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01/11/2005 City Council EDMONDS CITY COUNCIL APPROVED MINUTES January 11, 2005 The Edmonds City Council meeting was called to order at 6:02 p.m. by Mayor Haakenson in the Council Chambers, 250 5th Avenue North, Edmonds, followed by the City Council Committee meetings. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT STAFF PRESENT Gary Haakenson,Mayor Tom Tomberg,Fire Chief Richard Marin, Council President Dan Clements,Administrative Services Director Deanna Dawson, Councilmember Duane Bowman,Development Services Director Jeff Wilson, Councilmember Don Fiene,Assistant City Engineer Mauri Moore, Councilmember Rob Chave,Planning Manager Peggy Pritchard Olson, Councilmember Brian McIntosh,Parks&Recreation Director Dave Orvis, Councilmember Noel Miller,Public Works Director Steve Koho,Treatment Plant Manager ELECTED OFFICIALS ABSENT Cindi Cruz,Exec. Asst.to Community Services Kathleen Junglov,Asst. Admin. Services Dir. Michael Plunkett, Councilmember Debra Sharp,Accounting Assistant Linda Carl,Executive Assistant to Mayor Al Compaan,Assistant Police Chief Robin Heslop,Crime Prevention Officer Linda Hynd,Deputy City Clerk 1. APPROVAL OF AGENDA COUNCIL PRESIDENT MARIN MOVED, SECONDED BY COUNCILMEMBER MOORE, TO APPROVE THE AGENDA. MOTION CARRIED UNANIMOUSLY. 2. CONSENT AGENDA ITEMS COUNCIL PRESIDENT MARIN MOVED, SECONDED BY COUNCILMEMBER MOORE, FOR APPROVAL OF THE CONSENT AGENDA AS PRESENTED. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: (A) ROLL CALL Approve 1/4/05 (B) APPROVAL OF CITY COUNCIL MEETING MINUTES OF JANUARY 4,2005 Minutes 3. AUTHORIZATION FOR MAYOR TO SIGN AMENDMENT NUMBER 2 TO THE INTERLOCAL Stormwater COOPERATION AGREEMENT FOR STORMWATER OUTFALL DESIGN,PERMITTING AND Outfall CONSTRUCTION, BETWEEN THE CITY OF EDMONDS AND THE PORT OF EDMONDS, Design, AND APPROVAL FOR THE PORT OF EDMONDS TO AWARD A CONSTRUCTION Permuting, Construction CONTRACT FOR THE CITY OF EDMONDS AND PORT OF EDMONDS JOINT EDMONDS WATERFRONT PROJECT: Assistant City Engineer, Don Fiene, explained that the Port of Edmonds is the lead on the Edmonds waterfront project. The four elements of the project are the treatment plant outfall repair, with the City of Edmonds City Council Approved Minutes January 11,2005 Page 1 Edmonds as the project manager; the seawall and bulkhead replacement, a Port project; the storm drain outfall replacement, which is the City of Edmonds; and the mid marina breakwater repair, which is the Port. The construction timeline hoped for to build the treatment plant outfall is from April to August and all of the other phases are to be done between July through November. He described the location of the project and discussed that the treatment plant outfall is to repair about 200 feet of pipeline that was improperly laid, and do some cathodic protection of the line. There is a storm drain outfall to replace the corrugated metal pipe that has failed, which will now go out to the Port bulkhead in a new alignment. The Port elements are the seawall replacement near the fishing pier and reconstructing a bulkhead, and a mid marina breakwater repair project in the area near the Port office. Don Fiene explained that five bids were a good quantity of bids for the project. The low bid was higher than the Engineer's estimate; however, these projects are urgently needed, the projects are constrained by environmental permits, and the references were good for the low bidder. Mr. Fiene stated that staff recommends that Council authorize the Mayor to sign the amendment to the interlocal agreement between the City and the Port, and appropriate the additional $740,000 for the treatment plant project, and the $85,000 for the storm outfall project,both from the appropriate funds, and approve awarding the construction to Triton Marine, subject to the Port of Edmonds' approval, whose meeting is scheduled for January 17th . Councilmember Moore inquired about the type of work being done at Marina Beach Park. Don Fiene explained that it is an unrelated storm outfall and is not being done in conjunction with the Port. Council President Marin asked how long the sewage treatment outfall system had been failing. Steve Koho, Manager at the Waste Water Treatment Plant, explained that when the system was previously laid, incorrectly, the angle at which two pipes join was excessive and the concrete lining broke away. Some of the metal on the pipe had been attacked by sea water and the metal in that area was very thin, and each summer staff goes out and patches it. At some point the patches are not going to be sufficient. He discussed that the permitting process had taken longer than staff would have liked and staff had been attempting to do the project for three years. Council President