05/12/2015 City Council
Edmonds City Council Approved Minutes
May 12, 2015
Page 1
EDMONDS CITY COUNCIL APPROVED MINUTES
May 12, 2015
The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council
Chambers, 250 5th Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Dave Earling, Mayor
Adrienne Fraley-Monillas, Council President
Diane Buckshnis, Councilmember
Kristiana Johnson, Councilmember
Lora Petso, Councilmember
Joan Bloom, Councilmember
Thomas Mesaros, Councilmember
Michael Nelson, Councilmember
STAFF PRESENT
Al Compaan, Police Chief
Phil Williams, Public Works Director
Carrie Hite, Parks, Rec. & Cult. Serv. Dir.
Scott James, Finance Director
Shane Hope, Development Services Director
Patrick Doherty, Econ. Dev & Comm. Serv. Dir.
Rob English, City Engineer
Mary Ann Hardie, Human Resources Manager
Jeff Taraday, City Attorney
Scott Passey, City Clerk
Jerrie Bevington, Camera Operator
Jeannie Dines, Recorder
SPECIAL MEETING
1. DISCUSSION AND POTENTIAL ACTION REGARDING POTENTIAL SUBMITTAL OF
LETTER OF INTEREST TO STATE TO ACQUIRE THE EDMONDS CONFERENCE CENTER
Council President Fraley-Monillas relayed although the title of this item states potential action, tonight
will only be a study session.
Economic Development & Community Services Director Patrick Doherty said this item is on next week’s
agenda for continued discussion. He distributed and reviewed a summary of facts:
Surplus Property Bulletin issued by the State on April 28, 2015.
Stated fair market value of the property – $2,305,000.
Deadline for submittal of Letter of Interest – June 1, 2015. Proposal would be required within ten
days.
Property is 14,375 square feet with an approximately 11,252 square foot, wood-frame conference
center built in 1997 with 27 parking spaces.
Wood-frame, stucco-clad building has suffered water leakage and associated damage. Rough
order of magnitude cost of mitigating damage: $1,012,161.23.
Profit/loss statement, submitted by the College and State for 2013-2014, shows $276,609 in
annual revenue, $329,519 in annual expenses for a year-end loss of $52,910.
The Conference Center is managed by an Edmonds Community College staff person with
associated temporary staff of up to 20 part-time individuals, averaging approximately 4-5 FTE.
“Surplus Property Bulletin” states government agencies have the first opportunity to express
interest in acquiring the site.
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May 12, 2015
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To government entities the State may sell the property for cash at market value and/or as
otherwise valued in “full or part consideration” of trade, other new construction, or “mutual and
offsetting benefits.”
Purchase of the facility would require funds derived from only two existing City budgetary
sources: General Fund or REET 1, which would require re-appropriation from other existing
priorities. In addition, an Interfund Loan could be employed.
Operation and maintenance of the facility would require ongoing funding on the order of
approximately $50,000 to $100,000 per year.
Mr. Doherty said since issuing the Surplus Property Bulletin, Edmonds Community College (ECC) has
been very hesitant to provide information and wants information to come from the State to ensure all
inquiring parties have equal access to information. He summarized the issue for consideration is whether
to submit a letter of interest in acquiring the Edmonds Conference Center by the due date of June 1, 2015.
Subsequent discussions of the purchase price, deal terms, etc., could be held at a future Council meeting
and may be considered appropriate for an executive session discussion.
Councilmember Bloom read from the Surplus Property Bulletin, “The Department of Enterprise Services
(DES), acting on behalf of the State, may transfer, exchange, lease, the property in full o r part
consideration for land or improvements, or for construction of improvements at equivalent to fair market
value or for mutual and offsetting benefits to any of the following governmental entities with priority
given in the order listed.” She relayed her understanding of Mr. Doherty’s explanation that the Council
could decide what that means if it decided to make an offer. Mr. Doherty responded the only place where
he meant the Council could decide what it means is the phrase, “mutual and offsetting benefits” which is
an undescribed term and open-ended. In his reading of that phrase, other governmental entities have the
ability to propose to the State whatever deal points they’d wanted and theoretically the deal points could
include consideration in lieu of full market value of mutually offsetting benefits, whatever those might be.
The phrase “in full or in part” theoretically seems to mean the deal could be less than market price or a
combination of mutually offsetting benefits and purchase price.
Councilmember Bloom recalled one of the Council’s requests was for staff to explore offsets. Mr.
Doherty said he made that inquiry and the State would not answer that question because that would be a
proposal. His reading of the language in the Surplus Property Bullet in was that entities were free to make
proposals to the State, either the stated market value or something different, for example trading another
piece of property, constructing another building and/or mutually offsetting benefits. When he asked about
that, the State said that would be up to the City to propose; the State is not showing their cards to just one
governmental entity. If the State had had a conceptual place holder, it would have been published to all
potential parties.
Councilmember Bloom referred to the statement, may transfer, exchange, sell or lease and asked if there
was an option to lease the property. Mr. Doherty said the bulletin indicates all those are possibilities.
Councilmember Bloom said the Council could propose to lease with an option to buy. Mr. Doherty
agreed anything on the list was possible, noting the language in the bulletin was standard State language.
Councilmember Bloom suggested construction of improvements such as repair of the windows could be
an offset to the purchase price. Mr. Doherty did not interpret the phrase, construction of improvements, to
mean that; he interpreted that to be an offset. For example, an improvement that would benefit the State
that is an offset to the price. An improvement to the asset that the purchaser would be acquiring would not
benefit the State. He assumed construction of something that benefits the State would be like an off-ramp,
something that would benefit the State, not improving the asset.
Councilmember Bloom asked City Attorney Jeff Taraday if he interpreted the phrase, “construction of
improvements at equivalent to market value” the same way. Mr. Taraday responded in a scenario where
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May 12, 2015
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the State retained title and the City would also construct improvements to the facility, that cou ld be a
benefit. He said neither he nor Mr. Doherty know what the State intends. Rather than hypothesize what
the State means, he suggested the Council determine if they want the property and if so, what kind of deal
could be put together. He suggested deal points be discussed in executive session and discuss whether the
Council wants the building or not in public.
Councilmember Bloom confirmed from Mr. Taraday’s statement, there is a potential based on what the
bulletin says that the City could potentially lease with an option to buy. Mr. Doherty answered it certainly
seems to be.
Council President Fraley-Monillas relayed an independent firm looked at the damage to the building a
year ago and determined the cost of repairs was approximately $1 million. She asked whether any damage
had occurred since then. Mr. Doherty did not know as no one has done a verifiably level of
reconnaissance of the building. Council President Fraley-Monillas asked whether the company was hired
by ECC. Mr. Doherty answered yes. Council President Fraley-Monillas requested a profit and loss
statement for 2012-2013; the packet contains a statement for 2013-2014. It was her understanding ECC
paid less attention to the building toward the end of 2014.
Council President Fraley-Monillas asked whether consideration has been given to what the City could use
the building for. Mr. Doherty answered theoretically there are a lot of potential uses not withstanding all
the costs such as continue to use it as conference center. In speaking with the manager today, she
confirmed what he has learned through the years related to other conference centers, that few conference
centers run in the black; they are usually subsidized by a City, County, PFD or other public sector body.
The reason for those subsidizes is the economic impact to the community. That does not mean there is not
some market response to the availability of a conference center in the community for conferences,
meetings, gatherings, weddings, training seminars, etc. Use as a conference center is the most ready
option; ownership changes and the use stays the same. There is vacant space in City Hall but there have
also been discussions about other uses on the ground floor. He summarized the conference center is larger
than any space the City currently needs; there is no project or priority that that space would fulfill other
than theoretically being new stewards of an existing community asset.
Councilmember Mesaros agreed with Mr. Taraday that the Council should consider whether it wants the
building and whether it would be useful for City. If a decision is made that the Council wants it, then the
Council could discuss how to acquire it and the structure of that deal. With regard to whether the City
wants the building and could put it to use, he concurred with Council President Fraley-Monillas’ request
for profit and loss statement for 2012-12013. He assumed ECC has not done much maintenance due to
the $1 million estimated cost. He was surprised the College did not have a full-time manager for this
asset. He asked how many of the staff on sales team actually market the space. Mr. Doherty did not know
how many but knew that staff did do marketing and sales. He offered to determine the FTE that did that
function. Councilmember Mesaros asked whether their approach to sales was reactive or proactive. Mr.
