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19761109 City Council MinutesMOTION: • could remember questioning the representative to some extent and he always found them to be com- pletely honest. Councilman Herb said he had never heard of any dissatisfaction, but he believed in competition. He said he didn't know if it was healthy for one firm to do the work decade after decade. He thought the contract should be drafted so that the City could at least let out small jobs to other firms. He was also concerned that all the information on the City is at the Reid, Middleton office. He felt that if they are City records the same information should: be kept at the City offices. Mr. Larson said they are limited in having all the information because of lack of space. He said the firm does make their records available at all times, and that is time consuming for the firm. He was concerned that the files are not in.fireproof vaults. Mr. Reid also said that their records are always available to the City at any time. He said this is a service they have provided at their own expense. He said he thought field survey notes and computation sheets were the only records the City did not have. City Attorney John Wallace noted that the contract is intended to be a contract to do all the services not handled by the Engin- eering staff. A MOTION WAS MADE BY COUNCILMAN GOULD, SECONDED BY COUNCILMAN NORDQUIST, TO FOLLOW THE CITY ENTINEER'S RECOMMENDATION, AS SET FORTH IN HIS LETTER OF OCTOBER 29, 1976, APPROVING THE RATE SCHEDULE ATTACHED THERETO, EFFECTIVE IMMEDIATELY, PENDING A REVIEW OF THE CONSULTANT EVALUATION AND SELECTION PROCEDURE, USING THE PROCESS AS DESCRIBED --A COMMITTEE COMPOSED OF ONE COUNCILMAN, ONE FROM THE MAYOR'S OFFICE, THE DIRECTOR OF PUBLIC WORKS, THE CITY PLANNER, AND THE CITY ENGINEER --AND THIS COMMITTEE TO MAKE RECOMMENDATIONS TO THE CITY COUNCIL. A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN ANDERSON, TO AMEND THE MOTION TO SAY THE COM- MITTEE WILL INCLUDE TWO COUNCILMEN. THE MOTION TO AMEND CARRIED. THE MAIN MOTION, AS AMENDED, THEN CARRIED. Mayor Harrison then appointed the.following to the committee: Councilmen Tom Carns and Ray Gould, M.A.A. Herb Gilbo, Director of Public Works Ron Whaley, City Pl.anner Joe Wallis, and City Engineer Leif Larson, with Leif Larson to chair the committee. REPORT ON CABARET LICENSE FOR SAIL INN TAVERN (8:14 p.m.) The 60-day trial period for this cabaret license expired this date. Police Chief Marlo Foster reported that there had been no problems with the management of this tavern either before,or • after the issuance of this license. He recommended approval of the cabaret license on an annual basis with no restrictions other than those defined by ordinance. A MOTION WAS MADE BY COUNCIL2- MOTION: MAN HERB, SECONDED BY COUNCILMAN NORDQUIST, TO APPROVE THE CABARET LICENSE FOR THE SAIL INN TAVERN. MOTION CARRIED. MOTION: MOTION: REPORT ON BIDS AND RECOMMENDATIONS FOR SENIOR CENTER PARKING LOT IMPROVEMENTS (8:15 p.m.) City Engineer Leif Larson reported that the bids had been approximately 30% over the Engineer's Estimate of $15,699.50. A bid had been received from Metropolitan Construction Company, Everett, in the amount of $21,192.09; and one was received from Lake Forest Park Construction Company, Woodinville, in the amount of $22,757.75. Mr. Larson said the Public Works Department had prepared an estimate for City forces to do the piping and base preparation work, at a cost of $4,156.53. He said that this figure combined with estimated figures for a paving subcontractor to do the asphalt work would total a figure close to the original Engineer's Estimate. He recommended, therefore, that the City reject the bids. He said the City forces would then do the piping and the base preparation work and advertise for bids for the asphalt paving. He requested a bid date of November 18. A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN ANDERSON, TO ACCEPT THE CITY ENGINEER'S RECOMMENDATION AND SET NOVEMBER 18, 1976 AS THE BID DATE FOR ASPHALT PAVING. MOTION CARRIED. There was no further business to come before the Council, and the meeting was adjourned at 8:16 p.m. IRENE VARNEY MORAN,oEity Clerk H. H. HARRISON, Mayor November 9, 1976 The regular meeting of .the Edmonds City Council was called to order at 7:30 p.m. by Mayor Pro-Tem Robert Anderson in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. Mayor Harve Harrison arrived a few minutes later and assumed chairmanship of the meeting. PRESENT ABSENT STAFF PRESENT Harve Harrison, Mayor Ray Gould Marlo Foster, Acting M.A.A. Phil Clement Leif Larson, City Engineer Max Gellert Ron Whaley, Public Works Director John Nordquist John Wallace, City Attorney Robert Anderson Wayne Tanaka, City Attorney Tom Carns Jackie Parrett, Deputy City Clerk Mike Herb CONSENT AGENDA (7:31 p.m.) A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN NORDQUIST, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The Consent Agenda contained the following: (A) Approval of Minutes of November 2, 1976. (B) Acknowledgment of receipt of amended claim for damages from Mrs. Dotty Durfee. (C) Authorization for City Attorney to approve format of State Highway Department deed to the City of Edmonds. (D) Confirmation of Mayor's appointment of Sam Ewing to Position 7 on the Board of • Appeals, term to expire December 31, 1979. • COUNCIL PARTICIPATION (7:32 p.m.) Councilman Nordquist asked if the Council would be scheduling any budget discussions prior to the MOTION: December l budget hearing. Following some discussion, A MOTION WAS MADE BY COUNCILMAN.NORDQUIST, SECONDED BY COUNCILMAN CARNS,-THAT-.BUDGET DISCUSSION BE HELD NOVEMBER 15, 24, AND 29,.AT 7:00 PM., IN THE COUNCIL CHAMBERS, THE.FIRST