19761109 City Council MinutesMOTION:
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could remember questioning the representative to some extent and he always found them to be com-
pletely honest. Councilman Herb said he had never heard of any dissatisfaction, but he believed
in competition. He said he didn't know if it was healthy for one firm to do the work decade
after decade. He thought the contract should be drafted so that the City could at least let
out small jobs to other firms. He was also concerned that all the information on the City is
at the Reid, Middleton office. He felt that if they are City records the same information should:
be kept at the City offices. Mr. Larson said they are limited in having all the information
because of lack of space. He said the firm does make their records available at all times, and
that is time consuming for the firm. He was concerned that the files are not in.fireproof vaults.
Mr. Reid also said that their records are always available to the City at any time. He said this
is a service they have provided at their own expense. He said he thought field survey notes and
computation sheets were the only records the City did not have. City Attorney John Wallace noted
that the contract is intended to be a contract to do all the services not handled by the Engin-
eering staff. A MOTION WAS MADE BY COUNCILMAN GOULD, SECONDED BY COUNCILMAN NORDQUIST, TO FOLLOW
THE CITY ENTINEER'S RECOMMENDATION, AS SET FORTH IN HIS LETTER OF OCTOBER 29, 1976, APPROVING
THE RATE SCHEDULE ATTACHED THERETO, EFFECTIVE IMMEDIATELY, PENDING A REVIEW OF THE CONSULTANT
EVALUATION AND SELECTION PROCEDURE, USING THE PROCESS AS DESCRIBED --A COMMITTEE COMPOSED OF ONE
COUNCILMAN, ONE FROM THE MAYOR'S OFFICE, THE DIRECTOR OF PUBLIC WORKS, THE CITY PLANNER, AND THE
CITY ENGINEER --AND THIS COMMITTEE TO MAKE RECOMMENDATIONS TO THE CITY COUNCIL. A MOTION WAS
MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN ANDERSON, TO AMEND THE MOTION TO SAY THE COM-
MITTEE WILL INCLUDE TWO COUNCILMEN. THE MOTION TO AMEND CARRIED. THE MAIN MOTION, AS AMENDED,
THEN CARRIED. Mayor Harrison then appointed the.following to the committee: Councilmen Tom
Carns and Ray Gould, M.A.A. Herb Gilbo, Director of Public Works Ron Whaley, City Pl.anner Joe
Wallis, and City Engineer Leif Larson, with Leif Larson to chair the committee.
REPORT ON CABARET LICENSE FOR SAIL INN TAVERN (8:14 p.m.)
The 60-day trial period for this cabaret license expired this date. Police Chief Marlo Foster
reported that there had been no problems with the management of this tavern either before,or •
after the issuance of this license. He recommended approval of the cabaret license on an annual
basis with no restrictions other than those defined by ordinance. A MOTION WAS MADE BY COUNCIL2-
MOTION: MAN HERB, SECONDED BY COUNCILMAN NORDQUIST, TO APPROVE THE CABARET LICENSE FOR THE SAIL INN TAVERN.
MOTION CARRIED.
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REPORT ON BIDS AND RECOMMENDATIONS FOR SENIOR CENTER PARKING LOT IMPROVEMENTS
(8:15 p.m.)
City Engineer Leif Larson reported that the bids had been approximately 30% over the Engineer's
Estimate of $15,699.50. A bid had been received from Metropolitan Construction Company, Everett,
in the amount of $21,192.09; and one was received from Lake Forest Park Construction Company,
Woodinville, in the amount of $22,757.75. Mr. Larson said the Public Works Department had prepared
an estimate for City forces to do the piping and base preparation work, at a cost of $4,156.53.
