2011.10.18 CC Agenda Packet
AGENDA
EDMONDS CITY COUNCIL
Council Chambers, Public Safety Complex
250 5th Ave. North, Edmonds
OCTOBER 18, 2011
6:30 P.M. - CALL TO ORDER
1. (30 Minutes) Convene in executive session regarding potential litigation per RCW
42.30.110(1)(i).
7:00 P.M. - RECONVENE IN OPEN SESSION (Flag Salute)
2. (5 Minutes) Approval of Agenda
3. (5 Minutes) Approval of Consent Agenda Items
A.Roll Call
B. AM-4283 Approval of City Council Meeting Minutes of October 4, 2011.
C. AM-4284 Approval of City Council Meeting Minutes of October 11, 2011.
D. AM-4281 Approval of claim checks #128136 through #128284 dated October 6, 2011 for
$672,497.70, and claim checks #128285 through #128388 dated October 13, 2011 for
$724,066.98. Approval of payroll direct deposit and checks #50854 through #50882 for
the period September 16, 2011 through September 30, 2011 for $645,614.58.
E. AM-4247 Acknowledge receipt of Claims for Damages submitted by Sheila Berreth (amount
undetermined), Farmers Insurance for Mary Courts ($18,598.50), and Christian
Rothrauff ($40,000).
F. AM-4276 Compensation Consultant Selection
G. AM-4277 Authorization to advertise a Request for Qualifications (RFQ) for the Dayton Street and
SR104 Storm Drainage Alternatives Study.
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H. AM-4278 Authorization to advertise a Request for Qualifications for the Perrinville Creek Culvert
Replacement at Talbot Road.
I. AM-4289 Authorization for Mayor to sign Waterline Easement Agreement.
J. AM-4274 Agreement for Child Interview Specialist Services.
K. AM-4286 Quarterly report regarding fiber optic opportunities.
L. AM-4246 Proclamation to declare October 23-29, 2011 Cascade Symphony Orchestra Week in
celebration of their 50th season.
4. (5 Minutes)
AM-4279
Proclamation recognizing the Friends of the Edmonds Library.
5. (5 Minutes)
AM-4285
Presentation by Edmonds Chamber of Commerce.
6.Audience Comments (3 minute limit per person)*
*Regarding matters not listed on the Agenda as Closed Record Review or as Public
Hearings.
7. (30 Minutes)
AM-4282
Report by staff on recent wall graphics/murals approved per Edmonds City Code
20.60. (Public comment will be received.)
8. (30 Minutes)
AM-4280
Update on Haines Wharf Park.
9. (90 Minutes)
AM-4290
Work session on the 2012 Budget.
10. (5 Minutes)
AM-4287
Update on the Strategic Plan time line.
11. (15 Minutes)
AM-4288
Report on City Council Committee Meetings of October 11, 2011.
12. (5 Minutes) Mayor's Comments
13. (15 Minutes) Council Comments
ADJOURN
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AM-4283 Item #: 3. B.
City Council Meeting
Date: 10/18/2011
Time:Consent
Submitted By:Sandy Chase
Department:City Clerk's Office
Review
Committee:
Committee
Action:
Type:Action
Information
Subject Title
Approval of City Council Meeting Minutes of October 4, 2011.
Recommendation from Mayor and Staff
It is recommended that the City Council review and approve the draft minutes.
Previous Council Action
N/A
Narrative
Attached is a copy of the draft minutes.
Attachments
10-04-11 Draft City Council Minutes
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 10/13/2011 03:00 PM
Final Approval Sandy Chase 10/13/2011 03:29 PM
Form Started By: Sandy Chase Started On: 10/13/2011 01:57 PM
Final Approval Date: 10/13/2011
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Edmonds City Council Draft Minutes
October 4, 2011
Page 1
EDMONDS CITY COUNCIL DRAFT MINUTES
October 4, 2011
The Edmonds City Council meeting was called to order at 5:30 p.m. by Mayor Cooper in the Council
Chambers, 250 5th Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Mike Cooper, Mayor
Strom Peterson, Council President
Steve Bernheim, Councilmember
D. J. Wilson, Councilmember
Michael Plunkett, Councilmember
Lora Petso, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
ALSO PRESENT
Alex Springer, Student Representative
STAFF PRESENT
Al Compaan, Police Chief
Stephen Clifton, Community Services/Economic
Development Director
Phil Williams, Public Works Director
Jim Tarte, Interim Finance Director
Carrie Hite, Parks & Recreation Director
Carl Nelson, CIO
Jerry Shuster, Stormwater Eng. Program Mgr.
Mike DeLilla, Stormwater Technician
Cindi Cruz, Executive Assistant
Frances Chapin, Cultural Services Manager
Rob English, City Engineer
Jeff Taraday, City Attorney
Sandy Chase, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. CONVENE IN EXECUTIVE SESSION REGARDING RCW 42.30.110(1)(f) TO RECEIVE AND
EVALUATE A COMPLAINT OR CHARGES AGAINST A PUBLIC OFFICER OR EMPLOYEE,
AND 43.30.110(1)(i) POTENTIAL LITIGATION.
At 5:30 p.m., Mayor Cooper announced that the City Council would convene in executive session
regarding RCW 42.30.110(1)(f) to receive and evaluate a complaint or charges against a public officer or
employee, and 43.30.110(1)(i) potential litigation. He stated that the executive session was scheduled to
last approximately 90 minutes and would be held in the Jury Meeting Room, located in the Public Safety
Complex. Elected officials present at the executive session were: Mayor Cooper, and Councilmembers
Bernheim, Plunkett, Fraley-Monillas, Buckshnis, Peterson, Petso and Wilson. Others present were City
Attorney Jeff Taraday, City Attorney Sharon Cates, Attorney Mark Bucklin, and City Clerk Sandy Chase.
At 6:58 p.m., Ms. Chase announced to the public present in the Council Chambers that an additional 30
minutes would be required in executive session. At 7:30 p.m., Ms. Chase announced that an additional 15
minutes would be required in executive session. The executive session concluded at 7:47 p.m.
Mayor Cooper reconvened the regular City Council meeting at 7:50 p.m. and led the flag salute.
2. POTENTIAL ACTION AS A RESULT OF EXECUTIVE SESSION DISCUSSION
Council President Peterson read the following resolution:
A resolution of the City Council of the City of Edmonds, Washington declaring void two purported
agreements that were signed by Mayor Mike Cooper and Executive Assistant Kimberly Cole.
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Whereas the document entitled CR2A agreement between the City of Edmonds and Kimberly Cole was
signed by Mayor Mike Cooper and Kimberly Cole on Sept. 22, 2011; and
Whereas the second document entitled separation agreement general release between Kimberly Cole and
the City of Edmonds was signed by Mayor Mike Cooper and Kimberly Cole on approximately Sept. 23,
2011; and
Whereas pursuant to RCW 35A.11.010, the City Council is vested with the authority to contract on behalf
of the City of Edmonds; and
Whereas the City Council has delegated some contracting authority to the Mayor, specifically the
authority to contract for goods and services valued at less than $100,000; and
Whereas the two purported separation agreements are not contracts for goods or services; and
Whereas the City Council has not delegated any other authority for the Mayor to enter into employment
separation agreements on behalf of the City; and
Whereas the CR2A agreement between the City of Edmonds and Kimberly Cole signed on September 22,
2011 and the separation agreement and general release between Kimberly Cole and the City of Edmonds
September 23, 2011 were signed by the mayor in the absence of such authority;
Now therefore the City Council of the City of Edmonds, Washington hereby resolves as follows:
Section 1: Ultra Vires Acts. The mayor’s actions in purportedly executing two separation agreements
with Kimberly Cole are ultra vires actions in that he had no authority to enter into such agreements
notwithstanding initial advice to the contrary.
Section 2: Agreements Declared Void. The September 22, 2011 CR2A agreement between the City of
Edmonds and Kimberly Cole and the September 23, 2011 separation agreement and general release
between Kimberly Cole and the City of Edmonds are void ab initio, have no legal effect and the City of
Edmonds shall not be bound by them.
Section 3: No Payment. Because the two purported agreements are void, the city shall not make any
payment pursuant to the two purported agreements.
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER FRALEY-
MONILLAS, TO ADOPT RESOLUTION NO. 1257.
Councilmember Plunkett asked for confirmation that if the resolution was approved, there was no
settlement agreement with Ms. Cole. City Attorney Jeff Taraday answered it is his position there is no
agreement now. Councilmember Plunkett asked whether there was a settlement agreement with former
Human Resources Director Debi Humann. Mr. Taraday answered no.
Councilmember Plunkett asked whether any checks had been cut to Ms. Humann for a settlement. Interim
Finance Director Jim Tarte answered not for a separation/settlement, only a final paycheck that included
payout of normal vacation and sick leave. Councilmember Plunkett asked for confirmation that Mr. Tarte
understood with the adoption of the resolution, he was not to cut any checks for a separation agreement
for Ms. Cole. Mr. Tarte answered he understood.
Councilmember Wilson disclosed he has a personal, political and professional relationship with Ms. Cole
but that relationship did not in any way cloud his judgment.
Councilmember Bernheim stated he was not sure that was a complete disclosure.
Councilmember Buckshnis disclosed she only knows Ms. Cole from the mayor’s office and did not
negotiate anything as a Councilmember.
THE VOTE ON THE MOTION CARRIED UNANIMOUSLY.
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3. APPROVAL OF AGENDA
Council President Peterson requested Item 12, Discussion and Possible Action regarding BD1 Retail Only
Zone, be removed from the agenda and rescheduled on a later date.
Councilmember Petso requested Item 10, Audience Comments, be moved to follow Item 7.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETSO, TO APPROVE THE AGENDA AS MODIFIED.
Council President Peterson explained he requested Item 12 be rescheduled as staff and members of the
Economic Development Commission, at the direction of Council, are attempting to contact downtown
property owners. Delaying this item will allow them to inform downtown property owners and allow
them to participate in discussion if they choose.
Councilmember Plunkett suggested forwarding the BD1 Retail Only Zone and development agreements
to the consultants conducting the strategic plan.
THE VOTE ON THE MOTION CARRIED UNANIMOUSLY.
4. CONSENT AGENDA ITEMS
COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER
PLUNKETT, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY.
The agenda items approved are as follows:
A. ROLL CALL
B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF SEPTEMBER 27, 2011.
C. APPROVAL OF CLAIM CHECKS #127981 THROUGH #128135 DATED SEPTEMBER
29, 2011 FOR $331,695.17.
D. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES SUBMITTED BY
ROBERTA LYNN SANITATE ($56,742.68).
E. INTERLOCAL AGREEMENT BETWEEN SNOHOMISH COUNTY AND THE CITY OF
EDMONDS RELATING TO PRISONER TRANSPORT.
5. PROCLAMATION IN RECOGNITION OF OCTOBER AS NATIONAL ARTS & HUMANITIES
MONTH.
Mayor Cooper read a proclamation declaring October as National Arts & Humanities Month in Edmonds
and recognizing the impressive participation of citizens and visitors in the many cultural resources and
opportunities in Edmonds.
Cultural Services Manager Frances Chapin thanked the many arts and cultural organizations in the
community, the citizens, and the City Council for their continued support of arts and culture which
provide a tremendous contribution to the community. Representatives from the Arts Commission,
Edmonds Arts Festival Foundation, Arts Now, Cascade Symphony, and Edmonds Center for the Arts as
well as artists were also present.
6. UPDATE FROM THE EDMONDS CENTER FOR THE ARTS/PUBLIC FACILITIES DISTRICT –
THIRD QUARTER 2011.
Public Facilities District (PFD) Board Member Mike Popke thanked the Council, Mayor and the ECA and
PFD Boards for their timeless commitment and positive energy. Although economic times are difficult,
the ECA staff has created a wonderful environment that everyone can be proud of. An example of the
success of the ECA is the recent Arts Crush auction.
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In 2009 there were 195 attendees with revenue of $128,000 and Raise the Paddle raised $25,000; in 2010
there were 232 attendees, revenue of $172,000 and $34,000 raised via Raise the Paddle; in 2011 there
were 254 attendees, revenue of $238,000 and $69,900 raised by Raise the Paddle. Participation in Raise
the Paddle increased from 54 people to 79 people, indicting a higher level of investment in the ECA’s
mission and a long-term commitment to the health and vitality of the ECA. An incredible number of
volunteer hours were invested in the planning and execution of the event including ECA and PFD Board
Members, Edmonds-Woodway High School Jazz Combo and Meadowdale High School String Quartet,
and a staff of 50 individuals from high school students to senior citizens. There is no other event in the
community that brings so many wonderful people together.
ECA Executive Director Joe McIalwain reviewed what has been created at the ECA:
• A cultural asset for Edmonds, and preservation of an important piece of Edmonds history –the
original Edmonds High School and Edmonds Junior High campus
• A beautiful highly regarded venue for quality performing arts events and concerts close to home
• State-of-the-art theatre for arts organizations from around the region for performances and events
• Center that is active year-round with theatre events, sports activities, classes, meetings, etc.
• Resource for teachers and students as school arts programs suffer crippling budget cuts
Mr. McIalwain commented on the impact of the ECA:
• 505 events in the theatre to date
• 50,500 people impacted by ECA each year
• 2010 –2011 season statistics
o 31% of audience from Edmonds
o 18% of audience from Seattle
o Snohomish (9%), Lynnwood (8%), Bothell (4%), Mill Creek (4%), Everett (3%), Mountlake
Terrace (2%)
Mr. McIalwain reviewed current/upcoming events:
• ECA opened its 5th anniversary season with two performances by Lily Tomlin October 1st
• Cascade Symphony Orchestra will celebrate the opening of its 50th anniversary season with two
performances – October 23rd and 24th. (To be filmed and broadcast on public television.)
• Sno-King Community Chorale opens its new season on November 10th with its annual “Salute to
America” concert in celebration of Veteran’s Day
• ECA Presents: Christopher Cross – 10/8; Orla Fallon – 10/14; Riders in the Sky – 10/16; Magic
School Bus (Student Matinees only) – 10/16; Bill Charlap & Renee Rosnes (part of Earshot Jazz
Festival) – 10/29
Mr. McIalwain reviewed recent successes:
• $187,000 in ticket sales by opening night of the 2011-2012 season (compared to $110,000 in
sales by opening night last season)
• Revenue from “Arts Crush” increased by more than $75,000 this year
• Rick Steves’ investment in ECA and Cascade Symphony Orchestra -$100,000 per year for 10
years beginning in 2012. Net revenue to ECA projected to be $50,000 to $60,000 each year
Mr. McIalwain reviewed the ECA’s operating performance:
Revenue 2010 Year-end 2011 YTD(August) 2011 Budget
Ticket Sales $ 304,152 $ 320,404 $ 430,000
Rental Revenue $ 305,863 $ 241,471 $ 328,820
Other Earned Revenue $ 46,627 $ 42,446 $ 87,000
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Fundraising for Operations $ 446,740 $ 337,201 $ 402,000
Total $1,103,380 $ 941,522 $1,247,820
Expense
Labor $ 495,213 $ 347,564 $ 521,800
Facilities/Operations $ 255,139 $ 167,250 $ 232,400
Programming $ 236,652 $ 214,079 $ 253,000
Other Expenses $ 159,547 $ 108,068 $ 238,300
Total $1,146,550 $ 836,961 $1,245,500
Net Revenue ($ 43,170) $ 104,561 $ 2,320
Mr. McIalwain reviewed the sales tax revenue streams collected by the ECA:
A) Direct Local-Level Sales Tax Rebate
• Intended to cover a portion of the 2002 bond issue
• Economic crisis has resulted in a significant reduction in revenues from this source.
B) “TIER 1” County-Level Sales Tax Rebate
• Intended to cover the remainder of the 2002 bond issue
C) “TIER 2” County-Level Sales Tax Rebate
• Intended to cover 2008 bond issue
• Revenues were projected to exceed $200,000 annually
• Economic crisis has resulted in a 90% reduction in revenues from the “Tier 2” stream
• Unrealized funding source, primary cause of capital revenue shortfall
• Originally projected to be $200,000; decreased to $12,000
He summarized the EPFD’s debt service:
Revenues 2011 2012
EPFD Local Sales Tax (estimated) $179,478 $185,222
SCPFD Allocation #1 $215,575 $226,320
SCPFD Allocation #2 $ 12,625 $ 12,830
Total Revenues $407,678 $424,372
Bond Payments Due
$682,863
$706,763
Net Balance
($275,185)
($282,391)
Remaining Principal, 2002 Bond Issue $5,820,000
Remaining Principal, 2008 Bond Issue $3,735,000
Combined Total $9,555,000
Because projected Council sales tax revenues have not materialized, additional funds will be needed in
2011 to help cover a portion of EPFD’s bond debt:
• City Support - June 2011: $83,185 (received)
• ECA projected to contribute approximately $45,000 from its operating fund for debt service.
• Estimated City support – December 2011: $145,000
• Total estimated City support for 2011: $228,185
Mr. McIalwain explained City Council Members, Edmonds PFD Board Members, ECA Board Members,
City Staff and ECA Staff continue to work together to find solutions. Members of the Task Force includes
Councilmember Lora Petso and D.J. Wilson, PFD Board Members John McGibbon and Bob Rinehart,
ECA Board Members Jack Loos and Steve Shelton, City Staff Frances Chapin, Stephen Clifton, and
Carrie Hite and ECA Executive Director Joe McIalwain.
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Mr. McIalwain reviewed long term strategies:
• Refunding of 2002 Bonds – part of City refunding package
o Estimated savings of $30,000 per year
• Extension of PFD Legislation – statewide PFD effort
• Naming Rights – exploring now with potential partners.
• Impact of Economic Recovery – unknown
• Improved operating performance – portion of net revenues dedicated to debt service
Next steps include:
• Complete 2010 audit (site work completed). Short list of recommendations, no major concerns
• Establishment of term limits for PFD Board Members (two consecutive four year terms)
• Strategic Planning process – 2011-2012
Councilmember Buckshnis commented the City had been expecting to budget $300,000 toward the ECA
debt; it now appears it will be approximately $250,000. Mr. McIalwain anticipated $250,000 would be
worst case scenario.
7. HEARING EXAMINER'S ANNUAL REPORT
Hearing Examiner Phil Olbrechts distributed the 2010-2011 Edmonds Hearing Examiner Annual Report.
He reported there had only been eight land use hearings over the last year; three staff appeals (two granted
in favor of the appellant, one in favor of the City), two conditional use permits for restaurant outdoor
seating (granted), two variances for public uses (granted) and one shoreline conditional use permit for a
City pump station (granted).
He provided detail regarding the cases:
Sabine Birlenback: Appeal of Notice of Violation and conditional use permit (CUP) for unauthorized
cutting for trees within a critical area. Appeal granted in part. Appellant hired a contractor to cut trees in
a critical area buffer next to her mother’s home. The City authorized limited cutting. The appellant
provided direction to the contractor and the contractor cut significantly more than was authorized – he
was allowed to cut 26 trees and cut 49 and ultimately killed a number of trees rather than just crowning
them. The City’s fine was $1500/tree; the City assessed $12,500 and required the appellant to obtain a
CUP to restore the trees at a rate of 3 trees per tree illegally cut. He reduced the fine to $3,000 and
determined only “removed” trees for which replacement was required were those that did not survive the
cutting.
Meadowdale Marina LLA: Appeal of building official determination that Meadowdale Marina, a
nonconforming use, was too badly damaged by a storm to quality for repair. Appeal granted. The City’s
nonconforming use provision allows a nonconforming building damaged up to 75% to be rebuilt. In this
instance, a pier structure was destroyed in a January 2011 storm. The appeal was on how 75% of the
value of the structure was determined. The appellants provided case law from the Shoreline Hearings
Board that the entire structure must be considered. He ruled the 75% threshold had not been exceeded and
the wooden building could be replaced.
Classico Homes: Appeal of building official determination on base height for measuring building height.
Appeal denied.
Swedish Medical Center: Request for sign variance. Approved. The existing signs were grandfathered
and were within the street setback and too tall for the location. Public necessity for a public building
qualified as a special circumstances in the variance criteria.
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Snohomish County PUD No. 1: Request for variance to increase allowed fence height from six feet to
eight feet. Variance approved.
Craig Hanway/Scotts Bar & Grill: Conditional use permit for outdoor seating. Permit granted. Hours
restricted to 10:00 p.m.
Panera Bread: Conditional use permit for outdoor seating. Permit granted. Hours restricted to 10 p.m.
City of Edmonds: Shoreline Conditional Use Permit for removal of Pump Station No. 2 from Shell
Creek and place it outside the creek. Permit approved.
Mr. Olbrechts relayed he is working with City Attorney Jeff Taraday to develop hearing examiner rules
and procedures.
Councilmember Buckshnis referred to the appeal of trees cut in a critical area; they were allowed to cut
26 trees and instead cut 39 and 26 were damaged severely. Mr. Olbrechts explained the City’s
authorization was only to crown the trees; the contractor cut more than was authorized. Councilmember
Buckshnis commented on the importance of critical areas and sending a message that trees in critical
areas cannot be cut without authorization. She asked if the appellant was required to restore any of the
trees that were cut. Mr. Olbrechts answered the code states trees that are removed must be replaced with
three trees; removal is defined to include the death of the tree. Most of the trees will not die as a result of
the cutting activity. His ruling was that restoration applied to the trees that would die as a result of the
cutting activity. Councilmember Buckshnis asked how it would be determined whether the trees would
die. Mr. Olbrechts answered that was studied by an arborist.
10. AUDIENCE COMMENTS
Mayor Cooper reminded speakers that in accordance with RCW 42.17.130, the opportunity for public
comment shall not include comments which promote or oppose candidates for public office or ballot
measures except during a public hearing.
Dave Page, Edmonds, recalled there had been three levy committees in the past three years; all three
found the City needed a levy to prevent further cuts in service. When the Council voted in August to place
a levy on the November ballot, the vote was 6-1 with Councilmember Wilson dissenting. Mayor Cooper
then presented a recommended levy package which the Council did not approve. The Council
subsequently placed three levies on the November ballot. He expressed concern that at last night’s forum,
Councilmembers indicated they could not support all the levies. Only Mayor Cooper expressed support
for all the levies. Mr. Page questioned the message Councilmembers are sending to the public after all the
work done by the levy committees. He noted personal interest appears to have overruled the public good.
Al Rutledge, Edmonds, commented on pedestrian crossing flags that used to be available at several
intersections and discontinued after the flags were stolen. An America National Program in Florida will
pay for the flags. He suggested a pedestrian flag program be considered in the budget.
Roger Hertrich, Edmonds, referred to interests/concerns expressed at the candidate forum including
concern with increased commercial traffic at Paine Field. He suggested candidates need to be concerned
about problems created by increased train traffic, parking lots for train users, and increased bus and ferry
traffic. Those facilities are accessed via Edmonds Way and he envisioned grid lock on Edmonds Way due
to increased traffic. Double tracking will increase hazards and result in more trains; current estimates are
100 trains/day through Edmonds. The possibility of coal trains will further increase the number of trains
traveling through Edmonds. Additional train traffic blocks the waterfront from downtown and prohibits
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efficient ferry operation. He summarized gridlock is the most serious problem facing Edmonds in the
future and it should be scheduled on a future agenda.
8. PRESENTATION OF THE 2012 PRELIMINARY BUDGET.
Council President Peterson distributed copies of the 2012 Preliminary Budget to the City Council.
Mayor Cooper explained the budget would be available on the City’s website at the completion of his
remarks. Hard copies are available at the City Clerk’s office. He provided the following budget message:
When I took the oath of office on July 23, 2010; I made a commitment to the people of Edmonds that I
would deliver budgets that are balanced, that reflect proactive belt tightening and focused on continuing
to deliver the high quality of service that our residents deserve. Our 2011 budget did that and the 2012
budget continues that commitment.
It is a privilege for me to bring you a budget this evening that reflects the values and priorities of our
community; safe neighborhoods, clean parks, and an open and transparent government. Our nation is
facing challenging economic times and local governments all across the region are making difficult
decisions, making drastic cuts to services, and laying off hundreds of dedicated public employees. I feel
fortunate as your mayor that while this great recession continues we have not had to make those drastic
cuts because we have acted responsibly.
In 2011, our conservative spending approach coupled with the hiring freeze I implemented lowered our
expenses $200,000 below budget. In addition, we realized $200,000 more in revenue than projected at the
beginning of 2011. Responsible choices achieve results that keep us ahead!
As we approach 2012 our city is at a crossroads. The budget I bring you tonight was balanced carefully,
but not without thinking outside of the box. The county has projected our assessed property value will
decrease by 10% and our sales tax revenues will show only a modest rebound. For us to provide the
community with the services they deserve I am recommending leaving 3½ positions vacant, a series of
reorganizations, and some creative revenue options and expenditure reductions.
Like 2011, I am recommending that we suspend the general fund contribution of $300,000 to the vehicle
replacement fund (511 B fund) during 2012. We are in a position to make all of the 2012 expenditures
from the fund including police cars and computers for the police vehicles and still have a fund balance at
the end of 2012. In this economic climate and given the health of this fund, this just makes sense.
My proposed budget adds back the police officer position left vacant during the 2011 hiring freeze I
demanded. This will keep us at our staffing level of 55 officers, but well below the recommended service
level.
A public, transparent, and open government is one of my top priorities. To meet the demand of public
record requests and keeping with the goal of an open and transparent government, I am recommending
we fill the vacant clerk position with a ½ time person, saving the city $33,000 in salaries and benefits, but
still allowing us to move forward with our plan to have an employee solely dedicated to processing public
record requests. In 2011, the authorized position in the City Clerk’s office was left vacant due to a fragile
budget and the hiring freeze I implemented; we simply cannot afford to operate at this level if we are
going to serve the public. Having this employee in place will enable us to begin processing requests more
effectively by using the latest available technology.
In Development Services, the Director position will remain vacant as well as a Permit Coordinator
position. The savings for the city is $224,000 in salaries and benefits. These vacancies present service
challenges and will require doing business a different, but more effective way. I have been working with
staff to develop a plan to provide this service with existing employees. As revenues increase and the
economy rebounds we will need to consider filling the permit coordinator in order to continue a high
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level of customer service. It is important to note that in order to function effectively we need a director
managing the division.
Our community places a high priority on understanding the financial position of the city with reports that
are user friendly. In keeping with the spirit of thinking out of box and not adding additional strain on a
budget spread thin, we are reorganizing the Finance Department. As the public demands more
information about how their tax dollars are spent, we must respond to this demand. My budget combines
both general fund and utility funds to accomplish this task.
Having functional and clean parks is a long standing service we provide to our community. We have
implemented programming changes that will generate $45,000 a year of new revenue increasing our
recreation fee structure for non-residents, so our own residents pay less than users from out of town. In
addition we have reduced expenditures by $40,000. These changes will minimize the impacts on our
service levels.
I am recommending that we leave a custodian position vacant for 2012, saving the city $60,000 in salary
and benefits. This will mean that our community facilities like the Francis Anderson Center will not be
cleaned as often.
Making these changes, we still preserve our reserves at a healthy balance to end 2012; with $1.3 million
in the Public Safety Reserve Fund, $1.9 million in Emergency Reserve, and $3.4 million ending balance
in the General Fund. In addition, my 2012 budget spends $43,000 less than it raises in revenue.”
While I have delivered a delicately balanced budget this year, it is important to note that in order to
sustain our current level of service into the future our city needs additional revenue. We have a legacy of
proactive decisions that keep us out of economic disaster. If we are to continue our commitment to public
safety, our flower program, senior center, Yost pool, and first class recreation program; we must act now
in preparation for the foreseeable economic needs.
The most important step to achieve needed revenue is our commitment to bringing new business to
Edmonds. Having a vibrant economy will increase sales tax revenue and reduce the tax burden on home
owners.
This year in Edmonds we have over $16 million in new commercial construction under way. That means
over 160 construction jobs have been created by development we have attracted to Edmonds. In addition,
some of these businesses will bring new jobs to our city. One such company is Dick’s Drive In. The new
Edmonds Dick’s will employ dozens of workers who will earn higher than industry average hourly wages.
The new $6 million 16,000 square foot cancer treatment center adjacent to Swedish Hospital is part of
Swedish’s commitment to invest $150 million in upgrades over the next decade. This expansion will
provide long term family wage jobs in our community for many years to come. Other businesses
expanding in Edmonds include; Panera Bread, and Columbia State Bank.
In 2009, the council and the community were warned that if new revenue was not generated then drastic
reductions in service would be needed. If the voters do not approve the propositions on the ballot this fall
and the economy does not rebound, drastic cuts in service will be needed. There is nothing left to trim
without further eroding the service levels the community deserves.
As we look to 2012 and beyond it is important for us to not lose sight of the community’s expectations and
priorities; public safety, flowers, arts and cultural programs, Yost Pool, the senior center, recreation
programs, well maintained parks, safely maintained streets and walkways, and above all a commitment to
economic development.
It is my honor to present to you this budget as your mayor. This budget protects our priorities, it’s
balanced and it’s fair.
I want to thank all of the council members and residents who made budget suggestions. The dedicated
community members who spent four evenings in August and September provided valuable input to this
process. We listened and we wrote a budget based on your priorities.
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I would especially like to thank our dedicated staff who worked long hours to assist in building this
budget, particularly Interim Finance Director Jim Tarte and his staff. We look forward to being available
to answer questions and participate in your budget discussions.
Council President Peterson advised a budget work session is scheduled on October 18, the first public
hearing on November 1 and a second public hearing on November 15.
Mayor Cooper explained the new Finance Director starts on October 10; Mr. Tarte will be available
during the transition to answer questions.
9. PUBLIC HEARING ON THE CAPITAL FACILITIES PLAN ELEMENT UPDATE FOR 2012-
2017 TO THE CITY'S COMPREHENSIVE PLAN AND CAPITAL IMPROVEMENT PROGRAM.
THE PROPOSAL UPDATES THE CITY'S CAPITAL FACILITIES PLAN TO INCLUDE
IMPROVEMENTS, ADDITIONS, UPGRADES OR EXTENSIONS OF CITY INFRASTRUCTURE
SUCH AS TRANSPORTATION, PARKS AND STORMWATER ALONG WITH OTHER PUBLIC
FACILITIES NECESSARY TO IMPLEMENT THE CITY'S COMPREHENSIVE PLAN.
City Engineer Rob English provided a comparison of the CIP and CFP:
CIP CFP
Mandate? None GMA
Reason? Budget GMA
Time Frame? 6 year 6 year
20 year
Must include Capital? Yes Yes
Must include Maintenance? Yes No
Mr. English highlighted the following projects added to this year’s CFP:
• Sunset Avenue Walkway
o Added to Transportation CFP
o Supported by 2008 Parks Plan
o Conceptual estimate $917,000
o 2015 design
o 2016 construction
Mr. English explained during the 2011 CIP process, Council requested the following projects be added:
• Public Market Facility (Downtown Waterfront)
o Staff recommends adding to CFP (General)
o Supported by 2008 Parks Plan
• Regional park for downtown waterfront
o Cost unknown
o Program year unknown – seeking Council direction
o Add to CIP
• 125 REET-2 Parks Improvement Fund
Staff is seeking direction from the Council regarding the addition of the Public Market Facility to the CFP
and CIP.
Mr. English provided a summary of fund numbers in the CIP and department managing each fund:
Fund Description Department
112 Transportation Public Works
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113 Multimodal Transportation Community Services
116 Buildings Maintenance Public Works
125 REET-2 Transportation Public Works
125 REET-2 Parks Improvement Parks & Recreation
126 Parks Acquisition Parks & Recreation
129 Special Projects Parks & Recreation
132 Parks- Construction (Grant
Funding)
Parks & Recreation
412-100 Water Projects Public Works
412-200 Storm Projects Public Works
412-300 Sewer Projects Public Works
414 Wastewater Treatment Plant Public Works
Mr. English highlighted:
• 112 Street Fund projects:
o 226th St. Walkway (completed)
o Shell Valley Emergency Road (construction)
o Dayton St Overlay (2011)
o Main St – 5th Ave to 6th Ave (2011-12)
o 228th St. Corridor Improvements (design 2011-12)
o Five Corners Roundabout (design 2011-12)
o 212th & 76th Ave (design 2012)
• 412 Utility Fund projects:
Water
o 17,400 feet of replaced water mains (construction)
o 5,900 feet of water main replacement (2012)
o Alderwood Meter Improvements (completed)
Stormwater
o 12th Ave Storm Drainage Improvements (completed)
o Dayton Street Storm Drainage Improvements (construction)
o Talbot Road/Perrinville Creek Drainage Improvements (2012)
Sewer
o Sewer Lift Station 2 upgrade (construction)
o Rehabilitation of 9 Sewer Lift Stations (2012-13)
o 2,900 feet of sewer main replacement/rehabilitation (2012)
o 2012 Sewer Comprehensive Plan Update
Parks & Recreation Director Carrie Hite highlighted projects in the 2011 CIP:
• Yost pool repairs (completed)
• Groundbreaking and progress on Interurban trail (underway, targeted for completion 2011)
• Old Milltown courtyard (groundbreaking September 30, targeted for completion 2011)
• SR 99 International District (design and planning)
• 4th Avenue Cultural Corridor (planning)
Ms. Hite highlighted CFP projects:
• Add Public Market (seeking Council direction whether to include)
• Development of Woodway HS Athletic Complex
Ms. Hite highlighted REET 125 funded projects:
• Reprioritized a few projects
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• Completion of City Park playground equipment and Dayton Street Plaza next year.
• Added Edmonds Marsh Study (need match if grant funds received)
• Added Park Impact Fee study as placeholder
• Added another $120,000 for Yost to replace boiler
She highlighted Park Construction Fund 132 projects:
• 4th Avenue Cultural Corridor planning
• Dayton Street Plaza
• Completion of Interurban Trail
• Spray Park (unsecured funding)
• Senior Center Improvements: subject to CDBG (unsecured funding)
Mr. English reviewed the schedule:
• September 14 – CS/DS Committee
• September 27 – City Council – introduction
• September 28 – Planning Board – public hearing
• October 4 – City Council – public hearing
• Dec 2011 – Adopt CFP with Comprehensive Plan Update
The Planning Board recommended forwarding the CFP/CIP to the Council for approval. The Planning
Board’s concerns included flooding in the waterfront area, the Five Corners Roundabout project and the
need for a public education program regarding the Five Corners roundabout.
