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19810217 City Council Minutes202 February 10, 1981 - continued 0 to $20,000. She noted that there had been some items suggested regarding grants which would cost more money but would return more than they would cost. Mr. LaTourelle suggested waiting on the grant application until the costs and.time in which to work.up the.application are known. He suggested just sending the IAC.application and representation on the block grants.. Mayor Harrison fe I It the City should not proceed.with-the contract for the -height study and the Planning -Advisory Board orientation. He said the.Highway 99 portion of the City is very small and will have to be studied through a hearing process.anyway, and he did not think a consultant's study was worth $20,900, �nd-that it would have to be settled through the hearing-process.regardless of what the consultant advised, so he thought the.hearing process should begin,through the Planning Advisory Board. Further, he failed to see how the City would benefit from a $1,200 Planning Advisory Board orientation. He had not been advised a ' s to what it would consist and he was not sure the Planning Advisory Board needed orientation. Therefore, he felt he could not sign the contract. Councilman Gould respond ' ed that the Council,.already had authorized that and their authorization -was on record. Councilman Nordquist noted that the whole dollar amount for planning consultation was being spent on one person so he did not understand why they had not kept the monthly -contractual agreement they had last year. Inasmuch as the Mayor said he would not sign the contract, COUNCILMAN GOULD MOVED, SECONDED BY COUNCILMAN NAUGHTEN, THAT THE COUNCIL PRESIDENT BE AUTHORIZED TO SIGN THE CONTRACT WITH JOHN LaTOURELLE FOR WORK PREVIOUSLY APROVED BY THE COUNCIL AND FOR THE FEES PREVIOUSLY APPROVED. MOTION CARRIED. Council President.Allen said a discussion of the IAC grant would be on the next work meeting agenda. A short recess was announced. DISCUSSION OF ORGANIZATION OF PUBLIC -WORKS DEPARTMENT - GROUNDS MAINTENANCE SECTION This reorganization proposal was made by the Mayor because of the retirement of one of the Leadmen, and it would result in the reduction of the number Grounds'Maintenance NE-8 personnel from two to one, and the.increase of the number of Grounds Maintenance NE-3 personnel from one to two. Mayor Harrison said the organization would -remain the same but.one NE-3 position would be opened, and it would be the prerogative of the Counci'l to open the position. The purpose was to decrease the * classification,of-the openings. Councilman Gould observed that this was a step in the.right direc- tion. COUNCILMAN GOULD MOVED, SECONDED BY COUNCILMAN KASPER, TO APPROVE THE ORGANIZATION CHART FOR THE GROUNDS MAINTENANCE SECTION AS SHOWN ON THE FEBRUARY 3, 1981 MEMO FROM THE MAYOR. MOT'ION CARRIED. Council -President Allen,brought up at this time the Mayor's proposal to.reorganize the Executive Office personnel under the City Oerk-and suggested it be discussed at the February 24-meeting. Councilman Gould briefly reviewed the proposed changes which would result in some reclassifications, and he asked the Mayor if he would provide justifications for those reclassifications prior to the discussion. Mayor Harrison responded that he would d ' o so.at this time and said the justification was level of responsibility. He said the City Clerk's job would-be expanded to a greater level of supervision and that would increase the Deputy City Clerk's responsibility also. The Traffic Violations Bureau -Chief -Clerk will take on an expanded role in that she will have to work more closely with the District -Court, and with the Warrant Of ' ficer rated as an NE-7 he felt the Chief Clerk should have a comparable -rating: Regarding the Mail Room Clerk, he said she had been on�the job for one year and had learned,it well and she also is covering a -variety of jobs including back- up for the