He said that this figure combined with estimated figures for a paving subcontractor to do the
asphalt work would total a figure close to the original Engineer's Estimate. He recommended,
therefore, that the City reject the bids. He said the City forces would then do the piping and
the base preparation work and advertise for bids for the asphalt paving. He requested a bid
date of November 18. A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN ANDERSON,
TO ACCEPT THE CITY ENGINEER'S RECOMMENDATION AND SET NOVEMBER 18, 1976 AS THE BID DATE FOR ASPHALT
PAVING. MOTION CARRIED.
There was no further business to come before the Council, and the meeting was adjourned at 8:16 p.m.
IRENE VARNEY MORAN,oEity Clerk H. H. HARRISON, Mayor
November 9, 1976
The regular meeting of .the Edmonds City Council was called to order at 7:30 p.m. by Mayor Pro-Tem
Robert Anderson in the Council Chambers of the Edmonds Civic Center. All present joined in the
flag salute. Mayor Harve Harrison arrived a few minutes later and assumed chairmanship of the
meeting.
PRESENT ABSENT STAFF PRESENT
Harve Harrison, Mayor Ray Gould Marlo Foster, Acting M.A.A.
Phil Clement Leif Larson, City Engineer
Max Gellert Ron Whaley, Public Works Director
John Nordquist John Wallace, City Attorney
Robert Anderson Wayne Tanaka, City Attorney
Tom Carns Jackie Parrett, Deputy City Clerk
Mike Herb
CONSENT AGENDA (7:31 p.m.)
A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN NORDQUIST, TO APPROVE THE CONSENT
AGENDA. MOTION CARRIED. The Consent Agenda contained the following:
(A) Approval of Minutes of November 2, 1976.
(B) Acknowledgment of receipt of amended claim for damages from Mrs. Dotty Durfee.
(C) Authorization for City Attorney to approve format of State Highway Department
deed to the City of Edmonds.
(D) Confirmation of Mayor's appointment of Sam Ewing to Position 7 on the Board of •
Appeals, term to expire December 31, 1979.
• COUNCIL PARTICIPATION (7:32 p.m.)
Councilman Nordquist asked if the Council would be scheduling any budget discussions prior to the
MOTION: December l budget hearing. Following some discussion, A MOTION WAS MADE BY COUNCILMAN.NORDQUIST,
SECONDED BY COUNCILMAN CARNS,-THAT-.BUDGET DISCUSSION BE HELD NOVEMBER 15, 24, AND 29,.AT 7:00 PM.,
IN THE COUNCIL CHAMBERS, THE.FIRST DISCUSSION TO COVER POLICE, FIRE, AND PARKS AND RECREATION.
MOTION CARRIED. Councilman Carns asked if the performance analyses would be received from the
Mayor's office prior to salary reviews, as moved and approved last December. Mayor Harrison
replied that they would be furnished.
Mayor Harrison proclaimed November 15-22 as Edmond's Fall Clean-up Week.
Mayor Harrison announced that Margaret Bernhoft's term on the Amenities Design Board expired
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November 6 and he would like to reappoint her to the same position.. A MOTION WAS MADE BY
COUNCILMAN CARNS, SECONDED BY COUNCILMAN CLEMENT, TO CONFIRM THE MAYOR"S REAPPOINTMENT OF
MARGARET BERNHOFT TO POSITION 3 ON THE AMENITIES DESIGN BOARD, TERM TO EXPIRE NOVEMBER 5, 1981.
MOTION CARRIED.
REPORT FROM STAFF RE ADEQUACY, PERMANENCY, AND LONGEVITY OF PAVING PROJECTS (7:45 p.m.)