Council President Peterson suggested tonight Councilmembers identify their 5-6 big issues with the
CFP/CIP. Staff could then be given direction regarding those projects and further discussion scheduled on
those specific projects.
Mayor Cooper opened the public participation portion of the public hearing.
Roger Hertrich, Edmonds, suggested the Council continue the public hearing so that the projects
identified by the Council could be discussed further. He expressed concern that projects that remain in the
CFP/CIP may occur without the Council’s realization such as the Five Corners roundabout. The public
did not have an opportunity to provide input before a decision was made to move forward. He suggested
the $1 million traffic signal proposed for 9th & Caspers be removed from the plan and any issues with the
intersection be addressed via a slight realignment of the roadways. He suggested the aquatics facility be
located at the Woodway High School site and Yost Pool remain an outdoor pool with the addition of a
water slide to increase participation. He did not support increasing the size of the library building and
preferred SnoIsle Library pay for any expansion. He suggested the CFP/CIP include a proposal to address
his concerns with gridlock on SR 104.
Al Rutledge, Edmonds, commented the South Snohomish County Historical Society sponsors the
Saturday Market. He relayed concerns about having another Farmers Market facility in the City. He
suggested the Council inquire with the Friends of the Edmonds Library about funds they donate to the
library.
Hearing no further comment, Mayor Cooper closed the public participation portion of the public hearing.
Councilmember Buckshnis agreed with Mr. Hertrich about the 9th & Caspers project. She suggested the
9th & Main and 9th & Walnut projects also be removed from the plan.
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Councilmember Fraley-Monillas expressed interest in including the public market in the CFP, wherever it
was located. The City could benefit economically from a public market facility financially as well as
health wise.
Councilmember Petso agreed with the public market concept. She acknowledged there are issues with a
public market facility as mentioned by Mr. Rutledge. She suggested staff “pencil it in for 2015” so that it
was included in the plan but there was time to address issues. She was open to reconsidering the decision
on the roundabout, recalling when the Council’s decision was made in July, she commented there had
never been a public hearing held on specifically the roundabout, only the overall plan.
Councilmember Bernheim expressed support for the public market concept. He noted there was no real
concept yet, he envisioned a very modest facility, not a large place. He was also interested in further
discussion on the Five Corners roundabout, recalling he observed the intersection can currently handle
100 cars every 5 minutes. He was interested in further statistics about the roundabout operation and how
the roundabout concept fit with future development. He did not want to take the roundabout out of the
plan now but wanted further evidence that a roundabout would be an improvement.
Councilmember Bernheim suggested prioritizing the Main & 9th and Walnut & 9th striping projects to
facilitate traffic flow. He agreed with minimizing the number of million dollar traffic lights in the
CFP/CIP if they were unnecessary. He cited 9th & Caspers as an example of an intersection where the
traffic pace was acceptable.
Public Works Director Phil Williams advised there are two public workshops in the scope of the design
consultant’s contract. Once 30% design is complete, the public would be invited to workshops to discuss
how the roundabout functions, benefits and tradeoffs, and to compare alternatives.
Councilmember Bernheim asked what traffic volumes the roundabout will be able to handle compared to
the existing intersection. Mr. Williams explained the primary driver for this project was congestion and
delay at the intersection. That is expressed in a variety of ways, the obvious being air quality impacts. The
estimated reduction in air quality contaminant emissions that result from construction of the roundabout
was the reason the project qualified for grant funding. The roundabout results in a 30-40% reduction in
carbon monoxide, carbon dioxide particulate, hydrocarbons, etc. emitted by cars waiting to go through the
intersection. With regard to delay, in the current situation, all stop at a five-leg intersection, there is a 115
second average delay during the afternoon peak period. The same traffic volumes at a roundabout reduce
the delay from 115 sections to 12 seconds. That reduction in delay has a significant impact on air quality
emissions and fuel consumption. Idling cars have impacts on fuel consumption, air quality, carbon
footprint and delay and there are costs associated with each. It is important in the design development
stage to articulate/prove those benefits to the public as well as discuss alternatives to a roundabout. When
the design process is complete, the Council will be asked whether to move forward with construction.
Councilmember Wilson commented the stormwater section is great; however the facilities section is “too
pie in the sky” for his support and it is not prioritized effectively. Citizens’ highest priority is funding for
traffic calming; recognizing that could not be funded adequately, he suggested increasing the current
$10,000 to $50,000.
Councilmember Wilson observed the only project funded entirely with local funds with no matching
federal grants is the 4th Avenue Corridor. That project has never been a top priority in the City and to him
is not a higher priority than neighborhood traffic calming. He planned to propose an amendment to move
funds from the 4th Avenue Corridor project to traffic calming unless staff could identify another funding
source. He acknowledged the 4th Avenue Corridor project is important but it has funding from a number
of different sources including LTAC.
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Councilmember Plunkett explained he has voted against the CFP/CIP in the past and will do so again,
primarily because of the roundabout. He anticipated the roundabout will increase traffic speeds rather
than calming traffic. He expressed interest in traffic calming projects throughout the City, moving funds
currently allocated to the roundabout to traffic calming, and retaining the stop signs at the Five Corners
intersection.
Council President Peterson summarized issues raised by the Council:
• Traffic lights and/or striping along 9th Avenue
• Public Market
• Roundabout
• Funding for traffic calming
• Funding for the 4th Avenue Corridor
Council President Peterson suggested staff return with presentations/ideas for each of the items for further
Council discussion and decision. The public hearing could be continued or public comment allowed. City
Clerk Sandy Chase explained the public hearing could be continued to a date certain without republishing
the hearing notice. If another public hearing was scheduled, notice would need to be published.
Council President Peterson suggested republishing notice about these five issues within the CFP rather
than continuing the public hearing on the CFP. He tentatively scheduled staff presentations on November
1 and encouraged Councilmembers to email staff with any additional concerns about these items.
11. FURTHER DISCUSSION AND POTENTIAL ACTION ON A PROPOSED CHANGE ORDER
POLICY FOR THE CITY OF EDMONDS THAT WILL GUIDE PROCESSING AND APPROVAL
BY THE ADMINISTRATION AND CITY COUNCIL.
Public Works Director Phil Williams explained during previous meetings, the Council agreed a policy
was needed. After reviewing the policy he proposed, the Council requested a simpler policy be drafted.
He reviewed the following policy developed by Councilmember Petso:
City Council members shall be notified by e-mail of any change order in excess of $50,000.
City Council approval shall be required for:
(1) any change order in excess of $100,000, or
(2) any change order which puts the total of change orders on a project over the designated
management reserve.
If City Council approval is required for a change order, but circumstances require a speedier
approval, the Mayor is authorized to approve the required work provided that the change order is
placed on the next City Council agenda for review and approval.
In no event may the budget authority for a project be exceeded without prior City Council
approval.
Councilmember Fraley-Monillas referred to the statement, “if City Council approval is required for a
change order, but circumstances require a speedier approval…” and asked whether the Council would still
be notified by email that that had occurred. Mr. Williams answered yes if it was over $50,000. If a
project’s management reserve was $100,000 and the project was at $97,000 and a $4,000 change order
occurred, staff would be obliged to obtain Council approval. He anticipated in that case staff would likely
ask for additional management reserve due to the possibility of other change orders.
Councilmember Buckshnis referred to exceeding the fund appropriation and Haines Wharf where Fund
125 exceeded its budget appropriation by $200,000. She agreed a change order policy was needed but
wanted to include language regarding fund appropriation. She anticipated staff could be within the budget
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authority for a project but exceed the budget appropriation for a fund. Mr. Williams answered with regard
to Haines Wharf it was his understanding the total spending authority was not exceeded in the 125 Fund
and because the spending authority was not exceeded, it hid the performance of the project versus the
budget approval and spending authority.
Councilmember Buckshnis explained in the quarterly amendment in August 2010, Fund 125 had a fund
appropriation of $1.5 million the actual expenditures were $1.7 million. Councilmember Petso explained
the reason she did not include that in the proposed policy and only included project-level approval was it
was her understanding it was illegal for staff to exceed the fund authority.
Councilmember Plunkett referred to the statement in the proposed policy, “If City Council approval is
required for a change order, but circumstances require a speedier approval, the Mayor is authorized to
approve the required work…” and asked how the Council could say no if the Mayor has already approved
the work. Mr. Williams explained the intent of that statement is to address an emergency situation on a
project that requires immediate response and there is not time to come to the Council. In that situation he
and/or Mr. English would describe the situation to the mayor and depending on the size of the change
order and whether it takes it over the management reserve or other threshold, staff would be obliged to
obtain Council approval. The time it takes to obtain Council approval would stop the work and possibly
create contractual or physical chaos as well as result in additional cost. Rather than incur additional costs,
the prudent thing to do is authorize a minimal amount of work to resolve the immediate problem and
explain and justify it at the next Council meeting. He acknowledged there are situations where a change
order is optional and can wait for Council approval.
Councilmember Plunkett reiterated the language infers Council approval; what happens if the Council
does not want to approve the change order. Mr. Williams acknowledged the conundrum, comparing it to
approval of vouchers. He explained if the mayor authorized the work, the contractor is entitled to be paid
and staff would bring the change order to Council for review and approval. Similarly, the Council gives
final approval on projects and admittedly their control is limited at that point because the work has
already been authorized.
Councilmember Plunkett asked what happens if staff cannot justify the expenditure to the Council but the
money has already been spent. Mr. Williams responded there needs to be trust in the relationship and staff
will be prudent in exercising that paragraph. Councilmember Plunkett commented if that situation
happened often, the policy could be changed.
Mayor Cooper inquired about the authority to do emergency repairs under emergency provisions and
seeking after-the-fact Council approval. Mr. Williams explained there is very specific criteria regarding
what constitutes an emergency. Mayor Cooper commented under RCW, if the Council fails to approve a
voucher approved by the mayor and already paid, it returns to the finance department and becomes a
receivable.
Councilmember Wilson commented his understanding is the authority for a speedier approval is only
within the management reserve. Mr. Williams answered that is not the intent. The management reserve is
one threshold. If there is time available to increase the management reserve before the next change order,
that will be done. However, in an emergency, the exact cost may be unknown but direction must be given
to the contractor immediately. If that resulted in a change order that exceeded the management reserve,
staff’s commitment is to email the Council if it is over $50,000 and if not, explain it at the next Council
meeting.
Councilmember Wilson asked what was meant by the statement, “In no event may the budget authority
for a project be exceeded without prior City Council approval.” He read it as once a project’s budget has
been approved, a contract with a management reserve, that cannot be exceeded without approval. Mr.
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Williams answered it would be a rare circumstance where the entire project budget is used. Typically a
change order occurs during a project when all the funds have not been expended; it could exceed the
management reserve but likely not the entire project budget.
Councilmember Wilson expressed concern, absent current emergency criteria, with allowing the mayor to
authorize expenditures, essentially giving a blank check to the administration, without Council approval.
Councilmember Petso explained she included flexibility in the proposed policy even in light of the Haines
Wharf fiasco. The policy is written to require staff to come to the Council with a change order that
exceeds the management reserve. For example, if a project is close to the reserve, and a non-emergency
change order arises that will exceed the management reserve but if addressed now will cost less than
doing it later. That was the condition she was attempting to address by that paragraph.
Mr. Williams referred to last week’s report on the Interurban Trail project where the change order did not
exceed the management reserve but clearly the consumption of the management reserve was more rapid
than the progress on the project and staff requested additional management reserve.
Councilmember Wilson commented if the management reserve is consumed and the Council is not
notified and then the mayor approves work because circumstances require a speedier approval, the
Council has not implemented a policy that requires staff to report to the Council as they progress through
a project. As long as a change order is presented to Council early, there is unlikely to be a problem.
However, if multiple change orders have been approved that consume the entire management reserve and
then staff presents a change order, concerns may arise. He concluded early and often is better and this
policy does not achieve that. Mr. Williams agreed early and often is better. He commented on the need for
balance between Council control and expediency.
Councilmember Wilson recalled he stated he was willing to have change orders not count against the
management reserve in order to avoid restricting in-field decision-making but he did not want to offer
blank checks.
Councilmember Fraley-Monillas asked about other city, county and state change order policies. Mr.
Williams answered Mr. English and he reviewed policies from a number of jurisdictions and incorporated
concepts into the first draft of the change order policy.
Councilmember Bernheim commented the proposed change order policy is similar to what he envisioned,
a simplified version of the policy Mr. Williams presented. He was uncomfortable with the last two
paragraphs, particularly the issue Councilmember Plunkett raised, the mayor authorizing the required
work and then scheduling it for Council approval. If circumstances require a speedier approval he
preferred to give the engineer or mayor authorization as long as the City Council is notified and the
circumstances described. He noted the final paragraph is contradictory as a speedier approval could cause
a project to exceed the budget authority. The most important lesson from the Haines Wharf experience is
the lack of notice. He was uncomfortable with approving the change orders on the Interurban Trail and
the lift stations because the Council was rubber-stamping and not making qualitative evaluations
regarding the required work.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETSO, TO EXTEND THE MEETING FOR 30 MINUTES. MOTION CARRIED
UNANIMOUSLY.
Councilmember Petso suggested placing a period after “review” and deleting the remainder.
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Councilmember Plunkett suggested deleting the last two paragraphs and requiring staff to work within the
management reserve. If a project gets close to exceeding the management reserve, staff can request more.
Council President Peterson commented the last two paragraphs offer better opportunity for the Council to
get information. Councilmembers are not engineers or construction experts; to review change orders on
their merits is a slippery slope toward micromanagement. The last paragraph is a good reminder to
citizens, Council and staff that there is a budget authority and if it appears the budget authority will be
exceeded, staff must come to the Council.
Mayor Cooper explained when change orders come to him, they are managed very conservatively and
staff needs to explain why the change order is needed. He assured the Council that was how he would
continue to manage change orders.
Mr. Taraday commented there is some ambiguity between the statement “any change order which puts the
total of change orders on a project over the designated management reserve” and the final paragraph, “in
no event may the budget authority for a project be exceeded without prior City Council approval.” Mr.
Williams explained in the more lengthy policy he proposed there was a definition of the construction
budget for a project which is more than the contract award. The construction budget includes the contract
award as well as inspection and geotech services, the City’s internal costs to manage the project, etc. His
understanding was that was the project budget in the more simplified version of the policy.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER
PETSO, TO APPROVE THE PROPOSED CHANGE ORDER POLICY WITH THE FOLLOWING
CHANGE: PLACE A PERIOD AFTER “REVIEW” AND DELETE “AND APPROVAL” AND
THE LAST PARAGRAPH THAT READS, “IN NO EVENT MAY THE BUDGET AUTHORITY
FOR A PROJECT BE EXCEEDED WITHOUT PRIOR CITY COUNCIL APPROVAL.”
Councilmember Fraley-Monillas spoke in favor of the Council approving a change order policy tonight,
noting the proposed policy is better than nothing and it can be revised as necessary in the future.
COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO
DELETE THE PARAGRAPH THAT READS, “IF CITY COUNCIL APPROVAL IS REQUIRED
FOR A CHANGE ORDER, BUT CIRCUMSTANCES REQUIRE A SPEEDIER APPROVAL, THE
MAYOR IS AUTHORIZED TO APPROVE THE REQUIRED WORK PROVIDED THAT THE
CHANGE ORDER IS PLACED ON THE NEXT CITY COUNCIL AGENDA FOR REVIEW AND
APPROVAL” AND THE FINAL PARAGRAPH THAT READS, “IN NO EVENT MAY THE
BUDGET AUTHORITY FOR A PROJECT BE EXCEEDED WITHOUT PRIOR CITY COUNCIL
APPROVAL.”
Councilmember Wilson recalled in the Haines Wharf project, expenditures exceeded the appropriation for
that project and multiple change orders were approved without Council notification or consent while the
administration was saying there were no problems. Allowing the mayor to approve work when
circumstances require a speedier approval allows administration to act without appropriation authority
which is what occurred with Haines Wharf. The goal is to tighten up authority, allow for better
management of projects and allow increased flexibility in the future as appropriate. In light of what has
occurred, it is best to start with a clear, concise policy for change orders that provide tools for oversight.
Councilmember Plunkett pointed out the amendment keeps the Council in the process. The main motion
takes the Council out of the process. The amendment appropriates funds for a project and provides for a
management reserve. If the reserve gets low, staff can request additional management reserve.
Council President Peterson understood the reasoning behind the amendment but in real world scenarios it
could end up costing the city much more. He did not foresee circumstances requiring a speedier approval
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would occur often and other changes that have been instituted such as the quarterly Public Works reports
would alert the Council. The ability to manage projects without that provision was great in theory but was
not practical. If there are abuses, the policy can be amended. There needs to be trust with the
administration and City staff. He did not agree with making policy based on a worst case scenario.
Councilmember Bernheim did not support the amendment. He understood the concern but agreed with
Councilmember Fraley-Monillas’ suggestion that the policy could be amended in the future if necessary.
He wanted to preserve the engineer’s ability to address emergencies in the field. Not allowing staff to
respond to emergencies is not prudent. His primary concern with the Haines Wharf project was not
approval of change orders but notice of change orders. He pointed out it was unknown how the Council
would have voted with regard to approving the Haines Wharf change orders but certainly the Council
would have liked to be informed. He planned to propose an amendment that the circumstances have to be
described to the Council.
Councilmember Fraley-Monillas did not support the amendment for the reasons Council President
Peterson and Councilmember Bernheim stated.
Councilmember Petso commented it was not her intent to take Council out of the process; she wanted the
Council to be notified.
THE VOTE ON THE AMENDMENT TO THE MOTION FAILED (2-5); COUNCILMEMBERS
WILSON AND PLUNKETT VOTING YES.
COUNCILMEMBER BERNHEIM MOVED, SECONDED BY COUNCIL PRESIDENT
PETERSON, TO AMEND THE PARAGRAPH TO READ, “IF CITY COUNCIL APPROVAL IS
REQUIRED FOR A CHANGE ORDER, BUT CIRCUMSTANCES REQUIRE A SPEEDIER
APPROVAL, THE MAYOR IS AUTHORIZED TO APPROVE THE REQUIRED WORK
PROVIDED THAT THE CHANGE ORDER AND A WRITTEN STATEMENT OF THE SPECIAL
CIRCUMSTANCES REQUIRING SPEEDIER APPROVAL IS PLACED ON THE NEXT CITY
COUNCIL AGENDA FOR REVIEW. THE VOTE ON THE AMENDMENT CARRIED
UNANIMOUSLY.
Councilmember Wilson commented although the policy is well intentioned, the most important thing the
Council as a legislative body can do is control the purse strings. This policy gives the administration the
unprecedented ability to spend an unlimited amount and simply inform the Council.
Councilmember Plunkett commented the proposed policy is the opposite of the intent. He understood that
some Councilmembers simply wanted notification. His intent was for the Council to have some authority
over extra expenditures on projects.
Councilmember Fraley-Monillas expressed support for the motion as amended. It is a good start and
better than nothing. If situations arise where there authorization is abused, the policy can be revised.
THE VOTE ON THE MAIN MOTION AS AMENDED CARRIED (5-2); COUNCILMEMBERS
PLUNKETT AND WILSON VOTING NO.
Mr. Williams explained it was staff’s intent to insert the change order policy in the City’s purchasing
policy in the Public Works procurement section.
Councilmember Petso expressed hope that some of the controls in the policy Mr. Williams proposed
would become department practice.
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12. DISCUSSION AND POSSIBLE ACTION REGARDING BD1 RETAIL ONLY ZONE. (PUBLIC
COMMENT WILL BE RECEIVED.)
This item was postponed to a future meeting.
13. COMPENSATION CONSULTANT UPDATE.
COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT
PETERSON, TO EXTEND THE MEETING UNTIL 11:00.
Councilmember Wilson asked whether it was necessary for the Council to consider this item tonight.
Council President Peterson responded this is the RFQ/RFP to address changes requested by WCIA. If it is
not approved tonight, it is unlikely the work can be completed by the end of the year.
UPON ROLL CALL, MOTION CARRIED (4-2); COUNCIL PRESIDENT PETERSON AND
COUNCILMEMBERS PETSO, FRALEY-MONILLAS, AND COUNCILMEMBER PLUNKETT
VOTING YES; AND COUNCILMEMBERS BERNHEIM AND WILSON VOTING NO.
(Councilmember Buckshnis was not present for the vote.)
Councilmember Wilson commented the Public Safety & Human Resources Committee discussed this
seven months ago; there has been ample time in the interim for this to come to the Council.
Parks & Recreation Director/Interim Human Resources Director Carrie Hite reviewed the process to date:
December 7, 2010: Council voted to authorize $50,000 to hire a Compensation consultant to
complete a non-represented compensation policy review.
June 21, 2011: Council voted to direct staff to advertise an RFQ/RFP for a Compensation and
Classification Study.
August 10-September 2nd: RFQ was published
She reviewed the three phases in the RFQ:
Phase 1: Review and update of all City job descriptions
Last update 1997
Required as part of WCIA audit of Human Resources in 2010
Extension granted until December 2011
Need to complete this year
Phase 2: Analyzing and updating current non represented employee’s compensation policy.
Includes review and analysis of current policy, comparable jurisdictions, internal equity issues,
salary compression issues, and creating a classification system that can be maintained on a long
term basis
Phase 3: Conduct comprehensive salary comparison survey for 40 non-represented employees.
Includes market based survey for salaries, benefits, staffing levels, and span of control
Internal salary analysis to ensure equity
The City received 10 proposals; costs ranged from $19,000 to 95,000. Council had the opportunity to
review proposals in the Council office. After thorough staff review, staff recommends further evaluation
of 2-4 firms. A table of the firms, cost per phase, experience, and recommendation was included in the
Council packet.
Ms. Hite relayed staff recommendation:
1. Committee interview up to four firms
2. Reference checks on final firm (s)
3. Council discuss completion of phase 1, 2, and/or 3
Packet Page 22 of 272
Edmonds City Council Draft Minutes
October 4, 2011
Page 20
4. Give staff guidance to proceed
5. Enter into an agreement for phase 1 but select a firm who could competently and effectively
complete phases 2 and 3 in the future
6. Award of contract on October 18th or 25th
COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO
APPROVE THE RECOMMENDED ACTION.
COUNCILMEMBER PLUNKETT MOVED TO ADD TO THE DESCRIPTION OF PHASE TWO
SO THAT IT READS, “INCLUDES REVIEW AND ANALYSIS OF CURRENT POLICY,
COMPARABLE JURISDICTIONS, INTERNAL EQUITY ISSUES, SALARY COMPRESSION
ISSUES, AND CREATING A CLASSIFICATION SYSTEM THAT CAN BE MAINTAINED ON A
LONG TERM BASIS BY REDUCING SALARIES.” MOTION FAILED FOR LACK OF A
SECOND.
Councilmember Buckshnis observed the last update was in 1997; the 2010 Human Resources audit
required it be completed by December 2011; and the Council is making a decision in October 2011. Ms.
Hite explained the issue arose in a WCIA audit in fall 2010 and a proposal was brought to hire a
compensation consultant and the Council authorized $50,000 for the study.
Councilmember Bernheim advised he will not support the motion. He voted against the compensation
consultant previously on principle that the City’s employees should be able to handle this work.
Council President Peterson advised this item was scheduled on a previous agenda but was postponed due
to staffing changes. He advised Councilmember Fraley-Monillas has agreed to participate with staff and
him on the interview committee.
THE VOTE ON THE MOTION CARRIED (6-1); COUNCILMEMBER BERNHEIM VOTING NO.
14. MAYOR'S COMMENTS
Mayor Cooper reported on the Cascade Land Conservancy award ceremony he attended where Edmonds
and the Edmonds Bicycle Group received the 2011 New Directions for Livable Communities award for
demonstrating the innovation and cooperation required to create great communities through the adoption
of a Complete Streets ordinance.
Mayor Cooper reported on the groundbreaking for the Old Milltown courtyard. He thanked
Councilmember Buckshnis and others who attended who demonstrated the public-private partnerships for
the project; a classic example of how City and non-profit funds can be combined.
Mayor Cooper reported October is breast cancer awareness month, Down Syndrome awareness month
and Rett Syndrome awareness month. He explained Rett Syndrome is a genetic defect of the X
chromosome that affects predominantly girls, affecting speech and motor skills. Proclamations
recognizing these conditions will be on future Council Consent Agendas.
15. COUNCIL COMMENTS
Councilmember Plunkett requested an executive session next week regarding a personnel/legal matter.
City Attorney Jeff Taraday suggested Councilmember Plunkett, Council President Peterson and he
discuss it after the meeting and Council President Peterson could then schedule an executive session.
Councilmember Buckshnis announced the Halloween Howl event at the dog park on October 15 from
11:00 to 2:00 with costume judging at 1:00.
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October 4, 2011
Page 21
Council President Peterson recognized there have been some staffing changes recently and he respected
Mayor Cooper’s right to make those changes. He expressed his personal thanks to Debi Humann and the
legacy she left of a dedicated City staff that are willing to go the extra mile. His interactions with her
meant a lot to him as a Councilmember and helped direct his thoughts and assisted him in making
difficult decisions. He thanked Ms. Humann for her 13 years of service.
16. ADJOURN
With no further business, the Council meeting was adjourned at 10:42 p.m.
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AM-4284 Item #: 3. C.
City Council Meeting
Date: 10/18/2011
Time:Consent
Submitted By:Sandy Chase
Department:City Clerk's Office
Review
Committee:
Committee
Action:
Type:Action
Information
Subject Title
Approval of City Council Meeting Minutes of October 11, 2011.
Recommendation from Mayor and Staff
It is recommended that the City Council review and approve the draft minutes.
Previous Council Action
N/A
Narrative
Attached is a copy of the draft minutes.
Attachments
10-11-11 Draft City Council Minutes
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 10/13/2011 03:00 PM
Final Approval Sandy Chase 10/13/2011 03:29 PM
Form Started By: Sandy Chase Started On: 10/13/2011 02:24 PM
Final Approval Date: 10/13/2011
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Edmonds City Council Approved Minutes
October 11, 2011
Page 1
EDMONDS CITY COUNCIL DRAFT MINUTES
October 11, 2011
The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Cooper in the Council
Chambers, 250 5th Avenue North, Edmonds.
ELECTED OFFICIALS PRESENT
Mike Cooper, Mayor
Strom Peterson, Council President
Steve Bernheim, Councilmember
D. J. Wilson, Councilmember
Lora Petso, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
Michael Plunkett, Councilmember
STAFF PRESENT
Jeff Taraday, City Attorney
Mark Bucklin, Attorney
Sandy Chase, City Clerk
CONVENE IN EXECUTIVE SESSION TO RECEIVE AND EVALUATE A COMPLAINT OR CHARGES
BROUGHT AGAINST A PUBLIC OFFICER OR EMPLOYEE PER RCW 42.30.110(1)(f), AND
POTENTIAL LITIGATION PER RCW 42.30.110(1)(i).
Mayor Cooper announced that the City Council would convene in executive session to receive and
evaluate a complaint or charges brought against a public officer or employee per RCW 42.30.110(1)(f),
and potential litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled to
last approximately 45 minutes and would be held in the Police Training Room, located in the Public
Safety Complex.
Mayor Cooper also announced that the City Council may take action regarding waiving of the attorney-
client privilege at the conclusion of the executive session. He noted that executive sessions are closed to
the public. Elected officials present at the executive session were: Mayor Cooper, and Councilmembers
Bernheim, Fraley-Monillas, Buckshnis, Peterson, Petso, Plunkett and Wilson. Others present were City
Attorney Jeff Taraday, Attorney Mark Bucklin and City Clerk Sandy Chase.
At 7:45 p.m., City Clerk Sandy Chase announced in the Council Chambers that a 30-minute extension
was required for the executive session.
At 8:20 p.m., Ms. Chase again announced in the Council Chambers that an additional 30-minute
extension was required for the executive session.
RECONVENE
At 8:46 p.m., Mayor Cooper reconvened the open session of the City Council meeting.
1. POSSIBLE ACTION REGARDING WAIVING OF ATTORNEY-CLIENT PRIVILEGE.
No action was taken.
The meeting adjourned at 8:47 p.m.
Packet Page 26 of 272
AM-4281 Item #: 3. D.
City Council Meeting
Date: 10/18/2011
Time:Consent
Submitted For:Shawn Hunstock Submitted By:Nori Jacobson
Department:Finance
Review
Committee:
Committee
Action:
Approve for Consent Agenda
Type:Action
Information
Subject Title
Approval of claim checks #128136 through #128284 dated October 6, 2011 for $672,497.70, and claim
checks #128285 through #128388 dated October 13, 2011 for $724,066.98. Approval of payroll direct
deposit and checks #50854 through #50882 for the period September 16, 2011 through September 30,
2011 for $645,614.58.
Recommendation from Mayor and Staff
Approval of claim checks and payroll direct deposit & checks.
Previous Council Action
N/A
Narrative
In accordance with the State statutes, City payments must be approved by the City Council. Ordinance
#2896 delegates this approval to the Council President who reviews and recommends either approval or
non-approval of expenditures.
Fiscal Impact
Fiscal Year:2011
Revenue:
Expenditure:2,042,179.26
Fiscal Impact:
Claims $1,396,564.68
Payroll $645,614.58
Attachments
Claim Checks 10-6-11
Claim Checks 10-13-11
Claim Checks 10-13-11a
Form Review
Inbox Reviewed By Date
Finance Shawn Hunstock 10/13/2011 02:08 PM
City Clerk Sandy Chase 10/13/2011 02:46 PM
Mayor Mike Cooper 10/13/2011 03:00 PM
Final Approval Sandy Chase 10/13/2011 03:29 PM
Packet Page 27 of 272
Form Started By: Nori Jacobson Started On: 10/13/2011 10:00 AM
Final Approval Date: 10/13/2011
Packet Page 28 of 272
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128136 10/6/2011 070322 A&A LANGUAGE SERVICES INC AUGUST2011 INTERPRETER FEE
INTERPRETER FEE
001.000.230.512.500.410.01 2,049.70
INTERPRETER FEECR25256-ASL
INTERPRETER FEE
001.000.230.512.501.410.01 161.00
INTERPRETER FEEJULY2011
INTERPRETER FEE
001.000.230.512.500.410.01 1,980.40
Total :4,191.10
128137 10/6/2011 065052 AARD PEST CONTROL 298773 MEADOWDALE RODENT CONTROL
RODENT CONTROL @ MEADOWDALE CLUBHOUSE
001.000.640.576.800.480.00 75.00
9.5% Sales Tax
001.000.640.576.800.480.00 7.12
RODENT CONTROL298809
RODENT CONTROL
001.000.640.576.800.480.00 85.00
9.5% Sales Tax
001.000.640.576.800.480.00 8.08
Total :175.20
128138 10/6/2011 071177 ADVANTAGE BUILDING SERVICES 11-532 JANITORIAL SERVICE
JANITORIAL SERVICE
411.000.656.538.800.410.23 334.00
Total :334.00
128139 10/6/2011 065568 ALLWATER INC 092211056 COEWASTE
DRINKING WATER
411.000.656.538.800.310.11 22.85
9.5% Sales Tax
411.000.656.538.800.310.11 0.67
Total :23.52
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Voucher Date Vendor Invoice PO #Description/Account Amount
128140 10/6/2011 001375 AMERICAN PLANNING ASSOCIATION 035353-1187 Membership for Rob Chave 1/12-12/31/12.
Membership for Rob Chave 1/12-12/31/12.
