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19761207 City Council MinutesBudget Hearing December 1, 1976 (Continued) 17 The subject of acquiring a grantsman for the City was discussed, with the general feeling that the benefits would far surpass the costs of hiring one. Mr. Larson,pointed out that.the work did not stop once a grant was attained, that it actually starts once'the grant is received. He said the City has been relatively successful in attaining grants. It was noted that a.grant'writer has the ability to apply for grants City personnel are not even aware of, and Mayor Harrison added that there are about 25,000 private foundations with grant funds in addition to government grants. The Contingency Fund was discussed, and Mayor Harrison stressed the importance of having a comfortable fund. The Council did not want deficits from.departments to be funded from the Contingency Fund. The Budget hearing was declared closed at 9:40 p.m. IRENE VARNEY MORAN,,, Vty Clerk December 7, 1976 The regular meeting of the Edmonds City Council was called to order at 7:35 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Harve Harrison, Mayor Ray Gould Phil Clement Max Gellert John Nordquist Robert Anderson Tom Carns Mike Herb 1 STAFF PRESENT J. Herb Gilbo, M.A.A. Leif Larson, City.Engineer Joe Wallis, City Planner Ron Whaley, Public Works Director Rod Garretson, Park Planning & Rec. Director Irene Varney Moran, City Clerk Lila Crosby, Finance Director Harry Whitcutt, Building Official Don Burton, Park Maintenance Supt. Jack Cooper, Fire Chief John Wallace, City Attorney Wayne Tanaka, City.Attorney Jackie Parrett, Deputy City Clerk CONSENT AGENDA (7:36 p.m.) MOTION: A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN CLEMENT, TO APPROVE THE.CONSENT AGENDA. MOTION CARRIED. The Consent Agenda contained the following: (A) Approval of Minutes of November 30, 1976. (B) Passage of Ordinance 1884, allowing_the.City Planner to reduce or waive the $50..SEPA Threshold Determination Fee. (C) Set dates for hearing on P. C. Resolutions: (1) Set January 4 for hearing.of P.C.Resolution 536, recommending approval of proposed amendment to Sec. 12.16.070 of Zoning Code to permit landfills and excavations of 500 cu. yds..or more without CU Permit when in conjunction with approved subdivision or plat. File ZO-17-76. (2) Set January 4 for hearing of P.C. Resolution 537, recommending approval of proposed amendment to Sec. 12.13.040 of Zoning Code relating to setbacks for accessory buildings and structures. File Z0-18-76. (3) Set January 4 for hearing of P.C. Resolution 538, recommending approval of proposed amendment to Official Street Map by addition of turnaround to 173rd St. S.W. in vicinity of 78th Avenue W. File ST-15-76.. COUNCIL PARTICIPATION (7:37 p.m.) Councilman.Gellert advised he may be absent from the meeting of January 11. Councilman Carns advised he would be absent from the meeting of January 25. Councilman.Carns inquired about the status of the Council/Staff retreat. M.A.A. Gilbo advised he would discuss it with Councilman Anderson and report to the Council. Councilman Anderson inquired, whether contact had been made with the appraiser regarding the Landberg property. City Attorney John Wallace responded that the appraiser had been asked for a.report in time to distribute for the meeting of December 21. Mayor Harrison said he.had a request that the hearing on the north Meadowdale sewer LID be rescheduled as the legal descriptions for properties within the LID have been revised due to conversion to computer at Snohomish County, and checking and verification of the revisions will take longer than estimated for the assessment roll. y :, • 170 MOTION: A MOTION WAS MADE BY COUNCILMAN GELLERT, SECONDED BY COUNCILMAN CARNS, THAT THE CITY ATTORNEY • BE INSTRUCTED TO PREPARE A RESOLUTION SETTING A NEW HEARING DATE OF JANUARY 25 FOR THE NORTH MEADOWDALE SEWER LID HEARING. MOTION CARRIED. Mayor Harrison also asked for an Executive Session following this evening's meeting to discuss a personnel matter. CORRESPONDENCE (7:42 p.m.) A petition had been received from 10 residents of 4th Avenue South, regarding a building being constructed at 271 4th Avenue S., which they felt will be'too high and without sufficient open space. The Staff was asked to research this matter and report to the Council on December 28. HEARING ON P.C. RESOLUTION 534 - RECOMMENDING APPROVAL TO REMOVE 4TH AVENUE,NORTH OF. HOWELL WAY FOR A DISTANCE OF 310.44' FROM OFFICIAL STREET MAP (7:44 p.m.) City Planner Joe Wallis said this request had been made by the developers of the housing for the elderly. If the street is indicated on the Official Street Map they will have to dedicate it in conjunction with their construction. If it is dedicated.,,th.e right-of-way will be almost in line with the existing building in the Edmonds Business Park. Mr.. Wallis said it was not unusual in the BC zone for the b.ui-lding,to be close to the right-of-way,'but -it-•was undesirable Jere because of the parking situation. He showed slides of the area which demonstrated that the existing building would be very close to the right-of-way. City Engineer Leif Larson indicated a barricade had been constructed at one time at the north end of this proposed street removal in order to preclude through traffic as the area at the north end is residential. He also indicated that it is customary to require final improvement when a dedication is required. 'The public hearing was then opened. Ethyl Fenton of 261 4th Avenue South felt there should be some access to the uptown area for the residents of the elderly housing development. She said there is a footpath there now that is used very much, as residents of the area do not like to walk down the business streets, preferring to walk on the residential streets. She said she would like to see it left as it is. Mrs. John McKean of 914 9th Avenue North felt the City should not give away a right-of-way which it may need later. • Rachel Setchfield of 229.4th Avenue South said she also did not like to see the right-of-way given away, but neither did she want to see the street go through. The public portion of the hearing was then closed. Several suggestions were made, such as retaining only enough right-of-way for a pedestrian and bicyclist path, just reducing the size of the right-of-way, and exploring a contract type of access. MOTION: A MOTION WAS MADE BY COUNCILMAN CLEMENT, SECONDED BY COUNCILMAN ANDERSON, TO CONTINUE THIS HEARING TO JANUARY 4, AND THAT THE STAFF BE INSTRUCTED TO LOOK AT ALTERNATIVES THAT KEEP THE PHYSICAL APPEARANCE OF THIS AREA THE SAME., MOTION CARRIED. MOTION: MOTION: MOTION: HEARING ON P.C. RESOLUTION 535 - RECOMMENDING DENIAL OF PROPOSAL TO REDUCE RIGHT-OF-WAY OF HOWELL WAY FROM 55' TO 50', DELETING 5' FROM PRESENT 10' DEDICATION REQUIREMENT FROM NORTH SIDE. (NO APPEAL RECEIVED.) (8:24 p.m.) City Planner Joe Wallis said this is something of a moot point, as the 10' dedication has already been attained. He said the Planning Commission had recommended denial of any amendment, and the Planning Department and Engineering Department agreed with the recommendation. The public hearing was then opened. Ethyl Fenton said her research of the Comprehensi.ve Plan indicated 60' had already been dedicated on Howell Way from 5th to 4th Avenues. Mr. Wallis replied that the dedication only went,to 4th and had' -.not been dedicated between 4th and 3rd Avenues, the section.under cons i:der..at.ion. .The public heaning.'was then closed:. A MOTION WAS MADE BY COUNCILMAN CLEMENT, SECONDED BY COUNCILMAN CARNS, TO ACCEPT P.C. RESOLUTION 535, UPHOLDING THE RECOMMENDATION OF DENIAL OF THE PROPOSAL. MOTION CARRIED. APPROVAL OF FINAL PLAT -"HORIZON WEST" (8:30 p.m.) 1 The City Engineer and City Planner recommended approval of this final plat, indicating the final plat design had been submitted in conformance with the Planning, Engineering and general City • Code requirements. All improvements have been installed in accordance with the approved Development Plan. A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN NORDQUIST, THAT THE MAYOR BE AUTHORIZED TO EXECUTE THE MAP AND APPROVE THE FINAL PLAT.OF HORIZON WEST. MOTION CARRIED. REQUEST FOR STREET NAME CHANGE - FROM IOTH PLACE SOUTH TO SPRUCE PLACE (8:32 p.m.) Building Official Harry Whitcutt said this is a short cul-de-sac with five homes on it, and the residents have requested the name change to make the street easier to find. He said this street is in the .City numbering system, in an area where named streets are acceptable, and that it is likely.that it will be easier to find with a named street. He recommended approval. There was a question as to whether a named street would be easier to find, and Fire Chief Cooper was asked for his opinion. His preference was that it be retained as a numbered street, as the difficulty would be increased in responding to emergency calls.. He pointed out that people under stress frequently leave off the "Place, " "Way," "Avenue," etc. and then hang up the telephone, and with a Spruce Place being contiguous to Spruce Street, there was a danger of delaying response to emergency calls. He said he would recommend further study of this and that he would like to be involved in the study. A MOTION WAS MADE BY COUNCILMAN GOULD, SECONDED BY COUNCILMAN ANDERSON, THAT THE STREET NAME CHANGE BE DENIED. MOTION CARRIED, WITH COUNCILMAN GELLERT VOTING NO AND COUNCILMAN CLEMENT ABSTAINING AS HE WAS UNDECIDED ON THE ISSUE. REPORT ON BIDS OPENED NOVEMBER 23 FOR LIQUID CHLORINE REQUIREMENTS FOR 1977 (8:40 p.m.) Public Works Director Ron Whaley had prepared and distributed a summary of the bids received. Bids had been received by Jones Chemicals, Inc., and by Pennwalt Corporation, both bidders having made exceptions to the bid form regarding possible price revisions after specified lengths of time. Mr. Whaley recommended the bid proposal of Jones Chemicals be accepted, as he said there was no significant difference in the price_of chlorine of either bid, but Jones Chemicals provides free return of empty containers, creating an annual savings on -freight charges of approximately $500. There was some discussion of the figures presented, and the Council felt the calculations presented did not substantiate the recommendation. A MOTION WAS MADE BY COUNCILMAN NORDQUIST, • Is 1F 717-1 December 7, 1976 (Continued) SECONDED -BY COUNCILMAN GOULD, THAT THIS BID REPORT BE CONTINUED TO DECEMBER 21. MOTION CARRIED. Councilman Anderson requested clarification of the quoted statements of the bidders. 19 1 is 1 MOTION: REPORT ON BIDS OPENED NOVEMBER 23 FOR DIESEL FUEL OIL REQUIREMENTS FOR 1977 (8:56 p.m.) Public Works Director Ron Whaley had -prepared and distributed a summary of the bids received. Four bids had been received, each bidder specifying that the price is subject to change, depending upon price changes of.their suppliers. Mr. Whaley recommended acceptance of the bid proposal of the low bidder which was Sound Oil Company, bidding 37.4� per gallon, plus Washington State sales tax of 5.4%. Mr.,Whaley said the service of Sound Oil Company has been excellent in the past. A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN NORDQUIST, THAT THE BID OF SOUND OIL COMPANY OF 37.4¢ PER GALLON PLUS WASHINGTON STATE SALES TAX OF 5.4% BE ACCEPTED. MOTION CARRIED. REPORT ON JUNIOR HIGH SCHOOL INSURANCE Park: Flanni.ng� and-•Rec.reation=.Director Rod Garretson said a. number•of•.po.tential users of the Junior High School had been turned away because of insurance. He had felt an umbrella policy which would cover all of these would-be of benefit in booking programs. He now has found an insurance company which can provide such coverage and he felt the Junior High could not be successfully programmed, although it might never be self-supporting. However, in light of the School Board's decision not to grant a long-term lease, he questioned the feasibility of promoting and building programs if the facility is to be lost. He said the School District does not want the City to use any of their other schools until the Junior High question is solved. Another problem is that registration is about to start and they do not know where they will be holding programs. Discussion followed, and Councilman Gould said he had meetings scheduled,wi.th`.the.�School Distri.ct:arid:he�,would not like to see them prejudiced. After further discussion it was decided that no action could be taken for the present, and the insurance report from Mr. Garretson was accepted.. There was no further business to come before the Council, and the meeting was adjourned to Executive Session at 9:15 p.m. . JJ,*f_z_" IRENE ARNEY MORAN tl December 14, 1976 The regular meeting.of the Edmonds City Council was called to order at 7:40 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Harve Harrison, Mayor Ray Gould Phil Clement Max Gellert John Nordquist Robert Anderson Tom Carns Mike Herb CONSENT AGENDA (7:41 p.m.) STAFF PRESENT J. Herb.Gilbo, M.A.A. Leif Larson, City Engineer Joe Wallis, City Planner Noelle Charleson,Assistant City Planner Irene Varney Moran, City Clerk Lila Crosby, Finance Director Ron Whaley, Public Works.Director Rod'Garretson', Park Planning & Recreation Director Lynn Devoir, Recreation Supervisor Marlo Foster, Po lice Chief Jack Cooper, Fire Chief. Don Burton, Park Maintenance Superintendent Harry Whitcutt, Building Official Jim Murphy, City Attorney Jackie Parrett, Deputy City Clerk MOTION: A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN GOULD, TO APPROVE -THE CONSENT AGENDA. MOTION CARRIED. The only item on the Consent Agenda was the Minutes of the meeting of December 7,1976. COUNCIL PARTICIPATION (7:42 p.m.) Councilman Gould reported that Herb Gilbo, Noelle Charleson, and he had met with Dr. Woodroof on the matter of the Junior High complex. He.said a number of alternatives had been discussed which could be pursued in reaching goals. Inasmuch as lease/sale types of considerations were involved, he said he would like to give a detailed report at the Executive Session foll,owing this evening's meeting and he asked that Miss Charleson and Mr. Gilbo also be present to give their interpretations. Questions arose about the propriety of this discussion being held in Executive Session. City Attorney Jim Murphy said he was not aware of what was to be discussed, but it appeared terms which could affect price would be discussed and therefore it would be proper. FINAL CONSIDERATION OF 1977 BUDGET (7:50 p.m.) The Council reviewed the current Revenue and Expenditure Analyses and an updated summary prepared by the Finance Director. Mayor Harrison indicated the Building -Department had requested an additional $1,500 for temporary help and,compensatory time. A suggested�possibility,was thata person could be divided between-'the,Building Department and Planning Department.