Marin questioned whether any effluent had escaped into the sea water from the corrosion of the pipe. Mr.Koho indicated that it had not. Mayor Haakenson referred to the three years mentioned for the permitting process and wondered if the Port had received their permits. Don Fiene explained that permitting had been completed and that the treatment plant outfall would be done first because of the permits and the others would follow immediately to lessen any impact to the public. Councilmember Wilson understood from the Council packet that $300,000 each was budgeted for the projects and the budget is now $1.4 million. Don Fiene explained that the $600,000 was budgeted in the Interlocal Agreement with the Port for each project. He believed that was the $300,000 for each project that Mr. Wilson is referring to. The amount was increased considerably. The treatment plant outfall bid came in considerably higher than staff expected; however, staff did not expect that waiting and getting a bid later would make any difference; the projects are urgent and he felt that they had received a competitive bid. Steve Koho explained that the treatment plant was underestimated the most. The consultant had performed their calculation and it was missed. The price per lineal foot was far greater than what staff had expected. He added that the regulatory agencies are making it tough on the contractors for what they Edmonds City Council Approved Minutes January 11,2005 Page 2 have to do on a daily basis and that the contractors are charging for it. The contractor that gave the low bid for the overall project had a bid for the treatment plant outfall that was roughly in line with the other bids. It is not a case of an unusual bid from one contractor. Councilmember Wilson inquired about the type of pipe being used for the wastewater outfall. Mr. Koho stated that it would be concrete reinforced steel, or RCP,reinforced concrete pipe. Councilmember Moore wondered when the permits would expire. Don Fiene explained that the Treatment Plant's permits are for 2005, and the project needs to be done this year. Steve Koho added that the timeline is limited by how Fish and Wildlife look at what time the fish are running and will only allow the city to get into the water in May and would have to be out by July. COUNCIL PRESIDENT MARIN MOVED, SECONDED BY COUNCILMEMBER WILSON, TO APPROVE THE INTERLOCAL AGREEMENT BETWEEN THE CITY OF EDMONDS AND PORT OF EDMONDS, APPROPRIATE THE ADDITIONAL FUNDS REQUIRED, AND APPROVE AWARD OF THE CONSTRUCTION CONTRACT TO TRITON MARINE. MOTION CARRIED UNANIMOUSLY. 4. MAYOR'S COMMENTS None. 7. COUNCIL COMMENTS None. With no further business,the Council meeting was adjourned to Committee Meetings at 6:15 p.m. G• 'Y NSON,MAYOR 'SANDRA S. CHASE, CITY CLERK Edmonds City Council Approved Minutes January 11,2005 Page 3 AlIlk AGENDA !I �� EDMONDS CITY COUNCIL Council Chambers, Public Safety Complex 250 5th Avenue North, Edmonds • January 11, 2005 6:00 p.m. 6:00 p.m. - Call to Order/Flag Salute 1. Approval of Agenda 2. Consent Agenda Items (A) Roll Call (B) Approval of City Council Meeting Minutes of January 4, 2005. 3. Authorization for Mayor to sign Amendment Number 2 to Interlocal Cooperation Agreement for Stormwater Outfall Design, Permitting and Construction between the City of Edmonds and the Port of Edmonds, and approval for the Port of Edmonds to award a construction contract for the City of Edmonds and Port of Edmonds joint Edmonds Waterfront Project. (5 Min.) 4. Mayor's Comments (5 Min.) 5. Council Comments (5 Min.) ADJOURN TO CITY COUNCIL COMMITTEE MEETINGS The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are not public hearings. The City Council will meet separately as committees in different meeting rooms as indicated below. 1. Community Services/Development Services Committee (Meeting Location: Council Chambers) (A) Review 2005 Community Services/Development Services Committee Extended Agenda (20 Min.) 2. Finance Committee (Meeting Location: Jury Meeting Room) (A) Utility Rates (30 Min.) (B) Further discussion of proposal to reorganize management of Recreation & Cultural Services functions of the Department. (15 Min.) (C) Telephone System Replacement (10 Min.) (D) Water Excise Tax Ordinance Change (10 Min.) Page 1 of 2 CITY COUNCIL MEETING AGENDA January 11, 2005 Page 2 of 2 3. Public Safety Committee (Meeting Location: Police Training Room) (A) Addendum to Prisoner Detention Agreement with City of Lynnwood (10 Min.) (B) Snohomish County Jail Services Contract (10 Min.) (C) Fast Action Security Task Force (FAST) Recommendations(30 Min.) • Parking and meeting rooms are accessible for persons with disabilities. Please contact the City Clerk at(425) 771-0245 with 24 hours advance notice for special accommodations.