19830125 City Council Minutes•
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January 18, 1983 - continued
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REVIEW OF EDMONDS/LYNNWOOD YOUTH CL'UG REQUEST
Parks and Recreation Director Steve Simpson stated that this group -is negotiating with the Edmonds
School District for space.in a school district building so.they may move from the Anderson Center in
the near future. Until a decision is made they will sign one -month leases. Their financial report
for the years.1980-1582 was provided. They currentl\ were $47.19 in arrears on their lease payments
due to interest obligations acc•rued,during the period they did not pay their rent. They also owe
approximately $1,500 in State.leasehold property tax, but they claim to have a leasehold tax exemption
pending, and Mr. Simpson.said it has been the practice by the State, if the exemption is given, to
cancel pass debts administratively. Councilmember Kasper said the Youth Club had asked for a postponement
of the:l.ast meeting, and now they were canceling this one, so he .thought it should not be put on
another agenda unless there is reason to reopen the discussion at a later date. COUNCILMEMBER
KASPER MOVED, SECONDED BY COUNCILMEPBER ALLEN, TO REMOVE THIS FROM THE AGENDA AS A MOOT QUESTION F.ND
TO RETURN TO THE YOUTH CLUB.THEIR ORIGINAL FINANCIAL STATEMENTS, AND FURTHER THAT THE $47.19 OWING
TO THE CITY BE WAIVED. MOTION CARRIED.
CONTINUED REPORT ON HIGHWAY 99 UTILITY STUDY AND FINANCING OPTIONS
City Engineer Jim Adams gave a presentation primarily to address the utility improvements which are
essential to continue services during 1983 and 1984, noting that the sanitary sewer projects have
the first priority. He said the first obligation is to Meadowdale which will cost in excess of
$3,000,0.00 (including grants, LIDS, and City costs). He reviewed the priority areas on Highway 99
and described each, with a total estimated cost for sewer improvements in 1983 being $117,000 (in
addition to Meadowdale). He.then reviewed the water improveeents which are required to be accomplished
in 1933 and said the total estimated cost for water improvements in 1983-1984 is $773,400, and
between 1985 and 2000 an additional $503,050 (.in 1983 dollars) in projects has been identified, not
including any water improvements for Meadowdale. Mr. Adams said storm drainage is a major item when
it comes to Engineering and Public.Works staff time. On rainy days they receive 50-100 telephone
calls from citizens who are having flooding problems, 75% of these being solved by cleaning.catch
basins and blocked culverts, but 25% ;primarily being due to inadequate systems. He said on such
days the engineers do nothing but public relations, trying to placate angry people, and each of
these calls is a potential liability to the City. He identified the priority drainage projects. He
said they should at least get started on the design of the projects, if not with the construction.
(At this time, 11:15 p.m., Councilmember Kasper left the meeting.)
Finance Director Art Housler said the design work on most of the projects could be financed. Council -
member Allen said tr,is is the time for a bond issue. Councilmember Jaech said at the next Finance
Committee mcet i ng they will have to address how it will affect the water; sewer rates if they choose
to go for a bond issue. Because of the lateness of the hour the financing options were not discussed,
but Councilmember Gould said he would work with Mr. Housler to develop some alternatives for next.
week.
The last item on the agenda 'Lnergy Audit of C�ity.Buii.dings) was postponed L:ntil next week, and the
meeting wi.'Ch the Planning.Board was m�ioved from next week to February 8, '1983. There was no further
business to come before the Council, and -she meeting adijourned at 11-30 p.m.
IRENE VARNEY MORAN, CVty Clerk
January 25, 1983 - Work Meeting
HARVE H. HARRISON, Mayor
The regular meeting of the Edmonds City Council was cal..led to order at 7:40 p.m., following a
Finance Committee meeting, '.y I'layor Farve Harrison in the Plaza Ileeti ng Room of the Edmonds Library.
All present joined in the -flag salute.
PRESENT
Harve Harrison, Mayor
John Nordquist
Katherine Allen
Bi11'Kasper
Ray Gould
Larry Naughten
Jo -Anne Jaech
Laura Hall
Tambi Shaw, Student Representative
MAYOR
Mayor Harrison read aloud a.resolution of
Tambi Shaw in recognition of her service
commended the City Council for having the
.for the opportunity to parti'ci.pate Jn 'i t.
ALLEN, TO PASS RESOLUTION 544, COMMENDING
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EDMONDS CITY COUNCIL. MOTION CARRIED.
STAFF PRESENT
Jim Adams, City Engineer
Irene. Varney Moran, City Clerk
Art Hous.ler, Finance Director
Jeff Ristau, Accounting Supervisor
Marlo Foster, Police Chief
Jack Weinz, Fire Chief.
Mary Lou Block, Planning Director.
Steve Simpson,.Parks &.Recreation Director
Pat LeMay, Personnel.Director
Jim Jessel, Property Manager
Wayne Tanaka, City Attorney
Mark Eames, City Attorney
Jackie Parrett, Deputy City Clerk
commendation and.then presented it to Student Representative
from October 26, 1982 to January 25, 1983. She, in turn,.
Student Representative program -and expressed gratitude
COUNCILMEMBER NAUGHTEN MOVED, SECONDED. BY CO11►yCILmFBER
TAMBI SHAW FOR HEP..SERVICE AS A STUDENT MEMBER OFTHE
January 25, 1983 - continued
COUNCIL
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Council President Kasper said that Vic Schoch has asked why the Library. Board has been given the
problem of what to do with the old fire engine, and he would like to know by the third Monday -in
February when the Library Board meets.. 'Floyd E. Smith, 814.Dayton, said that in the early design
stage of the new library building it was decided'to place it at the library along with the old
utility fire truck which is currently in'the lower level of the museum. He said it was suggested
that it be placed on the lower level between the library and the Anderson Center, enclosed in glass
but in a way that it could be taken out for parades. Councilmember Nordquist added that a number of
ideas had surfaced as to where it could be placed, one of which was in the triangle at Bel], St.
because the first fire tower was there. After some discussion, this was referred to the Fire
Department for a recommendation.
Council President Kasper announced the Association of Snohomish County Cities and Towns meeting,
January 27, 1983, at the Ramada Everett -Pacific Hotel in Everett.
Council President.Kasper requested authorization to attend the National League of Cities convention
in Washington, D.C.., at a cost not to exceed that allowed for the recent meeting in Los Angeles.
COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER GOULD, TO APPROVE THE REQUEST. MOTION CARRIED.
Council President Kasper said a new Council President should be elected, although it was not placed
on this evening's agenda. COUNCILMEMBER ALLEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, THAT
JO-ANNE JAECH BE THE 1983 COUNCIL PRESIDENT. MOTION CARRIED.
Councilmember Hall noted that there was correspondence from the Department of Corrections indicating
they intend keeping their offi.ce.at the present location in Edmonds for the length of their lease,
and she asked about the requirement that.they have a Conditional Use Permit. City Attorney Wayne
Tanaka responded that unless they can demonstrate some specific statutory requirement that they be
located in that area the.City can insist on the Conditional Use Permit --if they are considered a
social service facility, but arguably they could be'a professional office, which is allowed under
the Conditional Use Permit issued for that building. Councilmember Hall stated that the offenders
are being spilled out onto the street and the door should not be left open for an incident to
happen. She felt the Department of Corrections needs to readjust their criteria for office locations,
and she again said a location on.Highway 99 would be more accessible for them. Councilmember Kasper
noted that they are probably selecting areas of low rent, and not specifically an area near schools
or private residences. Mr. Tanaka said the unresolved question is whether they are considered a
professional office, but if they should become a nuisance to the neighborhood and violate the terms
of the Conditional Use Permit for the building that permit could be revoked. Councilmember Gould
reminded the Council that the people involved are in the community anyway, and he thought the
situation should be monitored and that a quarterly report be made. Mayor Harrison suggested that an
administrative interpretation be made that this is not a professional office and that they be
notifed that another Conditional Use Permit is required. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY
COUNCILMEMBER HALL, THAT THE CONDITIONAL USE PERMIT BE PURSUED, REQUIRING THEM TO GET ONE AS AN
ADDED CONTROL AND THAT THERE ALSO BE A QUARTERLY REPORT STARTING MARCH 29, 1983. MOTION CARRIED,
WITH COUNCILMEMBERS GOULD AND KASPER VOTING NO. Councilmember Gould said he voted no because there
already is a Conditional Use Permit under which. the City can carry out the plan suggested' and
Councilmember Kasper agreed. Mr. Tanaka..cautioned them to be aware of appearance of fairness and
from here on outito be aware of prejudgment, and the decision as to whether or not a Conditional Use
Permit is required is different from whether or not a Conditional Use Permit should be issued to the
applicant at this location.
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Councilmember Gould noted that former Councilmember Phil Clement's name had appeared in the Wall Street Journal
in an item indicating his progress at'Bell and Howell.
Student Representative Tambi Shaw reported that the new bus shelters were installed last Monday by
the high school and that she had noticed a decrease in jaywalking, but one of the special education
students was hit on Friday while crossing 212th. She again urged the Council to pass the jaywalking •
ordinance. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER ALLEN, TO PLACE THE JAYWALKING
ORDINANCE ON THE FEBRUARY 1, 1983 CONSENT AGENDA. MOTION CARRIED.
Councilmember Nordquist called attention to a newspaper article he had provided the Council regarding
LEOFF retirements in the City of Seattle and he noted that this article follows up on some of the
problems the Council has shared with the Edmonds citizenry.
Councilmember Nordquist expressed appreciation for the get -well cards sent to him.
CONSENT AGENDA
COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCIi_NEM3ER ALLEN, TO APPROVE THE CONSENT AGENDDA.
MOTION CARRIED. The approved items on the Consent ,agenda included the following:
(A) Roll call.
(B) Approval of Minutes of JanLla.ry 18,
(C) Authorization for Mayor to sign agreement accepting dedication of water lines from Union
Oil Company of California.
DEFERRED COMPENSATION PRESENTATION
Councilmember Nordquist said he could appreciate the program being considered but he was concerned .
as to whether they would be discussing, a philosophy or a product, and if it is a product by a specific
company then he was -concerned as to other companies wanting to present sim.ilar products. Personnel
Director Fat LeMay responded that his intent was to give an overview of the concept, although the
person giving the presentation is a broker with a F)arti cul ar fi rir;. Mir. LeMay had assured the Mayor
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• January 25, 1983 - continued
as well as the individual that.no decision had been..made as to who would be the consultant or the
broker -if the Council should authorize pursuing this.. He said hC "ad to select somconQ .,.ho is
knowledgeable to make the presentation. Councilmember Nordqu st said if authorization is given,
then that.company as well.as any others should be given the.opportunity to make a proposal, but he
did not want to receive calls from other people saying they did not have the opportunity to make the
same'presentation to the Council.
Roger -,Luke of -Financial Programs, a marketing and consultint firm specializing in deferred.compensa-
tion, said.his main ourpose.was to.explain what deferred. compensation is, how it works, and how it
would work for tiie employee. and he said he never speaks of -a specific product. Mr. L.eMay said he
is continually contacted by people.who want to explain the concept, and if the time comes they will
all be giveri the opportunity to address the MEET Committee. He said if'the Council approves the
concept :tire NEDT Ooiiliittee wi1i work with.a broker to obtain specific bids or proposals on several
deferred compensation programs involving different carriers.. And with the help of a broker and/or
consultant, the MEBT Committee would make the necessary evaluation and comparison and choose a
specific proposal. later, the specific program and carrier would then he submitted to the Council
for..tneir..approval. He said the Mayor and.Staff believe this is a good fringe benefit program for
the City to extend to employees, and it would be an optional fringe benefit so that employees would
not,have to participate. There would be little or r.o.cost to the City, since the administrative
fees 'for, handling the investment fund are paid out of the amount deducted from gross nay of employees
who choose to participate.. This would offer a real tax advantage to the employees who chose to.
participate, and a number of Washington cities offer their employees such a plan. Roder Luke then
explained the deferred compensation concept, giving examples of how it could be utilized by employees,
and pointing out that it was not only for the more highly paid employees but can benefit anyone with
a regular.. savings program. He said -the broker pets paid by whatever carrier is selected and not by
the City. Mr.-LeMay said the MEBT Committee normally meets quarterly and it would be his intent to
have 'there meet once a month to follow-up on the concept and go -`through the evaluation and make a
selection `in a few months, and then they.would bring the !proposal to the Council.' Councilmember'
Nordquist.observed that this would be controlled by the MEBT Committee so he thought they should,be
given -the opportunity to explore it. THEREFORE:, COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCIL-
ME-P ER HALL,. TO AUTHORIZE THE MEBT COMMITTEE TO PURSUE THE DEFERRED COMPENSATION PROGRAM. Counci 1-
meinb r Jaech was interested in who would have the investment authority and she strongly recommended
that banks be given an opportunity to submit proposals also as their investment policies may be -
different from insurance companies. THE MOTION CARRIED.
DISCUSSION REGARDING FULL-TIME.MAYOR POSITION
Councilmember Hall had provided .some written information to support her view that the I'layor's
position should be. -Full-time, and she suggested an annual salary of $39,000. The disCUSSion which
followed included •rile caveats previously stated by the.Council if they were to make the position
full-time. They were: The MAA position would be 'abolished; the position Would become frill-tim
beginning in 1984; there would.be a two -term -limitation; the person would not be employed in any
other capacity; and the salary would be.$35,000 - $40,000. Councilmember Naughten stated that he
had long been a proponent for a full-time Mayor. THEREFORE, COUNCILMEMBER NAUGHTEN MOVED, SECONDED
BY COUNCILMEMBER ALLEN, TO DECLARE THE 1984 MAYOR'S POSITION A FULL-TIME POSITION;.THAT A PERSON MAY
HOLD: THE POSITION FOR A MAXIMUM OF TWO TERMS; THAT'THE PERSON MAY HAVE NO OTHER CONFLICTING MAJOR
MA
JOB; AND THAT THE ru.n nncTTrn� D= n,Rrl_ISHED. . Councilmember Nordquist s<<id he respects the full-time
Mayor concept, but in.the last 15 years they have seen what one person can do in the job and they
really do not know if it is a full-time position until it is analyzed by the Council or the Mayor
that is elected. He thought there.should be the latitude to allow someone who is a good administrator
to do it part-time if he wishes, or if he wants to handle certain aspects of the job for a part of
the salary and hire a.good administrator for the rest, he could do that. Also, he said they cannot
be sure.a good manager will be elected --and he said he would'be concerned about management by some
of the Councilpeople who have been here. He said Edmonds is a small town and has some people who
might like to do it on a part-time basis. Councilmember Hall disari reed, sayinc; it is time.they came
• of age, and they are short -chancing the citizens b,y wa itinq for someone who ndoh•t want it part --time.
She said she had .researched it and had the basis for its being ful'-tir..lE�. Counci lr ember Nordqui st
said someone will have to give up his job to do this, and for some it may not be difficult, as in
his case he could sell his business, but for others it would be. Councilmember Gould said he had
asked for an advisory ballot and it came out 51% for .a full-time Mayor and he believed they had to
honor that commitment. He noted advantages of -the full=time Mayor position at a salary of $39,;00,
saying they should be able to attract good candidates aired the candidates will know what is expected
of them. Also, he said the voting public will know the candidates and will elect the ;person they
think will give the City the leadership it needs for the compensation expected. THE MOTI;N C,RRIED.
Councilmember Kasper did not think the salami should start at $39,000, saying the range had been
.$35,000 - $40,000 and he thought that was adequate to attract people. He said the salary could be
increased at any time and $35,000 is approximately.taice what the Mayor now is earning, putting in
approximately 2/3 time. Councilmember Hall fell the head administrator should -make more than the
highest paid department head,.hut.some of the others ;lid not agree.. COUNCILMEMBER NORDQUIST MOVED,
SECONDED BY COUNCILMEMBER KASPER, THATTHE STARTING SALARY BE $35,000. Councilmember Gould thought
that to. be too low and that it should the hinh enough •,'o .attract first-class candidates --in the
$40,000 range. He said $39,000 was a.cceptahle to hi�!i. Co�,'ncilmember Naughten said this is a first-
class City and should have a first-class salary, so he did not think $39,000 was too high. Council -
member Jaech suggested a.minimum of $35,000 which the Council can change at budget time. Counci-i-
.member Gould thought it.a travesty to set the chief.administrator's salary lower than that of the
department heads, and Councilmember Hall said they arc:fnndinc: a L;rsition and not a person who may
make more according to ' hi s ability. A ROLL CALL VOTE. WAS TAKEN OP THE NOTION, W1T H COUNCIL.MEMBERS
NORDQUIST., ALLEN, AND KASPER VOTING. YES, AND WITH COUNCILM �fBEP•.S COULD, iNAUGHTEN, JAECH, AND HALL.
NO MOTION FAILED. COUNC.ILMEMBER COULD THEN MOVED, SECONDED BY COUNCILMEMBER HALL, THAT THE
SAL;°;RY 3E $39,;; iO. A ROLL CALL VOTE WAS TAKEN ON THE MOTION, lifl-1-; COhiJCILMEMB.ERS G011Ln1 N14'r-NTE"!;.
J"•E`-E, "k.."D .:ALL VOTING YES, AND WITH COUNCILMEMRERS NGR.CQUIST, ALLEN, AND' KASPEiT VOTI14G NO. MOTION
CARRIED. A' recess was announced.
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January 25, 1983 - continued
DISCUSSION ON.PRELIMINARY ENERGY'AUDIT.OF CITY BUILDINGS'AND.'THE.ENERGY CONSERVATION PROGAM
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Property Manager Jim Jessel began by asking the Council for approval of two items in the Design/
Renovation/Furn`shings portion of the space needs project. They were $6,400 for the.telephone
system changeover and $2,500 for the steps and lights for the Police entrance from Edmonds St. Mr.
Jessel said the communications budget will also have to be increased in 1983 by $39,000 for .1984.
Councilmember Allen suggested that the Council put on the agenda in the summer a report on the cost
evaluation of Executone, reviewing the service the City gets and the cost of the service, and she
thought if things do not improve they.should look for another company. COUNCILMEMBER ALLEN MOVED,
SECONDED.BY COUNCILMEMBER HALL, TO APPROVE THE $6,400 TELEPHONE ITEM AND THE $2,500 POLICE STEPS
ITEM. MOTION CARRIED. Mr. Jessel then asked for approval of $687 for a refrigerator and shelving
in the food service room. COUNCILMEMBER KASPER MOVED, SECONDED.BY COUNCILMEMBER HALL., TO APPROVE
THE $687 EXPENDITURE FOR A REFRIGERATORAND SHELVING IN THE FOOD SERVICE ROOM OF THE PLAZA AREA OF
THE LIBRARY. MOTION CARRIED.
Mr. Jessel then discussed the energy items. He said the PUD.a.udit recommended double doors and
ceiling fans in the vestibule of the Public Safety Building... These, together with some glass items,
amounted to $9,200. He was asked to get a check bid.on.these items. He noted that the major
finding from the energy analysis of the Civic Center building, old library building, and Annex I is
that the largest opportunity for energy savings is in operation and maintenance projects as there
are no flues, dampers, or timeclocks on any of the furnaces and they.run 24 hours a day.. Further,
the.audit indicated a savings.of $6,890 per year by.changing to natural gas. A discussion followed
regarding the use of gasas opposed to.oil, with Mr. Jessel concluding that he felt they should go
with the natural gas conversion as it.will save $6,000 - $7,000 per year.at current fuel prices and
if these .l.fuel in the future gets much .cheaper they could change to using it because the right
equipment will be included, but if they choose to go with the oil equipment the City will have to
stay with .it as the burner -will not accommodate gas. The natural gas burner installation and
control updating will cost approximately $17,000, saving the City approximately $12,000 per year and
resulting in a 1 1/2 year payback. The updated system would zone areas at 55' when the buildings
are not occupied. After'a lengthy, discussion, COUNCILMEMBER.GOULD MOVED, SECONDED BY COUNCILMEMBER
HALL, TO AUTHORIZE THE $17,000 EXPENSE. Councilmember Gould's reason was that it has a 1 1/2 year
payback. THE.MOTION CARRIED.
REPORT ON ALTERNATE WAYS TO FINANCE WATER/SEWER PROJECTS
Councilmember Jaech said this was being discussed in the Finance Committee and they had not completed
their discussion. Councilmember Gould added that they were.talking about ways to finance the
projects without having to increase.the utility rates, and they needed to -complete their discussion
at the continued Finance Committee meeting following adjournment.of this meeting.
There was no.further business to come before the Council, and the meeting adjourned at 10:15 p.m.
IRENE VARNY MORAN, C&ty Clerk HARVE H. HARRISON, Mayor'
February 1, 1983
The regular meeting of the Edmonds. City Council was called to order at.7:40 p.m., following a
Finance Committee meeting, by Mayor Harve Harrison in the Plaza Meeting Room of the Edmonds Library.
All present joined in the flag salute.
PRESENT
Harve Harrison,
Jo -Anne Jaech
Katherine Allen
Bill Kasper
John Nordqust
Ray Gould
Larry Naughten
Laura Hall
AUDIENCE
STAFF PRESENT
Mayor Jim Adams, City Engineer
Irene Varney Moran, City Clerk
Art Housler,.Finance Director
Jeff Ristau., Accounting Supervisor
Mary Lou Block, Planning Director
Steve Simpson, Parks & Recreation
Pat LeMay, Personnel Director
Dan Prinz, Asst. Police Chief
Jack Weinz, Fire Chief
Ron Schirman, Asst. Fire Chief.
Felix deMello,.Buildings & Grounds
Wayne Tanaka, City Attorney
Jackie -Parrett, Deputy City Clerk
Director
Supt.
Ken Fenwick.,.20112 80th W., discussed a drainage problem at his home which.he had been unable to
resolve with the City. His home.is in a low area and the runoff from the streets floods it. City
Engineer Jim Adams said his drainage system was designed to take care of his own site but the entire
area drains.into his yard and.the system does not accommodate that. Mr. Fenwick viewed this as an
error on. the part of the City.of.Edmonds, saying the City forced the builder to jump through several'
hoops before approving the drainage system, and it was not an oversight,but an error. Councilmember
Gould had looked at .this area and said this is at the bottom of 80th St. and the City has three
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