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19720829 City Council Minutes314 • at the Holiday Inn in Everett. Mr. Whaley said that Mr. Nordquist had told him that he had picked up quite a bit of information during the past three weeks that he has been working more closely "with the City Staff. He stated that he had become enlightened on the detail and work load that some of the Staff is involved in. Mr. Whaley then urged the Council to attend these siminars. One other thing that Mr. Whaley brought up is a problem Frith a particular type of business. This 'is a vending type of operation and the licenses that we have do not really apply to this type of activity: -.He askedlthe.Council to think about their investment in the community. Should it perhaps be a 'franchise? He asked what the Council's wish was in establishing controls, etc. on this type of vending operation. After some discussion it was decided to check and see how this situation is handled in Seattle. Councilman Haines asked about the information that had been passed out to the Members by the CAO. Mr. Whaley said it was to indicate what our requirements are going to be in the future to pay off all bonded indebtedness and this was indicated on a graph. Discussion followed. Councilman Gellert announced that he will be unable to attend the Capital Improvements Meeting as he will be out of town. Councilwoman Shippen took this opportunity to thank Mayor Protem John Nordquist for -his efficient conduct of the Council Meetings. There being no further business to come before Council the meeting was adjourned at 10:55 P.M. Irene Varney Mo n, City Clerk August 29, 1972 RnT.T. CAT.T. Harve H. Harrison, Mayor Meeting of the Edmonds City Council was called to order at 7:30 P.M. by Mayor Protem Gary Nelson, with all council members present except Gellert, who was out of town and Mayor Harrison, on vacation. APPROVAL OF MINUTES Minutes of the August 22 meeting had been posted and mailed. Councilwoman Shippen noted that on Page 5, Paragraph 2 of these minutes, it was not indicated that she voted no on the main motion asking the Planning Commission to hold hearings on amending the ordinance on neighborhood.business to allow auto repair shops by Conditional Use Permits. Minutes were then approved as corrected. Mayor Protem Nelson suggested that the Council move down through the agenda, and then go into the Mayor's Office for the Capital Improvements discussion. In addition, Councilman Nordquist suggested that we move Item 10, the CAO Report to follow the Audience Participation portion of the agenda. - COUNCIL PARTICIPATION Councilman Tuson offered a suggestion that the galvanized light standards on Sunset Avenue and on 9th Avenue be painted. He said any color would be good as he thought galvanized standards look terrible after they start weathering. He mentioned the possibility of using the Fire Department Snorkle for this job. CAO Whaley stated that once these standards are painted it will become another maintenance program. Councilwoman Shippen asked that the City Council consider a noise ordinance, if for no other reason than to become aware of the complexities of this type of restriction. She thought it would be a good idea to begin a review of a noise ordinance before we consider the Planning Commission's hearing on the permitting of auto.repair shops in a Neighborhood Business Zone. Councilman Haines said he thought this was an excellent suggestion. A motion was made by Councilwoman Shippen and seconded by Councilman"Haines that we consider reviewing the poss- ibility of enacting a noise ordinance. Building Official, Harry Whitcutt, stated that the Building Department has asked the Planning Commission to review the ordinance in its present form. Mr. Tuson mentioned that some time ago: a situation had come up regarding a rock band performing in a culdesac, and at that time the City Attorney had said no one could define noise. What may be considered noise to one individual would not be considered noise to someone else. CAO Ron Whaley stated that the City of Lynnwood has enacted a noise ordinance,I and.last week he had asked the City Planner to get a copy of this ordinance and any others from surrounding cities so that we can review them. City Attorney John Wallace noted that it is extremely difficult to get a conviction, since you have to have the cooperation of the residents in the immediate vicinity of the noise, plus 'establish that the noise did exceed a certain level. Councilman Haines thought it still is a good idea to review this matter if for no other reason than to establish hours of the day that would be agreeable for certain activities. He noted that even the operation of power lawnmowers is disturbing to some people. On call for the question, the motion carried with Councilman Nordquist voting no. 1 0 1 1 1 0 315 • AUDIENCE PARTICIPATION Jane Cunningham stated that she is concerned about the cars traveling at a high rate of speed on