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19840522 City Council MinutesMay 22, 1984 - Work Meeting The regular meeting of the Edmonds City Council was called to order at 7:00 p.m. by Mayor Larry Naughten in the Plaza Meeting Room of the EdmondsLibrary. All present joined in the flag salute. PRESENT ABSENT STAFF PRESENT Larry Naughten, Mayor Brian Stewart, Art Housler, Finance Director Jo -Anne Jaech Student Rep. Bobby Mills, Actg. Pub. Wks. Supv. Laura Hall Pat LeMay, Personnel Director Steve Dwyer Mike Stark, Systems Analyst Lloyd Ostrom Jackie Parrett, City Clerk Bill Kasper Dan Prinz, Actg. Police Chief Jack Wilson Steve Simpson, Parks & Rec. Dir. John Nordquist Jack Weinz, Fire Chief Jim Jessel, Property Manager Mary Lou Block, Planning Director • John Wallace, City Attorney Scott Snyder, City Attorney Shirli.e Witzel, Recorder Councilmember Nordqu-ist was'not present during the early part of the meeting, arriving at 8:00 p.m. during discussion of the City Annexation Policy. CONSENT AGENDA Items (C) and (D) were removed from the Consent.Agenda. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE THE BALANCE OF THE CONSENT AGENDA. MOTION CARRIED. The approved items on the Consent Agenda included the following: (A) Roll call. (B) Approval.of Minutes of May 15, 1984. .PROPOSED ORDINANCE 2431 REGULATING PAWNBROKERS AND SECOND HAND DEALERS Item (C) on Consent Agenda] Councilmember Kasper questioned how the Parrett commented that the City has City deals with perpetual garage sales. City Clerk Jackie never required a permit for garage sales which last.only a day or two. 000NCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO ADOPT ORDINANCE 2431 REGULATING PAWNBROKERS AND SECOND HAND DEALERS. MOTION CARRIED. • 92 May 22, 1984 - continued • APPROVAL OF BOY SCOUT CHICKEN-Q AT CITY PARK ON FOURTH OF _JULY_jItem (D) on Consent Agenda] Councilmember Dwyer said City Attorney Scott Snyder asked that this item be held until all permit requests can be reviewed and acted upon at.the same time. COUNCILMEMBER DWYER MOVED, SECONDED BY COUNCILMEMBER JAECH, TO TABLE THIS ITEM. MOTION CARRIED. PRESENTATION BY MOUNTLAKE TERRACE MAYOR LOIS ANDERSON RE: NORTH CORRIDOR STUDY Mayor Naughten introduced Mayor. Lois Anderson. Mayor Anderson reviewed work accomplished by the Puget Sound Council of Governments, City of Seattle, King County Metro, the State DOT, and the federal government in regard to transportation problems in the region. In rating traffic corridors, the North Corridor from Seattle to Everett was found to have the most severe traffic problems in the United States. A steering committee has been working for the past 18 months to determine and priori- tize alternatives. Transport choices have been narrowed to either a light -rail transit or a dual - mode vehicle. A dual -mode bus.is rubber tired, does not..need a track, and has the capability to be either diesel or electric powered. Seattle has designed a tunnel for downtown that specifies an electric operated vehicle for use in the tunnel, which would be .run closely together like a train, and then would be diesel powered on the freeway. However, there are only 60 of these buses in existence, and they have a major capability of electric power. Seattle has asked for reverse capability of diesel as the major,power.and electric for the tunnel. The tunnel has.been named the number one .transportation project in the United States and funding will be approximately $300,000,000 with half coming from the federal government. The North Corridor will become a phased project, since the federal: government will participate in only one project at a time. After the tunnel is built, the North Corridor will -be studied and a determination made. .This delay in resolving the North Corridor problems will further impact the area; in addition to location of a naval facility in the area. Snohomish County is.moving to'look at a solution for the County, considering land use, transit in existence, financia,l-aspects, and future transportation needs. Councilmember Kasper asked Mayor.Anderson several questions. She responded that Snohomish County must continue to work toward a solution to the situation. The County may have to build the light - rail system and send it toward Seattle. She indicated that the figures will continue to show that the North Corridor should be constructed first. She indicated that the Eastside should not present a threat of usurping the need in this area. In response to Councilmember Hall's question, Mayor Anderson said the location of a Navy base would be a plus factor. She believes all transportation systems should be handled as though they were defense systems, since this country could not be defended without its transportation corridors. The arrival of the Navy should provide an impetus for use as a base for defense funding. She noted that President Eisenhower had built the interstate freeway system as a defense system. In response to Councilmember Jaech, Mayor Anderson said implementation of the rail system would be very expensive. She said the temporary use of Burlington Northern