001.000.620.558.600.490.00 576.00
Planning Advisory Service and Zoning040706-1187
Planning Advisory Service and Zoning
001.000.620.558.600.490.00 940.00
Membership for Gina Coccia - Catergory162458-1187
Membership for Gina Coccia - Catergory
001.000.620.558.600.490.00 275.00
Total :1,791.00
128141 10/6/2011 064335 ANALYTICAL RESOURCES INC TL37 EDMONDS
NPDES SAMPLING
411.000.656.538.800.410.31 105.00
EDMONDSTM30
NPDES SAMPLING
411.000.656.538.800.410.31 130.00
Total :235.00
128142 10/6/2011 069751 ARAMARK 655-5787251 FAC MAINT UNIFORM SVC
Fac Maint Uniform Svc
001.000.651.519.920.240.00 30.07
9.5% Sales Tax
001.000.651.519.920.240.00 2.86
PW MATS655-5791840
PW MATS
001.000.650.519.910.410.00 1.01
PW MATS
111.000.653.542.900.410.00 3.84
PW MATS
411.000.654.534.800.410.00 3.84
PW MATS
411.000.652.542.900.410.00 3.84
PW MATS
411.000.655.535.800.410.00 3.84
PW MATS
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Voucher Date Vendor Invoice PO #Description/Account Amount
128142 10/6/2011 (Continued)069751 ARAMARK
511.000.657.548.680.410.00 3.83
9.5% Sales Tax
001.000.650.519.910.410.00 0.10
9.5% Sales Tax
111.000.653.542.900.410.00 0.37
9.5% Sales Tax
411.000.654.534.800.410.00 0.37
9.5% Sales Tax
411.000.652.542.900.410.00 0.37
9.5% Sales Tax
411.000.655.535.800.410.00 0.37
9.5% Sales Tax
511.000.657.548.680.410.00 0.34
STREET/STORM UNIFORM SVC655-5791841
Street Storm Uniform Svc
111.000.653.542.900.240.00 5.00
Street Storm Uniform Svc
411.000.652.542.900.240.00 5.00
9.5% Sales Tax
111.000.653.542.900.240.00 0.48
9.5% Sales Tax
411.000.652.542.900.240.00 0.47
FLEET UNIFORM SVC655-5791843
Fleet Uniform Svc
511.000.657.548.680.240.00 10.00
9.5% Sales Tax
511.000.657.548.680.240.00 0.95
Total :76.95
128143 10/6/2011 069751 ARAMARK 655-5787250 UNIFORM SERVICES
PARK MAINTENANCE UNIFORM SERVICES
001.000.640.576.800.240.00 28.81
9.5% Sales Tax
001.000.640.576.800.240.00 2.74
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Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :31.55128143 10/6/2011 069751 069751 ARAMARK
128144 10/6/2011 069751 ARAMARK 655-5775281 21580001
UNIFORM SERVICE
411.000.656.538.800.240.00 70.93
9.5% Sales Tax
411.000.656.538.800.240.00 6.74
21580001655-5787257
UNIFORM SERVICE
411.000.656.538.800.240.00 70.93
9.5% Sales Tax
411.000.656.538.800.240.00 6.74
Total :155.34
128145 10/6/2011 071124 ASSOCIATED PETROLEUM 0227320-IN 01-7500014
DIESEL FUEL
411.000.656.538.800.320.00 2,766.71
Total :2,766.71
128146 10/6/2011 073035 AVAGIMOVA, KARINE 1127 INTERPRETER FEE
INTERPRETER FEE
001.000.230.512.500.410.01 100.00
Total :100.00
128147 10/6/2011 069076 BACKGROUND INVESTIGATIONS INC COE0911 Background check services
Background check services
001.000.220.516.100.410.00 50.00
Total :50.00
128148 10/6/2011 061659 BAILEY'S TRADITIONAL TAEKWON BAILEY14541 TAEKWON DO CLASSES
TAEKWON DO #14541
001.000.640.575.540.410.00 857.50
TAEKWON DO #14545
001.000.640.575.540.410.00 885.50
Total :1,743.00
128149 10/6/2011 066891 BEACON PUBLISHING INC 6778 CEMETERY DISPLAY AD
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Voucher Date Vendor Invoice PO #Description/Account Amount
128149 10/6/2011 (Continued)066891 BEACON PUBLISHING INC
DISPLAY AD: EDMONDS MEMORIAL CEMETERY
130.000.640.536.200.440.00 108.00
Total :108.00
128150 10/6/2011 002500 BLUMENTHAL UNIFORMS & EQUIP 884687 INV#884687 - EDMONDS PD - YAMANE
2ND CHANCE BALLISTIC VEST
001.000.410.521.220.240.00 725.00
9.5% Sales Tax
001.000.410.521.220.240.00 68.88
Total :793.88
128151 10/6/2011 065739 BOBBY WOLFORD TRUCKING &048958 Street - Brush Disposal
Street - Brush Disposal
411.000.652.542.320.490.00 52.50
Total :52.50
128152 10/6/2011 072159 BRETT S NAGLE LLC CR25376 PUBLIC DEFENDER FEE
PUBLIC DEFENDER FEE
001.000.390.512.520.410.00 1,000.00
Total :1,000.00
128153 10/6/2011 069295 BROWN, CANDY BROWN092011 BIRD NATURALIST
BIRD NATURALIST FOR CLASSROOM
001.000.640.574.350.410.00 44.10
Total :44.10
128154 10/6/2011 071942 CAMPBELL, JULANN CAMPBELL14467 OIL PAINTING CLASSES
OIL PAINTING #14467
001.000.640.574.200.410.00 554.40
OIL PAINTING #14471
001.000.640.574.200.410.00 246.40
Total :800.80
128155 10/6/2011 073029 CANON FINANCIAL SERVICES 11296797 CONTRACT 001-0228389-023 MAYOR'S OFFICE
Mayor's office - copy machine contract
001.000.210.513.100.450.00 27.99
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Voucher Date Vendor Invoice PO #Description/Account Amount
128155 10/6/2011 (Continued)073029 CANON FINANCIAL SERVICES
9.5% Sales Tax
001.000.210.513.100.450.00 2.66
Total :30.65
128156 10/6/2011 072828 CASE POWER AND EQUIPMENT 727045 Unit 3 - Tensioner and Supplies
Unit 3 - Tensioner and Supplies
511.000.657.548.680.310.00 196.04
Freight
511.000.657.548.680.310.00 9.08
9.5% Sales Tax
511.000.657.548.680.310.00 19.48
Unit 3 - Brake RepairG15909
Unit 3 - Brake Repair
511.000.657.548.680.480.00 1,820.08
9.5% Sales Tax
511.000.657.548.680.480.00 172.91
Total :2,217.59
128157 10/6/2011 068484 CEMEX LLC 9422309627 Street - Mix
Street - Mix
111.000.653.542.640.310.00 120.00
9.5% Sales Tax
111.000.653.542.640.310.00 11.40
Storm Dump Fees9422324268
Storm Dump Fees
411.000.652.542.320.490.00 88.40
Roadway - Asphalt
111.000.653.542.310.310.00 524.00
9.2% Sales Tax
111.000.653.542.310.310.00 48.21
Roadway - Asphalt9422334236
Roadway - Asphalt
111.000.653.542.310.310.00 420.00
9.5% Sales Tax
111.000.653.542.310.310.00 39.90
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Voucher Date Vendor Invoice PO #Description/Account Amount
128157 10/6/2011 (Continued)068484 CEMEX LLC
Street - Asphalt9422353201
Street - Asphalt
111.000.653.542.640.310.00 350.00
9.2% Sales Tax
111.000.653.542.640.310.00 32.20
Total :1,634.11
128158 10/6/2011 003510 CENTRAL WELDING SUPPLY LY 172926 Water - CO2 Tank fill
Water - CO2 Tank fill
411.000.654.534.800.310.00 42.21
9.5% Sales Tax
411.000.654.534.800.310.00 4.01
Traffic Control - PropaneLY 173505
Traffic Control - Propane
111.000.653.542.640.310.00 144.66
9.5% Sales Tax
111.000.653.542.640.310.00 13.75
Total :204.63
128159 10/6/2011 073616 CFO SELECTIONS LLC 7624 Jim Tarte - Interim Finance Director
Jim Tarte - Interim Finance Director
001.000.310.514.100.410.00 6,125.00
Total :6,125.00
128160 10/6/2011 069457 CITY OF EDMONDS E1FI.ROW ENG20110303 E1FI.ROW PERMIT ENG20110303
E1FI.ROW Permit ENG20110303
412.200.630.594.320.410.00 200.00
Total :200.00
128161 10/6/2011 063902 CITY OF EVERETT I11002811 Water Quality - Water Lab Analysis
Water Quality - Water Lab Analysis
411.000.654.534.800.410.00 1,117.80
Total :1,117.80
128162 10/6/2011 004095 COASTWIDE LABS W2354382 DISINFECTANT/CLEANER
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Voucher Date Vendor Invoice PO #Description/Account Amount
128162 10/6/2011 (Continued)004095 COASTWIDE LABS
DISINFECTANT/CLEANER FOR WEIGHT ROOM
001.000.640.575.540.310.00 36.84
Freight
001.000.640.575.540.310.00 5.00
9.5% Sales Tax
001.000.640.575.540.310.00 3.97
SUPPLIESW2355311
LINERS, PAPER TOWELS
001.000.640.576.800.310.00 906.92
9.5% Sales Tax
001.000.640.576.800.310.00 86.16
WASP & HORNET KILLERW2357079
WASP & HORNET KILLER
001.000.640.576.800.310.00 55.08
9.5% Sales Tax
001.000.640.576.800.310.00 5.23
SUPPLIESW2359059
TOILET TISSUE
001.000.640.576.800.310.00 70.18
9.5% Sales Tax
001.000.640.576.800.310.00 6.67
Total :1,176.05
128163 10/6/2011 070323 COMCAST 0721433 CEMETERY BUNDLED SERVICES
BUNDLES SERVICES FOR CEMETERY OFFICE
130.000.640.536.200.420.00 114.07
Total :114.07
128164 10/6/2011 073654 COMMERCIAL MAINT CHEM CORP 57028 97540
DEGREASER
411.000.656.538.800.310.59 99.90
Freight
411.000.656.538.800.310.59 31.36
Total :131.26
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Voucher Date Vendor Invoice PO #Description/Account Amount
128165 10/6/2011 068473 COMMERCIAL SOUND & COMM. 040303 3 ADDITIONAL MICROPHONES FOR CC CHAMBERS
Install 3 additional microphones for
001.000.610.519.700.410.00 4,191.58
9.5% Sales Tax
001.000.610.519.700.410.00 398.20
Total :4,589.78
128166 10/6/2011 068473 COMMERCIAL SOUND & COMM. 040320 SERVICE ON MICROPHONES IN COURTROOM
SERVICE ON MICROPHONES IN COURTROOM
001.000.230.512.500.480.00 205.32
Total :205.32
128167 10/6/2011 062891 COOK PAGING WA 8460184 ACCT 1126518
pagers-water
411.000.654.534.800.420.00 3.95
411.000.654.534.800.420.00 0.30
Total :4.25
128168 10/6/2011 068815 CORRECT EQUIPMENT 24727 Sewer Supplies
Sewer Supplies
411.000.655.535.800.310.00 384.83
Freight
411.000.655.535.800.310.00 12.00
9.5% Sales Tax
411.000.655.535.800.310.00 37.70
Total :434.53
128169 10/6/2011 063507 COXLEY, BRUCE 09262011 WEBSITE PHOTOGRAPHY
Photography for city website - Council
001.000.310.518.880.410.00 175.00
Total :175.00
128170 10/6/2011 063519 CUZ CONCRETE PRODUCTS INC 199478 Sewer - Supplies - Manhole Adjust Rings
Sewer - Supplies - Manhole Adjust Rings
411.000.655.535.800.310.00 208.47
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Voucher Date Vendor Invoice PO #Description/Account Amount
128170 10/6/2011 (Continued)063519 CUZ CONCRETE PRODUCTS INC
Sales Tax
411.000.655.535.800.310.00 17.93
Total :226.40
128171 10/6/2011 070230 DEPARTMENT OF LICENSING 9/6/11 - 10/4/11 STATE SHARE OF CONCEALED PISTOL
State Share of Concealed Pistol
001.000.000.237.190.000.00 495.00
Total :495.00
128172 10/6/2011 029900 DEPT OF RETIREMENT SYSTEMS Sept 2011 DRS SEPTEMBER 2011 DRS
September 2011 DRS Premiums
811.000.000.231.540.000.00 155,206.11
Total :155,206.11
128173 10/6/2011 064531 DINES, JEANNIE 11-3229 COUNCIL MINUTE TAKING
9/27 Council Minutes
001.000.250.514.300.410.00 141.00
Total :141.00
128174 10/6/2011 068591 DOUBLEDAY, MICHAEL 09302011 STATE LOBBYIST FOR SEPTEMBER 2011
State lobbyist charges for September
001.000.610.519.700.410.00 2,391.25
Total :2,391.25
128175 10/6/2011 070244 DUANE HARTMAN & ASSOCIATES INC 11-1885.2 E1DA.TASK ORDER 11-03 SERVICES THRU 9/25
E1DA.Task Order 11-03 Services thru
112.200.630.595.330.410.00 107.00
Total :107.00
128176 10/6/2011 007675 EDMONDS AUTO PARTS 39833 SUPPLIES
MAG TRAY
001.000.640.576.800.310.00 7.99
9.5% Sales Tax
001.000.640.576.800.310.00 0.76
SUPPLIES40209
BONDO
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Voucher Date Vendor Invoice PO #Description/Account Amount
128176 10/6/2011 (Continued)007675 EDMONDS AUTO PARTS
001.000.640.576.800.310.00 7.99
9.5% Sales Tax
001.000.640.576.800.310.00 0.76
Total :17.50
128177 10/6/2011 007675 EDMONDS AUTO PARTS 40153 CASTROL
9.5% Sales Tax
411.000.656.538.800.310.21 3.72
CASTROL
411.000.656.538.800.310.21 39.12
Total :42.84
128178 10/6/2011 007675 EDMONDS AUTO PARTS 39620 Sewer - Pump Station - Pump Bearings
Sewer - Pump Station - Pump Bearings
411.000.655.535.800.310.00 114.95
9.5% Sales Tax
411.000.655.535.800.310.00 10.92
Storm - Hose Clamps39977
Storm - Hose Clamps
411.000.652.542.400.310.00 5.32
9.5% Sales Tax
411.000.652.542.400.310.00 0.51
Storm - Fuel line hose40320
Storm - Fuel line hose
411.000.652.542.400.310.00 6.00
9.5% Sales Tax
411.000.652.542.400.310.00 0.57
Total :138.27
128179 10/6/2011 062190 EDMONDS POLICE DEPT 10/4/11 DET BUY FUND DETECTIVE BUY FUND REIMBURSEMENT-3RD QTR
NARCOTICS BUY 11-3582
001.000.410.521.210.490.00 100.00
CONF INFORMANT PAYMENT 11-3582
001.000.410.521.210.490.00 130.00
CONF INFORMANT FEE CI 11-002
11Page:
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128179 10/6/2011 (Continued)062190 EDMONDS POLICE DEPT
001.000.410.521.210.490.00 80.00
Total :310.00
128180 10/6/2011 008705 EDMONDS WATER DIVISION 3-07490 16113 75TH PL W
16113 75TH PL W
001.000.640.576.800.470.00 58.35
18410 92ND AVE W3-38565
18410 92ND AVE W
001.000.640.576.800.470.00 27.50
Total :85.85
128181 10/6/2011 031060 ELECSYS INTERNATIONAL CORP 099369 RADIX MONTHLY MAINT AGREEMENT
Radix Monthly Maint Agreement - Nov.
411.000.654.534.800.480.00 152.00
Total :152.00
128182 10/6/2011 008812 ELECTRONIC BUSINESS MACHINES 069253 COPIER MAINT
COPIER MAINT
001.000.230.512.501.480.00 73.67
Total :73.67
128183 10/6/2011 008812 ELECTRONIC BUSINESS MACHINES 066930 CREDIT
CREDIT
001.000.640.574.100.450.00 -39.20
9.5% Sales Tax
001.000.640.574.100.450.00 -3.72
PARKS & REC PRINTER069096
PRINTER LEASE
001.000.640.574.100.450.00 82.24
9.5% Sales Tax
001.000.640.574.100.450.00 7.81
COPIER LEASE069278
PARKS OFFICE COPIER
001.000.640.574.100.450.00 181.80
9.5% Sales Tax
12Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128183 10/6/2011 (Continued)008812 ELECTRONIC BUSINESS MACHINES
001.000.640.574.100.450.00 17.27
Total :246.20
128184 10/6/2011 066378 FASTENAL COMPANY WAMOU24045 Storm - Safety glasses
Storm - Safety glasses
411.000.652.542.900.240.00 118.30
9.5% Sales Tax
411.000.652.542.900.240.00 11.24
Total :129.54
128185 10/6/2011 065427 FCS GROUP 1893-21109067 E1JC.SERVICES THRU 9/23/11
E1JC.Services thru 9/23/11
412.100.630.594.320.410.00 1,303.33
E1JC.Services thru 9/23/11
412.200.630.594.320.410.00 1,303.33
E1JC.Services thru 9/23/11
412.300.630.594.320.410.00 1,303.34
Total :3,910.00
128186 10/6/2011 009895 FELDMAN, JAMES A 93011 PUBLIC DEFENDER FEE
PUBLIC DEFENDER FEE
001.000.390.512.520.410.00 11,200.00
Total :11,200.00
128187 10/6/2011 009815 FERGUSON ENTERPRISES INC 0310567 Fire Hydrant - Kept Adapter, Returned
Fire Hydrant - Kept Adapter, Returned
411.000.654.534.800.310.00 2,231.69
7.7% sales tax
411.000.654.534.800.310.00 171.84
Fire Hydrant Replacement and Supplies0311058
Fire Hydrant Replacement and Supplies
411.000.654.534.800.310.00 2,325.05
7.7% sales tax
411.000.654.534.800.310.00 179.03
Sewer - Backwater Valve0312781
13Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128187 10/6/2011 (Continued)009815 FERGUSON ENTERPRISES INC
Sewer - Backwater Valve
411.000.655.535.800.310.00 159.50
Freight
411.000.655.535.800.310.00 11.94
9.5% Sales Tax
411.000.655.535.800.310.00 16.28
Returned Fire hydrant Wrong oneCM080226
Returned Fire hydrant Wrong one
411.000.654.534.800.310.00 -2,011.35
7.7% sales tax
411.000.654.534.800.310.00 -154.87
Total :2,929.11
128188 10/6/2011 070855 FLEX PLAN SERVICES INC 182801 Section 125 plan fees - September 2011
Section 125 plan fees - September 2011
001.000.220.516.100.410.00 50.00
Section 132 - October 2011 plan fees183534
Section 132 - October 2011 plan fees
001.000.220.516.100.410.00 25.00
Total :75.00
128189 10/6/2011 011900 FRONTIER 425-206-1108 TELEMETRY LIFT STATIONS
TELEMETRY LIFT STATIONS
411.000.654.534.800.420.00 145.47
TELEMETRY LIFT STATIONS
411.000.655.535.800.420.00 270.16
SEAVIEW RESERVOIR425-206-1137
SEAVIEW RESERVOIR
411.000.654.534.800.420.00 26.50
TELEMETRY LIFT STATION425-206-1141
TELEMETRY LIFT STATION
411.000.654.534.800.420.00 18.53
TELEMETRY LIFT STATION
411.000.655.535.800.420.00 34.41
TELEMETRY LIFT STATION425-206-4810
14Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128189 10/6/2011 (Continued)011900 FRONTIER
TELEMETRY LIFT STATION
411.000.654.534.800.420.00 42.32
TELEMETRY LIFT STATION
411.000.655.535.800.420.00 78.58
PUBLIC SAFETY BLDG ELEVATOR PHONE425-712-8347
PUBLIC SAFETY BLDG ELEVATOR PHONE
001.000.651.519.920.420.00 55.08
FS # 16425-771-0158
FS #16
001.000.651.519.920.420.00 165.13
CITY HALL FIRE ALARM SYSTEM425-776-6829
CITY HALL FIRE ALARM SYSTEM
001.000.651.519.920.420.00 110.80
VACANT PW BLDG 200 DAYTON ST425-778-3297
VACANT PW BLDG 200 DAYTON ST
411.000.654.534.800.420.00 18.96
VACANT PW BLDG 200 DAYTON ST
411.000.655.535.800.420.00 35.20
1ST & PINE CIRCUIT LINE PT EDWARDS425-AB9-0530
1st & Pine Circuit Line for Pt Edwards
411.000.655.535.800.420.00 40.75
Total :1,041.89
128190 10/6/2011 011900 FRONTIER 425-712-0647 IRRIGATION SYSTEM
IRRIGATION SYSTEM
001.000.640.576.800.420.00 41.29
MEADOWDALE PRESCHOOL425-745-5055
MEADOWDALE PRESCHOOL
001.000.640.575.560.420.00 66.39
Total :107.68
128191 10/6/2011 011900 FRONTIER 425 771-5553 03 0210 10145226441 07
AUTO DIALER
411.000.656.538.800.420.00 94.38
03 0210 1079569413 10425 NW1-0060
15Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128191 10/6/2011 (Continued)011900 FRONTIER
AUTO DIALER
411.000.656.538.800.420.00 41.47
03 0210 1099569419 02425 NW1-0155
AUTO DIALER
411.000.656.538.800.420.00 218.12
Total :353.97
128192 10/6/2011 073830 GEORADAR IMAGING LLC 11119 C-365 A BASIN UPGRADE
C-365 A BASIN UPGRADE
414.000.656.594.320.410.10 575.00
Total :575.00
128193 10/6/2011 071945 GILL-ROSE, SUE GILL ROSE 14422 WATERCOLOR & DRAWING CLASSES
WATERCOLOR #14422
001.000.640.574.200.410.00 246.40
DRAWING #14418
001.000.640.574.200.410.00 246.40
Total :492.80
128194 10/6/2011 072910 GONZALEZ, ANN GONZALEZ1001 WOTS PRESENTER
2011 WRITE ON THE SOUND PRESENTER FOR
117.100.640.573.100.410.00 134.00
Total :134.00
128195 10/6/2011 073827 GRABSTEIN, TERESA GRABSTEIN1011 2011 WOTS CONTEST WINNER
2011 WOTS CONTEST WINNER:~
117.100.640.573.100.410.00 75.00
Total :75.00
128196 10/6/2011 012199 GRAINGER 9638595760 Fac Maint - 2Way Radios, headsets
Fac Maint - 2Way Radios, headsets
001.000.651.519.920.350.00 88.96
9.5% Sales Tax
001.000.651.519.920.350.00 8.45
Total :97.41
16Page:
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City of Edmonds
17
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128197 10/6/2011 060165 HWA GEOSCIENCES INC 22549 E1FB.TASK ORDER 11-03 SERVICES THRU 9/24
E1FB.Task Order 11-03 Services thru
412.200.630.594.320.410.00 301.50
Total :301.50
128198 10/6/2011 072041 IBS INCORPORATED 492354-1 Fleet- Tool - Nitro Grinding Wheel
Fleet- Tool - Nitro Grinding Wheel
511.000.657.548.680.350.00 75.45
9.5% Sales Tax
511.000.657.548.680.350.00 7.97
Freight
511.000.657.548.680.350.00 8.41
Total :91.83
128199 10/6/2011 070042 IKON 85623360 COPIER LEASE
PARK MAINTENANCE COPIER LEASE
001.000.640.576.800.450.00 23.00
Total :23.00
128200 10/6/2011 006841 IKON OFFICE SOLUTIONS 5020389783 Charge for additional images from
Charge for additional images from
001.000.620.558.800.450.00 8.21
Total :8.21
128201 10/6/2011 073548 INDOFF INCORPORATED 1951840 SUPPLIES
SUPPLIES
001.000.230.512.500.310.00 103.35
Total :103.35
128202 10/6/2011 073548 INDOFF INCORPORATED 1952478 Misc. office supplies including yellow
Misc. office supplies including yellow
001.000.620.558.800.310.00 150.82
9.5% Sales Tax
001.000.620.558.800.310.00 14.33
Total :165.15
128203 10/6/2011 073548 INDOFF INCORPORATED 1953460 Office supplies Council Office
17Page:
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City of Edmonds
18
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128203 10/6/2011 (Continued)073548 INDOFF INCORPORATED
Office supplies Council Office
001.000.110.511.100.310.00 43.42
Total :43.42
128204 10/6/2011 015270 JCI JONES CHEMICALS INC 523848 54278825
HYPOCHLORITE SOLUTION
411.000.656.538.800.310.53 3,444.74
Total :3,444.74
128205 10/6/2011 072026 JIM WEBBER TRNG-CONSLT-INVEST 240 EDMONDS PD IA 11-001 INVESTIGATION
INVEST IA11-001 19.75 HRS @ $250/HR
001.000.410.521.100.410.00 4,937.50
MILEAGE 258 MILES @ $.55/MILE
001.000.410.521.100.410.00 143.22
Total :5,080.72
128206 10/6/2011 064934 JOHN BARKER LANDSCAPE 11-8-8 MILLTOWN COURTYARD DESIGN & IMPROVEMENTS
DESIGN AND IMPROVEMENTS FOR MILLTOWN
125.000.640.576.800.410.00 2,290.00
Total :2,290.00
128207 10/6/2011 073780 KAMINS, CHAD E7CB.Pmt 2 E7CB.PMT 2 THRU 9/30/11
E7CB.Pmt 2 thru 9/30/11
112.200.630.595.330.650.00 82,709.67
E7CB.Ret. 2
112.200.000.223.400.000.00 -4,051.38
Total :78,658.29
128208 10/6/2011 072650 KCDA PURCHASING COOPERATIVE 3517306 INV#3517306 CUST#100828 - EDMONDS PD
10 CASES MULTI USE COPY PAPER
001.000.410.521.100.310.00 253.10
HANDLING FEE
001.000.410.521.100.310.00 38.00
9.5% Sales Tax
001.000.410.521.100.310.00 24.04
18Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :315.14128208 10/6/2011 072650 072650 KCDA PURCHASING COOPERATIVE
128209 10/6/2011 070285 KPLU-FM IN-1110926640 RADIO AD 8/29-9/04 EDMONDS PROMOTION
Radio ad 8/29-9/04 Edmonds promotion
001.000.240.513.110.440.00 950.00
Total :950.00
128210 10/6/2011 017050 KWICK'N KLEEN CAR WASH 09022011-01A City Car Washes
City Car Washes
511.000.657.548.680.310.00 20.12
Total :20.12
128211 10/6/2011 017060 L & O DISTRIBUTING CO 86368 FAC - Gasket Set
FAC - Gasket Set
001.000.651.519.920.310.00 42.90
9.5% Sales Tax
001.000.651.519.920.310.00 4.08
FAC - Packing Supplies86403
FAC - Packing Supplies
001.000.651.519.920.310.00 12.94
9.5% Sales Tax
001.000.651.519.920.310.00 1.23
Total :61.15
128212 10/6/2011 017135 LANDAU ASSOCIATES INC 28293 Clay/PLN2010-0033.
Clay/PLN2010-0033.
001.000.620.558.600.410.00 1,999.75
Total :1,999.75
128213 10/6/2011 068711 LAWN EQUIPMENT SUPPLY 10011-112 GLOVES, ETC.
NITRILE GLOVES, THERMAL GLOVES, ETC.
001.000.640.576.800.310.00 87.03
9.5% Sales Tax
001.000.640.576.800.310.00 8.27
HOE SCRAPERS9011-273
LONG HANDLE HOE SCRAPERS
001.000.640.576.810.310.00 35.98
19Page:
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City of Edmonds
20
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128213 10/6/2011 (Continued)068711 LAWN EQUIPMENT SUPPLY
9.5% Sales Tax
001.000.640.576.810.310.00 3.42
HOE SCRAPER9011-336
LONG HANDLE HOE SCRAPER
001.000.640.576.800.310.00 79.96
9.5% Sales Tax
001.000.640.576.800.310.00 7.60
Total :222.26
128214 10/6/2011 018980 LYNNWOOD HONDA 761330 SUPPLIES
SPRING
001.000.640.576.800.310.00 3.01
9.5% Sales Tax
001.000.640.576.800.310.00 0.29
Total :3.30
128215 10/6/2011 073429 MALLOY, GLORIA MALLOY14557 ZUMBA CLASSES
ZUMBA #14557
001.000.640.575.540.410.00 104.00
Total :104.00
128216 10/6/2011 069362 MARSHALL, CITA 712 INTERPRETER FEE
INTERPRETER FEE
001.000.390.512.520.410.00 88.32
INTERPRETER FEE713
INTERPRETER FEE
001.000.230.512.500.410.01 88.32
INTERPRETER FEE804
INTERPRETER FEE
001.000.230.512.500.410.01 88.32
INTERPRETER FEE825
INTERPRETER FEE
001.000.230.512.500.410.01 88.32
Total :353.28
20Page:
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City of Edmonds
21
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128217 10/6/2011 019940 MC COMAS, GARY 66 LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
009.000.390.517.370.230.00 321.70
Total :321.70
128218 10/6/2011 073442 MCCLUNG, KATHLEEN MCCLUNG1011 WOTS CONTEST WINNER
1ST PLACE NON-FICTION
117.100.640.573.100.410.00 100.00
Total :100.00
128219 10/6/2011 072986 MCGRATH ESCROW INC 2-37975 RE: 22552 UTILITY REFUND
UB Refund Gallaher/Brandjes
411.000.000.233.000.000.00 90.90
Total :90.90
128220 10/6/2011 020039 MCMASTER-CARR SUPPLY CO 95931579 123106800
COUPLING/CAM & GROOVE COUPLING
411.000.656.538.800.310.21 99.20
Freight
411.000.656.538.800.310.21 5.77
12310680096036524
ALUMINUM
411.000.656.538.800.310.21 114.60
Freight
411.000.656.538.800.310.21 17.74
12310680096176357
BATTERIES
411.000.656.538.800.310.21 75.31
Freight
411.000.656.538.800.310.21 6.55
12310680096286283
INSULATION SHEETING
411.000.656.538.800.310.21 247.16
Freight
411.000.656.538.800.310.21 16.23
21Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :582.56128220 10/6/2011 020039 020039 MCMASTER-CARR SUPPLY CO
128221 10/6/2011 072223 MILLER, DOUG MILLER0928 GYM MONITOR
GYM MONITOR FOR 3 ON 3 BASKETBALL
001.000.640.575.520.410.00 30.00
Total :30.00
128222 10/6/2011 020900 MILLERS EQUIP & RENT ALL INC 135775 SUPPLIES
PRE-FILTERS, BOLTS, GASKET, ETC.
001.000.640.576.800.310.00 9.70
9.5% Sales Tax
001.000.640.576.800.310.00 0.92
Total :10.62
128223 10/6/2011 024001 NC MACHINERY CO SECS0530994 Unit 57 - Glass
Unit 57 - Glass
511.000.657.548.680.310.00 222.59
9.5% Sales Tax
511.000.657.548.680.310.00 21.15
Total :243.74
128224 10/6/2011 073828 NEAL, RAMONA NEAL1011 2011 WOTS CONTEST WINNER
2011 WOTS CONTEST WINNER:~
117.100.640.573.100.410.00 75.00
Total :75.00
128225 10/6/2011 024302 NELSON PETROLEUM 0459613-IN Fleet Misc Fee
Fleet Misc Fee
511.000.657.548.680.310.00 0.27
9.5% Sales Tax
511.000.657.548.680.310.00 0.03
Unit G04 Sewer - Filters0460542-IN
Unit G04 Sewer - Filters
511.000.657.548.680.310.00 32.58
Fleet Filter Inventory
511.000.657.548.680.340.40 49.26
22Page:
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City of Edmonds
23
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128225 10/6/2011 (Continued)024302 NELSON PETROLEUM
9.5% Sales Tax
511.000.657.548.680.310.00 3.10
9.5% Sales Tax
511.000.657.548.680.340.40 4.68
Total :89.92
128226 10/6/2011 070788 NETRIVER INC 55879 4TH QUARTER WEBHOST FOR PS BIRD FEST
4th quarter webhosting for Puget Sound
120.000.310.575.420.410.00 35.85
Total :35.85
128227 10/6/2011 073829 NICKLAUS, KATHLEEN NICKLAUS1011 WOTS CONTEST WINNER
2011 WOTS 1ST PLACE CONTEST WINNER FOR
117.100.640.573.100.410.00 200.00
Total :200.00
128228 10/6/2011 025140 NORTH PARK HEATING INC 021460 City Hall - Compressor Replacement
City Hall - Compressor Replacement
001.000.651.519.920.480.00 2,908.00
9.5% Sales Tax
001.000.651.519.920.480.00 276.26
Total :3,184.26
128229 10/6/2011 073678 NORTHSHORE FITNESS LLC Northshore14565 ZUMBA CLASSES
ZUMBA #14565
001.000.640.575.540.410.00 323.70
Total :323.70
128230 10/6/2011 061013 NORTHWEST CASCADE INC 1-351275 HONEY BUCKET RENTAL
HONEY BUCKET RENTAL: CIVIC FIELD
001.000.640.576.800.450.00 140.00
HONEY BUCKET RENTAL1-355153
HONEY BUCKET RENTAL: HAINES WHARF PARK
001.000.640.576.800.450.00 220.77
HONEY BUCKET RENTAL1-356924
23Page:
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City of Edmonds
24
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128230 10/6/2011 (Continued)061013 NORTHWEST CASCADE INC
HONEY BUCKET RENTAL: YOST PARK
001.000.640.576.800.450.00 228.72
HONEY BUCKET RENTAL1-358645
HONEY BUCKET RENTAL: HICKMAN PARK
001.000.640.576.800.450.00 310.99
HONEY BUCKET RENTAL1-360604
HONEY BUCKET RENTAL: WILLOW CREEK FISH
001.000.640.576.800.450.00 112.35
Total :1,012.83
128231 10/6/2011 025690 NOYES, KARIN 000 00 239 Historic Preservation Commission
Historic Preservation Commission
001.000.620.558.600.410.00 96.00
Planning Board Minutes for 9/28/11.000 00 241
Planning Board Minutes for 9/28/11.
001.000.620.558.600.410.00 272.00
Total :368.00
128232 10/6/2011 063511 OFFICE MAX INC 581951 SUPPLIES
SUPPLIES
001.000.230.512.501.310.00 682.80
Total :682.80
128233 10/6/2011 063511 OFFICE MAX INC 534634 GREEN FOLDERS
GREEN FOLDERS
117.100.640.573.100.310.00 25.28
9.5% Sales Tax
117.100.640.573.100.310.00 2.40
POST IT FLAGS555223
POST IT FLAGS
001.000.640.574.100.310.00 4.13
9.5% Sales Tax
001.000.640.574.100.310.00 0.40
PARK MAINTENANCE OFFICE SUPPLIES609698
PARK MAINTENANCE SUPPLIES
24Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128233 10/6/2011 (Continued)063511 OFFICE MAX INC
001.000.640.576.800.310.00 356.36
9.5% Sales Tax
001.000.640.576.800.310.00 33.85
PARK MAINTENANCE BINDERS609784
PARK MAINTENANCE BINDERS
001.000.640.576.800.310.00 11.26
9.5% Sales Tax
001.000.640.576.800.310.00 1.07
BINDER617961
BINDER
001.000.640.576.800.310.00 4.58
9.5% Sales Tax
001.000.640.576.800.310.00 0.44
DVD-R645238
DVD-R
117.100.640.573.100.310.00 12.95
9.5% Sales Tax
117.100.640.573.100.310.00 1.23
COVER STOCK670764
BLUE/WHITE COVER STOCK
001.000.640.574.100.310.00 17.09
9.5% Sales Tax
001.000.640.574.100.310.00 1.62
REFILL CALENDAR672494
CALENDAR REFILL
001.000.640.574.100.310.00 19.20
9.5% Sales Tax
001.000.640.574.100.310.00 1.82
SUPPLIES701214
DIVIDERS, LAMINATION SUPPLIES
001.000.640.574.100.310.00 47.19
9.5% Sales Tax
001.000.640.574.100.310.00 4.48
INVITATION ENVELOPES703360
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128233 10/6/2011 (Continued)063511 OFFICE MAX INC
INVITATION ENVELOPES
001.000.640.574.100.310.00 13.75
9.5% Sales Tax
001.000.640.574.100.310.00 1.30
MAILING TUBES710635
MAILING TUBES
001.000.640.574.100.310.00 2.36
9.5% Sales Tax
001.000.640.574.100.310.00 0.22
Total :562.98
128234 10/6/2011 063511 OFFICE MAX INC 587430 OFFICE SUPPLIES
Office Supplies
001.000.250.514.300.310.00 92.22
9.5% Sales Tax
001.000.250.514.300.310.00 8.76
OFFICE SUPPLIES587614
Office Supplies
001.000.250.514.300.310.00 60.52
9.5% Sales Tax
001.000.250.514.300.310.00 5.74
Total :167.24
128235 10/6/2011 063511 OFFICE MAX INC 609382 PW Supplies
PW Supplies
001.000.650.519.910.310.00 44.94
9.5% Sales Tax
001.000.650.519.910.310.00 4.26
Water dept - Planner655617
Water dept - Planner
411.000.654.534.800.310.00 15.86
9.5% Sales Tax
411.000.654.534.800.310.00 1.50
Total :66.56
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128236 10/6/2011 070166 OFFICE OF THE STATE TREASURER Sept-11 COURT, BLDG CODE & JIS TRANSMITTAL
Emergency Medical Services & Trauma
001.000.000.237.120.000.00 1,755.47
PSEA 1, 2 & 3 Account
001.000.000.237.130.000.00 35,033.16
Building Code Fee Account
001.000.000.237.150.000.00 148.50
State Patrol Death Investigations
001.000.000.237.330.000.00 29.81
Judicial Information Systems Account
001.000.000.237.180.000.00 6,165.38
School Zone Safety Account
001.000.000.237.200.000.00 256.78
Washington Auto Theft Prevention
001.000.000.237.250.000.00 3,480.00
Traumatic Brain Injury
001.000.000.237.260.000.00 653.87
Accessible Communities Acct
001.000.000.237.290.000.00 55.55
Multi-Model Transportation
001.000.000.237.300.000.00 55.55
Hwy Safety Acct
001.000.000.237.320.000.00 47.29
Crime Lab Blood/Breath Analysis
001.000.000.237.170.000.00 416.75
WSP Hwy Acct
001.000.000.237.340.000.00 169.11
Total :48,267.22
128237 10/6/2011 068709 OFFICETEAM 33987877 TEMPORARY OFFICE HELP
Temp help Clerk's Office
001.000.250.514.300.410.00 533.66
Total :533.66
128238 10/6/2011 026200 OLYMPIC VIEW WATER DISTRICT 0060860 23700 104TH AVE W
WATER/SEWER:~
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128238 10/6/2011 (Continued)026200 OLYMPIC VIEW WATER DISTRICT
001.000.640.576.800.470.00 76.12
Total :76.12
128239 10/6/2011 002203 OWEN EQUIPMENT COMPANY 00061653 Unit 31 - Door Seal
Unit 31 - Door Seal
511.000.657.548.680.310.00 417.31
Freight
511.000.657.548.680.310.00 26.53
9.5% Sales Tax
511.000.657.548.680.310.00 42.17
Total :486.01
128240 10/6/2011 027165 PARKER PAINT MFG. CO.INC.023021322 Sewer - Lift Stations Supplies - Lead
Sewer - Lift Stations Supplies - Lead
411.000.655.535.800.310.00 28.69
9.5% Sales Tax
411.000.655.535.800.310.00 2.73
Sr Center - Paint023021894
Sr Center - Paint
001.000.651.519.920.310.00 15.59
9.5% Sales Tax
001.000.651.519.920.310.00 1.48
Total :48.49
128241 10/6/2011 073831 PATRICIA DEMITCHELL 3-03950 RE:1001-5014969 UTILITY REFUND
RE: 1001-5014969 Utility Refund due to
411.000.000.233.000.000.00 116.02
Total :116.02
128242 10/6/2011 069663 PETERSON, JOANNE PETERSON1011 WOTS CONTEST WINNER
2011 WOTS CONTEST WINNER:~
117.100.640.573.100.410.00 75.00
Total :75.00
128243 10/6/2011 072933 PETERSON, THOMAS PETERSON1011 WOTS ASSISTANCE
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128243 10/6/2011 (Continued)072933 PETERSON, THOMAS
PROVIDE FACILITY SET UP & CLEAN UP
117.100.640.573.100.410.00 108.00
Total :108.00
128244 10/6/2011 008400 PETTY CASH - EPD 10/4/11 ADMIN P CASH 10/4/11 POLICE ADMIN PETTY CASH
PARKING AT HMC SMART WP 11-0002
001.000.410.521.210.430.00 7.00
FOOD FOR JUVENILE IN PC 11-3048
001.000.410.523.600.310.00 5.48
SAFETY GLASSES
001.000.410.521.710.310.00 14.47
PARKING FED COURTHOUSE 11-2079
001.000.410.521.210.490.00 13.00
OIL FOR ANIMAL CONTROL TRUCK
001.000.410.521.700.310.00 4.93
9V BATTERY FOR PBT
001.000.410.521.100.310.00 4.37
SUPPLIES FOR COLLISION RECON CLASS
001.000.410.521.220.310.00 25.24
DRINK FOR LAB TEST CONTROL 11-3574
001.000.410.521.210.310.00 2.07
MAIL JUMPSUIT PATCHES TO VENDOR
001.000.410.521.100.420.00 5.10
TREATS FOR 9/27/11 POLICE FOUNDATION
001.000.410.521.100.310.00 5.95
Total :87.61
128245 10/6/2011 071811 PONY MAIL BOX & BUSINESS CTR 195552 2000
UPS/ DEPT OF LNI
411.000.656.538.800.310.21 9.70
Total :9.70
128246 10/6/2011 030400 PUGET SOUND CLEAN AIR AGENCY 11 038 S Q4-2011 CLEAN AIR ASSESSMENT
4Q 2011 Clean Air Assessment per RCW
001.000.390.531.700.510.00 6,088.25
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :6,088.25128246 10/6/2011 030400 030400 PUGET SOUND CLEAN AIR AGENCY
128247 10/6/2011 046900 PUGET SOUND ENERGY 5254926008 MEADOWDALE CLUBHOUSE
MEADOWDALE CLUBHOUSE
001.000.651.519.920.470.00 109.41
Fire Station # 165322323139
Fire Station # 16
001.000.651.519.920.470.00 101.22
SEWER LIFT STATION #95672895009
SEWER LIFT STATION #9
411.000.655.535.800.470.00 34.48
Total :245.11
128248 10/6/2011 046900 PUGET SOUND ENERGY 7918807004 YOST POOL
YOST POOL
001.000.640.576.800.470.00 1,647.84
Total :1,647.84
128249 10/6/2011 070809 PUGET SOUND EXECUTIVE 11-613 COURT SECURITY
COURT SECURITY
001.000.230.512.500.410.00 2,507.50
Total :2,507.50
128250 10/6/2011 030780 QUIRING MONUMENTS INC 121701 MARKER
MARKER: WILLMAN
130.000.640.536.200.340.00 316.00
INSCRIPTION121702
INSCRIPTION: GEPNER
130.000.640.536.200.340.00 80.00
Total :396.00
128251 10/6/2011 070955 R&R STAR TOWING 72612 INV#72612 EDMONDS PD - #11-3582
TOW 97 NISSAN MAXIMA #446WIU
001.000.410.521.220.410.00 276.50
9.5% Sales Tax
001.000.410.521.220.410.00 26.27
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :302.77128251 10/6/2011 070955 070955 R&R STAR TOWING
128252 10/6/2011 070955 R&R STAR TOWING 72382 Unit 338 - Towing
Unit 338 - Towing
511.000.657.548.680.480.00 158.00
9.5% Sales Tax
511.000.657.548.680.480.00 15.01
Total :173.01
128253 10/6/2011 069062 RONGERUDE, JOHN 7649 PUBLIC DEFENDER FEE
PUBLIC DEFENDER FEE
001.000.390.512.520.410.00 1,000.00
Total :1,000.00
128254 10/6/2011 065784 RUDD COMPANY INC iNV-102356 Traffic Control - Cleaning Kits
Traffic Control - Cleaning Kits
111.000.653.542.640.310.00 63.56
9.5% Sales Tax
111.000.653.542.640.310.00 6.04
Total :69.60
128255 10/6/2011 033550 SALMON BAY SAND & GRAVEL 2286582 Storm - Cement
Storm - Cement
411.000.652.542.400.310.00 1,213.84
9.5% Sales Tax
411.000.652.542.400.310.00 115.31
Total :1,329.15
128256 10/6/2011 062830 SEBERS, ROD 1219 TRAINING/MILEAGE/SEBERS
TRAINING/MILEAGE/SEBERS
411.000.656.538.800.430.00 21.37
Total :21.37
128257 10/6/2011 036509 SIGNATURE FORMS INC 1111822 NOTICE OF HEARING FORMS
NOTICE OF HEARING FORMS
001.000.230.512.500.310.00 581.12
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :581.12128257 10/6/2011 036509 036509 SIGNATURE FORMS INC
128258 10/6/2011 037375 SNO CO PUD NO 1 201103561 SIGNAL LIGHT 23800 FIRDALE AVE
SIGNAL LIGHT - 23800 Firdale Ave
111.000.653.542.640.470.00 57.92
STREET LIGHTING (150 WATTS = 183 LIGHTS201711785
Street Lighting (150 Watts = 183 lights
111.000.653.542.630.470.00 1,429.64
MUNICIPAL ST LIGHTS (200WATTS:303 LITES)202529186
MUNICIPAL ST LIGHTS (200WATTS:303 LITES)
111.000.653.542.630.470.00 2,658.48
MUNICIPAL ST LIGHTS (400WATTS:13 LITES)202529202
MUNICIPAL ST LIGHTING (400WATTS:13
111.000.653.542.630.470.00 184.24
MUNICIPAL ST LIGHTS (100WATTS:2029 LITE)202576153
MUNICIPAL ST LIGHTS (100WATTS:2029 LITE)
111.000.653.542.630.470.00 13,780.53
MUNICIPAL ST LIGHTS (250WATTS:58 LITES)202579488
MUNICIPAL ST LIGHTS (250WATTS:58 LITES)
111.000.653.542.630.470.00 596.97
Total :18,707.78
128259 10/6/2011 037375 SNO CO PUD NO 1 2013-2711-1 610 PINE ST
610 PINE ST
001.000.640.576.800.470.00 30.02
750 15TH ST SW2015-5730-3
750 15TH ST SW/CEMETERY
130.000.640.536.500.470.00 66.66
750 15TH ST SW2016-1027-6
750 15TH ST SW/CEMETERY
130.000.640.536.500.470.00 15.64
SPRINKLER SYSTEM201762101
SPRINKLER SYSTEM
001.000.640.576.800.470.00 104.44
OLYMPIC BEACH FISHING PIER202161535
OLYMPIC BEACH FISHING PIER
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128259 10/6/2011 (Continued)037375 SNO CO PUD NO 1
001.000.640.576.800.470.00 426.95
Total :643.71
128260 10/6/2011 037521 SNO CO TREASURER 00479000100302 2011 SECOND HALF SURFACE WATER TAX
2011 Surface Water Charges 23009 88th
001.000.651.519.920.470.00 263.49
Total :263.49
128261 10/6/2011 065176 SNOHOMISH CO TOURISM BUREAU QTFEdm0 LODGING TAX QUARTERLY TOURISM FORUM
Attendance at Lodging Tax Quarterly
001.000.240.513.110.490.00 105.00
Total :105.00
128262 10/6/2011 006630 SNOHOMISH COUNTY 130340286 2019-9517-2
9805 EDMONDS WAY
411.000.656.538.800.471.62 30.02
Total :30.02
128263 10/6/2011 067609 SNOHOMISH COUNTY CITIES Sept 30, 2011 Dinner Meeting - Buckshnis/Monillas
Dinner Meeting - Buckshnis/Monillas
001.000.110.511.100.490.00 70.00
Total :70.00
128264 10/6/2011 070167 SNOHOMISH COUNTY TREASURER Sept 2011 09/11 Crime Victims Court Remittance
09/11 Crime Victims Court Remittance
001.000.000.237.140.000.00 1,037.17
Total :1,037.17
128265 10/6/2011 038300 SOUND DISPOSAL CO 103583 garbage & recycle for PS
garbage & recycle for PS
001.000.651.519.920.470.00 550.68
garbage & recycle for FAC103585
garbage & recycle for FAC
001.000.651.519.920.470.00 674.47
garbage & recycle for Library103586
garbage & recycle for Library
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128265 10/6/2011 (Continued)038300 SOUND DISPOSAL CO
001.000.651.519.920.470.00 555.23
garbage & recycle-City Hall103588
garbage & recycle-City Hall
001.000.651.519.920.470.00 543.59
Total :2,323.97
128266 10/6/2011 038300 SOUND DISPOSAL CO 103584 RECYCLE
RECYCLE
411.000.656.538.800.475.66 29.95
Total :29.95
128267 10/6/2011 038410 SOUND SAFETY PRODUCTS 4188265-01 Storm - Boot Allowance - B Clemens
Storm - Boot Allowance - B Clemens
411.000.652.542.900.240.00 97.00
9.5% Sales Tax
411.000.652.542.900.240.00 9.22
Water - Work Jeans (5) - J Daniels4188294-01
Water - Work Jeans (5) - J Daniels
411.000.654.534.800.310.00 243.60
9.5% Sales Tax
411.000.654.534.800.310.00 23.14
Total :372.96
128268 10/6/2011 040430 STONEWAY ELECTRIC SUPPLY 2612106 ELECTRICAL SUPPLIES
HICKMAN PARK: BOLLARD LIGHT LENS
001.000.640.576.800.310.00 690.00
Freight
001.000.640.576.800.310.00 25.72
9.5% Sales Tax
001.000.640.576.800.310.00 67.99
Total :783.71
128269 10/6/2011 009350 THE DAILY HERALD COMPANY 108763 FITNESS AD
FITNESS AD
001.000.640.574.200.440.00 117.50
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Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :117.50128269 10/6/2011 009350 009350 THE DAILY HERALD COMPANY
128270 10/6/2011 009350 THE DAILY HERALD COMPANY 1751417 NEWSPAPER AD
Hearing CFP
001.000.250.514.300.440.00 72.36
NEWSPAPER AD1751639
Ord. 3854
001.000.250.514.300.440.00 34.52
NEWSPAPER AD1751640
Ord. 3855
001.000.250.514.300.440.00 34.52
NEWSPAPER AD1751641
Ord. 3853
001.000.250.514.300.440.00 36.24
Total :177.64
128271 10/6/2011 038315 THYSSENKRUPP ELEVATOR 711983 PUBLIC SAFETY
elevator monitoring-PS
001.000.651.519.920.480.00 44.29
MUSEUM989710
monthly elevator maint-museum
001.000.651.519.920.480.00 199.94
9.5% Sales Tax
001.000.651.519.920.480.00 19.00
CITY HALL ELEVATOR MAINTENANCE989711
CITY HALL ELEVATOR MAINTENANCE
001.000.651.519.920.480.00 972.03
001.000.651.519.920.480.00 92.34
SENIOR CENTER ELEVATOR MAINTENANCE997314
SENIOR CENTER ELEVATOR MAINTENANCE
001.000.651.519.920.480.00 163.81
001.000.651.519.920.480.00 15.56
SENIOR CENTER TELEPHONE MONITORING997315
SENIOR CENTER TELEPHONE MONITORING
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128271 10/6/2011 (Continued)038315 THYSSENKRUPP ELEVATOR
001.000.651.519.920.480.00 13.33
Total :1,520.30
128272 10/6/2011 073825 TOYNE, BREANNA BLD20110824 Online permit overpayment.
Online permit overpayment.
001.000.000.257.620.000.00 10.00
Total :10.00
128273 10/6/2011 072572 TRENCHLESS CONSTRUCTION SERVIC E1FB.Pmt 1 E1FB.PMT 1 THRU 9/20/11
E1FB.Pmt 1 thru 9/20/11
412.200.630.594.320.650.00 66,502.60
E1FB.Ret 1
412.200.000.223.400.000.00 -3,325.13
Total :63,177.47
128274 10/6/2011 073781 TRICO CONTRACTING INC E8GA.Pmt 2 E8GA.PMT 2 THRU 9/27/11
E8GA.Pmt 2 thru 9/27/11
412.300.630.594.320.410.00 196,196.96
E8GA.Ret 2
412.300.000.223.400.000.00 -8,958.76
Total :187,238.20
128275 10/6/2011 062693 US BANK 6078 OFFICE SUPPLIES, MEETING SUPPLIES
QFC - supplies for Brackett room
001.000.210.513.100.310.00 2.99
Office Depot - office supplies
001.000.210.513.100.310.00 9.06
Fred Meyer - supplies for Brackett room
001.000.210.513.100.310.00 8.07
USPS - postage
001.000.210.513.100.420.00 15.65
Fred Meyer - office supplies and
001.000.210.513.100.310.00 39.15
Late Fee
001.000.210.513.100.490.00 6.34
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128275 10/6/2011 (Continued)062693 US BANK
OFFICE SUPPLIES, MEETING SUPPLIES6078
Albertsons - office supplies
001.000.210.513.100.310.00 14.54
Fred Meyer - supplies for Brackett room
001.000.210.513.100.310.00 74.68
Staples - office supplies
001.000.210.513.100.310.00 109.23
Bed, Bath & Beyond - office supplies
001.000.210.513.100.310.00 60.17
Office Depot - office supplies
001.000.210.513.100.310.00 247.44
Rite Aid - supplies for Brackett room
001.000.210.513.100.310.00 43.37
Albertsons - supplies for Brackett room
001.000.210.513.100.310.00 17.75
Fred Meyer - office supplies
001.000.210.513.100.310.00 57.26
Gourmet Latte - supplies for Brackett
001.000.210.513.100.310.00 5.18
QFC - supplies for Brackett room
001.000.210.513.100.310.00 12.48
FedEx Office - copies
001.000.210.513.100.490.00 17.73
Michaels - office supplies
001.000.210.513.100.310.00 17.49
T-mobile - replacement cell phone cover
001.000.210.513.100.490.00 18.60
Office Depot
001.000.210.513.100.310.00 55.26
OFFICE SUPPLIES6078
Staples - office supplies
001.000.210.513.100.310.00 -81.89
Bed, Bath & Beyond - office supplies
001.000.210.513.100.310.00 -35.03
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :715.52128275 10/6/2011 062693 062693 US BANK
128276 10/6/2011 067865 VERIZON WIRELESS 1015547948 C/A 571242650-0001
Blackberry Cell Phone Service Bld Dept
001.000.620.524.100.420.00 100.10
Blackberry Cell Phone Service City Clerk
001.000.250.514.300.420.00 77.35
iPad Cell Phone Service Council
001.000.110.511.100.420.00 30.02
Blackberry Cell Phone Service Court
001.000.230.512.500.420.00 115.52
Blackberry Cell Phone Service Planning
001.000.620.558.600.420.00 77.51
Blackberry Cell Phone Service Econ
001.000.610.519.700.420.00 77.05
Blackberry Cell Phone Service
001.000.620.532.200.420.00 1,084.00
Blackberry Cell Phone Service Facilities
001.000.651.519.920.420.00 114.06
Blackberry Cell Phone Service Finance
001.000.310.514.230.420.00 57.03
Blackberry Cell Phone Service HR
001.000.220.516.100.420.00 87.05
Blackberry Cell Phone Service IT
001.000.310.518.880.420.00 1,153.64
Blackberry Cell Phone Service Mayor's
001.000.210.513.100.420.00 187.09
Blackberry Cell Phone Service Parks Dept
001.000.640.574.100.420.00 57.60
Blackberry Cell Phone Service Police
001.000.410.521.220.420.00 1,046.11
Blackberry Air Cards Police Dept
001.000.410.521.220.420.00 799.30
Blackberry Cell Phone Service PW Admin
001.000.650.519.910.420.00 77.05
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128276 10/6/2011 (Continued)067865 VERIZON WIRELESS
Blackberry Cell Phone Service PW St Dept
111.000.653.542.900.420.00 68.32
Blackberry Cell Phone Service PW Fleet
511.000.657.548.680.420.00 58.25
Blackberry Cell Phone Service PW Water/
411.000.654.534.800.420.00 50.18
Blackberry Cell Phone Service PW Water/
411.000.655.535.800.420.00 50.18
Blackberry Cell Phone Service Sewer Dept
411.000.655.535.800.420.00 102.66
Blackberry Cell Phone Service WWTP
411.000.656.538.800.420.00 114.36
Blackberry Cell Phone Service Water
411.000.654.534.800.420.00 144.21
Total :5,728.64
128277 10/6/2011 069836 VOLT SERVICE GROUP 25795429 Alecia Cox - clerical services w/e
Alecia Cox - clerical services w/e
001.000.650.519.910.410.00 802.49
Total :802.49
128278 10/6/2011 067917 WALLY'S TOWING INC 46028 Unit 10 - Towing
Unit 10 - Towing
511.000.657.548.680.480.00 72.50
9.5% Sales Tax
511.000.657.548.680.480.00 6.88
Total :79.38
128279 10/6/2011 073137 WELCH-LANG, CAROLE LANG1001 GYM MONITOR
GYM MONITOR FOR SATURDAY NIGHT DANCE
001.000.640.574.100.410.00 24.00
Total :24.00
128280 10/6/2011 073552 WELCO SALES LLC 5223 SUPPLIES
SUPPLIES
39Page:
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City of Edmonds
40
7:47:57AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128280 10/6/2011 (Continued)073552 WELCO SALES LLC
001.000.230.512.501.310.00 258.42
Total :258.42
128281 10/6/2011 073612 WRIGHT ROOFING INC 4 Retainage Final Payment #4
Retainage Final Payment #4
116.000.000.223.400.000.00 4,554.41
Total :4,554.41
128282 10/6/2011 064213 WSSUA TREASURER 646 UMPIRING
UMPIRING OF MEN'S AND CO-ED GAMES
001.000.640.575.520.410.00 3,333.00
Total :3,333.00
128283 10/6/2011 070717 WSU URBAN & PESTICIDE SAFETY MCGOWAN0928 PESTICIDE RECERTIFICATION
PESTICIDE RECERTIFICATION: STEVE
001.000.640.576.800.490.00 100.00
Total :100.00
128284 10/6/2011 073479 WU, THOMAS 1115 INTERPRETER FEE
INTERPRETER FEE
001.000.230.512.500.410.01 148.37
Total :148.37
Bank total :672,497.70149 Vouchers for bank code :front
672,497.70Total vouchers :Vouchers in this report149
40Page:
Packet Page 68 of 272
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City of Edmonds
1
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128285 10/11/2011 073472 WAPRO 2011504 WAPRO TRAINING CONFERENCE
WAPRO training registration
001.000.250.514.300.490.00 125.00
Total :125.00
128286 10/13/2011 061029 ABSOLUTE GRAPHIX 1011338 SOFTBALL SHIRTS
SOFTBALL CHAMPIONS SHIRTS
001.000.640.575.520.310.00 485.45
9.5% Sales Tax
001.000.640.575.520.310.00 46.12
Total :531.57
128287 10/13/2011 066417 AIRGAS NOR PAC INC 101502798 M5Z34
CAL GAS
411.000.656.538.800.310.22 27.50
9.5% Sales Tax
411.000.656.538.800.310.22 2.61
Total :30.11
128288 10/13/2011 069803 AIRVAC 12376 FS 20 - AIR VAC 4 STAGE FILTER PACKS
FS 20 - AIR VAC 4 STAGE FILTER PACKS
001.000.651.519.920.310.00 1,460.00
Freight
001.000.651.519.920.310.00 160.00
Total :1,620.00
128289 10/13/2011 000850 ALDERWOOD WATER DISTRICT 9056 Monthly Wholesale Charges fo
Monthly Wholesale Charges fo
411.000.654.534.800.330.00 107,094.72
Total :107,094.72
128290 10/13/2011 061540 ALLIED WASTE SERVICES 0197-001391236 FIRE STATION #20
FIRE STATION #20
001.000.651.519.920.470.00 127.34
PUBLIC WORKS FACILITY0197-001391316
1Page:
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City of Edmonds
2
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128290 10/13/2011 (Continued)061540 ALLIED WASTE SERVICES
Public Works Facility
001.000.650.519.910.470.00 25.77
Public Works Facility
111.000.653.542.900.470.00 97.92
Public Works Facility
411.000.652.542.900.470.00 97.92
Public Works Facility
411.000.654.534.800.470.00 97.92
Public Works Facility
411.000.655.535.800.470.00 97.92
Public Works Facility
511.000.657.548.680.470.00 97.92
FIRE STATION #160197-001391380
FIRE STATION #20
001.000.651.519.920.470.00 132.59
MEADOWDALE CLUBHOUSE0197-001392145
garbage for MCC
001.000.651.519.920.470.00 60.02
Total :835.32
128291 10/13/2011 073833 AMBURGEY, DERREK 0366 AMBURGEY/TRAVEL
AMBURGEY/TRAVEL
411.000.656.538.800.430.00 202.02
Total :202.02
128292 10/13/2011 068857 AMEC EARTH & ENVIRONMENTAL INC C15926254 PW Vehicle Wash Station - Prof Svc
PW Vehicle Wash Station - Prof Svc
412.200.630.594.320.410.00 215.58
Total :215.58
128293 10/13/2011 069751 ARAMARK 655-5799456 UNIFORM SERVICES
PARK MAINTENANCE UNIFORM SERVICES
001.000.640.576.800.240.00 28.81
9.5% Sales Tax
001.000.640.576.800.240.00 2.74
2Page:
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City of Edmonds
3
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :31.5512829310/13/2011 069751 069751 ARAMARK
128294 10/13/2011 069751 ARAMARK 655-5799463 21580001
UNIFORM SERVICE
411.000.656.538.800.240.00 70.93
9.5% Sales Tax
411.000.656.538.800.240.00 6.74
Total :77.67
128295 10/13/2011 069751 ARAMARK 655-5799457 FAC MAINT UNIFORM SVC
Fac Maint Uniform Svc
001.000.651.519.920.240.00 30.07
9.5% Sales Tax
001.000.651.519.920.240.00 2.86
PW MATS655-5804044
PW MATS
001.000.650.519.910.410.00 1.01
PW MATS
111.000.653.542.900.410.00 3.84
PW MATS
411.000.654.534.800.410.00 3.84
PW MATS
411.000.652.542.900.410.00 3.84
PW MATS
411.000.655.535.800.410.00 3.84
PW MATS
511.000.657.548.680.410.00 3.83
9.5% Sales Tax
001.000.650.519.910.410.00 0.10
9.5% Sales Tax
111.000.653.542.900.410.00 0.37
9.5% Sales Tax
411.000.654.534.800.410.00 0.37
9.5% Sales Tax
411.000.652.542.900.410.00 0.37
9.5% Sales Tax
3Page:
Packet Page 71 of 272
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City of Edmonds
4
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128295 10/13/2011 (Continued)069751 ARAMARK
411.000.655.535.800.410.00 0.37
9.5% Sales Tax
511.000.657.548.680.410.00 0.34
STREET/STORM UNIFORM SVC655-5804045
Street Storm Uniform Svc
111.000.653.542.900.240.00 5.00
Street Storm Uniform Svc
411.000.652.542.900.240.00 5.00
9.5% Sales Tax
111.000.653.542.900.240.00 0.48
9.5% Sales Tax
411.000.652.542.900.240.00 0.47
FLEET UNIFORM SVC655-5804047
Fleet Uniform Svc
511.000.657.548.680.240.00 10.00
9.5% Sales Tax
511.000.657.548.680.240.00 0.95
Total :76.95
128296 10/13/2011 061659 BAILEY'S TRADITIONAL TAEKWON BAILEYS14533 TAEKWON DO CLASSES
TAEKWON DO #14533
001.000.640.574.200.410.00 218.40
TAEKWON DO # 14529
001.000.640.574.200.410.00 191.10
Total :409.50
128297 10/13/2011 069226 BHC CONSULTANTS LLC 4124 E8GA.SERVICES THRU 9/23/11
E8GA.Services thru 9/23/11
412.300.630.594.320.410.00 5,012.99
Total :5,012.99
128298 10/13/2011 073760 BLUELINE GROUP LLC 5374 E1JA.SERVICES THRU 10/2/11
E1JA.Services thru 10/2/11
412.100.630.594.320.410.00 10,918.50
4Page:
Packet Page 72 of 272
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City of Edmonds
5
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
(Continued)Total :10,918.5012829810/13/2011 073760 073760 BLUELINE GROUP LLC
128299 10/13/2011 073029 CANON FINANCIAL SERVICES 11314716 CONTRACT 001-0572105-003 3RD FLOOR COPY
Copier contract charge 3rd floor IRC5051
001.000.610.519.700.450.00 83.32
Copier contract charge 3rd floor IRC5051
001.000.220.516.100.450.00 83.32
Copier contract charge 3rd floor IRC5051
001.000.210.513.100.450.00 83.35
9.5% Sales Tax
001.000.610.519.700.450.00 7.92
9.5% Sales Tax
001.000.220.516.100.450.00 7.92
9.5% Sales Tax
001.000.210.513.100.450.00 7.91
Total :273.74
128300 10/13/2011 003320 CASCADE MACHINERY & ELECTRIC 379496 Sewer - Replace Impeller and Freight
Sewer - Replace Impeller and Freight
411.000.655.535.800.480.00 1,832.25
9.5% Sales Tax
411.000.655.535.800.480.00 174.06
Sewer - Repair Impeller379534
Sewer - Repair Impeller
411.000.655.535.800.480.00 1,560.02
9.5% Sales Tax
411.000.655.535.800.480.00 148.20
Total :3,714.53
128301 10/13/2011 003510 CENTRAL WELDING SUPPLY RN09111029 2954000
CYLINDER RENTAL
411.000.656.538.800.450.21 36.50
9.5% Sales Tax
411.000.656.538.800.450.21 3.47
Total :39.97
5Page:
Packet Page 73 of 272
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City of Edmonds
6
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128302 10/13/2011 073616 CFO SELECTIONS LLC 7671 Jim Tarte - Interim Finance Director
Jim Tarte - Interim Finance Director
001.000.310.514.230.410.00 6,031.25
Total :6,031.25
128303 10/13/2011 069457 CITY OF EDMONDS ENG20110305 ENG20110305 ROW PERMIT-BNSF MAIN & RR
ENG20110305 ROW PERMIT-BNSF MAIN & RR
412.100.630.594.320.410.00 260.00
Total :260.00
128304 10/13/2011 019215 CITY OF LYNNWOOD 8927 MONTHLY MAINT/OPERATIONS SEWER COSTS
MONTHLY MAINT/OPERATIONS SEWER COSTS
411.000.655.535.800.472.00 27,602.00
Total :27,602.00
128305 10/13/2011 004095 COASTWIDE LABS W2359483 Fac Maint - Dusters, TT, Towels,
Fac Maint - Dusters, TT, Towels,
001.000.651.519.920.310.00 514.45
9.5% Sales Tax
001.000.651.519.920.310.00 48.87
Total :563.32
128306 10/13/2011 073135 COGENT COMMUNICATIONS INC OCT-11 C/A CITYOFED00001
Oct-11 Fiber Optics Internet Connection
001.000.310.518.870.420.00 916.20
Total :916.20
128307 10/13/2011 073654 COMMERCIAL MAINT CHEM CORP 57028 97540
DEGREASER
411.000.656.538.800.310.59 99.90
Freight
411.000.656.538.800.310.59 31.36
Total :131.26
128308 10/13/2011 073834 COOPERB - BATTERIES PLUS 100448-01 INV#10448-01 - EDMONDS PD
12V BATTERY FOR ALARM
001.000.410.521.220.310.00 13.50
6Page:
Packet Page 74 of 272
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City of Edmonds
7
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128308 10/13/2011 (Continued)073834 COOPERB - BATTERIES PLUS
9.5% Sales Tax
001.000.410.521.220.310.00 1.28
Total :14.78
128309 10/13/2011 065683 CORRY'S FINE DRY CLEANING SEPT 2011 DRY CLEANING-EDMONDS PD - AUG/SEPT 2011
DRY CLEANING/LAUNDRY 08 & 09/11
001.000.410.521.220.240.00 1,006.07
Total :1,006.07
128310 10/13/2011 005965 CUES INC 349283 Sewer - Crawler Tires
Sewer - Crawler Tires
411.000.655.535.800.310.00 254.76
Freight
411.000.655.535.800.310.00 9.89
9.5% Sales Tax
411.000.655.535.800.310.00 25.14
Sewer - Ultra Shorty Crawler349753
Sewer - Ultra Shorty Crawler
411.000.655.535.800.640.00 5,450.00
Freight
411.000.655.535.800.640.00 40.00
9.5% Sales Tax
411.000.655.535.800.640.00 521.55
Sewer - Quick change tires350099
Sewer - Quick change tires
411.000.654.534.800.310.00 339.68
Freight
411.000.654.534.800.310.00 10.32
9.5% Sales Tax
411.000.654.534.800.310.00 33.25
Sewer - Headlights for crawler351388
Sewer - Headlights for crawler
411.000.655.535.800.310.00 226.32
Freight
411.000.655.535.800.310.00 9.25
7Page:
Packet Page 75 of 272
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City of Edmonds
8
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128310 10/13/2011 (Continued)005965 CUES INC
9.5% Sales Tax
411.000.655.535.800.310.00 22.38
Sewer - Headlights for crawler352006
Sewer - Headlights for crawler
411.000.655.535.800.310.00 140.88
Freight
411.000.655.535.800.310.00 9.25
9.5% Sales Tax
411.000.655.535.800.310.00 14.26
Sewer - Screws - freight and handling352616
Sewer - Screws - freight and handling
411.000.655.535.800.310.00 18.52
9.5% Sales Tax
411.000.655.535.800.310.00 1.76
Sewer - Bulbs for crawler353430
Sewer - Bulbs for crawler
411.000.655.535.800.310.00 140.88
Freight
411.000.655.535.800.310.00 18.71
9.5% Sales Tax
411.000.655.535.800.310.00 15.16
Sewer - TV Truck Camera Supplies353607
Sewer - TV Truck Camera Supplies
411.000.655.535.800.310.00 431.57
Freight
411.000.655.535.800.310.00 12.11
9.5% Sales Tax
411.000.655.535.800.310.00 42.15
Sewer - Return HeadlightsMC003609
Sewer - Return Headlights
411.000.655.535.800.310.00 -226.32
Freight
411.000.655.535.800.310.00 -9.25
9.5% Sales Tax
8Page:
Packet Page 76 of 272
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City of Edmonds
9
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128310 10/13/2011 (Continued)005965 CUES INC
411.000.655.535.800.310.00 -22.38
Total :7,529.84
128311 10/13/2011 072189 DATASITE 71181 INV#71181 - EDMONDS PD - SEPTEMBER 2011
SHREDDING 2 TOTES - 9/22/11
001.000.410.521.100.410.00 80.00
Total :80.00
128312 10/13/2011 072189 DATASITE 24520 STORAGE SERVICES
Records Storage Services
001.000.250.514.300.410.00 65.00
SHREDDING SERVICES/CABINETS71146
Doc Shred Services City Clerk
001.000.250.514.300.410.00 25.00
Doc Shred Services Finance
001.000.310.514.230.410.00 25.00
Total :115.00
128313 10/13/2011 073371 DENALI ADVANCED INTEGRATION 0157868-IN PALO ALTO FIREWALL THREAT LICENSE RENEW
PAN-PA-500-TP-HA2-R Threat prevention310-00154
001.000.310.518.880.480.00 502.50
PAN-SVC-PREM-500-R Premium support310-00154
001.000.310.518.880.480.00 678.00
PAN-PA-500-TP-HA2-R Threat prevention310-00154
001.000.310.518.880.480.00 502.50
PAN-SVC-PREM-500-R Premium support310-00154
001.000.310.518.880.480.00 665.00
9.5% Sales Tax
001.000.310.518.880.480.00 223.06
Total :2,571.06
128314 10/13/2011 047450 DEPT OF INFORMATION SERVICES 2011090098 CUSTOMER ID# D200-0
IGN Ethernet connection September 2011
001.000.310.518.880.420.00 940.00
Total :940.00
9Page:
Packet Page 77 of 272
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City of Edmonds
10
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128315 10/13/2011 064531 DINES, JEANNIE 11-3230 INV#11-3230 - EDMONDS PD
TRANSCRIPTION CASE #11-3176
001.000.410.521.210.410.00 69.00
TRAN CASES #11-3191,3279,3292,3294
001.000.410.521.210.410.00 195.00
TRANSCRIPTION CASE #11-3330
001.000.410.521.210.410.00 180.00
TRANSCRIPTION CASE #11-3215
001.000.410.521.210.410.00 42.00
TRANSCRIPTION CASE #11-3416
001.000.410.521.210.410.00 42.00
Total :528.00
128316 10/13/2011 064531 DINES, JEANNIE 11-3231 MINUTE TAKING
10/4 Council Minutes
001.000.250.514.300.410.00 312.00
Total :312.00
128317 10/13/2011 070244 DUANE HARTMAN & ASSOCIATES INC 11-1885.3 E1DA.TASK ORDER 11-03:SRVCS THRU 10/2/11
E1DA.TASK ORDER 11-03:SRVCS THRU 10/2/11
112.200.630.595.330.410.00 785.38
E1FC.TASK ORDER 11-04 SERVICES THRU 9/2511-1888.1
E1FC.TASK ORDER 11-04 SERVICES THRU
412.200.630.594.320.410.00 4,386.15
Total :5,171.53
128318 10/13/2011 007253 DUNN LUMBER 894973 Water - 2x4 Wedges
Water - 2x4 Wedges
411.000.654.534.800.310.00 34.02
9.5% Sales Tax
411.000.654.534.800.310.00 3.23
Total :37.25
128319 10/13/2011 007675 EDMONDS AUTO PARTS 40435 Fac Maint - Anti Fog
Fac Maint - Anti Fog
001.000.651.519.920.310.00 3.99
10Page:
Packet Page 78 of 272
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City of Edmonds
11
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128319 10/13/2011 (Continued)007675 EDMONDS AUTO PARTS
9.5% Sales Tax
001.000.651.519.920.310.00 0.38
Total :4.37
128320 10/13/2011 008705 EDMONDS WATER DIVISION 1-00655 LIFT ST 7
Lift St 7
411.000.655.535.800.470.00 39.31
LIFT STATION #81-00925
LIFT STATION #8
411.000.655.535.800.470.00 27.50
LIFT STATION #11-01950
LIFT STATION #1
411.000.655.535.800.470.00 29.87
LIFT STATION #21-02675
LIFT STATION #2
411.000.655.535.800.470.00 27.50
PUBLIC WORKS FOUNTAIN, BLDGS & RESTROOM1-03950
Public Works Fountain, Bldgs & Restrooms
411.000.654.534.800.470.00 416.59
PUBLIC WORKS METER SHOP1-05350
Public Works Meter Shop
411.000.654.534.800.470.00 127.75
LIFT STATION #61-05705
LIFT STATION #6
411.000.655.535.800.470.00 55.99
CITY HALL1-13975
CITY HALL
001.000.651.519.920.470.00 470.41
CITY HALL1-14000
CITY HALL
001.000.651.519.920.470.00 110.50
Total :1,305.42
128321 10/13/2011 071967 ENG, STEPHEN ENG14537 TAEKWON DO CLASSES
TAEKWON DO #14537
11Page:
Packet Page 79 of 272
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City of Edmonds
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9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128321 10/13/2011 (Continued)071967 ENG, STEPHEN
001.000.640.574.200.410.00 344.40
Total :344.40
128322 10/13/2011 066378 FASTENAL COMPANY WAMOU24160 WAMOU0158
ANCHOR BOLTS
411.000.656.538.800.310.21 60.88
9.5% Sales Tax
411.000.656.538.800.310.21 5.78
Total :66.66
128323 10/13/2011 009815 FERGUSON ENTERPRISES INC 0310149 Fire Hydrant - Hydrant Replacement
Fire Hydrant - Hydrant Replacement
411.000.654.534.800.310.00 2,231.69
9.5% Sales Tax
411.000.654.534.800.310.00 212.01
Sewer - PVC Supplies2155572
Sewer - PVC Supplies
411.000.655.535.800.310.00 11.84
9.5% Sales Tax
411.000.655.535.800.310.00 1.12
Total :2,456.66
128324 10/13/2011 072493 FIRSTLINE COMMUNICATIONS INC 125021 INSTALL IP PHONE CABLE AT PUBLIC WORKS
Installation of new IP phone Cat 5e
001.000.310.518.880.350.00 160.00
9.5% Sales Tax
001.000.310.518.880.350.00 15.20
Total :175.20
128325 10/13/2011 011900 FRONTIER 425-197-0932 TELEMETRY WATER & LIFT STATIONS
TELEMETRY WATER & LIFT STATIONS
411.000.654.534.800.420.00 261.32
TELEMETRY WATER & LIFT STATIONS
411.000.655.535.800.420.00 261.31
SEWER - PW TELEMETRY425-774-1031
12Page:
Packet Page 80 of 272
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City of Edmonds
13
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128325 10/13/2011 (Continued)011900 FRONTIER
SEWER - PW TELEMETRY
411.000.655.535.800.420.00 45.93
LIBRARY ELEVATOR PHONE425-776-1281
LIBRARY ELEVATOR PHONE
001.000.651.519.920.420.00 41.29
Total :609.85
128326 10/13/2011 068265 FRONTIER ONLINE 40618235 WATER - BROADBAND SERVICE
Water- Broadband Service
411.000.654.534.800.420.00 79.99
Total :79.99
128327 10/13/2011 011210 GC SYSTEMS INC 000025130A Water - Repair Kits
Water - Repair Kits
411.000.654.534.800.310.00 972.00
Freight
411.000.654.534.800.310.00 9.74
9.5% Sales Tax
411.000.654.534.800.310.00 93.27
Total :1,075.01
128328 10/13/2011 012199 GRAINGER 9645419962 FAC - Pull Station Covers (2)
FAC - Pull Station Covers (2)
001.000.651.519.920.310.00 226.18
9.5% Sales Tax
001.000.651.519.920.310.00 21.49
Sewer - 2Way Valves9648227982
Sewer - 2Way Valves
411.000.655.535.800.310.00 109.17
Freight
411.000.655.535.800.310.00 42.22
9.5% Sales Tax
411.000.655.535.800.310.00 14.38
Total :413.44
13Page:
Packet Page 81 of 272
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128329 10/13/2011 061410 GRCC/WETRC 2449 TRAINING/SLENKER
TRAINING/SLENKER
411.000.656.538.800.490.71 179.00
Total :179.00
128330 10/13/2011 067862 HOME DEPOT CREDIT SERVICES 1035809 6035322500959949
FITTINGS
411.000.656.538.800.310.21 8.40
9.5% Sales Tax
411.000.656.538.800.310.21 0.80
60353225009599495085142
MAINT SUPPLIES
411.000.656.538.800.310.21 19.90
9.5% Sales Tax
411.000.656.538.800.310.21 1.89
60353225009599495090568
PVC PIPE
411.000.656.538.800.310.21 2.97
9.5% Sales Tax
411.000.656.538.800.310.21 0.28
60353225009599499072788
INSERT ELBOW
411.000.656.538.800.310.21 8.88
9.5% Sales Tax
411.000.656.538.800.310.21 0.84
Total :43.96
128331 10/13/2011 067862 HOME DEPOT CREDIT SERVICES 1035742 Parks ~
Parks ~
001.000.640.576.800.310.00 15.71
9.5% Sales Tax
001.000.640.576.800.310.00 1.49
Fac Maint~1035744
Fac Maint~
001.000.651.519.920.310.00 8.87
9.5% Sales Tax
14Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128331 10/13/2011 (Continued)067862 HOME DEPOT CREDIT SERVICES
001.000.651.519.920.310.00 0.84
Sewer Pipe supplies2035523
Sewer Pipe supplies
411.000.655.535.800.310.00 45.38
9.5% Sales Tax
411.000.655.535.800.310.00 4.31
FAC Supplies: ~2043096
FAC Supplies: ~
001.000.651.519.920.310.00 15.27
9.5% Sales Tax
001.000.651.519.920.310.00 1.45
FAC MAINT UNIT #5 SUPPLIES281373
Fac Maint Unit #5 Supplies
001.000.651.519.920.310.00 11.33
9.5% Sales Tax
001.000.651.519.920.310.00 1.08
FAC SUPPLIES3031214
FAC Supplies: EPDM tape, Plastbaggds
001.000.651.519.920.310.00 15.26
9.5% Sales Tax
001.000.651.519.920.310.00 1.45
Parks supplies3035257
Parks supplies
001.000.640.576.800.310.00 17.22
9.5% Sales Tax
001.000.640.576.800.310.00 1.64
ROADWAY SUPPLIES3041183
Supplies: respirator to clean tank
111.000.653.542.310.310.00 39.97
9.5% Sales Tax
111.000.653.542.310.310.00 3.80
Sewer supplies36032
Sewer supplies
411.000.655.535.800.310.00 5.35
15Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128331 10/13/2011 (Continued)067862 HOME DEPOT CREDIT SERVICES
9.5% Sales Tax
411.000.655.535.800.310.00 0.51
SENIOR CENTER SUPPLIES4030933
Supplies Senior Center; adh nozzle
001.000.651.519.920.310.00 36.66
9.5% Sales Tax
001.000.651.519.920.310.00 3.48
COURT SUPPLIES4087472
Court Supplies
001.000.651.519.920.310.00 3.28
9.5% Sales Tax
001.000.651.519.920.310.00 0.31
FAC. MAINT: STOCK UNIT #9541751
Fac. Maint: Stock Unit #95
001.000.651.519.920.310.00 9.96
9.5% Sales Tax
001.000.651.519.920.310.00 0.95
ROADWAY TOOLS4572805
Roadway Tools: Airchiszel for cleaning
111.000.653.542.310.310.00 52.88
9.5% Sales Tax
111.000.653.542.310.310.00 5.02
Parks Supplies580390
Parks Supplies
001.000.640.576.800.310.00 13.35
9.5% Sales Tax
001.000.640.576.800.310.00 1.27
Traffic Control~6044371
Traffic Control~
111.000.653.542.640.310.00 207.25
9.5% Sales Tax
111.000.653.542.640.310.00 19.69
Fac. Maint. Stock: wood putty6082012
Fac. Maint. Stock: wood putty
16Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128331 10/13/2011 (Continued)067862 HOME DEPOT CREDIT SERVICES
001.000.651.519.920.310.00 3.16
9.5% Sales Tax
001.000.651.519.920.310.00 0.30
Roadway Supplies6084728
Roadway Supplies
111.000.653.542.310.310.00 43.46
9.5% Sales Tax
111.000.653.542.310.310.00 4.13
Senior Center Supplies6260926
Senior Center Supplies
001.000.651.519.920.310.00 29.94
9.5% Sales Tax
001.000.651.519.920.310.00 2.84
PS Supplies7071511
PS Supplies
001.000.651.519.920.310.00 5.27
9.5% Sales Tax
001.000.651.519.920.310.00 0.50
Shop Supplies: 18V compact, insert bits8260437
Shop Supplies: 18V compact, insert bits
001.000.651.519.920.350.00 304.87
9.5% Sales Tax
001.000.651.519.920.350.00 28.96
FAC Supplies~9036171
FAC Supplies~
001.000.651.519.920.310.00 49.17
9.5% Sales Tax
001.000.651.519.920.310.00 4.67
SENIOR CENTER SUPPLIES9041813
Senior Center Supplies
001.000.651.519.920.310.00 6.96
9.5% Sales Tax
001.000.651.519.920.310.00 0.66
Total :1,029.92
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128332 10/13/2011 070896 HSBC BUSINESS SOLUTIONS 8941 P&R - Supplies
P&R - Supplies
001.000.640.575.560.310.00 37.21
Fac Maint - TT, Paper Towels
001.000.651.519.920.310.00 266.31
Fac Maint - TT, Paper Towels, Supplies
001.000.651.519.920.310.00 277.51
Total :581.03
128333 10/13/2011 060165 HWA GEOSCIENCES INC 22555 E0JA/E7JA.SERVICES THRU 9/24/11
E0JA/E7JA.Services thru 9/24/11
412.100.630.594.320.410.00 986.00
Total :986.00
128334 10/13/2011 070042 IKON 85646509 Rent on reception copier for billing
Rent on reception copier for billing
001.000.620.558.800.450.00 30.66
Total :30.66
128335 10/13/2011 006841 IKON OFFICE SOLUTIONS 5020776955 Additional copies on large copier for
Additional copies on large copier for
001.000.620.558.800.450.00 38.16
Additional images on Engineering copier5020776956
Additional images on Engineering copier
001.000.620.558.800.450.00 432.97
Total :471.13
128336 10/13/2011 073548 INDOFF INCORPORATED 1958409 Copy paper
Copy paper
001.000.610.519.700.310.00 23.53
Copy paper
001.000.220.516.100.310.00 23.52
Copy paper
001.000.210.513.100.310.00 23.53
9.5% Sales Tax
001.000.610.519.700.310.00 2.24
18Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128336 10/13/2011 (Continued)073548 INDOFF INCORPORATED
9.5% Sales Tax
001.000.220.516.100.310.00 2.24
9.5% Sales Tax
001.000.210.513.100.310.00 2.23
Office Supplies - HR1959326
Office Supplies - HR
001.000.220.516.100.310.00 55.77
9.5% Sales Tax
001.000.220.516.100.310.00 5.31
Total :138.37
128337 10/13/2011 073548 INDOFF INCORPORATED 1955082 Misc. office supplies including
Misc. office supplies including
001.000.620.558.800.310.00 228.91
9.5% Sales Tax
001.000.620.558.800.310.00 21.73
Total :250.64
128338 10/13/2011 066265 INDUSTRIAL SCIENTIFIC CORP 1290773 22436
GAS DETECTOR
411.000.656.538.800.310.12 559.00
Freight
411.000.656.538.800.310.12 30.30
224361290774
GAS DETECTOR ACCESSORIES
411.000.656.538.800.310.12 595.00
Freight
411.000.656.538.800.310.12 54.27
224361293300
GAS DETECTOR
411.000.656.538.800.310.12 559.00
Freight
411.000.656.538.800.310.12 30.30
Total :1,827.87
19Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128339 10/13/2011 073603 LIGHTHOUSE LAW GROUP PLLC OCT-11 10-11 LEGALS FEES
10-11 Legal fees
001.000.360.515.100.410.00 32,000.00
Total :32,000.00
128340 10/13/2011 018950 LYNNWOOD AUTO PARTS INC 641477 Unit #31~
Unit #31~
511.000.657.548.680.310.00 22.15
9.5% Sales Tax
511.000.657.548.680.310.00 2.10
Unit #129 LIT Lens641565
Unit #129 LIT Lens
511.000.657.548.680.310.00 9.80
9.5% Sales Tax
511.000.657.548.680.310.00 0.93
Unit #29 LMP Daytime running641713
Unit #29 LMP Daytime running
511.000.657.548.680.310.00 8.99
9.5% Sales Tax
511.000.657.548.680.310.00 0.85
Unit # 29 NOS Axle Shaft Seal641906
Unit # 29 NOS Axle Shaft Seal
511.000.657.548.680.310.00 12.99
9.5% Sales Tax
511.000.657.548.680.310.00 1.23
Unit #775 Exhaust Gasket642312
Unit #775 Exhaust Gasket
511.000.657.548.680.310.00 11.98
9.5% Sales Tax
511.000.657.548.680.310.00 1.14
Unit G-20 Quality Htr Hose; straight642611
Unit G-20 Quality Htr Hose; straight
511.000.657.548.680.310.00 51.95
9.5% Sales Tax
511.000.657.548.680.310.00 4.94
Unit #10: Serpentine belt642967
20Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128340 10/13/2011 (Continued)018950 LYNNWOOD AUTO PARTS INC
Unit #10: Serpentine belt
511.000.657.548.680.310.00 36.69
9.5% Sales Tax
511.000.657.548.680.310.00 3.49
Unit #20: Oile Filter, Fuel Filter,643055
Unit #20: Oile Filter, Fuel Filter,
511.000.657.548.680.310.00 43.16
9.5% Sales Tax
511.000.657.548.680.310.00 4.10
Unit #20: Fuel Filter643074
Unit #20: Fuel Filter
511.000.657.548.680.310.00 17.79
9.5% Sales Tax
511.000.657.548.680.310.00 1.69
Unit #43: Air Filte643082
Unit #43: Air Filte
511.000.657.548.680.310.00 14.97
9.5% Sales Tax
511.000.657.548.680.310.00 1.42
Fleet return643185
Fleet return
511.000.657.548.680.310.00 -6.06
9.5% Sales Tax
511.000.657.548.680.310.00 -0.58
Total :245.72
128341 10/13/2011 019920 MCCANN, MARIAN 67 LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
009.000.390.517.370.290.00 6,372.00
Total :6,372.00
128342 10/13/2011 066719 MCKENZIE & ADAMS INC 0076370 OVERALLS, BOOTS, JACKETS
OVERALLS, JACKETS, BOOTS
001.000.640.576.800.310.00 142.10
9.5% Sales Tax
21Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128342 10/13/2011 (Continued)066719 MCKENZIE & ADAMS INC
001.000.640.576.800.310.00 13.50
Total :155.60
128343 10/13/2011 020039 MCMASTER-CARR SUPPLY CO 96918183 123106800
BATTERIES
411.000.656.538.800.310.21 31.26
Freight
411.000.656.538.800.310.21 5.44
Total :36.70
128344 10/13/2011 073824 MGS SOFTWARE LLC 214 STORM WATER (FLOODING CALCS) SOFTWARE
MSGFlood Version 4 Light - "Puget650-00002
411.000.652.542.400.310.00 900.00
9.5% Sales Tax
411.000.652.542.400.310.00 85.50
Total :985.50
128345 10/13/2011 020900 MILLERS EQUIP & RENT ALL INC 135968 WATER WAGON PUMP REPLACEMENT
WATER WAGON PUMP REPLACEMENT
001.000.640.576.810.350.00 580.00
9.5% Sales Tax
001.000.640.576.810.350.00 55.10
Total :635.10
128346 10/13/2011 063034 NCL 293775 13465
LAB SUPPLIES
411.000.656.538.800.310.31 296.45
Freight
411.000.656.538.800.310.31 22.18
Total :318.63
128347 10/13/2011 024855 NORDQUIST, JIM 0366 TRAVEL/NORDQUIST
TRAVEL/NORDQUIST
411.000.656.538.800.430.00 90.80
Total :90.80
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City of Edmonds
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128348 10/13/2011 073835 NORTHEND EXCAVATING INC E9DA.Pmt 1 E9DA.PAYMENT 1 THRU 9/30/11
E9DA.Payment 1 thru 9/30/11
112.200.630.595.330.650.00 68,955.16
E9DA.Ret 1
112.200.000.223.400.000.00 -3,447.76
Total :65,507.40
128349 10/13/2011 066391 NORTHSTAR CHEMICAL INC 25194 260
SODIUM BISULFITE
411.000.656.538.800.310.54 1,055.60
9.5% Sales Tax
411.000.656.538.800.310.54 100.28
Total :1,155.88
128350 10/13/2011 070045 NORTHUP GROUP 2432 Fit for duty evaluation - 6/30/11
Fit for duty evaluation - 6/30/11
001.000.230.512.500.490.00 1,262.50
Fit for duty evaluation 9/16/112433
Fit for duty evaluation 9/16/11
001.000.230.512.500.490.00 450.00
Total :1,712.50
128351 10/13/2011 063511 OFFICE MAX INC 681882 INV#681882 ACCT#520437 250POL EDMONDS PD
HON HIGH BACK CHAIR
001.000.410.521.210.350.00 314.60
9.5% Sales Tax
001.000.410.521.210.350.00 29.89
INV#743012 ACCT#520437 250POL EDMONDS PD743012
KLEENEX FACIAL TISSUES
001.000.410.521.100.310.00 124.30
BINDER CLIPS - LARGE
001.000.410.521.100.310.00 25.92
BINDER CLIPS - SMALL
001.000.410.521.100.310.00 1.38
RUBBER FINGER - MEDIUM
001.000.410.521.100.310.00 1.53
23Page:
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City of Edmonds
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128351 10/13/2011 (Continued)063511 OFFICE MAX INC
9.5% Sales Tax
001.000.410.521.100.310.00 14.55
INV#743161 ACCT#520437 250POL EDMONDS PD743161
BINDER CLIPS - MEDIUM
001.000.410.521.100.310.00 2.52
9.5% Sales Tax
001.000.410.521.100.310.00 0.23
Total :514.92
128352 10/13/2011 063511 OFFICE MAX INC 624654 2012 Calendar/Adhesive Remover/3x3 Pop
2012 Calendar/Adhesive Remover/3x3 Pop
001.000.310.514.230.310.00 184.76
9.5% Sales Tax
001.000.310.514.230.310.00 17.55
2012 Desk Calendar624795
2012 Desk Calendar
001.000.310.514.230.310.00 10.00
9.5% Sales Tax
001.000.310.514.230.310.00 0.95
Binders for 2012 Prelim Budget693287
Binders for 2012 Prelim Budget
001.000.310.514.230.310.00 153.60
2x2 pop up post its
001.000.310.514.230.310.00 20.94
9.5% Sales Tax
001.000.310.514.230.310.00 16.59
Total :404.39
128353 10/13/2011 073714 OLBRECHTS & ASSOC, PLLC SEPT 2011 Hearing Examiner services for Sept.
Hearing Examiner services for Sept.
001.000.620.558.600.410.00 1,486.63
Total :1,486.63
128354 10/13/2011 072878 PACIFIC COAST CHEMICAL CO 88261 PCC10252
WILSON CLAY
24Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128354 10/13/2011 (Continued)072878 PACIFIC COAST CHEMICAL CO
411.000.656.538.800.310.11 796.00
Freight
411.000.656.538.800.310.11 89.11
9.5% Sales Tax
411.000.656.538.800.310.11 75.62
Total :960.73
128355 10/13/2011 027060 PACIFIC TOPSOILS 11889 TOPSOIL/TOPDRESSING
TOPSOIL FOR CITY WIDE FIELD TOPDRESSING
001.000.640.576.800.310.00 325.00
9.5% Sales Tax
001.000.640.576.800.310.00 30.88
Total :355.88
128356 10/13/2011 065051 PARAMETRIX INC 14-78105 E7AA.SERVICES THRU 8/27/11
E7AA.Services thru 8/27/11
112.200.630.595.330.410.00 2,347.28
Total :2,347.28
128357 10/13/2011 027165 PARKER PAINT MFG. CO.INC.023021809 Parks - Paint
Parks - Paint
001.000.640.576.800.310.00 16.68
9.5% Sales Tax
001.000.640.576.800.310.00 1.58
Total :18.26
128358 10/13/2011 071811 PONY MAIL BOX & BUSINESS CTR 195449 Fleet Return to COM-GND
Fleet Return to COM-GND
511.000.657.548.680.420.00 19.47
WATER SEWER STREET STORM-L&I RETURN POST195453
Water Sewer Street Storm - L&I Safety
111.000.653.542.900.420.00 2.43
Water Sewer Street Storm - L&I Safety
411.000.652.542.900.420.00 2.43
Water Sewer Street Storm - L&I Safety
25Page:
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City of Edmonds
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128358 10/13/2011 (Continued)071811 PONY MAIL BOX & BUSINESS CTR
411.000.654.534.800.420.00 2.43
Water Sewer Street Storm - L&I Safety
411.000.655.535.800.420.00 2.41
WATER SEWER STREET STORM-L&I RETURN POST195580
Water Sewer Street Storm - L&I Safety
111.000.653.542.900.420.00 2.43
Water Sewer Street Storm - L&I Safety
411.000.652.542.900.420.00 2.43
Water Sewer Street Storm - L&I Safety
411.000.654.534.800.420.00 2.43
Water Sewer Street Storm - L&I Safety
411.000.655.535.800.420.00 2.41
WATER SEWER STREET STORM-L&I RETURN POST195720
Water Sewer Street Storm - L&I Safety
111.000.653.542.900.420.00 2.43
Water Sewer Street Storm - L&I Safety
411.000.652.542.900.420.00 2.43
Water Sewer Street Storm - L&I Safety
411.000.654.534.800.420.00 2.43
Water Sewer Street Storm - L&I Safety
411.000.655.535.800.420.00 2.41
Total :48.57
128359 10/13/2011 064088 PROTECTION ONE 31146525 24 HOUR ALARM MONITORING -CITY HALL
24 hour Alarm Monitoring-City Hall
001.000.651.519.920.420.00 39.74
Total :39.74
128360 10/13/2011 073826 PROVANTAGE LLC 6096572 4KVA POWER MODULE 208/240V FOR SYMMETRA
4kVA Power Module 208/240V for Symmetra310-00155
001.000.310.518.880.480.00 1,416.43
Freight
001.000.310.518.880.480.00 45.50
Total :1,461.93
26Page:
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Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128361 10/13/2011 071467 S MORRIS COMPANY SEPT 2011 INVOICE 09/29/11 ACCT#70014 - EDMONDS PD
752811 - 4 NPC 8-29-11
001.000.410.521.700.410.00 42.72
742340 - 2 NPC 9-6-11
001.000.410.521.700.410.00 21.36
802278 - 6 NPC 9-26-11
001.000.410.521.700.410.00 64.08
Total :128.16
128362 10/13/2011 071502 SLENKER, ROBERT 2449 SLENKER/TRAVEL
SLENKER/TRAVEL
411.000.656.538.800.490.71 125.91
Total :125.91
128363 10/13/2011 037375 SNO CO PUD NO 1 2003-2646-0 1000 EDMONDS ST
1000 EDMONDS ST
001.000.640.576.800.470.00 31.04
930 9TH AVE N2022-5063-5
930 9TH AVE N
001.000.640.576.800.470.00 31.04
Total :62.08
128364 10/13/2011 037375 SNO CO PUD NO 1 110428215 2002-0255-4
24400 HIGHWAY 99
411.000.656.538.800.471.62 31.04
2025-7952-0120388350
VARIOUS LOCATIONS
411.000.656.538.800.471.62 7.77
2019-9517-2130340286
9805 EDMONDS WAY
411.000.656.538.800.471.62 30.02
2019-2988-2130342313
8421 244 ST SW
411.000.656.538.800.471.62 31.04
Total :99.87
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128365 10/13/2011 037375 SNO CO PUD NO 1 200706851 SIGNAL LIGHT
SIGNAL LIGHT
111.000.653.542.640.470.00 31.04
SIGNAL LIGHT 961 PUGET DR200723021
SIGNAL LIGHT
111.000.653.542.640.470.00 35.71
BLINKING LIGHT 9301 PUGET DR201431244
BLINKING LIGHT
111.000.653.542.640.470.00 30.02
TRAFFIC CONTROL LIGHT 21531 HWY 99201441755
Traffic Control Light 21531 Hwy 99
111.000.653.542.630.470.00 79.05
TRAFFIC SIGNAL 900 PUGET DR201690849
Traffic Signal - 900 Puget Dr
111.000.653.542.640.470.00 31.04
TELEMETRY SYSTEM201790003
TELEMETRY SYSTEM
411.000.654.534.800.470.00 34.22
TRAFFIC LIGHT 21931 HWY 99202289450
TRAFFIC LIGHT
111.000.653.542.640.470.00 152.84
SCHOOL FLASHING LIGHTS 1400 OLYMPIC AVE202519864
SCHOOL FLASHING LIGHTS
111.000.653.542.640.470.00 30.02
Total :423.94
128366 10/13/2011 063941 SNO CO SHERIFFS OFFICE JAIL MED 09/11 INMATE MEDICAL 09/11 - EDMONDS
INMATE MEDICAL - SEPT 2011
001.000.410.523.600.310.00 296.97
Total :296.97
128367 10/13/2011 064351 SNOHOMISH COUNTY TREASURER 2011-806 INV#2011-806 REFUND DISPUTED CHGS & WR
3 HOUSING DAYS - NIX - 08/11
001.000.410.523.600.510.00 -1,937.50
3 WORK RELEASE - STRACENER
001.000.410.523.600.510.00 -30.00
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Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128367 10/13/2011 (Continued)064351 SNOHOMISH COUNTY TREASURER
INV#2011-806 SEPT 2011 - EDMONDS PD2011-806
60.58 BOOKINGS - SEPT 2011
001.000.410.523.600.510.00 5,452.20
.5 BOOKINGS - AUGUST 2011
001.000.410.523.600.510.00 45.00
550 HOUSING DAYS - SEPT 2011
001.000.410.523.600.510.00 34,375.00
3 HOUSING DAYS - AUGUST 2011
001.000.410.523.600.510.00 187.50
43.5 WORK RELEASE
001.000.410.523.600.510.00 1,827.00
Total :39,919.20
128368 10/13/2011 037800 SNOHOMISH HEALTH DISTRICT AR151908 POOL/SPA REINSPECTION
YOST POOL/SPA REINSPECTION
001.000.640.576.800.490.00 160.00
Total :160.00
128369 10/13/2011 038500 SO COUNTY SENIOR CENTER INC Oct-11 10/11 RECREATION SERVICES CONTRACT FEE
10/11 Recreation Services Contract Fee
001.000.390.519.900.410.00 5,000.00
Total :5,000.00
128370 10/13/2011 046200 STATE OF WASHINGTON 3Q-11 3Q-11 LEASEHOLD TAX LIABILITY
3Q-11 LEASEHOLD TAX LIABILITY
001.000.000.237.220.000.00 5,610.46
Total :5,610.46
128371 10/13/2011 071585 STERICYCLE INC 3001582414 INV#3001582414 CUST#6076358 EDMONDS PD
MINIMUM MONTHLY SERVICE CHARGE
001.000.410.521.910.410.00 10.00
9.5% Sales Tax
001.000.410.521.910.410.00 0.36
Total :10.36
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Voucher List
City of Edmonds
30
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128372 10/13/2011 040430 STONEWAY ELECTRIC SUPPLY 2619933 FAC - Elect Supplies
FAC - Elect Supplies
001.000.651.519.920.310.00 186.05
9.5% Sales Tax
001.000.651.519.920.310.00 17.67
Fac Maint - Batteries2619934
Fac Maint - Batteries
001.000.651.519.920.310.00 57.26
PS - Light Bulbs
001.000.651.519.920.310.00 157.62
9.5% Sales Tax
001.000.651.519.920.310.00 20.41
Total :439.01
128373 10/13/2011 065578 SYSTEMS INTERFACE INC 13035 Water- Seattle Intertie - Heater
Water- Seattle Intertie - Heater
411.000.654.534.800.480.00 309.00
9.5% Sales Tax
411.000.654.534.800.480.00 29.36
Total :338.36
128374 10/13/2011 040917 TACOMA SCREW PRODUCTS INC 18949583 EV99325
ANCHORS/COUPLING NUT
411.000.656.538.800.310.21 146.81
9.5% Sales Tax
411.000.656.538.800.310.21 13.95
Total :160.76
128375 10/13/2011 009350 THE DAILY HERALD COMPANY 09272011 NEWSPAPER ADS
Pre 2012 Budget
001.000.250.514.300.440.00 131.60
NEWSPAPER ADS09302011
Council & Plan Brd Agendas
001.000.250.514.300.440.00 1,516.13
Total :1,647.73
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Voucher List
City of Edmonds
31
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128376 10/13/2011 009350 THE DAILY HERALD COMPANY 1750288 AMD20110006/C.I.P. legal notices.
AMD20110006/C.I.P. legal notices.
001.000.620.558.600.440.00 62.04
BLD20110683/AT&T legal notices.1751635
BLD20110683/AT&T legal notices.
001.000.620.558.600.440.00 80.96
Total :143.00
128377 10/13/2011 073749 THE WATERSHED COMPANY 2011-0662 E9FB.SERVICES THRU 8/31/11
E9FB.Services thru 8/31/11
412.200.630.594.320.410.00 4,655.85
Total :4,655.85
128378 10/13/2011 041960 TOWN & COUNTRY FENCE INC 43697 CIVIC FIELD GATE
PARKS CIVIC FIELD GATE
001.000.640.576.800.310.00 1,093.00
9.5% Sales Tax
001.000.640.576.800.310.00 103.84
Total :1,196.84
128379 10/13/2011 073581 TRUAX, KAILEY 10052011 MONITOR FOR RFA MEETING 10/05/11
Monitor for Regional Fire Authority
001.000.210.513.100.490.00 36.00
Total :36.00
128380 10/13/2011 073581 TRUAX, KAILEY TRUAX1008 GYM MONITOR
GYM MONITOR FOR DANCE CLASSES 10/8/11
001.000.640.574.100.410.00 24.00
Total :24.00
128381 10/13/2011 044960 UTILITIES UNDERGROUND LOC CTR 1090120 utility locates
utility locates
411.000.654.534.800.410.00 58.86
utility locates
411.000.655.535.800.410.00 58.86
utility locates
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Voucher List
City of Edmonds
32
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128381 10/13/2011 (Continued)044960 UTILITIES UNDERGROUND LOC CTR
411.000.652.542.900.410.00 60.63
Total :178.35
128382 10/13/2011 069816 VWR INTERNATIONAL INC 47112295 1066294
LAB SUPPLIES
411.000.656.538.800.310.31 52.54
Freight
411.000.656.538.800.310.31 14.70
9.5% Sales Tax
411.000.656.538.800.310.31 6.39
Total :73.63
128383 10/13/2011 068259 WA ST CRIMINAL JUSTICE 2013-0117 INV 2013-0117 2024-1 FIREARMS RIFLE INST
2024-1 FIREARMS-RIFLE INST - DREYER
001.000.410.521.400.490.00 100.00
Total :100.00
128384 10/13/2011 047605 WA ST TREASURER 3RD QTR 2011 EDMONDS FORFEITURES - 3RD QTR 2011
3RD QTR/PROCEEDS/CASH
104.000.000.237.100.000.00 634.03
Total :634.03
128385 10/13/2011 065035 WASHINGTON STATE PATROL I12002495 INV#I12002495 EDM301 - EDMONDS PD
BACKGROUND CHECKS SEPT 2011
001.000.000.237.100.000.00 192.50
Total :192.50
128386 10/13/2011 048100 WEINZ, JACK D 67 LEOFF 1 Reimbursement
LEOFF 1 Reimbursement
617.000.510.522.200.230.00 209.00
Total :209.00
128387 10/13/2011 073552 WELCO SALES LLC 5250 Door hangers for Engineering Dept.
Door hangers for Engineering Dept.
001.000.620.558.800.310.00 146.00
9.5% Sales Tax
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10/13/2011
Voucher List
City of Edmonds
33
9:30:04AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128387 10/13/2011 (Continued)073552 WELCO SALES LLC
001.000.620.558.800.310.00 13.87
Total :159.87
Bank total :375,968.90103 Vouchers for bank code :front
375,968.90Total vouchers :Vouchers in this report103
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10/13/2011
Voucher List
City of Edmonds
1
9:42:24AM
Page:vchlist
Bank code :front
Voucher Date Vendor Invoice PO #Description/Account Amount
128388 10/13/2011 070037 TRIMAXX CONSTRUCTION INC E2DB.Pmt 2 E2DB.PAYMENT 2 THRU 9/30/11
E2DB.Payment 2 thru 9/30/11
132.000.640.594.760.650.00 366,251.83
E2DB.Retainage 2
132.000.000.223.400.000.00 -18,153.75
Total :348,098.08
Bank total :348,098.081 Vouchers for bank code :front
348,098.08Total vouchers :Vouchers in this report1
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AM-4247 Item #: 3. E.
City Council Meeting
Date: 10/18/2011
Time:Consent
Submitted By:Linda Hynd
Department:City Clerk's Office
Review
Committee:
Committee
Action:
Type:Action
Information
Subject Title
Acknowledge receipt of Claims for Damages submitted by Sheila Berreth (amount undetermined),
Farmers Insurance for Mary Courts ($18,598.50), and Christian Rothrauff ($40,000).
Recommendation from Mayor and Staff
It is recommended that the City Council acknowledge receipt of the Claims for Damages by minute entry.
Previous Council Action
N/A
Narrative
Sheila Berreth
1422 10th Place W.
Edmonds, WA 98020
(Amount undetermined)
Mary Courts
20623 81st Avenue W.
Edmonds, WA 98026
($18,595.50)
Christian Rothrauff
6125 148th Pl. SW
Edmonds, WA l98026
($40,000.00)
Attachments
Berreth Claim for Damages
Farmers Claim for Damages
Rothrauff Claim for Damages
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 10/13/2011 03:00 PM
Final Approval Sandy Chase 10/13/2011 03:29 PM
Form Started By: Linda Hynd Started On: 10/04/2011 02:30 PM
Final Approval Date: 10/13/2011
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AM-4276 Item #: 3. F.
City Council Meeting
Date: 10/18/2011
Time:Consent
Submitted By:Carrie Hite
Department:Parks and Recreation
Review
Committee:
Committee
Action:
Approve for Consent Agenda
Type:Action
Information
Subject Title
Compensation Consultant Selection
Recommendation from Mayor and Staff
Council approve the selection of Public Sector Personnel Consultants to perform the scope of work
previously advertised in the Compensation Consultant RFQ.
Previous Council Action
December 7, 2010: Council voted to authorize $50,000 to hire a Compensation consultant to complete a
non represented compensation policy review.
March, April, May: On the agenda for Public Safety/Human Resources, but not presented due to time
constraints.
June 21, 2011: Council voted to direct staff to advertise an RFQ for a Compensation and Classification
study.
August 10-September 2nd: RFQ was published.
October 4th, 2011: Staff presented an update to Council requesting direction. Council directed staff to
proceed with 2-4 interviews and come back to Council on October 18th or October 25th with a final
recommendation.
Narrative
Council President Peterson, Councilmember Fraley-Monillas and staff interviewed three firms on
October 10th, 2011. Questions asked during the interview sought to identify and evaluate each
candidates experience updating job descriptions, classification and compensation policies and studies, and
their ability to work with City Council, Administration, employees and union representatives. More
specifically, each applicant was asked to present their approach to the project, process to select
comparators for the salary study, and their inclusiveness of a total compensation package in comparisons.
In addition, they were asked to confirm that they could stay within scope and budget, and they have
capacity to complete each phase sparately and/or all phases of the project.
After the interviews, thorough discussion, and reference checks, the interview team would like to
recommend that City Council select Public Sector Personnel Consultants ( PSPC ) to complete the full
scope of work in the RFQ.
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scope of work in the RFQ.
All references contacted stated that PSPC performed excellent work--on time and within the budget.
When the timeframe was extended, this was as a result of the agency failing to provide information in a
timely manner, or to complete questionnaires in accordance with the schedule. References indicate that
they were pleased with the study results, and that the firm is strong in communicating with the City
Council, Mayor, Directors, and groups of employees. They also commented that the firm is reasonably
priced for the quality and quantity of work produced. Most references have retained PSPC for more than
one assignment, and the City of Bothell works with them on an on-going basis to evaluate reclassification
requests, draft new position specifications, and update job descriptions as needed. All agencies would not
hesitate to use PSPC again, and they recommend them highly to other agencies.
Because there are economies of scale, the interview team is recommending that we enter into an
agreement to complete all three phases of the scope of work with PSCP. PSPC's proposed budget for all
three phases is $30,000, well below the $50,000 allocation from Council.
Attached is the RFP that was published, and a review of the RFP's that were submitted.
Attachments
Review of RFP's: Compensation Consultant
RFP: Compensation Consultant
Current Non Rep Compensation Policy
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 10/12/2011 02:25 PM
Mayor Mike Cooper 10/13/2011 03:00 PM
Final Approval Sandy Chase 10/13/2011 03:29 PM
Form Started By: Carrie Hite Started On: 10/12/2011
Final Approval Date: 10/13/2011
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Compensation Consultant Review
October 2011
Firm Costs
Phase 1
Phase 2
Phase 3
Total
Experience/Notes Recommend for Interview?
Koff and Associates $53,000 $8800 $5200 $73,500 California based, municipal
experience, good comparables,
very thorough proposal.
Yes
Public Sector Personnel
Consultants
$15,000 $2500 $12,500 $30,000 National company with a local
presence in Seattle. Lots of
municipal experience with good
comparables, experienced. Note:
Reflected additional costs, so need
to request more information.
Yes
Karras Consulting $15,000 $11,000 $13,500 $39,500 Exclusive public sector work, no
municipal experience, new
company with limited experience,
previous HR Director at State of
Wa.
Maybe
Milliman, Inc $16,000 $11,000 $20,000 $50,500 National firm, Seattle office,
Municipal experience, thorough
approach, good comparables,
proposal includes minimum scope
assumptions, would need to clarify
project cost for full scope.
Maybe
CPS Hr Consulting $40,000 $4080 $30,000 $74,080 Large firm, California based, some
municipal experience, good
qualifications, no Washington state
experience, expensive.
No
Nash and Company $12,000 $7500 $12,000 $31,500 California based, no local
experience, proposal difficult to
follow, some municipal experience,
no Washington state experience
No
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Compensation Consultant Review
October 2011
Firm Costs
Phase 1
Phase 2
Phase 3
Total
Experience/Notes Recommend for Interview?
Zigler/McPherson $40,000 $35,000 $20,000 $95,000 Out of price range, limited
municipal experience.
No
Jacobson, Betts and Co.
Phases don’t match scope $19,000
Local experience, proposal didn’t
match scope of work, not complete
No
The Waters Consulting
Group
$17,500 $15,000 $17,500 $50,000 Based in Texas. Has one comp from
this area, lots of municipal work,
lack of attention to detail in
proposals ( a lot of grammatical,
spelling errors)
No
Fox Lawson and Associates Phases don’t match scope $49,000 Didn’t follow format/scope, limited
experience
No
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CITY OF EDMONDS
REQUEST FOR QUALIFICATIONS / PROPOSALS
Proposal Due Date:
September 2, 2011 no later than 4:30 p.m.
EMPLOYEE
CLASSIFICATION
AND
COMPENSATION STUDY
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REQUEST FOR QUALIFICATIONS AND PROPOSAL
Employee Classification and Compensation Study
The City of Edmonds seeks qualifications and proposals from qualified firms
experienced in the design and analysis of position classifications and
compensation systems including job description update and design.
The model compensation system/strategy should address all compensation
factors insuring our ability to attract, retain and motivate our work force while
simultaneously meeting the financial resources, values and business goals of the
organization. Some compensation factors that must be considered include
internal equity balanced with external competitiveness, affordability, legal
defensibility, efficiency in administration, flexibility, and how well the policy meets
the organization’s unique needs. Our compensation policy must be an effective
tool for supporting the organization’s overall business strategy.
CITY OVERVIEW
The city has nine departments (City Clerk, Economic Development/Community
Services, Human Resources, Municipal Court, Finance, Development Services,
Parks and Recreation, Police, and Public Works). Of the 207 City employees,
approximately 40 are not represented by union. This non-represented group
includes directors, supervisors, and technical employees. The City’s remaining
work force consists of union members in SEIU, Teamsters, the Edmonds Police
Officers Association (EPOA) and clerical support for the EPOA (also represented
by the Police Officer’s bargaining unit).
The current compensation system, with minor variations, has been in use since
2000. The City of Edmonds currently offers a complete benefit package
including medical, dental and vision benefits with employer/employee share on
the premium cost, Washington State retirement, Municipal Employees Benefit
Trust (in lieu of Social Security), life insurance, 11 paid holidays, and variable
sick leave and vacation accruals based on longevity and bargaining unit.
OBJECTIVE
The City desires to enter into a contract with a highly qualified and experienced
consulting firm for the following purposes:
Review/update all City job descriptions
Make recommendations/facilitate in the development and implementation
of a salary administration program that will enable the City to competitively
recruit employees, retain the current workforce, motivate employee job
performance, and meet the fiscal and budgetary responsibilities of the City
Conduct professional and thorough salary surveys with comparable
jurisdictions
Compile survey data into a usable, viable format and analyze survey data
for each position
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CONSULTANT OUTCOMES AND WORK PRODUCT
The consulting firm selected to conduct the classification and compensation work
will be expected to deliver the following services:
PHASE I (ALL CITY)
Phase I consists of a thorough review and update of all City job
descriptions. These documents have not been reviewed in a
comprehensive manner since 1997. It is critical that all job descriptions
accurately reflect job tasks since they serve as the basis for any salary
comparison. This phase should include:
o An update of position descriptions to accurately reflect actual duties
and responsibilities performed, including identification of essential
job functions.
o A review and determination of exempt or non-exempt classification
status per the federal Fair Labor Standards Act as updated August
2004 and the Washington State Minimum Wage Act.
PHASE II (FOR THE 40 NON-REPRESENTED EMPLOYEES ONLY)
Phase II requires analyzing and updating our current non-represented
employee’s compensation policy. This phase should include:
o A comprehensive review of our current compensation policy
(attached); assisting staff/Council in updating the document to
better meet the needs and goals of the City including budgetary
limits and recruitment/retention.
o A comprehensive review and analysis of the jurisdictions that
Edmonds utilizes for comparable data and provide experienced and
effective external market based guidance.
o A comprehensive review and analysis of internal equity policies and
issues.
o Creating a pay structure that allows for recognizing, motivating, and
rewarding increased competencies, skills, and/or performance.
o A comprehensive review of current salary compression issues that
includes best business practices for correction.
o A classification system that can be maintained on a long-term basis
with limited staff.
PHASE III (FOR THE 40 NON-REPRESENTED EMPLOYEES ONLY)
Phase III needs to provide a detailed process for conducting thorough,
professional, and comprehensive salary comparison surveys of our 40
non-represented positions using approved comparables. This phase
should include:
o Surveys that address relevant areas including market based
salaries, benefits, staffing levels, and span of control.
o An internal salary analysis to ensure, as much as possible, internal
equity among the non-represented positions.
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8.10.11dlh 2:28p
o A detailed analysis of the data and communication of the
information to employee groups, managers, and/or elected officials.
CRITICAL NOTE:
Each phase should require separate and independent bids for the
work involved to allow the City the greatest flexibility in work
approach and cost containment.
QUALIFICATIONS:
Please respond to each section fully and completely in order to assure that your
firm receives full credit when your proposal is reviewed by the City of Edmonds.
Please provide five (5) copies of the following:
1. Legal name of proposer/consultant firm
2. Mailing and street address
3. Telephone number and e-mail address
4. Name of contact person/representative and their specific contact
information (e-mail preferred)
5. Title of contact person/representative
6. Size of firm/business (number of FTEs), corporate qualifications, and
history
7. Please provide resumes for the principal professionals who may be
assigned to the project
8. Please provide responses to the following questions (limited to four
concise pages):
a. Please detail your experience in conducting similar work in
Washington State. Please include in your response the following:
i. Your experience creating position job descriptions, including
evaluating and delineating essential functions
ii. Your experience evaluating positions to determine
classification status as exempt or non-exempt per the federal
Fair Labor Standards Act and the Washington State
Minimum Wage Act
iii. Please briefly detail any knowledge your firm may have
regarding the collective bargaining process as it relates to
updating/changing union negotiated job descriptions
b. Please detail your experience in developing classification and
compensation plans for public employers
c. Please detail your experience with internal equity salary structures
d. Please give examples of public sector projects or studies that you,
or your firm, conducted in the local area
e. Please provide your methodology, timing, and all service costs for
each phase of this project (I, II, and III).
f. Please place your name and/or the name of the firm on the top
of each page of your proposal.
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8.10.11dlh 2:28p
SELECTION PROCEDURE:
All qualifications/proposals will be reviewed and screened based upon the
qualifications and requirements outlined in this request. Those individuals
deemed most qualified may be screened further based upon reference checks.
Finalists will be invited for interviews.
TO REPLY TO THIS REQUEST FOR QUALIFICATIONS AND PROPOSAL:
Please submit five (5) copies of the qualifications/proposal packet by Friday,
September 2, 2011. Please note that City Hall closes at 4:30 p.m. so all
proposal packets must be received prior to that time. Each proposal must
clearly identify the individual to be contacted regarding the submitted proposal,
along with all contact information (including e-mail).
NOTICES
1. This Request for Qualifications/Request for Proposal has been compiled
in good faith. The information contained within is selective and subject to
the City’s updating, expansion, revision and amendment.
2. The City reserves the right to change any aspect of, terminate, or delay
this RFP/RFQ process at any time, and notice shall be given in a timely
manner. Recipients of this RFQ/RFP are advised that nothing stated
herein, or any part thereof, or any communication during the evaluation
and selection process, shall be construed as constituting, offering or
awarding a contract, representation or agreement of any kind between the
City and any other party save for a formal written contract, properly
executed by both parties.
3. Responses to this RFQ/RFP will become the property of the City, and will
form the basis of negotiations of an agreement between the City and the
apparent successful vendor.
4. The City is not liable and will not be responsible for any costs incurred by
any vendor(s) for the preparation and delivery of the RFQ/RFP responses
nor will the City be liable for any costs incurred prior to the execution of an
agreement including but not limited to presentations by finalists to the City.
5. The City reserves the right, at its sole discretion, to waive minor
administrative irregularities contained in any proposal.
6. The City reserves the right to reject any or all proposals at any time
without penalty.
7. The City reserves the right to refrain from contracting with any vendor.
8. The City reserves the right to make an award without further discussion of
the proposal submitted. The proposal, therefore, should be submitted
initially with the most favorable terms the vendor can offer.
9. Vendors will not be allowed to alter proposal documents after submittal.
10. Proposals must be received by the time/date specified. It shall be the sole
responsibility of the Proposer to ensure that the proposal is submitted by
the time and date specified. Any proposal received after the appointed
time shall not be accepted under any circumstances. Any uncertainty
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8.10.11dlh 2:28p
regarding the time a proposal is received shall be resolved against the
Proposer.
ATTACHMENTS TO THE RFQ/RFP
A copy of the City’s current non-represented employee compensation
policy
STAFF CONTACT
Direct all questions and inquiries related to this Request for Qualifications/
Request for Proposal and all proposal materials to:
Via Mail: Debi Humann, SPHR
HR Director
City of Edmonds
121 5th Avenue North
Edmonds, WA 98020
Via e-mail: humann@ci.edmonds.wa.us
Direct Office Phone: 425.672.5751
The City of Edmonds reserves the right to reject any or all proposals, waive
technicalities or irregularities, and to accept any proposal if such action is
believed to be in the best interest of the City.
The City of Edmonds is an Equal Opportunity Employer
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9/29/2011dlh
POLICY AND PROCEDURE
SUBJECT: NON-REPRESENTED COMPENSATION POLICY
The City’s non-represented compensation policy strives to maintain equity in pay
for all employees, offers competitive salaries to attract high level applicants,
offers internal equity to foster long term retention of valuable employees, and
rewards meritorious job performance for deserving individuals.
BANDING (Internal Equity Component) -
The City’s non-represented compensation policy covers all non-represented
positions in eight different bands as follows:
Band A:
Police Chief, Finance Director, Public Works Director, Community Services
Director/Economic Development Director, Parks, Recreation, and Cultural
Services Director, Development Services Director, and Human Resources
Director
Band B:
Assistant Police Chief and City Engineer
Band C:
Planning Manager, Building Official, City Clerk and WWTP Manager
Band D:
Chief Information Officer, Transportation Engineer, Court Administrator,
Water/Sewer Manager, Street/Storm Water Manager and WWTP Supervisor
Band E:
Facilities Manager, Parks Manager, Storm Water Engineer, Cultural Services
Manager, Recreation Services Manager, Fleet Manager, Assistant Building
Official, Engineering Program Manager 2 and 3, Senior Planner and Senior
Utilities Engineer
City of Edmonds
PERSONNEL POLICIES
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Page 2
Band F:
Executive Assistant to the Mayor, Planner, Capital Project Manager, Engineering
Program Manager 1 and Associate Planner
Band G:
Assistant Planner, Recycling Coordinator, Executive Assistant Confidential and
Human Resources Analyst
Band H:
Human Resources Assistant
The salary for each position shall remain within the boundaries of the specific
corresponding band. The bands are consistently held at a 50% width.
METHOD/APPLICATION (External Component) –
Annually, to be completed no later than September 1 of each year, the non-
represented bands will be realigned based on a market survey of two positions;
the highest paid non-represented position and the lowest paid non-represented
position. This process will involve the following:
1. Determining the highest paid non-represented position (Band A) and the
lowest paid non-represented position (Band H).
2. Complete a market based survey of the two positions using the
comparable cities from King, Snohomish, and Pierce Counties as
determined by the HR Committee in 2000 (Attachment 1). The survey will
include successfully comparing our positions with four cities directly above
Edmonds by population and with four cities directly below Edmonds by
population. The level 5 position (or median) will be determined with the
median salary becoming the new maximum for the band.
3. The remaining bands (B through G) will be consistently spaced between
Bands A and H.
ANNUAL INCREASES –
Non-represented staff are eligible for two increases a year as follows:
Cost of Living Adjustment (COLA):
As part of the annual budget process, each band is eligible for a COLA on an
annual basis when approved by City Council. COLA shall be awarded following
the annual market based survey and any necessary adjustments of non-
represented bands.
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Page 3
Annual Merit Increase:
Merit increases may be awarded to non-represented employees based on
performance as follows:
1% - Meets Standards –
Performance consistently meets job requirements and goals are achieved
as stated in the annual evaluation or work plan.
2% - Commendable –
Performance is consistently above adequate skill levels. Goals are
achieved often beyond expectation.
3% - Distinguished –
Performance is consistently and significantly beyond established
standards. Goals are achieved at an outstanding level and exceptional
skill levels are consistently demonstrated.
For exceptional meritorious performance, over and above distinguished, the
Mayor has the authority to award a merit increase up to a maximum of 5% with
appropriate justification from the Department Director. At no point shall
employees be allowed to exceed the band maximum.
RECRUITMENT -
For external recruitment purposes, the band range will consist of the established
band minimum up to 50% of the band width as the maximum (the mid-point of
the band). New employees shall be hired at no more than 5% above their
current salary not to exceed 50% of their specific band. In rare situations in
which the position can not be filled, or when internal salary compression is a
component, the Mayor has the authority to negotiate a starting salary that may
exceed the mid-point within the band width.
APPEALS –
If a non-represented employee believes they have been incorrectly placed within
the band structure, or has another pay equity issue, they may bring the issue
forward to their direct supervisor and/or Department Director. If the Director finds
the issue has validity, he/she will appeal to the Mayor to determine whether the
position has been placed inappropriately, from a financial and from a
responsibilities/job tasks standpoint, within a designated band. If, upon the
conclusion of the review it is determined that an adjustment is warranted, the
Mayor has the authority to correct position placement within the bands as
appropriate. No other appeal process is available.
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AM-4277 Item #: 3. G.
City Council Meeting
Date: 10/18/2011
Time:Consent
Submitted By:Robert English
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Authorization to advertise a Request for Qualifications (RFQ) for the Dayton Street and SR104 Storm
Drainage Alternatives Study.
Recommendation from Mayor and Staff
Authorize staff to advertise a Request for Qualifications (RFQ) for the Dayton Street and SR104 Storm
Drainage Alternatives Study.
Previous Council Action
On October 11, 2011, the CS/DS Committee reviewed this item and recommended it be placed on the
consent agenda for approval at the October 18, 2011 Council meeting.
Narrative
The objective of this project is to develop alternatives to reduce the frequency of flooding in and around
the intersection of SR104 and Dayton Street. The intersection of Dayton Street and SR104 frequently
floods. The causes of the flooding include, but are not limited to:
• Overflows reaching this intersection from Shellabarger Creek located approximately 1,000 feet south.
The Creek is supposed to travel under SR104 at this point and into the Edmonds Marsh to the west.
• Drainage from the Washington State Ferry Holding lanes, just north of the intersection, that is supposed
to travel south to Shellabarger Creek, then into the Marsh on the west side of SR104.
• The grade of the Dayton Street storm line becomes flat or reverse grade in the section between SR104
and the outfall to Puget Sound located just west of Admiral Way (24 inch diameter pipe).
The flooding at this intersection is also closely linked to the condition of the Edmonds Marsh. Visual
evidence indicates that Shellabarger Creek is somewhat restricted from flowing into the Marsh on the
west side of SR104 due to the extensive growth of freshwater vegetation in the channel. The extensive
vegetation in the Marsh is also a factor in frequent flooding of the Harbor Square Development owned by
the Port of Edmonds (110 -190 Dayton Street) and the privately owned “Antique Mall complex” (190
Sunset Ave (SR104)). Both of these properties are built on the historic location of the greater Edmonds
Marsh.
This project will primarily focus on improving the Dayton St. stormwater system to reduce the frequency
of flooding in and around this intersection. The City desires to construct some or all of the recommended
features in 2013 and/or 2014.
This project is in the current version of the 2012-2017 Capital Improvement Program scheduled for
implementation in 2012.
Form Review
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Inbox Reviewed By Date
Engineering Robert English 10/12/2011 03:32 PM
Public Works Phil Williams 10/14/2011 08:06 AM
City Clerk Sandy Chase 10/14/2011 08:29 AM
Mayor Mike Cooper 10/14/2011 08:57 AM
Final Approval Sandy Chase 10/14/2011 09:32 AM
Form Started By: Robert English Started On: 10/12/2011
Final Approval Date: 10/14/2011
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AM-4278 Item #: 3. H.
City Council Meeting
Date: 10/18/2011
Time:Consent
Submitted By:Robert English
Department:Engineering
Committee:Community/Development Services Type:Action
Information
Subject Title
Authorization to advertise a Request for Qualifications for the Perrinville Creek Culvert Replacement at
Talbot Road.
Recommendation from Mayor and Staff
Authorize staff to advertise a Request for Qualifications for the Perrinville Creek Culvert Replacement at
Talbot Road.
Previous Council Action
On October 11, 2011, the CS/DS Committee reviewed this item and recommended it be placed on the
consent agenda for approval at the October 18, 2011 Council meeting.
Narrative
Perrinville Creek drains approximately 920 acres in northern Edmonds and western Lynnwood. After
collecting water from a broad plateau, Perrinville Creek drops about 400 ft in elevation over 1 mile, first
passing through the heavily wooded, 120-acre, Southwest County Park and ultimately discharging into
Browns Bay on Puget Sound. Urban development has increased flow volumes and flow velocities in the
Creek and the amount of rock and sediment (bedload) transported by the Creek.
The objectives of this project are to design the new culvert to meet the twin goals of anadromous fish
passage as well as settling out and accumulating the bedload prior to it impacting the operation of the
downstream diversion structures.
Anadromous fish are present at the mouth of the creek and some can make it up about 500 feet of stream
channel. Large sediment loads from the upper reaches of the Creek have severely impacted spawning
beds. Fish passage is blocked approximately 500 ft upstream of the BNSF tracks by this hanging culvert
under Talbot Road (address 8202 to 8219/8229). Ultimately, the City desires to allow fish passage up into
the County Park. Replacement of this culvert is a requirement of the Hydraulic Project Approval (HPA)
permit issued by Washington Department of Fish and Wildlife for the Northstream Emergency culvert
repair project completed in 2007-2008.
The work to be performed by the consultant shall be:
• Obtaining the necessary permits and easements.
• Developing plans, specifications, and bid documents (including cost estimates).
• Researching grant possibilities for construction funding. If applicable, filling out and submitting grant
applications and follow up materials, if any.
This project is in the current version of the 2012-2017 Capital Improvement Program scheduled for
implementation in 2012. The construction of this project is based on the assumption that grants can be
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obtained for 75 percent of the cost.
Form Review
Inbox Reviewed By Date
Engineering Robert English 10/12/2011 03:39 PM
Public Works Phil Williams 10/14/2011 08:06 AM
City Clerk Sandy Chase 10/14/2011 08:29 AM
Mayor Mike Cooper 10/14/2011 08:57 AM
Final Approval Sandy Chase 10/14/2011 09:32 AM
Form Started By: Robert English Started On: 10/12/2011
Final Approval Date: 10/14/2011
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AM-4289 Item #: 3. I.
City Council Meeting
Date: 10/18/2011
Time:Consent
Submitted For:Robert S. English Submitted By:Megan Cruz
Department:Engineering
Review
Committee:
Committee
Action:
Type:Action
Information
Subject Title
Authorization for Mayor to sign Waterline Easement Agreement.
Recommendation from Mayor and Staff
Authorize Mayor to sign easement.
Previous Council Action
None.
Narrative
The Dick's Drive-In development required the installation of a new water service line off the City's
watermain. As a condition of development, Dick's Drive-In was required to provide a utility easement to
the City for that portion of the service line between the main and the meter. The City Attorney has
reviewed the easement and approves as to form.
Attachments
Attachment 1-Easement
Form Review
Inbox Reviewed By Date
Engineering Robert English 10/13/2011 04:41 PM
Public Works Phil Williams 10/14/2011 08:07 AM
City Clerk Sandy Chase 10/14/2011 08:29 AM
Mayor Mike Cooper 10/14/2011 08:57 AM
Final Approval Sandy Chase 10/14/2011 09:32 AM
Form Started By: Megan Cruz Started On: 10/13/2011 03:02 PM
Final Approval Date: 10/14/2011
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AM-4274 Item #: 3. J.
City Council Meeting
Date: 10/18/2011
Time:Consent
Submitted By:Gerry Gannon
Department:Police Department
Committee:Public Safety Type:Action
Information
Subject Title
Agreement for Child Interview Specialist Services.
Recommendation from Mayor and Staff
Staff recommends that the City Council approve the professional services agreement with Snohomish
County Child Advocacy Center d/b/a Dawson Place.
Previous Council Action
The Public Safety Committee Council Members approved the Service Contract with Dawson Place for
the October 18, 2011, Consent Agenda.
Narrative
Dawson Place Child Advocacy Center is a comprehensive multidisciplinary team serving child victims of
sexual or physical abuse in Snohomish County, Washington. Law enforcement, child protective services,
medical, victim advocacy, prosecution, and mental health agencies all work together to provide the best
possible services to children and their families victimized by sexual or physical abuse.
Since Dawson Place has been providing service to Snohomish County, the City of Everett and
Snohomish County historically have paid for the services provided by Dawson Place. As the down turn in
the economy has affected government at all levels Everett and Snohomish County considered not funding
Dawson Place.
Snohomish County Sheriff and Police Chief’s Association (SCSPCA) and Snohomish realizing Dawson
Place is critical to the prosecution of child abuse cases authorized a sub-committee to find a solution to
the funding needs of Dawson Place. The committee created a cost sharing plan that spread the cost
among 13 agencies wanting to continue using the service of Dawson Place in 2012. The fee structure the
sub-committee drafted and presented to SCSPCA has a flat fee of 2% based on the total cost of services,
which include salary, benefits, office supplies, and rental of office space for each participating agency.
The remaining fee was based on the number of interviews during 2010 requested by each participating
agency. The voting members of SCSPCA approved the cost sharing plan and fee structure.
This agreement will go into effect on January 1, 2012. Edmonds portion of the cost sharing is $3,777.40.
Our portion is based on a 2% flat fee of $1,245.46 and 10 interviews at $2,531.93. To cover our portion
of the Child Interview Specialist the police department will use funding currently requested in the 2012
from the Investigations portion of the budget.
The service agreement with Dawson Place was reviewed by the City Attorney and approved as to form.
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Attachments
Child Interview Specialist Agreement
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 10/12/2011 02:25 PM
Mayor Mike Cooper 10/13/2011 03:00 PM
Final Approval Sandy Chase 10/13/2011 03:29 PM
Form Started By: Gerry Gannon Started On: 10/12/2011
Final Approval Date: 10/13/2011
Packet Page 149 of 272
1
PROFESSIONAL SERVICES AGREEMENT FOR CHILD INTERVIEW SPECIALIST
SERVICES
This Professional Services Agreement For Child Interview Specialist Services (this
“Agreement”) is made and entered into as of this _______ day of _________________, 2011,
by and among Snohomish County Child Advocacy Center d/b/a Dawson Place, a duly registered
Washington non-profit corporation (“DAWSON PLACE”) and Snohomish County, a political
subdivision of the State of Washington, the City of Arlington, a municipal corporation of the
State of Washington, the City of Bothell, a municipal corporation of the State of Washington, the
City of Lake Stevens, a municipal corporation of the State of Washington, the City of Lynnwood,
a municipal corporation of the State of Washington, the City of Marysville, a municipal
corporation of the State of Washington, the City of Granite Falls, a municipal corporation of the
State of Washington, the City of Edmonds, a municipal corporation of the State of Washington,
the City of Mill Creek, a municipal corporation of the State of Washington, the City of Everett, a
municipal corporation of the State of Washington, the City of Mukilteo, a municipal corporation
of the State of Washington, the City of Snohomish, a municipal corporation of the State of
Washington, the City of Brier, a municipal corporation of the State of Washington, and the
Stillaguamish Tribe of Indians (all such county, municipal and tribal entities collectively, the
“PARTICIPATING JURISDICTIONS”).
WITNESSETH:
WHEREAS, it is in the best interest of the PARTICIPATING JURISDICTIONS to
utilize professional Child Interview Specialist (hereinafter referred to as “CIS”) services to
facilitate investigations of child abuse and other crimes wherein children are victims or
witnesses; and
WHEREAS, DAWSON PLACE has agreed to provide trained professional CIS Services
to the PARTICIPATING JURISDICTIONS for investigations;
NOW, THEREFORE, in consideration of the mutual promises and covenants set forth
below, and for other good and valuable consideration, the receipt and sufficiency of which are
hereby acknowledged, the parties agree as follows:
1.0 TERM
The term of this Agreement (the “Term”) shall commence on January 1, 2012 (the
“Commencement Date”), and shall expire on December 31, 2014 (the “Expiration
Date”); PROVIDED, however, that Snohomish County’s obligations are contingent upon
local legislative appropriation of the necessary funds for this specific purpose in
accordance with the Snohomish County Charter and applicable law.
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2
2.0 SERVICES TO BE PERFORMED
2.1 DAWSON PLACE shall provide CIS services to the PARTICIPATING
JURISDICTIONS on an as needed basis during the term of this Agreement. All
cases of PARTICIPATING JURISDICTIONS will be given equal priority.
2.2 “CIS Services” include the following:
2.2.1 Interview child victims of sexual assault and physical abuse as requested.
2.2.2 Document interviews; maintain detailed records of all interviews and
statistics.
2.2.3 Assist detectives on assigned cases working with victim’s family.
2.2.4 Assist investigators in interviewing victims and witnesses of other crimes
involving children as requested; conduct courtesy interviews for police
agencies in other states; work with interpreters to gather information from
disabled children; interview children and adults who are developmentally
delayed and/or physically disabled as requested.
2.2.5 Testify in court as requested; provide agencies with a DVD of the
interviews; provide assistance to the Prosecuting Attorney’s Office, as
requested for child interview DVD transcriptions.
2.2.6 Provide training to public and to detectives on child sex abuse issues.
2.2.7 Network with community agencies to maintain compatible working
relationships.
2.3 DAWSON PLACE shall provide a quarterly report to the PARTICIPATING
JURISDICTIONS that summarizes CIS Services performed on the
PARTICIPATING JURISDICTIONS’ behalf during the previous quarter.
3.0 DAWSON PLACE OBLIGATIONS
3.1 DAWSON PLACE shall provide a CIS to the PARTICIPATING
JURISDICTIONS.
3.2 DAWSON PLACE shall be responsible for coordinating daily operations related
to the provision of CIS Services pursuant to this Agreement.
3.3 CIS interviews will be conducted at DAWSON PLACE, located at 1509
California Street, Everett, WA 98201, unless another location is agreed to by the
PARTICIPATING JURISDICTIONS and DAWSON PLACE.
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3.4 DAWSON PLACE shall ensure that any professional providing CIS Services
pursuant to this Agreement has completed all required training.
3.5 DAWSON PLACE shall provide all equipment and training necessary to support
the CIS Services, consistent with recognized and recommended practices within
the field. Nothing in this section shall restrict the ability of the parties to mutually
agree to changes in equipment or training necessary to maintain best practices, or
to informally agree to share equipment or training costs in unforeseen
circumstances.
3.6 All products of interviews conducted under this Agreement, which includes
original recordings (audio and video), reports and statements, will be promptly
provided to and remain under the control of the PARTICIPATING
JURISDICTION that requested the interview.
3.7 DAWSON PLACE agrees that any professional who is providing CIS services
pursuant to this Agreement shall not be considered for any purpose to be an
employee or agent of any PARTICIPATING JURISDICTION.
3.8 SICK LEAVE TEMPORARY REPLACEMENT. If CIS Services are not
available due to illness or injury for longer than ten (10) days, DAWSON PLACE
shall make arrangements for temporary replacement CIS Services beginning on
the eleventh (11th) work day until such time as regular CIS Services resume.
3.9 DISCIPLINARY TEMPORARY REPLACEMENT. If CIS Services are not
available due to disciplinary action for a period in excess of one (1) work day,
DAWSON PLACE shall make arrangements for replacement CIS Services during
the remaining term of the discipline.
3.10 TEMPORARY REPLACEMENT; UNPLANNED OR ANNUAL LEAVE. If
CIS Services are not available due to annual leave or any unplanned reason for a
period of ten (10) consecutive work days, DAWSON PLACE shall make
arrangements for replacement CIS Services beginning on the eleventh (11th) work
day until such time as regular CIS Services resume.
3.11 TEMPORARY REPLACEMENT; PLANNED ABSENCE. If CIS Services are
not available because of any pre-planned reason other than annual leave (example:
attendance at a long term work-related training), for a period in excess of ten (10)
consecutive work days, DAWSON PLACE shall make arrangements for
replacement CIS Services beginning on the first day of the planned absence.
4.0 PARTICIPATING JURISDICTION OBLIGATIONS
4.1 After the items referenced in Section 3.6 above are provided to a
PARTICIPATING JURISDICTION, it shall be the sole responsibility of that
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PARTICIPATING JURISDICTION to properly secure, maintain, distribute,
transcribe or dispose of said items. DAWSON PLACE may maintain a working
copy of all CIS recordings, reports and/or documents. Each PARTICIPATING
JURISDICTION acknowledges that transcriptions of audio/video CIS interviews
are frequently required by the Prosecuting Attorney, the Defense or the Court, and
each PARTICIPATING JURISDICTION agrees to complete any required
transcribing of CIS interviews conducted under this Agreement.
4.2 A PARTICIPATING JURISDICTION shall attend and observe CIS interviews
that the PARTICIPATING JURISDICTION requests, and shall control, maintain
and retain the original DVD recording of such CIS interviews for evidentiary
purposes, and shall be solely liable for third party arrest, prosecution and
evidentiary issues, such as admissibility arising from or as a result of the interview
contents of the DVD. The PARTICIPATING JURISDICTION shall indemnify
and hold harmless DAWSON PLACE for such liability.
4.3 The PARTICIPATING JURISDICTIONS will coordinate scheduling interviews
conducted under this Agreement with DAWSON PLACE.
4.4 In consideration of DAWSON PLACE providing the CIS Services as set forth in
Section 2.0 and 3.0 herein, the PARTICIPATING JURISDICTIONS will pay
DAWSON PLACE as set forth in Section 6.0.
5.0 INTENTIONALLY OMITTED
6.0 COMPENSATION, INVOICING AND PAYMENT
6.1 The PARTICIPATING JURISDICTIONS agree to pay the following amounts to
DAWSON PLACE for providing CIS services set forth in this Agreement:
6.1.1 In consideration for the CIS Services provided by DAWSON
PLACE from January 1, 2012 to December 31, 2012, the
PARTICIPATING JURISDICTIONS shall, upon receipt of invoices in
accordance with this Section 6, collectively pay to DAWSON PLACE a
total amount of eighty three thousand seven hundred seventy three dollars
($83,773.00).
6.1.2 In consideration for the CIS Services provided by DAWSON
PLACE from January 1, 2013 to December 31, 2013, the
PARTICIPATING JURISDICTIONS shall, upon receipt of invoices in
accordance with this Section 6, collectively pay to DAWSON PLACE a
total amount to be determined at a later date, but which will equal the total
amount due for 2012 plus an increase in that amount equal to 100% of the
June to June Seattle, Tacoma, Bremerton CPI-W published in June 2012,
but not to exceed 3%.
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6.1.3 In consideration for the CIS Services provided by DAWSON
PLACE from January 1, 2014 to December 31, 2014, the
PARTICIPATING JURISDICTIONS shall, upon receipt of invoices in
accordance with this Section 6, collectively pay to DAWSON PLACE a
total amount to be determined at a later date, but which will equal the total
amount due for 2013 plus an increase in that amount equal to 100% of the
June to June Seattle, Tacoma, Bremerton CPI-W published in June 2013,
but not to exceed 3%.
6.2 Each PARTICIPATING JURISDICTION’S portion of the amount due to
DAWSON PLACE will be calculated and paid as follows:
6.2.1 Payments due for 2012 are set forth in Exhibit B to the Interlocal
Agreement Establishing Cooperative Financial Support for Dawson Place
of even date herewith, attached hereto. Each PARTICIPATING
JURISDICTION shall pay 2% of the base salary, plus a portion of the
remaining amount due, calculated based on the number of interviews
performed for each PARTICIPATING JURISDICTION during the
previous year. Payments due for 2013 and 2014 will be calculated at a
later date, and will be based on the provisions of Section 6.1, above, and
the number of interviews performed for each PARTICIPATING
JURISDICTION the previous year. While the payments due from each
PARTICIPATING JURISDICTION will be calculated based on the
number of interviews performed for them during the previous year, the
payments made are intended to cover the costs of the work performed
during the current year. It is anticipated that Exhibit B will be updated
when the 2013 and 2014 costs are calculated, and may also be updated
from time to time if and when the makeup of the PARTICIPATING
JURISDICTIONS changes. Such an update, when made in accordance
with this Section 6.1, is a clerical update to Exhibit B and is not an
amendment to this Agreement.
6.2.2 In order to receive payment under this Section 6, DAWSON PLACE shall
submit an invoice to each PARTICIPATING JURISDICTION each
quarter, which invoice shall contain that PARTICIPATING
JURISDICTION’S portion of the amount due to DAWSON PLACE for
the CIS Services provided under this Agreement, as set forth in Exhibit B.
Each PARTICIPATING JURISDICTION shall pay its invoice in full,
within thirty (30) days after the PARTICIPATING JURISDICTION
receives same. Should a PARTICIPATING JURISDICTION object to all
or any portion of any invoice, the PARTICIPATING JURISDICTION
shall notify DAWSON PLACE of its objection in writing within twenty
(20) days after receiving the invoice at issue. Invoices shall be mailed to
the persons specified in Exhibit A to this Agreement.
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6.3 DAWSON PLACE agrees that payment of the sums listed in Sections 6.1
constitute full compensation for services provided under this Agreement and
Dawson Place may, at its discretion, use such funds for all CIS Service-related
costs incurred. Should a professional who is providing CIS Services pursuant to
this Agreement be required to travel out of Snohomish County for work on a
PARTICIPATING JURISDICTION investigation or to testify in court on behalf
of a case, all travel costs, including conveyance, lodging and per diem, shall be
paid by the requesting PARTICIPATING JURISDICTION. In order to be
eligible for reimbursement, all travel must be pre-approved by that
PARTICIPATING JURISDICTION and reimbursement for travel will not exceed
that PARTICIPATING JURISDICTION’S reimbursement rates.
7.0 DIRECTION AND CONTROL
DAWSON PLACE agrees that DAWSON PLACE will perform the services under this
Agreement as an independent contractor and not as an agent, employee, or servant of the
any PARTICIPATING JURISDICTION. The parties agree that DAWSON PLACE is
not entitled to any benefits or rights enjoyed by employees of any PARTICIPATING
JURISDICTION. DAWSON PLACE specifically has the right to direct and control
DAWSON PLACE’S own activities in providing the agreed services in accordance with
the specifications set out in this Agreement. The PARTICIPATING JURISDICTIONS
shall only have the right to ensure performance. Nothing in this Agreement shall be
construed to render the parties partners or joint venturers.
8.0 REMOVAL/REPLACEMENT OF CIS
Notwithstanding anything to the contrary contained elsewhere in this Agreement, the
PARTICIPATING JURISDICTIONS shall have the right, at any time during the Term, to
demand removal of the professional performing CIS Services under this Agreement. In
order to exercise this right, the PARTICIPATING JURISDICTIONS must deliver to
DAWSON PLACE a written notice, signed by authorized representatives of
PARTICIPATING JURISDICTIONS that have collectively paid at least 50% of amounts
paid to DAWSON PLACE since the effective date of this Agreement, demanding that
DAWSON PLACE remove the professional providing CIS Services under this
Agreement and outlining the basis for such demand (“Demand for Removal”). Within
fifteen (15) days of receiving such Demand for Removal, DAWSON PLACE shall
remove the individual performing CIS Services under this Agreement.
Within fifteen (15) days of removal of the professional providing CIS Services under this
Section, DAWSON PLACE shall make arrangements for replacement CIS Services to be
provided to the PARTICIPATING JURISDICTIONS. If CIS Services are not replaced
within thirty (30) days after the date on which DAWSON PLACE received the Demand
for Removal, then this Agreement shall automatically terminate.
9.0 HOLD HARMLESS
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Each party to this Agreement shall save, indemnify, defend and hold every other party
and its agents, employees and contractors harmless from and against any and all costs,
liabilities, suits, losses, damages, claims, expenses, penalties or charges, including,
without limitation, reasonable attorneys’ fees and disbursements, that the other parties
may incur or pay out by reason of any accidents, damages or injuries to persons or
property, including claims by third parties or employees against which the parties would
otherwise be immune under Title 51 RCW or other law, arising from the performance of
this Agreement, but only to the extent the same are caused by any negligent or wrongful
act of the indemnifying party.
The provisions of this Section 9.0 shall survive the expiration or earlier termination of
this Agreement.
10.0 WITHDRAWAL
Any PARTICIPATING JURISDICTION may withdraw from participation in this
Agreement effective January 1st for any reason or for no reason by providing written
notice of such withdrawal to all parties no later than November 1st of the preceding
calendar year. Withdrawal shall not affect the rights of the PARTICIPATING
JURISDICTIONS under any other section or paragraph herein.
If after November 1st there are fewer than five (5) PARTICIPATING JURISDICTIONS
that have not given notice of withdrawal, then the PARTICIPATING JURISDICTIONS
that have not given notice of withdrawal shall meet no later than November 15th. At the
meeting, these PARTICIPATING JURISDICTIONS will have another option to
withdraw from the Agreement effective January 1st, which may be exercised by giving
notice of withdrawal at the meeting. If by the end of the meeting no PARTICIPATING
JURISDICTION desires to remain in the Agreement, then this Agreement may be
terminated effective January 1st by delivery of written notice to DAWSON PLACE no
later than December 1st.
11.0 INSURANCE REQUIREMENTS
DAWSON PLACE shall obtain and maintain continuously during the Term of this
Agreement the following insurance:
Commercial General Liability Insurance with a minimum limit of $1,000,000 per
occurrence, $2,000,000 general aggregate, and endorsed to include all
PARTICIPATING JURISDICTIONS and their officers, elected officials, agents,
and employees as an additional insured with respect to the work performed for the
PARTICIPATING JURISDICTIONS. Insurance shall be written on ISO
occurrence form CG 00 01 or a substitute form providing equivalent coverage.
Workers’ Compensation Coverage as required by the Industrial Insurance laws of
the State of Washington. DAWSON PLACE’S obligation shall extend to all
personnel performing work on behalf of DAWSON PLACE pursuant to this
Packet Page 156 of 272
8
Agreement and must be obtained before performing any work under this
Agreement. The PARTICIPATING JURISDICTIONS will not be responsible for
payment of workers’ compensation premiums or for any other claim or benefit for
any individuals performing work on behalf of DAWSON PLACE that might arise
under the Washington State Industrial Insurance laws.
Professional Technical Liability insurance appropriate to the CIS’s profession with limits of $1,000,000 per claim and $1,000,000 policy aggregate limit. 12.0 DISPUTES
In the event of a dispute between the parties that cannot be resolved to each party’s
satisfaction, the issue shall be submitted to mediation through the Snohomish County
Dispute Resolution Center. All parties agree to utilize this process prior to the institution
of any legal action to enforce the terms and conditions of this Agreement. The cost of
mediation shall be borne equally by the parties. 13.0 RECORDS
DAWSON PLACE shall maintain adequate records to support billings for services set
forth in this Agreement. Said records shall be maintained for a period of six (6) years
after completion of this Agreement. The PARTICIPATING JURISDICTIONS or their
authorized representatives shall have access, during normal working hours, to any
DAWSON PLACE books, documents, papers or records, which relate to this Agreement.
14.0 CONFIDENTIALITY
DAWSON PLACE shall not disclose, transfer, sell or otherwise release any client
information gained by reason of performance under this Agreement to any person or
entity. DAWSON PLACE may use such information solely for the purposes necessary to
meet the requirements under this Agreement.
15.0 PUBLIC DISCLOSURE LAWS
The parties acknowledge, agree and understand that the county and municipal
PARTICIPATING JURISDICTIONS are public agencies subject to certain disclosure
laws, including, but not limited to Washington’s Public Records Act, chapter 42.56
RCW. Each party understands that records related to this Agreement and DAWSON
PLACE’s performance of Services under this Agreement may be subject to disclosure
pursuant to the Public Records Act or other similar law. In order to comply with
disclosure laws, a PARTICIPATING JURISDICTION may require records generated
pursuant to this Agreement from DAWSON PLACE. DAWSON PLACE covenants that
it shall cooperate with the PARTICIPATING JURISDICTIONS in the event records
generated pursuant to this Agreement are requested. DAWSON PLACE agrees to
provide such records to the PARTICIPATING JURISDICTION in a timely manner and
in a format requested by the PARTICIPATING JURISDICTION, so long as it is
reasonably feasible to provide such records in the format requested.
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9
16.0 LEGAL REQUIREMENTS
All parties shall comply with all applicable federal, state and local laws in performing
their duties under this Agreement. 17.0 APPLICABLE LAW AND VENUE
This Agreement shall be construed under the laws of the State of Washington. Venue of
any legal action brought to enforce any of the terms and conditions of this Agreement
shall be Snohomish County, Washington.
18.0 NON-DISCRIMINATION
DAWSON PLACE shall comply with the Snohomish County Human Rights Ordinance,
Chapter 2.460 SCC, which is incorporated herein by this reference. Execution of this
Agreement constitutes a certification by DAWSON PLACE of its compliance with the
requirements of Chapter 2.460 SCC. If DAWSON PLACE is found to have violated this
provision, or furnished false or misleading information in an investigation or proceeding
conducted pursuant to Chapter 2.460 SCC, this Agreement may be subject to a
declaration of default and termination at the County's discretion. This provision shall not
affect DAWSON PLACE’S obligations under other federal, state, or local laws against
discrimination.
19.0 PREVAILING PARTY ATTORNEY'S FEES
In any legal action brought to enforce any of the terms and conditions of this Agreement,
the prevailing party in said legal action shall be entitled to reasonable attorney's fees and
costs incurred.
20.0 INDEPENDENT CONTRACTOR
DAWSON PLACE agrees that any professional providing CIS Services under this
Agreement shall not be considered for any purpose an agent, employee, or servant of any
PARTICIPATING JURISDICTION. The parties agree that professionals providing CIS
Services under this Agreement are not entitled to any benefits or rights enjoyed by
employees of the PARTICIPATING JURISDICTIONS. DAWSON PLACE specifically
has the right to direct and control the activities of any professional providing the agreed
CIS Services in accordance with the specifications set out in this Agreement. The
PARTICIPATING JURISDICTIONS shall only have the right to ensure performance. 21.0 NOTICE
Any notice to be given to a PARTICIPATING JURISDICTION under this Agreement
shall be either mailed or personally delivered to the Notice Address shown in Exhibit A.
Any notice to DAWSON PLACE shall be mailed or personally delivered to:
Dawson Place Child Advocacy Center
1509 California Street
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10
Everett, WA 98201
Any party may, by reasonable written notice to the other parties, designate a different
contact person, or otherwise alter its contact information for the giving of notices. All
notices shall be deemed given on the day each such notice is personally delivered,
transmitted by facsimile (with evidence of receipt), or delivered by overnight courier
service, or on the third business day following the day such notice is mailed if mailed in
accordance with this Section. Exhibit A may be updated from time to time to reflect
current addresses. Such an update, when made in accordance with this Section 21, is a
clerical update to Exhibit A and is not an amendment to this Agreement.
22.0 AMENDMENT
The parties reserve the right to amend this Agreement in the future from time to time as
may be mutually agreed upon. No such amendment shall be effective unless written and
signed with the same formality of this Agreement.
23.0 ENTIRE AGREEMENT
This Agreement constitutes the whole and entire agreement among the parties as to CIS
Services and no other understandings, oral or otherwise, regarding CIS Services shall be
deemed to exist or bind the parties
24.0 SEVERABILITY
If any part of this Agreement is unenforceable for any reason the remainder of the
Agreement shall remain in full force and effect.
25.0 EXECUTION OF MULTIPLE ORIGINAL COUNTERPARTS
This Agreement may be reproduced in any number of original counterparts. Each party
need sign only one counterpart and when the signature pages are all assembled with one
original counterpart, that compilation constitutes a fully executed and effective agreement
among all the PARTICIPATING JURISDICTIONS.
26.0 WARRANTY OF AUTHORITY
Each of the signatories hereto warrants and represents that he or she is competent and
authorized to enter into this Agreement on behalf of the party for whom he or she
purports to sign this Agreement.
IN WITNESS WHEREOF the PARTICIPATING JURISDICTIONS and DAWSON PLACE have executed this Agreement as of the date first above written.
Packet Page 159 of 272
DAWSON PLACE
By:
Mary Wahl, Executive Director
As Approved by Dawson Place Board of
Directors through Resolution
Dated _______________.
Packet Page 160 of 272
SNOHOMISH COUNTY
By:
Aaron Reardon, County Executive
Dated: _____________________
RECOMMENDED FOR APPROVAL
By:
John Lovick, Sheriff
Dated:
APPROVED AS TO FORM:
By:
Deputy Prosecuting Attorney
Dated:
Packet Page 161 of 272
CITY OF EVERETT
By:
Ray Stephanson, Mayor
Dated: _____________________
ATTEST:
By: _____
Sharon Marks, City Clerk
Dated:
APPROVED AS TO FORM:
By:
James D. Iles, City Attorney
Dated:
Packet Page 162 of 272
CITY OF ARLINGTON
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 163 of 272
CITY OF BOTHELL
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 164 of 272
CITY OF LAKE STEVENS
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 165 of 272
CITY OF LYNNWOOD
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 166 of 272
CITY OF MARYSVILLE
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 167 of 272
CITY OF GRANITE FALLS
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 168 of 272
CITY OF EDMONDS
By:
Mike Cooper, Mayor
Dated: _____________________
ATTEST:
By: _____
Sandra S. Chase, City Clerk
Dated:
APPROVED AS TO FORM:
By:
Sharon E. Cates
Office of the City Attorney
Dated:
Packet Page 169 of 272
CITY OF MILL CREEK
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 170 of 272
CITY OF MUKILTEO
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 171 of 272
CITY OF SNOHOMISH
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 172 of 272
CITY OF BRIER
By:
Title:_______________________
Dated: _____________________
ATTEST:
By: _____
City Clerk
Dated:
APPROVED AS TO FORM:
By:
City Attorney
Dated:
Packet Page 173 of 272
STILLAGUAMISH TRIBE OF
INDIANS
By:
Title:_______________________
Dated: _____________________
Packet Page 174 of 272
EXHIBIT A
PARTICIPATING
JURISDICTION
INVOICE ADDRESS NOTICE ADDRESS
Snohomish County Snohomish County Sheriff’s Office
Attn: Jill Iversen
3000 Rockefeller Ave M/S 606
Everett, WA 98201
Snohomish County Sheriff’s Office
Attn: Jeff Miller
3000 Rockefeller Ave M/S 606
Everett, WA 98201
Stillaguamish Police Chief Joe Orford
Stillaguamish Police Department
22714 6th Ave NE
Arlington, WA 98223
Chief Joe Orford
Stillaguamish Police Department
22714 6th Ave NE
Arlington, WA 98223
City of Arlington Debbie Strotz
City of Arlington Finance Dept.
238 N. Olympic
Arlington, WA 98223
Chief Nelson Beazley
City of Arlington Police Department
110 E. Third St.
Arlington, WA 98223
City of Bothell Captain Drew Nielsen
Bothell Police Department
18410 101st Ave NE
Bothell, WA 98011
Captain Drew Nielsen
Bothell Police Department
18410 101st Ave NE
Bothell, WA 98011
City of Lake Stevens Finance Director
City of Lake Stevens
P.O. Box 259
Lake Stevens, WA 98258
Chief of Police
City of Lake Stevens
2211 Grade Road
Lake Stevens, WA 98258
City of Lynnwood Administrative Assistant to Chief of Police
Lynnwood Police Department
P.O. Box 5008
Lynnwood, WA 98046-5008
Deputy Chief Investigations/Services
Lynnwood Police Department
P.O. Box 5008
Lynnwood, WA 98046-5008
City of Marysville Margaret Vanderwalker
Marysville Police Department
1635 Grove Street
Marysville, WA 98270
Commander Ralph Krusey
Marysville Police Department
1635 Grove Street
Marysville, WA 98270
City of Granite Falls Chief Dennis Taylor
Granite Falls Police Department
205 S. Granite Avenue P.O. Box 64
Granite Falls, WA 98252
Chief Dennis Taylor
Granite Falls Police Department
205 S. Granite Avenue P.O. Box 64
Granite Falls, WA 98252
City of Edmonds Marlene Eager
Edmonds Police Department
250 5th Ave. N.
Edmonds, WA 98020
Gerry Gannon, Assistant Chief
Edmonds Police Department
250 5th Ave. N.
Edmonds, WA 98020
City of Mill Creek Jodie Gunderson
City of Mill Creek Finance Department
15728 Main St.
Mill Creek, WA 98012
Det. Sgt. Kate Hamilton
Mill Creek Police Department
15728 Main St.
Mill Creek, WA 98012
City of Everett Tracey Versteeg
Everett Police Department
3002 Wetmore Avenue
Everett, WA 98201
Deputy Chief Mike Campbell
Everett Police Department
3002 Wetmore Avenue
Everett, WA 98201
Packet Page 175 of 272
City of Mukilteo Mukilteo Police Department
10500 47th Pl. W
Mukilteo, WA 98275
Chief Rex Caldwell
Mukilteo Police Department
10500 47th Pl. W
Mukilteo, WA 98275
City of Snohomish Chief John Turner
City of Snohomish PD
230 Maple Avenue
Snohomish, WA 98290
Chief John Turner
City of Snohomish PD
230 Maple Avenue
Snohomish, WA 98290
City of Brier Mickie Halverson
Support Services Supervisor
Brier Police Department
2901 228th St. SW
Brier, WA 98036
Chief Donald E. Lane
Brier Police Department
2901 228th St. SW
Brier, WA 98036
Packet Page 176 of 272
EXHIBIT B
2012 Expenses *
Salary / Benefits $62,273.12
Operating Expenses
Computers $2,000.00
Equipment Maintenance $500.00
Supplies / Training $3,000.00
Office Space $16,000.00
Total $83,773.12
Participating Jurisdiction 2% of Salary Number of
Interviews
Cost
Based
On Use
($253.1933
per
interview)
Total
Arlington Police Department $1,245.46 9 $2,278.74 $3,524.20
Brier Police Department $1,245.46 0 $0.00 $1,245.46
Bothell Police Department $1,245.46 4 $1,012.77 $2,258.24
Edmonds Police Department $1,245.46 10 $2,531.93 $3,777.40
Everett Police Department $1,245.46 53 $13,419.24 $14,664.71
Granite Falls Police Department $1,245.46 2 $506.39 $1,751.85
Lake Stevens Police Department $1,245.46 23 $5,823.45 $7,068.91
Lynnwood Police Department $1,245.46 11 $2,785.13 $4,030.59
Marysville Police Department $1,245.46 38 $9,621.35 $10,866.81
Mill Creek Police Department $1,245.46 12 $3,038.32 $4,283.78
Mukilteo Police Department $1,245.46 2 $506.39 $1,751.85
Snohomish County Sheriff** $1,245.46 91 $23,040.59 $24,286.05
Snohomish Police Department $1,245.46 7 $1,772.35 $3,017.82
Stillaguamish Police Department $1,245.46 0 $0.00 $1,245.46
Total $17,436.47 262 $66,336.64 $83,773.12
* 2013 and 2014 Expenses and amounts due from each Participating Jurisdiction to be determined at a later date.
** The total amount due from the Snohomish County Sheriff's Office includes $8,286.05 for interview services,
plus the $16,000 due for Office Space, listed above.
Packet Page 177 of 272
AM-4286 Item #: 3. K.
City Council Meeting
Date: 10/18/2011
Time:Consent
Submitted For:Shawn Hunstock Submitted By:Carl Nelson
Department:Finance
Committee:Finance Type:Information
Information
Subject Title
Quarterly report regarding fiber optic opportunities.
Recommendation from Mayor and Staff
For Informational Purposes
Previous Council Action
Resolution 1234 - Support of Continued Development of Fiber Optic Opportunities as a Source of City
Revenue.
Narrative
The August 24, 2010 presentation of "Edmonds Fiber Optic Broadband Initiative - Background and
Update" resulted in Resolution 1234 - setting the policy to review Fiber Optic "opportunity that serves
the interest of the citizenry of Edmonds" and requiring quarterly reports to the Finance Committee.
Progress has been made and local private businesses, the Edmonds Center for the Arts, and the Port of
Edmonds are considering using City of Edmonds fiber for a portion of their business needs. SNOCOM
has signed a contract for provision of internet services and we are awaiting payment of the first billing.
Attachment 1 shows a Oct 3rd 2011 snapshot of expenditures to date (minor changes may occur due to
month end postings) and, using these numbers, Attachment 2 shows the estimated break even date of
April 2015 remains reasonable.
It should be noted that the SNOCOM service provision and the other potential local business partners will
move up the estimated break even date.
Overall, expenditures for the 2011 Fiber Optic Budget have been proceeding as expected. The bulk of
that amount will cover ISP charges (approx $13,200), equipment maintenance ($2,500), lease/rental of
network software and PUD poles ($4,000). Due to legal fees, the $5,000 that has been set aside for
Professional Services for specialized network configuration will not be available should the need arise in
2011, but can be drawn from Repairs should it be needed.
Attachments
Attachment 1
Attachment 2
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 10/13/2011 04:17 PM
Packet Page 178 of 272
Mayor Mike Cooper 10/13/2011 04:18 PM
Final Approval Sandy Chase 10/14/2011 08:30 AM
Form Started By: Carl Nelson Started On: 10/13/2011
Final Approval Date: 10/14/2011
Packet Page 179 of 272
2006 2007 2008 2009 2010 2010 2011 2011
(as of 10/02)
Title/Object Actuals Actuals Actuals Actuals Actuals Budgeted Budgeted Prelim Actuals
310 SUPPLIES -$ -$ -$ 7,888.99$ -$ 7,888.99$ 1,000.00 -$ 7,888.99$
350 SMALL EQUIPMENT - - - 17,336.17 1,463.62 1,000.00 18,799.79 0.00 - 18,799.79$
410 PROFESSIONAL SERVICES 7,795.68 34,886.87 76,370.39 93,116.02 46,826.36 54,000.00 258,995.32 5,000.00 6,925.32 265,920.64$
420 COMMUNICATIONS - - 34,186.06 43,932.95 21,109.44 25,000.00 99,228.45 13,200.00 8,245.80 107,474.25$
450 RENTAL/LEASE - - - 4,552.93 3,948.00 - 8,500.93 4,000.00 - 8,500.93$
480 REPAIRS & MAINTENANCE - - - 2,456.39 114.46 3,600.00 2,570.85 2,500.00 1.93 2,572.78$
490 MISCELLANEOUS - - 6.05 600.00 2,772.47 - 3,378.52 - - 3,378.52$
640 EQUIPMENT - 126,248.00 - - - - 126,248.00 - - 126,248.00$
Total 7,795.68 161,134.87 110,562.50 169,883.45 76,234.35 15,173.05$ 540,783.90$
reimbursement(a)(20,874.08) (20,874.08) -3375 Est:(24,249.08)
55,360.27 504,736.77 516,534.82
Fiber Optic Budget (Page 31 of 2009/2010 Budget)292,062.00 197,200.00 113,600.00 83,600.00 25,700.00
Difference between budget and expenditures (181,499.50)$ (27,316.55)$ (58,239.73)$ (28,239.73)$ (237,055.78)$ (10,526.95)$ (247,582.73)$
(267,055.78)$ after budget adj
a)
Attachment 1
Total as of
10/02/2011
2010 Professional Services figures take into consideration reimbursement by project partners totaling
$20,874.08 through 12/31/2010.
City of Edmonds
Fiber Project Costs
FY 2006 - 2011
Total as of
12/31/2010
Packet Page 180 of 272
ATTACHMENT 2
Costs incurred to date:
Description
7/28/2010 12/31/2010 10/2/2011
$7,888.99 $ 7,888.99 $7,888.99
Small Equipment:Small scale purchases for switching and routing equipment
(accessories) necessary to expand the networks ability to
accommodate additional partners.
$17,336.17 18,799.79 $18,799.79
Professional Svc:Consulting for Configuration, Design, Install, Legal fees and
consulting fees for the Program Director. (July 22nd MOU with
City of Seattle will reduce this by $20,245.38)
$236,439.11 $ 238,121.24 $ 241,671.56
Communications:Fees paid to the regional fiber consortium for shared costs of
certain assets and fees paid for Internet access.
$92,902.82 99,228.45 $107,474.25
Rental & Lease:Pole rental $8,007.43 8,500.93 $8,500.93
Repair & Maintenance:Fees paid to the regional fiber consortium for shared
Maintenance of certain assets as well as repairs to wholly owned
fiber assets.
$2,570.85 2,570.85 $2,572.78
Miscellaneous $628.52 3,378.52 $3,378.52
Equipment:Fiber construction & Equipment costs associated with
establishing service and connection of new partners to the
network.
$126,248.00 $ 126,248.00 $ 126,248.00
TOTAL Costs to Date $492,021.89 $504,736.77 $516,534.82
Estimated Ongoing Expenditures:
Per Month 7/28/2011 12/31/2010 10/2/2011
Ongoing costs of $196/month for pole rental and consortium dues $196 $2,352 $3,332 $1,176
Internet Service Provider $1,000 $12,000 $17,000 $6,000
Cisco Maintenance $2,000 $2,000
TOTALS $16,352 $22,332 $7,176
Recurring savings or revenues implemented:
Item Total Revenue Per Month 7/28/2010 12/31/2010 10/2/2011
Replacement of (2) T-1's to City Offices Began 1/2007 $1,100 $34,100 $39,600 $46,200
Video Arraignment - reduction transportation (Feb 2010 estimate)$2,750 $16,500 $30,250 $46,750
Video Arraignment – reduction in Jail Days $2,769 $16,614 $30,459 $47,073
TOTAL SAVINGS $6,619 $67,214 $100,309 $140,023
NetRiver (starting Jan 2007, increased May 2009)$48,500 $1,500 $48,500 $56,000 $65,000
SNOCOM (starting Aug 2011)$1,500
TOTAL BENEFIT TO CITY $48,500 $8,119 $115,714 $156,309 $206,523
BALANCE ($376,307.89)($348,427.77)($310,011.82)
Years to pay off:4.3 3.9 3.5
Likely pay off date:10/30/2014 9/16/2015 4/10/2015
Savings/Revenues as of
Costs as of:
Item
Item
Supplies:Miscellaneous publishing of plans, documents and drawings in
support of the projects major directives.
Yearly and "To date" Costs as of:
Packet Page 181 of 272
AM-4246 Item #: 3. L.
City Council Meeting
Date: 10/18/2011
Time:Consent
Submitted For:Mayor Cooper Submitted By:Frances Chapin
Department:Parks and Recreation
Review
Committee:
Committee
Action:
Type:Information
Information
Subject Title
Proclamation to declare October 23-29, 2011 Cascade Symphony Orchestra Week in celebration of their
50th season.
Recommendation from Mayor and Staff
For information.
Previous Council Action
N/A
Narrative
Founded in 1962, the Cascade Symphony makes its home in Edmonds, Washington. Now in its 50th
season, the Cascade Symphony and Music Director Michael Miropolsky are an integral and vital part of
the musical life of the Puget Sound region, contributing to Edmonds' renown as an outstanding arts
destination. Five subscription concerts, a Children's concert and a chamber music concert are presented
each year. The Cascade Symphony is appreciated region-wide for musical excellence, exciting
performances and unique programming.
