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19750527 City Council MinutesMay 279 1975 277 ROLL CALL The regular meeting of the Edmonds City Council was Harve Harrison at 7:30 P.M. in the Council -Chambers All council members were present except Councilwoman Called to order by Mayor of the Edmonds Civic Center. Bruns. APPROVAL OF MINUTES Minutes of the meeting of May 20 had been posted, mailed and with no omissions nor corrections, were approved as written. INTROUDCTION OF EDMONDS, GIRL'S STATE -,REPRESENTATIVE Mayor Harrison introduced Linda Graul, Edmonds Senior High Girl's State represen- tative. He said she was here tonight to witness a city council meeting. COUNCIL PARTICIPATION Councilman Clement advised that he had received several phone calls from neighborsconcerning water service having been turned off in the Talbot Road area. He inquired if there might be someway that turn-off notice could be given enough in advance so that citizens could have some time to make plans for this period. Engineer Leif Larson noted that his was due to construction, and usually notice had been given a day in advance. He said he would look into this situation. isCouncilman Welling called council attention to the fact that a year and a half ago he had asked about less frequent reading of water meters. He had received a Seattle water billing noting that meters would be read three times a year. Councilman Welling felt that Edmonds should look into this procedure, MOTION: and made this request. He then MADE THE MOTION, SECONDED BY COUNCILMAN GELLERT TO DIRECT THE CITY PUBLIC WORKS DEPT. TO LOOK INTO THE ADVISABILITY OF THIS SYSTEM AND REPORT BACK TO THE COUNCIL. MOTION CARRIED. Councilman Welling then reported that he knew of a man over high school age who was interested in recreation and found that there were no programs offered in Edmonds by the Recreation Dept. for people under 21 and in the late teen brackets. Rod Garretson answered that lack of facilities and fields owned by city and school district:ymade it possible to sponsor only a certain number of teams. He stated that all the fields available are used every night in the city, and this particular age group was thought to perhaps need the team play less than other age groups. Councilman Welling adked to be furnished with a schedule of leagues being offered. Laura Hall, in the audience, suggested taking a look at combining the 18 to over-21 ages in leagues. There followed some discussion, and later, a young man in the audience stated that he was out of high school for two years and works in Seattle. He said he had to rush home and drive to Everett to play in a league. He said he did not feel it fair not to be able to play softball in an Edmonds league. Rod Farretson noted that fields were available for this during July, August and September. Councilman Gellert suggested one solution to allow more people to play would be to allow teams to play once a week instead of twice: Mayor Harrison asked Director Garretson to look into the possibility of scheduling more teams playing fewer games and seeing if the overlooking of the 18 to 21 age group might be remedied. Councilman Gellert brought to council attention the problem of private versus public dedicated streets in plats. He thought a policy statement should be MOTION: available to platters.. COUNCILMAN GELLERT THEN MOVED, SECONDED BY COUNCILMAN ANDERSON TO REFER TO THE PLANNING COMMISSION FOR STUDY AND A REPORT BACK TO COUNCIL WITHIN 3 MONTHS, THE QUESTION OF POLICY REGARDING BOTH PRIVATE AND PUBLIC STREETS IN SUBDIVISIONS. MOTION CARRIED. 1 Councilwoman Shippen asked that the street tree standards hearing be delayed to at least August. PRELIMINARY PLAT - WATERVIEW MANOR The preliminary plat of Waterview Manor, Planning Commission File P-3-75, was presented to coucil for approval. City Planner Joe Wallis stated that Doug Herman and Clare Redwood's plat was 5 lots on Olympic Avenue at Vista Place in an RS-12 zone. He repeated the previous action taken by the Planning Commission in its preliminary approval, with the modifications and conditions stated in the Commission minutes of April 9, 1975. Mr. Wallis then showed slides of the site in question and drawings of the original subidvision as submitted to the Planning Commission, then drawings showing modifications. It was noted that the private access street showed a 22 ft. paving. Mr. Wallis recommended approval subject