reception desk, and she now supervises two helpers. He said the Council Secretary and Office Services position'has not..been-established and this would do that. Councilman Gould asked if the Mayor's Executive Secretary position was going from an NE-5 to an NE-8, and Mayor Harrison responded that this position already was.established as an NE-8 a ' nd the Mayor may place whomever he wishes in that position. There was no further discussion, and this item will be placed on the February 24, 1981 agenda. There was no further business to.come before the Council, and the meeting adjourned at 11:30 p.m.- IRENE VARNEY MORAN,,.Cii,'h Clerk op February 17, 1981 HARVE,H. HARRISON, Mayor The regular meeting of the Edmonds City -Council was called to order at 7:40 p.m. by Mayor Harve . Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT ABSENT- STAFF PRESENT Harve Harrison, -.Mayor Jo -Anne Jaech Fred Herzberg, Public Works Director Larry Naughten Mary Goetz Irene Varney Moran, City Clerk Katherine Allen Mary Lou Block, Planning Director Ray Gould Art Housler, Finance Director Bill Kasper Jack Weinz, Fire Chief Sue Crawford, Dan Prinz, Asst. Police Chief Student Rep. Jim Jessel, Parks & Recreation Dir. John Nordquist Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk Councilwoman Goetz had advised Council President Allen that she could not attend this evening's .-meeting because of a job related meeting she must attend. Councilwoman Jaech had.previously advised that she would-be out of town. I 0 I I 0 206 February 17, 1981 - continued CONSENT AGENDA .9 Item (C) was removed from the,*Consent Agenda. COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILMAN. GOULD, TO APPROVE THE BALANCE OF THE CONSENT AGENDA.. MOTION-CARR,IED. The approved items on the Consent Agenda included the following: (A) Roll. call. (B) Approval of Mi:nutes.of February 3, 1981 and February 10, 1981. (D.) Approval of application for Towing License— Highway Towing. (E) -Authorization to fill:vacancy in Street Division, Maintenance Person "C" position. (F) Passage of Resoluti.on 487, transferring funds from Council Contingency Fund to General, Fund for contribution to:Snohomish County Health Planning Council. (G).. Passage of Resol-ution-488, Sidewalk Improvement Program. (H) Adoption of Ordinance 2196, establis'hing 7:00 p.m. meeting time for Planning Advisory Board. (I) Final approval.,of 7-lot plat of E.speland.Estates (P-6-77/Delap), 21119 Pioneer Way. (J) Adoption of Hearing.Examiner recommendation on amendment to the Official Street Map to realign 175th St.. S.W. and begin vacation proceedings-(ST-11-80/ McQuade). CONSIDERATION O'F.BOYS- CLUB LEASE;[Item (C) on Consent Agenda] Councilman Naughten asked whether time sharing had been pursued with the.Boys' Club, and Parks & Recreation Director Jim-Jessel-responded that it had been his understanding,that he was to come back with a $1.00 per year lease, but because' of the snow problem last week he had been unable to get an authorized signature from the Boys' Club on the new lease. He asked that this item be placed on the .next Consent Agenda. Item (C).was not -approved at this time. - MAYOR Mayor Harrison asked for..confirmation of his appointment of Gloria Mae Campbell to the Arts:Commission. .COUNCILWOMAN ALLEN MOVED, SECONDED BY -COUNCILMAN GOULD., TO CONFIRMTHE MAYOR'S APPOINTMENT OF GLORIA MAE CAMPBELL TO POSITION,3 ON THE-EDMONDS ARTS COMMISSION, TERM TO EXPIRE DECEMBER 31, 198 ' 4. -MOTION CARRIED. Councilman Gould noted that at the time of interview there appeared to be some question as to whether this was the co'rrect position to be.fil.led, and he asked Mayor Harrison to clarify that. (Position 3 was v.acated.December,31, 1980 by.Joan Swift as her term had expired. Mrs. Swift, however, was appointed on December 3&, 19�O to fill,the unexpired.term of Position 5 whichwill not expire :until December 31, 1981,�,and which had been vacated.by the resignation of Ann Ginsberg. Position 3 was, in fact, the position -.to which Ms. Campbell should,be appointed.) COUNCIL .Councilman Nordquist brought.up the subject of salaries.for exempt employees whi.ch had been discussed but not resolved last week.: COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILMAN GOULD, THAT THE CITY .ATTORNEY BE INSTRUCTED TO,PREPARE AN ORDINANCE PROVIDING A COST-OF"LIVING INCREASE OF 10% FOR EXEMPT EMPLOYEES, WITH -CONSIDERATION TO BE GIVEN FOR MERIT.INCREASES OF UP TO 2%. Councilman Nordquist's reasons were that he felt.this would be an equitable way to reward the people who have done a good job, and although the Council is considering changing i-ts policy this coming year, this was not the time to do.that, and the Council would issue a policy statement within the next two months regarding next year's salaries. Councilwoman Allen said this..had been di-scussed in Executive Session and she had told the Council she.would go along with it, but she could not do so. She felt a line had to be drawn at this time. Counci-Iman Naughten said he would vote for the motion, and that Councilman Gould had done an analysis of the original proposal, which reflected that the increases in the .,proposal -.averaged from 6%-9% for exempt employees. He felt the Council should look at all the employees as a group, and they had given the'nonexempt employees a 13.56 increase and the exempt employees certainly are faced wi-th the same cost -of -living problems as the nonexempt. He did not feel.it would be fair to use the exempt employees to bring the salaries in line, and he felt 10% would be equitable compared.to what they.had done with the nonexempt salaries. Councilman Nordquist added that this past year the Staff really had' worked hard as there were a lot of big issues that. required a lot of effort. He felt their workload and.work effort certainly warranted a raise. Councilman Kasper said h ' e.would vote against the motion for the reasons he gave last week which are stated.in the minutes. He.said the Council was going to do this last year and did not and now it was being moved to next year,.and further, the exempt people were raised considerably last May', and the increase should not have exceeded 5% this year. He felt this proposal was unjustified in these times, and that these people.*had gotten large adjustments and their jobs are well paid. A ROLL CALL VOTE WAS TAKEN ON THE MOTION, WITH COUNCIL MEMBERS NORDQUIST, GOULD, AND NAUGHTEN'VOTING YES, AND WITH COUNCIL MEMBERS ALLEN AND KASPER VOTING NO. THE MOTION CARRIED. City Attorney Wayne Tanaka advised. -the Council that,it would take four votes to -pass the ordinance when it is presented. Councilman Goul-d stated that.he will be out of town;next week (as will Councilwoman Jaech). COUNCILMAN GOULD MOVED, SECONDED BY COUNCILMAN NORDQUIST, THAT A NEW SET OF SALARY RANGES BE APPROVED ACCORDING TO A'NEW SCHEDULE HE HAD DRAFTED (a copy of which was given to the City Attorney).* Councilman Gould ..said,.the 10%.increase would put 11 exempt employees beyond the existing salary ranges and his proposal wou.1d.remedy that. He had provided copies_"of the proposal to the Council. A ROLL CALL VOTE WAS TAKEN ON THE MOTION, WITH.COUNCIL MEMBERS GOULD, NORDQ�IST, AND NAUGHTEN-VOTING YES, AND WITH COUNCIL MEMBERS*ALLEN AND-KASPER'VOTING,NO. MOTION,CARRIED., Councilman,Kasper.observed that this was. the second salary'range�­increase-in the last seven.months. COUNCILMAN GOULD-MOVED, SFCONDF.0-BY COUNOLMAN NAUCHTEN, THAT A REVIEW' AND DISCUSSION OF. -THE EMPLOYEE PERFORMANCE EVALUATION SYSTEM FOR 204. February 17, 1981 - continued . 0 ALL NONREPRESENTED EMPLOYEES BE PLACED ON THE MARCH 17, 1981 AGENDA. MOTION CARRIED. COUNCILMAN NAUGHTEN MOVED SECONDED BY COUNCILMAN GOULD, TO PLACE THE PROPOSED SALARY ORDINANCE FOR EXEMPT EMPLOYEES ON Th MARCH 3, 1981 AGENDA. A ROLL CALL VOTE WAS TAKEN,,:WITH COUNCIL MEMBERS'NAUGHTENj GOULD, AND NORDQUIST VOTING YES, AND WITH'.COUNCIL MEMBERS ALLEN AND KASPER VOTING NO. MOTION CARRIED. COUNCILMAN NAUGHTEN THEN MOVED, SECONDED BY COUNCILWOMAN ALLEN, TO MOVE ITEM 8 ON THIS EVENING'S AGENDA (APPROVAL OF EDMONDS ROTARY CLUB "GAZEBO" BANDSTAND AT CITY PARK) TO ITEM 5, FOLLOWING "AUDIENCE," AS IT WILL BE A SHORT PRESENTATION AND THE PEOPLE INVOLVED HAD BEEN TOLD IT WOULD BE FIRST ON THE AGENDA. MOTION CARRIED. Councilwoman Allen advised that.Mayor Harrison and she had attended a.negotiating skills seminar last week, an outline of which was prepared by the Mayor and was distributed. She said it was a very well done seminar and they would be willing to go through it further if the Council wished. Councilman Nordquist suggested.it,be put into writing. Councilwoman Allen said the Planning Advisory Board would like to meet with the Council, Mayor, and John LaTourelle, and she noted that.the Council had planned several times to discuss the Planning Advisory Board objectives and had.never gotten to it. COUNCILWOMAN ALLEN MOVED, SECONDED BY COUN- CILMAN KASPER, TO PLACE ON THE.FEBRUARY 24, 1981 WORK MEETING -AGENDA A MEETING WITH THE PLANNING ADVISORY BOARD, AND TO INVITE THEM TO ATTEND AT 9:00 P.M. MOTION CARRIED. AUDIENCE Bob Barnes, 716 7th S., said a Council member recently had voiced some concern regarding the Boy§.' Club and unfavorable activities which allegedly were takin'g place there. He said he has a 12 year old boy who goes there and that he had participated with his son in some activities there, and that the people of Edmonds can be thankful they have a fine Boys' Club that is well run. He felt people should be very careful before making the kind of comments made here that might reflect on that club. He was very pleased*with it. and said he knows a lot of'parents wh10 also participate and are grateful to have it. Jerry Geschke, 8222 186th S.W., had several subjects on which to comment. 'He expressed,,appreciation for the action taken by the Council about a year previously to help'the situation at Seaview Park. Regarding the Boys' Club, he has a 10 year old who participated last summer and he said they were very pleased with the activities.of the club. Regarding employee salaries, he advised that unless th ' e employees are in,volved in any changes in the salary structure where an increase is not acros's the board, there will be problems in the future and there will be resentment and feelings that they are being penalized. He suggested that a lot of thought be given before going to a merit pay system. He said it has not worked in the school district, where he is employed, and that it was a popular idea in the mid-70s but he had..not heard of anyone going Jnto it recently. He advised the Council to give this thought so it does not divide the.Staff. Annette Jones, 841 Caspers, spoke in support of the Boys' Club also. She said the hours are adjusted on school holidays so the children have-some'place to'go.to get them off the street. She said many of them are "latch -key" children and this facility provides an important service for them. She commented on fund raisings the club has to supplement their UGN funding, and she said she had been involved in other Boys' Clubs and this one has the worst facility she had seen. She urged support for the club. Mark Thomas, 21907 95th Ave., said he has two sons, ages 12 and-8, and the Boys' Club had been a "lifesaver" for them. He hoped ways could be found to improve it. Councilman Naughten advised these people that the Mayor and.he had been.on the original Board of Directors that started the club', and he said he thought the.only'reason the questions had come up was that Councilwoman Jaech had received calls from people who had heard some unfavorable things, so she questioned them. APPROVAL*OF EDMONDS ROTARY CLUB,"GAZEBO" BANDSTAND AT CITY PARK Architect David Kinderfather, 19517 86th.W., representing the Edmonds Rotary Club, described the . proposed gazebo. This is planned to be their 1981 civic project and will repl.ace a gazebo which had been in the park in the 1930s. It will' be patterned