06/04/1991 City CouncilTHESE MINUTES SUBJECT TO
June 18, 1991 APPROVAL
EDMONDS CITY COUNCIL MINUTES
JUNE 4, 1991
The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry
Naughten at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute.
PRESENT
Larry Naughten, Mayor
Jeff Palmer, Council President
Steve Dwyer, Councilmember
Roger Hertr.ich, Councilmember
Jo -Anne Jaech, Councilmember
William Kasper, Councilmember
John Nordquist, Councilmember
Jack Wilson, Councilmember
Ted Hunter, Student Representative
CONSENT AGENDA
STAFF
Arvilla Ohlde, Parks & Rec. Mgr.
Brent Hunter, Personnel Mgr.
Dan Prinz, Police Chief
Bob Alberts, City Engineer
Gordy Hyde, Engineering Coord.
Peter Hahn, Comm. Svc. Director
Greg Ramsland, Equipment Spvr.
Art Housler, Admin. Svc. Director
Robert Chave, Planning Div. Mgr.
Jim Walker, Hydraulics Engineer
Scott Snyder, City Attorney
Jackie Parrett, City Clerk
Margaret Richards, Recorder
Items (C), (D), (E), (F) and (H) were removed from the Consent Agenda. COUNCILMEMBER JAECH
MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION
CARRIED. The approved items on the Consent Agenda include the following:
(A) ROLL CALL
(B) APPROVAL OF MINUTES OF MAY 28, 1991
,,iJL 'iv(G) CORRECTION TO ORDINANCE 2837 BY MINUTE ENTRY TO REFLECT LEGAL NAME OF CHAMBERS CABLE OF
EDMONDS TO BE "EDMONDS CABLE COMPANY"
11 REPORT ON BIDS OPENED MAY 28, 1991 FOR PURCHASE OF BRUSH CHIPPER AND AWARD OF CONTRACT TO
UTILITY EQUIPMENT CO. 16,026.04, INCLUDING SALES TAX ITEM C N HE CONSENT AGENDA
^ Councilmember Nordquist inquired if the product that was selected met or exceeded the bid specifi-
�`;° cations. Community Services Director Peter Hahn replied affirmatively. Councilmember Nordquist
inquired if the product was accompanied by a warranty and, if so, if the warranty was satisfac-
tory to Staff. Mr. Hahn replied affirmatively.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE ITEM (C). MOTION
CARRIED.
'0(.,4% / REPORT ON BIDS OPENED MAY 29, 1991 FOR PURCHASE OF POLICE SCOOTER AND AWARD OF CONTRACT TO
WESTERN EQUIPMENT DISTRIBUTORS 9,738, INCLUDING SALES TAX ITEM D ON THE CONSENT AGENDA)
Councilmember Nordquist inquired if the scooter met or exceeded the bid specifications. Equip-
ment Supervisor Greg Ramsland replied affirmatively.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE ITEM (D). MOTION
CARRIED.
I-' REPORT ON BIDS FOR TOWING/IMPOUND SERVICES AND AWARD OF CONTRACT TO SHANNON TOWING, INC.,
ITEM E ON THE CONSENT AGENDA
Councilmember Nordquist inquired if it would be appropriate to require the towing company to
obtain a City of Edmonds business license. City Attorney Scott Snyder said he would discuss that
issue with the City Clerk.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HERTRICH FOR DISCUSSION, TO APPROVE ITEM
(E).
Councilmember Hertrich said he did not feel that the Council was provided with sufficient informa-
tion regarding the different towing companies. Police Chief Dan. Prinz explained the bid specifi-
cations that were included in the Council packets, noting. that Shannon Towing was selected based
on the towing fee.
COUNCILMEMBER HERTRICH WITHDREW THE SECOND TO THE MOTION BECAUSE HE FELT HE DID NOT HAVE AMPLE
TIME TO REVIEW THE INFORMATION COMPLETELY BECAUSE THE STAFF MEMORANDUM WAS CONFUSING.
COUNCILMEMBER WILSON SECONDED THE MOTION. He noted that the item was reviewed at the Public
Safety Committee meeting and was previously explained to the Council.
Mr. Snyder suggested that a provision be included that Shannon Towing acquire a City business
license. COUNCILMEMBER NORDQUIST SAID HE WOULD INCLUDE THAT PROVISION IN THE MOTION. THE SECOND-
ER AGREED.
MOTION CARRIED.
AUTHORIZATION TO PURCHASE CEMETERY TENT AND CASKET IOWERING,DEVICE FROM FRIGID FLUID CO.
I_V6_,011) [ITEM (F) ON THE CONSENT AGENDAJ
�s Councilmember. Nordquist inquired if the tent and lowering device met or exceeded the bid specifi-
cations. Parks & Recreation Manager Arvilla Ohlde replied affirmatively.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE ITEM (F). MOTION
CARRIED.
APPROVAL OF SUPPLEMENT NO. 7 TO KCM AGREEMENT FOR SHELL CREEK PROJECT ($38,550) [IT'EM (H) ON. THE
CONSENT AGENDA
Councilmember Nordquist asked by whom the delays were caused in completing the project. City
.(,(ki) Engineer Bob Alberts explained that the additional cost arose because the contractor spent 2-1/2
months to 3 months additional time for on=site inspection.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO DISCUSS THE ISSUE FURTHER AT A
COUNCIL COMMITTEE MEETING. MOTION CARRIED.
AUDIENCE
Mayor Naughten opened the audience portion of the meeting.
Jim Allan, 832 Cary Rd., said a new resident in his neighborhood has parked a large motor home in
�E• what Mr.. Allan felt was an inappropriate location. Mr.. Allan submitted photographs to the City
Clerk for distribution to the Council.
Mayo'r.Naughten inquired if Mr. Allan has spoken with Staff regarding his concern. Mr. .Allan said
the only response he received from Staff was to advise him to fill out•a complaint form. Mr.
Allan said.there should be specific guidelines in place either permitting or denying the storage
of the motor home. Mayor Naughten said he would look into the matter.
Dick Van Hollebeke, 580 Hemlock, read a letter to the -.Council stating, in essence, that he has
been supportive of promoting Yost Pool as a year-round facility. He said he has been an active
6.�rt-vim supporter of youth activities for more than twenty-seven years, and he felt that sports and recre-
ational activities were an ideal way to keep young people constructively occupied, to help them
build their bodies properly, and to help them build a positive self-image. Mr. Van Hollebeke be-
lieved Yost Pool is an important part of the City's park system that could fill a much needed
recreational gap for thousands of users during the nine months that it.is closed.
Mr. Van Hollebeke said he relies upon logic and facts to support his points of view and he is not
offended when people do not agree with him, but he is offended when he is accused of using "smoke
and mirrors' and of deliberately giving false or misleading information. He said he was maligned
by Councilmember Wilson at the last Council work meeting. - Mr. Van Hollebeke said the information
he had provided to the Council was obtained by making personal visits with various pool manag-
ers. He said it was embarrassing to watch certain Councilmembers use intimidation and bullying
tactics to try to.w.in.over votes. He said he has watched Councilmember Wilson use those immature
methods for months against Staff and other Council persons in an effort to win, and he was disap-
pointed .that other Councilmembers did not "call" Councilmember Wilson on it. He believed the
Council has become desensitized and is like a dysfunctional family. He .also believed it was time
for the Council to examine themselves and return to a code of conduct that is befitting the City
of Edmonds Council.
EDMONDS CITY,COUNCIL MINUTES
Page 2 June 4, 1991
Joe Nagy, 20902 Woodlake Dr., said item #6 on the agenda (review and approval of master plan for
Pine Ridge Park) has received a great deal of attention and debate in the community. He request-
ed the Council to schedule a public hearing on the matter to allow residents to provide their
input.
PRESENTATION BY DR. M. WARD HINDS ON SNOHOMISH HEALTH DISTRICT SERVICES
Dr. Ward Hinds, Snohomish County Health District, 3002 Rucker Ave., Everett, reported that the
Health District was in the process of purchasing the Rucker Building. He noted that the District
' currently occupies less than half of the building but ultimately plans to occupy the entire build-
ing within the next ten to twenty years.
Dr. Hinds said the Health District is a separate municipal corporation that was formed for the
purpose of providing public health services to Snohomish County and to all the incorporated cit-
ies and towns in accordance with Chapter 70.46. of the Revised Code of Washington.
Dr. Hinds said the Health District envisions a time when all of the needed health services are
available to every resident of the County through the cooperative efforts of the public and pri-
vate sectors. The mission of the District, he said, is to cooperatively promote and provide
preventive health services and to maximize the opportunity for all residents of Snohomish County.
Dr. Hinds noted that there are currently 14 members who serve -on the Board of Health, 5 of which
are County Councilmembers, 2 Edmonds City members (Councilmember Nordquist and Councilmember
Hertrich), 2 Lynnwood City members, 2 Everett City members, 1 Mountlake Terrace City member, and
2 members who are elected by the smaller cities and towns in Snohomish County.
Dr. Hinds said there are a large number of State laws and regulations that the Health District is
required to adhere to and enforce.
Dr. Hinds reviewed the 1991 revenue budget and organizational chart for the Health District. He
noted that the District employs approximately 140 employees and the Board of Health is the over-
all policy -setting group.
Dr. Hinds said sixteen well -child clinics rotate within the County. The clinics deliver services
to families with small children who have difficulty accessing those services within the private
medical care system, as well as to a broad range of people who would like to use the clinic.
Dr. Hinds reported that over 30,000 childhood immunizations were provided throughout the County
in 1990 by the Health District, which represents approximately 35% of required childhood immuniza-
tions throughout the County; over 1,800 HIV antibody screenings were conducted to people who
voluntarily presented themselves; and over 4,600 home visits were made by the District's public
health nurses to women who were high -risk pregnancies or who had high -risk infants.
Dr. Hinds said the Health District issued 2,000 permits in 1990 to permanent food establishments
that serve the public, an additional 530 temporary food establishments, and 2,100 on -site sewage
permits.
Councilmember Dwyer recalled that the Health District was suffering five years ago from under -
funding and an imbalance in funding between the County's and the cities' proportions that were
paid. He inquired about the total funding available to the County at the present time and if the
apportionment between the County and cities may be altered in the future. Dr. Hinds said a cost -
of -services study was conducted in the last several years, and an agreement was drafted establish-
ing the funding ratio between the cities and the County over the next several years which will
result in a gradual shifting of the proportion of tax monies from the County and the cities so
that by 1994, it will be based strictly on population. With respect to total funding available
to the County, Dr. Hinds said the County is "holding its own" at the present time primarily be-
cause of the tremendous growth that the County has experienced and the fact that Health District
services are tied to population growth. Councilmember Dwyer inquired if the per capita gap in
the funding has closed. Dr. Hinds said it may have closed somewhat, but there remains a substan-
tial gap between overall per capita funding that Snohomish County Health District receives and
that which is received by the other larger health departments sand health districts. Councilmem-
ber Dwyer inquired if discussions have taken place to close that gap. Dr. Hinds said the Board
of Health has discussed strategic planning and is in the process of developing an overall strate-
gic plan.
REVIEW OF BEACH RANGER PROGRAM
Parks & Recreation Manager Arvilla Ohlde introduced Frances Murphy.
EDMONDS CITY COUNCIL MINUTES
Page 3 June 4, 1991
Frances Murphy, friend of the Beach Ranger Program, said Edmonds beaches are used by people
throughout the area. She introduced David Little and students from the Edmonds School District,
who sang a song entitled, "What is Life Without a Beach" that was composed by David Little, fol-
lowed by a short skit by the Beach Lovers Actors of South Snohomish County demonstrating that
marine life should be protected and preserved by observing them but leaving them in their natural
environment.
Testimonials were given by the following people in support of the Beach Ranger Program: Shirley
Pauls, one of the three finalists for the President's Award for Excellent in Science and Math;
Terry Smith, teacher at Meadowdale Elementary School and recipient of the Christa McAuliffe Na-
tional Science Teacher of the Year Award; and Christie Silver, Water Quality Project Coordinator
for Metro.
The children presented t-shirts to the Council and Mayor with a fish and their names imprinted on
the front. Mayor Naughten thanked the children for the gift.
Ms. Murphy noted that the Beach Ranger Program was established in 1982 with college students and
community groups working with Jack Serwold as volunteers on Brackett's Landing Beach, but it has
since expanded to a fully -trained and experienced staff of Beach Rangers.
Ms. Murphy said it is important to note that Edmonds is the only municipality with a beach preser-
vation and education program. The City enjoys an excellent reputation and is looked upon for
expertise and knowledge in the area of marine education. She said the preservation of beaches as
a vital asset was essential. The education and stewardship of users has resulted in the continu-
ing substantial program of environmental protection of the beaches. Ms. Murphy said one of the
unique highlights of Edmonds is the quality of its beaches, and the preservation of this unique
asset was not something that happens naturally but is cultivated through continuing education of
the population.
Ms. Murphy reviewed with the Council a vision of what she and the Beach Rangers hope the Edmonds
shoreline will depict in the future.
Mayor Naughten recognized and thanked Ms. Murphy for her drive and enthusiasm in forming the
Beach Ranger Program and in informing the public of the necessity of preserving Edmonds' beaches.
Ms. Ohlde introduced Lori Gray, who then introduced the Beach Rangers as follows: Michael
Dominoski, Terry Dicks, Jeannie Blackburn, Sally Lighter, Chris Burns and Joyce Monroe.
In response to Councilmember Hertrich, Ms. Ohlde said the program is staffed by part-time employ-
ees. She said grant monies could become available if a full-time Outdoor Education Coordinator
were hired. Councilmember Hertrich inquired if financial participation in the program has dimin-
ished by other jurisdictions. Ms. Ohlde said Lynnwood contributes a set fee of $1,200 and Mount-
lake Terrace contributes a flexible fee. She said the County could be approached as a contribu-
tor. Councilmember Hertrich was hopeful that the City would approach other jurisdictions for
greater participation because he said the Beach Ranger Program is expanding due to what he be-
lieved was an increased interest from neighboring communities.
The Council recessed at 8:12 p.m. and reconvened at 8:20 p.m.
DISCUSSION AND ADOPTION OF EDMONDS WAY, MEADOWDALE, AND PERRINVILLE DRAINAGE BASIN STUDY
Hydraulics Engineer Jim Walker introduced Franchem Finski, R.W. Beck & Associates.
Mr. Finski reported that public hearings were held on the basin studies on December 18, 1990 and
January 15, 1991. The primary question raised by the Council at those hearings was detention
ponds in the Perrinville area and flows impacting the stream due to flows attributed to the City
of Lynnwood.
Mr. Finski reviewed alternative solutions and recommendations for the Perrinville Basin as fol-
lows:
Alternative A - more stringent on -site sedimentation/erosion control and more frequent catch
basin cleaning for Edmonds as well as Lynnwood and Snohomish County.
Alternative B - increase setback distances between developed areas and the creek.
Alternative C-1 - construct a regional detention facility downstream of the Post Office site.
Alternative C-2 - construct a regional detention facility at the Post Office site.
Alternative D - construct smaller detention facilities in each of the three jurisdictions.
EDMONDS CITY COUNCIL MINUTES
Page 4 June 4, 1991
Mr. Finski noted that Alternative C-1 was eliminated because the Department of Wildlife objected
to the in -stream location where excellent spawning and rearing habitat for cutthroat trout ex-
ists. Alternative D was eliminated because the construction costs are nearly twice the cost of
Alternative C-2 ($600,000 vs. $1,040,000). Mr. Finski said Alternatives A and B were key to the
success of reducing sedimentation and erosion. Mr. Finski said if the postal site were not avail-
able, R.W. Beck would still like to rely on Alternatives A and B and do not recommend that a
detention facility be constructed within the Lynnwood or Snohomish County jurisdictions because
it would not be cost effective for the benefit received.
In response to Councilmember Dwyer, Mr. Finski said the City would have to buy back the postal
site if a detention pond were to be constructed on that property. Councilmember Dwyer asked if
anyone has inquired as to whether purchase of the postal site was possible. City Engineer Bob
Alberts replied negatively. Mr. Alberts stated that the problems encountered in Perrinville
Creek were not associated with property damage, and the recommendations were formulated to bene-
fit the aquatic life and fish habitat. If the postal site was not available, he said other alter-
natives could be implemented to protect the aquatic life. Councilmember Dwyer said the alterna-
tive to construct a detention system at the postal site should be abandoned if there is no possi-
bility of it being implemented so that the City would not unnecessarily expend money in pursuit
of that alternative. Mr. Alberts said the City has not expended any more money on that alterna-
tive since the public hearing and Staff, at the Council's direction, has looked into a detention
facility upstream of the postal site. Councilmember Dwyer questioned whether the City would
engage in a profitable endeavor it if were to construct a detention facility on property which it
did not own (the postal site). Mr. Alberts said construction of a detention facility on the
postal site could be an issue of review if the property were subject to the SEPA process.
In response to Councilmember Kasper, City Attorney Scott Snyder stated that when the City re-
ceived the Postal Service's initial design for the site, which showed undergrounding of a portion
of the stream, the City requested them to engage in the City's SEPA process, but the Post Office
held that it was not obligated to go through the SEPA and that they, as the agency under NEPA,
had already made a Determination of Nonsignificance. Mr. Snyder said the City has required the
Postal Service to go through the NEPA process and, if undertaken, the preferred alternative by
R.W. Beck will assist in the environmental review process.
Councilmember Hertrich said if it were necessary to construct detention ponds in Lynnwood and
Snohomish County to address the problems emanating from those jurisdictions, the City, then,
would not be burdened with solving 100% of the problems occurring in Edmonds but only a portion
of the problems. He inquired if it would be possible to construct a smaller facility in Edmonds
under those circumstances. Mr. Finski said the estimated velocities would only be reduced by 15%
to 20% if detention ponds were constructed in Lynnwood and Snohomish County, and the City would
still experience erosion and would still have contribution of the basin downstream at both loca-
tions.
Because of time constraints and the complexity of the issue, further discussion was scheduled on
June 25, 1991.
REVIEW AND APPROVAL OF MASTER PLAN FOR PINE RIDGE PARK
Councilmember Nordquist raised a point of order. He noted that a request was made earlier in the
;•�i evening to allow public input, and he recommended that the people who were in attendance be al-
/�✓�` J, lowed to address the issue and then a hearing be scheduled for the general public.
COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO ALLOW TEN MINUTES FOR PUBLIC
INPUT AND SET ANOTHER HEARING IN THE FUTURE. MOTION CARRIED.
Parks & Recreation Division Manager Arvilla Ohlde noted that the Master Plan for Pine Ridge Park
was completed by Gaynor Landscape Architects/Designers, Inc. She said the plan took a very slow
and deliberate review process with public involvement.
Ms. Ohlde introduced Peggy Gaynor.
Ms. Gaynor said the park is essentially a boxed canyon and it was once a wetland. Through
stormwater improvements, she said there are approximately four lines into the park, bringing in
runoff from streets, yards, etcetera.
Ms. Gaynor said the pond is degrading as a result of the stormwater. She said the pond has no
outlet, and the level of the pond is rising, which is causing flooding problems and death to
EDMONDS CITY COUNCIL MINUTES
Page 5 June 4, 1991
surrounding trees. She said, however, the overall character of the park is very nice, and there
is a potential to help some of the degraded areas of second growth trees to mature to more of an
old growth forest.
Ms. Gaynor noted that the Master Plan is an attempt to promote a true balance of restoring the
park with an active program through, hopefully, heavy involvement by volunteer and youth service
organizations, as well as coordination through the Public Works Department and other entities to
intercept the stormwater treatment so that it no longer empties into Goodhope Pond and to
pretreat the runoff before it reaches some of the smaller ponds.
City Attorney Scott Snyder noted that public comments would not be part of the record because the
public portion that was to be opened was not a published hearing. He advised anyone who wanted
their comments to be included in the legislative record to return to speak at the published pub-
lic hearing.
Mayor Naughten opened the discussion to public input.
Ron Norman, 21004 Woodlake Dr., said the members of the Woodlake Homeowners Association sought
the opportunity for full participation in a final decision on the park plans. He said they con-
sider the park to be a unique urban resource, and they wished to preserve and enhance the park.
He said they were also interested in protecting the privacy of their neighborhood and the safety
that has been enjoyed in the last few years.
Harry Laben, 8308 - 208th S.W., said he was supportive of the Master Plan for the park.
Mr. Laben said his concern was more with the south end of the park and the south edge of the
pond, particularly with respect to the boardwalk. He was concerned with: 1) the impact to the
privacy of people who live on both sides of the boardwalk; and 2) the cost to refurbish the board-
walk because it will absorb approximately 20% of project costs.
Barry Birch, 20905 Woodlake Dr., said the road leading into the cul-de-sac is not a dedicated
City right-of-way but, rather, a small access easement road for property owners' only. He said
residents were concerned with the preservation of the use of that road as it exists at the
present time so that it is not utilized by the public to access the park.
Mr. Birch noted that the City of Edmonds owns lot 9 in the plat of Woodlake. He referred to what
he called Exhibit B, an official recorded document with Snohomish County, 7231488, item 17, and
recited the following excerpt, "The plat of Woodlake shall be deeded to the City of Edmonds as an
extension to Pine Ridge Park with the condition that it shall never be a public access to the
park for those other than the residents of the plat of Woodlake".
A public hearing was scheduled on July 2, 1991.
HEARING ON SIX -YEAR TRANSPORTATION IMPROVEMENT PLAN AND ADOPTION OF PROPOSED RESOLUTION
Engineering Coordinator Gordy Hyde noted that each year the City is required to prepare a six-
//��/��,,� year Transportation Improvement Plan (TIP) and to hold a hearing and adopt the program by resolu-
tion prior to July 1.
Mr. Hyde reviewed the 1992-1998 TIP with the Council.
Councilmember Palmer referred to Traffic Signal ization/Channel ization Projects item #4. he said
a pedestrian actuated signal at Meadowdale Beach Road and 76th Avenue West was not needed, and he
requested that it be deleted from the TIP. He then referred to Street Improvement/Walkway
Projects Item #9 and requested that it be moved up on the list so that it corresponded with item
#1. He said the roadway between Meadowdale Road and North Meadowdale Road is a dangerous stretch
with a lot of pedestrian activity.
Councilmember Jaech inquired if the public would be notified of the City's proposal to widen
220th Street Southwest from 9th Avenue South to 84th Avenue West. City Engineer Bob Alberts said
the issue was discussed in a Community Services Committee meeting approximately two years ago,
and the Committee recommended at that time that a public hearing be held before the project was
initiated.
Councilmember Nordquist inquired about signalization at Highway 99 and 238th or 236th. Mr. Hyde
said the only signal that was included in TIP for Highway 99 would be at 216th.
Student Representative Ted Hunter noted that the high school will be relocated within the next
several years. He inquired if any improvements were proposed at the present location and the
EDMONDS CITY COUNCIL MINUTES
Page 6 June 4, 1991
nevi location. Wir. Hyde said upgraded signalization was proposed at the present location, and the
School District is required, as a condition of development of the new location, to make traffic
improvements. Mr. Hunter inquired if a signal at 102nd would be fully activated. Mr. Hyde sur-
mised that that signal would be activated twenty-four hours a day, but it would stay green on
102nd during off-peak hours unless a vehicles approached a side -street.
Mayor Naughten opened the public portion of the hearing.
Richard Burgoyne, 751 Brookmere Dr., referred to the Street Improvement/Walkway Projects item
#11. He was hopeful that the north side of Caspers Street would eventually join with the side-
walk between Sunset and 3rd Avenue North. He urged the Council to move item #11 upon the list so
it dovetailed with item #2.
Mayor Naughten closed the public portion of the hearing.
Because of the lateness of the hour, Council discussion was continued to June 18, 1991.
REQUEST FOR APPROVAL OF PROFESSIONAL COLLECTION SERVICES AGREEMENT WITH AL GORDON & ASSOCIATES
i
Chi LCCOUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO AUTHORIZE THE MAYOR TO SIGN THE
�v£,,,�Cc RENEWAL CONTRACT WITH AL GORDON & ASSOCIATES TO CONTINUE WITH COLLECTION SERVICES. MOTION CAR-
RIED.
REVIEW AND APPROVAL OF CITY CLERK JOB DESCRIPTION
i
C!"J�il , Personnel Manager Brent Hunter reported that the City will be recruiting a new City Clerk to
Cbreplace incumbent City Clerk Jackie Parrett who is retiring on October 1. He noted that the
Council decided at the Council retreat to hire a Deputy City Clerk to take the Council minutes.
In addition, the City Clerk will be responsible for taking the minutes at the Civil Service and
Disability Board meetings.
Mr. Hunter reviewed an organizational chart showing the assignment of minutes, noting that con-
tract employees currently working in the Planning area will be responsible for Planning Commis-
sion and Architectural Design Board minutes, but the preparation of those minutes may be moved to
the Deputy City Clerk in the future. Councilmember Nordquist said he met with Art Housler and
Brent Hunter following last week's discussion, and the proposal presented to the Council was the
result of that meeting, and he complimented them.
COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE CITY CLERK'S JOB
DESCRIPTION. MOTION CARRIED.
APPROVAL OF IDENTIFICATION CARD POLICY AND PURCHASE OF CAMERA
( , a/ Personnel Manager Brent Hunter noted that the City Council authorized $3,562 in the 1991 budget
to purchase an ID camera for the Police Department and Public Works Department. They requested
Staff to develop a policy for the use of those cards. Mr. Hunter said the price of the camera
and associated materials is $4,193. If approved, he said the cards will be issued to employees
and volunteers who work off City premises, as well as to other employees for non -official use,
such as check cashing and public employee discounts.
Mr. Hunter noted that an additional $155 was required to convert the demonstration camera to the
card blanks that were purchased which, he said, could be appropriated from his budget.
COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER HERTRICH FOR DISCUSSION, TO APPROVE THE
PURCHASE OF THE IDENTIFICATION CARD CAMERA AND THE ADDITIONAL $155 COST FROM THE PERSONNEL DEPART-
MENT BUDGET.
Councilmember Hertrich inquired if a policy for the ID card was necessary. Mr. Hunter noted that
a proposal was provided in the Council packet. City Attorney Scott Snyder said he thought reason-
able restrictions on the use of the cards would be a reserved management right or privilege.
Councilmember Dwyer recommended that the Mayor review the policy with respect to which employees
would be issued a card.
MOTION CARRIED WITH COUNCILMEMBER KASPER AND COUNCILMEMBER NORDQUIST OPPOSED.
APPROVAL OF REVISED POLICY REGARDING TEMPORARY EMPLOYEES
24-1
Personnel Manager Brent Hunter noted that a revised policy on employment status was included in
the Council packet which clarified the policy that temporary employees must have a specified end-
ing date of employment and which also creates a category called "Hourly" for those employees who
work less than twenty hours per week on a regular basis. Mr. Hunter said the revisions should
assist in the City communications and budgeting for those part-time and temporary employees.
-EDMONDS CITY COUNCIL MINUTES
Page 7 June 4, 1991
fit' �'�:�#,�',�:. ,,t"' tF•�J„►
Mr. Hunter said it is the recommendation ;of Staff to approve the revised policy regarding tempo-
rary employees.
i Councilmember Dwyer inquired if an employee who is presently categorized as a temporary employee
would gain a greater property right in their job if the Council adopted the revised policy. City
Attorney Scott Snyder replied negatively.
COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE REVISED POLICY
REGARDING TEMPORARY EMPLOYEES.
Mr. Hunter noted that he highlighted the memorandum with an asterisk for employees whose eligibil-
ity threshold, under a new State law for PERS, is lowered from 90 hours to 70 hours effective
July 1. He said the cost for the remainder of the year would be approximately $2,200.
MOTION CARRIED.
y RECOMMENDATION ON PERMIT TRACKING SYSTEM
pv'r- -L ✓,j Planning Division Manager Robert Chave noted that the City Council heard a presentation on a
J,,,a (J proposal for a permit tracking system for the Planning Division on March 19, 1991 and the Council
supported the concept but asked that additional information be brought back to them.
Mr. Chave recommended the following action plan:
1) Proceed with the purchase and installation of a PC network, as budgeted in the Planning
Division's 1991 budget (total amount $9,800);
2) Proceed with in-house development of permit tracking software according to the schedule;
3) Provide funding in the amount of $5,000 for outside consultant assistance to develop the
system, thereby reducing the amount of Staff time needed for the project;
4) .Evaluate the system during the budget process for 1992 and assess whether the system can be
developed to meet resource and cost constraints while adhering to the development timetable.
Mr. Chave said although it might be assumed that buying a vendor's permit tracking software pack-
age will provide an operating permit tracking system, that was not the case. He said both
Tidemark and Sierra systems require from six months to a year to install and customize to work
with the City's permitting process. In both instances, he said an assumption must be made that
City Staff will assist in the process.
In response to a concern by Councilmember Jaech, City Attorney Scott Snyder said he drafted user
agreements, consultant agreements, and developer agreements, which had been provided to Staff.
As a procedural matter, Mayor Naughten adjourned the meeting at 10 p.m. COUNCILMEMBER JAECH
MOVED, SECONDED BY COUNCILMEMBER PALMER, TO EXTEND THE MEETING. MOTION CARRIED.
Councilmember Jaech noted that Building Official Dick Mumma was hired by the City to conduct
inspections. She commented that if his time was consumed by developing the permit tracking sys-
tem, the City should consider hiring another Building Official to fill the need and reclassify
Mr. Mumma as a program planner. Mr. Chave said accurate time records will be maintained to deter-
mine whether or not Staff has time to devote to development of the system. If it is determined
that Staff's main responsibilities could not be met if they were to develop the system in house,
an outside tracking system should be considered.
Councilmember Palmer inquired from what source the $5,000 for outside consultant assistance would
emanate. Mr. Chave replied the Cash Carryover Fund. Councilmember Palmer inquired if the hard-
ware for the network would be an item that would be put out for bid. Mr. Chave replied affirma-
tively.
Councilmember Kasper inquired if the Permit Coordinator would still be necessary when the permit
tracking system was operational. Mr. Chave replied affirmatively. He said she will remain in
her position, and the permit tracking system will assist her in her responsibilities.
COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO AUTHORIZE THE PURCHASE OF A
COMPUTER NETWORK AND PROCEED WITH DEVELOPMENT OF THE PERMIT TRACKING SYSTEM, AND APPROPRIATE
$5,000 FROM THE CASH CARRYOVER FUND.
EDMONDS CITY COUNCIL MINUTES
Page 8 June 4, 1991
Councilmember Kasper inquired if the $5,000 could be appropriated from another source. Community
Services Director Peter Hahn said there may be a savings from unpaid salary during the time the
Planning Division Manager's position was vacant, although the amount has not been established.
He recommended that any savings be earmarked for outside consultant assistance. COUNCILMEMBER
PALMER SAID HE WOULD AMEND THE MOTION TO INCLUDE THAT REVISION. THE SECONDER AGREED.
MOTION CARRIED.
CONFIRMATION OF SPACE NEEDS STUDY SCOPE
Co
rms
mmunity
PServices Director
ubliWorksFacility edesignter handofor the ted tCity Hall space the City 1needs lonnJune 127 and ew �July i29.
He noted a number of issues that should be resolved before a final scope of work can be deter-
mined:
1) Is Fire Station 2 to be part of the Public Works site?
2) Should the City try to acquire additional land at the 212th Street site?
3) Does the City want the Public Works design consultant to also study the feasibility of
moving Fire Station 1 to the existing Public Works facility?
4) Does the City know how the fire station cost would be borne?
Councilmember Wilson thought it was essential that the Fire Chief be included in the decision -mak-
ing process. The Council concurred. The discussion was postponed until the Fire Chief starts
employment with the City.
MAYOR
w&t''4- Mayor Naughten said he was contacted by the President of the Edmonds Arts Festival inquiring if
�U the Council and Mayor would like to have a purchased award for 1991. COUNCILMEMBER PALMER MOVED,
SECONDED BY COUNCILMEMBER WILSON, TO AUTHORIZE $700 FROM THE COUNCIL CONTINGENCY FUND WITH A LIKE
f' AMOUNT FROM THE MAYORS BUDGET FOR THE PURCHASE OF AN ART OBJECT, TO BE SELECTED BY THE MAYOR AND
COUNCILMEMBER NOROQUIST. Mayor Naughten said he would have to review his budget to ascertain if
he had $700 to contribute. MOTION CARRIED.
COUNCIL
Council President Palmer said the Local Voters' Pamphlet was an excellent opportunity of getting
w� the word out to local voters. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO
t.
PARTICIPATE IN THE PAMPHLET AND APPROPRIATE $2,000 FROM THE COUNCIL CONTINGENCY FUND.
Councilmember Dwyer said he believed it was worth spending $2,000 because the issue was starting
to take on a life of its own, and he viewed the expenditure as an investment to insure the integ-
rity of balloting in Edmonds.
Councilmember Kasper suggested that the City closely inspect the final draft of the pamphlet to
insure that the contents are satisfactory because he said there have been major errors in the
proofing of the pamphlet in the past that proved to be disastrous to the candidates.
MOTION CARRIED.
Councilmember Jaech thanked the City for the flowers on the passing of her father-in-law, and she
thanked Cliff at the cemetery for his assistance.
Councilmember Jaech requested that the Council be informed about the art piece that will be pur-
chased as part of the art collection for the City of Hekinan. City Attorney Scott Snyder noted
that the gift will not be City purchased but will be purchased by the Arts Council with private-
ly -generated funds.
Councilmember Jaech said the road resurfacing on 5th Avenue and on Main Street was approved by
the Council to be constructed throughout the night. She said, however, it has been very disturb-
ing to residents and difficult to sleep through the process.
Councilmember Hertrich said the Marketing Committee of the Edmonds Visitors' Bureau indicated to
him a sadness when he told them that he would no longer be attending the meetings.
EDMONDS CITY COUNCIL MINUTES
Page 9 June 4, 1991
j alt ✓ City Engineer Bob Alberts discussed with the Council the brickwork to be used at the crosswalk at
"' -1L. �' 4th and Main and 5th and Dayton. He inquired if the Council would approve of concrete with a
7� pressed -in pattern as an alternative. The Council decided to use the brighter -colored brick.
Councilmember Kasper inquired about the process that the City would engage in when widening 220th
Street between Highway 99 and 76th. Mr. Alberts said the project was included in the Six -Year
TIP.
Councilmember Kasper inquired if a joint hearing would be scheduled with the Planning Board to
discuss adult entertainment issues that were reviewed at the Council retreat. Council President
Palmer said he would look at the extended agenda and schedule a meeting.
Councilmember Kasper said he has heard rumors that it will cost $22 million to decontaminate the
Union Oil site. He surmised that the cost would be used as a -means of justification for the City
to not consider purchase of that property.
Councilmember Dwyer suggested that the City send a letter of greeting to the two new people on
the Legislative Transportation Committee inviting them to lunch in Edmonds.
Councilmember Dwyer said he attended the 1991 Awards Banquet for the Fire Department last Satur-
day, and he noticed a diminution of the volunteer force and also that the officers have remained
the same, indicating a lack of interested people. He recommended that the Council discuss the
make-up of the force when the Fire Chief starts his job.
The meeting adjourned at 10:45 p.m.
THESE MINUTES ARE SUBJECT TO JUNE 11, 1991 APPROVAL.
THE OFFICIAL SIGNED COPY OF THESE MINUTES IS ON FILE IN THE CITY CLERK'S OFFICE.
MACQ4ELINE G. PAR ETT, City Clerk
EDMONDS CITY COUNCIL MINUTES
Page 10 June 4, 1991
AGENDA
EDMONDS CITY COUNCIL
PLAZA MEETING ROOM -LIBRARY BUILDING
7:00 - 10:00 P.M.
JUNE 4, 1991
FLAG SALUTE
1. CONSENT AGENDA
(A) ROLL CALL
(B) APPROVAL OF MINUTES OF MAY 28, 1991
(C) REPORT ON BIDS OPENED MAY 28, 1991 FOR PURCHASE OF BRUSH CHIPPER
AND AWARD OF CONTRACT TO UTILITY EQUIPMENT CO. ($16,026.04, INCLUDING
SALES TAX)
(D) REPORT ON BIDS OPENED MAY 28, 1991 FOR PURCHASE OF POLICE SCOOTER
AND AWARD OF CONTRACT TO WESTERN EQUIPMENT DISTRIBUTORS ($9,738,
INCLUDING SALES TAX)
(E) REPORT ON BIDS FOR TOWING/IMPOUND SERVICES AND AWARD OF CONTRACT
TO SHANNON TOWING, INC.
(F) AUTHORIZATION TO PURCHASE CEMETERY TENT AND CASKET LOWERING DEVICE
FROM FRIGID FLUID CO. ($6,011)
(G), CORRECTION TO ORDINANCE 2837 BY MINUTE ENTRY TO REFLECT LEGAL NAME
-OF CHAMBERS CABLE OF EDMONDS TO BE "EDMONDS CABLE COMPANY"
(H) APPROVAL OF SUPPLEMENT NO. 7 TO KCM AGREEMENT FOR SHELL CREEK
PROJECT ($38,550)
2. AUDIENCE
3. PRESENTATION BY DR. M. WARD HINDS ON SNOHOMISH HEALTH DISTRICT SERVICES
4. REVIEW OF BEACH RANGER PROGRAM
5. DISCUSSION AND ADOPTION OF EDMONDS WAY, MEADOWDALE, AND PERRINVILLE
DRAINAGE BASIN STUDY
6. REVIEW AND APPROVAL OF MASTER PLAN FOR PINE RIDGE PARK
7. HEARING ON 6-YEAR TRANSPORTATION IMPROVEMENT PLAN AND ADOPTION OF
PROPOSED RESOLUTION 718
8. REQUEST FOR APPROVAL OF PROFESSIONAL COLLECTION SERVICES AGREEMENT
WITH AL GORDON & ASSOCIATES
i
9. REVI AND APPROVAL OF CITY CLERK JOB DESCRIPTION
10. APP OVAL OF IDENTIFICATION CARD POLICY AND PURCHASE OF CAMERA
11. APPROV OF REVISED POLICY REGARDING TEMPORARY EMPLOYEES
12. RECOMMENDA ON ON PERMIT TRACKING SYSTEM
13. CONFIRMATION OF SPACE NEEDS STUDY SCOPE
14. MAYOR
15. COUNCIL
(15 MINUTES)
(15 MINUTES)
(20 MINUTES)
(20 MINUTES)
(20 MINUTES)
( 5 MINUTES)
(15 MINUTES)
(10 MINUTES)
(10 MINUTES)
(20 MINUTES)
(10 MINUTES)
THE PUBLIC IS INVITED TO ATTEND
PARKING ND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE