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19780103 City Council Minutes164 December 27, 1977 continued The Council adjourned to Executive Session to discuss personnel evaluations as suggested earlier in the meeting. The Council then reconvened. Mayor Pro tem Clement suggested passing the ordinance without taking action on Section 4, Department Heads. Councilman Carns disagreed, saying he would like to see- it passed as it was and, at any time if the Council found performance evaluations led to different conclusions than the Mayor has made, Section 4, or any other section could be changed. COUNCILMAN CARNS MOVED TO ADOPT .ORDINANCE 1965, SALARY ORDINANCE FOR CITY EMPLOYEES AND OFFICERS EFFECTIVE JANUARY 1, 1978, INSERTING THE FIGURE $860 AS THE MAYOR'S MONTLY SALARY IN SECTION 2, AND ADOPTING THE REST OF THE ORDINANCE AS SUBMITTED. COUNCILMAN HERB SECONDED THE MOTION, saying he would like to get away from the Council making the type of evaluations they have been making. COUNCILMEN CARNS, HERB, AND ANDERSON VOTED IN FAVOR OF THE MOTION, AND COUNCILMAN NORDQUIST AND MAYOR PRO TEM CLEMENT VOTED NO. MOTION FAILED FOR THE LACK OF FOUR AFFIRMATIVE VOTES. Mayor Pro tem Clement suggested that, in order for the City administration to make things clear for most of the employees, and since the Council was in agreement on everything ex- cept the Department Heads section, the ordinance be passed omitting Section 4 and that section be considered at a future meeting. COUNCILMAN HERB THEN MOVED, SECONDED BY COUNCILMAN NORDQUIST, TO ADOPT'.ORDINANCE 1965 WITH THE EXCEPTION OF SECTION 4. Councilman Carns said he did not feel strongly in favor of the motion, but he would vote for it for the sake of harmony. THE MOTION THEN CARRIED. There followed some discussion regarding evaluations and cost -of -living increases as opposed to merit increases. It was agreed that the Department Heads section of the salary ordinance would be discussed again on January 3. There was no further business to come before the Council, and the meeting was adjourned.at 10:10 p.m. _" 2e"" ��) IRENE VARNEY MORAY' City Clerk January 3, 1978 PHIL A:,CLEMENT,,Mayor Pro tem The regular meeting of the Edmonds City Council was called to order at 7:30 p.m. by Mayor Pro tem Phil Clement in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Phil Clement, Mayor Pro tem John Nordquist Robert Anderson Tom Carns Mike Herb CONSENT AGENDA ABSENT STAFF PRESENT Harve Harrison, Mayor Charles Dibble, M.A.A. Ray Gould Leif Larson, Public Works Director John LaTourelle, Community Dev. Dir. Irene Varney Moran, City Clerk Marlo Foster, Police Chief Jack Cooper, Fire Chief John Wallace, City Attorney Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk 'Councilman Nordquist asked that Items (C), (E), (F), and (K) be removed from the Consent Agenda. MOTION: A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN ANDERSON, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The balance of the Consent Agenda contained the following: (A) Roll call. (B) Approval of Minutes of December 27, 1977. (D) Adoption of Resolution 389 authorizing delegation of authority for Director of Community Development Department to execute Facility Use Permits with School District. (G) Acknowledgment of receipt of annexation petition for area south of 220th St. S.W. and east of Highway 99; and set hearing date of April 4, 1978. (H) Change of hearing date of preliminary plat "Viewmoor" from February 7, 1978 to January 14, 1978. (I) Adoption of Ordinance 1966 amending Ordinances 1885 (1977 Budget), 1938, and 1962, authorizing certain transfers and appropriations. (J) Setting January 24, 1978 as hearing date for Environmental Assessment and Design Review of Seaview Pines #2 PRD (File PRD-1-77) REFER TO PLANNING COMMISSION PROPOSED VACATION OF PORTION OF 174TH ST. IN VICINITY OF 71ST AVE. W. Item (C) on Consent Aaenda Councilman Nordquist inquired whether the City now has the proper right-of-way. Public Works Director Leif Larson responded that the proper right-of-way was gained when the Brockmans developed their plat. COUNCILMAN NORDQUIST THEN MOVED, SECONDED BY COUNCILMAN CARNS, TO APPROVE ITEM (C) ON THE CONSENT AGENDA. MOTION CARRIED. 0 1:6e�. January 3, 1978 (continued) AUTHORIZATION FOR PURCHASE OF THREE POLICE CARS '- Item (e) on Consent -Agenda Councilman Nordquist,had inquired about which cars would be replaced and.their.ages, mileage, and service. Director of Public Works Leif Larson had prepared a memorandum responding to these questions, and this had.been.distributed to the Council. Police Chief Marlo Foster stated that the replacement cars all will be marked patrol units, although one.of the replaced units had been a supervisor's car. He said the smaller cars do not stand up to patrol work and have had high maintenace costs. He -said -they had found no economy in the.smaller.cars. He,said.there had been body damage to one Pontiac and the cost of repairs was'very high: Councilman Nordquist .commented that the Council used to get a report on which vehicles were going to be exchanged. MOTION: COUNCILMAN NORDQUIST THEN MOVED, SECONDED BY COUNCILMAN ANDERSON, TO APPROVE ITEM,(E) ON THE CONSENT,_AGENDA. Councilman Anderson then inquired whether the headroom was adequate in the new cars, Police Chief Foster responded that the headroom ,i's,"better.-.thi s,.year because -it is': a:; boxier car and the seats are factory installed buket seats which seem.to be more acceptable than others. THE MOTION THEN CARRIED. AUTHORIZATION FOR MAYOR TO SIGN INTERGOVERNMENTAL COOPERATIVE PURCHASING AGREEMENT - Item (F) on Consent Agenda Councilman Nordquist noted.that Jack A. Lewis was designated in the Agreement as the contact for the City,.but that his relationship to the City was not indicated. M.A.A. Charles Dibble MOTION: responded that Mr. Lewis does not yet have a title so one was not used. COUNCILMAN NORDQUIST THEN MOVED, SECONDED BY COUNCILMAN CARNS, TO APPROVED.ITEM (F) ON THE CONSENT -AGENDA. MOTION CARRIED. PROPOSED RESOLUTION 390 SUPPORTING�:A JOINT EDMONDS-LYNNWOOD-MOUNTLAKE TERRACE APPLICATION FOR HUD BLOCK GRANT FUNDS IN THE AMOUNT OF $88,000 TO CONSTRUCT IMPROVEMENTS IN LAKE BALLINGER TO IMPROVE WATER QUALITY -_Item (K) on Consent,,A'enda Councilman Nordquist inquired as to Snohomish County's participation in this program.. Community Development Director John LaTourelle said the cover letter should have stated that.Snohomish County is a participant, but the resolution.proposed was only between Edmonds and Mountlake Terrace. He said the other cities either have or are passing similar resolutions, and.he sus- pected the County also will do so since they participated in the original study and are strong supporters of it. Councilman Nordquist asked that Mr. LaTourelle confirm that and advise the Council by memorandum. Councilman Carns noted that Mountlake Terrace does not request anything .from the consortium of towns but goes .in for discretionary funding, and that they have a much better chance of getting approval by going in -this way. He felt it was likely that each of the co-sponsors had,.a- resolution indicating only Mountlake Terrac6 and the individual entity. MOTION: A MOTION WAS MADE BY COUNCILMAN ANDERSON,,SECONDED BY COUNCILMAN CARNS, TO APPROVE ITEM-(K) ON THE CONSENT -:AGENDA. MOTION CARRIED. COUNCIL Councilman Anderson reported that, due to a paver outage the previous week, the automatic bur- glar alarm had gone off at the Laebugten Wharf and had sounded through the night until about 8:30 a.m. The owner had been out of town and there was no one else to contact who could.turn off the alarm. Councilman Anderson said this had happened previously but the owner was able to be contacted on other occasions. He asked that provisions be made to have a second contact for such situations or that the police be given permission to enter and turn off the alarm. Police Chief Foster assured Councilman Anderson that some kind of provision could be made and that he would look into the matter. • MAYOR Mayor Pro tom Phil Clement noted that a memorandum had been received from the Community Develop- ment Director regarding the tentative agenda for the first meeting of the Safety Committee studying the Edmonds Waterfront. The Council members were invited to modify .or expand the scope of the study and were asked to submit any comments prior to January ll.. Councilman Anderson inquired whether action had been taken in regard to a.letter from a Mr. Gibb about drainage.problems at 176th. S.W. and 72nd Ave. W. The letter had been dated.December 11, 1977. Public Works Director Leif Larson responded that the matter was being given attention. HEARING ON P.C. RESOLUTION 576, RECOMMENDING DENIAL OF PROPOSED AMENDMENT TO OFFICIAL.ZONING CODE TO CHANGE THE BUILDING HEIGHT ALLOWABLE TO PERMIT BUILDING HEIGHTS TO PARALLEL THE SLOPE OF THE UNDISTURBED SOIL (ZO-13-77) This had been heard before the Planning Commission on November 21 at which time it. recommended denial of the proposed amendment as it might result in view obstruction and as it.found that the existing height regulation did not present an inequity to the property owner of a sloping lot. The public portion of this hearing was opened, no onewished to speak, and the -public portion MOTION: was closed. A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN ANDERSON, TO UPHOLD P.C. RESOLUTION 576. MOTION CARRIED. n LJ 1` 66 • January 3, 1978 continued: HEARING ON P.C. RESOLUTION 577, RECOMMENDING APPROVAL OF PROPOSED AMENDMENT TO OFFICIAL ZONING CODE TO SPECIFICALLY DELINEATE THE HEIGHT AND DEPTH OF PLANT MATERIAL SCREENING DEVICES AT THE TIME OF INSTALLATION (ZO-12-77) Community Development Director John LaTourelle stated that the lack of specific height and depth requirements for plant material screening devices had been a.problem before the -Amenities Design Board on several occasions,.and it had never been completely clear as to what the standards should be between two apparently conflicting requirements of the Zoning Code. He said this proposal should clarify the situation. The public porti.on of the hearing was opened. Larry Naughten of 729 Laurel St., and former member of the Planning Commission, said this had come before the .Commission while he was a member and he had felt there should be a maximum height designated for planted screening devices. He suggested 25'. Mr. LaTourelle suggested .it would be difficult to distinguish between planted trees that reach a specific height and a tree that is set back else- where and is planted in the middle of someone's property. After some further discussion on this point it was suggested that perhaps the Staff could consider it and bring it back to the Council. The public portion was then closed. Councilman Anderson inquired.as to the possibility that a substantial portion of the.planted material might not be properly installed and might die. Mr. LaTourelle responded that the bonding require- ments would cover that for one.year.. Councilman Carns said he would vote against the proposal be- cause he thought it was excessive that mature trees should be planted and that if they reach maturity in a year that should be satisfactory. Councilman Herb said he did.not feel people had an automatic right to every view which exists, and if"they want to preserve a view they should purchase the ad- joing property to do so. City Attorney John Wallace advised that any hedge or solid screen of plant- ing is limited to 6' if it is planted along the property line. This appeared to solve the height MOTION: maximum question, so A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN ANDERSON, THAT • THE CITY ATTORNEY BE INSTRUCTED TO DRAFT AN.ORDINANCE IN CONFORMANCE WITH P.C. RESOLUTION 577. MOTION CARRIED. DISCUSSION RE ACQUISITION OF FISHING PIER PARKING LOT The City had budgeted $40,000 in 1978 as its 50% share of the estimated cost for purchase of the railroad property at Dayton and Railroad Ave. The Port of Edmonds is interested in working with the City to acquire the property, but the State Fisheries Department canno+,participate at this time although it was committed to participate in the amount of $27,000. Park Planning and Recrea- tion Director Rod Garretson commented that when the fishing pier costs ran over, all of the Fisheries Department funding had to go for that, but they still recognize their commitment and hope to be able to put it into development of the site in the future. A MOTION WAS MADE BY COUNCILMAN CARNS, SECONDED BY COUNCILMAN NORDQUIST, THAT BEFORE TAKING ACTION THE COUNCIL SHOULD GO INTO EXECUTIVE SESSION TO DISCUSS THE ACQUISITION OF THIS PROPERTY. MOTION CARRIED. It was agreed to have an Executive Session following the regular agenda and to reconvene to take action following the Execu- tive Session. CONSIDERATION OF CITY FUNDING PARK AND RIDE COORDINATOR OUT OF GENERAL FUND -Mayor Pro tem Phil Clement noted that at last week's meeting the Senior Services had asked for fund- ing of a Park and Ride Coordinator through HUD Block Grant funds but, on recommendation of the Staff, it was decided that was too small an amount for which to apply. It appeared to be the kind of pro- ject the City might undertake. M.A.A. Charles Dibble advised that an alternative is being sought and at present there is a commitment by the Senior.Center to try to accomplish this with volunteer labor. He said if it develops that it is not possible the question will be returned to the Council. PROPOSED 1978 SALARY�ORDINANCE - DEPARTMENT HEAD SECTION Mayor Pro tem Phil Clement noted that his was one of the dissenting votes against the Mayor's or.i- • ginal proposal to grant the 8.8% across the board increase for department heads because he felt ' there was a disparity in the evaluations and the salary increases. However, M.A.A. Dibble had in- dicated that a well thought out and well programmed evaluation system will be implemented during the first quarter of 1978 and, in order to have this get off to a good start, Mayor Pro tem Clement was willing to change his vote. COUNCILMAN CARNS MOVED, SECONDED BY COUNCILMAN NORDQUIST, THAT SECTION 4 OF THE SALARY ORDINANCE WHICH HAD BEEN PRESENTED BY THE MAYOR IN RELATIONSHIP TO THE DEPARTMENT HEAD SALARIES BE APPROVED AS RECOMMENDED BY THE MAYOR, AND THE ATTORNEY BE INSTRUCTED TO PREPARE THE ORDINANCE. Mayor Pro tem Clement went on to say that M.A.A. Dibble had assured him that the Council members' evaluations of the department heads would be discussed with each of the department heads at the time the objectives for 1978 are delineated and the Council would get copies of the performance objectives. He said there should be well defined performance objectives and evaluations should be done against those. Councilman Herb said he hoped the weekend retreat would be an annual event and that this topic could be a part of that, but he had been waiting for the two new Council members to be present before bringing it up for discussion. Councilman Car.ns said he would not evaluate the department heads because he did not see enough of them or know.their functions well enough. He said that as a Councilman he did not feel.qualified to judge the perform- ance of department heads. Councilman Nordquist said he could go along with Mr. Dibble's program also. Councilman Herb added that he did not plan to prepare evaluations because he, also, did not feel competent to do so and, in addition, he did not like the type of evaluations which are per- formed. He preferred the management by objective approach. M:A.A. Dibble gave a brief summary of his thought regarding the evaluati.on process and he noted that for performance valuation to be of value it has to be part of the overall management development program which starts off with a manager deciding what he wants from a department. He said you cannot tell a department head he has not achieved when you have not told him what you want achieved. He said the important part of the whole process is that you come to an understanding of what is expected. He thought the greatest 0 • January 3, 1978 continued 1,67 tbntrri:buti ohato.- be made by,;therCounci;l .::would{;bb.� to have:°:a copy,E of theP§uper. vi sor'.s evaluation and, .n,confi;dence'y to .give..*. comments asrto )agreement,. -or. di:sagreeinent�lwi-th,.specific-pointsf-:including what the Councilman has heard from the community. THE MOTION CARRIED. COUNCILMAN HERB THEN MOVED, SECONDED BY COUNCILMAN CARNS, THAT AT THE FEBRUARY 14 MEETING THE COUNCIL REVIEW THE TIMETABLE FOR PERFORMANCE EVALUATIONS TO BE SUBMITTED BY THE M.A.A. AND THAT THE QUESTION OF WHETHER THERE SHOULD BE A WEEKEND RETREAT SIMILAR TO LAST YEAR'S WILL BE DISCUSSED. MOTION CARRIED.. HAINES PROPERTY The Haines family had asked for an expression from the City as to whether it had an interest in acquiring the Haines' shoreline property. Councilman Nordquist said he had thought there was some hope of selling the Meadowdale Community Club -and transferring the funds for something closer to the Sound, but there had been a reaction from the people against that. He said lie-, thought the possible acquisition of the Haines property should be dropped at this time. COUNCILMAN ANDERSON MOVED, SECONDED BY COUNCILMAN NORDQUIST,.THAT THE MAYOR'S OFFICE WRITE TO.THE HAINES FAMILY TELLING THEM THE CITY WOULD LIKE TO HAVE THE PROPERTY FOR A FUTURE PARK SITE, BUT THERE IS NOTWAY OF FUNDING IT AT THE PRESENT TIME AND, UNDER THOSE CIRCUMSTANCES, THE CITY WILL NOT BE FORTHCOMING WITH AN OFFER TO PURCHASE. Mayor.Pro tem Clement commented that he would vote for the motion, but that was not to indicate he felt the Haines property was less important than the Elementary School for the City to acquire. THE MOTION THEN CARRIED; UNANIMOUSLY. Mayor Pro tem Clement expressed appreciation to Councilman Anderson for his service as a • City Councilman. Councilman Anderson responded that he had been a beneficiary as well as a con- tributor. He said if he had any kind of counsel it would be that the Council stay within the bounds. of what they consider their purpose --to servdcand to find out what the needs are --and to respond empathetically to the needs of the citizens,•..anticipating in a positive way what needs to be done and take steps to get those things funded, and to anticipate the future needs of a healthy, pleasant community, and plan for that. The meeting then adjourned to Executive Session at 8:50 p.m. to discuss the acquisition of the Burlington.Northernproperty. The meeting reconvened at 9:05 p.m. COUNCILMAN.ANDERSON MOVED, SECONDED BY COUNCILMAN NORDQUIST, THAT THE CITY ATTORNEY BE INSTRUCTED TO PROCEED WITH THE NEGO- TIATION!FOR THE ACQUISITION OF THE BURLINGTON NORTHERN PROPERTY AT THE NORTHWEST CORNER OF RAIL- ROAD AVE.' AND DAYTON ST. MOTION CARRIED. There was nol':fur.ther business to come before the Council, and the meeting adjourned at 9:10 p.m. IRENE VARNEY MORAN, &ity Clerk January 10, 1978 - Work Meeting PHIL A. CLEMENT, Mayor Pro tem The regular meeting of the Edmonds City Council was called to order at 7:30 p.m. by Mayor Pro tem Phil Clement in the Council. Chambers of the Edmonds Civic Center. PRESENT ABSENT • Tom Carns, Mayor Pro tem Harve Harrison, Mayor Ray Gould John Nordquist Phil Clement Katherine Allen Larry Naughten Mike Herb OATH OF OFFICE FOR NEW COUNCIL MEMBERS STAFF PRESENT Charles Dibble, M.A.A. Leif Larson, Public Works Director John LaTourelle, Community Dev. Director Irene Varney Moran, City Clerk Lila Crosby, Finance'Director Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk Jutlge Richard J. Thorpe administered the oath of office to recently elected Council,members Katherine Allen, Tom Carns, and Larry Naughten. a ELECTION OF MAYOR PRO TEM FOR 1978 MOTION: A MOTION WAS MADE BY COUNCILMAN GOULD, SECONDED BY COUNCILMAN NAUGHTEN, THAT TOM CARNS BE ELECTED MAYOR PRO TEM FOR 1978. MOTION CARRIED. Mayor Pro tem Tom Carns chaired the balance of the meeting. CONSENT AGENDA MOTION: A -MOTION WAS MADE BY COUNCILMAN GOULD, SECONDED BY COUNCILMAN NAUGHTEN, TO APPROVE THE CONSENT AGENDA. MOTION'CARRIED. The Consent.A,genda contained the following: (A) Roll Call. (B) Approval of Minutes of January 3, 1978.