Doherty said there is a website and on occasion there have been ads which could be considered mildly
proactive; he was not sure there was an aggressive promotional effort. He offered to find out what he
could about that.
Councilmember Mesaros offered the Council did not yet have a reason for why it wanted the building.
What he has heard in the community is it would be nice; he suggested the Council go beyond nice in
terms of why they want the building. He acknowledged it was a good asset but the City was in business of
running a city, not a conference center. He suggested Mayor Earling poll his leadership team regarding
potential uses. Mayor Earling said in general conversations there was limited use identified. He offered to
have that discussion at tomorrow’s staff meeting. Councilmember Mesaros commented City staff operates
the City on everyday basis and may see a bigger picture than Councilmembers and Council should be
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reactive to their recommendations regarding what it might be used for. If the City did acquire it, he asked
Mayor Earling who would manage it.
Councilmember Nelson commented on its face the financial numbers seem somewhat daunting and
challenging and he was struggling to determine what the property could be used for other than the
existing conference center. He asked for further information regarding the meeting space such as the
capacity of the meeting rooms. He acknowledged it is a unique opportunity but has not heard what it
could be used for.
Councilmember Petso recalled at one point the City planned when the Public Works Department shifted
to the new Public Works facility, Parks maintenance would be located in the old Public Works building.
For reasons she did not know, that plan was never executed and the old Public Works building is
presently being used primarily for arts purposes and Parks maintenance in still in inadequate facilities in
City Park and that the City is carrying a multimillion project to someday build a Parks maintenance
structure. If $5-6 million is allocated to a new Parks maintenance building, it may be less expensive to
acquire this building, put the art uses in it along the arts corridor and shift the Parks maintenance function
into the old Public Works facility and eliminate the need to build a new building. Although there may not
be a lot of staff members around from the time when that was first proposed, she asked staff to investigate
and discuss whether there was any interest in that and what the numbers might be.
Councilmember Johnson encouraged the Council to look at the Capital Facilities Plan to see what other
projects the facility could be used for. For example the CFP includes $5 million for an art museum that
could be located on the arts corridor as well as $5 million for an indoor year-round farmers market. She
suggested the Comprehensive Plan and CFP may provide answers regarding how the facility could be
used. She noted the City occasionally rents the conference center for events and obviously ECC as well as
other regular tenants rent the building.
Councilmember Johnson observed the building was constructed 19 years ago and a facilities study was
done a year ago. She asked whether any interim improvements have been done by ECC or had they not
maintained the asset since it was constructed. Mr. Doherty did not know but said ECC did not respond to
the damage discovered last summer because there was not a small, palliative project they could do, it was
a big project. He offered to ask for the maintenance records over the 19 years. Councilmember Johnson
said she has heard antidotal information that when it rained towels were rolled up on window sills. She
asked whether the entire stucco exterior needs to be removed. The report indicated there were some test
sites around windows but she was aware that sometimes the stucco material had to be entirely removed
and when it was, there could be dry rot, black mold or additional damage.
Mr. Doherty referred to the report which indicates 7-8 locations were core tested and the results
extrapolated to state at a minimum mitigation would require repair around those areas. Anecdotally he has
heard that the entire skin would probably be removed and he agreed more damage could be found. No one
knows any more than that but in his experience, once damage is identified, it is usually not limited to
what is found in the test sites. As witnessed in the region in many of the buildings built during that
timeframe, the stucco was not applied correctly, the flashing was done incorrectly, the papering out from
windows into the area behind was incorrect, etc. In the case of condominiums because of the liability, the
entire skin of the building is usually removed and replaced. He said it was unknown whether remediation
would require entirely recladding the building but that certainly wouldn’t be surprising. He offered to
inquire about ongoing maintenance over the years.
Councilmember Johnson relayed her understanding the building was a gift to Edmonds Community
College. She asked whether that would have any bearing on the price. Mr. Doherty did not know but did
not see that it would. The State has published their estimate of the fair market value. The couching of the
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Council’s proposal to the State such as deal points, considerations and offsetting benefits theoretically
could include things about the building’s past. The State’s posture at this time is this is market value, not
mitigated by any history. Councilmember Johnson observed according to the bulletin, the City would be
third in priority after the County and State. She asked whether the State has indicated whether any State
or County agencies have expressed interest. Mr. Doherty said the State will not indicate who they are
talking with; once a letter of interest is submitted, it is public record. That is why Mr. Taraday
recommended potential deal points be discussed in executive session.
Councilmember Buckshnis said she has attended a weekly Rotary meeting in the conference center for the
past six years. Work was done on the roof about two years ago, prior to the building assessment report,
which indicates not everything was corrected. She pointed out there is no parking and parking is
especially difficult if two events occur at the same time. The lack of parking and the status of the building
are huge considerations. Using a house remodel and the senior center as examples, she commented good
money should not be thrown at something that is bad; it is preferable to start over. She questioned
whether buying the building for $2.3 million, rebuilding it and still having the parking issue was what the
citizenry wants. She also questioned whether the City was in the business of investing in and operating
buildings. If so, the City should have bought Old Mill Town which would have been a good investment.
Councilmember Petso asked whether the parking behind the building included the parking on what
appears to be an adjacent parcel. Mr. Doherty answered there are 27 parking spaces on the parcel; he was
not certain if there were shared use agreements and offered to research that. Councilmember Petso said it
appeared some of the parking may be on an adjacent parcel and/or behind another building on the same
parcel.
In the event the Council decides during the week it is extremely interested in the building,
Councilmember Petso suggested scheduling a placeholder executive session regarding real property on
next week’s agenda.
Councilmember Bloom asked whether the assessed value of property takes into account the damage to the
building. Mr. Doherty answered it is not the assessed value; it is their interpretation of the fair market
value. The State did not provide information regarding how that was determined. Councilmember Bloom
asked whether there was any breakdown between the property and the building. Mr. Doherty said the
bulletin is the entirety of what the State published. The Assessor’s Office would have a breakdown of the
property and building but typically the assessed value is less than fair market value not withstanding $1
million in damage which the Assessor may not be aware of. Councilmember Bloom observed when
purchasing a house, the price can be reduced if the roof needs repair. Mr. Doherty said the fair market
value the State provides could be viewed as the listing price; defects could be used to negotiate the price.
Councilmember Bloom asked for clarification from Councilmember Petso whether her suggestion was for
this building to be used for Parks maintenance. Councilmember Petso said one possibility to consider is to
use this building in part for some of the uses currently housed at the old Public Works facility, potentially
freeing up the old Public Works facility to operate as the Parks maintenance building, thus eliminating the
need to construction a $5-6 million Parks maintenance facility. She did not contemplate that the
conference center was in any way suitable as a Parks maintenance facility.
Councilmember Bloom summarized Councilmember Petso’s suggestion was to move ArtWorks to the
conference center as part of the potential use for the property. Councilmember Petso suggested not
everything at the old Public Works facility would be moved as it was her understanding one of the uses
was storage which could be accommodated elsewhere. Moving the arts functions to the conference center
makes a lot of sense due to the interest in creating an arts corridor so having a p ermanent art presence in
the building regardless of what else occurs in the building may make sense. The idea of moving Parks
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maintenance to the old Public Works facility was raised a long time ago and she wanted that possibility
researched.
Councilmember Buckshnis commented the building’s footprint is a conference center, not an office
complex. The main hall is extremely large and airy and has been the site of auctions, weddings, etc.
Artists currently show their work at the conference center as part of the building’s use as a c onference
center and meeting space. She envisioned the footprint would need to be changed if ArtWorks and classes
were moved into the facility. She noted the heat would be extremely expensive. Mr. Doherty agreed a
tenant improvement would be required.
Councilmember Bloom commented the ArtWorks building has one office space and two large open areas
for art to occur. She did not see that as a stumbling block. An issue may be the Wade James Theater or
another theater practices in the other part of the building which may require insulation. She did not
envision major tenant improvements would be required to accommodate the ArtWorks functions.