was examined, but it is located too far west. Users transporting to the train could almost transport south and be at their jobs. Mayor Anderson expressed appreciation for Mayor Naughten and Councilmember Nordquist serving on the new steering committee for Snohomish County. EXECUTIVE SESSION: REVIEW OF SEIU NEGOTIATIONS COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER DWYER, TO HOLD THE EXECUTIVE SESSION AT THIS TIME AT THE REQUEST OF THE CITY ATTORNEY. MOTION CARRIED. Mayor Naughten adjourned the meeting to Executive Session at 7:30 p.m. The meeting reconvened at 7:55 p.m. DISCUSSION AND REVIEW OF CITY ANNEXATION POLICY • Planning Director Mary Lou Block stated that the question of an annexation policy had been discussed at staff meetings. At one point, the policy seemed to be acceptance of any annexation no matter what size. One annexation presented to the Council during the fall of 1983 was asked to seek a larger area because of the fragmentation of services. As a result of the lack of a formal policy, confusion occurs in talking with people about what size area the Council would accept for annexa- tion. The draft annexation policy presented this evening is the result of discussion.among depart- ment heads and the Mayor. Ms. Block recommended that acceptance of a formal annexation policy become a starting point for anannexation brochure providing background and procedural information . on steps of annexation. Ms. Block read the proposed policy statement. Councilmember Nordquist arrived and took his place at the Council dais. Ms. Block continued to delineate the areas of possible annexation, noting that areas in the Perrinville area would require an amendment to the Lynnwood Joint Sewer Aqreement for increased use by Edmonds, which Lynnwood has been reluctant to grant in the past. She indicated that other department heads were present to.answer questions regarding annexation. Ms. Block said the notice of intent to annex contains information. pertaining to the bonded indebt- edness of the City being assumed by annexing areas; therefore, she saw no reason to address that particular point in the policy statement. Councilmember Hall suggested that a policy statement should include areas that are contiguous to Edmonds but not necessarily within the County, e.g.,.Aurora Village. Councilmember Wilson suggested that the words "encourage annexation" should be included in any statement. In response to a question 393' May 22, 1984 - continued from Councilmember Wilson, Ms. Block said people will, be.available to work with areas that wish to annex. In addition, information will be made available to commercial interests to alleviate their concerns about the sign code. Ms. Block said there may be situations in which a larger area would be needed for annexation, where a service trunk line would require more than one property to be cost effective. However, she added, that.should be covered by a reference to not fragmenting services. There is a prohibition against annexing property unless it is contiguous or the City has an island area that provides a service to the City. City Attorney Scott Snyder clarified that it is property the City holds title in and is in governmental as opposed to proprietarial functions. COUNCILMEMBER OSTROM MOVED, SECONDED BY COUNCILMEMBER HALL, THAT THE COUNCIL ADOPT AN ANNEXATION POLICY STATING "IT IS THE POLICY OF THE CITY OF EDMONDS TO ACCEPT ALL ANNEXATIONS OF LAND CONTIGUOUS TO THE PRESENT CITY BOUNDARIES WHICH INVOLVE, ESSENTIALLY, NO ADDITIONAL COST TO.THE CITY; WHICH DO NOT RESULT IN A FRAGMENTATION OF SERVICES; AND WHICH LIE EAST OR SOUTH OF THE EDMONDS CITY LIMITS." COUNCILMEMBER JAECH MOVED TO AMEND THE MOTION CHANGING THE WORD "ACCEPT" TO "ENCOURAGE", ACCEPTABLE TO MAKER AND SECOND OF ORIGINAL MOTION. MOTION CARRIED AS DISCUSSION OF ADDITIONAL COVERED STORAGE AT PUBLIC WORKS YARD AMENDED. AT 2ND AND DAYTON Acting Public Works Superintendent Bobby Mills outlined the need for a covered area for storage of material by Public Works Department and vehicles impounded by the Police Department. The area is unsightly even though it.is cleaned periodically. Neighboring residents have asked the City to cover the area. He said there is a certain amount of deterioration to any equipment stored outside, so this would provide some alleviation. Mr. Mills said if property became available at some time in the future and the Public Works building were relocated, the building being requested could be torn down and relocated, also. He said the trees on the property would remain. Raising the roof is not feasible, since there is not enough room to get by the existing building with larger equipment. Councilmember Hall noted that the City should be a good neighbor and should set a good example. After researching the subject, she feels confident that it is needed. Councilmember Wilson suggested the subject be determined at a later date to give time for further research. Mayor Naughten noted the item had been placed on the May 29 Extended Agenda and could be determined at that time. DISCUSSION ON YOST POOL REPAIRS AND