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19791127 City Council Minutes4� • November 20, 1979 - continued BY COUNCILMAN NAUGHTEN, THAT THE COUNCIL SUPPORT THE ISSUANCE OF A BEER AND WINE LICENSE TO THE FIRST . SERVE RACQUETBALL CLUB. Councilman Gould commented that he thought the hearing process was a good one, noting that the Council's concerns usually focus on proximity to schools and young children and nearby businesses and their operations. He did-riot::believe.the issuance of this license would be detrimental, but he felt the Council had an obligation to watch it and cause it to be withdrawn if a problem should develop. THE MOTION..CARRIED, WITH COUNCILMEN NORDQUIST AND KASPER VOTING NO. HEARING ON CONTRACT REZONE FROM RS4 TO BN PROPERTY LOCATED AT 23107 100TH AVE. W. File R-6-79 - Bryce Black Ms. Block stated that the purpose of the proposed rezone was for a law office, and the applicants were agreeing to use the site for -only professional offices or single family residential purposes., She felt this would be a transitional use between the residential and commercial zoning on either side. She noted that the.Planning Commission had been concerned because this property is tangent to single family zoning and had suggested that office hours be limited to something like 8:00 a.m. to 5:00 p.m., five or six days a week. The public portion of the hearing was opened. Richard Breen of 1010 3th Ave. S., owner of.the property, said the intent was to get the property rezoned and then possibly Bryce Black would again be interested in it. The property currently has a.rental house on it and Mr. Black's intention had been to keep it so until he was ready to put an attorney's office MOTION: there. The public portion of the hearing was closed. COUNCILMAN CARNS MOVED, SECONDED BY COUNCIL- WOMAN ALLEN, TO ADOPT ORDINANCE 2102, APPROVING THE CONTRACT REZONE IN FILE R-6-79, AND THAT THE MAYOR BE AUTHORIZED TO SIGN THE CONTRACT. Councilman Gould commented that the proposed zoning change conformed to the Comprehensive Plan and the changes in the character and conditions of the surrounding neighborhood justified the change. He felt the proposed change was consistent with the general criteria for rezones. THE MOTION CARRIED. • REVIEW OF TEMPORARY STREET USE PERMIT - CLAIRE'S PANTRY Public Works Director Fred Herzberg stated that the owner of Claire's"Pantr �.was:,raegotiating with MOTION: Mr. Hubbard for space to place the dumpsters. COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILMAN HERB, TO CONTINUE THIS MATTER FOR 30 DAYS. A ROLL CALL VOTE WAS TAKEN, WITH COUNCIL MEMBERS NORDQUIST, HERB, GOULD, CARNS, AND NAUGHTEN VOTING YES, AND WITH COUNCIL MEMBERS KASPER AND ALLEN VOTING NO. MOTION CARRIED. MOTION: REVIEW OF. PLACING POLITICAL SIGNS IN PUBLIC RIGHT-OF-WAY Councilwoman Allen commented that to bring this up before a group of politicians was rather ludicrous, and she suggested a public hearing would be more appropriate. Councilman Gould felt the signs should be allowed. Councilman'Carns felt campaign signs stimulated interest in an election and he felt things should be done to increase awareness of elections. COUNCILMAN GOULD MOVED,,SECONDED BY COUNCILMAN CARNS, THAT THE CITY ATTORNEY BE INSTRUCTED TO DRAFT AN AMENDMENT TO THE SIGN ORDINANCE TO PERMIT POLITICAL SIGNS IN THE PUBLIC RIGHT-OF-WAY FOR SHORT PERIODS; E.G., 30 DAYS BEFORE AND 10 DAYS AFTER AN ELECTION. MOTION CARRIED. There was no further business to come before the Council, and the meeting was adjourned at 11:50 p.m. IRENE VARNEY MORAN, C ty Clerk November 27, 1979 '7, # - �vAt� ) Harve H. Harrison, Mayor The regular meeting of the Edmonds City Council was called to order at'7:30 p.m. by Mayor Pro tem Ray Gould.in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Ray Gould, Mayor Bill Kasper Katherine Allen John Nordquist Larry Naughten ABSENT Pro tem Harve Harrison, Mayor Mike Herb Tom Carns STAFF PRESENT Charles Dibble, M.A.A. Fred Herzberg, Public Works'Director John LaTourelle, Community Devel.'Dir. Irene Varney Moran, City Clerk Marlo Foster, Police Chief Jack Weinz, Fire Chief Art Housler, Finance Director Jim Adams, City Engineer Mary Lou Block, Acting Plan. Div. Mgr. Jim Jessel, Parks & Rec. Div. Mgr. Felix deMello, Bldgs. & Grounds Supt. Bob Franklin, Tech. Studies Engr. Peggy Walton, Arts Coordinator John Wallace, City Attorney Jackie Parrett, Deputy City Clerk 458 November 27, 1979 continued • OATH OF OFFICE City Attorney John Wallace administered the oath of office to William J. Kasper who in the recent election was elected to fill the Council position vacated by Phil Clement. Administration of the oath was followed by tumultuous applause. CONSENT AGENDA MOTION: Items (B), (C), (E), and (G) were removed from the Consent Agenda. COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILWOMAN ALLEN, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved portion of the Consent Agenda included the following: (A) Roll cal1. (D) Approval of Edmonds Arts Commission's Arts Assistance Grants. (F) Setting date of December 18, 1979 for hearing on Shorelines Management Permit for ' retail, restaurant, and office space at southwest corner of Admiral Way and Dayton St. (File SM-7-79 -- Brackett's Landing, Inc.) MINUTES OF NOVEMBER 20, 1979 [Item (B) on Consent Agenda] The Minutes of November 20, 1979 were received by the Council this evening, so approval was postponed until the next meeting. AUTHORIZATION FOR MAYOR TO SIGN LEASE/PURCHASE.AGREEMENT FOR COPY MACHINES [Item (C) on Consent Agenda Councilwoman Allen asked whether the lease agreement figures were reflected in the budget. • MOTION: This was discussed, following which COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILMAN NAUGHTEN, TO APPROVE ITEM (C) ON THE CONSENT AGENDA, SUBJECT TO THE BUDGET FIGURES AGREEING WITH THE LEASE AGREEMENT. MOTION CARRIED, WITH COUNCILMAN NORDQUIST VOTING NO. REQUEST FOR COUNCIL AUTHORIZATION TO LEASE POLICE VEHICLES [Item (E) on Consent Agenda] Councilman Nordquist said he was always interested when leasing is proposed as opposed to purchasing. He noted that when you lease instead of purchasing there is usually a penalty if you overdo the mileage. Police Chief Marlo Foster responded that there will be no penalty, but the more miles that are put on a car the lesser chance the owner can re -lease the car and give the City credit for the excess money. He said, however, that it is difficult for the City to get the value out of selling a car when finished with it. He expected to save approximately $500 per unit in the two-year lease period, and he noted that this was proposed as a testing phase and the savings will be kept in reserve in case it is decided to go back to a purchase plan. It was noted that it is now more difficult to sell used cars than it used to be. Chief Foster said the used patrol cars are very marketable except for the mileage. COUNCILMAN NAUGHTEN MOTION: MOVED.TO APPROVE THE CONCEPT OF LEASING POLICE VEHICLES. COUNCILMAN NORDQUIST SECONDED THE MOTION, ON THE CONDITION THAT THE SITUATION IS EXAMINED AFTER THE FIRST PACKAGE HAS ELAPSED. Mayor Pro tem Gould suggested that the decision on the second half of the fleet not be made for two years, instead of in one year, as it will be that long before the residual is determined on the first package. THE MOTION CARRIED. AUTHORIZATION FOR MAYOR TO SIGN PERSONAL SERVICES CONTRACT FOR JOHN LaTOURELLE [Item (G) on - Consent Agenda Councilman Naughten asked how many hours Mr. LaTourelle would be required to put in at the City. He was told that Mr. LaTourelle would be at the City two days a week and for any necessary • meetings, including the City Council meetings. He will be on call for other meetings and will be available by telephone. Mr. LaTourelle added that he had done a considerable amount of consultation on the telephone during the past three weeks. Councilman Nordquist was uncomfortable with the contract inasmuch as the budget was not yet finalized. He suggested that this matter be postponed until after the budget hearing, but he was advised that this contract would only be effective through 1979. He noted that the contract did not say that. COUNCILMAN NORDQUIST MOTION: MOVED, SECONDED BY COUNCILWOMAN ALLEN, THAT PARAGRAPH 6 OF THE PERSONAL SERVICES CONTRACT WITH JOHN-LaTOURELLE BE AMENDED TO STATE THAT THE AGREEMENT WILL TERMINATE DECEMBER 31, 1979, AND THAT THE MAYOR BE AUTHORIZED TO SIGN THE AMENDED CONTRACT. MOTION CARRIED. MAYOR Mayor Pro tem Ray Gould noted that Doug Gerbing had been interviewed by the Council this evening for consideration in filling a Park Board vacancy. Mayor Pro tem Gould now nominated Mr. MOTION: Gerbing to fill that position, as recommended by Mayor Harrison. COUNCILMAN NAUGHTEN MOVED, SECONDED BY COUNCILMAN NORDQUIST, TO CONFIRM THE APPOINTMENT OF DOUG GERBING TO POSITION 4 ON THE PARK BOARD, TERM TO EXPIRE SEPTEMBER 19, 1982. MOTION CARRIED. Mayor Pro tem Gould called attention to a memo from the Public Works Director stating the cost of constructing a bench for the taxi stand on Dayton St. would be $150. Mr. Herzberg said the MOTION: funds could be taken from the Buildings and Grounds budget. COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILMAN NAUGHTEN, THAT AUTHORIZATION BE GIVEN TO CONSTRUCT A BENCH FOR THE TAXI STAND, IN THE AMOUNT OF $150, FUNDS TO COME FROM THE'PUBLIC WORKS DEPARTMENT BUDGET, AS DETERMINED BY THE DIRECTOR. MOTION CARRIED. Mayor Pro tem Gould noted that Councilman Nordquist had suggested that the Council have a meeting over breakfast or dinner to discuss meeting format for the future and the Council's hopes and expectations for the next few years. It was determined that a breakfast meeting would be held at 8:00 a.m., Saturday, December 8, at the Pancake Haus if possible. The Staff • 4 )(J November 27, 1979 continued . 1 was advised that it would not be necessary that they attend.. The City Clerk will make the proper notifications to the media. Mayor Pro tem Gould -asked that each Council.member send him a listing of the kinds of things he or she would like to discuss at that meeting. It was further determined that the Council will meet at 9:00, December 15, to look again at SR524 with regard to the right-of- way discussion scheduled for December 18. COUNCIL Councilman Nordquist asked the City Attorney whether a person would"have to vacate his position as Mayor or a Council member to run for the County Council. City Attorney John Wallace responded that a Mayor or Council member may run while still in office. He added that he would examine the provisions of the County charter and further advise the Council. Mayor Pro tem Gould thanked Mr. Herzberg for the research accomplished regarding the suggested use of gasohol in City vehicles. The report indicated there were some problems, and the recommendation was negative at this time. APPROVAL OF 1% FOR ART PROJECT - ANDERSON-CENTER STAINED GLASS WINDOW Arts Coordinator Peggy Walton stated that 17 proposals had been received for the $3,200 stained glass project. She introduced Michael Kennedy whose proposal had been selected by the Jury, and she displayed a drawing of the design and a sample of the stained glass. Mr.. Kennedy said he was looking MOTION: forward to doing the project which will be a 6'x 6' panel in a wood frame. COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILMAN KASPER, TO AUTHORIZE THE MAYOR TO SIGN THE CONTRACTUAL AGREEMENT WITH MICHAEL KENNEDY FOR PROFESSIONAL SERVICES IN THE AMOUNT OF $3,200. MOTION CARRIED. • REVIEW MATTER OF REQUEST FOR TRAFFIC LIGHT AT 226TH ARID EDMONDS WAY Public Works Director Fred Herzberg reported that the State currently is preparing a study of this matter and when it is complete the Council will be advised. He said he had no further information at this time except that the Sherwood PTA.meeting of November 14 had reflected public support for a traffic light. DISCUSSION ON SURFACE WATER MANAGEMENT Public Works Director Fred Herzberg reported that an informational meeting for the Meadowdale area people will be held November 30, at 8:00 p.m., in the Meadowdale Community Club. Council members Allen and Nordquist will attend. Technical Studies Engineer Bob,Franklin gave a presentation to help formulate a position