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06/11/1991 City CouncilTHESE MINUTES SUBJECT TO JUNE 18. 1991 APPROVAL EDMONDS CITY COUNCIL MINUTES JUNE 11, 1991 (SPECIAL MEETING) A special meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten in the Community Services Department Conference Room at 205 Fifth Ave. N., Edmonds. All present joined in the flag salute. PRESENT Larry Naughten, Mayor Jeff Palmer, Council President Steve Dwyer, Councilmember Roger Hertrich, Councilmember Jo -Anne Jaech, Councilmember William Kasper, Councilmember John Nordquist, Councilmember Ted Hunter, Student Representative ABSENT STAFF Jack Wilson, Peter Hahn, Comm. Svc. Director Councilmember Robert Chave, Planning Div. Mgr. Bob Alberts, City Engineer Tom King, Facilities Spvr. Art Housler, Admin. Svc. Director Brent Hunter, Personnel Manager Arvilla Ohlde, Parks & Rec. Mgr. Scott Snyder, City Attorney Jackie Parrett, City Clerk Margaret Richards, Recorder PRESENTATION BY TELEPHONE CONSULTANT AND REOUEST FOR AUTHORIZATION TO PROCEED jll._Administrative Supervisor Steve Perry reported that the Telephone Committee has worked closely with Telecom Management Concepts, Inc., (TMC) to develop an RFP for the telecommunications system and a recommendation. He introduced Garry Hayes from TMC. Councilmember Nordquist raised a point of order. He noted that the Telephone Committee, as a whole, has not met since the final draft was completed but that City Engineer Bob Alberts and Office Administrator Rhonda March have met with TMC. Mr. Hayes said the new telephone system will hopefully address the City's needs from an overall perspective, tying all of the City's organizations together, rather than on an individual perspec- tive. In addition, it will provide: 1) a higher level of functionality (in terms of making the system more usable for City employees); 2) competitive pricing that the vendor community is will- ing to offer; 3) future growth capacity; 4) a higher level of flexibility in terms of geographies of City Hall; 5) an indication of the cost of voice processing/voice mail; 6) it will address vendor support issues. Mr. Hayes said TMC anticipates that the secondary treatment facility will be served.as an inte- gral part of the City's system. Mr. Hayes said the vendor community should have some amount of time to respond if the Council accepts and releases the RFP. He said an evaluation process will follow in which the contract will be awarded to the lowest responsible bidder and after contract negotiations are completed, the vendor will meet with Department heads to determine how each telephone will work. Mr. Hayes explained that the vendor will submit findings to the Council for acceptance after the data base has been developed. Mr. Alberts noted that the Council must delegate someone within the City to determine which data base to purchase and at what price. Councilmember Hertrich thought it would be appropriate for the Mayor to present a recommendation to the Council from each department. Mr. Alberts pointed out that the City must render a decision within fifteen days after the contract is awarded regard- ing which data base to purchase. Councilmember Dwyer referred to page 5 of the contract. He noted that the RFP will be evaluated using weighted categories and criteria. He inquired if the City's decision would be restricted in any way using that methodology. Mr. Hayes said TMC hoped to use the weighted evaluation methodology to narrow the process to one, possibly two vendors that would stand out in terms of being able to meet all of the criteria the City has set forth, not just costs. Mr. Hayes said he did not believe that methodology would restrict the City in any way; it does not preclude the City from purchasing the least expensive system or the most expensive system. Councilmember Dwyer inquired if the City would be restricted to awarding the contract to a certain vendor. Mr. Hayes replied negatively. He said the methodology is an attempt to take a subjective process and add an element of objectivity. Because Councilmember Dwyer and Councilmember Palmer were concerned that the evaluation criteria were questionable and would not elicit a true range of costs, Mr. Alberts suggested that the pro- posal be reworded to read that the City shall award a contract to the lowest acceptable bidder, and evaluation criteria will be used as a guide in making that determination. Councilmember Dwyer and Councilmember Palmer concurred. City Attorney Scott Snyder said the proposed methodology had a distinct advantage from a legal standpoint because it preserves warranties of fitness for use (the responsibility for system failure would be the City's if the City put out a specific set of specifications and the system did not work). Because of a concern regarding a possible scheduling conflict of the Council, Councilmember Palm- er inquired if the fifteen -day time period to make a determination on the data base could be lengthened to thirty days. Mr. Hayes explained that the vendor will be given a specific period of time from the time the contract is signed until the system is implemented and if they fail to meet that time line, a $500 per day penalty will be assessed. Within that period of time, the contract allows fifteen days for the City to determine which data base to purchase. Mr. Alberts noted that the vendor's time frame could be extended. Councilmember Dwyer inquired if a cost range has been defined within the last few weeks. Mr. Hayes said the cost figures were not any more refined than past figures. Discussion ensued regarding the inclusion of the percentages that were in the evaluation crite- ria. In order to obtain the most efficient and cost operative system at the lowest price, Mr. Snyder suggested that the percentages be excluded from the RFP, indicating that factors would be weighed by the Council in its final decision -making process. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO ADOPT THE REQUEST FOR PROPOSALS WITH THE CHANGES DISCUSSED, AND AUTHORIZE A CALL FOR PROPOSALS. MOTION CARRIED. DISCUSSION AND REQUEST FOR AUTHORIZATION TO START PROCESS FOR CONSULTANT SELECTION ON WATERFRONT STUDY U 46 Community Services Director Peter Hahn submitted to the Council a draft proposal for a request 64� for qualifications and a map depicting the limits of the area that was encompassed in the Univer- sity of Washington study. Mr. Hahn reported that the Council, Planning Board, and Staff have all agreed that a waterfront plan needs to be prepared for the area north of Pine Street and to the east of Second Avenue. The termination of Unocal operations, the City's potential acquisition plans, and the ferry issue were three reasons to start the preparation of a plan. Mr. Hahn said it was very difficult to estimate the cost of the plan before the precise scope was known, but he surmised that $25,000 would be an appropriate amount. Councilmember Kasper inquired how the City could embark on a waterfront study when the disposi- tion of the Unocal site would not be determined for years to come. Mr. Hahn said there will be a number of unknown factors, but the City must initiate the study and integrate as many of the waterfront parcels as possible. Councilmember Nordquist suggested that the study encompass the downtown area up to 5th Avenue so that traffic patterns are interrelated. Councilmember Palmer concurred. Councilmember Hertrich believed the issue of public access should be addressed in the study. He said the characteristic of the waterfront and central business district should be identified because he thought a theme was important to the economic viability of a specific area. Councilmember Kasper inquired how the Port of Edmonds would be integrated into the study. Mr. Hahn suggested that the City review any master planning that the Port has developed. Mayor Naughten recommended that the Port of Edmonds be included, although not necessarily participate, in the process because the Port occupies approximately 50% of the waterfront. Councilmember Palmer asked what funding sources were available from which to appropriate the $25,000. Mr. Hahn suggested Fund 125. Administrative Services Director Art Housler recommended that the expenditure be appropriated from unanticipated revenues of the General Fund. Councilmember Hertrich suggested that participants that were involved in the University of Wash- ington study be invited to participate in the waterfront study again. EDMONDS CITY COUNCIL MINUTES Page 2 June 11, 1991 COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER PALMER, TO AUTHORIZE STAFF TO START THE CONSULTANT SELECTION PROCESS AND THAT THE EASTERN BOUNDARY OF THE STUDY BE EXTENDED TO 6TH AVE- NUE, FUNDING TO EMANATE FROM UNANTICIPATED REVENUES OF THE GENERAL FUND. MOTION CARRIED. DISCUSSION REGARDING MAYOR'S POSITION AND SALARY FOR 1992-1996 Mayor Naughten noted that he previously submitted a memorandum to the Council suggesting that the Council consider adopting a policy similar to the City of Everett that sets the mayor's salary $100 above the highest -paid employee, as well as a salary survey of full-time mayors in the re- gion and a history of the mayor's salary in Edmonds since 1984. Councilmember Palmer clarified that neither he nor Councilmember Hertrich have received a salary increase since they were elected. Councilmember Palmer said he thought the Mayor's suggestion that the mayor's salary be set at $100 above the highest -paid employee "smacks of arrogance and greed" because it assumes that the skill level, education and performance of the mayor was commensurate with top officials, and Councilmember Palmer said he did not necessarily believe that to be the case. Mayor Naughten said the statement was not made to be arrogant but was only a suggestion that the Council consid- er a policy of that nature. Councilmember Palmer said he had "no problem" with administrators earning more than the Chief Executive because unlike the mayor, those individuals are selected through a process that requires qualifications and sometimes extensive education and certifica- tion that are not present in a mayorial election. Councilmember Palmer suggested that the Council consider a salary range for the mayor's position to be increased with an annual performance review at the Council's discretion. Councilmember Dwyer believed such a policy would be extremely unworkable and verging on silly. He said it would create an unseeming impression that the Mayor works for the Council, and it would upset the balance that presently exists. He noted that the form of government that exists within the City was set up to be a strong -mayor form of government. Councilmember Kasper recommended a salary range no higher than the 1991 Mayor's salary because he said he was not happy with the Mayor's past performance. He suggested that the Council consider reducing the salary to 60% in the future if a full-time mayor is replaced by an MAA. Councilmem- ber Nordquist reminded Councilmember Kasper that the salary should attract the type of mayorial candidates that the City wishes to obtain. COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER KASPER, TO SET A SALARY FOR THE EDMONDS MAYOR FOR 1992 THROUGH 1996 AT $50,375 PER YEAR WITH NO MERIT INCREASE, COLA OR ADJUSTMENTS. In response to Councilmember Nordquist, City Attorney Scott Snyder said the mayor's salary can be increased from year to year but it cannot be reduced during his term in office. COUNCILMEMBER KASPER MOVED TO AMEND THE MOTION TO COMPENSATE THE MAYOR ON A PRO RATA BASIS IF THE POSITION IS REDUCED FROM A FULL-TIME TO A HALF-TIME STATUS. Mr. Snyder stated that the mayor determines the amount of hours that he works and the Council cannot dictate those hours. At the request of Councilmember Palmer, Mr. Snyder suggested Councilmember Kasper's amendment be worded such that the salary be set at one level unless the Council funded an administrative assis- tant, at which time the salary would be reduced for that annual period to another level. Mr. Snyder said the mayor's salary would be set for four years if the Council establishes a sala- ry before the election and the mayor takes office. However, the Council could provide for contin- gencies (i.e., an administrative assistant). THE MOTION TO AMEND FAILED FOR LACK OF A SECOND. Councilmember Nordquist noted that the buying power of the mayor's salary would diminish if he was not provided with a cost -of -living increase. Councilmember Palmer said he would be willing to look at a cost -of -living adjustment with a maximum. Councilmember Hertrich suggested that the mayor's salary for 1992-1996 be increased by 10% be- cause the Mayor of Edmonds' salary was at the low end of the salary range when compared with the salaries of mayors of local cities. COUNCILMEMBER PALMER SAID HE WOULD REVISE THE MOTION TO DELETE THE PROVISION OF NO MERIT, NO COLA, AND NO ADJUSTMENTS. THE SECONDER AGREED. EDMONDS CITY COUNCIL MINUTES Page 3 June 11, 1991 COUNCILMEMBER KASPER MOVED TO AMEND THE MOTION, SECONDED BY COUNCILMEMBER PALMER FOR DISCUSSION, TO PROVIDE FOR A 60% REDUCTION IF AN MAA IS HIRED. Councilmember Palmer inquired if the mayor's salary would be reduced by 60% if an administrative assistant were hired, and the MAA's salary would comprise the remaining 40%. Councilmember Kas- per said that would not necessarily be the case. Councilmember Dwyer said he would vote against the amendment and the main motion because of poli- cy reasons. He believed a display of "arrogance and greed" would occur on the part of the Coun- cil unless the Council came to its senses. He said, "The arrogance is the belief espoused by people sitting around this table that the populous was correct in electing them while, at the same time, being incorrect in electing the Mayor. That's borne out of some frustration at the notion that the populous is going to, from that standpoint, make the same mistake again this year which, I think, is going to happen. I think Larry is going to run and is probably going to slap down any challenge to it. The greed will come up when we get to the next two items where I do not think that we will adopt, as a policy, Council salaries or compensation packages which are designed to be at the low end of comparable cities. Instead, I think what we will see is that we will adopt Council compensation packages which will be at least in the middle and probably to the high end. And I think we do ourselves no credit by the mental gymnastics or political gymnastics that we are trying to engage in here tonight. "I think it would behoove us to set a salary for the mayor's office which is consistent with the duties of the office and the type of person that we would desire to see running the City. It's an important position. "I think what we are involved in here is essentially some petty political games and, as I said before, I don't think it does us any credit. So I don't intend to vote for the amendment, and I don't intend to vote for the main motion". Councilmember Palmer said one of the lovely things about the process was that he and Councilmem- ber Dwyer could vote in opposite directions and, yes, they had both been elected by that same populace at large. Secondly, he said he had not heard a figure from Councilmember Dwyer that he felt was proper compensation for the next mayor. A ROLL CALL VOTE WAS TAKEN ON THE AMENDMENT. MOTION FAILED WITH COUNCILMEMBER KASPER AND COUNCIL - MEMBER PALMER IN FAVOR; COUNCILMEMBER DWYER, COUNCILMEMBER HERTRICH, COUNCILMEMBER JAECH AND COUNCILMEMBER NORDQUIST OPPOSED. A ROLL CALL VOTE WAS TAKEN ON THE MAIN MOTION. A TIE VOTE OCCURRED WITH COUNCILMEMBER PALMER, COUNCILMEMBER JAECH AND COUNCILMEMBER KASPER IN FAVOR; COUNCILMEMBER DWYER, COUNCILMEMBER HERTRICH AND COUNCILMEMBER NORDQUIST OPPOSED. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO ESTABLISH THE MAYOR'S SALARY FOR 1992-1996 AT $53,217. A ROLL CALL VOTE WAS TAKEN. A TIE VOTE OCCURRED WITH COUNCILMEMBER PALMER, COUNCILMEMBER JAECH AND COUNCILMEMBER NORDQUIST IN FAVOR; COUNCILMEMBER DWYER, COUNCILMEM- BER HERTRICH AND COUNCILMEMBER KASPER OPPOSED. COUNCILMEMBER HERTRICH MOVED, SECONDED BY COUNCILMEMBER DWYER, TO INCREASE THE MAYOR'S SALARY NEXT YEAR TO $58,598. Councilmember Kasper said he was opposed to the motion because the Mayor's salary has exceeded employees' salary increases over the years. A ROLL CALL VOTE WAS TAKEN. MOTION FAILED WITH COUNCILMEMBER DWYER AND COUNCILMEMBER HERTRICH IN FAVOR; COUNCILMEMBER PALMER, COUNCILMEMBER JAECH, COUNCILMEMBER KASPER AND COUNCILMEMBER NORD- QUIST OPPOSED. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER PALMER, TO DISCUSS THE ISSUE FURTHER NEXT WEEK. MOTION CARRIED. DISCUSSION ON COUNCIL PAID MEETINGS AND REVIEW OF ORDINANCE 2749 DEFINING COUNCIL MEETING FOR THE PURPOSE OF COUNCIL SALARIES S Councilmember Dwyer noted that he became a voting member on the Medic 7 Board when Fire Chief o Jack Weinz retired, and Police Chief Dan Prinz is the alternate member. The Council discussed which meetings the Council should be compensated for attending. EDMONDS CITY COUNCIL MINUTES Page 4 June 11, 1991 COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO DIRECT THE CITY ATTORNEY TO RE- VISE THE ORDINANCE, DELETING SNOHOMISH COUNTY TRANSIT --NEXT AND THE TOURISM COMMITTEE/VISITOR INFORMATION CENTER AS PAID MEETINGS, AND INCLUDE THE EDMONDS VISITORS BUREAU EXECUTIVE COMMITTEE, FERRY STUDY POLICY COMMITTEE, AND THE MEDIC 7 BOARD. Councilmember Jaech inquired what criteria was used to determine which meetings to compensate Councilmembers' attendance. Councilmember Nordquist explained that it was based on whether the City contributes to an entity and whether a Councilmember is required to be in attendance. COUNCILMEMBER PALMER SAID HE WAS WILLING TO DELETE THE FERRY STUDY POLICY COMMITTEE FROM THE MOTION. THE SECONDER AGREED. MOTION CARRIED. ESTABLISH COUNCIL SALARIES FOR TERM BEGINNING JANUARY 1, 1992 COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO ESTABLISH THE 1991 COUNCIL SALARIES AT THE SAME LEVEL FOR COUNCILMEMBERS WHO TOOK OFFICE IN 1990 ($350 PER MEETING PLUS $50 PER MEETING, FOR A MAXIMUM OF 7 MEETINGS PER MONTH). MOTION CARRIED. The Council meeting adjourned at 8:57 p.m. and the Council convened to their respective Council Committee meetings. THESE MINUTES ARE SUBJECT TO JUNE 18, 1991 APPROVAL. THE OFFICIAL SIGNED COPY OF THESE MINUTES IS ON FILE IN THE CITY CLERK'S OFFICE. I "� �2 ACQ LINE G. PARRETT, City Cler Y"764- TN, Mayor VY EDMONDS CITY COUNCIL MINUTES Page 5 June 11, 1991 AGENDA EDMONDS CITY COUNCIL CITY COUNCIL COMMITTEE WORK MEETING (Second Tuesday of each month) June 11, 1991 SPECIAL MEETING - LOCATION: COMMUNITY SERVICES DEPT. CONFERENCE ROOM 250 FIFTH AVE N-., EDMONDS, WASHINGTON CALL TO ORDER - 7:00 P.M. FLAG SALUTE 1. PRESENTATION BY TELEPHONE CONSULTANT AND REQUEST FOR AUTHORIZA- TION TO PROCEED 2. DISCUSSION AND REQUEST FOR AUTHORIZATION TO START PROCESS FOR CONSULTANT SELECTION ON WATERFRONT STUDY 3. DISCUSSION REGARDING MAYOR'S POSITION AND MAYOR'S SALARY FOR 1992-1996 4. DISCUSSION ON COUNCIL PAID MEETINGS AND REVIEW OF ORDINANCE 2749 DEFINING COUNCIL MEETING FOR PURPOSE OF COUNCIL SALARIES 5. ESTABLISH COUNCIL SALARIES FOR TERM BEGINNING JANUARY 1, 1992 COUNCIL COMMITTEE MEETINGS: 1. FINANCE COMMITEE (45 MINUTES) (10 MINUTES) (15 MINUTES) (10 MINUTES) (15 MINUTES) Executive Building Conference Room, 505 Bell St., Edmonds, Wash. Agenda: (A) CONTINUED REVIEW OF EDUCATION REIMBURSEMENT POLICY (B) REVIEW WARRANTS, PETTY CASH, AND CREDIT CARD EXPENDITURES FOR MONTH OF MAY 1991 2. COMMUNITY SERVICES COMMITTEE Community Services Dept. Conference Room, 250 5th Ave. N., Edmonds, Wash. Agenda: (A) DISCUSSION ON 6-YEAR TRANSPORTATION PLAN (B) UPDATE ON UNION OIL MARSH STUDY (C) DISCUSSION REGARDING ARCHITECTURAL DESIGN BOARD PROCEDURE: 18-MONTH EXPIRATION PERIOD (NO PUBLIC SAFETY COMMITTEE MEETING THIS MONTH) The City Council committee meetings are work sessions for the City Council and staff only, and are not public hearings. All committee meetings, however, are open to the public. THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE