmember Hertrich inquired if the treatment plant has always operated on gravity. Mr. Benges said there was an effluent pumping station with the primary facility, but the plant has operated with gravity since Phase I of the secondary treatment was completed. He said gravity can still be used under certain low conditions and when the tide is at a certain place, but the effluent must be pumped as the secondary process progresses when the tide is too high or flows are too great because elevation is being lost. In response to a request by Mayor Naughten, Mr. Benges explained that the stormwater outfall is being replaced on Dayton Street but it is not associated with the treatment plant. He said major sections of the treatment plant outfall pipe were reconstructed in the past, and the stormwater outfall line was utilized when that temporary work was being done. He said the stormwater out - fall is being replaced at the present time because it was discovered to be inadequate at the time that wastewater was being discharged through that system. DISCUSSION ON LIBRARY PLAZA ROOM CARPETING - REPORT FROM COMMUNITY SERVICES COMMITTEE Councilmember Hertrich reported that on April 2, the City Council raised a number of issues re- garding the quality of the carpeting material, use of replacement squares, rental rates, and rental income from the Plaza Room. The issue was referred to the Community Services Committee. He said Facilities Supervisor Tom King explained at the meeting why carpet squares would not be effective with the type of intense activity in the Plaza Room, and Parks & Recreation Manager Arvilla Ohlde showed the total annual revenue to be $33,700. Not included were separate monitor- ing fees, which cover the City's cost for a monitor during private rentals. Any extraordinary costs due to damage are covered through a separate damage deposit. The rental rate was increased from $300 to $400 in 1990, and a survey shows that amount to be within the range of rental rates for comparable facilities. Mr. Hertrich said the Committee supported the original Staff recommendation and recommended that the Council authorize the department to call for bids on the carpet. Councilmember Kasper said proper maintenance must be done immediately following an event or the carpet will deteriorate faster than it should. Councilmember Wilson inquired about the damage deposit. Community Services Director Peter Hahn said the damage deposit is between $100 and $300, and monies are collected when damage occurs. Councilmember Wilson inquired if people are briefed before the room is rented. Mr. Hahn replied affirmatively. He said a renter must pay for a monitor, which is exclusive of the rental fee, who monitors the activities and takes an inventory of the room after a function is over. Councilmember Jaech inquired if the rental agreement provides relief to the City in addition to the damage deposit in the event that the damage deposit does not cover the cost of any damage which may occur. Mr. Hahn said he did not know. Councilmember Jaech recommended that a clause to that effect be included in the rental agreement and referred to the Community Services Commit- tee for discussion. EDMONDS CITY COUNCIL MINUTES Page 6 APRIL 23, 1991 COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO AUTHORIZE THE DEPARTMENT TO CALL FOR BIDS TO REPLACE THE CARPET FOR THE LIBRARY PLAZA ROOM. Councilmember Hertrich pointed out that public usage of the room is comprised of 24% whereas usage of the City is comprised of 76%. He believed that a majority of the damage, therefore, was caused by moving tables and chairs to .accommodate City functions (ADB meetings, Council meetings, Hearing Examiner proceedings, etc.). and that the rental fees more than adequately covered the wear and tear caused by the general public. MOTION CARRIED. DISCUSSION ON PROPOSED WALKWAY FOR 200TH ST. S.W., BETWEEN 76TH AVE. W. AND MAPLEWOOD DR. City Engineer Bob Alberts reported that the need for a walkway along 200th Street Southwest has been identified for a number of years. Staff has been reviewing options. He said a water pipe- line was installed in a portion of 200th Street Southwest in 1990, which makes that section of the road eligible for overlaying in 1991. The overlaying and the walkway could be accomplished at the same time. Mr. Alberts said the accident records and speeding history on the street war- rant improvements more than an overlay. Mr. Alberts said the matter was discussed at the April Community Services Committee meeting. The Committee referred the discussion to the Council work meeting. He said Staff will discuss the options and associated problems. In general, he said the street needs to be regraded and possi- bly widened to improve safety. Mr. Alberts said it is Staff's recommendation that the Council direct Staff to prepare a plan and options for improving 200th Street Southwest as a potential 1992 project. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO DIRECT STAFF TO PREPARE A PLAN AND OPTIONS FOR IMPROVING 200TH STREET SOUTHWEST AS A POTENTIAL 1992 PROJECT. MOTION CARRIED. REQUEST FOR APPROVAL TO PURCHASE TWO PERSONAL COMPUTERS AND A PRINTER FOR PLANNING STAFF I Planning Manager Robert Chave reported that a question arose about the funding source for two new computers during the Council's discussion of the request at their April 16th meeting. The Admin- istrative Services Director, City Clerk, and Council secretary researched the records to find out where the 1990 General Fund Carryover may have been placed in the 1991 budget, but they could find no record that the $27,800 was specifically moved into the Council Contingency Fund. Mr. Chave said it is the recommendation of Staff that $7,800 be allocated from the 1990 General Fund carryover to fund the purchase of two personal computers and a printer for Planning Staff. Councilmember Jaech inquired if the main computer (IBM 36) was capable of networking the programs so that Staff could work off the main frame. Administrative Services Director Art Housler did not believe a software package was available that was designed for a main computer. He noted that such a package would be cost prohibitive if it were available. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER WILSON, TO ALLOCATE $7,800 FROM THE 1990 GENERAL FUND CARRYOVER TO FUND THE PURCHASE OF TWO PERSONAL COMPUTERS AND A PRINTER FOR PLANNING STAFF. MOTION CARRIED WITH COUNCILMEMBER KASPER OPPOSED BECAUSE IT WAS NOT BUDGETED. DISCUSSION REGARDING SLURRY SEAL PROGRAM City Engineer Bob Alberts reported that prior to embarking on another slurry seal program, Staff Vim believed it would be appropriate to discuss the 1990 program results. He said in 1990, the City substituted a slurry seal program for the chip seal program. After reviewing the test results, the decision was made to implement a slurry seal program in 1991. He noted that the program costs approximately $50,000, with approximately 3.5 miles of streets slurry sealing in September 1991. Mr. Alberts said in evaluating the 1990 program, Staff found the best street to be 193rd Pl. S.W., and the other test streets, which experienced no raveling but return of cracking, had been slurry sealed in June. Staff also reviewed the streets that had been chip sealed in 1989 and found the surfaces of those streets in much better condition than the slurry sealed streets, except 193rd Place Southwest, which was previously chip sealed before being slurry sealed. Mr. Alberts said Staff is proceeding with the slurry seal program for one more year and requests authorization to call for bids for the 1991 program. EDMONDS CITY COUNCIL MINUTES Page 7 APRIL 23, 1991 COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO AUTHORIZE STAFF TO CALL FOR BIDS ON THE 1991 SLURRY SEAL PROGRAM. Councilmember Hertrich inquired if a guarantee will be accomplished within a specified time frame. Mr. tingent upon work being completed within a specified work was temperature and weather dependent. MOTION CARRIED. MAYOR be obtained that the slurry seal program will Alberts said the contract will be award con - time. He said specifications on June paving Mayor Naughten said AWC has inquired who on the Council will be delegates at the June 21st annual meeting in Spokane, Washington. Mayor Naughten said he intended to go. Councilmember Hertrich suggested that Council President Palmer be requested to attend. Mayor Naughten urged the Council to reconsider participating in the cost of the Snohomish County Auditor local voters' pamphlet. He felt it would be an excellent opportunity for the City to inform voters and get them involved in the process. He said 17 cities in the County had signed up to -date, the Port will be included, and the School District. He said the City's share of the costs would be $1,929. Councilmember Kasper inquired if the pamphlet has ever been published by the County before. Mayor Naughten replied negatively. Councilmember Kasper was critical of the State pamphlet because of past errors. He