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19740312 City Council Minutes• 103 1 1 n LJ 7 L • ,the Amenities Design Board as an accommodation to the city, and therefore should MOTION: not pay any'fee. Another motion was made by Councilman Gellert and seconded by Councilman Anderson that this matter be deferred.until March 19th so that the ordinance can be ammended- to indicate a $20.00 application fee for projects in excess of $1,000 and $2.00 fee for projects estimated to be'less than $1,000. Councilmen Nelson and Winters commented that they felt there 'should be no fee. A roll call vote revealed Councilmen Welling, Nelson, Nordquist and Winters voting against and council members Gellert, Shippen and Anderson voting for. MOTION: The motion then failed to carry. A motion was then made by -Councilman Nelson, seconded by Councilman Nordquist to instruct the City Attorney to strike Sec. 9 of the Amenities Design Board Ordinance, and prepare a new ordinance reflecting this change. A roll call vote showed Councilmen Welling, Nelson, Nordquist and Winters voting for and council members Gellert, Shippen and Anderson voting against; and the motion carried. COUNCIL ACCEPTANCE OF CONSTRUCTION OF 1.5 MG RESERVOIR IN YOST PARK Engineer Larson reported on this item, and recommended acceptance of the contract, MOTION: and the construction. A motion was made by Councilman Nordquist and seconded by Councilwoman'Shippen to accept the construction per the Engineer's recommendation. Motion carried. AUTHORIZATION TO PROCEED WITH DESIGN OF ADDITION TO PUBLIC WORKS BUILDING Herb Gilbo, Director of M & O, Public Works, stated that an amount had been set aside, following 1973 Capital Improvements Budget discussions, for this project. This amount_is approximately $6,200. The item has been continued in -the 1974 budget. Mr. Gilbo stated the remainder of the funds necessary for this work can come from $71,000 anticipated revenue from the water -sewer fund for the year. Mr. Gilbo presented a handout to the members of the council showing a cost breakdown and a sketch•of the proposed building. He asked MOTION: for council authorization to proceed with the design for the facility. A motion was made by Councilman Nordquist and seconded by Councilman Anderson to authorize proceeding with'the design for the addition to the Public Works Building. MOTION: There was some discussion regarding financing and design. Councilman Gellert then amended the motion, seconded by Councilwoman Shippen to authorize funds up to $1,000 for the design of the Public Works Addition. The amendment was then voted upon and carried; and the motion as amended also carried. CLAIMS FOR DAMAGES Council acknowledged a Claim for Damages from Eugene S. Jensen in the amount of $116.73. This was referred to the City Clerk for processing. AMENITIES DESIGN BOARD FEES City Planner, Joe Wallis asked what will happen to the fees that were submitted at the last Amenities Design Board Meeting. A motion was made by Councilman Nelson and seconded by Councilman Nordquist that the fees that were collected for applications to the Amenities Design Board be returned. Motion carried. There being no further business to adjourned at 10:00 P.M. Eleanor Queal , Deputy y Clerk March .12 , 1974 ROLL CALL come before council, the meeting was Harve H. Harrison, Mayor Work meeting of the Edmonds City Council was called to order at 7:30 P.M. by Mayor Harve Harrison. All council members were present. APPROVAL OF MINUTES Minutes of the regular meeting of March 5 had been posted, mailed and distri- buted, and with no omissions nor corrections, they were approved as written. COUNCIL PARTICIPATION Councilman Anderson inquired about the mini -parks at Fifth and Main, and, -.about the fountain and fund raising for it.- Joe Wallis answered that work was pro- ceeding on the mini -parks by the city, but that this was a'separate project from the fountain itself. Herb Gilbo reported that there was a committment from Al Kincaid that there would be no problem regarding the collection of funds for the fountain.' At this point, Mayor Harrison stated that Ed-Ballew and Howard Duell were present to show a model of the proposed fountain, with a change in the design from the original presentation to council. Ward Phillips commented • MOTION: MOTION: that this design had been before the Amenities Design Board. It was noted that this new design was a better piece of sculpture, and within the cost factor, which was great with the original design. After viewing the model, Mayor Harrison stated that he did not favor abstract sculpture. Councilman Nordquist noted that he liked the first sketch of the fountain better, also. Mayor Harrison noted that if this concept becomes controversial, the council would be criticized, not