Olympic View Drive considering the number of bicyclists also using this street. She thought there should be some signs put up warning the' drivers that they may encounter a bicyclist while rounding a corner. Leif Larson, the City Engineer stated that he has this item on a Six Year Street.Improvement Program, but there is a question of financing, since there are no -immediate UAB funds available until the.legislature again votes a new bond issue. The Director of Public Works, Herb Gilbo, stated that they have been doing a lot of street improvement work lately, including grading the shoulders more extensively. They also have been doing a lot of signing, but have had a problem with vandalism. Councilwoman Shippen asked if we could use gas tax revenues for signs. At this point Mrs. Cunningham stated that she is primarily interested in signs at the moment so that -Olympic View Drive will be safer for bicycle riders. Margaret Lerfald said that early last Spring the City Council adopted a Comprehensive Bicycle Trail System in this area, and she thinks in so doing the Council has already recognized the problem. Shirley White from the Seaview Area inquired about the Police Department connecting into a nationwide computer device to gain information about anyone they may stop. She asked what has been decided on this. Acting Police Chief Neuert said it would be an advantage to us in getting record -checks on not only people but stolen property as well. We would also get crime reports and crime information on any person that has a record anywhere else. Chief Neuert told Mrs. White that it has already been decided to go ahead with this activity. • CAO REPORT CAO Ron Whaley said he had a letter from the Edmonds Jaycees directed to the City Council asking permission to hold a Salmon Bake in the City Park, setting the tentative date of September 17th from 2 P.M. to 6 P.M. He stated that two questions arise 1) permission and 2) concession agreement. Councilman Tuson asked that we not close the park to the general public. A motion was then made by Councilman Tuson and seconded by Councilman Nordquist that the City allow the Edmonds Jaycees to use the.City Park on September 17th for a. Salmon Bake. Motion carried. There was some discussion on the second item and. it was decided to follow the usual procedure of filling out a concession agreement form and including a deposit $100.00 (or.Performance Bond), to be returned if the park is cleaned up after use. The CAO advised the Council of a request from the City Engineer for authorization for a call for bids on LID 189 (sanitary sewers) in the vicinity of 85th PL. W. and 218th SW. A motion was made by Councilman Nordquist and seconded by Councilman Haines to authorize the -City Engineer to call for bids on LID 189 (sanitary sewers) on September 14th, bids to be opened at 2 P.M. Motion carried. REPORT ON BIDS OPENED AUGUST 24 - FIVE CORNERS DRAINAGE SYSTEM City Engineer Leif Larson, reported on bid -opening for Five Corners Drainage System -on August 24th in the Edmonds City Council Chambers. Bids were opened by the City Clerk, Irene Varney Moran and the witnesses were: Mr. Larson; Assistant City Engineer, Richard Allen; Councilman Tuson, CAO Ron Whaley and Forrest Roff and Wayne Jones from Reid, Middleton and Associates. In addition, there were several representatives from bidding companies in attendance. • The bids were as follows:. KNOWLES CONSTRUCTION COMPANY $2109620.00 FRANK COLUCCIO CONSTRUCTION COMPANY 2339805.90 BEN HOLT CONST. & TAYLOR UTILITIES 239,645.50 UNIVERSAL UTILITY CONTRACTORS 252,095.00 WEST COAST CONSTRUCTION COMPANY, INC. 2619691.70 DYAD CONSTRUCTION, INC.. 2999674.60 TRI-STATE CONSTRUCTION, INC. 301,698.00 A & M CONSTRUCTION EQUIPMENT CO., INC. 3169918.50 NATIONAL CONSTRUCTION CO. 3329130.00 Mr. Larson noted that Knowles has been the low bidder on quite a few projects recently, however Knowles did indicate that they can do this work in the time stipulated and have the equipment to do it. He mentioned that the City of Edmonds is the only one in the last few months that has received a reasonable bid on this type of work. He, therefore, recommended the contract be awarded to Knowles, the low bidder, Councilman Tuson asked about a correction noted on the bid tabulation sheet., Mr. Larson replied that due to an oversight, Knowles ddd not extend Item No. 11 on their original bid. He indicated they are aware of the correction. After some discussion, a motion was made by Councilman Tuson and seconded by Councilman -Haines that Knowles Construction Company be awarded the bid for storm sewers in.the vicinity of Five Corners in the amount of $210,620.00. Following more Council discussion with the City Engineer, the motion carried. STATUS REPORT:. SENIOR CITIZENS CENTER • CAO Ron Whaley reported that the committee from the City Imet with the Senior 316 LJ Citizen Committee last night to review the amount of work to be done by Friday, which is the date that all exhibits should be turned in to HUD.