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19810526 City Council Minutes260 May 19, 1981 - continued • Councilmember Naughten thanked Finance Director Art Housler for his report regarding the departments which are over budget at the end.of the first quarter. Councilmember Gould asked who is on -the selection committee for the M.A.A. position. That committee consists of: Ann Wermus and Norma Bruns from the League of Women Voters; Ken Rose from the Chamber of Commerce; Ella Hammer from the Senior Citizens; Ray Martin and Milton Hassel from the Edmonds Committee of Concerned Citizens; and Gordon Maxwell as the. Mayor's representative. Council President Allen said she had received a letter from Bob Morrison (copies were furnished the Council) objecting to the Council's recommending approval last week of a liquor license on the waterfront to allow beer and wine -to be taken off the premises. Although he expressed some valid concerns, she said this is in CW zoning and if it were not approved the City would have been subject to suit because this use is allowed in that zoning. She also noted that the City does.not grant the license, but only makes a recommendation.. Councilmember Gould suggested that a copy of Mr: Morrison's letter be forwarded to the Liquor Control Board, and Council President Allen said she would do that. Council President Allen reminded the Council of the dinnermeeting on May 21 to be attended by representatives of all the South County -governmental agencies. Council President Allen said Bill Crow had provided her with figures he had obtained which indicated that apartment dwellers.are paying much less under the new utility rates than residents of single- family homes. She said she will be bringing this up for discussion, possibly at the May 30 work session. Councilmember Gould noted that such had been.an issue when the rates were passed, and the Council should have the figures before them when they discuss it. COUNCIL PRESIDENT ALLEN MOVED, SECONDED BY COUNCILMEMBER KASPER, THAT THE PROPOSED ORDINANCE AND CONTRACT IN REGARD TO THE MAYOR'S DUTIES, SCHEDULED FOR JUNE 2, 1981, BE POSTPONED TO -THE JUNE 9, 1981 MEETING BECAUSE ONE OF THE COUNCILMEMBERS WILL BE OUT OF TOWN ON JUNE 2, 1981. MOTION CARRIED. Council President Allen noted that the City Attorney had'written a letter -indicating the Council has the authority to hire a person to act.as confidential Council secretary and that this person would not be subject to the supervision of the Mayor, at least insofar as the specific Council work assignments were concerned.. Council President Allen.asked how much confidential.business is really being done and'whether-the Council would be justified in that expenditure. She suggested that there are other secretaries in the City who could do -some of the Council work. Councilmember Nordquist will work with her to determine the duties of the Council secretary. Councilmember Kasper left the meeting at 9:50 p.m., after which the following was discussed regarding the 8th Ave. street vacation. City Attorney Wayne Tanaka said that Councilmember Kasper, before he was on the Council, had talked to the staff about the development of his property and the discussion centered around the possibility of vacating a portion of 8th Ave. in front of his property and realigning Aloha to make the cu,l-de-sac now proposed. When the vacation of 8th Ave. came up, including this portion,.the idea of the land swap got lost, and now the Council has determined to get compen- sation from some of.the owners and Councilman Kasper wants to know -whether the Council would con- sider the exchange of property in lieu of a cash payment. Mr. Tanaka said there are precedents for this, the latest one.being in the Meadowdale area where the right-of-way was out of line with the road. He said it is up to.the Council as to whether they want .to accept the trade. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER GOETZ, TO PLACE ON THE MAY 26, 1981 AGENDA CONSIDERATION OF COMPENSATION FOR VACATED RIGHT-OF-WAY AT THIS LOCATION'. MOTION CARRIED. Councilmember Nordquist advised the Clerk that he will be out of town on June 2, 1981. There was no further business to come before the Council, and the meeting adjourned at 10:00 p.m. -1-vi. V"e41011 IRENE VARNEY MORAN, Cit Clerk HARVE H. HARRISON-, Mayor May 26, 1981- Work Meeting The regular meeting of the Edmonds City..Council.was called to order at 8:00 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT Harve Harrison, Mayor .Bill Kasper Larry Naughten Jo -Anne Jaech Mary Goetz Ray Gould John Nordqui.st Katherine Allen CONSENT AGENDA STAFF PRESENT Jack.Mitchell, Acting Public Works Director Jim Adams, City Engineer. Irene Varney Moran, City Clerk Mary Lou Block, Planning Director Jim Jessel, Parks & Recreation Director Jack Weinz, Fire Chief Art.Housler, Finance Director. Gary McComas, Fire Marshal Wayne Tanaka, City Attorney Jackie Parrett,.Deputy City Clerk Items (E).and (F).were removed from the'Consent Agenda. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST,.TO APPROVE THE BALANCE OF THE CONSENT AGENDA.- MOTION CARRIED. iThe approved items on the Consent Agenda included the following: 1 1 1] 0. 1 1 • May '26, 1981 - continued 261 (A) Roll call. (B) Approval of Minutes of May 19, 1981. (C) . Passage.of Resolution 500, transferring funds from Council Contingency Fund to General Fund to fund City's share of consultant fee.in connection with converting the Meadowdale Playfield into -a public park. (D) Adoption of Hearing Examiner recommendation. on amendment to the Official Street Map to reduce the proposed..ri.ght-of-way from 90'. to 60' along 196th St. S.W., from 88th Ave. W. to 81st 01. W. (ST-3-81/City of Edmonds) COUNCIL RECOMMENDATION ON,.PARKS AND RECREATION STAFFING LEVEL [Item (E).on Consent Agenda] Councilmember Gould said this had been discussed in the Personnel -Committee meeting and the con- sensus was to approve the.concept and recap the organization -chart and attendant job duties and NE levels, to.be looked at by -,the Personnel Committee and the administration, and then.go back to the Council. .Also, the funding.of.$16,200 for reorganization was recommended by Councilmember Gould to come from the unappropriated'cash;carryover from 1980 to 1981. There was $89,220 more than budgeted, and he recommeded that the balance ($73,000 after the appropriation of $16,200)..be transferred to the Council Contingency Fund.. Included in the Parks..and.Recreation Department proposal was reclassifi- cation of the,department,°Secretary position to Office Administrator position, and Councilmember Nordquist.asked if that wou:l.d require advertising to.fill a new position, or if it.would.be a promotion.. .Parks'and Recre.ation.Director Jim Jesse] said his intent was that i,t be a promotion, that the duties of the,position had grown considerably over the years. He said.he may not have come • up with.the.cor-rect title,_but.he had described what the secretary actually does'.above what a Secretary's position encompasses. He suggested it go.to the.Personnel Committee, and he already had sent it to..the Personnel. Administrator for review. Also discussed was, the use by the Planning Department and Public Works Department.of the Landscape Designer. Mr. Jessel said -.she currently had jobs going on in all three.:departments, with most of them in the Parks and Recreation Department.. Councilmember Allen observed that the Recreation Department is doing a good job.of taking over where some.of the schools have left off, and that the City is providing.a tremendous -service. She noted that without the people the -income -will not be there, and.she felt that if the City is going to provide a recreation program -then it.has to provide .the people for that program. Her biggest question was :in regard to the Office Administrator -position. Councilmember Goetz read aloud'Council- member Gould's recommendation.re.garding the funding of the Parks and Recreation Department staffing for the balance of 1981,,and:she said she concurred. 000NCILMEMBER'GOULD THEN.MOVED, SECONDED BY COUNCILMEMBER GOETZ, THAT.THE.CITY ATTORNEY BE INSTRUCTED.TO DRAFT AN ORDINANCE -AMENDING THE 1981 BUDGET EFFECTUATING THE CHANGES.TO THE GENERAL AND COUNCIL CONTINGENCY FUNDS AS"STATED IN COUNCIL - MEMBER GOULD'S.MEMQ.OF MAY 22-, 1981 (transferring.the cash carryover which currently is unappropriated -money into the Council Contingency Fund except for $16,200 which will be appropriated to fund.the reorganization of the Parks and Recreation Department). MOTION CARRIED. It was noted that an organization chart was needed.to reflect the proposed -staffing beginning in.July.,.and also that the Council should be pr.ovided:a recommendation from the Personnel Administrator regarding the reclassifi- cation of ,the Parks and Recreation Department Secretary position.- COUNCILMEMBER..ALLEN MOVED, SECONDED BY COUNC-ILMEMBER KASPER, TO.PLACE THE STAFFING LEVEL OF THE PARKS AND RECREATION DEPARTMENT ON THE JUNE 2, 1981 AGENDA. MOTION.CARRIED. ALARM.SYSTEMS GENERAL REQUIREMENTS ADDENDUM TO COMMUNITY DEVELOPMENT CODE Item F on Consent Agenda Fire Marshal.Gary McComas said.this was technical and would take material from several codes and.,::: put...it.i:nto`an easily transmittable document for use -of the installers. He said.there are a lot of ,problems. with alarm companies fn that they are competing but not "apples to apples."- The people who • are s.elling.the equipment are -not getting quality equipment because they are taki-ng the low bid, and it is not.always approved_ according to the component system. Planning Director,°Mary Lou Block said. this.would,require a change to the Community Development Code and.therefore would have to go to the Planning.Advisory Board for review. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER GOULD', TO CONTINUE,THIS ITEM UNTIL.J.UNE 30, 1981 IN ORDER TO RECEIVE A RECOMMENDATION FROM THE PLANNING DEPARTMENT AND.THE.PLANNING ADVISORY. BOARD. Councilmember Gould"observed.that it looked well put together and he would not anticipate there being any problem.. THE MOTION CARRIED. STATUS.REPORT FROM'FOSTER.;&.MARSHALL ON.SEWEP, BOND ISSUE Jerry Nowlin, bond counsel from Foster and Marshall, said the City's current bond rating is Baa-1, and the next logical step is to go to an A rating. He commended the Finance.'Department for a good job.in.preparing documentation which should help in getting the rating raised,.and he said the information would be -sent.:to.Moody's the next day, with expectation of a reply.by.the week of June 10. They had.indi-cated`.to Moody.'-s that the_City wants to get into the market June 1.8,. but considering the market.situation he'thought it debatable whether the City will want to get in�by that date. He .said if things look bad at:that time they will know what the rating is but will advise that the City As going to.defer. He observed that there are few buyers for bonds of any kind at this time and improvement is not anticipated for some time, but.the-City'.s'actual need for money for construction will.no.t occur.until faTl,.,and that is the.last point in time at which they would want to be closing a bond issue. They are.of the opinion that if there.is.any improvement in the.marketplace it will not be great -and will occur during the next 1 - 1 1/2.months. He noted that there is'a tremendous, backlog of municipal issues waiting to come -to market and with any sign of improvement they all will come out and that will defeat the correction. He estimated that at this time the bonds would be at ap.proximately.11 1/4%, as opposed to the 10 3/4% projected.by the Price-Waterhouse.report. He said if the.City..stays at.Baa--1..there.is a very narrow buying: range for the bonds as a,.1of of institutional investors.are,,precluded.from buying less than A. In.that'case-they would have to look for individual investors who'have tax:.probl;ems and need municipal-i.nvestments.•-He-did not feel. they would have a problem -finding individual` investors. He noted that the rating will not be received from Moody's • prior to eight days before it is intended to sell the bonds. 62 May 26, 1981 - continued • DISCUSSION OF STAFFING LEVEL OF PUBLIC WORKS DEPARTMENT It was decided..to defer this discussion until the May 30 workshop. Mayor Harrison said.he had been working with the Acting Public Works Director on this and would prefer delaying the discussion until Saturday. FURTHER.DISCUS.SION.ON CRITERIA.FOR.P.UBLIC.WORKS DIRECTOR POSITION Councilmember Naughten said the current job description had been reviewed in committee, with the following recommendations. The-,fi.rs.t.page of the job description -was recommended to.remain the same. On the second page, in -job, factors, a factor should be added., "PROFESSIONAL LICENSE REQUIRED." This should. indicate that the.person.must.be a registered.Professional Engineer, and if.coming from out of State .he.must have that license within six months of residency in the State. Under, "EXPERIENCE" the requirement.should be -changed -.to 10 years in municipal or related management experience, of which 5..years..of.administrative..experience is required. Under "PHYSICAL DEMANDS" they -recommended that.be changed to "Normal and,.usua.l.office and. field related. work." Under "WORKING CONDITIONS" they recommended elimination of the statement, Occasional..exposure. to one or more mildly.unpleasant condi.tions-..";..:COUNC.ILMEMBER NAUGH,TEN MO,VED,'SECONDED BY COUNCILMEMBER ALLEN, TO ADOPT.THESE CRITERIA. F.inance.Di.r,.ector Art Housler cau.t.i.oned.them that if they.eliminated.that factor and thereby changed the format: .they, would be changJ'ng ,the point criteria and would create. inconsistencies, and that keeping that,item would keep.,the:.job.cons.istent with all jobs -in. the..City. If they eliminated the .factor this.particular job wo.u.ld:hame.zero.points for that category. Councilmember Allen further explained-.that,the.City-has a,facto.r. sheet for every job•that.conta ns all these factors, and if this is chan.ged,,for`one."Job it..upsets.,t.he...whole..process. COUNCILMEMBER,GOULD MOVED, SECONDED BY COUNCIL- MEMBER.NORDQU.IST,..TO AMEND,THE...MOTION-.TO PROVIDE THAT.THE.PROFESSIONAL LICENSE REQUIREMENT.BE ADDED TO THE CURRENT EXPERIENCE FACTOR`AND .THE,:WORKING CONDITION FACTOR,STAY.AS CURRENTLY STATED. THE MOTION TO AMEND CARRIED.. THE.MAIN`MOTION,,.AS AMENDED, .THEN CARRIED.. The Mayor will establish a screening. committee and will see that the job is advertised. • CONSIDERATION OF.COMPENSATION 'REGARDING 8TH AVE. VACATION Councilmember,Kasper. left the Council Chambers during this discussion because it concerned him and some of his property. This matter.:involved.the.proposed vacation of a portion of 8th Ave. between Aloha St. and Da.ley St. .The .area -proposed to be vacated was.divided.into Parcels A, B, C, D, and E. Parcels A and,B would go back to-.Councilmember Kasper at no'charge as he originally had dedicated them. Parcel C was to go back'to Counci.lmember.Kasper., but.rather than pay the appraised value he to,exchange.the.pa.rcel-for.a,,parcel which will create a proposed cul-de-sac.east of 8th .,proposed Ave. in the vicinity of Aloha. The questi.on was asked as to whether the property proposed to be given to the.City was equal in .value -to that being vacated-to-Councilmember Kasper. Planning Director Mary Lou Block.stated that.both.p.roperties are,in the same.area and it would appear.that they are very similar in.value, and.the cul-de-sac property does not.have a waterway through it so it might even be of,more value.. City.Attorney'Wayne Tanaka said the parcels are very close together and the City actually.will be getting ab.out-.300' more if it acceptsAhe trade. However, he noted.that if the street map is amended to,J nclude the.cul-de-sac the Ci.ty eventually would get the property anyway that is being proposed for trade', so,the.City,would.be losing the cash if that should occur. Mr. Tanaka also.noted that the -owner. -of Parcel E is not wi.11•ing to pay anything at all, so the City could choose.to.vacate only down -.to -Parcel E. City Engi-neer.Jim Adams reminded the Council that the people on Daley had been very much opposed to opening 8th Ave. when the church had been in for its. development, and almost everyone on.Daley St. was very much opposed to the church traffic going down Daley. If Parcel E were not.vacated,the.church could use it for ingress/egress to its parking lot. Mr. Tanaka said the property owner,cannot.be compelled to pay for the vacated street. By the same token, it was noted that if Councilmember Kasper did not want to pay there would be the same position as with Parcel.E. Ms.. Block recommended acceptance.of the trade, saying it would be desirable to get the proposed.cul-de-sac because of access for other properties in that area. She'said the subdivision on the north of the cul-de=sac could be done with a -private road but that would not be to the benefit-of.the City as.it.would,'not provide.as good.a.fire lane. Councilmember Allen sum- marized that.the,abutting property owner, -to Parcel E is not going to pay for it and the abutting property owner.to.Parcel C.does not:have to pay, so they either vacate and let C and E get by without paying,.or they do not vacate.at all,and the street..could.then.be opened. She said.another benefit would.b.e.by vacating, they.could:control the future use..of 8th Ave. and they would provide an alternate publ.ic.acc.ess with.the.cul=de-sac. Ms. Block said that in.the cul-de-sac.area there is the potential..of�.serving a significantly.greater number of people- so a private road would not be as beneficial as a.public.road because the public road would.be'wider. Also, it would determine that 8th Ave..not.be opened and that would satisfy the people in the area who do not want it ever opened. COUNCILMEMBER.,ALLEN MOVED, SECONDED FOR DISCUSSION BY COUNCILMEMBER-NORDQUIST, TO ACCEPT THE TRADE THAT IS OFFERED.AND.TO VACATE 8TH.AVE..WITHOUT.THE COMPENSATION .FOR PARCEL E. After brief discussion, and a statement that the Council -wanted to assure that this matter is not treated any differently from that involving someone other -than a.Councilmember,.THE MOTION CARRIED, WITH COUNCILMEMBER JAECH VOTING NO; COUNCIL Councilmember.Naughten said.the-:Public.Works/Community Development,Committee had met with the ADB two.weeks ago.,. and he provided the Council with minutes.of that -meeting. He said the ADB has some frustrations, both internal and external, and would like to have.itself reviewed. COUNCILMEMBER NAUGHTEN THEREFORE MOVED, SECONDED.BY COUNCILMEMBER ALLEN,. TO.HAVE.A PUBLIC HEARING -ON JUNE 15, 1981 TO REVIEW.THE ADB. MOTION CARRIED. Councilmember.Naughten suggested that the Council again have a float in the 4th of July parade and that the.Council,members contribute to,the purchase of candy kisses to be thrown from the float. Councilmember Kasper advised that he would not be preserit:for..the June 30 meeting and the 4th of July parade. Councilmember Nordquist noted that a letter had been received from Carolynne Harris of Aria Carpets and William Keegan of William's, both -businesses located at.the intersection of 6th and Main, asking • ,.r- 263 May 26, 1981 - continued .;,4. , . - for help , i n increasing --the., safety, -.at this intersection. Visibility is bad_ when;. enteri ng the i nter- section,and people.do not stop.for foot traffic. The Staff was asked for a recommendation to .improve this intersection. Councilmember Nordquist stated .he. had•w.-receiyed a, - confidential. letter -from the Ci,ty,.Attorney and then read.the same material i.n._the-newspaper.and he asked.that if material is confidential -it be afforded the proper protection.and not be leaked to the newspapers. Councilmember Goetz advised.:;that.the Professional Services Selection Committee had met.three times and had made some recommen.ded-.revisions to the procedures and,.selection criteria for consultant selection. They.proposed,that.Resolution 493 be revised so that the formal evaluation process' would apply to capital projects involving an estimated.total.cost of more than $30.,000 and only to -only noncapital. projects involving. an estimated .total cost..of more than'-$15,000. The current 'resolution. .specifies a capital, cost.thresho,ld of $10,000 and does..not consider noncapital projects. The $10,000 -was threshold,was.judged...to -be."too low to warrant,' the formal process which outlined., The Council was.furnished copies of the committee's recommended,changes for their consideration. . COUNCILMEMBER GOETZ MOVEb,'SECONDED BY .000NCILMEMBER.ALLEN., TO PLACE ON THE JUNE .2, 1981 CONSENT -AGENDA THE PROPOSED REVISIONS.'TO'THE PROCEDURES'AND SELECTION CRITERIA FOR CONSULTANT SELECTION. MOTION CARRIED. City Engineer Jim Adams noted,that the Shell Creek basin study -could not'be,comp'leted.this season, and'he-.suggested. some inter.im--measures. be investigated.. He hoped to be able to.iden.tify some interim - to property owners downstream., arrangements.to remedy`some.-of-the things that have.been.damagin9. hoping to do something now.--to�..prevent damage from storms that may occur while the overall drainage basin study is taking place:: 'An agreement had been.negoti.ated with Reid -Middleton ',to determine the feasibility.and estimated costs of'possible interim solutions. Councilmember Al1en'thought there were things that could be.taken care of by the City people without going to a consultant for a feasibility study, Mr. IAdams.said they do not have .the capacity.'in-house to make a feasibility .study, and an interim -feasibility study could determine. where the facilities can, be placed. Mayor • Harrison said he-anticipted.some design --not a feasibility study. Mr. Adams said some soil investi- gations must be done to.determine the -capacity upstream., and they have to determine where the water is coming from and when i.t.concentrates. Councilmember Allen responded that they should have -had a proposal.six months ago that`woul:d have had this bui.lt by now, but the Mayor would not award the contract', and -she saw thi:s,as.a way for the Mayor to get around awarding.to the contractor recommended for this and instead awarding'to.Reid-Middleton. Mr. Adams said the committee had discussed having two'contracts--one for the feasibility and one for.the design.. He said they probably should readvertise for just a straight feasibility study .and then advertise again for a design consultant after the feasibility study iscomp.leted.. He said the formal selection procedure will take a minimum of 5-6 weeks.,'and then 50-60.days.to,'completion. Then they would have to determine what design they wanted and do a separate contract— He said there was no way -they could_ge't it all done, including con- struction.,.during this construction year. He thought that if they.spent the $3.,800-to do the proposed feasibility.study they may.be able to save some.damage costs during..the winter. COUNCILMEMBER' NAUGHTEN MOVED., SECONDED BY.COUNCILMEMBER GOETZ, TO.GO.AHEAD WITH THE PROPOSAL,.NOT TO EXCEED $398009. FOR THE BENEFIT OF THE CITY BECAUSE THE INFORMATION OBTAINED..MAY BE USED.TO,REDUCE THE COSTS OF THE UPCOMING STUDY. Councilmember Nordquist said he hoped they would not see City crews or staff peopl"e doing the work for,Rei-d-Middleton. Mr. Adams said a report would.go to the Council in 30 days. MOTION.CARRIED, WITH COUNCILMEMBER ALLEN VOTING NO. Council. Pres.ident.Allen said-.she.had been informed -she would:be one of.the. voting delegates -at the AWC convention, but the, other voting delegates.should.be determined. It was.decided that voting delega.tes.would be Mayor Harrison, Council President Allen,'and Councilmember Goetz., with Council - member Nordquist. as alternate-. Council President Al,len.s,ai.d..the..speaker on solar heating for..pools would•be available June 15. COUNCILMEMBER NORDQUIST MOVED,. SECONDED BY COUNCILMEMBER ALLEN, TO PLACE'ON-THE JUNE 159 1981 AGENDA A REPORT REGARDING SOLAR HEATING FOR THE YOST POOL.. MOTION CARRIED. • Natalie Shippen, 1022.Euclid,.in the -audience, questioned why the Council portion of -the agenda is placed at.the end. She thought -there were things that come. --up under Counci 1 .whi ch..are. of interest to the, audience and that.it was unfair to the audience to,make them stay through the entire agenda before hearing the Council portion. She could see deferring it if a guest speaker were present, but otherwise.thought it should.-.be.at the beginning of the agenda. Council President Allen responded that.the Council portion .of',the-agenda had degenerated into something of grandstanding, and.that it moves faster at the end. There was no further business to come before the Council, and the meeting adjourned -at 10:45 p.m. IRENE VARNEY MORAN, Ci C:lerk HARVE H: HARRISON, Mayor 1 40