Mayor Earling summarized an executive session for possible consideration will be scheduled on next
week’s agenda. Councilmember Petso clarified she made that request based on the assumption there
would also be discussion item on next week’s agenda. Mayor Earling said the agenda included discussion
and possibly decision.
Councilmember Bloom referred to Comprehensive Plan language she provided related to the Edmonds
Conference Center and the cooperative relationship between the Edmonds Conference Center and the
Edmonds Center for the Arts (ECA) and support by ECC. She suggested that be included in the Council’s
discussion. She looked forward to more information regarding how the building was promoted, how fully
it was used and whether there was a possibility for more income than ECC was able to realize.
Councilmember Buckshnis said the Lynnwood Convention Center is owned by a Public Facilities District
(PFD) as is the ECA. She asked whether the conference center could be added to the Edmonds PFD,
noting there would then be a deficit for both buildings. Mr. Doherty responded there are many different
models; for example Mt. Vernon’s performing arts and conference center is part of the college. It appears
most conference centers are subsidized by a government agency; sometimes they are operated by a non-
profit that is subsidized by a public agency.
Councilmember Johnson suggested contacting the Edmonds PFD to see if they have any interest. Mr.
Doherty said he could contact a board member or the executive director; he was unsure if the board could
make a statement of interest outside of a board meeting.
Councilmember Buckshnis commented in that scenario the PFD would run the conference center and the
City would subsidize it and the ECA. She suggested asking the ECA if they were interested in taking on
that responsibility. Mr. Doherty said there were two questions for the Edmonds PFD, whether they were
interested in operating the conference center and their response to the City’s potential interest in the
conference center. He agreed to inquire of the Edmonds PFD/ECA.
Councilmember Bloom recalled a citizen, who is a member of the Economic Development Commission
(EDC), stated the conference center would be a potentially location for an incubator project. She
suggested that use be considered as an option, noting the potential for a portion of building to be used as a
conference center such as the lower floor, and the upper a public/private partnership overseen by the City
for an incubator project. She noted there was a fairly significant amount of interest in the community in
an incubator project. She and Ms. Hite also briefly discussed the interim location of the senior center
during development of their property. She supported exploring Councilmember Johnson’s questions
about an art museum or year-round market.
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Mayor Earling summarized it has been difficult to obtain information from the State. Staff will provide as
much information as they are able to obtain. At 6:50 p.m. he declared a recess until the regular meeting
begins at 7:00 p.m.
STUDY SESSION
Mayor Earling reconvened the regular City Council meeting at 7:03 p.m. and led the flag salute.
2. ROLL CALL
City Clerk Scott Passey called the roll. All elected officials were present.
3. APPROVAL OF AGENDA
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETSO, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
4. APPROVAL OF CONSENT AGENDA ITEMS
Councilmember Bloom requested Item F be removed from the Consent Agenda.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETSO, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
A. APPROVAL OF DRAFT CITY COUNCIL MEETING MINUTES OF APRIL 28, 2015
B. APPROVAL OF DRAFT CITY COUNCIL MEETING MINUTES OF MAY 5, 2015
C. APPROVAL OF CLAIM CHECKS #214105 THROUGH #214241 DATED MAY 7, 2015
FOR $329,626.25. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS #61591
THROUGH #61600 FOR $478,364.20, BENEFIT CHECKS #61601 THROUGH #61608
AND WIRE PAYMENTS OF $415,382.63 FOR THE PAY PERIOD APRIL 16, 2015
THROUGH APRIL 30, 2015
D. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM MARISA MATERA
($2,000,000.00).
E. AUTHORIZATION TO CONTRACT WITH JAMES G. MURPHY TO SELL SURPLUS
CITY VEHICLES
ITEM F: APPROVAL OF CITY PARK CONSTRUCTION MANAGEMENT RESERVE
Councilmember Bloom referred to the agenda memo which states that the Parks, Planning & Public
Works Committee was the review committee which she understood was over the years. The agenda
memo also states under committee action, approve for Consent Agenda. She noted the Parks, Planning &
Public Works Committee no longer exists so there could not be approval by that committee. She also
referred to language in the agenda memo, “This is on the consent agenda after discussion with the Council
President. There wasn't available capacity on the Council agenda for a full presentation until June, and
since this project has been in front of Council many times in the past year, it was decided to seek approval
on the consent agenda.” Councilmember Bloom said she would abstain for the vote because she did not
have the time to figure everything out and she did not feel it was appropriate for the Council President to
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move something to the Consent Agenda. This issue was related to the dissolution of committee meetings,
scheduled for discussion on June 23, which she did not think was soon enough.
Councilmember Johnson said she emailed Parks & Recreation Director Carrie Hite today requesting she
summarize the highlights of the project. She recalled at the last study session the Council made an
appropriation for the bulk of the project. She requested Ms. Hite provide an overview of the project
including the operational costs.
Ms. Hite referred to information sent to the Council prior to tonight’s meeting based on Councilmember
Johnson’s request. This project has been in front of Council 23 times over the past 3 years. The project
began in 2012; the City received an RCO grant as well as grant funds from Snohomish County and the
Hazel Miller Foundation in 2013. The budget to revitalize the spray and play area at City Park was $1.4
million. Mid-project in 2013 technical issues arose and staff was in front of Council 3 times to work
through those issues and to ask Council for guidance whether to discontinue the project, go forward with
the play area and/or engage with a different firm to explore technical issues and proceed with the spray
area. All three times Council gave direction to continue with installing a new play area at City Park as
well as to figure out the best location and best way to proceed with the spray pad. The City engaged with
Site Workshop who took the project through 90% design and were able to address all the technical issues.
Some of the issues include the high water table at City Park; the original design included a 20,000 gallon
underground tank. The water system was changed from water reuse to a water recirculating system which
needed only a 5,000 gallon tank. The spray pad was co-located with the City Park play area and the Park
crew graded the area and a community build that included over 80 people over a 3 day weekend
constructed the play area. The City went out to bid for the spray equipment and added additional
pedestrian improvements, did wetland mitigation, utilities. Most of the changes were in A&E costs, not
construction. The City went out to bid for construction and Council awarded the bid for construction two
weeks ago. The construction bid was 10% higher than the engineer’s estimate which took the complete
management reserve. Knowing the technical difficulties that arose during design, she anticipated there
will be issues underground. She requested Council approve a $75,000 management reserve so that
construction does not have to stop if unanticipated problems arise. The funds are available in the REET
125 fund. There was $250,000 budgeted for the Meadowdale Playfield project which is not proceeding
this year; $100,000 of that has been used, leaving $150,000.
Councilmember Buckshnis recalled the review committee was the Parks, Planning & Public Works
Committee back in 2014. Ms. Hite agreed that committee began the process. She copied the agenda item
forward from Agenda Quick and did not check all the settings.
COUNCIL PRESIDENT FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE ITEM F. MOTION CARRIED (5-1-1), COUNCILMEMBER
JOHNSON VOTING NO, AND COUNCILMEMBER BLOOM ABSTAINING.
Councilmember Bloom clarified she abstained for process reasons, not because she does not support the
project.
5. PRESENTATION OF WRPA AWARD TO BRUCE HIGGINS
Parks & Recreation Director Carrie Hite explained two weeks ago at Washington Recreation & Parks
Association conference, she passed the gavel to the next president of WRPA. The WRPA annual
conference includes recognizing people for their contributions to parks and recreation. WRPA gives out
many awards, spotlight awards for projects as well as individual awards for people who contribute a
significant amount. It was her pleasure to represent this awar d so the citizens can see what a gem there is
in the community and so the Council and Mayor can help her in congratulating him for his hard work.
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The Citation of Merit Award is awarded to a lay citizen who is an effective civic leader and who has
contributed to the health and wellbeing of parks and recreation in their community. The Edmonds
Underwater Dive Park was established in 1970 without much stewardship. After a series of dive -related
fatalities in the mid-70s, there was much discussion about the park’s future. Fortunately the dive park had
many champions, one being a young marine biologist, Bruce Higgins, who joined a committee to improve
diver safety at the dive park. Over the past 38 years Mr. Higgins has been the lead steward for the
Edmonds Underwater Dive Park. He has logged well over 20,000 hours planning, creating and
maintaining this underwater treasure. Today the park is over 26 acres with 2 miles of marked underwater
trails.
