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19810609 City Council Minutes• June 2, 1981 - continued the traffic counts. He said the intersection will.continue to be monitored, at least in one-year intervals, and they will.respond to,the conditions-that,develop as the Port develops. He recommended that.the traffic control remain and that at the time that Admiral Way is relocated the intersection control and channelization:_be upgraded as a part of.the Comprehensive Port Development Plan. His report was accepted by the Council. COUNCIL Councilmember Naughten said he would be absent June-..9, 1981, and therefore COUNCILMEMBER NAUGHTEN- MOVED;•-SECONDED BY COUNCILMEMBER GOULD, THAT THE AGENDA.ITEM, "PROPOSED ORDINANCE AND CONTRACT IN REGARD TO MAYOR'S DUTIES.," SCHEDULED FOR THAT DATE BE CHANGED TO JUNE 30, 1981. There was some discussion*in an attempt to select a date when the entire Council could be present. THE MOTION THEN CARRIED•, WITH COUNCILMEMBERS`ALLEN AND KASPER VOTING NO. Councilmember Goetz advised`that.:she will not be present for_the June 15, 1981 meeting. She will be in Spokane and will go to the AWC convention from there. Regarding the vacation of�8th;Ave., Councilmember Allen noted,that there was a memorandum from the City Attorney noting that by -vacating Parcel E there was the possibility that the owner of that parcel could agree to use'that piece as a driveway and give the church an easement. Mr. Tanaka's memorandum indicated that:if the City were not to vacate Parcel E, then the church would not have access onto 8th Ave. and Daley St. without expre•ss:Council.,approval. This,.combined with the pledge by the church at the conditional use proceeding that they would not exit onto 8th Ave., would give the City a good basis for:denying.the church access onto 8th'AVe.', in light of the extensive and numerous problems that -could be encountered if such.an event were to happen. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER.GOETZ, TO RECONSIDER�ITHEIR PREVIOUS ACTION AND NOT TO VACATE PARCEL . E. Councilmember Gould c1arified.that the previous.action had.been to vacate 8:th Ave. without the compensation for Parcel E. THE MOTION CARRIED, WITH COUNCILMEMBER KASPER ABSTAINING BECAUSE HE WAS ONE OF THE PROPERTY OWNERS:.INVOLVED IN THAT STREET VACATION. Councilmember Kasper advi:sed.that the.second item on.the,June.9•,•l981 agenda, "Review Bonding Require- ments and Collection of Fees from~Developers," had:been• discussed by the -Staff --and him and it was felt it should go to committee, and the Staff wants..to.meet with several different departments 'before bringing it to Council COUNCILMEMBER KASPER MOVED, SECONDED.BY COUNCILMEMBER ALLEN, THAT THE PUBLIC WORKS/COMMUNITY DEVELOPMENT COMMITTEE CONSIDER THE STATED SUBJECT ON JULY 14, 1981, AND THAT IT BE REMOVED FROM THE'COUNCIL AGENDA OF JUNE 9, 1.981, TO BE SET ON:A FUTURE AGENDA AFTER REVIEW -BY THE COMMITTEE. _MOTION CARRIED. There was no further business to.come before the Council., andthe meeting adjourned at ll:00 p.m. r IRENE VARNEY MORAN, CitfjClerk HARVE H. HARRISON, Mayor June 9, 1981-- Work Meeting The regular meeting of the Edmonds City Council was called to order at 8:00 p.m. by Mayor Harve • Harrison in the Council Chambers of the Edmonds Civic Center. All present joined in the flag salute. PRESENT -ABSENT STAFF PRESENT Harve Harrison, Mayor Larry Naughten Jack Mitchell, Acting Public Works Dir. Jo -Anne Jaech John Nordquist Jim.Adams,'City Engineer Mary Goetz Irene Varney Moran, City Clerk Ray Gould Mary Lou Block, Planning Director Katherine Allen Bill Kasper Hal Reeves, Building Official Art Housler, Finance Director Jim Jessel, Parks & Recreation Dir. Wayne.Tanaka,'City Attorney Jackie Parrett,..Deputy City Clerk Prior to•the meeting, ballot positions were drawn in`alphabetical order for those:Council positions which will be on the primary election ballot. Position l was drawn by Councilmember. Goetz, Position 2•by Councilmember Allen, and Position 3'will be Councilmember Naughten's position. CONSENT AGENDA COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBERIGOETZ,-TO APPROVE THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll -call. (B) '-Approval'of Minutes...of June 2; 1981. (C) Acknowledgment.of receipt of Claim for Damages ..from.'Dan iel P. Winn 'in the amount of $10,000. • (D) Authorization to purchase play equipment for Mathay-Ballinger Park. June 9, 1981 -.continued • At the request of.a member of.the audience, COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER GOULD, TO MOVE ITEM 5 ON THE AGENDA TO BE HEARD BEFORE ITEM 3. MOTION CARRIED. MAYOR Mayor Harrison said he had received a communication from Fire Chief Weinz regarding the restriction on the number of Senior Fire Fighter positions. Chief Weinz had indicated that he views the position of Senior as "top" fireman, that of a journeyman, and from this position a person could then move into an officer's position, should one become vacant. He noted -that there are Civil Service require- ments, such as length of service and education requirements, which must be met before becoming eligible to take the examination for Senior. He felt that if a a person met all the requirements and passed the.examination he should'be promoted to Senior.. He acknowledged that positions of Officer should be restricted but did not understand the need to restrict promotions to Senior Fire Fighter. He .was not present to.discuss this because of illness.. The Council had certain questions, such as whether this was addressed 'in:the labor agreement, whether it was budgeted, and whether it would cost the City more money. It was decided to place.this on the June 15, 1981 agenda and to ask Chief Weinz to make a presentation. Councilmember Goetz said she would not be present next week and would like to go on record as favoring the request. Mayor Harrison had received a letter from'Cabot Dow Associates regarding professional labor relations services. This firm has worked with the City of Lynnwood`for several years and has been retained by the City of Mountlake Terrace to direct and coordinate their negotiations this.year. They indicated that since Teamsters Local 763 is heavily involved in all three cities they would like to be involved in the development of strategies which'will mutually benefit -the three cities. It was decided to discuss this in an Executive Session,.following this evening's work meeting. Later, Councilmember Allen said she also wished to'discuss,a-personnel matter at the Executive Session. REQUEST FOR CABARET DANCE LICENSE FROM ANGELO CITOLI This was the item moved up on the agenda at the request of Mr. Citoli. His application was for a Cabaret Dance License to permit live music and dancing at Mad Michael's, to be located at 21808 Highway 99, Edmonds. No liquor.. -license will be involved. City Clerk Irene Varney Moran had dis- cussed the proposal -with Mr. Citoli,-and she reported that he -intended to have a nice place where young people can go for soft drinks and food, with music.for.dancing provided by the Citoli family. She noted that he intended�:runn•ingiithe business.so�':that-*pat,rons,..would not be able to go back and forth from their cars, which should preclude many problems. Police Chief.Marlo Foster also had discussed this with Mr. Citoli and believed this establishment would not add substantially to policing problems. He indicated that past association with Mr. Citoli as a restaurant operator had shown him to be sincere., cooperative, and responsible, and he recommended -approval of the license. A question was raised as -to the hours of operation, and City Attorney Wayne Tanaka said no dancing is permitted between the hours of 2:00 a.m. and 8:00 a.m. COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER KASPER, TO GRANT THE'REQUEST OF ANGELO CITOLI FOR A CABARET DANCE LICENSE AT MAD MICHAEL'S. MOTION CARRIED. REVIEW OF CITY'S'PROPERTY INVENTORY Acting Public.Works Director Jack:Mitchell had provided a list of surplus City properties, as well as appraisals and recommended sales prices of six specific properties. These six properties were identified on a map by City Engineer. Jim Adams. He recommended setting minimum selling prices at the appraised values and advertising them for sale to the.highest bidder. Councilmember Kasper observed that the appraisals were not detailed enough but were merely -flat statements. He said the appraiser may have gone through the standard detailed process, but it was not stated on the appraisals, and what .was done with the first six properties_ would have.a bearing on all the others. He did not know of any•lots in Edmonds selling for less than $20,000, but four of the six appraised were less than that and he.said if there.were'.a reason it -should be,shown. City Attorney Wayne Tanaka inter- • jected that the person who did these appraisals is a real.estate salesman who has been in Edmonds for many years, but if one goes to a registered appraiser he. -goes through comparables and market use analysis as a standard form, but you will -pay more for the appraisal. Mr. Adams commented that the market may. -determine the price anyway; but the City has to determine the minimum price it will accept. Councilmember Gould felt appraisals of a professional nature are needed, from a professional appraiser, to be sure the price established -is a valid one, and.he suggested doing this on the 7th and Elm property and comparing the appraisals. Councilman Kasper had advised that there was a member of the audience who requested the opportunity to speak. COUNCILMEMBER ALLEN MOVED,.SECONDED BY COUNCILMEMBER GOETZ.-TO OPEN THIS.DISCUSSION TO THE PUBLIC. MOTION CARRIED. _ Bill Johnson,'704 Maple,.had,appeared before the Council previously requesting a rezone to OS on one of the listed properties (Meadowdale Beach Rd., between 72nd Ave. W. and 75th P1. W.). The request had been denied. He now said he had formulated some ideas on how to preserve the property. He discussed some of his ideas, saying some of his neighbors and he could raise the money to pay the $3,000 the property originally had cost Ahe-City, and the City could retain development rights. Another idea was that the City -lease it -to the neighbors.with the restriction that it not be developed. He said if the City sold it to the neighbors for $3,000 it could execute an option to buy it back if they should decide it was not necessary to preserve it. :He said -he would like time to pursue these ideas and return with some proposals. No one else in the audience wished to speak, and the discussion was closed.to the public. The possibility of platting the.7th and Elm -property and then getting it appraised as separate lots was discussed. The Mayor suggested that the City.design a.prel-iminary plat and process it and get it approved. He questioned whether it would plat out to eight lots because of.a stream running through it. Councilwoman Jaech did not feel comfortable with the.information in the appraisals and said she was not interested in preliminary plats or subdivisions,.just a bona fide appraisal on which they could set a minimum price. COUNCILMEMBER JAECH.MOVED, SECONDED BY COUNCILMEMBER GOULD, THAT THE CITY OBTAIN FROM A,CERTIFI.ED,.APPRAISER WHAT THE COST.WOULD BE TO APPRAISE'THE THIRD AND SIXTH PROPERTIES ON THE LIST (THAT AT 76TH AVE. W. AND 242ND ST. S.W., AND THAT AT 7TH AND ELM ST.): CJ a. I� a — • ir.T' 3: 271 June 9.,.1981 - conti;nged 1 • ;l Councilmember Gould added...that the appraisal costs.should.be given'separately for each unit. Mayor Harrison said he would contact Charles Peterson who..had appraised the.Union Oil swamp -property for the City. THE MOTION CARRIED. SPECIFIC.RECOMMENDATIONS FROM.MAYOR,AND PLANNING DIRECTOR REGARDING STAFFING LEVEL IN PLANNING DEPARTMENT AND INSPECTION -STAFFING IN THE..BUILDING DIVISION Mayor Harrison stated that.Mary.Lou Block had.prepared,a report in two sections,.one regarding the Planning Department and one for the'Building Division. The report indicated no change in staffing of the Planning Department., anticipated or required,.except for conversion of the Planning Technician CETA position (in July) to=Associate-Planner, and re-establishment of the Assistant Planner_position with promotion of the current -Associate Planner to,that position., A study had.been done of the Building Division to establish historic staffing to service levels. Based on the data generated by this study,.if the historic -service level is determined to be adequate, there is no justification to hire another person at this time.. However, additional staff time is needed in the Building Division, and it was suggested that this be contracted out *on.a part-time basis. Some former City building inspectors had been contacted and had indicated they would be'willing to do this part-time inspection work.. Mayor Harrison thought -this would be.a good soluti:on until it can be determined how much building there will be this summer and the Council was in.agreement. The organi-zation chart for the Planning -Department was discussed, Councilmember Goetz noting that on the proposed chart Ms. Block no -long.was shown as "Acting" Director, and she noted that the Mayor had concurred in that change and she said she was happy to see it. Mayor Harrison indicated that had not been his intent as he wanted to allow some time7to see how the reorganization of''that department was going with the reassignment of the Engineer -Inspectors and the permit coordination system. Councilmember Goetz called his attention to the -fact -that he had indicated concurrence, and she took that to mean concurrence with the entire package. COUNCILWOMAN:ALLEN� MOVED, -SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE RECOMMENDATIONS`FROM THE MAYOR AND THE:PLANNING DIRECTOR.REGARDING STAFFING LEVEL IN THE PLANNING DEPARTMENT; THAT'IS, THE CHANGE IN STATUS OF THE DIRECTOR FROM "ACTING -DIRECTOR" TO "DIRECTOR"; THE CHANGE IN STATUS OFfTHEAASSOC'IATE'RLANNER'-TO`.ASSISTANT PLANNER; AND THE CHANGE FROM THE PLANNING TECHNICIAN POSITION (CETA FUNDED)'TO ASSOCIATE PLANNER (CITY FUNDED); AND THAT THE STAFFING REQUIREMENT OF THE BUILDING DIVISION BE APPROVED AS REQUESTED WITH A PART-TIME BUILDING INSPECTOR FOR THE SUMMER, WITH FUNDING -IN THE AMOUNT OF $4,000 TO COME FROM THE -COUNCIL -CONTINGENCY FUND,,AND THAT EVERYTHING WILL BE EFFECTIVE IMMEDIATELY EXCEPT THE CHANGE RELATED TO THE CONVERTED CETA POSITION WHICH WILL BECOME EFFECTIVE JULY•12,'.1981'.. 000NCILMEMBER GOULD,.MOVED TO -AMEND THE MOTION, ACCEPTABLE TO THE SECOND; THAT THE AMOUNT.OF $4.,000 BE -TRANSFERRED FROM THE COUNCIL CONTINGENCY FUND FOR THE FUNDING OF THE PART-TIME INSPECTORS., THE MOTION TO AMEND.CARRIED. THE MAIN"MOTION, AS AMENDED, THEN CARRIED. It was noted that one of the duties of -the Assistant.Planner was indicated as participating in long-' range planning studies, and that Ms. Block had indicated this would be related to the Comprehensive Plan and in that connection -this person (Duane Bowman) would-be the staff person to the PAB. COUNCIL Councilmember Kasper said.there•had been a meeting this date to discuss bonding requirements and collection of fees from developers.and City Engineer J'im Adams has some ideas regarding amendments to the Street Use Permit requirements which it was felt should go to the Public'Works/Community Development Committee. COUNGILMEMBER KASPER THEREFORE MOVED, SECONDED BY COUNCILMEMBER ALLEN, THAT THE RECOMMENDATION FROM THE PUBLIC WORKS -DEPARTMENT REGARDING STREET USE PERMITS ORDINANCE MODIFICA- TIONS GO TO THE PUBLIC WORKS/COMMUNITY DEVELOPMENT°COMMITTEE. MOTION CARRIED. Councilmember Goetz reported that the Consultant Selection Committee had met to review the draft ordinance regarding consultant'selection. The Committee.decided to investigate further the procedures required by the new State statute. The Committee also decided that the criterion referring to total capital cost (the $30,000 figure) should be deleted and that the formal procedure would be used for selection of all consultants.where their fee is $15,000 or more. The selection of consultants where their total fee is less'than`$15.,000 will be an administrative function. Councilmember Goetz said she would like the ordinance reviewed in January 1982 to see if the procedure is functioning properly. She requested -that the City Attorney provide.the-proposed ordinance in the next packets for Council review. Councilmember Gould referred.to.a.memorandum from the City Attorney-regarding-an...LID foreclosure in which it had been determine& that it was a case of.hardship.. -Mayor Harrison said the party is unemployed, is 60 years of age, and is not well. He had'gone to the bank,wi-th the party and the bank had agreed to put up:the delinquent installments.together with the interest and penalties. Mayor Harrison was.convinced of -the -financial hardship of the party. City Attorney,Wayne Tanaka stated that the party was.asking that the City forbear collecting on the attorney"s fees and costs and he noted that very often lawsuits are settled without payment°of costs. He said the City would get all of its money except the costs of instituting the suit. Councilmember Jaech thought a financial statement should be provided and .that there should.be.a normal procedure for such cases. Several of the Council indicated they were willing to accept the confirmation of the Mayor that this was a hardship. case: COUNCILMEMBER.KASPER MOVED, SECONDED.BY COUNCILMEMBER ALLEN, TO.ACCEPT THE RECOM- MENDATION, AS AN EXCEPTION. MOTION CARRIED. Councilmember Gould referred to a letter from the Department of Transportation..which.indicated that the contract. has been awarded for the road improvement of SR 524 from Third and Caspers to llth P1. N. The work will begin in late spring with completion in late summer. Councilmember Gould related an experience he had last weekend, having been involved in a head-on traffic collision. He strongly urged the use of seatbelts, crediting them with his coming out of the -accident -.all right. Councilmember Jaech.reported.-that.the Finance Committee had met this evening and.they had discussed next .week's presentation to,the Council by Foster and::Marshall. She.discussed the City's bond rating and noted that when-you"haJe.a lower rating you.'have a higher coupon rate, and that would • cost the City more. She was also concerned about the discount "rate.. The rating from'Moody was expected the following day. 7 June 9, 1981 - continued Councilmember Jaech thought the Council should get a status report from John LaTourelle on the projects on which he is working. She -was interested.in.knowing where.he was on the schedule. LJ Council President Allen proposed -that Council work meetings actually become true work meetings, and. she thought with the light extended agenda for the summer this was a good time to start. She asked that the Staff..prepare for the..June:23.work meeting any presentations they may have for .the June 30 meeting, and the major part of .the.Staff discussion will.be..at the June 23 work meeting. They can then be directed at the work meeting and Council -action taken at the following regular meeting. There will be no Consent Agenda items,on the work meeting agendas and the only things to be on those agendas will be the things to'be acted on at the following meeting. Councilmember Allen commended Finance Director Art Housler.on the Comprehensive Annual Financial Report. Mayor Harrison said interviews are proceeding for the M.A.A. position, five being scheduled within the next week. Councilmember Kasper asked the'.status'.on reorganization of,the Public Works Department. It will be discussed at the next Personnel' -Committee meeting and placed on the.July 21, 1981 agenda. There was no further business to come before the Council, and the meeting adjourned at 9:50 p.m. IRENE VARNEY MORAN, Rty Clerk June 15, 1981 - Special Meeting HARVE'H. HARRISON, Mayor A special meeting of the Edmonds City Council was called to order at 7:38 p.m. by Mayor Harve Harrison in the Council Chambers of the Edmonds Civic Center. The special meeting was held on Monday instead of the regular Tuesday date because of the Association of Washington Cities convention which coincided with -that date. All present joined in the flag salute. PRESENT Harve Harrison, Mayor Jo -Anne Jaech Ray Gould Katheri ne- Allen Bill.Kasper John Nordquist Larry Naughten CONSENT AGENDA ABSENT. STAFF PRESENT Mary Goetz Marlo Foster, Police Chief Jack Weinz, Fire Chief Jack Mitchell, Acting Public Works Director Irene Varney Moran, City Clerk Mary Lou Block, Planning Director Art Housler, Finance Director Jeff Ristau, Accountant Jim Adams, City Engineer Felix deMello, Building & Grounds Supt. Jim Jessel, Parks & Recreation Director Wayne Tanaka, City Attorney Teresa Quigley, Recording Secretary Item (D) was removed from the Consent Agenda. COUNCILMEMBER.NORDQUIST MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval of Minutes of June 9, 1981. (C) Approval of annual Boy Scout Chicken-Q at City Park. PROPOSED ORDINANCE AMENDING 1981 BUDGET TO INCREASE THE.REVENUE AND APPROPRIATIONS OF GENERAL.FUND, COUNCIL CONTINGENCY -FUND. -AND CAPITAL IMPROVEMENTS FUND [Item (D) on Consent Agenda Finance Director Art Housler explained that the proposed ordinance amending the 1981 Budget was not received in time to meet the legal filing requirements. COUNCILMEMBER GOULD MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO FORMALLY PLACE THIS ITEM ON.THE JUNE 23, 1981 AGENDA. MOTION CARRIED. Mr. Housler requested that Item 4 on the agenda be heard -after Item 5, as the representative from Foster and Marshall had not yet arrived. PRESENTATION ON SOLAR HEARING.FOR YOST PARK POOL Parks and Recreation Director Jim Jessel reported that the extensive promotion of solar heating in recent years has prompted him to investigate the possibilities for putting a solar heating unit on Yost Park Pool, the primary objective being to reduce utility costs substantially. Mr. Jessel stated that he had talked to several manufacturers, and they have asserted that the expense of installing a solar unit would be regained within.five to six years by the reduction 1 1 1 L� 1 1 in utility costs. With Councilmember Allen's assistance, Mr. Jessel had contacted the Puget 0