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19740402 City Council Minutes• Gear, 633 Walnut Street, was received and acknowledged by council. This was referred to the City Clerk for processing. ANNOUNCEMENT M.A.A. Ron Whaley reminded.council of the meeting for elected officials to be held in the Everett City Hall council chambers on Thursday at 7:30 P.M. to have these officials become aware of current legislation pending in Olympia and the effect this will have on cities. Mr. Whaley urged council members who could, to attend this meeting if. possible. ADJOURNMENT There was no further business to come before council, and the meeting was adjourned at 10:20 P.M. Irene Varney MorarV City Clerk April 2, 1974 RnT.T. CAT.T. f1f4..4a�= Harve H. Harrison, Mayor Regular meeting of the Edmonds City Council was called to order at 7:30 P.M. by Mayor Harve Harrison, with all council members present, except Gellert, • who was out of town and Nordquist, who had notified the City Clerk's Office that he would be absent. 7 1 APPROVAL OF MINUTES Minutes of the council meeting of March 26, 1974 had been posted, mailed and distributed. Councilwoman Shippen said she would like to make some additional entries. She said that during the discussion on the proposed extension of 196th between 81st and 88th, on page 1, line 8, City Engineer Larson had mentioned there would be two moving and two parking lanes. At approximately, line 14, when Mr. Bogart was speaking, this remark had been corrected to say there would be four moving lanes. Mrs. Shippen said that on page 3, paragraph 2, she had asked Mr. Bogart about the removal of the signs out on the,freeway, and he specifically said that the signs would not be removed at the City's request. Councilman Nelson mentioned that in that same paragraph during discussion of the removal of 524 from the State Highway System, that the statement be added, "and designated a residential access street". The minutes were then approved as corrected. COUNCIL PARTICIPATION Councilman Welling inquired about the progress of a law suit regarding the Aid Car accident. Deputy City Attorney, John Wallace, stated that a law suit has not been filed. He said that the insurance carrier is conducting the investigation. The adjuster revealed that the girl is twenty years old.; uninsured, and that the car had been a gift. She is still in th,e hospital with her jaw wired. Councilman Welling then inquired about arrangements for paying for the new Aid Car. Mr. Wallace replied that some of the money would come from an Aid Car Fund and some from our own insurance. Councilman Nelson stated that he has received inquiries from citizens regarding the condition of 84th West. Mr. Larson said that he would have to look at the annual maintenance program to determine what is scheduled. Councilman Nelson asked if the contractor^on the Chase Lake Sewer Project has done any restoration on that street. Mr. Larson replied that the project is not yet completed, but there will be overlays on some streets. Councilman Nelson asked if some arrangement could be made with Edmonds School District #15 to allow school busses to pull over to the curb when loading and unloading passengers, particularly on 196th, 76th and 220th. He said the busses are slowing up traffic,:; as they do not at the present time pull over to the curb. Mr. Larson stated that this was a joint system worked out with the various cities in Snohomish County as a uniform way of doing it. Police Chief, Marlo Foster, said that it has been the policy that the busses will not pull over to6'' the curb unless it is at a controlled intersection. Councilman Anderson said that he had observed some of the bus drivers allowing traffic to go by before they stop to discharge or pick up passengers. Councilman Nelson thought perhaps we could write to the School District and make plans to get together with them to look into the matter. Councilwoman Shippen said she would like to add to the Work Meeting Agenda for next week an item, "Animal Control". 0 116 Ron Whaley, M.A.A., stated that there is an appropriation in the 1974 Budget for purchase of a pickup for the Fire Department as a replacement for the 1965 station wagon. The amount budgeted is $3,000. Under a State bid, we can purchase through Valley Motors, Inc. in Auburn, a %-ton Dodge, with the equipment that comes with the unit, and sales tax, for a total price ;of $2,954.77. He asked for authorization to purchase that vehicle on the State Bid at that MOTION• price. COUNCILMAN NELSON MOVED, SECONDED BY COUNCILMAN ANDERSON, THAT THE M.A.A. BE AUTHORIZED TO SPEND UP TO $3,000 TO REPLACE THE FIRE DEPARTMENT VEHICLE. THERE WAS SOME DISCUSSION REGARDING FINANCING THE AID CAR. THE MOTION WAS THEN VOTED UPON AND CARRIED. Mr. Whaley reminded council that we were not to proceed with the design for the base of the fountain at 5th and Main until we had verification from the Chamber of Commerce that funds have been raised; He said he now has an - agreement which assures us that they do now have the funds. He therefore, asked for authorization for the City to proceed with our part of the work MOTION: in order to meet the schedule. Following a general discussion, a MOTION WAS MADE BY COUNCILMAN ANDERSON AND SECONDED BY COUNCILWOMAN SHIPPEN THAT THE ENGINEER BE AUTHORIZED TO PROCEED. MOTION CARRIED. REQUEST FOR CARTS IN DOWNTOWN AREA OPERATED BY DECA STUDENTS Peggy Harris, acting as spokeswoman for the downtown merchants, stated that they did not know about this proposal and had many questions. She thought these questions should be answered before any action is taken.Many of these questions had been set forth in a IL-tter from the Chamber of Commerce, copies of which had been delivered to each council member. Mayor Harrison went through the questions, and Councilman Nelson replied. There was some discussion, and it was the suggestion of the Mayor that the Chamber discuss this matter and return to the Council with a recommendation. Councilwoman Shippen suggested to Mrs. Harris • that she contact Joan Callender, who works with Deca Students, and talk the MOTION• situation over with her. A MOTION WAS THEN MADE BY COUNCILMAN WELLING AND SECONDED BY COUNCILMAN NELSON TO POSTPONE ACTION ON THIS MATTER UNTIL APRIL 16TH, MOTION CARRIED. APPROVAL OF PRELIMINARY PLAT - WOODLAND ESTATES #2 (FILE P-1-74) City Planner, Joe Wallis, commented on this plat which is located west of Olympic View Drive and south of 172nd S.W. He projected slides on the screen showing a drawing of the proposed subdivision, zoning map and several views of the area. In summary, he stated that the subdivision is well designed and conforms to the subdivision requirements. Mr. Wallis felt that sidewalks would not be necessary on both sides of the street and suggested that they be provided on the north side of the street. He recommended approval subject to engineering requirements and tree cutting restrictions. Ralph Hudson, representing H & H Homes, the applicant, asked that the council waive the sidewalk requirements in order to preserve the trees in this culdesac. There was general discussion on this issue and concern was expressed with regard to following requirements already on the books. Engineer Larson said he has seen some plats developed with narrow pathways winding through the trees. Following more discussion on the sidewalk question, it was Attorney Wallace's suggestion that perhaps the matter be referred back to the Planning Commission, since this particular facet was not considered at the time this plat was heard by the Commission. There was a brief discussion on tree cutting restrictions MOTION and drainage. A MOTION WAS THEN MADE BY COUNCILMAN WELLING AND SECONDED BY COUNCILMAN ANDERSON TO APPROVE THE PRELIMINARY PLAT OF WOODLAND ESTATES #2, SUBJECT TO ENGINEERING AND TREE CUTTING REQUIREMENTS: AND THAT THE APPLICANT BE INVITED TO RETURN TO THE PLANNING COMMISSION FOR THEIR RECOMMENDATIONS WITH REGARD TO THE SIDEWALK ISSUE. MOTION CARRIED. APPROVAL OF FINAL PLAT OF SOMERSET City Planner, Joe Wallis, briefly reviewed this plat with the use of slides showing maps and several views of the site. It is located at 9th Avenue North immediately north of Northstream Lane. City Engineer, Leif Larson, recommended that the plat be approved, subject to the applicant filing a maintenance bond in the amount of $2,400. This is to assure that any deficiences that occur after the acceptance of the improvements will be taken care of. COUNCILMAN MOTION: ANDERSON MOVED, SECONDED BY COUNCILMAN NELSON, TO APPROVE THE FINAL PLAT OF SOMERSET, SUBJECT TO THE RECOMMENDED PROCURING OF A MAINTENANCE BOND. CARRIED. STREET USE PERMIT - LANDSCAPING AND RUSTIC SIGN AT 9TH AND SOMERSET LANE City Planner, Wallis reported that this item had been considered by the Amenities Design Board. The Board recommended that there be an agreement with the Homeowners' Association to maintain the landscaping which would be out in the right-of-way; and that that portion of the Homeowners' Agreement be submitted to the City Attorney for review. In the event the City finds it necessary to remove that landscaping the Homeowners; Association is aware that it is in the City right-of-way and that the City will not assume any liability for maintaining or re-establishing that landscaping. Mr. Wallis pointed out that the City does m._t;;at the present time regulate signs identifying neighborhoods or subdivisions, nor do we regulate signs in multi -family districts put out for the purpose of renting. He thought these two items should be addressed in the Sign Ordinance. 