The underwater park includes numerous manmade features including sunken boats, a railroad tie pyramid,
concrete structures and habitat for many different marine critters. The availability of food and habitat has
created an environment where sea life now thrives. Mr. Higgins’ principles of safety, security,
maintenance and enhancement have resulted in a park known nationwide and visited by over 25,000
divers annually. Without Mr. Higgins’ many years of volunteer service, leadership and dedication to its
many improvements, the Edmonds Underwater Dive Park would not be the world class underwater park
and marine habitat that it is today. She provided a quote from Mayor Earling, “As the Mayor of Edmonds,
I do not know of such a volunteer that has given so much to the City, the Parks Department and the
residents of Edmonds. Bruce’s contributions have had an impact that reach far beyond Edmonds. Bruce is
not a Parks & Recreation professional but his contributions are very significant to our Parks & Recreation
system and to the overall dive population worldwide.” Ms. Hite invited the public to join her in
recognizing Bruce Higgins, the 2015 Citizen Citation of Merit Award for the WRPA.
Mr. Higgins said he does not do this alone. The City has a great parks system and has had a stream of
incredible park directors over the years. He has also had very good corporate support from the underwater
sports store on the beach. This effort is a three legged stool: the volunteers, the parks department that
support them administratively and the commercial side that helps with the heavy lifting. He thanked the
WRPA for the award on behalf of all the volunteers, commenting there are typically about 30 people who
help every year, providing over 1500 volunteer hours at the park.
6. PROCLAMATION RECOGNIZING NATIONAL POLICE WEEK
Mayor Earling read a proclamation declaring May 10-16 as National Police Week in Edmonds. He
presented the proclamation to Police Chief Al Compaan. Chief Compaan recognized the service that the
members of the Edmonds Police Department provide to the community 24/7. He was honored to lead a
fine of group of law enforcement officers and support staff. He invited the public to the Police
Department’s annual award ceremony in Council Chambers on Thursday, May 14 at 6:00 p.m. The
presentation recognizes members of the Police Department and the community who have added to public
safety over the previous year.
7. AUDIENCE COMMENTS
Fred Gouge, Edmonds Port Commissioner, announced great summer programs at the Port:
Sea Jazz (award winning musicians from the Edmonds School District), June 3 – September 14,
Wednesdays 5-7 pm and Sundays 1-3 pm and a special performance during the Waterfront
Festival
20th annual Waterfront Festival hosted by the Rotary Club of Edmonds, May 29-31. A major
fundraiser with proceeds supporting Rotary programs and services.
Artists in Action, Sunday afternoons, June 21-September 13, sponsored by the Port, the Edmonds
Arts Festival Foundation in cooperation with ArtWorks.
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May 12, 2015
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Puget Sound Express whale watching – 4½ hours excursion out of Edmonds.
He encouraged the public to visit the Port this summer.
Dave Page, Edmonds, said Mr. Higgins deserves the award many times over. He has done over 100
dives at the Edmonds Underwater Dive Park and has visited many dive parks and Edmonds’ is among the
top three between here and Acapulco. He provided an update on the effort to rename Edmonds Fire
Station 16 after Betty Mueller. He invited the public to donate to the Betty Mueller Dedication Fund at
Union Bank 123 3rd Avenue South; they are $1000 short of their goal. Next, he continued his earlier
comments about the protected sea lion and killer whales populations that are eating 40% of the salmon.
He supported daylighting Willow Creek but said the sea lions are eating the salmon before they go up the
creek. Up to 300,000 sea lions pass through Edmonds while migrating. He summarized at some point Fish
and Wildlife needed to make some changes. Council President Fraley-Monillas provided a $100 donation
and challenged Councilmembers to do the same. Councilmember Buckshnis said she already donated.
Roger Hertrich, Edmonds, referred to his previous comments about the Streetscape Plan and view
corridors. With regard to the proposed Tree Code that will restrict tree cutting on private prop erty, he
relayed many people are upset over the idea that they will need to obtain a permit to cut a tree on their
property. He reminded over-regulation sometimes kills a good system and suggested relooking at the
ordinance, fines, and permits required to cut a tree, and make it simpler.
Mike Echelbarger, Edmonds, spoke regarding the improvements on Sunset Avenue. He acknowledged
it was a little narrow but it was not any narrower than Main Street between 5th and 6th. It works well,
traffic has slowed down some, and the majority of the people using the street now are on west side
enjoying the water. He urged the City to obtain the funds to widen the roadway a little bit in the right-of-
way. His wife has talked to Mr. Williams about more parking on the north end of Sunset.
Councilmember Bloom read a letter from Greg Toy about the Edmonds Conference Center who thought
there would be would be action tonight. As the Council’s discussion regarding interest in the conference
center was a study session, he was not sure when public input on the topic will be heard. Since two
members of the Economic Development Commission support acquisition of the building, he suggested it
would be prudent to at least look at potential revenue and cash flow models before making any final
decision. It may prove to be a financial loser or could help support City operations with a lower lifecycle
costs or positive revenue stream. To make a decision without the benefit of examining such options could
lead to an unfortunate decision either way. He suggested the City express interest and ask the State for
more time to examine the financial feasibility of any transaction.
8. PRESENTATION BY ALLIANCE FOR HOUSING AFFORDABILITY
Development Services Director Shane Hope introduced Kristina Gallant, Alliance for Housing
Affordability (AHA), of which Edmonds is a member. Ms. Gallant recalled she was here six months ago
to present the housing profile. She reported:
What is AHA?
o Interjurisdictional partnership: 13 member cities, Snohomish County and HASCO
o Work centered in three areas so far:
Housing profiles – completed for all members including Snohomish County
Comprehensive Plan support
General research
Why consider housing?
o Diagram of the housing continuum – what does it mean for a family of three in Snohomish
County.
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o Many layers in assisted housing and the appropriateness and affordability of market rate
housing.
Where we’re headed:
o Translating the Comprehensive Plan into practical strategies
Supporting Edmonds’ housing strategy
o Expanded online “Housing Planning Guide”
o Continuous tracking of housing conditions
o Deeper connection with the cities
o Exploring funding options
Councilmember Buckshnis commented AHA has done a great job in just two years. She inquired about
the timeframe and which cities are likely candidates for exploring funding options. Ms. Gallant answered
funding options is a long term goal; they wanted to start with code and policy. They eventually want to
pursue grants and help cities strategize. AHA is modeled after King County ARCH who has its own
Housing Trust Fund. She viewed that as an item at least a couple years in the future.
Councilmember Johnson reported she attended the PSRC Transit Oriented Developing working group last
week. ARCH has years of experience but many other King and Pierce County agencies are getting
involved. She was one of only two people there from Snohomish County; PSRC is looking at matching
funding opportunity with light rail, bus rapid transit and heavy rail. She saw opportunity for Snohomish
County cities particularly Edmonds in the future. Their next meeting is in September; she offered to
provide contact information.
Councilmember Nelson asked what Ms. Gallant sees as encouraging, helpful, insightful or would make
sense in Edmonds based on ARCH’s experience. Ms. Gallant referred to ARCH’s Housing Trust Fund
that has funded a lot of housing units and provides gap financing for housing projects. Some of the
interesting benefits have been in consistency; ARCH, a partnership of eastside cities and King County,
cities, has assisted in establishing similar strategies in those cities so there are consistent standards. When
a developer approaches an ARCH-member city, they know what to expect in the affordable housing
policies in each city and can compare what works in all the cities. Councilmember Nelson asked for an
example. Ms. Gallant explained ARCH does both rent and homeownership subsidized projects. There are
covenants recorded against the property to ensure rent restrictions or household income restrictions are
held over a certain period. Another benefit ARCH provides is a venue for exploring ideas.
9. DRAFT STREETSCAPE/STREET TREES ELEMENT FOR 2015 COMPREHENSIVE PLAN
UPDATE
Development Services Director Shane Hope explained draft updates to the Comprehensive Plan are being
reviewed one at a time. Drafts, with refinements, will be considered all together in early July. The
existing Comprehensive Plan does not have a specific section regarding street trees and streetscape;
however, the 2006 Streetscape Plan is adopted by reference. Time and resources are not currently
available for a major update to the 2006 Streetscape/Street Tree Plan. Instead, a simple Streetscape &
Street Tree section can be added into the Community Culture and Urban Design element.
Through meetings with key staff from multiple departments, staff identified the following key points:
The existing Street Tree Plan Map was difficult to read
Certain tree species in the 2006 Street Tree Plan were underperforming or wrong shape/size for
intended area
A more in-depth study on street trees is needed but could occur next year
She reviewed the current proposal with regard to streetscape and street trees:
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May 12, 2015
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Add a new Streetscape and Street Tree section into the Comprehensive Plan to address goals and
policies
o Based on 2006 Streetscape Plan
Do not adopt the Streetscape Plan by reference, but include it as an appendix to the
Comprehensive Plan.
Add two tree-related implementation strategies to the Culture & Urban Design Element section of
the Comprehensive Plan
1. Develop an update to the Street Tree Plan by the end of 2016
2. Develop an Urban Forest Management Plan by the end of 2017
Make minor adjustments to the Street Tree Plan (appendix to the Comprehensive Plan) to:
1. Improve map readability
2. Adjust street tree species in four location to encourage better performing trees
Ms. Hope reviewed proposed goals and policies:
Streetscape and Street Trees Goal:
o Enhance the public realm through streetscape and street tree choices.
1. Encourage improvements to streets that link parks, open spaces, recreation centers,
employment centers, and transportation nodes.
2. Balance the need for short-term parking for shoppers and loading for businesses with the
need for pedestrian-oriented design, especially downtown.
3. As opportunities arise, provide for sustainable streetscapes that can enhance the natural
environment, help ensure safety, and complement the characteristics of the neighborhood
or district in which they are located.
4. Promote the planting and maintenance of landscaping and street trees to enhance City
gateways and connections; strengthen the character and identity of downtown and other
retail/commercial centers; and improve the pedestrian environment.
5. Seek to maintain and retain existing healthy trees in the rights-of-way without sacrificing
public safety or public infrastructure or encouraging [change to without allowing] a
hazard or nuisance.
6. Selecting trees for planting in the public rights-of-way should be based on a variety of
factors, such as aesthetics, safety, maintenance, size, spacing, longevity, location,
utilities, habitat compatibility, and other appropriate factors
Possible additional policy that could be added as part of refining draft element:
7. View corridors may be considered as a factor when selecting and managing trees in the
public realm
Ms. Hope displayed the draft 2015 Street Tree Plan map. Proposed changes to trees in the Street Tree
Plan include:
3rd Avenue N between ECA and Caspers - changed species from European Hornbeam to Capital
Pear
Lower Main Street between 5th Avenue N and ferry – changed species from Kwansan Cherry to
Capital Pear
Civic Center – Changed species from Sargents Cherry to Bowhall Maple
Upper Main Street between 5th Avenue N and 9th Avenue N – changed species from Kwansan
Cherry to Bowhall Maple
4th Avenue Cultural Corridor – changed species from Summit Ash to mix of trees as per 4th
Avenue Cultural Corridor Design Implementation and Funding Plan (2009) and 4th Avenue
Corridor concept Plan (2006)
The Planning Board discussed the Streetscape & Street Tree Section on March 11th and April 8th and the
Tree Board discussed the same material on April 9th. Tree Board is interested in providing input into
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May 12, 2015
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Streetscape/Street Tree Plan in the future. The City Council held a public hearing on April 21. Tonight’s
agenda item is for the Council to have discussion on the Streetscape & Street Tree update. More public
input and a final decision on the complete Comprehensive Plan will occur in June/July.
Councilmember Bloom referred to Goal 5, “Seek to maintain and retain existing healthy trees in the
rights-of-way without sacrificing public safety or public infrastructure or encouraging a hazard or
nuisance.” and suggested replacing “encouraging” with “allowing.” Councilmember Bloom asked
whether Goal 7 was a recommendation from the Planning Board. Ms. Hope said it has not been presented
to the Planning Board. Councilmember Bloom suggested incorporating Goal 7 into Goal 6.
Councilmember Mesaros inquired about the maximum height of the recommended tree species. Ms. Hope
answered the staff who developed the species list as well as the Tree Board were very cognizant of height
and type. Councilmember Mesaros suggest include their maximum height in the plan. Ms. Hope agreed,
recalling there had also been a suggestion to have more pictures. She suggested including pictures,
description and maximum heights in the Street Tree Plan.
Councilmember Buckshnis asked how the Tree City USA recognition standards are integrating into the
Comprehensive Plan such as a Community Forestry Program with an annual budget of $2 per capita. She
asked whether the second implementation strategy, Develop an Urban Forest Management Plan by the
end of 2017, addressed that. Ms. Hope answered yes, an Urban Forestry Management plan is
recommended by Tree City USA and would provide a bigger picture look at trees in parks, street trees,
etc.
For Councilmember Buckshnis, Ms. Hope assured the Tree Code proposed by the Tree Board is a
separate action that will be presented to the Council in the future and is not part of this update. The
Comprehensive Plan contains broad level policies and goals.
Councilmember Petso observed staff’s proposal was to remove the entire Streetscape Plan from the
Comprehensive Plan. Ms. Hope said it would be included as an appendix. Councilmember Petso asked
the legal effect of having it as an appendix and not part of the Comprehensive Plan. Ms. Hope answered
one of the problems with having it in the Comprehensive Plan is it contains things that are out of date.
The City is legally obligated to implement its Comprehensive Plan. Staff recommends keeping the
Comprehensive Plan more streamlined and not adopt a lot of things by reference. She noted plans adopted
by reference may be limited to revision once a year when the Comprehensive Plan is updated.
Councilmember Petso said there are several sections of the existing plan that reference Westgate and she
was uncertain they were consistent with the recently adopted Westgate Plan. She asked if removing the
Streetscape Plan from the Comprehensive Plan would create or eliminate a problem created by that
inconsistency. Ms. Hope answered if it was a problem, this would eliminate it. She clarified some things
are just out of date; the Streetscape Plan, adopted in 2006, includes a lot of dated information such as the
4th Avenue Cultural Corridor that needs to be updated. She has also proposed removing other things that
were adopted by reference such as the Edmonds School District Capital Facilities Plan. She preferred
those can be mentioned in the Comprehensive Plan but not adopted by reference.
Councilmember Petso referred to the two implementation strategies, a Street Tree Plan and an Urban
Forest Management Plan and asked whether the Streetscape Plan would be updated. Ms. Hope answered
that is a bigger project than just the Street Tree Plan. Councilmember Petso recalled in November 1, 2010,
the Council adopted changes to the Streetscape Plan particularly the street tree portion partial in response
to tree cutting at 5th and Walnut or Dayton. There were assurances at that time that the plan would be
reviewed more holistically in 2011. She recalled there were 15 changes made at that time but one
Councilmember mentioned 7 changes he wanted considered when the plan was updated. She suggested
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May 12, 2015
Page 14
one possibility, instead of taking the Streetscape Plan out of the Comprehensive Plan, updating it and
having it reviewed by the Tree Board and Planning Board. There is a great deal of material in the plan
including driveways, methods of service delivery to downtown, the flower program and a proposal to
expand it to other business districts, not designing sidewalks for bike use, overhead wires and gateways,
etc. She summarized there was a lot of good information she was not certain should be lost from the
Comprehensive Plan. Ms. Hope said not including the material as an element was not losing it; it was still
a reference point. Having it in the Comprehensive Plan it is still not a code or regulati on that can be
enforced. Including it in the Comprehensive Plan may give the illusion that it can be enforced.
Council President Fraley-Monillas asked if there any areas of Edmonds other than downtown that have
street trees. Ms. Hope answered it is primarily in the downtown and the waterfront areas and a few more.
The areas are identified on the Street Tree map
Councilmember Nelson suggested the General section start with a statement that trees enhance the
livability, character and quality of life. In the current draft, that is not mentioned until the fourth
paragraph of the five paragraph General section.
Councilmember Johnson recalled when she was on Planning Board, they reviewed recommendations
from City Council about changes to the Streetscape Plan and the Street Tree Plan, predominantly related
to tree species along Main Street. She advised there is a Streetscape Plan for Highway 99.
10. CIVIL SERVICE COMMISSION (EMC 10.25.090) UPDATE – FILLING OF VACANCIES-
PROBATIONARY PERIOD
Human Resources Manager Mary Ann Hardie explained the proposed change to the Civic Service
Commission (EMC 10.25.090) relates to increasing the number of candidate names on the eligibility list
for both entry and lateral level police officers to allow 20 c andidate names instead of 10. The testing
process in the Police Department is continuous regardless of whether there are vacancies. Due to
extremely competitive environment, the Police Department is experiencing challenges filling officer
positions. Sharon Cates, City Attorney’s Office, Chief Compaan and she drafted an ordinance to update
the code to change the number of candidates on the list from 10 to 20. That would provide more latitude
for the department to consider more individuals and prevent an inordinately long wait for the list to be
certified by the Civic Service Commissions that holds monthly meetings. The update will also remove
reference to the fire department.
It was the consensus of the Council to schedule approval of the ordinance on next week’s Consent
Agenda.
11. NAMING FIRE STATION #16
Public Works Director Phil Williams explained staff is seeking Council action to approve placing signage
on Fire Station 16. The choices of wording are:
Betty Mueller Memorial Building
Betty Mueller Fire Hall
Betty Mueller Memorial Fire Hall
All three names are acceptable to the committee that met to discuss a name for the building. As
mentioned during Audience Comments, approximately $1500 has been raised toward the purchase and
installation of this signage. Any approval would be contingent on raising the entire amount.
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May 12, 2015
Page 15
Councilmember Buckshnis relayed Rich Demeroutis’ opinion that Ms. Mueller would have wanted Betty
Mueller Fire Hall but most other memorial building names in the City include the name followed by
Memorial Building.
Council President Fraley-Monillas preferred Betty Mueller Memorial Fire Hall, noting it was a memorial
to her work for the Fire Department. Councilmembers Mesaros agreed, pointing out that maint ained the
transition of including “Memorial” in the building name. Councilmember Nelson agreed.
Mr. Williams referred to the picture, suggesting the name Betty Mueller Memorial Fire Hall would
require smaller letters; Betty Mueller Memorial Building fits better and could be read more easily from
street.
Councilmember Buckshnis suggested the letters go to the edge of the building and Fire Hall has the same
number of letters as Building.
Councilmember Mesaros suggested placing “Betty Mueller” above “Memorial Fire Hall.” Mr. Williams
commented there is a change in the texture and color of building.
Councilmember Nelson pointed out Betty Mueller Memorial Building and Betty Mueller Memorial Fire
Hall each have 28 letters.
Councilmember Bloom suggested eliminating “The” from the name.
Councilmember Johnson recalled when this was last discussed there were three options, a plaque, a sign
and letters on the building. She asked whether the committee choose the lettering. Mr. Williams answered
yes, they preferred the metal lettering. Councilmember Buckshnis explained the committee chose the
lettering because the blue and white building signage did not fit and the plaque too small.
It was the consensus of the Council to have “Betty Mueller Memorial Fire Hall” and squish it in however
it fit. It was agreed to schedule approval on next week’s Consent Agenda.
12. PRESENTATION OF FINAL CONSTRUCTION COSTS FOR THE 15TH STREET WALKWAY
PROJECT AND ACCEPTANCE OF PROJECT
City Engineer Rob English advised construction was completed at the end of 2014. The project
constructed 650 feet of 5-foot sidewalk on 15th Street between SR 104 and 8th Avenue. The award amount
for Kamins Construction was $233,753; at the conclusion of the project, the final cost paid to Kamins
Construction was approximately $200,000. The project was funded by a Safe Routes to Schools grant,
100% funding with no local match required. The project is now complete.
Councilmember Mesaros said he walked on the walkway on Saturday afternoon and found it works well.
Mr. English advised staff has heard several positive comments about the project.
As someone who lives close by and often walks the entire project, Councilmember Nelson reported it is a
wonderful project used on a daily basis by all ages. He suggested it would be better if vehicles slowed
down.
Councilmember Johnson relayed her understanding the nearby school sent a letter to parents saying it was
unsafe and they would no longer provide crossing guards. Now that the walkway makes it safer, she
suggested staff work with the School District to encourage students to walk to school. Mr. English
answered that could be considered; the School District’s concern was not necessarily the route where the
sidewalk was constructed, it was the intersection of SR 104 and 226th/15th. The route has definitely been
Edmonds City Council Approved Minutes
May 12, 2015
Page 16
improved. Councilmember Nelson concurred with Councilmember Johnson’s suggestion to work with the
School District to restore the crossing guards.
It was the consensus of the Council to schedule approval on next week’s Consent Agenda.
13. PRESENTATION OF THE CONSTRUCTION CONTRACT AWARD FOR THE 2015
WATERMAIN REPLACEMENT PROJECT
City Engineer Rob English explained this is the introduction of the 2015 watermain replacement project,
the annual watermain replacement program approved via the Water Comprehensive Plan. This year’s
project is scoped for 9,400 lineal feet of watermain replacement. The project will be scaled to fit within
the $2.6 million construction budget based on the construction bids. Bid opening is scheduled for
Thursday, May 14. Once the bids have been opened and reviewed, staff will return to Council with a
recommendation for award either on next week’s or the following week’s agenda.
Councilmember Bloom said one of the replacements is in her neighborhood. She asked questions when
the Parks, Planning & Public Works Committee existed including whether to recuse herself because it is
in her neighborhood. The map does not show the location well; after calling Public Works she learned the
location had been changed and would no longer go past her house and down 8th Avenue. The location of
other sections of the project are also unclear. She asked how residents were informed and how sections
were identified. Mr. English said the map was incorrect; the location of #4 Aloha, Daley and 8th, the
watermain replacement will only occur on Daley and Aloha. The reason for those replacements is to
improve fireflow and replace cast iron pipe. During the development of the Water Comprehensive Plan,
criteria was used to rank the priority of pipeline replacements. Watermains have been replaced per that
schedule with the exception of replacement done at the time of a transportation project such as the Five
Corners roundabout.
Councilmember Bloom referred to #4 and clarified the segment on 8th Avenue between Aloha and Daley
was not being done. Mr. English agreed and said the map will be updated to reflect that. Councilmember
Bloom asked if the stairway would be taken out. Mr. English offered to follow up with Councilmember
Bloom tomorrow. Councilmember Bloom asked how residents are notified of the project, noting it will be
a significant disruption to residents who live in the area and use the walkway. Mr. English advised signs
will be put up notifying of the upcoming project. The City also mails postcards to adjacent residents with
the project manager’s contact information and press release is done at the time of construction with the
same information.
Councilmember Bloom inquired about the location of #3 and #6 and whether the “jogs” are onto private
property. Mr. English said neither location would go onto private property. He offered to follow up with
Councilmember Bloom.
It was the consensus of the Council to schedule award of bid on next week’s or the following week’s
Consent Agenda.
14. PRESENTATION OF A SPRINT MASTER USE AGREEMENT AND SITE USE AGREEMENT
FOR INSTALLATION, OPERATION AND MAINTENANCE OF THEIR WIRELESS
EQUIPMENT IN THE RIGHT OF WAY
Public Works Director Phil Williams said this Master Use Agreement (MUA) authorizes Sprit to use the
right-of-way to erect communication facilities as has been done with several other communication
companies. A Site Use Agreement would be developed for any specific sites. The agreement sites the
relevant code sections, includes recommended changes in fees for facilities. Sprint needs the Site Use
Agreement for their facility at 8730 Main Street. The City has MUA with three other companies with
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May 12, 2015
Page 17
virtually identical language. He recommended scheduling the agreements on next week’s Consent
Agenda for approval.
It was the consensus of the Council to schedule approval on next week’s Consent Agenda.
15. PRESENTATION OF AN INTERLOCAL AGREEMENT WITH PSE FOR THE 238TH ST. SW
WALKWAY AND DRAINAGE IMPROVEMENTS PROJECT
City Engineer Rob English explained the City secured a Safe Routes to Schools grant. That project was
combined with stormwater improvements in the same general area. In 2013 PSE did a gas main
replacement on 238th which included tearing out and repairing a portion of the street. Rather than a
permanent patch, the City required PSE to contribute to the pavement overlay on 238th. The estimated
cost of PSE’s portion is $78,000; the final amount is unknown until construction bids are received. He
recommended forwarding the Interlocal Agreement to the Consent Agenda for approval.
It was the consensus of the Council to schedule this on next week’s Consent Agenda.
Mayor Earling declared a brief recess.
16. SUNSET AVENUE WALKWAY PROJECT UPDATE
Public Works Director Phil Williams explained this is an informational update. He provided background:
August 19, 2014 Council approves a “trial or proof-of-concept” project along with a small budget
in order to get experience with a multi-use path on the west side of Sunset
Between August 19 and September 18, Public Works crews restriped, placed bumpers, painted
curbs, adjusted and placed new signage, built temporary ramps, marked crosswalks and placed
stencils to delineate a pathway. Parks crews added mulch and planted low-lying roses.
He displayed photographs of:
People enjoying Sunset in an unstructured way prior to the project, walking on an informal path
on the west side of the curb, in the street, with their backs to traffic.
The current situation illustrating the pathway and angle parking and the mulched area with roses
which will grow up and occupy more space and provide a more effective barrier to discourage
people from the bank
He summarized field changes vs design:
Transition of the pathway from west of the curb to east of the cub was done 600 feet south of
where the final design had shown it.
o This was done to fit the project within the $20,000 budget
o Moved angle parking 8 feet east
o Still left a full 13 feet of clear pavement
o This could be increased in a full-scale project
Mr. Williams displayed and reviewed a drawing of this alignment, identifying BNSF’s right-of-way. He
identified changes made since September 18th and displayed a drawing identifying the location of the
changes:
4 spaces restriped for compact cars
Wheel stops (safety issue)
Pathway speed signs - 10 mph for all modes of non-motorized traffic
Parking and no parking signage
1 parallel parking space adjacent to 218 Sunset driveway removed
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PUD box will be moved out of pathway
He reviewed data gathered with regard to daily traffic volumes:
Average volumes per day November 2014 April 2015
300 Sunset Avenue (middle of angle parking) 840 25-40% higher 400 Sunset Avenue (400 feet south of Caspers) 880
Speeds (Average/85th percentile)
300 Sunset Avenue 16/23 16/21
400 Sunset Avenue 21/26 20/23
He commented the average and 85th percentile speed was too fast in the current configuration; 12-13
miles per hour was more appropriate. If the Council authorizes a project on Sunset, something will need
to be done to better control speeds. He noted when there is more traffic and more parked cars, drivers tend
to slow down.
He reviewed wrong way traffic data gathered during the study period via the pneumatic tubes that count
traffic volume and speeds:
Wrong Way Traffic November 2014 April 2015
300 Sunset Avenue 5 4
400 Sunset Avenue 6 10
Total 11 14
If the Council authorizes a project, Mr. Williams recommended doing things at Caspers and Sunset to
make wrong way traffic less likely. The data indicated a significant number of wrong way drivers hit one
set of tubes but not the other, indicating they were destined for a location along Sunset or turned around.
He reviewed accident history: 6 reportable accidents during 2014, 4 occurred near Main and Sunset and
only 2 within the project limits. One was a backing accident in the vicinity of the angle parking but
occurred before the changes were made on Sunset. The only reported accident that has occurred since the
project was at the north end within 300 feet of Caspers was a backing accident out of a driveway. No
accidents have occurred in 2015 but that will continue to be monitored.
He commented on possible future projects:
Replace install upgraded underground utilities
Grind/overlay Sunset from Bell Street northward, including west side curb and gutter
Install methods to prevent/discourage wrong way drivers
Take steps to discourage speeding through area
Adjust angled parking to create a larger travel lane behind the parking spaces
Restripe Sunset (the rail line segment) after repaving
Consider a C-curb or other separation along the walkway where possible to create separation
Upgrade City property at south end to become a public viewpoint and rebuild Caspers Street to
3rd Avenue
Mr. Williams commented on the evaluation phase:
Staff met with Council task force/committee on May 6
o Task force preferred periodic counts by staff in the field to a video recording of activity that
could lead to counts later
o The task force was interested in data related to usage of the walkway by various non-
motorized user groups
Need to run the evaluation through this fall to get a full year of data and cover each season
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May 12, 2015
Page 19
Follow that with survey work and public meeting to get input from the public
o Task force has mixed feeling about the cost of a statistically significant survey due to cost
Staff could use direction on other evaluation steps
Councilmember Buckshnis observed the bicycle signage on the pathway has only been in place a few
months so a true test did not begin in August because some bicyclist did not know they could use the
pathway. Mr. Williams explained delivery of the bike stencils and the weather delayed the application of
the stencils. Bike use on the pathway so far has not been heavy although that may change when the
weather improves. The Edmonds Bicycle and Cascade Bicycle Clubs have notified their members.
Councilmember Buckshnis agreed with Mr. Echelbarger’s concern about the lack of parking to the north.
People picnicking in that area have no place to park, which is not conducive to families, picnickers or
wheelchairs. Mr. Williams commented this was a trial project and there was no money fix driveways. A
lot of the driveways are narrow and the goal was not to interfere with residents’ driveways. A project with
funding could include installing new curb returns on those driveways which would allow parallel parking
in a number of locations. Councilmember Buckshnis objected to videoing for privacy reasons.
Councilmember Bloom clarified rather than a task force, it was a Council committee formed after the
retreat. The members are Council President Fraley-Monillas, her, Mr. Williams, Mr. English, Ms. Hite
and Ed Sibrel. She was opposed to spending $20,000 for statistically significant survey and preferred to
obtain the information in a more inclusive, transparent, open government way.
Councilmember Petso referred to her discovery of standards for the appropriate width of a multi-use
pathway that includes bicycles and said the path on Sunset is not that width. She asked whether that width
would be retained until this fall. Mr. Williams said that has been discussed with the State; 10 feet is the
preferred width. The path on Sunset is 10 feet but 2 feet are reserved where there is parallel parking for
car doors to open which effectively provides 8 feet. A deviation can be obtained from the State down to 8
feet if certain conditions are met; he was hopeful the City could obtain that. He did not anticipate a 12 -
foot pathway could be provided with 2 feet for car doors to provide a 10-foot path. He summarized
although the existing path may not be what some manuals suggest as an ideal width, 8 feet is grant
fundable and usable.
Councilmember Petso assumed 10 feet was preferred because it was safer. She asked why the City was
interested in asking for permission for a less safe path. Mr. Williams clarified he was not saying that. It
was more to do with comfort and separation of users. Although separation was related to a feeling of
safety, there was not a lot of accident statistics to back that up. Much of it has to do with two people
walking side by side passing two other people walking side by side without walking single file.
Councilmember Petso clarified her reference was the addition of bikes to the walkway. She questioned
why the City would press for an exception to allow that to occur. Mr. Williams said the hope was to
provide a southbound identified option for bicycles if they are willing to ride 10 mph on a non-motorized
pathway. If bikes are riding 10 mph there should not be a significant conflict with other modes of non-
motorized traffic.
Councilmember Petso asked if the purpose was out of a necessity for southbound cycling on Sunset or to
aid in obtaining a grant. Mr. Williams said it may be for both those reasons and others. If he was on a
bicycle traveling southbound and the choice was 3rd Avenue or Sunset, he would find Sunset more fun,
interesting, enjoyable to ride on although he would have to slow down a little. As long as bikes slow
down to 10 mph, they are welcome on the path. The bicycle portion of the project got a late start because
it wasn’t marked, the balance of the good weather will provide more data. He encouraged bikes to use the
pathway to assist in identifying any concerns.
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May 12, 2015
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By the end of the trial Councilmember Mesaros requested a recommendation and a plan for moving
forward. He has received very positive comments regarding the walkway on the west. He suggested
investigating how to move the walkway further west to mitigate concerns with driveways, parking, etc.
and asked what the options are for working with BNSF. He expressed willingness to work with staff on
discussions with BNSF. Mr. Williams commented BNSF’s interest is moving freight on the tracks and
little else. If components of a project could be seen by BNSF as beneficial to them, they may be more
interested.
Council President Fraley-Monillas was not interested in building on BNSF property and envisioned that
as lose-lose and cost prohibitive. She was concerned with building a path close to the cliff. She observed
there was little parking at the north end due to driveways and the narrow roadway. She asked whether
adding parking spaces would narrow the roadway for fire trucks, delivery trucks, etc. Mr. Williams said
some additional parallel parking spaces could be added in the trial project and definitely in the final
project by improving some of the driveways. Fire District 1 has stated they do not need 20 feet of clear
pavement all along Sunset Avenue but there needs to be periodic locations with 20 feet of pavement.
They need a periodic fire hydrant and the ability to drive to the hydrant, set up their outriggers; they can
drag hoses a certain distance. If new waterlines were installed on Sunset Avenue in a final project,
hydrants would be added in key locations; the code requires fire hydrants every 600 feet.
Council President Fraley-Monillas said she was not interested in disturbing citizens on the east side of
Sunset any more than the City already has unless there was enough money to improve their driveways,
redo the sidewalk, etc.
Council President Fraley-Monillas inquired about southbound bikes on the street. Mr. Williams said that
was illegal. Southbound bikes often use the pathway until they reach a group of pedestrians, then veer out
into the street and back on the pathway. He preferred bikes slow down, stay on the pathway and observe
normally accepted rules of the road. If a bicyclist was in a hurry, he suggested they use the southbound
lane on 3rd Avenue.
Council President Fraley-Monillas inquired about traffic calming ideas for Sunset Avenue. Mr. Williams
commented that was a rapidly growing area of traffic engineering. The conceptual design had a table top
intersection at Edmonds and Sunset. Other options include speed humps, speed bumps, speed tables,
signage, lowering the speed limit to 15 mph, etc. He noted speeds are slower behind the angle parking;
where drivers are uncomfortable, there will be a reduction in average speed.
Councilmember Johnson suggested a low cost, low tech solution to gathering data: create a simple paper
questionnaire that could be distributed during the summer peak period. She suggested questions about
southbound and northbound bicycles, the general concept, parking, and the speed limit.
Councilmember Nelson thanked staff for their data-driven presentation, particularly the high number of
wrong way drivers. For Councilmember Nelson, Mr. Williams described a C-curb, explaining he did not
envision installing it on the entire pathway due to the Fire Department’s need for 20 feet of clear
pavement and a C-curb is difficult for the Fire Department to mount.
Councilmember Petso recalled the south end of the project was fairly clear, the center was controversial
and the north end along Caspers was not resolved. She encouraged staff to bring back the Caspers piece to
Council and not wait for the conclusion of this trial. Mr. Williams agreed with that thought but attracting
outside funding will require a holistic project. If funding for a holistic project was not attainable, it may
be appropriate to do a piece at a time. Councilmember Petso clarified she did not mean implementing a
project but reaching Council and public consensus on the Caspers piece.
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May 12, 2015
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Councilmember Mesaros said he has occasionally seen wrong way drivers and after waving at them, they
turn around. Mr. Williams commented there is more northbound traffic going over the tubes on the south
end which would explain U-turns.
Councilmember Bloom said the Council committee discussed having discussions with BNSF and agreed
that would be futile. She recalled Mr. Williams telling the subcommittee that the goal was not to build
anything on BNSF property due to the lease and because doing significant improvements on their
property was not feasible. She questioned Mr. Williams’ earlier response to Councilmember Mesaros
about working with BNSF. Mr. Williams said he was acknowledging Councilmember Mesaros’ vision;
his belief in what is doable has been blunted over the past four years by conversations with BNSF. He
would like to see something done that the community can enjoy and is trying to make recommendations
that are reasonable and fundable but was willing to acknowledge a larger vision if that was possible. From
a practical standpoint if the goal was to do something in the next couple years, he would try not make any
additional improvements on the railroad side of the existing curb. The railroad has allowed the City to
have a street on their right-of-way for 70 years and.
Councilmember Bloom referred to Mr. Williams’ comment about drainage improvements that would help
the railroad and asked what the City would get for that, noting the railroad was unlikely to contribute. Mr.
Williams did not expect to get anything from BNSF. Anything that was done on the surface of Sunset that
improved the drainage and put less water into the soils on the bluff which reduces sluffing/maintenance,
BNSF was not likely to see those improvements as something to complain about but rather would
welcome them. Based on conversations he has had with BNSF in the past, he did not think they would
have the same attitude about building new improvements west of the curb. BNSF is very touchy about
safety issues and having pedestrians walk closer to the bluff which could lead them to consider fences.
Fences are an unpopular topic and he did not want to tempt fate by going further west. As long as the City
did not do that, BNSF has shown a willingness to work with the City.
Councilmember Mesaros commented the City already has major investments and improvements on BNSF
property so it is not unusual that improvements have been made and important services provided on
property the City does not own. Mr. Williams agreed the City has easements with BNSF for the pump
station and the alternate power on the north end that serves the pump station, a lease for a park purposes
on Railroad Avenue and an easement for a guardrail. What has changed in the last several years is BNSF
is no longer willing to grant easements in perpetuity that are linear to the tracks due to issues that have
arisen in other communities when they try to call the lease. Councilmember Mesaros summarized the City
has long term agreements with BNSF that have worked out well for the City. Mr. Williams agreed.
17. MAYOR'S COMMENTS
Mayor Earling highlighted the efforts of Bruce Higgins, the recipient of the WRPA Citation of Merit
Award, an indication of how much the community benefits from volunteers. He recognized the Floretum
Garden Club who was selected as the Citizen of the Year by the Kiwanis Club. A presentation will be
made at the May 28 Chamber meeting. The Floretum Garden Club and its 90+ members as well as City
staff do a fabulous job on flowers for the City.
Mayor Earling recognized Ms. Hite for recently completing a term as President of the Washington
Recreation and Park Association as well as the fabulous job she does for the City.
18. COUNCIL COMMENTS
Councilmember Mesaros commented tonight’s meeting included good discussion on a number of topics
and he enjoyed hearing what his fellow Councilmembers are thinking.
Councilmember Buckshnis commented she was shocked a club could be a citizen. The Floretum Garden
Club deserves the award.
Councilmember Nelson encouraged the public to look at videos of Bruce Higgins and the Edmonds
Underwater Dive Park. Not a diver himself, he recognized that installing the underwater trails was very
labor intensive. Councilmember Nelson was impressed with the level of public engagement at last week's
Marina Beach open house which was attended by 100 people, as well as how responsive the consultants
have been to citizens' concerns.
Councilmember Bloom strongly encouraged Council President Fraley-Monillas to move up the discussion
regarding committees. It is scheduled on the extended agenda for June 23, 6 weeks from today. Items on
agendas have been rescheduled multiple times due to the lack of committees.
Council President Fraley-Monillas said Councilmember Mesaros had moxie for wanting to take on the
railroad. With regard to discussions with Fire District 1, Council President Fraley-Monillas reported in
January the City and Fire District 1 agreed to meet and discuss potential amendments to the contract.
Because the City no longer has in-house fire and EMS expertise, the administration has been looking to
engage a fire and EMS consultant with that expertise. That objective knowledge will facilitate meaningful
review and periodic oversight of the District's service. Such a consultant could analyze the efficiency of
the service provided by the District, compare the service to the fire and EMS service goals and ultimately
make recommendations regarding how the contract might be amended to further these goals. The Mayor
hopes to complete this effort in the next couple weeks. The plan is for all Councilmembers to weigh in
with their thoughts on service early in the process.
19. CONVENE IN EXECUTIVE SESSION REGARDING PENDING OR POTENTIAL LITIGATION
PER RCW 42.30.110(1)(i)
This item was not needed.
20. RECONVENE IN OPEN SESSION. POTENTIAL ACTION AS A RESULT OF MEETING IN
EXECUTIVE SESSION
This item was not needed.
21. ADJOURN
With no further business, the Council meeting was adjourned at 9:47 p.m.
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May 12, 2015
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