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19830524 City Council Minutes161" • May 17, 1983 - continued 40 1 Councilmember Hall reported that the Performing Arts Commi tCee had Bret and they, are proceeding with the general election campaign. She asked for volunteers to work, on it. Student Representative Ton, Foss said he was very impressed with this evening's hearing, and he felt he got an education that will benefit hire -in the future. Councilmember Naugh'ten reported. that SN000iM had approved the purchase agreement for the Public Works buildinc. Councilmember Naughten questioned an item in the Staff Meeting minutes wherein Mr. Jessel requested a vehicle for use at the cemetery in transporting caskets, urns, etc. This was briefly discussed, and Councilmember Jaech asked for clarification of the City's responsibility and liability regarding pick--urs and deliveries. Councilmember Naughten invited the Council to tour the Munson Boat Manufacturing Plant and ride in a proposed prototype for the Edmonds Fire/Rescue Boat on May 18 at 3:00 p.m. He discussed a Seafair fundraising treasure hunt with proceeds to go to the fire/rescue boat fund. He also displayed a copy of an advertisement which will be run in a locally published boating magazine. He reported that Union Oil will be giving $1,000 to the fund. So far, there is about $1,800 in the fund. Mayor Harrison reported that lie had attended the Snol^omish County Solid Waste Division meeting where they discussed construction of an incinerator for solid waste which will cost $50-100 million. Mayor Harrison said the cities will be asked certain questions as to who should own the facility, where'it should be located, who should operate it, and how it will be financed. Councilmember Gould commented that there have been criteria developed for it and it needs to be at a certain place, so they should be telling -the cities, not asking, where it should ba. It was noted that Frances Murphy had requested $600 for the beach project, and that was referred to the Finance Committee. There was no further business to come before the Council, and the meeting adjourned at 11:00 p.m. IRENE .VARNEY i ORAN, ty Clerk H RVE HARRISCN, Mayor May 24, 1983 - Work Meeting The regular meeting of the Ed►►,,onds City Council was called to order at 7:40 p.m. by Playor Harve Harrison in the Plaza Meeting Room of the Edmonds Library. All present joined in flee fla.g.salute. PRESENT ABSENT STAFF PRESENT Harve Harrison, Mayor Katherine Allen Jim Adams, City Engineer Jo-F;nne Jaech Ray Gould Irene Varney Moran City clerk John Nordquist Tony Foss, Bobber Mills, Acting Public Works Superintendent Laura Hall Student Rep. Duane Bowman, Assistant City Planner Bill Kasper Art Housler, Finance Director Larry Naughten Dan Prinz, Assistant Police Chief Jack We-inz, Fire Chief Pat LeMay, Personnel Director Linda McCrystal , Arts Coordinator Steve Simpson, Parks x Recreation Director Jim Jessel, Property Manager IMark Earies , City Attorney Jackie Parrett, Deputy Cite Clerk Council President Jaech stated that Councilmeribers Gould and Allen had called, as di Student Representa- tive Foss, and all were excused -chi s eveninS. MAYOR. Mayor Harrison wished to appoint Peter Beck to a vacant position can the Architectural resign Board, and the Council decided they would interview him during next week's Council mee:l:inn. at 8:00 p.m. Mayor Harrison stated that the Police Chief and City Engineer recommended repealing Section 8.'32.060 of the Edmonds City Code which r^equi res rerouting o-f traffic during tlae Ar~ts Festi va.l , making 11fai11 St. and Dayton one -.way, streetts. Their recommendation was based on: last ye,ar'a experience.' They also recommended designating an area such as the Oun-ior I-iigli Playfie-ld, for exhibitor Larkin;, thereby increasing festival parking and decreasing sight. obstructions. CO!!NCILMEMEFR. NAUGHTEPi MOVED, S CONDEE BY COUNCILMEMEER HALL, TO INSTRUCT THE CITY ATTORNEY TO CRAFT AN CRDIWAN.CE RFPFALINC. SECTION 8.32.060 OF THE EDNIONDS CITY CODE, TO ELF PLACED ON NEXT WEEK'S CONSENT PiC..ENDA. NOTION CARRIED. COUNCILMEMBER HALL THEN MOVED, SECONDED BY COUNCILMEMBER NAUGHTEN, TO INSTRUCT TIDE STAFF TO PROVIDE OFF-STREET PARKING FOR EXHIBITORS DURING THE EDMONDS ARTS FESTIVAL. MOTION CARRIED. Mayor Harrison had a report from the City Engineer indicating he had come to an impasse with two property owners in the Meadowdale area where easements are required to construct the sanitary sewer. • These parties will not sign an easement without some type of compensation. The City Attorney requires appraisals of the properties before proceeding, and Mr. Adams recommended hiring Chuck Peterson to 62 May 24, 1983 - continued • accomplish the required appraisals for time and expenses, not to exceed $500 each. When asked why an appraisal from the appraiser of the rest of the properties was not suggested, he said he felt they would have more credibility of they got an independent appraisal and Mr. Peterson can do it immediately. He also asked that such authority be extended to any other appraisals which may be necessary on this project. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, THAT CHUCK PETERSON BE ENGAGED TO DO THE NECESSARY APPRAISALS THAT MAY BE REQUIRED IN THE MEADOWDALE SEWER DISTRICT WITH A $500 MAXIMUM FEE PER PROPERTY. MOTION CARRIED. Mr. Adams said that 50% of the cost in these cases will be charged to the LID, but in some it would be 100%, depending on what improvement requires the easement. CONSENT AGENDA Item (B) was removed.from the Consent Agenda. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (C) 1982 Police Collective Bargaining Agreement. (D) Approval of recommendation to restrict parking on west side of 7th Ave. from Walnut to Pine. (E) Adoption of Ordinance 2366, regulating aircraft landings in the City of Edmonds. (F) Set date of June 7, 1983 for hearing on 4-lot preliminary plat at 8728 Bowdoin Way (Finnegan/ P-1-�3). • (G) Approval for City Attorney to draft plan document on Deferred Compensation. . (H) Report on HUD Block Grant projects. APPROVAL OF MINUTES OF MAY 17, 1983 [Item (B) on Consent Agenda Councilmember Kasper referred to page 6 of the minutes, the second line from the bottom, regarding the Contract Rezone Proposal R-2-83, and noted that 248th St. should be 240th St. Also, he changed his statement in the following sentence to state that he could not understand how the Planning Department could conclude that there was no impact on the area. COUNCILMEMBER KASPER THEN MOVED, SECONDED BY COUNCILMEMBER HALL, TO APPROVE ITEM (B) ON THE CONSENT AGENDA AS AMENDED. MOTION CARRIED. FINANCE COMMITTEE MEETING Finance Director Art Housler first discussed his recommendation on self -insuring for state industrial accident employee coverage. He recommended that the City not self-i.nsure. He provided figures reflecting premiums paid and losses incurred for the years ending.December 31, 1974 to 1982, the impact dollar range being from $1,254 in additional cost to $18,453 in savings. This averaged at $2,050 per year, and considering the possibility of a large ongoing claim loss, he said it is not worth the risk. In dollars the risk was the possibility of paying up to $15,984 in additional cost/premium. Other factors considered were that (a) the incurred losses for 1982 totalled $22,466; however, three claims still remain open; (b) since 1979 a trend of increasing incurred losses has developed--1982 was 152% of 1979; and (c) the number of LEOFF II employees has increased and will increase in future years, accordingly exposing the City to greater risk. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, THAT. THE CITY NOT SELF -INSURE, BASED UPON THE RECOM- MENDATION OF THE FINANCE DIRECTOR. MOTION CARRIED. • Mr. Housler next discussed his recommendation regarding the City's joining a nine -city pool for self -insuring liability coverage. Mr. Housler suggested two options. First, he suggested placing on the May 31 agenda a presentation by Jim Strunk, Risk Manager of .the "pool," to explain the Puget Sound Cities Insurance Authority's benefit experience since its formation. Another option would be to instruct the City Attorney to prepare a resolution authorizing the expenditure of $4,400 for a study to determine the feasibility of self -insuring. He did not feel comfortable to make a recom- mendation based on the data he has on hand. He said the first option was probably the least expen- sive and easiest route. He noted that the Cities of Kent and Kirkland did not have favorable results the first year of self-insurance, but they.felt that since then they had done well. One of his major concerns was that last year for 1983 the insurance premiums for the entire City were reduced by $31,000, and of that the general liability was $22,000. He said the market is very soft now and there is not much demand for insurance, and perhaps the City's risk management service, safety programs, etc., had good results so it had decreased premiums. He said it appears that a city on the average can save 30% of its premiums, but he was concerned about Edmonds' drainage problems, of which most of itsclaims consist. COUNCILMEMBER NAUGHTEN MOVED, SECONDED BY COUNCIL - MEMBER NORDQUIST, TO PLACE A PRESENTATION BY JIM STRUNK ON THE MAY 31, 1983 AGENDA. MOTION CARRIED. Mr. Housler's third discussion item was the Lynnwood proposal for computer service to Edmonds. The Mayor and he had met with the Mayor and staff of Lynnwood and received their proposal, which was very preliminary as Lynnwood wanted to be sure their proposal was realistic to Edmonds' needs. He provided -preliminary cost data, based on three alternatives (all printing done in Lynnwood, bulk printing only done in Lynnwood, or all.printing done in Edmonds). Costs ranged from $28,000 to $43,500, depending on the City's needs. He said he was.currently evaluating this information and would report to the Council on June 28. REVIEW AND APPROVAL OF SCULPTURE COMMISSIONED FOR EDMONDS LIBRARY/ANDERSON CENTER COMPLEX PLAZA Jerry Ward, Chairmain of the Arts Commission, discussed the proposal, a bronze sculpture by Everett DuPen, entitled "Mankind Awakening to the Glory and Wonders of Nature," and he reviewed the selection • • May 24, 1983 - continued process. lie said it had.; been deterini ned that the first proposal was riot in keeping with the desires of the City so a second one was solicited, and that, was the one being presented this evening. It will be cast in Seattle and is designed to be seen from all sides. it needs no support and will be on a base prepared by the artist. The artist suggested it be placed off to one side in the grass area of the Plaza level at the ,top of the Main St. entrance. steps . The Council was provided Vir. DuPen's credentials and the proposed contract. The City Attorney will review the contract. COUNCIL - MEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER CONSENT AGENDA. MOTION CARRIED. Councilmember HALL, THAT THE CONTRi-1CT BE PLACED ON NEXT WEEK'S Hall commended the Arts Commission for their work on this protect and their courage in refusing to accept the first proposal. Item 5 Has moved to the bottom of the agenda because the speaker was not yet present. INPUT FROM STAFF REGARDING POSSIBLE INCREASE IN USE: OF SEATTLE WATER City Engineer Jim Adams provided portions of the agreement for purchase of water i`rom the Alderwood Water District.which he said commitsthe City to continue purchasing water from Alderwood, so lie saiu the City cannot increase the use. of Seattle water without a chance to that agreement. He said' the s%rstems are separate, end the old tank at Five Corners is Seattle -water and the large tank is Alder - wood. Councilmember Hall referred to a newspaper article warning of acidic rain in Seattle, and Mr. Aelams responded that probably both Seattle and Everett water have the same.properties. Councilmember Jaec" added that ,hE: had heard a response to that item that a lot of the things in the Seattle water ra�v core from, old water pi; es in individual homes. There was no further discussion. DTSCUSSIOP, ".EG--�.RDING FUP.N?TUP,E FOP COUNCIL OFFICE Councilmember NIcrdquist prefaced the' discussion by saying there has been some question as to whether • he would be selling this furniture to the Cite, and he does not sell anything to.the City. Council - member l;all asked what this office rai ll he used for., noti nq that it is only used about 1 112 hours per week and she did no-t- th i nl: the expense was justified. Councilmember Nordquist responded that there are certain times t„at he would like to meet with the public or the staff'and they had designated a place for a City Council office. He thought they should have a nice place with as much ''class': as the Mayor's off -ice. Fie said he thought the;; Iiad.. already voted on this issue. PrcpertI Manager Jim Jesse i -rief ly d scri bed ti;e proposed furniture and he had provided the Council with literature about it. Them, was no fUrtl-,er discussion, and a recess follol.-ed. UARTERLY MEETING MITI; G IARD Members of the Planning Board were invited to Join tie Council at the rostrum. Those members present were Chairman Ken Mattson, Jeanie Johnson, Richard Kirschner, Sherry Claussen, and John Hodgin. Chairman Ken Mattson stated that the Board wanted to discuss communication with the Council, an update on the role of the Planning Board, and review of the Highway 99 studies which were remanded to the Planning Board. On the SUbjeCt of communication, he rioted that recently their recommendations to the Council have been accompanied by a letter from one of the Board members to explain the mood of the meeting. Such 'letters are written by a ^oard memaer and r-eviewed by hint and by a staff. member be -+"ore being sent to tNe Council. I4e asked the Council's feelings about those. letters. Councilrember Hail said she reads then and uses them, Councilmember Naught -en liked receiving them, and Councilmember Kasper said they are well done but of ti1.0 value to him and he d-id not think they were justified for the time it takes to write them. He thought the minutes to be very complete and he often attends the meetings. Fie said that basically it is a res';atement. Mr. ;Mattson recently had sat in on the Community Services Committee meeting and he asked if on some of the more critical items the Chairman of the coro;mi ttfere could .attend Che Planning Board meeting and relay the information, or even write to the Board. He requested some kind of personal communication from the City Council, and he said it is not critical who the person is who does it. • Jeanie Johnson noted ti,at at th-a F'ay 10 Council meeting there was a report from the Community Services Committee and.: after that presentation there five motions on issues, that were either sent to the Planning Board or -she AGE. She said. i n each case it was suggested w1here the spr ci fi cs would come from, and she asked if this was a conscious attempt at ':.:Etter communication with the Beard. Council - member Kasperresponded that when thhey started they had such a puce agenda that they could not touch on all of the items and they wera trying to clear, out the agenda and work on the things they could most contribute to unless the Planning Board wanted guidance on them. Ms. Johnson said she thought the Council's telling the Board ,hat is to occur to Le a ste!) in the right direction. Councilmember Kasper said the full Council will still refer itcf!is to the Planning 3oard and the: °lar,ninc Board, will address their responses to the full Council. Mr. Mattson said the Board had met with the staff to decide ho��i deep into the.Park Department the Board should yet as a Park Board, and they de-cided to get active in it. Therefore. the: first meeting of each month they will act as the Park Board and Steve Simpson and Linda Sullivan will bE: the coordinating staff, and the second meeting each month will be the Planning Board with the coordination of the Planning staff. This is going -to be a trial to see how it works. Councilmember Kasper was concerned about any delays in the devel,oCrrr!ent process which may result if they only have planning meetings once a month, and Mr. Mattson responded that if there is something that needs immediate attention that will be incorporated and not delayed. M.r. Hodgin added that they ar•E: not looking into the day-to-day operation of the depar-twe:nt. Regarding Highway 99, Mr. Kattson asked what the CoUnci1 anticipated the Planning Coard's doire regarding the Reid -Middleton and LaTourelle studies. lie also referred to last week's contract rezone hearing, and he asked if they were doing the right thing by looking at Highway 99 as with a mini-comprehensivE Flan, or, should it be handled crn a case: -by -case l_-asis. ilayor Harrison said he had the impression they would be breaking down the Highway 99 area and holding meetings neighborhood by neighborhood. Councilmember Kasper said Vey had basically aderted lelle Vi ^hwlz%, 9q Stud%, if film impacts are mitigated. Assistant City Planner Duane Bowman noted that the, Counci l did, in fact, make one motion adopting the basic recommendations of the LaTourelle Study, subject to review of the • Reid -Middleton Study which came out looking at traffic, sanitary sewer, storm sewer, and water 164 May 24, 1983 - continued impacts, and then the study was referred to the Planning Board for Code amendments. The Code amendments would have to be scheduled for Planning Board public hearings, and he said the question was whether the studies should be reviewed more closely before proposing Code amendments, looking at them in depth and possibly amending the recommendations of the LaTourelle Study. Mayor Harrison thought there should be public hearings to see if the LaTourelle statements were applicable to each neighborhood. Councilmember Kasper said they had voted yes and had asked for recommendations which Mr. LaTourelle provided. Councilmember Naughten said they had wanted to look at the situations and mitigate the impacts. Sherry Claussen observed that if neighborhood hearings are held they would get the input from the people who live in that neighborhood but she asked who would speak for the rest of Edmonds. She thought it should be heard by the neighborhoods, but with that emphasis. Councilmember Kasper said they had set the policy and now each of those properties will have to go to the Council for a contract rezone. Councilmember Nordquist was not sure the Council was familiar enough with the LaTourelle Study to say that is all they want, and he said the Planning Board is making it a point to read it. Mr. Mattson asked if the Planning Board should look at the Highway 99 Study again., and Councilmember Nordquist said they should, especially the LaTourelle Study. He said the intent was to make Highway 99 attractive for new business and he would like to see the new body look it over and make recommendations for change if necessary. Mayor Harrison asked what would happen if someone now proposed a 75' high building, and Mr. Bowman responded that he could not do it unless he got a variance as the building height is established at 35'. He said if the City said any building over 35' will require a Conditional Use Permit and specified conditions, the Hearing Examiner then could be given authority to grant a Conditional Use Permit. Mr. Mattson noted that it was suggested some time ago that Highway 99 should be a contract rezone area. City Attorney Mark Eames added that it is important to keep in mind that the process is generally moving from the broad to the specific --you determine what the policies are and then how to implement them, and with the contract rezone you are assuming the zoning for the parcel will not allow a particular project. He said they could take an area of the City and say within that area, through the Conditional Use process, there can be a 75' building as long as it can be demonstrated that all the criteria will be met. Councilmember Jaech recalled that the 75' limit had been because of firefighting. Fire Chief Weinz said 75' is the standard seven -story building and there are other things to be built into those buildings. Mr. Bowman thought the 75' cutoff had been because of building code requirements because beyond 75' it is basically another building. Sherry Claussen observed that if there is no continuity built in then there will be a lot of mish-mash, and Councilmember Hall said Highway 99 is a good tax base. Mr. Hodgin said they should be concerned about what is good for everybody in town, and the revenue cannot be shut off and Highway 99 is where it must come from. He told the Council they had really shot down the Planning Board on the last rezone. Mr. Mattson said that when the Planning Board had its public hearing they were more or less letting the proponents and opponents express themselves, and the Board had warned the proponents and advised them of what would happen if they did not do certain things. He thought it was unfortunate that they did not pursue it further and possibly have some neighborhood meetings. Councilmember Naughten thought, as the Planning Board had suggested, that an ad hoc committee working with the people who will be affected should be productive. REVIEW OF SNOHOMISH COUNTY PURCHASE AGREEMENT OF MOUNTLAKE TERRACE/LYNNWOOD PUBLIC WORKS BUILDING This item had been delayed until the arrival of Lockheed Reader, Director of the SNOCOM Board. Mr. Reader reviewed SNOCOM's growth since its inception in.1962 and its need for a larger central dispatch agency. He provided a feasibility study for the inclusion of SNOCOM as a part of the combined public works facility for the Cities of Lynnwood and Mountlake Terrace and he reviewed provisions of the proposed agreement. There was a brief discussion but action was not taken so the Councilmembers could each read the written material provided. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER NAUGHTEN, TO PLACE THIS ITEM ON NEXT WEEK'S CONSENT AGENDA AND THAT THE COUNCIL RECEIVE COMMENTS FROM THE CITY ATTORNEY AND FINANCE DIRECTOR. MOTION CARRIED. COUNCIL Councilmember Kasper reported that he had attended the PSCOG Subregional Council meetings for five months and about all he had accomplished there was to be sure the minutes are being taken better. He said it is a mechanized operation and the representatives are only saying yea or nay but it takes a lot of time. He said the Council is addressing some questions that affect the City and one comino up is growth management. They are involved in the subregional management plan. He said they feel they are trying to get priority on the grants but it does not look too promising. Council President Jaech asked if there were any changes to the Council/Staff Retreat minutes. As there were none, she said they stand approved. Councilmember Hall complimented Dia Bock for preparing them quickly and thoroughly. Council President Jaech noted that one of the things discussed at the retreat which should now be considered is moving the Council work meetings to the small meeting room. That will be coordinated with the staff. Council President Jaech reminded the Council of next week's dinner meeting at 5:30 p.m., at the Crazy Lobster, discussion topic to be the retreat. Council President Jaech advised that the hearing on billboard signs will be on June 1 at 2:00 p.m. and that some of the community should be involved. Council President Jaech again announced the.Reid-Middleton function prior to the May 26 meeting of the Association of Snohomish County Cities and Towns. Councilmember Hall reported that she had ridden in the prototype of the fire boat. There was no further business to come before the Council, and the meeting adjourned at 10:45 p.m. 1 1 1 J, Almt,- IRENE VA�RNEY MORAN, Cilp Clerk HARVE H. HARRISON, Mayor is