19810324 City Council Minutes22Z March 17, 1981 - continued
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:Council Pres-ident Allen asked if the.Council wished to hearprogress reports on the new library.
They said they would like reports every -other week.
Council -President Allen thanked.F.inance Director Art Housler for the favorable interest rates he had
obtained on the City's investments.
There was no further business to come -before the Council,.and the meeting adjourned at .10:30 p.m.
IRENE VARNEY MORAN, Ci Clerk HARVE.H. HARRISON, Mayor
March 24, 1-981 -.Work Meeting
The regular meeting of the Edmonds City Council was'called to order,at 8-:50 p.m.* by Mayor'Harve
Harrison in the Council Chambers of the Edmonds Civic Center.. All -present joined in the flag
salute.
PRESENT
Harveli.*Har�i.son,, MAyor
Jo -Anne Jaech
Ray Gould
Katherine Allen
Kathy Geiermann,
Student Rep.
Mary Goetz
John Nordquist
Bill Kasper
Larry'Naughten
CONSENT AGENDA
STAFF PRESENT
�Fred Herzberg, Public Works Director
Jim Adams, City Engineer
Irene Varney Moran, City Clerk
Mary Lou Block, Planning Director
Marlo Foster, Police Chief
Jack Weinz, Fire Chief
Art Hou.sler, Finance Director
Jim-Jessel, Parks & Recreation Director
Wayne.Tanaka, City Attorney -
Jackie Parrett,.Deputy City Clerk
Items (B)-and (E) were removed -.from the Consent Agenda. COUNCILMANGOULD MOVED, SECONDED BY COUNCIL-
WOMAN ALLEN, TO APPROVE THE BALANCE,OF THE ' CONSENT AGENDA.. MOTION CARRIED. The approved items on
the Consent Agenda included the following:
(A) Roll call.
(C) Passage of Resolution.491, transferring funds from Council Contingency Fund to General
Fund-(�2,50,O) for equipment and supplies for in-house space needs study. -
.(D) Authorization for Mayor to sign Architectural Barrier Removal Contra ct with Arai/Jackson
Archi-tects.
APPROVAL OF MINUTES OF MARCH 17,.1981 [Item (B) on Consent Agenda]
Councilman Naughten referred to,.page 5-.of the. -minutes. He -asked that -his statement in the fifth
line from-the-bottom'(regarding,the Meadowdale sewer and drainage design) be clarified by the inser-
tion of the word "not", so that�the.sentence-would read: "Councilman,Naughten said he was not
asking the rest of.the City to pay -for -these people's unique problem." COUNC-ILMAN NAUGHTEN MOVED,
SECONDED BY COUNCILMAN GOULD, TO.APPROVE ITEM (B) ON THE CONSENT AGENDA, AS AMENDED. MOTION CARRIED.
REPORT ON BIDS OPENED MARCH 18':.,FOR LID-208, SPRAGUE ST—IMPROVEMENTS SCHEDULE A -"'WATER LINES
1Tt_e_m__(_ETon Consent AgendaJ
Councilman.Naughten observed that there.was a -wide spread.in.the amounts of the bids and he asked
the reason. Publi� Works Director.Fred.Herzberg responded that there could be several reasons:, one
poss.ibility*.be.ing-that the low.bidder may not have any other -jobs and wants to keep his crew working
and the high.bidder m�y have other jobs * ..It.was noted -that although the spread was wide the bids
were in three general ranges.. Fol-lowing this discussion,.COUNCILMAN-NAUGHTEN MOVED, SECONDED BY
COUNCILMAN GOULD, TO APPROVE ITEM (E) ON THE CONSENT AGENDA, AWARDING THE CONTRACT TO THE LOW BIDDER,
INTERMOUNTAIN..CONSTRUCTION COMPANY,,.:BELLEVUE,.WASHINGTON, IN*THE AMOUNT OF $12,952.50 PLUS SALES TAX.
MOTION CARRIED.
MAYOR
Mayor Harrison reported that bids were opened March 20, 1981 for the Anderson Center handicapped
renovation, five bids being rece.ived and the base bids rangi.ng from $200,678 to $279,000, and with
the architect's estimate being'$264,000. Public Works Director Fred Herzberg recommended award of
the contract to the low bidder, Cobra Construction, Everett, Washington, for the base bid and
Alternatives 2, 3, and 4,-for a total--contract-of $230,5,40- not including sales tax. Cliff Jackson
of Arai/Jackson Architects said the..base-bid-c'overs all th; basics to solve -the handicap'tode
problems and the alternates, a1though not necessary to so1ve�the handicap requirements, will�assist
in handicap access. He. -said his f-irm.had investigated Cobra Construction and found them to be,.",
competent and highly regarded by those,who had used them... COUNCILIHOMAN ALLEN MOVED, SECONDED BY
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COUNCILMAN'NORDQUIST, TO AUTHORIZE THE MAYOR TO EXECUTE THE CONTRACT 14ITH COBRA�CONSTRUCTION-FOR THE
ANDERSON CENTER HANDICAPPED RENOVATION, THE TOTAL CONTRACT BEING $230,540 WITHOUT SALES TAX FOR THE
BASE BID -AND ALTERNATIVES 2, 3, AND`4. MOTION CARRIED. Councilman Gould requested that the Council
be apprised of what the alternatives are.
Mayor Harrison presented to Dorothy Drobner a framed resolution -commending her,�on the occasion of
her retirement, for her -many years of service to the City. He read the resolution,aloud and asked
for passage by the Council. COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILMAN KASPER, TO PASS
RESOLUTION 492, COMMENDING.,DOROTHY DROBNER FOR HER SERVICES TO THE CITY. MOTION CARRIED.
Mayor Harrison had a.request.for a Class H Liquor License for.Jean Braana, whose business will be
Jean's Bistro,at 109 Main St. This is the present site of the Scuba Scoop, and Mr. Braana will
construct a building to seat-60 persons. The cuisine -will be continental, with a service bar but no
cocktail lounge. The Police'Chief reported that Mr. and Mrs. Braana had operated Henri de Navarre's
for 11 years and the Riviera for -two years, with no reported liquor license violations or criminal
violations, and he recommended.approval. COUNCILMAN GOULD MOVED, SECONDED BY COUNCILWOMAN ALLEN, TO
RECOMMEND.APPROVAL OF THE LIQUOR LICENSE REQUEST OF JEAN.BRAANA FOR A CLASS H LICENSE. MOTION
CARRIED.
REVIEW OF PARKING PROPOSAL FROM EDMONDS CHAMBER OF COMMERCE
COUNCILMAN,NORDQUIST MOVED,, -SECONDED BY COUNCILWOMAN_ALLEN, TO OPEN THIS ITEM TO THE AUDIENCE FOR
INPUT. MOTION CARRIED. Jim Morrow, Chairman of the.Park and'Shop Committee, and owner of the
Edmonds Book Store, said the committee had developed a model incorporating two lots. He said they
are trying to bring in al,l.of the interested parties during the development of the plan --property
owners, tenants, representati'ves of community associations,.etc. He introduced Forrest Walls of the
Edmonds Concerned Citizens Counci'l who spoke briefly, saying his group will be working with the
committee. Mr. Morrow indicated that Mr..Walls had -opened up some areas which the.committee will
pursue,.and he said some -means -from the City will. be needed to help carry the costs. Mayor Harrison
noted -that the legislature is dealing with a tax increment financing issue which would be beneficial
for this project, and he also thought the benefit ratio concept may have potential. Burt Ketcham,
President of the Edmonds Chamber of Commerce, stated.that the need for parking is increasing and
costs of property are getting higher, so plans must be made for the future. He said this project
will be too much for any one -group to fund, so everyone will have to work together on it. He noted
that there are in -lieu parking funds which are reducing -in value while waiting to be used, and he
referred to a letter he previ,ously had written to the Council suggesting that surplus City property
be sold to help fund this project. Councilman Gould said a list of surplus properties had been
developed but -none had been sold, and he noted that some of the properties are earmarked for the
utility. COUNCILMAN IAIGHTEI MOVED, 11C11111 11 COUNCILWOMAN ALLEN, TO PLACE 11 THE JUNE 11, 1111
AGENDA AN UPDATE OF THE PARKING PROPOSAL. MOTION CARRIED. COUNCILMAN NAUGHTEN THEN MOVED, SECONDED
BY COUNCILWOMAN ALLEN, THAT,THE COUNCIL REVIEW THE rITY-S PROPERTY INVENTORY ON JUNE 9, 1981.
MOTION CARRIED. Councilman.Gould asked that this matter -be coordinated -with the space needs study.
REVIEW ORDINANCE REGARDING::COMPENSATING TIME FOR DEPARTMENT HEADS
Councilman-Nordquist felt there should be a form of compensatory time for the Staff, and he did not
think it necessary that all Staff members attend all Council meetings. He did not see the necessity
of'their attending if they did not have an item.on the agenda. He suggested that they be given one
day a quarter to feel free to take for compensatory time. Councilwoman Goetz felt that Department
Heads are managers of other.people and of budget and should be recognized as such. She suggested
that Department Heads and Assistant Department Heads.receive five days of compensatory time during
the year, Assistant Department'Heads receiving prior approval from their supervisors and Department
Heads by advising the.Office of;the Mayor but not requesting approval. Councilman Gould said his
expectation is that Department Heads work more than. -other people, and he did not think there should
be an ordinance saying they have to take time off from the job. He said he liked to see the City
managed with a degree of freedom where the boss says to -take a day off, but -he said -the door swings
both ways", and when somebody deserves it he should take it,'but he did not wantAo make it automatic,
and he felt the,,current'ordinance did that. These suggestions were,d,iscussed,.and the Mayor said
there.have been numerous -.requests for time off and they -always have been granted * COUNCILMAN NORD-
QUIST MOVED, SECONDED BY,COUNCILWOMAN ALLEN, THAT THE CITY ATTORNEY BE INSTRUCTED -TO REWRITE THE
ORDINANCE TO STATE THAT DEPARTMENT HEADS AND ASSISTANT DEPARTMENT HEADS MAY TAKE'ONE DAY -OF COMPEN-
SATORY TIME -A QUARTER, NOT TO EXCEED FOUR A YEAR, AND NOT TO BE ACCUMULATED. Councilwoman Jaech
said that would be limiting them to only four days.al'year. Mayor Harrison said he thought Department
Heads should feel free not to,come to Council meetings if they have -nothing on the agenda. After
this discussion, THE MOTION AND.THE SECOND WERE WITHDRAWN. There were several comments that the
existi.ng ordinance was ambiguous.and contradictory.�.COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCIL-
WOMAN JAECH, THAT THE CITY ATTORNEY.BE INSTRUCTED fO;REVIEW.AND REFINE THE ORDINANCE, AND THAT THE
WORD "NOT" BE ELIMINATED FROM THE'THIRD SENTENCE OF SECTION 1.25.040, SO THE SENTENCE WILL READ:
"DEPARTMENT HEADS AND ASSISTANT DEPARTMENT -HEADS SHALL RECEIVE -COMPENSATING TIME." Councilwoman
Goetz,said she would like to,see over a three-month period what kind of time the Department Heads
are putting in and on what it -is being done, but Councilman Gould did not think.they should be
involved in anymore paperwork.than they already are,,and if a Department Head thinks he is being
overworked he can log his time and tell the Council. A ROLL CALL VOTE WAS TAKEN ON.THE MOTION'."W,I.TH
COUNCIL MEMBERS NORDQUIST,,JAECH, GOULD, AND ALLEN VOTING YES, AND WITH COUNCIL MEMBERS GOETZ AN-D
KASPER VOTING NO. COUNCILMAN NAUGHTEN WAS NOT PRESENT FOR THE VOTE. THE MOTION CARRIED.
PROGRESS REPORT ON NEW LIBRARY
Parks & Recreation Director Jim Jessel 'reviewed his written report, indicating.the bids will go out
in May, the contract awarded,,,in June, and construction:started in July. Arai/Jackson has hired an
interior desi.gner.to work,with the library furniture committee on fabric selection and delivery
scheduling.-. During the bidd-in,g phase the project management will' transfer to the Public Works"
Department, with Mr. Jessel's role being reduced to approval of -all expenditures and program changes.
