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19740102 City Council Minutesrj0 IIII��III AUDIENCE. PARTICIPATION Mr. Stanton McLaughlin, residing at 1137 - 7th Avenue South-, said that he and his neighbors.moved into their homes approximately two years ago and at -that time had'been given the impression that the Old Yost Spring Water Co. property would-be left in its natural state. This property is in the. vicinity of these homes. They now find that this property is up for bid and they requested that nothing be done with it. The Mayor said that there are no'plans for the property at this time. There being no further business to come before council, the meeting was adjourned at 10:25 P.M. Eleanor Queal , Deputy ity Clerk Harve H. Harrison, Mayor January 2, 1974 -- RnT.T. CAT,T. The regular meeting of the Edmonds City Council was called to order by Mayor Harve Harrison at 7:30'P.M. All Council members were present. APPROVAL OF MINUTES Minutes of the meeting of December 26-had been posted, mailed and distributed, and with no omissions nor corrections, they were approved as written. COUNCIL PARTICIPATION Councilman Anderson had three items: (1) He would not be able to attend the January 15 council meeting, when the oath of office ceremony is scheduled; (2) He noted the upcoming anniversary of 10 years of service to the community of.the Stevens Memorial Hospital, an institution that has'had a great impact on the entire south county area, as well as having one of -the largest payrolls in south county; and he therefore made a.motion, seconded by Councilman Nordquist that the Mayor send a letter,to the hospital in behalf of himself and the council, congratulating Stevens Memorial Hospital on its 10 years of service to the community. This motion carried unanimously. (3) Councilman Anderson noted that in the December 12 minutes of the Edmonds Planning Commission, two groups of apartments had more units -than the Code allowed, and one of these had taken steps to add additional land, but did the second do anything to solve this problem? Building Official Whitcutt answered that the second owner would take steps to either add additional land or vacate two of the units. Councilwoman Shippen said she understood there was discussion on horses in the parks; etc. to be on the council agenda, with a policy statement from the Park Board, and she wondered if it had been omitted intentionally, or why was it missing from the agenda and extended agenda. (The City Clerk later learned that during her absence when the agenda was being revised, the Recreation Director had advised the M.A.A. that this presentation was not ready and he did not know when it could be brought to council.) Mayor Harrison presented a proposed resolution of commendation for Reverend David J. Strand for his services to the'City of Edmonds and the citizens.- A motion -was -made by Councilman Nordquist,.seconded by Councilman Gellert that proposed Resolution 4290 be passed, and.the motion carried unanimously. Councilman Gellert noted for the record that he would. -miss both the January 15 and January 29 council meetings; one because of a conflict and the other because of vacation. AUDIENCE PARTICIPATION J. Ward Phillips asked for a clarification from council as to the procedure for ; the bids to supply the office furnishings. Mayor Harrison answered that this had been postponed to January 29th: Mr. Phillips then inquired if that would be the date for again -opening bids., or, what? He felt no clarification had been made of the situation, and he'.wondered-if there was a date, time, or change from the original specifications; and would future specs ask for furniture in the same price range, etc.? There was a great deal of discussion, and Councilman Gellert moved that council further delay the bid opening on the office furniture to February 18, with it being an agenda item on February 19; to'.allow companies to comply with alternate bids and the alternate bids be of sufficient.description as to allow for council evaluation for selection. There was more discussion, and Mr. Phillips felt that the city was listing the most expensive line in the specifications, and it was suggested that perhaps the specs should list the basic types of,furniture needed and'let the bidders list the brands and styles. Following this, Councilman Gellert added to his former motion that the city specify the various articles of furniture to be provided or included by types and size, with the prices broken out on individual items and color, and set the bid opening date for February 18. The motion, however, died for lack of a second. • 71 1 • 1 Mr. Phillips then asked if council would consider postponing the purchase of office