2011.07.19 CC Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers, Public Safety Complex
250 5th Ave. North, Edmonds
JULY 19, 2011
7:00 p.m.
Call to Order and Flag Salute
1. (5 Minutes) Approval of Agenda
2. (5 Minutes) Approval of Consent Agenda Items
A.Roll Call
B. AM-4092 Approval of City Council Meeting Minutes of July 5, 2011.
C. AM-4094 Approval of claim checks #126403 through #126538 dated July 7, 2011 for $292,102.32,
and claim checks #126539 through #126708 dated July 14, 2011 for $1,959,465.50.
Approval of payroll direct deposit and checks #50540 through #50598 for the period
June 16, 2011 through June 30, 2011 in the amount of $757,298.91.
D. AM-4097 Acknowledge receipt of a Claim for Damages submitted by Scott Philips (amount
undetermined).
E. AM-4096 Authorization for Mayor to sign a Professional Services Agreement with Beckwith
Consulting Group for Strategic Planning Consulting Services.
F. AM-4080 Amendment No. 1 to Training Interlocal Agreement.
G. AM-4085 Authorization for Mayor to sign Addendum No. 5 with BHC Consultants, LLC for Lift
Station 2 Rehabilitation Project.
H. AM-4086 Authorization for Mayor to Sign a Stormwater Utility Easement for the 12th Ave N
Stormwater Improvement Project.
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I. AM-4087 Report on Small Works Roster Solicitation for the 12th Ave N Stormwater Improvement
Project and award contract to Trenchless Construction Services L.L.C. in the amount of
$59,935.
J. AM-4088 Report on bids opened July 6, 2011 for the 2011 Waterline Replacement Project, award
contract to Kar-Vel Construction Company in the amount of $1,799,052.54 and
appropriate an additional $300,000 to the 412-100 Water Utility Fund to construct the
project.
K. AM-4089 Report on bids opened July 12, 2011 for the Lift Station 2 Replacement Project and
award contract to Trico Contracting Inc. in the amount of $668,979.30.
L. AM-4090 Report on bids opened June 29, 2011 for the Shell Valley Emergency Access Road
Project and award of contract in the amount of $309,302.96 to Kamins Construction.
M. AM-4091 Edmonds Senior Center Roof Repairs Project Acceptance.
3. (15 Minutes)
AM-4095
State Legislative Report from Mike Doubleday.
4. (45 Minutes)
AM-4077
Public Hearing for the Six-Year Transportation Improvement Program
(2012-2017).
5.Audience Comments (3 minute limit per person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public
Hearings.
6. (30 Minutes)
AM-4098
2011 July Budget Amendment - Ordinance amending Ordinance No. 3831 as a
result of unanticipated transfers and expenditures of various funds.
7. (15 Minutes)
AM-4079
Update on Old Milltown Courtyard design and construction.
8. (15 Minutes)
AM-4078
Discussion regarding business in parks.
9. (15 Minutes)
AM-4084
Authorization for Mayor to sign Local Agency Standard Consultant Agreement
with David Evans and Associates, Inc.
10. (15 Minutes)
AM-4093
Report on City Council Committee Meetings of July 12, 2011.
11. (5 Minutes) Mayor's Comments
12. (15 Minutes) Council Comments
ADJOURN
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AM-4092 Item #: 2. B.
City Council Meeting
Date: 07/19/2011
Time:Consent
Submitted By:Sandy Chase
Department:City Clerk's Office
Review
Committee:
Committee
Action:
Type:Action
Information
Subject Title
Approval of City Council Meeting Minutes of July 5, 2011.
Recommendation from Mayor and Staff
It is recommended that the City Council review and approve the draft minutes.
Previous Council Action
N/A
Narrative
Attached is a copy of the draft minutes.
Attachments
07-05-11 Draft City Council Minutes
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 07/14/2011 10:46 AM
Final Approval Sandy Chase 07/14/2011 10:47 AM
Form Started By: Sandy Chase Started On: 07/14/2011 08:35 AM
Final Approval Date: 07/14/2011
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July 5, 2011
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EDMONDS CITY COUNCIL DRAFT MINUTES
July 5, 2011
The Edmonds City Council meeting was called to order at 7:02 p.m. by Mayor Cooper in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Mike Cooper, Mayor
Strom Peterson, Council President
Steve Bernheim, Councilmember
D. J. Wilson, Councilmember
Michael Plunkett, Councilmember
Lora Petso, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
ALSO PRESENT
Peter Gibson, Student Representative
STAFF PRESENT
Al Compaan, Police Chief
Carrie Hite, Parks & Recreation Director
Rob Chave, Planning Manager
Carl Nelson, CIO
Frances Chapin, Cultural Services Manager
Mike Clugston, Planner
Gina Coccia, Associate Planner
Jeff Taraday, City Attorney
Sandy Chase, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. APPROVAL OF AGENDA
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED
UNANIMOUSLY.
2. CONSENT AGENDA ITEMS
Councilmember Petso requested Items F and H be removed from the Consent Agenda.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT
PETERSON, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION
CARRIED UNANIMOUSLY. The agenda items approved are as follows:
A. ROLL CALL
B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF JUNE 28, 2011.
C. APPROVAL OF CLAIM CHECKS #126294 THROUGH #126402 DATED JUNE 30, 2011
FOR $277,751.78.
D. ACCEPTANCE OF QUIT CLAIM DEED FOR OLD MILLTOWN COURTYARD.
E. POLICE DEPARTMENT ANNUAL REPORT 2010.
G. ORDINANCE NO. 3845 – AMENDING THE EDMONDS COMMUNITY
DEVELOPMENT CODE BY REPEALING AND REENACTING THE PROVISIONS OF
CHAPTER 20.50 (WIRELESS COMMUNICATIONS FACILITIES) AND AMENDING
OTHER REFERENCES AND DEFINITIONS AS NECESSARY.
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ITEM F: ORDINANCE NO. 3844 - APPROVING A CHANGE IN ZONING FOR CERTAIN REAL
PROPERTY LOCATED AT 9511 AND 9513 EDMONDS WAY FROM RESIDENTIAL
SINGLE FAMILY (RS-8) TO RESIDENTIAL MULTIFAMILY (RM-1.5)
Councilmember Petso explained when the Council previously considered this item, she determined the
rezone did not meet the rezone criteria and she voted not to approve the rezone and will do so again.
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE ITEM F.
As he was absent from the meeting when the closed record review occurred, Councilmember Wilson
advised he would abstain from the vote.
MOTION CARRIED (4-2-1), COUNCILMEMBERS PETSO AND PLUNKETT VOTING NO AND
COUNCILMEMBER WILSON ABSTAINING.
ITEM H: ORDINANCE NO. 3846 – RELATING TO REDUCING SETBACK REQUIREMENTS IN
THE BN ZONE, ALLOWING SETBACKS IN THE WESTGATE PORTION OF THE BN
ZONE TO BE REDUCED AS LONG AS CERTAIN DESIGN STANDARDS ARE MET,
AMENDING EDMONDS COMMUNITY DEVELOPMENT CODE SECTION 16.45.020
AND ESTABLISHING A TWELVE MONTH SUNSET PERIOD FOR THE ORDINANCE.
Councilmember Petso explained this was a proposal to change the setbacks in Westgate from 20 feet to 5
feet. She was opposed to the proposal when the Council previously considered it and following her
continued research on the Westgate area including reviewing the marketing study, she remained opposed.
COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCIL PRESIDENT
PETERSON, TO APPROVE ITEM H. MOTION CARRIED (6-1), COUNCILMEMBER PETSO
VOTING NO.
3. COMMUNITY SERVICE ANNOUNCEMENT: WALK BACK IN TIME TOUR OF THE
EDMONDS MEMORIAL CEMETERY.
Dale Hoggins, Cemetery Board, invited the public to an open house at the Edmonds Memorial
Cemetery, Walk Back in Time, a guided tour conducted on Thursday, July 21 at 1:00 p.m. He commented
on the City’s history of political activism; the first five ordinances the City Council dealt with were in
regard to gambling, alcohol regulation, prostitution, female dogs and wandering cattle. The City’s history
includes many ballot issues related to alcohol and gambling. During one of the anti-gambling periods, the
then-Mayor unknowingly rented his basement for a gambling den.
He referred to several of Edmonds’ historic figures including two brothers and a cousin who walked from
their farm near Alderwood Mall to attend high school in Edmonds; a bachelor who lived near
Meadowdale who married a widow with several children and rowed his boat four miles to Edmonds on
Mondays so the children could stay with a friend to attend school and he rowed back to get them on
Fridays; and the Norwegian immigrant who fled occupied Norway as a teen, joined the Norwegian Air
Force and participated in the bombing raid that sank the second largest German battleship.
Mr. Hoggins summarized the cemetery belongs to the Edmonds residents, it has a rich history and it is
open for business.
4. COMMUNITY SERVICE ANNOUNCEMENT: EDMONDS PETANQUE CLUB
Dick Van Hollenbeck, Edmonds Petanque Club, explained petanque, is a French game brought to
Edmonds by Michelle Martin, President, Edmonds Petanque Club. Ms. Martin explained petanque is
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an easy to play, outdoor game. It is one of the fastest growing sports in the United States and supported
by the Federation of Petanque (FPUSA). It is suitable for all ages, affordable and fun.
Mr. Van Hollenbeck described how petanque came to Edmonds. He and his wife were walking by the
Civic Center Playfield when Ms. Martin invited them to play. After playing, he found it a fun game.
Ms. Martin explained she approached then-Parks & Recreation Director Brian McIntosh about building a
petanque court in Edmonds. He suggested Civic Center Playfield. With the help of the president of the
Seattle Petanque Club who provided the specifications for a court, a court was constructed in June 2010.
Due to interest in petanque in Edmonds, this year the Edmonds Petanque Club was started, a non-profit
organization affiliated with the FPUSA. There are 27 members and a need for more petanque courts.
Mr. Van Hollenbeck explained they approach Parks & Recreation Director Carrie Hite about constructing
new courts and were told the City had no money. She suggested if the club could raise the money for the
materials, Parks & Recreation staff could do the construction in between their other tasks. The club
approached the Hubbard Family Foundation who provided funding for materials and City staff
constructed the courts over a period of time between their other tasks.
Mr. Van Hollenbeck invited everyone to a ribbon cutting on Saturday, July 16 at 10:00 a.m. Following
the ribbon cutting there will be a demonstration and free lessons. He pointed out the numerous amenities
at the Civic Center Playfield including a children’s playground, running tracks, baseball fields, soccer
field, skateboard park, tennis and basketball courts, an old-fashion grandstand, and three petanque courts.
Ms. Martin announced the inaugural Edmonds Petanque Tournament on Sunday, July 17; register online
or at 8:00 a.m. at the site. The cost for a two-person team is $25 per person with a free T-shirt.
Participants can bring a teammate or be assigned one. Temporary courts will be set up on the soccer
fields. Finals will be held on the three groomed courts. Top three teams will receive medals and publicity.
Mr. Van Hollenbeck encouraged everyone to attend this community event. People of all ages and physical
abilities can play petanque. It is affordable to all; courts are free to use and equipment is inexpensive and
lasts a lifetime. It is fun for kids, teens and families. Demonstrations are planned or underway with the
Boys & Girls Club, French class students, visitors from Hekinan, Japan, and Taste of Edmonds.
Mr. Van Hollenbeck explained the soccer field can be divided into 30+ temporary courts for tournaments
and there are 3 permanent courts, enabling the club to host tournaments for 100-150 people. Those people
stay in Edmonds, eat in restaurants and shop downtown and discover all Edmonds has to offer including
the waterfront, downtown, summer market, overnight accommodations, restaurants, Yost Pool and Park,
Edmonds Center for the Arts, the movie theater and local businesses. Petanque has tremendous economic
development possibilities and will help establish Edmonds as a destination for sports tourism. Petanque
tournaments appeal to players from multi-state regions. Tournaments over multiple days encourage
overnight stays and local shopping and dining. Further details are available at EdmondsPetanqueClub.org.
Council President Peterson reported he is a member of the Edmonds Petanque Club, serves on the Board
and has found petanque to be a fantastic game.
5. PROCLAMATION FOR PARKS AND RECREATION MONTH.
Mayor Cooper reported he led the walk at the Senior Center this morning and encouraged
Councilmembers to sign up to lead a walk. He read a proclamation declaring July Parks and Recreation
Month in Edmonds. He referred to the statement in the proclamation regarding people with physical
disabilities, explaining approximately two years ago his daughter approached the City’s Parks Department
because none of the swings in the City’s parks were accessible for children with disabilities. As a result
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the new playground at Hickman Park has swings for children with disabilities and all future parks will
include swings for children with disabilities. He emphasized the City’s parks are for people of all abilities.
Parks & Recreation Director Carrie Hite highlighted what Parks & Recreation offers:
• Flower program – 2 FTEs work with the program and the Edmonds Floretum Garden Club
provides a tremendous amount of help and support
• Kids programming in the Frances Anderson Center – gymnastics, fitness programs, Taekwondo,
soccer, basketball, drop-in programs, etc.
• Music classes
• Family taekwondo
• Day camps
• Adult and senior softball leagues
• Collaborative and joint programming with the Senior Center such as “Step Out Edmonds,” a
senior walk program
• Yost Pool
• Beach Ranger Program
• Parks – in addition to enjoying the City’s parks, citizens can volunteer to assist with maintenance
• Playgrounds
• Fishing Pier
• Edmonds Marsh – one of the only saltwater-fresh water marshes left in Washington
• Concerts in the Park
• Movies in the Park – movies scheduled on July 29 and August 5
• Off Leash area – the Off Leash group recently donated $800 for fencing at the off leash area.
Ms. Hite recognized Cultural Arts Manager Frances Chapin for her efforts with public arts, the Arts
Commission, music, concerts, etc. Ms. Hite then identified new programs/projects this year:
• Two new petanque courts
• Construction of the interurban bicycle/pedestrian trail connection will begin in July
• Michelle Obama’s Let’s Move program
• Step Out Edmonds (senior walking program)
• Old Milltown Park (rehab begins this fall)
• Yost Pool rehab has been completed
• New Parks & Recreation website coming soon
Councilmember Buckshnis relayed the Floretum Garden Club is very impressed with Ms. Hite’s passion
and communication. Senior Center Director Farrell Fleming is also impressed with what Ms. Hite is doing
with the Senior Center.
6. PUBLIC HEARING ON THE APPLICATION FOR A RENEWAL OF A CONCESSION
AGREEMENT. THE AGREEMENT IS FOR THE USE OF THE PUBLIC RIGHT-OF-WAY TO
VEND FOOD AND BEVERAGES. THE SITE IS LOCATED AT JAMES STREET
IMMEDIATELY EAST OF THE FERRY HOLDING LANES AND IS ADJACENT TO THE SR104
PARK. (APPLICANT: KALANI KAHAIALII, ANGELO NARCISO, CYNDI AIONA COOK /
SHORTS ‘N SLIPPAS, LLC).
City Clerk Sandy Chase explained Edmonds City Code 4.04 describes a concession agreement as a lease
of public property or City right-of-way. Decisions to lease City property or public right-of-way are
legislative decisions to be granted at the sole discretion of the City Council. Shorts ‘n Slippas operates a
business commonly referred to as the Hula Hut from a small trailer in the public right-of-way at the end
of James Street near the ferry holding lanes. They have been in business in this location since July 2008.
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This is a one-of-a-kind agreement as there are currently no other locations under the City’s jurisdiction
near the ferry holding lanes that will accommodate a vendor. The current monthly lease amount is $103
plus leasehold excise tax. Due to the slow economy, staff does not recommend an increase. The term of
the agreement is one year. Section 4.2 of the agreement states the City Council reserves the right to
terminate the provisions of the agreement at any time upon the provision of 48 hours written notice.
Councilmember Fraley-Monillas asked whether the City Clerk’s office has received any complaints
regarding this business. Ms. Chase answered she has not.
Mayor Cooper opened the public participation portion of the public hearing.
Al Rutledge, Edmonds, suggested a small increase in the monthly lease amount would be appropriate,
recognizing the ferry has also increased their fares.
Hearing no further comment, Mayor Cooper closed the public participation portion of the public hearing.
COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER BERNHEIM, TO
APPROVE THE CONCESSION AGREEMENT.
Councilmember Buckshnis commented this business does not always have a steady flow of customers,
thus the lease amount is appropriate.
Councilmember Petso thanked Ms. Chase and Ms. Hite for exchanging emails with her today regarding
the lease amount. The lease is not a large amount for an exclusive franchise in the ferry holding lane. Ms.
Hite is researching vendors for the park system and as a result there may be a more uniform approach to
vendor contracts in the future.
MOTION CARRIED UNANIMOUSLY.
7. PUBLIC HEARING ON THE PLANNING BOARD RECOMMENDATION REGARDING A
COMPREHENSIVE PLAN AMENDMENT BY SIDNEY ODGERS AND KEN & AUDREY
DARWIN FOR A PROPOSED CHANGE IN PLAN DESIGNATION FROM “SINGLE FAMILY
URBAN 1” TO “EDMONDS WAY CORRIDOR” FOR THREE PROPERTIES IN THE SINGLE
FAMILY RESIDENTIAL (RS-8) ZONE. LOCATION: 8609/8611/8615 – 244TH STREET SW,
EDMONDS. (FILE NO. AMD20110001)
City Attorney Jeff Taraday advised this is a legislative matter.
Associate Planner Gina Coccia explained the deadline for Comprehensive Plan amendments is December
31. This is the only citizen-initiated Comprehensive Plan amendment the City received for 2011. The
request is to change the Comprehensive Plan designation from Single Family Urban 1 to Edmonds Way
Corridor. She displayed the Comprehensive Plan map, Exhibit 1 Attachment F, and identified the site
which consists of 3 properties located on 244th Street SW adjacent to the Edmonds Way Corridor
designation. She displayed the zoning map, advising the current zoning is consistent with the
Comprehensive Plan map. The property is currently zoned RS-8 single family and is adjacent to multi-
family residential RM 1.5. She provided photographs of the properties as viewed from the street and
views looking east and west along 244th Street SW, noting the topography is fairly flat. The Les Chateau
18-unit condominiums are immediately adjacent to the properties to the east and there are 15 units on the
next property further east.
Ms. Coccia reviewed a comparison of Plan Map Designations, Land Use Type, Compatible Zoning
Classifications and Density units/acre. The properties are currently designated Single Family Urban 1; the
applicant would like to change the designation to allow them to eventually apply for a rezone to multi-
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family. The designations they can choose from are Edmonds Way Corridor which is adjacent to the east
or her preference would be Multi-Family - High or Multi-Family - Medium Density. If the Council
approved a Comprehensive Plan amendment to Edmonds Way Corridor, the applicant could later submit
a rezone application to apply for a rezone to Planned Business, Neighborhood Business, Community
Business or a similar commercial zone or any of the multi-family zones.
The applicant’s application stated they would like to change the designation to Edmonds Way Corridor.
Staff and the Planning Board recommend changing the designation to Multi-Family - Medium Density
which would allow the applicant to submit a rezone to RM 2.4 or RM 3.0. The Council packet contains
the staff report and Planning Board minutes that outline the Planning Board’s discussion regarding
density and a future rezone.
Comprehensive Plan amendments are a Type V legislative action. Staff reviews the proposal and makes
findings, conclusions and a recommendation to the Planning Board. The Planning Board holds a public
hearing and makes a recommendation to the Council and the City Council makes the final decision. To
date no public comment has been received and there was no appeal of the SEPA determination. The
applicable code sections are ECDC Chapter 20.00, Changes to the Comprehensive Plan.
She reviewed staff’s findings with regard to the following questions:
1. Is the proposed amendment consistent with the Comprehensive Plan and in the public interest?
Staff found the area provides a key link between Edmonds and I-5. The primary focus of the
goals are to permit small scale multi-family or commercial land use that do not significantly
contribute to traffic congestion. The owners’ goal is to apply for a rezone to one of the multi-
family RM zones; changing the Comprehensive Plan designation to either Edmonds Way
Corridor, Multi-Family - High Density or Multi-Family -Medium Density would suit their needs.
2. Is the proposed amendment detrimental to the public interest, health, safety or welfare of the
City? Staff finds nothing detrimental as nothing is proposed other than a change in designation.
3. Does the proposed amendment maintain the appropriate balance of land uses within the City?
Staff finds that it does. The Edmonds Way Corridor makes up 0.6% of the City’s land, while
Single Family Urban makes up 40.5%. Further, 54.8% of the existing land use in the City is
single family while only 4.8% is multi-family and 4.6% is commercial. An eventual shift or
future rezone of less than one acre (.88 acres) from single family to either multi-family or
commercial will not drastically disrupt the balance of land uses within the City.
4. Is the subject parcel physically suitable for the requested land use designation and the
anticipated land use development? The subject parcels are physically suitable for the proposed
designation change. The area is flat and located on a major arterial. The intensity of development
increases as you travel east along 244th Street SW towards Highway 99 and Interstate 5. These
parcels are adjacent to the border of the more intense corridor designation.
Ms. Coccia concluded staff finds the application meets all the criteria to approve a Comprehensive Plan
amendment. Staff recommends the Council deny the original request, a change from Single Family Urban
1 to Edmonds Way Corridor and approve a change from Single Family Urban 1 to Multi-Family -
Medium Density. This would provide a transition between commercial, multi-family and single family.
Commercial would not be a permitted potential rezone for a multi-family designation.
Councilmember Buckshnis observed there are numerous trees on the properties and trees are very
important for stormwater as well as aesthetics. She asked how and when the trees will be addressed. Ms.
Coccia answered trees are addressed in future processes. The next process would be to apply for a rezone.
The applicant would submit an application to staff who makes a recommendation to the Planning Board
and the Council makes the final decision. Another Environment Checklist will be completed with the
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rezone. Any land use application is routed to Public Works and Engineering so any issues can be
addressed. If a rezone is approved in the future, any development application will be reviewed by the
Architectural Design Board.
Councilmember Buckshnis asked how traffic generated by greater density would be addressed. Ms.
Coccia advised that will be considered during a future rezone process, Design Board application, and
building permit applications.
Councilmember Petso asked if there is a minimum lot coverage in a multi-family zone. Ms. Coccia
answered the maximum lot coverage in any multi-family zone is 45%; only 45% of the property can be
covered by a structure. The Engineering Department will review impervious surface calculations with
regard to lot coverage.
Councilmember Petso commented the nearest park is Hickman Park located at least 1½ miles away. The
Environmental Checklist does not address parks other than to identify a golf course a mile away. She
asked how increasing density in areas not served by parks was consistent with the Comprehensive Plan
which states a neighborhood park should be within ½ mile. She asked if the GMA concept of not adding
people to an area until the services are available applied to parks. Ms. Coccia answered at the
Comprehensive Plan amendment stage the code criteria in Chapter 20 for approving a Comprehensive
Plan amendment is all that can be considered. Planning Manager Rob Chave explained there is a
difference between parks and transportation; there is specific guidance in the GMA for transportation
concurrency. The same is not provided for parks, schools, etc. Over time as a neighborhood changes
significantly, it may be necessary to alter plans. If the density were being changed in a large area, there
would be a closer look at the interaction between parks planning and land use. In this case it is a very
minor change. Councilmember Petso observed the criteria include consistency with the Comprehensive
Plan and whether it is in the public interest. Mr. Chave agreed.
Councilmember Bernheim asked for clarification between the Planning Board and staff’s
recommendation for the specific zoning and the applicant’s request for Edmonds Way Corridor. He also
asked how many units can be developed on the property under the multi-family zones. Ms. Coccia
advised the applicant expressed a desire to do something else with their properties, and referred to the
condominiums next door. They were informed they would need to first apply for a Comprehensive Plan
amendment to be consistent with multi-family zoning. When they completed the application, they chose
the adjacent designation, Edmonds Way Corridor. Their application states their intent is to develop the
property multi-family and not commercial. If the Council approved a change to Multi-Family - High
Density, a consistent zone would be RM 1.5 or RM 2.4. Based on 39,000 square feet of lot area, under
RM 1.5 zoning they could potentially develop 26 units although that would be unlikely due to parking,
setback, height, etc. RM 2.4 zoning would yield a maximum of 16 dwelling units and RM 3.0 would yield
a maximum of 13 dwelling units.
Councilmember Bernheim pointed out 45% lot coverage was for the structures and asked whether the
remaining 55% could be covered by a parking lot. Ms. Coccia advised the landscape requirements would
not allow the entire property to be covered by a parking lot. Councilmember Bernheim asked whether
most of the property could be covered with parking as long as the edges were landscaped and water
runoff controlled. Ms. Coccia was uncertain how such a site plan would meet the City’s codes regarding
landscaping, design, etc. She summarized it was doubtful the remainder of the property could be paved
due to the landscape requirements and there are stormwater requirements that Engineering will impose.
Councilmember Plunkett asked how long the applicants have owned the property. Ms. Coccia did not
know and invited Councilmember Plunkett to ask the applicants.
Mayor Cooper opened the public participation portion of the public hearing.
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Sidney Odgers, Edmonds, advised he owns 8615 244th Street SW and the Darwins owns 8609 and 8611
244th Street SW. He noted the two houses in front are rundown and the owner was unable to sell them last
year. The Darwins approached him to determine his interest in redeveloping the properties. He noted most
of the trees are on the perimeter of the property line and several separate his property from the Darwin’s
property. He acknowledged some of the trees may need to be removed but this is not the development
stage. All the buildings around the properties are at least two stories. He has lived on the property for 33
years. When he moved there the existing structures fit the area but they do not any longer. He was not
interested in one large building and envisioned possibly four buildings with four units each to provide a
transition. With regard to traffic, there is one eastbound and one westbound travel lane with a center turn
lane. They can easily exit their property by entering the turn lane. Although there is not a park in close
proximity, the YMCA is approximately one mile away.
Al Rutledge, Edmonds, explained he lives approximately one mile from the site. During this difficult
economy, he agreed with staff’s recommendation, pointing out development would increase the value of
the property.
Hearing no further comment, Mayor Cooper closed the public participation portion of the public hearing.
Councilmember Wilson pointed out there is a small park, Mathay Ballinger Park, located 0.7 miles away.
With regard to coverage, he noted the coverage on the existing properties is almost entirely impermeable
surface and that there are limited to no drainage issues. Ms. Coccia advised she visited the site when the
application was submitted and agreed there was a great deal of pavement. Coverage as defined in the code
is different than what people think of as coverage. Her comment was structural coverage which is limited
to 45%.
Councilmember Wilson pointed out there is currently a great deal of coverage on these lots and he did not
anticipate replacing the asphalt would create a tremendous stormwater issue. He recalled doorbelling
those three houses and without being disrespectful, stated the two houses that front on the street are ripe
for redevelopment and he welcomed any interest in redeveloping those properties.
Mayor Cooper reopened the public participation portion of the public hearing.
Councilmember Plunkett asked Mr. Darwin how long he has lived at the property. Ken Darwin,
Edmonds, responded seven years.
Hearing no further comment, Mayor Cooper closed the public participation portion of the public hearing.
COUNCILMEMBER BERNHEIM MOVED, SECONDED BY COUNCIL PRESIDENT
PETERSON, TO ADOPT THE PLANNING BOARD RECOMMENDATION TO APPROVE A
COMPREHENSIVE PLAN MAP AMENDMENT FOR THE SUBJECT PROPERTIES FROM
"SINGLE FAMILY URBAN 1" TO "MULTI FAMILY - MEDIUM DENSITY" AND DIRECT
THE CITY ATTORNEY TO PREPARE AN ORDINANCE TO IMPLEMENT THE CHANGE
MOTION CARRIED UNANIMOUSLY.
8. AUDIENCE COMMENTS
Al Rutledge, Edmonds, referred to the 1.5% salary increase for 4 years that the Council approved last
week. He suggested the Council consider whether businesses and residents in the City have received
similar increases. Next he relayed that former Councilmember Bill Kasper, who passed away recently,
started the Flower Program.
9. UPDATE ON MEDICAL MARIJUANA DISPENSARIES
Planning Manager Rob Chave explained because the current moratorium will expire later this month, staff
felt it appropriate to provide the Council an update.
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Susan Drummond, Lighthouse Law Group (City Attorney) observed the moratorium on medical
marijuana dispensaries that the Council adopted in January 2011 will expire July 28, 2011. The Council
adopted the moratorium because the state legislature was considering a state certification process for
medical marijuana dispensaries. Over a decade ago a citizens initiative was enacted that allows medical
marijuana use but does not provide an efficient process for dispensing. The legislature did adopt a state
siting process. The Governor reviewed it and consulted with the federal Department of Justice and asked
whether federal immunity would be granted for state employees during the licensing process. The
Department of Justice said although they would not devote resources to enforcing federal laws against
seriously ill people who are in compliance with state law, they could not give immunity. That was the
primary reason the Governor vetoed much of the legislation. At this point the situation is back where it
started; dispensing medical marijuana is illegal under both state and federal law. The issue may come up
again in the next legislative session.
The Council has three options as outlined in the packet:
• Do nothing because the use is prohibited under state and federal law.
• Address it through the business license process via prohibiting business licenses for uses
prohibited by federal law. The City’s current license provisions prohibit issuing licenses for uses
that violate local city ordinances or state law.
• Address it via zoning. This approach is the most resource intensive for a use that is not
permissible under state or federal law.
If the Council does nothing Councilmember Buckshnis asked whether they then wait to see what happens
at the state and federal level. Ms. Drummond answered yes. She offered to provide another update prior to
the next legislative session.
Councilmember Wilson asked why the Council had passed the interim ordinance on staff’s
recommendation in January. Ms. Drummond responded the moratorium was adopted in January as a
proactive measure due to concern that the licensing process would be passed by the legislature and people
would apply for a business license for a medical marijuana dispensary. If there was a state siting process,
the City wanted an opportunity to plan for that process. The legislation would have taken effect in July.
Councilmember Wilson said his understanding was the moratorium was passed because there were
already at least two dispensaries in the City and that they were legal as long as there was one-to-one
dispensing. He asked if doing nothing was effectively returning the City to that position. Ms. Drummond
answered the citizen’s initiative allows a person to grow their own marijuana for their own use and
includes a provision for a provider. A dispensary is essentially a pharmacy where multiple people are
provided medical marijuana, a much more intensive operation than the citizen’s initiative provided for.
Councilmember Wilson agreed that is how most would interpret the initiative but in practice there are still
medical marijuana dispensaries operating in the City. He noted some cities such as Seattle and Tacoma
have effectively chosen not to act. It is his understanding that Edmonds staff has chosen to follow the law
and to act. Police Chief Al Compaan commented the main reason this was presented to the Council some
months ago was there was one dispensary operating in the City and a business license application had
been submitted for a second dispensary. According to the City’s legal counsel, Washington Cities
Insurance Authority (WCIA) and his personal knowledge of the law, that presented a conundrum as far as
whether or not dispensaries are legal. The people operating the dispensaries argued they were legal under
the citizen’s initiative passed in 1998. The Council passed a moratorium while the legislature considered
the matter. The best conclusion, written by WCIA attorney Mark Bucklin, states in part: medical
marijuana dispensaries that sell cannabis products remain illegal. The fact that the Legislature went to
great lengths to try and make them legal and then failed by virtue of the Governor’s veto, re-enforces the
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argument that they were never legal. A letter the US Attorney for Eastern and Western Washington sent
to Governor Gregoire reinforces that the sale, use, possession, distribution of marijuana under federal law
remains illegal.
Chief Compaan explained the Council could do nothing tonight or could adopt an approach whereby the
City would have the option to license or not license a medical marijuana dispensary the same as it chooses
to license or not license any other business. The problem with that approach is that licensing medical
marijuana dispensaries tacitly says they are legal which is not the legal advice provided by WCIA. Chief
Compaan recommended the Council do nothing tonight.
Councilmember Wilson pointed out in his statement, Mr. Bucklin states the obvious that selling cannabis
remains illegal because the sale of cannabis has never been legal under the law. Chief Compaan clarified
it is not legal under federal law. Councilmember Wilson pointed out it is also not legal under state law
given the sale versus donation transaction. Chief Compaan agreed present federal law with regard to the
sale, use, possession and distribution of marijuana could not be reconciled to the 1998 citizen’s initiative.
Councilmember Wilson feared the City was opening itself to a lawsuit. Ms. Drummond responded by
doing nothing the City was not setting itself up to be sued. State law is clear regarding the number of
plants and ounces allowed per person and the designated provider. In individual cases there may be a
question regarding whether a person is a patient or a provider. The moratorium prohibited medical
marijuana dispensaries. Under the citizen’s initiative a provider cannot provide medical marijuana for
multiple patients; an individual designates one person as a provider.
If the Council did nothing Councilmember Wilson asked if it would be the City’s policy to close any
business that is operating an illegal activity including a business selling marijuana. Chief Compaan
answered that is the position of the Police Department under current state and federal law. Further,
approximately six months ago the Snohomish County Prosecutor Mark Roe went on record saying that
medical marijuana dispensaries are illegal and he will prosecute and seek conviction. The Police
Department is not out to prosecute people operating legitimately under state law as far as individuals who
may have a medical authorization to use medical marijuana. The line between a provider and a retail store
for the sale of medical marijuana continues to be a conundrum. He did not envision the conundrum in any
of the 50 states would be entirely resolved until Congress chose to take on the issue. If there is a
recognized use for marijuana in the medical profession, marijuana should be properly classified under the
schedule of controlled substances, prescribed by physicians, and sold in pharmacies like any other
prescription drug. Until and unless that happens, it will continue to be a problem for law enforcement and
those who have a recommendation to use medical marijuana for legitimate medical purposes.
Councilmember Bernheim referred to the great danger that cigarettes and alcohol pose to youth and adults
and asked whether cigarette and liquor dispensaries could be regulated by zoning. Ms. Drummond
advised the City had the ability to regulate where a liquor store can be located or a store that sells
cigarettes. Councilmember Bernheim asked whether the City further limit where those substances are sold
if the City proves a link between use of cigarettes and alcohol and danger to citizens. Ms. Drummond
answered that would be very difficult because it is regulated and preempted by state and federal law.
Mayor Cooper advised the Planning Board has removed this from their agenda until the Council requests
they address it.
The Council took no further action on this agenda item.
10. DISCUSSION AND POTENTIAL ACTION: PROPOSED RESOLUTION REGARDING
COUNCIL REVIEW OF MEDICAL BENEFITS.
Council President Peterson explained this was on the May 17 agenda. There was concern expressed at
that time that the Council had not had enough time to review it and he offered to schedule it on a future
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agenda. The resolution states the Council’s support for continuing to develop information for a complete
policy deliberation regarding medical benefits to include discussion of self-insurance.
Councilmember Buckshnis relayed a Lynnwood Councilmember stated to her at a Snohomish County
Tomorrow meeting that Lynnwood is also interested in discussing self-insurance. She noted increases in
medical benefit costs will continue to outpace inflation and 25-30% of the cost is overhead.
Councilmember Bernheim said he would rather not devote staff and/or financial resources to continue to
explore this. Although not an expert on self-insurance or medical benefits, as an employer, he conducts a
health benefit analysis every year. He questioned if the City had the staff to conduct the research and he
preferred to rely on the search for competitive healthcare programs in an atmosphere of healthcare reform
and price control.
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER
BUCKSHNIS, TO APPROVE RESOLUTION NO. 1253, A RESOLUTION REGARDING
COUNCIL REVIEW OF MEDICAL BENEFITS.
Council President Peterson commented he was still wary of the idea of self-insurance but felt the City was
in the broader option phase. He was willing to continue researching options and would trust staff and the
Public Safety & Human Resources Committee to ensure an inordinate amount of time was not spent on it.
Further research may reveal other options that have not yet been considered such as partnering with
another city.
Councilmember Buckshnis agreed with Council President Peterson, noting she too was very skeptical
about self-insurance but has learned a lot. City staff is also very skeptical about self-insurance. She
referred to Councilmember Wilson’s memorandum explaining self-insurance. There is opportunity for the
City to save a great deal of money. Staff does not necessarily administer the program, an independent
party handles claims.
Councilmember Fraley-Monillas commented she did not yet have an opinion regarding self-insurance;
she was still gathering information. She agreed with Council President Peterson it was appropriate to
continue research/discussion. Anything that can save the City money is a good thing. She did not want to
abandon the idea of self-insurance without complete information.
Councilmember Wilson explained he suggested to Council President Peterson that this not be scheduled
on a future agenda. He noted Councilmembers Petso, Fraley and Bernheim have voiced concerns and
although they may be willing to allow more research, he understood there may not be four votes at the
end. Many staff members are not interested in self-insurance because self-insurance was tried 12 years
ago but it was set up poorly and failed. If Councilmembers did not think they could get there, he implored
them to vote against the resolution. If they voted for it, he was not asking for a commitment but if they
did not think that there would ultimately be four votes to approve, he asked that they not vote in favor of
the resolution to avoid wasting staff and the committee’s time.
MOTION CARRIED (6-1), COUNCILMEMBER BERNHEIM VOTING NO.
11. APPROVAL OF A MEMORANDUM OF UNDERSTANDING FOR INTERJURISDICTIONAL
AFFORDABLE HOUSING PROGRAM.
Planning Manager Rob Chave explained this was authorization for the Mayor to sign a Memorandum of
Understanding (MOU) with other jurisdictions in Snohomish County to explore further the possibility of
forming an Interjurisdictional Affordable Housing Program. The program is similar to ARCH in King
County that is comprised of several jurisdictions who pool their resources. Affordable housing is not a
subject that individual jurisdictions can effectively address because it is cost prohibitive for a single
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jurisdiction to establish a program. The program is a coordinated way to leverage resources, act as a
conduit for obtaining grants/donations, maintain a trust fund to address housing issues, provide technical
assistance, etc.
Mr. Chave explained affordable housing is not the same as low income housing. Affordable housing is
defined as households making less than median income and devoting more than 30% of their income to
housing costs. When that occurs, paying for other needs such as education, food, etc. is more difficult.
There are a large number of households in Snohomish County that meet the affordable housing need and
it is not something the Housing Authority can address. Authorizing the Mayor to sign a MOU does not
commit the City to signing on at the end of the process but rather is an indicator that the City is interested
in discussing the program with other jurisdictions.
Councilmember Fraley-Monillas advised this was reviewed by the Community Services/Development
Services Committee. She supported authorizing the Mayor to sign the MOU. She referred to language in
the MOU that states while signing the MOU expresses the City’s support, it does not constitute a final
commitment to sign an Interlocal Agreement establishing the program nor does it commit the City to
participating financially in the program. She asked what other cities were participating. Mr. Chave
advised the MOU lists the 11 jurisdictions that have been active in reaching this point.
Councilmember Buckshnis recalled Shane Hope made a presentation to the Council last year regarding
the program. Five local jurisdictions have agreed to participate including Mountlake Terrace, Snohomish
County, Mukilteo and Lynnwood. The program utilizes the ARCH framework which has been very
effective. There is no cost to the City at this point.
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO APPROVE THE MEMORANDUM OF UNDERSTANDING FOR
INTERJURISDICTIONAL AFFORDABLE HOUSING PROGRAM.
Councilmember Plunkett expected all the members of the Council would support the MOU except him.
He pointed out first the government enacts the GMA in 1993 restricting developable land. In Snohomish
County only approximately 5% of the land can be developed. Restricting developable land increases the
cost of homes. He disagreed with taking developable, cheaper land out of development and creating
grants, programs to solve the problem created by GMA. He suggested a faster way would be for
Snohomish County Tomorrow to have the Legislature define and expand the urban growth boundaries to
open more affordable land to development; more affordable land results in more affordable housing. He
anticipated the program would ultimately cost the City money and through various means will require
subsidizing housing that does not need to be subsidized if developable, cheaper land were not removed
from production.
Councilmember Wilson recalled when Ms. Hope made a presentation to the Council regarding this
program, he did not support it due to the cost. He inquired about the proposed cost at that time. Mr. Chave
did not recall the cost. There have been discussions regarding the cost being proportional to the
participating jurisdictions’ population. He anticipated the cost will be in the range of $10,000.
Councilmember Buckshnis anticipated cost will be approximately $8,000. Mr. Chave relayed there have
been discussions regarding the cost initially being quite low given the realities of jurisdictions’ budgets.
The cost will also depend on the benefits provided to jurisdictions via the program.
Councilmember Wilson asked what the City could do with $10,000. Mr. Chave answered the City
previously had a line item in the budget for interns; $10,000 would buy a fair amount of interns. Interns
were used to do tasks like land use inventories that have not been done in the recent past. He noted
$10,000 was a small enough amount that its use was limited. For example it was not enough to leverage
grants. However $10,000 as part of a larger multi-jurisdictional effort could do more than a city could do
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on its own particularly in regard to housing. As part of an interjurisdictional program, $10,000 may make
an incentivized affordable housing program possible. The City does not currently have any way to
administer an incentive program for developers who provide a certain percentage of affordable units.
Councilmember Wilson summarized he would like to support this but whatever the allocation is, it should
go through the budget process. The question is not whether $10,000 is well spent, he agreed it will be; the
question is the Council’s priorities. The MOU commits the City in principle; it states the purpose of the
MOU is to acknowledge the commitment on the part of each respective party…to develop and submit an
Interlocal Agreement in 2012 and 2013 that funds staffing and administrative expenses. By passing the
MOU, the Council is stating they will approve an Interlocal Agreement in the future to commit the City to
funding in 2012 and 2013. He preferred to see other cities organize first and the City possibly commit in
2012 for 2013.
Councilmember Buckshnis expressed her support for the MOU and felt it was short sighted not to support
it due to a potential $10,000 cost. The Snohomish County Tomorrow dues are approximately $6,000 and
she envisioned funding one administrator would cost less than that. The MOU would allow the City to be
progressive in dealing with affordable housing and provides the synergy of other jurisdictions. She
recognized Councilmember Plunkett’s philosophical disagreement with the GMA, commenting natural
resources are just as important as economic resources. She recalled while doorbelling seniors mentioning
they had to move out of the bowl because of the cost of housing. She found the MOU very progressive
and it is her understanding there will be no fee next year.
Councilmember Fraley-Monillas asked if the City could get out of the MOU in the future. City Attorney
Jeff Taraday answered yes, the first stage is a very low commitment. The MOU does not bind the City to
subsequent adoption of an Interlocal Agreement and the MOU can be terminated upon 60 days notice. He
summarized it was not a significant commitment. He pointed out the MOU is also not necessarily a
unique opportunity that the City could not avail itself of later. Section 2.2 of the MOU contains a
provision for new members. If the Council is interested in approving the MOU in the future, that appears
to be an option.
Councilmember Fraley-Monillas pointed out there is no request for funds nor is there a commitment to
future funding. Mr. Chave agreed. The MOU only requests representatives participate in the process
which would be Councilmember Buckshnis and/or him. Councilmember Fraley-Monillas asked whether
staff would return to the Council if there was a financial impact in the future. Mr. Chave advised they
would, anticipating funding would be part of a budget discussion.
Councilmember Fraley-Monillas observed the benefit of participating in the MOU at no cost is having a
seat at the table. Mr. Chave agreed it would enable the City to participate in the discussion regarding the
focus of the program, timing, etc.
MOTION CARRIED (5-2), COUNCILMEMBERS PLUNKETT AND WILSON VOTING NO.
12. MAYOR'S COMMENTS
Mayor Cooper announced today the Division 1 Washington State Court of Appeals affirmed the authority
of cities to offer broadband telecommunications services to individuals and private businesses. He
clarified the courts have said Edmonds can sell its excess broadband capacity. He offered to forward the
email regarding the decision to the Council.
Mayor Cooper reminded of the dedication of the Sounder Station on July 8. The “Standing Wave” public
art has been moved to that location. He encouraged the Council and the public to attend and celebrate this
addition to the transportation infrastructure.
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Mayor Cooper thanked the Chamber of Commerce for their commitment and the large number of
volunteers who make the fireworks, parade and activities at City Park possible on the 4th of July. He also
thanked City staff; if not for the partnership between the City and the Chamber of Commerce, the
activities on the 4th of July would not be possible. The Public Works and Parks & Recreation employees
get the City ready for events during the week and the Police Department all work on 4th of July. He also
thanked the employees of Fire District 1. A briefing from the Fire Marshal today indicated there were
three small brush fires in the City as a result of fireworks which was good compared to other
communities. According to the Police Department, everyone was well behaved. He thanked everyone
responsible for the 4th of July festivities.
13. COUNCIL COMMENTS
Councilmember Wilson gave kudos to the Chamber of Commerce for the 4th of July events, noting it was
one of the better 4th of Julys he has participated in.
Councilmember Bernheim referred to the Annual Police Report included in the Council packet (Consent
Agenda Item E), noting it appears serious crime has not increased significantly in Edmonds. The report
also indicates most crime has moderated or decreased somewhat over the past five years with the
exception of a few increases. He found that reassuring and was glad the City’s public safety has improved
without necessarily adding more police officers.
Councilmember Bernheim reported the Chamber of Commerce’s annual directory contains all the City’s
boards and commissions. He thanked all the volunteer members of the City’s boards and commissions.
Councilmember Bernheim commented the report by the Parks & Recreation Director indicated the City
needs to establish user fees for things like the petanque court, the fishing pier, parking in the parks, the off
leash area, etc. He was not in favor of user fees and preferred government fund those activities but
recognized as the Council continued its levy discussions, citizens will question funds spent on things like
constructing the petanque court, maintaining the fishing pier, etc. He distributed a draft proposal for an
asphalt/roads levy, an infrastructure/preservation levy and a General Fund levy.
Councilmember Buckshnis thanked Ms. Hite for her presentation regarding parks. She reported during the
Waterfront Festival, dog owners paid $15 to park and use the dog park. She suggested an annual pass for
parking in a park, noting tourism can generate money via parking fees.
Councilmember Buckshnis thanked the Chamber of Commerce, Mayor Cooper and staff for the great 4th
of July and Councilmember Fraley-Monillas being her driver in one of the City’s electric cars.
Councilmember Petso thanked the blogger who reports the City’s news and for those who participate on
the blog. From that blog she learned over the weekend that unbeknownst to her she is on the Parking
Committee. Rather than posting it on a public blog, she invited citizens to contact her by phone or email
to inform her of a committee assignment she is unaware of.
Councilmember Fraley-Monillas commented she and her family spend a great deal of time at the fishing
pier. The fishing pier keeps kids off the streets and gives them constructive things to do. She thanked
Fleet Maintenance Manager Dave Sittauer for showing her how to drive the Prius in the parade. She had a
great time at the parade; Councilmember Buckshnis rode in the Prius as well as her son and one of his
friends in the open trunk. She thanked the Chamber of Commerce for the great 4th of July celebration.
Council President Peterson echoed the Councils’ accolades regarding the 4th of July. He commented
Councilmember Fraley-Monillas’ son Dominic is more famous than any Councilmember. The City’s
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Priuses were showcased in the parade as well as a loaned Nissan Leaf; the City has two Nissan Leafs on
order. The Priuses and Leafs were purchased using federal grants.
Council President Peterson invited Councilmembers to inform him of items/issues they would like
scheduled on future agendas.
14. ADJOURN
With no further business, the Council meeting was adjourned at 9:10 p.m.
Packet 18 of 357
AM-4094 Item #: 2. C.
City Council Meeting
Date: 07/19/2011
Time:Consent
Submitted For:Jim Tarte Submitted By:Nori Jacobson
Department:Finance
Review
Committee:
Committee
Action:
Approve for Consent Agenda
Type:Action
Information
Subject Title
Approval of claim checks #126403 through #126538 dated July 7, 2011 for $292,102.32, and claim
checks #126539 through #126708 dated July 14, 2011 for $1,959,465.50. Approval of payroll direct
deposit and checks #50540 through #50598 for the period June 16, 2011 through June 30, 2011 in the
amount of $757,298.91.
Recommendation from Mayor and Staff
Approval of claim checks and payroll direct deposit & checks.
Previous Council Action
N/A
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non-approval of expenditures.
Fiscal Impact
Fiscal Year:2011
Revenue:
Expenditure:3,008.866,73
Fiscal Impact:
Claims $2,251,567.82
Payroll $757,298.91
Attachments
Claim Checks 7-7-11
Claim Checks 7-14-11
Form Review
Inbox Reviewed By Date
Finance Jim Tarte 07/14/2011 10:05 AM
City Clerk Sandy Chase 07/14/2011 10:44 AM
Mayor Mike Cooper 07/14/2011 10:46 AM
Final Approval Sandy Chase 07/14/2011 10:47 AM
Form Started By: Nori Jacobson Started On: 07/14/2011 09:44 AM
Packet 19 of 357
Final Approval Date: 07/14/2011
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Voucher List
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8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126403 6/30/2011 029900 DEPT OF RETIREMENT SYSTEMS June 2011 DRS JUNE 2011 DRS
June 2011 DRS
811.000.000.231.540.000.00 141,962.62
Total :141,962.62
126404 7/7/2011 072627 911 ETC INC 179800 JUN-11 911 DATABASE MAINT
June-2011 911 database maint
001.000.310.518.880.480.00 101.50
Total :101.50
126405 7/7/2011 065052 AARD PEST CONTROL 295686 1-13992
PEST CONTROL
411.000.656.538.800.410.23 69.00
9.5% Sales Tax
411.000.656.538.800.410.23 6.56
Total :75.56
126406 7/7/2011 062614 ABPA A7292 2011 National Dues, Local Dues : Water
2011 National Dues, Local Dues : Water
411.000.654.534.800.490.00 80.00
Total :80.00
126407 7/7/2011 061029 ABSOLUTE GRAPHIX 711133 UNIFORM SHIRT
SHIRT FOR VOLUNTEER BEACH DOCENT
001.000.640.574.350.310.00 10.77
9.5% Sales Tax
001.000.640.574.350.310.00 1.02
Total :11.79
126408 7/7/2011 073697 ACCETTURO, ROBERT & CYNTHIA 1-20675 RE: #11-235-JMO UTILITY REFUND
RE: #11-235-JMO Utility Refund
411.000.000.233.000.000.00 191.50
Total :191.50
126409 7/7/2011 071177 ADVANTAGE BUILDING SERVICES 11-326 JANITORIAL SERVICE
JANITORIAL SERVICE
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126409 7/7/2011 (Continued)071177 ADVANTAGE BUILDING SERVICES
411.000.656.538.800.410.23 334.00
FLOORING MAINT.11-327
FLOORING MAINT.
411.000.656.538.800.410.23 273.33
Total :607.33
126410 7/7/2011 069157 AIONA, CYNDI AIONA14170 HULA CLASSES
HULA KIDS #14170
001.000.640.574.200.410.00 308.70
HULA ADULT #14173
001.000.640.574.200.410.00 392.00
HULA ADULT #14172
001.000.640.574.200.410.00 273.00
Total :973.70
126411 7/7/2011 065568 ALLWATER INC 063011030 COEWASTE
DRINKING WATER
411.000.656.538.800.310.11 19.23
Total :19.23
126412 7/7/2011 069829 AMIDO, BENJAMIM AMIDO14588 UKULELE CLASSES
UKULELE CLASS #14588
001.000.640.574.200.410.00 207.90
Total :207.90
126413 7/7/2011 064335 ANALYTICAL RESOURCES INC TA02 EDMONDS
NPDES SAMPLING
411.000.656.538.800.410.31 130.00
Total :130.00
126414 7/7/2011 001634 AQUA QUIP 595988-1 50609
CHLORINE TABS
411.000.656.538.800.310.11 199.98
9.5% Sales Tax
411.000.656.538.800.310.11 19.00
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Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :218.98126414 7/7/2011 001634 001634 AQUA QUIP
126415 7/7/2011 069751 ARAMARK 655-5618406 21580001
UNIFORM SERVICE
411.000.656.538.800.240.00 71.47
9.5% Sales Tax
411.000.656.538.800.240.00 6.79
21580001655-5630595
UNIFORM SERVICE
411.000.656.538.800.240.00 71.47
9.5% Sales Tax
411.000.656.538.800.240.00 6.79
Total :156.52
126416 7/7/2011 069751 ARAMARK 655-5610964 FLEET UNIFORM SVC
Fleet Uniform Svc
511.000.657.548.680.240.00 10.00
9.5% Sales Tax
511.000.657.548.680.240.00 0.95
PW MATS655-5635245
PW MATS
001.000.650.519.910.410.00 1.01
PW MATS
111.000.653.542.900.410.00 3.84
PW MATS
411.000.654.534.800.410.00 3.84
PW MATS
411.000.652.542.900.410.00 3.84
PW MATS
411.000.655.535.800.410.00 3.84
PW MATS
511.000.657.548.680.410.00 3.83
9.5% Sales Tax
411.000.652.542.900.410.00 0.37
9.5% Sales Tax
411.000.655.535.800.410.00 0.37
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Voucher Date Vendor Invoice PO #Description/Account Amount
126416 7/7/2011 (Continued)069751 ARAMARK
9.5% Sales Tax
511.000.657.548.680.410.00 0.34
9.5% Sales Tax
001.000.650.519.910.410.00 0.10
9.5% Sales Tax
111.000.653.542.900.410.00 0.37
9.5% Sales Tax
411.000.654.534.800.410.00 0.37
STREET/STORM UNIFORM SVC655-5635246
Street Storm Uniform Svc
111.000.653.542.900.240.00 5.00
Street Storm Uniform Svc
411.000.652.542.900.240.00 5.00
9.5% Sales Tax
111.000.653.542.900.240.00 0.48
9.5% Sales Tax
411.000.652.542.900.240.00 0.47
FLEET UNIFORM SVC655-5635248
Fleet Uniform Svc
511.000.657.548.680.240.00 10.00
9.5% Sales Tax
511.000.657.548.680.240.00 0.95
Total :54.97
126417 7/7/2011 071124 ASSOCIATED PETROLEUM 0200119-IN 01-7500014
DIESEL FUEL
411.000.656.538.800.320.00 1,968.31
9.5% Sales Tax
411.000.656.538.800.320.00 186.99
Total :2,155.30
126418 7/7/2011 071124 ASSOCIATED PETROLEUM 0201722-IN Fleet - Premium - 7900 Gal
Fleet - Premium - 7900 Gal
511.000.657.548.680.340.12 25,035.10
St Excise Tax Gas, WA Oil Spill
4Page:
Packet 24 of 357
07/07/2011
Voucher List
City of Edmonds
5
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126418 7/7/2011 (Continued)071124 ASSOCIATED PETROLEUM
511.000.657.548.680.340.12 2,803.55
Regular - 3000 Gal
511.000.657.548.680.340.12 9,220.80
St Excise Tax Gas, WA Oil Spill
511.000.657.548.680.340.12 1,062.66
WA St Svc Fee
511.000.657.548.680.340.12 50.00
9.5% Sales Tax
511.000.657.548.680.340.12 4.75
Total :38,176.86
126419 7/7/2011 070305 AUTOMATIC FUNDS TRANSFER 60635 OUT SOURCING OF UTILITY BILLS
UB Outsourcing area # 200 printing
411.000.652.542.900.490.00 89.32
UB Outsourcing area # 200 printing
411.000.654.534.800.490.00 89.32
UB Outsourcing area # 200 printing
411.000.655.535.800.490.00 92.01
UB Outsourcing area # 200 postage
411.000.654.534.800.420.00 291.69
UB Outsourcing area # 200 postage
411.000.655.535.800.420.00 291.69
9.5% Sales Tax
411.000.652.542.900.490.00 8.49
9.5% Sales Tax
411.000.654.534.800.490.00 8.49
9.5% Sales Tax
411.000.655.535.800.490.00 8.73
OUT SOURCING OF UTILITY BILLS60684
UB Outsourcing area #700 printing
411.000.652.542.900.490.00 23.10
UB Outsourcing area #700 printing
411.000.654.534.800.490.00 23.10
UB Outsourcing area #700 printing
5Page:
Packet 25 of 357
07/07/2011
Voucher List
City of Edmonds
6
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126419 7/7/2011 (Continued)070305 AUTOMATIC FUNDS TRANSFER
411.000.655.535.800.490.00 23.79
UB Outsourcing area #700 postage
411.000.654.534.800.420.00 97.46
UB Outsourcing area #700 postage
411.000.655.535.800.420.00 97.46
9.5% Sales Tax
411.000.652.542.900.490.00 2.20
9.5% Sales Tax
411.000.654.534.800.490.00 2.20
9.5% Sales Tax
411.000.655.535.800.490.00 2.25
Total :1,151.30
126420 7/7/2011 069076 BACKGROUND INVESTIGATIONS INC COE0611 Background check services
Background check services
001.000.220.516.100.410.00 344.00
Sister City background check services
138.200.210.557.210.490.00 482.00
Total :826.00
126421 7/7/2011 072276 BADGER METER INC 91903801 Meter inventory - M-Meter-01.5-010
Meter inventory - M-Meter-01.5-010
411.000.654.534.800.342.00 1,380.00
Freight
411.000.654.534.800.342.00 91.75
9.5% Sales Tax
411.000.654.534.800.342.00 139.81
Meter inventory - M-Meter-01.5-01091974001
Meter inventory - M-Meter-01.5-010
411.000.654.534.800.342.00 1,380.00
Freight
411.000.654.534.800.342.00 97.98
9.5% Sales Tax
411.000.654.534.800.342.00 140.41
Water - Meter Measureing Chamber91979801
6Page:
Packet 26 of 357
07/07/2011
Voucher List
City of Edmonds
7
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126421 7/7/2011 (Continued)072276 BADGER METER INC
Water - Meter Measureing Chamber
411.000.654.534.800.310.00 384.00
Freight
411.000.654.534.800.310.00 8.90
9.5% Sales Tax
411.000.654.534.800.310.00 37.33
Total :3,660.18
126422 7/7/2011 061659 BAILEY'S TRADITIONAL TAEKWON BAILEY13913 TAEKWON DO CLASSES
TAEKWON DO #13913
001.000.640.574.200.410.00 166.40
TAEKWON DO #13917
001.000.640.574.200.410.00 93.60
TAEKWON DO #13905
001.000.640.575.540.410.00 588.00
TAEKWON DO #13909
001.000.640.575.540.410.00 560.00
Total :1,408.00
126423 7/7/2011 073704 BARIL, RUTH BARIL0617 REFUND
CUSTOMER REQUEST REFUND
001.000.000.239.200.000.00 120.00
Total :120.00
126424 7/7/2011 072319 BEACH CAMP LLC BEACHCAMP13929 BEACH CAMP @ SUNSET BAY
BEACH CAMP AT SUNSET BAY #13929
001.000.640.574.200.410.00 3,688.00
Total :3,688.00
126425 7/7/2011 066891 BEACON PUBLISHING INC 6329 POOL AD & BEACH CAMP AD
DISPLAY ADS FOR YOST POOL AND BEACH CAMP
001.000.640.574.200.440.00 420.00
Total :420.00
126426 7/7/2011 073062 BLUE FLAME BLD2011.0317 On-line permit withdrawn by contractor.
7Page:
Packet 27 of 357
07/07/2011
Voucher List
City of Edmonds
8
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126426 7/7/2011 (Continued)073062 BLUE FLAME
On-line permit withdrawn by contractor.
001.000.000.257.620.000.00 75.00
Total :75.00
126427 7/7/2011 002500 BLUMENTHAL UNIFORMS & EQUIP 875981-81 INV#875981-81 - EDMONDS PD - JOHNSON
PANTS- TACT CLASS A BLACK
001.000.410.521.110.240.00 103.00
9.5% Sales Tax
001.000.410.521.110.240.00 9.79
INV#879199-01 - EDMONDS PD - SMITH879199-01
UNIFORM PANTS
001.000.410.521.220.240.00 108.50
9.5% Sales Tax
001.000.410.521.220.240.00 10.31
INV#879199-80 - RETURN PANTS - SMITH879199-80
RETURN DEFECTIVE PANTS
001.000.410.521.220.240.00 -108.50
9.5% Sales Tax
001.000.410.521.220.240.00 -10.31
INV#885820 - EDMONDS PD - MARSH885820
TACLITE PRO PANTS
001.000.410.521.220.240.00 99.98
9.5% Sales Tax
001.000.410.521.220.240.00 9.50
Total :222.27
126428 7/7/2011 061219 BOB'S HEATING & AIR BLD20110491 Online permit overpayment
Online permit overpayment
001.000.000.257.620.000.00 20.00
Total :20.00
126429 7/7/2011 069295 BROWN, CANDY BROWN0611 BIRD NATURALIST CLASSROOM VISITS
JUNE CLASSROOM VISIT
001.000.640.574.350.410.00 44.10
8Page:
Packet 28 of 357
07/07/2011
Voucher List
City of Edmonds
9
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :44.10126429 7/7/2011 069295 069295 BROWN, CANDY
126430 7/7/2011 073029 CANON FINANCIAL SERVICES 11083793 601079
CANON CONTRACT
411.000.656.538.800.450.41 95.80
Total :95.80
126431 7/7/2011 073702 CASTELLINO, RALPH & NORIKO 8-08050 RE: #11-6576FC UTILITY REFUND
RE: #11-6576FC Utility Refund
411.000.000.233.000.000.00 10.01
Total :10.01
126432 7/7/2011 003510 CENTRAL WELDING SUPPLY LY 169321 Water - Carbon Dioxide
Water - Carbon Dioxide
411.000.654.534.800.310.00 42.21
9.5% Sales Tax
411.000.654.534.800.310.00 4.01
Total :46.22
126433 7/7/2011 073616 CFO SELECTIONS LLC 7123 Jim Tarte - Interim Finance Director
Jim Tarte - Interim Finance Director
001.000.310.514.100.410.00 5,093.75
Total :5,093.75
126434 7/7/2011 064840 CHAPUT, KAREN E CHAPUT14126 FRIDAY NIGHT OUT
FRIDAY NIGHT OUT #14126
001.000.640.574.200.410.00 92.40
Total :92.40
126435 7/7/2011 065519 CITY OF LYNNWOOD 1ST PMT 2011 REIMBURSE NARCOTICS BUY FUND - 1ST PMT
REIMBURSE BUY FUND 2011 - 1ST PMT
104.000.410.521.210.490.00 5,000.00
Total :5,000.00
126436 7/7/2011 035160 CITY OF SEATTLE 2-533584-460571 WATER USEAGE FOR THE MONTH
Water Useage for the Month of June
411.000.654.534.800.330.00 495.00
9Page:
Packet 29 of 357
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Voucher List
City of Edmonds
10
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :495.00126436 7/7/2011 035160 035160 CITY OF SEATTLE
126437 7/7/2011 004095 COASTWIDE LABS W2326110 005302
PAPER TOWELS/TISSUE/Z FOLD TOWELS
411.000.656.538.800.310.23 248.66
9.5% Sales Tax
411.000.656.538.800.310.23 23.62
Total :272.28
126438 7/7/2011 004095 COASTWIDE LABS W2317270-1 FAC. MAINT. SUPPLIES
FAC. MAINT. SUPPLIES
001.000.651.519.920.310.00 243.60
9.5% Sales Tax
001.000.651.519.920.310.00 23.14
FAC. MAINT. SUPPLIESW2324688
FAC. MAINT. SUPPLIES
001.000.651.519.920.310.00 508.61
9.5% Sales Tax
001.000.651.519.920.310.00 48.32
FAC. MAINT. SUPPLIESW2327830
FAC. MAINT. SUPPLIES
001.000.651.519.920.310.00 406.68
9.5% Sales Tax
001.000.651.519.920.310.00 38.63
Total :1,268.98
126439 7/7/2011 062891 COOK PAGING WA 8365767 pagers-water
pagers-water
411.000.654.534.800.420.00 3.95
9.5% Sales Tax
411.000.654.534.800.420.00 0.29
Total :4.24
126440 7/7/2011 068815 CORRECT EQUIPMENT 24354 Sewer - Service Adapter
Sewer - Service Adapter
411.000.655.535.800.310.00 106.05
10Page:
Packet 30 of 357
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Voucher List
City of Edmonds
11
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126440 7/7/2011 (Continued)068815 CORRECT EQUIPMENT
Freight
411.000.655.535.800.310.00 5.83
9.5% Sales Tax
411.000.655.535.800.310.00 10.63
Total :122.51
126441 7/7/2011 066551 COYOTE CLEANING SYSTEMS 6325 INV#6325 - EDMONDS PD/ANIMAL CONTROL
2ML 24x33 PLASTIC BAG/CAN LINERS
001.000.410.521.700.310.00 216.00
9.5% Sales Tax
001.000.410.521.700.310.00 20.52
Total :236.52
126442 7/7/2011 073699 CRISE, BRUCE & CHRISTINE 8-30250 RE: #618689 UTILITY REFUND
RE: #618689 Utility Refund
411.000.000.233.000.000.00 32.62
Total :32.62
126443 7/7/2011 064531 DINES, JEANNIE 11-3209 MINUTE TAKING
6/28 Council Minutes
001.000.250.514.300.410.00 297.00
Total :297.00
126444 7/7/2011 068591 DOUBLEDAY, MICHAEL 06302011 STATE LOBBYIST MONTH OF JUNE 2011
State lobbyist charges for June 2011
001.000.610.519.700.410.00 2,391.25
Total :2,391.25
126445 7/7/2011 061580 ECKSTROM INDUSTRIES 00047382 FABRICATE TEMPLATE
FABRICATE TEMPLATE
411.000.656.538.800.410.21 125.00
9.2% Sales Tax
411.000.656.538.800.410.21 11.50
Total :136.50
126446 7/7/2011 007675 EDMONDS AUTO PARTS 35982 FIRE STATION 16 - OIL
11Page:
Packet 31 of 357
07/07/2011
Voucher List
City of Edmonds
12
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126446 7/7/2011 (Continued)007675 EDMONDS AUTO PARTS
9.5% Sales Tax
001.000.651.519.920.310.00 1.27
FIRE STATION 16 - OIL
001.000.651.519.920.310.00 13.35
FIRE STATION 16 - COMPRESSORS36007
FIRE STATION 16 - COMPRESSORS
001.000.651.519.920.310.00 79.68
9.5% Sales Tax
001.000.651.519.920.310.00 7.57
Total :101.87
126447 7/7/2011 008812 ELECTRONIC BUSINESS MACHINES 066752 COPIER MAINT
COPIER MAINT
001.000.230.512.500.480.00 57.75
Total :57.75
126448 7/7/2011 008812 ELECTRONIC BUSINESS MACHINES 066665 COPY CHARGE
EXCESS COPY CHARGES
001.000.640.574.100.450.00 148.32
9.5% Sales Tax
001.000.640.574.100.450.00 14.09
Total :162.41
126449 7/7/2011 008812 ELECTRONIC BUSINESS MACHINES 066338 MK0653
COPIER MAINTENANCE
411.000.656.538.800.450.41 18.37
9.5% Sales Tax
411.000.656.538.800.450.41 1.75
Total :20.12
126450 7/7/2011 008812 ELECTRONIC BUSINESS MACHINES 066404 Planning Copier lease/maintenance/copies
Planning Copier lease/maintenance/copies
001.000.620.558.800.450.00 83.14
Total :83.14
12Page:
Packet 32 of 357
07/07/2011
Voucher List
City of Edmonds
13
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126451 7/7/2011 071967 ENG, STEPHEN ENG13921 TAEKWON DO CLASSES
BEGINNING TAEKWON DO #13921
001.000.640.574.200.410.00 50.40
Total :50.40
126452 7/7/2011 073076 ENTERPRISE SECURITY RINV195001 MUSEUM - monitoring for 7/1/11 through
MUSEUM - monitoring for 7/1/11 through
001.000.651.519.920.480.00 183.00
Total :183.00
126453 7/7/2011 064723 FAIR, DOUGLAS 60511 LODGING FOR JUDGE'S COURT CONFERENCE
LODGING FOR JUDGE'S COURT CONFERENCE
001.000.230.512.500.430.00 48.93
Total :48.93
126454 7/7/2011 066378 FASTENAL COMPANY WAMOU23250 Water - Supplies
Water - Supplies
411.000.654.534.800.310.00 106.56
9.5% Sales Tax
411.000.654.534.800.310.00 10.12
Total :116.68
126455 7/7/2011 064406 FBI LEEDA SEPT 19-23 GANNON SUPERVISOR LEADERSHIP INSTITUTE - GANNON
SUPERVISOR LEADERSHIP INSTITUTE GANNON
001.000.410.521.400.490.00 650.00
Total :650.00
126456 7/7/2011 009815 FERGUSON ENTERPRISES INC 0296772 Fire Hydrant - for 242nd & 76th
Fire Hydrant - for 242nd & 76th
411.000.654.534.800.310.00 2,246.35
Sales Tax
411.000.654.534.800.310.00 172.97
Fire Hydrant Extension0297503
Fire Hydrant Extension
411.000.654.534.800.310.00 506.50
Sales Tax
13Page:
Packet 33 of 357
07/07/2011
Voucher List
City of Edmonds
14
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126456 7/7/2011 (Continued)009815 FERGUSON ENTERPRISES INC
411.000.654.534.800.310.00 39.00
Total :2,964.82
126457 7/7/2011 070855 FLEX PLAN SERVICES INC 177435 July 2011 Section 125 Plan fees
July 2011 Section 125 Plan fees
001.000.220.516.100.410.00 50.00
July 2011 Section 132 plan fees178613
July 2011 Section 132 plan fees
001.000.220.516.100.410.00 25.00
Total :75.00
126458 7/7/2011 073707 FREEMAN, JIM FREEMAN0710 SUMMER CONCERT PRESENTER
JULY 10, 2011 CONCERT PRESENTER ALL
117.100.640.573.100.410.00 700.00
Total :700.00
126459 7/7/2011 072932 FRIEDRICH, KODY FRIEDRICH14134 IRISH DANCE CLASSES
IRISH DANCE #14134
001.000.640.574.200.410.00 89.70
IRISH DANCE #14145
001.000.640.574.200.410.00 20.48
IRISH DANCE #14138
001.000.640.574.200.410.00 91.00
Total :201.18
126460 7/7/2011 011900 FRONTIER 425 712-0423 03 0260 1032797592 07
AFTER HOURS PHONE
411.000.656.538.800.420.00 56.80
Total :56.80
126461 7/7/2011 011900 FRONTIER 425-771-0158 FS # 16
FS #16
001.000.651.519.920.420.00 168.18
CITY HALL FIRE ALARM SYSTEM425-776-6829
CITY HALL FIRE ALARM SYSTEM
001.000.651.519.920.420.00 112.78
14Page:
Packet 34 of 357
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Voucher List
City of Edmonds
15
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :280.96126461 7/7/2011 011900 011900 FRONTIER
126462 7/7/2011 012199 GRAINGER 9562961285 CITY HALL - battery
9.5% Sales Tax
001.000.651.519.920.310.00 15.80
CITY HALL - battery
001.000.651.519.920.310.00 166.32
Total :182.12
126463 7/7/2011 073533 H2NATION PUBLISHING INC 1206 MAY-11 WEB DEVELOPMENT SERVICES
Web Development Services 5/1 - 5/30/11
001.000.240.513.110.410.00 5,670.00
Total :5,670.00
126464 7/7/2011 012560 HACH COMPANY 7287774 112830
LAB SUPPLIES
411.000.656.538.800.310.31 136.74
9.5% Sales Tax
411.000.656.538.800.310.31 12.99
Total :149.73
126465 7/7/2011 060985 HARRINGTON INDUSTRIAL PLASTICS 007C4473 036570
PVC PIPE/COUPLING/TEE/ELBOW/BUSHING
411.000.656.538.800.310.21 784.02
Total :784.02
126466 7/7/2011 064721 HATZENBUHLER, HAROLD 43 LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
617.000.510.522.200.230.00 117.00
Total :117.00
126467 7/7/2011 073708 HECKMAN, ANNA A HECKMAN 2011 REIMBURSE FOR 2011 URBAN FOREST
REIMBURSE FOR 2011 URBAN FOREST
001.000.650.519.910.490.00 55.00
Total :55.00
126468 7/7/2011 071832 HOLT, BEN ENG20080183 Refund St Cut Deposit P/A 1141 Sea
15Page:
Packet 35 of 357
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City of Edmonds
16
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126468 7/7/2011 (Continued)071832 HOLT, BEN
Refund St Cut Deposit P/A 1141 Sea
111.000.000.245.900.653.00 100.00
Total :100.00
126469 7/7/2011 073713 HUBBARD FAMILY FOUNDATION AdaDoorsLibrary Grant Funds remaining on ADA Doors
Grant Funds remaining on ADA Doors
116.000.651.519.920.490.00 344.62
Total :344.62
126470 7/7/2011 070042 IKON 85055576 PARK MAINTENANCE COPIER LEASE
PARK MAINTENANCE COPIER LEASE
001.000.640.576.800.450.00 25.32
Total :25.32
126471 7/7/2011 006841 IKON OFFICE SOLUTIONS 5018921583 DSD Reception copies
DSD Reception copies
001.000.620.558.800.450.00 10.80
Total :10.80
126472 7/7/2011 073548 INDOFF INCORPORATED 1903599 SUPPLIES
SUPPLIES
001.000.230.512.501.310.00 112.77
Total :112.77
126473 7/7/2011 073548 INDOFF INCORPORATED 1902500 DYMO LABLES, BIC PENS
Dymo labels for LabelWriter, Bic pens
001.000.310.514.230.310.00 28.28
9.5% Sales Tax
001.000.310.514.230.310.00 2.69
Total :30.97
126474 7/7/2011 073548 INDOFF INCORPORATED 1900136 Office supplies DSD
Office supplies DSD
001.000.620.558.800.310.00 113.05
Total :113.05
16Page:
Packet 36 of 357
07/07/2011
Voucher List
City of Edmonds
17
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126475 7/7/2011 064655 INNOVATIVE VACUUM SERVICES INC 115838 Refund Hydrant deposit refund dated 1/26/04
Hydrant deposit refund dated 1/26/04
411.000.000.245.110.000.00 650.00
Total :650.00
126476 7/7/2011 015270 JCI JONES CHEMICALS INC 510513 54278825
HYPOCHLORITE SOLUTION
411.000.656.538.800.310.53 3,463.61
Total :3,463.61
126477 7/7/2011 072026 JIM WEBBER TRNG-CONSLT-INVEST 235 INV 235 IA 11-001 INVESTIGATION
IA 11-001 INVESTIGATION & REPORT
001.000.410.521.100.410.00 4,067.55
Total :4,067.55
126478 7/7/2011 063265 KAST, CAROLYNNE KAST0611 AQUA ZUMBA INSTRUCTOR
AQUA ZUMBA CLASSES
001.000.640.575.510.410.00 69.30
ZUMBA GOLD CLASSESKAST13974
ZUMBA GOLD #13974
001.000.640.575.540.410.00 93.60
Total :162.90
126479 7/7/2011 066913 KDL HARDWARE SUPPLY INC 461162 FAC. MAINT. key blanks
FAC. MAINT. key blanks
001.000.651.519.920.310.00 197.50
9.5% Sales Tax
001.000.651.519.920.310.00 19.38
Freight
001.000.651.519.920.310.00 6.57
FAC. MAINT. - supplies461305
FAC. MAINT. - supplies
001.000.651.519.920.310.00 107.40
Freight
001.000.651.519.920.310.00 6.23
9.5% Sales Tax
17Page:
Packet 37 of 357
07/07/2011
Voucher List
City of Edmonds
18
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126479 7/7/2011 (Continued)066913 KDL HARDWARE SUPPLY INC
001.000.651.519.920.310.00 10.79
fac. maint. supplies461477
fac. maint. supplies
001.000.651.519.920.310.00 214.80
Freight
001.000.651.519.920.310.00 6.23
9.5% Sales Tax
001.000.651.519.920.310.00 21.00
Total :589.90
126480 7/7/2011 063923 KELLY-MOORE PAINT CO INC 403-00000124013 Hydrant - Paint Supplies
Hydrant - Paint Supplies
411.000.654.534.800.310.00 591.35
9.5% Sales Tax
411.000.654.534.800.310.00 56.18
Total :647.53
126481 7/7/2011 073579 KINGS HEATING INC BLD2011.0423 Refund - property not in City limits.
Refund - property not in City limits.
001.000.000.257.620.000.00 75.00
Total :75.00
126482 7/7/2011 070285 KPLU-FM IN-1110625712 RADIO AD 5/30 - 6/05/11 EDMONDS PROMO
Radio ad promoting events in Edmonds
001.000.240.513.110.440.00 950.00
Total :950.00
126483 7/7/2011 016850 KUKER RANKEN INC 373114-001 INV#373114-001 ACCT#1005003 EDMONDS PD
FLUO. ORANGE PAVEMENT PAINT
001.000.410.521.220.310.00 46.20
FLUO. YELLOW PAVEMENT PAINT
001.000.410.521.220.310.00 46.20
9.5% Sales Tax
001.000.410.521.220.310.00 8.78
Total :101.18
18Page:
Packet 38 of 357
07/07/2011
Voucher List
City of Edmonds
19
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126484 7/7/2011 016850 KUKER RANKEN INC 373110-001 Supplies for Eng. nails and white paint
Supplies for Eng. nails and white paint
001.000.620.558.800.310.00 82.89
Total :82.89
126485 7/7/2011 073136 LANG, ROBERT LANG0702 PLAZA ROOM MONITOR
PLAZA ROOM MONITOR 7/2/11
001.000.640.574.100.410.00 225.00
Total :225.00
126486 7/7/2011 073705 LEARY, ELIZABETH LEARY0627 REFUND
REFUND/INSUFFICIENT REGISTRATION
001.000.000.239.200.000.00 40.00
Total :40.00
126487 7/7/2011 073706 LEE, GALEN LEE0627 REFUND
REFUNDS DUE TO INSUFFICIENT REGISTRATION
001.000.000.239.200.000.00 104.00
Total :104.00
126488 7/7/2011 069634 LEXISNEXIS 1201641-20110630 INV 1201641-20110630 EDMONDS PD
MINIMUM COMMITMENT - JUNE
001.000.410.521.210.410.00 50.00
9.5% Sales Tax
001.000.410.521.210.410.00 4.75
Total :54.75
126489 7/7/2011 072992 LYNNWOOD ICE CENTER LYNNWOODICE14184 LEARN TO SKATE CLASSES
LEARN TO SKATE #14184
001.000.640.574.200.410.00 126.00
LEARN TO SKATE #14182
001.000.640.574.200.410.00 315.00
Total :441.00
126490 7/7/2011 069362 MARSHALL, CITA 705 INTERPRETER FEE
INTERPRETER FEE
001.000.230.512.500.410.01 87.65
19Page:
Packet 39 of 357
07/07/2011
Voucher List
City of Edmonds
20
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126490 7/7/2011 (Continued)069362 MARSHALL, CITA
INTERPRETER FEE739
INTERPRETER FEE
001.000.230.512.501.410.01 87.65
Total :175.30
126491 7/7/2011 073641 MCCLURE, GLENDA MCCLURE0701 PLAZA ROOM MONITOR
PLAZA ROOM MONITOR 7/1/11
001.000.640.574.100.410.00 40.00
Total :40.00
126492 7/7/2011 020039 MCMASTER-CARR SUPPLY CO 87952258 123106800
STAINLESS STEEL PIPE/CABLE TIE
411.000.656.538.800.310.21 146.42
Freight
411.000.656.538.800.310.21 7.06
12310680088699808
STAINLESS STEEL/CRIMPER/BOLT CUTTER
411.000.656.538.800.310.21 113.21
Freight
411.000.656.538.800.310.21 6.61
Total :273.30
126493 7/7/2011 072859 MEHNDI MADNESS INC LOMONACO13903 HENNA TATTOOS
HENNA TATTOOS #13903
001.000.640.574.200.410.00 36.00
Total :36.00
126494 7/7/2011 072223 MILLER, DOUG MILLER0628 SOFTBALL FIELD ATTENDANT
SOFTBALL FIELD ATTENDANT 6/7 - 6/28/11
001.000.640.575.520.410.00 160.00
Total :160.00
126495 7/7/2011 020900 MILLERS EQUIP & RENT ALL INC 128200 Water/Sewer - Trimmer repair supplies
Water/Sewer - Trimmer repair supplies
411.000.654.534.800.310.00 33.94
20Page:
Packet 40 of 357
07/07/2011
Voucher List
City of Edmonds
21
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126495 7/7/2011 (Continued)020900 MILLERS EQUIP & RENT ALL INC
Water/Sewer - Trimmer repair supplies
411.000.655.535.800.310.00 33.93
9.5% Sales Tax
411.000.654.534.800.310.00 3.23
9.5% Sales Tax
411.000.655.535.800.310.00 3.22
Water/ Sewer - Weed Eater Parts128662
Water/ Sewer - Weed Eater Parts
411.000.654.534.800.310.00 11.58
Water/ Sewer - Weed Eater Parts
411.000.655.535.800.310.00 11.57
9.5% Sales Tax
411.000.654.534.800.310.00 1.10
9.5% Sales Tax
411.000.655.535.800.310.00 1.10
Total :99.67
126496 7/7/2011 073700 MONROE, ROCKNEY & CAROL 3-37425 RE: #1001-5012684 UTILITY REFUND
RE: #1001-5012684 Utility Refund
411.000.000.233.000.000.00 163.03
Total :163.03
126497 7/7/2011 073710 MORE, JENNIFER MORE0706 REFUND
REFUND OF DAMAGE DEPOSIT
001.000.000.239.200.000.00 500.00
Total :500.00
126498 7/7/2011 067694 NC POWER SYSTEMS CO.PSW00091091 0071490
ANNUAL LOAD TEST
411.000.656.538.800.480.22 1,400.00
9.5% Sales Tax
411.000.656.538.800.480.22 133.00
Total :1,533.00
126499 7/7/2011 073712 NEAVA LLC ENG20100216 Refund St Cut Dep P/A 20023 83rd Ave W
21Page:
Packet 41 of 357
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Voucher List
City of Edmonds
22
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126499 7/7/2011 (Continued)073712 NEAVA LLC
Refund St Cut Dep P/A 20023 83rd Ave W
111.000.000.245.900.653.00 100.00
Total :100.00
126500 7/7/2011 024960 NORTH COAST ELECTRIC COMPANY S4016327.001 2091
WIRE
411.000.656.538.800.310.22 124.74
Freight
411.000.656.538.800.310.22 13.95
9.5% Sales Tax
411.000.656.538.800.310.22 12.76
Total :151.45
126501 7/7/2011 025690 NOYES, KARIN 000 00 223 HPC Minutetaker June 9, 2011
HPC Minutetaker June 9, 2011
001.000.620.558.600.410.00 160.00
Total :160.00
126502 7/7/2011 063511 OFFICE MAX INC 479805 INV#479805 ACCT#520437 250POL EDMONDS PD
CLASSIFICATION FOLDERS
001.000.410.521.710.310.00 49.81
FLEXIGRIP BLUE PENS
001.000.410.521.100.310.00 21.90
WITE OUT CORRECTION TAPE
001.000.410.521.100.310.00 19.37
9.5% Sales Tax
001.000.410.521.710.310.00 4.73
9.5% Sales Tax
001.000.410.521.100.310.00 3.92
INV#480553 ACCT#520437 250POL EDMONDS PD480553
KLEENEX FACIAL TISSUE
001.000.410.521.100.310.00 62.15
PADDED MAILERS 9.5 x14
001.000.410.521.100.310.00 21.45
9.5% Sales Tax
22Page:
Packet 42 of 357
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City of Edmonds
23
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126502 7/7/2011 (Continued)063511 OFFICE MAX INC
001.000.410.521.100.310.00 7.94
Total :191.27
126503 7/7/2011 063511 OFFICE MAX INC 501274 SUPPLIES
SUPPLIES
001.000.230.512.501.310.00 312.02
SUPPLIES516837
SUPPLIES
001.000.230.512.500.310.00 -23.96
SUPPLIES516848
SUPPLIES
001.000.230.512.501.310.00 23.96
Total :312.02
126504 7/7/2011 063511 OFFICE MAX INC 529890 RETURN ADDRESS LABELS, FILING TABS
Return Address labels, durable filing
001.000.310.514.230.310.00 17.44
9.5% Sales Tax
001.000.310.514.230.310.00 1.66
Total :19.10
126505 7/7/2011 063511 OFFICE MAX INC 367250 OFFICE SUPPLIES
Office Supplies
001.000.250.514.300.310.00 60.14
Service charge
001.000.250.514.300.310.00 7.95
9.5% Sales Tax
001.000.250.514.300.310.00 5.71
OFFICE SUPPLIES446809
Office Supplies
001.000.250.514.300.310.00 24.24
Service Charge
001.000.250.514.300.310.00 7.95
9.5% Sales Tax
001.000.250.514.300.310.00 2.31
23Page:
Packet 43 of 357
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City of Edmonds
24
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :108.30126505 7/7/2011 063511 063511 OFFICE MAX INC
126506 7/7/2011 065518 OMEGA CONTRACTOR INC 136998 REFUND REFUND OF HYDRANT DEPOSIT DATED MAY 2011
REFUND OF HYDRANT DEPOSIT DATED MAY 2011
411.000.000.245.110.000.00 950.00
Total :950.00
126507 7/7/2011 027165 PARKER PAINT MFG. CO.INC.023016700 FAC - paint
FAC - paint
001.000.651.519.920.310.00 143.32
9.5% Sales Tax
001.000.651.519.920.310.00 13.62
FAC - supplies023017060
FAC - supplies
001.000.651.519.920.310.00 42.07
9.5% Sales Tax
001.000.651.519.920.310.00 4.00
WATER - supplies023017104
WATER - supplies
411.000.654.534.800.310.00 51.19
9.5% Sales Tax
411.000.654.534.800.310.00 4.86
FAC Maint. unit #5 supplies023017279
FAC Maint. unit #5 supplies
001.000.651.519.920.310.00 9.70
9.5% Sales Tax
001.000.651.519.920.310.00 0.92
Total :269.68
126508 7/7/2011 073701 PERCIVAL, ROBERT & SYLVIA 2-01200 RE: #11-271-JMO UTILITY REFUND
RE: #11-271-JMO Utility Refund
411.000.000.233.000.000.00 72.34
Total :72.34
126509 7/7/2011 008400 PETTY CASH - EPD PD ADMIN PETTY CASH 2ND QUARTER 2011 PD ADMIN PETTY CASH
CHLOROX WIPES
24Page:
Packet 44 of 357
07/07/2011
Voucher List
City of Edmonds
25
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126509 7/7/2011 (Continued)008400 PETTY CASH - EPD
001.000.410.521.100.310.00 10.33
SCSPCA BREAKFAST - GANNON, LAWLESS
001.000.410.521.100.430.00 18.00
PIZZA FOR ON-SCENE OFFICERS 11-2007
001.000.410.521.210.490.00 44.95
WATER FOR RANGE SHOOT 6/3/11
001.000.410.521.400.310.00 7.41
FOOD FOR 5/24/11 POLICE FOUNDATION MTG
001.000.410.521.100.310.00 4.95
LP MILLER RETIREMENT CAKE
001.000.410.521.100.310.00 17.99
PARKING AT SNO CO - SMART MTG
001.000.410.521.210.490.00 3.00
FOOD - 6/28/11 POLICE FOUNDATION MTG
001.000.410.521.100.310.00 11.24
REFRESHMENTS - HOSTED CLASS
001.000.410.521.400.490.00 21.96
MUFFINS - HOSTED TRAINING CLASS
001.000.410.521.400.490.00 14.60
FERRY R/T EDMONDS-KINGSTON 09-0846
001.000.410.521.210.430.00 30.40
GAS TRIP TO/FROM FORKS 09-0846
001.000.410.521.210.430.00 20.00
Digital memory card 11-1472
001.000.410.521.210.310.00 27.35
MAIL PACKAGE TO KESSELRINGS
001.000.410.521.100.420.00 3.24
COFFEE AND CHLOROX WIPES
001.000.410.521.100.310.00 42.49
SCSPCA BREAKFAST-COMPAAN
001.000.410.521.100.430.00 8.00
MOTORCYCLE GLASSES
001.000.410.521.710.310.00 29.02
PARKING AT HARBORVIEW 11-2125
25Page:
Packet 45 of 357
07/07/2011
Voucher List
City of Edmonds
26
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126509 7/7/2011 (Continued)008400 PETTY CASH - EPD
001.000.410.521.210.490.00 5.00
Total :319.93
126510 7/7/2011 071811 PONY MAIL BOX & BUSINESS CTR 193822 INV#193822 ACCT#2772 - EDMONDS PD
RETURN CHIP READER TO AVID
001.000.410.521.100.420.00 16.38
Total :16.38
126511 7/7/2011 064088 PROTECTION ONE 1988948 FAC
Alarm Monitoring for FAC - month of
001.000.651.519.920.420.00 207.42
PW ALARM MONITORING730531
24 hour Alarm Monitoring PW for july
411.000.655.535.800.420.00 22.71
24 hour Alarm Monitoring PW for july
411.000.652.542.900.420.00 20.44
24 hour Alarm Monitoring PW for july
111.000.653.542.900.420.00 26.12
24 hour Alarm Monitoring PW for july
511.000.657.548.680.420.00 11.36
24 hour Alarm Monitoring PW for july
001.000.650.519.910.420.00 10.22
24 hour Alarm Monitoring PW for july
411.000.654.534.800.420.00 22.71
Total :320.98
126512 7/7/2011 068697 PUBLIC SAFETY TESTING INC PST0623 REFUND OF DAMAGE DEPOSIT
REFUND OF DAMAGE DEPOSIT
001.000.000.239.200.000.00 200.00
Total :200.00
126513 7/7/2011 046900 PUGET SOUND ENERGY 084-904-700-6 PUGET SOUND ENERGY
PUGET SOUND ENERGY
411.000.656.538.800.472.63 43.70
Total :43.70
26Page:
Packet 46 of 357
07/07/2011
Voucher List
City of Edmonds
27
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126514 7/7/2011 046900 PUGET SOUND ENERGY 3689976003 200 Dayton St-Vacant PW Bldg
200 Dayton St-Vacant PW Bldg
411.000.654.534.800.470.00 124.63
Total :124.63
126515 7/7/2011 070809 PUGET SOUND EXECUTIVE 11-379 COURTROOM SECURITY FEE
COURTROOM SECURITY FEE
001.000.230.512.500.410.00 2,720.00
Total :2,720.00
126516 7/7/2011 061135 SEAVIEW CHEVROLET 95330 Unit 62 - Panel
Unit 62 - Panel
511.000.657.548.680.310.00 34.81
9.5% Sales Tax
511.000.657.548.680.310.00 3.31
Total :38.12
126517 7/7/2011 067644 SIGNON 15843 INTERPRETER FEE
INTERPRETER FEE
001.000.230.512.500.410.01 188.56
INTERPRETER FEE16192
INTERPRETER FEE
001.000.230.512.501.410.01 188.56
Total :377.12
126518 7/7/2011 037375 SNO CO PUD NO 1 200202919 LIFT STATION #8 113 RR AVE
LIFT STATION #8
411.000.655.535.800.470.00 182.37
BEACON LIGHT CROSS WALK 23602 76TH AVE W200274959
BEACON LIGHT CROSS WALK~
111.000.653.542.640.470.00 35.02
TRAFFIC LIGHT 220TH 76TH200493153
SIGNAL LIGHT
111.000.653.542.640.470.00 54.90
4 WAY LIGHT 224TH 76TH200594885
SIGNAL LIGHT
27Page:
Packet 47 of 357
07/07/2011
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City of Edmonds
28
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126518 7/7/2011 (Continued)037375 SNO CO PUD NO 1
111.000.653.542.640.470.00 76.24
DECORATIVE LIGHTS 115 2ND AVE S200913853
deocrative lighting
111.000.653.542.630.470.00 36.27
SCHOOL LIGHT 21506 84TH W201151420
SCHOOL FLASHING LIGHT
111.000.653.542.640.470.00 31.04
TRAFFIC LIGHT 21132 76TH W201187895
SIGNAL LIGHT
111.000.653.542.640.470.00 32.52
Ballinger Lift Station 7403 Ballinger201427317
Ballinger Lift Station 7403 Ballinger
411.000.655.535.800.470.00 31.04
LIFT STATION #14 7905 1/2 211TH PL SW201501277
LIFT STATION #14
411.000.655.535.800.470.00 31.04
LIFT STATION 7201532926
Lift St 7
411.000.655.535.800.470.00 341.85
STREET LIGHTING (150 WATTS = 183 LIGHTS201711785
Street Lighting (150 Watts = 183 lights
111.000.653.542.640.470.00 1,429.64
SCHOOL LIGHT 7801 212TH SW202191284
STREET LIGHT
111.000.653.542.630.470.00 31.04
SIGNAL LIGHT 22400 HWY 99202289096
SIGNAL LIGHT - 22400 Hwy 99
111.000.653.542.640.470.00 98.07
TRAFFIC LIGHT 21530 76TH202356739
SIGNAL LIGHT
111.000.653.542.640.470.00 36.43
LIFT STATION #1 105 CASPERS202499539
LIFT STATION #1
411.000.655.535.800.470.00 890.03
MUNICIPAL ST LIGHTS (200WATTS:303 LITES)202529186
28Page:
Packet 48 of 357
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City of Edmonds
29
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126518 7/7/2011 (Continued)037375 SNO CO PUD NO 1
MUNICIPAL ST LIGHTS (200WATTS:303 LITES)
111.000.653.542.630.470.00 2,649.74
MUNICIPAL ST LIGHTS (400WATTS:13 LITES)202529202
MUNICIPAL ST LIGHTING (400WATTS:13
111.000.653.542.630.470.00 184.24
MUNICIPAL ST LIGHTS (100WATTS:2029 LITE)202576153
MUNICIPAL ST LIGHTS (100WATTS:2029 LITE)
111.000.653.542.630.470.00 13,780.53
MUNICIPAL ST LIGHTS (250WATTS:58 LITES)202579488
MUNICIPAL ST LIGHTS (250WATTS:58 LITES)
111.000.653.542.630.470.00 596.97
Total :20,548.98
126519 7/7/2011 038300 SOUND DISPOSAL CO 103583 garbage & recycle for PS
garbage & recycle for PS
001.000.651.519.920.470.00 550.68
garbage & recycle for Library103586
garbage & recycle for Library
001.000.651.519.920.470.00 555.23
garbage & recycle-City Hall103588
garbage & recycle-City Hall
001.000.651.519.920.470.00 459.89
Total :1,565.80
126520 7/7/2011 040430 STONEWAY ELECTRIC SUPPLY 2531007 fac. maint. supplies
fac. maint. supplies
001.000.651.519.920.310.00 13.81
9.5% Sales Tax
001.000.651.519.920.310.00 1.34
Total :15.15
126521 7/7/2011 072562 STUDIO3MUSIC LLC STUDIO314258 KINDERMUSIK CLASSES
KINDERMUSIK #14258
001.000.640.574.200.410.00 175.00
KINDERMUSIK #14259
29Page:
Packet 49 of 357
07/07/2011
Voucher List
City of Edmonds
30
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126521 7/7/2011 (Continued)072562 STUDIO3MUSIC LLC
001.000.640.574.200.410.00 171.50
KINDERMUSIK #14257
001.000.640.574.200.410.00 166.25
Total :512.75
126522 7/7/2011 065578 SYSTEMS INTERFACE INC 12578 Sewer - LS Explosion Proof Limit Switch
Sewer - LS Explosion Proof Limit Switch
411.000.655.535.800.410.00 301.47
9.5% Sales Tax
411.000.655.535.800.410.00 28.64
Seaview Reservoir - Troubleshooting12661
Seaview Reservoir - Troubleshooting
411.000.654.534.800.410.00 208.65
Total :538.76
126523 7/7/2011 009350 THE DAILY HERALD COMPANY I01740630-06162011 E1JA.AD FOR BIDS
E1JA.Ad fro Bids
412.100.630.594.320.410.00 220.40
Total :220.40
126524 7/7/2011 009350 THE DAILY HERALD COMPANY 1740995 NEWSPAPER ADS
Hearing Notice (Concession)
001.000.250.514.300.440.00 162.46
NEWSPAPER AD1740996
Hearing Notice (Comp Plan Amend)
001.000.250.514.300.440.00 167.62
NEWSPAPER ADS1741494
Hearing Notice (Concession)
001.000.250.514.300.440.00 65.48
Total :395.56
126525 7/7/2011 073698 THE ESTATE OF DORIS H JOHNSON 3-08825 RE: #40063613-803 JH1 UTILITY REFUND
RE: #40063613-803 JH1 Utility Refund
411.000.000.233.000.000.00 110.09
Total :110.09
30Page:
Packet 50 of 357
07/07/2011
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City of Edmonds
31
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126526 7/7/2011 038315 THYSSENKRUPP ELEVATOR 911550 CITY HALL ELEVATOR MAINTENANCE
CITY HALL ELEVATOR MAINTENANCE
001.000.651.519.920.480.00 994.93
PUBLIC SAFETY911551
quarterly elevator monitoring-PS
001.000.651.519.920.480.00 44.29
SENIOR CENTER ELEVATOR MAINTENANCE919418
SENIOR CENTER ELEVATOR MAINTENANCE
001.000.651.519.920.480.00 163.81
001.000.651.519.920.480.00 15.56
SENIOR CENTER ELEVATOR MONITORING919419
SENIOR CENTER ELEVATOR MONITORING
001.000.651.519.920.480.00 13.33
Total :1,231.92
126527 7/7/2011 042800 TRI-CITIES SECURITY 18000 Public Works - office furniture locks
Public Works - office furniture locks
001.000.650.519.910.310.00 29.85
9.5% Sales Tax
001.000.650.519.910.310.00 2.84
Total :32.69
126528 7/7/2011 063596 UNIMIN CORPORATION 3127667 070-0013120
SAND FOR SHUT DOWN
411.000.656.538.800.310.11 5,308.75
Total :5,308.75
126529 7/7/2011 068724 US HEALTHWORKS MED GROUP OF WA0365209-WA Water - 1 Summer Help - Non DOT
Water - 1 Summer Help - Non DOT
411.000.654.534.800.410.00 53.00
Water - Summer Help (2) - Non DOT0367706-WA
Water - Summer Help (2) - Non DOT
411.000.654.534.800.410.00 106.00
Total :159.00
31Page:
Packet 51 of 357
07/07/2011
Voucher List
City of Edmonds
32
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126530 7/7/2011 069592 USA MOBILITY WIRELESS U0298897F INV#U0298897F EDMONDS PD
PAGER SERVICE 06/27 TO 07/26/11
001.000.410.521.100.420.00 47.52
Total :47.52
126531 7/7/2011 067865 VERIZON WIRELESS 0988861192 C/A 571242650-0001
Blackberry Cell Phone Service Bld Dept
001.000.620.524.100.420.00 100.02
Blackberry Cell Phone Service City Clerk
001.000.250.514.300.420.00 783.70
Blackberry Cell Phone Service Court
001.000.230.512.500.420.00 119.30
Blackberry Cell Phone Service Planning
001.000.620.558.600.420.00 776.57
Blackberry Cell Phone Service Econ
001.000.610.519.700.420.00 781.08
Blackberry Cell Phone Service
001.000.620.532.200.420.00 301.82
Blackberry Cell Phone Service Facilities
001.000.651.519.920.420.00 114.89
Blackberry Cell Phone Service Finance
001.000.310.514.230.420.00 57.01
Blackberry Cell Phone Service HR
001.000.220.516.100.420.00 57.01
Blackberry Cell Phone Service IT
001.000.310.518.880.420.00 501.42
Blackberry Cell Phone Service Mayor's
001.000.210.513.100.420.00 157.03
Blackberry Cell Phone Service Parks Dept
001.000.640.574.100.420.00 57.31
Blackberry Cell Phone Service Police
001.000.410.521.220.420.00 992.32
Blackberry Air Cards Police Dept
001.000.410.521.220.420.00 723.60
Blackberry Cell Phone Service PW Admin
32Page:
Packet 52 of 357
07/07/2011
Voucher List
City of Edmonds
33
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126531 7/7/2011 (Continued)067865 VERIZON WIRELESS
001.000.650.519.910.420.00 781.38
Blackberry Cell Phone Service PW St Dept
111.000.653.542.900.420.00 73.09
Blackberry Cell Phone Service PW Fleet
511.000.657.548.680.420.00 61.95
Blackberry Cell Phone Service PW Water/
411.000.654.534.800.420.00 51.47
Blackberry Cell Phone Service PW Water/
411.000.655.535.800.420.00 51.46
Blackberry Cell Phone Service Sewer Dept
411.000.655.535.800.420.00 112.54
Blackberry Cell Phone Service WWTP
411.000.656.538.800.420.00 120.42
Blackberry Cell Phone Service Water
411.000.654.534.800.420.00 143.33
Total :6,918.72
126532 7/7/2011 067216 VIKING AUTOMATIC SPRINKLER CO 42250 FAC - Annual Fire Sprinkler System
FAC - Annual Fire Sprinkler System
001.000.651.519.920.480.00 362.50
9.5% Sales Tax
001.000.651.519.920.480.00 34.44
PW Garage - Annual Fire Sprinkler42251
PW Garage - Annual Fire Sprinkler
001.000.651.519.920.480.00 425.00
9.5% Sales Tax
001.000.651.519.920.480.00 40.38
Boys & Girls Club - - Annual Fire42252
Boys & Girls Club - - Annual Fire
001.000.651.519.920.480.00 362.50
9.5% Sales Tax
001.000.651.519.920.480.00 34.44
Sr Cemter - Annual Fire Sprinkler42253
Sr Cemter - Annual Fire Sprinkler
001.000.651.519.920.480.00 362.50
33Page:
Packet 53 of 357
07/07/2011
Voucher List
City of Edmonds
34
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126532 7/7/2011 (Continued)067216 VIKING AUTOMATIC SPRINKLER CO
9.5% Sales Tax
001.000.651.519.920.480.00 34.44
PW Office - Annual Fire Sprinkler42254
PW Office - Annual Fire Sprinkler
001.000.651.519.920.480.00 487.50
9.5% Sales Tax
001.000.651.519.920.480.00 46.31
Total :2,190.01
126533 7/7/2011 069836 VOLT SERVICE GROUP 25229328 Miranda Peers - clerical services (w/e
Miranda Peers - clerical services (w/e
001.000.650.519.910.410.00 832.00
Total :832.00
126534 7/7/2011 073696 WALTERS, LARRY Walters 2011 TBD Reimbursement - See Scanned Docs
TBD Reimbursement - See Scanned Docs
001.000.000.344.900.000.00 140.00
Total :140.00
126535 7/7/2011 047960 WEAN, GREG 44 LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
009.000.390.517.370.230.00 194.69
LEOFF 1 Reimbursemen
009.000.390.517.370.230.00 55.00
Total :249.69
126536 7/7/2011 068270 WETHERHOLT & ASSOCIATES PS 33583 10-110335A1
CONSULTING/ROOF WATER PROOFING
411.000.656.538.800.410.23 483.75
Total :483.75
126537 7/7/2011 073711 WINDENBERG, CATHY WINDENBERG0706 REFUND
REFUND OF DAMAGE DEPOSIT
001.000.000.239.200.000.00 500.00
Total :500.00
34Page:
Packet 54 of 357
07/07/2011
Voucher List
City of Edmonds
35
8:01:55AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126538 7/7/2011 064213 WSSUA TREASURER 599 UMPIRING SOFTBALL LEAGUES
MEN'S & CO-ED LEAGUE UMPIRING
001.000.640.575.520.410.00 3,168.00
Total :3,168.00
Bank total :292,102.32136 Vouchers for bank code :front
292,102.32Total vouchers :Vouchers in this report136
35Page:
Packet 55 of 357
07/14/2011
Voucher List
City of Edmonds
1
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126539 7/11/2011 069120 AST CAPITAL TRUST COMPANY July 2011 MEBT JULY 2011 MEBT
$630.85 Additional MEBT with check
811.000.000.111.100.000.00 630.85
Total :630.85
126540 7/14/2011 065052 AARD PEST CONTROL 295848 RODENT CONTROL
RODENT CONTROL/MEADOWDALE CLUBHOUSE
001.000.640.576.800.480.00 82.12
RODENT CONTROL295876
RODENT CONTROL
001.000.640.576.800.480.00 93.08
Total :175.20
126541 7/14/2011 066417 AIRGAS NOR PAC INC 101312782 M5Z34
CAL GAS
411.000.656.538.800.310.22 27.50
9.5% Sales Tax
411.000.656.538.800.310.22 2.61
M5Z34101325648
CYLINDER RENTAL
411.000.656.538.800.450.21 63.78
9.5% Sales Tax
411.000.656.538.800.450.21 6.06
Total :99.95
126542 7/14/2011 061540 ALLIED WASTE SERVICES 0197-001358444 3-0197-0807770
RECYCLE ROLLOFF
411.000.656.538.800.475.66 10.64
Total :10.64
126543 7/14/2011 061540 ALLIED WASTE SERVICES 0197-001358734 FIRE STATION #20
FIRE STATION #20
001.000.651.519.920.470.00 127.65
PUBLIC WORKS FACILITY0197-001358814
Public Works Facility
1Page:
Packet 56 of 357
07/14/2011
Voucher List
City of Edmonds
2
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126543 7/14/2011 (Continued)061540 ALLIED WASTE SERVICES
001.000.650.519.910.470.00 25.80
Public Works Facility
111.000.653.542.900.470.00 98.03
Public Works Facility
411.000.652.542.900.470.00 98.03
Public Works Facility
411.000.654.534.800.470.00 98.03
Public Works Facility
411.000.655.535.800.470.00 98.03
Public Works Facility
511.000.657.548.680.470.00 98.02
GARBAGE FOR F/S #160197-001358879
garbage for F/S #16
001.000.651.519.920.470.00 132.81
MEADOWDALE CLUBHOUSE0197-001359614
garbage for MCC
001.000.651.519.920.470.00 60.02
Total :836.42
126544 7/14/2011 065413 ALPINE TREE SERVICE 7144 BRANCH REMOVAL @ CITY PARK
TAKE DOWN BROKEN BRANCHES OUT OF LARGE
001.000.640.576.800.480.00 225.00
9.5% Sales Tax
001.000.640.576.800.480.00 21.38
PROCESS FALLEN TREE7145
PROCESS FALLEN TREE NEAR A HOME NEAR
001.000.640.576.800.480.00 200.00
9.5% Sales Tax
001.000.640.576.800.480.00 19.00
PROCESS FALLEN TREE7146
PROCESS FALLEN TREE NEAR HOME @
001.000.640.576.800.480.00 175.00
9.5% Sales Tax
001.000.640.576.800.480.00 16.63
2Page:
Packet 57 of 357
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Voucher List
City of Edmonds
3
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :657.01126544 7/14/2011 065413 065413 ALPINE TREE SERVICE
126545 7/14/2011 071766 AQUA TREK KAYAK & MARINE CTR CAMPBELL14009 LACONNER/GOAT ISLAND KAYAK TRIP
LACONNER/GOAT ISLAND KAYAK TOUR #14009
001.000.640.574.200.410.00 62.10
Total :62.10
126546 7/14/2011 069751 ARAMARK 655-5630588 UNIFORM SERVICES
PARK MAINTENANCE UNIFORM SERVICES
001.000.640.576.800.240.00 25.02
9.5% Sales Tax
001.000.640.576.800.240.00 2.38
UNIFORM SERVICES655-5642637
PARK MAINTENANCE UNIFORM SERVICES
001.000.640.576.800.240.00 25.02
9.5% Sales Tax
001.000.640.576.800.240.00 2.38
Total :54.80
126547 7/14/2011 069751 ARAMARK 655-5642643 21580001
UNIFORM SERVICE
411.000.656.538.800.240.00 71.47
9.5% Sales Tax
411.000.656.538.800.240.00 6.79
Total :78.26
126548 7/14/2011 069751 ARAMARK 655-5630589 FAC MAINT UNIFORM SVC
Fac Maint Uniform Svc
001.000.651.519.920.240.00 32.17
9.5% Sales Tax
001.000.651.519.920.240.00 3.06
FAC MAINT UNIFORM SVC655-5642638
Fac Maint Uniform Svc
001.000.651.519.920.240.00 96.32
9.5% Sales Tax
001.000.651.519.920.240.00 9.15
3Page:
Packet 58 of 357
07/14/2011
Voucher List
City of Edmonds
4
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126548 7/14/2011 (Continued)069751 ARAMARK
PW MATS655-5647224
PW MATS
001.000.650.519.910.410.00 1.01
PW MATS
111.000.653.542.900.410.00 3.84
PW MATS
411.000.654.534.800.410.00 3.84
PW MATS
411.000.652.542.900.410.00 3.84
PW MATS
411.000.655.535.800.410.00 3.84
PW MATS
511.000.657.548.680.410.00 3.83
9.5% Sales Tax
001.000.650.519.910.410.00 0.10
9.5% Sales Tax
111.000.653.542.900.410.00 0.37
9.5% Sales Tax
411.000.654.534.800.410.00 0.37
9.5% Sales Tax
411.000.652.542.900.410.00 0.37
9.5% Sales Tax
411.000.655.535.800.410.00 0.37
9.5% Sales Tax
511.000.657.548.680.410.00 0.34
STREET/STORM UNIFORM SVC655-5647225
Street Storm Uniform Svc
111.000.653.542.900.240.00 5.00
Street Storm Uniform Svc
411.000.652.542.900.240.00 5.00
9.5% Sales Tax
111.000.653.542.900.240.00 0.48
9.5% Sales Tax
411.000.652.542.900.240.00 0.47
4Page:
Packet 59 of 357
07/14/2011
Voucher List
City of Edmonds
5
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126548 7/14/2011 (Continued)069751 ARAMARK
FLEET UNIFORM SVC655-5647227
Fleet Uniform Svc
511.000.657.548.680.240.00 10.00
9.5% Sales Tax
511.000.657.548.680.240.00 0.95
Total :184.72
126549 7/14/2011 064343 AT&T 425-776-5316 PARKS FAX MODEM
PARKS FAX MODEM
001.000.640.576.800.420.00 44.65
Total :44.65
126550 7/14/2011 064807 ATS AUTOMATION INC 050412 PS - VAV Tux Controller
PS - VAV Tux Controller
001.000.651.519.920.310.00 450.00
9.5% Sales Tax
001.000.651.519.920.310.00 42.75
Total :492.75
126551 7/14/2011 001795 AUTOGRAPHICS 77740 Unit 183 - Mag Mat
Unit 183 - Mag Mat
511.000.657.548.680.310.00 24.00
9.5% Sales Tax
511.000.657.548.680.310.00 2.28
Unit 104 - Mag Mat77752
Unit 104 - Mag Mat
511.000.657.548.680.310.00 24.00
9.5% Sales Tax
511.000.657.548.680.310.00 2.28
Total :52.56
126552 7/14/2011 001801 AUTOMATIC WILBERT VAULT CO 18760 BURIAL SUPPLIES
BURIAL SUPPLIES: BROWN
130.000.640.536.200.340.00 584.00
BURIAL SUPPLIES18895
5Page:
Packet 60 of 357
07/14/2011
Voucher List
City of Edmonds
6
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126552 7/14/2011 (Continued)001801 AUTOMATIC WILBERT VAULT CO
BURIAL SUPPLIES: O'BRIEN
130.000.640.536.200.340.00 393.00
Total :977.00
126553 7/14/2011 073718 BRADLEY, KELLEE BRADLEY0717 PARK CONCERT PRESENTER
PRESENTER AT CITY PARK CONCERT JULY 17,
117.100.640.573.100.410.00 600.00
Total :600.00
126554 7/14/2011 002840 BRIM TRACTOR CO INC IL35776 Unit 91 - Bearings, Shaft Seal, Supplies
Unit 91 - Bearings, Shaft Seal, Supplies
511.000.657.548.680.310.00 591.83
Freight
511.000.657.548.680.310.00 22.09
9.5% Sales Tax
511.000.657.548.680.310.00 58.32
Unit 91 - Kit SuppliesIL36478
Unit 91 - Kit Supplies
511.000.657.548.680.310.00 146.16
Freight
511.000.657.548.680.310.00 19.36
9.5% Sales Tax
511.000.657.548.680.310.00 15.72
Unit 91 - JoystickIL37186
Unit 91 - Joystick
511.000.657.548.680.310.00 370.74
Freight
511.000.657.548.680.310.00 9.66
9.5% Sales Tax
511.000.657.548.680.310.00 36.14
Total :1,270.02
126555 7/14/2011 071510 BUCK, ALICIA BUCK13782 ART FOR KIDZ
DOODLE DOTS #13782
001.000.640.574.200.410.00 142.80
6Page:
Packet 61 of 357
07/14/2011
Voucher List
City of Edmonds
7
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126555 7/14/2011 (Continued)071510 BUCK, ALICIA
MINI MARKERS #13785
001.000.640.574.200.410.00 630.00
DOODLE DOTS #13781
001.000.640.574.200.410.00 399.00
Total :1,171.80
126556 7/14/2011 070088 CASCADIA CONSULTING GROUP 2035 Energy Plan 2011 - Prof Svc ~
Energy Plan 2011 - Prof Svc ~
001.000.651.519.920.410.00 2,940.29
Total :2,940.29
126557 7/14/2011 067446 CEM CORPORATION 400319 466915
DRYING PADS
411.000.656.538.800.310.31 686.40
Freight
411.000.656.538.800.310.31 42.88
9.5% Sales Tax
411.000.656.538.800.310.31 65.21
Total :794.49
126558 7/14/2011 003510 CENTRAL WELDING SUPPLY LY 170302 WELDING SUPPLIES
BATTERIES, LENSES
001.000.640.576.800.310.00 28.11
9.5% Sales Tax
001.000.640.576.800.310.00 2.67
HELIUM FOR GYMNASTICSRN06111047
HELIUM FOR GYMNASTICS BALLOONS
001.000.640.575.550.450.00 11.00
9.5% Sales Tax
001.000.640.575.550.450.00 1.05
Total :42.83
126559 7/14/2011 003510 CENTRAL WELDING SUPPLY RN06111048 2954000
CYLINDER RENTAL
411.000.656.538.800.450.21 36.50
7Page:
Packet 62 of 357
07/14/2011
Voucher List
City of Edmonds
8
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126559 7/14/2011 (Continued)003510 CENTRAL WELDING SUPPLY
9.5% Sales Tax
411.000.656.538.800.450.21 3.47
Total :39.97
126560 7/14/2011 073616 CFO SELECTIONS LLC 7177 Jim Tarte - Interim Finance Director
Jim Tarte - Interim Finance Director
001.000.310.514.100.410.00 4,250.00
Total :4,250.00
126561 7/14/2011 065682 CHS ENGINEERS LLC 450901-1101 E9GA.SERVICES THRU JANUARY 2011
E9GA.Services thru January 2011
412.300.630.594.320.410.00 21,750.68
Total :21,750.68
126562 7/14/2011 066070 CIT TECHNOLOGY FIN SERV INC 19631286 COPIER LEASE PW
copier lease for PW
001.000.650.519.910.450.00 643.07
Total :643.07
126563 7/14/2011 069457 CITY OF EDMONDS E2DB.Fence Permit 1 E2DB.FENCE PERMIT 1
E2DB.Fence Permit 1
132.000.640.594.760.410.00 75.00
E2DB.FENCE PERMIT 2E2DB.Fence Permit 2
E2DB.Fence Permit 2
132.000.640.594.760.410.00 75.00
E2DB.FENCE PERMIT 3E2DB.Fence Permit 3
E2DB.Fence Permit 3
132.000.640.594.760.410.00 75.00
Total :225.00
126564 7/14/2011 019215 CITY OF LYNNWOOD 8730 MONTHLY MAINT/OPERATIONS SEWER COSTS
MONTHLY MAINT/OPERATIONS SEWER COSTS
411.000.655.535.800.472.00 27,602.00
Total :27,602.00
126565 7/14/2011 019215 CITY OF LYNNWOOD 8751 INV 8751 CUST #47 EDMONDS PD
8Page:
Packet 63 of 357
07/14/2011
Voucher List
City of Edmonds
9
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126565 7/14/2011 (Continued)019215 CITY OF LYNNWOOD
INMATE R&B - MAY 2011
001.000.410.523.600.510.00 1,514.64
Total :1,514.64
126566 7/14/2011 022200 CITY OF MOUNTLAKE TERRACE 2168 E1FC.LAKE BALLINGER FORUM 2ND QTR PMT
E1FC.Lake Ballinger Watershed Forum 2nd
412.200.630.594.320.410.00 3,653.42
Total :3,653.42
126567 7/14/2011 004095 COASTWIDE LABS W2328157 CLEANER
BREAK UP CLEANER
001.000.640.576.800.310.00 150.27
9.5% Sales Tax
001.000.640.576.800.310.00 14.28
SUPPLIESW2328163
LINERS, PAPER TOWELS, CLEANER, ETC.
001.000.640.576.800.310.00 1,981.28
9.5% Sales Tax
001.000.640.576.800.310.00 188.22
Total :2,334.05
126568 7/14/2011 004095 COASTWIDE LABS W2326110-1 005302
FACIAL TISSUE
411.000.656.538.800.310.23 33.28
9.5% Sales Tax
411.000.656.538.800.310.23 3.16
Total :36.44
126569 7/14/2011 004095 COASTWIDE LABS w2329225 Fac. maint. supplies
Fac. maint. supplies
001.000.651.519.920.310.00 325.27
9.5% Sales Tax
001.000.651.519.920.310.00 30.90
FAC. MAINT. suppliesW2330621
9.5% Sales Tax
9Page:
Packet 64 of 357
07/14/2011
Voucher List
City of Edmonds
10
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126569 7/14/2011 (Continued)004095 COASTWIDE LABS
001.000.651.519.920.310.00 46.66
FAC. MAINT. supplies
001.000.651.519.920.310.00 491.12
Total :893.95
126570 7/14/2011 073135 COGENT COMMUNICATIONS INC JULY-11 C/A CITYOFED00001
Jul-11 Fiber Optics Internet Connection
001.000.310.518.870.420.00 916.20
Total :916.20
126571 7/14/2011 070323 COMCAST 0721433 CEMETERY BUNDLED SERVICES
CEMETERY OFFICE BUNDLED SERVICES
130.000.640.536.200.420.00 114.08
Total :114.08
126572 7/14/2011 065683 CORRY'S FINE DRY CLEANING MAY-JUNE 2011 EDMONDS POLICE DEPARTMENT MAY-JUNE 2011
DRY CLEANING & LAUNDRY FOR MAY-JUNE 2011
001.000.410.521.220.240.00 879.26
Total :879.26
126573 7/14/2011 006200 DAILY JOURNAL OF COMMERCE 3251664 E8GA.AD FOR BID (TIME 2)
E8GA.Ad for Bids (Time 2)
412.300.630.594.320.410.00 248.40
E8GA.Ad for Bids (Time 2)
412.100.630.594.320.410.00 82.80
Total :331.20
126574 7/14/2011 072189 DATASITE 70126 SHREDDING SERVICES/CABINETS
Doc Shred Services City Clerk
001.000.250.514.300.410.00 50.00
Doc Shred Services Finance
001.000.310.514.230.410.00 50.00
Total :100.00
126575 7/14/2011 072189 DATASITE 70160 INV 70160 - EDMONDS PD - JUNE 2011
2 TOTES - 6/2/11
10Page:
Packet 65 of 357
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Voucher List
City of Edmonds
11
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126575 7/14/2011 (Continued)072189 DATASITE
001.000.410.521.100.410.00 80.00
2 TOTES - 6/30/11
001.000.410.521.100.410.00 80.00
1 TOTE 6/2/11 - EPOA REIMBURSE
001.000.410.521.100.410.00 40.00
Total :200.00
126576 7/14/2011 061570 DAY WIRELESS SYSTEMS - 16 151613 Units 77,78,79,80 - Triband Antenna and
Units 77,78,79,80 - Triband Antenna and
511.100.657.594.480.640.00 593.64
9.5% Sales Tax
511.100.657.594.480.640.00 56.40
Total :650.04
126577 7/14/2011 073371 DENALI ADVANCED INTEGRATION 0152736-IN HP INT WORK CENTER
HP Int Work Center
001.000.310.518.880.350.00 68.00
Freight
001.000.310.518.880.350.00 38.00
9.5% Sales Tax
001.000.310.518.880.350.00 6.46
HP ELITE 8200 CORE I5 COMPUTERS0152788-IN
2 HP Elite 8200 Core i5 2400S
001.000.310.518.880.350.00 1,646.00
9.5% Sales Tax
001.000.310.518.880.350.00 156.37
Total :1,914.83
126578 7/14/2011 073371 DENALI ADVANCED INTEGRATION 0151811-IN INVOICE 0151811-IN EDMONDS PD
TOUGHBOOK PREMIER SERVICE - 4 @$160
511.100.657.548.680.490.00 640.00
9.5% Sales Tax
511.100.657.548.680.490.00 60.80
Total :700.80
11Page:
Packet 66 of 357
07/14/2011
Voucher List
City of Edmonds
12
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126579 7/14/2011 070230 DEPARTMENT OF LICENSING 6/16/11 - 7/13/11 STATE SHARE OF CONCEALED PISTOL
State Share of Concealed Pistol
001.000.000.237.190.000.00 309.00
Total :309.00
126580 7/14/2011 047450 DEPT OF INFORMATION SERVICES 2011060124 CUSTOMER ID# D200-0
July 2011 Fiber Optics Connection
001.000.310.518.880.420.00 1,259.83
Adobe CS5.5 Master Collection Win CD &
001.000.310.518.880.310.00 854.08
Total :2,113.91
126581 7/14/2011 029900 DEPT OF RETIREMENT SYSTEMS 00869657 Petso - employer contributions (PERS)
Petso - employer contributions (PERS)
001.000.110.511.100.230.00 385.14
Total :385.14
126582 7/14/2011 064531 DINES, JEANNIE 11-3212 MINUTE TAKING
7/5 Council Minutes
001.000.250.514.300.410.00 225.00
Total :225.00
126583 7/14/2011 064531 DINES, JEANNIE 11-3210 INV 11-3210 EDMONDS PD
TRANSCRIBE CALLS 11-1600
001.000.410.521.210.410.00 294.00
TRANSCRIPTION 11-1919
001.000.410.521.210.410.00 39.00
TRANSCRIBE CALLS 11-1693
001.000.410.521.210.410.00 318.00
TRANSCRIPTION 11-2007
001.000.410.521.210.410.00 138.00
TRANSCRIPTION 11-1964
001.000.410.521.210.410.00 30.00
TRANSCRIBE CALLS - 11-1600
001.000.410.521.210.410.00 723.00
TRANSCRIPTION 11-2125
12Page:
Packet 67 of 357
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City of Edmonds
13
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126583 7/14/2011 (Continued)064531 DINES, JEANNIE
001.000.410.521.210.410.00 63.00
Total :1,605.00
126584 7/14/2011 014430 DMH INDUSTRIAL ELECTRIC INC 46342 CLEAN & TEST/ELECTRICAL TERMINAL
CLEAN & TEST/ELECTRICAL TERMINAL
411.000.656.538.800.480.22 222.00
9.2% Sales Tax
411.000.656.538.800.480.22 20.42
Total :242.42
126585 7/14/2011 070244 DUANE HARTMAN & ASSOCIATES INC 11-1847.3 E1JE.SERVICES THRU 7/3/11
E1JE.Services thru 7/3/11
412.100.630.594.320.410.00 615.40
Total :615.40
126586 7/14/2011 007253 DUNN LUMBER 698807 LUMBER
LUMBER
001.000.640.576.800.310.00 4.58
9.5% Sales Tax
001.000.640.576.800.310.00 0.44
Total :5.02
126587 7/14/2011 007625 EDMONDS ARTS FESTIVAL EAF0708 REFUND OF DAMAGE DEPOSIT
REFUNDABLE PORTION OF DAMAGE DEPOSIT
001.000.000.239.200.000.00 800.00
Total :800.00
126588 7/14/2011 007675 EDMONDS AUTO PARTS 36298 SUPPLIES
POWER EQUIPMENT
001.000.640.576.800.310.00 56.99
9.5% Sales Tax
001.000.640.576.800.310.00 5.41
SUPPLIES36569
BRAKE CLEANER, ETC.
001.000.640.576.800.310.00 18.07
13Page:
Packet 68 of 357
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City of Edmonds
14
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126588 7/14/2011 (Continued)007675 EDMONDS AUTO PARTS
9.5% Sales Tax
001.000.640.576.800.310.00 1.72
Total :82.19
126589 7/14/2011 007675 EDMONDS AUTO PARTS 36148 2000
GEAR LUBE
411.000.656.538.800.310.21 35.97
9.5% Sales Tax
411.000.656.538.800.310.21 3.42
Total :39.39
126590 7/14/2011 069523 EDMONDS P&R YOUTH SCHOLARSHIP TALAVERA0629 YOUTH SCHOLARSHIP
YOUTH SCHOLARSHIP: ISABEL TALAVERA
122.000.640.574.100.490.00 150.00
Total :150.00
126591 7/14/2011 062190 EDMONDS POLICE DEPT DET BUY FUND 7/11/11 REIMBURSE DETECTIVE BUY FUND 7/11/11
PROSTITUTION STING 11-1288~
001.000.410.521.210.490.00 111.00
Total :111.00
126592 7/14/2011 069878 EDMONDS-WESTGATE VET HOSPITAL 155167 INV 155167 EDMONDS PD
IMP. 8324 - ANESTHESIA/EXPLORE
001.000.410.521.700.490.01 50.00
Total :50.00
126593 7/14/2011 031060 ELECSYS INTERNATIONAL CORP 097220 RADIX MONTHLY MAINT AGREEMENT
Radix Monthly Maint Agreement - august
411.000.654.534.800.480.00 152.00
Total :152.00
126594 7/14/2011 008812 ELECTRONIC BUSINESS MACHINES 66741 METER READING
6/30 to 7/30 meter reading
001.000.250.514.300.450.00 526.07
9.5% Sales Tax
001.000.250.514.300.450.00 49.98
14Page:
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City of Edmonds
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9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :576.05126594 7/14/2011 008812 008812 ELECTRONIC BUSINESS MACHINES
126595 7/14/2011 008812 ELECTRONIC BUSINESS MACHINES 066666 CUST# MK5533 C5051 GQM52286 COPIER
Meter charges 5/30 - 6/30/11 B&W, Color
001.000.310.514.230.480.00 44.82
9.5% Sales Tax
001.000.310.514.230.480.00 4.26
Total :49.08
126596 7/14/2011 008812 ELECTRONIC BUSINESS MACHINES 066930 COPY CHARGES
COPY CHARGES
001.000.640.574.100.450.00 39.20
9.5% Sales Tax
001.000.640.574.100.450.00 3.72
Total :42.92
126597 7/14/2011 073719 EVENTREBELS INC 3759 ONLINE REGISTRATION FOR WOTS
ONLINE REGISTRATION FOR WRITE ON THE
117.100.640.573.100.410.00 750.00
Total :750.00
126598 7/14/2011 066378 FASTENAL COMPANY WAMOU23382 SUPPLIES
SUPPLIES
001.000.640.576.800.310.00 85.68
9.5% Sales Tax
001.000.640.576.800.310.00 8.14
SUPPLIESWAMOU23417
SUPPLIES
001.000.640.576.800.310.00 19.47
9.5% Sales Tax
001.000.640.576.800.310.00 1.85
Total :115.14
126599 7/14/2011 009895 FELDMAN, JAMES A 063011 PUBLIC DEFENDER
PUBLIC DEFENDER
001.000.390.512.520.410.00 9,640.00
15Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :9,640.00126599 7/14/2011 009895 009895 FELDMAN, JAMES A
126600 7/14/2011 011900 FRONTIER 425-712-0647 IRRIGATION SYSTEM
IRRIGATION SYSTEM
001.000.640.576.800.420.00 42.37
MEADOWDALE PRESCHOOL425-745-5055
MEADOWDALE PRESCHOOL
001.000.640.575.560.420.00 58.60
Total :100.97
126601 7/14/2011 011900 FRONTIER 425 771-5553 03 0210 1014522641 07
AUTO DIALER
411.000.656.538.800.420.00 94.87
03 0210 1079569413 10425 NW1-0060
AUTO DIALER
411.000.656.538.800.420.00 41.47
03 0210 1099569419 02425 NW1-0155
TELEMETRY
411.000.656.538.800.420.00 218.12
Total :354.46
126602 7/14/2011 011900 FRONTIER 425-197-0932 TELEMETRY WATER & LIFT STATIONS
TELEMETRY WATER & LIFT STATIONS
411.000.654.534.800.420.00 261.74
TELEMETRY WATER & LIFT STATIONS
411.000.655.535.800.420.00 261.73
SEWER - PW TELEMETRY425-774-1031
SEWER - PW TELEMETRY
411.000.655.535.800.420.00 45.93
LIBRARY ELEVATOR PHONE425-776-1281
LIBRARY ELEVATOR PHONE
001.000.651.519.920.420.00 42.27
1ST & PINE CIRCUIT LINE PT EDWARDS425-AB9-0530
1st & Pine Circuit Line for Pt Edwards
411.000.655.535.800.420.00 40.75
Total :652.42
16Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126603 7/14/2011 068265 FRONTIER ONLINE 35472379 WATER - BROADBAND SERVICE
Water- Broadband Service for July
411.000.654.534.800.420.00 79.99
Total :79.99
126604 7/14/2011 068617 GLEISNER, BARBARA GLEISNER14007 QIGONG & TAI CHI
QIGONG #14007
001.000.640.575.540.410.00 519.40
TAI CHI #13998
001.000.640.575.540.410.00 224.70
TAI CHI #14000
001.000.640.575.540.410.00 239.40
QIGONG #14005
001.000.640.575.540.410.00 504.70
Total :1,488.20
126605 7/14/2011 072001 GOOD EYE DESIGN 071211 DESIGN OF BIRD FEST POSTER FOR 2011
Design of 2011 Puget Sound Bird Fest
120.000.310.575.420.410.00 180.00
Total :180.00
126606 7/14/2011 012199 GRAINGER 9574411303 BLOWER FOR YOST SPA
INDUCED DRAFT BLOWER FOR YOST POOL SPA
001.000.640.576.800.310.00 292.50
9.5% Sales Tax
001.000.640.576.800.310.00 27.78
Total :320.28
126607 7/14/2011 012199 GRAINGER 9569201677 water supplies
water supplies
411.000.654.534.800.310.00 121.84
9.5% Sales Tax
411.000.654.534.800.310.00 11.56
fac. maint. ear plugs9579662231
fac. maint. ear plugs
001.000.651.519.920.310.00 36.00
17Page:
Packet 72 of 357
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9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126607 7/14/2011 (Continued)012199 GRAINGER
Sales Tax
001.000.651.519.920.310.00 3.31
Total :172.71
126608 7/14/2011 071391 GRAY & OSBORNE INC 09555.00-9 E1FB.SERVICES THRU 6/25/11
E1FB.Services thru 6/25/11
412.200.630.594.320.410.00 7,230.96
Total :7,230.96
126609 7/14/2011 060985 HARRINGTON INDUSTRIAL PLASTICS 007C4837 036570
COUPLING
411.000.656.538.800.310.21 28.74
036570007C4838
SOLVENT CEMENT PVC/PRIMER
411.000.656.538.800.310.21 247.32
9.5% Sales Tax
411.000.656.538.800.310.21 23.50
Total :299.56
126610 7/14/2011 010900 HD FOWLER CO INC I2924603 Water Supplies - Concrete Meter Boxes,
Water Supplies - Concrete Meter Boxes,
411.000.654.534.800.310.00 4,464.00
Inventory - W-MTRLIDDI-02-030
411.000.654.534.800.341.00 668.00
W-RESET-01-012
411.000.654.534.800.341.00 559.32
W-SETTERBYP-02-010
411.000.654.534.800.341.00 941.80
9.5% Sales Tax
411.000.654.534.800.310.00 424.07
9.5% Sales Tax
411.000.654.534.800.341.00 206.07
Total :7,263.26
126611 7/14/2011 013500 HINGSON, ROBERT 47 LEOFF 1 Reimbursement
18Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126611 7/14/2011 (Continued)013500 HINGSON, ROBERT
LEOFF 1 Reimbursement
009.000.390.517.370.230.00 7.52
Total :7.52
126612 7/14/2011 067862 HOME DEPOT CREDIT SERVICES 4263228 6035322500959949
CLAMP
411.000.656.538.800.310.21 39.94
9.5% Sales Tax
411.000.656.538.800.310.21 3.79
60353225009599499048913
WIRE
411.000.656.538.800.310.21 12.80
9.5% Sales Tax
411.000.656.538.800.310.21 1.22
Total :57.75
126613 7/14/2011 067862 HOME DEPOT CREDIT SERVICES 1034393 Street - wheel barrows
Street - wheel barrows
111.000.653.542.310.310.00 169.94
9.5% Sales Tax
111.000.653.542.310.310.00 16.14
Public works supplies1040964
Public works supplies
001.000.651.519.920.310.00 10.82
9.5% Sales Tax
001.000.651.519.920.310.00 1.03
Fac. Maint supplies1041100
Fac. Maint supplies
001.000.651.519.920.310.00 30.92
9.5% Sales Tax
001.000.651.519.920.310.00 2.94
FAC room 305 supplies1048200
FAC room 305 supplies
001.000.651.519.920.310.00 101.34
9.5% Sales Tax
19Page:
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City of Edmonds
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9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126613 7/14/2011 (Continued)067862 HOME DEPOT CREDIT SERVICES
001.000.651.519.920.310.00 9.63
Roadway street supplies1089374
Roadway street supplies
111.000.653.542.310.310.00 24.96
9.5% Sales Tax
111.000.653.542.310.310.00 2.37
Parks supplies2040644
Parks supplies
001.000.640.576.800.310.00 14.88
9.5% Sales Tax
001.000.640.576.800.310.00 1.41
City Parks supplies2040680
City Parks supplies
001.000.640.576.800.310.00 17.88
9.5% Sales Tax
001.000.640.576.800.310.00 1.70
Fac. maint. shop supplies2064164
Fac. maint. shop supplies
001.000.651.519.920.310.00 45.94
9.5% Sales Tax
001.000.651.519.920.310.00 4.36
Library - supplies2571843
Library - supplies
001.000.651.519.920.310.00 13.98
9.5% Sales Tax
001.000.651.519.920.310.00 1.33
Street - supplies2591507
Street - supplies
111.000.653.542.310.310.00 39.97
9.5% Sales Tax
111.000.653.542.310.310.00 3.80
parks supplies3030240
parks supplies
001.000.640.576.800.310.00 186.94
20Page:
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9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126613 7/14/2011 (Continued)067862 HOME DEPOT CREDIT SERVICES
9.5% Sales Tax
001.000.640.576.800.310.00 17.76
fac. maint unit 24 supplies3040502
fac. maint unit 24 supplies
001.000.651.519.920.310.00 15.96
9.5% Sales Tax
001.000.651.519.920.310.00 1.52
Street - Bolts3045695
Street - Bolts
111.000.653.542.640.310.00 13.12
9.5% Sales Tax
111.000.653.542.640.310.00 1.25
Water - supplies3045725
Water - supplies
411.000.654.534.800.310.00 155.49
9.5% Sales Tax
411.000.654.534.800.310.00 14.77
fac. maint. - unit 3 supplies3094897
fac. maint. - unit 3 supplies
001.000.651.519.920.310.00 28.35
9.5% Sales Tax
001.000.651.519.920.310.00 2.69
Library supplies34510
Library supplies
001.000.651.519.920.310.00 14.79
9.5% Sales Tax
001.000.651.519.920.310.00 1.41
Street - supplies3591357
Street - supplies
111.000.653.542.640.310.00 187.28
9.5% Sales Tax
111.000.653.542.640.310.00 17.79
FAC supplies4033650
FAC supplies
21Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126613 7/14/2011 (Continued)067862 HOME DEPOT CREDIT SERVICES
001.000.651.519.920.310.00 16.12
9.5% Sales Tax
001.000.651.519.920.310.00 1.53
City Park paint trays4033686
City Park paint trays
001.000.640.576.800.310.00 26.73
9.5% Sales Tax
001.000.640.576.800.310.00 2.54
city parks bldg. - supplies4040263
city parks bldg. - supplies
001.000.640.576.800.310.00 9.22
9.5% Sales Tax
001.000.640.576.800.310.00 0.88
fac. maint. supplies4047816
fac. maint. supplies
001.000.651.519.920.310.00 43.47
9.5% Sales Tax
001.000.651.519.920.310.00 4.13
Fac. Maint Supplies4062756
Fac. Maint Supplies
001.000.651.519.920.310.00 21.64
9.5% Sales Tax
001.000.651.519.920.310.00 2.06
parks supplies5047508
parks supplies
001.000.640.576.800.310.00 15.24
9.5% Sales Tax
001.000.640.576.800.310.00 1.45
Street traffic control supplies5573339
Street traffic control supplies
111.000.653.542.640.310.00 57.97
9.5% Sales Tax
111.000.653.542.640.310.00 5.51
Water - supplies63471
22Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126613 7/14/2011 (Continued)067862 HOME DEPOT CREDIT SERVICES
Water - supplies
411.000.654.534.800.310.00 129.33
9.5% Sales Tax
411.000.654.534.800.310.00 12.29
FAC - supplies7047080
FAC - supplies
001.000.651.519.920.310.00 14.97
9.5% Sales Tax
001.000.651.519.920.310.00 1.42
Senior Center ceiling fan7080978
Senior Center ceiling fan
001.000.651.519.920.310.00 44.97
9.5% Sales Tax
001.000.651.519.920.310.00 4.27
Street - grass seed, black tape7093794
Street - grass seed, black tape
111.000.653.542.310.310.00 40.54
9.5% Sales Tax
111.000.653.542.310.310.00 3.85
Senior center - return of hanger ball7250495
Senior center - return of hanger ball
001.000.651.519.920.310.00 -2.97
9.5% Sales Tax
001.000.651.519.920.310.00 -0.28
Senior Center - Hanger Ball7582060
Senior Center - Hanger Ball
001.000.651.519.920.310.00 2.97
9.5% Sales Tax
001.000.651.519.920.310.00 0.28
Yost supplies8031186
Yost supplies
001.000.651.519.920.310.00 14.52
9.5% Sales Tax
001.000.651.519.920.310.00 1.38
23Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126613 7/14/2011 (Continued)067862 HOME DEPOT CREDIT SERVICES
Library unit #5 - Pressure Washing8037431
Library unit #5 - Pressure Washing
001.000.651.519.920.310.00 27.94
9.5% Sales Tax
001.000.651.519.920.310.00 2.65
FAC - supplies8037453
FAC - supplies
001.000.651.519.920.310.00 22.44
9.5% Sales Tax
001.000.651.519.920.310.00 2.13
Street - traffic control - barricades &8044816
Street - traffic control - barricades &
111.000.653.542.640.310.00 248.70
9.5% Sales Tax
111.000.653.542.640.310.00 23.63
Library supplies8046723
Library supplies
001.000.651.519.920.310.00 13.60
9.5% Sales Tax
001.000.651.519.920.310.00 1.29
Yost pool supplies8063575
Yost pool supplies
001.000.651.519.920.310.00 7.39
9.5% Sales Tax
001.000.651.519.920.310.00 0.70
Total :2,000.96
126614 7/14/2011 073717 HOPKINS, DAVID & ELIZABETH 8-25675 RE: #1302-5012843 UTILITY REFUND
RE: #1302-5012843 Utility Refund
411.000.000.233.000.000.00 10.00
Total :10.00
126615 7/14/2011 070896 HSBC BUSINESS SOLUTIONS 8941 fac. maint. towels
fac. maint. towels
001.000.651.519.920.310.00 312.49
24Page:
Packet 79 of 357
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City of Edmonds
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9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126615 7/14/2011 (Continued)070896 HSBC BUSINESS SOLUTIONS
fac. maint. supplies
001.000.651.519.920.310.00 223.28
fac. maint. suuplies
001.000.651.519.920.310.00 296.43
fac. maint. supplies~
001.000.651.519.920.310.00 76.63
mayor- chair~
001.000.210.513.100.490.00 240.14
public works supplies
411.000.652.542.900.310.00 41.77
public works supplies
411.000.654.534.800.310.00 41.77
public works supplies
411.000.655.535.800.310.00 41.77
public works supplies
111.000.653.542.900.310.00 41.77
public works supplies
511.000.657.548.680.310.00 41.77
Total :1,357.82
126616 7/14/2011 070042 IKON 85086129 Rent on reception copier for billing
Rent on reception copier for billing
001.000.620.558.800.450.00 30.66
Total :30.66
126617 7/14/2011 006841 IKON OFFICE SOLUTIONS 5019183233 Meter charges for large copier for
Meter charges for large copier for
001.000.620.558.800.450.00 98.24
9.5% Sales Tax
001.000.620.558.800.450.00 9.33
Meter charges for Engineering copier5019183234
Meter charges for Engineering copier
001.000.620.558.800.450.00 332.19
9.5% Sales Tax
001.000.620.558.800.450.00 31.56
25Page:
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City of Edmonds
26
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :471.32126617 7/14/2011 006841 006841 IKON OFFICE SOLUTIONS
126618 7/14/2011 073548 INDOFF INCORPORATED 1888639 DATE/TIME STAMP
Date/Time Stamp
001.000.620.532.200.490.00 46.44
Total :46.44
126619 7/14/2011 073548 INDOFF INCORPORATED 1900154 226961
COPIER PAPER
411.000.656.538.800.310.41 39.99
9.5% Sales Tax
411.000.656.538.800.310.41 3.80
2269611901438
PENS/PROTECTOR SHEETS/PENCILS
411.000.656.538.800.310.41 72.34
9.5% Sales Tax
411.000.656.538.800.310.41 6.88
Total :123.01
126620 7/14/2011 073548 INDOFF INCORPORATED 1902302 Inverter for Russ.
Inverter for Russ.
001.000.620.558.800.310.00 79.99
9.5% Sales Tax
001.000.620.558.800.310.00 7.60
Misc. offfice supplies including laser1903978
Misc. offfice supplies including laser
001.000.620.558.800.310.00 78.53
9.5% Sales Tax
001.000.620.558.800.310.00 7.47
Total :173.59
126621 7/14/2011 068952 INFINITY INTERNET 2974454 PRESCHOOL INTERNET
MEADOWDALE PRESCHOOL INTERNET ACCESS
001.000.640.575.560.420.00 15.00
Total :15.00
126622 7/14/2011 014940 INTERSTATE BATTERY SYSTEMS 578889 fleet SC34DA
26Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126622 7/14/2011 (Continued)014940 INTERSTATE BATTERY SYSTEMS
fleet SC34DA
511.000.657.548.680.310.00 294.30
9.5% Sales Tax
511.000.657.548.680.310.00 27.96
fleet - SC34DA581029
fleet - SC34DA
511.000.657.548.680.310.00 147.15
9.5% Sales Tax
511.000.657.548.680.310.00 13.98
Unit 6 Alarm backup788085
Unit 6 Alarm backup
511.000.657.548.680.310.00 110.84
9.5% Sales Tax
511.000.657.548.680.310.00 10.53
fleet shop supplies788235
fleet shop supplies
511.000.657.548.680.311.00 86.97
9.5% Sales Tax
511.000.657.548.680.311.00 8.26
shop supplies788661
shop supplies
511.000.657.548.680.311.00 56.90
9.5% Sales Tax
511.000.657.548.680.311.00 5.41
Total :762.30
126623 7/14/2011 014940 INTERSTATE BATTERY SYSTEMS 788893 Water/Sewer Work Jackets
Water/Sewer Work Jackets
411.000.654.534.800.240.00 69.90
Water/Sewer Work Jackets
411.000.655.535.800.240.00 69.90
9.5% Sales Tax
411.000.654.534.800.240.00 6.64
9.5% Sales Tax
411.000.655.535.800.240.00 6.64
27Page:
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City of Edmonds
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9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :153.08126623 7/14/2011 014940 014940 INTERSTATE BATTERY SYSTEMS
126624 7/14/2011 064934 JOHN BARKER LANDSCAPE 11-6-11 MILLTOWN COURTYARD
PROFESSIONAL SERVICES: MILLTOWN
125.000.640.576.800.410.00 1,240.00
Total :1,240.00
126625 7/14/2011 072146 JOHNSON, BREANNE JOHNSON0710 PLAZA ROOM MONITOR
PLAZA ROOM MONITOR 7/10/11
001.000.640.574.100.410.00 150.00
Total :150.00
126626 7/14/2011 072728 KAVADAS, JANET KAVADAS0705 FITNESS PLAN CONSULTANT
FITNESS PLAN CONSULTANT FOR S. MARTINI
001.000.640.575.540.410.00 35.00
Total :35.00
126627 7/14/2011 063923 KELLY-MOORE PAINT CO INC 403-00000123758 Parks supplies
Parks supplies
001.000.640.576.800.310.00 24.50
9.5% Sales Tax
001.000.640.576.800.310.00 2.33
Total :26.83
126628 7/14/2011 067552 KING CO FINANCE & BUSINESS 60252 140577
FLOW SWAP/TRANSFER JAN-APR
411.000.655.535.800.510.00 102,404.75
FLOW SWAP/TRANSER JAN-APR
411.000.655.535.800.472.00 48,564.63
Total :150,969.38
126629 7/14/2011 073136 LANG, ROBERT LANG0709 PLAZA ROOM MONITOR
PLAZA ROOM MONITOR 7/9/11
001.000.640.574.100.410.00 127.50
Total :127.50
126630 7/14/2011 072059 LEE, NICOLE 760 INTERPRETER FEE
28Page:
Packet 83 of 357
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126630 7/14/2011 (Continued)072059 LEE, NICOLE
INTERPRETER FEE
001.000.230.512.500.410.01 123.96
Total :123.96
126631 7/14/2011 073603 LIGHTHOUSE LAW GROUP PLLC JULY-11 07-11 LEGALS FEES
07-11 Legal fees
001.000.360.515.100.410.00 32,000.00
Total :32,000.00
126632 7/14/2011 073703 LINTON, ROBERT BLD20110489 Voided permit - not required.
Voided permit - not required.
001.000.000.257.620.000.00 100.00
Total :100.00
126633 7/14/2011 066064 LISTEN AUDIOLOGY SERVICE INC 2804 6/15/11 Hearing testing (6 employees)
6/15/11 Hearing testing (6 employees)
001.000.220.516.100.490.00 295.00
Total :295.00
126634 7/14/2011 018900 LYNNWOOD AUTO ELECTRIC 79312 Unit 55 - Pulley
Unit 55 - Pulley
511.000.657.548.680.310.00 18.00
9.5% Sales Tax
511.000.657.548.680.310.00 1.71
Total :19.71
126635 7/14/2011 018950 LYNNWOOD AUTO PARTS INC 634880 TRUCK 19 SUPPORT
TRUCK 19 SUPPORT
511.000.657.548.680.310.00 58.70
9.5% Sales Tax
511.000.657.548.680.310.00 5.58
UNIT 651 DRIVEBELT IDLER634921
UNIT 651 DRIVEBELT IDLER
511.000.657.548.680.310.00 2.22
9.5% Sales Tax
29Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126635 7/14/2011 (Continued)018950 LYNNWOOD AUTO PARTS INC
511.000.657.548.680.310.00 0.21
TRUCK 83 IDLER PULLEY635113
TRUCK 83 IDLER PULLEY
511.000.657.548.680.310.00 19.93
9.5% Sales Tax
511.000.657.548.680.310.00 1.89
TRUCK 42 CLAMP635427
TRUCK 42 CLAMP
511.000.657.548.680.310.00 19.97
9.5% Sales Tax
511.000.657.548.680.310.00 1.90
TRUCK 55 HYDRAULIC & OIL FILTER635756
TRUCK 55 HYDRAULIC & OIL FILTER
511.000.657.548.680.310.00 13.97
9.5% Sales Tax
511.000.657.548.680.310.00 1.33
TRUCK 78 LIGHT LENS635786
TRUCK 78 LIGHT LENS
511.000.657.548.680.310.00 9.60
9.5% Sales Tax
511.000.657.548.680.310.00 0.91
TRUCK 22 FUEL FILTER635956
9.5% Sales Tax
511.000.657.548.680.310.00 0.64
TRUCK 22 FUEL FILTER
511.000.657.548.680.310.00 6.69
TRUCK 22 FUEL FILTERS635957
TRUCK 22 FUEL FILTERS
511.000.657.548.680.310.00 28.85
9.5% Sales Tax
511.000.657.548.680.310.00 2.74
UNIT 55 AIR FILTER636201
UNIT 55 AIR FILTER
511.000.657.548.680.310.00 25.00
30Page:
Packet 85 of 357
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City of Edmonds
31
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126635 7/14/2011 (Continued)018950 LYNNWOOD AUTO PARTS INC
9.5% Sales Tax
511.000.657.548.680.310.00 2.38
truck 42 white lith.636414
truck 42 white lith.
511.000.657.548.680.310.00 4.84
9.5% Sales Tax
511.000.657.548.680.310.00 0.46
TRUCK 7 SUPPORT636484
TRUCK 7 SUPPORT
511.000.657.548.680.310.00 115.12
9.5% Sales Tax
511.000.657.548.680.310.00 10.94
Total :333.87
126636 7/14/2011 018980 LYNNWOOD HONDA 752732 BEARINGS
9.5% Sales Tax
001.000.640.576.800.310.00 2.76
BEARINGS
001.000.640.576.800.310.00 29.00
Total :31.76
126637 7/14/2011 019583 MANPOWER INC 22490906 Receptionist coverage on June 24,2011.
Receptionist coverage on June 24,2011.
001.000.620.558.800.410.00 57.65
Total :57.65
126638 7/14/2011 069362 MARSHALL, CITA 740 INTERPRETER FEE
INTERPRETER FEE
001.000.230.512.500.410.01 87.65
Total :87.65
126639 7/14/2011 019650 MASTER POOLS OF WASHINGTON INC 40733 SOLAR COVER FOR YOST POOL
EXTRA HEAVY SOLAR COVER FOR YOST POOL
001.000.640.576.800.310.00 495.50
9.5% Sales Tax
31Page:
Packet 86 of 357
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City of Edmonds
32
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126639 7/14/2011 (Continued)019650 MASTER POOLS OF WASHINGTON INC
001.000.640.576.800.310.00 47.07
YOST POOL SUPPLIES57101
TEST TABLETS FOR YOST POOL
001.000.640.576.800.310.00 59.70
9.5% Sales Tax
001.000.640.576.800.310.00 5.67
YOST POOL SUPPLIES57325
COVER, ETC.
001.000.640.576.800.310.00 495.50
9.5% Sales Tax
001.000.640.576.800.310.00 47.07
Total :1,150.51
126640 7/14/2011 019920 MCCANN, MARIAN 46 LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
009.000.390.517.370.290.00 6,223.50
Total :6,223.50
126641 7/14/2011 020039 MCMASTER-CARR SUPPLY CO 89147185 123106800
CYLINDER HONE
411.000.656.538.800.310.21 280.85
Freight
411.000.656.538.800.310.21 17.41
12310680089293269
MACHINE SCREW
411.000.656.538.800.310.21 25.68
Freight
411.000.656.538.800.310.21 5.83
12310680089314999
TERMINAL SCREWS/SCREWDRIVER/TABLETS
411.000.656.538.800.310.21 237.85
Freight
411.000.656.538.800.310.21 13.10
Total :580.72
32Page:
Packet 87 of 357
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City of Edmonds
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9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126642 7/14/2011 067800 MICROFLEX CORP #774353 IN1219074 Shop Supplies - Gloves
Shop Supplies - Gloves
511.000.657.548.680.311.00 314.70
9.5% Sales Tax
511.000.657.548.680.311.00 29.90
Total :344.60
126643 7/14/2011 020900 MILLERS EQUIP & RENT ALL INC 129748 SUPPLIES
GASKETS, SPARK TESTER, BEARINGS, AIR
001.000.640.576.800.310.00 58.50
9.5% Sales Tax
001.000.640.576.800.310.00 5.56
HANDLE MOLDING, SPROCKET130111
HANDLE MOLDING, CLUTCH DRUM/SPROCKET
001.000.640.576.800.310.00 32.54
9.5% Sales Tax
001.000.640.576.800.310.00 3.09
Total :99.69
126644 7/14/2011 021983 MOTOR TRUCKS INC 1-10231458 Unit 22 - Repairs and shipping
Unit 22 - Repairs and shipping
511.000.657.548.680.480.00 3,000.04
9.2% Sales Tax
511.000.657.548.680.480.00 276.00
Total :3,276.04
126645 7/14/2011 024302 NELSON PETROLEUM 0455516-IN Fleet Filter Inventory
Fleet Filter Inventory
511.000.657.548.680.340.40 107.83
9.5% Sales Tax
511.000.657.548.680.340.40 10.24
Total :118.07
126646 7/14/2011 062204 NELSON TRUCK EQUIP CO INC 530075 Unit 129 - Aluminum Underbed Box
Unit 129 - Aluminum Underbed Box
511.000.657.548.680.310.00 757.00
33Page:
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City of Edmonds
34
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126646 7/14/2011 (Continued)062204 NELSON TRUCK EQUIP CO INC
9.5% Sales Tax
511.000.657.548.680.310.00 71.92
Unit EQ69WQ - Cabguard Mesh Supplies531372
Unit EQ69WQ - Cabguard Mesh Supplies
511.100.657.594.480.640.00 408.00
9.5% Sales Tax
511.100.657.594.480.640.00 38.76
Total :1,275.68
126647 7/14/2011 073715 NORENBERG, JESSICA NORENBERG070711 REFUND
REFUND DUE TO INSUFFICIENT CLASS
001.000.000.239.200.000.00 8.00
Total :8.00
126648 7/14/2011 066391 NORTHSTAR CHEMICAL INC 22229 260
SODIUM BISULFITE
411.000.656.538.800.310.54 446.60
9.5% Sales Tax
411.000.656.538.800.310.54 42.43
Total :489.03
126649 7/14/2011 061013 NORTHWEST CASCADE INC 1-307981 HONEY BUCKET RENTAL
HONEY BUCKET RENTAL: HICKMAN PARK
001.000.640.576.800.450.00 306.46
HONEY BUCKET RENTAL1-310214
HONEY BUCKET RENTAL: WILLOW CREEK FISH
001.000.640.576.800.450.00 112.35
HONEY BUCKET RENTAL1-312476
HONEY BUCKET RENTAL: CIVIC FIELD
001.000.640.576.800.450.00 191.17
Total :609.98
126650 7/14/2011 063511 OFFICE MAX INC 597643 SUPPLIES
SUPPLIES
001.000.230.512.501.310.00 24.92
34Page:
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :24.92126650 7/14/2011 063511 063511 OFFICE MAX INC
126651 7/14/2011 063511 OFFICE MAX INC 597057 PHOTO PAPER
PHOTO PAPER
117.100.640.573.100.310.00 16.24
9.5% Sales Tax
117.100.640.573.100.310.00 1.55
PAPER & SUPPLIES599195
MISC. COLORED PAPER, FOLDERS, COLD PACKS
001.000.640.574.100.310.00 108.47
9.5% Sales Tax
001.000.640.574.100.310.00 10.31
PRINTER INK/YOST629884
PRINTER INK FOR YOST PRINTER
001.000.640.575.510.310.00 53.87
9.5% Sales Tax
001.000.640.575.510.310.00 5.11
PAPER, ETC.656365
PAPER, MESSAGE PADS
001.000.640.574.100.310.00 57.86
9.5% Sales Tax
001.000.640.574.100.310.00 5.50
PAPER671771
WHITE COPY PAPER/ORANGE COVER PAPER
001.000.640.574.100.310.00 198.76
9.5% Sales Tax
001.000.640.574.100.310.00 18.88
Total :476.55
126652 7/14/2011 063511 OFFICE MAX INC 561062 Public works - office supplies
Public works - office supplies
001.000.650.519.910.310.00 171.70
9.5% Sales Tax
001.000.650.519.910.310.00 16.32
public works office supplies595238
public works office supplies
35Page:
Packet 90 of 357
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City of Edmonds
36
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126652 7/14/2011 (Continued)063511 OFFICE MAX INC
001.000.650.519.910.310.00 87.53
9.5% Sales Tax
001.000.650.519.910.310.00 8.32
Total :283.87
126653 7/14/2011 073714 OLBRECHTS & ASSOC, PLLC March to June 2011 March to June 2011 Hearing Examiner
March to June 2011 Hearing Examiner
001.000.620.558.600.410.00 3,675.20
Total :3,675.20
126654 7/14/2011 026200 OLYMPIC VIEW WATER DISTRICT 0000130 220TH ST SW & 84TH AVE W
220TH ST SW & 84TH AVE W
001.000.640.576.800.470.00 13.14
820 15TH ST SW0001520
820 15TH ST SW/CEMETERY
130.000.640.536.500.470.00 31.09
820 15TH ST SW0001530
820 15TH ST SW/CEMETERY
130.000.640.536.500.470.00 29.32
5TH & ST RTE0002930
5TH & ST RTE
001.000.640.576.800.470.00 16.58
9803 EDMONDS WAY0005060
9803 EDMONDS WAY
130.000.640.536.500.470.00 14.45
Total :104.58
126655 7/14/2011 073221 ORCHID CELLMARK INC 010-053794 INV 010-053794 EDMONDS PD
PROCESS 6 DNA SAMPLES - 6 @ $305
001.000.410.521.210.410.00 1,830.00
Total :1,830.00
126656 7/14/2011 066412 PARKS & RECREATION DAYCAMP CAMPCASH0713 DAYCAMP PETTY CASH REIMBURSEMENT
DAYCAMP SUPPLIES
001.000.640.575.530.310.00 116.40
36Page:
Packet 91 of 357
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City of Edmonds
37
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126656 7/14/2011 (Continued)066412 PARKS & RECREATION DAYCAMP
DAYCAMP MISCELLANEOUS ITEMS
001.000.640.575.530.490.00 7.62
Total :124.02
126657 7/14/2011 072384 PLAY-WELL TEKNOLOGIES PLAYWELL13769 LEGO CAMPS
LEGO CAMP #13769
001.000.640.574.200.410.00 3,000.00
LEGO CAMP #13772
001.000.640.574.200.410.00 3,000.00
Total :6,000.00
126658 7/14/2011 068354 POWDER COATING INC B26314 Unit EQ80PO - Powder coat parts
Unit EQ80PO - Powder coat parts
511.000.657.548.680.480.00 157.50
Total :157.50
126659 7/14/2011 071594 PROFORCE LAW ENFORCEMENT 115097 INV 115097 EDMONDS PD
100 TASER CARTRIDGES
001.000.410.521.400.310.00 1,990.00
Freight
001.000.410.521.400.310.00 9.95
9.5% Sales Tax
001.000.410.521.400.310.00 190.00
Total :2,189.95
126660 7/14/2011 073609 PROPERTY COUNSELORS 2 March 1 through 31, 2011 consultant for
March 1 through 31, 2011 consultant for
001.000.620.558.600.410.00 755.00
Total :755.00
126661 7/14/2011 064088 PROTECTION ONE 31146525 24 HOUR ALARM MONITORING -CITY HALL
24 hour Alarm Monitoring-City Hall -
001.000.651.519.920.420.00 39.74
Total :39.74
126662 7/14/2011 068697 PUBLIC SAFETY TESTING INC 2011-3960 2nd Qrd (2011) PD testing fees
37Page:
Packet 92 of 357
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City of Edmonds
38
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126662 7/14/2011 (Continued)068697 PUBLIC SAFETY TESTING INC
2nd Qrd (2011) PD testing fees
001.000.220.516.210.410.00 700.00
Total :700.00
126663 7/14/2011 030400 PUGET SOUND CLEAN AIR AGENCY 11 038 S Q3-2011 CLEAN AIR ASSESSMENT
3Q 2011 Clean Air Assessment per RCW
001.000.390.531.700.510.00 6,088.25
Total :6,088.25
126664 7/14/2011 064291 QWEST 206-Z02-0478 332B TELEMETARY
TELEMETARY
411.000.656.538.800.420.00 138.52
Total :138.52
126665 7/14/2011 070955 R&R STAR TOWING 70818 INV 70818 EDMONDS PD CASE 11-2411
TOW 94 MAZDA 171SQS TO EPD EVIDENCE
001.000.410.521.220.410.00 158.00
9.5% Sales Tax
001.000.410.521.220.410.00 15.01
Total :173.01
126666 7/14/2011 071467 S MORRIS COMPANY 6/28/11 6/28/11 EDMONDS PD
REMOVE 7 ANIMALS
001.000.410.521.700.410.00 74.76
REMOVE 6 ANIMALS
001.000.410.521.700.410.00 64.08
Total :138.84
126667 7/14/2011 067076 SEATTLE PUMP AND EQUIPMENT CO 11-2698 Unit 106 & 31 - (2) Cuffed Debris
Unit 106 & 31 - (2) Cuffed Debris
511.000.657.548.680.310.00 2,120.00
9.5% Sales Tax
511.000.657.548.680.310.00 201.40
Total :2,321.40
126668 7/14/2011 036950 SIX ROBBLEES INC 14-234146 Unit 80 - Marine Screw Jack
38Page:
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City of Edmonds
39
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126668 7/14/2011 (Continued)036950 SIX ROBBLEES INC
Unit 80 - Marine Screw Jack
511.000.657.548.680.310.00 49.82
9.5% Sales Tax
511.000.657.548.680.310.00 4.73
Unit 31 - SS Cratridge14-234400
Unit 31 - SS Cratridge
511.000.657.548.680.310.00 26.26
9.5% Sales Tax
511.000.657.548.680.310.00 2.49
Unit 31 - Supplies14-234536
Unit 31 - Supplies
511.000.657.548.680.310.00 202.29
9.2% Sales Tax
511.000.657.548.680.310.00 18.61
Unit 55 - Brake Kit, Drum, Lined Shoe14-235132
Unit 55 - Brake Kit, Drum, Lined Shoe
511.000.657.548.680.310.00 495.20
9.2% Sales Tax
511.000.657.548.680.310.00 45.56
Fleet Returns14-235135
Fleet Returns
511.000.657.548.680.310.00 -55.78
9.2% Sales Tax
511.000.657.548.680.310.00 -5.13
Unit 55 - Hex Locknut Soc14-235243
Unit 55 - Hex Locknut Soc
511.000.657.548.680.310.00 23.54
9.5% Sales Tax
511.000.657.548.680.310.00 2.24
Total :809.83
126669 7/14/2011 071725 SKAGIT GARDENS INC 52180844 CITY WIDE BEAUTIFICATION SUPPLIES
SUPPLIES FOR CITY WIDE BEAUTIFICATION
125.000.640.576.800.310.00 650.91
39Page:
Packet 94 of 357
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City of Edmonds
40
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :650.91126669 7/14/2011 071725 071725 SKAGIT GARDENS INC
126670 7/14/2011 060889 SNAP-ON INDUSTRIAL ARV/14971866 Fleet Shop - Timing Lite Repairs
Fleet Shop - Timing Lite Repairs
511.000.657.548.680.480.00 185.00
9.5% Sales Tax
511.000.657.548.680.480.00 17.58
Total :202.58
126671 7/14/2011 037303 SNO CO FIRE DIST # 1 Q3-2011 Q3-2011 FIRE SERVICES CONTRACT PAYMENT
Q3-2011 Fire Services Contract Payment
001.000.390.522.200.510.00 1,550,830.50
Total :1,550,830.50
126672 7/14/2011 037375 SNO CO PUD NO 1 200650851 CITY PARK RESTROOMS
CITY PARK RESTROOMS
001.000.640.576.800.470.00 44.04
PARK & MAINTENANCE SHOP200651644
PARK & MAINTENANCE SHOP
001.000.640.576.800.470.00 556.00
131 SUNSET AVE2006-6395-3
131 SUNSET AVE
001.000.640.576.800.470.00 201.70
PLAYFIELD BLEACHERS200869246
PLAYFIELD BLEACHERS
001.000.640.576.800.470.00 117.02
50 RAILROAD AVE2010-5432-7
50 RAILROAD AVE
001.000.640.576.800.470.00 118.12
PARK GAZEBO201383270
PARK GAZEBO
001.000.640.576.800.470.00 31.55
PLAYFIELD LIGHTS201453057
PLAYFIELD LIGHTS
001.000.640.576.800.470.00 115.06
CITY PARK SOUTH RESTROOMS & COVERED202114484
40Page:
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City of Edmonds
41
9:31:16AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126672 7/14/2011 (Continued)037375 SNO CO PUD NO 1
CITY PARK SOUTH RESTROOMS & COVERED
001.000.640.576.800.470.00 115.06
100 RAILROAD AVE2021-3965-5
100 RAILROAD AVE
001.000.640.576.800.470.00 36.05
24000 78TH AVE W2026-2041-5
24000 78TH AVE W
001.000.640.576.800.470.00 31.09
Total :1,365.69
126673 7/14/2011 037375 SNO CO PUD NO 1 200496834 LIFT STATION #10 17526 TALBOT RD
LIFT STATION #10
411.000.655.535.800.470.00 120.35
SCHOOL LIGHT 9110 OVD201431236
SCHOOL FLASHING LIGHT
111.000.653.542.640.470.00 30.53
Total :150.88
126674 7/14/2011 006630 SNOHOMISH COUNTY I000273946 DISPOSAL FEES
DUMP FEES
001.000.640.576.800.470.00 937.00
Total :937.00
126675 7/14/2011 064351 SNOHOMISH COUNTY TREASURER 2011-725 INV 2011-725 JUNE 2011 EDMONDS PD
77.5 BOOKINGS - JUNE 2011
001.000.410.523.600.510.00 6,975.00
468.33 HOUSING DAYS - JUNE 2011
001.000.410.523.600.510.00 29,270.63
10 WORK RELEASE DAYS
001.000.410.523.600.510.00 420.00
INV#2011-725 REFUND DISPUTED CHGS & WRREFUND MAY JAIL BILL
BOOKING - GOVER - 05/11
001.000.410.523.600.510.00 -90.00
1 HOUSING DAY - GOVER - 05/11
001.000.410.523.600.510.00 -62.50
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126675 7/14/2011 (Continued)064351 SNOHOMISH COUNTY TREASURER
14 HOUSING DAYS - UVENCE - 05/11
001.000.410.523.600.510.00 -875.00
10 WORK RELEASE DAYS - CHOI 06/11
001.000.410.523.600.510.00 -200.00
Total :35,438.13
126676 7/14/2011 038300 SOUND DISPOSAL CO 103587 DISPOSAL SERVICES
PARK MAINTENANCE DISPOSAL SERVICES
001.000.640.576.800.470.00 771.35
Total :771.35
126677 7/14/2011 038300 SOUND DISPOSAL CO 103584 RECYCLE
RECYCLE
411.000.656.538.800.475.66 29.95
Total :29.95
126678 7/14/2011 038410 SOUND SAFETY PRODUCTS 2429141-01 Sewer - Work Jeans (5) B Nilson
Sewer - Work Jeans (5) B Nilson
411.000.655.535.800.240.00 203.60
9.2% Sales Tax
411.000.655.535.800.240.00 18.73
Total :222.33
126679 7/14/2011 046200 STATE OF WASHINGTON 2Q-11 2Q-11 LEASEHOLD TAX LIABILITY
2Q-11 LEASEHOLD TAX LIABILITY
001.000.000.237.220.000.00 5,015.63
Total :5,015.63
126680 7/14/2011 040916 TC SPAN AMERICA 56439 water/sewer shirts
water/sewer shirts
411.000.654.534.800.240.00 131.13
water/sewer shirts
411.000.655.535.800.240.00 131.12
9.5% Sales Tax
411.000.654.534.800.240.00 12.47
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126680 7/14/2011 (Continued)040916 TC SPAN AMERICA
9.5% Sales Tax
411.000.655.535.800.240.00 12.45
Total :287.17
126681 7/14/2011 072790 TCC PRINTING & IMAGING 72389 PRINTING OF MAY-DEC EVENTS CALENDAR
Printing of May-Dec 2011 community
001.000.240.513.110.490.00 808.85
9.5% Sales Tax
001.000.240.513.110.490.00 76.84
Total :885.69
126682 7/14/2011 009350 THE DAILY HERALD COMPANY I01741837-06272011 E8GA.AD FOR BIDS (TIME 2)
E8GA.Ad for Bids (Time 2)
412.300.630.594.320.410.00 149.82
E8GA.Ad for Bids (Time 2)
412.100.630.594.320.410.00 49.94
Total :199.76
126683 7/14/2011 009350 THE DAILY HERALD COMPANY 06302011 NEWSPAPER ADS
Council & Plan Brd Agendas
001.000.250.514.300.440.00 1,688.81
NEWSPAPER ADS1741737
Ordinance 3842
001.000.250.514.300.440.00 34.52
Total :1,723.33
126684 7/14/2011 009350 THE DAILY HERALD COMPANY 148134-6/30/2011 WWTP Manager ad (#11-20)
WWTP Manager ad (#11-20)
411.000.656.538.800.440.00 166.51
Total :166.51
126685 7/14/2011 009350 THE DAILY HERALD COMPANY 1740315 Lange/PLN20110015 Legal Notices.
Lange/PLN20110015 Legal Notices.
001.000.620.558.600.440.00 24.20
Axelson/PLN20110025 legal notices.1741444
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126685 7/14/2011 (Continued)009350 THE DAILY HERALD COMPANY
Axelson/PLN20110025 legal notices.
001.000.620.558.600.440.00 25.92
City of Edmonds/AMD20110005 legal1742023
City of Edmonds/AMD20110005 legal
001.000.620.558.600.440.00 44.84
Total :94.96
126686 7/14/2011 065459 THE HERALD SUBSCRIPTION 07/07/11 PW Admin. 1 yr subscription
PW Admin. 1 yr subscription
001.000.620.558.800.490.00 174.00
Total :174.00
126687 7/14/2011 066056 THE SEATTLE TIMES 07/02/11 WWTP Manager ad (#11-20)
WWTP Manager ad (#11-20)
411.000.656.538.800.440.00 641.57
Total :641.57
126688 7/14/2011 041960 TOWN & COUNTRY FENCE INC 43177 CHAINLINK MATERIALS
CHAINLINK MATERIALS
001.000.640.576.800.310.00 177.05
9.5% Sales Tax
001.000.640.576.800.310.00 16.82
OFF LEASH PARK FENCE & GATE43212
MARINA BEACH OFF LEASE PARK FENCE & GATE
125.000.640.576.800.480.00 1,913.00
9.5% Sales Tax
125.000.640.576.800.480.00 181.74
Total :2,288.61
126689 7/14/2011 042750 TRIBUZIO, WALLACE 45 LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
009.000.390.517.370.230.00 48.00
Total :48.00
126690 7/14/2011 073581 TRUAX, KAILEY E2DB.1 E2DB.DOOR MONITOR FOR NEIGHBORHOOD MTG
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126690 7/14/2011 (Continued)073581 TRUAX, KAILEY
E2DB.Door monitor for neighborhood
132.000.640.594.760.410.00 36.00
Total :36.00
126691 7/14/2011 061192 UNITED PIPE & SUPPLY 8694043 Water - Meter adapters, Couplings,
Water - Meter adapters, Couplings,
411.000.654.534.800.310.00 1,441.32
9.5% Sales Tax
411.000.654.534.800.310.00 136.93
Water - Stops, Meter Adaptors8702647
Water - Stops, Meter Adaptors
411.000.654.534.800.310.00 1,741.77
9.5% Sales Tax
411.000.654.534.800.310.00 165.47
Water - Supplies8704501
Water - Supplies
411.000.654.534.800.310.00 11.30
Freight
411.000.654.534.800.310.00 8.97
9.5% Sales Tax
411.000.654.534.800.310.00 1.93
Total :3,507.69
126692 7/14/2011 070767 UNITED RENTALS NW INC 94287294-001 water/sewer supplies
water/sewer supplies
411.000.654.534.800.310.00 58.27
water/sewer supplies
411.000.655.535.800.310.00 58.27
9.5% Sales Tax
411.000.654.534.800.310.00 5.55
9.5% Sales Tax
411.000.655.535.800.310.00 5.53
Total :127.62
126693 7/14/2011 043935 UPS 00002T4T13271 POSTAGE
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126693 7/14/2011 (Continued)043935 UPS
POSTAGE
001.000.640.576.800.490.00 13.14
Total :13.14
126694 7/14/2011 062693 US BANK 3249 POSTAGE FOR MAILING PASSPORTS
POSTAGE FOR MAILING PASSPORTS
001.000.230.512.500.420.00 47.50
Total :47.50
126695 7/14/2011 062693 US BANK 3280 WWTP Mgr. ad (#11-20)
WWTP Mgr. ad (#11-20)
411.000.656.538.800.440.00 804.00
WWTP Mgr ad (#11-20)
411.000.656.538.800.440.00 25.00
Total :829.00
126696 7/14/2011 062693 US BANK 3470 WFOA,GFOA & WSCPA CLASSES D SHARP
WFOA Intermediate Finanacial Reporting
001.000.310.514.230.490.00 250.00
GFOA 16th annual Gov't GAAP update
001.000.310.514.230.490.00 135.00
WSCPA WA CPA Ethics & New Development
001.000.310.514.230.490.00 189.00
Total :574.00
126697 7/14/2011 062693 US BANK 1070 EDMONDS PD -1070 07/06/11 STATEMENT
LP MILLER RETIREMENT PLAQUE
001.000.410.521.100.310.00 93.08
HEMASTIX REAGENT STRIPS
001.000.410.521.210.310.00 31.23
LUNCHES FOR ORAL BOARD
001.000.410.521.100.310.00 23.93
CREDIT FOR EXCHANGED BOOTS1070
CREDIT FOR EXCHANGED BOOTS
001.000.410.521.220.240.00 -3.00
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126697 7/14/2011 (Continued)062693 US BANK
CREDIT FOR CANCELLED CLASS + 2 FREE CLAS3181
FBI-LEEDA CREDIT CANCELLED CLASS -
001.000.410.521.400.490.00 -650.00
FBI-LEEDA CREDIT - FREE CLASS MACHADO
001.000.410.521.400.490.00 -650.00
FBI-LEEDA CREDIT - FREE CLASS - GREENMUNS
001.000.410.521.400.490.00 -650.00
EDMONDS PD 3181 07/06/113181
K9 LEGAL UPDATE CLASS - MARSH
001.000.410.521.400.490.00 175.00
K9 LEGAL UPDATE CLASS - MEHL
001.000.410.521.400.490.00 175.00
CAMERA & PELICAN CASE
001.000.410.521.220.350.00 89.91
DIGITAL CAMERA
001.000.410.521.220.350.00 81.03
PARKING AT SCSO - BARD
001.000.410.521.400.430.00 3.00
EDMONDS PD #3215 07/06/113215
COMPAAN MEAL 6/5/11 - PA
001.000.410.521.400.430.00 2.10
COMPAAN LODGING 6/4/11 - PA
001.000.410.521.400.430.00 83.00
EDMONDS PD 3256 07/06/113256
MEAL - MACK, FROLAND - RENO 6/5
001.000.410.521.400.430.00 29.54
MEAL - MACK, FROLAND - RENO 6/5/11
001.000.410.521.400.430.00 44.40
MEAL - FROLAND - RENO 6/6/11
001.000.410.521.400.430.00 7.49
MEAL - MACK, FROLAND RENO 6/6/11
001.000.410.521.400.430.00 59.60
MEAL - MACK, FROLAND RENO 6/7/11
001.000.410.521.400.430.00 32.61
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126697 7/14/2011 (Continued)062693 US BANK
MEAL - MACK, FROLAND RENO 6/8/11
001.000.410.521.400.430.00 31.22
MEAL - FROLAND RENO 6/7/11
001.000.410.521.400.430.00 9.91
MEAL - MACK, FROLAND RENO 6/7/11
001.000.410.521.400.430.00 63.75
MEAL - MACK, FROLAND RENO 6/8/11
001.000.410.521.400.430.00 19.28
LODGING - MACK - RENO 6/5-6/7/11
001.000.410.521.400.430.00 218.09
LODGING - FROLAND - RENO 6/5-6/7/11
001.000.410.521.400.430.00 218.09
FUEL - GANNON - SPOKANE
001.000.410.521.400.430.00 48.00
MEAL - GANNON - SPOKANE 6/19/11
001.000.410.521.400.430.00 19.84
MEAL - GANNON - SPOKANE 6/20/11
001.000.410.521.400.430.00 47.39
FUEL - GANNON - SPOKANE
001.000.410.521.400.430.00 29.40
GANNON - MEAL - SPOKANE 6/21/11
001.000.410.521.400.430.00 16.12
MEAL - GANNON - SPOKANE 6/21/11
001.000.410.521.400.430.00 12.27
MEAL - GANNON - SPOKANE 6/22/11
001.000.410.521.400.430.00 33.11
MEAL - GANNON - SPOKANE 6/23/11
001.000.410.521.400.430.00 12.26
LODGING - GANNON - SPOKANE 6/19-6/22
001.000.410.521.400.430.00 388.80
MEAL - GANNON - SPOKANE 6/23/11
001.000.410.521.400.430.00 5.90
SWAT GEAR - FRAUSTO
001.000.410.521.230.310.00 353.13
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126697 7/14/2011 (Continued)062693 US BANK
CREDIT EDMONDS PD 3314 07/06/113314
CREDIT FOR BAGGAGE CHARGE - COLLINS -
001.000.410.521.400.430.00 -25.00
EDMONDS PD CARD 3512 7/6/113512
FED EX - BLOOD TO TOX LAB~
001.000.410.521.100.420.00 20.20
EVIDENCE TO CRIME LAB~
001.000.410.521.100.420.00 21.81
BARKER MEAL 6/22/11 - SPOKANE
001.000.410.521.400.430.00 13.00
BARKER MEAL 6/20/11 - SPOKANE
001.000.410.521.400.430.00 30.51
BARKER MEAL 6/21/11 - SPOKANE
001.000.410.521.400.430.00 54.00
BARKER MEAL 6/22/11 - SPOKANE
001.000.410.521.400.430.00 16.00
BARKER MEAL 6/20/11 - SPOKANE
001.000.410.521.400.430.00 13.00
BARKER MEAL 6/22/11 - SPOKANE
001.000.410.521.400.430.00 22.00
BARKER MEAL 6/23/11 - SPOKANE
001.000.410.521.400.430.00 10.00
BARKER LODGING - SPOKANE 6/19-6/22/11
001.000.410.521.400.430.00 388.80
BARKER MEAL - SPOKANE 6/23/11
001.000.410.521.400.430.00 7.10
FBI-LEEDA DUES BARKER
001.000.410.521.210.490.00 50.00
MAIL PACKAGE TO GRANT CO. 11-2369
001.000.410.521.100.420.00 30.86
EDMONDS PD 3520 07/06/113520
MEAL - FALK, HARBY, ROTH - SHELTON
001.000.410.521.400.430.00 30.00
MEAL - FALK, HARBY, ROTH, SHELTON 6/4/11
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126697 7/14/2011 (Continued)062693 US BANK
001.000.410.521.400.430.00 50.24
LODGING - ROTH - SHELTON 6/3, 6/4
001.000.410.521.400.430.00 110.00
LODGING - FALK - SHELTON 6/3, 6/4
001.000.410.521.400.430.00 110.00
LODGING - HARBINSON - SHELTON 6/3, 6/4
001.000.410.521.400.430.00 110.00
SWAT TRAINING EQUIPMENT
001.000.410.521.230.310.00 49.85
GLOVES FOR SWAT TEAM
001.000.410.521.230.310.00 43.72
KNEE AND ELBOW PADS - SWAT
001.000.410.521.230.310.00 68.66
Total :1,729.23
126698 7/14/2011 073716 USA RESIDENTIAL PROPERTIES LLC 8-30975 RE:#R11-00454-PS UTILITY REFUND
RE: #R11-00454-PS Utility Refund
411.000.000.233.000.000.00 10.35
Total :10.35
126699 7/14/2011 044960 UTILITIES UNDERGROUND LOC CTR 1060119 utility locates
utility locates
411.000.654.534.800.410.00 75.12
utility locates
411.000.655.535.800.410.00 75.12
utility locates
411.000.652.542.900.410.00 77.41
Total :227.65
126700 7/14/2011 069889 VETERINARY SPECIALTY CENTER 7257 INV 7257 EDMONDS PD
OXYMORPHONE INJECT - IMP 8444
001.000.410.521.700.410.00 35.10
Total :35.10
126701 7/14/2011 069836 VOLT SERVICE GROUP 25276316 Miranda Peers - clerical services (w/e
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126701 7/14/2011 (Continued)069836 VOLT SERVICE GROUP
Miranda Peers - clerical services (w/e
001.000.650.519.910.410.00 665.60
Miranda Peers - clerical services w/e25315280
Miranda Peers - clerical services w/e
001.000.650.519.910.410.00 665.60
Total :1,331.20
126702 7/14/2011 069816 VWR INTERNATIONAL INC 46108471 1066294
FILTERS/PETRI DISH/WIPES
411.000.656.538.800.310.31 414.68
Freight
411.000.656.538.800.310.31 19.79
9.5% Sales Tax
411.000.656.538.800.310.31 41.27
106629446108472
LAB SUPPLIES
411.000.656.538.800.310.31 142.76
Freight
411.000.656.538.800.310.31 16.03
9.5% Sales Tax
411.000.656.538.800.310.31 15.08
Total :649.61
126703 7/14/2011 067917 WALLY'S TOWING INC 45615 INVOICE 45615 EDMONDS PD CASE 11-2450
TOW 07 VW JETTA TO EPD STORAGE CASE
001.000.410.521.220.410.00 158.00
9.5% Sales Tax
001.000.410.521.220.410.00 15.01
Total :173.01
126704 7/14/2011 065035 WASHINGTON STATE PATROL I11010850 INV I11010850 EDMONDS PD
BACKGROUND CHECKS JUNE 2011
001.000.000.237.100.000.00 192.50
Total :192.50
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
126705 7/14/2011 049208 WESTERN EQUIP DIST INC 674204 Unit 119 - 10" Castor Wheel Assembly
Unit 119 - 10" Castor Wheel Assembly
511.000.657.548.680.310.00 77.00
Freight
511.000.657.548.680.310.00 11.99
9.5% Sales Tax
511.000.657.548.680.310.00 8.45
Total :97.44
126706 7/14/2011 065535 WESTERN FACILITIES SUPPLY 383421-01 INV 383421-01 CUST 701480 EDMONDS PD
4 MIL BLACK GARBAGE CAN LINERS
001.000.410.521.700.310.00 183.06
9.5% Sales Tax
001.000.410.521.700.310.00 17.39
Total :200.45
126707 7/14/2011 064234 WILDWATER RIVER TOURS INC AMUNDSON14049 WHITEWATER RAFTING TRIP
WENATCHEE WHITEWATER RAFTING TRIP #14049
001.000.640.574.200.410.00 54.79
Total :54.79
126708 7/14/2011 051280 ZEP MANUFACTURING COMPANY 63044510 Fire Hydrant Supplies - FS Strike Three
Fire Hydrant Supplies - FS Strike Three
411.000.654.534.800.310.00 202.80
Freight
411.000.654.534.800.310.00 42.50
Sales Tax
411.000.654.534.800.310.00 15.94
Fire Hydrant Supplies - Wasp & Hornet63044840
Fire Hydrant Supplies - Wasp & Hornet
411.000.654.534.800.310.00 77.98
Freight
411.000.654.534.800.310.00 17.07
Sales Tax
411.000.654.534.800.310.00 6.18
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :362.47126708 7/14/2011 051280 051280 ZEP MANUFACTURING COMPANY
Bank total : 1,959,465.50170 Vouchers for bank code :front
1,959,465.50Total vouchers :Vouchers in this report170
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AM-4097 Item #: 2. D.
City Council Meeting
Date: 07/19/2011
Time:Consent
Submitted By:Linda Hynd
Department:City Clerk's Office
Review
Committee:
Committee
Action:
Type:Action
Information
Subject Title
Acknowledge receipt of a Claim for Damages submitted by Scott Philips (amount undetermined).
Recommendation from Mayor and Staff
It is recommended that the City Council acknowledge receipt of the Claim for Damages by minute entry.
Previous Council Action
N/A
Narrative
Scott Philips
1403B 252nd Street NW
Stanwood, WA. 98292
(Amount undetermined)
Attachments
Philips Claim for Damages
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 07/15/2011 09:52 AM
Final Approval Sandy Chase 07/15/2011 09:54 AM
Form Started By: Linda Hynd Started On: 07/14/2011 10:53 AM
Final Approval Date: 07/15/2011
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Packet 111 of 357
AM-4096 Item #: 2. E.
City Council Meeting
Date: 07/19/2011
Time:Consent
Submitted By:Stephen Clifton
Department:Community Services
Review
Committee:
Finance Committee
Action:
Approve for Consent Agenda
Type:Action
Information
Subject Title
Authorization for Mayor to sign a Professional Services Agreement with Beckwith Consulting Group for
Strategic Planning Consulting Services.
Recommendation from Mayor and Staff
The City Council Finance Committee submits a recommendation to the full City Council supporting
authorizing the Mayor to sign the Professional Services Agreement and to place the draft agreement on
the July 19, 2011 City Council Agenda as an action item.
Previous Council Action
March 16, 2010 - The Edmonds City Council approved Resolution 1224, which expressed support for the
Edmonds Edmonds Economic Development Commission (EDC) to move forward with its six higher
priority recommendations. One of the proposals was for the “City Council to commit to developing a
strategic plan, then reviewing/updating every year, ideally corresponding to the City Council’s annual
retreat; this includes setting goals and continually assessing progress metrics” and to “develop a
community vision that addresses a balance between quality of life and growth objectives while furthering
Edmonds’ “green” initiatives”.
December 21, 2010 - The Edmonds City Council voted to approve funding to pay for a strategic planning
process and plan as part of the 2011 budget.
April 5, 2011 - The Edmonds City Council voted to authorize City staff to advertise/issue Request for
Proposal (RFP) for a Strategic Plan.
June 21, 2011 - The Edmonds City Council voted to enter into a contract with Beckwith Consulting
Group to prepare a strategic plan.
July 12, 2011 - The City Council Finance Committee voted to forward a recommendation to the full City
Council supporting authorizing the Mayor to sign the Professional Services Agreement and to place the
draft agreement on the July 19, 2011 City Council Agenda as an action item.
Narrative
Attached is a draft Professional Services Agreement - Beckwith Consulting Group Strategic Planning
Packet 112 of 357
Attached is a draft Professional Services Agreement - Beckwith Consulting Group Strategic Planning
Services for the City of Edmonds (Attachment 1) as reviewed by the City Council's Finance Committee.
During recent conversations with City Council President Peterson, Council members Petso and
Buckshnis, and City Administration, there seems to be general agreement to shift the overall strategic
planning process timeline, i.e., start the formal process shortly after Labor Day. The reasons include
trying to organize the first City Council/Planning Board/EDC retreat during the most heavily vacationed
months, students will be back in school just after Labor Day, and more people are likely to participate in
evening and weekend events as the weather cools. Mr. Beckwith concurs with these reasons and has
prepared the attached alternative schedule for City Council consideration (Attachment 2). Please note
that a shift in the overall strategic planning timeline does not effect the outlined tasks as described within
the Statement or Scope of Work, only the overall timeline.
NOTE: During City Council/Planning Board/EDC Retreat #1, Beckwith Consulting Group and Retreat
#1 participants will discuss and work towards preparing a mutually agreed upon refined schedule, list of
strategic planning participants, and identify issues to be covered in the strategic planning process.
Attachments
Attachment 1 - Draft Professional Services Agreement
Attachment 2 - Ex A.1 Alternative Strategic Planning Process Calendar
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 07/15/2011 09:50 AM
Mayor Mike Cooper 07/15/2011 09:51 AM
Final Approval Sandy Chase 07/15/2011 09:54 AM
Form Started By: Stephen Clifton Started On: 07/14/2011 10:45 AM
Final Approval Date: 07/15/2011
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City of Edmonds
121 FIFTH AVENUE N. ● EDMONDS, WA 98020 ● 425-771-0251
COMMUNITY SERVICES / ECONOMIC DEVELOPMENT DEPARTMENT
Mike Cooper
Mayor
PROFESSIONAL SERVICES AGREEMENT
BECKWITH CONSULTING GROUP
STRATETIC PLANNING SERVICES
FOR THE CITY OF EDMONDS
THIS AGREEMENT, made and entered into between the City of Edmonds,
hereinafter referred to as the “City”, and Beckwith Consulting Group, hereinafter
referred to as the “Consultant”;
WHEREAS, the City desires to engage the professional services and assistance
of a consultant to guide a strategic planning process for the City of
Edmonds, Washington resulting in the creation of a community wide vision and strategic
plans set forth in the attached Statement of Work, Exhibit A hereto; and
NOW, THEREFORE, in consideration of mutual benefits accruing, it is agreed
by and between the Parties hereto as follows:
1. Statement of Work. The Statement of Work shall include all services and
material necessary to accomplish the above-mentioned objectives in accordance with the
specifics noted below.
A. General Description. At the request of City staff, the Consultant
will provide strategic planning consulting, project management, and other
services not described in the Statement of Work as directed by the City’s
representative.
The specific Statement of Work can be found in Exhibit A, attached hereto
and fully incorporated herein by this reference.
B. Authorization Required. In conjunction with the City staff, the
Consultant will prepare work plans consistent with the Statement of
Services for approval by the Community Services/Economic Development
Director of the City, or his designee. All services performed pursuant to
this Agreement shall be consistent with the approved work plans. Each
and every task billed under this Agreement shall be subject to the
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requirement that it be authorized by the City. Such authorization shall be
written and may be documented by e-mail.
2. Payments. The Consultant shall be paid by the City for completed work for
services rendered under this Agreement as provided hereinafter. Such payment shall be
full compensation for work performed or services rendered and for all labor, materials,
supplies, equipment and incidentals necessary to complete the work.
A. Amount. Payment for work accomplished under the terms of this
Agreement shall be as set forth in the Statement of Work and the
authorization provided under paragraph 1(B) above, provided that in no
event shall the payment for work performed pursuant to this Agreement
exceed the sum of One Hundred Thousand and No/100 Dollars
($100,000), i.e., Ninety Seven Thousand Five Hundred Sixty and No/100
Dollars ($97,560) for the subtotal, and Two Thousand Four Hundred Forty
and No/100 Dollars ($2,440) for contingency.
B. Payment Approval. All vouchers shall be submitted by the
Consultant to the City for payment pursuant to the terms of this
Agreement. The City shall pay the appropriate amount for each voucher
to the Consultant. The Consultant may submit vouchers to the City
monthly during the progress of the work for payment of completed phases
of the project. Billings shall be reviewed in conjunction with the City's
warrant process. No billing shall be considered for payment that has not
been submitted to the Finance Director three (3) days prior to the
scheduled cut-off date. Such late vouchers will be checked by the City
and payment will be made in the next regular payment cycle. Invoices will
be in a form and content reasonably acceptable to the City and will
describe:
• Services performed
• Number of hours expended in performing the services
• Base contract amount
• Amount invoiced to date
• Current invoiced amount
• Contract balance amount
The specific time and materials schedule can be found in Exhibit B,
attached hereto and fully incorporated herein by this reference.
C. Record Retention. The costs, records and accounts pertaining to
this Agreement are to be kept available for inspection by representatives
of the City for a period of three (3) years after final payment. Copies shall
be made available upon request.
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3. Ownership and Use of Documents. All research, tests, surveys, preliminary
data and any and all other work product prepared or gathered by the Consultant in
preparation for the services rendered by the Consultant under this Agreement shall be and
are the property of Consultant provided, however, that:
A. Final Document. All final reports, presentations and testimony
prepared by the Consultant shall become the property of the City upon
their presentation to and acceptance by the City and shall at that date
become the property of the City.
B. Copies. The City shall have the right, upon reasonable request, to
inspect, review and copy any work product during normal office hours.
Documents prepared under this agreement and in the possession of the
Consultant may be subject to public records request and release under
Chapter 42.56 RCW.
C. Default. In the event that the Consultant shall default on this
Agreement, or in the event that this contract shall be terminated prior to its
completion as herein provided, the work product of the Consultant, along
with a summary of work done to date of default or termination, shall
become the property of the City and tender of the work product and
summary shall be a prerequisite to final payment under this contract. The
summary of work done shall be prepared at no additional cost.
4. Time of Performance. The Consultant shall perform the work authorized by this
Agreement promptly in accordance with the receipt of the required governmental
approvals.
5. Hold Harmless Agreement. The Consultant shall indemnify and hold the City
and its officers and employees harmless from and shall process and defend at its own
expense all claims, demands, or suits at law or equity arising in whole or in part from the
Consultant’s negligence or breach of any of its obligations under this Agreement;
provided that nothing herein shall require a Consultant to indemnify the City against and
hold harmless the City from claims, demands or suits based solely upon the conduct of
the City, its agents, officers and employees; and provided further that if the claims or
suits are caused by or result from the concurrent negligence of (a) the Consultant’s agents
or employees, and (b) the City, its agents, officers and employees, this indemnity
provision with respect to (1) claims or suits based upon such negligence (2) the costs to
the City of defending such claims and suits shall be valid and enforceable only to the
extent of the Consultant’s negligence or the negligence of the Consultant’s agents or
employees.
The Consultant shall comply with all applicable sections of the applicable
Ethics laws, including RCW 42.23, which is the Code of Ethics for regulating contract
interest by municipal officers. The Consultant specifically assumes potential liability for
actions brought by the Consultant’s own employees against the City and, solely for the
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purpose of this indemnification and defense, the Consultant specifically waives any
immunity under the state industrial insurance law, Title 51 RCW.
6. General and Professional Liability Insurance. The Consultant shall obtain and
keep in force during the terms of the Agreement, or as otherwise required, the following
insurance with companies or through sources approved by the State Insurance
Commissioner pursuant to Title 48 RCW.
Insurance Coverage
A. Worker’s compensation and employer’s liability insurance as required by the
State.
B. Commercial general liability and property damage insurance in an aggregate
amount not less than two million dollars ($2,000,000) for bodily injury, including
death and property damage. The per occurrence amount shall not exceed one
million dollars ($1,000,000).
C. Vehicle liability insurance for any automobile used in an amount not less than a
one million dollar ($1,000,000) combined single limit.
D. Professional liability insurance in the amount of one million dollars ($1,000,000).
Excepting the Worker’s Compensation Insurance and Professional Liability Insurance
secured by the Consultant, the City will be named on all policies as an additional insured.
The Consultant shall furnish the City with verification of insurance and endorsements
required by the Agreement. The City reserves the right to require complete, certified
copies of all required insurance policies at any time.
All insurance shall be obtained from an insurance company authorized to do business in
the State of Washington. The Consultant shall submit a verification of insurance as
outlined above within fourteen days of the execution of this Agreement to the City.
No cancellation of the foregoing policies shall be effective without thirty days prior
notice to the City.
The Consultant’s professional liability to the City shall be limited to the amount payable
under this Agreement or one million dollars ($1,000,000), whichever is the greater,
unless modified elsewhere in this Agreement. In no case shall the Consultant’s
professional liability to third parties be limited in any way.
Certificates of coverage shall be delivered to the City within fifteen (15) days of
execution of this Agreement. Coverage limit provided herein is neither intended nor shall
it cap Consultant’s liability resulting from breach of contract, warranty, negligence or any
other act of tort.
7. Discrimination Prohibited. Consultant shall not discriminate against any
employee or applicant for employment because of race, color, religion, age, sex, national
origin or physical handicap.
8. Consultant is an Independent Contractor. The Parties intend that an
independent Contractor relationship will be created by this Agreement. No agent,
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employee or representative of the Consultant shall be deemed to be an agent, employee or
representative of the City for any purpose. Consultant shall be solely responsible for all
acts of its agents, employees, representatives and subcontractors during the performance
of this contract.
9. City Approval of Work and Relationships. Notwithstanding the Consultant’s
status as an independent contractor, results of the work performed pursuant to this
contract must meet the approval of the City. During pendency of this Agreement, the
Consultant shall not perform work for any party with respect to any property located
within the City of Edmonds or for any project subject to the administrative or quasi-
judicial review of the City without written notification to the City and the City’s prior
written consent.
10. Termination. This being an Agreement for professional services, either party
may terminate this Agreement for any reason upon giving the other party written notice
of such termination no fewer than ten (10) days in advance of the effective date of said
termination.
11. Changes/Additional Work. The City may engage Consultant to perform
services in addition to those listed in this Agreement, and Consultant will be entitled to
additional compensation for authorized additional services or materials. All such
authorizations shall comply with paragraph 1(B) above. The City shall not be liable for
additional compensation until and unless any and all additional work and compensation is
approved in advance in writing and signed by both Parties to this Agreement. If
conditions are encountered which are not anticipated in the Statement of Works, the City
understands that a revision to the Statement of Work and fees may be required. Provided,
however, that nothing in this paragraph shall be interpreted to obligate the Consultant to
render or the City to pay for services rendered in excess of the payments discussed in
Section 2.A, unless or until an amendment to this Agreement is approved in writing by
both Parties.
12. Standard of Care. Consultant represents that Consultant has the necessary
knowledge, skill and experience to perform services required by this Agreement.
Consultant and any persons employed by Consultant shall use their best efforts to
perform the work in a professional manner consistent with sound practices, in accordance
with the usual and customary professional care required for services of the type described
in the Statement of Work.
13. Non-waiver. Waiver by the City of any provision of this Agreement or any time
limitation provided for in this Agreement shall not constitute a waiver of any other
provision.
14. Non-assignable. The services to be provided by the Contractor shall not be
assigned or subcontracted without the express written consent of the City.
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15. Covenant Against Contingent Fees. The Consultant warrants that he has not
employed or retained any company or person, other than a bona fide employee working
solely for the Consultant, to solicit or secure this contract, and that he has not paid or
agreed to pay any company or person, other than a bona fide employee working solely for
the Consultant, any fee, commission, percentage, brokerage fee, gifts or any other
consideration contingent upon or resulting from the award of making this contract. For
breach or violation of this warranty, the City shall have the right to annul this contract
without liability or, in its discretion to deduct from the contract price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee,
gift, or contingent fee.
16. Compliance with Laws. The Consultant in the performance of this Agreement
shall comply with all applicable Federal, State or local laws and ordinances, including
regulations for licensing, certification and operation of facilities, programs and
accreditation, and licensing of individuals, and any other standards or criteria as
described in the Agreement to assure quality of services. The Consultant specifically
agrees to obtain a business license during and for any period in which services are
provided under this Agreement.
17. Notices. Notices shall be sent to the following address, with receipt of any notice
being deemed effective three days after deposit of written notice.
City Consultant
Stephen Clifton Tom Beckwith
c/o City of Edmonds c/o Beckwith Consulting Group
121 Fifth Avenue North P.O. Box 704
Edmonds, WA 98020 LaConner, WA 98257
18. Severability. This Agreement shall be read and interpreted as a whole, except
that the capitalized and underlined headings for each numbered paragraph are for
descriptive purposes and shall not prevail over the provision which they head. In the
event that any provision herein shall be struck down, particularly those contained in
paragraph 7 (Consultant is an independent Contractor), this Agreement shall be at an
immediate end.
18. Integration. The Agreement between the Parties shall consist of this document
and the Exhibits attached hereto. These writings constitute the entire Agreement of the
parties and shall not be amended except by a writing executed by both parties as provided
in paragraph 11 (Changes/Additional Work). In the event of any conflict between this
written Agreement and any provisions of Exhibits attached hereto, this Agreement shall
control.
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19. Venue and Jurisdiction. Any action to interpret or enforce this Agreement shall
be brought before the Superior Court of Snohomish County, Washington, and the Parties
agree that, as between them, all matters shall be resolved in that venue.
DATED THIS ________ DAY OF _____________________, 2011.
CITY OF EDMONDS
Mayor Mike Cooper
ATTEST/AUTHENTICATED:
By:
Sandra S. Chase, City Clerk
APPROVED AS TO FORM:
By:
Office of the City Attorney
CONSULTANT
By:
Its:
STATE OF WASHINGTON )
COUNTY OF __________ )
I certify that I know or have satisfactory evidence that ___________________ is
the person who appeared before me, and said person acknowledged that he/she signed
this instrument, and on oath stated that he/she was authorized to execute the instrument as
the ____________________ of ____________________________________ to be the
free and voluntary act of such party for the uses and purposes mentioned in the
instrument.
DATED: ___________________
NOTARY PUBLIC
Printed Name:
My appointment expires:
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Exhibit A
Strategic Plan Statement of Services /Scope of Work
Task 1: Conduct EDC/PB/Council retreat #1
Beckwith Consulting Group (BCG) BCG will conduct a workshop with
Department Directors, Economic Development Commission (EDC), Planning
Board (PB), City Council, and others the City
deems appropriate to review the goals and
objectives, scope, tasks of work, time schedule,
and other particulars of the proposed work
program before finalizing your process. This
would provide participants an opportunity to
review and strategize about:
Vision - concerning the context, scope, and particulars of this proposed
strategic planning process.
Assessment – of the participants and products that have been achieved
by the 2009 EDC & PB Joint Annual Report, Levy Lid Lift Committee,
Westgate and Five Corners Charrettes, Mayor’s Survey, and other public
and private plans and projects to-date.
Identification of who and how to involve – key stakeholders, business
and property owners, organizations and interest groups, as well as the
public-at-large.
Department Directors, EDC, PB, and Council will review the proposed
process and identify issues and concerns to be resolved during the course of
work. Based on the results of the retreat, BCG will refine the proposed tasks,
schedules, and other particulars if necessary based on outcome of the
retreat.
Website - BCG will create direct linkages to the City’s website devoted to
this strategic planning process including pages with objectives, scope of
work, schedules, e-mail notification, and sign-up for continuous newsletter
distributions.
Event outreach - BCG will staff booths at community events including the
Summer Market, Arts Festival, Waterfront Festival, Taste of Edmonds, and
others to provide materials and surveys that will generate public interest
and solicit comments on the strategic planning process.
Deliverable - a refined schedule, list of strategic planning participants, and
identification of issues to be covered in the strategic planning process. A series
of newsletters will be published in/posted on the City’s website for public
distribution.
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Phase 1:
Compile background/interviews
Task 2: Conduct internal/external scans
Working with Department Directors, BCG will compile and analyze the
following conditions for strategic plan evaluation.
2010 Comprehensive Plan – including environment, economic, housing,
land use, transportation, parks and recreation, and public facilities goals
and projects,
2011 Budget, Annual Financial Statement, and Capital Improvements
Program – including near term and future cost, revenue, and capital
financing projections,
Census– comparative data from the 2000 and 2010 census, American
Community Survey (ACS), ERSI, and other sources on socioeconomic
characteristics and changes in Edmonds, Puget Sound, Washington, US,
OFM, DOR, and Snohomish County data - on retail sales, property
values, buildable lands, housing market conditions, etc
Deliverable – internal/external scans of existing comparative conditions and
trends organized into a format for strategic plan discussion.
Task 3: Interview stakeholders
BCG will conduct personal interviews and/or focus group sessions with key
officials, property and business owners, public organizations, user groups,
and other parties of interest identified from the results of the retreat in task
1 regarding:
extent of involvement in city
activities,
perceived problems or
opportunities with
existing/future conditions,
suggestions concerning opportunities and possibilities, and
interest in participating in possible strategic planning opportunities.
Deliverable – a copy of stakeholder interviews along with a report
documenting major findings.
Task 4: Conduct EDC/PB/Council retreat #2
BCG will review the results of the existing conditions inventory and analysis
and stakeholder interviews with Department Directors, EDC, PB, and Council
during a public workshop session. Your workshop participants will review
results and define implications to be covered in future tasks.
Deliverable – outline of issues to be reviewed with the public in the strategic
planning process described in a newsletter on your website.
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Assess public opinions
Task 5: Conduct mail-back surveys of owners, employees, and customers
BCG will conduct a series of mail-out and intercept surveys of business and
property owners, employees, and customers concerning business
conditions, current utilization of area stores and businesses, and their
characteristics.
BCG may design the surveys to be bulk mailed to 1,800+
licensed business owners and handed out to employees at
Stevens Hospital, Edmonds School District, city staff, and
key economic centers; and distributed to random sampled
customers intercepted at major places of travel, business,
recreation, and during community festivals within the
downtown and Highway 99 business centers - whichever
distribution method the City and BCG jointly deem most
effective for each type of survey.
The surveys will include closed and open-ended questions in a folded format
allowing the respondent to mail-back the survey with a pre-printed business
reply postage cover. BCG may design the surveys to ask each respondent
group the following questions:
Business owner surveys
reason for locating in Edmonds,
business trends including impact of internet and finance,
suggestions and recommendations concerning market possibilities,
willingness to participate or commit to possible strategic planning
opportunities.
Employee surveys
employee opinions of existing conditions including job opportunities,
housing conditions and costs, support services such as training and
childcare,
what employees perceive to be economic problems or opportunities, and
employee characteristics including place of residence, education, income,
household status, and other particulars.
Customer surveys
where customers shop within the city and with major competitors,
customer opinions of existing conditions including available products
and services, parking access and capacities, building conditions, and
images,
what customers perceive to be problems or opportunities, and
customer characteristics including place of residence, employment,
income, household status, and other particulars.
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Deliverable – a copy of the mail-back and intercept surveys results along with
a report documenting major findings.
Task 6: Conduct surveys of students
BCG will design a hand-out/mail-back or internet survey to be taken by
Edmonds middle and high school students. The survey, which may be
coordinated with the school districts’ annual school student activity
assessment requirements, will include a series of closed-ended questions
about the student’s:
Workforce participation – including their volunteer, internship, or
employment with city organizations, businesses, or other enterprises during
the school year, vacations, or summer.
Vocational interests – in occupations or professions offered in high
school, vocational school, college, or other instructional programs and the
extent to which they believe the city provides opportunities to learn, work,
or practice in such.
Job and volunteer desires – on the students part for volunteer,
internship, or employment activities which are not currently offered by local
organizations or businesses.
Participant characteristics – including place and length of residence, age
and class, and home school.
Deliverable – a copy of the hand-out/hand-back or internet survey results
along with a report documenting major findings.
Task 7: Conduct internet surveys of residents
BCG will design, post, and collate internet surveys on a continuous basis to
elicit resident opinions concerning problems, issues, opportunities, and
other particulars that should be addressed during the strategic planning
process. The on-line surveys will use photos and
illustrations to ask the respondents a series of
open and closed-ended questions rating:
existing conditions, strengths, and problems
of the downtown, Westgate, Five Corners,
Highway 99, Firdale Village, commercial
districts, each neighborhood, and city in
general,
possible approaches concerning environmental protections, economic
opportunities, land use developments, housing conditions, traffic and
transit, parks and recreation, general appearances, fiscal concerns, and
other particulars,
respondent characteristics including age, household type, length of
residence, place of work, and other particulars for sample control
purposes.
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Note – BCG will also create hardcopy versions of the on-line surveys that can
be distributed and collected from various locations throughout the city for
residents who do not use or are not comfortable taking the survey on-line.
BCG will input the hardcopy versions into the on-line database to create an
effective and integrated outreach of existing public opinions. If necessary,
BCG will also create other language transcriptions of the surveys for
distribution in areas where English is not the prevalent language.
Deliverable – a copy of the on-going internet surveys results along with a
report documenting major findings.
Task 8: Conduct EDC/PB/Council retreat #3
BCG will review the results of the public outreach interviews and surveys
with Department Directors, EDC, PB, and Council during public workshops.
Workshop participants will review results and define implications
concerning the content and direction of future strategic planning tasks.
Deliverable - a series of possible strategic planning issues to be presented and
developed in a charrette in task 9-10 published on a newsletter on your
website.
visioning charrette
Task 9: Recruit delegates/distribute materials
The City, EDC, PB, and Council will issue invitations and publish public
notices to recruit persons to serve as delegates to the strategic planning
charrette.
The participants may include representatives of City advisory boards and
commissions, business and public interest organizations, school district,
key property and business owners, residents-at-large, and other parties of
interest or impact on your strategic planning process.
Depending on the number of applications, the City may select participants
by lottery to ensure a random sample of interested parties and restrict the
total number to a level that can be accommodated within a reasonably sized
facility (@ 200 participants per evening for as many evenings as you wish
to accommodate).
As part of the recruitment process, BCG may query potential delegates on
the issues of interest and importance to them concerning the strategic
planning process. Based on delegate queries, BCG will compile, publish, and
mail background materials to the delegates selected to participate in the
charrette process.
The materials may include background information on the results of the
internal/external scans and surveys – as well as results of the EDC, PB, and
Council retreats.
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Deliverable – a roster of delegate participants who have signed on to
participate in the charrette along with distribution of materials with which to
become familiar with the topics of most interest to the strategic planning
process.
Task 10: Conduct charrette with delegates
The City will host, and BCG will organize and conduct, a participatory
strategic planning charrette with the delegates. BCG will conduct the session
as a brainstorming workshop, where the participants divide into small
groups of 20 or less to jointly create (and BCG facilitates) as many ideas as
possible.
Each group will be asked to respond to a mandatory list of questions and
topics to make sure the entire delegation brainstorm the same objectives.
The list of mandatory questions will be drawn from the results of the
internal/external scans, interviews and surveys, and preceding EDC, PB, and
Council retreats. Once each small group has completed the mandatory list,
they may take up any other optional topics or
subjects their group deems worthy.
These initial charrettes will be developed without
critical evaluation until the participants are
satisfied that all possible ideas have been
explored. The participants will then evaluate
every proposal listing negative and positive
features. Where appropriate, BCG may refine,
expand, or combine proposals as a means of increasing positive and
decreasing negative features. BCG will continue the iterative charrette until
the participants are satisfied that every idea has been fully evaluated.
BCG will then poll the groups to determine the level of support available for
each proposal. The participants will then determine, based on the polling
results, which concepts or concept refinements BCG develops into detailed
strategic planning elements in following tasks.
Note – BCG will provide facilitators, and train City staff members, to work
with BCG to scribe and facilitate the small group charrettes. BCG has done
this before with other client representatives with much success.
Deliverable – brainstorming ideas for a list of mandatory and thus common
topics created by groups small enough to have interaction necessary to create
a range of possible strategic planning solutions along with a ranking score by
which to determine most to least priorities.
Task 11: Collate charrette results
BCG will compile a comparative description of the charrette results that
emerge from each delegate worktable that participated in task 10. Where
appropriate, BCG will generate supplementary graphics, text, or concepts
common of each delegate group’s strategic planning proposals.
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Deliverable – a report documenting and collating the results of the small
group sessions into a comparative matrix which can be prioritized and
presented to the public for reactions.
Task 12: Conduct EDC/PB/Council retreats #4a and 4b
BCG will review and discuss the charrette results that emerge from task 11
with Department Directors, EDC, PB, and Council during public workshop
sessions. Workshop participants will evaluate the proposals, and where
appropriate, help generate supplementary graphics, text, or even common
concepts to be further considered by the delegates and public.
Based on the City’s reviews, BCG will edit a summary description of the
comparative charrette results and incorporate the proposals into Powerpoint
and website presentations. BCG will distribute the updated materials to the
delegates for evaluation in the tasks following.
Retreat number 4 has been split into 2 parts in order to provide Council an
opportunity to review the results of the delegate recruitment and charrette
agenda - including a practice session in October (4a), and in November, the
City Council will have an opportunity to review the results before Beckwith
Consulting Group begins drafting the strategic plan.
Deliverable – City review and validation of charrette results for distribution
for delegate and public comment.
Phase 2:
Develop strategic plan
Task 13: Draft strategic plan Based on the results of task 12, BCG will work with Department Directors to develop a strategic plan based on the charrette proposals that the EDC, PB, and Council validate. Depending on the results, the strategic plan could include elements dealing with: Community prioritization of services/capital/projects/initiatives - The City is interested in successful prioritization of services with the following objectives: ability to evaluate services the City provides, one versus another; to better understand the City’s services in the context of the cause-and-effect relationship they have on the organization’s priorities; to provide a higher degree of understanding among decision makers as they engage in a process to rank services based on priorities; and articulate to people within the City and to the public how the City values its services, how the City invests in its priorities, and how the City divest itself of lower-priority services (if necessary). Branding and marketing – including tagline, message, and other contents with which to sell the community brand on the City’s website, brochures, video productions, and other outreach media, Retail development strategies – including identification of the retail businesses to retain and recruit with which to close retail gaps and expand City sales taxes, Business development strategies – including identification of the small and large businesses to retain, expand, and recruit with which to provide City residents local employment opportunities, Tourism strategies – including the special events, historical attractions, artworks and artists to retain and recruit with which to expand and
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market the City’s tourism interests, Housing strategies – including what kinds of households the City seeks and/or needs to house in Edmonds and how to provide/produce housing products that fit each household/market segment, Land use strategies – including opportunities within the downtown, Westgate, Five Corners, Firdale Village areas, and along Highway 99 with which to develop mixed use projects and neighborhoods with opportunities to live, work, shop, and play, Transportation strategies – including continued expansion of your ferry, rail, transit, bike, and walk networks with which to provide City residents, employees, and tourists modes of travel that reduce vehicle traffic and greenhouse gas emissions, Urban design strategies – including historic and mixed use design standards and form-based codes as well as park, trail, gateway and wayfinding systems that will protect and enhance the quality of the City, Green sustainability strategies – including the measures to be taken to reduce carbon footprints, use recycled materials, apply smart and low impact development measures, and other green building applications, Sustainability strategies – including identification of sustenance levels and corresponding employee and service requirements by which to sustain the community now and in the future, Levels-of-service and the providers – for public administration, police, fire, EMT, public works, parks, and other services and the public, nonprofit, private organizations with which to provide them, Fiscal strategies – including the combination of fees, taxes, levies, bonds, lease-to-own (LTO) capital facility development/procurement strategies, and other measures to finance City services and facilities, Benchmarks – and the method and metric parameters for measuring and evaluating progress towards the attainment of each strategic objective outlined above.
Deliverable – a strategic plan for each element that materializes from the
process along with descriptions of required tasks, responsibilities,
participants, costs, and milestone measurements that can be reviewed and
critiqued with City staff and the EDC, PB, Council, and public.
Task 15: Conduct forum(s) with delegates and public
The City will host, and BCG will conduct, a public exhibition and open house
to review the strategic planning proposals with the delegates and public-at-
large.
Prior to the forum, BCG will mount displays of summaries of the major
strategic planning proposals at prominent sites throughout the city and
assist the City, if desired, in presentations of the strategic planning
proposals to the Downtown Edmonds Merchants Association, Greater
Edmonds Chamber of Commerce, Port of Edmonds, Edmonds School District,
Stevens Hospital, and others.
On the day of the forum, BCG will display illustrations of the strategic
planning proposals around the meeting room walls in a manner to facilitate
review by the charrette delegates and public.
BCG will distribute a written survey to each participant as
they enter the forum indexed to the graphic displays. The
survey will also ask the delegates to rank the strategies
and examples on a preference scale ranging from do not
implement or not appropriate, to highly desirable to
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incorporate into action plans.
Deliverable – a public open house with exhibits, newsletter, and internet
survey on your website describing the open house exhibits and results of the
survey questions.
Task 15: Conduct EDC/PB/Council retreat #5
BCG will review and discuss the draft strategic plan elements that emerge
from task 13 and the results of the open house from task 14 with
Department Directors, EDC, PB, and Council during public workshop
sessions. Workshop participants will review the draft strategic plan and
identify issues to be tested with the public.
Deliverable – Department Directors, EDC, and PB review and critique of a
draft strategic plan and identification of issues to be tested and prioritized
with the public.
Test plan with public
Task 16: Conduct phone/controlled internet survey of voter households
BCG will design and recruit by telephone a random sample of registered
voter households and provide them a link to a controlled and illustrated
internet survey that they can complete on-line or a hardcopy survey that
they can fill out and mail-back to us to input on-line.
The survey will ask the respondents their opinions,
preferences, and priorities concerning the proposed
strategic planning concept(s). BCG will also ask the
respondents what impact the strategic planning
proposals realization will have on their shopping,
entertainment or recreation habits, housing preferences,
economic prospects, or other behavior patterns.
The results will provide the City a statistically valid
method of determining public support for various strategic planning
concepts and strategies, particularly aspects requiring public
implementation and financing.
Deliverable – a copy of the phone/internet survey results along with a report
documenting major findings and recommendations.
Task 17: Conduct forum with delegates and public
The City will host, and BCG will conduct, another public open house to
review the phone/internet survey results with the delegates and public-at-
large. BCG will review and compare the results of the survey with the
charrette delegates’ priorities.
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BCG will identify key and common priorities, and the behavioral changes the
voter household respondents indicate could
occur as a result of key strategic planning
proposal implementations. BCG will also discuss
the survey respondent reactions to and
preferences for various strategic planning
implementation measures.
Deliverable – a public open house with exhibits
and newsletter on the City’s website describing the results of the
phone/internet survey and open house.
Task 18: Conduct EDC/PB/Council retreat #6
BCG will review and discuss the phone/internet survey results and the forum
comments with Department Directors, EDC, PB, and Council during public
workshop sessions. Workshop participants will consider the survey and
forum implications and finalize strategic planning proposals and concepts
to be adopted in plans and implementation measures
Deliverable – a detailed list of specific strategic planning proposals to be
reviewed and approved for implementation.
Document/approve strategic plan
Task 19: Finalize/publish strategic plan documents
BCG will review the results of task 18 and finalize the following documents:
Website, Powerpoint, Channel 21/39, and brochure handouts -
containing summaries of your strategic planning goals, objectives,
strategies, and any other appropriate summary information.
Narrative plan - containing narrative presentations of the City’s strategic
planning measures and milestones.
Technical appendices – containing the results of all process tasks
including the internal/external trend scans, stakeholder interviews, mail-
out/mail-back surveys, strategic planning charrette, and phone/internet
survey.
Deliverable – consolidated strategic planning documents in a format
complying with GMA/SEPA requirements.
20: Conduct Planning Board and City Council hearings
BCG will assist the City in presenting final strategic planning strategies and
implementation measures to the Planning Board and City Council during a
series of public hearings as required by state planning enabling acts.
Deliverable - one-of-a-kind exhibits and a public record describing final
hearing comments and approvals.
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Exhibit A.1
Edmonds Strategic Plan
task number and content S M T W T F S
July
1 2
3 4 5 6 7 8 9
10 11 12 13 14 15 16
17 18 19 20 21 22 23
1 Conduct Council/EDC/PB retreat #1 24 25 26 27 28 29 30
31
August
2-3 Conduct scans/interview stakeholders 1 2 3 4 5 6
7 8 9 10 11 12 13
14 15 16 17 18 19 20
4 Conduct Council/EDC/PB retreat #2 21 22 23 24 25 26 27
5-7
Survey owners, employees, students,
residents 28 29 30 31
September
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
8 Conduct Council/EDC/PB retreat #3 25 26 27 28 29 30
October
1
9 Recruit delegates and distribute materials 2 3 4 5 6 7 8
9 10 11 12 13 14 15
16 17 18 19 20 21 22
12 Conduct Council/EDC/PB retreat #4a 23 24 25 26 27 28 29
30 31
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November
10 Conduct charrette with delegates 1 2 3 4 5
11 Collate charrette results 5 6 8 9 10 11 12
13 14 15 16 17 18 19
12 Conduct Council/EDC/PB retreat #4b 20 21 22 23 24 25 26
13 Draft strategic plan 27 28 29 30
December
1 2 3
4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
15 Conduct Council/EDC/PB retreat #5 25 26 27 28 29 30 31
January 2012
14/16
Conduct forum(s) w/delegates/public -
survey 1 2 3 4 5 6 7
city voter households 8 9 10 11 12 13 14
15 16 17 18 19 20 21
18 Conduct Council/EDC/PB retreat #6 22 23 24 25 26 27 28
19 Finalize/publish strategic plan documents 29 30 31
February
1 2 3 4
5 6 7 8 9 10 11
20a Conduct Planning Board hearings 12 13 14 15 16 17 18
19 20 21 22 23 24 25
26 27 28 29
March
1 2 3
20b Conduct Council hearings 4 5 6 7 8 9 10
11 12 13 14 15 16 17
18 19 20 21 22 23 24
25 26 27 28 29 30 31
All Council/EDC/PB meetings to be conducted at ….. from …. pm.
11/14 Charrettes and open houses to be conducted …. pm at …...
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Gantt Chart Exhibit A.1
Edmonds Strategic Plan
Team Leader/Planner - Tom Beckwith FAICP
|Economic Development - Eric Hovee, Paul Dennis AICP, Andrea Logue
| |Community Development - Steve Price, Nancy Jordan, David Schroedel AICP
| | |Communications/Phone-Internet Surveys - Aimee Beckwith, GMA Market Researc
| | | |
| | | |
| | | |labor labor mtls/total
Initiate process | | | | 1 2 3 4 5 6 7 8 9 10 hrs cost expense cost
1 Conduct EDC/PB/Council retreat #1 X X X O 24 $2,520 $0 $2,520
Phase 1
Compile background/interviews
2 Conduct internal/external scans X X X 96 $10,080 $0 $10,080
3 Interview stakeholders X X X 56 $5,880 $0 $5,880
4 Conduct EDC/PB/Council retreat #2 X X X O 24 $2,520 $250 $2,770
Survey public
5 Conduct mail-back surveys - X X 40 $4,200 $0 $4,200
6 Conduct hand-back surveys - X X 20 $2,100 $0 $2,100
7 Conduct internet surveys - X X 36 $3,780 $0 $3,780
8 Conduct EDC/PB/Council retreat #3 X X X O 24 $2,520 $250 $2,770
Conduct charrette
9 Recruit delegates/distribute X X 32 $3,360 $0 $3,360
10 Conduct charrette w/delegates X X X O 72 $7,560 $350 $7,910
11 Collate charrette results X `24 $2,520 $0 $2,520
12 Conduct EDC/PB/Council retreat #4 X X X O O 24 $2,520 $250 $2,770
Phase 2
Develop draft strategic plan
13 Draft strategic plan X X X 140 $14,700 $0 $14,700
14 Conduct forum(s) X X X O 24 $2,520 $250 $2,770
15 Conduct EDC/PB/Council retreat #5 X X X O 32 $3,360 $250 $3,610
Test proposals with public
16 Survey city voter households*X X 48 $5,040 $6,000 $11,040
17 Conduct forum(s) X X X O 24 $2,520 $250 $2,770
18 Conduct EDC/PB/Council retreat #6 X X X X O 32 $3,360 $250 $3,610
Document/approve strategic plan
19 Finalize/publish strategic plan X X X X 80 $8,400 $0 $8,400
20 Conduct PB, Council hearings X O O 16 $1,680 $250 $1,930
* Includes telephone surveys.Subtotal 852 $89,460 $8,100 $97,560
Contingency 3%$2,440
Project budget $100,000
Assumptions
2 Assumes City will help compile and assess existing conditions.
3 Assumes personal interviews with up to 24 key stakeholder individuals and/or focus groups in workshops.
5
6 Assumes School District will facilitate surveys in conjunction with their annual activities survey requirement.
7
10 Assumes session involving facilitation of all delegates in planning charrette sessions with city staff members
trained and participating with consultant team as scribes and facilitators.
14 Assumes meeting involving graphic preference materials and surveys. Also includes development of
exhibitions for display before the forum throughout city and in road show presentations.
16 Assumes completion of 600 phone/internet surveys for an accuracy of +/-3%. Additional survey accuracy can be provided at
cost of $20 per completed survey.
17 Assumes meeting involving exhibition of charrette proposals in open house format with surveys. Also includes
development of exhibitions for display before the forum throughout city and in road show presentations.
Hourly rates - $100-135 principal, $75-100 professional, $55-75 technical, and $25-55 support personnel.
Assumes BCG will create hard-copy handouts that can be distributed in the library, arts center, community center, and other
public facilities.
Assumes BCG will design, collate, and distribute mail-back surveys to major employers and employees. Assumes BCG will
organize and conduct intercept surveys of downtown and other customer destinations.
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Exhibit B
Beckwith Consulting Group
Time and Materials Schedule as of 1 January 2011
Payment for professional services may be on the basis of the following hourly rates of staff
engaged on the project plus direct expenses, outside consultants, and rental of specialized
equipment:
Hourly Rates:
Rates for standard basic services shall be at the rates shown which are based on a multiple of
2.5 times the employee's direct personnel expense.
Rates for overtime, where required and authorized by the Client, shall be at the standard rate
for regular working hours and at the special rates for any extra hours authorized.
Rates for special services such as special consulting, consulting reports and/or court
testimony shall be at a multiple of 3.0 times the employee's direct personnel expense on the
project as defined here.
Direct Personnel Expense:
Direct Personnel Expense is defined as the gross hourly salaries of staff engaged on the
project and the cost of their mandatory and customary fringe benefits.
Gross hourly salary is defined as the employee's base yearly salary divided by 2,080 hours
per year. Mandatory and customary fringe benefits are defined as statutory employee benefit,
insurance, sick leave, holidays, vacations and the like.
Direct Expenses:
Travel outside the Puget Sound Region (King, Kitsap, Pierce, and Snohomish Counties) at
$0.20 per mile plus any ferry or parking charges.
Blueprints, photographs, photocopying, and other printing or reproduction services provided
outside the Beckwith Consulting Group's offices at cost of the service plus 10% for
management, coordination and responsibility.
Board and lodging outside the Puget Sound Region (King, Kitsap, Pierce, and Snohomish
Counties) at the cost of expense.
Postage, long distance telephone, telegram, and other communications sent at cost of the
service plus 10% for coordination and utility taxes.
Hourly Rates for Standard Service:
Team member Standard hourly rate
Tom Beckwith FAICP $175.00
Eric Hovee $185.00
Paul Dennis $120.00
Andrea Logue $100.00
Steve Price $95.00
Nancy Jordan $75.00
David Schroedel AICP $85.00
Hourly rates may be changed each year to reflect cost-of-living wage increases. Adjustments
for employee merit increases generally occur in January of each year, but may be made on an
individual basis as performance warrants.
Method of Compensation:
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Invoices will be submitted once a month for services performed during the prior month.
Invoices not paid within 30 days of issuance shall bear interest at the rate of 1.5% per month
compounded monthly.
Delinquency:
The Client shall pay the Beckwith Consulting Group for all expenses incurred for collecting
any delinquent amount including but not limited to liens, reasonable attorney's fees, witness
fees, personnel expenses, document duplication, organization and storage costs, taxable
court costs, travel and subsistence in addition to the delinquent amount.
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14 July 2011
Edmonds Strategic Plan
task number and content S M T W T F S
September
123
45678910
1 Conduct Council/EDC/PB retreat #1 11 12 13 14 15 16 17
2-3 Conduct scans/interview stakeholders 18 19 20 21 22 23 24
5-7 Survey owners, employees, students, residents 25 26 27 28 29 30
October
1
2 345678
9 10 11 12 13 14 15
16 17 18 19 20 21 22
4 Conduct Council/EDC/PB retreat #2 23 24 25 26 27 28 29
9 Recruit delegates and distribute materials 30 31
November
12345
5 6 8 9 10 11 12
13 14 15 16 17 18 19
8 Conduct Council/EDC/PB retreat #3 20 21 22 23 24 25 26
10 Conduct charrette with delegates 27 28 29 30
December
11 Collate charrette results 123
4 5678910
11 12 13 14 15 16 17
18 19 20 21 22 23 24
12 Conduct Council/EDC/PB retreat #4 25 26 27 28 29 30 31
2012January 2012
13 Draft strategic plan 1 234567
8 91011121314
15 16 17 18 19 20 21
15 Conduct Council/EDC/PB retreat #5 22 23 24 25 26 27 28
14 Survey city voter households 29 30 31
February
16 Conduct forum(s) w/delegates/public 1 23 4
5 67891011
12 13 14 15 16 17 18
19 20 21 22 23 24 25
18 Conduct Council/EDC/PB retreat #6 26 27 28 29
March
123
19 Finalize/publish strategic plan documents 4 5678910
11 12 13 14 15 16 17
18 19 20 21 22 23 24
20a Conduct Planning Board hearings 25 26 27 28 29 30 31
April
1234567
8 9 10 11 12 13 14
15 16 17 18 19 20 21
20b Conduct Council hearings 22 23 24 25 26 27 28
29 30
All Council/EDC/PB meetings to be conducted at ….. from …. pm.
11/14 Charrettes and open houses to be conducted …. pm at …...
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AM-4080 Item #: 2. F.
City Council Meeting
Date: 07/19/2011
Time:Consent
Submitted By:Gerry Gannon
Department:Police Department
Committee:Public Safety Type:Action
Information
Subject Title
Amendment No. 1 to Training Interlocal Agreement.
Recommendation from Mayor and Staff
Recommend Council approve amendment for the Mayor to sign.
Previous Council Action
Public Safety Committee approved the amendment to the training ILA for the July 19th Consent agenda.
Narrative
On January 25, 2007 the City of Edmonds entered into an Interlocal Agreement (ILA) with the City of
Everett. The purpose of the ILA was to provide in-service training for police officers in the Skagit,
Snohomish, and King Counties. The ILA set fees based on the number of officers in each agency. Our
cost was $300 annually.
The training that is provided by this regional group provides specialized training that would be difficult
for us to provide to our own officers. An example of specialized training is EVOC (Emergency Vehicle
Operators Course). EVOC is a required annual training course for members of this department that would
require a huge commitment by the department on an annual basis. By using shared instructors
and resources the department saves over all training costs.
The proposed changes in Amendment No. 1 that effect the City of Edmonds is an increase of the annual
fee from $300 to $600.
The ILA has been reviewed by the City Attorney and is approved as to form.
Attachments
Training
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 07/14/2011 08:34 AM
Mayor Mike Cooper 07/14/2011 10:46 AM
Final Approval Sandy Chase 07/14/2011 10:47 AM
Form Started By: Gerry Gannon Started On: 07/13/2011
Final Approval Date: 07/14/2011
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AM-4085 Item #: 2. G.
City Council Meeting
Date: 07/19/2011
Time:Consent
Submitted For:Pam Lemcke Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Authorization for Mayor to sign Addendum No. 5 with BHC Consultants, LLC for Lift Station 2
Rehabilitation Project.
Recommendation from Mayor and Staff
Authorize Mayor to sign Addendum No. 5 with BHC Consultants.
Previous Council Action
On July 26, 2005, Council authorized the Mayor to sign a professional services agreement with Berryman
& Henigar, Inc. (now BHC Consultants, LLC) for Lift Stations 2 & 13 Design Services. On January 6,
2006, Addendum No. 1 was signed with regard to survey and topographic mapping.
On April 25, 2006, Council authorized the Mayor to sign Addendum No. 2 to the Lift Stations 2 & 13
professional services agreement. On December 20, 2008, Addendum No. 3 was signed with regard to
geological investigation required for the new location for Lift Station 2.
On October 6, 2009, Council authorized the Mayor to sign Addendum No. 4 to the professional services
agreement for the Lift Station 2 project.
On July 12, 2011, the CS/DS Committee reviewed this item and recommended it be placed on the consent
agenda for approval.
Narrative
The Lift Station 2 Rehabilitation Project is anticipated to begin construction in August 2011. The
proposed addendum will provide consultant services during the construction phase. The services include
reviewing shop drawings, contractor submittal review, responses to contractor's request for information,
technical expertise during the pump start-up phase and on-call inspection services. The addendum also
provides $11,740 to cover additional services related to advertising the project a second time, securing a
shoreline permit and costs for designing an extra 325 feet of waterline.
Lift Station 2 is located adjacent to Shell Creek near Melody Lane and is inaccessible to maintenance
vehicles. The current station has been in operation for over 40 years and has exceeded its expected useful
life since replacement parts are difficult, if not impossible, to obtain. The City wants to relocate the
station away from the creek to improve maintenance access to the station and reduce the risk of a sewer
overflow entering Shell Creek.
The negotiated fee for Addendum No. 5 is $55,082 and the costs will be paid by the 412 Sewer and
Water Utility Funds.
Attachments
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Attachments
Attachment 1-Addendum No. 5
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/14/2011 11:42 AM
Public Works Phil Williams 07/15/2011 07:24 AM
City Clerk Sandy Chase 07/15/2011 08:20 AM
Mayor Mike Cooper 07/15/2011 09:51 AM
Final Approval Sandy Chase 07/15/2011 09:54 AM
Form Started By: Megan Cruz Started On: 07/13/2011
Final Approval Date: 07/15/2011
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AM-4086 Item #: 2. H.
City Council Meeting
Date: 07/19/2011
Time:Consent
Submitted For:Jerry Shuster Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Authorization for Mayor to Sign a Stormwater Utility Easement for the 12th Ave N Stormwater
Improvement Project.
Recommendation from Mayor and Staff
Authorize Mayor to sign the Stormwater Utility Easement.
Previous Council Action
On July 12, 2011, the CS/DS Committee reviewed this item and recommended it be placed on the consent
agenda for approval.
Narrative
12th Ave N Stormwater Improvement Project objectives:
1. Abandon an existing stormwater drainage pipe that is currently carrying runoff from 12th Ave N under
a resident’s home at 1025 12th Ave N and discharging onto a steep slope.
2. Install a new stormwater system in an easement between the existing homes at 1025 and 1015 12th Ave
N such that it minimizes downstream slope erosion.
Part of the 12th Ave North Stormwater Improvement Project is located on private property. The route of
the new stormwater line goes through an existing easement at 1025 12th Ave North and also through the
Bailey residence at 1015 12th Ave North. An easement from Mr. Bailey is required to construct the
project.
This easement will be from 4 to 10 feet wide, approximately 150 feet long, for a total easement area of
901 square feet on an 11,327 square foot lot (Exhibit A). This easement provides a benefit to the City by
enabling the construction of a solution to a potential liability issue. Stormwater runoff from City
right-of-way currently discharges onto a steep slope on the Sheldon property north of the Bailey
residence. This discharge is causing slope damage on the Sheldon property and the vacant lot to the west.
Continued use of this system may cause increased slope instability and a potential slide on these
properties.
Staff believes that the cost of this easement ($1,500) is reasonable since it provides a defined benefit to
the City in lowering our potential liability for slope damage on private properties neighboring the Bailey
residence. The easement costs will be funded by the 412 -200 Stormwater Utility Fund.
Attachments
Exhibit A-Easement
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Form Review
Inbox Reviewed By Date
Engineering Robert English 07/14/2011 10:26 AM
Public Works Phil Williams 07/15/2011 07:24 AM
City Clerk Sandy Chase 07/15/2011 08:20 AM
Mayor Mike Cooper 07/15/2011 09:51 AM
Final Approval Sandy Chase 07/15/2011 09:54 AM
Form Started By: Megan Cruz Started On: 07/13/2011
Final Approval Date: 07/15/2011
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AM-4087 Item #: 2. I.
City Council Meeting
Date: 07/19/2011
Time:Consent
Submitted For:Jerry Shuster Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Report on Small Works Roster Solicitation for the 12th Ave N Stormwater Improvement Project and
award contract to Trenchless Construction Services L.L.C. in the amount of $59,935.
Recommendation from Mayor and Staff
Award contract.
Previous Council Action
On July 12, 2011, the CS/DS Committee reviewed this item and recommended it be placed on the consent
agenda for approval.
Narrative
The City received three quotations from Contractors for the 12th Ave N Stormwater Improvement
Project. Trenchless Construction Services L.L.C. submitted the lowest quote of $59,935 to complete the
project. The two other quotes received were $65,182 and $81,875. This project will be funded by the
412 Stormwater Utility under budget line item “City-Wide Drainage Replacement/Extension.”
12th Ave N. Stormwater Improvement Project objectives:
1. Abandon an existing stormwater drainage pipe that is currently carrying runoff from 12th Ave N under
a resident’s home at 1025 12th Ave N and discharging onto a steep slope.
2. Install a new stormwater system in an easement between the existing homes at 1025 and 1015 12th Ave
N such that it minimizes downstream slope erosion.
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/14/2011 11:19 AM
Public Works Phil Williams 07/15/2011 07:24 AM
City Clerk Sandy Chase 07/15/2011 08:20 AM
Mayor Mike Cooper 07/15/2011 09:51 AM
Final Approval Sandy Chase 07/15/2011 09:54 AM
Form Started By: Megan Cruz Started On: 07/13/2011
Final Approval Date: 07/15/2011
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AM-4088 Item #: 2. J.
City Council Meeting
Date: 07/19/2011
Time:Consent
Submitted For:Mike De Lilla Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Report on bids opened July 6, 2011 for the 2011 Waterline Replacement Project, award contract to
Kar-Vel Construction Company in the amount of $1,799,052.54 and appropriate an additional $300,000
to the 412-100 Water Utility Fund to construct the project.
Recommendation from Mayor and Staff
Award contract.
Previous Council Action
On May 17, 2011 Council authorized staff to advertise for bids.
On July 12, 2011, the CS/DS Committee reviewed this item and recommended it be placed on the consent
agenda for approval.
Narrative
On July 6, 2011, the City received four (4) bids for the 2011 Waterline Replacement Project. The bids
ranged from a low of $1,799,052.54 to a high of $2,185,582.74. The engineer’s estimate was $1,856,194.
The bid tabulation summary is attached as Exhibit 1. Kar-Vel Construction submitted the low bid in the
amount of $1,799,052.54 and a review of their records and qualifications were acceptable.
This project is part of the City’s program to replace and upgrade existing waterlines at various locations
around the City, that are reaching the end of their useful service life, is undersized and unable to meet
current requirements, or has some other existing system deficiency. The project will replace at various
locations around the City approximately 7,100 linear feet of waterline piping with associated meters, and
fire hydrants. In addition Dayton St. between SR104 and the BNSF tracks will be overlaid.
The total 2011 budget required to fund this project is broken down as follows:
Construction Contract $1,799,053
ConstructionInspection $97,600
City Staff Administration $30,000
Testing Lab Services $33,500
Design Engineering $286,415
Contingency $115,000
TOTAL =$2,361,568
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The following funding sources will be used to pay for the project:
Water Utility Fund (2011 Budget)$1,764,506
Fire Hydrant Improvements (General Fund Transfer)$100,000
Additional 2011 Appropriation to Water Utility Fund $300,000
Dayton Street Overlay (Street Fund, Water, Storm and
Sewer Utility Funds)
$200,000
TOTAL =$2,364,506
The General Fund Transfer of $100,000 represents the estimated project cost to install fire hydrants. This
transfer will be funded by the 8.7% water utility tax that is collected by the General Fund for fire hydrant
improvements. Issuance of a capital utility bond is planned in 2011 to provide revenue for the 412-100
Water Utility Fund to pay for the project. The bond revenue will also pay for the additional $300,000
appropriation to complete the project. The appropriation is included in the 2011 July Budget
Amendment.
Attachments
Exhibit 1 - Bid Summary
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/14/2011 03:13 PM
Public Works Phil Williams 07/15/2011 07:24 AM
City Clerk Sandy Chase 07/15/2011 08:20 AM
Mayor Mike Cooper 07/15/2011 09:51 AM
Final Approval Sandy Chase 07/15/2011 09:54 AM
Form Started By: Megan Cruz Started On: 07/13/2011
Final Approval Date: 07/15/2011
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AM-4089 Item #: 2. K.
City Council Meeting
Date: 07/19/2011
Time:Consent
Submitted For:Pam Lemcke Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Report on bids opened July 12, 2011 for the Lift Station 2 Replacement Project and award contract to
Trico Contracting Inc. in the amount of $668,979.30.
Recommendation from Mayor and Staff
Award contract.
Previous Council Action
On October 23, 2007, Council authorized staff to advertise for construction bids.
On April 19, 2011, Council authorized the Mayor to sign utility easement agreements.
On June 14, 2011 staff presented the initial bid results to CS/DS committee with the recommendation to
reject all bids.
On June 21, 2011, Council approved Resolution 1251 rejecting all bids received on June 7, 2011 and
authorizing staff to readvertise the project.
On July 12, 2011, the CS/DS Committee reviewed this item and recommended it be placed on the consent
agenda for approval.
Narrative
The City received three bids for the Lift Station 2 Rehabilitation Project. Trico submitted the low bid of
$668,979. The design consultant's engineer's estimate was $648,833. A review of the low bidder's
records and qualifications were found to be acceptable.
Lift Station 2 is located on private property adjacent to Shell Creek between Cary Road and Melody
Lane. The lift station has been in operation for over 40 years and has exceeded its expected useful life
since replacement parts are difficult, if not impossible, to obtain. The City will build a new station and
will relocate the facility away from the creek to improve maintenance access and reduce the risk of a
sewer overflow to Shell Creek. The City will also construct a new waterline within the same area to
provide a looped water system and improve water service. New permanent utility easements and
temporary construction easements have been secured from the current property owner, Mr. Rex Thomas
Strickland, to construct the project. Time sensitive permits have been secured which will allow, the in
water construction phase to take place from July 1, 2011 through September 30, 2011.
The construction costs will be paid by the 412 Utility Fund. The 2011 project budget in the 412 Utility
Fund is $1,178,000 ($899,000 in the 412.300 Sewer and $279,000 in the 412.100 Water). A summary of
the construction costs and funding are attached as Exhibit 1.
Packet 163 of 357
Attachments
Exhibit 1
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/14/2011 10:53 AM
Public Works Phil Williams 07/15/2011 07:24 AM
City Clerk Sandy Chase 07/15/2011 08:20 AM
Mayor Mike Cooper 07/15/2011 09:51 AM
Final Approval Sandy Chase 07/15/2011 09:54 AM
Form Started By: Megan Cruz Started On: 07/13/2011
Final Approval Date: 07/15/2011
Packet 164 of 357
Lift Station 2 Rehabilitation Project
Contractor (Received July 12, 2011)Bids
Trico $668,979.30
Derian, Inc.$742,979.40
SRV $751,186.43
Engineer's Estimate $648,833
Construction Budget
Construction Contract $668,979
Construction Management & Inspection $100,300
Testing Lab Services $20,000
Contingency (10%)$67,000
$856,279
Packet 165 of 357
AM-4090 Item #: 2. L.
City Council Meeting
Date: 07/19/2011
Time:Consent
Submitted For:Ed Sibrel Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development
Services
Type:Action
Information
Subject Title
Report on bids opened June 29, 2011 for the Shell Valley Emergency Access
Road Project and award of contract in the amount of $309,302.96 to Kamins
Construction.
Recommendation from Mayor and Staff
Award contract to Kamins Construction.
Previous Council Action
On February 22, 2011, Council authorized the Mayor to sign Addendum No.
4 to the Professional Services Agreement with Perteet, Inc. to complete the
project design.
On April 19, 2011, Council approved an Operations Policy for the emergency
access road.
On July 12, 2011, the CS/DS Committee reviewed this item and
recommended it be placed on the consent agenda for approval.
Narrative
On June 29, 2011, the City received two bids for the Shell Valley Emergency
Access Project. The bids were $309,303 and $362,958. Kamins Construction
submitted the low bid and a review of their bid documents and record were
found to be acceptable. The design consultant's engineer’s estimate was
$281,362 and a summary of both bids are attached as Exhibit 1.
Below is the estimated construction budget:
Packet 166 of 357
Construction Contract $309,303
Construction Management & Inspection $45,000
Testing Lab Services $13,000
Contingency (Approximately 20%)$62,000
TOTAL =$429,303
The construction costs will be paid from the following sources:
FUNDING
$214,000 State Appropriation
85,000 DOE Grant
80,000 Stormwater Utility Fund
55,000 Water Utility Fund
$434,000 TOTAL
Attachments
Exhibit 1-Bid Tab
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/14/2011 10:34 AM
Public Works Phil Williams 07/15/2011 07:24 AM
City Clerk Sandy Chase 07/15/2011 08:20 AM
Mayor Mike Cooper 07/15/2011 09:51 AM
Final Approval Sandy Chase 07/15/2011 09:54 AM
Form Started By: Megan Cruz Started On: 07/13/2011
Final Approval Date: 07/15/2011
Packet 167 of 357
Packet 168 of 357
AM-4091 Item #: 2. M.
City Council Meeting
Date: 07/19/2011
Time:Consent
Submitted By:Jim Stevens
Department:Public Works
Review
Committee:
Community/Development Services Committee
Action:
Approve for Consent Agenda
Type:Action
Information
Subject Title
Edmonds Senior Center Roof Repairs Project Acceptance.
Recommendation from Mayor and Staff
Accept the project as completed and allow the start of the process that will result in the release of
retainage to the contractor.
Previous Council Action
On February 15, 2011, the City Council approved the award of the Edmonds Senior Center Roof Project
to Wright Roofing, Inc., with a total budget of $110,579.78.
On July 12, 2011, the Council CS/DS Committee reviewed this project and recommended forwarding it to
the full Council for consideration of acceptance.
Narrative
This project encompassed some of the most adverse weather conditions for roof work ever experienced in
this area. For many weeks the contractor could work only one or two days on site. The City recognized
that the number of working days allowed in the original contract was insufficient and wrote a change
order in April extending the required date for completion from 45 to 68 working days from the issuance
of the Notice to Proceed on March 7, 2011. This change order was for time only and came with no
associated cost. Substantial completion was reached two days ahead of the new contractual deadline, on
June 7, 2011. There was one additional change order (#2) that added a value of $3,585.25 to the contract.
It was driven by the need to replace more decking and soffit material at the breezeway, where water had
found its way through the old roofing over a year ago. This change order also covered new roofing for a
very small area over the elevator shaft and replacement of additional parapet sheet metal to make colors
match exactly at the front entry. Finally, it also addressed an on-going problem with water intrusion in the
Sorting Room inside the Thrift Shop.
The City has received the written 10-year warranty from the roofing manufacturer covering this
installation, and all punch list work is completed at this time, so it is appropriate to seek Council
acceptance.
The original contract total was approved by Council in February at $96,156.33, with an additional
budgeted sum 15% above that amount to be held as contingency to meet any unanticipated conditions
found on the well-worn roofing sections targeted in this project. At the end of the job, C.O. #2 added just
3.7% to the original value of the contract. The Edmonds Senior Center now has new roofing over its
entire area since 2006. This project also added a layer of R-21 insulation to the areas above both the
Thrift Shop and the two-story building, so it will have a lasting effect on the Center's heating bills.
Packet 169 of 357
Thrift Shop and the two-story building, so it will have a lasting effect on the Center's heating bills.
Lastly, all project costs are reimbursable to the City through a Washington State CTED grant held by the
Center. The City has worked with Farrell Fleming, Executive Director, to ensure all paperwork has been
submitted to the state in time so this reimbursement can occur. The state has additionally approved this
reimbursement request and is now in the process of issuing the check. The Center is passing the funds it
receives through to the City so this project is essentially free of cost.
Form Review
Inbox Reviewed By Date
Public Works Phil Williams 07/15/2011 07:24 AM
City Clerk Sandy Chase 07/15/2011 08:20 AM
Mayor Mike Cooper 07/15/2011 09:51 AM
Final Approval Sandy Chase 07/15/2011 09:54 AM
Form Started By: Jim Stevens Started On: 07/14/2011 06:24 AM
Final Approval Date: 07/15/2011
Packet 170 of 357
AM-4095 Item #: 3.
City Council Meeting
Date: 07/19/2011
Time:15 Minutes
Submitted By:Stephen Clifton
Department:Community Services
Review
Committee:
Community/Development Services Committee
Action:
Type:Information
Information
Subject Title
State Legislative Report from Mike Doubleday.
Recommendation from Mayor and Staff
Previous Council Action
Narrative
Attached is a 2011 State Legislative Session Wrap-up for the City of Edmonds provided by Mike
Doubleday. The first 6 issues are from the City's 2011 Legislative Agenda (thus in bold). Additionally,
other bills are referenced that might be of interest to the City Council and Administration. Mr. Doubleday
will also be attending the July 19, 2011 City Council meeting to provide a brief presentation and to
answer questions that mlight be raised by the City Council.
Attachments
2011 State Legislative Session Wrap-up Document
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 07/14/2011 10:44 AM
Mayor Mike Cooper 07/14/2011 10:46 AM
Final Approval Sandy Chase 07/14/2011 10:47 AM
Form Started By: Stephen Clifton Started On: 07/14/2011 10:22 AM
Final Approval Date: 07/14/2011
Packet 171 of 357
2011 State Legislative Session Wrap-up
City of Edmonds
1. Washington State Ferries
Existing Edmonds Main Street WSF Terminal Public Private
Partnership and Safety
• Support a continued partnership with the DOT Public
Private Partnership Office to develop a workable safety
solution at the Edmonds waterfront for pedestrian ferry
riders.
• No Expansion – Request legislative assistance in
preventing Washington State Ferries from expanding the
existing Edmonds Main Street WSF Terminal.
• Mukilteo Multimodal Terminal Project – Request
legislative assistance in preventing the reassignment of the
Mukilteo/Clinton Ferry route to Edmonds.
There were no efforts to expand the Edmonds ferry terminal and
no efforts to reassign the Mukilteo/Clinton ferry route to
Edmonds. There was little discussion about DOT’s public private
partnership office and Edmonds, although we can reenergize
those efforts if the city wishes.
2. Protect State-Shared and State-Committed Revenues
Protect state-shared and committed revenues such as:
• Liquor profits and taxes,
• The municipal criminal justice account,
• The Public Works Trust Fund (PWTF),
• The Washington Wildlife and Recreation Program (WWRP).
• State shared liquor profits and taxes, and the municipal
criminal justice account were cut to cities by 3.4% in the 2011-
13 operating budget.
Packet 172 of 357
• The Public Works Board adopted list was fully funded at $325
million in the 2011-13 capital budget.
• WWRP was reduced to $42 million in the 2011-13 capital
budget
3. Local Fiscal Flexibility
Support a package of local fiscal flexibility measures such as:
• Unifying the uses of the first and second quarters of the local
Real Estate Excise Tax (REET), including flexibility to use the
local REET for parks maintenance and operations,
• Additional flexibility with lodging taxes,
• Reduce matching requirements for state grants,
• Review statutory update schedules for land use and
environmental planning updates, such as GMA, SMA, water
systems and sewer plans, to determine if streamlining is
possible or updates can be delayed.
In addition, oppose temporary suspension of local impact fee
authority.
Real Estate Excise Tax Flexibility (HB 1953)
HB 1953 passed in 2011 after cities, counties and the Realtors
agreed to the bill. The bill:
• Allows cities (and counties) to use the first and second quarter
REET for operations and maintenance purposes for all eligible
categories in statute; cities and counties may use the greater of
$100,000 or 35% of available funds but not to exceed $1 million
per year,
• Allows the second quarter to be used for debt services,
• Sunsets December 31, 2016.
Local Government Fiscal Flexibility (ESHB 1478)
• GMA and Shoreline master plan updates moved to every 8
years from every 7 years.
Packet 173 of 357
• NPDES (storm water) permits issued in 2007 are extended for 1
year; new permits issues July 1, 2012, effective August 1, 2013.
• Extends the date for cities to meet 100% electric or biofuel fleet
requirement from 2015 to 2018.
• Extends the number of years for impact fee use from 6 to 10
years.
• Allows cities to skip reporting pavement rating criteria to TIB
until the 2013-15 biennium.
• “buildable lands” updates in Snohomish County are aligned
with GMA updates, that is, one year in advance of the 8 year
(vs. 5 year) GMA update.
• Extends the date for DOE adoption of reclaimed water rules
from 2010 to June 30, 2013.
4. Public Records Requests
Support legislation to provide some relief for cities and other
governmental agencies from overly burdensome public records
requests. The cost recovery bill and the “meet and confer” bills did
not pass. An interim effort to find common ground with
stakeholders is expected.
• Reducing Penalties for Public Records Act Violations
Current law: The Public Records Act requires that (state) and local
governments make all public records available for public inspection and
copying unless they fall within certain statutory exemptions. A person
who is denied a public record may appeal the decision to Superior
Court. The court may assess a penalty of not less than $5 and not more
than $100 for each day the person is unlawfully denied the opportunity
to inspect or copy the requested record.
SHB 1899 allows the court discretion to charge no per day penalty
for a violation of the Act; therefore, the new penalty range is $0 up to
a maximum of $100 per day.
Packet 174 of 357
5. Edmonds Main Street Rebuilding Project
Seek capital budget funding for the Edmonds Main Street
Rebuilding Project (from 5th Avenue North to 6th Avenue North);
this includes incorporating Low Impact Development (LID)
techniques.
Funding for the Main Street Project wasn’t included in the final 2011-
13 capital budget.
6. Extension of Public Facilities District Sales and Use Tax Credit
Under current law, a Public Facilities District (PFD) is authorized to
levy a .033 sales tax as a credit against the state sales tax to finance
regional centers. First levied in 2000, the tax was authorized for
twenty years. Currently, 22 projects in the state utilize the tax.
HB 1574 was introduced by the Spokane PFD to increase the
length of the credit from 20 to 35 years so Spokane could build an
addition to their conference center and reduce payments by
lengthening the payment period. The bill emerged from
committee with an amendment reducing the sales tax credit in
half (to .165) for the additional 15 years (2020 to 2035). HB 1574
was not considered by the full House.
7. Medical Marijuana (E2SSB 5073)
Current law: In 1998, Washington voters approved I-692 which permits
the use of marijuana for medical purposes for qualifying patients. In
order to qualify for the use of “medical marijuana”, patients must have a
terminal or debilitating medical condition (e.g. cancer, HIV, multiple
sclerosis, intractable pain, glaucoma, Crohn’s disease, hepatitis C,
nausea/seizure diseases, or a disease approved by the Medical Quality
Assurance Commission, and the diagnosis must have been made by a
health care professional. Patients are not provided arrest protection (as
marijuana is a schedule 1 drug and illegal to possess under federal law).
Rather, patients are permitted to assert an affirmative defense at trial
Packet 175 of 357
with proof of compliance with the medical marijuana law. Patients may
grow medical marijuana for themselves or designate a provider and
possession amounts are limited.
E2SSB 5073 was passed after months of work and largely vetoed by the
Governor. The bill provided for regulation by two state agencies and
allowed “dispensaries” to operate under strict guidelines. Citing federal
law and the possibility that state employees could be arrested for
regulating an illegal drug (under federal law), the Governor left only the
following provisions in state law:
• Collective gardens: qualifying patients and their designated providers
may form collective gardens to produce cannabis for medical use.
Collective gardens are limited to ten qualifying patients and a total of 45
plants and 72 ounces of useable cannabis.
• Designated providers: may only serve one patient at a time, and if no
longer serving a patient, they must wait 15 days before serving another
patient.
• Patient protections: Qualifying patients may assert an affirmative
defense if the patient possesses no more than a permissible level of
cannabis and the investigating officer does not possess evidence of an
illegal cannabis operation or frequent visits consistent with commercial
activity.
• Limitations: Health providers are not required to provide cannabis as a
covered benefit.
• Local Governments: cities and counties may adopt zoning requirements,
business licensing requirements, health and safety requirements, and
business taxes pertaining to the production, processing, or dispensing of
cannabis or cannabis producers within their jurisdictions.
8. Mandating a 12-Hour Impound Hold on Motor Vehicles Used by
Persons Arrested for Driving Under the Influence
Under current law, there is no legal requirement for police to
impound a vehicle driven by a person arrested for driving under
the influence (DUI).
Packet 176 of 357
Pursuant to E2SSB 5000, when police arrest a person for DUI, the
officer must impound the vehicle for 12 hours if the driver of the
vehicle is the registered owner of the vehicle. If there are two or
more registered owners or a legal owner of the vehicle, the registered
owner or the legal owner may redeem the vehicle upon impound. If
the driver of the vehicle is not the registered owner, the registered
owner may redeem the vehicle upon impound.
9. Local Infrastructure Financing
A local infrastructure financing study (SB 5844) was not passed but
was placed in the capital budget as a proviso as follows:
“By November 1, 2011, the Public Works Board must prepare
and submit to the appropriate committees of the legislature an
implementation plan for creating a reformed state system for
providing local infrastructure assistance. In developing the plan, the
board must consult with state agencies that provide infrastructure
funding and technical assistance including, but not limited to, the
department of commerce, health, and ecology. The board must work
in cooperation with local governments or entities that benefit from
infrastructure funding and technical assistance.”
10. Authorizing the Use of Hearing Examiners for Street Vacation
Hearings
Under current law, street vacation hearings are conducted before the
legislative authority or a committee of the legislative authority.
Pursuant to EHB 1223, the legislative authority is authorized to
appoint a hearing examiner to conduct street vacation hearings. The
hearing examiner must provide a record of the proceedings and
make a recommendation to the legislative authority. The final
decision on the vacation remains with the legislative authority.
Packet 177 of 357
11. Tax Increment Financing and TDR (ESSB 5253)
This bill was brought by the Cascade Land Conservancy and melds a
Transfer of Development Rights (TDR) program with Tax Increment
Financing (TIF).
King, Pierce, and Snohomish counties are eligible for this program.
By September 1, 2011, each county must report to PSRC the total
number of transferable development rights within the county
available for allocation to receiving cities. By March 1, 2012, PSRC
must report to each city its’ share of transferred development rights.
A receiving city is defined as a city with a population of 22,500 or
more.
A receiving city becomes a sponsoring city by:
• Accepting or a portion of the TDRs,
• Adopting a development plan for infrastructure, and
• Creating one or more local infrastructure project areas.
The development plan, must, among other elements, specify the
public improvements to be financed using local infrastructure project
financing.
The local infrastructure project area must:
• Be contiguous tracts of land,
• Finance the public improvements with local infrastructure project
financing, and
• Not contain more than 25% of the total assessed value of taxable
property within the sponsoring city.
The sponsoring city must receive the increment (above the base
value) of the property tax in the local infrastructure project area plus
increments of other taxing districts that choose to participate in the
project. The property tax allocation terminates when the local
Packet 178 of 357
infrastructure project financing is no longer used for costs of public
improvements.
12. Underground Utilities (“Dig Law”) (E2SHB 1634)
Under current law, a single statewide telephone number exists for
referring excavators to the appropriate one-number locator service.
A one-number locator service is a means by which a person can
notify utilities of excavation and request field markings of
underground facilities.
All owners of underground facilities within a one-number locator
service area are required to subscribe to one-number locator service.
A civil penalty of not more than $1,000 per incident applies when the
one-number locator service is not notified and damage is caused to
underground facilities.
E2SHB 1634 is known as the “Underground Utility Damage
Prevention Act” which takes effect January 1, 2013. Pursuant to the
bill, failure of a facility operator to subscribe to a one-number locator
service constitutes a willful intent to avoid compliance with the Act.
Before commencing any excavation, an excavator must mark the
boundary of the excavation and provide notice of the excavation to
all facility operators through a one-number locator service. The
facility operator must then provide the excavator with “reasonably
accurate” information locating the underground facilities.
Exemptions are made for emergencies and small excavations.
Local governments will have increased expenditures through
location of underground facilities and “service laterals”. State OFM
estimates that collectively, cities statewide will have an additional
$1M in costs annually
Packet 179 of 357
Any local government that issues permits for construction or
excavation within 100 feet of a right-of-way or utility easement
containing a transmission pipeline must 1) notify the pipeline
company of the permitted activity, or 2) require the applicant consult
with the pipeline company as a condition of issuing the permit.
Other Issues
Phase II Storm Water Funding: $30M provided in grants to
local government to construct or retrofit: 25% match required
Transit Agency Revenue Authority: King County Metro
provided $20 vehicle license fee with a public vote or by 2/3’s
vote of County Council; two years duration. Community
Transit not included in the bill.
Puget Sound Acquisition and Restoration Fund: $15M for the
2011-13 biennium
Intrastate Mutual Aid System: provides mutual assistance in
an emergency among political subdivisions that choose to
participate in the system.
Shell Valley Emergency Road Project: re-appropriated at
$250,000.
Complete Streets: Adopted but not funded.
PERS I Contribution Rates: rates reduced for local
governments effective July 1, 2011; fiscal note lists $389M in
savings to local governments in 2011-13
Packet 180 of 357
AM-4077 Item #: 4.
City Council Meeting
Date: 07/19/2011
Time:45 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Cruz
Department:Engineering
Review
Committee:
Community/Development Services Committee
Action:
Recommend Review by Full
Council
Type:Action
Information
Subject Title
Public Hearing for the Six-Year Transportation Improvement Program (2012-2017).
Recommendation from Mayor and Staff
Approve the Six-Year Transportation Improvement Program and adopt the Resolution.
Previous Council Action
On June 14, 2011, the 2012-2017 Transportation Improvement Program was presented to the CS/DS
Committee.
Narrative
The Six Year Transportation Improvement Program (TIP) is a transportation planning document that
identifies funded, partially funded, and unfunded projects that are planned or needed over the next six
calendar years. The TIP also identifies the expenditures and secured or reasonably expected revenues for
each of the projects included in the TIP. The City practice in preparing the TIP each year has been to
keep it financially constrained the first 3 years (2012-2014), but not the last 3 years (2015-2017).
RCW 35.77.010 and 36.81.121 require that each city update and adopt their TIP prior to adoption of the
budget. A copy of the adopted TIP will be submitted to the Puget Sound Regional Council, Washington
State Department of Transportation, and adjacent jurisdictions.
Some of the projects in the TIP are shown as funded through secured or unsecured Federal / State grants,
as well as from the local funds. Due to a shortfall in transportation funding, a number of unsecured State
and Federal transportation grants have been programmed to fund projects beginning in 2015. Most
transportation grants are competitive, and the success of how many grants are secured in the future will
depend on other transportation needs and funding requests in the region. Projects not identified in this
document may not be eligible for Federal / State funding.
Attachments
Attachment 1-Six Year TIP
Attachment 2-Resolution
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/14/2011 03:55 PM
Public Works Phil Williams 07/15/2011 07:24 AM
City Clerk Sandy Chase 07/15/2011 08:20 AM
Packet 181 of 357
Mayor Mike Cooper 07/15/2011 09:51 AM
Final Approval Sandy Chase 07/15/2011 09:54 AM
Form Started By: Megan Cruz Started On: 07/12/2011 11:22 AM
Final Approval Date: 07/15/2011
Packet 182 of 357
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- 1 -
RESOLUTION NO. ______
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
EDMONDS, WASHINGTON, APPROVING THE 2012-2017
TRANSPORTATION IMPROVEMENT PROGRAM (TIP) AND
DIRECTING FILING OF THE ADOPTED PROGRAM WITH
THE WASHINGTON STATE DEPARTMENT OF
TRANSPORTATION.
WHEREAS, RCW 35.77.010 and 36.81.121 require that each city and town is
required to adopt a Transportation Improvement Program (TIP) and file a copy of such adopted
program with the Washington State Department of Transportation (WSDOT); and
WHEREAS, the TIP identifies all planned projects over the next 6 years, along
with the appropriate funding source; now, therefore,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON,
HEREBY RESOLVES AS FOLLOWS:
Section 1. The Transportation Improvement Program is hereby adopted pursuant
to the requirements of RCW 35.77.010 and 36.81.121 to be effective on July 19, 2011 and to
continue in full force and effect until amended. A copy of such Transportation Improvement
Program for the years 2012 to 2017 is attached hereto as Exhibit A and incorporated by this
reference as fully as if herein set forth.
Section 2. The City Clerk is hereby requested and directed to file a certified copy
of the Transportation Improvement Program with the Washington State Department of
Transportation.
Packet 186 of 357
- 2 -
RESOLVED this ___ day of ________________, 2011.
APPROVED:
MAYOR, MIKE COOPER
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO.
Packet 187 of 357
AM-4098 Item #: 6.
City Council Meeting
Date: 07/19/2011
Time:30 Minutes
Submitted For:Jim Tarte Submitted By:Debra Sharp
Department:Finance
Review
Committee:
Finance Committee
Action:
Recommend Review by Full
Council
Type:Action
Information
Subject Title
2011 July Budget Amendment - Ordinance amending Ordinance No. 3831 as a result of
unanticipated transfers and expenditures of various funds.
Recommendation from Mayor and Staff
Review by full council and approval of the July 2011 Budget Amendment amending Ordinance No. 3831.
Previous Council Action
Finance Committee reviewed on 07-12-11.
Narrative
The first part of the budget amendment adjusts the 2011 beginning budget amounts to the 2010 actual
ending modified working capital balance for all the funds.
The second part of the budget amendment includes items that were approved by Council in 2010 but the
expenditures were delayed till 2011. The departments are requesting the appropriations be carried forward
to 2011. The amendment reduces 2011 ending fund balance instead of beginning fund balance due to the
first part of the amendment.
The third part of the amendment includes expenditure increases that are offset by grant revenue.
The fourth part of the amendment includes new items. The general fund 2011 ending fund balance will
be reduced by approximately $219,418. This is due to three items which are the under budgeted insurance
costs, under budgeted attorney fees and the interim finance director position. The street fund and the
utility fund were also under budgeted in regards to insurance costs. There is a request for an increase in
expenditure appropriation for facilities maintenance due to water damage at Main Street Kids rental
room. The City received insurance proceeds to cover the costs. The police department is requesting
$78,166 to purchase laptop computers for their patrol vehicles. The funds used to pay for the computers
have already been set aside and will come from the replacement fund. The street construction fund is
requesting more expenditure appropriation. The majority of these costs will be offset by grant revenue.
The Council approved construction projects earlier this year in regards to the water utility construction
fund. This would be the formal budget process to add appropriations to the expenditure line item. See
attached for complete details of each budget amendment.
Attachments
2011 July Budget Amendment
Packet 188 of 357
Form Review
Inbox Reviewed By Date
Finance Jim Tarte 07/15/2011 10:12 AM
City Clerk Sandy Chase 07/15/2011 10:18 AM
Finance Jim Tarte 07/15/2011 10:12 AM
City Clerk Sandy Chase 07/15/2011 10:18 AM
Mayor
Final Approval
Form Started By: Debra Sharp Started On: 07/15/2011 09:21 AM
Packet 189 of 357
1
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON,
AMENDING ORDINANCE NO. 3831 AS A RESULT OF UNANTICIPATED
TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A
TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
WHEREAS, previous actions taken by the City Council require Interfund
Transfers and increases in appropriations; and
WHEREAS, state law requires an ordinance be adopted whenever money is
transferred from one fund to another; and
WHEREAS, the City Council has reviewed the amended budget appropriations
and information which was made available; and approves the appropriation of local, state, and
federal funds and the increase or decrease from previously approved programs within the 2011
Budget; and
WHEREAS, the applications of funds have been identified;
THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOWS:
Section 1. Section 1. of Ordinance No. 3831 adopting the final budget for the
fiscal year 2011 is hereby amended to reflect the changes shown in “Exhibit A” adopted herein
by reference.
Section 2. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
Packet 190 of 357
2
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR, MIKE COOPER
ATTEST/AUTHENTICATE:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY ___
JEFF TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
Packet 191 of 357
3
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2011, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING
ORDINANCE NO. 3831 AS A RESULT OF UNANTICIPATED TRANSFERS AND
EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME
SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________,2011.
CITY CLERK, SANDRA S. CHASE
Packet 192 of 357
EXHIBIT “A”: Budget Summary By Fund (July 2011)
4
2011 2011
BEGINNING ENDING
MODIFIED MODIFIED
FUND FUND WORKING WORKING
NO. DESCRIPTION CAPITAL REVENUE EXPENDITURES CAPITAL
001 GENERAL FUND 2,759,501 32,578,972 32,625,068 2,713,405
006 EMERGENCY/FINANCIAL RESERVE 1,927,600 0 0 1,927,600
009 LEOFF-MEDICAL INS. RESERVE 428,322 376,566 481,500 323,388
010 PUBLIC SAFETY EMERGENCY RESERVE 1,335,961 1,000 0 1,336,961
104 DRUG ENFORCEMENT FUND 116,889 30,000 80,233 66,656
111 STREET FUND 446,608 1,358,000 1,445,442 359,166
112 COMBINED STREET CONST/IMPROVE 148,384 1,616,863 1,654,795 110,452
113 MULTIMODAL TRANSPORTATION FD. 50,227 1,000,000 1,025,000 25,227
116 BUILDING MAINTENANCE 185,881 207,594 190,994 202,481
117 MUNICIPAL ARTS ACQUIS. FUND 393,358 58,900 109,050 343,208
118 MEMORIAL STREET TREE 17,617 0 0 17,617
120 HOTEL/MOTEL TAX REVENUE FUND 116,608 75,000 153,250 38,358
121 EMPLOYEE PARKING PERMIT FUND 84,660 20,000 26,086 78,574
122 YOUTH SCHOLARSHIP FUND 17,092 3,000 4,000 16,092
123 TOURISM PROMOTIONAL FUND/ARTS 53,611 18,850 21,000 51,461
125 PARK ACQ/IMPROVEMENT 379,212 700,000 917,000 162,212
126 SPECIAL CAPITAL FUND 358,601 700,000 699,582 359,019
127 GIFTS CATALOG FUND 198,059 4,640 10,300 192,399
129 SPECIAL PROJECTS FUND 1,539 224,260 224,962 837
130 CEMETERY MAINTENANCE/IMPROV 88,826 119,700 148,179 60,347
132 PARKS CONSTRUCTION 20,314 1,989,500 2,009,500 314
136 PARKS TRUST FUND 119,894 37,000 0 156,894
137 CEMETERY MAINTENANCE TRUST FD 784,211 13,300 0 797,511
138 SISTER CITY COMMISSION 13,409 5,400 4,900 13,909
211 LID FUND CONTROL 460 0 0 460
213 LID GUARANTY FUND 137,667 0 0 137,667
234 LTGO BOND DEBT SERVICE FUND 0 465,973 465,973 0
411 COMBINED UTILITY OPERATION 4,512,635 15,002,937 15,244,494 4,271,078
412 COMBINED UTILITY CONST/IMPROVE 3,634,930 7,767,492 11,242,492 159,930
414 CAPITAL IMPROVEMENTS RESERVE 206,257 947,035 836,035 317,257
511 EQUIPMENT RENTAL FUND 4,536,264 926,420 1,290,114 4,172,570
617 FIREMEN'S PENSION FUND 267,320 92,928 132,250 227,998
631 TRANSPORTATION BENEFIT DISTRICT 0 600,000 600,000 0
Totals 23,341,917 66,941,330 71,642,199 18,641,048
Packet 193 of 357
EXHIBIT “B”: Budget Amendments by Expenditures (July 2011)
5
ORD. NO. ORD. NO. ORD. NO. 2011
FUND FUND 3831 Amended
NO. DESCRIPTION 12/31/2010 7/19/2011 Budget
001 GENERAL FUND 32,320,897 304,171 - 32,625,068
006 EMERGENCY/FINANCIAL RESERVE 0 - - 0
009 LEOFF-MEDICAL INS. RESERVE 481,500 - - 481,500
010 PUBLIC SAFETY EMERGENCY RESERVE 0 - - 0
104 DRUG ENFORCEMENT FUND 80,233 - - 80,233
111 STREET FUND 1,426,942 18,500 - 1,445,442
112 COMBINED STREET CONST/IMPROVE 1,369,795 285,000 - 1,654,795
113 MULTIMODAL TRANSPORTATION FD. 1,025,000 - - 1,025,000
116 BUILDING MAINTENANCE 95,000 95,994 - 190,994
117 MUNICIPAL ARTS ACQUIS. FUND 109,050 - - 109,050
118 MEMORIAL STREET TREE 0 - - 0
120 HOTEL/MOTEL TAX REVENUE FUND 105,750 47,500 - 153,250
121 EMPLOYEE PARKING PERMIT FUND 26,086 - - 26,086
122 YOUTH SCHOLARSHIP FUND 4,000 - - 4,000
123 TOURISM PROMOTIONAL FUND/ARTS 21,000 - - 21,000
125 PARK ACQ/IMPROVEMENT 623,000 294,000 - 917,000
126 SPECIAL CAPITAL FUND 699,582 - - 699,582
127 GIFTS CATALOG FUND 6,300 4,000 - 10,300
129 SPECIAL PROJECTS FUND 224,962 - - 224,962
130 CEMETERY MAINTENANCE/IMPROV 148,179 - - 148,179
131 FIRE DONATIONS 0 - - 0
132 PARKS CONSTRUCTION 1,735,500 274,000 - 2,009,500
136 PARKS TRUST FUND 0 - - 0
137 CEMETERY MAINTENANCE TRUST FD 0 - - 0
138 SISTER CITY COMMISSION 4,900 - - 4,900
211 LID FUND CONTROL 0 - - 0
213 LID GUARANTY FUND 0 - - 0
234 LTGO BOND DEBT SERVICE FUND 465,973 - - 465,973
411 COMBINED UTILITY OPERATION 15,139,354 105,140 - 15,244,494
412 COMBINED UTILITY CONST/IMPROVE 10,300,000 942,492 - 11,242,492
414 CAPITAL IMPROVEMENTS RESERVE 836,035 - - 836,035
511 EQUIPMENT RENTAL FUND 1,184,702 105,412 - 1,290,114
617 FIREMEN'S PENSION FUND 132,250 - - 132,250
631 TRANSPORTATION BENEFIT DISTRICT 600,000 - - 600,000
Totals 69,165,990 2,476,209 0 71,642,199
Packet 194 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
6
Department BARS Category Debit Credit Description
Change in Beginning Balances
General Fund 001 000 000 308 000 000 00 Beginning Balance 55,812 Record
General Fund 001 000 390 508 000 000 00 Ending Balance 55,812 2010
LEOFF-Medical Reserve 009 000 000 308 000 000 00 Beginning Balance 7,460 Actual
LEOFF-Medical Reserve 009 000 390 508 000 000 00 Ending Balance 7,460 Ending
Public Safety Emerg Reservce 010 000 000 308 000 000 00 Beginning Balance 968 Balance
Public Safety Emerg Reservce 010 000 390 508 000 000 00 Ending Balance 968 as 2011
Drug Enforcement Fund 104 000 000 308 000 000 00 Beginning Balance 25,411 Budget
Drug Enforcement Fund 104 000 410 508 000 000 00 Ending Balance 25,411 Amount
Street Fund 111 000 000 308 000 000 00 Beginning Balance 26,187
Street Fund 111 000 653 508 000 000 00 Ending Balance 26,187
Street Construction Fund 112 200 000 308 000 000 00 Beginning Balance 20,320
Street Construction Fund 112 200 630 508 000 000 00 Ending Balance 20,320
Street Construction Fund 112 502 000 308 000 000 00 Beginning Balance 14,873
Street Construction Fund 112 502 630 508 000 000 00 Ending Balance 14,873
Street Construction Fund 112 503 000 308 000 000 00 Beginning Balance 2
Street Construction Fund 112 503 630 508 000 000 00 Ending Balance 2
Multimodal Transportation 113 000 000 308 000 000 00 Beginning Balance 23,685
Multimodal Transportation 113 000 610 508 000 000 00 Ending Balance 23,685
Building Maintenance 116 000 000 308 000 000 00 Beginning Balance 99,556
Building Maintenance 116 000 651 508 000 000 00 Ending Balance 99,556
Municipal Arts Fund 117 100 000 308 000 000 00 Beginning Balance 25,254
Municipal Arts Fund 117 100 640 508 000 000 00 Ending Balance 25,254
Municipal Arts Fund 117 200 000 308 000 000 00 Beginning Balance 27,071
Municipal Arts Fund 117 200 640 508 000 000 00 Ending Balance 27,071
Municipal Arts Fund 117 300 000 308 000 000 00 Beginning Balance 1,007
Municipal Arts Fund 117 300 640 508 000 000 00 Ending Balance 1,007
Memorial Street Fund 118 000 000 308 000 000 00 Beginning Balance 47
Memorial Street Fund 118 000 641 508 000 000 00 Ending Balance 47
Hotel/Motel Tax Revenue 120 000 000 308 000 000 00 Beginning Balance 59,654
Hotel/Motel Tax Revenue 120 000 310 508 000 000 00 Ending Balance 59,654
Employee Parking Permit 121 000 000 308 000 000 00 Beginning Balance 3,151
Employee Parking Permit 121 000 340 508 000 000 00 Ending Balance 3,151
Youth Scholarship 122 000 000 308 000 000 00 Beginning Balance 1,214
Youth Scholarship 122 000 640 508 000 000 00 Ending Balance 1,214
Tourism Promotional Arts 123 000 000 308 000 000 00 Beginning Balance 2,906
Tourism Promotional Arts 123 000 640 508 000 000 00 Ending Balance 2,906
REET 2 125 000 000 308 000 000 00 Beginning Balance 228,896
REET 2 125 000 640 508 000 000 00 Ending Balance 228,896
REET 1 126 000 000 308 000 000 00 Beginning Balance 16,442
REET 1 126 000 390 508 000 000 00 Ending Balance 16,442
Packet 195 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
7
Department BARS Category Debit Credit Description
Change in Beginning Balances
Gifts Catalog 127 000 000 308 000 000 00 Beginning Balance 1,460
Gifts Catalog 127 000 640 508 000 000 00 Ending Balance 1,460
Gifts Catalog 127 100 000 308 000 000 00 Beginning Balance 169
Gifts Catalog 127 100 640 508 000 000 00 Ending Balance 169
Gifts Catalog 127 200 000 308 000 000 00 Beginning Balance 9,032
Gifts Catalog 127 200 640 508 000 000 00 Ending Balance 9,032
Special Projects Fund 129 000 000 308 000 000 00 Beginning Balance 837
Special Projects Fund 129 000 640 508 000 000 00 Ending Balance 837
Cemetery Maintenance 130 000 000 308 000 000 00 Beginning Balance 3,493
Cemetery Maintenance 130 000 640 508 000 000 00 Ending Balance 3,493
Parks Construction Fund 132 000 000 308 000 000 00 Beginning Balance 235,380
Parks Construction Fund 132 000 640 508 000 000 00 Ending Balance 235,380
Parks Trust Fund 136 100 000 308 000 000 00 Beginning Balance 151
Parks Trust Fund 136 100 640 508 000 000 00 Ending Balance 151
Parks Trust Fund 136 200 000 308 000 000 00 Beginning Balance 131
Parks Trust Fund 136 200 640 508 000 000 00 Ending Balance 131
Parks Trust Fund 136 300 000 308 000 000 00 Beginning Balance 8,492
Parks Trust Fund 136 300 640 508 000 000 00 Ending Balance 8,492
Cemetery Trust Fund 137 000 000 308 000 000 00 Beginning Balance 1,645
Cemetery Trust Fund 137 000 640 508 000 000 00 Ending Balance 1,645
Sister City Commission 138 100 000 308 000 000 00 Beginning Balance 220
Sister City Commission 138 100 210 508 000 000 00 Ending Balance 220
Sister City Commission 138 200 000 308 000 000 00 Beginning Balance 2,132
Sister City Commission 138 200 210 508 000 000 00 Ending Balance 2,132
LID Control Fund 211 000 000 308 000 000 00 Beginning Balance 460
LID Control Fund 211 000 320 508 000 000 00 Ending Balance 460
LID Guarantee Fund 213 000 000 308 000 000 00 Beginning Balance 87,434
LID Guarantee Fund 213 000 320 508 000 000 00 Ending Balance 87,434
Utility Operations Fund 411 000 000 308 000 000 00 Beginning Balance 38,902
Utility Operations Fund 411 000 654 508 000 000 00 Ending Balance 38,902
Utility Construction Fund 412 100 000 308 000 000 00 Beginning Balance 70,078
Utility Construction Fund 412 100 630 508 000 000 00 Ending Balance 70,078
Utility Construction Fund 412 200 000 308 000 000 00 Beginning Balance 247,203
Utility Construction Fund 412 200 630 508 000 000 00 Ending Balance 247,203
Utility Construction Fund 412 300 000 308 000 000 00 Beginning Balance 200,298
Utility Construction Fund 412 300 630 508 000 000 00 Ending Balance 200,298
Treatment Plant Construction 414 000 000 308 000 000 00 Beginning Balance 47,505
Treatment Plant Construction 414 000 656 508 000 000 00 Ending Balance 47,505
Packet 196 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
8
Department BARS Category Debit Credit Description
Change in Beginning Balances
Equipment Rental Fund 511 000 000 308 000 000 00 Beginning Balance 7,943
Equipment Rental Fund 511 000 657 508 000 000 00 Ending Balance 7,943
Equipment Rental Fund 511 100 000 308 000 000 00 Beginning Balance 9,905
Equipment Rental Fund 511 100 657 508 000 000 00 Ending Balance 9,905
Firemen's Pension Fund 617 000 000 308 000 000 00 Beginning Balance 3,468
Firemen's Pension Fund 617 000 510 508 000 000 00 Ending Balance 3,468
Items Carried Forward from 2010
General Fund 001 000 240 513 110 410 00 Professional Services 1,000 Website
Upgrade General Fund 001 000 390 508 000 000 00 Ending Balance 1,000
General Fund 001 000 620 558 600 410 00 Professional Services 9,500 UW Study General Fund 001 000 390 508 000 000 00 Ending Balance 9,500
General Fund 001 000 610 519 700 410 00 Professional Services 8,514 Verizon EG
Grant General Fund 001 000 390 508 000 000 00 Ending Balance 8,514
Building Maintenance 116 000 651 519 920 480 00 Repair & Maint. 90,000
2011 Project
Increases
Building Maintenance 116 000 000 367 110 000 000 Private Donation 65,000
Building Maintenance 116 000 000 333 140 000 00 Grant Revenue 30,000
Building Maintenance 116 000 651 508 000 000 00 Ending Balance 5,000
Hotel/Motel Tax Revenue 120 000 310 575 420 410 00 Professional Services 42,500 LTAC Hotel/Motel Tax Revenue 120 000 310 508 000 000 00 Ending Balance 42,500
Hotel/Motel Tax Revenue 120 000 310 597 132 550 00 Transfer 5,000 120 Fund
LTAC - 132
Fund Parks
Construction
Hotel/Motel Tax Revenue 120 000 310 508 000 000 00 Ending Balance 5,000
Parks Construction Fund 132 000 640 594 760 410 00 Professional Services 5,000
Parks Construction Fund 132 000 000 397 120 000 00 Transfer 5,000
REET 2 125 000 640 597 132 550 00 Transfer 294,000
Interurban
Trail
Connection
REET 2 125 000 640 508 000 000 00 Ending Balance 294,000
Parks Construction Fund 132 000 640 594 760 650 00 Construction 294,000
Parks Construction Fund 132 000 640 397 125 000 00 Transfer 294,000
Packet 197 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
9
Department BARS Category Debit Credit Description
Items Offset by Grant Revenue
General Fund 001 000 410 521 710 120 10 Overtime 5,207 Target Zero
Overtime
Reimbursement General Fund 001 000 000 333 020 605 00 Grant Revenue 5,207
General Fund 001 000 410 521 710 120 10 Overtime 285 High Visibility
Enforcement
OT Reimb General Fund 001 000 000 333 020 606 00 Grant Revenue 285
Parks Construction Fund 132 000 640 594 760 310 00 Supplies 3,000 Petanque
Courts Parks Construction Fund 132 000 000 367 110 000 00 Donations 3,000
General Fund 001 000 390 597 511 550 00 Transfer 50,944
2011 Vehicle
Purchases
General Fund 001 000 000 331 081 100 00 Grant Revenue 50,944
Equipment Rental Fund 511 100 657 594 480 640 00 Equipment 33,212
Equipment Rental Fund 511 100 000 397 001 000 00 Transfer 50,944
Equipment Rental Fund 511 100 657 508 000 000 00 Ending Fund Balance 17,732
New Items
General Fund 001 000 640 576 800 110 11 Seasonal Salaries 1,000 Seasonal
Overtime General Fund 001 000 640 576 800 120 11 Seasonal Overtime 1,000
General Fund 001 000 390 519 900 460 00 Insurance 108,505
General Fund 001 000 390 508 000 000 00 Ending Fund Balance 108,505 General
Street Fund 111 000 653 542 900 460 00 Insurance 18,500 Insurance
Street Fund 111 000 000 344 900 000 00 Annual Vehicle Fee 5,000 (WCIA)
Street Fund 111 000 653 508 000 000 00 Ending Fund Balance 23,500
Utility Fund 411 000 654 534 800 460 00 Insurance 19,414
Utility Fund 411 000 655 535 800 460 00 Insurance 52,280
Utility Fund 411 000 652 542 900 460 00 Insurance 18,904
Utility Fund 411 000 656 538 800 460 00 Insurance 14,542
Utility Fund 411 000 654 508 000 000 00 Ending Fund Balance 105,140
Equipment Rental Fund 511 000 657 548 680 460 00 Insurance 5,966
Equipment Rental Fund 511 000 657 508 000 000 00 Ending Fund Balance 5,966
TBD Fund 631 000 653 542 310 460 00 Insurance 5,000
TBD Fund 631 000 653 542 310 510 00 Intergovernmental Svc (5,000)
General Fund 001 000 310 514 100 110 00 Salaries 91,270 Interim
Finance
Director
General Fund 001 000 310 514 100 230 00 Benefits 22,818
General Fund 001 000 310 514 100 410 00 Professional Services 170,001
General Fund 001 000 390 508 000 000 00 Ending Fund Balance 55,913
General Fund 001 000 360 515 100 410 00 City Attorney 55,000 City
Attorney General Fund 001 000 390 508 000 000 00 Ending Fund Balance 55,000
Packet 198 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
10
Department BARS Category Debit Credit Description
New Items
General Fund 001 000 651 519 920 120 00 Overtime 1,531
Main Street
Kids Water
Damage
General Fund 001 000 651 519 920 310 00 Supplies 610
General Fund 001 000 651 519 920 350 00 Minor Equipment 248
General Fund 001 000 651 519 920 480 00 Repair & Maint 6,914
General Fund 001 000 000 395 200 000 00 Insurance Recoveries 10,263
General Fund 001 000 390 508 000 000 00 Ending Fund Balance 960
Building Maintenance 116 000 651 519 920 480 00 Repair & Maint 5,994
Building Maintenance 116 000 000 395 200 000 00 Insurance Recoveries 5,994
Gifts Catalog 127 000 640 575 500 310 00 Supplies 4,000 Gifts Catalog
Supplies Gifts Catalog 127 000 640 508 000 000 00 Ending Fund Balance 4,000
Equipment Rental 511 100 657 594 480 640 00 Equipment 78,166 Appropriations
for Computers Equipment Rental 511 100 657 508 000 000 00 Ending Fund Balance 78,166
Parks Construction Fund 132 000 640 594 760 650 00 Capital Outlay 28,000 Decrease
Const Project
Costs Parks Construction Fund 132 000 640 508 000 000 00 Ending Fund Balance 28,000
Street Construction Fund 112 200 000 333 000 000 00 Grant Revenue 56,873 Transportation
Grants Street Construction Fund 112 200 630 508 000 000 00 Ending Fund Balance 56,873
Street Construction Fund 112 200 630 595 330 410 00 Professional Services 140,000
Five Corners
Roundabout
Project
Street Construction Fund 112 200 630 595 330 910 00 Interfund Services 10,000
Street Construction Fund 112 200 000 333 000 000 00 Grant Revenue 129,750
Street Construction Fund 112 200 630 508 000 000 00 Ending Fund Balance 20,250
Street Construction Fund 112 200 630 595 330 650 00 Construction 125,000
SR 524
Walkway
Project
Street Construction Fund 112 200 630 595 330 910 00 Interfund Services 10,000
Street Construction Fund 112 200 000 333 000 000 00 Grant Revenue 35,833
Street Construction Fund 112 200 630 508 000 000 00 Ending Fund Balance 99,167
Utility Construction Fund 412 100 630 594 320 650 00 Construction 164,000 Alderwood
Intertie Prj Utility Construction Fund 412 100 000 382 000 000 00 Proceeds of LT Debt 164,000
Utility Construction Fund 412 100 630 594 320 650 00 Construction 400,000 2011
Watermain
Replacement
Project
Utility Construction Fund 412 100 000 338 220 000 00 Interg't Revenue 100,000
Utility Construction Fund 412 100 000 382 000 000 00 Proceeds of LT Debt 300,000
Utility Construction Fund 412 100 630 594 320 650 00 Construction 378,492 2010
Watermain
Replacement
Project
Utility Construction Fund 412 100 000 338 220 000 00 Interg't Revenue 104,570
Utility Construction Fund 412 100 000 382 000 000 00 Proceeds of LT Debt 273,922
Packet 199 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
11
Description 2010 Actuals 2011 Budget Change in Beginning Cash
006 Emergency / Financial Reserve
Beginning Cash 1,927,600 1,927,600 0
Total Revenues 0 0
Total Expenditures 0 0
Ending Cash 1,927,600 1,927,600
Description 2010 Actuals 2011 Budget Change in Beginning Cash
009 LEOFF-Medical Insurance Reserve
Beginning Cash 512,176 435,782 (7,460) Revenue Investment Interest 1,019 0 Interfund Transfer In 376,566 376,566
Total Revenues 377,585 376,566 Expenditure Medical Benefits 382,198 415,000 Long Term Care Benefits 62,471 50,000 Professional Services 16,771 16,500 Travel 0 0
Miscellaneous 0 0
Total Expenditures 461,440 481,500
Ending Cash 428,322 330,848
Packet 200 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
12
Description 2010 Actuals 2011 Budget Change in Beginning Cash
010 Public Safety Emergency Reserve
Beginning Cash 0 1,334,993 968
Revenue Investment Interest 1,379 1,000 Interfund Transfer 1,334,581 0
Total Revenues 1,335,961 1,000
Expenditure Interfund Transfer Out 0 0
Total Expenditures 0 0
Ending Cash 1,335,961 1,335,993
Description 2010 Actuals 2011 Budget Change in Beginning Cash
104 Drug Enforcement Fund
Beginning Cash 131,976 91,478 25,411
Revenue
Investment Interest 380 0
Miscellaneous Revenue 32,523 30,000
Insurance Recovery 0 0
Total Revenues 32,903 30,000
Expenditure
Supplies 0 200
Fuel Consumed 2,177 2,000
Small Equipment 0 5,000
Communications 1,403 2,233
Repair and Maintenance 0 800
Miscellaneous 5,000 20,000
Intergovernmental Services 39,409 50,000
Total Expenditures 47,989 80,233
Ending Cash 116,889 41,245
Packet 201 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
13
Description 2010 Actuals 2011 Budget Change in Beginning Cash
111 Street Fund
Beginning Cash 319,008 420,421 26,187
Revenue
Street And Curb Permit 3,450 2,500
Grants 0 0
Motor Vehicle Fuel Tax 726,425 750,000
Transportation Charges 227 600,000
Interfund Services 11,255 10,000
Investment Interest 405 500
Other Miscellaneous Revenues 35,701 0
Disposition of Capital Assets 12,572 0
Interfund Transfer In 770,000 0
Total Revenues 1,560,034 1,363,000
Expenditure
Salaries 488,581 478,982
Overtime 25,136 22,675
Benefits 183,887 186,803
Uniforms 5,761 7,300
Supplies 176,446 199,000
Small Equipment 15,229 34,136
Professional Services 2,663 37,500
Communications 2,766 3,000
Training 0 1,000
Rental/Lease 928 1,500
Insurance 49,223 39,207
Public Utility 247,287 244,200
Repairs & Maintenance 19,021 23,000
Miscellaneous 5,800 5,000
Intergovernmental Services 2,025 6,000
Equipment 0 0
Interfund Rental 162,485 92,436
Debt Principal 35,929 37,408
Debt Interest 9,267 7,795
Total Expenditures 1,432,434 1,426,942
Ending Cash 446,608 356,479
Packet 202 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
14
Description 2010 Actuals 2011 Budget Change in Beginning Cash
112 Street Construction and Improvement Fund
Beginning Cash - Program 200 (286,002.31) 33,667.00 20,320 Revenue Grants 509,070.52 782,516.00 Motor Vehicle Fuel Tax 159,459.15 160,000.00 Investment Interest 129.33 0.00 Public Works Trust Fund Proceeds 0.00 0.00 Interfund Transfer In 62,375.33 390,000.00
Total Revenues 731,034.33 1,332,516.00 Expenditure Supplies 0.00 0.00 Professional Services 88,208.40 475,000.00 Advertising 0.00 0.00 Repair and Maintenance 0.00 0.00 Interfund Transfer 0.00 0.00 Construction Projects 228,172.77 712,000.00 Debt Principal 32,881.58 32,882.00 Debt Interest 2,794.93 2,631.00 Interfund Services 38,987.10 63,500.00
Total Expenditures 391,044.78 1,286,013.00
Ending Cash 53,987.24 80,170.00
Description 2010 Actuals 2011 Budget Change in Beginning Cash
112 Street Construction and Improvement Fund
Beginning Cash - Program 502 100,281 78,194 14,873
Revenue
Traffic Impact Fees 34,741 20,000
Investment Income 132 0
Total Revenues 34,873 20,000
Expenditure
Interfund Transfer 42,087 41,891
Total Expenditures 42,087 41,891
Ending Cash 93,067 56,303
Packet 203 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
15
Description 2010 Actuals 2011 Budget Change in Beginning Cash
112 Street Construction and Improvement Fund
Beginning Cash - Program 503 1,328 1,328 2 Revenue Investment Interest 2 0
Total Revenues 2 0
Ending Cash 1,330 1,328
Description 2010 Actuals 2011 Budget Change in Beginning Cash
112 Street Construction and Improvement Fund
Beginning Cash - Program 506 0 0 0 Revenue Grants 0 0 Interlocal Revenues 0 0 Other Miscellaneous Revenues 0 0 Public Works Trust Fund Proceeds 0 0 Interfund Transfer In 42,087 41,891
Total Revenues 42,087 41,891 Expenditure Construction Projects 0 0 Interfund Rental 0 0 Interfund Transfer Out 0 0 Debt Principal 39,320 39,320 Debt Interest 2,768 2,571
Total Expenditures 42,087 41,891
Ending Cash 0 0
Packet 204 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
16
Description 2010 Actuals 2011 Budget Change in Beginning Cash
113 Multimodal Transportation Fund
Beginning Cash 51,542 26,542 23,685
Revenue
Grants 1,552 1,000,000
Total Revenues 1,552 1,000,000
Expenditure
Professional Services 2,866 1,000,000
Land 0 0
Interfund Transfer Out 0 25,000
Total Expenditures 2,866 1,025,000
Ending Cash 50,227 1,542
Description 2010 Actuals 2011 Budget Change in Beginning Cash
116 Building Maintenance
Beginning Cash 42,035 86,325 99,556
Revenue
Grants 160,478 0
Investment Interest 377 0
Private Donation 4,740 50,000
Miscellaneous Revenue 0 0
Interfund Transfer In 184,355 56,600
Total Revenues 349,950 106,600
Expenditure
Supplies 31,043 0
Professional Services 24,904 20,000
Repair and Maintenance 148,788 74,800
Miscellaneous 1,369 0
Machinery/Equipment 0 0
Construction Projects 0 0
Interfund Transfer Out 0 200
Total Expenditures 206,105 95,000
Ending Cash 185,881 97,925
Packet 205 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
17
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 117 Municipal Arts Acquisition Fund Program 100
Beginning Cash 233,006 229,456 25,254 Revenue Grants 0 0 Resale Items 172 100 Community Events 33,461 24,000 Investment Interest 650 0 Contributions / Private Sources 7,976 6,000 Interfund Transfer In 19,000 19,000
Total Revenues 61,258.03 49,100.00 Expenditure Supplies 3,232 4,000 Small Equipment 1,014 1,000 Professional Services 25,233 33,500 Travel 0 50 Advertising 4,000 4,000 Rental / Lease 0 1,000 Repair and Maintenance 0 300 Miscellaneous 3,075 4,500 Interfund Transfer Out 3,000 3,000
Total Expenditures 39,554 51,350
Ending Cash 254,710 227,206
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 117 Municipal Arts Acquisition Fund Program 200
Beginning Cash 128,845 96,848 27,071 Revenue Grants 0 0 Investment Interest 336 0 Contributions / Private Sources 1,735 1,000 Sale of Junk / Salvage (81) 0 Interfund Transfer In 0 5,700
Total Revenues 1,990 6,700 Expenditure Supplies 10 200 Professional Services 5,565 50,000 Miscellaneous 1,341 4,500
Total Expenditures 6,917 54,700
Ending Cash 123,919 48,848
Packet 206 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
18
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 117 Municipal Arts Acquisition Fund
Program 300 Beginning Cash 12,696 13,722 1,007 Revenue Investment Interest 33 0 Contributions / Private Sources 0 100 Interfund Transfer In 3,000 3,000
Total Revenues 3,033 3,100 Expenditure Professional Services 0 3,000 Miscellaneous 1,000 0
Total Expenditures 1,000 3,000
Ending Cash 14,729 13,822
Description 2010 Actuals 2011 Budget Change in Beginning Cash
118 Memorial Street Fund
Beginning Cash 17,570 17,570 47
Revenue
Investment Interest 47 0
Total Revenues 47 0
Total Expenditures 0.00 0.00
Ending Cash 17,617 17,570
Packet 207 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
19
Description 2010 Actuals 2011 Budget Change in Beginning Cash
120 Hotel / Motel Tax Revenue Fund
Beginning Cash 181,037 176,262 (59,654) Revenue Hotel / Motel Excise Tax 69,216 75,000 Investment Interest 440 0
Total Revenues 69,655 75,000 Expenditure Professional Services 70,058 43,000 Advertising 38,003 35,000 Miscellaneous 4,720 5,000
Interfund Transfer Out 21,304 22,750
Total Expenditures 134,085 105,750
Ending Cash 116,608 145,512
Description 2010 Actuals 2011 Budget Change in Beginning Cash
121 Employee Parking Permit Fund
Beginning Cash 93,897 87,811 (3,151)
Revenue Employee Parking Permit Fund 16,475 20,000 Investment Interest 244 0
Total Revenues 16,719 20,000
Expenditure Supplies 871 1,000 Interfund Transfer 25,086 25,086
Total Expenditures 25,957 26,086
Ending Cash 84,660 81,725
Packet 208 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
20
Description 2010 Actuals 2011 Budget Change in Beginning Cash
122 Youth Scholarship Fund
Beginning Cash 17,166 15,878 1,214
Revenue Investment Interest 42 0
Contribution/Donation 3,470 3,000
Total Revenues 3,512 3,000
Expenditure Miscellaneous 3,586 4,000
Total Expenditures 3,586 4,000
Ending Cash 17,092 14,878
Description 2010 Actuals 2011 Budget Change in Beginning Cash
123 Tourism Promotional Arts Fund
Beginning Cash 50,855 50,705 2,906
Revenue Grants 1,885 0 Sale Maps & Books 126 100 Investment Interest 125 0 Contributions/Donations 0 0 Interfund Transfer In 17,304 18,750
Total Revenues 19,440 18,850
Expenditure Supplies 0 0 Professional Services 8,704 10,500 Advertising 4,765 4,500 Miscellaneous 3,216 6,000
Total Expenditures 16,684 21,000
Ending Cash 53,611 48,555
Packet 209 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
21
Description 2010 Actuals 2011 Budget Change in Beginning Cash
125 REET 2 - Parks Summary
Beginning Cash 1,570,016 150,316 228,896
Revenue
Local Real Estate Tax - 2nd Half 614,743 700,000
Investment Interest 1,992 0
Other Miscellaneous Revenue 724 0
Interfund Transfer In 0 0
Total Revenues 617,459 700,000
Expenditure
Supplies 43,591 30,000
Professional Services 271,136 330,000
Communications 0 0
Advertising 0 0
Rental Lease 0 0
Repair and Maintenance 66,069 65,000
Intergovernmental Services 25,000 0
Interfund Services 186,902 0
Land 0 0
Construction Projects 1,215,564 40,000
Interfund Transfer Out 0 158,000
Total Expenditures 1,808,263 623,000
Ending Cash 379,212 227,316
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 126 REET 1
Beginning Cash 442,755 342,159 16,442
Revenue
Local Real Estate Tax-First 614,743 700,000
Investment Interest 1,698 0
Total Revenues 616,441 700,000
Expenditure
Supplies 0 0
Miscellaneous 0 0
Land 0 0
Interfund Transfer Out 70,792 69,480
Debt Principal 461,581 481,677
Debt Interest 168,223 148,425
Total Expenditures 700,596 699,582
Ending Cash 358,601 342,577
Packet 210 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
22
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 127 Gifts Catalog Fund
Beginning Cash-Program 000 98,498 116,327 1,460
Revenue
Grants 0 0
Investment Interest 289 0
Contributions / Private Sources 26,445 4,640
Total Revenues 26,734 4,640
Expenditure
Supplies 5,446 1,300
Professional Services 2,000 0
Interfund Transfer Out 0 0
Total Expenditures 7,446 1,300
Ending Cash 117,787 119,667
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 127 Gifts Catalog Fund
Beginning Cash-Program 100 64,009 64,009 169
Revenue
Grants 0 0
Investment Interest 169 0
Contributions / Private Sources 0 0
Total Revenues 169 0
Expenditure
Supplies 0 0
Professional Services 0 0
Total Expenditures 0 0
Ending Cash 64,178 64,009
Packet 211 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
23
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 127 Gifts Catalog Fund
Beginning Cash-Program 200 9,562 7,062 9,032
Revenue
Investment Interest 32 0
Contributions / Private Sources 9,000 0
Total Revenues 9,032 0
Expenditure
Professional Services 2,500 5,000
Total Expenditures 2,500 5,000
Ending Cash 16,094 2,062
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 129 Special Projects Fund
Beginning Cash Balance 3,052 702 837
Revenue
Wa St Dot - Sr 99 - Enhancement 15,090 224,260
Investment Interest 4 0
Total Revenues 15,094 224,260
Expenditure
Construction Projects 0 216,110
Professional Services 16,607 8,852
Total Expenditures 16,607 224,962
Ending Cash Balance 1,539 0
Packet 212 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
24
Description 2010 Actuals 2011 Budget Change in Beginning Cash
130 Cemetery Maintenance Improvement Fund
Beginning Cash 94,066 92,319 (3,493)
Revenue
Resale Items/Taxable 34,632 27,000
Cemetery Grave Sales 110,151 92,700
Investment Interest 268 0
Contribution/Donation 0 0
Interfund Transfer-In 0 0
Total Revenues 145,051 119,700
Expenditure
Salaries and Wages 66,450 66,930
Overtime 2,413 2,500
Benefits 28,621 29,449
Uniforms 0 1,000
Supplies 9,213 7,000
Resale Items 21,274 20,000
Small Equipment 0 0
Professional Services 1,459 1,000
Communications 1,361 1,412
Travel 550 1,000
Advertising 1,454 3,000
Utilities 3,897 3,800
Repairs and Maintenance 5,327 500
Miscellaneous 797 1,000
Interfund Services 0 3,000
Interfund Rental 7,473 6,588
Interfund Loan Payments 0 0
Interfund Loan Interest 0 0
Construction Projects 0 0
Interfund Transfer 0 0
Equipment 0 0
Total Expenditures 150,291 148,179
Ending Cash 88,826 63,840
Packet 213 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
25
Description 2010 Actuals 2011 Budget Change in Beginning Cash
132 Parks Construction Fund
Beginning Fund Balance 24,007 255,694 (235,380)
Revenue
Grants 0 1,534,500
Parks Donations 0 0
Interfund Transfer In 0 153,000
Total Revenues 0 1,687,500
Expenditure
Supplies 0 0
Professional Services 3,693 48,000
Construction Projects 0 1,687,500
Interfund Transfer Out 0 0
Total Expenditures 3,693 1,735,500
Ending Fund Balance 20,314 207,694
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 136 Parks Trust Fund
Beginning Cash-Program 100 47,953 48,203 (151)
Revenue
Investment Interest 100 0
Contributions / Private Sources 0 500
Interfund Transfers 0 36,500
Total Revenues 100 37,000
Expenditure
Interfund Transfers 0 0
Total Expenditures 0 0
Ending Cash 48,052 85,203
Packet 214 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
26
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 136 Parks Trust Fund
Beginning Cash-Program 200 63,219 63,219 131
Revenue
Investment Interest 131 0
Contributions / Private Sources 0 0
Total Revenues 131 0
Expenditure
Interfund Transfers 0 0
Total Expenditures 0 0
Ending Cash 63,350 63,219
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 136 Parks Trust Fund
Beginning Cash-Program 300 33,109 0 8,492
Revenue
Investment Interest 64 0
Contributions / Private Sources 0 0
Total Revenues 64 0
Expenditure
Interfund Transfers 24,681 0
Total Expenditures 24,681 0
Ending Cash 8,492 0
Packet 215 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
27
Description 2010 Actuals 2011 Budget Change in Beginning Cash
137 Cemetery Maintenance Trust Fund
Beginning Cash 766,066 782,566 1,645
Revenue Resale Items/Taxable 3,848 3,000
Cemetery Grave Sales 12,239 10,300
Investment Interest 2,059 0
Interfund Loan Payments 0 0
Interfund Loan Interest 0 0
Total Revenues 18,146 13,300
Expenditure
Total Expenditures 0 0
Ending Cash 784,211 795,866
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 138 Sister City Commission
Program 100 -Public
Beginning Cash 7,874 7,674 220
Revenue
Investment Interest 21 100
Total Revenues 21 100
Expenditure
Miscellaneous 0 500
Total Expenditures 0 500
Ending Cash 7,894 7,274
Packet 216 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
28
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Fund 138 Sister City Commission
Program 200 - Private
Beginning Cash 3,307 3,383 2,132
Revenue
Investment Interest 15 100
Contributions / Private Sources 7,251 5,200
Total Revenues 7,266 5,300
Expenditure
Supplies 52 500
Student Trip 0 2,400
Miscellaneous 5,006 1,500
Total Expenditures 5,058 4,400
Ending Cash 5,515 4,283
Description 2010 Actuals 2011 Budget Change in Beginning Cash
211 LID Control Fund
Beginning Cash 6,337 0 460
Revenue
Special Assessment Penalty 830 0
Special Assessment Interest 15,626 0
Special Assessment Principal 64,960 0
Total Revenues 81,416 0
Expenditure
Miscellaneous 0 0
Bond Principal 0 0
Bond Interest 0 0
Interfund Transfer to the General Fund 87,293 0
Total Expenditures 87,293 0
Ending Cash 460 0
Packet 217 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
29
Description 2010 Actuals 2011 Budget Change in Beginning Cash
213 LID Guarantee Fund
Beginning Cash 50,233 50,233 87,434
Revenue
Investment Interest 142 0
Interfund Transfer 87,293 0
Total Revenues 87,435 0
Expenditure
Total Expenditures 0.00 0.00
Ending Cash 137,667 50,233
Description 2010 Actuals 2011 Budget Change in Beginning Cash
234 LTGO Bond Fund
Beginning Cash 0 0 0
Revenue
Investment Interest 0 0
Debt Service Payment - PFD 381,368 396,493
Transfer In (REET 1) 70,792 69,480
Total Revenues 452,160 465,973
Expenditure
Bond Principal 165,000 185,000
Bond Interest 287,160 280,973
Total Expenditures 452,160 465,973
Ending Cash 0 0
Packet 218 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
30
Description 2010 Actuals 2011 Budget Change in Beginning Cash
411 Utility Operations
Beginning Cash 6,855,440 4,473,733 38,902
Revenue
Non-Business Licenses and Permits 3,885 3,000
Grants 50,844 21,000
Intergovernmental Services 1,879,675 2,173,255
Utility Charges 12,055,196 12,633,682
Illegal Discharge 870 0
Investment Interest 19,277 10,000
Rental Leases 46,780 49,000
Other Misc. Revenues 170,436 98,000
Capital Contributions 19,940 15,000
Interfund Loans Receivable 0 0
General Obligation Proceeds 0 0
Fixed Asset Disposition 7,357 0
Total Revenues 14,254,259 15,002,937
Expenditure
Salaries 2,561,901 2,835,153
Overtime 97,589 120,746
Benefits 1,003,473 1,081,342
Uniforms 20,229 29,900
Supplies 583,710 642,790
Fuel Consumed 44,156 70,000
Water Purchased for Resale 1,242,227 1,496,000
Supplies Purchased for Inventory or Resale 92,967 143,000
Small Equipment 37,265 25,300
Professional Services 130,376 206,415
Communications 62,977 71,730
Travel 4,334 20,050
Advertising 0 2,760
Rental/Lease 11,049 29,780
Insurance 391,610 311,436
Utilities 979,973 943,290
Repair 77,879 108,350
Miscellaneous 541,138 458,930
Intergovernmental Services 299,759 562,600
Utility Tax 1,396,633 1,471,682
Interfund Transfer Out 4,724,169 1,978,975
Land 0 0
Buildings 0 0
Equipment 16,619 20,000
Amortized Debt Issue Cost 0
Interfund Services 1,072,257 1,326,682
Interfund Supplies 0 0
Interfund Rental 371,898 363,478
Interfund Repair & Maintenance 0 2,500
Debt Principal 599,841 601,312
Debt Interest 233,035 215,153
Total Expenditures 16,597,064 15,139,354
Ending Cash 4,512,635 4,337,316
Packet 219 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
31
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Utility Construction Fund
Beginning Cash - Water Program (100) (133,803) 35,597 70,078
Revenue
Investment Interest 40 0
Miscellaneous Revenue 0 0
Contributed Capital 33,596 25,000
Debt Proceeds 0 4,000,000
Interfund Transfers In 900,000 400,000
Total Revenues 933,636 4,425,000
Expenditure
Professional Services 393,023 437,333
Construction Projects 238,760 3,942,833
Interfund Transfers In 62,375 75,167
Total Expenditures 694,159 4,455,333
Ending Cash 105,675 5,264
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Utility Construction Fund
Beginning Cash - Storm Program (200) (61,180) 3,206 (247,203)
Revenue
Grants 50,000 150,000
Mitigation Fees 0 0
Investment Interest 0 0
Miscellaneous Revenue 0 0
Contributed Capital 10,207 30,000
Debt Proceeds 0 1,100,000
Interfund Transfers In 300,000 600,000
Total Revenues 360,207 1,880,000
Expenditure
Professional Services 398,142 512,333
Advertising 0 0
Repair and Maintenance 0 0
Miscellaneous 0 0
Construction Projects 144,881 1,095,833
Interfund Transfers In 0 265,167
Total Expenditures 543,024 1,873,333
Ending Cash (243,997) 9,873
Packet 220 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
32
Description 2010 Actuals 2011 Budget Change in Beginning Cash
Utility Construction Fund
Beginning Cash - Sewer Program (300) 2,047,208 3,572,954 200,298
Revenue
Grants 0 0
Mitigation Fees 0 0
Investment Interest 6,043 0
Miscellaneous Revenue 0 0
Contributed Capital 29,980 20,000
Debt Proceeds 0 0
Interfund Transfers In 2,500,000 500,000
Total Revenues 2,536,022 520,000
Expenditure
Professional Services 660,427 539,334
Advertising 0 0
Repair and Maintenance 0 0
Miscellaneous 0 0
Construction Projects 149,552 3,381,834
Interfund Transfers In 0 50,166
Total Expenditures 809,978 3,971,334
Ending Cash 3,773,252 121,620
Packet 221 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
33
Description 2010 Actuals 2011 Budget Change in Beginning Cash
414 Treatment Plant Construction Fund
Beginning Cash 51,152 158,752 47,505
Revenue
Grants 0 0
Mitigation Fees 0 0
Investment Interest 338 0
Miscellaneous Revenue 178,450 0
Contributed Capital 1,107,417 522,438
Debt Proceeds 0 0
Gain on Fixed Asset 0 0
Interfund Transfers In 1,024,169 424,597
Total Revenues 2,310,374 947,035
Expenditure
Supplies 0 0
Professional Services 535,032 0
Advertising 0 0
Repair and Maintenance 0 0
Miscellaneous 2,653 0
Interfund Transfers In 0 0
Construction Projects 1,340,026 560,000
Debt Principal 168,570 172,164
Debt Interest 108,989 103,871
Total Expenditures 2,155,269 836,035
Ending Cash 206,257 269,752
Packet 222 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
34
Description 2010 Actuals 2011 Budget Change in Beginning Cash
511 Equipment Rental Fund
Beginning Cash - Operations Program (000) 515,025 552,327 (7,943)
Revenue
Garage Services 4,749 0
Interfund Sales and Services 301 10,000
Investment Income 1,866 0
Interfund Operating Income 804,446 725,364
Other Miscellaneous Revenue 1,224 0
Disposition of Capital Assets 1,039 0
Total Revenues 813,624 735,364
Expenditure
Salaries 200,856 214,227
Overtime 738 2,000
Benefits 85,832 87,833
Uniforms 1,084 1,000
Supplies 98,543 76,000
Fuel Consumed 639 1,000
Supplies Purchased for Resale 245,260 294,600
Small Equipment 8,760 10,000
Professional Services 1,004 1,000
Communication 3,581 3,500
Travel 40 500
Advertising 145 500
Rental/Lease 3,434 3,500
Insurance 38,257 29,590
Public Utilities 11,450 14,000
Repair and Maintenance 68,939 75,000
Miscellaneous 6,619 7,500
Intergovernmental Services 2,188 4,000
Interfund Rental 6,897 13,452
Total Expenditures 784,265 839,202
Ending Cash 544,384 448,489
Packet 223 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
35
Description 2010 Actuals 2011 Budget Change in Beginning Cash
511 Equipment Rental Fund
Beginning Cash - Replacement Program (100) 3,671,857 3,981,975 9,905
Revenue
Investment Interest 9,799 0
B-Fund Rental Charge 535,161 140,112
Miscellaneous Revenue 0 0
Contributed Capital 0 0
Disposition of Capital Assets 117,561 0
Interfund Transfer In 19,221 0
Total Revenues 681,742 140,112
Expenditure
Supplies 0 0
Small Equipment 0 10,000
Repair and Maintenance 0 0
Interfund Services 301 40,000
Machinery and Equipment 53,156 295,500
Interfund Transfer 308,262 0
Total Expenditures 361,719 345,500
Ending Cash 3,991,880 3,776,587
Description 2010 Actuals 2011 Budget Change in Beginning Cash
617 Firemen's Pension Fund
Beginning Cash 284,951 263,852 3,468
Revenue
Fire Insurance Premium Tax 44,905 44,905
Investment Interest 720 0
Interfund Transfer In 48,023 48,023
Total Revenues 93,648 92,928
Expenditure
Salaries 49,548 0
Pension Payments 0 56,750
Health Benefits 57,032 71,000
Professional Services 4,699 4,500
Total Expenditures 111,279 132,250
Ending Cash 267,320 224,530
Packet 224 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
36
Prepared By:Stephen Clifton
Department:Economic Development
Description on Budget Amendment Summary Website Upgrade
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Professional Services 001.000.240.513.110.410.00 1,000
Total Expenditure Increase (Decrease)1,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
001 General Fund 001.000.390.508.000.000.00 (1,000)
Total Ending Fund Balance Increase (Decrease)(1,000)
On December 21, 2010, City Council approved an allocation for website updates in the amount of
$35,000, i.e. $16,000 in 2010 and $15,800 in 2011 from the Economic Develoment Budget with $3,200
from Information Services. The actual expenditures in 2010 was $15,000. The remaining $1,000
allocated for 2010 will be expended in 2011 and it is requested to have the budget amended to add
$1,000 to the Economic Development professional services budget.
Packet 225 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
37
Prepared By:Rob Chave
Department:Planning / Development Svcs
Description on Budget Amendment Summary UW Study Timing Adjustment
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Professional Services 001.000.620.558.600.410.00 9,500
Total Expenditure Increase (Decrease)9,500$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
001 General Fund 001.000.390.508.000.000.00 (9,500)
Total Ending Fund Balance Increase (Decrease)(9,500)
Contract payments for the UW study for Five Corners/Westgate were originally anticipated to span two
budget years (2010 and 2011). However, because no billings were received or paid in 2010, all
expenditures have occurred in 2011. This budget adjustment is intended to move the unexpended
money budgeted for 2010 into the 2011 budget year. There has been no change in the overall project
budget, just a change in the timing of when the expenditures were actually made.
Original budget: 2010 = $9,500; 2011 = $31,550.
Amended budget: 2010 = $0; 2011 = $41,050.
Packet 226 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
38
Prepared By:Stephen Clifton
Department:Community Services
Description on Budget Amendment Summary Verizon EG Grant
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Professional Services 001.000.610.519.700.410.00 8,514
Total Expenditure Increase (Decrease)8,514$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
001 General Fund 001.000.390.508.000.000.00 (8,514)
Total Ending Fund Balance Increase (Decrease)(8,514)
Verizon granted the City $10,000 in 2008 as a result of the franchise granted to Verizon for providing
cable to the citizens in Edmonds. The $10,000 is to be used for capital purchases related to operating
the City's government channel, transmission, and video recording of government events. As of
December 31, 2010, only $1,468.32 had been spent. The $8,513.68 remaining is restricted to capital
purchases, it must be carried over in the 2011 budget.
Packet 227 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
39
Prepared By:Jim Stevens
Department:Public Works
Description on Budget Amendment Summary 2011 Project Increase
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
116 Bldg. Maintenance Repair and Maintenance 116.000.651.519.920.480.00 90,000
Total Expenditure Increase (Decrease)90,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
116 Bldg. Maintenance Private Donation 116.000.000.367.110.000.00 (65,000)
116 Bldg. Maintenance WSHS Grant 116.000.000.333.140.000.00 (30,000)
Total Revenue (Increase) Decrease (95,000)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
116 Bldg. Maintenance 116.000.651.508.000.000.00 5,000
Total Ending Fund Balance Increase (Decrease)5,000
Fund 116 has received a reimbursement this year of $30,000 for the Museum Exterior Repairs Project,
completed in 2010. The Senior Center Roof Repairs Project, originally expected to run in 2010, began
in March of 2011, and has just completed. The expenditures on this project, approximately $115,000, all
are reimbursable from a CTED grant held by the Senior Center, so the revenue source "Private
Donation", expected to be $50,000, needs to be amended to the full $115,000 project value.
Packet 228 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
40
Prepared By:Frances Chapin
Department:Parks, Recreation & Cultural Services
Description on Budget Amendment Summary LTAC
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
120 Hotel/Motel Tax Prof Services 120.000.310.575.420.410.00 42,500
Total Expenditure Increase (Decrease)42,500$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
120 Hotel/Motel Tax 120.000.310.508.000.000.00 (42,500)
Total Ending Fund Balance Increase (Decrease)(42,500)
In late 2010 a budget adjustment was made to appropriate $100,000 from ending cash in the 120 Fund
for expenditures through a professional services contract with Edmonds Center for the Arts for
promotion of their 2010-11 events. The allowable promotional expenses are reimbursable. ECA
requested reimbursement for $57,499.99 in 2010 and the remaining $42,500.01 will be requested for
reimbursement in 2011. The $42,500.01 needs to be appropriated in the 2011 budget.
Packet 229 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
41
Prepared By:Frances Chapin
Department:Parks, Recreation & Cultural Services
Description on Budget Amendment Summary 120 Fund LTAC - 132 Fund Parks Construction
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
120 Hotel/Motel Tax Transfer 120.000.310.597.132.550.00 5,000
132 Parks Construction Prof Services 132.000.640.594.760.410.00 5,000
Total Expenditure Increase (Decrease)10,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
132 Parks Construction Transfer 132.000.000.397.120.000.00 (5,000)
Total Revenue (Increase) Decrease (5,000)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
120 Hotel/Motel Tax 120.000.310.508.000.000.00 (5,000)
Total Ending Fund Balance Increase (Decrease)(5,000)
The Lodging Tax Advisory Committee approved a $5,000 allocation in 2010 as part of the matching
funds for a federal Preserve America grant received by the City in 2010. The $5,000 is part of the 120
fund 2011 budget and now needs to be transferred into the 132 fund for the grant project expenditures.
The Preserve America grant is for creating a Downtown Edmonds Cultural Heritage Tour and the
project is being managed by the Cultural Services Manager.
Packet 230 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
42
Prepared By:Carrie Hite
Department:Parks, Recreation, and Cultural Services
Description on Budget Amendment Summary Interurban Trail Connection
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
125 REET 125 Transfer Out 125.000.640.597.132.550.00 294,000
132 Parks Construction Capital Outlay 132.000.640.594.760.650.00 294,000
Total Expenditure Increase (Decrease)588,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
132 Parks Construction Transfer In 132.000.640.397.125.000.00 (294,000)
Total Revenue (Increase) Decrease (294,000)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
125 REET 125 125.000.640.508.000.000.00 (294,000)
Total Ending Fund Balance Increase (Decrease)(294,000)
This budget amendment was authorized by Council no June 21, 2011 to complete the Interurban Trail
project.This was originally authorized by Council for expenditure in 2009. Because of delays in the
project, this amount has been carried over through 2010 and retained in the 125 for this project.
This amendment increases expenditure in the 125 for $294,000, then transfers this amount into the
Parks Construction fund 132 for completion of the Interurban Trail project.
Packet 231 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
43
Prepared By:ACOP Gerry Gannon
Department:Police
Description on Budget Amendment Summary Target Zero Overtime Reimbursement
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Traffic Overtime-Reimb. 001.000.410.521.710.120.10 5,207
Total Expenditure Increase (Decrease)5,207$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
001 General Fund Target Zero Team Grant 001.000.000.333.020.605.00 (5,207)
Total Revenue (Increase) Decrease (5,207)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-
The amendment increases expenditures in Traffic Reimburseable Overtime by $5207, for overtime
worked on Target Zero emphasis patrols in January through April 2011. Reimbursement from the
Washington Traffic Safety Commission to cover this overtime has been received by the City. Target
Zero is a grant targeted at reducing the number of people killed or seriously injured by impaired drivers
in Snohomish County. The revenue and expenditures were not included in the 2011 adopted budget as
grant revenue is quite variable, depending upon grant awards and the staffing of the emphasis patrols.
Packet 232 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
44
Prepared By:ACOP Gerry Gannon
Department:Police
Description on Budget Amendment Summary High Visibility Enforcement Overtime Reimbursement
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Traffic Overtime-Reimb. 001.000.410.521.710.120.10 285
Total Expenditure Increase (Decrease)285$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
001 General Fund HVE Grant 001.000.000.333.020.606.00 (285)
Total Revenue (Increase) Decrease (285)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-
The amendment increases expenditures in Traffic Reimburseable Overtime by $285, for overtime
worked on HVE emphasis patrols in March 2011. Reimbursement from the Washington Traffic Safety
Commission to cover this overtime has been received by the City. High Visibility Enforcement (HVE) is
a grant targeted at reducing traffic injuries and deaths through emphasis patrols for impaired driving,
speeding, and seat belt enforcement. The revenue and expenditures were not included in the 2011
adopted budget as grant revenue is quite variable, depending upon grant awards and the staffing of the
emphasis patrols.
Packet 233 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
45
Prepared By:Carrie Hite
Department:Parks, Recreation, and Cultural Services
Description on Budget Amendment Summary Petanque Courts
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
132 Parks Construction Supplies 132.000.640.594.760.310.00 3,000
Total Expenditure Increase (Decrease)3,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
132 Parks Construction Hubbard Foundation 132.000.000.367.110.000.00 (3,000)
Total Revenue (Increase) Decrease (3,000)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-
The City recently received a grant from the Hubbard Foundation for $3000 to construct two new
Petanque Courts. This budget amendment authorizes additional expenditures of $3000 to complete
construction.
Packet 234 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
46
Prepared By:Dave Sittauer
Department:Fleet
Description on Budget Amendment Summary 2011 Vehicle Purchase
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Transfer 001.000.390.597.511.550.00 50,944
511 511 B-Fund (1) Vehicle Purchase 511.100.657.594.480.640.00 16,606
511 511 B-Fund (1) Vehicle Purchase 511.100.657.594.480.640.00 16,606
Total Expenditure Increase (Decrease)84,156$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
001 General Fund Grant Revenue 001.000.000.331.081.100.00 (50,944)
511 511 B-Fund Transfer 511.100.000.397.001.000.00 (50,944)
Total Revenue (Increase) Decrease (101,888)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
511 511 B-Fund 511.100.657.508.000.000.00 17,732
Total Ending Fund Balance Increase (Decrease)17,732
In December of 2009, the city was awarded the EECBG grant to purchase alternate fuel source
vehicles. A schedule was set so that 7 vehicles would be purchased over 3 years (Years '10, '11,'12).
The grant administrator has now asked that we purchase all vehicles before the end of 2011. The city
has 2 vehicle purchases remaining to complete the grant. These 2 remaining vehicles are the Nissan
All Electric LEAF. The costs of the vehicles being replaced are partially funded with grant money
received and the remaining costs are funded through the Vehicle Replacement Fund (511 B-Fund).
Packet 235 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
47
Prepared By: Rich Lindsay
Department: Parks
Description on Budget Amendment Summary Parks Seasonal Overtime
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Seasonal staff salaries 001.000.640.576.800.110.11 (1,000)
001 General Fund Seasonal Overtime 001.000.640.576.800.120.11 1,000
Total Expenditure Increase (Decrease)-$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-
Need to transfer $ 1,000 dollars from Parks Seasonal Salaries and place into new parks overtime line item
that was removed during the last budget process. This is needed to pay overtime to Parks Seasonal
emplolyees due to working hoildays and overtime due to increased use of parks in summer months.
Packet 236 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
48
Prepared By:Jim Tarte
Department:Finance
Description on Budget Amendment Summary General Insurance (WCIA)
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Insurance 001.000.390.519.900.460.00 108,505
111 Street Fund Insurance 111.000.653.542.900.460.00 18,500
411 Utility-Water Insurance 411.000.654.534.800.460.00 19,414
411 Utility-Sewer Insurance 411.000.655.535.800.460.00 52,280
411 Utility-Storm Insurance 411.000.652.542.900.460.00 18,904
411 Utility-Treatment Plant Insurance 411.000.656.538.800.460.00 14,542
511 Equipment Rental Insurance 511.000.657.548.680.460.00 (5,966)
631 TBD Insurance 631.000.653.542.310.460.00 5,000
631 TBD Intergovernmental Svcs 631.000.653.542.310.510.00 (5,000)
Total Expenditure Increase (Decrease)226,179$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
111 Street Fund Annual Vehicle Fee (TBD)111.000.000.344.900.000.00 5,000
Total Revenue (Increase) Decrease 5,000
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
001 General Fund 001.000.390.508.000.000.00 (108,505)
111 Street Fund 111.000.653.508.000.000.00 (23,500)
411 Utility-Water 411.000.654.508.000.000.00 (105,140)
511 Equipment Rental 511.000.657.508.000.000.00 5,966
Total Ending Fund Balance Increase (Decrease)(231,179)
The 2011 insurance budget for all funds is $745k and the actual amount paid in January 2011 to WCIA is
$976k. The $231k difference is due to when compiling the 2011 budget ($745k), only the liability portion
of the insurance was included in the 2011 budget and the property, auto and equipment was inadvertently
missed. The amount paid in 2010 to WCIA was $929k.
Packet 237 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
49
Prepared By:Deb Sharp
Department:Finance
Description on Budget Amendment Summary Interim Finance Director Position
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Salaries 001.000.310.514.100.110.00 (91,270)
001 General Fund Benefits 001.000.310.514.100.230.00 (22,818)
001 General Fund Professional Services 001.000.310.514.100.410.00 170,000
Total Expenditure Increase (Decrease)55,912$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
001 General Fund 001.000.390.508.000.000.00 (55,913)
Total Ending Fund Balance Increase (Decrease)(55,913)
Finance director (Hines) final day was 3/15/11, therefore reduced budgeted salaries and benefits from
this date forward. Increased professional services budget for interim finance director (Tarte) from
3/14/11 thru 11/30/11.
Packet 238 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
50
Prepared By:Jim Tarte
Department:Finance
Description on Budget Amendment Summary City Attorney
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund City Attorney 001.000.360.515.100.410.00 55,000
Total Expenditure Increase (Decrease)55,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
001 General Fund 001.000.390.508.000.000.00 (55,000)
Total Ending Fund Balance Increase (Decrease)(55,000)
During the 2011 budget process, the evaluation of a new City Attorney was taking place. The
preliminary budget was set at $450k, then later reduced to $350k. The actual 2011 amount will be
approximately $405k, therefore a $55k budget amendment is requested. 2010 actual amount was
$548k and 2012 budget amount will be approximately $384k. The 2011 $55k budget amendment is
made up of: 1) OMW fees for Jan and Feb were $79k (over budget by $21k), 2) OMW fees for March
and April were not budgeted ($42k), 3) Lighthouse fees that were underbudgeted ($8k)
Packet 239 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
51
Prepared By:Renee McRae for Jim Stevens
Department:Facilities Maintenance
Description on Budget Amendment Summary Main Street Kids Water Damage
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
001 General Fund Overtime 001.000.651.519.920.120.00 1,531
001 General Fund Supplies 001.000.651.519.920.310.00 610
001 General Fund Minor Equipment 001.000.651.519.920.350.00 248
001 General Fund Repair/Maintenance 001.000.651.519.920.480.00 6,914
116 Building Maintenance Repair/Maintenance 116.000.651.519.920.480.00 5,994
Total Expenditure Increase (Decrease)15,297$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
001 General Fund Insurance Recoveries 001.000.000.395.200.000.00 (10,263)
116 Building Maintenance Insurance Recoveries 116.000.000.395.200.000.00 (5,994)
Total Revenue (Increase) Decrease (16,257)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
001 General Fund 001.000.390.508.000.000.00 960
Total Ending Fund Balance Increase (Decrease)960
On April 3, 2011, a water supply line ruptured causing extensive flooding and damage to the tenant
spaces leased by Main Street Kids. The damage occurred on a Sunday and the Facilities Maintenance
staff was called in to remove the water and repair the line. Main Street Kids remained closed for one
week so that damages could be repaired. The City received two checks from our insurance company
to cover the expenses and the loss of revenue. One check was for $15,720.95 and the other was for
$1,603.26. Invoices were paid from Facilities Maintenance 001 and the Building Maintenance Fund 116.