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March 24, 1981 - cohdinu6d
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Mr. Jessel indicated numerous meetings had been held with the Library Board to resolve concerns on
lighting and interior temperature levels in meeting the State Energy Code. Cliff Jackson of Arai/
Jackson stated they are keeping within the time schedule and the budget and at this time he did not
foresee any delays. In'answerto a question regarding protection from delays, cost overruns, etc.,
he said they always work with the -City Attorney on contracts when working with a municipality. He
noted,that Mr. Herzberg and Mr. Adams had been at his office this week to go over the specifications
and they,had found a*few thi,ngs-that needed changing. Councilman'.Gould said that for the next
presentation he would like to have -further information about -the bid alternates and a better
breakdown on associated costs.,.Mr.,Jackson then displayed.a refined drawing of the building and
samples of concrete blocks to be used for.the exteriors. Mayor.Harrison expressed concern that
concrete blocks may leak, and Mr. Jackson said they had,consulted with an expert who indicated there
is no problem if they are appli-ed ' correctly. There will be two stains and two sealers and a six -
year warranty wi ' 11 be given. STides were shown to demonstrate some block applications. Comments
were made as to the attractiveness of the building5 but there was still some concern expressed
regarding the use of concrete blocks.,
WATER/SEWER BOND ISSUE DISCUSSION
Finance Director Art Housler had stated previously that in his opinion the period of March 15 -
April 30 would be the most favorable.time to issue.these bonds in'that bond interest rates would be
lower. He now displayed charts demonstrating the prime interest rate as compared to the bond buying
index which supported his opinion,,and he suggested that preparations be made for the issuance. He
noted that.the bonds cannot actuallybe issued until an ordinance is passed, and it was_�his hope to
have all the preparations compl-eted'in readiness for issuance when.the interest rates are the most
favorable. COUNCILMAN KASPER MOVED, SECONDED BY COUNCILWOMAN ALLEN, THAT THE CITY ATTORNEY BE
INSTRUCTED TO -PREPARE ALL THE DOCUMENTS NECESSARY TO PROCEED WITH THE WATER/SEWER BOND ISSUE.
MOTION CARRIED.
ANNOUNCEMENTS
Council President Allen asked for names of those who may be interested in serving on the AWC.Nomina-
tions and Resolutions Committees.
Council President Allen had received..a call from a lady asking the Council to look at Parkview Firs
before considering the final plat next.week. The caller.was concerned about parking.
COUNCILMAN.NORDQUIST MOVED, SECONDED BY COUNCILWOMAN ALLEN, TO PLACE ON NEXT WEEK'S AGENDA A DECISION
ON THE BOND COUNSEL MOTION CARRIED.
Council President Allen noted that.the Public Works Director had suggested the Council walk the 84th
and 88th proposed walkway routes prior'to next week's discussion.
City Attorney Wayne Tanaka requested. -an Executive Session following this meeting to discuss court
filing fees and an excavation problem.
There was no further business to come before the Council, and the meeting adjourned to Executive
Session at 10:55 p.m.
IRENE VARNEY MORAN, Ci V Clerk
March 31, 1981
&�-, f
HARVE H. HARRISON, Mayor
The regular meeting of the Edmonds City Council was called to order at 7:35 p.m. by Mayor Harve
Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag
salute.
PRESENT
Harve Harrison, Mayor
Bill Kasper
Kathy Geiermann,
Student Rep.,
Katherine Allen
John Nordquist
Ray Gould
Larry Naughten
Mary Goetz
ABSENT STAFF PRESENT
Jo -Anne Jaech Fred Herzberg, Public Works Director
Jim Adams, City Engineer
Irene Varney Moran, City Clerk
Mary Lou Block, Planning Director
Jack-Weinz, Fire Chief
Dan Prinz, Asst. Police Chief
Art Housler, Finance Director -
Jim Jessel, Parks & Recreation Director
Wayne Tanaka, City Attorney
Jackie Parrett, Deputy City Clerk
Council President Allen reported that.Councilwoman Jaech had called her to say she could not
beupresent his evening.because of illness.
COUNCILWOMAN-ALLEN MOVE.D, SECONDED BY COUNCILMAN GOULD,.THAT AN ITEM 9, -,COUNCIL," BE ADDED TO
THE AGENDA. (It had been omitted.). MOTION CARRIED.. Counc,ilman Naughten was not present for
this vote
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