to solving of the drainage problems. Engineer Leif Larson stated that narrower streets would tend to reduce drainage problems, and that this plat would ­1� 0 increase water runoff approximately 1/2 cubic ft. per second, and he proposed a retention structure to reduce the impact of the runoff. He therefore recommended approval providing a small retention system in the drainage system ordinance for the city to spell out the requirements for platters. Councilwoman Shippen mentioned the possibility of a moratorium on building until a drainage ordinance is passed. Engineer Larson noted that this would not be required all over the city. There was some discussion on the density factor in plats with narrower private streets and also on the problem of maintenance that some purchasers might not understand would not be done by the city on a private street. Engineer Larson was asked to comment on the adequacy of the hammerhead. He answered that it is an accepted turnaround in this case. They are now working on standards to take to the Planning Commission. Mr. Meyring stated that the platter is prviding a 10 ft. utility easement for drainage on this plat, along the south line, at the request ofthe City Engineer, Wayne Jones, of Reid, Middleton & Associates, said he had lived on a private road for 16 years, and everyone living on these roads in the city were completely in favor of them, especially because of lack of traffic._ He noted that these private roads needed less maintenance as a rule, due to less traffic use. There was concern again expressed by council on the number of lots allowed with the narrower streets, and it was noted that the city requires 20 ft. of paving on these private roads. In regard to the density, Councilwoman Shippen said she would like to see consideration of alternative roadbed and R/W widths studied along with the policy regarding private and public streets in sub - MOTION: divisions. Folloving some further discussion, COUNCILMAN WELLING MOVED, SECONDED BY COUNCILMAN CLEMENT TO DISALLOW THE PLAT OF "WATERVIEW MANOR" • BECAUSE OF THE DRAINAGE PROBLEM NOT BEING RESOLVED AND BECAUSE THE STREET WIDTH."DOES NOT CONFORM TO CITY STANDARDS FOR STREETS, AND THERE IS NO PROGRAM FOR ADOPTING PLATS WITH PRIVATE STREETS. MOTION CARRIED. Councilman Anderson stated that he felt the city should give some direction to the platter; to encourage return with the number of lots permitted on lots with street standards; and with the modifications as before stated. Mr Myring answered that they would be allowed only 4 lots with city street standards. Council agreed that the city would proceed with the program of standards for platters via policy from the Planning Commission.. MOTION: IT WAS MOVED BY COUNCILWOMAN SHIPPEN AND SECONDED BY COUNCILMAN ANDERSON THAT WHEN.THE PLANNING COMMISSION HEARS THE PUBLIC VS. PRIVATE ROADS, THEY ALSO CONSIDER THE LESSER ROAD STANDARDS FOR PLATS AND SUBDIVISIONS AND THAT THIS BE HEARD BY THE PLANNING COMMISSION ON JUNE 18, MOTION CARRIED. (NOTE: THE PLANNING COMMISSION MEETING DATE SHOULD BE JUNE 25.) REPORT ON 1975 VEHICLE BIDS Bob Johnson, Equipment Rental Foreman, reported that the City Clerk had opened bids on May 22 for the purchase of one 1973 3/4 Ton Van and one 1975 3/4 Ton Pickup. Bids were received from: Chapman -Pearce Ford, Inc. $10,078.24 including sales tax Bill Pierre Ford, Inc. 10,147.78 itit it It was the recommendation ,_of the Public Works Dept. to accept the low bid of Chapman -Pearce Ford, Inc. MOTION: A MOTION WAS MADE BY COUNCILMAN NORDQUIST, SECONDED BY COUNCILMAN ANDERSON TO ACCEPT THE LOW BID OF CHAPMAN-i3EARCE FORD, INC. FOE THE VAN AND PICKUP IN THE AMOUNT OF $10,078.24, INCLUDING STATE SALES TAX. MOTION CARRIED. DISCUSSION ON SOCIAL SECURITY WITHDRAWAL Tom Johnston, representing the city employees, introduced Mr. Helsper, Regional Director of Social Security and Mr. Osborne, from OASI in Olympia. He mentioned that Cabot Dow from Bellevue was scheduled to speak also, but that he had been detained out of state. Tom Gohnston stated that the vote taken by employees in March had resulted in 95% of city employees Voting to begin the 2 year period for withdrawal by asking council to pass a resolution to this effect. He noted that the employee committee would have to return to council for approval of any alternate program before the 2 year period expired. The quarter suggested was June 30, 1975, which would take the expiration to June 30, 1977. • Mr. Osborne stated that Social Security coverage is a voluntary thing. He gave the history of Social Security coverage for the City of Edmonds, including the initial participation and the firemen's withdrawal. He advised that coverage must terminate for all, not some employees, and a.certified copy of the resolution passed by the council must be given them with the intent to withdraw. He cited the laws for termination puposes and recommended 1 0 279 the referendum notice for LEFF employees. He added that once terminated, the city cannot rejoin the Social Security program. He catitioned.that% withdrawal was a serious step and requires a great deal of study. Mr. Helsper said that most think of retirement benefits only when they think of Social Security program, but much goes for disability.benefits and survivor's protection. He told council that many alternate plans make no provision for health insurance protection, and they should evaluate the merits of withdrawal. He noted that many people under the LEFF system want to withdraw, but.many under the PERS system do not. He added that legislation may be enacted to enable police and fire to withdraw without taking the entire city employees with them. He advised if the plan to withdraw goes through, the city should hire an independent actuary. Some cities have rejected the withdrawal during the 2 year waiting period.. There were questions and answers for clarification from council. Mayor Harrison asked why the decision such as this is irrevocable. Mr. Helsper answered that groups cannot go out and come back in - coverage is on a contractual basis. It was brought out that even if the city withdraws, individuals could again be covered under Social Security when they leave city employ and are hired by a company or city covered under the program. Ron Whaley reported that after the -April 18 meeting, Bellevue and Mercer Island had been contacted, but,,- they both had failed to be able to get a representative here tonight, and would council like to set an alternate date to hear the other side? Mr. Osborne was asked which cities had withdrawn. He answered Bellevue, . Renton-v, and others had given the notice. Only Mercer Island withdrew the notice of termination. Councilman Nordquist stated that he had read literature on this and he and Tom Johnston met with the actuary from Mercer Island, and it was an educational exercise for them. There are many problems in this situation; most insurance companies will not release any information until a resolution is passed. He added that this is an investment in the employees future, and they should have the situation established so they can make a wise judgement. The employees, as had been "expressed_ by ..one, _would not -have to spend time researching; that would be done for them by the actuary, and the information passed on to each employee. MOTION: COUNCILMAN NORDQUIST THEREFORE MOVED, SECONDED BY COUNCILMAN GELLERT TO PASS A RESOLUTION TO FILE NOTIFICATION TO WITHDRAW FROM THE SOCIAL SECURITY PROGRAM, AND INSTRUCT -THE ATTORNEY TO PREPARE THE'RESOLUTION. MOTION CARRIED. It was determined that the proposed resolution would be on the June 3 agenda. Councilman Gellert throught the city should contribute the estimated $1500 for the study by the actuary, and the council have some say in the hiring. Following MOTION: some further discussion, IT WAS MOVED BY COUNCILMAN ANDERSON, SECONDED BY COUNCILMAN NORDQUIST THAT THE CITY RECONVENE THE COMMITTEE OF THE CITY STAFF TO CONTINUE THEIR STUDY AND MAKE PLANS TO OBTAIN A FINANCIAL CONSULTANT TO MAKE A PROPOSAL TO THAT COMMITTEE FOR A STUDY OF THE VARIATIONS. MOTION CARRIED. HANLEY LOG CABIN Rod Garretson reviewed for council the proposal to move and relocate the" Hanley log cabin. He stated that it would cost in the vicinity of $9600, and that would include new foundation, new chimney of the same style, and the • cabin set up. He requested passage of a proposed resolution which would authorize application to the WaEhington State American Resolution Bicentennial Commission for 50% matching funds. There was discussion -on the funding and the potential, historical advantage, point of interest in the city, etc. The south side of the entrance road at the City Park seemed to be the favored location. Councilman Welling had reservations about spending money for this, feeling that the city needs funds for necessary items