the Amenities Design Board. Councilman Nelson sug- gested that perhaps the design should be placed on display to give the public the opportunity to view it and make comments. When asked, Al Kincaid answered that they had hoped to have the fountain in operation by June for the Arts Festival. He commented on the initial concept as opposed to this new -one, saying that he felt the` -.original would have lost form from a distance, whereas this concept would look good at a distance, as well as close-up. Councilman Anderson said his appreciation and response to this new concept was favorable. Councilwoman Shippen said she had a real weakness in this area, and did not feel qualified to judge; she felt people had -been chosen to do this for us, but that as far as controversy was concerned, that was not new to government. Councilman Winters stated he would like to see more subject matter worked into the sketch; he. -was not too keen on modern art. Mayor Harrison said he could understand that the original concept could have stood more simplicity. Al Kincaid suggested that the sketch be taken back to Ed Ballew and Howard Duell to see what could be done in regard to addition of some fish to the sculpture. Councilman Gellert said that this concept was quite attractive to him. City Planner Wallis reported that the ADB had approved this in concept and he personally felt the need for contemporary sculpture in the city at this time; it would be a landmark; and that he thoughtit was quite nice and should inspire. Mayor Harrison commented that museum sculpture appeals to art critics, but this had to appeal to the general public. Ward Phillips made the comment that half of the people would like it and half would not, no matter what you have. Councilman Nordquist said he liked!:the idea, but let's get definitive on it. Following some further discussion and comments, A MOTION WAS MADE BY COUNCIL- MAN GELLERT, SECONDED BY COUNCILWOMAN SHIPPEN TO CONFIRM THE AMENITIES DESIGN BOARD'S ACCEPTANCE OF THE DESIGN CONCEPT FOR THE FOUNTAIN. THE MOTION CARRIED WITH COUNCILMEN NELSON AND WELLING VOTING AGAINST. Councilman Anderson brought forth the question that with the consolidation issue, and the request for staff help on this, what help would the Blue Ribbon Committee need from the staff and what was to be done to make this available. Jim Mueller,;a member of the Blue Ribbon Committee, remarked that the sessions would be a lot more meaningful if material could be received by the Committee prior to the meetings, to allow time for study. -Councilwoman Shippen said the fundamental material is available in any library, and she thought it was pre- mature to get staff opinions. There was question on procuring the necessary material for 14 members. Councilman Nelson suggested that the Chairman should be able to talk with the M.A.A. about this material. Mayor Harrison felt the city could then make the necessary number of copies needed for the Committee. IT WAS THEN MOVED BY COUNCILMAN ANDERSON, SECONDED BY COUNCILMAN NELSON THAT THE M.A.A. BE AUTHORIZED TO PARTICIPATE WITH THE CLERICAL HELP AS NECESSARY FOR THE BLUE RIBBON COMMITTEE. MOTION CARRIED. Councilman Anderson asked if council could receive minutes of the Amenities Design Board. Mayor Harrison introduced Mr. Eiji Hazumi, a professor of English from Nagoya, who was in the audience. He then introduced Mr. Sako, from Edmonds, who accompanied him. Mayor Harrison read a letter from Everett Trust & Savings, who had recently purchased for a branch at 212th and 70th in the county. The county had referred them to contact the city for a temporary sewer hookup. The Mayor' advised that they were proceeding with- an annexation petition in this area, and City Engineer Leif Larson noted that this was in the vicinity of Harvey's Tavern, where a petition had circulated and failed to get the necessary 75% signatures. Engineer Larson went on to say that it was the city policy not to service with sewers outside city limits, and suggested that if they could revise the petition to include the favorable areas of the bank and Harvey's property, perhaps the petition could obtain the necessary percentage of sig- natures. In the meantime, it was decided that the position"of the city in regard to the sewering would remain the same as in the past. Councilman Nelson asked about the status of the city's commitment in regard to the Boy's Club. M.A.A. Ron Whaley reported that the repairs had been made. He advised that John Fluke would like to use the premises for the company employees and stand the expense of installing showers. Councilwoman Shippen inquired about the Driftwood Theatre proceedings with the city, and it was answered that there was a meeting scheduled for tomorrow to discuss this item. Harry Whitcutt, Building