- One of the items of concern is the Owner -Architect Agreement. A few items need to be worked out clarifying the responsibilities of both parties. There will be a meeting in Mr. Whaley's Office in the morning with Mr. Larson, Mr. Wallace and Mr. Nelson to iron out these problems. The other area of concern is that HUD has requested concurrence of the City by letter accepting the two appraisals that were done. These were delivered to Mr. Wallace this evening for his legal opinion. The City Attorney is preparing the rough draft of the ordinance and that, together with a copy of the minutes of last week's Council Meeting will be sufficient evidence to present to HUD in connection with funding. Mr. Whaley stated further that the plot plan in ready to go, and that there are some forms and letters to be completed which will be ready by Friday. The Senior Citizens -Center group is having a meeting tomorrow to pass a resolution and the Board of Directors will authorize the officers to sign in behalf of Senior Citizens as a legal body. Councilman Nordquist urged us to establish a format if necessary to discuss items regarding operational end of Center. After some further discussion, a motion was made by Councilman Nordquist and seconded by Councilman Tuson to discuss the operational aspect of the Senior Citizens Center at the September 26th City Council Meeting. After some discussion the motion carried. EDMONDS ELEMENTARY SCHOOL LEASE RECOMMENDATIONS CAO Ron Whaley gave a report on recommendations and considerations of leasing the Edmonds Elementary School Facilities. A copy of this report had been mailed to the Council Members. Since negotiations started five months ago, many things have occurred effecting the ultimate. decision. One of them was the HUD Grant for the Senior Citizen Center, which will solve their space requirements. Another was that the City had thought the Library was in need of additional space, and • in talks with the Library,Board, they indicated they had ample space for the next five years: The City Staff had been asked to consider the possible leasing of this facility and were asked to submit their recommendations. None were received other than from Rod Garretson, Park and Reckeation Director. Mr. Whaley stated that he personally would be opposed to moving any of our governmental activities, since we already have a problem with communication since we are so spread.out now. Another consideration is the cost for minimum operations, including insurance, utilities and custodial care in the amount of approximately $16,125.00 annually. Also, the School District asked that the building be restored back to original, if the District desired to take the facility back. Mr. Whaley stated that he did not think this would be a wise investment for public funds and therefore, recommended that we not enter into a lease agreement for the Edmonds Elementary School Site. Councilman Haines complimented CAO Whaley on a very comprehensive report and made a motion seconded by Councilman Nordquist that the Council accept the report and that we advise the School District of our rejection of the Edmonds Elementary School Site. Motion carried. LIQUOR APPLICATION - PEKING RESTAURANT Merlin Logan, City Planner, stated that the Peking Restaurant will require a variance, since any establishment dealing with alcohol must be at least 500 feet from a church, park or school. The Peking Restaurant is approximately 450 feet from the Church of God on 6th and Maple. Mr. Whaley pointed out that unless they hear otherwise from the City within 10 days, it is an automatic approval. After.some Council discussion a motion was made by Councilman Nordquist and seconded by Councilman Tuson to instruct the Mayor • to write a letter to the State Liquor Control Board asking for an extension of time on approval or disapproval of the Liquor License for the Peking Restaurant pending Board of -Adjustment ruling and we will advise. Councilman Haines inquired if the property had been properly posted. City Attorney Wallace replied that this is a Liquor Board function. On call for the question, the motion carried. INTRODUCTIONS At this time, Herb Gilbo, Public Works Director, introduced visitors from his department. They were: Hugh Clark, Charles Larch and Jerrold Yuhl. Mayor Protem Nelson thanked the men for attending. At 8:45 P.M. the meeting was moved to the Mayor's Office for the Capital Improvements discussion, with most of the audience following. CAPITAL IMPROVEMENTS Merlin Logan :submitted a two page summary of projects and items considered for inclusion in the 1973 budget. Following this there was a great deal of discussion on'priorities, etc. Mayor Protem Gary Nelson summarized as follows: establish policy on Federal loans and grants; resolve question of hiring someone for space study; consider whether we should get into micro -filming and when should we start; consideration of City getting into municipal parking business; consideration of structure locations; consideration of giving Leif and Herb help with establishing priority list with regard to roads; possible change in undergrouding policy; question of separate Public Safety Building or should 0 317' • 1 we expand our present Civic Center; Library expansion; Park Study and Pool Cover and Beautification Committee needs.. After some discussion it was decided to, outline priorities at the September 26th Council Meeting for the Capital Improvements Program. There was no further business, and the meeting adjourned at 11:00 P.M. Irene Varney Mo n, City Clerk September 5, 1972 PM.T. rAT.T. r Harve H.