after the one in Leavenworth, with' an octagonal shape, cedar shake roof, wood railings,' restrooms, and changing rooms for the performers. It is expected the structure wi-11 be ready to use by summer. Mr. ' Kinderfather was questioned regarding protection of the structure from vandalism. He said the base of the.platform will be concrete and . heavy.timber will be used, so it is expected to be very sturdy. Lighting circuits can be separate from the structure so lighting can be kept on it at night. Parks & Recreation Director Jim Jessel added that there is a lot of activity at the park and that in itself will provide some.protection. Councilman Gould asked that thanks be exp'ressed to the Rotary Club for this project, and Mayor Harrison added his appreciation.. COUNCILMAN GOULD'MOVED TO APPROVE THE ROTARY CLUB GAZEBO BANDSTAND PROJECT. COUNCILMAN NORDQUIST SECONDED -THE MOTION, WITH -THE AMENDMENT THAT A LETTER OF APPRECIATION BE SENT TO THE ROTARY CLUB. THE AMENDMENT WAS ACCEPTABLE TO COUNCILMAN GOULD. MOTION CARRIED. PRESENTATION OF,FINAL WATER/SEWER.*REPORT FROM PRICE-WATERHOUSE. Gary Larson of Price -Waterhouse reviewed the final report which had been furnished to the Council. The projected revenue requirements for each of the water and sewer.systems, as well as the recom- mended rate schedules were presented for the years 1981-1983. The -average bimonthly single-family dwelling rate for water and -sewer.services for.1981 are.projected to'be.$23.84 for water and $13.70 for sewer, as compared to the cur�ent $20.39 for water and $13.,68 for-��Ower (based -on average. monthly water consumption of 950 cu. ft.). Water rates,for.1982 and 1983 are projected to be $27.79 and $29.74, respectively, and sewer rates*$16.25 and.$18.00., respectively. Rate relief'for low income/elderly is included on the base water rate, of 25% or 50% depending on income and marital 0 February 17, 1981 - continued status. Further water rate reductioh-will be provided to -those who use less water than other single-family customers as -.part of the water rate is based:on volume used. The average single- family customer rate increase needed to compensate.,for-the reduction will be 52�..bimonthly in 1981 and 1982 and 56� in 1983. I.t.was assumed that the number of people qualifying'for rate relief would stay the same next year, but that could change. Apartment rates would depend on water consumption and the.size of the meter serving the apartment. It,was recommended that contracts with other entities -be renegotiated to assure that -all customers are paying the same as Edmonds customers. The recommendations and the basis for -them were discussed, after which Councilman Gould noted that the report recommended that the'rates,become'.'effective March 1, 1981 and January 1 of'each year there- after. COUNCILMAN GOULD.,MOVED,-SECONDED BY COUNCILWOMAN ALLEN, TO ACCEPT THE REPORT AND INSTRUCT THE CITY ATTORNEY TO PREPARE AN ORDINANCE INITIATING THE RATE STRUCTURE PROPOSED. Councilman Kasper said he would vote against the motion because he felt.a specific proposal or summary and recommenda- tion should be made by the -Staff and administration.. Finance Director Art Housler responded that Public Works Director Fred.Herzberg and -he had reviewed the report overthe weekend and on the basis of fair -rates to all classes of users they had no objection to the proposed rate structure. Council- man Gould said he had met.with Mr. Housler and Mr. Ristau, the Water/Sewer Utility Accountant, and had gone over the data, so he was aware' of their feelings. He noted that the recommendations of the report were very close to.what the City Staff had proposed. Councilman Naughten added that the citizens had asked for a flat sewer rate and that was a part of the proposal. Don Schroeder, 528 8th Ave. N., said he thought the public should be allowed to review what is proposed and provide some input. Councilwoman Allen said the motion was to prepare an ordinance and that would be done for next week's meeting, and the news media would cover the report. She said the Council could open next week's work meeting to accept input, but she suggested that citizens contact .Council members to express -their concerns. Councilman Gould noted th , at the press had already explained.all the elements of the program,.and that the Council would be reviewing it ev ' ery year. Councilman Naughten said there had been more public input on this subject than any that he could rememb.er,,the public being very active regarding this issue, and he saw no reason to rush it. He intended voting against the -motion because he wanted another public.hearing. A ROLL CALL VOTE WAS TAKEN ON THE MOTION, WITH COUNCIL MEMBERS GOULD, ALLEN, AND NORDQUIST VOTING YES, AND WITH COUNCIL MEMBERS KASPER AND NAUGHTEN VOTING NO. MOTION CARRIED. COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILMAN GOULD, THAT THE PORTION OF THE WORK MEETING REGARDING THIS PROPOSED ORDINANCE BE.OPENED FOR PUBLIC INPUT. MOTION CARRIED. Councilman Kasper also asked for administrative input and Counci.Iman,Gould said he would like information as to whether reduced rates can be granted to low income/elderly in other than single-family residences. City Atttorney Wayne Tanaka responded that most apartment residents pay that -as a part of their rent and it would be almost impossible to separate it. Mr. Housler said a limited number of copies of the report will be available for the public at the City Clerk'..s Office and there will be one in the library. mi HEARING.ON GARBAGE RATES FOR -SOUND DISPOSAL AND APEX The hearing was opened to the public. Ray Martin,.18704 94th W., referred first to the previous matter and said it appeared that the water/sewer rate problem was being handled'very proficiently. Regarding the.garbage rates,,he said he had been an Apex customer for 11 years and had never used more.than one can per week but had been paying for two cans and did not know it. He thought the 1961 ordinance regarding -garbage rates should be updated to provide the customer the ability.to redo.ncile his bill. No one else wished to speak, and the public portion of the hearing was clo'sed. Councilman Nordquist asked why the proposed rates for Apex differed from those of Sound Disposal. Jim Stanton, Vice -President of Sound Disposal, responded that their service differed from that of Apex in.that they go 25'.from the street to pick up the garbage and Apex goes only 5. He said there had been.no indication that people wanted them to reduce that to 5' for lower charges. Councilman Nordquist noted that the City of Mountlake -Terrace is charging a 10% tax on the dumping and it is a County dump.. He thought that should be reported to Olympia. He also noted that it had cost him $2 to take two extra cans to the dump, so he thought Apex was not out of line with their charges. Lloyd Smith, accountant for.Apex, said the real reason for the,increase in rates is -that the Snohomish County Dump rate is going..,.from $13 per ton to $20 per ton, and they also pay the 10% tax on that. The representatives from.both companies were questioned-about,the various aspects of garbage pickup, and then COUNCILMAN NORDQUIST.MOVED, SECONDED BY COUNCILWOMAN ALLEN, THAT THE MAYOR BE REQUESTED TO .SEND A LETTER TO THE WASHINGTON UTILITIES & TRANSPORTATION COMMISSION STATING THAT THE CITY OF EDMONDSHAD HELD A HEARING THIS DATE WHICH WAS OPEN TO THE PUBLIC AT WHICH INPUT WAS'RECEIVED REGARDING BOTH SOUND DISPOSAL, INC., AND APEX DISPOSAL SERVICE, AND THE FINDINGS*WERE: (1) SUGGESTIONS WERE MADE REGARDING THEIR INTERNAL BILLING PROCEDURES; (2) THE CITY OF EDMONDS FEELS THE SNOHOMISH COUNTY DUMP -RATE INCREASE IS EXCESSIVE; AND (3) THE CITY OF MOUNTLAKE TERRACE IS IN FACT CHARGING A 10% TAX ON A SNOHOMISH COUNTY DUMP. -OTHERWISE-, THERE WERE NO OTHER FINDINGS THAT'.WOULD BE DETRIMENTAL. MOTION CARRIED. Doug Christensen, another representative from Apex Disposal,advised Mr. Martin.to contact the Apex office and -they would'check the records.and make an adjustment to him if only one can was being picked up from his home and -he was paying for two. -CONTINUED�HEARING ON-DESIGN.CHANGES'AT JUNIOR HIGH PLAYFIELD Parks & Recreation Director Jim Jessel.reviewed the cost estimates for the high priority improvements to be done at the Junior High playfi6ld. 'Since the last hearing he had received the estimate from Lloyd F. Quatier & Associates for the lighting and also from Bob Franklin in the City Engineering Division regarding subsurface improvem6nts. (Councilman Nordquist left the room at the beginning of this hearing�and-did not.return until'after the vote,was taken.) Mr.,Jessel discussed theLvar'ious elements of the improvements.and stated the total project costs would be $92,900, with some volunteer work bei.ng utilized.and s,ome-inrhous6 work.''A 40-yedr lease.from the School District for the playfield was'provided.also. The hearing was opened -to the public. Donna Miller, 653 Bell'St., had provided a peti-tion-from neig hbors on Bell St. with several requests regard . ing the ballfield. She asked what happened to the parking spaces mentioned previously, an'id 206 February 17, 1981 - continued Mr. Jessel said the parking area was not as high a priority.item assome of the others, but -they, would like to do the parking and.possibly can do it in the long range with in-house forces, or.if the bids should come in low he said they may be able to do some of the other items. Burt Richardson, of a men's soccer group and also serving on'the Board of Referees Association, said they had lost games with the loss.of the lights and were very anxious for the new lighting to be installed. 'No one else wished to speak, and the hearing.was closed. Mr. Jessel said Lloyd Quatier is doi.ng the design of the lights at no charge, but Mr. Jessel would put in a token amount for things,like gas going back and forth. COUNCILMAN NAUGHTEN-MOVED, SECONDED BY COUNCILMAN KASPER, TO AUTHORIZE THE MAYOR TO SIGN THEAO-YEAR LEASE WITH THE SCHOOL DISTRICT FOR THE PLAYFIELD, AND TO AUTHORIZE EXPENDITURE OF UP TO $92,900 FROM THE IN -LIEU PARK FUND FOR THE - JUNIOR HIGH PLAYFIELD LIGHTING PROJECT. MOTION CARRIEDI WITH COUNCILMAN NORDQUIST NOT PRESENT. Donna Miller said that in the petition she had'submitted there had been a request to turn the lights off at 10:00 p.m. Councilwoman:.:Allen responded that this i-s.the only lighted field in the City and one area where people can play until midnighti and she coul-d not consider a 10:00 p.m. closing. Mr. Jessel said they try to turn the lights off at 11:00 p.m. and to'reduce that to 10:00 p.m. would be a hardship on the play. He said -they will have an automatic system that turns the lights off at 11:00 p.m. Burt Richardson added that the men's games are finished by 11:00 p.m. and the youths' games end -earlier. Student Representative Sue Crawford -left the meeting at thi-s time, 10:00' P.M. ESTABLISHMENT,OF GRADE FOR POSITION.OF WORK..ORDER COORDINATOR - PUBLIC WORKS Public Works Director Fred Herzberg said this job had been established.at an NE-8 level with the intent of reducing the grade after -the system -was establ.ished and taking into consideration that the employee in that position would..be retiring. However, his.intent was that the job would be reduced to an NE-7, andcorrespondence,from both the Finance Director and the Personnel Admini.strator indicated it should be reclassified to'an NE-6. Mr. Herzberg said the main problem is that there are no standards established to determine what the level of each job should be. He felt this should be an NE-7 because there is a lot of work required, but he thought standards should be established. Mr. Housler had compared the responsibilities and functions of the position to those of an Accounting Clerk I, NE-5, and those of an.Accountant, NE-8, and recommended'the position be classified as NE-6. He noted that the functions of t he.position to implement.the Work Order System no longer applied ' since the,system.has been operating'.. more -than a year andthe job is now routine. He also indicated that anything short of comparing the factors and functions of this position as he had done with the Accountant's and Accounting Clerk's positions would creat e morale problems and provide -a classification * based upon.subjective and emotional input. Personnel Administrator Georgia LaBelle had also analyzed the position and concluded that if it were classfied higher than an NE-6 it would create other inequities in the City, but the person -recommended for transfer to this position is currently an NE-6 so,7-she'.do.ubted that consideration,would be given to classifying.it lower. Councilman Gould stated that an updated job description was needed and it sounded to him,like the job primarily is accounting, so he would like to see the new job described as compared to an NE-6 in the Accounting Department. Mr. Housler respondedthat when job descr.iptions,are prepared -there are.a lot of redundancies, and departments general-ly write their own job descriptions and.do not.necessarily have the expertise.to do so. He fel.t they should be written:by someone outside the department and for the.whole City. He said in looking at these comparisons -this job was very comparable to an NE-5, and they have accountants who must * have -a four-year degree in accou nting and who do ana.lysis-work that the lower classifications ' do not do, so on the ' surface he would.say if this job is.an..NE-7 the Account.ant.'s job should be an NE-10..' touncilwoman Allen referred to'Mrs. LaBelle's statement -that inequities woul-d be.created if this job.w'ere clas sified higher than an NE -6. COUNCILWOMAN ALLEN MOVED TO CLASSIFY'THE WORK ORDER 1 COORDINATOR POSITION AS NE-6. MOTION FAILED.FOR LACK OF A SECOND. Councilman Kasper said they should have a job description specifically for this job,.and.he saidthere was a question in his mind as to,whether it should even be an NE'-6. Councilman Gould added that the job should not be made to fit a person. Mayor Harrison -asked for.a Council policy on job descriptions.* Mr. Hous * ler said'it had been his experience in private industry that when a new position is being established the Personnel Department is contacted and they go to the department head and immediate supervisor.of the position and together determine what the job description shoul.d be. �After the person is hired under those.standards there is.a review done three months later to see.if.the job description is the same as what i� being done, and if the position is changed again the.Personnel Department is contacted to do a desk audit to see how the job has changed. From that information the Personnel Department writes the job description, and thereby it -is independent of.all the departments. No date was set to consider this further. COU NCIL PRESIDENT Council President Allen called.for an Executive Session following this meeting regarding the Port. and the parking situation. Council President Allen noted that a letter had been received from County Executive Willis Tucker advising that.the district court filing fees will -be $33.for criminal matters and $12 for traffic infractions.that do not go to trial. City Attorney Wayne Tanaka said if the City does not accept this offer by'March 1, 1981 then by State law the County.can require the City to engage in mandatory,arbitration on the filing fees. He said he will be representing the Mayor at the County Districting Committee regarding the request for a.municipal.department. At that meeting a plan wil-1 be incorporated to.forward,to-the County Council. It.was agreed not to take any action on the letter -from the County Executive until after Mr..Tanaka.attended the County - Districting -Committee meeting — There was.no.further:business to come before the Councili and the' meeting adjourned to Executive Session at 10:35 p.m. I&w VA� TKENE VARNEY MUKAN, L;ffy Clerk HARVE H. HARRISON, mayor *See amendment, 2-24-81