Official, commented on a proposed environmental noise ordinance. He quoted from a memo distributed to council members, listing noise pollution sources and departments in Seattle that have received com- plaints. He requested that council authorize the formation of a study group �I 1 • • 1 11 0 05 to review, investigate and make recommendations to the Planning Commission. The memo advised that composition of•this group should include representatives from city departments of Engineering, Building, Police, and Planning. Mr. Whitcutt also noted that Mr. Herb Chaudiere, a local resident, who is -'employed as a technician by a Seattle firm engaged in sound consulting services, has indicated that he would be willing to serve on.such a group. Following some discussion, it was MOVED BY COUNCILMAN GELLERT, SECONDED BY COUNCILMAN ANDERSON MOTION: TO AUTHORIZE THE MAYOR TO APPOINT THE FIVE PEOPLE AS SUGGESTED (FOUR STAFF MEMBERS AND.MR. CHAUDIERE) TO A STUDY COMMITTEE ON AN ENVIRONMENTAL NOISE ORDINANCE. Councilman Nelson stated that he would prefer to wait for a model ordinance from the state Department of Ecology for uniformity between cities and counties on this problem. He added that he felt the Building Official should obtain information from this source prior to formation of any study group. Following further discussion, the motion and second were withdrawn. The reimbursement rate for private automobiles used on city business was then discussed. Allen Tuttle, Finance Director, reported that some employees had requested a rate change from the present 10(:r per.mile. He stated that he had done research on city vehicle cost, and had come.up with costs varying from 19(t to 30(r per mile., He noted that of cities in'the area, Mountlake Terrace reimbursed at a rate of 15e, and Lynnwood at 12(Z. Some of the cities are in the process of restudying the -situation.. IRS recognizes 12(t as a standard. AAA found, following`a survey, that 16 1/21: was the cost of.operating an auto- mobile for each mile. The Finance Director said he had recommended to the Mayor to accept and establish a rate:.of 4,re mbur,sement"usimilar to the City of Seattle's, which is $40 per month, if less than-200 miles for those persons using their private cars for city business on a full time basis; if used more, the amount would be 10T per mile over the 200. Mr. Tuttle added that as a • specific recommendation, he would -suggest $56. a month for the first 200 miles, and for each mile over 200, 10T per mile for those who must -use their private car on a full time basis. On an occasional basis, 14T per mile for each mile actually travelled. M.A.A. Whaley commented on operating costs of city vehicles, and stated that he thought it would save the city money in,the long run to have employees use their own cars and be reimbursed. There was discussion on the availability of city cars when needed by some departments, and the costs when a ear is assigned and not used enough to justify the cost of operating. Mayor Harrison recommended that the rate of reimbursement be raised to 15T per mile. Councilman Gellert said he would like complete mileage breakdowns and how they arrived at the 15T figure. He would like to see a justification, and what adds up to this 150--. He felt that depreciation and insurance are questionable areas. Mayor Harrison then read a request from the Violations Bureau, and 'asked if employees should -be required to use their own vehicles at 10(t per mile. Councilman Gellert said he felt everyone would do very well on 100, per mile reimbursement over a year's period. It was decided that the Finance Director would supply the AAA study and this would be pursued further before any action is taken. DISCUSSION ON UNDERGROUNDING FORMULA Councilman Anderson stated that he had had second thoughts on the underground' plan since the last meeting held on this subject. He was concerned with the " selection of certain areas of the city, and felt there would be wisdom .in looking at selecting certain arterials for first choice, and go to the utility companies with a specific proposal. Councilman -Welling stated that he too had second thoughts on this, and would propose a 50-50 basis with the utilities - for the downtown area. He thought it was largely selling the idea to the • utility companies. It was thought that the arterials would probably be selected according to the criteria of a year ago on arterials. Ward Phillips said he thought undergrounding on arterials would benefit mostly automobiles, --� versus undergrounding the downtown area and benefiting the people. He said he sincerely believed people would prefer undergrounding the downtown area or even residential areas rather than arterials. He felt Main Street from 6th to the ferry dock should be the first project. . Bill Shaw of the PUD stated that the'Commissioners, at their last meeting, had discussed the formula change proposal and they decided they would stay with the original 1/3, 1/3, 1/3. Councilman Gellert asked if the council, rather than having a formula, might ask the -utility companies to allocate so many dollars for undergrounding in the city, and the city then could match this to do a certain project. There was a great deal of discussion on ways and means regarding the undergrounding. Mayor Harrison commended Bill Shaw of the PUD for his fine work with the city and staff, and thanked him for this. Mr. Myhre, 9th Avenue, remarked that it would be smart to consider priorities at times of street projects, as restoration and resurfacing that would be necessary after installation of undergrounding would save money when a street project was being done simultaneously. He pointed out the lower cost when his area on 9th was undergrounded during the paving project. Councilman Gellert suggested that council approach the PUD for changing the formula. E 106 C7 MOTION: A MOTION WAS MADE -BY COUNCILMAN ANDERSON, SECONDED BY COUNCILWOMAN SHIPPEN TO REDEFINE THE UNDERGROUNDING POLICY ON AN ARTERIAL BASIS, INCLUDING MAIN FROM THIRD TO SIXTH, BASED ON NEGOTIATION FOR A 50-50 FORMULA, AND PRIORITIES TO BE ESTABLISHED FOR ARTERIALS AT THE MARCH 26 MEETING. MOTIONED CARRIED. The LID and other procedures were then discussed. At this point, Councilman Nordquist stated that the hour was late; that.there were several.items on the agenda; and that the presentation on -agenda item .#8 would take some time. He therefore suggested postponing this report, on the water system for two weeks, since Mr. Kennedy would be in New York next week. Councilman Gellert said he was concerned with the time factor on this item; that it was in regard to a formula for bonding, and a time lapse might jeopar- MOTION: dize the entire project. He therefore MOVED, SECONDED BY COUNCILMAN ANDERSON THAT AGENDA ITEM #8 BE TAKEN UP NEXT. Jim Mueller 'in the audience, asked about the rumor that the Harbor Building was occupied, and asked if an occupancy permit had been issued. He wanted to know the status of this. Harry Whitcutt explained occupancy permits, and stated that they were included in the Building Code. It had been reported that someone was occupying the -building now and doing this without the permit having been issued. He had indicated this to the builders, and then had advised the City Attorney. Council discussed this problem, and stated opposition to any form of temporary occupancy permits. There was discussion on this violation by the Harbor Building owners, and council advised that the Building Dept. enforce.the city ordinances. Councilman Gellert stated that there was a motion on the floor, and it was out of order to discuss other subjects until vote was taken on the motion. Upon call for the question, the motion carried. REPORT ON WATER SYSTEM City Engineer Leif Larson reported on the water system plan, bond issue and water rate study. Copies of the comprehensive water system plan, 1973 were distributed to council. Engineer Larson stated that the plan has been re- viewed by the Dept. of Social and Health Services, and the estimated cost of the improvements as indicated on the plan during a four-year period is in the amount of $3,100,000. He was submitting this preliminary water system plan for council review and approval. He noted that applications for grants under Referendum 27 had been made, and the pre -application notices have; -been cleared by the various reviewing authorities and they indicated that the city is eligible for submitting projects under Referendum 27, and these should be submitted by April 1, 1974. Engineer Larson went on to say that the Engineer- ing Dept. is in the process of completing and submitting the applications for state assistance based on the water plan for storage facilities at Five Corners and Seaview areas and water transmission mains. He stated that a water rate study will be formalized and submitted to the council with recom: mendations, including a proposed water rate ordinance by the work meeting of April 9. Dick Kennedy, Seattle Northwest Securities, made a preliminary report on the bond issue. He noted that he had helped with the study to assign various rate increases in regard to the benefits derived, and that these documents will be furnished on April 9 with the rate structure. Mr. Kennedy advised council that the municipal bond index seemed to indicate interest rates trending upward, and timing was important to go to market with the bonds as soon as possible. He explained that the amount of the new debt would be greater thannthe old debts; that all the old debts;are first lien bonds; and that he would suggest the new bonds be sold on a second lien basis. There seemed to be no council opposition to selling the proposed bonds on a second lien basis. The bond issue would be in the amount of 3.1 million. Councilman Winters inquired if it was necessary to sell these bonds all at once, and couldn't one million be sold first, then a second million dollars' worth as needed, and this might save on interest. Mr. Kennedy said this was possible. Further information will be brought to council on April 9. REVIEW OF STREET DESIGN STANDARDS Councilwoman Shippen, who had requested this be placed on tonight's agenda, said she would agree to postpone this review to the March 19 meeting. REPORT ON BIDS FOR OFFICE FURNISHINGS Chief Jack Cooper, Chairman of the committee to review the furniture submit- tals, distributed copies of the bids to each member of the council. Bids had 1 I- 0 1 • 1 0 • 10 `. been opened by the City Clerk on March 1 in the council chambers,, and were the.2following : deVoss Office Interiors $57513.55 Office Interiors 5,253.42 Bank & Office Interiors 5;250.00 Contract Furniture, Inc. 59190.92 Priebe's, Inc. 31415.91 Seattle Office Furniture Mart 27803.47 Each item was bid upon separately, and evaluation of the submittals was based on purchasing power of the cost proposed; sound design of enduring quality; , and a design to reflect the dignity of the office. It was the opinion.of the committee that the proposal submitted by Bank & Office Interiors was the best to meet the criteria, and that proposal was therefore recommended. MOTION: A MOTION WAS MADE BY COUNCILMAN GELLERT, SECONDED BY COUNCILMAN ANDERSON THAT THE RECOMMENDATION OF THE COMMITTEE BE ACCEPTED, AND THE BID FOR OFFICE FUR- NISHINGS BE AWARDED TO BANK & OFFICE INTERIORS AT THE BID PRICE OF $51250 FOR THE ITEMS NOTED. MOTION CARRIED. REQUEST FOR AUTHORITY TO PURCHASE POLICE VEHICLES Herb Gilbo, Director of M. & 0., reported that he was requesting purchase of 5 police vehicles, 4 as replacement and one new unit which had been budgeted for additional patrol requirements. He advised that this could be handled • via the Spokane County bid through Chapman -Pearce Ford, Inc. Director Gilbo noted that he would like to stay with the Ford products as they were the lowest maintenance costL.for city vehicles. is 1 1 MOTION: A MOTION WAS MADE BY COUNCILMAN NORDQUIST, SECONDED BY COUNCILMAN ANDERSON TO AUTHORIZE THE PURCHASE OF THE FIVE NEW POLICE VEHICLES AT APPROXIMATELY $3534 EACH, VIA THE SPOKANE COUNTY BID THROUGH CHAPMAN-PEARCE FORD, INC., AT A TOTAL PURCHASE COST OF $17,670.05. MOTION CARRIED. REPORT ON McA.A. Ron were furni tract with the policy was a plan the entire LABOR UNION NEGOTIATIONS Whaley reported that under the LEFF system, the Fire and Police shed with vision care, and this was also a condition of the con - Public Works. He advised that in regard to vision care, it was to offer these additional benefits to all employees, and there available wherein it would cost $5.40 per employee per month for family to be covered for vision care. M.A.A. Whaley then reported that the Public Works Union had agreed to settle and accept the city's offer. However, unfair labor practices charges had been filed with the Dept. of Labor & Industries against the city by the Union, and Councilman Welling felt this should certainly be cleared before council authorized signing of the contract. All three contracts are ready for signa- ture, and following some further discussion, IT WAS MOVED BY COUNCILMAN MOTION: ANDERSON, SECONDED BY COUNCILMAN NELSON TO AUTHORIZE THE MAYOR TO SIGN THE UNION CONTRACTS, WITH SIGNATURE OF THE PUBLIC WORKS CONTRACT SUBJECT TO THE DISMISSAL OF THE UNFAIR LABOR PRACTICES CHARGES AND PROCEEDINGS. MOTION CARRIED. REPORT ON LEGAL AUTHORITY REGARDING BOARD OF ADJUSTMENT RULINGS In answer to Councilman Gellert's question in reference to anu.:.:tnm in the Times Troubleshooter regarding the City of Bellevue, City Attorney Wallace explained that this occurrence was due to the fact that the applicant's representation that the building not obstruct the view was not made as a condition of granting of the variance. Apparently the'Board of Adjustment members did not rely nor take that representation into account in granting the variance, and as such, the ruling Councilman Gellert mentioned was that the city could not enforcefthe property owner's representation that he would not block the view because it was not a condition of granting of the variance. ADJOURNMENT There was noi:fur;.tY€er business, and the meeting adjourned at 11:30 P.M. Irene Varney Moran, ity Clerk March 19, 1974 ROM. CAM, Harve H. Harrison, Mayer The regular -meeting of the Edmonds City Council was called to order at 7:30 PM. by Mayor Harve Harrison, with all council members present. 0