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19840225 City Council MinutesMAYOR/COUNCIL/STAFF WORKSHOP February 25, 1984 Anthony's. Home Port Meeting Room Members of the City Council, Mayor Naughten, and met at 8:00 a.m. in the basement meeting room of Restaurant in Edmonds, Saturday, February 25th, Mayor Naughten Council President Jo -Anne Jaech Councilmember Steve Dwyer Councilmember Laura Hall Councilmember William Kasper Councilmember John Nordquist Councilmember Lloyd Ostrom Councilmember Jack Wilson, CITY ATTORNEY various Department Heads Anthony's Home Port 1984. Those present were: City Attorney Mark Eames City Attorney Wayne Tanaka Finance Director Art Housler Fire Chief Jack Weinz Resource Person Jo Pendergast City Attorney Mark Eames began the meeting with a legal briefing and review of the functions of elected officials. Two specific topics covered by Mark were the Mayor/Council Plan of Government and the Open Public Meeting Act (RCW 42.30). The basic powers of the Council were discussed including the organization and regulation of internal affairs; defining of functions; power and duties of officers and employees; fixing of compensation and working conditions of officers and employees; levying.of taxes; granting of fran- chises; establishment of annual budget; declaration of eminent domain/con- demnation. An outline was then distributed entitled "Mayor's Powers and Duties" covering RCW's 35.A 12.090, 100, and 130. Attorney Wayne Tanaka then discussed both the Appearance of Fairness and Conflict of Interest Doctrines as they relate to the Mayor and Council. Several issues were brought up by the Council including campaign promises, Staff and Council interaction and conferral regarding Council Meeting issues, and Councilmembers' hearing of proponent/opponent issues to public meetings. COUNCIL PRESIDENT The group then began discussion of committee assignments. It was suggested that the Public Safety and Community Services Committees be disbanded since their function was questionable. Councilmember Steve Dwyer felt, however, that an additional six months should be allowed prior to such a decision so that the committee meeting arrangements and organization could be reassessed. The Councilmembers concurred with Dywer's suggestion. Finance Director Art Housler then arrived to take part in a brief discussion of the Lanier Recording System. It was decided that the Councilmembers would consider the matter individually over the weekend in order that a decision regarding the purchase of the equipment could be made at the February 28th City Council Meeting. Workshop Minutes - Continued Councilmember Kasper then called for discussion regarding the continuation of the Council President position. The original reasons for creating the position were reviewed with all Councilmembers agreeing that the position is a necessary one and should be maintained. FIRE CHIEF The final topic for discussion during the morning portion of thw workshop was the Edmonds/Woodway Fire Service Contract. The current proposal by the City represents a revision to the original Woodway formula. Concerns re- garding the proposal included the basis of valuation used by Woodway (buildings only; forests, vehicles, etc. not included), and deviation from Woodway"s originally expressed desire of sharing costs equally on a partnership basis. The proposal will be discussed further at the Council Meeting on 2-28. The workshop then adjourned for lunch at 12:00 p.m. MAYOR/COUNCIL/STAFF WORKSHOP February 25, 1984 Anthony's Home.Port Meeting Room Department Heads and the Executive Secretary joined Mayor Naughten and Members of the City Council at 12:00 Noon for lunch. The Work- shop continued at 1:00 P.M. as follows: DATA PROCESSING REVIEW - FINANCE DIRECTOR ART HOUSLER The Data Processin Sub -Committee has been studying the inner workings (technical aspects of the various vendor computers and will be making their recommendation. to the Date Processing Committee soon. The whole Data Processing Committee will review the sub -committee's information and recommendation and make their final proposal to the City Council by April 10. Since there is much detail work that can be accomplished during this interim period, Art asked direction .from the Council as to whether he should proceed with that detail work or not. The response was favorable from those present, with instructions to proceed with bringing the Depart- ment Heads on board concerning the impact upon their respective depart- ments. REVIEW OF 1984 DEPARTMENTAL GOALS The Department Heads distributed and briefly discussed.their 1984 Goals. Copies of departmental goals are.available in the Mayor's.office. Police Chief Foster took his allotted time to discuss details of a future recommendation he will be making for an increase in the Narcotics Investi- gation Contingency Fund. There were no conclusions or action. MAYOR NAUGHTEN Mayor Naughten stated he will be sending his recommendation to change the name of Dayton Street Park to Rosalynn Sumners Park through the normal channels of the Planning Board and the Architectural Design Board. If the name change is approved he hopes to see it implemented sometime in April. The Mayor recommended that Councilmembers visit Union Oil Beach .if possible to see the changes that have been made recently to make it a family -type beach. The Mayor noted there have been $30,000 worth of improvements com- pleted this year. The Mayor informed the Council there will be various booklets and cassette tapes dealing with City Councils available for their.use in the,Council Office at City Hall. Any suggestions or questions for the Citizen survey should be turned in to Mayor Naughten no later than March 2.