01/11/2005 City Council EDMONDS CITY COUNCIL APPROVED MINUTES
January 11, 2005
The Edmonds City Council meeting was called to order at 6:02 p.m. by Mayor Haakenson in the Council
Chambers, 250 5th Avenue North, Edmonds, followed by the City Council Committee meetings. The
meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT STAFF PRESENT
Gary Haakenson,Mayor Tom Tomberg,Fire Chief
Richard Marin, Council President Dan Clements,Administrative Services Director
Deanna Dawson, Councilmember Duane Bowman,Development Services Director
Jeff Wilson, Councilmember Don Fiene,Assistant City Engineer
Mauri Moore, Councilmember Rob Chave,Planning Manager
Peggy Pritchard Olson, Councilmember Brian McIntosh,Parks&Recreation Director
Dave Orvis, Councilmember Noel Miller,Public Works Director
Steve Koho,Treatment Plant Manager
ELECTED OFFICIALS ABSENT Cindi Cruz,Exec. Asst.to Community Services
Kathleen Junglov,Asst. Admin. Services Dir.
Michael Plunkett, Councilmember Debra Sharp,Accounting Assistant
Linda Carl,Executive Assistant to Mayor
Al Compaan,Assistant Police Chief
Robin Heslop,Crime Prevention Officer
Linda Hynd,Deputy City Clerk
1. APPROVAL OF AGENDA
COUNCIL PRESIDENT MARIN MOVED, SECONDED BY COUNCILMEMBER MOORE, TO
APPROVE THE AGENDA.
MOTION CARRIED UNANIMOUSLY.
2. CONSENT AGENDA ITEMS
COUNCIL PRESIDENT MARIN MOVED, SECONDED BY COUNCILMEMBER MOORE, FOR
APPROVAL OF THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED
UNANIMOUSLY. The agenda items approved are as follows:
(A) ROLL CALL
Approve
1/4/05 (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JANUARY 4,2005
Minutes
3. AUTHORIZATION FOR MAYOR TO SIGN AMENDMENT NUMBER 2 TO THE INTERLOCAL
Stormwater COOPERATION AGREEMENT FOR STORMWATER OUTFALL DESIGN,PERMITTING AND
Outfall CONSTRUCTION, BETWEEN THE CITY OF EDMONDS AND THE PORT OF EDMONDS,
Design, AND APPROVAL FOR THE PORT OF EDMONDS TO AWARD A CONSTRUCTION
Permuting,
Construction CONTRACT FOR THE CITY OF EDMONDS AND PORT OF EDMONDS JOINT EDMONDS
WATERFRONT PROJECT:
Assistant City Engineer, Don Fiene, explained that the Port of Edmonds is the lead on the Edmonds
waterfront project. The four elements of the project are the treatment plant outfall repair, with the City of
Edmonds City Council Approved Minutes
January 11,2005
Page 1
Edmonds as the project manager; the seawall and bulkhead replacement, a Port project; the storm drain
outfall replacement, which is the City of Edmonds; and the mid marina breakwater repair, which is the
Port. The construction timeline hoped for to build the treatment plant outfall is from April to August and
all of the other phases are to be done between July through November.
He described the location of the project and discussed that the treatment plant outfall is to repair about
200 feet of pipeline that was improperly laid, and do some cathodic protection of the line. There is a
storm drain outfall to replace the corrugated metal pipe that has failed, which will now go out to the Port
bulkhead in a new alignment. The Port elements are the seawall replacement near the fishing pier and
reconstructing a bulkhead, and a mid marina breakwater repair project in the area near the Port office.
Don Fiene explained that five bids were a good quantity of bids for the project. The low bid was higher
than the Engineer's estimate; however, these projects are urgently needed, the projects are constrained by
environmental permits, and the references were good for the low bidder.
Mr. Fiene stated that staff recommends that Council authorize the Mayor to sign the amendment to the
interlocal agreement between the City and the Port, and appropriate the additional $740,000 for the
treatment plant project, and the $85,000 for the storm outfall project,both from the appropriate funds, and
approve awarding the construction to Triton Marine, subject to the Port of Edmonds' approval, whose
meeting is scheduled for January 17th
.
Councilmember Moore inquired about the type of work being done at Marina Beach Park. Don Fiene
explained that it is an unrelated storm outfall and is not being done in conjunction with the Port.
Council President Marin asked how long the sewage treatment outfall system had been failing. Steve
Koho, Manager at the Waste Water Treatment Plant, explained that when the system was previously laid,
incorrectly, the angle at which two pipes join was excessive and the concrete lining broke away. Some of
the metal on the pipe had been attacked by sea water and the metal in that area was very thin, and each
summer staff goes out and patches it. At some point the patches are not going to be sufficient. He
discussed that the permitting process had taken longer than staff would have liked and staff had been
attempting to do the project for three years.
Council President Marin questioned whether any effluent had escaped into the sea water from the
corrosion of the pipe. Mr.Koho indicated that it had not.
Mayor Haakenson referred to the three years mentioned for the permitting process and wondered if the
Port had received their permits. Don Fiene explained that permitting had been completed and that the
treatment plant outfall would be done first because of the permits and the others would follow
immediately to lessen any impact to the public.
Councilmember Wilson understood from the Council packet that $300,000 each was budgeted for the
projects and the budget is now $1.4 million. Don Fiene explained that the $600,000 was budgeted in the
Interlocal Agreement with the Port for each project. He believed that was the $300,000 for each project
that Mr. Wilson is referring to. The amount was increased considerably. The treatment plant outfall bid
came in considerably higher than staff expected; however, staff did not expect that waiting and getting a
bid later would make any difference; the projects are urgent and he felt that they had received a
competitive bid.
Steve Koho explained that the treatment plant was underestimated the most. The consultant had
performed their calculation and it was missed. The price per lineal foot was far greater than what staff
had expected. He added that the regulatory agencies are making it tough on the contractors for what they
Edmonds City Council Approved Minutes
January 11,2005
Page 2
have to do on a daily basis and that the contractors are charging for it. The contractor that gave the low
bid for the overall project had a bid for the treatment plant outfall that was roughly in line with the other
bids. It is not a case of an unusual bid from one contractor.
Councilmember Wilson inquired about the type of pipe being used for the wastewater outfall. Mr. Koho
stated that it would be concrete reinforced steel, or RCP,reinforced concrete pipe.
Councilmember Moore wondered when the permits would expire. Don Fiene explained that the
Treatment Plant's permits are for 2005, and the project needs to be done this year.
Steve Koho added that the timeline is limited by how Fish and Wildlife look at what time the fish are
running and will only allow the city to get into the water in May and would have to be out by July.
COUNCIL PRESIDENT MARIN MOVED, SECONDED BY COUNCILMEMBER WILSON, TO
APPROVE THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND
PORT OF EDMONDS, APPROPRIATE THE ADDITIONAL FUNDS REQUIRED, AND
APPROVE AWARD OF THE CONSTRUCTION CONTRACT TO TRITON MARINE.
MOTION CARRIED UNANIMOUSLY.
4. MAYOR'S COMMENTS
None.
7. COUNCIL COMMENTS
None.
With no further business,the Council meeting was adjourned to Committee Meetings at 6:15 p.m.
G• 'Y NSON,MAYOR 'SANDRA S. CHASE, CITY CLERK
Edmonds City Council Approved Minutes
January 11,2005
Page 3
AlIlk AGENDA
!I
�� EDMONDS CITY COUNCIL
Council Chambers, Public Safety Complex
250 5th Avenue North, Edmonds
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January 11, 2005
6:00 p.m.
6:00 p.m. - Call to Order/Flag Salute
1. Approval of Agenda
2. Consent Agenda Items
(A) Roll Call
(B) Approval of City Council Meeting Minutes of January 4, 2005.
3. Authorization for Mayor to sign Amendment Number 2 to Interlocal Cooperation
Agreement for Stormwater Outfall Design, Permitting and Construction between the
City of Edmonds and the Port of Edmonds, and approval for the Port of Edmonds to
award a construction contract for the City of Edmonds and Port of Edmonds joint
Edmonds Waterfront Project. (5 Min.)
4. Mayor's Comments (5 Min.)
5. Council Comments (5 Min.)
ADJOURN TO CITY COUNCIL COMMITTEE MEETINGS
The City Council Committee meetings are work sessions for the City Council and staff
only. The meetings are open to the public but are not public hearings. The City Council
will meet separately as committees in different meeting rooms as indicated below.
1. Community Services/Development Services Committee
(Meeting Location: Council Chambers)
(A) Review 2005 Community Services/Development Services Committee Extended
Agenda (20 Min.)
2. Finance Committee
(Meeting Location: Jury Meeting Room)
(A) Utility Rates (30 Min.)
(B) Further discussion of proposal to reorganize management of Recreation &
Cultural Services functions of the Department. (15 Min.)
(C) Telephone System Replacement (10 Min.)
(D) Water Excise Tax Ordinance Change (10 Min.)
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CITY COUNCIL MEETING AGENDA
January 11, 2005
Page 2 of 2
3. Public Safety Committee
(Meeting Location: Police Training Room)
(A) Addendum to Prisoner Detention Agreement with City of Lynnwood (10 Min.)
(B) Snohomish County Jail Services Contract (10 Min.)
(C) Fast Action Security Task Force (FAST) Recommendations(30 Min.)
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Parking and meeting rooms are accessible for persons with disabilities.
Please contact the City Clerk at(425) 771-0245 with 24 hours advance notice for special accommodations.