2011.09.13 CC Committee Meetings Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers, Public Safety Complex
250 5th Avenue North, Edmonds
___________________________________________________
SEPTEMBER 13, 2011
5:30 p.m. - Call to Order and Flag Salute
1. (30 Minutes)Convene in executive session regarding labor negotiations.
6:00 p.m. - Reconvene
City Council Committee Meetings
The City Council Committee meetings are work sessions for the City Council and staff only. The meetings are open to the public but are
not public hearings. The Committees will meet in separate meeting rooms as indicated below.
2.Community Services/Development Services Committee
Meeting Room: Council Chambers
A. (5 Minutes)Report on final construction costs and approve Change Order No. 6 for the Lift Station 7 & 8 Rehabilitation
Project and Council acceptance of project.
B. (10 Minutes)Adoption of the Emergency Services Coordinating Agency Hazard Mitigation Plan.
C. (15 Minutes)Introduction to the Capital Facilities Plan (2012-2017) and the Capital Improvement Program (2012-2017).
D. (5 Minutes)Authorization to advertise a Request for Qualifications to complete design and right-of-way acquisition for the
212th St SW at 76th Ave W intersection.
E. (5 Minutes)Authorization to advertise a Request for Qualifications (RFQ) for consultant services to update the Sanitary Sewer
Comprehensive Plan.
F. (5 Minutes)Authorization for Mayor to sign easement granted to the City of Edmonds by Sound Transit.
G. (5 Minutes)Update on the Interurban Trail Project.
H. (5 Minutes)Ordinance amending the Edmonds City Code to add electric vehicle parking provisions.
I. (10 Minutes)Proposed ordinances setting requirements for responsible bidders and goals for apprenticeship participation on City
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I. (10 Minutes)Proposed ordinances setting requirements for responsible bidders and goals for apprenticeship participation on City
construction contracts.
J. (15 Minutes)Discussion regarding creating a diversity commission/youth commission.
K. (10 Minutes)Parking Proposal (Councilmember Bernheim).
L. (10 Minutes)Public comments (3-minute limit per person)
3.Finance Committee
Meeting Room: Jury Meeting Room
A. (30 Minutes)Discussion of refunding and issuing new bonds.
B. (15 Minutes)Change Order Policy discussion.
C. (5 Minutes)Update of Scope of Services of Web Site Professional Services Agreement.
D. (15 Minutes)Discussion of September 6, 2011 budget presentation.
E. (10 Minutes)Inter-fund short term loan from general fund to street fund.
F. (10 Minutes)General Fund Update - July 2011
G. (10 Minutes)Update on financial policies and reporting.
H. (10 Minutes)Public comments (3-minute limit per person)
4.Public Safety Committee
Meeting Room: Police Training Room
A. (10 Minutes)Report on Marine 16.
B. (10 Minutes)Interlocal Agreement between Snohomish County and the City of Edmonds relating to prisoner transport.
C. (15 Minutes)Discussion regarding an Ethics Board.
ADJOURN
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AM-4198 Item #: 2. A.
City Council Committee Meetings
Date: 09/13/2011
Time:5 Minutes
Submitted By:Robert English
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Report on final construction costs and approve Change Order No. 6 for the Lift Station 7 & 8 Rehabilitation Project and
Council acceptance of project.
Recommendation from Mayor and Staff
Council approve Change Order No. 6 and accept the project.
Previous Council Action
On March 18, 2008, the City Council authorized a call for bids to construct the project.
On May 6, 2008, the City Council awarded a construction contract to Interwest Construction, Inc. in the amount of $2,240,196
to complete the project.
Narrative
In 2004, the City hired HDR Engineering, Inc. to design and upgrade sewer Lift Stations 7 and 8 to increase the sewage
capacity and replace the outdated electrical systems at each station. The project design also included the replacement of
approximately 1,500 feet of 8-inch diameter sewer pipeline in Dayton Street because the pipeline required continual
maintenance due to the age and slope of pipe.
The project is now complete and was inspected and accepted by City staff. The final construction cost for the contractor is
$2,520,467. Five change orders have been processed at a cost of $210,055 and the remaining change order (Change Order No.
6) was recently agreed to in June of this year at a cost of $70,215.25. Payment of Change Order No. 6, when added to the
previously paid change orders, will exceed the 10% ($224,020) contingency approved when the contract was awarded.
The final construction costs were impacted by several unforeseen conditions and a significant portion of the change order cost
is related to contaminated soil found in Dayton Street, Lift Station 7 and Lift Station 8 located near the BNSF railroad tracks
north of the new Sound Transit Station. The underground piping for Lift Station 8 also had to be redesigned due to a conflict
with a buried electrical and communication conduit bank owned by the Washington State Ferry system. The underground
piping for Lift Station 7 had to be adjusted in the field due to a conflict with a buried concrete collar used to join the Waste
Water Treatment Plant outfall pipes.
Staff recommends the City Council accept the project and approve Change Order No. 6, so the final payment can be made to
the contractor. The project costs will be paid by the 412 Utility Fund.
Form Review
Inbox Reviewed By Date
Engineering Robert English 09/08/2011 08:48 PM
Public Works Phil Williams 09/09/2011 07:28 AM
City Clerk Sandy Chase 09/09/2011 09:03 AM
Mayor Mike Cooper 09/09/2011 10:26 AM
Final Approval Sandy Chase 09/09/2011 10:28 AM
Form Started By: Robert English Started On: 09/08/2011 05:32 PM
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Final Approval Date: 09/09/2011
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AM-4191 Item #: 2. B.
City Council Committee Meetings
Date: 09/13/2011
Time:10 Minutes
Submitted By:Phil Williams
Department:Public Works
Committee:Community/Development Services Type:Action
Information
Subject Title
Adoption of the Emergency Services Coordinating Agency Hazard Mitigation Plan.
Recommendation from Mayor and Staff
Adopt the regional Hazard Mitigation Plan prepared by ESCA
Previous Council Action
Narrative
This Plan provides a foundation for coordination and collaboration between ten ESCA Cities and four Special Purpose
Districts. It identifies mitigation strategies and future mitigation projects as a means to assist in meeting the requirements of
various federal assistance programs. The plan was developed in 2010 and must now be adopted by all member participants to
meet the federal eligibility requirements for receipt of disaster recovery funding.
The Edmonds specific section of this regional plan is attached as a .pdf file. The entire plan is located at
http://www.esca1.com/index.php/Mitigation_Plan_Update_(2010)#MitigationPlanComponents .
Attachments
Edmonds section of ESCA Hazard Mitigation Plan
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 09/08/2011 11:41 AM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Phil Williams Started On: 09/08/2011 09:58 AM
Final Approval Date: 09/08/2011
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North King and South Snohomish Counties Section III – Multi-Jurisdictional Breakouts
Regional Mitigation Plan III - 49 Edmonds
September 2010
Edmonds
The City of Edmonds is located in the southwest corner of Snohomish County,
about 14 miles north of Seattle. (See map on Page III-86.) It has a population of
about 40,7601 people residing on about 8.9 square miles, or 5,717 acres, of land.
The City is about 95% developed. Of the remaining undeveloped land, about
75% is designated for single-family residential use.
Edmonds’ commercial activity is concentrated in two areas: the
Downtown/Waterfront and the Highway 99 corridor. The latter includes Stevens
Hospital and the medical facilities affiliated with the Hospital. This Hospital
region provides critical facilities, and restoring routes to and from the Hospital will
be a priority in any disaster.
The City of Edmonds is a key link in the region’s transportation routes. The City
has three state routes that connect the region to both the Port of Edmonds and
the site of the Edmonds-Kingston Ferry Terminal. The former provides mooring
for approximately 1,000 boats and watercraft. The latter is located in the
Downtown/Waterfront core and provides a steady stream of vehicles and ferry-
commuters into the area.
The Burlington-Northern Railroad runs adjacent to the City’s shoreline and links
Everett to Edmonds to the north and Seattle to the south. The rail line is
currently used for freight and AMTRAK passenger rail service; approximately 35
trains pass through the City each day. Conflict between north-south rail traffic
and east-west access to the waterfront and its regional facilities (ferry, port, and
parks) is an ongoing concern for its potential effect on response and recovery
activities in emergency situations.
For a list of critical facilities located in Edmonds, see Annex B.
Hazard Identification
The City of Edmonds uses a GIS system, but is currently limited in the
information and functions available within that system. County base
information is included in the City’s GIS system, plus local zoning and
Comprehensive Plan information.
GIS development is an ongoing project and will be expanded in the future as
funds for training and personnel allow. At some point in the future, the City
plans to incorporate HAZUS as well, but resources have not been identified
for this project within the foreseeable future.
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Based on past experience, GIS data, and hazard maps from the Department
of Natural Resources and FEMA, Edmonds rates its risk of natural hazards as
follows:
HAZARD RATING
(out of 80
possible)
Drought 07
Earthquake 45
Flood
100-year 12
Urban 12
Landslide 14
Severe Storm 48
Tsunami & Seiche 08
Volcano 08
Wildland Urban Interface Fire 05
Drought
Rating: 7
Drought is not considered to be a high-risk hazard for Edmonds. The
City’s potable water is supplied by the Cities of Seattle and Everett via
Alderwood Water District and is relatively stable for short-term (one
season) droughts. Citizens may be asked to take conservation measures
and limit lawn watering, but the City will still receive adequate potable
water for its needs.
At greater risk are Lake Ballinger and the streams running through the City
of Edmonds. Even a short-term drought is likely to reduce water levels in
Lake Ballinger and the City’s streams. Reduced water levels lead to
higher water temperatures which, in turn, may make the streams
uninhabitable for salmon and other aquatic organisms downstream. With
several species of salmon listed as “endangered” or “threatened,” this
could delay recovery efforts.
The City of Edmonds considers the threat of drought to be EXTREMELY
LOW.
Earthquake
Rating: 45
Edmonds is located in Seismic Zone 3, between several fault lines, and
earthquakes are therefore considered to be a significant risk for the City.
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As discussed in this document’s HIVA, earthquakes occur in Washington
State on an almost daily basis. While most quakes are minor,
seismologists tell us that we can expect a deep or intraplate earthquake at
a magnitude of 7.0 about every 70 years and an 8.0 or greater subduction
quake every 150 to 1,100 years.
Based on this information, when a major earthquake occurs in the region,
the City can expect significant damage, injuries, and possibly deaths. This
is due in part to the relatively dense concentration of both buildings and
people in about 8.9 square miles.
Secondary effects of an earthquake can include tsunami or seiche as well
as landslides and soil displacement. The Edmonds waterfront which
includes the Port of Edmonds facilities, two major restaurants, and the
Senior Center are potentially vulnerable to damages and loss of life.
Edmond’s risk from earthquake is MODERATE.
Flood
Rating: 12
The City contains the following creeks and watersheds within the City
limits:
Body of Water Description
Shell Creek 753 acre watershed, plus 527 acres of
overflow in the winter months.
Willow Creek 434 acres
Shellabarger Creek 354 acres
Northstream Creek 248 acres
Fruitdale 243 acres
Hindley Creek 178 acres
Perrinville Creek 805 acres
Goodhope Pond 474 acre watershed
Lake Ballinger Shared with the City of Mountlake
Terrace
In addition, a portion of the city is located on Puget Sound. As a result,
the City of Edmonds experiences floods from three separate types of
events: 100-year flooding, urban flooding, high tides, and shoreline
flooding.
100-Year
Flood Insurance Rate Maps (FIRMs), with an effective date of
November 8, 1999, were developed for the City. These include panel
numbers 1285, 1305, and 1575. These maps identify areas along the
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shoreline as “Zone AE,” and establishes base flood elevations. Other
areas, further inland, are identified as “Zone A,” recognized as part of
the 100-year floodplain, but no base flood elevations are established.
Additionally, the maps identify several areas as part of the 500-year
floodplain.
Approximately 90 lots, encompassing 129.6 acres, lie within the 100-
year floodplain. The affected property is valued at approximately
$43,987,080.
No critical buildings are located in the affected area.
The City of Edmonds has incorporated the information as provided by
the FIRMs in the development of the City’s Comprehensive Plan. As a
result, the City restricts building in these areas.
Urban
Urban flooding is a semi-regular occurrence in the City of Edmonds.
This is caused by excessive rainfall or snowmelt which overwhelms the
stormwater system, wetlands, lake, and streams. In general, urban
flooding is intensified by the increasing amount of impervious surface
as surrounding jurisdictions and areas upstream develop and
Edmonds continues to in-fill.
Shoreline
Shoreline properties may experience flooding as part of the 100-year
or urban flooding events. In addition, storm events are often
accompanied by significant wave action, and this can intensify the
flooding experienced along the Edmonds shoreline if this coincides
with high tide cycles.
The City is in good standing with the NFIP and has no findings.
For more complete information on the City’s NFIP standings, please see
Section VI, Addendum B.
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NFIP / CRS Components
Flood Insurance Rate Map (FIRM) Maintained in paper format by the
Building Official and Assistant Building
Official
Firm updates in process? No
Firm updates expected within next 2 years? No. Longer term, Lake Ballinger should
be updated. There is no defined flood
plain on the current FIRM.
NFIP Coordinator assigned? Yes. Building Official
Next scheduled date for Community
Assistance Visit (CAV) or Community
Assistance Contact (CAC)?
Unknown. Not scheduled at this time.
(Last CAV was May 2008. Identified
actions completed; City is in
compliance.)
Do you participate in the Community Rating
System (CRS)?
Yes
Edmond’s overall hazard rating for flooding is LOW.
Landslide and Soil Displacement
Rating: 14
The City of Edmonds has several areas with steep slopes and one
designated landslide hazard area. These are the primary areas that may
experience landslide.
To mitigate for this hazard, the City has enacted a very strict ordinance
that governs development, enforces current building codes, and requires
soil testing and soil stabilization techniques as necessary. Nevertheless, it
is still possible for soil saturation or liquefaction to cause a landslide to
occur with the right combination of factors and circumstances.
Edmonds could also experience soil displacement in conjunction with the
creeks that run through the City. In the case of a heavy or excessive
stream-flow, it is possible that the movement of the water could erode and
destabilize portions of the creek banks.
Excessive rainfall or snowmelt or a major earthquake are possible
contributors to a landslide or soil displacement event.
Having identified the hazard and assessed the possible risks, Edmonds
considers landslide to be a LOW risk.
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Severe Storm
Rating: 48
The City of Edmonds is subjected to severe storms on a regular basis.
Windstorms occur nearly every winter, and rainstorms are not unusual.
While rarer, the City has also experienced heavy snows and freezing
rains.
Winds and snow or ice regularly cause tree branches to break and/or
trees to fall. This may cause power outages or damage buildings. As
mentioned in the discussion of floods (above), severe rain or snowstorms
can also be associated with and compound the severity of flood events.
The Inaugural Day Storm in 1993 had winds of 66 mph. This storm
interrupted power to the City for more than three days. Branches and
trees were downed and laid across streets, roads, and yards. City
facilities were relatively unscathed, but fences were blown over, and
houses received damage from both branches and the wind itself. Since
the majority of damage occurred on private property, damage totals are
not available.
In the winter of late 1996/early 1997, the City and region experienced a
significant snowfall following by drenching rain. This resulted in mudslides
and required the City of Edmonds Public Works crews to plow snow and
remove mud and debris. Funds in the amount of $83,685 were approved
by FEMA for clean-up and debris removal as a result of this storm event.
In early December 2007, the City experienced a significant rainfall event
that produced 5 inches of rainfall in a 36 hour period of time. During the
peak of the heavy rains, there was also a high tide and consequently there
was nowhere for the storm water to go and it backed up, flooding homes,
streets and any low-lying areas. The volume of water also soaked into
hillsides, causing many landslides. The some of the most significant
damage occurred on Olympic View Drive near 76th Avenue West in the
Perrinville neighborhood where a culvert failed and a large sinkhole
developed. In addition, damage also occurred on 76th Ave West which
required significant road repair work. The total combined repair costs for
these two projects amounted to $639,295.93.
The level of risk from Severe Storms is 48, or MODERATELY-HIGH.
Tsunami & Seiche
Rating: 8
As mentioned in the Earthquake section, the South County Senior Center
may be occupied by as many as 300 people at any given time. In addition,
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the Edmonds waterfront has two large restaurants and a marina which
may be occupied by several hundred more people. These facilities are
located directly on the Puget Sound waterfront, making them a prime
concern during a tsunami event.
Another area of concern is the Edmonds Ferry Terminal. This facility
handles two state ferries that run up to 28 ferry trips each day. During
periods of heavy traffic volume, the dock could be fully loaded with 60
vehicles, and the ferry’s passenger waiting lanes may have as many as
300 additional vehicles within a mile of the dock. During peak traffic
periods, as many as 600 walk-on passengers may be in the dock area.
Located on the Puget Sound coast, Edmonds is potentially vulnerable to
tsunami, though the likelihood of this occurring is EXTREMELY LOW on
the rating scale.
Volcano
Rating: 8
The City of Edmonds is unlikely to suffer direct damage from a volcano
eruption. In the event of an eruption, Edmonds may experience ashfall,
which can interfere with the operation of motor vehicles and back-up
generators, require expensive clean-up efforts by the City, and cause
respiratory distress to the citizens. The City is highly unlikely to
experience any lava flow, lahar activity, or any of the other risks
associated with volcanoes.
A secondary effect of a volcano eruption is the influx of refugees into the
area. This may be an issue to the City, and the region as a whole, as
resources are overwhelmed by numbers of people that the infrastructure is
not designed to handle. This includes everything from roads and
highways, water and electric utilities, to the regional hospital.
Overall, the level of risk from a volcanic eruption is EXTREMELY LOW.
Wildland-Urban Interface Fire
Rating: 5
Wildland-urban interface fire is a concern to Edmonds due to the parks,
wetlands, greenbelts, and undeveloped land parcels that are scattered
throughout the City. The threat is in inverse proportion to the amount of
rainfall in the region. When rain is scarce, the fire threat increases.
During the summer of 2003, new records were set for number of days
without rain. As a result, Edmonds and the north King and south
Snohomish Counties region experienced several fires next to the freeway
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(I-5) that were caused by improperly extinguished cigarettes or sparks
from machinery being operated next to dry grass. These fires were
quickly contained and suppressed, but the close proximity of houses to
these wildland areas, and the relative density of the housing units and
wood shake roofs, makes wildland-urban interface fires a risk during
periods of drought or excessive dryness.
Offsetting the risk of fire, the region is very well developed and has
adequate infrastructure to address this hazard. Fire stations are placed
strategically, and are within a 4-minute average response time anywhere
in the area. Additionally, interlocal agreements are in place with the
surrounding jurisdictions to allow for the nearest available unit to respond
to any call for fire suppression.
The City of Edmonds considers the level of risk from wildland-urban
interface fire to be EXTREMELY LOW.
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Mitigation
Existing and Ongoing Mitigation Activities
The City of Edmonds is taking the following actions in ongoing efforts to
mitigate for natural hazards and to maintain public safety.
All Hazards
The City of Edmonds is a member of the Emergency Services
Coordinating Agency (ESCA). As a member, Edmonds receives
emergency management planning, coordination, and response
services.
As part of its preparation and mitigation services, ESCA provides
education in the form of Community Emergency Response Team
(CERT) training. This training is provided to the citizens of the
member Cities and Towns. The goal is to prepare people to be
self-sufficient for as much as three days after a major disaster until
safety personnel can get to them. CERT also provides the students
with suggestions and training for personal mitigation projects such
as securing water heaters and attaching tall, heavy furniture to the
wall.
The City updated the fire alarm system for City Hall in 1996.
The South County Senior Center received a new fire alarm system
in 2006.
Edmonds rebuilt the public safety buildings to meet current building
code requirements in 1999.
The City completely upgraded the electrical wiring at the Francis
Anderson center in 2002.
An emergency generator for backup electrical power was installed
for City Hall in 2007.
Installed a new HVAC system for City Hall.
The Frances Anderson Center, the City’s primary recreation center
was structurally reinforced to withstand a major earthquake in 2008.
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Codes and Plans
The City of Edmonds
Name of Document Purpose Review Schedule*
Edmonds Ordinance No. 2224:
Emergency Services – Disaster
Coordination
Chapter 6.60 of the Edmonds
Municipal Code
Govern disaster
preparedness and disaster
response in the City.
Adopted
August 1981
State Environmental Policy Act –
City Environmental Policy
(SEPA)
Implement procedures and
policies to improve and
coordinate plans, functions,
programs, and resources
consistent with state and
county policies for
environmental protection.
Adopted 1983
Shoreline Master Program Protect against adverse
effects to the public health,
the land and its vegetation
and wildlife by managing
shorelines.
Adopted 2000 (last
amended in 1984)
Critical Areas Ordinance
Protect the public from
damages from landslides,
subsidence erosion and
flooding.
Adopted 1996
Updated 2005
Stormwater Comprehensive Plan
Provide guidance on the
estimation and control of
stormwater runoff quantity
and quality.
Adopted May 2003
International Building Code Construct to the highest
standards available.
Adopted
July 2007
International Fire Code Construct to the highest
standards available.
Adopted
July 2007.
International Mechanical Code Construct to the highest
standards available.
Adopted
July 2007
Uniform Plumbing Code Construct to the highest
standards available.
Most recent version
Adopted
July 2007
National Electric Code Construct to the highest
standards available.
Most recent version
Adopted
July 1, 1998
Edmonds Comprehensive Plan
Contains community’s vision
of the City’s future, provides
a statement of long-range
goals and policies.
Adopted 1995
Updated annually
Water Comprehensive Plan
Proves the City’s water utility
with long-term planning
strategies for a twenty-year
period.
June 2002
Scheduled for update in
2009
6-Year Capital Facilities Plan
20-Year Capital Facilities Plan
6-Year Capital Improvement Plan
Ongoing plans for the
replacement and upgrade of
infrastructure and critical
facilities.
2008 – 2014
Updated annually
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The City of Edmonds
Name of Document Purpose Review Schedule*
Edmonds Environmentally
Sensitive Areas Map
Identifies sensitive areas in
the Edmonds Shoreline
area.
N/A
National Flood Insurance
Program
Most recent version
Adopted
July 1,1998
Community Assistance Visit
(NFIP)
Completed
May 13, 2008
Other Jurisdictions’ Plans
Edmonds School District No. 15 Capital Facilities Plan Adopted annually
2008
Edmonds-Woodway High School Master Plan --
Port of Edmonds Master Plan Adopted May 2001
Stevens Memorial Hospital Master Plan October 1994
Washington State Ferry’s Safety Management System --
Drought
Encourage water conservation.
Edmonds’ Water Conservation Program is consistent with the
conservation programs developed by the two entities that provide
water to the City: the Cities of Everett and Seattle.
Earthquake
Edmonds’ City Hall was retrofitted for seismic reinforcement in
1997.
Edmonds recreation center, the Frances Anderson Center was
structurally retrofitted for major earthquakes in 2008. This project
was partially funded through a FEMA hazard mitigation project
grant.
The City of Edmonds encourages voluntary seismic upgrade to
properties.
The City of Edmonds is aware of and supports the Washington
State Ferry System’s emergency management protocols: the
Safety Management System. This system establishes:
“Drop, cover, and hold” policies during an earthquake.
As soon as the shaking stops, ferry vessels are moved away
from the docking areas and taken ½ to 1 mile away from the
beach.
Cars and foot passengers are evacuated from the dock and
directed to move uphill and away from the shore.
Personnel and passengers wait a minimum of half an hour –
longer if a threat of tsunami is established – before anyone is
allowed back into the dock area.
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Before ferry operations are resumed, trained staff conduct a
safety inspection of the docks and associated facilities. If there
is no damage, operations may resume.
Flood
The City of Edmonds restricts development in the floodway. These
restrictions are codified in ECDC 19.75.050C.
Evaluated and set elevation requirements for new residential
and non-residential structures in the floodplain area.
Identify alternatives to reduce development in the floodplain.
The City of Edmonds is primarily vulnerable to urban flooding. To
minimize damage from this hazard, Edmonds has several City-
owned and –operated stormwater outfalls with tidal gate systems to
provide drainage control. The City also has several open detention
ponds and a number of stormwater infiltration systems to manage
stormwater flows.
Landslide
To mitigate for landslide, the City of Edmonds relies on the
adoption and enforcement of current building codes. In addition,
the City has established building requirements to mitigate for
Meadowdale landslide hazards.
The City maintains the drainage system in the Meadowdale
landslide area to minimize build-up of water that could erode the
embankments.
The Critical Areas Ordinance provides guidelines for, and places
restrictions on, development in hazard-prone areas.
Severe Storm
The City of Edmonds has completed a series of projects to restore
and replace bulkhead on the waterfront to minimize damage from
wave action during a severe storm.
The Comprehensive Stormwater Plan and Capital Improvement
Plan are maintained in accordance with State guidelines and are
used both to develop policies and as a financial management tool.
The City uses these plans to maintain and enhance stormwater
systems in order to minimize the effects of severe storms and the
secondary effects of these storms: flooding and landslide.
As part of the Comprehensive Stormwater Plan and Capital
Improvement Plan, culverts have been inventoried and mapped.
Drainage problems are identified and included in the Capital
Improvement Plan for future work.
Edmonds rebuilt the waterfront bulkheads to replace deteriorated
wood. This reduces wave damage and shoreline erosion.
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Tsunami and Seiche
As discussed above, the City of Edmonds is aware of and supports
the Washington State Ferry System’s emergency management
protocols: the Safety Management System. If a tsunami was
expected, the Washington Ferry System’s personnel would:
Move the vessel(s) away from the docking areas and take the
ferries ½ to 1 mile away from the beach.
Evacuate cars and foot passengers from the dock areas and
direct all traffic to move uphill and away from the shore.
Before ferry operations are resumed, trained staff will conduct a
safety inspection of the docks and associated facilities. If there
is no damage, operations may resume.
Volcano
None at this time.
Wildland-Urban Interface Fire
Maintain right-of-way to minimize dry grasses and undergrowth.
Ban the use of fireworks within the City.
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Mitigation Action Items
The Mitigation Plan identifies short- and long-term action items developed
through data collection, research, and the public participation process.
Mitigation Plan activities may be considered for funding through federal
and state grant programs and when other funds are made available
through the budgeting process or the passage of bonds.
Action items address multi-hazard (MH) or hazard-specific issues. Upon
implementation, the coordinating organizations may look to partner
organizations for resources and technical assistance.
To help ensure activity implementation, each action item includes several
pieces of information in the description. These include:
Coordinating Organization
The coordinating organization is that which is willing and able to
organize resources, find appropriate funding, or oversee activity
implementation, monitoring and evaluation. The coordinating
organizations may be local or regional agencies. Organizations written
in italics are not participating in this Plan but have an established
relationship with this jurisdiction.
Timeline
Action items include both long- and short-term activities. Each action
item includes an estimate of the timeline for implementation. Short-
term action items (ST) are activities that organizations may implement
with existing resources and authorities within one to two years. Long-
term action items (LT) may require new or additional resources or
authorities, and may take between two and five years to implement.
Ideas for Implementation
Each action item includes ideas for implementation. This may be
individual steps for one project, or it may be several related projects
that address the natural hazard.
Plan Goals Addressed
The plan goals are identified to monitor and evaluate how well the
Mitigation Plan is achieving its goals once implementation begins.
Benefit-to-Cost Review
Due to limitations in staff time, and because project priorities may shift
based on changes in funding options and local events, a generalized
benefit-to-cost review is used. The steps associated with prioritizing
the mitigation projects are as follows:
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1. The jurisdiction rates the project cost as “high,” “medium,” or
“low” in relation to budget and previous projects, and each rating
is assigned a numerical value.
2. The project outcome is then rated as “low,” “medium,” or “high,”
and each of these ratings is assigned a numerical value.
3. The two values are added together, and the total provides the
cost-benefit and the priority.
Example:
If a project has a medium approximate cost, and is considered to be
highly effective, the boxes would be marked as shown below.
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[X] 2 – Medium [ ] 2 – Medium [ ] 3
[ ] 3 – Low [X] 3 – High [ ] 4
[X] 5
[ ] 6 – Highest
The priority ratings with the highest numbers are considered to be the
highest priorities. As always, however, these are subject to financial
realities and may not be carried out in the exact order indicated.
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Regional Mitigation Plan III - 65 Edmonds
September 2010
MULTI-HAZARD Mitigation Actions (MH)
ED-01-MH-ST: Replace water mains to maintain and/or enhance
critical functions; minimize damage or breakage from natural
hazards such as earthquakes or landslides; and ensure adequate
water pressure to be effective in fire suppression.
Ideas for implementation:
The City of Edmonds is replacing steel line water mains with ductile
iron pipe mains. This replacement cycle will be completed by 2008.
Beginning in 2008-2009, the City will begin replacing cast iron water
mains with ductile iron or as required by current codes or technology.
The 138 miles of water mains are scheduled to be replaced at a rate of
1% per year.
Coordinating Organization: Edmonds Public Works
Estimated Price: $1,990,000
Funding Source: Water Utility Fund
Timeline: Ongoing
Plan Goals Addressed: Protect Life and Property; Provide for
Emergency & Critical Services; Facilitate
Continuity and Recovery
Benefit-to Cost Review: 4
Approx Cost + Effectiveness = Priority
[X] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[ ] 2 – Medium [ ] 2 – Medium [ ] 3
[ ] 3 – Low [X] 3 – High [X] 4
[ ] 5
[ ] 6 – Highest
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September 2010
DROUGHT Mitigation Actions (D)
ED-02-D-ST: Work with Alderwood Water District to educate
consumers about drought impacts and ways to minimize water
waste.
Ideas for implementation:
Insert water conservation information in utility bills.
Work with schools to educate young people on the importance of water
conservation and the impact of drought on watersheds.
The City loans out a Car Wash kit that removes pollutants from the
water and this comes with a brochure for water conservation.
Coordinating Organization: Edmonds Public Works; Edmonds
Administration; Alderwood Water District
Estimated Price: $10,000
Funding Source: Storm Utility Fund
Timeline: Ongoing
Plan Goals Addressed: Increase Public Awareness; Encourage
Partnerships
Benefit-to Cost Review: 4
Approx Cost + Effectiveness = Priority
[ ] 1 – High [X] 1 – Low [ ] 2 – Lowest
[ ] 2 – Medium [ ] 2 – Medium [ ] 3
[X] 3 – Low [ ] 3 – High [X] 4
[ ] 5
[ ] 6 – Highest
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Regional Mitigation Plan III - 67 Edmonds
September 2010
EARTHQUAKE Mitigation Actions (E)
ED-03-E-ST: Integrate new earthquake hazard mapping data for the
City of Edmonds and improve technical analysis of earthquake
hazards.
Ideas for implementation:
Update GIS system data.
Install and train on HAZUS software; conduct HAZUS analysis.
Coordinating Organization: Edmonds Development Services
Estimated Price: $100,000
Funding Source: General Fund/Grants
Timeline: 5 years
Plan Goals Addressed: Protect Life & Property; Increase Public
Awareness; Provide for Emergency &
Critical Services; Facilitate Continuity &
Recovery
Benefit-to Cost Review: 5
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[X] 2 – Medium [ ] 2 – Medium [ ] 3
[ ] 3 – Low [X] 3 – High [ ] 4
[X] 5
[ ] 6 – Highest
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September 2010
ED-04-E-ST: Conduct non-structural retrofit activities.
Ideas for implementation:
Strap down and secure computers and other office equipment and
machinery.
Secure shelves, lockers, and furniture to walls.
Conduct walk-throughs to ensure that heavy items are not stored
overhead. Secure in place or move to safer locations.
Mount computer servers on seismic isolation platforms, or use other
appropriate technology to secure servers.
Ensure facility water heaters are strapped securely to wall studs in
accordance with current requirements.
Secure ceiling tiles and light fixtures with wires.
Secure the back-up generator and HVAC equipment for City Hall
(Completed).
Secure ducts and piping.
Use plastic sleeves on fluorescent lighting tubes.
Secure artwork.
Replace untempered glass with tempered glass, or install polyester
shatter-resistant film over existing glass.
Install child-proof latches on drawers and cabinets in appropriate
locations.
Coordinating Organization: Edmonds Public Works
Estimated Price: $150,000
Funding Source: General Fund/Grants
Timeline: 5 years, ongoing
Plan Goals Addressed: Protect Life & Property; Provide for
Emergency & Critical Services; Facilitate
Continuity & Recovery
Benefit-to Cost Review: 5
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[X] 2 – Medium [ ] 2 – Medium [ ] 3
[ ] 3 – Low [X] 3 – High [ ] 4
[X] 5
[ ] 6 – Highest
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Regional Mitigation Plan III - 69 Edmonds
September 2010
ED-05-E-ST: Encourage reduction of nonstructural and structural
earthquake hazards in homes, schools, businesses, and government
offices.
Ideas for implementation:
Provide information to all Edmonds School District, City and
government departments and school facility managers and teachers on
securing bookcases, filing cabinets, light fixtures, and other objects
that can cause injuries and block exits.
Explore partnerships to provide retrofitting classes for homeowners,
renters, building professionals, and contractors.
Coordinating Organization: Edmonds School District; Edmonds
Development Services
Estimated Price: $20,000
Funding Source: General Fund/Grants
Timeline: Ongoing
Plan Goals Addressed: Protect Life & Property; Increase Public
Awareness; Encourage Partnerships
Benefit-to Cost Review: 5
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[ ] 2 – Medium [X] 2 – Medium [ ] 3
[X] 3 – Low [ ] 3 – High [ ] 4
[X] 5
[ ] 6 – Highest
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September 2010
ED-06-E-ST: Identify public buildings and infrastructure that require
structural retrofitting.
Ideas for implementation:
Conduct a seismic survey of all public buildings and infrastructure.
Coordinate with State to identify transportation infrastructure in
Edmonds that requires seismic retrofits.
Coordinating Organization: Edmonds Public Works; Edmonds
Development Services
Estimated Price: $5,000
Funding Source: General Fund
Timeline: 2 years & ongoing
Plan Goals Addressed: Protect Life and Property; Encourage
Partnerships; Provide for Emergency or
Critical Services; Facilitate Continuity and
Recovery
Benefit-to Cost Review: 5
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[ ] 2 – Medium [X] 2 – Medium [ ] 3
[X] 3 – Low [ ] 3 – High [ ] 4
[X] 5
[ ] 6 – Highest
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September 2010
ED-07-E-ST: Identify funding sources for structural and
nonstructural retrofitting of structures that are identified as
seismically vulnerable.
Ideas for implementation:
Provide information for property owners, small businesses, and
organizations on sources of funds (loans, grants, etc.).
Coordinating Organization: Edmonds Chamber of Commerce;
Edmonds Development Services
Estimated Price: $5,000
Funding Source: Grants
Timeline: Ongoing
Plan Goals Addressed: Increase Public Awareness; Encourage
Partnerships
Benefit-to Cost Review: 4
Approx Cost + Effectiveness = Priority
[ ] 1 – High [X] 1 – Low [ ] 2 – Lowest
[ ] 2 – Medium [ ] 2 – Medium [ ] 3
[X] 3 – Low [ ] 3 – High [X] 4
[ ] 5
[ ] 6 – Highest
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September 2010
FLOOD Mitigation Actions (F)
ED-08-F-LT: Enhance data and mapping for floodplain information
within the city, and identify and map flood-prone areas outside of
designated floodplains.
Ideas for implementation:
Apply for FEMA’s cooperative technical partnership using the 2-foot
contour interval floodplain mapping data in the City of Edmonds’s GIS
system.
Update 100 yr flood plain maps in the Comprehensive Plan including
the Edmonds tidal marshland, SR 104 and Dayton Street right of ways
and the Port of Edmonds Harbor Square property.
Use mapping data to update the flood-loss estimates for the City of
Edmonds.
Coordinating Organization: Edmonds Development Services
Estimated Price: $120,000
Funding Source: Grants
Timeline: 5 years (as funding allows)
Plan Goals Addressed: Protect Life & Property; Increase Public
Awareness; Encourage Partnerships;
Provide for Emergency & Critical Services;
Facilitate Continuity & Recovery; Protect
Natural Systems
Benefit-to Cost Review: 4
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[X] 2 – Medium [X] 2 – Medium [ ] 3
[ ] 3 – Low [ ] 3 – High [X] 4
[ ] 5
[ ] 6 – Highest
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September 2010
ED- 09-F-LT: Develop acquisition and management strategies to
preserve opens space for flood mitigation, fish habitat, and water
quality in the floodplain.
Ideas for implementation:
Continue to implement and require conservation easements for the
Shell Creek Corridor by acquiring and managing floodplain open space
in the City of Edmonds.
Explore funding for property acquisition from federal (e.g., FEMA’s
Hazard Mitigation Grant Program), state, regional, and county
governments, as well as private and non-profit organizations, trails
programs, fish programs, as well as options for special appropriations.
Develop a regional partnership between flood mitigation, fish habitat,
and water quality enhancement organizations and programs to
improve educational programs.
Identify sites where environmental restoration work can benefit flood
mitigation, fish habitat, and water quality.
Work with landowners to develop flood management practices that
provide healthy fish habitat.
Identify existing watershed education programs and determine which
programs would support a flood education component.
Coordinating Organization: Edmonds Public Works; Edmonds
Executive Department; Adopt-A-Stream
Foundation
Estimated Price: $108,500
Funding Source: Storm Water Utility/General Fund/Grant
Timeline: 2 years (as funding allows)
Plan Goals Addressed: Protect Life & Property; Increase Public
Awareness; Encourage Partnerships;
Provide for Emergency & Critical Services;
Facilitate Continuity & Recovery; Protect
Natural Systems
Benefit-to Cost Review: 5
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[X] 2 – Medium [ ] 2 – Medium [ ] 3
[ ] 3 – Low [X] 3 – High [ ] 4
[X] 5
[ ] 6 – Highest
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LANDSLIDE Mitigation Actions (L)
ED-10-L-ST: Improve knowledge of landslide hazard areas and
understanding of vulnerability and risk to live and property in
hazard-prone areas.
Ideas for implementation:
Incorporate landslide information into GIS mapping, and planning and
the City of Edmonds Comprehensive Plan.
Develop public information to emphasize economic risk when building
on potential or historical landslide areas.
Develop or attain public information brochures to educate the
community on how to maintain and enhance slope stability.
Coordinating Organization: Edmonds Development Services
Estimated Price: $25,000
Funding Source: Grants/General Fund
Timeline: 3 years
Plan Goals Addressed: Protect Life & Property; Increase Public
Awareness; Encourage Partnerships;
Provide for Emergency & Critical Services;
Facilitate Continuity & Recovery; Protect
Natural Systems
Benefit-to Cost Review: 6
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[ ] 2 – Medium [ ] 2 – Medium [ ] 3
[X] 3 – Low [X] 3 – High [ ] 4
[ ] 5
[X] 6 – Highest
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September 2010
ED-11-L-ST: Encourage construction and subdivision design by
professional planning staff that can be applied to steep slopes to
reduce the potential adverse impacts from development.
Ideas for implementation:
Continue to implement the City’s Comprehensive Plan and Municipal
Code that encourages the retention of natural features of the land and
minimizes impacts to steep slopes.
Work with the City of Edmonds Planning Commission and City Council
to develop guidelines to mitigate and prevent landslides.
Coordinating Organization: Edmonds Development Services
Estimated Price: $369,086
Funding Source: General Fund
Timeline: 1 year (Completed with adoption of new
critical areas regulations)
Plan Goals Addressed: Protect Life & Property; Increase Public
Awareness; Encourage Partnerships;
Provide for Emergency & Critical Services;
Facilitate Continuity & Recovery; Protect
Natural Systems
Benefit-to Cost Review: 5
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[X] 2 – Medium [ ] 2 – Medium [ ] 3
[ ] 3 – Low [X] 3 – High [ ] 4
[X] 5
[ ] 6 – Highest
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Regional Mitigation Plan III - 76 Edmonds
September 2010
ED-12-L-ST: Limit activities in identified potential and historical
landslide areas through regulation and public outreach.
Ideas for implementation:
Analyze existing regulations regarding development in landslide prone
areas. (Completed)
Identify existing mechanisms for public outreach (e.g., watershed
councils, etc.).
Coordinating Organization: Edmonds Development Services
Estimated Price: $200,000
Funding Source: General Fund
Timeline: Ongoing
Plan Goals Addressed: Protect Life & Property; Public Awareness;
Encourage Partnerships
Benefit-to Cost Review: 5
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[X] 2 – Medium [ ] 2 – Medium [ ] 3
[ ] 3 – Low [X] 3 – High [ ] 4
[X] 5
[ ] 6 – Highest
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Regional Mitigation Plan III - 77 Edmonds
September 2010
SEVERE STORM Mitigation Actions (S)
ED-13-S-ST: Enhance public safety strategies for severe storm
events.
Ideas for implementation:
Develop coordinated management strategies for accident prevention
through de-icing roads, plowing roads, clearing roads of fallen trees,
and clearing debris from public and private property.
Enact management strategies.
Coordinating Organization: Edmonds Public Works
Estimated Price: $50,000
Funding Source: Street Maintenance Fund
Timeline: Ongoing
Plan Goals Addressed: Protect Life & Property; Provide for
Emergency & Critical Services; Facilitate
Continuity & Recovery
Benefit-to Cost Review: 6
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[ ] 2 – Medium [ ] 2 – Medium [ ] 3
[X] 3 – Low [X] 3 – High [ ] 4
[ ] 5
[X] 6 – Highest
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Regional Mitigation Plan III - 78 Edmonds
September 2010
ED-14-S-ST: Develop and implement programs to coordinate
maintenance and mitigation activities to reduce risk to public
infrastructure from severe storms.
Ideas for implementation:
Partner with responsible agencies and organizations to design and
implement programs that reduce risk to life, property, and utility
systems.
Develop partnerships between utility providers and City public works
agencies to document known hazard areas.
Coordinating Organization: Edmonds Public Works; Alderwood Water
District; Snohomish County PUD; Puget
Sound Energy
Estimated Price: $25,000
Funding Source: Utility Fund/Grants
Timeline: Ongoing
Plan Goals Addressed: Protect Life & Property; Encourage
Partnerships; Provide for Emergency &
Critical Services
Benefit-to Cost Review: 5
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[ ] 2 – Medium [X] 2 – Medium [ ] 3
[X] 3 – Low [ ] 3 – High [ ] 4
[X] 5
[ ] 6 – Highest
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North King and South Snohomish Counties Section III – Multi-Jurisdictional Breakouts
Regional Mitigation Plan III - 79 Edmonds
September 2010
ED-15-S-ST: Increase public awareness of severe storm mitigation
activities.
Ideas for implementation:
Collect information on public education materials for protecting life,
property, and the environment from severe storm events.
Distribute educational materials to residents and public and private
sector organizations regarding evacuation routes during road closures.
Target the vulnerable or at-risk populace for disseminating
preparedness information (seniors, medically fragile, etc.).
Coordinating Organization: Edmonds Fire Department; Edmonds
Police Department; Edmonds School
District; Snohomish County PUD; Puget
Sound Energy; ESCA
Estimated Price: $30,000
Funding Source: Utility Fund/General Fund/Grants
Timeline: Ongoing
Plan Goals Addressed: Protect Life & Property; Increase Public
Awareness; Encourage Partnerships
Benefit-to Cost Review: 5
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[ ] 2 – Medium [X] 2 – Medium [ ] 3
[X] 3 – Low [ ] 3 – High [ ] 4
[X] 5
[ ] 6 – Highest
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North King and South Snohomish Counties Section III – Multi-Jurisdictional Breakouts
Regional Mitigation Plan III - 80 Edmonds
September 2010
ED-16-S-ST: Develop and implement programs to keep trees from
threatening lives, property, and public infrastructure during severe
storm events.
Ideas for implementation:
Partner with responsible agencies and organizations to design and
disseminate education information to property owners to reduce risk
from tree failure to life, property, and utility systems.
Develop partnerships between utility providers and local public works
agencies to document known hazard areas.
Continue to identify potentially hazardous trees in urban areas.
Coordinating Organization: Edmonds Public Works; Snohomish County
PUD
Estimated Price: $10,000
Funding Source: Street Maintenance Fund
Timeline: Ongoing
Plan Goals Addressed: Protect Life & Property; Increase Public
Awareness; Encourage Partnerships;
Provide for Emergency & Critical Services;
Facilitate Continuity & Recovery; Protect
Natural Systems
Benefit-to Cost Review: 5
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[ ] 2 – Medium [X] 2 – Medium [ ] 3
[X] 3 – Low [ ] 3 – High [ ] 4
[X] 5
[ ] 6 – Highest
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North King and South Snohomish Counties Section III – Multi-Jurisdictional Breakouts
Regional Mitigation Plan III - 81 Edmonds
September 2010
ED-17-S-LT: Require electrical utilities to use underground
construction methods where possible to reduce power outages from
severe storms.
Ideas for implementation:
Continue to require the use of underground utilities where possible to
be consistent with the City of Edmonds Municipal Code.
Coordinating Organization: Edmonds Development Services;
Snohomish County PUD
Estimated Price: $50,000
Funding Source: General Fund
Timeline: Ongoing
Plan Goals Addressed: Protect Life & Property; Encourage
Partnerships; Provide for Emergency &
Critical Services; Facilitate Continuity &
Recovery
Benefit-to Cost Review: 6
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[ ] 2 – Medium [ ] 2 – Medium [ ] 3
[X] 3 – Low [X] 3 – High [ ] 4
[ ] 5
[X] 6 – Highest
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Regional Mitigation Plan III - 82 Edmonds
September 2010
TSUNAMI & SEICHE Mitigation Actions (T)
None identified at this time.
VOLCANO Mitigation Actions (V)
ED-18-V-LT: Collaborate to develop ash fall models that are specific
to the north King and south Snohomish Counties area.
Ideas for implementation:
Determine critical activities that must be implemented for varying
degrees of ash fall.
Coordinating Organization: Edmonds Development Services;
Washington State Department of Natural
Resources; ESCA
Estimated Price: To be determined (low to medium cost)
Funding Source: Grants
Timeline: 5 years
Plan Goals Addressed: Protect Life & Property; Increase Public
Awareness; Encourage Partnerships
Benefit-to Cost Review: 3
Approx Cost + Effectiveness = Priority
[ ] 1 – High [X] 1 – Low [ ] 2 – Lowest
[X] 2 – Medium [ ] 2 – Medium [X] 3
[ ] 3 – Low [ ] 3 – High [ ] 4
[ ] 5
[ ] 6 – Highest
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North King and South Snohomish Counties Section III – Multi-Jurisdictional Breakouts
Regional Mitigation Plan III - 83 Edmonds
September 2010
ED-19-V-LT: Develop and implement policy for maintaining stock of
filters for key vehicles and pieces of equipment.
Ideas for implementation:
Identify key vehicles and equipment such as: back-up generators, fire
and police vehicles, HVAC and/or other large or unusual equipment
requiring filters.
Establish policy and budget to maintain spare filters.
Coordinating Organization: Edmonds Executive Department; Edmonds
Public Works; Edmonds Fire Department;
Edmonds Police Department
Estimated Price: To be determined
Funding Source: General fund
Timeline: 5 years
Plan Goals Addressed: Protect Life & Property; Provide for
Emergency & Critical Services; Facilitate
Continuity and Recovery
Benefit-to Cost Review: 4
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[X] 2 – Medium [X] 2 – Medium [ ] 3
[ ] 3 – Low [ ] 3 – High [X] 4
[ ] 5
[ ] 6 – Highest
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North King and South Snohomish Counties Section III – Multi-Jurisdictional Breakouts
Regional Mitigation Plan III - 84 Edmonds
September 2010
WILDLAND-URBAN INTERFACE FIRE Mitigation Actions (W)
ED-20-W-LT: Enhance outreach and education programs aimed at
mitigating wildland-urban interface fire hazards and reducing or
preventing the exposure of citizens, public agencies, private
property owners, and businesses to natural causes.
Ideas for implementation:
Visit neighborhoods and conduct education and outreach activities.
Conduct specific community-based demonstration projects of fire
prevention and mitigation in the urban interface.
Establish neighborhood “drive-through” activities that pinpoint site-
specific mitigation activities. Fire crews can give property owners
personal suggestions and assistance.
Perform public outreach and information outreach by holding open
houses at fire stations. Allow the public to visit, see the equipment,
and discuss wildland-urban interface fire mitigation with the crews.
Coordinating Organization: Edmonds Fire Department
Estimated Price: To be determined
Funding Source: General fund and grants
Timeline: 4 years
Plan Goals Addressed: Protect Life & Property; Increase Public
Awareness; Encourage Partnerships;
Provide for Emergency & Critical Services;
Facilitate Continuity & Recovery; Protect
Natural Systems
Benefit-to Cost Review: 4
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[X] 2 – Medium [X] 2 – Medium [ ] 3
[ ] 3 – Low [ ] 3 – High [X] 4
[ ] 5
[ ] 6 – Highest
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North King and South Snohomish Counties Section III – Multi-Jurisdictional Breakouts
Regional Mitigation Plan III - 85 Edmonds
September 2010
ED-21-W-LT: Increase communication, coordination, and
collaboration between wildland-urban interface property owners, city
planners, fire prevention crews, and city officials to address risks,
existing mitigation measures, and federal assistance programs.
Ideas for implementation:
Encourage all residences to practice fire plans and evacuation routes.
Encourage a standard for the State Fire Marshall to evaluate fire plans
and emergency plans.
Require fire department notification of new business applications to
ensure that appropriate fire plans have been developed.
Have the City Planners and Planning Commission work closely with
those who choose to build in the wildland-urban interface area to
identify and mitigate conditions that aggravate fire hazards, including:
Limited access for emergency equipment due to width and grade of
roadways.
Poor turn-around for emergency equipment.
Inadequate water supplies.
Spacing, consistency, and species of vegetation around structures.
Inadequate fuel breaks, or lack of defensible space.
Highly flammable construction materials.
Building lots and subdivisions that are not in compliance with state
and local land use and fire protection regulations.
Inadequate entry/escape routes.
Encourage all new homes and major remodels located in the interface
to have fire-resistant roofs and residential sprinkler systems.
Coordinating Organization: Edmonds Fire Department
Estimated Price: To be determined
Funding Source: General Fund and Grants as available
Timeline: Ongoing
Plan Goals Addressed: Protect Life & Property; Increase Public
Awareness; Encourage Partnerships;
Provide for Emergency & Critical Services;
Facilitate Continuity & Recovery
Benefit-to Cost Review: 4
Approx Cost + Effectiveness = Priority
[ ] 1 – High [ ] 1 – Low [ ] 2 – Lowest
[X] 2 – Medium [X] 2 – Medium [ ] 3
[ ] 3 – Low [ ] 3 – High [X] 4
[ ] 5
[ ] 6 – Highest
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North King and South Snohomish Counties Section III – Multi-Jurisdictional Breakouts
Regional Mitigation Plan III - 86 Edmonds
September 2010
1 Washington Office of Financial Management, Forecasting Division.
Packet Page 43 of 313
AM-4194 Item #: 2. C.
City Council Committee Meetings
Date: 09/13/2011
Time:15 Minutes
Submitted By:Robert English
Department:Engineering
Committee:Community/Development Services Type:Information
Information
Subject Title
Introduction to the Capital Facilities Plan (2012-2017) and the Capital Improvement Program (2012-2017).
Recommendation from Mayor and Staff
Review the Drafts of the Capital Facilities Plan and Capital Improvement Program and provide comments and feedback.
Previous Council Action
None.
Narrative
The City's Capital Facilities Plan (CFP) Element is a document updated annually and identifies capital projects for at least the
next six years which support the City's Comprehensive Plan. The CFP contains a list of projects that need to be expanded or
will be new capital facilities in order to accommodate the City's projected population growth in accordance with the Growth
Management Act. Thus, capital projects that preserve existing capital facilities are not included in the CFP. These preservation
projects are identified within the six-year capital improvement program (CIP) along with capital facility plan projects which
encompass the projected expenditure needs for all city capital related projects.
CIP vs. CFP
The CFP and CIP are not the same thing; they arise from different purposes and are in response to different needs. While the
CIP is a budgeting tool that includes capital and maintenance projects, tying those projects to the various City funds and
revenues, the CFP is intended to identify longer term capital needs (not maintenance) and be tied to City levels of service
standards. The CFP is also required to be consistent with the other elements (transportation, parks, etc) of the Comprehensive
Plan, and there are restrictions as to how often a CFP can be amended. There are no such restrictions tied to the CIP.
The draft 2012-2017 CFP is attached as Exhibit 1. The CFP has three project sections comprised of General, Transportation
and Stormwater. The draft 2012-2017 CIP is attached as Exhibit 2. The CIP has two sections related to general and parks
projects and each project list is organized by the City's financial fund numbers.
The CFP and CIP will be presented to the full City Council on September 27, 2011 and a public hearing is tentatively
scheduled for October 4, 2011. The CFP and CIP will be presented to the Planning Board at their September 28,
2011 meeting.
Staff will provide an overview of the draft 2012-2017 CFP and CIP and would like comments and feedback from the CS/DS
Committee.
Attachments
Exhibit 1 - Draft CFP (2012-2017)
Exhibit 2 - Draft CIP (2012-2017)
Form Review
Inbox Reviewed By Date
Engineering Robert English 09/08/2011 05:23 PM
Public Works Phil Williams 09/09/2011 07:23 AM
Parks and Recreation Sandy Chase 09/09/2011 09:18 AM
City Clerk Sandy Chase 09/09/2011 09:19 AM
Mayor Mike Cooper 09/09/2011 10:26 AM
Packet Page 44 of 313
Final Approval Sandy Chase 09/09/2011 10:28 AM
Form Started By: Robert English Started On: 09/08/2011 11:05 AM
Final Approval Date: 09/09/2011
Packet Page 45 of 313
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AM-4185 Item #: 2. D.
City Council Committee Meetings
Date: 09/13/2011
Time:5 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Authorization to advertise a Request for Qualifications to complete design and right-of-way acquisition for the 212th St SW at
76th Ave W intersection.
Recommendation from Mayor and Staff
Forward item to the consent agenda for approval at the September 20, 2011 Council meeting.
Previous Council Action
None.
Narrative
212th Street SW @ 76th Avenue W is one of the busiest signalized intersections in the City and is served by two federally
classified minor arterial streets. Both arterials provide a critical link to two main activity centers (Downtown Waterfront Area
and Medical / Highway 99 Activity Center) in Edmonds. The intersection experiences long queues during peak commute and
school hours due to the limited capacity of the intersection. Both approaches of 76th Avenue have two shared lanes (w/ no
dedicated left turn lane) and the left turn volumes are very high, and are timed independently by split phasing signal timing.
The proposed improvement will provide dedicated left turn lanes on 76th Avenue and concurrent turning movements during
the protected left turn phase. The existing westbound lane on 212th Street SW has a high right turn volume with no dedicated
right turn lane. An additional improvement includes widening the intersection approach to add a dedicated right turn lane with
overlap phasing. This project will increase the capacity and signal operation of the intersection and improve traffic flow,
vehicle delay and air quality related to reduced vehicle emissions. A federal grant (through Congestion Mitigation and Air
Quality program) for $940,397 was recently secured to begin the design and right of way phases. The grant requires a local
match of 13.5% ($146,700) and this amount will be funded by the Street Fund 112.
Staff will select a consultant in accordance with the City's consultant selection policy. The design and right of way phases are
tentatively scheduled for completion by December 2013. No funding source is currently secured for the construction phase,
but the completion of the design and right of way phases will help the project score well on future grant applications for
construction funding.
Form Review
Inbox Reviewed By Date
Engineering Robert English 09/08/2011 10:24 AM
Public Works Phil Williams 09/08/2011 12:10 PM
City Clerk Sandy Chase 09/08/2011 01:11 PM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Megan Cruz Started On: 09/07/2011 02:51 PM
Final Approval Date: 09/08/2011
Packet Page 159 of 313
AM-4184 Item #: 2. E.
City Council Committee Meetings
Date: 09/13/2011
Time:5 Minutes
Submitted For:Mike De Lilla Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Authorization to advertise a Request for Qualifications (RFQ) for consultant services to update the Sanitary Sewer
Comprehensive Plan.
Recommendation from Mayor and Staff
Forward item to the consent agenda for approval at the September 20, 2011 Council meeting.
Previous Council Action
None.
Narrative
The City’s current Sanitary Sewer Comprehensive Plan was written in 2006 and needs to be updated. The update will review,
evaluate, and address the following elements of the City’s Sanitary Sewer System: (1) Planning data and demand; (2) Sanitary
Sewer System Analysis; (3) System Reliability; (4) Updates to the existing Sewer Model; (5) Regulatory Compliance with the
Washington State Department of Ecology; (6) Operations and Maintenance Program; (7) Capital Facilities Plan; and (8)
Financial Program.
The comprehensive plan will conform to the applicable sections of Chapter 173-240 Washington Administrative Code (WAC)
and as further detailed in the Washington State Department of Ecology (WSDOE) document “Criteria for Sewage Works
Design.” In addition, the information from the 2010 City of Edmonds Inflow/Infiltration Study shall be incorporated. The
update is also necessary for the City to comply with Washington State Growth Management Act.
Form Review
Inbox Reviewed By Date
Engineering Robert English 09/08/2011 08:06 AM
Public Works Phil Williams 09/08/2011 12:09 PM
City Clerk Sandy Chase 09/08/2011 01:11 PM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Megan Cruz Started On: 09/07/2011 02:41 PM
Final Approval Date: 09/08/2011
Packet Page 160 of 313
AM-4182 Item #: 2. F.
City Council Committee Meetings
Date: 09/13/2011
Time:5 Minutes
Submitted For:Ed Sibrel Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Authorization for Mayor to sign easement granted to the City of Edmonds by Sound Transit.
Recommendation from Mayor and Staff
Forward item to the consent agenda for approval at the September 20, 2011 Council meeting.
Previous Council Action
None.
Narrative
The design of the recently-completed Edmonds Sound Transit Station included an 8-inch proposed watermain crossing the
south half of the site from West Dayton Street, and looping into the existing watermain at James Street. The permit for the
construction of Edmonds Station was conditioned on Sound Transit granting the City an easement for that purpose.
The City Attorney has reviewed the easement (Exhibit 1) and approves as to form.
Attachments
Exhibit 1-Easement
Form Review
Inbox Reviewed By Date
Engineering Robert English 09/08/2011 10:50 AM
Public Works Phil Williams 09/08/2011 12:09 PM
City Clerk Sandy Chase 09/08/2011 01:11 PM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Megan Cruz Started On: 09/07/2011 11:46 AM
Final Approval Date: 09/08/2011
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AM-4197 Item #: 2. G.
City Council Committee Meetings
Date: 09/13/2011
Time:5 Minutes
Submitted By:Robert English
Department:Engineering
Committee:Community/Development Services Type:Information
Information
Subject Title
Update on the Interurban Trail Project.
Recommendation from Mayor and Staff
Review construction progress with committee.
Previous Council Action
On June 14, 2011, the CS/DS Committee recommended the award of a construction contract to Trimaxx Construction, Inc. in
the amount of $1,368,721 to complete the project.
On June 21, 2011, the City Council awarded a construction contract to Trimaxx Construction, Inc. in the amount of
$1,368,721 to complete the project.
Narrative
Construction started in July on the Interurban Trail and the contractor has completed the ADA curb ramps on 76th Ave
and restriping of 76th Ave to add bike lanes. Construction work is also underway on widening and grading the new trail
alignment and building the necessary retaining walls within the project limits. Staff will review the current construction
budget and the recent progress and changes in scope that have been made on the project.
Form Review
Inbox Reviewed By Date
Engineering Robert English 09/08/2011 05:21 PM
Public Works Phil Williams 09/09/2011 07:26 AM
City Clerk Sandy Chase 09/09/2011 09:03 AM
Mayor Mike Cooper 09/09/2011 10:26 AM
Final Approval Sandy Chase 09/09/2011 10:28 AM
Form Started By: Robert English Started On: 09/08/2011 04:22 PM
Final Approval Date: 09/09/2011
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AM-4188 Item #: 2. H.
City Council Committee Meetings
Date: 09/13/2011
Time:5 Minutes
Submitted For:Bertrand Hauss Submitted By:Megan Cruz
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Ordinance amending the Edmonds City Code to add electric vehicle parking provisions.
Recommendation from Mayor and Staff
Forward item to consent agenda for approval at the September 20, 2011 Council meeting.
Previous Council Action
None.
Narrative
Electric or plug-in hybrid vehicles are becoming more common and the City, with the aid of a grant, recently purchased
several of these vehicles. In Edmonds, stations are being installed (through the ChargePoint America network) at City Hall,
Public Safety, and City Park parking lots, where the parking stalls will be signed for charging vehicles only. The parking
limitation for those vehicles is three hours and the vehicle owner is responsible for the entire charging cost. At the intersection
of Main St. @ 6th Ave, several parking stalls will also be for charging vehicles but those can also be used by non-charging
vehicles, with 30-minute parking limitations.
The Downtown Parking Committee recommends the following Edmonds City Code (ECC) addition: 8.64.065 Schedule VI-A
– Parking time limited for certain periods of time on certain streets.
Proposed Item # 8: Signed parking stalls at City Hall, Public Safety, and City Park parking lots: No use except for electric or
plug-in hybrid vehicles for three hours maximum while charging.
Proposed Item #9: Signed parking stalls at 6th Ave. @ Main St. intersection: Thirty-minute limit for any use other than electric
or plug-in hybrid vehicles. Electric vehicles and plug-in hybrids: three hours maximum while charging The ordinance has been
reviewed and approved by the City attorney’s office.
Attachments
Exhibit 1 - Ordinance
Form Review
Inbox Reviewed By Date
Engineering Robert English 09/08/2011 10:37 AM
Public Works Phil Williams 09/08/2011 12:10 PM
City Clerk Sandy Chase 09/08/2011 01:11 PM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Megan Cruz Started On: 09/07/2011 04:02 PM
Final Approval Date: 09/08/2011
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ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF ECC
8.64.065 BY ADDING PARKING LIMITATIONS TO
DESIGNATED ELECTRIC VEHICLE PARKING SPACES
LOCATED IN THE RIGHT-OF-WAY AND CITY-OWNED
PARKING LOTS; PROVIDING FOR SEVERABILITY; AND
SETTING AN EFFECTIVE DATE.
WHEREAS, the ownership of all-electric vehicles and plug-in hybrids is
becoming more common;
WHEREAS, such vehicles have need for readily available infrastructure to
support their extended use away from home;
WHEREAS, parking spaces designated for electric vehicle charging need to be
available for that purpose;
WHEREAS, the Edmonds City Code does not include any section regarding
parking limitations for this purpose; and
WHEREAS, upon the recommendation of the Downtown Parking Committee, the
City Council finds that a parking restriction actively enabling electric vehicle charging should be
added to the Edmonds City Code, in order to make this enforceable; NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO
ORDAIN AS FOLLOW
Section 1. Section 8.64.065 of the ECC Schedule VI-A - Parking time limited
for certain periods of time on certain streets is hereby amended to read as follows (new language
is underlined):
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8.64.065 Schedule VI-A – Parking time limited for certain periods of time on
certain streets.
In accordance with ECC 8.48.155 and when signs are erected giving notice thereof, no person shall stop,
stand or park a vehicle for a period of time longer than the number of hours set forth below, or between
the hours set forth below:
Name of Street or
Road
Hours – Stopped,
Standing or Parking
Prohibited
1. Sunset Beach
access way and
Sunset Beach Park
Four hours maximum at
any one time.
2. West side of Sunset
Avenue from Edmonds
Street to Caspers
Street.
Four-hour parking 8:00
a.m. to 10:00 p.m. No
parking from 10:00 p.m. to
8:00 a.m.; provided,
however, the City Council
may adjust the four-hour
parking time and the no
parking time set forth in this
subsection by appropriate
motion and upon erection
of appropriate signs.
3. West side of
Admiral Way from
Dayton Street to a
point 260 feet
southerly.
Two-hour parking from 6:00
p.m. on Friday to midnight
on Sunday, and from 6:00
p.m. on those days
immediately preceding
public holidays to midnight
on said public holidays.
4. Both sides of the
portion of 75th Place
west, north of North
Meadowdale Road.
Four-hour parking, 8:00
a.m. to 10:00 p.m. No
parking from 10:00 p.m. to
8:00 a.m.
5. Five parking spaces
designated by city
engineer and located
at the terminus and
Two hours maximum
between the hours of 8:00
a.m. and dusk.* No parking
between dusk and 8:00
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southerly end of
Ocean Avenue.
a.m.
6. Both sides of
Admiral Way from its
intersection with
Dayton Street and
south thereof to the
end of the public right-
of-way (approximately
2,300 feet).
Three hours maximum at
any one time.
7. Bracket’s Landing
parking lot
Four hours maximum at
any one time
8. Signed parking
stalls at City Hall,
Public Safety, and
City Park parking
lots
No use except for electric
or plug-in hybrid vehicles
for three hours maximum
while charging.
9.Signed parking
stalls at 6th Ave. at
the Main St.
intersection
Thirty-minute limit for
any use other than
electric or plug-in hybrid
vehicles. Electric or
plug-in hybrid vehicles
for three hours maximum
while charging.
*Dusk is hereby defined as commencing 30 minutes following sunset.
Section 2. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3. Effective Date. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum, and shall take
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effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
APPROVED:
MAYOR MIKE COOPER
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFFREY B. TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2011, the City Council of the City of Edmonds,
passed Ordinance No. _____________. A summary of the content of said ordinance, consisting
of the title, provides as follows:
ORDINANCE NO. _______
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, AMENDING THE PROVISIONS OF ECC
8.64.065 BY ADDING PARKING LIMITATIONS TO
DESIGNATED ELECTRIC VEHICLE PARKING SPACES
LOCATED IN THE RIGHT-OF-WAY AND CITY-OWNED
PARKING LOTS ; PROVIDING FOR SEVERABILITY; AND
SETTING AN EFFECTIVE DATE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2011.
CITY CLERK, SANDRA S. CHASE
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AM-4189 Item #: 2. I.
City Council Committee Meetings
Date: 09/13/2011
Time:10 Minutes
Submitted For:Mayor Cooper Submitted By:Phil Williams
Department:Public Works
Committee:Community/Development Services Type:Action
Information
Subject Title
Proposed ordinances setting requirements for responsible bidders and goals for apprenticeship participation on City
construction contracts.
Recommendation from Mayor and Staff
Approval of ordinances
Previous Council Action
NA
Narrative
These two ordinances address 1) setting expectations and monitoring progress on the use of apprentices on City construction
contracts, and 2) creating criteria to be used in determining whether or not a bidder on a City construction contract is a
"responsible bidder" under RCW 39.04.350.
Attachments
Draft Apprenticeship Ordinance
Draft Responsible Bidder Ordinance
apprenticeship memo
bidder responsibility memo
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 09/08/2011 01:11 PM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Phil Williams Started On: 09/08/2011 09:07 AM
Final Approval Date: 09/08/2011
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, CONCERNING THE ADOPTION OF
APPRENTICE REQUIREMENTS FOR CERTAIN CITY
CAPITAL CONSTRUCTION PROJECTS; PROVIDING FOR
SEVERABILITY; AND FIXING A TIME WHEN THE SAME
SHALL BECOME EFFECTIVE.
WHEREAS, the City of Edmonds (the “City”) recognizes that a highly skilled
construction workforce is both essential for enhancing economic growth and critical to the
successful construction of public works projects; and
WHEREAS, apprenticeship training programs are proven to be particularly effective in
providing training and experience to individuals seeking to enter or advance in the construction
workforce; and
WHEREAS, growing participation in apprenticeship programs today will ensure a viable
workforce in the construction trade industry tomorrow; and
WHEREAS, the responsibility to train the next generation of skilled workers rests with
both the public and private sectors; and
WHEREAS, the City can create opportunities for training and experience that will help
assure that a trained workforce will be available in sufficient numbers in the future for the
construction of public works projects; and
WHEREAS, the City is committed to working in partnership with labor and business to
create a skilled workforce that reflects the diversity of our population and promotes community
development, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
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Section 1. Amended. ECC 18.00 Public Works Requirements, General
Requirements
18.00.050 Apprentice Requirements.
is hereby amended to add the following section, to read as follows:
This section is intended to supplement, and to be followed in conjunction with, the City
of Edmonds Purchasing Policies and Procedures, dated January 2009, or as amended.
A. Definitions.
1. “Apprentice” means an apprentice enrolled in a state-approved apprenticeship
training program.
2. “Contractor” means a person, corporation, partnership, limited liability
company, or joint venture entering into a contract with the City to construct a
public work.
3. “Labor hours” refers to the total number of hours worked by workers receiving
an hourly wage who are directly employed on the site of the public work and who
are subject to state or federal prevailing wage requirements. “Labor hours” shall
also include hours worked by workers employed by subcontractors on the site of
the public work, and shall include additional hours worked as a result of a
contract or project adjustment or pursuant to an agreed-upon change order.
4. “Estimated cost” means the anticipated cost of a public work, as determined by
the City, based upon the expected costs of materials, supplies, equipment, and
labor, but excluding taxes and contingency funds.
5. “Public work” refers to all City funded construction projects that constitute a
public work pursuant to RCW 39.04.010 as now or hereafter amended and
estimated to cost $250,000 or more.
6. “State-approved apprenticeship training program” means an apprenticeship
program approved or recognized by the Washington State Apprenticeship and
Training Council.
7. “Subcontractor” means a person, corporation, partnership, limited liability
company, or joint venture that has contracted with the contractor to perform all or
part of the work to construct a public work by a contractor.
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B. Apprentice utilization.
Apprentices shall be utilized for the construction of public works by contractors
and subcontractors in accordance with this section.
1. Apprenticeship utilization program goal. For public works contracts with an
estimated cost of Two Hundred Fifty Thousand Dollars ($250,000) or more, the
Director of Public Works, or his designee, is authorized to require that up to
fifteen percent (15%) of the contract labor hours, including contractor and
subcontractor hours, be performed by apprentices.
2. Contract requirements. Contract documents for such public works
construction projects shall include provisions detailing the apprentice labor
requirements.
3. Monitoring. The City will include an Apprenticeship Utilization Form for
contractors to complete when submitting their bid documents, which identifies the
intended usage of apprentices by the contractor and any subcontractors. This
document will require the identification of individual apprentices by name and
Washington State apprenticeship registration number, an estimate of the total
apprentice labor hours, and the identification of apprentice hours to be worked by
minorities, women, persons with disabilities and disadvantaged youth. This
provision is not intended and shall not be used to discriminate against any
applicant for training. In addition, the City will require the submittal of an
Apprenticeship Verification Form by the contractor at the conclusion of the public
works project that will identify the actual work performed by apprentices for the
contractor and subcontractors.
4. Failure to meet utilization goal. Failure by a contractor to comply with
established apprenticeship requirements, unless otherwise adjusted or waived in
writing as set forth below, shall be deemed a breach of contract for which the City
shall be entitled to all remedies allowed by law under the contract. Failure to
comply with the apprenticeship requirements may also be considered evidence
bearing on a contractor’s qualification for award of future contracts with the City.
[NOTE: Some jurisdictions require an assessment of $1.00 to $10.00 per hour for
each hour the contractor fails to meet the utilization goal instead of a breach of
contract provision.]
5. Adjustment and waiver. The Director of Public Works, or his designee, may
adjust or waive the requirements of this section for a specific project at any time
for the following reasons:
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(a) The demonstrated lack of availability of apprentices in specific
geographic areas;
(b) A disproportionately high ratio of material costs to labor hours,
which does not make feasible the required minimum levels of
apprentice participation;
(c) The reasonable and necessary requirements of the contract render
apprentice utilization infeasible at the required levels;
(d) In order to meet the requirement, the contractor will be forced to
displace members of its workforce;
(e) The participating contractor has demonstrated a good faith effort
to comply with the requirements of this section; and/or
(f) Other criteria deemed appropriate that are not inconsistent with
the purpose and goals of this section.
6. Reporting. The Director of Public Works, or his designee, shall report to the
City Council annually upon the use of apprentices for public works projects.
[NOTE: These are Snohomish County’s requirements and may or may not be
appropriate for the City.] The report shall include, to the extent it is available:
(a) The percentage of labor hours actually worked by apprentices on
each project and the total number of labor hours on each project;
(b) The number of apprentices by contractor broken down by trade
and craft category;
(c) The number and percentage of minorities, women, persons with
disabilities and disadvantaged youth utilized as apprentices on
each project;
(d) The number of new apprentices indentured during the reporting
year as a result of the City’s apprenticeship requirements; and
(e) The percentage of apprentices in training on City projects who
have graduated to journey level during the reporting year.
Section 2. Severability. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
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such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Section 3. Effective Date
APPROVED:
. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
MAYOR MIKE COOPER
ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFFREY B. TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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6
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2011, the City Council of the City of
Edmonds, passed Ordinance No. _____________. A summary of the content of said
ordinance, consisting of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, CONCERNING THE ADOPTION OF
APPRENTICE REQUIREMENTS FOR CERTAIN CITY
CAPITAL CONSTRUCTION PROJECTS; PROVIDING
FOR SEVERABILITY; AND FIXING A TIME WHEN
THE SAME SHALL BECOME EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2011.
CITY CLERK, SANDRA S. CHASE
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ORDINANCE NO.
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, CONCERNING THE ADOPTION OF
RESPONSIBLE BIDDER CRITERIA FOR CERTAIN CITY
CAPITAL CONSTRUCTION PROJECTS; PROVIDING FOR
SEVERABILITY; AND FIXING A TIME WHEN THE SAME
SHALL BECOME EFFECTIVE.
WHEREAS, the State of Washington enacted RCW 39.04.350 to set forth the mandatory
bidder responsibility criteria for the award of public works construction contracts, and to
authorize municipalities to adopt supplemental bidder responsibility criteria; and
WHEREAS, the City of Edmonds (the “City”) wishes to clarify the rights and
responsibilities of the City’s Public Works Department in determining the lowest responsible
bidder for awarding the City’s public works construction contracts, NOW, THEREFORE,
THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN
AS FOLLOWS:
Section 1. Amended. ECC 18.00 Public Works Requirements, General
Requirements
18.00.060 Responsible Bidder Criteria.
is hereby amended to add the following section, to read as follows:
This section is intended to supplement, and to be followed in conjunction with, the City
of Edmonds Purchasing Policies and Procedures, dated January 2009, or as amended.
A. Mandatory responsible bidder criteria.
1. The bidder responsibility criteria set forth in this section shall be used by the
Public Works Department to establish the minimum requirements for all
contractors and subcontractors bidding on City contracts for public work (as those
terms are defined in RCW 39.04.010). The bid documents shall set forth the
documentation to be submitted by bidders to demonstrate their compliance with
the mandatory responsible bidder criteria.
2. To be considered a responsible bidder and qualified to be awarded a City
contract for public work, the bidder must:
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(a) At the time of bid submittal, have a certificate of registration in
compliance with chapter 18.27 RCW (contractor registration);
(b) Have a current state unified business identifier (UBI) number;
(c) If applicable, have:
(i) industrial insurance coverage for the bidder’s employees
working in Washington as required in Title 51 RCW;
(ii) a state employment security department number as
required in Title 50 RCW; and
(iii) a state excise tax registration number as required in Title
82 RCW;
(d) Not be disqualified from bidding on any public works contract
under RCW 39.06.010 or RCW 39.12.065(3); and
(e) Until December 31, 2013, not have violated RCW 39.04.370
more than one time as determined by the State Department of Labor
and Industries.
3. A bidder must verify mandatory responsibility criteria for each first tier
subcontractor, and a subcontractor of any tier that hires other subcontractors must
verify mandatory responsibility criteria for each of its subcontractors. Verification
shall include that each subcontractor, at the time of subcontract execution, meets
the responsibility criteria listed in RCW 39.04.350(1) and ECC 18.00.060 and
possesses an electrical contractor license, if required by chapter 19.28 RCW, or an
elevator contractor license, if required by chapter 70.87 RCW. This verification
requirement, as well as the mandatory responsibility criteria, must be included in
every public works contract and subcontract of every tier.
B. Supplemental responsible bidder criteria.
1. In addition to the mandatory bidder responsibility criteria set forth in ECC
18.00.060 (A), the Public Works Department may adopt in connection with a
particular project relevant supplemental bidder responsibility criteria which the
bidder must meet. Those supplemental criteria, including the basis for evaluation
and the deadlines for requesting modification of the supplemental bidder
responsibility criteria and for appealing a determination that a low bidder is not
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responsible under the supplemental bidder responsibility criteria, shall be
provided in the invitation to bid or bidding documents.
2. As relevant to a particular project, supplemental bidder responsibility criteria
may be included to require that:
(a) The bidder shall not owe delinquent taxes to the Washington State
Department of Revenue without a payment plan approved by the
Department of Revenue;
(b) The bidder shall not currently be debarred or suspended by the federal
government;
(c) The bidder shall have complied with minority and women’s business
enterprises, disadvantaged business enterprises, or other similar
utilization requirements or goals on federally-funded public works
projects with such requirements completed by the bidder within three
years of the bid submittal date, unless there are extenuating
circumstances acceptable to the City;
(d) The bidder shall not be listed as an ineligible contractor on the federal
GSA Excluded Parties List System set forth by 31 U.S.C § 6101 and
Executive Order 13496;
(e) If bidding on a public works project subject to the apprenticeship
utilization requirements in ECC 18.00.050, the bidder:
(i) shall not have been found out of compliance with apprenticeship
requirements of ECC 18.00.050 unless otherwise excepted or
waived in writing by the Mayor or the Mayor’s designee pursuant
to that section for a one-year period immediately preceding the
date of the bid submittal deadline; and
(ii) shall have complied with apprenticeship utilization goals on public
works projects having such requirements that were completed by
the bidder within a three-year period immediately preceding the
date of the bid submittal deadline, unless there are extenuating
circumstances acceptable to the City;
(f) The bidder shall not have been convicted of a crime involving bidding
on a public works contract within five years from the bid submittal
deadline;
(g) The bidder’s standard subcontract form shall include the subcontractor
responsibility language required by RCW 39.06.020, and the bidder
shall have an established procedure which it utilizes to validate the
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responsibility of each of its subcontractors. The bidder’s subcontract
form shall also include a requirement that each of its subcontractors
shall have and document a similar procedure to determine whether the
sub-tier subcontractors with which it contracts are also “responsible”
subcontractors as defined by RCW 39.06.020;
(h) The bidder shall not have a record of excessive claims filed against the
retainage or payment bonds for public works projects during the
previous three years that demonstrate a lack of effective management
by the bidder of making timely and appropriate payments to its
subcontractors, suppliers, and workers, unless there are extenuating
circumstances acceptable to the City;
(i) The bidder shall have successfully completed projects of a similar size
and scope as required by the contract documents for the project. In
evaluating whether projects were successfully completed, the City may
check owner references for previous projects and evaluate the owner’s
assessment of bidder performance, including but not limited to quality
control, safety record, timeliness of performance, use of skilled
personnel, management of subcontractors, availability of and use of
appropriate equipment, compliance with contract documents, and
management of submittals process, change orders and close-out;
(j) The bidder shall not have had any public works contract terminated for
cause by a government agency during the five year period immediately
preceding the bid submittal deadline for the project, unless there are
extenuating circumstances acceptable to the City;
(k) The bidder shall not have judgments entered by a court of law against
the bidder within five years of the bid submittal date that demonstrate
a pattern of failing to meet the terms of contracts, unless there are
extenuating circumstances acceptable to the City; and
(l) The bidder shall not have a documented pattern of prevailing wage
complaints filed against it within five years of the bid submittal date
that demonstrates a failure to pay workers prevailing wages, unless
there are extenuating circumstances acceptable to the City.
3. Supplemental bidder responsibility criteria may include any other criteria
determined by the City to be relevant to the particular project being bid, including
but not limited to the ability, capacity and skill of the bidder to perform, the
experience and efficiency of the bidder, the financial situation of the bidder, and
the performance of the bidder on previous contracts or services.
4. In a timely manner before the bid submittal deadline, a potential bidder may
request that the City modify the supplemental bidder responsibility criteria. The
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City must evaluate the information submitted by the potential bidder and respond
before the bid submittal deadline. If the evaluation results in a change of the
criteria, the City must publish an addendum to the bidding documents identifying
the modified criteria.
5. If the bidder fails to supply information requested concerning responsibility
within the time and manner specified in the bid documents, the City may base its
determination of responsibility upon any available information related to the
supplemental criteria or may find the bidder not responsible.
6. If the City determines a bidder to be not responsible, the City must provide, in
writing, the reasons for the determination. The bidder may appeal the
determination within the time period specified in the bidding documents by
presenting additional information to the City. The City must consider the
additional information before issuing its final determination. If the final
determination affirms that the bidder is not responsible, the City may not execute
a contract with any other bidder until two business days after the bidder
determined to be not responsible has received the final determination.
7. The invitation to bid or bidding documents shall specify the times, manner and
means of communications, deadlines and determinations required by this section.
Section 2. Severability
Section 3.
. If any section, sentence, clause or phrase of this
ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction,
such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section, sentence, clause or phrase of this ordinance.
Effective Date
APPROVED:
. This ordinance, being an exercise of a power
specifically delegated to the City legislative body, is not subject to referendum and shall take
effect five (5) days after passage and publication of an approved summary thereof consisting of
the title.
MAYOR MIKE COOPER
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ATTEST/AUTHENTICATED:
CITY CLERK, SANDRA S. CHASE
APPROVED AS TO FORM:
OFFICE OF THE CITY ATTORNEY:
BY
JEFFREY B. TARADAY
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
PUBLISHED:
EFFECTIVE DATE:
ORDINANCE NO.
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7
SUMMARY OF ORDINANCE NO. __________
of the City of Edmonds, Washington
On the ____ day of ___________, 2011, the City Council of the City of
Edmonds, passed Ordinance No. _____________. A summary of the content of said
ordinance, consisting of the title, provides as follows:
AN ORDINANCE OF THE CITY OF EDMONDS,
WASHINGTON, CONCERNING THE ADOPTION OF
RESPONSIBLE BIDDER CRITERIA FOR CERTAIN
CITY CAPITAL CONSTRUCTION PROJECTS;
PROVIDING FOR SEVERABILITY; AND FIXING A
TIME WHEN THE SAME SHALL BECOME
EFFECTIVE.
The full text of this Ordinance will be mailed upon request.
DATED this _____ day of ________________, 2011.
CITY CLERK, SANDRA S. CHASE
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AM-4187 Item #: 2. J.
City Council Committee Meetings
Date: 09/13/2011
Time:15 Minutes
Submitted For:Mayor Cooper/Councilman Wilson Submitted By:Jana Spellman
Department:City Council
Review
Committee:
Community/Development Services Committee
Action:
Type:Information
Information
Subject Title
Discussion regarding creating a diversity commission/youth commission.
Recommendation from Mayor and Staff
Previous Council Action
On August 2, the Edmonds City Council made and passed the following motion:
COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER BERNHEIM,
TO REFER THE RESOLUTION TO THE COMMUNITY SERVICES/DEVELOPMENT
SERVICES COMMITTEE. MOTION CARRIED (5-2), COUNCILMEMBER WILSON AND
COUNCIL PRESIDENT PETERSON VOTING NO.
Attach 1: Diversity Commission Resolution
Attach 2: Lynnwood Diversity Ordinance
Narrative
This item has been placed on the CS/DS Committee's agenda for discussion.
Attach 3: Minutes of 8/2/11 Council Meeting
Attachments
Attach 1 - Diversity Commission Resolution
Attach 2 - Lynnwood Diversity Ord.
Attach 3 - 8-2-11 Approved Council Minutes
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 09/08/2011 11:41 AM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Jana Spellman Started On: 09/07/2011
Final Approval Date: 09/08/2011
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No:
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF EDMONDS
SUPPORTING THE CREATION OF AN ORDINANCE(S) FOR THE PURPOSES OF FUTURE DELIBERATION
REGARDING THE CREATION OF COMMISSION STRUCTURES RELATED TO OUTREACH, EDUCATION AND
ENGAGEMENT
Whereas, the City Council recognizes the increasing demographic, economic, ethnic and other
diversity arising within and around the City of Edmonds, and
Whereas, the City Council appreciates the efforts by citizen leaders who wish to make our city
government even more inclusive and engaging of our diverse community, and
Whereas, the City Council sees future deliberation on the creation of formal commission structures
to further support these citizen efforts and with which to prioritize City efforts to reach
out and engage relevant communities,
Now Therefore be it Resolved that the Council supports the creation of an ordinance(s) for the purposes
of future deliberation regarding the creation of commission structures related to
outreach, education, and engagement, and be it
Further Resolved that the Council recognizes and appreciates the diversity within our Edmonds
community and recognizes those populations may warrant additional effort on the part of
the City to engage in our representative form of democracy.
PASSED, APPROVED AND ADOPTED this ____ day of _____, 2011.
____________________________________
MAYOR, MIKE COOPER
ATTEST/AUTHENTICATED:
_____________________________________
CITY CLERK, SANDRA S. CHASE
FILED WITH THE CITY CLERK:
PASSED BY THE CITY COUNCIL:
RESOLUTION NO:
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CITY OF L YNN\VOOD
ORDINANCE NO. 2488
AN ORDINANCE OF THE CITY OF LYNNWOOD,
'¥ASHINGTON, ESTABLISIDNG A NEW CHAPTER OF
THE LYNNWOOD MUNICIPAL CODE CREATING A
NEIGHBORHOOD AND DEMOGRAPHIC DIVERSITY
COMl\USSION AND SETTING FORnI THE DUTIES,
MEMBERSHIP,AND APPLICATION OF ADVISORY BODY
GENERAL PROVISIONS RELATED THERETO;AND ALSO
PROVIDING FOR SEVERABILITY, AN EFFECTIVE DATE,
AND FOR SUl\1MARY PUBLICATION.
WHEREAS,the national 2000 census provides important objective information on racial
and ethnic diversity;on the aging, income, employment and standard of living of our citizens,
and also on housing and places of work;and
'VHEREAS,the national 2000 census shows that the City of Lynnwood is rapidly
becoming a more demographically diverse community and home to people from many different
cultures and countries; and
WHEREAS, the Lynnwood City Council has previously adopted Resolution No.2002-
19 supporting our citizens' efforts to participate in encouraging mutual understanding about our
increasing demographic diversity in our city through a diversity project; and
WHEREAS,Resolution No.2002-19 stated in paragraph 6,«that upon recommendations
of the citizens involved in the diversity project,the City of Lynnwood will consider and
determine the nature and scope of the types of support which it can provide to most likely ensure
the success of the project in OUT community;" and
'WHEREAS, a citizens Diversity Task Force has presented to the Lynnwood City
Council its report and recommendations dated February 23,2004; and
'VHEREAS,the members of the Diversity Task Force and the City of Lynnwood have
been recognized by the Association for Washington Cities for its leadership in developing a
diversity project; and
\VHEREAS,good stewardship of our city and community means making and following
through on commitments to reach out to our citizens, and ensuring that City Government and its
Internal Operations, programs and services are accessible and understandable by everyone,and
in helping strengthen our sense of community;and
WHEREAS,RCW 35A.l1 authorizes the City Council to organize and regulate internal
city operations and processes,and to define the functions,duties and authority of city officers
and staff;
NOW, THEREFORE,THE CITY COUNCIL OF THE CITY LYNNWOOD DOES
HEREBY ORDAIN:
Section 1.New Lynnwood Municipal Code Chapter and Sections. There is hereby
IfIII
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Position No.1: Ending December 31,2006
Position NO.2: Ending December 31,2006
Position No.3: Ending December 31, 2006
Position No.4: Ending December 31.2007
Position No.5:Ending December 31, 2007
Position No.6: Ending December 31,2007
Position No.7:Ending December 31,2007
established in the Lynnwood Municipal Code, Chapter 2.58 entitled, "Neighborhoods &
Demographic Diversity Advisory Commission." Each section herein, is a new section to be
included within Chapter 2.58.
2.58.010 Created.
There is hereby created and established a Neighborhood and Demographic Diversity
Advisory Commission of the city of Lynnwood composed of seven members as
hereinafter provided.
2.58.020 Duties.
The commission is hereby declared to be an advisory body of the city of Lynnwood
whose duties shall be to monitor demographic trends in our city and to identify and
recommend to the mayor and city council ways to encourage mutual understanding
among our citizens about the increasing demographic diversity of our city through, but
not limited to:
1.Connecting and partnering with neighborhood,community, educational,
business, and social service groups and organizations;
2.Sponsoring city-wide, neighborhood and community events, which would
include opportunities for heritage and cultural events; and
3.Programs for engaging citizens and community leaders in an wholistic approach
including dialogues, education, and training about diversity issues.
2.58.030 Membership appointment - Term.
Members of the commission shall be appointed to a position for a term of two years (or
for fulfillment of an unexpired term).Appointees shall serve terms as follows:
Any person may be removed from the commission by the mayor, with approval of the
city council.
2.58.040 General Advisory Provisions - Compliance
The commission structure, operations and appointments thereto, shall comply with the
general provisions for advisory bodies in LMC 2.24.
Section 2. Severability. If any section,sentence, clause or phrase of this ordinance
should be held to be invalid or unconstitutional by a court of competent jurisdiction, such
invalidity or unconstitutionality shall not affect the validity or constitutionality of any other
section,sentence,clause OT phrase of this ordinance.
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SIGNED AND APPROVED by the Mayor of the City of Lynnwood, Washington,this
12th day of October, 2004.
Section 3.Effective Date and Summary Publication. This ordinance,being an
exercise of a power specifically delegated to the City legislative body,is not subject to
referendum, and shall take effect January 1, 2005 and publication of an approved summary
thereof consisting of the title.
ADOPTED by the City Council of the City of Lynnwood,Washington,at its regular
meeting held the 11th day of October,2004.
Attested!Authenticated by:
~'--¥'-'ic~~~-!e---r=fo~~~'~~
Finance Director
Approved As To Fonn
Office of the City Attorney:
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Edmonds City Council Approved Minutes
August 2, 2011
Page 13
Council President Peterson invited citizens and Councilmembers interested in participating on the pro and
con committees to contact him via email at Peterson@ci.edmonds.wa.us.
Mayor Cooper advised Mr. Taraday will write the explanatory statement. Mr. Taraday advised the pro
and con statements are due on August 30.
6. DISCUSSION REGARDING A DIVERSITY COMMISSION
Councilmember Wilson explained Edmonds has an increasingly diverse population. According to the
2010 Census 9.9% of residents are foreign born and 11.6% speak a language other than English at home.
Diversity includes age as evidenced by strollers on City streets and the active Senior Center; economic
with Edmonds having some of the most affluent residents and some of the most disadvantaged
populations; an active LGBT community at the high school; and an openly gay member of the legislature
who serves the 21st Legislative District. A group of citizens asked to present the idea of a Diversity
Commission to the Council. He will offer a resolution that gives a stamp of approval for citizens, staff
and him to create an outlines of a Commission or Commissions focused on diversity.
Carol Schillios, Edmonds, explained this presentation is to, 1) open a conversation about diversity, 2)
describe what might be meant by diversity, and 3) to explore the possibility and ask for the Council’s
support for a forum for conversations about diversity. The 2010 Census indicates there is social,
demographic and economic diversity. Of the nearly 40,000 Edmonds residents, 18,700 are male and
20,816 are female. There are 13,000 people 62 years of age and older and 9,000 kids enrolled in school of
which 6,000 are elementary and high school. Approximately 3,000 or 6% of the Edmonds population are
Asian and over 1,500 or 4% are Latino.
The goal of a diversity commission is to explore how they are represented, not to say they are not
represented but to open community relationships and explore the diversity, whether by bringing different
age groups together, bringing different ethnicities together, or learning about different culture. A diversity
commission would enrich the community, open communication as well as have a direct effect on public
safety. She cited an example of someone afraid of a group of young people with purple hair. That
discomfort can be bridged by helping people understand each other, bringing different age groups
together and creating forums for learning about different cultures. In the last 10 years, nearly 11% foreign
born citizens have moved into Edmonds.
Over 6,000 people in the census reported they are disabled. The commission could explore how those
people are served. Over 2,000 women reported in the census they are widowed. She relayed a woman
who visited her shop who had not been out in public for months because she did not know what services
were available. In 1999 there were over 300 families below the poverty level. There are two Section 8
housing complexes in the Edmonds bowl; the diversity commission could consider the needs of the low
income residents. She clarified they were not asking the City for money; they want a forum to engage
people in an effort to enrich the community. Other communities have been exploring diversity
commissions and a variety of issues. The structure of the commission is unknown but she was certain
there are unheard voices in the city and a diversity commission can enhance public safety and inform
decision-making. There is a fair percentage of residents who speak limit English; she questioned how the
City communicates with that population. She encouraged the Council to support the creation of a forum to
honor and celebrate diversity.
Rey Gardea, Edmonds, incoming junior at Edmonds-Woodway High School, accompanied by her friend
and classmate, Taylor Minor, commented that in addition to diversity, youth are a very important part of
the community. She viewed Edmonds as a diverse community encompassing multiple age groups, races
and lifestyles. There is huge potential in the City, both economically and socially, and as future citizens of
Edmonds, they would like to open dialogue regarding an ethnic diversity commission. She summarized
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Edmonds City Council Approved Minutes
August 2, 2011
Page 14
they do not want youth to be feared in Edmonds. Youth are the future and have a huge economic presence
in the City that is often unrecognized. She envisioned events that would unite age groups socially. She
was also interested in political education for youth, pointing out a more educated youth will result in a
more successful future.
Per the 2010 census younger people are moving to Edmonds bringing new social and economic problems
and challenges. A youth commission could address those issues from the youth perspective as well
provide ideas regarding economic development from their perspective. A youth commission will provide
a voice for the future of the City as well as a way to educate potential future leaders.
Stacy Gardea, Edmonds, explained as a Hispanic woman, she wants to open the doors to allow
exploration. She met with Edmonds-Woodway High School’s Principal and Vice Principal today and they
were excited about a youth commission. She encouraged the Council to allow a dialogue to be opened, to
determine what is needed. She envisioned the two commissions addressing issues and evolving over time.
Councilmember Plunkett was uncertain what was meant by diverse cultures not being heard and youth not
being recognized. He asked why certain cultures’ voices were not heard and what the City did that closed
doors and did not recognize or hear. Ms. Schillios explained the goal is to explore what needs exists.
Some of the young people who visit downtown are seeking educational things; perhaps a larger service
learning program to learn about different cultures could be explored. She noted the high schools in the
area have clubs for different minority groups to assist them explore their needs. There is a huge Russian
population in the area; serving at the food bank recently, she found many of them speak very little
English.
Ms. Gardea wanted a voice for different ethnicities and youth. She recalled a meeting with a group of IB
students to discuss the national budget and most did not know how the City’s Police Department was
paid. She wanted an opportunity to bring City government to the youth. There are not always activities in
the City that attract and promote youth; the kids need things to do. The Economic Development
Committee has a lot of ideas but they are often for older citizens. For example, there could be paddle
boats on the waterfront.
Councilmember Fraley-Monillas commented her background is State employment where there is a very
diverse population. She thanked Ms. Schillios for the work she does. She lives in a diverse family where
English is not the first language and understood the cultural issues in a diverse family. For
Councilmember Fraley-Monillas, Ms. Gardea advised there is interest in forming two commissions, a
diversity commission and a youth commission. Ms. Schillios acknowledged the definition of the
commissions has not been defined. They are seeking the City’s support to explore it. It may be one forum
with subgroups to explore different issues. Direction from the Council will be important with regard to
the structure of the commission(s). Although the structure is uncertain, the goal is enrichment.
Councilmember Fraley-Monillas suggested including people with disabilities and intellectual disabilities
in the forum.
Councilmember Buckshnis suggested using the EDC as a venue. Ms. Gardea responded that was a
possibility in the future, the EDC has been considering some very large issues recently. There is a group
of energetic young people interested in being involved; a youth commission will give them a voice.
Councilmember Buckshnis suggested creating a youth subgroup of the EDC. She pointed out Parks &
Recreation Director Carrie Hite is exploring opportunity for recreational concessions on the waterfront.
Councilmember Bernheim commented the questions they have raised have outlets and means of success
in far more areas than a formal government setting. These issues will not be solved by only a Council
commission. Everyone shares in the effort to help their fellow men, women and children who are unable
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to cope as effectively as others. He was supportive of any group of people that wanted to get together to
help improve the community. Ms. Gardea assured the intent was not for the Council to make a decision
tonight; the intent was to open a dialogue for future discussion. Councilmember Bernheim preferred to
refer the issue to the Public Safety/Human Resources or Community Service/Development Services
Committee.
Mayor Cooper opened the opportunity for public input. There were no members of the public present who
wished to comment.
Councilmember Wilson advised the resolution was intended to get Council approval to move forward. He
was happy to do it himself and bring it back to a committee or to full Council. He preferred to work with
staff and citizens and return to the full Council for consideration.
COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER PETSO, TO
APPROVE RESOLUTION 1255, SUPPORTING THE CREATION OF AN ORDINANCE(S) FOR
THE PURPOSES OF FUTURE DELIBERATION REGARDING THE CREATION OF
COMMISSION STRUCTURES RELATED TO OUTREACH, EDUCATION AND
ENGAGEMENT.
Councilmember Buckshnis inquired about the statement on the agenda that public comment will be
received, questioning whether notification was required when public comment was taken. City Attorney
Jeff Taraday answered there is no legal requirement for public hearing or public comment on a resolution.
It is at the Council’s discretion to invite public input. Mayor Cooper explained the Council President can
agree to allow public comment on any agenda item. A public hearing requires specific notice.
Councilmember Plunkett commented the Council adopted the agenda; if there was a question about public
comment on a specific agenda item, it could have been raised at that time. He looked forward to work
being done regarding diversity. He preferred to have citizens work on it and return to the Council. He was
uncomfortable with the wording in the resolution, that the Council supports the creation of an ordinance,
as he was uncertain whether an ordinance was needed. He suggested a resolution and/or ordinance return
to the Council after further work has been done.
Councilmember Bernheim preferred to have the matter considered by a Council committee. He preferred
to adopt a resolution in support of a commission, not regarding future adoption.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
BERNHEIM, TO REFER THE RESOLUTION TO THE COMMUNITY
SERVICES/DEVELOPMENT SERVICES COMMITTEE.
Councilmember Wilson questioned referring a resolution that committed the Council to do nothing to a
committee. Councilmember Fraley-Monillas explained her intent was to have the group that presented to
the Council discuss their vision for the forum with the committee.
Mayor Cooper suggested if the Council was uncomfortable with the resolution, they pass a motion of
support and allow the Council President to determine how to proceed.
COUNCILMEMBER FRALEY-MONILLAS WITHDREW THE MOTION.
Council President Peterson advised before Councilmember Fraley-Monillas’ motion, he had added
discussion regarding a diversity commission/youth commission to the CS/DS Committee’s September 13
agenda. He expressed support for the resolution.
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Edmonds City Council Approved Minutes
August 2, 2011
Page 16
COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER BERNHEIM,
TO REFER THE RESOLUTION TO THE COMMUNITY SERVICES/DEVELOPMENT
SERVICES COMMITTEE. MOTION CARRIED (5-2), COUNCILMEMBER WILSON AND
COUNCIL PRESIDENT PETERSON VOTING NO.
Mayor Cooper expressed his strong support for this effort. He encouraged the Council not to get bogged
down in the committee structure. The Council will need to discuss staff support for a diversity/youth
commission. He suggested it may be preferable to utilize the energy of the people in the community who
want to work on this and allow it to proceed as an ad hoc group.
If the CS/DS committee decided to allow the community members to proceed with creating something
more tangible, Councilmember Plunkett asked whether they could proceed without returning to the
Council. Council President Peterson preferred to have it return to the Council.
Councilmember Wilson advised the Public Safety/Human Resources Committee will be discussing this at
their meeting next week.
7. MAYOR'S COMMENTS
Mayor Cooper reported he participated as a judge in the sand sculpture contest at Marina Beach on
August 1. He commented on the amazing creativity and artistic abilities. He commended the Parks &
Recreation staff, Tammy Rankins in particular, and Namas Candy who sponsored the event. He relayed a
call from the media after the event who said they were unable to find a parking place to take photographs
of the event. He concluded the sculpture contest was another example of how hard the Parks & Recreation
staff works.
8. COUNCIL COMMENTS
Councilmember Petso reported the audit has commenced. It was mentioned at the entrance interview that
it is less expensive and questions/concerns are more likely to be considered if they are raised now rather
than later.
Councilmember Petso announced the Edmonds Center for the Arts fundraising auction in September. She
encouraged anyone interested in contributing to the auction to contact Jamie Herlich at the ECA.
Councilmember Buckshnis reported on Step Out Edmonds, the Senior Center walking program. She
announced the Edmonds Senior Center is also holding its annual auction in September. She encouraged
Councilmembers and/or the Mayor to donate lunch for four as well as other items for the auction.
Councilmember Bernheim expressed his support for the diversity groups. To the comment that the
commission does not need any staff, he explained the commission cannot be under the city’s framework
and not spend City money due to the need for staff to be assigned to the commission, reports, etc. That is
yet another example of the need for a levy. Government tasks are not increasing because of new buildings
but the increase in the day-to-day activities.
Councilmember Fraley-Monillas reported she helped with the introduction of Reilly & Maloney at
Concerts in the Park on Sunday. She encouraged the public to attend the free concerts 3:00 -4:00 p.m. at
City Park on Sundays through the end of August.
Councilmember Wilson relayed there has been a shortage of participation at Yost Pool this summer. His
children attend swim classes daily but if not enough people go to family and/or recreation swim time, it
will be part of the budget conversation. He encouraged the public to swim at Yost Pool. He also reminded
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AM-4170 Item #: 2. K.
City Council Committee Meetings
Date: 09/13/2011
Time:10 Minutes
Submitted For:Councilman Bernheim Submitted By:Jana Spellman
Department:City Council
Committee:Community/Development Services Type:Information
Information
Subject Title
Parking Proposal (Councilmember Bernheim).
Recommendation from Mayor and Staff
Previous Council Action
N/A
Narrative
• Eliminate three-hour free parking
• In BD-1 zone, two hours free, pay for anything over that, up to four hours.
• In other downtown zones, including along Admiral Way in the “Port District” to create commuter, transit-oriented parking,
two hours free, pay for anything over that, up to 14 hours.
I expect this would have to be on a “kiosk” basis. The kiosk is programmed for no charge whenever anybody asks for parking
up to two hours.
It’s programmed to give two hours free when anyone punches in a request for more than two hours.
I also attach an email received from the parking enforcement chief in the City of Kirkland regarding that city’s “electronic
chalking” system.
As far as this proposal goes, I think it comes down to this: if we want to do it, we can figure out a way to do it. If we don’t
want to do it, we don’t need to pursue it further.
Attachment: E-mail from Kirkland Police Lieutenant Mike Murray
Attachments
Murray-Kirkland Police e-mail
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 09/08/2011 11:41 AM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Jana Spellman Started On: 08/31/2011 08:59 AM
Final Approval Date: 09/08/2011
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From:Mike Murray
To:"Stephen A. Bernheim"
Subject:RE: parking technology ...
Date:Friday, August 26, 2011 4:21:53 PM
Council Member Bernheim,
Thanks for your question. However, I don’t think that this system will work in the way you asked.
It works in really two manners; the way we are using it is for timed parking or “virtual chalking” is
what it is called. So in all of our 30 minute, 1 hour, 2 hour, 3 hour and 4 hour spaces, instead of
marking tires with chalk and returning, our Parking Enforcement Officer (PEO) makes a pass which
scans the license plates and vehicles. When she makes her next pass and a vehicle is parked over
the selected time limit, it sounds an alarm, she verifies the vehicle and photos, then issues the
citation. The other manner it can be used is zone parking or permit parking. Zone parking is if a
vehicle is parked over the time limit in a specific zone that might be set up. Permit parking is
where the license plates of permitted vehicles allowed to park in a certain area are entered into
the computer, and ignored when the PEO makes their pass. The computer alerts them to non-
permit paying vehicles. This is mainly how Seattle PD is using their system.
In order to do what you would like, the pay machine would have to interface directly with the
License Plate Reader and upload the vehicle information of who had paid. I do not believe this
technology is available. Or, the PEO would have to input the license plates of those who had paid,
which means she would either have to get some kind of list from the pay machine (not sure if this
is possible) or walk the lots and look for the pay stubs. This would be labor intensive for the PEO.
Because the vehicle license information could not be transferred to the reader, you basically just
have a pay and display lot with a 4 hour max and the first 2 hours free for those who paid. So that
means the PEO is out and looking for displayed paid parking permits.
I hope this helps with your question.
Lieutenant Mike Murray
Operations Divison
Kirkland Police Department
123 5th Ave
Kirkland, WA 98033
425-587-3402
mmurray@kirklandwa.gov
From: Stephen A. Bernheim [mailto:steve@stevebernheim.com]
Sent: Tuesday, August 23, 2011 10:16 AM
To: Mike Murray
Subject: parking technology ...
Mike:
Here in Edmonds, I'd like to try to accomplish the following parking regulation:
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Have 2 hours FREE parking;
In our shopping zone, allow shoppers to pay for an additional two hours (in addition to the 2 free
hours), and
In other downtown zones, allow commuters the same two free initial hours, but allow them to pay by
the hour up to an additional 12 hours.
So...people who don't pay would get a ticket after two hours;
shoppers would be allowed to park up to four hours, with the first two hours free; and
commuters would be allowed to park up to 14 hours, with the first two hours free.
Can your electronic chalking system help us do that ?
Steve Bernheim
Edmonds City Council # 6
http://www.ci.edmonds.wa.us/cp6.stm
512 Bell St.
Edmonds WA 98020
Council Office Hours: after 4:30 p.m.
425-744-3021 (desk/message)
425 712 8418 (fax)
206 240 5344 (cell)
council@stevebernheim.com
Note: My new email address is MMurray@kirklandwa.gov and you can now findthe City of Kirkland online at www.kirklandwa.gov.
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AM-4195 Item #: 3. A.
City Council Committee Meetings
Date: 09/13/2011
Time:30 Minutes
Submitted For:Jim Tarte Submitted By:Jim Tarte
Department:Finance
Committee:Finance Type:Information
Information
Subject Title
Discussion of refunding and issuing new bonds.
Recommendation from Mayor and Staff
Previous Council Action
Ordinance 3837
Narrative
In February 2011, City Council passed Ordinance 3837 to refund four bonds (three LTGO and one Water & Sewer Revenue
bond). Interest rates have decreased that allow two more bonds to be refunded at a cost savings to the City. Phil Williams will
continue a discussion of a plan to issue new bonds for water, sewer and storm services. Alan Dashen of Dashen & Associates
will discuss the best approach to refund and issue new bonds for LTGO and Water & Sewer Revenue bonds.
Attachments
Ordinance 3837
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 09/08/2011 01:11 PM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Jim Tarte Started On: 09/08/2011 11:24 AM
Final Approval Date: 09/08/2011
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AM-4196 Item #: 3. C.
City Council Committee Meetings
Date: 09/13/2011
Time:5 Minutes
Submitted For:Carl Nelson Submitted By:Carl Nelson
Department:Finance
Committee:Finance Type:Information
Information
Subject Title
Update of Scope of Services of Web Site Professional Services Agreement.
Recommendation from Mayor and Staff
NONE
Previous Council Action
Agreement to update City's web site and work with Departments and coordinating committee has been proceeding since
December of 2010. (see agenda memo #AM-3579)
Narrative
Creating a new City web site is proceeding (see www.edmonds-wa.gov for draft web pages) and the City is approaching the
launch of the new site. Updated site launch is now anticipated the latter part of September.
This agenda item is to inform the City Council of the need to expend additional funds to complete the new website. Due to the
extensive amount of work related to designing and refining web page templates, creating/deleting new/old web pages,
inserting/deleting hyperlinks, creating a Sustainability website (paid for by the Energy Efficiency Conservation Block Grant) in
order to launch by July 4th, and an unknown need to migrate to a more recent release of the Content Management System
(Joomla 1.7), additional work above and beyond the originally identified scope of work is/was necessary.
These combined efforts result in a total anticipated increase of about $16,000 in the "not to exceed" amount of the Professional
Services contract moving the total from $35,000 to $51,000. Funding needed to pay for the increase comes from the Energy
Efficiency Conservation Block Grant ($2,995), Information Services ($8,005), Economic Development ($2,000) and Public
Works ($3,000).
Fiscal Impact
Fiscal Year:2011 Revenue:Expenditure:$36,000
Fiscal Impact:
Revenue to pay for subject contract increases will come from a portion of the Energy Grant, Economic Development
communications line item, Information Services - maintenance and repair line item, Public Works professional services.
Attachments
Web Update Agreement
Updated Scope of Services
Form Review
Inbox Reviewed By Date
Community Services/Economic Dev.Stephen Clifton 09/09/2011 08:56 AM
City Clerk Sandy Chase 09/09/2011 09:03 AM
Mayor Mike Cooper 09/09/2011 10:26 AM
Final Approval Sandy Chase 09/09/2011 10:28 AM
Form Started By: Carl Nelson Started On: 09/08/2011 01:35 PM
Packet Page 228 of 313
Final Approval Date: 09/09/2011
Packet Page 229 of 313
Packet Page 230 of 313
Packet Page 231 of 313
Packet Page 232 of 313
Packet Page 233 of 313
Packet Page 234 of 313
Packet Page 235 of 313
Packet Page 236 of 313
Packet Page 237 of 313
City of Edmonds
121 FIFTH AVENUE N. ● EDMONDS, WA 98020 ● 425-771-0251
COMMUNITY SERVICES DEPARTMENT
Mike Cooper
Mayor
{BFP826940.DOC;1\00006.900150\ }
1
Exhibit C
Update to Scope of Services
In follow-up to the work Exhibit A & B of the Dec 16th Professional Services Agreement with Judd Boyer Design
the City has requested additional work to:
• Migrate to version Joomla 1.7 templates and modules produced from Exhibit A &B scope and calendar.
• To complete and refine requests from departments after reviewing original web pages from the work
completed under Exhibit A & B
• Make available for July 4th launch a separate web site “Edmonds Energy” based on the “sustainability”
section of the web site. (To be paid for from Energy Grant).
The hourly rate for providing the above services will be $45/hr. Given the estimated 635 hours for City web plus
the 47Hrs for Edmonds Energy, and anticipated maintenance over the next 12 months an additional $16,000 be
added to the $35,000 in Section 2A Payments, raising the not to exceed amount to $51,000. Below is a breakdown
of the anticipated Calendar of Activities 2011 and estimated Cost.
Jan – Mar (120Hrs = $5,400)
Template and Module Compatibility for Joomla 1.7
• Aurora & Life template configuration and modifications by Depratment
• JCE Edit Config and PDF content access
• Events Component
• Forms Component
• JobBoard (Employment) Components
• Various Modules: Image Rotator, Accordion, News Article display.
Apr-May (270Hrs = $12,150)
Content Development
• Transfer of 1 gig of history, pictures, and PDF files
• Move cleanup Departmental Structure.
• Begin Parks Page rework
• First Pass Public Works Pages
• Boards/Commissions - Minutes and Agendas draft design
June-July (125Hrs = $5,625 + 45Hrs Edmonds Energey=$2025)
Content Development
• Energy Site Draft site (edmondsenergy.org)
• Edmonds Energy Structure, Template and Content
• Complete Parks Pages
• Third Pass on Public Works Pages
July-Aug (120Hrs = $5,400 + 2Hrs EdmondsEnergy=$90)
Site Prep for Transfer internally
Content Development
• Edmonds Energy refinement.
• Refine and complete Clerk, HR, Police, and Finance pages.
Sept Launch Contingency (34Hrs = $1530)
Launch Contingency
On-Going Support (security updates, module upgrades, patches):
Yearly on-going support: 5 Hrs/Mo @ $45/HR = $225/Mo not to exceed $3,500 without
authorization in writing.
Packet Page 238 of 313
Professional Services Agreement, Page 2
{BFP826940.DOC;1\00006.900150\ }
2
DATED THIS 23th DAY OF August, 2010.
CITY OF EDMONDS
By:
Mayor Mike Cooper
ATTEST/AUTHENTICATED:
Sandra S. Chase, City Clerk
APPROVED AS TO FORM:
Office of the City Attorney
PROVIDER
By:
Judd Boyer
Its: Website Provider
Packet Page 239 of 313
AM-4192 Item #: 3. D.
City Council Committee Meetings
Date: 09/13/2011
Time:15 Minutes
Submitted For:Councilmember Petso Submitted By:Jana Spellman
Department:City Council
Committee:Finance Type:
Information
Subject Title
Discussion of September 6, 2011 budget presentation.
Recommendation from Mayor and Staff
Previous Council Action
Narrative
Discussion of September 6, 2011 budget presentation.
Attachments
09-06-11 Budget Workshop Presentation
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 09/08/2011 11:41 AM
Mayor Mike Cooper 09/08/2011 02:40 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Jana Spellman Started On: 09/08/2011 10:14 AM
Final Approval Date: 09/08/2011
Packet Page 240 of 313
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$8
,
9
0
0
(
2
.
0
%
)
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c
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Pa
g
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25
6
of
31
3
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p
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6
thth
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1
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Pa
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e
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7
of
31
3
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.
$
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1
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:
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3
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:
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3
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20
1
2
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p
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20
1
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d
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s
)
/
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v
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)
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26
2
of
31
3
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26
3
of
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3
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Pa
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g
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26
4
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AM-4193 Item #: 3. E.
City Council Committee Meetings
Date: 09/13/2011
Time:10 Minutes
Submitted For:Jim Tarte Submitted By:Jim Tarte
Department:Finance
Committee:Finance Type:Information
Information
Subject Title
Inter-fund short term loan from general fund to street fund.
Recommendation from Mayor and Staff
Informational only
Previous Council Action
N/A
Narrative
The street fund has a number of projects that is being funded in most part by grants. The grant revenue can only be collected
after the expenditure is made, therefore the street fund will need to borrow up to $450,000 from the general fund on a short
term basis. See attached for details.
Attachments
Street Fund Cash Flow
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 09/08/2011 11:41 AM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Jim Tarte Started On: 09/08/2011 10:32 AM
Final Approval Date: 09/08/2011
Packet Page 265 of 313
Street Construction / Improvement (Fund 112)
Projected Interfund loan from General Fund
2011 2011 2011 2011
Sept Oct Nov Dec
Beginning Cash Balance (fund 112)172,260 81,760 31,760 110,260
Revenue:
Grant & Local Match Revenue - - 290,500 450,000
Expenditures:
Dayton Street Overlay 10,000 160,000 20,000
212th St. SW / 84th Ave Roundabout 11,000 37,000 21,000 48,000
212th St. SW / 76th Ave W Improve 1,000 1,000
228th St. SW Corridor Improve 10,000 47,000 35,000 64,000
Main Street Pedestrian Lighting 34,000 15,000 20,000 15,000
Shell Valley Emerg Access Road 170,000 105,000 84,000 63,000
226th Street Walkway 48,000 70,000 20,000 8,000
Sunset Ave Walkway 7,500 5,000
Traffic Calming Program 11,000 11,000 11,000
290,500 450,000 212,000 210,000
Packet Page 266 of 313
AM-4190 Item #: 3. F.
City Council Committee Meetings
Date: 09/13/2011
Time:10 Minutes
Submitted For:Jim Tarte Submitted By:Jim Tarte
Department:Finance
Committee:Finance Type:Information
Information
Subject Title
General Fund Update - July 2011
Recommendation from Mayor and Staff
Informational purposes
Previous Council Action
N/A
Narrative
See attached
Attachments
General Fund Update - July
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 09/08/2011 11:41 AM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Jim Tarte Started On: 09/08/2011
Final Approval Date: 09/08/2011
Packet Page 267 of 313
2011 Revised
Annual Budget YTD Actuals Variance
%
Rec/Exp
BEGINNING WORKING CAPITAL 2,759,501 2,759,501 -
REVENUES:
REAL PERSONAL / PROPERTY TAX 9,506,114 4,852,893 4,653,221 51%
EMS PROPERTY TAX 3,233,038 1,798,690 1,434,348 56%
VOTED PROPERTY TAX 877,984 441,216 436,768 50%
LOCAL RETAIL SALES/USE TAX 4,524,195 2,644,127 1,880,068 58%
NATURAL GAS USE TAX 16,667 7,482 9,185 45%
1/10 SALES TAX LOCAL CRIM JUST 530,130 296,962 233,168 56%
GAS UTILITY TAX 890,000 644,153 245,847 72%
T.V. CABLE UTILITY TAX 698,865 425,143 273,722 61%
TELEPHONE UTILITY TAX 1,563,454 772,749 790,706 49%
ELECTRIC UTILITY TAX 1,532,043 982,714 549,329 64%
SOLID WASTE UTILITY TAX 285,918 164,485 121,433 58%
WATER UTILITY TAX 764,082 436,206 327,876 57%
SEWER UTILITY TAX 470,000 276,100 193,900 59%
STORMWATER UTILITY TAX 237,600 139,631 97,969 59%
LEASEHOLD EXCISE TAX 250,938 109,584 141,354 44%
PULLTABS TAX 61,043 41,449 19,594 68%
LICENSES AND PERMITS 1,484,829 1,004,529 480,300 68%
INTERGOVERNMENTAL 893,692 549,219 344,473 61%
CHARGES FOR GOODS AND SERVICES 3,637,480 2,601,873 1,035,607 72%
FINES AND FORFEITURES 667,100 359,263 307,837 54%
MISCELLANEOUS 339,073 232,015 107,058 68%
NONREVENUES - - - 0%
INTERFUND TRANSFERS 114,727 22,806 91,921 20%
32,578,972 18,803,289 13,775,683 58%
EXPENDITURES:
SALARIES / WAGES 12,728,874 7,112,753 5,616,121 56%
BENEFITS 4,385,811 2,392,920 1,992,891 55%
SUPPLIES 531,862 229,590 302,272 43%
SERVICES 4,003,708 2,299,693 1,704,015 57%
INTERGOVERNMENTAL 8,876,513 6,190,204 2,686,309 70%
CAPITAL OUTLAY - - - 0%
DEBT SERVICE PRINCIPAL 1,111,369 62,752 1,048,617 6%
DEBT SERVICE INTEREST 340,759 173,594 167,165 51%
INTERFUND SERVICES 646,172 282,517 363,655 44%
32,625,068 18,744,024 13,881,045 57%
CHANGE IN WORKING CAPITAL (YTD)(46,096) 59,265 (105,362)
ENDING WORKING CAPITAL 2,713,405 2,818,766 (105,362)
Page 1 of 6
City of Edmonds
General Fund Update
July 2011
Packet Page 268 of 313
2010 OUTLOOK 587,121
2011 BUDGET 700,000
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %8%5%7%8%8%10%9%11%10%10%8%7%
Cumulative Forecast %8%13%19%28%36%46%55%66%76%86%93%100%
Monthly Forecast $54,509 35,415 45,854 58,548 55,975 71,363 65,138 75,882 67,525 68,726 54,798 46,268
Cumulative Forecast $54,509 89,923 135,777 194,325 250,300 321,663 386,801 462,683 530,208 598,934 653,732 700,000
Actual Collected $64,450 26,992 30,969 61,193 51,964 36,921 51,938 63,646 56,636 57,643 45,962 38,807
Cumulative Collection $64,450 91,442 122,411 183,604 235,568 272,489 324,427 388,073 444,709 502,352 548,314 587,121
YEAR END FORECAST 827,667 711,822 631,090 661,380 658,799 592,988 587,121 587,121 587,121 587,121 587,121 587,121
Projected YE Variance 127,667 11,822 (68,910) (38,620) (41,201) (107,012) (112,879) (112,879) (112,879) (112,879) (112,879) (112,879)
Budget Variance %18%2%-10%-6%-6%-15%-16%-16%-16%-16%-16%-16%
City of Edmonds
2011 Monthly Revenue Forecasting Model
REAL ESTATE EXCISE TAX
-
200,000
400,000
600,000
800,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2011 CUMULATIVE COLLECTIONS
Actuals/Trend Budget
C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 2 of 6 8/24/2011 9:12 AMPacket Page 269 of 313
2011 OUTLOOK 4,641,820
2011 BUDGET 4,524,195
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %8%10%7%8%9%8%8%9%8%8%9%8%
Cumulative Forecast %8%18%25%33%41%49%57%66%75%83%92%100%
Monthly Forecast $361,138 458,856 320,307 339,615 392,188 351,881 353,139 422,201 376,021 378,930 421,884 348,035
Cumulative Forecast $361,138 819,994 1,140,302 1,479,916 1,872,104 2,223,985 2,577,124 2,999,325 3,375,345 3,754,276 4,176,160 4,524,195
Actual Collected $358,415 449,791 344,713 325,279 424,567 365,381 375,982 433,178 385,797 388,782 432,853 357,084
Cumulative Collection $358,415 808,205 1,152,918 1,478,197 1,902,764 2,268,145 2,644,127 3,077,305 3,463,102 3,851,884 4,284,736 4,641,820
YEAR END FORECAST 4,490,075 4,459,150 4,574,251 4,518,939 4,598,289 4,614,029 4,641,820 4,641,820 4,641,820 4,641,820 4,641,820 4,641,820
Projected YE Variance (34,120) (65,045) 50,056 (5,256) 74,094 89,834 117,625 117,625 117,625 117,625 117,625 117,625
Budget Variance %-1%-1%1%0%2%2%3%3%3%3%3%3%
City of Edmonds
2011 Monthly Revenue Forecasting Model
SALES AND USE TAX
-
500,000
1,000,000
1,500,000
2,000,000
2,500,000
3,000,000
3,500,000
4,000,000
4,500,000
5,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2011 CUMULATIVE COLLECTIONS
Actuals/Trend Budget
C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 3 of 6 8/24/2011 9:12 AMPacket Page 270 of 313
2011 OUTLOOK 864,516
2011 BUDGET 890,000
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %14%15%13%11%9%7%5%4%3%4%6%9%
Cumulative Forecast %14%29%42%53%62%69%75%78%81%85%91%100%
Monthly Forecast $124,297 131,645 119,196 97,069 82,945 62,262 45,728 32,251 29,930 32,637 55,825 76,215
Cumulative Forecast $124,297 255,942 375,138 472,207 555,152 617,413 663,141 695,392 725,322 757,960 813,785 890,000
Actual Collected $118,216 119,279 111,076 103,988 83,728 62,659 45,207 31,327 29,073 31,703 54,227 74,033
Cumulative Collection $118,216 237,495 348,571 452,559 536,287 598,946 644,153 675,480 704,554 736,256 790,483 864,516
YEAR END FORECAST 846,460 825,854 826,971 852,968 859,757 863,379 864,516 864,516 864,516 864,516 864,516 864,516
Projected YE Variance (43,540) (64,146) (63,029) (37,032) (30,243) (26,621) (25,484) (25,484) (25,484) (25,484) (25,484) (25,484)
Budget Variance %-5%-7%-7%-4%-3%-3%-3%-3%-3%-3%-3%-3%
City of Edmonds
2011 Monthly Revenue Forecasting Model
GAS UTILITY TAX
-
200,000
400,000
600,000
800,000
1,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2011 CUMULATIVE COLLECTIONS
Actuals/Trend Budget
C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 4 of 6 8/24/2011 9:12 AMPacket Page 271 of 313
2011 OUTLOOK 1,388,171
2011 BUDGET 1,563,454
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %6%10%10%6%9%7%10%9%6%11%6%13%
Cumulative Forecast %6%15%25%31%40%46%56%65%71%82%87%100%
Monthly Forecast $88,105 148,971 149,501 98,560 134,154 101,832 149,200 139,777 97,178 173,153 86,900 196,123
Cumulative Forecast $88,105 237,076 386,576 485,136 619,291 721,123 870,323 1,010,100 1,107,278 1,280,431 1,367,331 1,563,454
Actual Collected $119,046 76,840 134,764 113,698 110,498 110,747 107,157 124,106 86,283 153,741 77,157 174,135
Cumulative Collection $119,046 195,886 330,649 444,347 554,845 665,592 772,749 896,855 983,138 1,136,879 1,214,036 1,388,171
YEAR END FORECAST 2,112,514 1,291,816 1,337,266 1,432,002 1,400,756 1,443,059 1,388,171 1,388,171 1,388,171 1,388,171 1,388,171 1,388,171
Projected YE Variance 549,060 (271,638) (226,188) (131,452) (162,698) (120,395) (175,283) (175,283) (175,283) (175,283) (175,283) (175,283)
Budget Variance %35%-17%-14%-8%-10%-8%-11%-11%-11%-11%-11%-11%
City of Edmonds
2011 Monthly Revenue Forecasting Model
TELEPHONE UTILITY TAX
-
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
2,000,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2011 CUMULATIVE COLLECTIONS
Actuals/Trend Budget
C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 5 of 6 8/24/2011 9:12 AMPacket Page 272 of 313
2011 OUTLOOK 1,465,626
2011 BUDGET 1,532,043
TOTAL
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
Monthly Forecast %10%12%11%11%9%8%7%6%7%6%7%7%
Cumulative Forecast %10%22%32%43%52%60%67%73%80%86%93%100%
Monthly Forecast $154,344 180,865 161,039 161,397 142,207 116,798 110,597 96,931 101,381 88,779 112,474 105,231
Cumulative Forecast $154,344 335,209 496,248 657,645 799,852 916,651 1,027,247 1,124,178 1,225,559 1,314,338 1,426,812 1,532,043
Actual Collected $163,770 142,743 151,197 162,822 140,887 113,715 107,579 92,729 96,985 84,930 107,598 100,669
Cumulative Collection $163,770 306,514 457,711 620,533 761,420 875,135 982,714 1,075,443 1,172,428 1,257,359 1,364,957 1,465,626
YEAR END FORECAST 1,625,612 1,400,895 1,413,069 1,445,587 1,458,430 1,462,656 1,465,626 1,465,626 1,465,626 1,465,626 1,465,626 1,465,626
Projected YE Variance 93,569 (131,148) (118,974) (86,456) (73,613) (69,387) (66,417) (66,417) (66,417) (66,417) (66,417) (66,417)
Budget Variance %6%-9%-8%-6%-5%-5%-4%-4%-4%-4%-4%-4%
City of Edmonds
2011 Monthly Revenue Forecasting Model
ELECTRIC UTILITY TAX
-
250,000
500,000
750,000
1,000,000
1,250,000
1,500,000
1,750,000
JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC
2011 CUMULATIVE COLLECTIONS
Actuals/Trend Budget
C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 6 of 6 8/24/2011 9:12 AMPacket Page 273 of 313
AM-4180 Item #: 3. G.
City Council Committee Meetings
Date: 09/13/2011
Time:10 Minutes
Submitted For:Councilwoman Buckshnis Submitted By:Jana Spellman
Department:City Council
Committee:Finance Type:Information
Information
Subject Title
Update on financial policies and reporting.
Recommendation from Mayor and Staff
Previous Council Action
Narrative
Discussion on financial policies and reporting.
Attachments
Attach 1: Tukwila Reserve Policies
Attach 2: Tukwila Investment Policy
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 09/08/2011 11:41 AM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Jana Spellman Started On: 09/06/2011 10:42 AM
Final Approval Date: 09/08/2011
Packet Page 274 of 313
CITY OF TUKWILA
ADMINISTRATIVE MANUAL
TITLE: RESERVE POLICY
1.0 PURPOSE:
Index: 300-15
Page 1 of 5
To establish a Reserve Policy for the City which is capable of addressing the
various types (categories) of the City's operating and restricted use funds. The
objectives of this Policy are to (i) provide a clear understanding of the goals and
objectives of reserve establishment, (ii) offer guidance and limitations regarding the
establishment, use and replenishment of City reserves, and (iii) establish a process
for periodic reporting and review of City reserves.
2.0 ORGANIZATION AFFECTED:
All City funds.
3.0 REFERENCES:
4.0 GENERAL FUND RESERVE POLICY:
The General Fund is used to account for all general revenues of the City not
specifically levied or collected for other City funds, and for expenditures related to
providing general services by the City. For the purpose of this policy and as it
applies to the General Fund only, the City will establish a Contingency Reserve
Fund with a minimum balance of 8% of annual General Fund revenues. At no time,
however, shall the balance in the Contingency Reserve Fund fall below 4% unless
specifically waived by the City Council because of an unforeseen emergency.
The Contingency Reserve Fund shall initially be set at a minimum of 4% of annual
General Fund revenues. The City shall reach the targeted minimum of 8% no later
than fiscal year 2014 according to the following schedule:
2% by December 31, 2011
4% by December 31, 2012
6% by December 31, 2013
8% by December 31, 2014
4.1 If actual expenditures in the General Fund are less than budgeted
expenditures, and the General Fund does not end the year at a deficit, at least
25% of the difference between budgeted and actual expenditures will revert to
the Contingency Reserve Fund and may then be re-appropriated in a
subsequent year at the discretion of the City Council.
4.2 The City will annually direct a minimum of 25% of sales tax receipts from new
I I to
Packet Page 275 of 313
Index: 300-15
TITLE: RESERVE POLICY
Page 21 of 5
Reserve Fund.
4.3 Use of Contingency Reserve Fund -To the extent that there is an imbalance
in the General Fund between revenues and budgeted expenditures, City
Council and administration will strive to address the imbalance first with
revenue increases, expenditure reductions, or a combination of the two.
Use of the Contingency Reserve Fund is a one-time, non-recurring funding
source. If an imbalance in the General Fund occurs that can not be addressed
with additional revenues or expenditure reductions, a multi-year plan shall be
developed to address the imbalance concurrently with the planned reserve
draw down of the Contingency Fund. The implementation of the replenishment
plan will be done in accordance with the guidelines below (see
"Replenishment of Reserves"). A planned draw down of the fund's reserves
should: a) not exceed 50% of the balance in the Contingency Reserve Fund,
and b) not reduce the reserve below 4% of annual General Fund revenues.
4.4 Replenishment of Reserves -The following criteria will be used to restore the
Contingency Reserve Fund based upon the remaining fund balance compared
to the minimum reserve guideline:
1. If the reserves are drawn down by 25-50% of reserve fund balance,
then a budgetary plan shall be implemented to return the reserve level
to between 75% and 100% of the minimum balance over a 5 to 7 year
period.
2. If the reserves are drawn down by 10-25% of reserve fund balance,
then the budgetary plan to restore the reserve shall be structured over
a 3 to 5 year period.
3. If the reserves are drawn down by 0-10% of reserve fund balance, then
a solution to replenish to at least the minimum shall be structured over
a 1 to 3 year period.
4.5 Annual Status Reporting and Periodic Review -Annually, after presentation of
the City's Comprehensive Annual Financial Report, the Finance Director will
prepare and present an updated Reserve Level Status report by July 1st of the
following year.
At least every five years, the Mayor, based on advice from the Finance
Director, will ask the City Council to reaffirm or revise this policy, including the
percentages established herein.
5.0 RISK MANAGEMENT RESERVE POLICY:
5.1. The City shall maintain a Risk Management Reserve Fund dedicated to
mitigation of the risk of loss arising from potential claims against the City for
general liability purposes as well as claims resulting from natural disasters
such as flooding and earthquakes.
5.2. The Risk Management Reserve Fund shall be set initially at a minimum of 4%
Packet Page 276 of 313
TITLE:
Index: 300-15
RESERVE POLICY
Page 3 of 5
of annual General Fund revenues. The City shall reach the targeted minimum
of 8% no later than fiscal year 2014 according to the following schedule:
2% by December 31, 2011
4% by December 31, 2012
6% by December 31, 2013
8% by December 31,2014
5.3. Legal claims expenses incurred below the City's insurance deductable
amounts will be paid for out of the Risk Management Reserve Fund.
Uninsured legal claim expenses will also be deducted from the Risk
Management Reserve Fund.
5.4. Use of the Risk Management Reserve Fund - A draw down of the fund's
reserves should: a) not exceed 50% of the balance in the Risk Management
Reserve Fund, and b) not reduce the reserve below 4% of annual General
Fund revenues.
5.5. Replenishment of Reserves -The following criteria will be used to restore the
Risk Management Reserve Fund based upon the remaining fund balance
compared to the minimum reserve guideline:
1. If the reserves are drawn down by 25-50% of reserve fund balance,
then a budgetary plan shall be implemented to return the reserve level
to between 75% and 100% of the minimum balance over a 5 to 7 year
period.
2. If the reserves are drawn down by 10-25% of reserve fund balance,
then the budgetary plan to restore the reserve shall be structured over
a 3 to 5 year period.
3. If the reserves are drawn down by 0-10% of reserve fund balance, then
a solution to replenish to at least the minimum shall be structured over
a 1 to 3 year period.
5.6. The City Council may, at their discretion and as necessary, transfer funds
between the Contingency Reserve Fund and the Risk Management Reserve
Fund. Once the two reserve funds are fully funded up to the minimum levels
as established within this policy, at no time will the combined balances of both
funds decline below 8% of annual General Fund revenues.
6.0 REVENUE STABILIZATION FUND POLICY:
6.1. The City shall maintain a Revenue Stabilization Fund dedicated to mitigating
the impact of unanticipated revenue declines.
6.2. The City shall appropriate, on an annual basis, a transfer of 1 % of General
Fund revenue to the Revenue Stabilization Fund beginning with the 2011-
2012 biennial budget. The Revenue Stabilization Fund will not be utilized by
Packet Page 277 of 313
Index: 300-15
TITLE: RESERVE POLICY
Page 4 of 5
the City unless actual General Fund revenue is 5% or more below budgeted
revenue after six months through any given calendar year. At no point will the
balance in the Revenue Stabilization Fund decline by more than 50%, unless
actual General Fund revenue is more than 20% below budgeted revenue.
6.3. In addition to the annual 1 % appropriation, the City will transfer a minimum of
25% of the excess of any actual property tax or sales tax collections above the
respective budgeted amounts. Such transfer shall take place by March 31 sl of
the following fiscal year.
6.4. Replenishment of Reserves -The following criteria will be used to restore the
Revenue Stabilization Fund based upon the remaining fund balance
compared to the minimum reserve guideline:
1. If the reserves are drawn down by 25-50% of reserve fund balance,
then a budgetary plan shall be implemented to return the reserve level
to between 75% and 100% of the minimum balance over a 5 to 7 year
period.
2. If the reserves are drawn down by 10-25% of reserve fund balance,
then the budgetary plan to restore the reserve shall be structured over
a 3 to 5 year period.
3. If the reserves are drawn down by 0-10% of reserve fund balance, then
a solution to replenish to at least the minimum shall be structured over
a 1 to 3 year period.
6.5. If the accumulated balance in the Revenue Stabilization Fund exceeds 10% of
annual General Fund revenues, such excess shall be transferred to the
Contingency Reserve Fund.
7.0 ENTERPRISE FUND RESERVE POLICY:
7.1. The City shall maintain an adequate fund balance in each of the City's
enterprise funds to provide funding for capital expenses, unanticipated
revenue declines, and any other unbudgeted expense. The policy applies to
the following funds:
1. Water Fund
2. Sewer Fund
3. Surface Water Fund
4. Foster Golf Course Fund
7.2. The City shall incorporate into its customer rate structure funding for the
establishment and maintenance of a Working Capital Reserve Fund. The
reserve balance shall be no less than 20% of the previous year operating and
capital expenses. The City shall reach the targeted minimum of 20% no later
than fiscal year 2014 according to the following schedule:
Packet Page 278 of 313
Index: 300-15
TITLE: RESERVE POLICY
Title:
5% by December 31, 2011
10% by December 31, 2012
15% by December 31, 2013
20% by December 31,2014
Page 5 of 5
7.3. Use of the Working Capital Reserve Fund - A draw down of the fund's
reserves should: a) not exceed 50% of the balance in the Working Capital
Reserve Fund, and b) not reduce the reserve below 10% of annual operating
and capital expenditures within each fund.
7.4. Replenishment of Reserves -The following criteria will be used to restore the
Working Capital Reserve Fund based upon the remaining fund balance
compared to the minimum reserve guideline:
1. If the reserves are drawn down by 25-50% of reserve fund balance,
then a budgetary plan shall be implemented to return the reserve level
to between 75% and 100% of the minimum balance over a 5 to 7 year
period.
2. If the reserves are drawn down by 10-25% of reserve fund balance,
then the budgetary plan to restore the reserve shall be structured over
a 3 to 5 year period.
3. If the reserves are drawn down by 0-10% of reserve fund balance, then
a solution to replenish to at least the minimum shall be structured over
a 1 to 3 year period.
7.5. The Working Capital Reserve fund shall be maintained within each of the
Enterprise Funds, but shall be separate from the accumulated fund balance
within each fund.
Initiating Department:
RESERVE POLICY Finance Department
Effective Date: Supercedes: M~e ~a1 Signature:
12/11109 N/A
Packet Page 279 of 313
SZi
ILA
J0 ti Ii1
i
ZLi 908
fCityo
Washington
OrdinanceNo 1761
ANORDINANCEOFTHECITYCOUNCILOFTHECITYOFTUKWILA
WASHINGTONADOPTINGINVESTMENTPOLICIESFORTHECITY
OFTUKWILASETTINGRESPONSIBILITYFORMAINTENANCE AND
CHANGESREPEALINGORDINANCE NO859ASCODIFIEDAT
TUKWILAMUNICIPALCODE328PROVIDINGFORSEVERABILITY
ANDESTABLISHINGANEFFECTIVEDATE
WHEREAStheCityofTukwilaestablishedanInvestingCityFundspolicyin1974and
WHEREAStheCitydesirestoreplacetheoriginalpolicywithaninvestmentpolicythatmeetsstateand
nationalstandards
NOWTHEREFORE THECITYCOUNCILOFTHECITYOFTUKWILAWASHINGTON DO
ORDAINASFOLLOWS
Section1AdoptionofinvestmentpolicyCityAdministrative PolicyNo317InvestmentPolicy
AttachmentAisherebyadoptedandincorporatedintothischapterbyreferenceasiffullysetforthherein
Section2 Maintainingandchangingpolicy TheFinanceDirectorisrequiredtomaintainthe
administrative investment policy Changes tothepolicyrequireapprovaloftheCityCouncilFinanceand
SafetyCommittee
Section3RepealerOrdinanceNo859ascodified atTMC328isherebyrepealed
Section4 Severability Ifanysectionsubsection paragraphsentenceclauseorphraseofthis
ordinanceoritsapplication toanypersonorsituationshouldbeheldtobeinvalidorunconstitutionalforany
reasonbyacourtofcompetent jurisdictionsuchinvalidity orunconstitutionalityshallnotaffect thevalidityor
constitutionality oftheremainingportions ofthisordinance oritsapplicationtoanyotherpersonorsituation
Section5 EffectiveDate Thisordinanceorasummarythereofshallbepublishedintheofficial
newspaper oftheCityandshalltakeeffect andbeinfullforceandeffectfive5daysafterpassage and
publication asprovidedbylaw
PASSED BYTtIECITYCOUNCIL OFTHECITYOFTUKWILA WASHINGTON ataRegularMeeting
thereofthis dayof 2000
Steven MMulletMayor
ATTESTAUTHENTICATED
Jne ECantu CMCCityClerk
APPROVED 440 FORM
By
Office ofheCityAttorney
FILEDWITHTHECITYCLERK V
PASSEDBYTHECITYCOUNCILi5
PUBLISHEDf
EFFECTIVEDATE 61av
ORDINANCE NOrr16
Investment Policy 42000 1
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POLICY ANDPROCEDURE
Subject
INVESTMENTPOLICY
EffectiveDate Supersedes
51500 NA
Page1of1
10 PURPOSE
ToestablishpolicyguidelinesfortheCitysinvestments
20 ORGANIZATIONSAFFECTED
FinanceDepartment
30 REFERENCES
OrdinanceNo1916
40 POLICY
SeeAttached
Index
FINANCE
Number
0317
StaffContact
FinanceDirector
Approvedby
Packet Page 281 of 313
CityofTukwilaWashington
INVESTMENTPOLICY
Adoptedbythe
TukwilaCityCouncil
OnMay152000
OrdinanceNo1916
AlanRDoerschelFinanceDirector
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CityofTukwila
InvestmentPolicy
10 Policy
ItisthepolicyoftheCityofTukwilatoinvestpublicfundsinamannerthatwillprovide
maximumsecuritywiththehighestinvestmentreturnwhilemeetingthedailycashflow
demandsoftheCitywhileconformingtoallstateandlocalstatutesgoverningthe
investmentofpublicfunds
20 Scope
ThispolicyappliestotheinvestmentofallpublicfundsinthecustodyoftheTukwila
FinanceDirector Fundscoveredbythispolicyincludeallcityfundscreatedbythe
TukwilaCityCouncilandareaccountedforintheCitysComprehensiveAnnualFinancial
ReportCAFR
21 FundTypes
GeneralCurrentExpenseFunds
SpecialRevenueFunds
DebtServiceFunds
CapitalProjectFunds
EnterpriseFunds
InternalServiceFunds
TrustFunds
AgencyFunds
22 Fundsrelatingtodebtservicewillbeinvestedinaccordance withappropriatebond
documents
30 Prudence
Investments shallbemadewithjudgmentandcareundercircumstancesthenprevailing
whichpersonsofprudencediscretionandintelligenceexerciseinthemanagementoftheir
ownaffairsnotforspeculationbutforinvestmentconsideringtheprobablesafetyoftheir
capitalaswellastheprobableincometobederived
Thestandardofprudencetobeusedbyinvestmentofficialsshallbetheprudentperson
standardandshallbeappliedinthecontextofmanaginganoverallportfolioInvestment
officersactinginaccordancewithwrittenproceduresandtheinvestmentpolicyand
exercisingduediligenceshallberelievedofpersonalresponsibility foranindividual
securityscreditormarketpricechangesprovideddeviationsfromexpectationsare
reportedinatimelyfashionandappropriate actionistakentocontroladverse
developments
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CityofTukwila
Investment Policy
40 Objectives
Theprimary objectivesinpriorityorderoftheCitysinvestment activitiesshallbe
Safety Safetyoftheprincipalistheforemost objective oftheinvestmentprogram
Investments oftheCityshallbeundertakeninamannerthatseekstoensurethe
preservationofcapitalintheoverallportfolio Toattain thisobjective diversification
isrequiredinorderthatpotential lossesonindividual securities donotexceed the
incomegeneratedfromtheremainderoftheportfolio
LiquidityTheCitysinvestmentportfolio willremain sufficientlyliquidtoenablethe
Citytomeetalloperatingrequirements thatmightbereasonablyanticipated
YieldTheCitysinvestment portfolio shallbedesigned withtheobjectiveofattaining
amarketrateofreturnthroughoutbudgetary andeconomiccyclestakingintoaccount
theCitysinvestmentriskconstraintsandthecashflowcharacteristicsoftheportfolio
See130
50 Authority
Management responsibilityoftheinvestmentprogram isvestedintheCityofTukwila
Financial DirectorundertheexpressauthoritygrantedinRCW3929020
51 TheCityFinance Directormayappoint anInvestment Officerwhose responsibilities
willincludeinitiatingdailytransactionsintheinvestmentportfoliobased on
liquidity andcashflowrequirements oftheCity
52 Investments relatingtobondproceedsshallbemade consistentwith40
Objectives
60 EthicsandConflictofInterest
61 Officers andemployeesinvolvedintheinvestmentprocessrecognizethatthe
investment portfolio issubjecttopublic reviewandevaluation Theoverallprogram
willbedesigned andmanagedwithadegreeofprofessionalism thatisworthyofthe
publictrust
62 Officersandemployees involvedintheinvestmentprocessshallrefrainfrom
personal business activitythatcouldconflictwiththeproper executionofthe
investmentprogramorwhichcouldimpairtheirabilitytomake impartial
investmentdecisions Employees andinvestment officialsshalldiscloseany
materialfinancialinterestsinfinancialinstitutions thatconductbusinesswithinthis
jurisdictionandtheyshallfurtherdiscloseanypersonal financial investment
positionsthatcouldberelated totheperformanceoftheCitysportfolioEmployees
andofficers shallsubordinatetheirpersonal investmenttransactions tothoseofthe
Cityparticularly withregardstothetiming ofpurchasesandsales
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CityofTukwila
InvestmentPolicy
70 AuthorizedFinancialDealersandInstitutions
71 SelectionofaprimarybanktoprovidegeneralbankingservicesforTukwilawillbe
madebytheFinanceDirectorandapprovedbytheCityCouncilandMayor
72 PursuanttostatestatutesRCW3958thedepositofpublicfundsandthe
placementofinvestmentdepositsietimedepositsmoneymarketdeposit
accountsandsavingsdepositsofpublicfundswillbeplacedonlywithinstitutions
approvedbytheWashingtonPublicDepositProtectionCommissionPDPCas
eligiblefordepositofpublicfunds Themaximumamountplacedwithanyone
depositorywillnotexceedthenetworthoftheinstitutionasdetermined bythe
PDPC
73 InadditiontheFinanceDirectorwillmaintainalistofapprovedbrokerdealersthat
areauthorized toprovideinvestment servicestotheCity
731 AuthorizedbrokerdealersmustmaintainanofficeintheStateofWashington
732 Authorizedbrokerdealerswillbelimitedtoprimarydealersorotherdealers
thatqualifyunderSECRule15C31theUniformNetCapitalRule
733 Allapprovedfirmsandtheindividualsthatrepresentthemarerequiredtoread
thispolicyandcertifythattheyunderstandandwillcomplywiththeCitys
investmentobjectivesandconstraints
734 Brokerdealersthathavebeenselectedtoprovideinvestmentservicestothe
Cityarerequiredtosubmitanauditedfinancialstatementannuallytothe
FinanceDirectorifrequested
80 AuthorizedInvestments
Statestatutesandthisinvestmentpolicylimitthetypesofsecuritiesauthorizedfor
