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06/04/1991 City CouncilTHESE MINUTES SUBJECT TO June 18, 1991 APPROVAL EDMONDS CITY COUNCIL MINUTES JUNE 4, 1991 The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten at the Library Plaza Room, 650 Main St., Edmonds. All present joined in the flag salute. PRESENT Larry Naughten, Mayor Jeff Palmer, Council President Steve Dwyer, Councilmember Roger Hertr.ich, Councilmember Jo -Anne Jaech, Councilmember William Kasper, Councilmember John Nordquist, Councilmember Jack Wilson, Councilmember Ted Hunter, Student Representative CONSENT AGENDA STAFF Arvilla Ohlde, Parks & Rec. Mgr. Brent Hunter, Personnel Mgr. Dan Prinz, Police Chief Bob Alberts, City Engineer Gordy Hyde, Engineering Coord. Peter Hahn, Comm. Svc. Director Greg Ramsland, Equipment Spvr. Art Housler, Admin. Svc. Director Robert Chave, Planning Div. Mgr. Jim Walker, Hydraulics Engineer Scott Snyder, City Attorney Jackie Parrett, City Clerk Margaret Richards, Recorder Items (C), (D), (E), (F) and (H) were removed from the Consent Agenda. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda include the following: (A) ROLL CALL (B) APPROVAL OF MINUTES OF MAY 28, 1991 ,,iJL 'iv(G) CORRECTION TO ORDINANCE 2837 BY MINUTE ENTRY TO REFLECT LEGAL NAME OF CHAMBERS CABLE OF EDMONDS TO BE "EDMONDS CABLE COMPANY" 11 REPORT ON BIDS OPENED MAY 28, 1991 FOR PURCHASE OF BRUSH CHIPPER AND AWARD OF CONTRACT TO UTILITY EQUIPMENT CO. 16,026.04, INCLUDING SALES TAX ITEM C N HE CONSENT AGENDA ^ Councilmember Nordquist inquired if the product that was selected met or exceeded the bid specifi- �`;° cations. Community Services Director Peter Hahn replied affirmatively. Councilmember Nordquist inquired if the product was accompanied by a warranty and, if so, if the warranty was satisfac- tory to Staff. Mr. Hahn replied affirmatively. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE ITEM (C). MOTION CARRIED. '0(.,4% / REPORT ON BIDS OPENED MAY 29, 1991 FOR PURCHASE OF POLICE SCOOTER AND AWARD OF CONTRACT TO WESTERN EQUIPMENT DISTRIBUTORS 9,738, INCLUDING SALES TAX ITEM D ON THE CONSENT AGENDA) Councilmember Nordquist inquired if the scooter met or exceeded the bid specifications. Equip- ment Supervisor Greg Ramsland replied affirmatively. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE ITEM (D). MOTION CARRIED. I-' REPORT ON BIDS FOR TOWING/IMPOUND SERVICES AND AWARD OF CONTRACT TO SHANNON TOWING, INC., ITEM E ON THE CONSENT AGENDA Councilmember Nordquist inquired if it would be appropriate to require the towing company to obtain a City of Edmonds business license. City Attorney Scott Snyder said he would discuss that issue with the City Clerk. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HERTRICH FOR DISCUSSION, TO APPROVE ITEM (E). Councilmember Hertrich said he did not feel that the Council was provided with sufficient informa- tion regarding the different towing companies. Police Chief Dan. Prinz explained the bid specifi- cations that were included in the Council packets, noting. that Shannon Towing was selected based on the towing fee. COUNCILMEMBER HERTRICH WITHDREW THE SECOND TO THE MOTION BECAUSE HE FELT HE DID NOT HAVE AMPLE TIME TO REVIEW THE INFORMATION COMPLETELY BECAUSE THE STAFF MEMORANDUM WAS CONFUSING. COUNCILMEMBER WILSON SECONDED THE MOTION. He noted that the item was reviewed at the Public Safety Committee meeting and was previously explained to the Council. Mr. Snyder suggested that a provision be included that Shannon Towing acquire a City business license. COUNCILMEMBER NORDQUIST SAID HE WOULD INCLUDE THAT PROVISION IN THE MOTION. THE SECOND- ER AGREED. MOTION CARRIED. AUTHORIZATION TO PURCHASE CEMETERY TENT AND CASKET IOWERING,DEVICE FROM FRIGID FLUID CO. I_V6_,011) [ITEM (F) ON THE CONSENT AGENDAJ �s Councilmember. Nordquist inquired if the tent and lowering device met or exceeded the bid specifi- cations. Parks & Recreation Manager Arvilla Ohlde replied affirmatively. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE ITEM (F). MOTION CARRIED. APPROVAL OF SUPPLEMENT NO. 7 TO KCM AGREEMENT FOR SHELL CREEK PROJECT ($38,550) [IT'EM (H) ON. THE CONSENT AGENDA Councilmember Nordquist asked by whom the delays were caused in completing the project. City .(,(ki) Engineer Bob Alberts explained that the additional cost arose because the contractor spent 2-1/2 months to 3 months additional time for on=site inspection. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER DWYER, TO DISCUSS THE ISSUE FURTHER AT A COUNCIL COMMITTEE MEETING. MOTION CARRIED. AUDIENCE Mayor Naughten opened the audience portion of the meeting. Jim Allan, 832 Cary Rd., said a new resident in his neighborhood has parked a large motor home in �E• what Mr.. Allan felt was an inappropriate location. Mr.. Allan submitted photographs to the City Clerk for distribution to the Council. Mayo'r.Naughten inquired if Mr. Allan has spoken with Staff regarding his concern. Mr. .Allan said the only response he received from Staff was to advise him to fill out•a complaint form. Mr. Allan said.there should be specific guidelines in place either permitting or denying the storage of the motor home. Mayor Naughten said he would look into the matter. Dick Van Hollebeke, 580 Hemlock, read a letter to the -.Council stating, in essence, that he has been supportive of promoting Yost Pool as a year-round facility. He said he has been an active 6.�rt-vim supporter of youth activities for more than twenty-seven years, and he felt that sports and recre- ational activities were an ideal way to keep young people constructively occupied, to help them build their bodies properly, and to help them build a positive self-image. Mr. Van Hollebeke be- lieved Yost Pool is an important part of the City's park system that could fill a much needed recreational gap for thousands of users during the nine months that it.is closed. Mr. Van Hollebeke said he relies upon logic and facts to support his points of view and he is not offended when people do not agree with him, but he is offended when he is accused of using "smoke and mirrors' and of deliberately giving false or misleading information. He said he was maligned by Councilmember Wilson at the last Council work meeting. - Mr. Van Hollebeke said the information he had provided to the Council was obtained by making personal visits with various pool manag- ers. He said it was embarrassing to watch certain Councilmembers use intimidation and bullying tactics to try to.w.in.over votes. He said he has watched Councilmember Wilson use those immature methods for months against Staff and other Council persons in an effort to win, and he was disap- pointed .that other Councilmembers did not "call" Councilmember Wilson on it. He believed the Council has become desensitized and is like a dysfunctional family. He .also believed it was time for the Council to examine themselves and return to a code of conduct that is befitting the City of Edmonds Council. EDMONDS CITY,COUNCIL MINUTES Page 2 June 4, 1991 Joe Nagy, 20902 Woodlake Dr., said item #6 on the agenda (review and approval of master plan for Pine Ridge Park) has received a great deal of attention and debate in the community. He request- ed the Council to schedule a public hearing on the matter to allow residents to provide their input. PRESENTATION BY DR. M. WARD HINDS ON SNOHOMISH HEALTH DISTRICT SERVICES Dr. Ward Hinds, Snohomish County Health District, 3002 Rucker Ave., Everett, reported that the Health District was in the process of purchasing the Rucker Building. He noted that the District ' currently occupies less than half of the building but ultimately plans to occupy the entire build- ing within the next ten to twenty years. Dr. Hinds said the Health District is a separate municipal corporation that was formed for the purpose of providing public health services to Snohomish County and to all the incorporated cit- ies and towns in accordance with Chapter 70.46. of the Revised Code of Washington. Dr. Hinds said the Health District envisions a time when all of the needed health services are available to every resident of the County through the cooperative efforts of the public and pri- vate sectors. The mission of the District, he said, is to cooperatively promote and provide preventive health services and to maximize the opportunity for all residents of Snohomish County. Dr. Hinds noted that there are currently 14 members who serve -on the Board of Health, 5 of which are County Councilmembers, 2 Edmonds City members (Councilmember Nordquist and Councilmember Hertrich), 2 Lynnwood City members, 2 Everett City members, 1 Mountlake Terrace City member, and 2 members who are elected by the smaller cities and towns in Snohomish County. Dr. Hinds said there are a large number of State laws and regulations that the Health District is required to adhere to and enforce. Dr. Hinds reviewed the 1991 revenue budget and organizational chart for the Health District. He noted that the District employs approximately 140 employees and the Board of Health is the over- all policy -setting group. Dr. Hinds said sixteen well -child clinics rotate within the County. The clinics deliver services to families with small children who have difficulty accessing those services within the private medical care system, as well as to a broad range of people who would like to use the clinic. Dr. Hinds reported that over 30,000 childhood immunizations were provided throughout the County in 1990 by the Health District, which represents approximately 35% of required childhood immuniza- tions throughout the County; over 1,800 HIV antibody screenings were conducted to people who voluntarily presented themselves; and over 4,600 home visits were made by the District's public health nurses to women who were high -risk pregnancies or who had high -risk infants. Dr. Hinds said the Health District issued 2,000 permits in 1990 to permanent food establishments that serve the public, an additional 530 temporary food establishments, and 2,100 on -site sewage permits. Councilmember Dwyer recalled that the Health District was suffering five years ago from under - funding and an imbalance in funding between the County's and the cities' proportions that were paid. He inquired about the total funding available to the County at the present time and if the apportionment between the County and cities may be altered in the future. Dr. Hinds said a cost - of -services study was conducted in the last several years, and an agreement was drafted establish- ing the funding ratio between the cities and the County over the next several years which will result in a gradual shifting of the proportion of tax monies from the County and the cities so that by 1994, it will be based strictly on population. With respect to total funding available to the County, Dr. Hinds said the County is "holding its own" at the present time primarily be- cause of the tremendous growth that the County has experienced and the fact that Health District services are tied to population growth. Councilmember Dwyer inquired if the per capita gap in the funding has closed. Dr. Hinds said it may have closed somewhat, but there remains a substan- tial gap between overall per capita funding that Snohomish County Health District receives and that which is received by the other larger health departments sand health districts. Councilmem- ber Dwyer inquired if discussions have taken place to close that gap. Dr. Hinds said the Board of Health has discussed strategic planning and is in the process of developing an overall strate- gic plan. REVIEW OF BEACH RANGER PROGRAM Parks & Recreation Manager Arvilla Ohlde introduced Frances Murphy. EDMONDS CITY COUNCIL MINUTES Page 3 June 4, 1991 Frances Murphy, friend of the Beach Ranger Program, said Edmonds beaches are used by people throughout the area. She introduced David Little and students from the Edmonds School District, who sang a song entitled, "What is Life Without a Beach" that was composed by David Little, fol- lowed by a short skit by the Beach Lovers Actors of South Snohomish County demonstrating that marine life should be protected and preserved by observing them but leaving them in their natural environment. Testimonials were given by the following people in support of the Beach Ranger Program: Shirley Pauls, one of the three finalists for the President's Award for Excellent in Science and Math; Terry Smith, teacher at Meadowdale Elementary School and recipient of the Christa McAuliffe Na- tional Science Teacher of the Year Award; and Christie Silver, Water Quality Project Coordinator for Metro. The children presented t-shirts to the Council and Mayor with a fish and their names imprinted on the front. Mayor Naughten thanked the children for the gift. Ms. Murphy noted that the Beach Ranger Program was established in 1982 with college students and community groups working with Jack Serwold as volunteers on Brackett's Landing Beach, but it has since expanded to a fully -trained and experienced staff of Beach Rangers. Ms. Murphy said it is important to note that Edmonds is the only municipality with a beach preser- vation and education program. The City enjoys an excellent reputation and is looked upon for expertise and knowledge in the area of marine education. She said the preservation of beaches as a vital asset was essential. The education and stewardship of users has resulted in the continu- ing substantial program of environmental protection of the beaches. Ms. Murphy said one of the unique highlights of Edmonds is the quality of its beaches, and the preservation of this unique asset was not something that happens naturally but is cultivated through continuing education of the population. Ms. Murphy reviewed with the Council a vision of what she and the Beach Rangers hope the Edmonds shoreline will depict in the future. Mayor Naughten recognized and thanked Ms. Murphy for her drive and enthusiasm in forming the Beach Ranger Program and in informing the public of the necessity of preserving Edmonds' beaches. Ms. Ohlde introduced Lori Gray, who then introduced the Beach Rangers as follows: Michael Dominoski, Terry Dicks, Jeannie Blackburn, Sally Lighter, Chris Burns and Joyce Monroe. In response to Councilmember Hertrich, Ms. Ohlde said the program is staffed by part-time employ- ees. She said grant monies could become available if a full-time Outdoor Education Coordinator were hired. Councilmember Hertrich inquired if financial participation in the program has dimin- ished by other jurisdictions. Ms. Ohlde said Lynnwood contributes a set fee of $1,200 and Mount- lake Terrace contributes a flexible fee. She said the County could be approached as a contribu- tor. Councilmember Hertrich was hopeful that the City would approach other jurisdictions for greater participation because he said the Beach Ranger Program is expanding due to what he be- lieved was an increased interest from neighboring communities. The Council recessed at 8:12 p.m. and reconvened at 8:20 p.m. DISCUSSION AND ADOPTION OF EDMONDS WAY, MEADOWDALE, AND PERRINVILLE DRAINAGE BASIN STUDY Hydraulics Engineer Jim Walker introduced Franchem Finski, R.W. Beck & Associates. Mr. Finski reported that public hearings were held on the basin studies on December 18, 1990 and January 15, 1991. The primary question raised by the Council at those hearings was detention ponds in the Perrinville area and flows impacting the stream due to flows attributed to the City of Lynnwood. Mr. Finski reviewed alternative solutions and recommendations for the Perrinville Basin as fol- lows: Alternative A - more stringent on -site sedimentation/erosion control and more frequent catch basin cleaning for Edmonds as well as Lynnwood and Snohomish County. Alternative B - increase setback distances between developed areas and the creek. Alternative C-1 - construct a regional detention facility downstream of the Post Office site. Alternative C-2 - construct a regional detention facility at the Post Office site. Alternative D - construct smaller detention facilities in each of the three jurisdictions. EDMONDS CITY COUNCIL MINUTES Page 4 June 4, 1991 Mr. Finski noted that Alternative C-1 was eliminated because the Department of Wildlife objected to the in -stream location where excellent spawning and rearing habitat for cutthroat trout ex- ists. Alternative D was eliminated because the construction costs are nearly twice the cost of Alternative C-2 ($600,000 vs. $1,040,000). Mr. Finski said Alternatives A and B were key to the success of reducing sedimentation and erosion. Mr. Finski said if the postal site were not avail- able, R.W. Beck would still like to rely on Alternatives A and B and do not recommend that a detention facility be constructed within the Lynnwood or Snohomish County jurisdictions because it would not be cost effective for the benefit received. In response to Councilmember Dwyer, Mr. Finski said the City would have to buy back the postal site if a detention pond were to be constructed on that property. Councilmember Dwyer asked if anyone has inquired as to whether purchase of the postal site was possible. City Engineer Bob Alberts replied negatively. Mr. Alberts stated that the problems encountered in Perrinville Creek were not associated with property damage, and the recommendations were formulated to bene- fit the aquatic life and fish habitat. If the postal site was not available, he said other alter- natives could be implemented to protect the aquatic life. Councilmember Dwyer said the alterna- tive to construct a detention system at the postal site should be abandoned if there is no possi- bility of it being implemented so that the City would not unnecessarily expend money in pursuit of that alternative. Mr. Alberts said the City has not expended any more money on that alterna- tive since the public hearing and Staff, at the Council's direction, has looked into a detention facility upstream of the postal site. Councilmember Dwyer questioned whether the City would engage in a profitable endeavor it if were to construct a detention facility on property which it did not own (the postal site). Mr. Alberts said construction of a detention facility on the postal site could be an issue of review if the property were subject to the SEPA process. In response to Councilmember Kasper, City Attorney Scott Snyder stated that when the City re- ceived the Postal Service's initial design for the site, which showed undergrounding of a portion of the stream, the City requested them to engage in the City's SEPA process, but the Post Office held that it was not obligated to go through the SEPA and that they, as the agency under NEPA, had already made a Determination of Nonsignificance. Mr. Snyder said the City has required the Postal Service to go through the NEPA process and, if undertaken, the preferred alternative by R.W. Beck will assist in the environmental review process. Councilmember Hertrich said if it were necessary to construct detention ponds in Lynnwood and Snohomish County to address the problems emanating from those jurisdictions, the City, then, would not be burdened with solving 100% of the problems occurring in Edmonds but only a portion of the problems. He inquired if it would be possible to construct a smaller facility in Edmonds under those circumstances. Mr. Finski said the estimated velocities would only be reduced by 15% to 20% if detention ponds were constructed in Lynnwood and Snohomish County, and the City would still experience erosion and would still have contribution of the basin downstream at both loca- tions. Because of time constraints and the complexity of the issue, further discussion was scheduled on June 25, 1991. REVIEW AND APPROVAL OF MASTER PLAN FOR PINE RIDGE PARK Councilmember Nordquist raised a point of order. He noted that a request was made earlier in the ;•�i evening to allow public input, and he recommended that the people who were in attendance be al- /�✓�` J, lowed to address the issue and then a hearing be scheduled for the general public. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HERTRICH, TO ALLOW TEN MINUTES FOR PUBLIC INPUT AND SET ANOTHER HEARING IN THE FUTURE. MOTION CARRIED. Parks & Recreation Division Manager Arvilla Ohlde noted that the Master Plan for Pine Ridge Park was completed by Gaynor Landscape Architects/Designers, Inc. She said the plan took a very slow and deliberate review process with public involvement. Ms. Ohlde introduced Peggy Gaynor. Ms. Gaynor said the park is essentially a boxed canyon and it was once a wetland. Through stormwater improvements, she said there are approximately four lines into the park, bringing in runoff from streets, yards, etcetera. Ms. Gaynor said the pond is degrading as a result of the stormwater. She said the pond has no outlet, and the level of the pond is rising, which is causing flooding problems and death to EDMONDS CITY COUNCIL MINUTES Page 5 June 4, 1991 surrounding trees. She said, however, the overall character of the park is very nice, and there is a potential to help some of the degraded areas of second growth trees to mature to more of an old growth forest. Ms. Gaynor noted that the Master Plan is an attempt to promote a true balance of restoring the park with an active program through, hopefully, heavy involvement by volunteer and youth service organizations, as well as coordination through the Public Works Department and other entities to intercept the stormwater treatment so that it no longer empties into Goodhope Pond and to pretreat the runoff before it reaches some of the smaller ponds. City Attorney Scott Snyder noted that public comments would not be part of the record because the public portion that was to be opened was not a published hearing. He advised anyone who wanted their comments to be included in the legislative record to return to speak at the published pub- lic hearing. Mayor Naughten opened the discussion to public input. Ron Norman, 21004 Woodlake Dr., said the members of the Woodlake Homeowners Association sought the opportunity for full participation in a final decision on the park plans. He said they con- sider the park to be a unique urban resource, and they wished to preserve and enhance the park. He said they were also interested in protecting the privacy of their neighborhood and the safety that has been enjoyed in the last few years. Harry Laben, 8308 - 208th S.W., said he was supportive of the Master Plan for the park. Mr. Laben said his concern was more with the south end of the park and the south edge of the pond, particularly with respect to the boardwalk. He was concerned with: 1) the impact to the privacy of people who live on both sides of the boardwalk; and 2) the cost to refurbish the board- walk because it will absorb approximately 20% of project costs. Barry Birch, 20905 Woodlake Dr., said the road leading into the cul-de-sac is not a dedicated City right-of-way but, rather, a small access easement road for property owners' only. He said residents were concerned with the preservation of the use of that road as it exists at the present time so that it is not utilized by the public to access the park. Mr. Birch noted that the City of Edmonds owns lot 9 in the plat of Woodlake. He referred to what he called Exhibit B, an official recorded document with Snohomish County, 7231488, item 17, and recited the following excerpt, "The plat of Woodlake shall be deeded to the City of Edmonds as an extension to Pine Ridge Park with the condition that it shall never be a public access to the park for those other than the residents of the plat of Woodlake". A public hearing was scheduled on July 2, 1991. HEARING ON SIX -YEAR TRANSPORTATION IMPROVEMENT PLAN AND ADOPTION OF PROPOSED RESOLUTION Engineering Coordinator Gordy Hyde noted that each year the City is required to prepare a six- //��/��,,� year Transportation Improvement Plan (TIP) and to hold a hearing and adopt the program by resolu- tion prior to July 1. Mr. Hyde reviewed the 1992-1998 TIP with the Council. Councilmember Palmer referred to Traffic Signal ization/Channel ization Projects item #4. he said a pedestrian actuated signal at Meadowdale Beach Road and 76th Avenue West was not needed, and he requested that it be deleted from the TIP. He then referred to Street Improvement/Walkway Projects Item #9 and requested that it be moved up on the list so that it corresponded with item #1. He said the roadway between Meadowdale Road and North Meadowdale Road is a dangerous stretch with a lot of pedestrian activity. Councilmember Jaech inquired if the public would be notified of the City's proposal to widen 220th Street Southwest from 9th Avenue South to 84th Avenue West. City Engineer Bob Alberts said the issue was discussed in a Community Services Committee meeting approximately two years ago, and the Committee recommended at that time that a public hearing be held before the project was initiated. Councilmember Nordquist inquired about signalization at Highway 99 and 238th or 236th. Mr. Hyde said the only signal that was included in TIP for Highway 99 would be at 216th. Student Representative Ted Hunter noted that the high school will be relocated within the next several years. He inquired if any improvements were proposed at the present location and the EDMONDS CITY COUNCIL MINUTES Page 6 June 4, 1991 nevi location. Wir. Hyde said upgraded signalization was proposed at the present location, and the School District is required, as a condition of development of the new location, to make traffic improvements. Mr. Hunter inquired if a signal at 102nd would be fully activated. Mr. Hyde sur- mised that that signal would be activated twenty-four hours a day, but it would stay green on 102nd during off-peak hours unless a vehicles approached a side -street. Mayor Naughten opened the public portion of the hearing. Richard Burgoyne, 751 Brookmere Dr., referred to the Street Improvement/Walkway Projects item #11. He was hopeful that the north side of Caspers Street would eventually join with the side- walk between Sunset and 3rd Avenue North. He urged the Council to move item #11 upon the list so it dovetailed with item #2. Mayor Naughten closed the public portion of the hearing. Because of the lateness of the hour, Council discussion was continued to June 18, 1991. REQUEST FOR APPROVAL OF PROFESSIONAL COLLECTION SERVICES AGREEMENT WITH AL GORDON & ASSOCIATES i Chi LCCOUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO AUTHORIZE THE MAYOR TO SIGN THE �v£,,,�Cc RENEWAL CONTRACT WITH AL GORDON & ASSOCIATES TO CONTINUE WITH COLLECTION SERVICES. MOTION CAR- RIED. REVIEW AND APPROVAL OF CITY CLERK JOB DESCRIPTION i C!"J�il , Personnel Manager Brent Hunter reported that the City will be recruiting a new City Clerk to Cbreplace incumbent City Clerk Jackie Parrett who is retiring on October 1. He noted that the Council decided at the Council retreat to hire a Deputy City Clerk to take the Council minutes. In addition, the City Clerk will be responsible for taking the minutes at the Civil Service and Disability Board meetings. Mr. Hunter reviewed an organizational chart showing the assignment of minutes, noting that con- tract employees currently working in the Planning area will be responsible for Planning Commis- sion and Architectural Design Board minutes, but the preparation of those minutes may be moved to the Deputy City Clerk in the future. Councilmember Nordquist said he met with Art Housler and Brent Hunter following last week's discussion, and the proposal presented to the Council was the result of that meeting, and he complimented them. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE CITY CLERK'S JOB DESCRIPTION. MOTION CARRIED. APPROVAL OF IDENTIFICATION CARD POLICY AND PURCHASE OF CAMERA ( , a/ Personnel Manager Brent Hunter noted that the City Council authorized $3,562 in the 1991 budget to purchase an ID camera for the Police Department and Public Works Department. They requested Staff to develop a policy for the use of those cards. Mr. Hunter said the price of the camera and associated materials is $4,193. If approved, he said the cards will be issued to employees and volunteers who work off City premises, as well as to other employees for non -official use, such as check cashing and public employee discounts. Mr. Hunter noted that an additional $155 was required to convert the demonstration camera to the card blanks that were purchased which, he said, could be appropriated from his budget. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER HERTRICH FOR DISCUSSION, TO APPROVE THE PURCHASE OF THE IDENTIFICATION CARD CAMERA AND THE ADDITIONAL $155 COST FROM THE PERSONNEL DEPART- MENT BUDGET. Councilmember Hertrich inquired if a policy for the ID card was necessary. Mr. Hunter noted that a proposal was provided in the Council packet. City Attorney Scott Snyder said he thought reason- able restrictions on the use of the cards would be a reserved management right or privilege. Councilmember Dwyer recommended that the Mayor review the policy with respect to which employees would be issued a card. MOTION CARRIED WITH COUNCILMEMBER KASPER AND COUNCILMEMBER NORDQUIST OPPOSED. APPROVAL OF REVISED POLICY REGARDING TEMPORARY EMPLOYEES 24-1 Personnel Manager Brent Hunter noted that a revised policy on employment status was included in the Council packet which clarified the policy that temporary employees must have a specified end- ing date of employment and which also creates a category called "Hourly" for those employees who work less than twenty hours per week on a regular basis. Mr. Hunter said the revisions should assist in the City communications and budgeting for those part-time and temporary employees. -EDMONDS CITY COUNCIL MINUTES Page 7 June 4, 1991 fit' �'�:�#,�',�:. ,,t"' tF•�J„► Mr. Hunter said it is the recommendation ;of Staff to approve the revised policy regarding tempo- rary employees. i Councilmember Dwyer inquired if an employee who is presently categorized as a temporary employee would gain a greater property right in their job if the Council adopted the revised policy. City Attorney Scott Snyder replied negatively. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE REVISED POLICY REGARDING TEMPORARY EMPLOYEES. Mr. Hunter noted that he highlighted the memorandum with an asterisk for employees whose eligibil- ity threshold, under a new State law for PERS, is lowered from 90 hours to 70 hours effective July 1. He said the cost for the remainder of the year would be approximately $2,200. MOTION CARRIED. y RECOMMENDATION ON PERMIT TRACKING SYSTEM pv'r- -L ✓,j Planning Division Manager Robert Chave noted that the City Council heard a presentation on a J,,,a (J proposal for a permit tracking system for the Planning Division on March 19, 1991 and the Council supported the concept but asked that additional information be brought back to them. Mr. Chave recommended the following action plan: 1) Proceed with the purchase and installation of a PC network, as budgeted in the Planning Division's 1991 budget (total amount $9,800); 2) Proceed with in-house development of permit tracking software according to the schedule; 3) Provide funding in the amount of $5,000 for outside consultant assistance to develop the system, thereby reducing the amount of Staff time needed for the project; 4) .Evaluate the system during the budget process for 1992 and assess whether the system can be developed to meet resource and cost constraints while adhering to the development timetable. Mr. Chave said although it might be assumed that buying a vendor's permit tracking software pack- age will provide an operating permit tracking system, that was not the case. He said both Tidemark and Sierra systems require from six months to a year to install and customize to work with the City's permitting process. In both instances, he said an assumption must be made that City Staff will assist in the process. In response to a concern by Councilmember Jaech, City Attorney Scott Snyder said he drafted user agreements, consultant agreements, and developer agreements, which had been provided to Staff. As a procedural matter, Mayor Naughten adjourned the meeting at 10 p.m. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER PALMER, TO EXTEND THE MEETING. MOTION CARRIED. Councilmember Jaech noted that Building Official Dick Mumma was hired by the City to conduct inspections. She commented that if his time was consumed by developing the permit tracking sys- tem, the City should consider hiring another Building Official to fill the need and reclassify Mr. Mumma as a program planner. Mr. Chave said accurate time records will be maintained to deter- mine whether or not Staff has time to devote to development of the system. If it is determined that Staff's main responsibilities could not be met if they were to develop the system in house, an outside tracking system should be considered. Councilmember Palmer inquired from what source the $5,000 for outside consultant assistance would emanate. Mr. Chave replied the Cash Carryover Fund. Councilmember Palmer inquired if the hard- ware for the network would be an item that would be put out for bid. Mr. Chave replied affirma- tively. Councilmember Kasper inquired if the Permit Coordinator would still be necessary when the permit tracking system was operational. Mr. Chave replied affirmatively. He said she will remain in her position, and the permit tracking system will assist her in her responsibilities. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO AUTHORIZE THE PURCHASE OF A COMPUTER NETWORK AND PROCEED WITH DEVELOPMENT OF THE PERMIT TRACKING SYSTEM, AND APPROPRIATE $5,000 FROM THE CASH CARRYOVER FUND. EDMONDS CITY COUNCIL MINUTES Page 8 June 4, 1991 Councilmember Kasper inquired if the $5,000 could be appropriated from another source. Community Services Director Peter Hahn said there may be a savings from unpaid salary during the time the Planning Division Manager's position was vacant, although the amount has not been established. He recommended that any savings be earmarked for outside consultant assistance. COUNCILMEMBER PALMER SAID HE WOULD AMEND THE MOTION TO INCLUDE THAT REVISION. THE SECONDER AGREED. MOTION CARRIED. CONFIRMATION OF SPACE NEEDS STUDY SCOPE Co rms mmunity PServices Director ubliWorksFacility edesignter handofor the ted tCity Hall space the City 1needs lonnJune 127 and ew �July i29. He noted a number of issues that should be resolved before a final scope of work can be deter- mined: 1) Is Fire Station 2 to be part of the Public Works site? 2) Should the City try to acquire additional land at the 212th Street site? 3) Does the City want the Public Works design consultant to also study the feasibility of moving Fire Station 1 to the existing Public Works facility? 4) Does the City know how the fire station cost would be borne? Councilmember Wilson thought it was essential that the Fire Chief be included in the decision -mak- ing process. The Council concurred. The discussion was postponed until the Fire Chief starts employment with the City. MAYOR w&t''4- Mayor Naughten said he was contacted by the President of the Edmonds Arts Festival inquiring if �U the Council and Mayor would like to have a purchased award for 1991. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO AUTHORIZE $700 FROM THE COUNCIL CONTINGENCY FUND WITH A LIKE f' AMOUNT FROM THE MAYORS BUDGET FOR THE PURCHASE OF AN ART OBJECT, TO BE SELECTED BY THE MAYOR AND COUNCILMEMBER NOROQUIST. Mayor Naughten said he would have to review his budget to ascertain if he had $700 to contribute. MOTION CARRIED. COUNCIL Council President Palmer said the Local Voters' Pamphlet was an excellent opportunity of getting w� the word out to local voters. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO t. PARTICIPATE IN THE PAMPHLET AND APPROPRIATE $2,000 FROM THE COUNCIL CONTINGENCY FUND. Councilmember Dwyer said he believed it was worth spending $2,000 because the issue was starting to take on a life of its own, and he viewed the expenditure as an investment to insure the integ- rity of balloting in Edmonds. Councilmember Kasper suggested that the City closely inspect the final draft of the pamphlet to insure that the contents are satisfactory because he said there have been major errors in the proofing of the pamphlet in the past that proved to be disastrous to the candidates. MOTION CARRIED. Councilmember Jaech thanked the City for the flowers on the passing of her father-in-law, and she thanked Cliff at the cemetery for his assistance. Councilmember Jaech requested that the Council be informed about the art piece that will be pur- chased as part of the art collection for the City of Hekinan. City Attorney Scott Snyder noted that the gift will not be City purchased but will be purchased by the Arts Council with private- ly -generated funds. Councilmember Jaech said the road resurfacing on 5th Avenue and on Main Street was approved by the Council to be constructed throughout the night. She said, however, it has been very disturb- ing to residents and difficult to sleep through the process. Councilmember Hertrich said the Marketing Committee of the Edmonds Visitors' Bureau indicated to him a sadness when he told them that he would no longer be attending the meetings. EDMONDS CITY COUNCIL MINUTES Page 9 June 4, 1991 j alt ✓ City Engineer Bob Alberts discussed with the Council the brickwork to be used at the crosswalk at "' -1L. �' 4th and Main and 5th and Dayton. He inquired if the Council would approve of concrete with a 7� pressed -in pattern as an alternative. The Council decided to use the brighter -colored brick. Councilmember Kasper inquired about the process that the City would engage in when widening 220th Street between Highway 99 and 76th. Mr. Alberts said the project was included in the Six -Year TIP. Councilmember Kasper inquired if a joint hearing would be scheduled with the Planning Board to discuss adult entertainment issues that were reviewed at the Council retreat. Council President Palmer said he would look at the extended agenda and schedule a meeting. Councilmember Kasper said he has heard rumors that it will cost $22 million to decontaminate the Union Oil site. He surmised that the cost would be used as a -means of justification for the City to not consider purchase of that property. Councilmember Dwyer suggested that the City send a letter of greeting to the two new people on the Legislative Transportation Committee inviting them to lunch in Edmonds. Councilmember Dwyer said he attended the 1991 Awards Banquet for the Fire Department last Satur- day, and he noticed a diminution of the volunteer force and also that the officers have remained the same, indicating a lack of interested people. He recommended that the Council discuss the make-up of the force when the Fire Chief starts his job. The meeting adjourned at 10:45 p.m. THESE MINUTES ARE SUBJECT TO JUNE 11, 1991 APPROVAL. THE OFFICIAL SIGNED COPY OF THESE MINUTES IS ON FILE IN THE CITY CLERK'S OFFICE. MACQ4ELINE G. PAR ETT, City Clerk EDMONDS CITY COUNCIL MINUTES Page 10 June 4, 1991 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM -LIBRARY BUILDING 7:00 - 10:00 P.M. JUNE 4, 1991 FLAG SALUTE 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF MAY 28, 1991 (C) REPORT ON BIDS OPENED MAY 28, 1991 FOR PURCHASE OF BRUSH CHIPPER AND AWARD OF CONTRACT TO UTILITY EQUIPMENT CO. ($16,026.04, INCLUDING SALES TAX) (D) REPORT ON BIDS OPENED MAY 28, 1991 FOR PURCHASE OF POLICE SCOOTER AND AWARD OF CONTRACT TO WESTERN EQUIPMENT DISTRIBUTORS ($9,738, INCLUDING SALES TAX) (E) REPORT ON BIDS FOR TOWING/IMPOUND SERVICES AND AWARD OF CONTRACT TO SHANNON TOWING, INC. (F) AUTHORIZATION TO PURCHASE CEMETERY TENT AND CASKET LOWERING DEVICE FROM FRIGID FLUID CO. ($6,011) (G), CORRECTION TO ORDINANCE 2837 BY MINUTE ENTRY TO REFLECT LEGAL NAME -OF CHAMBERS CABLE OF EDMONDS TO BE "EDMONDS CABLE COMPANY" (H) APPROVAL OF SUPPLEMENT NO. 7 TO KCM AGREEMENT FOR SHELL CREEK PROJECT ($38,550) 2. AUDIENCE 3. PRESENTATION BY DR. M. WARD HINDS ON SNOHOMISH HEALTH DISTRICT SERVICES 4. REVIEW OF BEACH RANGER PROGRAM 5. DISCUSSION AND ADOPTION OF EDMONDS WAY, MEADOWDALE, AND PERRINVILLE DRAINAGE BASIN STUDY 6. REVIEW AND APPROVAL OF MASTER PLAN FOR PINE RIDGE PARK 7. HEARING ON 6-YEAR TRANSPORTATION IMPROVEMENT PLAN AND ADOPTION OF PROPOSED RESOLUTION 718 8. REQUEST FOR APPROVAL OF PROFESSIONAL COLLECTION SERVICES AGREEMENT WITH AL GORDON & ASSOCIATES i 9. REVI AND APPROVAL OF CITY CLERK JOB DESCRIPTION 10. APP OVAL OF IDENTIFICATION CARD POLICY AND PURCHASE OF CAMERA 11. APPROV OF REVISED POLICY REGARDING TEMPORARY EMPLOYEES 12. RECOMMENDA ON ON PERMIT TRACKING SYSTEM 13. CONFIRMATION OF SPACE NEEDS STUDY SCOPE 14. MAYOR 15. COUNCIL (15 MINUTES) (15 MINUTES) (20 MINUTES) (20 MINUTES) (20 MINUTES) ( 5 MINUTES) (15 MINUTES) (10 MINUTES) (10 MINUTES) (20 MINUTES) (10 MINUTES) THE PUBLIC IS INVITED TO ATTEND PARKING ND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE