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03/24/1992 City CouncilTHESE MINUTES SUBJECT TO MARCH 31 APPROVAL EDMONDS CITY COUNCIL MINUTES March 24,1992 The meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Laura M. Hall at the Library Plaza Room, 650 Main Street. All present joined in the flag salute. PRESENT Laura M. Hall, Mayor Jeff Palmer, Council President Steve Dwyer, Councilmember Dave Earling, Councilmember Michael W. Hall, Councilmember Bill Kasper, Councilmember John Nordquist, Councilmember Tom Petruzzi, Councilmember STAFF Art Housler, Admin. Serv. Dir. Peter Hahn, Comm. Serv. Dir. Bob Alberts, City Engineer Brent Hunter, Personnel Mgr. Arvilla Ohlde, Parks & Rec. Mgr. Dia Bock, Executive Secretary Rhonda March, City Clerk Barb Mehlert, Recorder Mayor Hall noted the Herald Newspaper error in printing the Water Rate Increase Hearing would take place tonight, when in fact it is scheduled for March 31. Mayor Hall apologized to any member of the audience present for that reason. Mayor Hall made available an excerpt from the March 17 City Council Minutes which addressed the proposed increase. CONSENT AGENDA Items (B) and (D) were removed from the Consent Agenda. COUNCIL PRESIDENT PALMER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. THE APPROVED ITEMS ARE AS FOLLOWS: (A) ROLL CALL Y (C) AUTHORIZE CLAIMS WARRANTS FOR THE WEEK OF MARCH 16, 1992 AND PAYROLL WARRANTS FOR MARCH 15,1992 (E) AUTHORIZATION OF AMENDMENT TO PUBLIC WORKS FACILITY DESIGN CONTRACT WITH MERRITT AND PARDINI TO PROVIDE WETLANDS DELINEATION SERVICES ($2500) APPROVAL OF CONTRACT WITH STEAD AND ASSOCIATES TO PREPARE A CONCEPTUAL DESIGN OF TELEMETRY FOR THE WATER AND SEWER SYSTEM IN RELATION TO THE DESIGN OF THE PUBLIC WORKS FACILITY ($3,000) (G) PROPOSED ORDINANCE 2875 CORRECTING SCRIVENER'S ERROR IN SISTER CITY • COMMISSION ORDINANCE (H) AUTHORIZATION FOR REJECTION OF BIDS FOR THE LIBRARY BOOK DROP a . (I) ACCEPTANCE OF STORM DRAINAGE UTILITY EASEMENT FROM MR. AND MRS. SIGFRED A. NELSON OF 1110 SIERRA PL., AND RELINQUISHMENT OF EASEMENT FROM GORDON HENRICKSON APPROVAL OF MINUTES OF MARCH 17,1992 (Item (B) on the ConsentAeenda) Councilmember Dwyer referenced his memo to the Council which included requested changes to the minutes of March 17, 1992. Councilmember Dwyer said his changes more accurately describe his statements. Councilmember Dwyer also noted two other amendments requested by Councilmember Kasper and Councilmember Earling. Council President Palmer reminded the Council that they had previously requested summary minutes versus verbatim minutes, and asked the Council to keep that in mind. Council President Palmer noted it would not be possible to have all statements included in the minutes. The requested changes are as follows: Page 7, paragraph 3: Councilmember Dwyer would like the following observation after the word "part." "After additional questioning from Councilmember Dwyer, the Planning Manager and the Building Official conceded the statistics could be read to indicate that single family permits carry a disproportionate burden." Page 8, paragraph 5, Councilmember Dwyer requested the paragraph to read: "Councilmember Dwyer stated he believes the general public receives a benefit from the permit process. For that reason, Councilmember Dwyer reiterated his belief that it is not appropriate for the applicants to pay 100% of the costs of review in the form of permit fees. For this reason, Councilmember Dwyer stated he would vote against the motion." Page 8, paragraph 5 under Paine Field discussion, Councilmember Dwyer requested the paragraph be changed to read: "Councilmember Dwyer said this is a regional problem and he doesn't believe the ultimate solution is going to be housed entirely in King County. Councilmember Dwyer predicts that the South County communities who are entering into this resolution opposing the proposed expansion will end up being pitted against towns and other parts of Snohomish County; such as, Arlington or Stanwood, as the ultimate answer is sought. Nevertheless, Councilmember Dwyer stated he will vote for the resolution because the County Commission made a deal in the 1970's and the County should stick to it." Councilmember Earling requested that on Page 6 under "Council Discussion and Deliberation" the following be inserted: "Councilmember Earling referenced Planning Board Minutes attached to this item; specifically, page 2, paragraph 14 of the May 22, 1992 Planning Board Minutes. Councilmember Earling said Mr. Cooper of the Planning Board had inquired if the proposed ordinance calling for a maximum lot coverage of 35% for buildings would pose a problem for the School District. Rob Chave, Planning Manager, replied the School District has indicated it would not." Councilmember Kasper requested the following information to the March 17 Minutes on page 9, paragraph 3: "Councilmember Kasper feels there is some give and take on this subject, and feels the issue of parking should not even be discussed at this time, especially in light of the fact that there are no objections from the only abutting neighbor on the proposed parking plan." COUNCIL PRESIDENT PALMER MOVED, SECONDED BY COUNCILMEMBER PETRUZZI, TO APPROVE ITEM (B) INCLUDING THE REQUESTED CHANGES. MOTION CARRIED. Councilmember Earling noted the March 17 minutes did not reflect a motion approving or disapproving the Planning Board and Staff Recommendation regarding "HEARING ON PLANNING BOARD RECOMMENDATION FOR AMENDMENT TO EDMONDS COMMUNITY DEVELOPMENT CODE CHAPTER 16.65 - OPEN SPACE, AND 16.80 - PUBLIC USE (APPLICANT: CITY OF EDMONDS/FILE NO. CDC-3-91). Councilmember Earling noted the Council Assistant had reviewed the tape, and found that no motion was made. To correct this, COUNCILMEMBER EARLING MOVED, SECONDED BY COUNCIL PRESIDENT PALMER, TO APPROVE THE PLANNING BOARD RECOMMENDATION FOR AMENDMENT TO EDMONDS COMMUNITY DEVELOPMENT CODE CHAPTER 16.65 - OPEN SPACE, AND 16.80 - PUBLIC USE, AND TO INCORPORATE THE CHANGES REQUESTED BY THE COUNCIL AT THE MARCH 23, 1992 CITY COUNCIL MEETING (APPLICANT: CITY OF EDMONDS/FILE NO. CDC-3-91) (CONTINUED FROM MARCH 2,1992). MOTION CARRIED. Ir AUTHORIZATION TO CALL FOR BIDS FOR THE FRANCES ANDERSON CENTER WINDOW REPLACEMENT PROJECT - PHASE 1 (Item D) on the Consent Aeenda) Councilmember Petruzzi inquired on the amount budgeted of $60,000 versus the Engineer's estimate of $75,000. Bob Alberts, City Engineer, said this is the first time the City has gone out for this type of bid, and it was Mr. Albert's hopes that the Engineer's estimate was conservative. EDMONDS CITY COUNCIL MINUTES Page 2 March 24, 1992 COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER DWYER TO APPROVE ITEM (D). MOTION CARRIED. SISTER CITY COMMISSION ANNUAL REPORT FOR 1991 n Jack Dublin, Sister City Commission Chairman for 1991, presented the Sister City Commission Annual Report. Mr. Dublin said Sister City activities continue to expand and accelerate. Mr. Dublin reviewed the Sister City's accomplishments and highlights over the past year, as well as the fund raising activities in 1991. Mr. Dublin also reviewed the Delegation's October 1991 visit to Hekinan. Mr. Dublin discussed the Sister City's role in the Global Partnership Fund of the Japan Foundation and noted the Sister City has played a key role in the development of this partnership. Mr. Dublin introduced members of the Sister City Commission, including the Chairman for 1992, Mr. Stan Dickison, and City Staff Liaison, Dia Bock. The Mayor and Council thanked all members of the Commission for their hard work, and noted the Sister City Commission has done a commendable job of operating independently of City funding. AUTHORIZATION TO FUND $16,000 FOR SENIOR CENTER RESTROOMS RENOVATIONS (From Community Services Committee of March 10, 1992) Community Services Committee Report and Recommendation John Nordquist, Councilmember and Community Services Committee Chair, referenced a memorandum in the Council packet from the Community Services Committee recommending funding of the requested $16,000. Councilmember Nordquist noted Boeing has contributed $35,000 towards the project. Councilmembers referenced the budgetary difficulties the City has been going through, and discussed the financial report recently distributed by Art Housler. The Council felt the funding request was justified in light of the generous donation by Boeing, and the fact that the "Americans with Disability Act" would be coming into play in the near future, and the renovations would be necessary under the act. Councilmember Dwyer referenced his memorandum entitled "Post -EMS funding Requests". Councilmember Dwyer felt the Council should first decide how much money the City can afford to remove from reserves and place into the 1992 operating budget and then discuss all of the unfunded requests. Councilmember Dwyer agrees the $16,000 could be funded; however he expressed his concern that the line is starting to form. Council President Palmer said nothing basically has changed in the financial picture for 1992 and all funding requests must first go through the Finance Committee before it is put on a Council Agenda, unless Council feels otherwise. Councilmember Kasper said he would like additional time to come up with a funding source, rather than the Council Contingency fund. COUNCIL PRESIDENT PALMER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST TO AUTHORIZE THE FUNDING OF $16,000 FOR SENIOR CENTER RESTROOMS RENOVATIONS, WITH FUNDING TO EMANATE FROM COUNCIL CONTINGENCY FUND. MOTION CARRIED. SIX-MONTH REPORT ON CASPERS STREET WALKWAY (Continued from September 3, 1991 Staff Report and Recommendation Bob Alberts, City Engineer, gave a six month report on the Caspers Street Walkway. Mr. Alberts said the walkway appears to be generally well accepted by the community and should remain. Staff recommends keeping a walkway on the south side and the walkway should be raised. Mr. Alberts said a raised walkway could be bid as part of another project such as the North Meadowdale Road walkway or 200th Street Southwest walkway projects. Mr. Alberts said both will be presented to Council for authorization to call for bids later this year, and at the time the budget would be addressed. Mr. Alberts said the funds that would be used would come out of Arterial Street Fund 112. EDMONDS CITY COUNCIL MINUTES Page 3 March 24, 1992 Staff recommends the Council approve the construction of a raised walkway to be made a part of a future walkway project. Council Discussion and Deliberation COUNCIL PRESIDENT PALMER MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO APPROVE THE CONSTRUCTION OF A RAISED WALKWAY TO BE MADE A PART OF A FUTURE WALKWAY PROJECT. MOTION CARRIED with Councilmember Dwyer voting no. COUNCIL DELIBERATION ON FINDINGS OF TASK FORCE WITH REGARDS TO NON -REPRESENTED SALARIES AND ACTION UPON BALANCE OF FUNDS (Continued from December 17, 1991, and Council Retreat Discussion of February 14-15, 1992) Staff Report and Recommendation Mayor Hall noted the agenda packet for this item was pulled from the Friday packet by Councilmember Kasper. Mayor Hall noted it has been redistributed to all Councilmembers at the present time. Councilmember Nordquist said Councilmember Kasper pulled the item because of an omission of information, which has now been included. Brent Hunter, Personnel Manager, said this report presents recommendations on both the Non -Represented Employees' Salary Plan and labor negotiations. Mr. Hunter said the balance of the 1992 Salary Pool is $28,308, which includes the unexpended cost -of -living increase funds budgeted in salary lines. Mr. Hunter noted this item is scheduled for final action for the April work meeting. Mr. Hunter reviewed the eight recommendations of the Salary Task Force members. Mr. Hunter said the Task Force would like the Council to consider three issues: 1) Council to consider at the April Work Meeting, any additional salary dollars the Council would like to award to employees; 2) Set aside a special session in mid -Summer to deal with labor negotiations instead of dealing with Executive Sessions late at night; and, 3) Authorize Task Force to continue meeting. Council Discussion and Deliberation Councilmember Dwyer asked how the $28,300 was derived. Council President Palmer said it is his understanding that amount is the remainder of the salary pool after paying out the 5.5% increase in which the Council authorized. Mr. Hunter replied affirmatively. With regards to the 5.5% increase that was given, and the 6.0% increase that was recommended, Councilmember Dwyer felt the Salary Pool should be reduced by the half of percent difference, which would be $23,732, since there is no recommendation or comments from the Task Force that the decision by the Council to grant the 5.5% increase was a wrong decision. Council President Palmer said one reason why the $28,300 figure should be used is because increases are not being given out as of January 1, but rather in most cases on April 1. It was noted the half of percent represented approximately $4,000. Councilmember Kasper referenced the separate memorandum included in the packet, and said the issues listed on the memo should be acted upon tonight, and the rest of the issues are scheduled for the April work meeting. The Councilmember continued to discuss the recommendations by the Salary Task Force. With regards to the eight recommendations made by the Task Force, the following action was taken: Recommendation (A), Page 3 of the Agenda Memo: "Pursue a conservative policy for projected budget revenues." COUNCIL PRESIDENT PALMER MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE RECOMMENDATION (A) USING THE TIME PERIOD NOTED BY THE PERSONNEL MANAGER OF JULY 11991 THROUGH JUNE 301992. MOTION CARRIED. Recommendation (B), Page 3 of the Agenda Memo: The Council felt more discussion on this item was needed before approving it. EDMONDS CITY COUNCIL MINUTES Page 4 March 24,1992 Recommendation (C), Page 3 of the Agenda Memo: "...Council to discuss and affirm their decision to continue the use of the 60% rule." COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER DWYER, TO USE THE 60% RULE AS A RULE OF THUMB FOR 1993". MOTION CARRIED. Recommendation (D), Page 3 of the Agenda Memo. This recommendation was broken down into three separate issues: D1: "Do not use late night Executive Sessions for normal briefings on the bargaining process." COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCIL PRESIDENT PALMER TO APPROVE RECOMMENDATION Dl. MOTION CARRIED. D2: "It is recommended that labor negotiations be discussed in a limited number of special sessions." The Council felt more discussion on this issue was needed before action was taken. D3: "It is also recommended that increased bargaining authority be granted to the Mayor, Management Team, and negotiating team. The Task Force recommends that the Council discuss the composition of the negotiating team." The Council felt uncomfortable with the wording, and opted not to take any action upon this recommendation. Recommendation (E) was discussed, relating to the "Seven (7) marketplace cities" survey, and the Council felt more discussion was needed on this recommendation. The Council deferred discussion on Recommendations F, G, and H to the April 7 meeting. Councilmember Nordquist asked what the Council recommendation was with regards to the Salary Task Force continuing to meet. Councilmember Nordquist said the Task Force has covered a great deal of material and a great deal more should be covered. Councilmember Nordquist thought it should be considered a formal Committee meeting by the Council. Council President Palmer felt this could be addressed at another time. SIX-MONTH REPORT ON CITY CLERK DPASION/RE'VIEW AND REQUEST FOR A DEPUTY CITY CLERK Staff Report and Recommendation T Administrative Services Director, Art Housler, provided the Council with a history of staffing positions within the City Clerk's office. Mr. Housler said the position used to be classified as an Administrative Clerk at an NE-4 level, and is asking that the position be reclassified as a Deputy Clerk at the NE-7 level. Mr. Housler feels the NE-7 position would alleviate the problems of employee turn over and low skills. Mr. Housler said this position has been vacant for a great length of time due to various reasons. Mr. Housler said the NE-7 position would include duties as minute taker for the City Council and Architectural Design Board, as well as assisting the City Clerk. Mr. Housler said the position was cut from the budget by the former Mayor due to the City-wide budget cuts. Mr. Housler feels the position is needed and should not have been cut. Mr. Housler said a $9,000 appropriation is required for the remainder of 1992, and is requesting those funds come from the Council Contingency Fund. Mr. Housler said the City Clerk is not being given the opportunity to serve as a Manager due to the heavy workload she is experiencing. Council Discussion and Deliberation Councilmember Kasper inquired on the costs for this proposed position for 1993. Mr. Housler replied approximately $28,000 including benefits. Mayor Hall said the position is needed to keep up with the workload in the City Clerk's office. Mayor Hall said an alternative method would be to close the office to the public for one hour a day so paperwork could be caught up. Councilmember Nordquist said he had asked for a review of the City Clerk's department over a year and a half ago, in order to streamline the department, which has not been done. EDMONDS CITY COUNCIL MINUTES Page 5 March 24, 1992 Council President Palmer said Mr. Housler has done a commendable job, and will defer to his decision and recommendation on this issue. In light of the fact the person would be acting as back up to the various departments within the Executive Office, Council President Palmer suggested funding from those departments, in part, since they would be benefitting from the person by having in house coverage versus outside temporary help. Councilmember Kasper, Councilmember Petruzzi, and Councilmember Earling said they were happy with the way the Council Minutes are prepared by the Council Assistant and said they would like to see it continue that way versus being included in the job description of a Deputy Clerk. Councilmember Earling noted it is a natural extension of the Council Assistant position. The majority of Councilmembers were concerned over the signal they would be sending by approving this position when other requests remain unfunded. Councilmember Dwyer expressed concern over a police officer being laid off and feels public safety is of the utmost importance, especially in light of the recent passage of the EMS levy. Councilmember Dwyer feels the present work force needs to be resolved before any additional requests are funded. Councilmember Nordquist said the Council discussed the job description of the City Clerk at the 1991 Council Retreat. Councilmember Nordquist said at that time, it was discussed that the position would require shorthand, and the duties of minute taking at Civil Service and Disability Board would be included. Mr. Housler said those duties were never additions to the City Clerk's job description. Councilmember Nordquist said he could produce information that will show otherwise. Councilmember Nordquist said the job description of a Deputy Clerk was discussed and the job description before the Council at present is not even near what was talked about. Councilmember Nordquist said he would like to see an upgraded appropriate job description. Councilmember Hall said he supported the position and would vote in favor of it. As a procedural matter, COUNCILMEMBER PALMER MOVED, SECONDED BY COUNCILMEMBER HALL, TO EXTEND THE MEETING. MOTION CARRIED. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER EARLING, TO EXTEND THE MEETING FOR 20 MINUTES. MOTION CARRIED. COUNCIL PRESIDENT PALMER MOVED, SECONDED BY COUNCILMEMBER DWYER, TO CONTINUE THIS DISCUSSION ON APRIL 28, 1992 TO ALLOW STAFF AN OPPORTUNITY TO REVISE THE JOB DESCRIPTION PER COUNCIL COMMENTS AND TO ALLOW FOR THE RESULTS TO BE KNOWN FROM THE FIRST QUARTER REVENUES. MOTION CARRIED. Councilmember Petruzzi felt an affirmation was needed so that Mr. Housler knows the Council agrees the position is needed. COUNCILMEMBER PETRUZZI MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, THAT THE COUNCIL ACKNOWLEDGES THE POSITION IS NEEDED, AND WITH AN APPROPRIATE JOB DESCRIPTION AND APPROPRIATE FUNDING AVAILABILITY, THE COUNCIL WOULD THEN CONSENT TO IT. MOTION CARRIED. MAYOR Mayor Hall reminded the Council of the Cities & Towns Dinner on Thursday, March 26, at Fish House Charlie's in which the City of Edmonds is the host. Mayor Hall said Snohomish County Executive Bob Drewel has formed a City -County Task Force on Criminal Justice and requesting a Council representative. %P Mayor Hall noted the 9th Avenue and 220th Street stoplight petition. '1 ' COUNCIL Councilmember Kasper referenced Art Housler's memo on the status of the City's financial situation. Councilmember Kasper expressed concerns in the General Fund area. EDMONDS CITY COUNCIL MINUTES Page 6 March 24,1992 Council President Palmer said he received a letter from the Edmonds Visitors Bureau thanking the anonymous donors of the $20,000. Council President Palmer presented the letter to Mayor Hall so it could be provided to the B donors on behalf of the Edmonds Visitors Bureau and citizens of Edmonds. Council President Palmer said Mayor Hall has informed Personnel Manager Brent Hunter that she is no longer interested in pursuing the Deferred Compensation versus the Public Employees' Retirement System; therefore, the discussion has been removed from the extended agenda. Councilmember Hall said he has been approached by a citizen who is experiencing parking problems in the City as an employee of a local business. With no further business, Mayor Hall adjourned the meeting at 10:20 p.m. THESE MINUTES ARE SUBJECT TO MARCH 31,1992 APPROVAL. THE OFFICIAL SIGNED COPY OF THESE MINUTES ARE IN THE CITY CLERIC'S OFFICE. A PERMANENT RECORDING OF ALL COUNCIL MEETINGS ARE KEPT IN THE CITY CLERK'S OFFICE. 'Z: Rh nda �JMarc ,City Clerk EDMONDS C= COUNCIL MINUTES Page 7 March 24,1992 AGENDA EDMONDS CITY COUNCIL PLAZA MEETING ROOM - LIBRARY BUILDING 7:00 -10:00 p.m. MARCH 24,1992 WORK MEETING CALL TO ORDER FLAG SALUTE 1. CONSENT AGENDA (A) ROLL CALL (B) APPROVAL OF MINUTES OF MARCH 17, 1992 (C) APPROVE CLAIMS WARRANTS FOR THE WEEK OF MARCH 16, 1992 AND PAYROLL WARRANTS FOR MARCH 15, 1992 (D) AUTHORIZATION TO CALL FOR BIDS FOR THE FRANCES ANDERSON CENTER WINDOW REPLACEMENT PROJECT - PHASE I (E) AUTHORIZATION OF AMENDMENT TO PUBLIC WORKS FACILITY DESIGN CONTRACT WITH MERRITT AND PARDINI TO PROVIDE WETLANDS DELINEATION SERVICES ($2,400) (F) APPROVAL OF CONTRACT WITH STEAD AND ASSOCIATES TO PREPARE A CONCEPTUAL DESIGN OF TELEMETRY FOR THE WATER AND SEWER SYSTEM IN RELATION TO THE DESIGN OF THE PUBLIC WORKS FACILITY ($3,000) (G) PROPOSED ORDINANCE 2875 CORRECTING SCRIVENER'S ERROR ON SISTER CITY COMMISSION ORDINANCE (H) AUTHORIZATION FOR REJECTION OF BIDS FOR THE LIBRARY BOOK DROP (1) ACCEPTANCE OF STORM DRAINAGE UTILITY EASEMENT FROM MR. & MRS. SIGFRED A. NELSON OF 1110 SIERRA PL., AND RELINQUISHMENT OF EASEMENT FROM GORDON HENRICKSON 2. SISTER CITY COMMISSION ANNUAL REPORT FOR 1991 (10 MINUTES) 3. AUTHORIZATION TO FUND $16,000 FOR SENIOR CENTER RESTROOMS RENOVATIONS (From Community Services Committee of March 10, 1992) (5 MINUTES) 4. SIX-MONTH REPORT ON CASPERS STREET WALKWAY (Cont'd from September 3, 1991) (15 MINUTES) 5. COUNCIL DELIBERATION ON FINDINGS OF TASK FORCE WITH REGARDS TO NON -REPRESENTED SALARIES AND ACTION UPON BALANCE OF FUNDS (Cont'd from December 17, 1991 and Council Retreat Discussion of February 14-15, 1992) (45 MINUTES) 6. SIX-MONTH REPORT ON CITY CLERK DIVISION REVIEW AND REQUEST FOR A DEPUTY CITY CLERK (30 MINUTES) 7. MAYOR 8. COUNCIL THE PUBLIC IS INVITED TO ATTEND PARKING AND MEETING ROOMS ARE HANDICAPPED ACCESSIBLE