investmentbytheCityTheprincipalgoverningstatutesareRCW3959andRCW3960
TheFinanceDirectormayfurtherrestricteligibleinvestmentsbythispolicyathisher
discretionAuthorizedinvestmentsincludebutarenotlimitedto
81 USTreasurySecurities
82 USAgencySecuritiesieobligationsofanygovernment sponsoredcorporation
eligibleforcollateralpurposesattheFederalReserve
83 Certificates ofDepositMoney Market DepositAccountsandsavingsdepositswith
qualified depositories within statutorylimitsaspromulgatedbythePDPCatthetime
ofinvestment
84 BankersAcceptances BAspurchased onthesecondary marketwitharatingofA
1P1itsequivalentorbetter
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CityofTukwila
InvestmentPolicy
85 GeneralObligationBondsofastateorlocalgovernmentwhichhaveatthetimeof
theinvestmentoneofthethreehighestcreditratingsofanationallyrecognized
ratingagency
86 TheWashingtonStateLocalGovernment InvestmentPoolLGIP
90 SafekeepingandCustody
91 SecuritiespurchasedbytheFinanceDirectoraretobeheldinacustodialaccountin
thesafekeepingortrustdepartment ofabankactingasthirdpartycustodianforthe
CityofTukwila
92 AllsecuritytransactionsconductedbythecustodianonbehalfoftheCityofTukwila
aretobeonadeliveryversus paymentDVPbasis
93 CertificatesofDeposittransaction receiptsforMoneyMarketDepositAccountsor
savingsdepositaccountswillbeheldbytheFinanceDirector
100Diversification
TheCityofTukwilawilldiversifyitsinvestmentsbysecuritytypeandinstitution
101 Nomorethanfiftypercent50 oftheCitysportfolio atthetimeofpurchase
shallbeinanysingle financial institution
102 Exceptthatnomorethanseventy five75 oftheCitysportfolioatthetimeof
purchaseshallbeinvestedintheWashington LocalGovernment Investment Pool
and
103 Nomorethanseventyfivepercent 75 oftheCitysportfolio atthetimeof
purchaseshallbeinvestedinUSTreasury orAgency securities
104 TheCitysFinance SafetyCommitteecanauthorize avarianceto101102or
103priortopurchase ifitisdeemedinthebestoverallbenefittotheCity
110Maturities
Totheextentpossibleandtoprecludethesaleofsecuritiesthatcould resultinaloss
investments willbemadetocoincide withanticipated cashflowrequire ments
111 Atthetimeofinvestmentaminimumoffiftypercent 50 oftheportfolio will
becomprisedofinvestments maturing oravailable withinoneyear
112 Atthetimeofinvestmentnosecurities orinvestmentinstruments shallhavea
maturityexceedingfouryears exceptwhencompatiblewithaspecific funds
investmentneeds
113 Toprovide forongoingmarketopportunityinvestmentmaturities should be
laddered orstaggered toavoidtheriskresulting fromoverconcentration of
portfolioassetsinaspecific maturity
4
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CityofTukwila
Investment Policy
114 Theaveragematurity oftheportfolio shallnotexceedtwo2years
115 Anyvarianceto111112113or114canbeapprovedbytheFinance Safety
CommitteepriortooccurrenceandifdeemedintheCitysbestinterest
120InternalControls
TheFinanceDirectorshallestablish asystem ofinternal controls which aresubjectto
review bytheStateAuditor Suchreviewsmayresultinrecommendationstochange
operation procedurestoimprove internalcontrols Controlsshallbedesignedtoprotect
against lossofpublicfundsduetofrauderrormisrepresentationorimprudentactions
130Performance StandardsBenchmarks
Theinvestment portfoliowillbedesignedtoobtain anaverage rateofreturnduring
budgetary andeconomic cycleswhichmeetsorexceeds theaverage90dayTreasurybill
ratesforthecorrespondingtimeperiod Thisperformancestandardshalltakeintoaccount
theCitysinvestmentriskconstraints andcashflowneeds
140Reporting
TheFinanceDirectorwillsubmitaquarterlyreporttotheCitysFinance Safety
Committee thatsummarizesthecurrentportfolio positionandperformance
150Investment Policy Adoption
Adoptionofthispolicyismadepursuant totheprovisions ofRCW3648070
Approved andadoptedbytheCityCouncilofthe
CityofTukwila this dayof 2000
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Glossary
AccruedInterestTheinterestaccumulated onabondsinceissuedateorthelastcoupon
paymentThebuyerofthebondpaysthemarketpriceandaccruedinterestwhichispayable
totheseller
AgencyAdebtsecurityissuedbyafederalorfederallysponsoredagencyFederalagencies
arebackedbythefullfaithandcreditoftheUSGovernment FederallySponsoredAgencies
FSAsarebackedbyeachagencywithamarketperceptionthatthereisanimplicit
govemmentguaranteeSeealsoFederalAgencySecuritiesandGovemmentSecurities
AverageMaturity Aweightedaverageoftheexpirationdatesforaportfolioofdebt
securitiesAnincomefundsvolatilitycanbemanagedbyshorteningorlengtheningthe
averagematurityofitsportfolio
BankWire Anelectronictransferoffundsbetweentwofinancialinstitutions
BankersAcceptancesBAs BankersAcceptancesgenerallyarecreatedonaletterof
creditissuedinatradetransactioneitherforeignordomesticBAsareshorttermnon
interestbearingnotessoldatadiscountandredeemedbytheacceptingbankatmaturityfor
fullfacevalue
BasisPoint Ameasureofinterestrateie1100of1percentor0001
Bid Theindicatedpriceatwhichabuyeriswillingtopurchaseasecurityorcommodity
WhensellingasecurityabidisobtainedSeeOffer
Bond AlongtermdebtsecurityorIOUissuedbyagovemmentorcorporationthat
generallypaysastatedrateofinterestandretumsthefacevalueonthematuritydate
BookEntrySecurities USgovernmentandfederalagencysecuritiesthatdonotexistin
definitivepaperformtheyexistonlyincomputerizedfilesmaintainedattheFederalReserve
Bank
BookValue TheamountatwhichanassetiscarriedonthebooksoftheownerThebook
valueofanassetdoesnotnecessarilyhaveasignificantrelationshiptomarketvalue
CertificatesofDeposit Adepositoffundsinabankorsavingsandloanassociationfora
specifiedtermthateamsinterestataspecifiedrateorrateformula
CreditRisk Theriskthatadebtorwillfailtomaketimelypaymentsofprincipalorinterest
whendue
CUSIPNumber AninedigitalphanumericcombinationestablishedbytheCommitteeon
UniformSecuritiesIdentificationProceduresthatisusedtoidentifypubliclytradedsecurities
EachpubliclytradedsecurityreceivesauniqueCUSIPnumberwhenthesecurityisissued
Custodian Aindependentthirdpartyusuallyabankortrustcompanythatholdssecurities
insafekeepingforaclientcounty
Delivery TheprovidingofasecurityinanacceptableformtotheCountyortoanagent
actingonbehalfoftheCountyandindependentofthesellerTheimportantdistinctionisthat
thetransferaccomplishesabsoluteownershipcontrolbytheCounty
DeliveryvsPaymentDVP ThesimultaneousexchangeofsecuritiesandcashThe
safestmethodofsettlingeitherthepurchaseorsaleofasecurityInaDVPsettlementthe
fundsarewiredfromthepurchasersaccountandthesecurityisdeliveredfromthesellers
accountinsimultaneousinterdependentwires
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DepositoryBank Alocalbankusedasthepointofdepositforcashreceipts
Discount Theamountbywhichthepriceofasecurityislessthanitsparvalue
Diversification Dividingavailablefundsamongavarietyofsecuritiesandinstitutionssoas
tominimizemarketrisk
FaceValue Thevaluestatedonthefaceofabondthustheredemptionvalueatmaturity
Indebtsecuritiesthetermisinterchangeablewithpar
FederalAgencySecurities SecuritiesissuedbyagovemmentsponsoredagencyThese
agencies werecreatedbyCongresstoundertakevarioustypesoffinancingwithouttapping
thepublictreasuryInordertodosoCongressgavetheseagencies thepowertoborrow
moneybyissuingsecurities Thesesecurities arebacked bytheissuing agencyandarenot
directgovemment obligationshoweverthereisamarketperceptionthatthereisanimplicit
govemment guaranteeTheseagenciesinclude theFederalNational MortgageAssociation
FnMAtheFederalHome LoanBankSystemFHLBandtheFederalFarmCreditSystem
FFCB
FederalFunds Shortterminvestments borrowingsbetweenbanks Despiteitsname
thesetransactionsarenotloanstoorfromthefederalgovemmentNordotheyincludeany
guaranteeorbackingfromthefederalgovemmentTheyarecalledfederalfundsbecause
thepartiesexchangethefundsbytransferringbalancesfromthelendersaccountwithits
FederalReserveDistrictBanktotheborrowersaccountwithitsFederalReserveDistrictBank
FederalFundsRate Therateatwhichbanksborrowfromoneanothergenerallyasan
ovemightloan
FederalReserveSystem ThecentralbankoftheUnitedStateswhichhasregulatedcredit
intheeconomysinceitsinceptionin1913ItincludestheFederalReserveBank14district
banksandmemberbanksoftheFederalReserveandisgovemedbytheFederalReserve
Board
GovernmentSecurities AnydebtobligationissuedbytheUSgovemment itsagencies
orinstrumentalitiesCertainsecuritiessuchasTreasurybondsandGovemmentNational
MortgageAssociationNotesGNMAorGinnieMaesarebackedbytheUSGovemmentas
toprincipalandinterestpaymentsOthersecuritiessuchasthoseissuedbytheFederal
HomeLoanMortgageCorporationorFreddieMacarebackedbytheissuingagency
Liquidity Referstotheeaseandspeedwithwhichanassetcanbeconvertedintocash
withoutasubstantiallossinvalue
LossTheexcessofthecostorbookvalueofanassetoveritssellingprice
LocalGovernmentInvestmentPoolLGIP Theaggregateofallfundsfrompolitical
subdivisionsthatareplacedinthecustodyoftheStateTreasurerforinvestmentand
reinvestment
MarktoMarket Anadjustmentinthevaluationofasecuritiesportfoliotoreflectthecurrent
marketvaluesoftherespectivesecuritiesintheportfolioThisprocessisalsousedtoensure
thatmarginaccountsareincompliancewithmaintenance
MarketValueThepriceatwhichasecurityistradingandcouldpresumablybesold
MasterRepurchaseAgreement Anagreementbetweentheinvestorandthedealeror
financialinstitutionThisagreementdefinesthenatureofthetransactionsidentifiesthe
relationship betweenthepartiesestablishes normalpracticesregardingownershipand
custody ofthecollateralsecuritiesduringthetermoftheinvestmentprovidesforremediesin
theeventofadefaultbyeitherpartyandotherwiseclarifiesissuesofownership
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Maturity Thedateuponwhichtheprincipalorstatedvalueofaninvestmentbecomesdue
Offer TheindicatedpriceatwhichaselleriswillingtosellasecurityorcommodityWhen
buyingasecurityanofferisobtainedSeeBid
ParValueThenominalorfacevalueofadebtsecuritythatisthevalueatmaturity
Premium Theamount bywhichabondsellsaboveitsparvalue
PrimeRate Theinterestrateabankchargesonloanstoitsmostcreditworthycustomers
Frequently citedasastandardforgeneralinterestratelevelsintheeconomy
Principal Anamountuponwhichinterestischargedoreamed
QualifiedPublicDepository Afinancialinstitutionwhichdoesnotclaimexemptionfromthe
paymentofanysalesorcompensating useoradvaloremtaxesunderthelawsofthisstate
whichhassegregatedforthebenefitofthecommission eligiblecollateral havingavalueof
notlessthanitsmaximumliabilityandwhichhasbeenapproved bythePublicDeposit
protection Commissiontoholdpublicdeposits
RepurchaseAgreement REPO Aformofsecuredshorttermborrowinginwhicha
securityissoldwithasimultaneous agreementtobuyitbackfromthepurchaser atafuture
dateEverytransactionwhereasecurityissoldunderanagreementtoberepurchased isa
repofromthesellerborrowerspointofviewandareverse repurchase agreementfromthe
buyerlenderspointofview
Safekeeping Aservice tocustomersrendered bybanksforafeewherebyallsecuritiesand
valuablesofalltypesanddescriptionsareheldinthebanksvaultforprotectionorinthecase
ofbookentrysecuritiesareheldandrecordedinthecustomersnameandareinaccessibleto
anyoneelse
Securities Bondsnotesmortgages orotherformsofnegotiableornonnegotiable
instruments
SettlementDate Thedayonwhichthepaymentandthesecurityactuallychangehands
SeeTradeDate
Spread ThedifferencebetweentwopricesortworatesBankershavemanydifferentand
highlyspecificusagesofthistermForexampletradersusespread tomean thedifference
betweenbidandaskedpricesforasecurity Underwriters usespreadtomeanthedifference
between thepricerealized bytheissuerandthepricepaidbytheinvestor Bankanalystsuse
spread tomeanthedifferencebetween theaverageratepaidonabanksassets andthe
averageratepaidonthebanksliabilitiesInassetliabilitymanagementspread mostoften
referstothedifferencebetweentworatesoryields
StepUps Aformofcallable securityforwhichthecouponrateincreases ifthesecurityisnot
called
Strips Principal andinterestcashflowsduefromanyinterestbearingsecuritycanbe
separatedintodifferentfinancial instruments Thisisdonebyaprocess calledstripping
Eachcoupon payment isseparated fromtheunderlyinginvestmenttocreateaseparate
security Forexample afiveyearnotecanbeseparated into11pieces10semiannual
coupon payments andthefinalprincipalpaymentEachofthose11piecesisaseparatecash
flowthatcanbepurchased orsoldjustlikeaTreasury BillThecashflowsaresoldata
discountTheamountofthediscount andthetimeuntilthecashflowispaiddetermine the
investorsretum
TradeDateThedayonwhichabuyerandselleragreeuponatransaction
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ThirdPartySafekeeping Acustodianfortheinvestorholdssecuritiesinsafekeeping
Underthisarrangementthedealerorbankinvestmentdepartmenthasnoaccesstothe
securities beingheld
TimeDeposit Interestbearingdepositatasavingsinstitutionthathasaspecificmaturity
TreasuryBills Shorttermobligations issuedbytheUSTreasuryBillsareissuedfor
maturitiesofoneyearorlessTheydonotpayinterestbutinsteadareissued onadiscount
basis
TreasuryBonds LongtermobligationsissuedbytheUSTreasuryBondsareissuedfor
initialmaturitiesgreaterthantenyears
TreasuryNotesTNotes MediumtermobligationsissuedbytheUSTreasuryNotesare
issuedinmaturitiesformorethanonetotenyears
Yield Looselyreferstotheannualretumonaninvestmentexpressedasapercentageonan
annualbasisForinterestbearingsecuritiestheyieldisafunction oftheratethepurchase
priceandtheincomethatcanbeearned fromthereinvestment ofincomereceived priorto
maturitycallorsaleWhilevarious formulasareusedtoexpressyieldsindifferentvariations
theunderlyingcalculationismadebydividingtheamountrealizedbythecostofthesecurity
andannualizingtheresult
YieldCurve Agraphxaxis timeyaxis rateshowing therelationship atasinglepoint
intimebetweentheavailablematuritiesofasecurityorsimilarsecuritieswithessentially
identicalcreditriskandtheyieldsthatcanbeeamedforeachofthoseavailablematurities
YieldCurveSlope Ayieldcurvethatdepicts thecustomary situationwherelongtermrates
arehigherthanshorttermratesiscalled anupwardslopingorpositiveyieldcurve Ayield
curvedepictingtheTesscommonoccurrencewhereshorttermratesarehigher thanlongterm
ratesiscalledadownwardly sloping orinvertedyieldcurveYieldcurvesalsodescribethe
amountofdifferencebetween shorttermandlongtermratesWhenlongtermratesaremuch
higherthanshorttermratestheyieldcurve issaidtobesteepWhenlongtermratesare
virtuallyidenticaltoshorttermratestheyieldcurve issaidtobeflat
ZeroCouponBond AtypeofdebtsecuritythatdoesnotpayperiodicinterestZerocoupon
securities arebought andsoldatpricesthatarelessthantheparvaluesofthesecuritiesThe
discount ordifference betweentheprincipalpaidtopurchasethesecurityandtheprincipal
retumedatmaturityconstitutestheinvestorsreturn
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CITYOFTUKWILA
ANORDINANCEOFTHECITYCOUNCILOFTHE
CITYOFTUKWILAWASHINGTON ADOPTING
INVESTMENT POLICIES FOR THE CITY OF
TUKWILA SETTING RESPONSIBILITY FOR
MAINTENANCE ANDCHANGESREPEALING
ORDINANCE NO 859 AS CODIFIED AT
TUKWILA MUNICIPALCODE 328PROVIDING
FORSEVERABILITY ANDESTABLISHING AN
EFFECTIVEDATE
On theCityCouncil oftheCityofTukwila passed
Ordinance No 91 toreplacetheoriginalInvesting CityFunds policy
establishedin1974withaninvestment policythatmeetsstateandnationalstandards
providingforseverability andestablishing aneffective date
Thefulltextofthisordinancewillbemailedwithout charge toanyonewho
submitsawrittenrequesttotheCityClerkoftheCityofTukwila foracopyofthetext
APPROVED bytheCityCouncilatitsmeeting of
PublishedSeattleTimes fGey
SUMMARYOFORDINANCE NOf
eECantuCMC CityClerk
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AM-4201 Item #: 4. A.
City Council Committee Meetings
Date: 09/13/2011
Time:10 Minutes
Submitted For:Mike Cooper Submitted By:Mike Cooper
Department:Mayor's Office
Committee:Public Safety Type:Information
Information
Subject Title
Report on Marine 16.
Recommendation from Mayor and Staff
Information only
Previous Council Action
None
Narrative
Mayor Cooper will give an update on his conversations with Fire District #1 regarding Marine 16.
Form Review
Inbox Reviewed By Date
Final Approval Sandy Chase 09/09/2011 10:36 AM
Form Started By: Mike Cooper Started On: 09/09/2011 10:31 AM
Final Approval Date: 09/09/2011
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AM-4172 Item #: 4. B.
City Council Committee Meetings
Date: 09/13/2011
Time:10 Minutes
Submitted By:Gerry Gannon
Department:Police Department
Committee:Public Safety Type:Action
Information
Subject Title
Interlocal Agreement between Snohomish County and the City of Edmonds relating to prisoner transport.
Recommendation from Mayor and Staff
Recommend the Public Safety/Human Resource Committee approve the ILA for the full Council for the consent agenda.
Previous Council Action
None
Narrative
Until 2010 the department had an agreement with Whatcom County for prisoner transport. Due to budget cuts Whatcom
County could no longer provide this service in 2011. This service saved the department from having an officer leave the the
city to pick up a prisoner and then transporting the prisoner to Snohomish County Jail. Transporting a prisoner could take an
officer out of service for one and one half hours or longer.
Snohomish County Corrections continued the service in 2011 without costs to it's contract agencies. To continue to provide
the prisoner transport service in 2012 it is necessary for the Snohomish County Corrections to charge for their transport
service. Snohomish County Corrections found that it cost Whatcom County about $93.00 per inmate to provide the prisoner
transport service. Snohomish County Corrections will be able to provide the same service for $50.00 per inmate. This is not a
new cost to the department, but continuation of our current prisoner costs.
The City Attorney has approved the ILA as to form.
Attachments
ILA Prisoner Transport
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 09/08/2011 01:18 PM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Gerry Gannon Started On: 08/31/2011 11:52 AM
Final Approval Date: 09/08/2011
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AM-4181 Item #: 4. C.
City Council Committee Meetings
Date: 09/13/2011
Time:15 Minutes
Submitted For:Council President Peterson Submitted By:Jana Spellman
Department:City Council
Committee:Public Safety Type:Information
Information
Subject Title
Discussion regarding an Ethics Board.
Recommendation from Mayor and Staff
Previous Council Action
N/A
Narrative
A couple of citizens have, independently, asked that we look into creating an ethics code and ethics board. One citizen
provided the code from the City of Federal Way. See attachment.
Essentially, this item is submitted to the committee for input as to whether and how we should proceed to develop an ethics
code for Edmonds.
Attachments
Attachment: Federal Way Code of Ethics
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 09/08/2011 11:41 AM
Mayor Mike Cooper 09/08/2011 02:39 PM
Final Approval Sandy Chase 09/08/2011 02:41 PM
Form Started By: Jana Spellman Started On: 09/06/2011 10:43 AM
Final Approval Date: 09/08/2011
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