IMPROVEMENTS Parks and Recreation Director Steve Simpson asked the Council for an indication of what they wish the staff to pursue. Mr. Simpson reviewed the necessary .repairs and the suggested improvements. He noted that the staff -recommended items would reduce the costs of operation and increase revenue. He indicated that there is sufficient money in the 125, 325 and Buildings and Grounds General Funds for the repairs and improvements. Mr. Simpson mentioned the connection between the suggested improve- ments and the possibility of covering the pool for year-round use. COUNCILMEMBER JAECH MOVED, SECONDED BY COUNCILMEMBER NORDQUIST FOR DISCUSSION, THAT THE COUNCIL APPROVE THE RECOMMENDED REPAIRS TO YOST POOL IN THE AMOUNT OF`$36,112. Councilmember Nordquist asked if the items had been put out for bid. Mr. Simpson said the figures used were estimates and when bids come back, the bid would be brought before the Council for approval. MOTION CARRIED. Mr. Simpson recounted the recommended improvements .from N. J. Burns, the consultant, and staff - recommended items to reduce costs and increase revenue. In response to questions from Councilmember Kasper, Mr. Simpson said the spa as well as the other suggested improvements would function as either indoor or outdoor additions, if the pool were to be covered or.remain uncovered. He said that the use of a pool blanket would result in recovery of 50% of the cost of heating the water and would be used for ancovered pool also. Councilmember Kasper said rather than repairing the roof, framing a building over it would provide useable recreation area. A truss building the length of the pool would require 30-40 trusses. A composition roof could be used and the building would not have to be finished on the inside to be useable. Mr. Simpson responded to a question from Councilmember Kasper that the fence must be replaced for security reasons whether the pool is covered or left uncovered. He said the present fence has barbed wire on top but is not high enough. COUNCILMEMBER OSTROM MOVED, SECONDED BY COUNCILMEMBER DWYER, THAT THE COUNCIL APPROVE THE RECOMMENDED IMPROVEMENTS.IN THE APPROXIMATE AMOUNT OF $64,000. MOTION CARRIED WITH COUNCILMEMBER JAECH VOTING NO. She indicated that expending this amount of money, before determining what is to be done with the pool, may necessitate tearing out some.of the improvements later. Mr. Simpson said nothing would be done before final decisions had been reached on the pool. Mayor Naughten indicated that a design would be brought back for Council approval prior to any construction. In discussing funding for these repairs and improvements, Councilmember Kasper said the 325 Fund would not have to .be used since there are sufficient.monies available in the 125 and Building and Grounds Funds. COUNCILMEMBER KASPER MOVED, SECONDED BY COUNCILMEMBER HALL, THAT THE COUNCIL APPROVE STAFF OBTAINING ESTIMATES FOR PURCHASE OF A POOL BLANKET AND INSTALLATION OF A DECK -LEVEL SPA. MOTION CARRIED. ■. FINANCE COMMITTEE MEETING Funding of Fireboat training: Fire.Chief Jack Weinz said all of the free training available has been completed. The.three remaining courses will require funding. The cost, $4,831, includes equipment for the classes and manuals used in a previous course. $14,000 is available in Contin- gency Fund 119. He said addi.tional equipment will be needed, and bids are being sought at this time, and he will be reporting back as soon as estimates are received. However, the deadline for the next 9 394 May 22, 1984 - continued L class is June 4 and Council approval is needed for the training expenditure at this time. COUNCIL MEMBER•'NORDQUIST MOVED, SECONDED BY COUNCILMEMBER JAECH, TO APPROVE.EXPENDITURE OF $4,831 FROM CONTINGENGY FUND 119 FOR THIS TRAINING AND EQUIPMENT. MOTION CARRIED. Councilmember Kasper asked what effect this expenditure has on the Woodway contract. Chief Weinz said it would be included in the overhead.. Chief Weinz also reported that a request to the Coast Guard for a surplus boat has produced a reply indicating that the City has been designated as the sole party of interest in the 24-foot UTL. The letter also indicated that GSA has favored Coast Guard recommendations of this nature in the past. Mayor Naughten reported that last week a skin diver had been rescued by the Port Security Guard and a member of the Port staff using.the Port barge. If the water had been rough, they could not have gotten to him. He said one life would be worth the whole project. Special Assessment for Emer enc Medical Services: Chief Weinz reported that State law requires all Emergency Medical Service EMS providers must be supervised by an approved Medical Program Director. To date the Snohomish County EMS Council has relied on.Dr. Steve Marks for this service, which he has provided without charge.. Due to the workload of this program, it is now necessary to charge all EMS providers for his service. Edmonds' share is $1,000. He asked for Council authori- zation to expend $1,000 from the Contingency Fund to pay the assessment. Councilmember Kasper, asked if the assessment figures had been reviewed and if there is a $1,000 limit on the assessment since Everett with a $3,791,000,00 assessed value pays the same as Edmonds. Chief Weinz said the formula was set by the Snohomish County Council. COUNCILMEMBER.KASPER MOVED, SECONDED BY COUNCILMEMBER DWYER, THAT THE COUNCIL APPROVE EXPENDITURE OF $1,000 FROM THE CONTINGENCY FUND TO PAY THE ASSESSMENT, BUT ASKED FOR A REVIEW OF THE PRORATION IN RELATION TO EVERETT. MOTION CARRIED. Data/Word Processing Systems Recommendations From Committee: Councilmember Ostrom announced that he would be stepping down from discussion on this subject since he works for IBM, one of the vendors being considered, and it would constitute a conflict of interest for him to participate. Councilmember Nordquist also indicated for the record that Councilmember Ostrom had not participated in committee selection of the equipment. Finance Director Art Housler introduced the Ad Hoc Committee selected by the Council to study the data processing needs of the City: Mayor Naughten, Councilmember John Nordquist, Councilmember Ostrom, who participated during the study of the needs of the City, City Engineer Jim Adams, Systems Analyst Mike Stark, Jo Pendergast as recording secretary and himself. During January.a sub -committee was formed to compare the technical aspects of software and hardware. Members were Mr. Stark, Mr. Adams and Gordon Kimball, Director of Data Processing at Everett Community College. Mr. Housler then reviewed the purpose of the committee, the seven steps of the decision process, and configuration of systems. He said the committee toured data processing centers in other cities, both as a group and as indivi- duals. Requests for Purchase Data were received from four vendors,comparisons of the benefits of five systems were made (IBM, NCR, Wang, Prime, and the Lynnwood proposal) with a detailed status report provided to the Council in February. Mr. Housler then listed the recommended actions being asked of the Council.. 1. Authorize the Mayor to sign the hardware/software order agreement with IBM. 2. Authorize the Mayor to sign the term lease agreement with IBM Credit Corporation financing hardware, costing $154,534 for 36 months. 3. Authorize the Mayor to sign the agreement with Computer Business Systems ordering software, costing $26,880. 4. Instruct the City Attorney to prepare a resolution transferring the budgeted. amount of $19,000 from the Council Contingency Fund (page 11 of Budget), and $27,020 from the Water/Sewer Fund. Based upon the number of stored records and systems use, the Water/Sewer Fund total share of the $200,554 will amount to $70,194. Mr. Housler then reviewed the elimination process used in selecting the IBM system. In seeking a compatible combination of hardware and software, IBM hardware and Computer Business Systems software were selected. Mr. Housler next reviewed the financing alternatives. He noted that original indications were that IBM Credit Corporation would pay the sales tax; however, he is in receipt of their contract and now has a question concerning this. Therefore, Council approval authorizing the Mayor to sign the lease agreement should include the proviso that the sales tax be paid.by the lease company. If the sales tax is not paid by the lease company, Mr. Housler said he would bring it back to the Council. In response to a.question from Councilmember Jaech, Mr. Housler said the system would belong to the City at the end of the 36 month lease agreement with no residual payment. In addition,,the insu- rance will be paid by the lease company during the 36 months. Councilmember Jaech suggested that there may be a break for the leasing corporation in dealing with the City that could lower the 12.7% rate. She asked Mr. Housler to explore the possibility. Mr. Housler continued that the total budget requirement each year for the next three years will be $62,000; of this, $40,000 will be from the General Fund and the other $20,000 will come from Water/ Sewer Fund. He then outlined.the benefits to the City that will result from implementation of this system. 1 1 0 1 0 1 1 • May 22, 1984 - continued In response to questions from.Councilmember Kasper, Mayor Naughten said the payback would be in direct proportion to the number of employees in a,department. The efficiencies gained through automation will eliminate the need for additional personnel in the future. Mr. Housler added that there is a backlog of work in some departments, such as Engineering, indicating that money is not being spent for capital projects. Therefore, additional staff may be needed. Mr. Housler also indicated there will be a payback in three years. He said that the absence of a figure for Wang results from lack of a software cost. He also indicated that there were only two firms that handled the software required but none were in the Seattle area. In response to Councilmember Wilson, Mr. Housler said they had received all the documentation on the CBS software and references were checked. Mr. Stark replied to Councilmember Wilson's question regarding a maintenance contract that the cost would be approximately $12,000 a year, comparable to what the City is now paying. Councilmember Kasper questioned the statement concerning City policy regarding -laying off City employees. Heiindicated disagreement, stating that employees displaced by automation should be retrainable or must be laid off. Mr. Housler said that the Mayor had clarified the statement by outlining a program to handle this situation. Councilmember Hall indicated that implementation of a computer system would not necessarily displace people on a wholesale basis, any displacement would probably take place through attrition. Councilmember Kasper indicated that displacement was not anticipated because, during the time required for conversion,.attrition would take care of the problem. However, he reiterated that he did not agree that it was the City's position not to lay off employees and that reduction.must result from attrition. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER WILSON, THAT THE COUNCIL APPROVE THE RECOMMENDED ACTION ITEMS 1, 2, 3, AND 4 AS STATED, WITH THE PROVISO THAT ITEM 2 INCLUDE THE STATEMENT THAT THE SALES TAX WILL BE PAID BY THE LEASE COMPANY. Councilmember Kasper asked Mr. Housler if he person- ally was satisfied with the system selected. Mr. Housler replied that he would have chosen this for himself. MOTION CARRIED. Councilmember'Nordquist observed that the motion and second were made by people not on the Ad Hoc Committee. Mr. Housler thanked the Council on behalf of all the City staff. Councilmember Ostrom returned to the Council dais. MAYOR Mayor Naughten asked for the Council's confirmation of the appointment of Rick May. COUNCILMEMBER HALL MOVED, SECONDED BY COUNCILMEMBER KASPER, TO CONFIRM THE APPOINTMENT OF RICK MAY TO POSITION 6 ON THE EDMONDS ARTS COMMISSION, TERM TO EXPIRE DECEMBER 31, 1986. MOTION CARRIED. The Mayor called the Council's attention to the information printed on the back of the Agenda and asked for any suggestions they might have for improvement. Mayor Naughten asked Ms. Block to hand out information on the D-DAT team. She commented that this week is the Washington State Downtown Association Conference in Seattle at which Dave Earling, Jim Morrow and she will make a presentation on Friday concerning the D-DAT visit. She said Mayor Naughten will be in attendance, also. The Mayor asked Mr. Simpson to hand out information on Union Oil Beach. Mr. Simpson said a contest is being held to name the park by June 1st. He asked the Council to encourage others to partici- pate. The prize will include a weekend for two in Edmonds. Mayor Naughten reminded everyone that Memorial Day is approaching. The Memorial Day Committee will be holding a ceremony on May 30 at 7:30 p.m. at Edmonds High School to honor those who made the supreme sacrifice in defense of their Country. The American Legion will also hold a program at the Cemetery on May 28 at 11:00 a.m. The Mayor mentioned a letter received from Gordon Rosier asking for action in regard to the exchange contract. He asked the Council to review the letter and be prepared to discuss it at next week's meeting. The information will be included in the Council packet. Mayor Naughten indicated that the Youth Board has been reactivated and the name changed to Youth Activity Board. They will be suggesting activities for the summer. Wendy Wahl is Chairperson. COUNCIL Councilmember Ostrom reported that he had attended the first official meeting of the D-DAT Committee Tuesday morning. Councilmember Hall referred to a letter from Mayor Naughten to Acting Police Chief Dan Prinz in regard to his election to the Presidency of the Washington Chapter of the FBI National Academy of Associates. Councilmember Hall said the Mayor had invited her to attend a meeting with Dr. Reasby and others to gear up for bond levies this fall. The levy amount at this point is $31 million. They will be appearing before the Council during June with details. Councilmember Kasper noted that Council approval of the data processing system has not eliminated the need for a Personal. Computer in the Engineering Department. Councilmember Kasper reminded the Council there would be a Community Services Committee meeting following the Council meeting. May 22, 1984 - continued Councilmember Dwyer suggested that the petition received by the Council regarding extending the all day parking zone on Bell between 2nd and 4th Ave. be referred to the Planning Board for inclusion on their June 13 agenda. They will be looking at three hour parking on 2nd and Edmonds during that meeting. Councilmember Nordquist said the May 21 edition of the Daily Journal contained an article pertaining to the City of Yakima voting on a special levy for a permanent roof and renovations to a.pool. He said it would be interesting to see what type of cover they use. Councilmember Nordquist noted .that there are no agenda items for the Public Safety Committee meeting scheduled for.June 5th. Since there was no further business to come before the Council, the meeting was adjourned at 9:40 p.m. JRCQUEUNE G. PAR ETT, City Clerk 1ARRY S. NAU EN; Mayor U 1 1