DISCUSSION TO COVER POLICE, FIRE, AND PARKS AND RECREATION. MOTION CARRIED. Councilman Carns asked if the performance analyses would be received from the Mayor's office prior to salary reviews, as moved and approved last December. Mayor Harrison replied that they would be furnished. Mayor Harrison proclaimed November 15-22 as Edmond's Fall Clean-up Week. Mayor Harrison announced that Margaret Bernhoft's term on the Amenities Design Board expired MOTION: November 6 and he would like to reappoint her to the same position.. A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN CLEMENT, TO CONFIRM THE MAYOR"S REAPPOINTMENT OF MARGARET BERNHOFT TO POSITION 3 ON THE AMENITIES DESIGN BOARD, TERM TO EXPIRE NOVEMBER 5, 1981. MOTION CARRIED. REPORT FROM STAFF RE ADEQUACY, PERMANENCY, AND LONGEVITY OF PAVING PROJECTS (7:45 p.m.) City Engineer Leif Larson had prepared a memorandum regarding paving projects. He explained that prior to 1970 the City had a policy of not participating in street improvements unless they were constructed to permanent standards. Streets were maintained in their existing conditions and residents were required to finance any improvements. As a result, there was very little activity in LID's and the streets were in poor condition. Using City funds only for final improvements resulted in a limited number of streets being improved and it was, therefore, suggested that the City direct street funds and one-half cent gas tax money towards resurfacing City streets. The City adopted this policy in 1970 and these funds went toward improvements in putting lifts on streets. Mr. Larson displayed maps indicating where the monies have been directed in recent years and describing the kind of work which has been done. He said the result has been • that very few people have petitioned for LID's. In his memorandum he indicated the costs for each type of improvement and areas which had been done. He said the total spent on the program out of street funds was $197,231 and the total -out of the one-half cent gas tax money was,$646,705. The question was raised as to the effect of putting lifts over concrete surfaced streets. Mr. Larson said cracks -do occur because of expansion and it doesn't look good but the street is still usable. He said the joints must be watched and joint sealer put in where necessary. There was some discussion regarding length of life of this kind of lift. Mr. Larson said he had checked with the Highway Department and they said in heavy traffic areas the lifts sometimes last 6 to 8 years. He said though that he would like to see more of the major arterials have final improvements. He said, also, that they are looking into another aspect of reduced cost --.that the City of Seattle has put down a slow -cure type of asphalt which is less expensive.. They put down a 1" to 1z" lift and -leave it for * a year and then put a chip seal on it. Mr. Larson said the total costs about 2/3 less than what regular asphalt would be. Councilman Gellert inquired about standards when a good street is cut into, by a building contractor for example, and then is not returned to its good condition. 'Mr. Larson said that builders often try to get a contractor to do the repair, or do it themselves, and they are not qualified and the result is a poor quality repair. He said he is trying to work out with the Public Works Department a program wherein their crews do the repair work. He said they have been to road builders school and are doing excellent work in patching. He felt the City should tell the builders they must pay a certain sum and the City will do the work. He felt strongly that the City MOTION: would benefit from such a program. A MOTION WAS MADE BY COUNC'I.LMAN GELLERT, SECONDED BY COUNCILMAN CARNS, THAT THE CITY ENGINEER BE ENCOURAGED TO PURSUE THE POLICY OF HAVING THE CITY CREWS REPAIR CUTS IN CITY STREETS MADE BY CONTRACTORS. Councilman Carns said he had heard from the Director of Public Works, both the previous one and the present one, that the conditions of the streets are not keeping up with the funding and that there will be severe problems with the streets in 10 to 20 years, especially if we have severe weather. Mr. Larson replied that it could be sooner than that and cited some examples. He said he recommended that the Public Works and Engineering Departments make a condition survey of all streets in the City to determine the financial alternatives for future maintenance and improvement programs. Councilman Anderson also noted that some projects • seem to have differences in the quality of the final surfaces. Mr. Larson could attribute that only to the different people doing the work --some do better work than others. He said the time of year MOTION: it is done also could have an effect. THE MOTION THEN CARRIED. A MOTION WAS THEN MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN NORDQUIST, THAT THE CONDITION SURVEY RECOMMENDED BY THE CITY ENGINEER BE ACCOMPLISHED AND THAT A REPORT BE MADE AT THE APRIL 5, 1977 MEETING. MOTION CARRIED. NEW CRIMINAL CODE (8:20 p'.m.) City Attorney Wayne Tanaka said the new criminal code is at the preliminary revision stage. He said it will be referred to the Police Department for review and comment before being presented to the Council. There was no .further business to come before the Council, and the meeting adjourned to Executive Session at 8:25 p.m. IRENE VARNEY MORAN, C ty Clerk H. H. HARRISON, Mayor November 16, 1976 The regular meeting of the Edmonds City Council was called to order at 7:40 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT ABSENT STAFF PRESENT Harve Harrison, Mayor Max Gellert _ J. Herb Gilbo, M.A.A. • Ray Gould Leif Larson, City Planner * See November 16 minutes for correction.