inquired if the City would have an opportunity to review the contents of the County pamphlet before it was published. He said the problem is that the County does not have funding to reissue the pamphlet if errors are made. Mayor Naughten believed that the pamphlet would contain whatever information candidates for office submitted to the County. Councilmember Dwyer said it was his belief that the City of Edmonds was not so large that candidates could not personally talk with citizens. He said. if candidates do not care to put forth the effort, they should not look for tax payers to subsidize their laziness. He did not see the benefit of the pamphlet on a local level because he had participated in an election with the State voters' pamphlet and did not think it was meaningful. Councilmember Dwyer thought it was a grandiose notion of the County to try and convince the cities that the pamphlet "has to be a big deal". He thought it might be a good idea if a candidate was running for a County -wide office because the candidate could not reach all of the voters, and also if there were some bal- lot issues because there would be statements for and against, but he did not believe it was neces- sary for local candidates. He said, "If you want to get your word out, there's plenty of sun- light and plenty of opportunity to go do that. And if you don't want to get your word out, then you ought not look for everybody else to pay for a short cut". Mayor Naughten believed $1900 was a minor expenditure. He noted that local candidates could not reach every person with whom they wished to speak, and he felt the pamphlet was a good way to reach them. Councilmember Kasper's greatest concern was that there was no way to correct an error if one or more appeared in the pamphlet. He noted that a misprint in the newspaper could always be corrected the following week, but a misprint in the pamphlet was permanent. He said he was not against participating in the cost because the City was always looking for better ways to do things. He was not against trying it to see how it works, but he was uncertain that the City would participate in upcoming years simply because it may choose to participate this year. Councilmember Nordquist said this had come up about five times now, and he wanted to reaffirm for the sixth time that they were not going to participate. THEREFORE, COUNCILMEMBER NORDQUIST MOVED, SECONDED FOR DISCUSSION BY COUNCILMEMBER HERTRICH, TO DO NOTHING. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUNCILMEMBER DWYER, COUNCILMEMBER HERTRICH, COUNCILMEMBER JAECH AND COUNCILMEMBER NORDQUIST IN FAVOR; COUNCILMEMBER KASPER AND COUNCILMEMBER WILSON OPPOSED. Mayor Naughten noted that 2,400 people attended the Lady Washington Tall Ship event last Friday. Mayor Naughten said the 8th Annual All City Meeting was well attended last week. COUNCIL Councilmember Wilson said there was an interesting article in the Sunday edition of the Seattle Times about municipalities going to natural gas for some of their fleets. He suggested t a�Fe Tity look into that program. Councilmember Dwyer requested the item establishing the next term Council salaries be placed on the agenda in the near future. He recalled that it had been postponed to obtain information on benefit packages. Councilmember Jaech inquired about the building permit fee and plan check fee for a single family structure. Community Services Director Peter Hahn said the Uniform Building Code has a formula for a building permit fee based on the square footage of a structure, and the plan check fee is EDMONDS CITY COUNCIL MINUTES Page 8 APRIL 23, 1991 based on 65% of that amount. Councilmember Jaech inquired if the City of Edmonds was. up to par with other jurisdictions in plan check and building permit fees. Mr. Hahn noted that the City is recovering 100% of its costs at the present time. He said fees can be adjusted if it is discov- ered that recovery is not at 100% in the future. Councilmember Jaech inquired if the developer of the apartment building on the corner of 5th and Pine intended to replace the temporary fence with a permanent fence. She was concerned with the safety of citizens because there is a steep drop off. City Attorney Scott Snyder said Staff has been working with the developer to replace the temporary fence with a permanent fence, but he said the Code does not require the installation of a fence in that instance. He noted that Staff has recommended that a fence be constructed in the interest of public safety. Councilmember Jaech recommended that a Code amendment be considered to require mitigating measures when a prop- erty abuts a right-of-way and a potentially dangerous situation exists. Councilmember Jaech said there is a mature pine tree further south that she suspected was damaged when construction was underway for the condominiums. She was concerned that a potentially danger- ous situation existed because she thought the tree may be dying. Mr. Hahn said Staff would look into the matter. In response to Councilmember Hertrich, Mr. Hahn said in new multi -family developments, the devel- �(y�t� opens are required to submit to the Architectural Design Board a plan to accommodate recycling that is acceptable to the haulers. Councilmember Nordquist reported that the Health Board has moved into their new building. He noted that the facility is already being extensively utilized because of the influx of each Euro- peans and Asians into the area. Councilmember Nordquist requested the Community Services Committee to review the City s policy with regard to facilities for the sight impaired because there are very few Braille signs through- out the City and it is difficult for the sight impaired to walk around town. Student Representative Ted Hunter said most of the students in his school were in support of the teachers' effort to obtain more funding and smaller classrooms, but he felt they chose the wrong time to strike. The Council recessed to an executive session at 9:16 p.m. to discuss a legal matter, a personnel matter and Item (G) on the Consent Agenda, and they adjourned thereafter. THESE MINUTES ARE SUBJECT TO MAY 7, 1991.APPROVAL. 'JACQUELINE G. PARRETT, City Clerk LARRY S. NAUGHTEN, Mayor EDMONDS CITY COUNCIL MINUTES Page 9 APRIL 23, 1991 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 7:00 - 10:00 P.M. APRIL 23, 1991 WORK MEETING - NO AUDIENCE PARTICIPATION CALL TO ORDER FLAG SALUTE 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF APRIL 16, 1991 (C) REPORT ON BIDS OPENED APRIL 16, 1991 FOR PURCHASE OF SIX VEHICLES ON 1991 REPLACEMENT PROGRAM AND AWARD OF BID TO WILSON FORD FOR PURCHASE OF FIVE VEHICLES ($69,345.38); AND AUTHORIZATION TO RECEIVE QUOTES FOR ONE STEP VAN (D) AUTHORIZATION TO CALL FOR BIDS TO PURCHASE REPLACEMENT BUOYS (E) AUTHORIZATION TO AMEND CONTRACT (BY MINUTE ENTRY) WITH GAYNOR LANDSCAPE CO., APPROVING INCREASED COST FOR PUBLIC MEETINGS ON PINE RIDGE PARK MASTER PLAN ($1,731.88) (F) AUTHORIZATION TO CALL FOR RFQ TO DESIGN REMODEL OF THE CEMETERY STRUCTURE (G) REPORT ON BIDS OPENED APRIL 16, 1991 FOR 5TH AVE. AND MAIN ST. FEDERAL AID ROADWAY IMPROVEMENTS AND AWARD OF CONTRACT TO WILDER CONSTRUCTION CO. (451,719.50) (H) REPORT ON BIDS OPENED MARCH 26, 1991 FOR TWO NEW PHOTOCOPIERS AND MAINTENANCE AND SUPPLY AGREEMENTS, AND AWARD TO WILLIAM DIERICKX CO. ($23,535.39 INCLUDING SALES TAX) (I) AUTHORIZATION FOR MAYOR TO SIGN AMENDMENT TO INTERLOCAL AGREEMENT FOR SNOHOMISH REGIONAL NARCOTICS TASK FORCE (J) AUTHORIZATION TO ENTER INTO AGREEMENT WITH METRO FOR RESURFACING 3RD AVE. FROM ALDER TO DAYTON ($22,360) (K) AUTHORIZATION TO CALL FOR RFQ FOR PREPARATION OF MASTER PLAN FOR CITY PARK (L) ACCEPTANCE OF QUITCLAIM DEED FROM EMERALD HILLS HOMEOWNERS ASSOCIATION FOR EXTENSION OF EMERALD HILLS DR. (FILE ST-4-90) (M) ACCEPTANCE OF QUITCLAIM DEED FROM EMERALD HILLS HOMEOWNERS ASSOCIATION FOR EXTENTION OF HIGHLAND DR. (FILE ST-4-90) (N) PROPOSED ORDINANCE 2830 AMENDING OFFICIAL STREET MAP TO INCLUDE EXTENSIONS TO EMERALD HILLS DR. AND HIGHLAND DR. 2. CONTINUED COUNCIL DELIBERATION ON HEARING ON APPEAL OF ARCHITECTURAL DESIGN BOARD DECISION REGARDING ROOFTOP EQUIPMENT ON APARTMENT BUILDING AT 207 SECOND AVE. N. (APPELLANT: RESIDENTS OF HARBORMASTER CONDOMINIUM/APPLICANT: DOUG HERMAN; FILE AP-3-90/ADB-102-90) 3. DISCUSSION WITH PLANNING BOARD REGARDING PLANNING BOARD ACTIVITIES 4. DISCUSSION ON MAKEUP OF EDMONDS VISITORS' BUREAU AND AUTHORIZATION FOR MAYOR TO SIGN CONTRACT WITH EDMONDS VISITORS' BUREAU ($18,000) 5. CWC-HDR MONTHLY REPORT 6. DISCUSSION ON LIBRARY PLAZA ROOM CARPETING - REPORT FROM COMMUNITY SERVICES COMMITTEE 7. DISCUSSION ON PROPOSED WALKWAY FOR 200TH ST. S.W., BETWEEN 76TH AVE. W. AND MAPLEWOOD DR. 8. REQUEST FOR APPROVAL TO PURCHASE TWO PERSONAL COMPUTERS AND A PRINTER FOR PLANNING STAFF 9. DISCUSSION REGARDING SLURRY SEAL PROGRAM 10. MAYOR 11. COUNCIL (30 MINUTES) (20 MINUTES) (20 MINUTES) (15 MINUTES) (15 MINUTES) (15 MINUTES) (10 MINUTES) (20 MINUTES) THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE