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05/28/1991 City CouncilTHESE MINUTES SUBJECT TO JUNE 4, 1991 APPROVAL EDMONDS CITY COUNCIL MINUTES MAY 28, 1991 The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Larry Naughten, Mayor Jeff Palmer, Council President Steve Dwyer, Councilmember Roger Hertrich, Councilmember Jo -Anne Jaech, Councilmember William Kasper, Councilmember John Nordquist, Councilmember Jack Wilson, Councilmember ABSENT STAFF Ted Hunter, Brent Hunter, Personnel Mgr. Student Rep. Art Housler, Admin. Svc. Director Bob Alberts, City Engineer Gary McComas, Acting Fire Chief Arvilla Ohlde, Parks & Rec. Mgr. Peter Hahn, Comm. Svc. Director Scott Snyder, City Attorney Jackie Parrett, City Clerk Margaret Richards, Recorder The Council recessed to an executive session at 7 p.m. to discuss a legal matter and reconvened at 8 p.m. rnNCFNT AUNna Items (I), (K), (L) and (N) were removed from the Consent Agenda. [Councilmember Kasper asked for reconsideration of Item (H) later in the evening]. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL j (B) APPROVAL OF MINUTES OF MAY 7, 1991 AND MAY 21, 1991 l'tiL\` (C) FINAL ACCEPTANCE OF WORK BY VOLKER-STEVIN CO. ON SHELL CREEK DIVERSION PROJECT, AND C- SET 30 DAY RETAINAGE PERIOD (D) REPORT ON BIDS OPENED MAY 8, 1991 FOR GERBER SIGNMAKER 48 OR EQUAL LETTERING SYSTEM, AND AWARD OF CONTRACT TO SUN SUPPLY ($9,986.05) �frw.(E) AUT THORIZATIONTOESTARTBICYCLLKCONSULNG TANT STEM ELECTION TO PREPARE COMPREHENSIVE TRAIL PLAN FOR t"L�(F) AUTHORIZATION TO TRANSFER $3,200 FROM ENDING CASH BALANCE TO COUNCIL TRAVEL/EXPENSE FUND J�:rc (G) AUTHORIZATION TO CALL FOR BIDS ON TENNIS COURT RESURFACING PROJECT L V (J) REPORT ON BIDS OPENED MAY 14, 1991 FOR 1991 STREET OVERLAY PROGRAM AND AWARD OF CONTRACT ,.� (` ¢V�'TO ASSOCIATED SAND & GRAVEL CO. ($279,468.45) -{ ` (M) AUTHORIZATION FOR PAYMENT TO BARBARA MEHLERT IN AMOUNT OF $72.50 FOR REIMBURSEMENT OF COUNCIL RETREAT EXPENSES (0) AUTHORIZATION TO PAY SECOND BILLING FROM CABLE TV CONSULTANT GEORGE L. PAGE FOR SERVICES FROM FEBRUARY 9, 1990 TO MAY 9, 1991 ($6,692.42) REPORT ON BIDS OPENED MAY 14, 1991 FOR 1991 SLURRY SEAL PROGRAM AND AWARD OF CONTRACT TO BLACKLINE, INC., ($42,210) [ITEM (I) ON THE CONSENT AGENDA] ec� Councilmember Wilson inquired why the slurry seal program was being pursued when it was his under- standing that the program was not successful in the recent past. City Engineer Bob Alberts ex- plained that the test program that was implemented in June was more successful than the program that was implemented in September because of the warmer weather. He noted that the work will be performed in late July to mid -August. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE ITEM (I). MOTION CARRIED. REPORT ON TELEPHONE BIDS FOR AIR BAG RESCUE SYSTEM AND AUTHORIZATION TO PURCHASE FROM CASCADE FI E EQUI M N 2,182 00, INCLUDING LE TAX)ITEM K N H N END Councilmember Palmer noted that the Staff memorandum indicated only two vendors with two differ- ent products. Acting Fire Chief Gary McComas said there were only two types of products that II would be suitable for the City's needs. Councilmember Palmer inquired if the two vendors were the only suppliers nation-wide. Chief McComas said bids were solicited locally and outside the area, but the product that best suited the City and which can be supplied by a vendor in close proximity to the City were those indicated in the memorandum. Councilmember Palmer noted that the amount budgeted was $1,800 and the amount required was $2,182 and that the difference would be funded within the Fire Department. He inquired if the Fire Department would forfeit another item to purchase the air bag rescue system. Chief McComas said the Department would postpone the purchase of a resuscitating Annie until later in the year. Councilmember Hertrich inquired if the air bags were typically used to assist in a rescue opera- tion. Chief McComas replied affirmatively. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER PALMER, TO AUTHORIZE THE PURCHASE OF HIGH-PRESSURE AIR BAGS AND EQUIPMENT OFFERED AS A PACKAGE DEAL 44-K, AS OUTLINED IN THE STAFF MEMORANDUM, FROM CASCADE FIRE EQUIPMENT CORPORATION IN YAKIMA, WASHINGTON. MOTION CARRIED. AUTHORIZATION TO START PROCESS FOR CONSULTANT SELECTION ON WATERFRONT STUDY [ITEM (L) ON THE ,��. Councilmember Wilson said he could foresee the City expending a substantial amount of money to 44fdevelop a preferred option that simply would not fit in with the ferry study, property acquisi- tion, or the Council's own wishes. He questioned whether the issue has been discussed enough. Councilmember Palmer believed that further discussion was necessary not only to discuss the scope of work but because he thought the project should be budgeted from a fund other than the Council Contingency Fund. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER WILSON, TO DISCUSS THE SCOPE OF WORK AND FUNDING OPTIONS ON JUNE 11, 1991. MOTION CARRIED. PROPOSED ORDINANCE EXTENDING AND RENEWING A THREE-YEAR NON-EXCLUSIVE CABLE TV FRANCHISE TO z,'(✓ CHAMBERS CABLE OF EDMONDS LITEM N ON THE C NSENT AGENDA 4 Councilmember Palmer noted that a letter was included in the Council packets that should be re- viewed before voting on the issue. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO DISCUSS ITEM (N) FOLLOWING ITEM 12 ON THE AGENDA (REVIEW OF REQUEST FOR AUTHORIZATION TO OBTAIN QUOTES FOR TWO VEHICLES FOR POLICE DEPARTMENT USE). At Councilmember Kasper' request, COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO RECONSIDER ITEM (H) ON THE CONSENT AGENDA AT THE END OF THE REGULAR AGENDA. MOTION CARRIED. CWC-HDR MONTHLY REPORT Bud Benges, CWC-HDR., Inc. reported that a correction was made by the contractor due to a hot spot to the incinerator. He said material was added called "Cease Fire" to remove the hot spot as a temporary solution until the incinerator can be disassembled and repaired permanently. Mr. Benges noted that substantial completion of the treatment plant, wherein the City will take control of the facility, will occur in early August, and the dedication is scheduled for Septem- ber 6, 1991. He said CWC-HDR will be at the treatment plant on June 19 at 4 p.m. to conduct a tour of the facility. Mr. Benges said construction of the secondary treatment units continue on the north end of the project site. The contractor has completed equipment installation in the blower building, RAS/WAS pumping station, effluent pumping station and final clarifiers. Final electrical and control, painting and testing activities continue in preparation for secondary treatment starting in July 1991. Installation of the effluent pumping station roof is near completion, and the concrete public area slab over final clarifier no. 2 has been placed. The contractor is continuing to install EDMONDS CITY COUNCIL, MINUTES Page 2 May 28, 1991 concrete site perimeter walls and planter boxes. The permanent power source has been energized to the secondary treatment units enabling start-up testing and final check out of equipment. Construction of the operations/control building is near completion. Final interior finish work is in progress, including painting, tile, cabinet, electrical and plumbing installations. Con- struction of the public sidewalks to the south of the building is also completed. Changer order no. 14, equalling $49,954, has been negotiated with the contractor and has been delivered to the contractor for approval. The change order includes twenty-three miscellaneous items. Major items are addition of roof drains in the operations/control building, modification to aeration butterfly valve controllers, modification to the lab case work in the operations/ control building, and modification of the high pressure air compressors. Change order no. 15, equalling $35,665, has been negotiated with the contractor and has been delivered to the contractor for approval. The change order adds the purchase of maintenance equipment, including an incinerator oxygen analyzer probe, vibration analysis equipment, and moisture/solids microwave analyzer. REQUEST FOR AUTHORIZATION TO PURCHASE FENCING TO ENCLOSE WADING POOL IN CITY PARK Parks & Recreation Manager Arvilla Ohlde reported that the State Department of Health mandated as of April 1, 1991 that public wading pool facilities are to have barriers around outdoor facili- ties. Staff is proposing that a fence be placed at City Park that would follow barrier guide- lines as outlined in Section 4(A) and that would be installed with a locking entrance gate. The fence would be a five-foot cyclone fence with slats and would be placed ten feet from the water's edge. The area would have picnic benches installed inside the fencing area. Ms. Ohlde said the pool opens annually in the third week of June, and the public needs to be assured that it is safe. Due to the timing conflicts and the need for Council authorization to purchase the fencing, Ms. Ohlde said Staff has requested the Council to approve the purchase with the stipulation that the Architectural Design Board (ADB) grant final approval on June 5, 1991. She noted that a delay in fencing installation would delay the opening of the wading pool. Ms. Ohlde said the ADB reviewed the project on May 15 and recommended that the fence be placed ten feet from the water's edge and that benches be placed inside the area to make it more appealing and that the project be present- ed to them on June 5 for final approval. Ms. Ohlde said it is the recommendation of Staff to authorize the purchase of City Park wading pool barrier fencing from the 125 Parks Capital Fund account after ADB approval on June 5, 1991. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HERTRICH FOR DISCUSSION, TO AUTHORIZE THE PURCHASE OF CITY PARK WADING POOL BARRIER FENCING FROM THE 125 PARKS CAPITAL FUND ACCOUNT AFTER ADB APPROVAL ON JUNE 5, 1991. Councilmember Hertrich inquired if the pool would be supervised. Ms. Ohlde replied negatively. She said, however, the gate would be self closing. Councilmember Hertrich inquired if the gate would be locked in the evening. Ms. Ohlde replied negatively. She said the intent of the fence is to prevent small children from falling into the pool. Councilmember Hertrich expressed a concern that a small, unattended child could find his/her way into the wading pool and would be unable to get out. He inquired if the gate would have a latch that a small child could open from the inside. Ms. Ohlde replied negatively. She said she would look into the possibility of an exit -only latch. Councilmember Jaech inquired about the City's potential liability. City Attorney Scott Snyder said he did not believe the City would have any liability if the fence was designed as mandated by the State. As a parent himself, he said he could see the merit in providing a safety latch. MOTION CARRIED. CONTINUED DISCUSSION ON YOST POOL COVER (FROM MAY 7) Community Services Director Peter Hahn reported that on May 14, the City Council Community Servic- es Committee discussed information they had previously received regarding the pool cover. He noted that the requested five-year history of revenues and expenditures of neighboring pools was included in the Council packet. The preliminary schematic designs completed by Engineering plac- es the perimeter of the pool cover from the water's edge as follows: north 8 feet from the edge; east 8 feet from the edge; south 23 feet from the edge; and west 6 feet from the edge. In refer- ence to the Water Recreation Facilities Guide provided by the State Board of Health, Section 3 (g)(ii), the placement of the pool cover on the deck space meets their code requirement, which.is on 50% of the perimeter of indoor pools that are 1500 square feet or more and that the perimeter on the remainder of the deck be 4 feet or more in width. EDMONDS CITY COUNCIL MINUTES Page 3 May 28, 1991 Mr. Hahn said the next step would be to authorize the design of an inflatable bubble by the Engi- neering Division and approve an amendment to the Goerlich contract for design assistance to Engi- neering, as needed, on an hourly basis up to a limit of $15,000. City Engineer Bob Alberts said Staff believes a system providing backup in the event that the bubble deflated could be designed utilizing the light standards to support the bubble at the seven -foot level. He said the City Building Official has indicated that the space between the bubble and the existing building could be used as an emergency exit. In response to Councilmember Kasper and Councilmember Wilson, Mr. Alberts said Staff has enough information to draft the design, but final costs will not be known until the bid process is final- ized. Councilmember Palmer inquired if his understanding that the fire exist may be provided via the bubble was correct. Mr. Alberts explained that the fire code requires a separation of 10 feet between two structures if a fire exit is to be provided in that area. Because 10 feet do not exist between the proposed bubble and the existing building, he said the fire code then requires a certain rating on the wall if it is to be used as an exit. Mr. Alberts said the code can be met by tying the two structures together with an enclosure at the doorways. Councilmember Hertrich said the Council has exhausted the questions that could be asked and an- swered at this point in time, and he suggested that the Council proceed with the design phase. Councilmember Wilson refuted information provided to them by Dick Van Hollebeke regarding the Mountlake Terrace and Lynnwood pools. Councilmember Wilson noted that Mountlake Terrace's reve- nue increased less than 1% while their costs increased by 5%. Their loss in 1990 was $246,000: Lynnwood's revenue increased by 8% but their costs increased by 13% and their loss in 1990 was $162,000. Councilmember Wilson said Everett subsidizes their pool at 78% and Bremerton at 50%. He added that Mountlake Terrace's attendance figures have decreased by 9% but their costs are up 5%; Lynnwood's attendance figures have increased by 5% but their costs have increased by 13%. Councilmember Wilson observed that the 0&M costs for the proposed structure increase every time the Council receives additional information. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER PALMER, TO SET THE ITEM ASIDE AND CONSIDER IT DURING THE 1992 BUDGETARY PROCESS. Councilmember Kasper felt the design should be completed at the present time in order to discuss the issue fully and make informed decisions during the budgetary process. Councilmember Hertrich concurred. He thought it would be inappropriate to defer discussion of the design issue until the budgetary process. A ROLL CALL VOTE WAS TAKEN. MOTION FAILED WITH COUNCILMEMBER PALMER, COUNCILMEMBER JAECH, AND COUNCILMEMBER WILSON IN FAVOR; COUNCILMEMBER DWYER, COUNCILMEMBER HERTRICH, COUNCILMEMBER,KASPER, AND COUNCILMEMBER NORDQUIST OPPOSED. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO AUTHORIZE THE DESIGN OF AN INFLATABLE BUBBLE BY THE ENGINEERING DIVISION AND APPROVE AN AMENDMENT TO THE GOERLICH CONTRACT FOR DESIGN ASSISTANCE ON AN HOURLY BASIS UP TO A MAXIMUM OF $15,000. Councilmember Palmer said he would vote against the motion because construction costs and O&M costs were prohibitive and would take away from other potential recreational programs that could be funded with those same dollars. He said ongoing maintenance and operation would provide a continuing drain on the General Fund, and it was unknown what projects would be forfeited from that source of funding if the proposed project were constructed. Councilmember Dwyer said swim lessons for children at the Edmonds pool were not available on a broad enough basis to serve the people wishing to sign their children up. He noted that he was at the pool facility on Sunday to sign his son up for swim lessons and there was a waiting list, despite the fact that the pool had only opened on Saturday. Councilmember Dwyer said even though Mountlake Terrace has struggled with their budgetary process for the past two years, there was no person, to his knowledge, in Mountlake Terrace who has al- leged that their pool program should be terminated. Councilmember Dwyer said the City of Edmonds has enjoyed great prosperity over the years and could afford the cover, and he said he intended to vote in favor of the proposed project. EDMONDS CITY COUNCIL MINUTES Page 4 May 28, 1991 Councilmember Jaech believed the City should proceed with the design phase at the present time but that construction of the pool should be discussed during the budgetary process. Councilmem- ber Nordquist concurred. Councilmember Wilson commented that Mountlake Terrace and Lynnwood would experience financial difficulties if Edmonds proceeded with the proposed project. He said the City must fully evalu- ate the impact of 0&M costs because those costs will adversely impact the budget if and when the City is not in as favorable a financial position as it enjoys at the present time. He inferred that a program could be established with Mountlake Terrace and Lynnwood. Councilmember Palmer said pool users were only one piece of the recreational puzzle; there were many other activities that could be provided from the same pot of money. Councilmember Nordquist believed funding has been equitably disbursed among the different recrea- tional programs over the years, and he felt the Council should take advantage of the opportunity before them. Councilmember Hertrich said the City has provided a fairly well-balanced program for many sports programs over the nineteen years that the pool cover has been under debate but has not provided a full-time swimming program, and he felt it would be appropriate to provide that amenity to the citizens after nineteen years. A ROLL CALL VOTE WAS TAKEN. MOTION CARRIED WITH COUNCILMEMBER DWYER, COUNCILMEMBER HERTRICH, COUNCILMEMBER JAECH, COUNCILMEMBER KASPER, AND COUNCILMEMBER NORDQUIST IN FAVOR; COUNCILMEMBER PALMER AND COUNCILMEMBER WILSON OPPOSED. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER WILSON, THAT THE CITY RECEIVE BID ESTIMATES FOR THE PROJECT BEFORE THE BUDGETARY PROCESS IS COMPLETED AND THAT A CONTINUED REVIEW OF 0&M COSTS BE CONDUCTED IN AN ATTEMPT TO IMPROVE THOSE COSTS SO THAT WHEN THE BUDGETARY PROCESS IS CONVENED, THE COUNCIL WILL HAVE DATA TO BASE THEIR DECISION ON, AND ALLOW THE PUBLIC TO PARTICI- PATE IN THE PROCESS. Councilmember Wilson felt the project should be put to a bond issue because he said it would basically be a tax increase because revenues would be taken away from the General Fund. MOTION CARRIED. DISCUSSION WITH ARTS COMMISSION REGARDING GENERAL BUSINESS Parks & Recreation Manager Arvilla Ohlde noted that members of the Edmonds Arts Commission were Lt�Lyn�d�"`''�in attendance to present their goals and current and long-range plans. Josephine Fye, Chairman of the Edmonds Arts Commission, said the Commission reevaluated their performance in March and reaffirmed their mission and goals. As a result of that action, she said the Commissioners are committed to an increased visibility in the community, to a more posi- tive role in City representation, and are more prepared for budget accountability. Win Bainbridge, Visual Arts, reported that 52 Edmonds' businesses participated in the "Edmonds in Bloom Project" and 74 artists submitted their works. Ms. Bainbridge said a painting by Donna Watson was selected to be printed in poster form next year. Ms. Bainbridge noted that the Katherine Chang Liu Workshop is scheduled for the week of June 3 through 7, and a slide presentation will be held on June 5 in Conference Room B at Harbor Square. Crisse Bennett, Visual Arts, noted that Al Widmer was commissioned to create three interpretive Indian masks, which are on display in the Community Services Building, and Tony Angell has been commissioned to create a sculpture of the snowy owl, which will be completed within the next several months and will be on display in front of the Anderson Center. Ms. Bennett added that the Centennial quilt is also on display in the Finance Building. Ms. Bennett said the Hekinan Art Exchange is currently being developed and is co -sponsored by the Sister City Commission. The objective is to assemble an art exhibit depicting Pacific Northwest art and send it to Japan as a gift. She noted that the Arts Commission will contribute $2,500 to the project, which is scheduled for completion on September 1, 1991. Ms. Bennett said the fif- teen -piece collection will cost a total of $5,700 and commissioners are actively seeking finan- cial support from the community. - EDMONDS CITY COUNCIL MINUTES Page 5 May 28, 1991 Linda Goodrick said the snowy owl sculpture and William Morris stone collection were funded from Fund 117. Ms. Goodrick noted that the fountain at the treatment plant was commissioned by the Arts Commis- sion. Ms. Goodrick said even though the fountain on Main Street is of concern to many people, reforma- tion is prohibitively expensive but the Commission intends to continue a review of that project. JoAnne Nelson, Literary Arts, reported that approximately 130 people attended the Friday night session of the "Write on the Sound Conference" last year, and approximately 150 attended the Saturday workshop. She said approximately $1400 was raised during that event, and the monies were awarded to two Edmonds students for a literary scholarship and a performing arts scholarship. Ms. Nelson said Norman Bridwell,author/illustrator of a book called "Clifford, the Big Red Dog Book", made a presentation to children, parents and grandparents last year, and this year illus- trator/author Jasper Tomkins made a presentation. Shirley Frank, Performing Arts, said the eight summer band concerts will take place in July and August. She requested a member of the Edmonds City Council to serve as an official representa- tive to the City for each one of the concerts. She said a variety of bands ranging from concert bands, military bands, street bands, Shoreline School Program Band, Dixieland band and brass bands are scheduled to perform. Next year she said a recording by the Cascade Symphony will be pursued. Ms. Fye said each one of the Commissioners helped to offset the workload when Arts Coordinator Linda McCrystal was absent. She thanked Parks & Recreation Manager Arvilla Ohlde and Elizabeth Bigger for their support. Ms. Fye said the Commission has worked very closely with the Sister City Committee this year, and it is their intent to reciprocate to the City of Hekinan with an art collection that is not neces- sarily of equal value to the collection they graciously gave to the City but one that is a good representation of Pacific Northwest art. Ms. Fye thanked the City for its time and commitment to the arts. Councilmember Hertrich noted that the City is experiencing a space needs problem at the present time. He inquired where the art collection would be located in future years. Ms. Fye said the Arts Commission has discussed that issue and is working towards finding a place for the collec- tion. Councilmember Wilson said the City was lucky and proud to have the Edmonds Arts Commission. Mayor Naughten thanked the Commission for embarking on the Hekinan Art Exchange. Because of the lateness of the hour, COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER NORD- QUIST, TO CONTINUE ITEMS 7, 8 AND 9 (DISCUSSION REGARDING MAYOR S POSITION AND MAYOR'S SALARY FOR 1992-1996, DISCUSSION ON COUNCIL PAID MEETINGS AND REVIEW OF ORDINANCE 2749 DEFINING COUNCIL MEETING FOR PURPOSE OF COUNCIL SALARIES, AND ESTABLISH COUNCIL SALARIES FOR TERM BEGINNING JANU- ARY 1, 1992) TO JUNE 11, 1991. MOTION CARRIED. PROPOSED ORDINANCE 2837 EXTENDING AND RENEWING A THREE-YEAR NON-EXCLUSIVE CABLE TV FRANCHISE TO CHAMBERS CABLE OF EDM N S LITEM N N THE CONSENT AGENDAJ Council had been provided a letter from Carolyn Chambers in response to the letter they au- thorized last week. Ms. Chamber's letter requested further discussion. The Council recessed to an executive session at 9:47 p.m. to discuss legal advice and reconvened at 9:52 p.m. City Attorney Scott Snyder stated that he prepared an ordinance in accordance with the Council's instructions. Mr. Snyder said Ms. Chambers indicated a willingness to discuss the rate regulation and technolog- ical issues. He said it was his understanding that if the Council decided to initiate discus- sions, the only issues for review would be rate regulation and technological issues. Mr. Snyder noted that Ms. Chambers was unable to meet with the Council until July, and the City's consultant would be out of the country until the first part of August. Because Mr. Snyder was concerned about proceeding without some form of franchise or understanding, he suggested that the Council take some action to extend the franchise either by passing the ordinance or by extending EDMONDS CITY COUNCIL MINUTES Page 6 May 28, 1991 it unilaterally, and if the Council does enter into negotiations that they do so in a context that indicates they are not having a complete reopening but will only address the issues men- tioned in the letter from Ms. Chambers and in the Council's last letter to Ms. Chambers. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO APPROVE ITEM (N). MOTION CARRIED. With the concurrence of the Council, Mr. Snyder said he would communicate with Ms. Chambers by letter and invite her to attend a meeting for the purpose of discussing the issues raised in her letter and also indicating the Council's willingness to amend, revise, or proceed with an altered franchise if a mutually acceptable agreement could be reached. REVIEW AND APPROVAL OF CITY CLERK JOB DESCRIPTION LPL' Personnel Manager Brent Hunter reported that the City will be recruiting a City Clerk to replace incumbent Jackie Parrett, who is retiring on October 1st. At the retreat, the Council decided to ti,�°ti " make some changes in the City Clerk's office with regard to a Deputy City Clerk and the Council ,,t minutes. Mr. Hunter noted that the City Clerk's job description was included in the Council packets. He said the description was updated to incorporate the changes in the City Clerk's office that were discussed at the Council's retreat. The key change involves the preparation of the minutes for the Council and other Boards and Commissions. Mr. Hunter said Administrative Services Director Art Housler would like to evaluate those additional assignments with the new Clerk and incre- mentally assign the additions in the future as the workload permits. The job description also requires the Clerk to have shorthand skills in order to take the minutes when the Deputy is ab- sent. Mr. Hunter recommended that recruitment for the City Clerk begin immediately. He said the goal is to have the new Clerk hired by July 15th. He noted that the new Clerk will prepare the Coun- cil minutes during the month of August after the present contractor has left. Mr. Hunter recom- mended that the Deputy Clerk's position be filled by September 1st. He requested authorization to continue the present temporary clerk on a part-time basis (one day per week) until the Depu- ty's position is filled. As a procedural matter, Mayor Naughten adjourned the meeting at 10 p.m. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO EXTEND THE MEETING. MOTION CARRIED. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO APPROVE THE CITY CLERK'S JOB DESCRIPTION. Councilmember Nordquist noted that the job description did not reflect the changes the Council had discussed regarding Board and Commission minutes. He said they had decided to move those to the City Clerk, especially in regard to Civil Service and the Disability Board. Because there was not a consensus of the Council on their final decision at the retreat regarding the City Clerk's duties pertaining to Board and Commission minutes, COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO TABLE THE ISSUE UNTIL JUNE 11, 1991. Councilmember Dwyer suggested that the minutes of the retreat be perused to ascertain what the* true intent of the Council was. MOTION CARRIED. COUNCIL REVIEW OF TRUCK ROUTES City Engineer Bob Alberts reviewed the concept of designated truck routes that was developed by h= �' the Engineering Division and Police Department. Councilmember Wilson said it seemed logical to encircle the City with a truck route (196th, SR- 104 and Highway 99) and eliminate truck routes within the interior of the City. Councilmember Jaech said the configuration of 220th creates a definite hazard to pedestrians, and she was unsure that that roadway should be considered as a truck route. Councilmember Hertrich recalled that 196th was used as a truck route in the past, but trucks were rerouted to SR-104 because of the number of accidents that had occurred on 196th because of the steepness of the grade. Councilmember Nordquist suggested that Highway 99, SR-104 and 76th be designated truck routes. Councilmember Palmer expressed concern as to whether 76th was in a better position to take traf- fic than 196th because there are several schools, churches, a hospital, and a lot of pedestrian traffic on 76th. Mr. Alberts said 76th would divert truck traffic from 196th. EDMONDS CITY COUNCIL MINUTES Page 7 May -28, 1991 Councilmember Hertrich inquired if the City could obtain approval from the City of Lynnwood to place a sign within their city limits directing trucks to 76th in Edmonds. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER PALMER, TO ESTABLISH SR-104, HIGHWAY 99, AND 76TH SOUTH OF 196TH TO HIGHWAY 99 AS TRUCK ROUTES. MOTION CARRIED. REVIEW OF REQUEST FOR AUTHORIZATION TO OBTAIN QUOTES FOR TWO VEHICLES FOR POLICE DEPARTMENT USE Community Services Director Peter Hahn noted that the Council authorized the Equipment Rental Supervisor to obtain quotes for two four -door sedans to be used by the Police Department because two previous attempts to go out for formal bids were unsuccessful. Mr. Hahn said Staff obtained five other quotes from used car dealers but Wilson Ford was the best bid. Mr. Hahn said it is the recommendation of Staff to accept the Wilson Ford quote of $23,908 (not including sales tax) to purchase two Ford Tauruses. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO ACCEPT THE BID FROM WILSON FORD AS REAFFIRMED WITH THE ORIGINAL BID FOR THE PURCHASE OF TWO FORD TAURUSES IN LIGHT OF THE FACT THAT THEY HAVE CHECKED WITH THE USED CAR AGENCIES. MOTION CARRIED. REPORT ON BIDS OPENED MAY 20, 1991 FOR SENIOR CENTER SEAWALL RECONSTRUCTION PROJECT, AND AWARD OF CONTRACT TO GENERAL CONSTRUCTION CO. 68,778.41, INCLUDING -SALES TAX ITEM H ON THE CONSENT AGENDA Councilmember Kasper felt the project should be funded from Fund 006 and not Fund 125. Councilmember Kasper inquired about the discrepancy between the expenditure required ($68,778.41), the amount budgeted ($50,000), and the appropriation required ($30,000). Community Services // Director Peter Hahn explained that Reid -Middleton had underestimated the total project cost at $50,000 but $40,000 alone is needed for the Senior Center seawall construction and an additional $30,000 is needed to complete the project. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO RECONSIDER THE SOURCE OF FUNDING FOR THE PROJECT AND APPROPRIATE MONIES FROM FUND 006 INSTEAD OF FUND 125. City Attorney Scott Snyder raised a point of order. He noted that the Council must first vote on the motion to reconsider the source of funding and then may make another motion. MOTION CARRIED TO RECONSIDER THE SOURCE OF FUNDING. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO FUND THE PROJECT FROM THE EMERGEN- CY FUND 006 INSTEAD OF FUND 125. MOTION CARRIED. MAYOR Mayor Naughten noted that the Memorial Day Ceremony at the cemetery on Monday was well attended. Mayor Naughten said he would be in Portland, Oregon on Thursday and Friday to meet with sixty other elected officials from Snohomish, Pierce, and King Counties to discuss a rail system as part of the transportation plan. Mayor Naughten said the students at Edmonds Elementary School enjoyed and appreciated "Career Day". COUNCIL Council President Palmer asked the Council to submit any ideas they may have for participation in the 4th of July Parade. ,�,.�-0`intends Councilmember Nordquist said he read an article in the newspaper recently that Community Transit V�.to invest $35 million to improve the bus system in preparation for the Boeing expansion. %/V41tz He wondered if better service would be provided to Edmonds and South County in the future. Coun- cilmember Kasper replied affirmatively. He said contracts have been issued to complete a rede- sign of the bus system for South County. Councilmember Jaech requested Staff to look into the new drain pipe work that was done on 5th Avenue across from Petosa's Grocery because the brush was cleared, which provided a barrier be- tween the sidewalk and the embankment, and she was concerned that children could fall over the embankment. EDMONDS CITY COUNCIL MINUTES Page 8 May 28, 1991 Councilmember Jaech inquired about the vault work that was done on the corner of 9th and Walnut. Community Services Director Peter Hahn surmised that that work was temporary, but he said he would look into the matter. THESE MINUTES ARE SUBJECT TO JUNE 4, 1991 APPROVAL. THP nl:FT(TAI CTGNM MPY ()F THFSF MTNUTF_S IS ON FILE IN THE CITY CLERK'S OFFICE. JACQ LINE G. PARRETT, City Clerk EDMONDS CITY COUNCIL MINUTES Page 9 May 28; 1991 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 7:00 - 10:00 P.M. MAY 28, 1991 ORK MEETING - NO AUDIENCE PARTICIPATION CALL TO ORDER FLAG SALUTE 1. EXECUTIVE SESSION - LEGAL MATTER 2. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF MAY 7, 1991 AND MAY 21, 1991 (C) FINAL ACCEPTANCE OF WORK BY VOLKER-STEVERN CO. ON SHELL CREEK DIVERSION PROJECT, AND SET 30-DAY RETAINAGE PERIOD (D) REPORT ON BIDS OPENED MAY 8, 1991 FOR GERBER SIGNMAKER 4B OR EQUAL LETTERING SYSTEM, AND AWARD OF CONTRACT TO SUN SUPPLY ($9,986.05) (E) AUTHORIZATION TO START CONSULTANT SELECTION TO PREPARE COMPREHENSIVE TRAIL PLAN FOR CITY-WIDE BICYCLE/WALKING TRAIL SYSTEM (F) AUTHORIZATION TO TRANSFER $3,200 FROM ENDING CASH BALANCE TO COUNCIL TRAVEL/EXPENSE FUND (G) AUTHORIZATION TO CALL FOR BIDS ON TENNIS COURT RESURFACING PROJECT (H) REPORT ON BIDS OPENED MAY 20, 1991 FOR SENIOR CENTER SEAWALL RECONSTRUCTION PROJECT, AND AWARD OF CONTRACT TO GENERAL CONSTRUCTION CO. ($68,778.41, INCLUDING SALES TAX) (1) REPORT ON BIDS OPENED MAY 14, 1991 FOR 1991 SLURRY SEAL PROGRAM AND AWARD OF CONTRACT TO BLACKLINE, INC. ($42,210.00) (J) REPORT ON BIDS OPENED MAY 14, 1991 FOR 1991 STREET OVERLAY PROGRAM AND AWARD OF CONTRACT TO ASSOCIATED SAND & GRAVEL CO., ($279,468.45) (K) REPORT ON TELEPHONE BIDS FOR AIRBAG RESCUE SYSTEM AND AUTHORIZATION TO PURCHASE FROM CASCADE FIRE EQUIPMENT ($2,182.00, INCLUDING SALES TAX) (L) AUTHORIZATION TO START PROCESS FOR CONSULTANT SELECTION ON WATERFRONT STUDY (M) AUTHORIZATION FOR PAYMENT TO BARBARA MEHLERT IN AMOUNT OF $72.50 FOR REIMBURSEMENT OF COUNCIL RETREAT EXPENSES (N) PROPOSED ORDINANCE 2837 EXTENDING AND RENEWING A THREE-YEAR NON- EXCLUSIVE CABLE TV FRANCHISE TO CHAMBERS CABLE OF EDMONDS (0) AUTHORIZATION TO PAY SECOND BILLING FROM CABLE TV CONSULTANT GEORGE L. PAGE FOR SERVICES FROM FEBRUARY 9, 1990 TO MAY 9, 1991 ($6,692.42) 3. CWC-HDR MONTHLY REPORT 4. REQUEST FOR AUTHORIZATION TO PURCHASE FENCING TO ENCLOSE WADING POOL IN CITY PARK 5. CONTINUED DISCUSSION ON YOST POOL COVER (FROM MAY 7) 6. DISCUSSION WITH ARTS COMMISSION REGARDING GENERAL BUSINESS 7. DISCUSSION REGARDING MAYOR'S POSITION AND MAYOR'S SALARY FOR 1992-1996 8. DISCUSSION ON COUNCIL PAID MEETINGS AND REVIEW OF ORDINANCE 2749 DEFINING COUNCIL MEETING FOR PURPOSE OF COUNCIL SALARIES 9. ESTABLISH COUNCIL SALARIES FOR TERM BEGINNING JANUARY 1, 1992 10. REVIEW AND APPROVAL OF CITY CLERK JOB DESCRIPTION 11. COUNCIL REVIEW OF TRUCK ROUTES 12. REVIEW OF REQUEST FOR AUTHORIZATION TO OBTAIN QUOTES FOR TWO VEHICLES FOR POLICE DEPARTMENT USE 13. MAYOR 14. COUNCIL (15 MINUTES) (10 MINUTES) (10 MINUTES) (20 MINUTES) (20 MINUTES) (15 MINUTES) (10 MINUTES (15 MINUTES) (10 MINUTES) (10 MINUTES) (10 MINUTES) THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE