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19801230 City Council MinutesDecember 20, 1980 - continued FOR 1981 AS TO THE ADMINISTRATIVE STAFFING LEVEL IN THE CITY, AND PRIOR TO THAT TIME THE PERSONNEL COMMITTEE WILL HAVE A NUMBER OF WORK SESSIONS TO GET READY. MOTION CARRIED. It was determined that the salary ordinance would not be passed at this time as it was felt the Department Heads' salaries needed.further consideration. COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILWOMAN ALLEN, THAT THE'1981 BUDGET BE PASSED WITH THE CORRECTIONS'AS SUBMITTED TODAY. The final figures will be incorporated into a new Exhibit A. THE MOTION CARRIED. There was no further business to come before the Council at this time, and the meeting adjourned at 9:30 a.m. IRENE VARNEY'MORAN, y Clerk HARVE H. HARRISON, Mayor December 30, 1980 - Work Meeting „ The regular meeting of the Edmonds City Council was called to order at 8:05 p.m. by Mayor Harve Harrison in.the Council Chambers of the Edmonds Civic Center. All present joined in the flag • salute. PRESENT STAFF PRESENT Harve Harrison, Mayor John Nordquist Mary Goetz Bill Kasper Paul Christensen, Student Rep. Katherine Allen Jo -Anne Jaech Ray Gould Larry Naughten CONSENT AGENDA Fred Herzberg, Public Works Director John LaTourelle,`Planning'Consultant Mary Lou Block, Planning Division Manager .Art Housler, Finance Director Jim Jessel, Parks & Recreation Director Marlo Foster, Police Chief Jack Weinz, Fire Chief Jack Mitchell, Water/Sewer Division Supt. Wayne'Tanaka, City'Attorney Jackie Parrett, Deputy City Clerk 1 Items (F), (G), and (K) were removed from the Consent Agenda. COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILWOMAN ALLEN, TO APPROVE THE.BALANCE OF THE CONSENT -AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of December 16 and 20, 1980. (C) Report on bids opened.December.23, 1980 for Anderson Center reroofing, and award of contract to General Repairs of Tacoma, Washington, in the amount of $23,767.15 plus sales tax. (D) Acknowledgment of receipt:of Claim for Damages from Alan R. Mork in the amount of $157.95. • (E) Approval of Equipment Rental Rates for,1981. (H) Approval of revised contract for geotechnical study.for Anderson Center library. (I) Passage of Resolution 483, transferring monies from Contingency Fund to Street Fund'. (J) Adoption of Ordinance 2187 - Traffic Code amendments. AUTHORIZATION TO EXECUTE�CONTRACT FOR NORTH'MEADOWDALE LAND MOVEMENT SURVEY WITH HUGH,GOLDSMITH-ASSOCIATES, INC. [Item (F) on Consent Agenda] Councilwoman Allen said she had thought this study already was -underway. Public Works Director Fred Herzberg responded that it is, but that this was one step in finding out how fast the land is moving, and this.was one part of what will be a.series of readings over a period of time. He.said these people are the ones who -did the job for Roger Lowe Associates on the original study. 'He was questioned about the cost and said it will'cost $3,000 to survey ten..points. Mayor Harrison felt that was excessive, and Mr. Herzberg responded-that'it was not for something like this. After further questioning, COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILMAN KASPER, TO AUTHORIZE THIS, APPROVING ITEM (F) ON THE CONSENT AGENDA. Councilman.Gould felt that if this were to be.done again it should be questioned whether that much money -should be spent.for subsequent studies. He also noted that it may be that subsequent studies -will not be`so costly. THE MOTION CARRIED.-.': I - AUTHORIZATION OF MOOSE CITY SERVICE - 1980 MONTHLY RETAINER FEE Item G on Consent Agenda Councilwoman Allen said she was disturbed that this was one of those things that had been overlooked, and that a monthly retainer of $19400 was being paid without going to the Mayor and City Council for E 177 • December'30, 1980 - continued approval. She.was curious as to how many other informal..agreements they would.encounter. Public Works Director Fred Herzberg responded that the informal agreements' were from year-to-year, and in 1978 they were incorporated into the current agreement. In 1979 there was no change in fee, and in 1980 a change in fee was asked because of -rising costs and labor rates. Through an oversight, the monthly retainer fee was paid -for the first ten months of:1980 without Mayor/Council authorization, land authorization was now being. requested to pay the. monthly retainer fee for the. additional two months of 1980. Mr. Herzberg said, he, was working on a proposal" to terminate this agreement and obtain the manpower to do the..job in-house. COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILMAN NORDQUIST, TO AUTHORIZE THE.MONTHLY RETAINER FEE TO MOOSE CITY SERVICE FOR 1980, AS REQUESTED, BUT THAT THE MAYOR BE REQUESTED TO OBTAIN A RECOMMENDATION FROM THE PUBLIC WORKS DEPARTMENT FOR THE JANUARY 27, 1980 MEETING AS TO'HOW THIS SITUATION CAN. BE IMPROVED. MOTION CARRIED. PROPOSED 1981 SALARY ORDINANCE [Item (K) on Consent Agenda] Councilwoman Allen said she.did not believe this COUNCILWOMAN ALLEN MOVED, SECONDED.BY COUNCILMAN CONSENT AGENDA AND PLACE IT LAST ON THE REGULAR MAYOR item.should be on- the Consent ,Agenda. THEREFORE, NORDQUIST, TO REMOVE THE SALARY ORDINANCE FROM THE AGENDA. MOTION CARRIED. [Item (K).was not approved.] -Mayor Harrison read a proposed resolution commending Paul Christensen for his performance as the first student'representative to the Edmonds City Council.. COUNCILMAN NAUGHTEN MOVED, SECONDED BY COUNCILWOMAN ALLEN, TO PASS RESOLUTION 484, COMMENDING PAUL CHRISTENSEN FOR HIS SERVICE AS A STUDENT REPRESENTATIVE TO THE EDMONDS CITY COUNCIL. MOTION CARRIED. Mayor Harrison presented to Paul Christensen the framed resolution. • Mayor'Harrison.noted that.the 1981 budget had been passed showing $25,000 for planning services on a project basis, so he felt it would be appropriate at this time to give the required 30-day termination notice for the personal services.contract with John LaTourelle. Councilman Nordquist observed that Mr. LaTourelle had done a fine job for the City, but the Council now would like to operate on a project basis and they have some specific projects..in mind. Although this contract.would be terminated, he felt it should.be noted that this was no reflection on Mr. LaTourelle's services. COUNCILMAN NORDQUIST-MOVED THAT THE.MAYOR BE REQUESTED TO WRITE A LETTER.TO JOHN LaTOURELLE, GIVING HIM 30- DAYS' NOTICE OF TERMINATION OF HIS CONTRACT. COUNCILMAN GOULD SECONDED THE MOTION,FOR DISCUSSION. Councilman Kasper observed that Mr. LaTourelle has a strong familiarity. with .the.City and it would be advantageous to have him work on future projects. He noted that the Council had agreed that the establishment of height requirements in developing the Highway 99 area was a prime objective, and he felt it was a matter for the Planning Division to state what aid they will need so progress can be - made on a contract. THE MOTION.ON THE FLOOR THEN CARRIED. COUNCILMAN GOULD THEN MOVED, SECONDED BY COUNCILMAN KASPER, TO PLACE ON THE JANUARY 13, 1981 AGENDA AN ITEM TO DETERMINE THE OBJECTIVES FOR THE PLANNING ADVISORY BOARD. MOTION CARRIED. Mayor Harrison noted that the Council had approvedspending the balance of the undergrounding money on the.Dayton St. improvement. He noted that with inflation, and by the time the work .is accomplished, the funds available probably -,will not be sufficient to do the job, and that John LaTourelle had drafted a letter to the Port suggesting that they participate -in the undergrounding project by covering any overage up to'$20,000. He read aloud the letterprepared by Mr. LaTourelle and requested approval to make this, request. •COUNCILMAN NAUGHTEN MOVED, SECONDED BY COUNCILWOMAN ALLEN, THAT THE LETTER READ BE SUBMITTED TO THE PORT OF EDMONDS. MOTION CARRIED. Mayor Harrison noted that a.fee had not been set when the Hearing Examiner was appointed. In discus- sion with James Driscoll,-.Mr..;Driscoll stated that in his position of Hearing Examiner. -for the City of Redmond he receives•$25.per.hour and has been averaging 42 hours a month, and.in the same position for the City of Everett he'receives $23 per hour and has averaged 35 hours per -month. He estimated • .20 hours of work per month for.the'City of Edmonds. This fee would not include secretarial service which would be $12.50 per hour if it were not provided by the City. Mayor Harrison recommended that Mr. Driscoll's fee be set at $25 per hour. COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILWOMAN GOETZ, THAT THE MAYOR BE AUTHORIZED TO EXECUTE A CONTRACT WITH JAMES DRISCOLL FOR HEARING EXAMINER SERVICES AT A RATE OF $25 PER .HOUR, AND THAT THIS BE.REVIEWED IN -SIX MONTHS. MOTION CARRIED. COUNCILWOMAN ALLEN THEN MOVED", SECONDED BY COUNCILMAN GOULD, THAT THE MAYOR BE AUTHORIZED TO EXECUTE A CONTRACT FOR SECRETARIAL SERVICES FOR THE HEARING.:EXAMINER AT $12.50 PER HOUR, AND THAT THIS ALSO BE REVIEWED IN SIX MONTHS. MOTION CARRIED. Mayor Harrison noted that some.terms on the Arts.Commission will expire December 31, 1980 and also one member had resigned.- In accordance with suggestions -of the Arts -Commission Chairman, Mayor. Harrison proposed two appointments. COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILWOMAN GOETZ, TO CONFIRM THE MAYOR'S REAPPOINTMENT OF LYALL LUSH TO•POSITION 2 ON THE ARTS COMMISSION, TERM TO EXPIRE DECEMBER 31, 1984: MOTION CARRIED: COUNCILMAN GOULD MOVED,.SECONDED BY COUNCILWOMAN GOETZ, TO CONFIRM -THE MAYOR'S APPOINTMENT OF JOAN SWIFT TO FILL -THE YEAR -LEFT IN POSTION 5 ON THE ARTS COMMISSION, TERM TO EXPIRE DECEMBER 31, 1981. MOTION CARRIED. Position 3-is empty and efforts are being.made to fill. it. - COUNCIL Councilman Kasper said he.would, like the Council to,hear from some -people in the audience who were concerned about boat launching rights at the end of.Dayton St. COUNCILMAN KASPER THEREFORE MOVED, SECONDED BY COUNCILMAN NORDQUIST, TO OPEN THE DISCUSSION TO THE AUDIENCE. -MOTION-.CARRIED. David Crow, 348 ,Sunset, was concerned.that there -is-no access-to.the water for small boat owners between Shilshole and Mukilteo.and that the proposed park improvement at the end of Dayton -St. would eliminate the.possibil.ity of launching boats there. He noted:..that in years past people could launch at the foot of Bell or Dayton Sts: and the end of Bell St.:.has,been eliminated with the construction.of restrooms there. He said he-was_.not against the proposed park improvement at•the end of Dayton St. but he did not like to see -.the boat launching lost.... He suggested that launching could be restricted • 178 December 30, 1980 - continued • to boats 16' long and smaller. No one else wished,to speak, and the discussion was closed to the audience. COUNCILMAN KASPER,MOVED, SECONDED BY COUNCILWOMAN JAECH, THAT -AN ITEM BE PLACED ON THE JANUARY 20, 1981 AGENDA TO DETERMINE WHAT ALTERNATIVES THERE ARE FOR PUBLIC BOAT LAUNCHING, REVIEWING THE ENTIRE WATERFRONT INCLUDING THE -PORT. MOTION CARRIED. Mayor Harrison noted that ultimately Dayton St. should be raised 2' because of the water problem-there.and the Safeway shopping center is willing to cooperate and raise their lot accordingly. Finance Director Art Housler was asked about the data -mailer which will be used for utility billing beginning in January. He described the new system, noting that it should save $8,000-$9,000 per year which wi-11 be passed on to .the customer, and one less Utility Billing Clerk will be needed and some existing equipment no longer will be needed. Because the Water/Sewer Utility has been a controversial subject of late, and because some people resist change, he expected some unfavorable citizen -reaction to the new form of billing statement, so he wanted the Council to be aware of the change and he had provided them samples of the new bills. The first billing will go out approxi- mately -January 6, 1981. There wi.11•be a person retiring in another.area of the office and the eliminated Utility Billing Clerk will be moved to that position. Councilman Naughten noted that there is a space for a message on the new form, and he suggested that this space be utilized to explain the rationale for this change. He also suggested there be an item placed in the newsletter. Councilman Gould expressed appreciation for this effort to reduce the maintenance and operation costs of the City. Councilman Nordquist advised that in.the.Mayor's absence.he had received a memorandum,from Parks & Recreation Director Jim Jessel regarding the proposed expenditure of.some-in-lieu park funds for certain improvements to Mathay-Ballinger Park. He asked Mr..Jesse.l.to discuss that request. Mr. Jessel said the improvements were.suggested in the amount of $9,000 and he would like to have a hearing date set to discuss the improvements and the expenditure of -the funds. He noted that the intent is to encourage adult uses.of.the park to prevent the.other detrimental uses, and that the • improvementsmade s,o far.have reduced the young adult problems experienced there. COUNCILMAN GOULD MOVED, SECONDED BY COUNCILMAN NORDQUIST,. TO PLACE ON THE.JANUARY-20, 1981 AGENDA A DISCUSSION OF THE PROPOSED IMPROVEMENTS TO MATHAY-BALLINGER PARK AND FUNDING FROM THE IN -LIEU PARK FUND. MOTION CARRIED. Councilman Nordquist noted that there has been a very positive response from.the'Southland Corporation in improving the sig.htl.iness'of the 7-Eleven Store in the Ballinger area. He said the extensive landscaping makes a very -complementary environment for the rest of the City, and he suggested that a letter be'wri.tten .to the Southland Corporation and the store manager expressing the City's appreciation. COUNCILMAN.NORDQUIST MOVED, SECONDED BY COUNCILMAN NAUGHTEN, THAT A LETTER BE SENT TO THE SOUTHLAND CORPORATION AND TO THE MANAGER OF THE BALLINGER AREA 7-ELEVEN STORE TO EXPRESS APPRECIATION FOR THEIR EFFORTS IN IMPROVING THE'APPEARANCE-OF.THAT STORE. MOTION CARRIED. THIRD HEARING ON PLANNING, BUILDING, AND PUBLIC WORKS PERMITS AND FEES On behalf of the Council Finance Committee, Councilman Naughten submitted a proposal for increased permit fees. An increase in revenue of $39,000 was needed, and $23,100 of that would come from adopting the 1979 Uniform Building Code .with $15,900 coming from minor adjustments to the Planning and Public Works fees. Current-ly the 1974 Uniform Building Code was being used, and adoption of the 1979 Code would provide across-the-board increases of approximately 50%. The Uniform Building Code is based on the current average cost of construction along with current International Conference of Building Officials valuation data, which data is modified by regional data and is adjusted up or down three times per year to reflect realistic market value. The Finance Committee did not recom- mend automatic Public Works and Planning fee adjustments tied to the Seattle CPI, but instead recommended a six-month and annual -review for fee adjustments to keep fee revenues on.the targeted projection. Councilman Kasper questioned the costs of variances because there are so many. It was noted that they heavily involve citizens, and that is why it costs so much to process them. At this point a motion was made without opening the.hearing to the public, but that was recognized later and the hearing was opened and no one wished to speak so the hearing was closed. COUNCILMAN NAUGHTEN MOVED, SECONDED BY COUNCILMAN NORDQUIST, THAT BASED ON THE RECOMMENDATIONS OF THE FINANCE COMMITTEE, • THE CITY ATTORNEY BE INSTRUCTED TO PREPARE AN ORDINANCE TO ESTABLISH THE PLANNING, BUILDING, AND PUBLIC WORKS PERMIT FEES, TO BE EFFECTIVE JANUARY 1, 1981 AND WITH AUTOMATIC REVIEW IN SIX MONTHS BY THE FINANCE COMMITTEE. City Attorney Wayne Tanaka noted that the ordinance would not be effective until January 8, 1981 but it could be retroactive to January 1, 1981. MOTION CARRIED. DISCUSSION -REGARDING SCUBA DIVING SAFETY Parks and Recreation Director Jim Jessel provided correspondence between him and the Washington Council of.Diving Clubs in which it was agreed that ongoing safety training is the most important factor in reducing diving accidents: The Diving Council had written all the diving shops, where the majority of diving training is conducted, encouraging them to require better swimming skills and to emphasize. open water surface skills, and also to emphasize alternate dive site plans so that when divers arrive at a site and the conditions are not satisfactory they have an alternate site and will not dive at the unsafe site. Rob Loghry, President Elect of the Washington Counci-l-of Skin Diving Clubs, was present and he said he felt they should put pressure on the dive shops and experienced divers to emphasize to the inexperienced divers that they should not dive when the conditions are not safe. He felt some dive shops were not checking out new divers on the equipment they purchase, but he said they are putting peer pressure on the shops now. Mr. Jessel recommended that the City install signs stating 'Hazardous Diving Area - Strong Undercurrent - Buoyancy Compensator & "Buddy" required' at Laebugten Wharf, Brackett's Landing, and the Union Oil Beach. Councilman Nordquist stated that the City has been sensitive to the diving community and has tried to do everything possible to help, but getting the information out to the people and getting the people to observe the requirements established is.a problem. He said the Council does not like to read that there have been tragedies on the waterfront.. He suggested that.the Diving Council review the City's ordinance to see if there should be -some changes, recognizing that equipment improvements could necessitate changes to the ordinance. Mr. Jessel said it is a hazardous sport if one does not observe the precautions. His proposed signs were agreeable. to.the Council and he said he would take n U 179. • December 30, 1980 - continued a team to determine where the signs.shou.ld be placed:. Walt Joos, another diver.in the audience,. said that divers must be.pushed toward:advanced.di.ving-classes because the basic classes are just that--basic--and more training is'needed. There was no.further.discussion. 1 1 PROPOSED ORDINANCE TO ESTABLISH.AN,.ADVANCE TRAVEL EXPENSE REVOLVING FUND This ordinance was proposed:.because occasionally elected.officials and employees are required to travel for considerable distance and.for.more than one day on City business and the expenses.incurred often are substantial and-,.are..paid out-of-pocket. Although reimbursable by the -City, the process time may take up to two weeks, and in some cases this has'created an -undue hardship for the employee. COUNCILMAN NORDQUIST MOVED,"SECONDED BY COUNCILWOMAN GOETZ,.TO ADOPT ORDINANCE 2188, ESTABLISHING AN ADVANCE TRAVEL EXPENSE FUND AND STATING THE RULES AND REGULATIONS THEREOF. MOTION CARRIED., 'PROPOSED1981 SALARY ORDINANCE Councilman Nordquist said-the.proposed ordinance was: based on the Saturday budget hearing and everything was excluded as stated by the Council that day. It.provided a cost -of -living increase for employees other than.the.Mayor,-the.Council, and Department Heads. -Councilwoman Allen was concerned, saying that of the organizations with which she has contact she did -not know of any getting a 13.5% increase. Councilman.Gould was concerned because in the past he said they had met with the Mayor to review the salaries of the Department Heads and the upper supervisors. He felt the Council should have a complete list. of all exempt personnel with their current pay and a recommendation.for their new pay, in order'to compare the salaries with.those of the people working for them. It was noted that supervisory staff should.be on. alert not,to indicate to employees what to expect in raises prior to passage .of the.salary ordinance each year. Councilman Kasper felt that in the future they should be looking at merit rather than cost=of-living increases. The proposed ordinance included.exempt employees except for Department Heads, and it was suggested that only the portion of the ordinance be passed which did not include exempt employees, and.that the Council conduct its usual review within the next two weeks.i•f-possible. Mayor Harrison said'•he.would try to have the requested information available by next week's meeting and an Executive Session could be held following the meeting to review the information. COUNCILMAN GOULD:MOVED., SECONDED BY COUNCILMAN'NORDQUIST, TO ADOPT.ORDINANCE 2189, APPROVING SECTIONS 1 THROUGH 5 OF THE PROPOSED SALARY ORDINANCE.. MOTION CARRIED. An Executive Session will be iield'when the information regarding the other employees is available. There was no further business to come before the Council, and the meeting adjourned at 9:45 p.m. IRENE VARNEY MORAN, C y Clerk January 6, 1981 HAW H. HARRISON, Mayor The regular meeting of the.Edmonds City Council was called to order at 8:05 p.m..by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT STAFF PRESENT • Harve•Harrison, Mayor Ray Gould Charles Dibble, M.A.A. Jim Adams, City Engineer Jo -Anne Jaech Mary.Lou Block, Planning Division Manager John Nordquist Irene Varney Moran, City Clerk Sue Crawford, Student Rep. Marlo Foster, Police Chief Katherine Allen Jack Weinz, Fire Chief Larry Naughten Art Housler, Finance Director Mary Goetz. Jim Jessel, Parks & Recreation Director Bill Kasper Wayne Tanaka, City Attorney Mark Eames, City Attorney Jackie Parrett, Deputy City Clerk CONSENT AGENDA Item (C) was removed from .the Consent Agenda. COUNCILMAN GOULD MOVED, SECONDED BY COUNCILMAN NORDQUIST, TO APPROVE -THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda -included the following:. (A)' Roll call.. (B) Approval of Minutes of..December 30, 1980. (D).- Passage of Resolution 485,, authorizing an inter -fund loan•to-the Street Arterial Fund No. 112 from the Equipment Rental "B" Fund No. 511 in the amount of $70,000. PROPOSED ORDINANCE ADOPTING 1981,FEES AND PERMITS SCHEDULE Item (C) on Consent Agenda] Councilman Naughten asked:whether there should -be -a statement in this ordinance that the City is adopting the 1979 UBC. City Attorney Wayne Tanaka responded that the City already had adopted the 1979 UBC but now was adopting the the fee schedule. -therein. COUNCILMAN NAUGHTEN MOVED, SECONDED'BY • COUNCILMAN GOULD, TO ADOPT ORDINANCE 2190, ADOPTING 1981 FEES AND PERMITS SCHEDULE, AND APPROVING ITEM (C) ON THE CONSENT AGENDA. MOTION CARRIED.