This amendment recovers the unanticipated costs related to this incident.
Packet 240 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
52
Prepared By:Renee McRae
Department:Parks and Recreation
Description on Budget Amendment Summary Gifts Catalog - Fund 127.000
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
127 Gifts Catalog Fund Supplies 127.000.640.575.500.310.00 4,000
Total Expenditure Increase (Decrease)4,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
127 Gift Catalog Fund Ending Cash 127.000.640.508.000.000.00 (4,000)
Total Ending Fund Balance Increase (Decrease)(4,000)
A donation of $2,000 was received from the Friends of Edmonds in Bloom in October 2010 for flower
supplies for the 2011 flower program. At the time the budget was put together this donation was not
anticipated and these expenditures were not budgeted. Additional plaques were added to benches
previously sold, also increasing expenditures over what was budgeted for 2011.
Packet 241 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
53
Prepared By:ACOP Gerry Gannon
Department:Police
Description on Budget Amendment Summary Appropriation for Computers
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
511 Equipment Rental Computer Purchase 511.100.657.594.480.640.00 78,166
Total Expenditure Increase (Decrease)78,166$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
511 Equipment Rental 511.100.657.508.000.000.00 (78,166)
Total Ending Fund Balance Increase (Decrease)(78,166)
The amendment is asking for an appropriation to replace 17 mobile computers and associated
equipment in the amount of $78,166. The computers are used in the daily operations of the Patrol
Division. During the 2011 budget process the department had requested approval from the Council to
purchase a total of 17 mobile computers to replace our current 5 year old computers. Therefore, the
police department is requesting the Council to approve the appropriation for the purchase the
computers from the B Fund. During the budget process Council had approved the purchase of the new
computers. The new computers are necessary for a new CAD and RMS system. The new CAD and
RMS system will require operating system and our current computers are not capable of running the
new operating system and CAD and RMS software. Due to an administrative error in budget process
the appropriation for the computer replacement was removed from the 2011 budget.
Packet 242 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
54
Prepared By:Deb Sharp
Department:Finance
Description on Budget Amendment Summary Decrease Construction Project Costs
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
132 Parks Construction Capital Outlay 132.000.640.594.760.650.00 (28,000)
Total Expenditure Increase (Decrease)(28,000)$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
Total Revenue (Increase) Decrease -
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
132 Parks Construction 132.000.640.508.000.000.00 28,000
Total Ending Fund Balance Increase (Decrease)28,000
An amendment is needed to reduce construction costs due to the change in beginning fund balance.
The amendment changing the beginning budget number to the 2010 actual balance causes the fund to
have a negative ending fund balance with the current expenditures.
Packet 243 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
55
Prepared By:Rob English
Department:Public Works
Description on Budget Amendment Summary Transportation Grants
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
Total Expenditure Increase (Decrease)-$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
112 Street Const Fund State Grants 112.200.000.333.000.000.00 (24,336)
112 Street Const Fund Fed ARRA Grant 112.200.000.333.000.000.00 (20,270)
112 Street Const Fund TIB Grant 112.200.000.333.000.000.00 (12,267)
Total Revenue (Increase) Decrease (56,873)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
112 Street Const Fund 112.200.630.508.000.000.00 56,873
Total Ending Fund Balance Increase (Decrease)56,873
This amendment will adjust the 2011 Budget for anticipated grant revenue in the 112 Street
Construction Fund. The grant revenue is related to recently completed and on-going transportation
projects.
Packet 244 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
56
Prepared By:Rob English
Department:Public Works
Description on Budget Amendment Summary Five Corners Roundabout Project
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
112 Street Const Fund Professional Services 112.200.630.595.330.410.00 140,000
112 Street Const Fund Interfund Services 112.200.630.595.330.910.00 10,000
Total Expenditure Increase (Decrease)150,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
112 Street Const Fund Federal Grant 112.200.000.333.000.000.00 (129,750)
Total Revenue (Increase) Decrease (129,750)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
112 Street Const Fund 112.200.630.508.000.000.00 (20,250)
Total Ending Fund Balance Increase (Decrease)(20,250)
The City was successful in securing a $463,000 federal transportation grant to design and acquire right
of way for the Five Corners Roundabout. The grant was approved after the 2010 Budget was
developed and requires a 13.5% local match. The local match will be funded by the 112 Street
Construction Fund. This amendment will provide $150,000 in 2011 to hire a consultant and start
preliminary design work.
Packet 245 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
57
Prepared By:Rob English
Department:Public Works
Description on Budget Amendment Summary SR524 Walkway Project
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
112 Street Const Fund Construction Project 112.200.630.595.330.650.00 125,000
112 Street Const Fund Interfund Services 112.200.630.595.330.910.00 10,000
Total Expenditure Increase (Decrease)135,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
112 Street Const Fund State Grant 112.200.000.333.000.000.00 (35,833)
Total Revenue (Increase) Decrease (35,833)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
112 Street Const Fund 112.200.630.508.000.000.00 (99,167)
Total Ending Fund Balance Increase (Decrease)(99,167)
In March 2011, the City approved a $95,000 settlement agreement with TEBriggs to resolve
construction claims on the SR524 Walkway project. The contract retainage and staff costs have been
paid in 2011 to close out the project. The project close-out costs were expected to be paid from the
2010 Budget, but were delayed because of the claim resolution process. The City has submitted a
request to the Washington Transportation Improvement Board (TIB) to increase the State's grant
funding by $35,833. The increase in grant funding would bring the total grant contribution by TIB and
WSDOT to $624,154 for the completed walkway improvements.
Packet 246 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
58
Prepared By:Rob English
Department:Public Works
Description on Budget Amendment Summary Alderwood Intertie and Reservoir Project
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
412 Utility Const Fund Construction Projects 412.100.630.594.320.650.00 164,000
Total Expenditure Increase (Decrease)164,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
412 Utility Const Fund Proceeds of Long-Term Debt 412.100.000.382.000.000.00 (164,000)
Total Revenue (Increase) Decrease -
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-
On March 15, 2011, the City Council approved an appropriation of $164,000 to the 412-100 Water Utility Fund
for the Alderwood Intertie and Reservoir Improvement Project. The $164,000 was estimated to be expended
as part of the 2010 budget, but was not used since construction was delayed until this year. The additional
$164,000 will be appropriated from the fund balance in the 411 Utility Operations Fund.
Packet 247 of 357
EXHIBIT “C”: Budget Amendment Detail (July 2011)
59
Prepared By:Rob English
Department:Public Works
Description on Budget Amendment Summary 2011 Watermain Replacement Project
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
412 Utility Const Fund Construction Projects 412.100.630.594.320.650.00 300,000
412 Utility Const Fund Construction Projects 412.100.630.594.320.650.00 100,000
Total Expenditure Increase (Decrease)400,000$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
412 Utility Const Fund Intergovernmental Rev 412.100.000.338.220.000.00 (100,000)
412 Utility Const Fund Proceeds of Long-Term Debt 412.100.000.382.000.000.00 (300,000)
Total Revenue (Increase) Decrease (400,000)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-
The 2011 Budget for watermain replacement projects is $3,606,000. The 2010 watermain replacement
project (currently under constrution) is expected to spend $1,785,000 from the watermain replacement
budget. The preliminary cost estimate for the 2011 watermain replacement project is $2,109,000, excluding
fire hydrant improvement costs. The remaining budget available for the 2011 watermain project is
$1,821,000, leaving a funding shortfall of $288,000. Staff's recommendation is to appropriate an additional
$300,000 to the 412-100 Water Utility Fund in 2011 to complete the project.
The $100,000 in fire hydrant improvements that are included in this project will be paid from the General Fund.
The General Fund contribution is funded by the 8.7% water utility tax. The 2011 budget specified a transfer of
$256,650 from the General Fund to the 411 Utility Operations Fund for fire hydrant improvements. This
amendement will transfer $100,000 of the fire hydrant improvement funds from the General Fund to the 412
Utility Construction Improvement Fund for this project.
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EXHIBIT “C”: Budget Amendment Detail (July 2011)
60
Prepared By:Rob English
Department:Public Works
Description on Budget Amendment Summary 2010 Watermain Replacement Project
Budget Amendment Detailed Description
Expenditure Increase (Decrease)
Fund # Fund Title Object BARS Number Amount
412 Utility Const Fund 412.100.630.594.320.650.00 273,922
412 Utility Const Fund 412.100.630.594.320.650.00 104,570
Total Expenditure Increase (Decrease)378,492$
Revenue (Increase) Decrease
Fund Fund Title Revenue Source BARS Number Amount
412 Utility Const Fund Intergovernmental Rev 412.100.000.338.220.000.00 (104,570)
412 Utility Const Fund Proceeds of Long-Term Debt 412.100.000.382.000.000.00 (273,922)
Total Revenue (Increase) Decrease (378,492)
Ending Fund Balance Increase (Decrease)
Fund Fund Title Ending Fund Balance BARS Number Amount
Total Ending Fund Balance Increase (Decrease)-
On March 15, 2011, the City Council approved an appropriation of $273,922 to the 412-100 Water Utility Fund
for the 2010 Watermain Replacement Project. The $273,922 was estimated to be expended as part of the
2010 budget, but was not used since construction was delayed until this year. The additional $273,922 will be
appropriated from the fund balance in the 411 Utility Operations Fund.
On March 15, 2011, the City Council awarded the 2010 watermain replacement project to Kar-Vel
Construction Company. The project costs are paid from the 412 Utility Construction Improvement Fund and a
portion of the funding to construct the project included $104,570 from the General Fund for new fire hyrdants.
This money is funded by the 8.7% water utility tax that is collected by the General Fund for fire hydrant
improvements. The 2011 budget specified a transfer of $256,650 from the General Fund to the 411 Utility
Operations Fund. This amendement will transfer $104,570 of the fire hydrant improvement funds from the
General Fund to the 412 Utility Construction Improvement Fund.
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AM-4079 Item #: 7.
City Council Meeting
Date: 07/19/2011
Time:15 Minutes
Submitted By:Carrie Hite
Department:Parks and Recreation
Review
Committee:
Community/Development Services
Finance
Committee
Action:
Recommend Review by Full
Council
Type:Information
Information
Subject Title
Update on Old Milltown Courtyard design and construction.
Recommendation from Mayor and Staff
Review final design recommended by citizen ad-hoc committee, Planning Board.
Previous Council Action
Council allocated $40,000 in the 2011 budget process to rebuild Old Milltown. Council discussed design
and construction process at the Council retreat in February.
Narrative
The City will be redeveloping the small courtyard area in front of Old Milltown at 5th and Dayton in the
fall of this year. The site is a key gateway into downtown. The Floretum Garden Club worked on some
early design for the courtyard last year. The City has worked with the Club and their project chair to
consider some redesign for the project. The goal was to explore more options in the design so as to satisfy
some of the City’s planning documents and guidelines, and address some of the concerns about the design
from the community.
The City recently contracted with Barker Landscape Architects to help in the redesign. There has been a
design committee representing various groups and leaders in the community that have met over the past
two months to finalize a design for Old Milltown. This final design was unanimously recommended by
the design committee, and was presented to the Planning Board. The Planning Board was very
supportive of the design and have offered support in going forward with construction.
Elements of the design include raised bed gardens, artistic elements, water feature, seating areas, small
stage/amphitheatre for performers, and integration of Old Milltown into the park area.
The Parks Department will be working with Floretum Garden Club, Edmonds in Bloom, and various
community leaders to secure additional funds to develop Old Milltown. Because of some of the technical
components added to the design, we will contract out portions fo the construction, can complete what we
can in house.
The Parks Department will present the final recommended design to Council, and would like support in
seeking additional funds from local foundations for the construction of Milltown.
Attachments
Old Milltown Presentation
Packet 250 of 357
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 07/14/2011 02:50 PM
Mayor Mike Cooper 07/15/2011 09:51 AM
Final Approval Sandy Chase 07/15/2011 09:54 AM
Form Started By: Carrie Hite Started On: 07/12/2011 01:37 PM
Final Approval Date: 07/15/2011
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
CITY OF
EDMONDS
STORIED HISTORY FORWARD
THINKING
CONNECT TO THE CITY IDENTITY
WATERFRONT CITY
“MEET ME AT MILLTOWN!”
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
Yost Auto Corporation
Edmonds Motor Company &
Chevron Service Station Old MilltownEdmonds’ Historic Mills The Future of Old Milltown
cir. 1893 1913-1946 1947-1973 1973 - cir. 2000 2011-future
OVERVIEW OF SITE HISTORY
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1
2
4
3
5
6
7
MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
1. Public Library / Frances Anderson Center
2. Edmonds-South Snohomish Historical Society
3. Chamber of Commerce & City Hall
4. Edmonds Center for the Arts
5. Ferry Terminal
6. BNSF Railroad line / Amtrak
7. Edmonds Waterfront
1 Important Community Spaces
Public Art Features
Downtown Center - “Cedar Dream’ Art Corner
Old Milltown Site
Downtown Business District
Arts corridor
Zoning
Downtown retail core
Mixed Commercial / Convenience
Multi-family residential
Commercial Waterfront
Public Waterfront
Main Vehicular Arterial to ferry & waterfront
Primary Pedestrian Routes to and from Downtown
Downtown core
Gateways to Downtown Core
SITE CONTEXT
Edmonds Centennial Walk historic sites
Historic shingle mill locations
PROJECT SITE
Dayton St.
Maple St.
Alder St.
Walnut St.
Cedar St.
Homeland Dr.
Main St.
Bell St.
Sprague St.
Edmonds St.
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
EXISTING CONDITIONS
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
PROGRAM - A GARDENESQUE PLAZA
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
SITE ANALYSIS - STREET VIEW
To residential
neighborhoods
Business Entrance (Current / Future)
Street-to-storefront sightlinesPedestrian circulation
Street / Traffic Noise
(low to moderate)
AM
Sun
Gathering areas
To downtown
center &
waterfront
P r e v a i l ing Winds
PM
Sun
Restaurant Space (bank owned)
Barber Shop
The Winged Pig (Restaurant)
Nail Salon
Retail Space
Retail / Cafe Space
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
Circulation concentration and flow
Existing seating or Gathering locations
Primary Entrances
SITE ANALYSIS - PLAN VIEW
Pedestrian circulation
Street-to-storefront sightlines
Barber Shop The Winged Pig (Restaurant) Nail Salon Retail Space Cafe / Restaurant Space
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
Circulation Concentration and Flow
Potential Seating or Gathering Locations
Primary Entrances
Faster Pedestrian Circulation
Street-to-Storefront Sightlines
Slower Pedestrian Circulation
Potential “Feature” Space
Potential Outdoor Eating Space
PROGRAM - A SERIES OF OUTDOOR ROOMS
Barber Shop The Winged Pig (Restaurant) Nail Salon Retail Space Cafe / Restaurant Space
Re
s
t
a
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r
a
n
t
S
p
a
c
e
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
SUMMARY OF INPUT FROM PUBLIC MEETING #1
Garden feel
- Remove diseased plants
- Progressive planting design
- Backyard habitat
- Native plants
- Rain garden
- Raised beds
Public Art
- Well-integrated into the site and architecture
- Playful elements
- Photo opportunities
- Historic references
- Landmark for meeting place
Bike/Pedestrian Scale
- Serve as gateway to downtown
- Encourage pedestrians to stop and gather
- Integrate bike parking
- Help slow traffic into downtown
- Helpful wayfinding
- Serve as bridge between 5th/Main and Dayton/Main
Physical Improvements/Sustainable Design
- Include sustainable materials/ design elements
- Capture and reuse rainwater for irrigation
- Address south wall: living wall or other improvement
- Water feature and/or drinking fountain
- Preserve and improve lines of sight
- Creative partnerships for management & maintenance
Multi-functional uses
- Accommodate both planned and spontaneous events/ performances
- Raised or lowered performance space
- Varied experiences (Sunny and shady, large group and small group)
- Capitalize on southern and western exposures
- Meet the needs of aging population, but also young adult & kids
- Potential car charging station along sidewalk
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
DESIGN ALTERNATIVES - OPTION 1
Option 1
Option one uses a hardscape pattern of
curved pathways and gathering circles to
create a classic yet relaxed atmosphere
for Milltown’s courtyard. This option
includes a central fountain and two
seating areas adjacent to the covered
walkway which connect the building to
the plaza. Gathering areas at the north
and south ends of the space provide an
amenity for Milltown businesses and
other users of the space. Planted areas
lend color and texture to walkway edges,
and help draw the space together as a
hole.
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DESIGN ALTERNATIVES - OPTION 2
Option 2
Option two divides the plaza space into a
series of rooms, using raised planters and
seating areas to bring the geometry of
the building into the space. The fountain
becomes the anchor of this open space,
which incorporates several different
seating options, adjacent to both the
building and the street. Raised planters
and in-ground beds help define the edges
of the space and highlight entrances into
Milltown’s storefronts.
MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
Packet 262 of 357
MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
DESIGN ALTERNATIVES - OPTION 3
Option 3
The combination of relaxed geometry
and layered planting areas give a balanced,
organic form to the plaza. A raised
planter holds the center of the hardscape,
which is punctuated by wood seating
areas and a sand play space for kids.
Incorporated into the seating area at
the southern end of the plaza is a small
stage for readings and concerts. The
combination of raised planters and in-
ground beds adds colorful, textured edges
to the space. In this scheme, seating
areas articulate sidewalk edge, activating
the street, and drawing passers-by into
the plaza space.
Packet 263 of 357
MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
SUMMARY OF INPUT FROM PUBLIC MEETING #2
Design Alternative #1 (votes: 2)
- More seating
- Generous amount of landscape
- Possibly replace bands with more garden areas
- Make use of the southern wall as a backdrop for metal sculpture
- Narrow walkways could be problematic
- Extended boardwalk is good and curvelinear design is good.
Design Alternative #2 (votes: 0)
- Least popular.
- Positive response to seating area outside of restaurant.
Design Alternative #3 (votes: 19)
- Center feature needs to be a beacon perhaps combining water,
plants and sculpture.
- Fountain is important incorporate with art and make functional.
- Make sand area a raised bed and provide more informal seating for
watching performances.
- Create location for donor elements and use city benches.
- Include a drinking fountain.
- Sand play area is seen as requiring too much maintenance.
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
PREFERRED ALTERNATIVE
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
PREFERRED ALTERNATIVE
Raised Planter
Cafe Space
City Bench
Sculpture / Water Feature
Extended boardwalk
Streetside Plantings
Boulders, Typ.
Raised Garden Beds with Seat walls
Outdoor cafe / multi-use
gathering area
Drinking fountain
Stage Area
Artistic Railing above
Green Wall
Existing boardwalk
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
PREFERRED ALTERNATIVE
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
PREFERRED ALTERNATIVE
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
INSPIRATION & THEMES - FOUNTAINS & GREEN WALLS
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
INSPIRATION & THEMES - MATERIALS
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
INSPIRATION & THEMES - METAL ART
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
INSPIRATION & THEMES - ART
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
INSPIRATION & THEMES - PLANTS
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
INSPIRATION & THEMES: HISTORY
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MILLTOWN COURTYARD Barker
Landscape
Architects, P.S.
INSPIRATION & THEMES: HISTORY
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AM-4078 Item #: 8.
City Council Meeting
Date: 07/19/2011
Time:15 Minutes
Submitted By:Carrie Hite
Department:Parks and Recreation
Committee:Community/Development Services Type:Information
Information
Subject Title
Discussion regarding business in parks.
Recommendation from Mayor and Staff
Review report and discuss next steps.
Previous Council Action
CSDS committee discussed and decided to bring this to full Council.
Narrative
See attached memos.
Attachments
Business in Parks
Motorized Mobile Vendors Memo
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 07/14/2011 08:35 AM
Mayor Mike Cooper 07/14/2011 10:46 AM
Final Approval Sandy Chase 07/14/2011 10:47 AM
Form Started By: Carrie Hite Started On: 07/12/2011
Final Approval Date: 07/14/2011
Packet 276 of 357
Memorandum
To: CSDS Council Committee
From: Carrie Hite, Parks, Recreation, and Cultural Services Director
Date: June 7, 2011
Re: Business in Parks/Other
Recommendation:
Review briefing and discuss next steps.
Background:
In consideration of the budget difficulties the city is facing, and the potential of enhancing the business
operations of the parks system, the intent of this briefing is to explore Council interest in pursuing more
entrepreneurial efforts in the Parks, Recreation, and Cultural Services Department.
There are several initiatives operated by local jurisdictions throughout the country that seek to create
alternative revenue streams to help support parks, and/or other government services. In times of a “new
normal” for government services, jurisdictions are seeking different ways to do business that will help
the bottom line. In addition, Edmonds has recognized this as an area of interest most recently in the
Parks, Recreation, and Open Space (PROS) plan adopted by Council in December 2008. In Chapter 5,
Comprehensive Plan Framework, Goals and Objectives, one of the objectives specifically states “Define
a plan to develop the parks as an economic generator for the City.” It is also evident in several other
objectives that seek to add opportunities and amenities to the parks system, and to partner with private
groups to enhance services, so long as those partnerships are not subsidized.
So, with evidence around the country, in surrounding local jurisdictions, and as evidenced in the city’s
own PROS plan, is City Council interested in exploring options to create revenue opportunities to help
support the parks system, and/or other city services?
Examples of business in the Parks, Recreation, and Cultural Services Department could include:
1. Charging a non resident fee for recreation: It is common for jurisdictions to charge up to 20%
more for classes, rentals, etc to participants who do not live in the city, thus do not contribute to
the tax base that subsidizes these services. In the case of Edmonds, and based on the current
nonresident usage rate, this has the potential of adding $75,000 to the current revenues.
2. Recreational and food vendors in parks: Concessions in the Parks would add a convenience and
service for our users and could generate additional revenues for our parks, programs and
facilities. We have had many inquiries in the past few years to request food, beverages, and
outdoor recreation options be available at our parks and facilities. In addition, we have allowed
private companies to operate in our parks for free, which poses many issues, i.e. liability, gift of
public funds, etc. When introducing concessions in a park the city should consider several
factors, including, but not limited to, measuring the impact upon users, impact upon park
neighbors, liability, cost/benefit, and financial cost to the city ( including maintenance and
programming staff time ). Currently, the Edmonds City Code allows for concessions in Parks if
it is consistent with the park plan, is at the sole discretion of City Council, and must be posted at
said park, and heard before a public hearing. This process is quite lengthy and cumbersome to
initiate concessions in parks in general. If Council so desires, it may be worth simplifying the
Packet 277 of 357
code, and incorporating a request for proposal bid process for all concessionaires, so as to be fair
and equitable in the process. Concessionaire contracts can incorporate either a flat rate or a
percentage revenue share so as to benefit the city for use of public land.
3. Dive permits, dive park parking: The Underwater Park attracts 20,000 divers per year, mostly
divers from out of town. This certainly has positive impacts the economics of downtown
businesses, but does not help support the maintenance and upkeep of the park. If we institute an
entrance fee or dive fee this could increase our liability risk for the park. However, if we
institute a permit fee, or parking fee to visit the park, this would still maintain the dive at your
own risk status of the park. This could be worth exploring further.
4. Parking in waterfront parks, parking pass for all parks. Again, this strategy has been instituted
across the nation, and most recently in Washington State. This could be a strategy for
consideration.
5. Recreation pricing: Parks pricing policy, field rentals, fee increases, etc. The City of Edmonds
currently does not have a pricing policy, but does revisit fees every year. It may be worth
creating a policy to look at all fees, including recreation programs, rentals, nonresident fees,
recreation permit fees, etc.
The above five areas are specific to the Parks, Recreation, and Cultural Services Department. Other
examples of revenue generating policies that could be implemented in the city include the following:
6. Mobile food vendors: Along with food and recreational vendors in the parks, the city as a whole
has had several requests for mobile food vendors. Please see attached document from Kernen
Lien in regards to this potential.
7. Business Partnerships: Cities are looking to private entities more and more to create partnerships
to do business. These can be in the form of contributions, work sharing, private development on
public land, sponsorships of events and/or programs, etc. There are several examples of this
already in Edmonds, but without a policy or process in place to ensure a fair and equitable
process. If Council so desires, this could be an area of further exploration.
8. Donation collections at events: There are several free, community events that are sponsored by
the city and attract hundreds of people. Donations at events can often help support and subsidize
the cost of the event. This may be an area to explore further.
9. Other
This briefing is meant as a beginning discussion of expanding business policies and programs into parks,
and other areas of the city. If Council has an interest, staff could come back with some
recommendations for code, policy, and procedures to implement any of these options. Council does
need to recognize that these initiatives do take staff time and management, some more than others.
Currently, we could realistically implement some of these sooner rather than later, and phase in more
strategies each year.
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City of Edmonds
Date:July 14, 2011
To:City Council
From:Kernen Lien, Associate Planner
Subject:Motorized Mobile Vendors
________________________________________________________________________
Background
Mobile food vendors are a growing trend across the United States. Some of these vendors move
from location to location (such as parking lots or vacant lots) without staying at any one location
for a significant period of time; others park at one specific location to setup shop and may even
leave the vehicle at the location over night, while others may take the vehicle home at night but
return to the same location day after day.
The City of Edmonds has had some recent requests from persons who wished to operate
motorized mobile food vending services within the City. There is confusing and conflicting
language within the Edmonds City Code (ECC) and Edmonds Community Development Code
(ECDC) as to whether motorized mobile vendors are an allowed activity within Edmonds.
Existing Code
Edmonds City Code (ECC) 4.12 provides the framework for licensing Peddlers, Solicitors and
Street Vendors. ECC 4.12.010 defines these different types of activities as:
A. “Solicitor” or “peddler” means any person who shall sell, offer for or expose for sale, or
who shall trade, deal or traffic in any goods or services in the city by going from house to
house or from place to place or by indiscriminately approaching individuals.
1. Sales by sample or for future delivery, and executory contracts of sale by solicitors or
peddlers are included; provided, however, that this section shall not be deemed
applicable to any salesman or canvasser who solicits trade from wholesale or retail
dealers in the city.
2. Any person who, while selling or offering for sale any goods, services or anything of
value, stands in a doorway, any unenclosed vacant lot, parcel of land, or in any other
place not used by such person as a permanent place of business shall be deemed a
solicitor or peddler within the meaning of this chapter, except as noted in subsection B of
this section.
B. “Street vendor” means any person who shall sell food, flowers, nonalcoholic beverages
only, and/or other goods or services from a nonmotorized mobile vending unit, in the
MEMORANDUM
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commercially zoned areas of the city of Edmonds, including unzoned property or right-of-
way adjacent to or abutting on commercially zoned areas, shall be deemed a street vendor
subject to the regulations contained in this chapter. The commercially zoned areas are those
zoned Neighborhood Business (BN), Community Business (BC), Planned Business (BP),
Commercial Waterfront (CW); and General Commercial (CC, CG2).
C. “Mobile vending unit” means a cart, kiosk or other device capable of being pushed by
one person, with at least two functional wheels and positive wheel-locking devices.
Motorized mobile vendors fit within the broad definition of solicitor in that they sell “goods”
from “place to place”. However, motorized mobile vendors do not fit into the more narrow
definition of street vendor which refers to “nonmotorized mobile vending unit” such as hot dog
carts. So under these definitions, motorized mobile vendors may operate as a solicitor under a
solicitors license obtained from the City Clerk. However, where they could operate is limited by
the zoning code.
Within Title 16 of the Edmonds Community Development Code (ECDC), many of the
commercial zones (Downtown Business, Neighborhood Business, Community Business, General
Commercial, and Commercial Waterfront) have operating restrictions which state that, “All uses
shall be carried on entirely within a completely enclosed building…” with different exceptions
depending on the zone. ECDC 21.10 defines a building as “any structure having a roof,
excluding all forms of vehicles even though immobilized.” So while a motorized mobile vendor
may be allowed to operate under a solicitors license, the areas they would most likely locate
restrict uses to buildings, which would exclude motorized mobile vendors.
As the code currently stands, it appears that motorized mobile vendors may be permitted, but
their operation is restricted to certain zones which include the residential zones, Public, and
Planned Business.
Questions and Options
Does the City want to allow Motorized Mobile Vendors within the City?
If yes, some items to consider while drafting regulations for motorized mobile vendors include:
What zones are appropriate for this type of use.
Should access to restrooms be required.
Are items used for the operation allowed to stay on location overnight, or should they be
removed each day.
If the vendor is located over existing parking stalls, the overall site should be verified for
compliance with required number of parking stalls.
Should permits be required for temporary structures.
Should design review be required for the motorized mobile vending units.
If no, we recommend clarifying in ECC 4.12 that motorized mobile vending units are prohibited.
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AM-4084 Item #: 9.
City Council Meeting
Date: 07/19/2011
Time:15 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Authorization for Mayor to sign Local Agency Standard Consultant Agreement with David
Evans and Associates, Inc.
Recommendation from Mayor and Staff
Authorize the Mayor to sign the Local Agency Standard Consultant Agreement.
Previous Council Action
On February 15, 2011, City Council authorized Staff to advertise for Statements of Qualifications (SOQs)
from consultants for the design and ROW phases of the Five Corners Roundabout project.
On July 12, 2011, the CS/DS Committee reviewed this item and recommended it be presented to full
Council on at the July 19, 2011 Council meeting.
Narrative
212th St. SW and 84th Ave W currently experience long queues and delays during peak traffic hours for
all approaches. The intersection operates at level of service (LOS) F. The City's 2009 Transportation Plan
identifies the intersection as a concurrency project since the City's LOS standard is D.
The project will install a landscaped roundabout at 212th St. SW and 84th Ave W in order to improve
traffic flow and raise the level of service above the City's standard. The project will require the
acquisition of right of way at the intersection to complete the improvements. In July 2010, the City
submitted a federal grant application for $$463,000 to fund final design and right of way acquisition. The
City was awarded the grant in 2010, it provides $290,000 for final design and $173,000 for right of way
acquisition. A 13.5% local match is required and will be funded through the Street Fund.
The scope of services for the contract will include the completion of the plans, specifications,
environmental documentation, cost estimate, and right of way services. The design and environmental
phases are scheduled for 2011 through 2012 and the right of way acquisition phase is scheduled to begin
in the fall of 2012. The completion of the design and right of way phases will help the project score well
on future grant applications and provide the construction funding needed to complete the project.
The ten Statements of Qualifications submitted were evaluated by the Selection Committee and from that
group, four firms were selected to be interviewed (David Evans and Associates, Inc., Parametrix,
WHPacific, and Reid Middleton). The Committee selected David Evans and Associates, Inc. to design
the project and complete the right of way acquisition phase.
The negotiated fee for the consultant agreement has been set at a-not-to-exceed amount of $310,315. A
$15,000 management reserve fund is included to address unforeseen design, environmental or right of
way issues that occur during the project schedule. The City secured the federal grant after the 2011
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way issues that occur during the project schedule. The City secured the federal grant after the 2011
Budget was developed and approved. The 2011 July Budget Amendment includes a $150,000
appropriation to fund design work for this year.
Attachments
Attachment 1-Agreement
Form Review
Inbox Reviewed By Date
Engineering Robert English 07/14/2011 03:32 PM
Public Works Phil Williams 07/15/2011 07:24 AM
City Clerk Sandy Chase 07/15/2011 08:20 AM
Mayor Mike Cooper 07/15/2011 09:51 AM
Final Approval Sandy Chase 07/15/2011 09:54 AM
Form Started By: Megan Cruz Started On: 07/13/2011
Final Approval Date: 07/15/2011
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AM-4093 Item #: 10.
City Council Meeting
Date: 07/19/2011
Time:15 Minutes
Submitted By:Sandy Chase
Department:City Clerk's Office
Review
Committee:
Committee
Action:
Type:Information
Information
Subject Title
Report on City Council Committee Meetings of July 12, 2011.
Recommendation from Mayor and Staff
For information.
Previous Council Action
N/A
Narrative
Attached are copies of the following City Council Committee Meeting Minutes:
•07-12-11 Community Services/Development Services Committee
•07-12-11 Finance Committee
•07-12-11 Public Safety/Human Resources Committee
Attachments
07-12-11 CSDS Committee Minutes
07-12-11 Finance Committee Minutes
07-12-11 PSHR Committee Minutes
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 07/14/2011 10:46 AM
Final Approval Sandy Chase 07/14/2011 10:47 AM
Form Started By: Sandy Chase Started On: 07/14/2011 08:47 AM
Final Approval Date: 07/14/2011
Packet 350 of 357
M I N U T E S
Community Services/Development Services Committee Meeting
July 12, 2011
Elected Officials Present: Staff Present:
Council Member Adrienne Fraley-Monillas, Chair Phil Williams, Public Works Director
Council President Strom Peterson Rob English, City Engineer
The committee convened at 6:00 p.m.
A. Authorization for the Mayor to sign Local Agency Standard Consultant Agreement with Perteet for
the 228th St. SW Corridor Improvement Project.
Mr. English explained that negotiations were on-going and that it appeared that Perteet would be able to
submit a scope and fee within the available design budget for the project. The consultant was working on
the final details of the scope and contract and staff expected to have it ready for approval at the July 26th
Council meeting.
ACTION: Moved to Consent Agenda for Approval.
B. Authorization for the Mayor to sign Local Agency Standard Consultant Agreement with David
Evans and Associates, Inc.
In late 2010, the City secured a federal transportation grant to design and acquire right of way for the Five
Corners Roundabout project. Staff conducted a selection process to hire a consultant to design the
project. The selection committee, comprised of city staff, selected the engineering firm of David Evans
and Associates to complete the work. The fee for the proposed contract is $325,315 and includes a
$15,000 management reserve fund for unforeseen issues that may arise during the design phase.
ACTION: Item will be scheduled for a discussion at the Council meeting on July 19th or 26th.
C. Authorization for Mayor to sign Addendum No. 5 with BHC Consultants, LLC for Lift Station 2
Rehabilitation Project.
Mr. English briefly reviewed the scope and fee for Addendum No. 5 with BHC Consultants for the Lift
Station 2 Rehabilitation project. A large portion of the work is related to providing professional services
during the upcoming construction of the Lift Station 2 project. The addendum does provide $11,470 to
cover additional services related to advertising the project a second time and performing required tasks
not in the original scope of work. The costs will be paid from the 2011 project budget which includes
$899,000 in the 412 sewer fund and $279,000 in the 412 water fund.
ACTION: Moved to Consent Agenda for Approval.
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CS/DS Committee Minutes
July 12, 2011
Page 2
2
D. Authorization for Mayor to Sign Stormwater Utility Easement for the 12th Ave N Stormwater
Improvement Project.
Staff explained the scope and purpose of the 12th Ave N Stormwater Improvement project and why the
easement from Mr. Bailey was necessary to complete the project. Mr. Bailey agreed to provide the
easement to the City for $1500 in compensation. The easement is related to item E and the award of the
construction contract to complete the work.
ACTION: Moved to Consent Agenda for Approval.
E. Report on Small Works Roster Solicitation for the 12th Ave N Stormwater Improvement Project.
Mr. English let the committee know that the lowest quote provided to complete the stormwater
improvements was $59,935, submitted by Trenchless Construction. The remaining 2011 budget for this
project is $112,000 and is sufficient to complete the project. Staff’s recommendation is to award the
contract and proceed with the project.
ACTION: Moved to Consent Agenda for Approval.
F. Report on bids opened July 6, 2011 for the 2011 Waterline Replacement Project.
Mr. English reviewed the bids received for the 2011 waterline replacement project and outlined the
anticipated expenditures and funding to complete the project. Staff recommends awarding a contract in
the amount of $1,799,052 to Kar-Vel Construction.
ACTION: Moved to Consent Agenda for Approval.
G. Report on bids opened July 12, 2011 for the Lift Station 2 Replacement Project.
Mr. English provided the bid results and proposed budget to complete the project. The apparent low
bidder is Trico Construction and their bid to construct the improvements is $668,979. The project also
includes waterline improvements to loop the existing water system and improve water quality and
service. The project costs will be paid from the 2011 project budget which includes $899,000 in the 412
sewer fund and $279,000 in the 412 water fund.
ACTION: Moved to Consent Agenda for Approval.
H. Report on bids opened June 29, 2011 for the Shell Valley Emergency Access Road Project and
award of contract in the amount of $309,302.96 to Kamins Construction.
Mr. English explained that only two bids were received for the project and Kamins Construction submitted
the low bid of $309,303. He also provided a brief review of the scope of work and the available funding
sources to complete the project. The preliminary schedule is to complete the project by the end of
October. More information will be known once the contract is awarded and the contractor submits a
schedule to complete the project.
ACTION: Moved to Consent Agenda for Approval.
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CS/DS Committee Minutes
July 12, 2011
Page 3
3
I. Edmonds Senior Center Roof Repairs Project Acceptance
Mr. Williams provided information on the completed project and that it was ready for Council acceptance.
ACTION: Moved to Consent Agenda for Approval.
J. Quarterly Public Works Project Report
Mr. English discussed the 2nd Quarter project report and how the report now includes projects managed by
Facilities and the Wastewater Treatment Plant.
ACTION: No Action. Report was provided for information only.
The meeting adjourned at 7:30p.m.
Packet 353 of 357
FINANCE COMMITTEE MEETING MINUTES
July 12, 2011
Present: Councilmember Petso
Councilmember Buckshnis
Staff: Al Compaan, Police Chief
Jim Tarte, Interim Finance Director
Deb Sharp, Accountant
Stephen Clifton, Community Services/Economic Development Director
Public: Roger Hertrich
Carla Nichols, Woodway Mayor
Councilmember Petso called the meeting to order at 6:03 p.m.
A. Authorization for Mayor to Sign a Professional Services Agreement with Beckwith
Consulting Group for Strategic Plan Consulting Services.
Community Services/Economic Development Director Stephen Clifton reviewed the draft professional
services agreement with Beckwith Consulting Group and the scope of work that includes a timeline
and time and materials schedule. He pointed out the addition of the Economic Development
Commission’s highest priority, “Community prioritization of services/capital/projects/initiatives” to task
13. According to the proposed timeline, Mr. Beckwith will meet with the EDC, Planning Board and the
City Council on July 26. Due to vacations during the summer months, he recommended shifting the
schedule approximately 1½ months and scheduling that meeting after Labor Day.
Councilmember Petso inquired about updates to the Council while the strategic plan is underway. Mr.
Clifton answered Task 1 includes creating a website and direct linkages to the City’s website devoted
to the planning process including pages with objectives, scope of work, schedules, email notifications
and sign-up for continuous newsletter distributions. An additional benefit of shifting the process 1½
months is the launch of the City’s new website that will have RSS feeds to provide notification of new
information on the website.
Mr. Clifton pointed out a budget amendment will be required to move funds for a portion of the project
into 2012. Any proposal to exceed the budget will require his approval and he will seek approval from
the Mayor and City Council.
ACTION: Forward a recommendation for the July 19, 2011 Consent Agenda to authorize the Mayor
to sign a Professional Services Agreement with Beckwith Consulting Group for Strategic Plan
Consulting Services with a September 7, 2011 start date.
B. Quarterly Report Regarding Fiber Optic Opportunities.
This item was rescheduled on the August Finance Committee agenda.
C. Police Services Contract – Town of Woodway
Police Chief Compaan reported Woodway currently provides approximately 8 hours/day of police
service via the use of off-duty Edmonds, Lynnwood and Mountlake Terrace officers. The remainder of
the time, Edmonds provides primary and backup response. Under the current contract, the charge is
$137.50 for one officer for an initial response; if additional officers are required, their hours are billed
accordingly. Over the past 4 years, revenue from the contract with Woodway has been minimal,
approximately $10,000-$11,000/year.
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07-12-11 Finance Committee Minutes, Page 2
Chief Compaan provided a cost comparison between Edmonds, Woodway and Darrington. Darrington
has a similar population to Woodway and contracts for police services with the Snohomish County
Sheriff’s Office.
Edmonds Woodway Darrington
Total AV $6.4 billion $471 million $139 million
Cost of Police Service per $1000/AV $1.29 $0.34 $1.89
Per Capita Spending on Direct Police Budget $203 $132 $196
If Woodway paid the same $1.29 per $1000 of assessed valuation for direct police services as
Edmonds, Woodway’s budget would be $607,800/year. If Woodway paid the same $203 per capita as
Edmonds, Woodway’s budget for direct police services would be $243,600/year. For comparison,
Woodway’s 2011 Fire District 1 contract is approximately $432,000 based on a response rate of 50
calls per year. Edmonds’ Police respond to Woodway approximately 80 times per year.
Over the years the contract with Woodway has been looked at as being a good neighbor and it has
not been an undue burden on Edmonds. However, Edmonds is effectively providing Woodway a 24/7
insurance policy with no premium and only collecting when there is a claim. The FD1 contract collects
the premium whereas the police services contract does not.
Chief Compaan advised there is no staff recommendation. The current contract extends through the
end of 2012. There is an option in the contract to provide notice of termination. Councilmember Petso
summarized an appropriate increase in the contract with Woodway would be at least $100,000/year.
Woodway Mayor Nichols was surprised by the discussion, assuming Edmonds was considering an
increase in the rate charged per response. She pointed out evaluating police coverage as if it was
24/7 coverage was a very different model. She assumed Darrington has commercial activity;
Woodway is a community of single family homes. She was disappointed Edmonds viewed Woodway
as a cash cow because Edmonds can provide police services to Woodway without any additional
resources. She preferred to retain the current contract.
ACTION: Schedule for full Council for information and consider directing the Mayor to contact
Woodway regarding future contract costs. Councilmember Petso clarified the intent is not to terminate
the contract or go to the full cost in 2012 but rather to put Woodway on notice that the contract will be
renegotiated in the future with a minimum increase in the range of $100,000. Councilmembers
requested the Town of Woodway Contract Activity and cost comparison sheets be provided to the full
Council when this item is scheduled on the agenda.
D. 2011 July Budget Amendment
Accountant Deb Sharp explained this is the first budget amendment for 2011 and includes changing
all the beginning balances to the yearend 2010 actuals. She highlighted other amendments related to
items budgeted in 2010 and paid in 2011 and expenditures offset by grants. Interim Finance Director
Jim Tarte summarized the total proposed budget amendment is $349,171 in a $32.3 million budget.
Councilmember Buckshnis commended staff for the documentation provided.
Councilmember Petso voiced concern with reports that utilize a cash accounting method and others
that utilize a modified accrual method and a lengthy discussion ensued.
Ms. Sharp and Mr. Tarte responded to questions regarding specific amendments. With regard to
WCIA, Mr. Tarte explained the budget was off by approximately $200,000 because the wrong amount
in WCIA’s notification letter was budgeted. On another issue, he has requested a meeting with WCIA
Executive Director to discuss a rebate because the insurance rate for the past two years was
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07-12-11 Finance Committee Minutes, Page 3
calculated including Fire Department employees. He described the 2011 City Attorney budget and
funds in the City Council Department that should be allocated to the City Attorney which will reduce
the City Attorney budget amendment from $100,000 to $55,000.
ACTION: Councilmembers Petso and Buckshnis meet with Mr. Tarte to discuss cash versus modified
accrual accounting methods and then schedule the budget amendment for full Council.
E. General Fund Update – June 2011
Mr. Tarte reviewed the General Fund update, highlighting several percentages: General Fund
revenues 52%, property taxes 50%, and charges for services 57%. He summarized actual revenues
are trending to budget; expenditures are at 47%. He pointed out the lower Snohomish County
assessed value will affect EMS tax collection. He suggested future General Fund Updates include
graphs for the top five funds.
ACTION: Information only.
F. 2nd Quarter Report 2011
Mr. Tarte reviewed the 2nd Quarter Report, highlighting REET which is 39% of budget.
Councilmember Buckshnis asked about interest for the Public Safety Reserve and the Emergency
Reserve. Ms. Sharp advised interest earned by the Emergency Reserve was deposited into the
General Fund; interest earned by the Public Safety Reserve is deposited into that fund.
Councilmember Petso observed the building maintenance fund was over budget. She recalled asking
Public Works to provide Council a periodic Public Works Capital Update. Ms. Sharp advised the
Senior Center roof repairs were budgeted in 2010 and work began in March 2011; a budget
amendment will be done to move the funds into 2011. The project is funded by a grant.
Councilmember Buckshnis suggested budget amendments be presented to the Finance Committee
as they occur rather than just quarterly.
ACTION: Information only.
G. Update on Financial Policies and Reporting
Councilmember Buckshnis suggested a reserve policy be created. She offered to provide Mukilteo’s
policy that has separate reserves for operating, economic/catastrophic, utilities, etc. Councilmember
Petso suggested the policy include upper and lower limits.
ACTION: Councilmember Buckshnis to confer with Public Works Director Phil Williams about
establishing a utility capital reserve policy.
H. Public Comments
Roger Hertrich, Edmonds, referred to $460,000 for a study and right-of-way acquisition for the Five
Corners roundabout and the $2,216,000 construction cost that has no funding source. He also
questioned whether the City can afford the large expenditures budgeted for water/sewer and other
public works projects. He inquired about cost overruns for the SR 524 walkway project and the 76th
Avenue West/75th Place West walkway project. Councilmember Petso requested staff respond to her
regarding the budget and actual costs for the SR 524 walkway, and the budget and expenditures to-
date on the Haines Wharf project. She requested staff confer with the City Attorney before providing
her the information.
Adjournment – The meeting adjourned at 8:08 p.m.
Packet 356 of 357
Public Safety & Human Resources Committee
Draft
July 12, 2011
Page 1 of 1
Minutes
Public Safety and Human Resources Committee Meeting
July 12, 2011
Elected Officials Present: Council member Stephen Bernheim
Council member D. J. Wilson
Staff Present: Assistant Police Chief Gerry Gannon
The meeting was called to order at 6:00 p.m.
A. Amendment to Training Interlocal Agreement with City of Everett
On January 25, 2007 the City of Edmonds entered into an Interlocal Agreement
(ILA) with the City of Everett to receive in-service training for police officers.
Fees are based on the number of officers in each participating agency.
The proposed change in Amendment No. 1 of the interlocal agreement would
increase the annual fee for training from $300 to $600.
Councilmember Bernheim asked about the training provided by the regional
training group. ACOP Gannon explained that the training includes legal updates
and required annual training such as First Aid, EVOC (Emergency Vehicle
Operators Course), and hazmat training. This training meets the minimum
requirements set by the Washington Administrative Code (WAC).
Action: Forward to July 19, 2011 City Council Consent Agenda with a
recommendation to approve.
The meeting adjourned at 6:05 p.m.
Packet 357 of 357