and he was therefore opposed to MOTION: spending for a log cabin. Following some further discussion, IT WAS MOVED BY COUNCILMAN GELLERT, SECONDED BY COUNCILMAN NORDQUIST TO PASS RESOLUTION 4329 AUTHORIZING THE MAYOR TO APPLY TO THE WASHINGTON STATE AMERICAN REVOLUTION BICENTENNIAL COMMISSION FOR 50 PERCENT MATCHING FUNDS FOR THE MOVING AND RELOCATION OF A HISTORIC LOG CABIN. MOTION CARRIED, WITH COUNCILMAN WELLING VOTING AGAINST. SET DATE FOR HEARING: PLANNING COMMISSION RESOLUTION #472 MOTION: A MOTION WAS MADE BY COUNCILMAN TO SET JUNE 179 1975 AS THE DATE #472, BUILDING HEIGHT AMENDMENT, NORDQUIST, SECONDED BY COUNCILMAN ANDERSON FOR HEARING ON PLANNING COMMISSION RESOLUTION ZO-8-75. MOTION CARRIED. 280 11 SET BID DATE FOR SALE OF CITY PROPERTY The City Engineer requested a bid date be set on sale of city properties MOTION: located at loth & Maple, 9th and Main, and 76th and 235th. IT WAS MOVED BY COUNCILMAN NORDQUIST, SECONDED BY COUNCILMAN CLEMENT TO SET JUNE 199 1975 AS THE DATE FOR OPENING BIDS ON THE SALE OF THE THREE CITY PROPERTIES. MOTION CARRIED. DISCUSSION REGARDING FISHING PIER Rod Garretson reported that the State Fisheries Dept. had a®ked the city to determine the responsibility for maintenance and operation for the facility, if built. Also, the bait and tackle shop management. There was disucssion, and the City Attorney advised that the city should have an MOTION: agreement with the Port. IT WAS THEN MOVED BY COUNCILMAN ANDERSON, SECONDED BY COUNCILMAN NORDQUIST TO INSTRUCT THE ATTORNEY TO ENTER INTO NEGOTIATIONS LEADING TO A CONTRACT WITH THE PORT IN RESPECT TO OUR WILLINGNESS TO ASSUME OPERATIONS, AND ON NORMAL MAINTENANCE AND REPAIR UP TO LIMITS OF $500, ABOVE WHICH WE CONSIDER THIS RECONSTRUCTION, AND WE WOULD REFER TO THE STATE. MOTION CARRIED. CLAIMS FOR DAMAGES Claims for damages were received from Gerald Johnson and from James Lyle Scalf. These were referred to the City Clerk for processing. ADJOURNMENT • Mayor Harrison asked council members to please attend a short executive session in his office following this meeting. There was no further business, and the meeting was adjourned at 10:50 P.M. �RENE VARNEY MORAN City Clerk H.H. HARRISON, Mayor June 3, 1975 ROLL CALL The regular meeting of the Edmonds City Council Harrison at 7:30 P.M. in the Council Chambers at council members were present except Councilwoman APPROVAL OF MINUTES was called to order by Mayor Harve the Edmonds Civic Center. All Bruns. Minutes of the meeting of May 27th had been posted, mailed and distributed, and with no omissions nor correctons, were approved as written. COUNCIL PARTICIPATION Councilman Clement inquired about the composition of the new committee for inves- tigation into alternatives to the Social Security Program. He noted that some people had been dropped and wondered why. Ron Whaley, M.A.A.; stated that Tom Johnston had spoken to him about creating a smaller committee, so that all departments are represented without too many employees taken away from any one area. Mr. Clement said that he was concerned that the committee members remain open-minded, and look at all facets of the picture. Mr. Whaley felt sure that they would be objective. Councilwoman Shippen stated that she felt there are many women on the staff that have a good deal of knowledge about finance and perhaps they would be interested in serving, as this will get highly technical later. Mr. Whaley said that an organization has volunteered to work with the committee as a financial consultant; an unbiased consultant with nothing to sell. Council woman Shippen stated that in the past we have had three council members serve on a Capital Improvements Committee, and they met periodically with some members of the staff. She said the results have been rather limited. She wondered if the council would like to broaden the amount of information that is fed into this committee by.inviting the Planning Commission, the Park Board and the four citizens' committees to have a series of meetings in July. She suggested meeting on July 71 10 and 14, and then to have a general meeting with the council on the fifth Tuesday in July, which is the 29th. Councilman Clement said that three separate meetings with different groups would be more productive. Following discussion, it was decided that the Capital Improvements Committee should meet first, and then call meetings with other groups. The Committee will meet on