furniture for one year? He questioned furnishing costs for an office that he said was in the process of studies being made on the type of government and the office in question might not be used enough to justify the expense. Mayor Harrison answered that this would not just be the Mayor's office, but an office to be used by other groups as well; a place that would lend itself to.. discussion on an informal basis, rather that sitting around a table in a formal fashion. The Mayor then stated that council would have the presentation made. for office furnishings on the 29th as scheduled, and there was no further dis- cussion. J. Ward Phillips brought to council attention the potential consolidation of cities in the area, and asked what official statement the council would make? Councilman Gellert stated that he had based his campaign 'in opposition to this proposal. Mr. Phillips asked if council could adopt a resolution on this item. Councilman N.ordquist suggested that perhaps council could make this an item on next Tuesday's work agenda. Councilman Nordquist reminded council of the intention to attend next Monday s Mountlake Terrace city council meeting, and several will meet at 7:30 for this. Howard Glazer, -in the audience, stated that he was.a member of the Meadowdale Community Club, and that they had met with members of the council some time ago to discuss the need for sewers and larger water mains in their area. At that time, there were no available funds, and he noted that the president had now released these funds. Mr. Glazer asked if the city would now go ahead with these projects? City Engineer Leif Larson answered that the council had authorized a program to replace water mains in the city, with priority areas listed, and.this area in question was one of the priority-aroas. Engineer Larson added that an application had been made to the Community Development Office in Olympia to see if the city is eligible to receive any grants. Two applications for federal grants have been denied because the point evaluation was not sufficient. William Goulder inquired about lack of sidewalk on the west side of Sunset between James and the Safeway store. Dewey Leyda asked about the water tank in Yost Park, and if it was in use now. Engineer Larson answered that the leaks had been repaired and the tank should be in service either this or next week. SHORELINE PERMIT APPLICATION - BOAT LOFT, INC. Kay Shoudy presented the shoreline permit application of Boat Loft, Inc. She projected drawings of the proposal on the screen, and explained that there had been a negative declaration on environmental impact, and'the proposal was in conformance with the draft master program for shorelines. She added that the project would not be a major alternation of the existing use, and that two re- sponses had been received in regard to the project - from the Port of Edmonds noting problems, and from Warner, Pierce & Peden for Mr. -Washburn, owner of the property on which Boat Loft would erect their facilities. Mrs. Shoudy then stated that the Planning Department recommended approval of the permit in view of the findings. Hearing was opened. Mr. Bill Karr, -president of Boat Loft,. Inc., explained the proposed heavy duty forklift system planned for the facility,. and -stated the • need for these extra facilities in Edmonds. He posted drawings on the board showing Shilshole and Des Moines marinas to show comparisons and justify the placement of the launcher in Edmonds in relation to the Port facilities. Harold Korbal, in the audience, stated that he hoped council would grant the permit as boaters like himself needed to park trailers and use this type of facility, and the Port could not satisfy all the needs of the area with the existing facilities. Howard Glazer told council there were no spaces available at the Yacht Harbor, and the wait for launching was a long one; the big problem had become the long wait to get the boats in and out of the water. He noted the need for these facilities to be provided by Boat Loft, Inc., which would help to relieve the problem. Another gentleman in the audience said he was'on the waiting list for space to keep his boat at the Yacht Harbor, and he was in favor of the efficient use of boat storage provided by Boat Loft and,hoped they would be allowed to pro- ceed with their system. Dick Cole, attorney for the Port, stated that the Port was opposed to.creating another type of traffic pattern and a resulting problem. He noted that the breakwater lies immediately adjacent.and parrallel to the route of the proposed launcher and forms a dangerous hazard for movement of boat traffic. Clarence -Pierce, of Warner & Peden and attorney represdkting Clayton