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19800429 City Council MinutesApril 29, 1980.- Work Meeting The regular meeting of the Edmonds City Council was called to order.at 8:00 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center.. All.present joined in the flag salute. PRESENT Harve Harrison, Mayor Jo -Anne Jaech Bill Kasper Katherine Allen John Nordquist Ray Gould Larry Naughten Mary Goetz CONSENT AGENDA STAFF PRESENT Charles Dibble, M.A.A. Fred Herzberg, Public Works Director John LaTourelle, Planning Consultant Mary Lou Block, Acting Planning Division Mgr. Irene Varney Moran, City Clerk Marlo Foster, Police.Chief Gary McComas, Fire Marshal Art Housler, Finance Director Jim Jessel; Parks & Recreation Division Mgr. Jim Murphy, City Attorney Jackie Parrett, Deputy City Clerk MOTION: Item (E) was removed from the Consent Agenda. COUNCILWOMAN ALLEN.MOVED, SECONDED BY COUNCILMAN NORDQUIST, TO -APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved.items on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of Apr:il.22, 1980. (C) Setting date of May 20, 1980 for hearing on proposed amendment to Official Street Map for reduction of the dead-end.of 242nd St. S.W. from 60' to*40' at the west end of 242nd St. S.W. (File'ST-3-80) (D) Authorization for Mayor to execute Edmonds Arts Commission's Arts Assistance Grant. (F) Authorization for Mayor to.execute Personal Services Contract for Richard Pearson.' (G). Adoption -of Ordinance 2132,for Comprehensive Plan amendment and contract rezone for Port of�Edmonds. AUTHORIZATION�FOR.MAYOR TO EXECUTE -AGREEMENT FOR SECURITY SERVICES'TO.,STEVENS MEMORIAL HOSPITAL Item E on Consent -Agenda Police Chief Marlo Foster said the hospital administrator had asked the City for years to provide security. • The services would be similar to those provided to.the Port of Edmonds., The intent was to -hire three additional security officers and promote one.of the present security officers to Senior Securit y Officer. This would r Y provide the flexibility of an officer to fill . slots vacated by sickness, vacation, holidays., and compensatory time, and to assist with training. Such flexibility is -lacking at this time. Chief Foster said the contract would be at no cost to the City and there was -no administrative overhead built into it. Services were proposed to begin June 1, 1980. Questions were asked about several parts of the contract, and the costs MOTION: were discussed. COUNCILMAN GOULD THEN MOVED, SECONDED BY COUNCILMAN KASPER, TO APPROVE ITEM (E) ON 7HE CONSENT AGENDA, AND ON THE FIRST PAGE OF THE CONTRACT THE MONETARY AMOUNT IS TO READ $3,491 PER MONTH. MOTION CARRIED. MAYOR Mayor Harrison said a letter had been received.from the Department of Transportation indicating they are investigating the possibility of.constructfng,�a Park-.and<:Ride4 fte"i:n Edmonds, and suggesting several possible areas. Mayor Harrison thought the suggested downtown sites were inappropriate as the mission was to take.people to Seattle and pooling people to the downtown MOTION: area of Edmonds to park would not be suitable: COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILMAN GOULD, THAT THE PUBLIC WORKS DIRECTOR MAKE.A PRESENTATION TO THE COUNCIL MAY 13, 1980 REGARDING THE PARK AND RIDE PROPOSAL. MOTION CARRIED. Mayor Harrison had received a letter.from Stevens Memorial Hospital setting forth the long- range plan for the hospital and asking for support through a letter., The South Snohomish County Chamber of Commerce had written.a letter of support, and Mayor Harrison recommended MOTION: that the City offer its support. COUNCILMAN .NOR Q THAT THE REQUEST FROM STEVENS MEMORIAL HOSPITAL..BEUMOVED, REFERREDTOSECONDED COUNCILMAN G DEVELOPMENT DEPART- MENT TO EXAMINE FOR COMMUNITY IMPACT, AND THEIR RECOMMENDATION BE PROVIDED TO THE PUBLIC WORKS/COMMUNITY DEVELOPMENT' COMMITTEE,' AND :A'!REPORT".�MADE TO THE COUNCIL MAY 20 , 1980. Councilman Gould said he had read the report and it appeared that the plan certainly would be a benefit to the community, but there may be some community development impacts of which he was not aware. THE MOTION CARRIED. Mayor Harrison7said.the Planning.Division had requested a preannexation hearing for the Albertsons property on May 6, 1980.E The adoption'hearing.was proposed..for June..7, 1980 and a preannexation MOTION: hearing is required.30 days prior to .t.he adoption.hear..ing.. COUNCILMAN.NORDOUIST MOVED, SECONDED BY COUNCILWOMAN ALLEN, TO PLACE THE ALBERTSONS PREANNEXATION.HEARING.ON..THE MAY 6; 1980 AGENDA. Councilman Gould noted that the agenda already was lengthy, and he felt this item should go at the bottom. MOTION CARRIED. iJ 0 1 1 0 • April 29, 1980 - continued COUNCIL Councilman.Nordquist asked that'Item 6 on the agenda (Discussion .on.Senior.Center Insurance) be moved to position 5 as one of ,the.inv.olved.parties had another..commitment this evening. That was agreeable to the Council. Councilman.Gould.acknowledged.a.report.fr.om.the Parks and.Recreation Division Manager. regarding Seaview Park...changes. Councilman Gould noted that a request had,come from the.Pub Tic.Works Director for an ordinance regulating the dumping by septi.c,tank pumper trucks within the City of Edmonds. He suggested that there be one centrally located dump site at 2nd and Alder St..(on the west side of the Public Works Department). where dumping can be monitored. A quarterly.fee.of.$125 (as required by the City of Everett) would be -charged and the permit would be obtained at.the Public Works Department. The permit application will require the name of the company., amount of sewage to be dumped, address within the:City,of Edmonds that.,was..pumped, and the signature of the driver. The purpose would be to provide. -a record of where there,may be.septic tank problems that the City may be able to help MOTION: correct. COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILWOMAN.GOETZ, TO INSTRUCT THE.CITY ATTORNEY TO DRAFT AN ORDINANCE TO ALLOW THE CITY TO MONITOR AND CONTROL -THE DUMPING OF SEPTIC TANK PUMPERS AS DESCRIBED BY THE PUBLIC WORKS DIRECTOR. MOTION CARRIED. Councilwoman Allen advised that she would not be present at the May -13, 1980 meeting. Councilman Gould also advised that he would not be.present at that meeting. Council President Nordquist.called.for an Executive Session following this evening's meeting to discuss the.evaluation of the. Mayor's Administrative Assistant, and he asked that the Council and • the City. Attorney be in attendance. Councilman..Nordquist comented that he was disappointed to see the removal of the cherry trees on 5th Ave. where the new,5th Ave..Plaza Building has been constructed... He had checked the ADB review of that development and saw that flowering crabapple trees will.be planted.as street trees, but he felt thaf was a.poor-replacement for.mature cherry trees. DECISION ON AMENDMENT TO OFFICIAL.STREET MAP TO DELETE A CUL-DE-SAC SHOWN ON THE OFFICIAL STREET MAP AT THE NORTH END OF 6TH AVE. S. (ST-1-80); PROPOSED VACATION.OF A PORTION OF RIGHT -OF -WAY -OF 6TF AVE. S. WHICH EXTENDS SOUTH FROM ELM ST..AND AMEND THE OFFICIAL.STREET MAP ACCORDINGLY; CONTRACT REZONE FROM RS76 TO RMH AT 22200 6TH.AVE. S. (R-12-79); AND.ON A.50-UNIT PRD.AT 22200 6TH AVE. S. AND SR 1.04 (°EDMONDS WAY) NEAR. THE :SOUTH. END OF 5TH AVE...S...(.PRD-4-.79) This item. had been continued.from.last week when some of the Staff had expressed concern as to the economics'of accepting a small park land property donation.. Since that time Public Works Director Fred Herzberg and Parks and Recreation Manager Jim Jessel had walked the site and determined that it would be a .valuable addition.to the park.system, that it,.should be left natural, and that maintenance would be minimal. The members.of.the Parks Advisory Board had been polled and there was total agreement that the property donation was more valuable than.the $300 per unit fee. Mr.' Herzberg and Mr. Jessel recommended approval... City.Attor.ney Jim Murphy.said he had spoken -to the owners last week after the hearing and theyindicated that they had been paid for the condemned property when taken by -the State for SR 104. Councilman Kasper said.he felt that since Mr. Taylor was dedicating the park property to the City the payment for the vacated property should be waived on the west side, but he thought the City should -seek remuneration for the vacated east half of the street. MOTION: COUNCILMAN KASPER THEN MOVED, SECONDED BY COUNCILWOMAN ALLEN, THAT THE AMENDMENT TO THE OFFICIAL STREET MAP BE APPROVED AS RECOMMENDED BY THE PLANNING COMMISSION;.AND, AS TO THE,VACATION OF THE STREET, THE PROPERTY OWNER TO THE WEST HAVING DEDICATED.THE PROPERTY TO THE CITY FOR PARK LAND, WILL NOT BE REQUIRED TO PAY ONE-HALF THE APPRAISED VALUE OF THE RIGHT-OF-WAY; HOWEVER, THE PROPERTY OWNER MOTION: TO THE EAST`OF 6TH AVE. WILL BE REQUIRED TO PAY ONE-HALF THE VALUE OF THE DEDICATED RIGHT-OF-WAY. • MOTION -CARRIED. COUNCILMAN NAUGHTEN MOVED, SECONDED BY COUNCILMAN GOULD, THAT ORDINANCE 2133 BE ADOPTED, APPROV-ING THE CONTRACT REZONE/PRD.