City Engineer Leif Larson had prepared a memorandum regarding paving projects. He explained
that prior to 1970 the City had a policy of not participating in street improvements unless
they were constructed to permanent standards. Streets were maintained in their existing conditions
and residents were required to finance any improvements. As a result, there was very little
activity in LID's and the streets were in poor condition. Using City funds only for final
improvements resulted in a limited number of streets being improved and it was, therefore,
suggested that the City direct street funds and one-half cent gas tax money towards resurfacing
City streets. The City adopted this policy in 1970 and these funds went toward improvements in
putting lifts on streets. Mr. Larson displayed maps indicating where the monies have been directed
in recent years and describing the kind of work which has been done. He said the result has been
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that very few people have petitioned for LID's. In his memorandum he indicated the costs for each
type of improvement and areas which had been done. He said the total spent on the program out of
street funds was $197,231 and the total -out of the one-half cent gas tax money was,$646,705. The
question was raised as to the effect of putting lifts over concrete surfaced streets. Mr. Larson
said cracks -do occur because of expansion and it doesn't look good but the street is still usable.
He said the joints must be watched and joint sealer put in where necessary. There was some discussion
regarding length of life of this kind of lift. Mr. Larson said he had checked with the Highway
Department and they said in heavy traffic areas the lifts sometimes last 6 to 8 years. He said
though that he would like to see more of the major arterials have final improvements. He said, also,
that they are looking into another aspect of reduced cost --.that the City of Seattle has put down a
slow -cure type of asphalt which is less expensive.. They put down a 1" to 1z" lift and -leave it for
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a year and then put a chip seal on it. Mr. Larson said the total costs about 2/3 less than what
regular asphalt would be. Councilman Gellert inquired about standards when a good street is cut into,
by a building contractor for example, and then is not returned to its good condition. 'Mr. Larson
said that builders often try to get a contractor to do the repair, or do it themselves, and they are
not qualified and the result is a poor quality repair. He said he is trying to work out with the
Public Works Department a program wherein their crews do the repair work. He said they have been to
road builders school and are doing excellent work in patching. He felt the City should tell the
builders they must pay a certain sum and the City will do the work. He felt strongly that the City
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would benefit from such a program. A MOTION WAS MADE BY COUNC'I.LMAN GELLERT, SECONDED BY COUNCILMAN
CARNS, THAT THE CITY ENGINEER BE ENCOURAGED TO PURSUE THE POLICY OF HAVING THE CITY CREWS REPAIR
CUTS IN CITY STREETS MADE BY CONTRACTORS. Councilman Carns said he had heard from the Director of
Public Works, both the previous one and the present one, that the conditions of the streets are
not keeping up with the funding and that there will be severe problems with the streets in 10 to 20
years, especially if we have severe weather. Mr. Larson replied that it could be sooner than that
and cited some examples. He said he recommended that the Public Works and Engineering Departments
make a condition survey of all streets in the City to determine the financial alternatives for
future maintenance and improvement programs. Councilman Anderson also noted that some projects
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seem to have differences in the quality of the final surfaces. Mr. Larson could attribute that only
to the different people doing the work --some do better work than others. He said the time of year
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it is done also could have an effect. THE MOTION THEN CARRIED. A MOTION WAS THEN MADE BY COUNCILMAN
CARNS, SECONDED BY COUNCILMAN NORDQUIST, THAT THE CONDITION SURVEY RECOMMENDED BY THE CITY ENGINEER
BE ACCOMPLISHED AND THAT A REPORT BE MADE AT THE APRIL 5, 1977 MEETING. MOTION CARRIED.
NEW CRIMINAL CODE (8:20 p'.m.)
City Attorney Wayne Tanaka said the new criminal code is at the preliminary revision stage. He said
it will be referred to the Police Department for review and comment before being presented to the Council.
There was no .further business to come before the Council, and the meeting adjourned to Executive
Session at 8:25 p.m.
IRENE VARNEY MORAN, C ty Clerk H. H. HARRISON, Mayor
November 16, 1976
The regular meeting of the Edmonds City Council was called to order at 7:40 p.m. by Mayor Harve Harrison
in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute.
PRESENT ABSENT STAFF PRESENT
Harve Harrison, Mayor Max Gellert _ J. Herb Gilbo, M.A.A.
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Ray Gould Leif Larson, City Planner
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See November 16 minutes for correction.