0 • 117 MOTION: Following some discussion, A MOTION WAS MADE BY COUNCILMAN NELSON AND SECONDED BY COUNCILMAN ANDERSON TO APPROVE THE STREET USE PERMIT FOR LANDSCAPING AND RUSTIC SIGN AT 9TH AND SOMERSET LANE CONTINGENT UPON A HOMEOWNERS' ASSOCIATION AGREEMENT'ON THE MAINTAINING OF THE LANDSCAPING ON THE RIGHT-OF-WAY: AND ALSO THE AVAILABILITY OF THE USE OF THE RIGHT-OF-WAY BY THE CITY IN THE EVENT OF ANY FUTURE ACTION. MOTION CARRIED. STREET USE PERMIT - OVERHEAD EXTENSION OF SIGN AT 3RD AND MAIN (PIONEER 1ST FEDERAL) Planner Wallis reported that the Amenities Design Board approved the above - mentioned sign. Mr. Wallis stated that there is a 316"extension into the street, and therefore it has to be a minimum of 9' above the sidewalk because of this extension into the right-of-way. The applicant has stated that he MOTION: will remove the present sign. A MOTION WAS MADE BY COUNCILMAN ANDERSON AND SECONDED BY COUNCILMAN WINTERS -TO APPROVE THE STREET USE PERMIT FOR THE EXTENSION OF THE SIGN AT PIONEER FIRST FEDERAL. MOTION CARRIED. REPORT BY CITY ENGINEER ON 22OTH ENVIRONMENTAL IMPACT HEARING Engineer Larson stated that council had been sent copies of the minutes of the hearing with regard to -this matter. The hearing was held on February 14, 1974. He said that he did not get the feeling from the audience that the 220th project was controversial. There are no parks, recreation land or forest land affected and every effort will be made to design -it to the existing grade. Mr. Larson stated that based on his findings, the project is not considered to be a major action significantly affecting the environment. It was, therefore, recommended that a Negative Declaration be adopted in connection witha;the proposed U.A.B. Project 8-1-139 (07) -for improvement of 220th Street S.W. • from 84th Avenue West too the Traction Company right-of-way. Some discussion followed, and Mr. Larson mentioned that there would be a left turn holding lane provided at 76th Avenue. West and 220th. Councilman Welling said that he would like to continue to be advised on the break -off point between the negative declaration and a positive environmental impact statement. Planner Wallis noted that legislation is being drafted now to bring to the council to further specify what is included in both the assessment and the declaration. He said there is a certain amount of information in the Environmental Policy Act that gives some guidelines in this respect. COMMENTS ON ITEMS IN WARRANT REGISTER Councilman Nelson stated that in going over the Warrant Register it appeared to him that there is a great deal of expense involved with insurance coverage on vehicles and fire and building liability. He hoped•1.that-:the staff is reviewing this coverage. Ron -Whaley, M.A.A. stated that Pacific Indemnity has come up with a package insurance plan to provide insurance for local governmental agencies that would take care of the things local government was looking for. He said we were made aware that we needed a large "umbrella"' policy. Ultimately a plan was submitted to our insurance carrier and City Attorney Jim Murphy for their review. Mr. Murphy then did recommend switching to Pacific Indemnity, which resulted in a premium increase of $8,000. Mr. Whaley stated that the charges in the March warrants is apportioning that premium to those departments that required the different coverage. Councilman Welling asked if a list of the various coverages could be provided. Mr. Whaley said he would ask Larry Hubbard to supply this. Councilman Nelson then noted an item setting forth $180 for a House Plant Class. He wondered if the fees covered this expense. He was assured that they did. • Another item was $560 to Harry Prior; and Mr. Nelson asked if this would occur on a yearly basis. Mr. Whaley pointed out that Mr. Prior was brought in for consultation during talks on salary re-classification. Mr. Nelson stated that if this is going to be a recurring expense, he would like the Re -Classification Committee to bring the matter to the council. Councilman Nelson mentioned an item on the Voucher Approval Register which dealt with the Woodhaven Veterinary Clinic, Animal Control Services Charge. He wondered if this charge was supplemental to what we already had with the'ABC Clinic. Mr. Whaley said he would investigate and report back. Councilman Nelson said he would like to have the staff be prepared to discuss Animal Control expenses at next council work meeting. He also would like total expenses by Animal Control Officer• which would include expenses involved transporting animals, salary, travel expense, etc. so that we have a total picture. There being no further business to come before council, the meeting was adjourned at 9:00 P.M. Eleanor Queal , Deput ity ClerlF Harve H. Harrison, Mayor 0