(R-12-79/PRD-4-79). MOTION CARRIED. DISCUSSION OF -SENIOR -CENTER -INSURANCE 1 MOTION: Finance Director Art Housler stated that the discussion should include: (A) Who should pay the premiums, (2) Whose insurance agent shouldmarket the insurance; and (3) Whether the City should provide a waiver of subrogation. Leo Gese, attorney for the Senior Center, said the City had provided insurance for the Senior -Center since 1973 and the Senior Center had not been billed for it. He thought this probably had been an oversight. He said the issue was, beginning now, whether the City should continue'to pay the premiums or pass them on to the Center. He said the Center's budget is $80,000 per year with three. administrative personnel, and one-half of that budget is raised by those personnel. He requested that no. further financial burden be placed on them. Councilman Naughten said he saw.no reason why the City should not continue to pay the premiums, and some of Council members expressed agreement. Councilman Nordquist noted that if the City includes the Center with its other buildings for insurance the premiums are less than if ,the Center paid them itself. Councilwoman Jaech observed that such places as this for senior citizens are extremely worthwhile endeavors for an important segment of the citizens. City Attorney Jim Murphy said the lease willchave to be renegotiated, and Councilman Gould.said,that insurance premium should be shown in that section of next year's budget. COUNCILMAN NAUGHTEN.MOVED, SECONDED BY -COUNCILWOMAN GOETZ, THAT THE CITY ATTORNEY BE INSTRUCTED TO PREPARE A NEW LEASE FOR.THE SENIOR CENTER TO INCLUDE THE INSURANCE PREMIUM PLUS THE MUTUAL WAIVER OF SUBROGATION. MOTION CARRIED. REVIEW OF ENTIRE. .SUNSET AVE TRAFF.IC..CONFIGURATION Parks and Recreation Division Manager.Jim.Jessel said that.after detailed analysis the Staff determined that one-way traffic north would.be the best configuration for.Sunset Ave. That took into consideration views, areas for parking, and traffic. ..They then were asked. .to show what a two-way situation would be, and they prepared a proposal.for.that. They then heard .from some of the residents who did not 32 April 29, ,1980 continued • think the two-way configuration would.be satisfactory. Mr. Jessel now suggested that a community meeting be ,held on Sunset -Ave. He had found one of the residents, Sproule McGinness, who was willing to have a meeting at his home on Thursday, May 8,.and Mr. Jessel intended putting a notice on every doorstep on Sunset Ave. and 2nd Ave. Councilman Kasper reported that the Public Safety Committee recommended a.one-way street, northerly, on Sunset from Edmonds to Caspers, with diagonal -parking on the west side only, and parking not to exceed the number of cars presently able to park on the west side of Sunset. They also.recommended that 2nd Ave.-N. be made one-way, northerly, from Edmonds to Caspers, with parallel parking on both sides. He said they did not -want action on this recommendation until input was received from the residents. MOTION: COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILMAN NAUGHTEN, THAT THE DISCUSSION REGARDING SUNSET AVE. BE CONTINUED TO MAY 20, 1980. MOTION CARRIED. This„item is to be placed on the agenda prior to the Community Development Code. DISCUSSION REGARDING PURCHASING SYSTEM -FOR CITY Councilwoman Allen, Chairman of the Finance Committe, said one of the Ernst and Whinney comments was that the City's purchasing is relatively small. They concluded that a purchasing agent was not warranted. The Finance Committee recommended that purchases..up to $200 (without sales tax) should be approved by the department head, and that any purchase over that amount should be requested through the Mayor's Administrative Assistant. The Finance Committee would review all purchases over $500 quarterly, and any purchases over $500 would require three telephone quotations. A formal procedure based on these recommendations will be drafted and presented for consideration, and the Finance Committee would like to see it May 20. DISCUSSION ON PLANNING ADVISORY BOARD MOTION: COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILMAN NORDQUIST, THAT.THIS ITEM BE CONTINUED TO mended JUNE 24, 1980, BECAUSE OF.THE ACTION TAKEN LAST WEEK TO PUT OFF -THE HIRING OF A HEARING EXAMINER • Amendment UNTIL JULY 1,-1980. COUNCILMAN GOULD_AMENDED THE MOTION, SECONDED, BY COUNCILMAN NORDQUIST, TO CHANGE THE CONTINUED'DATE TO JUNE 17, 1980 INASMUCH AS NEITHER WOULD BE PRESENT ON JUNE 241, - 1980, AND THEY WISHED TO PARTICIPATE IN THE DISCUSSION. THE MOTION TO AMEND CARRIED. THE MAIN MOTION, AS AMENDED, THEN CARRIED. There was then a brief discussion of the information drafted for the proposed Community Development Code regarding the Planning.Advisory Board. Councilman Gould stated that regarding appointment.to.the Board several alternatives were given, and he felt it was the sense of the Council that the members of the Board should be appointed by the Mayor from a list supplied by the City Council, wherein each Council member nominates three people and each Council member may have the -veto right for any one name on the list. He further suggested that future vacancies come from the existing.list, but the Coucil in general did not agree with that suggestion. There would be no Council confirmation of the appointments. Councilman Nordquist said he hoped all parts of the City will be represented on the Board. Councilman Gould felt that before the Board is established the Council should give the candidates an idea of the kinds of projects on which the Board will be asked .to work. He noted that there already are 13 projects on the Council's list, and the Council may even prioritize them. Under paragraph B, Alternate 2, relating the Aerm of the Board member to that of the Council member who nominated him, is to be deleted. For future vacancies each Council member will nominate one person, and the Mayor will appoint from a list of those persons. Councilwoman Allen noted that the AWC convention in Olympia will begin on June 17, 1980, and the Council traditionally has moved that Council meeting to the preceding Monday night. COUNCILWOMAN MOTION: ALLEN MOVED, -SECONDED BY COUNCILMAN NORDQUIST, THAT THE JUNE 17,.1980.COUNCIL MEETING BE RESCHEDULED FOR MONDAY,.JUNE 16, 1980. MOTION CARRIED,.WITH COUNCILWOMAN GOETZ VOTING NO BECAUSE SHE HAS ANOTHER COMMITMENT THAT NIGHT. DISCUSSION.OF.HEARING.NOT.IFICATION SYSTEM Councilwoman Jaech had.asked for this discussion because she felt the public is not satisfied with the notification -system., The City Clerk and the City Attorney had provided information as to notification requirements. Councilwoman Jaech questioned whether the requirements were being met, and she was told that they were. There was a brief discussion regarding ideas previously considered to try to inform the citizens, and the idea of a monthly newsletter again was suggested. That idea had been discarded previously because of the exhorbitant cost. The City Clerk was asked to contact the City of Mountlake Terrace to get:i.nformation regarding its newletter to the citizens. That report was asked to be placed on. the May 6, 1980 agenda. NEW SNOCOM CENTER - Police Chief Marlo Foster stated that it was being proposed that the new SNOCOM center be built adjacent to the present Lynnwood Police Department. The Lynnwood City -Council had agreed to issue councilmanic bonds to fund this project, and the SNOCOM Board asked to know the Edmonds City Council's position on entering,such an.agreement. The projected,cost is $400,000, and Edmonds' share would be $12,350 per year ona 20--year payback or $11.,490 per year on a 25-year payback. Chief Foster said -the transmitters are all remote so the actual site is.not important,. but the important thing is to have everything together. He thought the site of the South - District Court would-be the best. He.thought the SNOCOM Board was going,to suggest a rental MOTION: fee instead that would include paying the interest on the bonds. COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILWOMAN GOETZ, THAT THE EDMONDS CITY COUNCIL APPROVE..THE CONCEPT OF THE NEW SNOCOM CENTER, BUT NOT THE $12,000 ANNUAL COST.- MOTION CARRIED. There was no further business to come before the Council, and the meeting adjourned to Executive Session at 9:55 p.m. IRENE VARNEY MORAN, Ci y Clerk HARVE.H. HARRISON, Mayor n U