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19800226 City Council Minutes4193.. February 19, 1980 - continued There was no.further business to.come before the Council, and..the meeting was adjourned at 10:25 p.m. 1 1 CJ U IRENE VARNEY MORAN, Xity Clerk February:.26,,.1980 HARVE H.`HARRISON, Mayor The regular meeting of the Edmonds City Council was called to order at 8:00 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Harve Harrison, Mayor Jo -Anne Childers-Jaech Bill Kasper Katherine Allen John Nordquist Ray Gould Larry Naughten CONSENT AGENDA STAFF PRESENT Charles Dibble, M.A.A. Fred Herzberg, Public Works. Director Jim Adams, City Engineer Irene Varney Moran,.City Clerk Jack Weinz, Fire Chief Mary Lou Block, Acting Planning Div. Mgr. Jim Jessel, Parks & Recreation Div. Mgr. Nancy Dilworth, Landscape Architect Gary McComas, Fire Marshal John Wallace, City Attorney Jackie Parrett, Deputy City Clerk Councilwoman Allen asked that Item (I) be removed from the Consent Agenda. COUNCILMAN NORDQUIST MOTION: MOVED, SECONDED BY COUNCILMAN KASPER, TO -APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved portion of the Consent Agenda included the following: (A). Roll call. (B) Approval of Minutes of February 19, 1980. (C) Acknowledgment of receipt of Claims for Damages from W. C. Brennan and Hans Lutz, amounts to be determined. (D) Report on status of handlingand storage of hazardous materials •in downtown Edmonds. (E) Setting date of March 4, 1980 for hearing design review of�7=unit PRO at 17422 71st'Ave. W. - Diversified Builders (File PRD-3-79). (F), Setting date of March 4, 1980 for hearing on Shorelines Management Substantial Development Permit for 3-lot subdivision at Lots 12, 13, 14, 17, 18 and 19 of Maple Manor (unrecorded) off Olympic View Dr. • (G) Authorization to accept.Quit Claim Deed -in conjunction with short subdivision for 9' of right-of-way along Driftwood Lane (Patrick). (H). Acknowledgment of receipt of petition for water/sewer LID, vicinity of 72nd Ave. W. and 175th S.W., and passage of Resolution of Intention 254, creating LID and setting date of April 15,.1980 for hearing on preliminary assessment roll. (J) Referral to Council Finance Committee for review and recommendation -the question of .installation of a City purchasing system. PROPOSED RESOLUTION ADOPTING RULES OF -PROCEDURE FOR CONDUCT OF PUBLIC HEARINGS [Item (I) on Consent Agenda Councilwoman Allen questioned the reason for adopting these when.a resolution was adopted in 1974, copies of.which had been furnished.to the Council in this week's Council material. City Attorney John Wallace noted that the rules adopted in 1974 were for the conduct of Council meetings, and MOTION: these rules were for the conduct..of public hearings. COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILMAN N.ORDQUIST, TO PASS.RESOLUT.ION 463, ADOPTING THE RULES OF PROCEDURE FOR CONDUCT OF PUBLIC HEARINGS. MOTION CARRIED.. Councilman Nordquist requested that they..be prepared in booklet form and be Dlaced in the compartments at each Council member's place on the rostrum. MAYOR Mayor Harrison called attention to a memorandum from M.A.A.. Dibble asking for a brief discussion to provide.some guidelines for Staff work:regarding the Sunset -Ave. problems... tiayor Harrison said Parks and. Recreation Manager Jim Jessel. was prepared to discuss some -proposed alternatives, and he invited Mr. Jessel to speak. Mr. Jessel introduced Nancy Dilworth, a landscape architect in his division.,.who discussed three alternatives she had develoned,.illustrating each with drawings. These.,iqere briefly discussed and the Council agreed to discuss them more fully, without public 494 .February 26,'1980- continued input, at a work session, and then to.schedule a publichearing on.the subject. COUNCILWOMAN ALLEN MOTION: MOVED, SECONDED BY COUN CILMAN.KASPER, TO SCHEDULE A DISCUSSION OF.PROPOSED SUNSET AVE. ALTERNATIVES FOR THE WORK MEETING OF APRIL 8, 1980. MOTION CARRIED. The Staff was asked to furnish for that discussion: (1) Copies of the material furnished this evening describing the three alternatives proposed; (2) Copy of the.petitjon received from Sunset Ave. residents;.(3) The three alternatives 'hePublic previously proposed-byWorks Department; and (4) A.sketch. of .the the configuration as it currently is. COUNCIL Councilman Gou.ld.requested that the regularly scheduled meeting of March 4, 1980 be rescheduled to a special meeting on March 3, 1980 in.view of the fact that political caucuses will be taking place March 4 in Snohomish County. Councilwoman Allen noted that one party will.be meeting March 4 and MOTION: the other on March 11, so both dates might be considered. COUNCILMAN GOULD MOVED, SECONDED BY COUNCILMAN KASPER, THAT THE MARCH 45 1980.000NCIL MEETING BE RESCHEDULED TO A SPECIAL MEETING ON MARCH 3, 1980. MOTION CARRIED. .The March •11 meeting had some items scheduled which would be difficult to reschedule and no strong feeling was expressed regarding changing that date, so no -action was taken to do so. Councilman Nordquist noted that, as indicated on the extended agenda, Library Board Chairman Ann Wermus was scheduled to make a presentation to the Council on March 4. He will advise her of the change in meeting date. Councilman Nordquist noted that the City of Lynnwood is adopting an.ordinance similar to the Marysville ordinance which will provide for review of all business license applications and will require a community impact statement from those businesses which do not appear.to be oriented toward activities reasonably related to the health, education, safety, and.welfare of the family. is Councilman Nordquist noted that interviews for the Council vacancy will be scheduled on March 8 and if that is not enough time there will.be some scheduled for March 7. Councilman Nordquist noted that the canvass of the Esperance election indicated.two precincts had more yes than no votes, and he expressed the feeling that the City would-be receptive to people who wished to annex by petition. MOTION: COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILMAN GOULD, TO ADD AS THE LAST ITEM ON THIS EVENING'S AGENDA A DISCUSSION OF THE UPCOMING COUNCIL/STAFF RETREAT. MOTION.CARRIED. Councilwoman Childers-Jaech reported that the Personnel Committee had met this evening and decided to recommend approval of the 2 1/2% cost -of -living increase for department heads. The committee plans to establish policies relating to exempt employees, review job descriptions and evaluations, and make comparisons with other cities, and they are beginning data collection. They requested that M.A.A. Dibble be present at their next meeting on March 18 to answer questions the committee may MOTION: have. COUNCILMAN GOULD MOVED, SECONDED BY COUNCILWOMAN ALLEN, THAT THE TRANSER OF FUNDS BE ARRANGED AS NECESSARY TO IMPLEMENT THE 2 1/2% COST -OF -LIVING INCREASE FOR DEPARTMENT HEADS. MOTION CARRIED. Councilman Gould said the Personnel Committee will go in depth into the matter of the exempt salary levels of the City, but it will not be done quickly because it is a difficult project. Councilman Naughten noted that 13.629% money market certificates will be available this week and he asked if the City is keeping itself addressed to these opportunities. M.A.A. Dibble responded that the City is very limited by law as to where its money is placed, but Finance Director Art Housler is in constant contact with the bankers. Councilman Gould added that the bond market should be followed closely as it can have an impact on the City's plans. He also suggested that Dick Kennedy, the City's financial advisor, might give the Council a briefing. Mr. Dibble responded that Mr. Kennedy had told him just a few days ago that bonds cannot be sold and that he feels interest rates will • continue to rise. It was agreed that until the City was ready to make definite plans as to a bond issue it would not be productive to invite Mr: Kennedy. In answer to•a question, City Attorney John Wallace said there.would be about one year in which to sell the bonds if the voters were to approve a bond_ issue. DISCUSSION ON ATTENDANCE REQUIREMENTS FOR BOARD OF APPEALS The City Clerk had provided an attendance report for boards and commissions for 1979 as related to the requirements of Ordinance 2033. She noted.that the Board of Appeals met only three times during 1979 and all meetings are "on call" rather than being scheduled regularly. To adhere to the require- ments of Ordinance 2033,, four members would have to be removed from that board, three of them having missed only one meeting during the year. City Attorney John Wallace had advised that the Board of Appeals could be excepted from the 70% attendance requirement because all of their meetings are "on call" and could be specialmeetings, rather than regular meetings. Councilman Gould said he would be in favor of modifying the ordinance to allow .absence for cause, such as for illness. He noted that Joan Swift., a member of the Edmonds Arts Commission, had been a dedicated member of that com- mission but had been involved.in extensive surgery last year. Other acceptable reasons for absence were discussed, and then it was suggested by M.A.A. Dibble that the Planning Advisory Board, when it is formed, be asked to make recommendations regarding acceptable attendance for boards and commissions. MOTION: COUNCILMAN GOULD MOVED, SECONDED BY COUNCILMAN NORDQUIST, THAT JOAN SWIFT (54.55% ATTENDANCE) AND DICK FRAY (60% ATTENDANCE) BE EXCEPTED FROM THE 70% ATTENDANCE REQUIREMENT FOR 1979, AND THAT A REQUEST BE FORWARDED TO THE NEW PLANNING ADVISORY BOARD THAT IT RECOMMEND TO THE CITY COUNCIL REGULATIONS REGARDING.ATTENDANCE OF BOARDS.AND COMMISSIONS. MOTION CARRIED. 1980 COUNCIL/STAFF RETREAT Council President John Nordquist provided a proposed agenda for the retreat and suggested that it be held locally this -year. He suggested the dates,of April 25 and 26 and said the'Everett Holiday Inn • 49 • February 26, 1980 - continued could accommodate the group. Councilwoman Allen suggested that Bob Pantley's new restaurant also be considered. Councilman Gould felt more could be accomplished by.'going away for retreats and he suggested the Alderbrook Inn on the Hood,Canal. Councilman Naughten supported the idea of going away, feelingmore is accomplished -An that kind'of.atmosphere. 'Council President Nordquist asked for suggestions from all of the Council by the end of the week as to location, and he said he would investigate the availability of the Alderbrook Inn. Regardingsubject material', Councilman Gould felt the long-range plan developed by the Council should.be.pursued,. There was no further business to come before the Council, and the meeting adjourned at 9:00 p.m. IRENE VARNEY MORAN, Ci Clerk HARVE'H. HARRISON, Mayor March 3, 1980 - Special Meeting A special meeting of the-Edmonds..City Council was called to order at 8:05 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. • PRESENT STAFF.PRESENT Harve Harrison, Mayor Charles Dibble, M.A.A. Jo -Anne Childers-Jaech Fred. Herzberg, Public,Wor.ks Director Bill Kasper Jim Adams, City Engineer Katherine Allen' Irene Varney Moran, City Clerk John Nordquist Jack Weinz, Fire Chief Ray Gould Art Housler, Finance Director Larry Naughten Mary Lou Block, Acting,Planning Division Mgr. Jim Jessel, Parks & Recreation -Division Mgr. Felix deMello, Building & Grounds Superintendent Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk CONSENT.AGENDA Councilman.Gould asked that Item.(D) be removed from the -Consent Agenda. COUNCILMAN NORDQUIST MOTION: MOVED, SECONDED BY COUNCILWOMAN...ALLEN, TO.APPROVE THE BALANCE OF THE CONSENT AGEIVDA.-'MOTION CARPIED. The approved portion of the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of.February 26, 1980. (C) Report on bids opened February.27 for construction of fishing pier parking lot and award of.contract to Knowles Construction Co. in the amount of $19,114.59, including sales tax. (E). Adoption of Ordinance 2124, amending the 1980 budget. (Passed with six affirmative votes. • Five affirmative votes needed because of the emergency clause in the ordinance.) REPORT ON.BIDS OPENED FEBRUARY 27- FOR.PURCHASE OF VEHICLES [Item (D) on Consent Agenda] Councilman Gould made several inquiries about the bids and the types of vehicles being purchased. Bid documents had been hand-carried.to six automobile dealerships within the immediate area, but only one bid had been received. An additional bid had been received one hour after the bid opening but was not.acceptable at that time and was not opened. Councilman Gould was concerned that vehicles be fuel .efficient and he said the.Staff.should be put on notice that this will be a consideration in the purchase of.all vehicles. ._Public Works Director Fred Herzberg responded that they select the MOTION: smallest vehicle that will do the.required job. COUNCILMAN GOULD MOVED, SECONDED BY COUNCILMAN NORDQUIST, TO APPROVE.ITEM (D) ON THE CONSENT AGENDA, AWARDING THE BID FOR PURCHASE OF VEHICLES TO HARRIS FORD, INC. IN THE.AMOUNT OF $29,321.84,.INCLUDING SALES:TAX. MOTION CARRIED. MAYOR Mayor Harrison asked for confirmation of his appointment of Jerry Ward to the Edmonds Arts Commission, MOTION:' noting that Mr. -Ward is the new president•of the Driftwood Players. COUNCILMAN NORDQUIST MOVED, SECONDED:BY COUNCILMAN GOULD, TO.CONFIRM THE MAYOR'S APPOINTMENT -OF JERRY WARD TO POSITION 4 ON*THE EDMONDS ARTS COMMISSION, TERM TO EXPIRE DECEMBER 31, 1981.. MOTION. CARRIED. Mayor Harrison advised that a request.had come from Irish Parades Inc., a'group organized to.provide an annual St...Patrick's Day. parade.in.Edmonds, asking that.:the.City provide liability insurance for the group for that one day. This could be -done by obtaining a.r.ider:to the City's'policy, at a cost of"$274..°It would cost Irish Parades Inc. $825 to buy a liability policy for that day. Mayor MOTION: Harrison recommended.that the City co-sponsor.the parade and carry the insurance. 'COUNCILMAN NAUGHTEN MOVED THAT THE CITY CO-SPONSOR THE ST..PATRICK'S DAY PARADE.AND OBTAIN.A RIDER TO PROVIDE LIABILITY INSURANCE FOR IRISH PARADES INC. FOR THE.DAY.OF.THE PARADE, COUNCILMAN GOULD SECONDED THE MOTION FOR DISCUSSION. Councilman Gould asked who would.be covered:by the insurance.:- City'Attorney Wayne