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19810331 City Council Minutes224 March 24, 1981 - coh dinued • Mr. Jessel indicated numerous meetings had been held with the Library Board to resolve concerns on lighting and interior temperature levels in meeting the State Energy Code. Cliff Jackson of Arai/ Jackson stated they are keeping within the time schedule and the budget and at this time he did not foresee any delays. In answer.to a question regarding protection from delays, cost overruns, etc., he said they always work with the -City Attorney on contracts when working with a municipality. He noted that Mr. Herzberg and Mr. Adams had been at his office this week to go over the specifications and they had found a'few things that needed changing. Councilman'.Gould said that for the next presentation he would like to have further information about -the bid alternates and a better breakdown on associated costs.,.Mr. .Jackson then displayed.a refined drawing of the building and samples of concrete blocks to be used for.the exteriors. Mayor.Harrison expressed concern that concrete blocks may leak, and Mr. Jackson said they had consulted with an expert who indicated there is no problem if they are applied. correctly. There will be two stains and two sealers and a six - year warranty will be given. S Tides were shown to demonstrate some block applications. Comments were made as to the attractiveness of the building, but there was still some concern expressed regarding the use of concrete blocks. WATER/SEWER BOND ISSUE DISCUSSION Finance Director Art Housler had stated previously that in his opinion the period of March 15 - April 30 would be the most favorable.time to issue.these bonds in'that bond interest rates would be lower. He now displayed charts demonstrating the prime interest rate as compared to the bond buying index which supported his opinion, and he suggested that preparations be made for the issuance. He noted that.the bonds cannot actually be issued until an ordinance is passed, and it was�his hope to have all the preparations completed 'in readiness for issuance when.the interest rates are the most favorable. COUNCILMAN KASPER MOVED, SECONDED BY COUNCILWOMAN ALLEN, THAT THE CITY ATTORNEY BE INSTRUCTED TO -PREPARE ALL THE DOCUMENTS NECESSARY TO PROCEED WITH THE WATER/SEWER BOND ISSUE. MOTION CARRIED. ANNOUNCEMENTS Council President Allen asked for names of those who may be interested in serving on the AWC.Nomina- tions and Resolutions Committees. Council President Allen had received..a call from a lady asking the Council to look at Parkview Firs before considering the final plat next.week. The caller.was concerned about parking. COUNCILMAN.NORDQUIST MOVED, SECONDED BY COUNCILWOMAN ALLEN, TO PLACE ON NEXT WEEK'S AGENDA A DECISION ON THE BOND COUNSEL. MOTION CARRIED. Council President Allen noted that.the Public Works Director had suggested the Council walk the 84th and 88th proposed walkway routes prior'to next week's discussion. City Attorney Wayne Tanaka requested. -an Executive Session following this meeting to discuss court filing fees and an excavation problem. There was no further business to come before the Council, and the meeting adjourned to Executive Session at 10:55 p.m. v IRENE VARNEY MORAN, Ci V Clerk March 31, 1981 ---� HARVE H. HARRISON, Mayor The regular meeting of the Edmonds City Council was called to order at 7:35 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Harve Harrison, Mayor Bill Kasper Kathy Geiermann, Student Rep., Katherine Allen John Nordquist Ray Gould Larry Naughten Mary Goetz ABSENT STAFF PRESENT Jo -Anne Jaech Fred Herzberg, Public Works Director Jim Adams, City Engineer Irene Varney Moran, City Clerk Mary Lou Block, Planning Director Jack Weinz, Fire Chief Dan Prinz, Asst. Police Chief Art Housler, Finance Director - Jim Jessel, Parks & Recreation Director Wayne Tanaka, City Attorney Jackie Parrett, Deputy City Clerk Council President Allen reported that.Councilwoman Jaech had called her to say she could not beupresent his evening.because of illness. COUNCILWOMAN_ALLEN MOVED, SECONDED BY COUNCILMAN GOULD,.THAT AN ITEM 9, "COUNCIL," BE ADDED TO THE AGENDA. (It had been omitted.). MOTION CARRIED.. Councilman Naughten was not present for this vote. 1 1 • L 1 March, 31, 1981 - continged CONSENT AGENDA Items (D) and (M) were removed:from the Consent Agenda. COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILMAN NORDQUIST, TO.APPROVE THE BALANCE OF THE CONSENT -AGENDA. MOTION CARRIED. The approved -items on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of March 24, 1981.. (-C) Acknowledgment.of receipt of Claim for Damages from Richard A. Sanderson in the approximate amount of $277.47. (E) Final approval of 50-unit PRD at 22200 6th Ave. S.; Adoption of Ordinance 2202, changing the zoning classification of that property .from RMH'to PRD; and acceptance of:Quit Claim Deed from Jabil Development Corporation and William S. and.Marjorie E. Weinmann. (Frank Taylor/PRD-4-79/RMH) (F) Report on bids opened March 17, 1981'for sale of vehicles and awards to highest bidders. (G) Authorization to enter lease agreement with Financial Consultants Inc. for lease of four new patrol cars, contingent upon the City Attorney's approval of the lease contract. (H) Passage of Resolution.of Intention 259 for Meadowdale sewers and setting hearing, date of August 18, 1981. (I) Adoption of Ordinance.2203, redefining duties of alternate member of Planning Advisory Board. (J) Authorization for Mayor to sign Addendum to CETA Contracts. (K) 'Authorization for Mayor to sign.Snohomis.h.County Jail Contract. (L) Authorization to purchase Jacobsen F-133 5-Gang Reel Mower from Northwest Mowers, Inc., for a total price, including tax, of $12,874.61. FINAL APPROVAL OF 9-UNIT CONDOMINIUM ADDITION TO EXISTING PARKVIEW FIRS AT 8406-19 MAIN ST:'", (LOVOR CORP:/PRD-2-80/RS-8) AND PASSAGE OF ORDINANCE CHANGING ZONING -CLASSIFICATION Item D on Consent Agenda Councilman Kasper left the Council Chambers during this discussion because his employer owns a' portion of the subject property. Councilwoman Goetz, as well as Council members Naughten and Allen, had received telephone calls from Norma Gunning, one of the condominium owners in Parkview Firs. Councilwoman Goetz said Ms. Gunning had called regarding insufficient parking and stating that the proposed condominiums would not be of similar construction to those already constructed. Ms. Gunning was in the audience and affirmed that this was what she had discussed with Council- woman Goetz. Ms. Gunning.said Bernard Heavey, attorney, would speak for her. Mr. Heavey said he was representing the Parkview Firs Homeowners Association. He had submitted a letter, just prior to this meeting, from Beryl.J. Barker, President of the Parkview Firs Homeowners Association, setting forth their objections. The homeowners felt,the new units would not be comparable in... value to the existing un ts�.and.would therefore adversely affect the existing units. They .stated.the plans for the units had not been available for their review and that the applicant • owns only-36% of the property subdivided, so the action was going against the wishes of 64% of the Mr. Heavey property .owners. said the applicant should provide a title report which includes all the property but thatthe applicant's title report covers only 36% of the property. Councilwoman Allen noted -that when this had come up previously the City Attorney had advised the Counci=1 that it was not the function of the City to sort out the ownership between the parties. City Attorney Wayne Tanaka said this matter was on for final approval this eve.ging and that under the Edmonds City Code final approval -is based on preliminary approval which'took .: place last October.' He said the final development plan is submitted and must be in conformance with the preliminary. It is.reviewed by the Planni.ng.Department and is submitted to the Council, and if the Council finds it compatible to the preliminary then the Council must approve it. He " said Lovor Corporation owns the entire building site.on.which it -plans to build the nine units and it owns 36% of the common area. As to the question of parking, Planning Director Mary Lou Block said the requirements are met in that there are two spaces for each unit plus two additional units. Ed Voris of Lovor Corporation said that with their application they had presented a comment from Land Title and a copy:of-the amended by laws of the condominium that stated any application for nine units would be considered to be in conformance with the by-laws of the condominium association. He said they have a commitment for title from Land Title Company to assure title for this application, and they had made the application -with confidence that it was within the scope of the by-laws of the homeowners association and.with the title, it and was part of their . earnest-money.in purchasing.the property.- He said they are.not an assignee of Security Pacific but are purchasers and developers of the property. He believed he had presented all the evidence necessary,to support their.application, and he said they had made their plans available to the as since last September but the association..chose not to review them and had refused to respond to telephone calls letters. and He read.from a letter dated September 9, 1980 to Mr. Barker and Allen Fortier asking for an opportunity. to review the -plans with them and another dated October 2, 1980 to.Mr... .Barker in which he offered to meet with the association to review the plans, but they refus,ed..to.meet with him and he had,heard nothing from them except for a statement that they would see him in court. Mr. Voris said the additional units would be the 26 March 31, 1981 - continued 1] same as the "B" units in the present complex. He said the new units will not have basements but the same amount of dollars.today will not purchase what they would when these were built. He thought the existing units were selling for $80,000-$90,000 and he hoped to market the new ones in the same price range. The units will have 1,357 sq. ft. Beryl Barker, President of the Parkview Firs Homeowners Association, said they had been unsuccessful in ever seeing.a set of drawings and they only saw some preliminary sketches just before the ADB meeting.. He said the price range of the existing units is-$120,000-$125,000. Regarding Security Pacific, he stated that Mr. Kasper had indicated -to him that Security Pacific and Lovor would be a joint venture.on this. He said that as homeowners they would have to maintain these units and that was a concern -because maintenance -is very expensive. He noted that Councilman Kasper was not present at this.time and said that appeared to be an indication of his involvement. He suggested that Lovor representatives -attend a homeowners meeting and present what they wish to do. Councilwoman Goetz responded to.Mr. Barker that all.Council-members remove themselves from any discussion. -regarding matters in which their employers may be involved. Mr. Barker thought*Councilman Kasper's'influence-would be felt even though he was not present. Councilman Naughten observed that perhaps there had been a breakdown in communication between the parties, and he thought they should discuss this together.instead of writing letters. COUNCILMAN NAUGHTEN MOVED, SECONDED BY COUNCILMAN GOULD, THAT THE PARTIES BE REQUESTED TO MEET TOGETHER AND THAT THE COUNCIL DEFER ACTION ON THIS MATTER UNTIL THEY HAVE AN OPPORTUNTIY TO DO SO. Councilman Gould asked for a -specific date on which -the parties would meet. They decided to meet Saturday, April 11, 1981, at 10:00 a.m. in Unit 203 at 8513 Main St., and it was determined that this would come back to the Council for further consideration April 21, 1981. The City Attorney was requested to consider and respond regarding RCW 58.17.160 and 58.17.165 as refer- enced in Mr. Barker's letter of.March 31, 1981. THE MOTION THEN CARRIED. Mr. Tanaka cautioned that this is -a contested hearing and the Appearance of Fairness Doctrine applies, so all information should be acquired during the hearing and this should not be discussed with any of the parties. Councilman Kasper then returned to -the rostrum. PROPOSED ORDINANCE REGARDING COMPENSATING TIME [Item (M) on Consent Agenda] Councilwoman Goetz was concerned about the last sentence in the proposed ordinance which requires that compensating time be.approved by the employee's supervisor, and she asked Mayor Harrison how that would be handled for department heads if he were not available. Mayor Harrison responded that he is available everyday and usually is available 24-hours a day by telephone, but if he * could not be reached the Mayor Pro, tem could be. He said he had always approved such requests. Councilwoman Goetz wished to go -on record that she does not think department heads should be in the same category as other employees, so she would vote against the ordinance because of that. As she had stated in the previous discussion, she.thought department heads should simply advise -the -Office of the'Mayor, rather than request permission. Councilwoman Allen said that concerned her, as the department heads are to report to the Mayor and he supervises them, so it seemed logical that he would approve their compensating Aime, and she said no one was going to make an issue of it if there was an emergency. Councilman Kasper noted that there had been some experience in the past year when accumulated -time was claimed, and he thought it should be a requirement that it,be used within the quarter rather than within a year. Councilman Gould said he had.seen no problem in -private -industry on an annual basis. COUNCILMAN GOULD MOVED, SECONDED.BY COUNCILMAN NAUGHTEN, TO APPROVE ITEM (M) ON THE CONSENT AGENDA', PASSING ORDINANCE 2204. Councilman Gould said if this did not work out he expected people to tell him. A ROLL CALL VOTE WAS TAKEN ON THE MOTION-, WITH COUNCIL MEMBERS-GOULD, NAUGHTEN, ALLEN, AND NORDQUIST VOTING.YES, AND -WITH COUNCIL MEMBERS KASPER AND GOETZ VOTING NO; MOTION CARRIED. MAYOR Mayor Harrison said he had received.a letter from Don Schroeder -regarding the street vacation appraisal at 8th Ave. N., and he.suggested it be placed on next week's agenda. COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILWOMAN GOETZ,.TO PUT ON-THE;APRIL 7, 1981 AGENDA THE MATTER OF THE PROPOSED VACATION OF A PORTION O 8TH•AVE. N. AND MR. SCHROEDER'S PROPOSAL. MOTION CARRIED, WITH COUNCILMAN KASPER ABSTAINING BECAUSE HE IS ONE OF THE PARTIES. Mayor Harrison had received -an application for a Class E & F liquor license -for The Beverage House #2, 9810-9816 Edmonds Way, operated by George C. and Carol. Sue Kingen. The Police Chief - had investigated and recommended approval. The -Mayor also recommended approval. COUNCILWOMAN_ GOETZ MOVED, SECONDED BY COUNCILWOMAN ALLEN, TO-RECOMMEND.APPROVAL OF THE CLASS E & F LIQUOR LICENSE -FOR THE BEVERAGE HOUSE #2.' MOTION CARRIED. AUDIENCE Lloyd Ostrom, 711 Puget Lane, wished to discuss the survey recently taken regarding the City's newsletter. He was advised that.this.subject was -on next week's agenda and he would be given an opportunity to speak at that time, and that was acceptable to him. PROGRESS REPORT FROM BRACKETT'S-LANDING.MARINE PRESERVATION TASK FORCE Parks & Recreation Director Jim Jessel.dis-cussed some of the recent accomplishments of the task force, including completion.of the baseline study, initiation of the design phase through a $1,400 Coastal Zone Management grant,.applications for two other grants, and funding presentations to the Edmonds.Rotary Club and the Chamber.of Commerce. Craig Hanning, a Meadowdale High School student on the task force, went through the funding presentation he has been giving and Frances Murphy, Tony Angell, Jack.Serwold, and Bob Harmon,spoke briefly regarding their activities on the task force. Frances Murphy gay.e'.a slide-presentation:to.illustrate their plans and dis- tributed a five -phase master p:1.an.for the development. She:noted that the last item on the plan was a proposal to relocate,the. restrooms at a cost of $65,000 because they obstruct the 1 r 0 I- 0 1 *See amendment 4-7-81 0 227 • March 31, 1981 - continued sight of patrolling police officers. An alternate suggestion was to illuminate that portion of the beach. Councilman Gould commented that he was enthusiastic about what they -were doing, and the only questions he had were with regard to moving the..restrooms and funding a ranger.. He was interested in seeing how the fund..raising will go in -.,the community. Councilwoman Allen said she was delighted with how far the project had.gone'and she was amazed at.the amount of .work that had.gone into.i.t.. COUNCILWOMAN ALLEN MOVED, -SECONDED BY COUNCILMAN NORDQUIST, THAT THE COUNCIL INDORSE THE.CONCEPT PRESENTED BY THE BRACKETT'S LANDING MARINE PRESERVATION.. TASK FORCE, AND THAT THE COUNCIL..WILL DISCUSS FUNDING AT A LATER DATE. 'Councilwoman Allen thought what was proposed was a magnificent use of a piece of beach.. THE MOTION CARRIED. All of the participants were thanked for their outstanding work and dedication. A further progress report will.be made in May. A short recess was announced. ENGINEER'S ESTIMATE -ON ALTERNATE WALKWAY (84TH AVE. W.) City Engineer.Jim Adams reviewed the original walkway proposal estimated at $7,400 and the alternate 84th Ave. W. proposal.estimated at $8,800.. The only funds available for a walkway were $2,800 in the sidewalk and trails fund. There was also the possibility that the Pine Ridge Estates plat would:develooiwithin the next two years in which a walkway could be required. Mr. Adams did not believe the 84th Ave. alternative -would be a safe route because it is heavily wooded. The citizens who had brought this to the Council had not been satisfied with the 88th Pl. route because there were no homes directly adjacent .to it, only large back yards, so the children could not be watched for their safety. The Staff was asked to pursue the possibility of an"east/west easement�from.88th to 86th, as well as a narrow fenced walkway on 88th, and also the possibility of an easement between Lots 6 and 7.on 87th Ave. W. COUNCILMAN NAUGHTEN MOVED, SECONDED BY COUNCILWOMAN ALLEN, TO PLACE THIS ITEM ON THE APRIL 28, 1981 AGENDA. MOTION CARRIED. • EXECUTIVE DEPARTMENT ORGANIZATION Mayor Harrison said the Executive Department has been functioning for the past several months in accordance+ with his proposal of -January 29, 1981 wherein the City Clerk was delegated the responsibility of supervising time sheets, expense.vouchers ,and,,requestssforz-ti.mecofif;, overtime, and compensatory time for all Executive Office personnel. This included the Personnel Office, Office Services, Mayor's Secretary, and the Traffic Violations Bureau. On March 5, 1981 he had sent the Council -a memo expressing support of a.proposal by some Council members to hire a Personnel Director, but now he was not -convinced this was necessary, and he recommended that the Office of the Personnel Administrator remain as it is. He did not recommend hiring an M.A.A. as he found the system -.working well without one and he was having more contact with the Department Heads and better control. He said the cost to the taxpayers for an M.A.A. is approximately $50,000'per year, including salary, benefits, office.space, secretarial 'service, and expense account. He now-recommendedadoption of his January 29 proposal that all Executive Office personnel fall under the supervision of the.City Clerk. There was some concern expressed about reclassifications that were included in the recommendation, and Mayor Harrison again stated that they were based on the level of responsibility of the specific jobs, and.he restated his reasons for each. Councilman Naughten stated that if there is a job reclassification there should be criteria, and this proposal was too loose; and a -comment was made that some of the job reclassi:�ficatidhsemay,,bec-..justi:fjedi,bGtesome!may not-. Councilwoman Goetz thought these were personnel related so should be under the supervision of the Personnel.Administrator, but. Councilman Kasper disagreed, saying you.do not put a personnel...person over people onca d1 rect'superv.ision basis. and he thought the.City Clerk should be given the opportunity to supervise these people, having at some time been involved in each of the jobs. The question of.a.full-time M.A.A. was raised, and there was general agreement, that there`thoul d:ibe l a . Profess-i ona+l -i admi ni strator, but it must be someone with whom the Mayor can work. There was some doubt that the Mayor intended hiring an M.A.A.; but he said if the Council put one in the organization chart he would hire one, but 'the Council must say to hire because they had imposed.a hiring freeze. COUNCILMAN NAUGHTEN • _MOVED, SECONDED BY COUNCILMAN GOULD, TO PROCEED WITH FILLING THE VACANCY OF THE M.A.A., BUT -TO ESTABLISH A JOB DESCRIPTION;AND.SALARY BEFORE ADVERTISING, THE COUNCIL ESTABLISHING THE JOB DESCRIPTION BUT WITH THE MAYOR'S APPROVAL. MOTION CARRIED, WITH COUNCILMAN-KASPER VOTING NO. COUNCILMAN GOULD MOVED, SECONDED BY COUNCILMAN NORDQUIST, TO PLACE ON THE APRIL 14, 1981 WORK MEETING AGENDA A DISCUSSION OF. THE M.A.A. JOB DESCRIPTION. MOTION CARRIED. .Councilwoman Allen provided the Council with copies.of the job descriptions of those jobs recommended by the Mayor to be reclassified, and Councilwoman Goetz requested that copies of the former job descriptions also be provided where theones just received were recent, so the jobs could be compared for growth. Mayor. Harrison stated -to the Council that if he were on the Council he would honor the Mayor's request to organize the organization for which he must be responsible. He said if it does not work he will offer changes, but only the Mayor can determine if the organization is working. He thought it was the honorable thing to honor the requests as they come.,in. Councilwoman Allen responded -that she could accept the organization but not the reclassifications. COUNCILWOMAN-ALLEN MOVED, SECONDED BY COUNCILMAN KASPER, THAT THE EXECUTIVE DEPARTMENT ORGANIZATION/STRUCTURE, AS -PROPOSED -BY THE.MAYOR': :BEC'APPP,OVED.. Councilwoman'Allen said she would be willing at the next Personnel Committee meeting to address the reclassifica- tions,.as a Council. Councilman Gould said they should get the M.A.A. first, and the.next thing would be to assess the duties and salary of the Mayor, and then assess with the then present parties the organization of the Executive staff. Councilman Kasper said the Mayor should designate what the M.A.A. will do, and as long as that job is vacant somebody is taking on more responsibility and is.not getting paid for it. A ROLL CALL VOTE.WAS TAKEN ON THE MOTION, WITH COUNCIL MEMBERS ALLEN, KASPER; AND NAUGHTEN VOTING YES; AND WITH COUNCIL IIEMBERS NORDQUIST, GOULD, AND GOETZ VOTING N0, RESULTING IN A TIE VOTE: MAYOR HARRISON VOTED YES TO BREAK THE .TIE, AND THE MOTION CARRIED. City Attorney Wayne Tanaka said no'ordinance would be required as this will be on an interim basis: COUNCILMAN NAUGHTEN.MOVED TO PLACE ON THE APRiL 21, 1981 AGENDA A DISCUSSION OF THE RESTRUCTURE OF THE•MAYOR'S OFFICE. He said he would like to do that after the M.A.A.-duti.es.are discussed so the two can be tied together. COUNCILMAN GOULD S.ECONDF.Q THE MOTION. MOTION CARRIED. =81 March..31,. 1981 - continued SELECTION OF CITY BONDING AGENT COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNCILMAN KASPER, TO ACCEPT THE PROPOSAL OF FOSTER AND MARSHALL,. BASED ON THE RECOMMENDATION OF THE FINANCE Director. Councilman Kasper said he felt Foster and Marshall is able to coverall phases of marketing of bonds, and the other two companies do not appear to be highly involved. Councilman Gould thought Harper, McLean was by far the best, as did Councilwoman Goetz. Councilman Kasper added that in his discussion with other cities Foster and Marshall had.been highly recommended. Councilman Nordquist said his rec.ommendation was.based on the review, but he had discussed this with Finance Director Art Housler who indicated he felt comfortable working with Foster and Marshall, and if the person who has to work with them is satisfied then that is the highest recommendation the company can get. Mr. Housler said that he .had only said he l.eaned toward Foster and Marshall. '::He'.,thoughtt. both 'firms :coul'd do an adequate job. He said he would like to remain independent of this decision. On questioning, he said on paper his analysis was.that Harper, McLean is the most favorable firm; however, in the dealings with Mr. Hastings and considering what Councilman Kasper found out in Bellevue, he would be comfortable with either. A ROLL CALL'VOTE WAS TAKEN ON THE MOTION, WITH COUNCIL MEMBERS NORDQUIST, KASPER, ALLEN, AND NAUGHTEN VOTING YES, AND WITH COUNCIL MEMBERS GOULD AND GOETZ VOTING NO. MOTION CARRIED. POLICY ON AWARDING OF CONTRACTS Public Works Director Fred Herzberg said the current policy is when they have consulting contracts they.,award'�-them:iin--several ways. For routine, smaller contracts they award to an obviously well qualified firm, or they could invite proposals. Their criteria for rating was provided to the Council. For larger contracts they could pick a consultant and award the contract to the consultant. Mr. Herzberg -said this was basically.the policy approved in 1979 which they had followed. Councilman Nordquist said this was brought up because of an incident about a year ago when there was a study of the Shell Creek drainage basin to be done. He said Mr. Herzberg had made a determination based on the criteria the committee had established, but the contract ended up being stopped at the Mayor's office and had been there since. Councilman Nordquist said the question was if they have a policy to establish professional services, does it need changing at this time or is it acceptable in its present form. Councilman Naughten said Reid -Middleton thinks there is an inadequacy in the manner of awarding contracts, so the policy should be reviewed and.then the City should adhere to it. Councilwoman Allen observed that the policy is only two years old and had not had enough time to be proven. She observed that it was well structured and that a lot of time had gone into it, and she thought it should be followed. Councilman Kasper said he.had never seen the actual results to see how comparisons are made, but for this particular project he would have a hard time going outside the area. Councilwoman Goetz said she had a.problem seeing.a policy not followed when so much time and work had gone -into it. Jim Reid, of Reid, Middleton.& Associates, urged that a committee be selected to meet with Mr. Herzberg.and him. He said he would like to point out factors which should be and should not be considered in -Edmonds. He thought this was.deserving of review by the Council. Mayor Harrison said there was no authorization given by either the.Council or the Mayor to go into this selection process, and if the Council wished to authorize a selection process he felt he would be in the position to make the selection himself from this policy. Mr. Herzberg listed some of the projects on which this policy had been used --selecting the architect for the library, the waterfront development project, the utility rate, the Meadowdale geographical study, and the Sprague St. LID. Councilman Gould said he was comfortable.with the way it has been, but one of the questions is who does the rating., and the Mayor should not make all those decisions. Mayor Harrison said he is concerned about getting the best expertise for the City,.and he is not confident the outside employees necessarily share in the same taypayer concerns that he has. Councilman Nordquist told him he is concerned about -to whom the Mayor gives the contracts. Councilwoman Allen did not believe that.just because somebody lives in Edmonds they should get the selection. Councilman Kasper stated that the administration and the department head should be involved,'and.possibly the City Council. Mayor Harrison said he would be comfortable.with the Council, or some members of the Council, sitting on the selection committee along with himself. Councilwoman Allen observed that just because someone lives in Edmonds -they will not necessarily give the City the best deal. It appeared to her that the Council had.authorized the Public Works Department to start on the overall drainage project. Mr. Herzberg said that was what they assumed in June with the approval of the utility rates,.and Coun- cilwoman Allen said that was a fair assumption, but it appeared he would have to come to the Council on each issue. She said somebody has to -say to start in order to set things in motion, and her feeling was that as a Council they had.done so when they.said there was a drainage problem that had to be addressed. On the assumption that the Public Works -Department -thought the Shell Creek drainage basin is where the project should start, COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILMAN NORDQUIST, THAT THE SELECTION OF CONTRACTS FOR THE SHELL CREEK DRAINAGE BASIN BE BROUGHT TO THE COUNCIL UNDER THE POLICY ON AWARDING OF CONTRACTS -NEXT WEEK.. Mayor Harrison responded that in the policy the recommendation is to go to the Mayor for approval and he already had disapproved it. Councilwoman Allen told him he had said they shouldnot have started with it because the Council had not authorized it, and at this point she was taking the step to make theauthorization clear. Mayor Harrison said he was not permitting Public Works to make this selection, and she.responded that the*Council has to authorize the whole procedure.. This.was discussed at length, and Councilman Gould then said his understanding was that the motion was to put in motion the process for firms to put forth their interest in this"project and give the,City their proposals. THE MOTION THEN CARRIED. Councilman Kasper said when the final recommendations are made and the applicants have been rated, he wants to see the ratings. Mayor Harrison said he would like to see a body similar to the one they used to select the architects to review these proposals,.and there should be a selection committee which should interview these people and then make the determination. He said Engineering had gotten into this on occasion without any authorization and he did not want to see that done again. On this one, he was not satisfied that a good selection was made or that it was on a fair basis, and he did not think it.was for the benefit of the City and he wanted to see the Council and himself involved in the process. Councilman Gould said if there are a number of proposals he would like to see -the staff with the expertise sort them out and.the number worked down to five, and then have the committee review those. Mayor Harrison thought no more than five should be invited because the proposals are expensive to do, and that the City should be selective in sending out invitations, 1 1 11 1 • h� 2 2a 9 March 31, 1981 - continued but the Council did not agree. This was discussed, and then COUNCILMAN GOULD MOVED, SECONDED BY COUNCILMAN NORDQUIST, THAT THE POLICY BE CHANGED IN THAT STEP 2 IN ATTACHMENT B TO THE MARCH 26, 1979 LETTER BE THAT THE LETTERS Or INTEREST WILL BE.SCREENED BY THE MAYOR AND TWO COUNCIL PEOPLE SELECTED BY THE COUNCIL PRESIDENT,,ANb THAT STEP 6 BE DELETED. MOTION CARRIED. The City'Attorney will prepare a resolution to that effect.' COUNCIL Counci-lman Naughten said -he would be absent April 7, 1981. Councilman Nordquist referred.to the matter of some -past -due bills from Reid -Middleton, and City Engineer Jim Adams responded that there were some questions on the bills but he had met with Mr. Reid and all the questions were -resolved,. and the bills will be paid immediately. Mr.. Reid also said the questions had been resolved. .Counci1man Nordquist was -in hopes that the architect,for the library -had not been left with the idea that'the Cou ' ncil was in support of cement block buildings, because he was not. Councilman Kasper was not concerned with the,ae'sthetics, but with the long term.maintenance after ten years, especially with the location of the building and the wind to which it is exposed. It bothered him that they said they had cement blocks all along, as he had not'been aware of that. Mayor Harrison said when you are talking about reinforced concrete buildings it can be cement blocks or poured concrete. It was determined that the Council President will write a letter to the architect questioning the bui-lding texture and stating that the Council would like 'clarification regarding the surface of the building, -and also requesting sample buildings to 0ew. Councilman Nordquist was concerned that the traffic signal at 3rd and Dayton had been removed .without the Council being involved in the decision.. COUNCILMAN NORDQUIST MOVED, SECONDED BY COUNC- ILWOMAN GOETZ, THAT THE TRAFFIC SIGNAL AT 3RD AND DAYTON BE RE -INSTALLED. Public Works Director Fred -Herzberg responded that t he Council had been notified -by memorandum and no comment was received, so they took action. He said the problem facing most people is breaking the habits they have at that intersection. THE MOTION WAS WITHDRAWN. COUNCILWOMAN ALLEN MOVED, SECONDED BY COUNCILMAN NORDQUIST, THAT THERE BE A HEARING ON APRIL 21, 1981 REGARDING THE 3RD AND DAYTON TRAFFIC LIGHT. MOTION CARRIED, WITH COUNCILMAN KASPER VOTING NO. J 40 I I Mayor Harrison read aloud the notice about a secret -ballot election among City of Edmonds--nonrepre- sented employees to determine if collective bargaining is desired by the employees. The election will be April 14, 1981, from 8:00 to 10:00 a.m., in the Council Chambers. Council President Allen called attention to several pieces of correspondence in the Council packets which she asked the Council -members to read. Counci.1 President Allen noted there w as a request for approval of advertising and -hiring a part-time employee as a Mechanic's Helper for six months. The person who formerly had this position had moved into a'full-time p'osition.with the City. COUNCILWOMAN GOETZ MOVED,. SECONDEDO COUNCILMAN NORDQUIST, TO -APPROVE THE REQUEST. MOTION CARRIED. Councilman Kasper asked whether the School District did not have to prepare something -like an EIS when'they close schools,.when the City gets the impact. He was referring to the walkway discussed earlier needed for schoolchildren to walk a long distance to a*school. Councilwom'an*Goetz responde& that this was a matter of,health and safety to the schoolchildren, and they should have been allocated to the.Olympic School. COUNCILWOMAN ALLEN MOVED,.SECONDED BY COUNCILMAN GOULD,-IN RESPONSE TO A REQUEST CONCERNING THE UTILITY BILLING CLERKS IN THE PUBLIC WORKS DEPARTMENT, THAT"THE MATTER BE. PLACED ON THE APRIL 14, 1981 AGENDA. MOTION CARRIED. There was'no further business to,come before the Council,.and the meeting adjourned at 11:45 p.m. IRENE VARNEY MORAN, �ity Clerk *See amendment 4-7-81 ­-7 401 iy , V-Mv I HARVE H. HARRISON, Mayor