�Harrison,, May r The Edmonds City Council was called to order by Mayor Harve Harrison at 8:00 P.M. with all council members present. APPROVAL OF MINUTES Minutes of the meeting of August 29 had been posted, mailed, and distributed, and with no omissions nor corrections, they were -approved as written. COUNCIL PARTICIPATION Mayor Harrison explained the reason for his mustache and beard - he had just returned • from a trip to Alaska and in the Bush for 30 days, and he wanted to show everybody what a grizzled prospector looked like. He reported that he had done some investi- gating on the transit system in Juneau; presented a proposal to the city of Skagway for a Sister City relationship with Edmonds; extended greetings from Archie Brena, who was a former employee there; and also took part in the Klondike celebration at Dawson City. Councilwoman Shippen stated that she felt a letter of thanks should be sent to Rachel Setchfield, who would be retiring from the Park Board next meeting after several years of service. Mayor Harrison said he would be happy to send a letter of appre- ciation from the City. PRIOR REPORT Mayor Harrison introduced Harry Prior and Ross Ardrey, of the Prior Report of Job Classifications and Salary Administration Study. Mr. Prior, assisted by Mr. Ardrey, presented a lengthy explanation accompanied by slide exhibits taken from the Report in order to describe for council clarification the highlights of the work done by the Employee Committee and the procedure and methods used to accomplish this task. Mr. Prior explained that job descriptions for each position had been developed from the questionnaires completed by each Edmondsemployee, and the organizational relation- ship was indicated with basic functions and responsibilities of each job. These were then evaluated by way of education, experience, responsibility, mental require- ments, job conditions, physical effort, and supervision as numbered items. For each position, specifications were developed, again using the questionnaires. These specifications would give a basis for those people in the present positions as well as for any future hiring. Charts were used to demonstrate the steps in the evaluation process, and positions • were divided into exempt and non-exempt categories, using federal guidelines on these factors. After the Committee finally agreed on ranking each position within the categories from highest to lowest on each and every factor,,they gave each a degree which was ultimately convereted mathematically into points to arrive at the overall evaluation of the job by point values. This method was used on all the factors to arrive at total point values. Next they arrived at the relative worth of all these factors. At this point, Mr. Prior reminded council that he had previously stated that it was their philosophy that in any organization, particularly a government agency, it was the job of the governing body (in this case, the City Council) to decide how much money should be spent for the entire payroll, but the job of deciding the internal relationships properly was a job for the representatives of the employees. He then identified.the people who were on the Committee as Chairman Bud Klein from the Fire Department; Allen Tuttle, representing Finance; Sergeant Robert Greene from the Police Department; Bob Mills, from Public Works; Rhonda French, Engineering; Earl Barnard, Fire Department; Patty Aksdal, Data Processing, Ken Estes, Police Department; Archie Brena, Water Department; Lila Crosby, Treasurer's Office; Bill Nims, from Engineering; and Roger Dalzell, Park Department. These people participated as either regular members or alternates, Mr. Prior stated, with drily five voting members at any one time. After the Committee's job was over, comparative salary curves were constructed by taking the total point value and the salaries paid for comparison purposes. It was found on non-exempt positions that at the lower end of the scale, Edmonds was paying 7% less than other cities and.8% less than the community; on.the upper end of the . scale, Edmonds was paying % of 1% less than the community scale and 3% less than other cities. On exempt positions, the low end was 11% less than other cities and the upper end 5% less. The result of comparisons with other cities, as directed, 0