19810512 City Council Minutest 2.51
• May 5, 1981 - continued
Council President Allen noted.that last week's Staff Minutes indicated that the Council had denied
the hiring of a part-time •person.for the reception/copy room function, and she,pointed out that it
was not denied but that consideration was postponed to May 12.
She noted that the Staff -Minutes -also indicated some work being done at:Public.Works to prevent
-tripping.and falling, and:she asked if that was in the budget. City.Engineer Jim Adams said there
had been a problem at the.entrance and it was modified by a small slab. It was done with City
forces.at.a cost of $70-$80.for supplies and a few hours of work.
Council President Allen said she had received a call.on April 29'from a lady on Edmonds Way saying
two large buildings were being moved. This was at 4:00 p.m.,:and it appeared to.her'that if such
permits are allowed they -should not be duringgthe'rush,hours.. It reportedly.took 2 1/2 hours to go
100'.
Council•`President Allen referred to a memo from the'..City Engineer regarding.the parking: restrictions
on Sunset Ave. -from Main.S.t-..to Bell'St. and complaints that had been received from citizens.. The
subject.was•placed on the May 19, 1981 agenda.
Council President Allen asked the Mayor for a reportofthe recent meeting of the Professional
Services Selection Committee. .He said the Public Works.'Department will be looking at the basin to
determine if there is some partial solution to the drainage plan and they will report to the committee
on Friday.. He said they will then be proceeding further_to study the criteria.for selection of
engineers. Council President Allen questioned whether the Mayor should be on the committee because
one -of his previous employers is one of the companies involved.
Council:Pres.ident Allen noted that a 6-year TIP update is being requested by 1984,.and it might be a
• budget -item and should be kept in mind.
Council -President Allen said shehad provided the Council a.current CPI report.
Council President Allen noted.that AWC needs board and.commission members.
Mayor Harrison reported that the State Auditor had..advised that the.Council when it adjourns to
Executive Session has to come back to the meeting to. adjourn. City Attorney Wayne Tanaka said he
would check on that.
Councilman Nordquist thought there. should be some provision for notetaking at the Executive Sessions.
Councilman Gould suggested the use of a tape recorder.
There was.no further business to come before the Council, and the meeting adjourned to Executive
Session at 11:00 p.m.
—� V. V-V/
;IRENE-VARNEY.MORAN,y Clerk HARVE.H. HARRISON, Mayor
May 12, 1981 (Work Meeting)
• The regular meeting of the Edmonds City Council was called to order at 8:30 p.m. by Mayor -Pro tem
Katherine Allen in the Council Chambers of the Edmonds Civic Center. All. present joined in the fl'ag
salute.
1
PRESENT ABSENT STAFF PRESENT
Katherine Allen
Ray Gould
Mary Goetz
Jo-Anne-Jaech
John Nordquist
Larry Naughten
Bill Kasper.
CONSENT AGENDA
Harve Harrison, Mayor. Jack Mitchell, Acting Public Works Dir.
Jim Adams, City Engineer
Irene Varney Moran, City*.Clerk
Jack Weinz, Fire Chief
Marlo Foster, Police Chief
Art Housler, Finance Director
Duane Bowman; Associate Planner
Jim Jessel, Parks & Recreation Director
Felix deMello, Buildings & Grounds Supt.
Wayne Tanaka, City Attorney
Mark Eames, City Attorney
Jackie Parrett, Deputy City Clerk
Items (B), (C), (D), and (F) were removed from the Consent Agenda. COUNCILMEMBEVNORDQUIST MOVED,
SECONDED BY COUNCILMEMBER GOULD, TO -APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED." The
approved items on the Consent Agenda included the following:
(A) Roll call.
(F) Final acceptance of -work by General Repairs for Anderson' Center reroofing and setting of a
30-day retainage period.
252
May 12, 1981 - continued •
APPROVAL OF MINUTES OF MAY 5, 1.981 [Item (B) on Consent Agenda]
Councilmember Jaech referred to the bottom of page 7 of the
minutes, regarding
administrative'
staffing level in the City, and said her remarks there were
to the effect that
her conception of a
freeze means that when a freeze is in existence and a position
is vacated that
position could not be
filled witha new body because i't is frozen. COUNCILMEMBER
GOULD MOVED,'SECONDED
BY COUNCILMEMBER
JAECH, TO APPROVE ITEM (B) ON THE -CONSENT AGENDA WITH THAT
AMENDMENT. MOTION
CARRIED.
ACCEPTANCE OF QUIT CLAIM DEED FROM.LEO AND MARGARET-LeFEVRE
FOR RIGHT-OF-WAY
1—It—e—m-M on Consent Agenda
Councilmember Jaech asked why the'City was getting this quit claim deed. Associate Planner Duane
Bowman responded that a requirement of.short subdivision S-50-79 was that they dedicate right-of-way
to the City prior to final recording of the subdivision, and the quit claim deed was for that right-
of-way. Councilmember Jaech questioned the configuration of the right-of-way in that it would not
straighten 13th Way S.W. but would leave a jog in it. Mr. Bowman stated that the Official Street
Map only has 13th Way with a 50' right-of-way to the point shown and then it narrows. COUNCILMEMBER
JAECH MOVED, SECONDED BY COUNCILMEMBER GOETZ, TO APPROVE ITEM (C) ON THE CONSENT AGENDA. MOTION
CARRIED.
REPORT ON BIDS OPENED APRIL 29'ON ANDERSON CENTER WINDOW COVERINGS
Item D on Consent Agenda
Councilmember Naughten noted that there was only a 2% difference.between the lowest bid and the
second lowest, the second lowest bidder being an Edmonds merchant, and he thought there should be a
mechanism to award to an Edmonds merchant when the bids are so close, and he suggested'consideration
of such a policy. City Attorney Wayne Tanaka stated that such could be considered for the future,
but currently the Council must award to the lowest bidder unless that bidder were found to be •
deficient. Councilmember Naughten asked the Finance Committee to consider a policy such as he had
suggested. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOETZ, TO AWARD THE BID ON THE
ANDERSON CENTER WINDOW COVERINGS TO THE LOW BIDDER, SEATTLE WINDOW SHADE AND DRAPERY, IN THE AMOUNT
OF $11,527.46, INCLUDING SALES TAX, APPROVING ITEM (D) ON THE CONSENT AGENDA. MOTION CARRIED.
ACKNOWLEDGMENT OF RECEIPT OF CLAIM FOR DAMAGES [Item (F) on..Consent Agenda]
This claim was from Marvin L. Jenkins, 6334 Rainier Ave. S., #318, Seattle, in the amount of $25,000.
Councilmember Naughten did.not understand the claim, and Police Chief Marlo Foster briefly stated
that the police had obtained -a search warrant and most of the items found were not identifiable. It
was noted that the claim was not submitted on an Edmonds form and, in fact, indicated that the
claimant ". . . CLAIMS DAMAGES OF AND FROM THE CITY OF SEATTLE IN THE SUM OF $25,000." COUNCILMEMBER
NORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOETZ, THAT THE CITY CLERK BE ASKED TO RETURN THIS TO THE
PARTY WHO SENT IT WITH THE PROPER FORMS, AND THAT THE COUNCIL WILL ACKNOWLEDGE IT WHEN IT IS RECEIVED
IN THE CORRECT FORM. MOTION CARRIED.
MAYOR
Mayor Pro tem Allen stated that.a liquor license application had been received for C-Fresh Foods,
300 Admiral Way.,.a part of Bud's Baits, Inc., with officers Budwin and Dorothy Christensen and
William Edmondson. The application was for a Class E and F license (beer and wine by the bottle or
package for consumption off the premises). The Police Chief had reported that Mr. and Mrs. Christensen
have operated.Bud's Baits at the Port of Edmonds for 20 years, and that Mr. Edmondson has been with
them for 12 years. They previously owned sports stores in Lynnwood and the Ballinger Shopping
Center. C-Fresh Foods will be located in the new building housing "The Landing" restaurant and it
will feature fresh seafoods and delicatessen type foods. The beers and wines will be compatible
with the foods., mostly imported brands. Store hours will be 9:00 a.m. to 8:00 p.m. during the
summer. Chief Foster recommended approval of the application. There was some discussion as to
whether a hearing should be held, but because of the location..and.the fact that it is not in a
residential area it was decided that a hearing would not be necessary. COUNCILMEMBER.NORDQUIST-
MOVED, SECONDED BY COUNCILMEMBER KASPER, TO RECOMMEND APPROVAL OF BOTH THE APPLICANT AND THE LOCA-
TION. MOTION CARRIED.
Mayor Pro tem Allen advised that the -City of Lynnwood is making an application to IAC to finish the
park at the old Coast Guard site.and.has requested help from the.City of Edmonds in the amount of
$350. Parks & Recreation Director Jim Jessel explained that the estimate to hire a designer to
design a cost estimate is $700 and Lynnwood is asking Edmonds to share in that, and he noted that
joint projects are favorable to IAC. He.said this is the last item on the Edmonds Recreation
Department's priority list so he could not pursue .it himself, and the School District considers
recreation an element the.cities shoul.d.provide so they are not participating. Mayor Pro tem Allen
noted that the Brackett's Landing committee has approached the City of Lynnwood asking for support
of the plan for.the Brackett's Landing area. She personally recommended approval, having been
involved in this project from.its inception. She said she can see the possibility of a variety of
ballfields there and although'it.is in Lynnwood there will be Edmonds people using it. She sug-
gested the $350 be taken from the Council Contingency Fund. COUNCILMEMBER NORDQUIST MOVED, SECONDED
BY COUNCILMEMBER GOULD, TO EXTEND THE HAND OF COURTESY TO THE CITY OF LYNNWOOD IN THE DEVELOPMENT OF
THIS PROJECT,.AND THAT THE $350 BE TAKEN FROM THE COUNCIL CONTINGENCY FUND. Councilmember Kasper
said he could not argue against the ballfield, but that Edmonds.has a lot of waterfront to maintain
and will need some reciprocity. THE MOTION CARRIED. Councilmember Nordquist observed that more use
will be needed of all recreational facilities because of the energy crisis.
Mayor Pro tem Allen noted that Mr. Jessel.had recommended consideration of a solar heating hot water
system for Yost Pool, and he suggested that Mr. Winstanley of Energy Production Systems, Inc.,
located in Lynnwood, be invited to make a presentation. Councilmember Nordquist said he would be
receptive to information but not.to a.sales pitch. Mr. Jessel responded that Mr. Winstanley is a
25
• May.12, 1981 - continued
salesman, but he is the person with the information. 'Mayor Pro tem Allen said she would get someone
from the Puget Sound Council of Governments instead, and -that a presentation would be scheduled for
the May 26, 1981 work meeting.
Mayor -Pro tem Allen noted that City Engineer Jim Adams had 'recommended, and Mayor -Harrison concurred,
that the requirements for consultant selection (Resolution 493) be revised to give the program
manager, -the responsibility of selecting consultants for noncapital projects where the consultant fee
does not exceed'$15,000 and for design contracts where the estimated construction'contract cost does
not exceed $30,000. The $30,000 is the current limit which is allowed for the award of construction
contracts without formal advertising. Mr. Adams had noted that criteria is not established in the
resolution for the requirement for formal selection of consultants -for projects which do not result
in capital improvements, such as the water/sewer rate.study. The Finance Committee had discussed
this at theirmeeting this evening and recommended approval. COUNCILMEMBER NORDQUIST MOVED, SECONDED
BY COUNCILMEMBER GOULD, TO INSTRUCT THE CITY ATTORNEY TO DRAFT A RESOLUTION PURSUANT TO THE CITY
ENGINEER'S RECOMMENDATION FOR THE MAY 19, 1981 AGENDA. MOTION CARRIED.
Mayor Pro tem Allen noted that the Acting Public Works Director had received a petition from residents
requesting reduced speed limit signs in the alley.from 5th Ave. to 6th Ave. between Alder and Walnut
Sts.' COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, TO DEFER THIS ITEM UNTIL THE
MAY 19, 1981 AGENDA. MOTION -CARRIED.
COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER GOETZ, TO OPEN THE MEETING TO HEAR FROM
CATHY:STUMPF FROM THE SHERWOOD ELEMENTARY SCHOOL PTA. MOTION CARRIED. Mrs. Stumpf is the Safety
Coordinator for the Sherwood Elementary School PTA'and she was present, together with the President
and Vice President of the PTA,.to thank the Council and the Staff for its help in obtaining'a
traffic light at 226th and.SR 524, which is now projected for installation in 1982.
Mayor Pro tem Allen read aloud a proposed resolution commending former Public Works Director Fred
Herzberg for his service to the City. COUNCILMEMBER RAUGHTEN;MOVED, SECONDED BY COUNCILMEMBER.
NORDQUIST, TO PASS RESOLUTION 498 COMMENDING FRED HERZBERG FOR HIS SERVICE TO THE CITY. MOTION
CARRIED.
PRESENTATION BY PRICE/WATERHOUSE.ON UTILITY BILLING STUDY
Price/Waterhouse had submitted a written report to present'recommendations based.upon a review of
the utility billing system conducted from April 27 to May 8, 1981. This report had been discussed
by Ronald Gilster of Price/Waterhouse with the Mayor,.the Council President, and some of the Staff,
and the Finance.Committee had discussed.it at.their meeting.this evening, studying each recommenda-
tion. Mayor'Pro tem Allen said the gist of the,report was that Data Processing definitely can help
Utility'Billing but somebody -is needed to.supervise and designa program, telling Data Processing
what Utility Billing needs. Councilmember Nordquist asked what the Council's role would be in
developing management information requirements, which the report noted could be.improved, and Mr.
Gilster responded that their role would be as a steering committee. Councilmember Gould observed
that the first part of the program had been accomplished --looking at the system and determining that
the system is'al'l right. The -second phase, he said, is to put on a temporary part-time supervisor
to work with*the *people'involved in the utility system to provide the training to make.recommenda-
tions 6, 7, and 8 come true (establishing an edit error suspense function, creating a daily open
account exception reporting, and establishing user maintenance procedures for,key data). Council-,
member Gould said they estimated that could be done.for one man month--160 man hours --and he thought
the next thing to do was to ask the staff to be more specific about the recommendation regarding a
part-time supervisor, espec tally as to what funds are necessary to implement that. Mayor Pro tem
'Allen.noted that Mr. Gilster thought it should be somebody on the staff, so it appeared that Rhonda
March would be the supervisor and put together a program. Finance Director Art Housler said that
•
unless she can be relieved of.some of her current assignments he recommended going to someone
outside. Acting Public Works Director Jack Mitchell
-did not think she could be relieved from her
current-workload._.000NCILMEMBER GOULD MOVED, SECONDED BY COUNC-ILMEMBER NORDQUIST, THAT THE PRICE/
WATERHOUSE REPORT BE ACCEPTED AND THAT.AN ITEM BE PLACED ON THE MAY 19 AGENDA -FOR THE STAFF TO GIVE
THE SPECIFICS OF A PART-TIME SUPERVISOR ON A CONTRACTUAL BASIS, INCLUDING COSTS FOR -IMPLEMENTING
PHASE 2. Counci`lmember Gould said he was expecting.an expert in the auditing field who will provide
.training to all, including the supervisor (Rhonda March), the intent being to monitor the progress
and get a weekly.progress report. MOTION CARRIED. _.
DISCUSSION ON WOODCUTTING AT CITY BEACHES
Parks and Recreation Director Jim Jessel-said complaints had•been.received.that cutting wood on the
City beaches is incompatible with other beach Some
uses... people who live on the waterfront had said
that chain.saws bother them early in the morning. Most of the complaints were from early morning
joggers who are disturbed by the noise of chain saws. He had seen some four-wheel drive vehicles on
the beach which he said is.not appropriate. He noted that the Union Oil Beach Park will -be seeded
next week; so driving.vehi.cles,there or dragging logs will definitely -be detrimental. He suggested
that if a person wants to cut wood he sign up at the Recreation Office and when there is a surplus
they could allow it, but then i't would be controlled. When questioned, he said he actually had
received only three complaints, but the sanctuary is involved and woodcutting is not compatible with
that. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOULD, TO OPEN THE DISCUSSION TO
ALLOW FRANCES MURPHY AND BOB MORRISON TO SPEAK AS THEY -ARE REPRESENTATIVES OF THE BEACH PRESERVATION
GROUPS. MOTION CARRIED.
Frances Murphy, who started the beach sanctuary project, said putting any sort of vehicle on the
beach is directly. contrary to what.her group is trying'to do. She did not see.that removing the
driftwood would be beneficial as.it is part of the beach. She -thought any surplus•should be handled
by the City and that probably in the past people had..taken it without thinking of the effect on the
beach. Police Chief Marlo Foster said people have been taking wood at the Union Oil Beach in trucks
for years.
51
May 12, 1981 - continued •
Bob Morrison, 250 Beach Pl., said he had to differ with Ms. Murphy on this, and he thought people
had to be realistic about this. lie -said he has lived on the beach for a number of years and he is
sure he looks at logs in front of his home that have been there for years and will be for many more
years. He said they never will be cut by anyone for firewood, and the sea is the only thing that
will move them. He said occasionally some logs come in, and he was speaking only of the Union Oil
Beach and the City Beach because that is the area he observes the most. He could not think of
anyone who -would hear a chain saw there at 6:00 a.m., and he said if any four-wheel drives are on
the beach the residents there will -take care of it. He said nobody would put a chain saw into any
of the driftwood because it is full of'sand and salt, and possibly once in the past four years he
had seen a branded log. He thought the new -development of the Union Oil.Beach would provide good
vehicle control, and he said they cannot get a truck on the beach at the City Beach.- With the
police coverage the City provides at Brackett's Landing he'thought that was adequately protected
also. He observed that to many i't would be more important to watch out for the liquor license
approved this evening than for problems with woodcutting. Building and Grounds Superintendent Felix
deMello agreed with Mr. Morrison:. He said he has never had any problems at all except for the
drunken parties on the beach:
Bud Little, 200 Beach P1., said you do not put a chain saw.in,one of those driftwood logs because
they are.full of salt. He said he probably has cut more logs -than anybody but he would not put a
chain saw in the old logs there, and only when some pilings or stray logs come in does he take them
for wood.
George Matuska, who also lives on the beach, said the logs he cuts he gets by taking his dinghy to
Richmond Beach and pulling them back. He also�has pulled logs in that were floating when he is
fishing. He said he does not cut at 6:00 a.m., but waits until 9:00 a.m.
Jean Johnson, 704 Maple, said she is a beach user and is one of the complainants. She said the •
point is not the taking of valuable logs, but of keeping chain saw noise off the beach. She be-
lieved the sanctuary should be a sanctuary from noise also, and she was sure the noise disturbs the
waterfowl. She thought the draft ordinance should have more restrictions on chain saw noise, that
it seemed to give equal use to woodcutters and beach-�wal.kers:;`,6nd°she disagreed with that. No one
else wished to speak and the discussion was closed to the audience.
COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY.000NCILMEMBER NORDQUIST, THAT THE CITY ATTORNEY BE IN-
STRUCTED TO PREPARE AN ORDINANCE PROHIBITING MOTOR VEHCILES AND CHAIN SAWS ON THE CITY BEACHES.
Councilmember Gould thought that would create a bigger problem than currently exists. He thought
there should be action to protect what is going to be done at Brackett's Landing, but he did not see
that a real problem exists. THE MOTION THEN FAILED, WITH-COUNCILMEMBERS NAUGHTEN, NORDQUIST, AND
ALLEN VOTING YES, AND WITH COUNCILMEMBERS GOULD, GOETZ, JAECH, AND KASPER VOTING NO. COUNCILMEMBER
GOULD THEN MOVED, SECONDED BY COUNCILMEMBER JAECH, THAT WOODCUTTING BE PLACED IN CONSIDERATION.AT
THE SAME TIME THAT THE BRACKETT'S LANDING PROPOSAL COMES TO THE COUNCIL FOR ACTION. MOTION CARRIED.
DISCUSSION ON THE RESTRUCTURE OF MAYOR'S'OFFICE
Mayor Harrison had requested that this item be postponed to the May 26 work meeting to coincide with
the Personnel Committee meeting scheduled that evening. He was out of town.this evening and wished
additional time to update'job descriptions. Councilmember Naughten had a proposal he wished brought
up under this item and said he would like to-do that this evening. Councilmember Goetz had to leave
the meeting early this evening but-wanted:to be present for that discussion, so COUNCILMEMBER
NORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOETZ, THAT THIS ITEM BE MOVED UP ON THE AGENDA AND BE
HEARD AT.THIS TIME. MOTION CARRIED.
Councilmember Naughten read aloud his proposal, which was to define the leadership role of the Mayor
in order that the roles of the -part-time Mayor and full-time M.A.A. would-be clear, therefore
allowing that type of administrative structure to work efficiently. His ten -point proposal was: .
(1) The Mayor's job to be on a half-time basis. (2) TheMayor.'s salary to be increased to $1,500
monthly for a nine -month period. (3) The Mayor to have a'responsibility for active membership in
local boards and committees on -*which he will serve and report to -the City Council (these were
listed). (4) The Mayor to be responsible for long-range planning through an Executive Policy
Committee'structure, with areas of -specific concern being City boundaries, revenues; facility needs,
and recreation. (5) The Mayor to be responsible for intergovernmental relations, those agencies and
cities with whom he works being listed, and reports to be made to the City Council. (6) The Mayor
to be the City'-s chief -lobbyist, as mayors have a strong voice in Olympia and Edmonds is in need of
help there. (7) The Mayor to chair key Executive Policy Committees through which he can guide long-
range development of the City. Through this Executive Policy Committee structure the Mayor can
limit the number of people reporting to'him. Recommended standing policy committees were Finance
Review, Law Enforcement, Public Works and Planning; and.Parks and Recreation. (8) The Mayor to be a
communicator.to the citizens through attendance at.civic-function's and speaking to clubs, groups,
schools, etc.- (9) The Mayor to appoint an M.A.A., with confirmation of the Council, under RCW
35A.12.100. (10) The ordinance enacting the above to provide for a contract with the Mayor which
will automatically terminate in nine months'unless extended by Council action. Included in the
Council's consideration for renewal will be an evaluation of the project assignment set by the
Council in a separate action from the ordinance. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCIL -
MEMBER GOULD, TO INSTRUCT THE CITY ATTORNEY TO DRAFT AN ORDINANCEiAND CONTRACT. -BASED ON THIS PRO-
POSAL, TO BE PRESENTED TO THE COUNCIL ON -JUNE 2:, 1981. Mayor Pro tem Allen asked the City Attorney's
opinion of the proposal, thinking the Council would be overstepping their authority. Councilmember
Naughten said they would not be diminishing the Mayor's authority, and he referred to a letter from
the City Attorney, dated November 17, 1980, regarding the salary of the Mayor and the creation of
the position of Administrative Officer. City Attorney Wayne Tanaka said you would not expect a
part-time.person to do all of these things, so the salary could be set on that basis, and he said
the Mayor has authority to administer the City as he sees fit. Councilmember Gould said the Council
is trying to take an action that.they.think will solve some of the deep problems of the management
of the City. He -thought this was a positive step on the.part of the Council, taking a forward
•
T 255
• May 12, 1981 - continued
looking action to provide for the present system of.government to work. He said this was in no way
meant to contravene any existing.State.l.aw, but just spells out some specific things that the Council
wants accomplished, things that they.can look at and measure, things -they feel they want done but
which are not being done.. He said at -the the same time.theretis an Executive Policy Committee chairman
established,.which is the Mayor, which suggests a method by which he can operate as he currently
does to manage the various -departments --such as a chairman of the board or presidentof an organiza-
tion.- He thought this would make the operation more like that of a corporation or a business, and
he thought that entirely possible under the RCW, and he expected the City Attorney would find it
possible for the Council to do this. Councilmember.Nordquist said there should be'reporting on a
regular -basis for the Council's evaluation to avoid -the possibility of reaching the end of the
project with no success. Councilmember Kasper said this was a major change in the -City and a basic
policy statement and it was received on short notice. He thought there possibly should be a public
hearing and possibly a resolution to the Mayor, and he did not want to vote on this until next week
so he could have an opportunity to examine it closely. Councilmember Nordquist observed that the
ordinance would provide fora contract, but if the-contract.were not consummated:':t6eCi;ty.:,woul.d:be
left with a useless ordinance on the books. Councilmember Gould responded that there will not be
an ordinance on which to vote if the Council does not have a signed.contract. THE MOTION CARRIED,
WITH COUNCILMEMBERS ALLEN AND KASPER VOTING NO. Mayor Pro tem Allen said this deserved more than
ten minutes' attention, and Councilmember Gould responded that they have been talking about this for
a long time, and they have until June 2 to think about it. Mayor Pro tem Allen said they are asking
the City Attorney for an ordinance and a contract, and that means time and money. Councilmember
Gould said eleven serious problems in the City were.identified, and this should be something positive.
Councilmember.Kasper said he had been called today by Councilmember Naughten about this, and he had
told Councilmember Naughten that he probably would be.in favor of the proposal --but not this fast.
REVIEW OF SIDEWALK CONSTRUCTION PROGRAM
•
Councilmember Naughten reported from the Public Works/Community Development Committee, saying there
is no sidewalk comprehensive plan but there is a policy plan. He said the Committee had agreed that
the Public Works and Planning Departments should develop such a plan with the assistance of the
Planning Advisory Board. City Engineer Jim Adams said they had found that other cities are in the
same position as Edmonds --with no plan, and he thought one could be developed in four to six months;
possibly within a month a timetable could be prepared. It was determined that the Staff would make
a report to the Council on June 23, 1981 regarding the timetable for developing a sidewalk compre-
hensive plan. Councilmember Jaech commented that a lot of property owners are not aware that they
must have a permit from the City to repair their sidewalks. Mr. Adams explained that the permit is
a control, but there is no charge for it. Councilmember Jaech said she had received a letter from a
construction firm who evidently had written those property owners who must do sidewalk repairs, and
the content.of the letter made it appear that the letter was from the City. 'She wanted the public
to be aware that the letter is not from the City but is a solicitation from a construction firm.
QUARTERLY REPORT ON BUDGET
Finance Director Art Housler reported on the status of the budget for the first three months, placing
emphasis on the financial -status of revenues versus.expenditures of the Traffic Violations Bureau as
compared to what it was under the Municipal Court last year, and permit and fee increases that were
approved prior to the 1981 budget adoption. After.the presentation, Council:man"Goul:d°:sai.dcdepartment
heads should explain when they are over 1% of their budgets.
A short recess was announced, during which Councilwoman Goetz left the meeting.
CONSIDERATION OF INSPECTION STAFFING IN BUILDING DEPARTMENT
Building Official Hal Reeves had provided a reportindicating the great amount of.code enforcement
that is done by the Building Division and the needs of the department. He said basic inspection is
•
getting done.at this time, but when the large projects such as the library and hospital expansion
get underway there will be •a problem. They have approved a lot of applications which have not been
started yet because of the -economic situation. City Engineer Jim Adams noted that there are three
inspectors, but they are 1 n three places and have different supervisors. He felt that the difference
in geographic.location creates a.problem. He.said a Permit Coordinator position had been originally
discussed but that had not happened. Also, the Public Works Director and City Engineer are responsible
for all engineering inspections, but one inspector. issimc.:tiger;Bui,tidi.ng :Divi:sion-;:one in Planning, and
one in Engineering, and one of those inspectors has only been there three months and still is in
training. Mr. Adams said there is -a great potential for liability. Councilmember Kasper said the
City has to get to the Permit Coordinator system, and he did not see how they could avoid putting.
another man in the Building Division full-time. Councilmember Nordquist thought Planning Director
Mary Lou Block should give a recommendation (she was.on vacation -and due back in another week) and
he said he had talked to her about this before she left. Councilmember Gould said that should be
with the understanding that the Council is receptive to installing another building inspector and
needs to know the costs, etc.. Councilmember Kasper.also wanted.a recommendation from the Mayor.
Mr. Reeves' report had no indication from the Mayor, although it came to the Council under a cover
letter from Duane Bowman which the -Mayor had initialed. It was noted that most of the Council
packet material was routed to the Council through the Mayor with initials and no recommendation, and
there was an indication that the Council would l.ike him to indicate his recommendations. COUNCIL -
MEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, THAT THIS ITEM BE DIRECTED TO BOTH THE
PLANNING DIRECTOR AND THE MAYOR FOR -SPECIFIC RECOMMENDATIONS AS TO HIRING A PERSON FOR THE BUILDING
DIVISION, INCLUDING COST ESTIMATE AND JOB DESCRIPTION,.FOR THE MAY 26, 1981 MEETING. MOTION CARRIED.
DISCUSSION.ON PARKS AND RECREATION STAFFING LEVEL
Parks and Recreation Director'Jim Jessel had provided.•a report regarding his department's staffing.
The end.of CETA and other..federal employment programs.will greatly affect his staffing, with 13
positions having been or soon;to'be cut'from the department. He provided a proposed organization
chart for the remainder of 1981 and 1982'which would maintain a nominal service level but would
allow retention of most of the current programs. This proposal would require additional funding in
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May 12, 1981 - continued •
1981 of $16,200. Mr. Jessel also suggested consideration of a word processing system with which he
said one person could do a11,,the typing now done by two. The hour was late, and Councilmember Gould
said to put Mr. Jessel's proposal on -the Consent Agenda next week and he would provide a recommenda-
tion on how to fund the $16,200. That was satisfactory to the.Council.
DISCUSSION OF CRITERIA FOR PUBLIC WORKS DIRECTOR
This item was postponed to May 19, 1981.
COUNCIL
Councilmember Gould requested a brief Executive Session following this meeting for a personnel
matter.
The Council was dissatisfied with -the. -lack of time to conduct all their business, so -it was decided
to change committee meeting times to 7:00 p.m. on work meeting dates, with the work meeting starting
at 8:00 p.m.,instead of 8:30 p.m. Committee meetings will be alternated instead of two meeting at
the same time. The City.Attorney will prepare an ordinance.to effect this.
There was no further business to come before the Council, and the meeting adjourned -to Executive
Session at 11:30 p.m.
IRENE VARNEY MORAN, City Jerk
May 19, 1981
NE ALLEN, Mayor Pro tem
The regular meeting of the Edmonds City Council was called.to.order at 7:35 p.m. by Mayor Harve
Harrison in the Council Chambers of.the Edmonds Civic.Conter. All..present joined in the flag salute.
PRESENT STAFF PRESENT
Harve Harrison, Mayor Jim Ad ms, CEn e r
Jo -Anne Jaech Irene larney kran, �i y Clerk
Larry Naughten Mary Lou Block, Planning Director
Mary Goetz Duane Bowman, Associate Planner
Katherine Allen Jim Jessel, Parks & Recreation Director
John Nordquist Dan Prinz; Asst. Police Chief
Bill Kasper Jack Weinz, Fire Chief
Ray Gould Art Housler, Finance Director
Wayne Tanaka, City.Attorney
Mark Eames, City Attorney
Jackie Parrett, Deputy City Clerk
Councilmember Goetz arrived at 7:55 p.m., having advised the Council President that she would be
late.
CONSENT AGENDA .
Items (D), (F), and (I) were removed from the Consent Agenda. COUNCILMEMBER NAUGHTEN MOVED, SECONDED
BY COUNCILMEMBER KASPER, TO APPROVE THE BALANCE OF'THE CONSENT AGENDA. MOTION CARRIED. Council -
member Goetz was not present for this vote. The approved°items on the Consent Agenda included the
following:
(A) Roll call.
(B) Approval of Minutes of May 12, 1981.
(C) Acknowledgment of receipt of Claim for Damages'from Edwin R. Jess in the
amount of $658.
(E) Setting date of June 2, 1981 for preliminary hearing on PRD=1-81 (Peter Bilder).
(G) Adoption of Ordinance 2209.to change Council Work Session meeting time.
(H) Approval of part-time supervisor on contractual basis for Utility Billing.
PROPOSED ORDINANCE EXTENDING BANK FINANCING OF LID 206 [Item (D) on Consent Agenda]
The proposed ordinance would extend the bank financing from June 1 to September 1, 1981, and the
extension was necessitated because the project was not completed as anticipated. Councilman Gould
asked why it was not completed, and City Engineer Jim Adams responded that they currently were in
the process of closing it and the final hearing should be on either June 15 or June 22. The final
assessment has not yet been completed. He said when the LID was started it was in a joint program
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