Washburn, owner of the property on which Boat Loft would erect its facility, read an agreement between the Port of Edmonds and Mr. Washburn dated .1961. It stated that the Port shall at no time obstruct the front of Washburn's property so as to block him from free access to the deep water entrance channel which the Port would construct as entrance to the present boat harbor. Mr. 0 72 Pierce stated that"to oppose the Boat Loft project would be to deny what the agreement provided. Attorney Dick Cole answered that the agreement stated free, but not unlimited, access to deep water, and this particular application would create a hazard. There were questions from council and a great deal of•discussion. The Port had mentioned use of the Barton dock for extra facilities, and Councilman Welling inquired about this -proposal. The Port did not go ahead with the study for this additional facility, as there was some lack of communication between the Port and Mr. Karr in regard to use of the launching facilities. Carl Aos and Port Commissioner Harold Bucklin also gave explanations of the Port's position on this question, as well as discussing with Mr. Karr the -pos- sibilities for solution -of the launching problem. Capt. Shields asked if there would be a traffic problem'here'at Boat Loft, what was -the difference a few feet up on the Barton property. Mr. Washburn, owner of the property for Boat Loft facility, supplied snapshots for council to see boats and traffic patterns. Port Commissioner Chittenden advised council that he was neutral at this time; that Mr. Karr had come to the Port in May to dis- cuss the problem; and that his only argument not to approve at this time would be to first have the study made of joint use of Barton's to save Mr. Karr such a great investment, but since it couldn't be proven that the study would show this was the way to proceed, perhaps council should approve Mr. Karr's applica- tion for permit. Ward Phillips told council that congestion on the water is the boat owner's problem, and Edmonds needs added facilities for launching. There were no other comments, and the hearing was closed. • Councilman Winters moved, seconded by Councilwoman Shippen that council approve the shoreline permit application of Boat Loft, Inc. Councilman Nelson stated his interpretation of shorelines management and clarified what responsibility of the council is.in these matters, and said he would vote in favor of approval. On call for the question, the motion -carried unanimously. EASEMENT VACATION FOR MAPLEWOOD PLAT - JOHN LaGRACIA City Engineer Leif Larson explained that the final plat of Maplewood had been recorded with a 10' storm sewer easement located adjacent to the south line of Lot 13, and a 12" concrete storm sewer line was constructed within 4' north of the south line of Lot 13. When the Plat of Maplewood was converted into a con- dominium plat, it was found that the building on Lot 13 was constructed 6' from the south line of Lot 13 and encroached 4' into the storm sewer easement. It was now being requested that council consider authorizing release of the 4' to Nord Homes by quit claim deed, and Engineer Larson recommended this action be taken, to release that portion of the easement. There was discussion, during which time Councilman Gellert stated that he felt the city should receive some sort of compensation on quit claim deeds of this nature. -Following some further discussion, a motion was made by Councilman Anderson, seconded by Councilman Nelson to return -the proposed quit claim deed to the City Attorney for rewording to state restriction of permanent structures on the easement; and that in the future, if a particular developer had this happen more than once, the city could then require reimbur-sement. Councilman Welling then moved to amend the motion by addition of a hold harmless clause' for any damages caused by repair, operation of equipment, or for any other reason, due to yielding of that part of the easement, and the appropriate re- • lease and hold harmless clause be inserted into the document by the City Attorney. This amendment was seconded by Councilman Gellert, and the amendment carried. The motion as amended also carried. At this point, Councilman Nordquist questioned the signing of the plat by the City Planner instead of the Chairman of the Planning Commission, and asked if this was proper procedure. City Attorney Wallace advised that -the plats should be signed by the Planning Commission Chairman, not the City Planner, Mayor Harrison asked if the City Planner and Assistant Planner could accompany the council members to the council meeting in Mountlake Terrace on Monday night. WORD PROCESSING CENTER PROPOSAL Fire Chief Cooper