statement for an SRC public hearing on December 6. He listed several alternatives suggested by the consultant and stated the consultant's recommendation was Alternative 4, that Snohomish County be the lead agency for the county, organized under RCW 36.89. It was recommended that the initial management efforts be limited to an "urban service area" (the west part of the county). The lead agency would pursue four initial tasks: (1) Set up administrative structure; (2) Begin developing uniform codes and guidelines; (3) Begin identifying critical areas and appropriate actions within such areas; and (4)'Approach cities asking for interlocal agreements for basin planning. The initial phase would call for a "Drainage Basin Master Program" containing: (l).Physical design element; (2) Operational element; (3) Financial element; and (4) Policy making element. The Public Works Department was in agreement that Snohomish County was the logical lead agency for the county. Councilwoman Allen noted that the Technical Advisory Committee also had recommended that alternative. MOTION: COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILWOMAN ALLEN, TO SUPPORT ALTERNATIVE 4 AS PRESENTED THIS -EVENING-BY, MR. FRANKLIN. ,..•MOT.I,ON CARRIED. : Mayor Pro tem Gould announced that there would be an Executive Session following this evening's meeting, to discuss a .personnel- matter., . DISCUSSION RE 1980 BUDGET M.A.A. Dibble reported that he had met with the Mayor of Woodway and a Council Member to discuss the fire protection contract figures, and after discussion they realized the amount proposed by Edmonds is a fair figure. There was.some discussion regarding the work order system, and Mayor Pro tem Gould requested that a report be provided'at the budget meeting showing what has been done and what is yet to be done on the work order system. The Council members were asked if they had any items they wished to be considered in the budget. Councilman Nordquist noted that there had been a request -for five additional policemen, and he suggested that three.would be'adequate. Councilwoman Allen noted that if it were three, two could come on in�April and one in June, which would give a full complement as summer approaches -and at the same time would be an aid to the budget.. Councilman Nordquist added that he was not -sure five policemen could be hired for the figure proposed, and it may be that only three could be.added for that figure. Councilman Nordquist also stated that he was not pleased with the organization chart presented. He was not satisfied with the organization of the Planning Department, noting that there is now a lul-1 in building which should give more time to work on planning and new projects. He'said he would like to retain a position within that department. Mayor Pro tem Gould said he had that same concern. Councilman Nordquist further stated that the organization chart indicated that they were working toward -a direct response to the Office of the Mayor, and as a part-time Mayor, he should not be put in the position of a full-time planner. Councilman Nordquist also said he was not happy with the organization of'the Mayor's office in that there were secretaries with secretaries. He felt that area was overstaffed and overbudgeted. Mayor Pro tem Gould said he was concerned about Seaview Park, feeling the neighborhood there could be helped. 460, November 27,. 1979 - continued :7 Councilwoman Allen had two concerns. She noted that most departments have a "miscellaneous" item and she was concerned about lack of control there. She suggested that all items labeled "miscellaneous," including seminars and workshops, be included in the Council Contingency Fund and be disbursed through purchase orders. She noted that the total amount was approximately $18,528. She said if there were a finance overseeing committee then purchase orders would be obligatory and would have to be approved by the Council before the warrants were issued, the Auditing Committee being the approving agency. She said she also would like to see "Professional Services" put into the Council Contingency Fund to be disbursed with purchase orders. She noted items on pages 6, 11, 12, 14, 16, 30, 42, and 72, totaling $17,650, which she included in this group. She was advised that those were primarily for hiring consultants. Mayor Pro tem Gould responded to her suggestions that .the Council is primarily a policy formulating and ordinance formulating group, and that they should not get into the day-to-day operation of the City Staff.. He felt that responsibility should be with the department heads, and he suggested that her concern may go back to the question of organization. She said, however, that these things are not delineated in the budget and there are $17,000 of expenses for professional services and $18,000 of expenses for miscellaneous, and that is a lot of "subscriptions, dues, and registrations." Councilman Nordquist added that the format suggested by Councilwoman.Allen is used by the Health Board and the Community Bus Board and also had been used previously in the City. He said it should be incumbent on the Auditing Committee to let the department heads know what it will approve, and although they did not have the time to approve every item the overall concept was good. Mayor Pro tem Gould commented that if it was really understood what the miscellaneous funds were for and what the professional services funds were for, then that hurdle could be overcome.. Councilwoman Allen then suggested that they look seriously at holding back on any purchases of machinery until they hear the Ernst & Ernst report. That will be heard December 11. Councilman Kasper was concerned about water retention and asked what monies were budgeted for it. Mr. Herzberg responded that Mr. Franklin's salary plus $30,000 for minor repairs were budgeted. Councilman Kasper noted that this has been a critical item in the past year, and he suggested an increase of $1 in sewer charges could develop the revenue to get at the problems. Mayor Pro tem Gould noted also that there had been some discussion in the past regarding a bond issue to accomplish this. Mr. Herzberg said he did not have a solution as yet but planned to put something together early in the year. It was decided to schedule for April 1 an identification of the projects and the amounts. Councilman Naughten asked about the traffic light at Sherwood, if approved, and whether that would be in the 1980 budget. Mr. Herzberg said it was not now in the budget but,'if warranted, would be. He referred to page 131 and said the $50,000 would have to be found there (FAM 110 money and 1/2¢ gas tax). Councilman Naughten referred to page 116, Treatment Plant, and noted $75,671 under "Miscellaneous" which he asked to be explained. Mr. Herzberg said that is for services rendered by the other support areas of the City Staff to the utility. Finance Director Art Housler called attention, in relation to resurfacing the tennis courts at the play field, to the fact that the insurance carrier had criticized the City several times regarding the condition of the courts. Mayor Pro tem Gould asked for a breakdown of the costs for resurfacing. There was no further business to come before the Council, and the meeting adjourned to Executive Session at 9:25 p.m. IRENE VARNEY MORAN C' C1ev rk Java y December 3, 1979 rFA �/ / / 023 s r -o . The regular meeting of the Edmonds City Council was called to order at 7:35 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT ABSENT STAFF PRESENT Harve Harrison, Mayor Mike Herb Charles Dibble, M.A.A. Bill Kasper Fred Herzberg, Public Works Director Katherine Allen John LaTourelle, Community Development Dir. John Nordquist Irene Varney Moran, City Clerk Ray Gould Marlo Foster, Police Chief Tom Carns Dan Prinz, Asst. Police Chief Larry Naughten Jack Weinz, Fire Chief Art Housler, Finance Director Jim Adams, City Engineer Mary Lou Block, Acting Planning Div. Mgr. Bob Franklin, Tech. Studies Engineer Felix deMello, Bldgs. & Grounds Supt. Jim Jessel, Parks & Recreation Div. Mgr. Wayne Tanaka, City Attorney Jim Murphy, City Attorney Jackie'Parrett, Deputy City Clerk 1 E 1 0