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19840214 City Council Minutes323 • February 14, 1984 - Work Meeting The regular meeting of the Edmonds City Council was called to order at 7:30 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the Edmonds.Library. All present joined in the flag salute. PRESENT STAFF PRESENT Larry Naughten, Mayor Art Housler, Finance Director Jo -Anne Jaech Irene Varney Moran, City Clerk Bill Kasper Jim Adams, City Engineer Laura Hall Bobby Mills, Acting Public Works Superintendent Lloyd Ostrom Marlo Foster, Police Chief Steve Dwyer Jack Weinz, Fire Chief Jack Wilson Pat LeMay, Personnel Director John Nordquist Jim Jessel, Property Manager Brian Stewart, Student Rep. Mark Eames, City Attorney Jackie Parrett, Deputy City Clerk 1 is 1 CONSENT AGENDA Items (B), (D), and (H) were removed from the Consent Agenda. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE BALANCE OF THE C014SENT AGENDA. MOTION CARRIED. The approved items.on the Consent Agenda included the following: (A) Roll call. (C) Acknowledgment of receipt of Claims for Damages from Oregon Mutual Insurance Company on behalf of their insured, Leonard and Margaret Christie, in the amount of $519.38. (E) Adoption of Ordinance 2418, establishing one-way traffic on alley between 2nd and 3rd Aves. N. and Bell and Edmonds Sts. (F) Adoption of Ordinance 2419, adding a new chapter -to the Community Development Code regarding flood plain management. (G) Authorization for Mayor to sign 1984-85 Firefighters' Agreement. APPROVAL OF MINUTES OF FEBRUARY 7, 1984 [Item (B) on Consent Agenda] Councilmember Jaech referred to page 2 of the minutes,.the third paragraph, in which it is stated that she left the rostrom and went to the back of the room. She said she had asked to remain in the room, but in fact, she left.the room during the entirety of the hearing. With that change, COUNCIL - MEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER KASPER, TO APPROVE ITEM (B) ON THE CONSENT AGENDA. MOTION CARRIED. AUTHORIZATION FOR MAYOR TO SIGN INTERLOCAL AGREEMENT FOR THE FUNDING, DEVELOPMENT, AND OPERATION OF A TWO-PHASE PUGET SOUND REGIONAL ARTS STADIUM, AND CONVENTION COMPLEX Item U on Consent Agenda Councilmember Hall explained that this is the authorization -for the expenditure of funds that were in the bank and transferred to the new district and is more or less a housekeeping item. No addi- tional funding is involved at this time, the only revenue being from the hotel tax. COUNCILMEMBER HALL MiOVED, SECONDED BY COUNCILMEMBER DWYER, TO APPROVE ITEM (D) ON THE CONSENT AGENDA. MOTION CARRIED, WITH COUNCILMEMBER KASPER ABSTAINING. He explained that he had stated all along that he thinks the district is improperly set up as far as serving the community and that it should be a recreation district as well as for performing arts. PROPOSED RESOLUTION, MEADOWDALE MORATORIUM AMENDMENT [Item (H) on Consent Agenda] Councilmember Nordquist said this moratorium had been put in place to protect the people in that area from problems that would arise, after many activities in the Meadowdale area and after many hearings. He was surprised that all of sudden this proposed resolution was on the Consent Agenda without any hearing, and he asked why.. City Engineer Jim Adams responded that the resolution would only allow the process of subdivisions to start. He said that during the past five years many peopoe.have wanted to know when the moratorium would be lifted, and since the activity towards installing the sewers there has.been an increase in the number of people wanting to start subdividing. Further, there is nothing to keep people from cutting trees or clearing their property, but if the subdivision process is started then they cannot cut trees until the subdivision is processed, and it was the feeling of both the Engineering and Planning Departments that since it takes a long time for the process there is no reason to continue the moratorium on the beginning of the subdivision process. This resolution would not lift the moratorium.on building permits. After some further discussion, Councilmember Hall said this will come up at next week's Town Hall meeting and the Council was not ready to consider a resolution. City Attorney Mark Eames explained that the moratorium stays in place until the new sewer systems are in place which will alleviate the health problem there, and as long as the City is moving toward that the moratorium can stay in.place. COUNCILMEMBER NORDQUIST MOVED, SECONDED BY COUNCILMEMBER HALL, TO DEFER ACTION ON ITEM (H) UNTIL A LATER DATE. MOTION CARRIED. PRESENTATION BY SNOHOMISH COUNTY EMERGENCY SERVICES Thomas Peloquin of the Department of Emergency Management presented the City with a check in the amount of $1,084 which represented a refund at the rate of 4¢ per capita. He noted that they had stated last year that they would return any money they could save by good fiscal management. He was thanked -by the Mayor and Council. • 32. 4 February 14, 1984 - continued • APPLICATION FOR TOW TRUCK LICENSE -- DAY & NITE TOWING Police Chief Marlo Foster had furnished copies of the application and his recommendation for approval. He was aware of no problems with this company and said they had been in operation for 18 years in Seattle. COUNCILMEMBER JAECH MOVED,. SECONDED BY COUNCILMEMBER KASPER, TO APPROVE THE APPLICATION. MOTION CARRIED. PERSONNEL COMMITTEE MEETING Personnel Director Pat LeMay had provided written information regarding the nonrepresented wage and salary program which was adopted in 1983. He asked that the Council- follow through with the 1983 program but he suggested administering the program somewhat differently in 1984 as to the merit element, simplifying and reducing the performance levels to only three: Satisfactory, Good, and Excellent performance. Councilmember Kasper.said he was not willing to support "Satisfactory" performance with merit pay. Mayor Naughten was asked for his comments and he said he is having difficulty evaluating department heads on merit when he has been on the job for only a month. He had thought that to be fair to everyone he could give thema flat 2%. He thought having only three categories instead of five would be better, but it would have to be determined whether satisfactory performance should get a 1% merit increase. It was noted that merit programs are being investigated in other cities also. After some discussion, COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER WILSON, TO CHANGE THE MERIT PROGRAM IN THAT MERIT -INCREASES WILL BE AWARDED ONLY TO "GOOD" AND "EXCELLENT" PERFORMANCE, WITH GOOD PERFORMANCE GETTING 1% - 2% AND EXCELLENT PERFORMANCE GETTING 3% - 4%, AT THE DISCRETION OF THE REVIEWER. MOTION CARRIED. REVIEW OF SECTIONS 18.40.030, 18.80, AND 18.95 OF THE COMMUNITY DEVELOPMENT CODE (GRADING PERMITS, STREETS AND DRIVEWAYS AND ESTABLISHING ONE-WAY ALLEYS,.AND PARKING LOT CONSTRUCTION, RESPECTIVELY) Councilmember Jaech said these three items.were changes to the Community Development Code so they • should go to the Planning Board for public hearing. She said some of the items have public interest so she thought they should have hearings. City Attorney Mark Eames said changes to Title 18 of the Community Development Code are not required to go to the Planning Board for hearing, but if the Council desires public hearings that can be done. Councilmember Kasper said these did not go before the Community Services Committee which is fully constituted now. He thought the purpose of going to the full Council first may be to determine any Council concerns before going through hearings as sometimes the Planning Board wants some direction from the Council. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO SEND THESE ITEMS TO THE PLANNING BOARD FOR PUBLIC HEARINGS AND RECOMMENDATIONS. MOTION CARRIED. Mayor Naughten recommended that Title 18..80 be reviewed first as there is an applicant waiting for this because a standard for an alley has not been approved and the applicant cannot do anything -until there is a standard. Councilmember Kasper said the Code did not provide for it at their time of application so they would not be bound by any change. Mr. Eames said once the building permit application is on file with the•supporting documents the application is vested, but if the Code changes to the applicant's betterment he can take advantage of that. . MAYOR Mayor Naughten said he had on this date proclaimed Rosalynn Sumners as Edmonds' Valentine Sweet- heart. He had spoken to her on the telephone also and arrangements were being made to send her a Western Union message from the citizens. All citizens can call the Chamber of Commerce to have their names on the telegram. Western Union -is -absorbing the cost of this message of support. Mayor Naughten congratulated Councilmember Nordquist on being elected as Chairman of the Snohomish County Health Board. Mayor Naughten said he had proclaimed Sunday, February 12, 1984, World Marriage Day, calling upon all citizens in the City to support the efforts to promote the permanence and stability of marriage. This was in conjunction with other similar local activities. Mayor Naughten reminded the Council that next week's meeting will be the Town Hall meeting in Meadowdale. Mayor Naughten reminded the Councilmembers to have their photographs taken for the gallery in the Executive building. Mayor Naughten noted that the staff would like some direction regarding the crosswalk at 76th/216th about which some Council concern had been expressed. It was agreed to place it on the agenda of the February 28 work meeting. Mayor Naughten announced that City Clerk Irene Varney Moran had submitted a letter indicating she plans to retire on March 31. COUNCIL Council President Jaech noted that the final deposit must be paid for the reservations at Port Ludlow for the•Council retreat. COUNCILMEMBER OSTROM MOVED, SECONDED BY COUNCILMEMBER NORDQUIST, TO AUTHORIZE THE PAYMENT. Councilmember Wilson asked to be convinced by the Council that the retreat is needed. He had read the documents from the previous retreats and was not convinced it was necessary to go there for two days. He did not see what the retreats accomplished. He thought a lot could be accomplished at the Mayor/Council workshop on February 25 instead. Council President Jaech responded that there -will be different agendas for the workshop and the retreat. She thought the Council and the staff felt they got something from last year's retreat. She said different subjects are taken each year that are of a planning nature.and they can get into them without the interruptions of everyday business, and this year they will be going over organization and the Mayor will have staff input as well as his own ideas. Councilmember Nordquist did not think the minutes accurately recorded what happened at the retreat or that anyone could.get everything into the record. • 3 5_z February 14, 1984 - continued 1 1 1 He added that the two previous ones had been excellent, with Dr. Bob Anderson directing one of them, and each year there is a full agenda. Also, he said it gives them an opportunity.to interrelate. Councilmember Hall said February 25 will serve a purpose and will be helpful to the new people, but she thought the staff should attend the April retreat. Councilmember Kasper observed that it had never been tried with just the Mayor and the Council. THE MOTION CARRIED. Councilmember Ostrom had provided the Council a memo suggesting a special meetingbetween the Mayor, City Council, Edmonds Business Association, and Chamber of Commerce in an effort to maintain a good relationship between City.government and the business community, especially in view of the Downtown Development Association Team (DDAT) visit scheduled March 9-11, the activities of the Main St. Committee, and because. of interest on the part of the leaders of the business community and expressions regarding a perceived adversary relationship between City government .and the business community. He noted that there are a lot of problems in the BC zone with people moving out, the rents, and the amount of business they are doing. Councilmember Nordquist asked who he meant by "they," as he could see one situation where everything is going well in that businesses are moving in there, and then he can see some others where rents are rising, but the Council cannot control that and cannot control marketing. Councilmember Ostrom was speaking of people active in the Chamber of Commerce and the Edmonds Business Association, and he said the question is what role does City government play with regard to the business community. Ile noted that the success of the business community contributes to the health of -the entire City, and that there are some people who probably would like to say some of these things to the Council. Councilmember Kasper observed that he must be referring to retail businesses, and Mayor Naughten said the only problem of which he had heard is that they find the codes restrictive on their businesses but the relationship between the City and the Chamber is good, and the City has cooperated with their projects and helped them with money for their projects. Councilmember Wilson said he is downtown all the time and he had not received any complaints. Councilmember Hall noted that the Planning Director has been participating in the Main St. and DDAT projects and that City representatives participate in their Chamber meetings and try to make them welcome at Council meetings. She suggested that they be scheduled on a Council work meeting if they wish to meet with the Council. Councilmember Jaech suggested that the Chamber and/or Edmonds Business Association put together something to include questions, problems, ideas, concerns, etc., in an organized fashion and present it during Audience participation or as an agenda item. Council - member Hall noted that there have been two designated members who attend Council meetings regularly. Councilmember Nordquist recalled that he some time previously had suggested a "Business Development Committee" to work with the business people. Councilmember Ostrom said what he suggested would be somewhat of a gesture to indicate the City is interested in what they are doing and their problems, and that the City Council would like to know if there are things expected from them. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER HALL, TO SCHEDULE THE MEETING OF MARCH 13 WITH THE.PERSONNEL MEETING 7:30 -.8:15 P.M., AND AT 8:15 P.M. TO MEET WITH THE CHAMBER AND THE EDMONDS BUSINESS ASSOCIPTION, AND THAT THOSE WILL BE THE ONLY ITEMS ON THE AGENDA. MOTION CARRIED. Councilmember Kasper noted that he has had numerous conversations regarding a business and occupation tax.in Edmonds and there seems to be a lot of interest i.f the money goes towards helping the business community. Councilmember Hall reported that she is attending meetings regarding graduation requirements for the school district and that she would welcome any input. Student Representative Brian Stewart said he would work with her on that. Councilmember Kasper reported that he had attended the Health Board meeting with Councilmember Nordquist. Councilmember Kasper reported that the Fire Consolidation Committee will be meeting with the consultant on February 28 for half a day. The consultant will be here 3-4 days. There was no further business to come before the Council, and the meeting adjourned at 8:.35 p.m. �;• / 741�� - 4�� IRENE VARNEY MORAN, Citf Clerk LAR Y S. N LIGHTEN, Ma or