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19810512 City Council Minutest 2.51 • May 5, 1981 - continued Council President Allen noted.that last week's Staff Minutes indicated that the Council had denied the hiring of a part-time •person.for the reception/copy room function, and she,pointed out that it was not denied but that consideration was postponed to May 12. She noted that the Staff -Minutes -also indicated some work being done at:Public.Works to prevent -tripping.and falling, and:she asked if that was in the budget. City.Engineer Jim Adams said there had been a problem at the.entrance and it was modified by a small slab. It was done with City forces.at.a cost of $70-$80.for supplies and a few hours of work. Council President Allen said she had received a call.on April 29'from a lady on Edmonds Way saying two large buildings were being moved. This was at 4:00 p.m.,:and it appeared to.her'that if such permits are allowed they -should not be duringgthe'rush,hours.. It reportedly.took 2 1/2 hours to go 100'. Council•`President Allen referred to a memo from the'..City Engineer regarding.the parking: restrictions on Sunset Ave. -from Main.S.t-..to Bell'St. and complaints that had been received from citizens.. The subject.was•placed on the May 19, 1981 agenda. Council President Allen asked the Mayor for a reportofthe recent meeting of the Professional Services Selection Committee. .He said the Public Works.'Department will be looking at the basin to determine if there is some partial solution to the drainage plan and they will report to the committee on Friday.. He said they will then be proceeding further_to study the criteria.for selection of engineers. Council President Allen questioned whether the Mayor should be on the committee because one -of his previous employers is one of the companies involved. Council:Pres.ident Allen noted that a 6-year TIP update is being requested by 1984,.and it might be a • budget -item and should be kept in mind. Council -President Allen said shehad provided the Council a.current CPI report. Council President Allen noted.that AWC needs board and.commission members. Mayor Harrison reported that the State Auditor had..advised that the.Council when it adjourns to Executive Session has to come back to the meeting to. adjourn. City Attorney Wayne Tanaka said he would check on that. Councilman Nordquist thought there. should be some provision for notetaking at the Executive Sessions. Councilman Gould suggested the use of a tape recorder. There was.no further business to come before the Council, and the meeting adjourned to Executive Session at 11:00 p.m. —� V. V-V/ ;IRENE-VARNEY.MORAN,y Clerk HARVE.H. HARRISON, Mayor May 12, 1981 (Work Meeting) • The regular meeting of the Edmonds City Council was called to order at 8:30 p.m. by Mayor -Pro tem Katherine Allen in the Council Chambers of the Edmonds Civic Center. All. present joined in the fl'ag salute. 1 PRESENT ABSENT STAFF PRESENT Katherine Allen Ray Gould Mary Goetz Jo-Anne-Jaech John Nordquist Larry Naughten Bill Kasper. CONSENT AGENDA Harve Harrison, Mayor. Jack Mitchell, Acting Public Works Dir. Jim Adams, City Engineer Irene Varney Moran, City*.Clerk Jack Weinz, Fire Chief Marlo Foster, Police Chief Art Housler, Finance Director Duane Bowman; Associate Planner Jim Jessel, Parks & Recreation Director Felix deMello, Buildings & Grounds Supt. Wayne Tanaka, City Attorney Mark Eames, City Attorney Jackie Parrett, Deputy City Clerk Items (B), (C), (D), and (F) were removed from the Consent Agenda. COUNCILMEMBEVNORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOULD, TO -APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED." The approved items on the Consent Agenda included the following: (A) Roll call. (F) Final acceptance of -work by General Repairs for Anderson' Center reroofing and setting of a 30-day retainage period. 252 May 12, 1981 - continued • APPROVAL OF MINUTES OF MAY 5, 1.981 [Item (B) on Consent Agenda] Councilmember Jaech referred to the bottom of page 7 of the minutes, regarding administrative' staffing level in the City, and said her remarks there were to the effect that her conception of a freeze means that when a freeze is in existence and a position is vacated that position could not be filled witha new body because i't is frozen. COUNCILMEMBER GOULD MOVED,'SECONDED BY COUNCILMEMBER JAECH, TO APPROVE ITEM (B) ON THE -CONSENT AGENDA WITH THAT AMENDMENT. MOTION CARRIED. ACCEPTANCE OF QUIT CLAIM DEED FROM.LEO AND MARGARET-LeFEVRE FOR RIGHT-OF-WAY 1—It—e—m-M on Consent Agenda Councilmember Jaech asked why the'City was getting this quit claim deed. Associate Planner Duane Bowman responded that a requirement of.short subdivision S-50-79 was that they dedicate right-of-way to the City prior to final recording of the subdivision, and the quit claim deed was for that right- of-way. Councilmember Jaech questioned the configuration of the right-of-way in that it would not straighten 13th Way S.W. but would leave a jog in it. Mr. Bowman stated that the Official Street Map only has 13th Way with a 50' right-of-way to the point shown and then it narrows. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER GOETZ, TO APPROVE ITEM (C) ON THE CONSENT AGENDA. MOTION CARRIED. REPORT ON BIDS OPENED APRIL 29'ON ANDERSON CENTER WINDOW COVERINGS Item D on Consent Agenda Councilmember Naughten noted that there was only a 2% difference.between the lowest bid and the second lowest, the second lowest bidder being an Edmonds merchant, and he thought there should be a mechanism to award to an Edmonds merchant when the bids are so close, and he suggested'consideration of such a policy. City Attorney Wayne Tanaka stated that such could be considered for the future, but currently the Council must award to the lowest bidder unless that bidder were found to be • deficient. Councilmember Naughten asked the Finance Committee to consider a policy such as he had suggested. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOETZ, TO AWARD THE BID ON THE ANDERSON CENTER WINDOW COVERINGS TO THE LOW BIDDER, SEATTLE WINDOW SHADE AND DRAPERY, IN THE AMOUNT OF $11,527.46, INCLUDING SALES TAX, APPROVING ITEM (D) ON THE CONSENT AGENDA. MOTION CARRIED. ACKNOWLEDGMENT OF RECEIPT OF CLAIM FOR DAMAGES [Item (F) on..Consent Agenda] This claim was from Marvin L. Jenkins, 6334 Rainier Ave. S., #318, Seattle, in the amount of $25,000. Councilmember Naughten did.not understand the claim, and Police Chief Marlo Foster briefly stated that the police had obtained -a search warrant and most of the items found were not identifiable. It was noted that the claim was not submitted on an Edmonds form and, in fact, indicated that the claimant ". . . CLAIMS DAMAGES OF AND FROM THE CITY OF SEATTLE IN THE SUM OF $25,000." COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOETZ, THAT THE CITY CLERK BE ASKED TO RETURN THIS TO THE PARTY WHO SENT IT WITH THE PROPER FORMS, AND THAT THE COUNCIL WILL ACKNOWLEDGE IT WHEN IT IS RECEIVED IN THE CORRECT FORM. MOTION CARRIED. MAYOR Mayor Pro tem Allen stated that.a liquor license application had been received for C-Fresh Foods, 300 Admiral Way.,.a part of Bud's Baits, Inc., with officers Budwin and Dorothy Christensen and William Edmondson. The application was for a Class E and F license (beer and wine by the bottle or package for consumption off the premises). The Police Chief had reported that Mr. and Mrs. Christensen have operated.Bud's Baits at the Port of Edmonds for 20 years, and that Mr. Edmondson has been with them for 12 years. They previously owned sports stores in Lynnwood and the Ballinger Shopping Center. C-Fresh Foods will be located in the new building housing "The Landing" restaurant and it will feature fresh seafoods and delicatessen type foods. The beers and wines will be compatible with the foods., mostly imported brands. Store hours will be 9:00 a.m. to 8:00 p.m. during the summer. Chief Foster recommended approval of the application. There was some discussion as to whether a hearing should be held, but because of the location..and.the fact that it is not in a residential area it was decided that a hearing would not be necessary. COUNCILMEMBER.NORDQUIST- MOVED, SECONDED BY COUNCILMEMBER KASPER, TO RECOMMEND APPROVAL OF BOTH THE APPLICANT AND THE LOCA- TION. MOTION CARRIED. Mayor Pro tem Allen advised that the -City of Lynnwood is making an application to IAC to finish the park at the old Coast Guard site.and.has requested help from the.City of Edmonds in the amount of $350. Parks & Recreation Director Jim Jessel explained that the estimate to hire a designer to design a cost estimate is $700 and Lynnwood is asking Edmonds to share in that, and he noted that joint projects are favorable to IAC. He.said this is the last item on the Edmonds Recreation Department's priority list so he could not pursue .it himself, and the School District considers recreation an element the.cities shoul.d.provide so they are not participating. Mayor Pro tem Allen noted that the Brackett's Landing committee has approached the City of Lynnwood asking for support of the plan for.the Brackett's Landing area. She personally recommended approval, having been involved in this project from.its inception. She said she can see the possibility of a variety of ballfields there and although'it.is in Lynnwood there will be Edmonds people using it. She sug- gested the $350 be taken from the Council Contingency Fund. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOULD, TO EXTEND THE HAND OF COURTESY TO THE CITY OF LYNNWOOD IN THE DEVELOPMENT OF THIS PROJECT,.AND THAT THE $350 BE TAKEN FROM THE COUNCIL CONTINGENCY FUND. Councilmember Kasper said he could not argue against the ballfield, but that Edmonds.has a lot of waterfront to maintain and will need some reciprocity. THE MOTION CARRIED. Councilmember Nordquist observed that more use will be needed of all recreational facilities because of the energy crisis. Mayor Pro tem Allen noted that Mr. Jessel.had recommended consideration of a solar heating hot water system for Yost Pool, and he suggested that Mr. Winstanley of Energy Production Systems, Inc., located in Lynnwood, be invited to make a presentation. Councilmember Nordquist said he would be receptive to information but not.to a.sales pitch. Mr. Jessel responded that Mr. Winstanley is a 25 • May.12, 1981 - continued salesman, but he is the person with the information. 'Mayor Pro tem Allen said she would get someone from the Puget Sound Council of Governments instead, and -that a presentation would be scheduled for the May 26, 1981 work meeting. Mayor -Pro tem Allen noted that City Engineer Jim Adams had 'recommended, and Mayor -Harrison concurred, that the requirements for consultant selection (Resolution 493) be revised to give the program manager, -the responsibility of selecting consultants for noncapital projects where the consultant fee does not exceed'$15,000 and for design contracts where the estimated construction'contract cost does not exceed $30,000. The $30,000 is the current limit which is allowed for the award of construction contracts without formal advertising. Mr. Adams had noted that criteria is not established in the resolution for the requirement for formal selection of consultants -for projects which do not result in capital improvements, such as the water/sewer rate.study. The Finance Committee had discussed this at theirmeeting this evening and recommended approval. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOULD, TO INSTRUCT THE CITY ATTORNEY TO DRAFT A RESOLUTION PURSUANT TO THE CITY ENGINEER'S RECOMMENDATION FOR THE MAY 19, 1981 AGENDA. MOTION CARRIED. Mayor Pro tem Allen noted that the Acting Public Works Director had received a petition from residents requesting reduced speed limit signs in the alley.from 5th Ave. to 6th Ave. between Alder and Walnut Sts.' COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, TO DEFER THIS ITEM UNTIL THE MAY 19, 1981 AGENDA. MOTION -CARRIED. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER GOETZ, TO OPEN THE MEETING TO HEAR FROM CATHY:STUMPF FROM THE SHERWOOD ELEMENTARY SCHOOL PTA. MOTION CARRIED. Mrs. Stumpf is the Safety Coordinator for the Sherwood Elementary School PTA'and she was present, together with the President and Vice President of the PTA,.to thank the Council and the Staff for its help in obtaining'a traffic light at 226th and.SR 524, which is now projected for installation in 1982. Mayor Pro tem Allen read aloud a proposed resolution commending former Public Works Director Fred Herzberg for his service to the City. COUNCILMEMBER RAUGHTEN;MOVED, SECONDED BY COUNCILMEMBER. NORDQUIST, TO PASS RESOLUTION 498 COMMENDING FRED HERZBERG FOR HIS SERVICE TO THE CITY. MOTION CARRIED. PRESENTATION BY PRICE/WATERHOUSE.ON UTILITY BILLING STUDY Price/Waterhouse had submitted a written report to present'recommendations based.upon a review of the utility billing system conducted from April 27 to May 8, 1981. This report had been discussed by Ronald Gilster of Price/Waterhouse with the Mayor,.the Council President, and some of the Staff, and the Finance.Committee had discussed.it at.their meeting.this evening, studying each recommenda- tion. Mayor'Pro tem Allen said the gist of the,report was that Data Processing definitely can help Utility'Billing but somebody -is needed to.supervise and designa program, telling Data Processing what Utility Billing needs. Councilmember Nordquist asked what the Council's role would be in developing management information requirements, which the report noted could be.improved, and Mr. Gilster responded that their role would be as a steering committee. Councilmember Gould observed that the first part of the program had been accomplished --looking at the system and determining that the system is'al'l right. The -second phase, he said, is to put on a temporary part-time supervisor to work with*the *people'involved in the utility system to provide the training to make.recommenda- tions 6, 7, and 8 come true (establishing an edit error suspense function, creating a daily open account exception reporting, and establishing user maintenance procedures for,key data). Council-, member Gould said they estimated that could be done.for one man month--160 man hours --and he thought the next thing to do was to ask the staff to be more specific about the recommendation regarding a part-time supervisor, espec tally as to what funds are necessary to implement that. Mayor Pro tem 'Allen.noted that Mr. Gilster thought it should be somebody on the staff, so it appeared that Rhonda March would be the supervisor and put together a program. Finance Director Art Housler said that • unless she can be relieved of.some of her current assignments he recommended going to someone outside. Acting Public Works Director Jack Mitchell -did not think she could be relieved from her current-workload._.000NCILMEMBER GOULD MOVED, SECONDED BY COUNC-ILMEMBER NORDQUIST, THAT THE PRICE/ WATERHOUSE REPORT BE ACCEPTED AND THAT.AN ITEM BE PLACED ON THE MAY 19 AGENDA -FOR THE STAFF TO GIVE THE SPECIFICS OF A PART-TIME SUPERVISOR ON A CONTRACTUAL BASIS, INCLUDING COSTS FOR -IMPLEMENTING PHASE 2. Counci`lmember Gould said he was expecting.an expert in the auditing field who will provide .training to all, including the supervisor (Rhonda March), the intent being to monitor the progress and get a weekly.progress report. MOTION CARRIED. _. DISCUSSION ON WOODCUTTING AT CITY BEACHES Parks and Recreation Director Jim Jessel-said complaints had•been.received.that cutting wood on the City beaches is incompatible with other beach Some uses... people who live on the waterfront had said that chain.saws bother them early in the morning. Most of the complaints were from early morning joggers who are disturbed by the noise of chain saws. He had seen some four-wheel drive vehicles on the beach which he said is.not appropriate. He noted that the Union Oil Beach Park will -be seeded next week; so driving.vehi.cles,there or dragging logs will definitely -be detrimental. He suggested that if a person wants to cut wood he sign up at the Recreation Office and when there is a surplus they could allow it, but then i't would be controlled. When questioned, he said he actually had received only three complaints, but the sanctuary is involved and woodcutting is not compatible with that. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOULD, TO OPEN THE DISCUSSION TO ALLOW FRANCES MURPHY AND BOB MORRISON TO SPEAK AS THEY -ARE REPRESENTATIVES OF THE BEACH PRESERVATION GROUPS. MOTION CARRIED. Frances Murphy, who started the beach sanctuary project, said putting any sort of vehicle on the beach is directly. contrary to what.her group is trying'to do. She did not see.that removing the driftwood would be beneficial as.it is part of the beach. She -thought any surplus•should be handled by the City and that probably in the past people had..taken it without thinking of the effect on the beach. Police Chief Marlo Foster said people have been taking wood at the Union Oil Beach in trucks for years. 51 May 12, 1981 - continued • Bob Morrison, 250 Beach Pl., said he had to differ with Ms. Murphy on this, and he thought people had to be realistic about this. lie -said he has lived on the beach for a number of years and he is sure he looks at logs in front of his home that have been there for years and will be for many more years. He said they never will be cut by anyone for firewood, and the sea is the only thing that will move them. He said occasionally some logs come in, and he was speaking only of the Union Oil Beach and the City Beach because that is the area he observes the most. He could not think of anyone who -would hear a chain saw there at 6:00 a.m., and he said if any four-wheel drives are on the beach the residents there will -take care of it. He said nobody would put a chain saw into any of the driftwood because it is full of'sand and salt, and possibly once in the past four years he had seen a branded log. He thought the new -development of the Union Oil.Beach would provide good vehicle control, and he said they cannot get a truck on the beach at the City Beach.- With the police coverage the City provides at Brackett's Landing he'thought that was adequately protected also. He observed that to many i't would be more important to watch out for the liquor license approved this evening than for problems with woodcutting. Building and Grounds Superintendent Felix deMello agreed with Mr. Morrison:. He said he has never had any problems at all except for the drunken parties on the beach: Bud Little, 200 Beach P1., said you do not put a chain saw.in,one of those driftwood logs because they are.full of salt. He said he probably has cut more logs -than anybody but he would not put a chain saw in the old logs there, and only when some pilings or stray logs come in does he take them for wood. George Matuska, who also lives on the beach, said the logs he cuts he gets by taking his dinghy to Richmond Beach and pulling them back. He also�has pulled logs in that were floating when he is fishing. He said he does not cut at 6:00 a.m., but waits until 9:00 a.m. Jean Johnson, 704 Maple, said she is a beach user and is one of the complainants. She said the • point is not the taking of valuable logs, but of keeping chain saw noise off the beach. She be- lieved the sanctuary should be a sanctuary from noise also, and she was sure the noise disturbs the waterfowl. She thought the draft ordinance should have more restrictions on chain saw noise, that it seemed to give equal use to woodcutters and beach-�wal.kers:;`,6nd°she disagreed with that. No one else wished to speak and the discussion was closed to the audience. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY.000NCILMEMBER NORDQUIST, THAT THE CITY ATTORNEY BE IN- STRUCTED TO PREPARE AN ORDINANCE PROHIBITING MOTOR VEHCILES AND CHAIN SAWS ON THE CITY BEACHES. Councilmember Gould thought that would create a bigger problem than currently exists. He thought there should be action to protect what is going to be done at Brackett's Landing, but he did not see that a real problem exists. THE MOTION THEN FAILED, WITH-COUNCILMEMBERS NAUGHTEN, NORDQUIST, AND ALLEN VOTING YES, AND WITH COUNCILMEMBERS GOULD, GOETZ, JAECH, AND KASPER VOTING NO. COUNCILMEMBER GOULD THEN MOVED, SECONDED BY COUNCILMEMBER JAECH, THAT WOODCUTTING BE PLACED IN CONSIDERATION.AT THE SAME TIME THAT THE BRACKETT'S LANDING PROPOSAL COMES TO THE COUNCIL FOR ACTION. MOTION CARRIED. DISCUSSION ON THE RESTRUCTURE OF MAYOR'S'OFFICE Mayor Harrison had requested that this item be postponed to the May 26 work meeting to coincide with the Personnel Committee meeting scheduled that evening. He was out of town.this evening and wished additional time to update'job descriptions. Councilmember Naughten had a proposal he wished brought up under this item and said he would like to-do that this evening. Councilmember Goetz had to leave the meeting early this evening but-wanted:to be present for that discussion, so COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOETZ, THAT THIS ITEM BE MOVED UP ON THE AGENDA AND BE HEARD AT.THIS TIME. MOTION CARRIED. Councilmember Naughten read aloud his proposal, which was to define the leadership role of the Mayor in order that the roles of the -part-time Mayor and full-time M.A.A. would-be clear, therefore allowing that type of administrative structure to work efficiently. His ten -point proposal was: . (1) The Mayor's job to be on a half-time basis. (2) TheMayor.'s salary to be increased to $1,500 monthly for a nine -month period. (3) The Mayor to have a'responsibility for active membership in local boards and committees on -*which he will serve and report to -the City Council (these were listed). (4) The Mayor to be responsible for long-range planning through an Executive Policy Committee'structure, with areas of -specific concern being City boundaries, revenues; facility needs, and recreation. (5) The Mayor to be responsible for intergovernmental relations, those agencies and cities with whom he works being listed, and reports to be made to the City Council. (6) The Mayor to be the City'-s chief -lobbyist, as mayors have a strong voice in Olympia and Edmonds is in need of help there. (7) The Mayor to chair key Executive Policy Committees through which he can guide long- range development of the City. Through this Executive Policy Committee structure the Mayor can limit the number of people reporting to'him. Recommended standing policy committees were Finance Review, Law Enforcement, Public Works and Planning; and.Parks and Recreation. (8) The Mayor to be a communicator.to the citizens through attendance at.civic-function's and speaking to clubs, groups, schools, etc.- (9) The Mayor to appoint an M.A.A., with confirmation of the Council, under RCW 35A.12.100. (10) The ordinance enacting the above to provide for a contract with the Mayor which will automatically terminate in nine months'unless extended by Council action. Included in the Council's consideration for renewal will be an evaluation of the project assignment set by the Council in a separate action from the ordinance. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCIL - MEMBER GOULD, TO INSTRUCT THE CITY ATTORNEY TO DRAFT AN ORDINANCEiAND CONTRACT. -BASED ON THIS PRO- POSAL, TO BE PRESENTED TO THE COUNCIL ON -JUNE 2:, 1981. Mayor Pro tem Allen asked the City Attorney's opinion of the proposal, thinking the Council would be overstepping their authority. Councilmember Naughten said they would not be diminishing the Mayor's authority, and he referred to a letter from the City Attorney, dated November 17, 1980, regarding the salary of the Mayor and the creation of the position of Administrative Officer. City Attorney Wayne Tanaka said you would not expect a part-time.person to do all of these things, so the salary could be set on that basis, and he said the Mayor has authority to administer the City as he sees fit. Councilmember Gould said the Council is trying to take an action that.they.think will solve some of the deep problems of the management of the City. He -thought this was a positive step on the.part of the Council, taking a forward • T 255 • May 12, 1981 - continued looking action to provide for the present system of.government to work. He said this was in no way meant to contravene any existing.State.l.aw, but just spells out some specific things that the Council wants accomplished, things that they.can look at and measure, things -they feel they want done but which are not being done.. He said at -the the same time.theretis an Executive Policy Committee chairman established,.which is the Mayor, which suggests a method by which he can operate as he currently does to manage the various -departments --such as a chairman of the board or presidentof an organiza- tion.- He thought this would make the operation more like that of a corporation or a business, and he thought that entirely possible under the RCW, and he expected the City Attorney would find it possible for the Council to do this. Councilmember.Nordquist said there should be'reporting on a regular -basis for the Council's evaluation to avoid -the possibility of reaching the end of the project with no success. Councilmember Kasper said this was a major change in the -City and a basic policy statement and it was received on short notice. He thought there possibly should be a public hearing and possibly a resolution to the Mayor, and he did not want to vote on this until next week so he could have an opportunity to examine it closely. Councilmember Nordquist observed that the ordinance would provide fora contract, but if the-contract.were not consummated:':t6eCi;ty.:,woul.d:be left with a useless ordinance on the books. Councilmember Gould responded that there will not be an ordinance on which to vote if the Council does not have a signed.contract. THE MOTION CARRIED, WITH COUNCILMEMBERS ALLEN AND KASPER VOTING NO. Mayor Pro tem Allen said this deserved more than ten minutes' attention, and Councilmember Gould responded that they have been talking about this for a long time, and they have until June 2 to think about it. Mayor Pro tem Allen said they are asking the City Attorney for an ordinance and a contract, and that means time and money. Councilmember Gould said eleven serious problems in the City were.identified, and this should be something positive. Councilmember.Kasper said he had been called today by Councilmember Naughten about this, and he had told Councilmember Naughten that he probably would be.in favor of the proposal --but not this fast. REVIEW OF SIDEWALK CONSTRUCTION PROGRAM • Councilmember Naughten reported from the Public Works/Community Development Committee, saying there is no sidewalk comprehensive plan but there is a policy plan. He said the Committee had agreed that the Public Works and Planning Departments should develop such a plan with the assistance of the Planning Advisory Board. City Engineer Jim Adams said they had found that other cities are in the same position as Edmonds --with no plan, and he thought one could be developed in four to six months; possibly within a month a timetable could be prepared. It was determined that the Staff would make a report to the Council on June 23, 1981 regarding the timetable for developing a sidewalk compre- hensive plan. Councilmember Jaech commented that a lot of property owners are not aware that they must have a permit from the City to repair their sidewalks. Mr. Adams explained that the permit is a control, but there is no charge for it. Councilmember Jaech said she had received a letter from a construction firm who evidently had written those property owners who must do sidewalk repairs, and the content.of the letter made it appear that the letter was from the City. 'She wanted the public to be aware that the letter is not from the City but is a solicitation from a construction firm. QUARTERLY REPORT ON BUDGET Finance Director Art Housler reported on the status of the budget for the first three months, placing emphasis on the financial -status of revenues versus.expenditures of the Traffic Violations Bureau as compared to what it was under the Municipal Court last year, and permit and fee increases that were approved prior to the 1981 budget adoption. After.the presentation, Council:man"Goul:d°:sai.dcdepartment heads should explain when they are over 1% of their budgets. A short recess was announced, during which Councilwoman Goetz left the meeting. CONSIDERATION OF INSPECTION STAFFING IN BUILDING DEPARTMENT Building Official Hal Reeves had provided a reportindicating the great amount of.code enforcement that is done by the Building Division and the needs of the department. He said basic inspection is • getting done.at this time, but when the large projects such as the library and hospital expansion get underway there will be •a problem. They have approved a lot of applications which have not been started yet because of the -economic situation. City Engineer Jim Adams noted that there are three inspectors, but they are 1 n three places and have different supervisors. He felt that the difference in geographic.location creates a.problem. He.said a Permit Coordinator position had been originally discussed but that had not happened. Also, the Public Works Director and City Engineer are responsible for all engineering inspections, but one inspector. issimc.:tiger;Bui,tidi.ng :Divi:sion-;:one in Planning, and one in Engineering, and one of those inspectors has only been there three months and still is in training. Mr. Adams said there is -a great potential for liability. Councilmember Kasper said the City has to get to the Permit Coordinator system, and he did not see how they could avoid putting. another man in the Building Division full-time. Councilmember Nordquist thought Planning Director Mary Lou Block should give a recommendation (she was.on vacation -and due back in another week) and he said he had talked to her about this before she left. Councilmember Gould said that should be with the understanding that the Council is receptive to installing another building inspector and needs to know the costs, etc.. Councilmember Kasper.also wanted.a recommendation from the Mayor. Mr. Reeves' report had no indication from the Mayor, although it came to the Council under a cover letter from Duane Bowman which the -Mayor had initialed. It was noted that most of the Council packet material was routed to the Council through the Mayor with initials and no recommendation, and there was an indication that the Council would l.ike him to indicate his recommendations. COUNCIL - MEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, THAT THIS ITEM BE DIRECTED TO BOTH THE PLANNING DIRECTOR AND THE MAYOR FOR -SPECIFIC RECOMMENDATIONS AS TO HIRING A PERSON FOR THE BUILDING DIVISION, INCLUDING COST ESTIMATE AND JOB DESCRIPTION,.FOR THE MAY 26, 1981 MEETING. MOTION CARRIED. DISCUSSION.ON PARKS AND RECREATION STAFFING LEVEL Parks and Recreation Director'Jim Jessel had provided.•a report regarding his department's staffing. The end.of CETA and other..federal employment programs.will greatly affect his staffing, with 13 positions having been or soon;to'be cut'from the department. He provided a proposed organization chart for the remainder of 1981 and 1982'which would maintain a nominal service level but would allow retention of most of the current programs. This proposal would require additional funding in 6 " _ til ��y+ � May 12, 1981 - continued • 1981 of $16,200. Mr. Jessel also suggested consideration of a word processing system with which he said one person could do a11,,the typing now done by two. The hour was late, and Councilmember Gould said to put Mr. Jessel's proposal on -the Consent Agenda next week and he would provide a recommenda- tion on how to fund the $16,200. That was satisfactory to the.Council. DISCUSSION OF CRITERIA FOR PUBLIC WORKS DIRECTOR This item was postponed to May 19, 1981. COUNCIL Councilmember Gould requested a brief Executive Session following this meeting for a personnel matter. The Council was dissatisfied with -the. -lack of time to conduct all their business, so -it was decided to change committee meeting times to 7:00 p.m. on work meeting dates, with the work meeting starting at 8:00 p.m.,instead of 8:30 p.m. Committee meetings will be alternated instead of two meeting at the same time. The City.Attorney will prepare an ordinance.to effect this. There was no further business to come before the Council, and the meeting adjourned -to Executive Session at 11:30 p.m. IRENE VARNEY MORAN, City Jerk May 19, 1981 NE ALLEN, Mayor Pro tem The regular meeting of the Edmonds City Council was called.to.order at 7:35 p.m. by Mayor Harve Harrison in the Council Chambers of.the Edmonds Civic.Conter. All..present joined in the flag salute. PRESENT STAFF PRESENT Harve Harrison, Mayor Jim Ad ms, CEn e r Jo -Anne Jaech Irene larney kran, �i y Clerk Larry Naughten Mary Lou Block, Planning Director Mary Goetz Duane Bowman, Associate Planner Katherine Allen Jim Jessel, Parks & Recreation Director John Nordquist Dan Prinz; Asst. Police Chief Bill Kasper Jack Weinz, Fire Chief Ray Gould Art Housler, Finance Director Wayne Tanaka, City.Attorney Mark Eames, City Attorney Jackie Parrett, Deputy City Clerk Councilmember Goetz arrived at 7:55 p.m., having advised the Council President that she would be late. CONSENT AGENDA . Items (D), (F), and (I) were removed from the Consent Agenda. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE BALANCE OF'THE CONSENT AGENDA. MOTION CARRIED. Council - member Goetz was not present for this vote. The approved°items on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of May 12, 1981. (C) Acknowledgment of receipt of Claim for Damages'from Edwin R. Jess in the amount of $658. (E) Setting date of June 2, 1981 for preliminary hearing on PRD=1-81 (Peter Bilder). (G) Adoption of Ordinance 2209.to change Council Work Session meeting time. (H) Approval of part-time supervisor on contractual basis for Utility Billing. PROPOSED ORDINANCE EXTENDING BANK FINANCING OF LID 206 [Item (D) on Consent Agenda] The proposed ordinance would extend the bank financing from June 1 to September 1, 1981, and the extension was necessitated because the project was not completed as anticipated. Councilman Gould asked why it was not completed, and City Engineer Jim Adams responded that they currently were in the process of closing it and the final hearing should be on either June 15 or June 22. The final assessment has not yet been completed. He said when the LID was started it was in a joint program r: 1 1 n LJ