presented a paper to each council member, listing the pro- posed equipment needed for the word processing center and cost figures, with totals for monthly lease and annual lease, as well as individual purchase costs. He noted the total monthly lease cost would be $581,"and total annual lease cost $6,9724 The cost of the Mag Cards would be $95. per hundred-, with a total need for no more than 300 on a cumulative basis, making a total cost for Mag Cards for 1974 not to exceed $285 plus tax. The proposal also noted a possible savings of $3,500 by deleting purchase •of 5 typewriters at $700. each; $540 saved each month by deletion of a Saxon copy machine; savings of $1500. on lease ofr.a 3M copy machine to replace the Xerox; $1,000. saved•by consolidation of maintenance agreements and reduction of office machines; $1,500. saving by not purchasing file cabinets (10) because of the proposed micro -filming equipment; and $1,000. saved due to elimination of part- 1 r1 U 73 time typing. help.. This would -make funds available in.the amount of $9,040.. There. was discussion on which personnel would staff this center, and Councilman Gellert later made a -motion, seconded by Councilman Anderson that subject to no increase in manpower, the word processing center be tried on a one year trial basis, and at the time of consideration of next year's budget the city shall make a report on the potential savings. A roll call vote showed Councilmen Gellert, Nelson; Shippen and Anderson.voting in favor; Welling, Nordquist and Winters against, and the motion carried. 1974 SALARY ORDINANCE Mayor Harrison submitted for council action the proposed Salary Ordinance for , 1974._ He explained the change in format from.other_years, noting that the city should adopt salary ranges as opposed to firm figures, leaving a flexibility for.individual adjustments. These adjustments, he said, would-be limited to the minimum and maximum figures.within the grades, and the total salaries could not exceed monies allowed in the 1974 budget as passed by the council. M.A.A. Ron Whaley advised -that each department head would be submitting recommendations for salaries of individual employees within a week or ten.days. Councilman Nordquist said -he felt council should have an executive session to discuss this proposed ordinance. There followed some discussion, and a motion was made by Councilman Nelson, seconded by.Councilman Nordquist that next Tuesday part of the work meeting be used for an executive session to review the salary ordinance. The motion carried. • LIBRARY BOARD AND AMENITIES BOARD Mayor Harrison stated that he had received no suggestions, nor had he had time to look into these appointments. It was then moved by Councilman Nordquist, seconded by Councilman Nelson to postpone these appointments to next week. Motion carried. 1 • REPORT ON. AID CAR M.A.A. Ron Whaley.reported on the recent accident involving the Aid Car.. He said it was felt at this time that the unit was not repairable. However, it would be necessary -to wait for the insurance company's report. -In the meantime, he would like to.request.authorization to bid for a new car, bids to be opened January 25, with a report to council on the,29th. Also, since the city is now without a much used and much needed vehicle, some thought should be given to leasing an aid car in the interim. There was some council discussion, and a motion was made by. Councilman Nordquist, seconded -by Councilman Winters to authorize a call for bids on a new Aid Car for the city, bids to be opened on January 25, subject to the findings of the in- surance'company. Motion carried. It was then moved by Councilman Nordquist,. seconded by Councilman Anderson to authorize rental or lease.of a temporary unit until the. present damaged one can be either repaired or replaced. Motion carried. There was no further business to come before council, and'the meeting was adjourned at 10:50 P.M.' Irene Varney Moran, ity Clerk January 8, 1974 (WORK MEETING) ROLL CALL Harve H.-Harrison., Mayor The regular work meeting of the Edmonds City Council was called -to order by Mayor Protem Natalie Shippen at 7:30 P.M. All council members were present. APPROVAL OF MINUTES Minutes of the January 2 meeting had been posted, mailed and distributed. Chief Jack Cooper noted a correction on page 4, 2nd line, 2nd paragraph under the heading "Word- Processing Center Proposal". With reference to the amount saved by deletion of.Saxon copy machine, it should -say $45.00 per month instead of $540.00. The minutes were then approved as corrected. Mayor Harrison arrived and assumed the chair.'. COUNCIL MEETING PLACE Councilwoman.-Shippen stated that she thought the meeting room in the Library •