Attachments
Proclamation - Cascade Symphony Orchestra
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 10/13/2011 01:16 PM
Mayor Mike Cooper 10/13/2011 03:00 PM
Final Approval Sandy Chase 10/13/2011 03:29 PM
Form Started By: Frances Chapin Started On: 10/04/2011 11:00 AM
Final Approval Date: 10/13/2011
Packet Page 182 of 272
Packet Page 183 of 272
AM-4279 Item #: 4.
City Council Meeting
Date: 10/18/2011
Time:5 Minutes
Submitted For:Mike Cooper Submitted By:Mike Heavey
Department:Mayor's Office
Review
Committee:
Committee
Action:
Approve for Consent Agenda
Type:Information
Information
Subject Title
Proclamation recognizing the Friends of the Edmonds Library.
Recommendation from Mayor and Staff
N/A
Previous Council Action
N/A
Narrative
The Friends of Edmonds Library group is a devoted group of citizens who promote the well being of our
local library. Through their selfless volunteerism our entire community benefits. For that, we recognize
the Friends of Edmonds Library and honor them by proclaiming, October 16th-22nd as "Friends of
Edmonds Library Week".
Attachments
Proclamation recognizing The Friends of the Edmonds Library
Form Review
Inbox Reviewed By Date
Final Approval Sandy Chase 10/13/2011 02:47 PM
Form Started By: Mike Heavey Started On: 10/12/2011 03:39 PM
Final Approval Date: 10/13/2011
Packet Page 184 of 272
Packet Page 185 of 272
AM-4285 Item #: 5.
City Council Meeting
Date: 10/18/2011
Time:5 Minutes
Submitted For:Council President Peterson Submitted By:Sandy Chase
Department:City Clerk's Office
Review
Committee:
Committee
Action:
Type:Information
Information
Subject Title
Presentation by Edmonds Chamber of Commerce.
Recommendation from Mayor and Staff
N/A
Previous Council Action
N/A
Narrative
The Edmonds Chamber of Commerce Chamber Advocacy Committee will present the results of a survey
conducted among its members regarding priorities of City services.
The following two attachments were provided by the Chamber of Commerce:
(1) Cover Letter
(2) Priorities of Chamber of Commerce Membership
Attachments
Chamber of Commerce - Cover Letter
Chamber of Commerce - Priorities
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 10/13/2011 03:00 PM
Final Approval Sandy Chase 10/13/2011 03:29 PM
Form Started By: Sandy Chase Started On: 10/13/2011 02:48 PM
Final Approval Date: 10/13/2011
Packet Page 186 of 272
Dear Mayor, City Council Members & Candidates,
The Edmonds Chamber of Commerce, through the efforts of the Chamber Advocacy
Committee, recently surveyed the membership to take the pulse of the business
community. We asked seventeen questions about members' priorities for changes or
improvements in the City.
We had a large percentage of our membership respond to the survey. The top priorities
of the Business Community are Attracting Visitors, Customers, and New Businesses to the
City. Members are satisfied with the amount of effort put towards Parks Acquisition and
Maintenance, Public Safety, Green Initiatives, and Arts & Culture.
These survey results can help focus the city's own efforts for making Edmonds a more
vibrant and attractive community. We are already one of the best places to live, work,
shop and eat in the region but even we can use an upgrade!
Attached are the full results of our survey. We will be happy to make representatives
available to discuss these findings in person.
About the Chamber Advocacy Committee (CAC)
The CAC was created this year to represent the interests of the Chamber and its members through
communication with City Council and City government by identifying issues relevant to the
economic vitality of Edmonds, developing a position, and then advocating for that position.
www.edmondswa.com
twitter.com/edmondschamber
PO Box 146
121 5th Avenue North
Edmonds WA 98020
O: 425.670.1496
F: 425.712.1808
Packet Page 187 of 272
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Packet Page 188 of 272
Page 2 of 2
About This Survey
We asked members of the Edmonds Chamber of Commerce the following:
As a member of the Edmonds business community, please indicate your priorities for changes or
improvements. Should there be More or Less of This Activity?
Number of Responses
for Each Item
A Lot
More
A Bit
More
Just
Right
A Bit
Less
A Lot
Less
N/A
Marketing and Promotion of the City 30 39 8 1 1 3
Promote Tourism, Including Sports Tourism 28 39 11 0 1 3
“Buy Local” Campaign 34 33 9 0 4 2
Efforts to Recruit New Businesses 36 30 13 1 0 2
Walkability, Sidewalk Spaces & Outdoor Seating 23 34 23 0 1 1
Business‐Friendly Permit Issues 29 27 20 1 1 4
Additional Parking 20 35 17 3 5 2
Business‐Friendly Zoning 22 31 26 1 1 1
Effectiveness of City’s Development Svcs Div 18 30 23 2 0 9
Road Maintenance 19 29 28 2 0 4
Green Initiatives ‐ Environmental Sustainability 11 32 26 5 4 4
FT Economic Development Director (City) 19 23 19 6 7 8
Fiber Optics 18 20 28 2 2 12
Arts and Culture 12 25 38.5 1.5 1 4
Public Safety 5 17 53 3 1 3
Parks Maintenance 2 19 52 2 3 4
Park Acquisition 4 16 39 6 14 3
82 responses were received from 8/31/11 – 10/4/11.
These results are listed in order of most “A Lot More” and “A Bit More” responses
Packet Page 189 of 272
AM-4282 Item #: 7.
City Council Meeting
Date: 10/18/2011
Time:30 Minutes
Submitted For:Development Services Submitted By:Frances Chapin
Department:Parks and Recreation
Review
Committee:
Committee
Action:
Type:Information
Information
Subject Title
Report by staff on recent wall graphics/murals approved per Edmonds City Code 20.60.
(Public comment will be received.)
Recommendation from Mayor and Staff
Previous Council Action
Narrative
City Council Resolution 1255 calls for a report from staff on the number and nature of murals in
Edmonds and the related amendments to City Code Chapter 20.60.
A previous presentation at City Council in March 2010 discussed how murals fit into the City Code and
proposed language to clarify definitions and process. The City Code has minimal review standards for the
Sign Code. Previous discussion also noted that there are two basic ways of addressing murals in
municipal codes: one common approach is to include them as wall graphics under the Sign Code, and the
other main approach is to treat them as public art created through a process facilitated by City staff. The
City of Edmonds addresses murals as part of the Sign Code.
To date the only recent murals in downtown Edmonds have been created by the Edmonds Mural Society,
a membership organization.
A report by Planning on the permit process and number of existing murals will be presented with a brief
introduction regarding the background of code amendments by the Cultural Services Manager. A
representative of the Edmonds Mural Society will also be present to answer questions.
Attachments
Sign Code re Murals
Mural Report Memo
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 10/13/2011 01:16 PM
Mayor Mike Cooper 10/13/2011 03:00 PM
Final Approval Sandy Chase 10/13/2011 03:29 PM
Form Started By: Frances Chapin Started On: 10/13/2011 12:17 PM
Packet Page 190 of 272
Final Approval Date: 10/13/2011
Packet Page 191 of 272
20.60.015 Design review procedures.
A. Staff Approval. Except as referred to the architectural design board pursuant to subsection (A)(1) of
this section, and except as provided in subsection (B) of this section, the planning manager, or designee,
shall review all applications for design review under this chapter, and shall approve, conditionally approve
or deny the application in accordance with the policies of ECDC 20.10.000, the criteria set forth in ECDC
20.10.070, and the standards and requirements of this chapter; provided, that for murals and artwork the
planning manager or designee shall review the application in accordance with the criteria set forth in
subsection (C) of this section. The decision of the planning manager on any sign permit application shall
be final except that signs reviewed by the architectural design board are reviewable as a Type II appeal
(See ECDC 20.01.005) established in Chapter 20.105 ECDC for appeal of staff decisions and signs
reviewed under subsection (A)(1) of this section are appealable as provided therein.
1. The planning manager or designee may refer design review applications to the architectural
design board for the types of signs listed below, where the planning manager determines that
the proposed sign has the potential for significant adverse impacts on community aesthetics or
traffic safety:
a. Any sign application for an identification structure as defined by this chapter;
b. Any sign application for a wall graphic as defined by this chapter;
c. Any proposed sign that the planning manager determines to be obtrusive, garish or
otherwise not consistent with the architectural features of the surrounding neighborhood.
B. Review by Architectural Design Board. The architectural design board shall review those signs listed
below and any sign permit referred by the planning manager pursuant to subsection (A)(1) of this section.
The architectural design board shall approve, conditionally approve or deny such sign permit applications
in accordance with the policies of ECDC 20.10.000, the criteria set forth in ECDC 20.10.070, and the
standards and requirements of this chapter. The decision of the architectural design board on any sign
permit application may be appealed to the city council pursuant to the procedure established in ECDC
20.10.080 for appeal of architectural design board decisions.
1. Any sign permit application that requests a modification to any of the standards prescribed by
this chapter. The ADB shall only approve modification requests that meet all of the following
criteria:
a. The request is for signage on a site that has a unique configuration, such as frontage on
more than two streets or has an unusual geometric shape;
b. The subject property, building, or business has site conditions that do not afford it the
opportunity to provide signage consistent with or similar to other properties in the vicinity;
Packet Page 192 of 272
c. The design of the proposed signage must be compatible in its use of materials, colors,
design and proportions with development throughout the site;
d. In no event shall the modification result in signage which exceeds the maximum normally
allowed by more than 50 percent.
C. Staff Review of Murals and Artwork. When a proposed wall graphic is proposed as a mural or artwork,
the planning manager or designee shall review and approve, conditionally approve, or deny the
application in accordance with the following criteria. While a separate sign permit is required for each wall
graphic, the staff may make a single design review decision on wall graphics that consist of related
murals or artwork. Related murals or artwork may include multiple proposals for sites within reasonable
proximity to each other that are related by theme, style, materials used, and/or context. The decision of
the staff on any design review application containing a mural or art as a wall graphic may be appealed to
the city council pursuant to the procedure established in Chapter 20.06 ECDC.
1. Art, like other exercises of First Amendment rights, may be limited by reasonable time, place,
and manner restrictions. In this case, these criteria will be utilized to enhance the aesthetics of
the city and to ensure quality and maintenance standards are observed. No recommendation
shall be based upon the content or message expressed by an artist or in a work of art.
Applicants are encouraged to coordinate their artwork with the design or architectural elements
of the building and the historic and pedestrian-oriented character of the downtown area.
2. Specific submission requirements for design review include, but are not limited to:
a. Site sketch showing locations of artwork;
b. Minimum one-fourth-inch scale color drawings of the art concept or art component;
c. Material/color samples;
d. Written Proposal. A written proposal in eight-and-one-half-inch-by-11-inch format to
include a description and summary of a final design proposal for the artwork; detailed
maintenance requirements; a schedule for development, fabrication, and completion;
artist’s resume; and evidence of assumption of liability by applicant or designee; and
e. When required pursuant to ECDC 20.45.050, a certificate of appropriateness shall be
obtained from the historic preservation commission for murals on designated historic
structures or within a designated historic district.
3. Review Criteria. Review criteria for the design review include:
a. Quality of the materials used to create the artwork. Materials should be resistant to
fading; no fluorescent paints;
Packet Page 193 of 272
b. Durability and permanence, including ability to withstand age, vandalism, and
weathering. Consideration should be given to anti-graffiti coating; and
c. Compatibility of the artwork with architectural elements, other elements of the street, and
adjacent structures. Compatibility shall be determined by relationships of the elements of
form, proportion, scale, color, materials, surface treatment, and size and style of lettering.
Lettering shall be minimized, but may be considered for inclusion when necessary to the
artistic content.
D. Notwithstanding the provisions of subsections (A), (B), and (C) of this section, sign permit applications
shall not be referred to or reviewed by the architectural design board if the proposed sign constitutes a
modification to an existing sign and involves no significant alteration or modification to the size, height,
design, lighting or color of the existing sign. Sign permit applications for such sign modifications shall be
processed and subject to review in the same manner as provided for staff review in subsection (A) of this
section. [Ord. 3800 § 1, 2010; Ord. 3736 § 60, 2009; Ord. 3461 § 2, 2003].
Packet Page 194 of 272
Date: October 3, 2011
To: City Council
From: Kernen Lien, Associate Planner
Subject: Resolution 1255 – Mural Report
_____________________________________________________________________________
Introduction
Resolution 1255 calls for a report on the murals in Edmonds and the affect of the code changes
in Edmonds Community Development Code (ECDC) 20.60 enacted to encourage the creation
and display of murals within the City of Edmonds.
Eleven murals have been displayed on the walls of buildings in the Edmonds downtown area
since 2009. Only five of these murals were reviewed under the recently amended ECDC 20.60.
While only five of these murals where permitted after the amendments to ECDC 20.60, this
memorandum will review all of the recent mural activity.
Permit Process and Fees
Permit and design review procedures for murals are contained in ECDC 20.60.015.C. While a
separate sign permit is required for each mural, a single design review decision may be
conducted on related murals. For the first mural in 2009, the associated permit fees totaled $255.
In 2010, the Edmonds Mural Society submitted five murals for review. Each mural was assessed
a $140 building permit fee ($15 permit surcharge, $60 sign permit fee, and $65 building plan
review) and a single design review fee of $115 was collected for all five of the murals for a total
of $815 being collected for the five 2010 murals. In 2011, only the design review for of $115
and the $15 permit surcharge for the five murals submitted by the Edmonds Mural Society for a
total of $130.
Existing and Future Murals
The eleven murals to date are all located in downtown Edmonds between 6th Ave and the
waterfront. Table 1 below provides a summary of the murals permitted to date. Attachment 1 is
a map depicting the location of the murals and Attachment 2 includes pictures of the murals and
the artist’s description on all but two of the murals. While any individual or group may apply for
a mural, the Edmonds Mural Society has been the only group to apply for murals to date. It is
the mural society’s goal to do five murals each year based on some theme. In 2010 the theme
was “A Moment in Time” and in 2011 the theme was “Hidden Treasures”.
MEMORANDUM
Packet Page 195 of 272
Table 1: Mural information.
Permit
Number Location Mural Name Zone Mural Size Artist
BLD20090625 100 5th Ave N A Day in Edmonds BD-1 9’ x 16’ Pat Brier
BLD20100357 214 Main St Edmonds Mills 1883 BD-2 8’ x 20’ Andy Eccelshall
BLD20100358 100 5th Ave N An Evening in Edmonds BD-1 9’ x 16’ Pat Brier
BLD20100359 111 5th Ave S Sun/Rise, Moon/Rise BD-1 14’ x 9’ Tracy Kay Fraker
BLD20100360 518 Main St Edmonds Sunset BD-1 10’ x 16’ Cheryl Waale
BLD20100361 411 Main St Evolving Edmonds BD-1 12’ x 16’ Greg Hartman
BLD20110391 410 Main St The Brothers BD-1 20’ x 20’ Andy Eccelshall
BLD20110392 318 Main St Flying Heron BD-1 12’ x 16’ Sue Coccia
BLD20110393 401 Main St Edmonds To Starboard BD-1 12’ x 16’ Joel Patience
BLD20110394 101 Main St Edmonds Underwater
Park BD-2 18’ x 12’ Michiko Tanaka
BLD20110395 330 Dayton St Darkness Reflect BD-2 18’ x 13’ Pierce Pronovost
(photographer)
Sami Sully
(painter)
Packet Page 196 of 272
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Attachment 1Packet Page 197 of 272
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AM-4280 Item #: 8.
City Council Meeting
Date: 10/18/2011
Time:30 Minutes
Submitted For:Councilman Steve Bernheim Submitted By:Jana Spellman
Department:City Council
Review
Committee:
Committee
Action:
Type:Information
Information
Subject Title
Update on Haines Wharf Park.
Recommendation from Mayor and Staff
N/A
Previous Council Action
On September 6, 2011 City Council passed a motion (6-1, Peterson voting no) to “AUTHORIZE THE
MAYOR AND A REPRESENTATIVE FROM THE CITY COUNCIL TO WORK TOGETHER OVER
THE NEXT COUPLE OF WEEKS OR A MONTH TO RECOMMEND A PROCESS TO SELECT AN
OUTSIDE AND INDEPENDENT INVESTIGATOR WHO WILL EVALUATE AND REPORT BACK
TO THE CITY COUNCIL WHETHER ANY CIVIL OR CRIMINAL LAWS OR CITY POLICIES
WERE BROKEN BY ELECTED OFFICIALS OR DEPARTMENT DIRECTORS IN CONNECTION
WITH FINANCIAL REPORTING TO THE CITY COUNCIL AND THE PEOPLE OF EDMONDS
AND THE CHANGE ORDERS AND FINANCIAL DETAILS OF THE HAINES WHARF PROJECT
AND TO DETERMINE WHETHER, IF SO, THERE ARE ANY CLAIMS FOR RELIEF AGAINST
ANY WRONGDOERS”.
Attachment 1: 9/6/11 Council Minutes
Narrative
Update on Haines Wharf Park.
Attachment 2: Memo from Councilman Steve Bernheim to Council dated October 4, 2011 (revised
10/12/11)
Re: Background on Haines Wharf Change Orders
Attachment 3: Dates and Events Related to Haines Wharf Park Change Orders
(Compiled by Bernheim October 4, 2011; revised 10/12/11.)
Attachments
Attach 1 - Sept 6 2011 Approved Council Minutes
Attach 2 - Bernheim Final Narrative -Haines Wharf Investigation
Attach 3 - Final Haines Wharf Chronology (Bernheim)
Packet Page 218 of 272
Form Review
Inbox Reviewed By Date
City Clerk Sandy Chase 10/13/2011 01:16 PM
Mayor Mike Cooper 10/13/2011 03:00 PM
Final Approval Sandy Chase 10/13/2011 03:29 PM
Form Started By: Jana Spellman Started On: 10/13/2011 09:01 AM
Final Approval Date: 10/13/2011
Packet Page 219 of 272
Edmonds City Council Approved Minutes
September 6, 2011
Page 1
EDMONDS CITY COUNCIL APPROVED MINUTES
September 6, 2011
The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Cooper in the Council
Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute.
ELECTED OFFICIALS PRESENT
Mike Cooper, Mayor
Strom Peterson, Council President
Steve Bernheim, Councilmember
D. J. Wilson, Councilmember
Michael Plunkett, Councilmember
Lora Petso, Councilmember
Adrienne Fraley-Monillas, Councilmember
Diane Buckshnis, Councilmember
ALSO PRESENT
Alex Springer, Student Representative
STAFF PRESENT
Al Compaan, Police Chief
Stephen Clifton, Community Services/Economic
Development Director
Phil Williams, Public Works Director
Carrie Hite, Parks & Recreation Director
Jim Tarte, Interim Finance Director
Carl Nelson, CIO
Leonard Yarberry, Building Official
Debi Humann, Human Resources Director
Rob English, City Engineer
Joan Ferebee, Court Administrator
Jeff Taraday, City Attorney
Sandy Chase, City Clerk
Jana Spellman, Senior Executive Council Asst.
Jeannie Dines, Recorder
1. CONVENE IN EXECUTIVE SESSION REGARDING POTENTIAL LITIGATION
At 6:02 p.m., Mayor Cooper announced that the City Council would convene in executive session
regarding potential litigation. He stated that the executive session was scheduled to last approximately 60
minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. Elected
officials present at the executive session were: Mayor Cooper, and Councilmembers Bernheim, Plunkett,
Fraley-Monillas, Buckshnis, Peterson, Petso and Wilson. Others present were City Attorney Jeff Taraday,
Parks & Recreation Director Carrie Hite, Public Works Director Phil Williams, City Engineer Rob
English, and City Clerk Sandy Chase. The executive session concluded at 6:56 p.m.
Mayor Cooper reconvened the regular City Council meeting at 7:05 p.m.
2. INTERVIEW FINANCE DIRECTOR CANDIDATE
The City Council interviewed Finance Director Candidate Shawn Hunstock.
3. APPROVE BALANCE OF AGENDA
Councilmember Wilson requested the addition of an item to the agenda: “Continued Discussion and
Potential Action regarding Haines Wharf” as Agenda Item 6A.
COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER BERNHEIM, TO
APPROVE THE AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY.
(Councilmember Plunkett was not present for the vote.)
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Student Representative Springer commented he was excited to represent Edmonds-Woodway and the
youth of Edmonds and looked forward to sharing his thoughts and opinions.
6A. CONTINUED DISCUSSION AND POTENTIAL ACTION REGARDING HAINES WHARF.
At 7:42 p.m., Mayor Cooper announced that the City Council would convene in executive session
regarding potential litigation. He stated that the executive session was scheduled to last approximately 30
minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. Action may
occur as a result of convening in executive session. Elected officials present at the executive session were:
Mayor Cooper, and Councilmembers Bernheim, Plunkett, Fraley-Monillas, Buckshnis, Peterson, Petso
and Wilson. Others present were City Attorney Jeff Taraday, and City Clerk Sandy Chase. The executive
session concluded at 8:14 p.m.
Mayor Cooper reconvened the regular City Council meeting at 8:16 p.m.
COUNCILMEMBER BERNHEIM MOVED, SECONDED BY COUNCILMEMBER WILSON,
THAT THE COUNCIL AUTHORIZE THE MAYOR AND A REPRESENTATIVE FROM THE
CITY COUNCIL TO WORK TOGETHER OVER THE NEXT COUPLE OF WEEKS OR A
MONTH TO RECOMMEND A PROCESS TO SELECT AN OUTSIDE AND INDEPENDENT
INVESTIGATOR WHO WILL EVALUATE AND REPORT BACK TO THE CITY COUNCIL
WHETHER ANY CIVIL OR CRIMINAL LAWS OR CITY POLICIES WERE BROKEN BY
ELECTED OFFICIALS OR DEPARTMENT DIRECTORS IN CONNECTION WITH
FINANCIAL REPORTING TO THE CITY COUNCIL AND THE PEOPLE OF EDMONDS AND
THE CHANGE ORDERS AND FINANCIAL DETAILS OF THE HAINES WHARF PROJECT
AND TO DETERMINE WHETHER, IF SO, THERE ARE ANY CLAIMS FOR RELIEF AGAINST
ANY WRONGDOERS.
Councilmember Bernheim clarified he was asking that the Mayor and Council representative consult and
return to the Council with a proposed process for selecting a person who, once selected, can perform an
investigation.
Council President Peterson voiced his opposition to the motion, finding it moved the Council backward
on issues, looking for blame. It was appropriate to discuss whether the matter was handled appropriately
but looking toward criminal investigations was not the correct way to move the City forward. The
Finance Committee will be discussing a change order policy at their meeting next week and there are
discussions occurring regarding the establishment of an Ethics Board. He clarified his vote against the
motion was not closing his eyes and stating everything is fine; he acknowledged mistakes were made but
he preferred to move forward in a manner that prevented similar mistakes in the future. He pointed out
any time elected officials are involved, it is political regardless of whether that is the intent. He
summarized now is not the time to point fingers backward but to move forward in a positive manner.
Councilmember Wilson commented he had learned two things about this matter over the last 1½ years, 1)
the City would not be at this point without high integrity staff members like Mr. Tarte, Mr. Williams and
Ms. Hite, who provide invaluable sincerity and honesty, and 2) there has been an organized and
methodical effort to intentionally mislead the City Council. Whether that was illegal or unethical was not
for him to decide; this process will simply ask an independent person to make that decision.
Councilmember Fraley-Monillas expressed her support for the motion with the intent of moving forward.
A part of the problem is the Council does not have all the facts. This is a politically difficult time of year;
the only way to determine what happened and to ensure it did not happen again was to determine the
facts. She assured her intent was to ensure this did not happen again, that there were checks and balances
in place to prevent it. To do that, the Council must determine what went wrong with the process.
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Councilmember Buckshnis commented no money was being spent yet, it was simply Councilmember
Bernheim and Mayor Cooper and Mr. Taraday determining a process. She has made inquiries to staff
regarding this issue for over 1½ years and sent over 200 emails to former Finance Director Lorenzo Hines
that were not answered. She supported identifying an independent person to determine what really
happened.
MOTION CARRIED (6-1), COUNCIL PRESIDENT PETERSON VOTING NO.
7. AUDIENCE COMMENTS
Al Rutledge, Edmonds, recalled 10 years ago the Council voted to demolish the log cabin; private
fundraising later raised money to restore the cabin. He invited anyone interested in the log cabin to attend
a meeting at the Frances Anderson Center on September 14 at 3:30 p.m. He urged the Council to include
funds for maintenance of the log cabin in the budget. He provided written information to the City Clerk.
Rebecca Wolfe, Edmonds, representing the Communications Subcommittee of the Citizens Economic
Development Commission (EDC), explained the EDC was created in 2009 for the purpose of increasing
revenue for the City in ways that would enhance the wellbeing of Edmonds economically, socially,
culturally and environmentally. The subcommittee was formed to improve communication with the City
Council and the public. Members of the subcommittee include Bea O’Rourke, Stacy Gardea, Rich
Senderoff, Darrol Haug, Marianne Zagorski (Chair). She welcomed Councilmembers to contact them
regarding the EDC’s activities. Their communication efforts will include a regular column in the
Edmonds Beacon, information on My Edmonds News and Edmonds Patch, and a monthly report to the
City Council. Recent EDC activities include working with staff on new ideas for raising revenue, an
update regarding new fiber customers and the update of the City’s website, discussions with the sports
marketing representative of the Snohomish County Tourism Bureau and discussions regarding extending
the term of the EDC. She commented on the upcoming Strategic Plan retreat with the City Council,
Planning Board and EDC on September 14, 6:30 – 8:30 p.m. in Council Chambers. New initiatives the
EDC may consider include transit oriented development (TOD) nodes around the two Swift stations on
Highway 99, developing a Master Plan for the old Safeway property and TOD around the Edmonds
Transit Center. Further details are contained in the EDC minutes that are available on the City’s website.
Roger Hertrich, Edmonds, reviewed the voucher list and learned the City spent over $800 for water at
the Bracketts Landing restroom, and paid $220 for portable restrooms rental at the City’s smallest park,
Haines Wharf. He summarized the voucher list was a great way to learn how the City spent its money.
Next, he referred to the cost overruns at Haines Wharf and facts that were hidden by the previous Mayor.
He agreed with Councilmember Wilson’s comments, considering it a cover-up. He pointed out many of
the people involved, then-Mayor Haakenson, then-Parks & Recreation Director Brian McIntosh and then-
Public Works Director Noel Miller, have all left the City. He recognized Councilmembers Buckshnis and
Petso and the Interim Finance Director for bringing clarity to the City’s finances. He applauded the
Council’s efforts to investigate the Haines Wharf issue.
(Council President Peterson left the meeting at 8:35 p.m.)
8. 2012 BUDGET WORKSHOP
Mayor Cooper advised the PowerPoint presentation displayed this evening will be posted on the City’s
website tomorrow. He urged the Council to focus their discussion on the gap between expenditures and
revenues and not how the ending cash balance is calculated. The gap is approximately 2% of the General
Fund; therefore, he asked staff to illustrate what a 2% cut in their 2012 projected expenditures would look
like and the impacts the cuts would have on their ability to provide services. He cautioned the numbers
are very preliminary; there are no recommendations from staff or the Mayor to make any of the illustrated
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To: Edmonds City Council
From: Steve Bernheim
Re: Background on Haines Wharf Change Orders
Date: October 4, 2011 (revised 10/12/11)
Pursuant to motion of the Edmonds City Council, I have prepared the attached
chronology of events and the comments below regarding the failure of the mayor and
other directors to advise that city council that he had entered into nine change orders for a
total of more than $675,000 on the Haines Wharf Project.
In the course of that preparation, I found relevance to comment upon or review:
• The policies and purposes of the City’s Purchasing Policy;
• The City’s budget discussions at City Council meetings and the failure of the
Mayor to explain his change of mind that he would no longer demand the police
department employees to share the furloughs imposed on other city employees as
part of the 2009 budget savings
• The mayor’s attitude toward people asking questions about budget and finance
irregularities; and
• The lack of information and responses to Council questions provided by the
Mayor.
Haines Wharf Charges:
The first two rounds of bids for the Haines Wharf project brought in a high estimate of
$2.7 million. When – third time around – the low bid came back at $1.6 million, there
was no discussion by the Mayor, the Parks Director, or by the City Council: the project
was approved by the City Council on the consent calendar on May 5, 2009.
By the end of 2009, the city had paid the construction contractor, Precision Earthworks,
Inc., more than $1.1 million. In addition to the contract payments, the Mayor authorized
change orders for $87,000 in December 2009, and for $47,000 in February 2010. None of
these change orders were disclosed to the City Council at the time.
The project ran into problems in 2010, but there was never any report to the City Council.
The City administration’s responses to direct questions about the status of and transfers in
and out of the REET funds during 2009 and 2010 never mentioned the change orders or
payments to Precision for the Haines Wharf park. See, e.g., 2/2/10 answer from Hines to
Plunkett. The Finance Director never reported the change orders or the reason for the
payments to the City council.
On March 23, 2010, the Mayor approved a Haines Wharf change order for $131,000.
That night an item on the consent calendar was: contract addendum to the Haines Wharf
Park consultant, Gray & Osborne, for “additional engineering and project related
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services.” This contract addendum was never introduced by the Mayor or administration,
never explained, never presented to a council committee, and was passed on consent
without any mention of the cost overruns or change orders.
On April 27, 2010, the Parks Director presented information to the City Council
regarding the status of the REET funds, without once mentioning the increases in the cost
of the Haines Wharf project due to the change orders. On May 3, 2010, the Mayor met
with the Parks Director and the public works director and the city engineer where the
decision was made to finish the project as quickly as possible, without any direction
being made to report to the City Council. The next evening at the city council meeting,
the finance director made no mention of the increased costs of the project when
presenting his 2009 budget review.
On June 10, 2010, the mayor signed the eighth and last of the change orders, this one for
$167,739. Total change orders to date exceeded $675,000. That day, the mayor issued
additional voucher payments bringing the total paid to Precision to more than $2 million,
in addition to the $137,000 that had been paid by that time to other contractors on the
project. For 2010, the city attorney billed $14,000 toward the Haines Wharf project. The
city engineer reported in April 2011 that the total cost of the Haines Wharf project
exceeded $3 million.
Purchasing policy:
The City Council president is the audit committee of the city council. EMC 2.25.030(C).
A list of each voucher approved and each check issued – showing number, amount, and
payee – shall be filed for review by any city council person before each council meeting.
Id.
The City has purchasing policy that was adopted in 2000, and revised in 2009.
As amended in March 2009, in connection with “Budget Adjustments,” the City’s
Purchasing Policy states, “Department directors (or designees) must ensure that
purchases are initiated only when departmental appropriations are sufficient to cover the
anticipated cost. Expenditures that exceed departmental appropriations require the
Mayor's approval via the Budget Adjustment Request Form.”
The City of Edmonds Purchasing Policies and Procedures deals specifically with
procurement of goods and services and establishes policies to follow “to purchase
equipment, materials, and services.” Page 1. Regarding public works projects, the City
Council must authorize a call for bids on any public works project over $100,000 (Page
4), and must approve any public works contract valued over that amount. Page 5.
In 2002, 2004, and 2005, Mayor Haakenson had brought change orders before to the City
Council for review and approval. In July 2008, the State auditor criticized Edmonds for
the way change orders were handled in a letter from the State Auditor regarding a $4
million roads contract.
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Budget Difficulties:
By April 2009, the first levy committees were active and each group had presented their
comments to the city council. Staff furloughs and holiday buy back were part of the
conversation. On April 23, 2009, the mayor explained to me that the police and fire
department would, as a savings measure, forego their holiday buy back: this was to be the
method by which the police and fire department employees would share in the furlough
taking, since police and fire employees can’t take forced unpaid holidays without having
to hire overtime officers to maintain required staffing levels.
Staff furlough days were occurring throughout 2009. Consistent with the furloughs taken
by staff, on October 6, 2009, the Finance Director presented a budget amendment for the
2009 budget that – inadvertently – accounted for the police and fire holiday buyback as a
credit to the city’s account. The Mayor at this meeting corrected that presentation and
said that “the holiday buyback should not have been included [as a savings in the budget
amendment] because it is not typically done until year end.” At this meeting Finance
Director Hines said the council would have “another opportunity to address the buy-
back.” At the same meeting, the mayor said that “The only item not included in the
budget amendment was the Police buy-back which historically has been paid in
December and therefore a budget amendment is made in December.”
On December 15, payment of the holiday buy-back was made without additional notice
to the city council; the holiday buy-back checks were issued at the end of the year on the
consent calendar.
Mayor’s Response:
The Mayor and city administration were not forthcoming with information, intentionally
concealed it and responded to questions about the budget and city expenditures with
remarks of a personal rather than professional nature. When a citizen on October 6, 2009
encouraged the council to reject the proposed October 6 budget amendment ordinance,
the Mayor asked whether the speaker “was a CPA or accredited in any way in
governmental accounting in the State of Washington.”
On February 16, 2010, after authorizing five change orders totaling $135,000 for the
Haines Wharf project without telling the City Council, and after the Finance Director had
completely mixed up his prepared materials on REET funds for the city council retreat,
the Mayor told (now Councilwoman) Diane Buckshnis that “I guess the frustrating part
of the process is the lack of trust that the information I have given you is accurate.”
On April 19, 2010, the same day that mayor Haakenson approved a change order for
$245,297, bringing the total change orders to over $500,000 – without telling the City
Council – he wrote to Councilwoman Buckshnis, “There is no reason to have public
meeting to get your questions answered Diane. Never mind. Why bother? My staff is
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busy and we tried to make Mr. Hines available to you on a personal basis but if you
aren’t interested that’s fine with me. Gary”
The next day, he continued, “Diane, with all due respect, your experience with city
government is all of 110 days. And that has come AFTER you were rejected by the
voters. My staff will not be participating in any public meeting at your request. …
Our system has worked well for many years and through four different finance directors
and I am sorry if it doesn’t make sense to you. … I don’t need to follow “industry
standard” so “don’t even go there with me” !! I know you are a very wise woman...I
heard you say so at last weeks Council meeting but maybe a truly wise woman, who is
new to City government, who was defeated at the polls, would be more wise if she sat
back quietly and learned how things worked before publicly berating city staff. Gary”
Lack of Information:
On January 18, 2010, I asked the Finance Director for a report on the REET funds (which
were used to pay for the Haines Wharf Park) and for a report on the “25 largest vouchers
arranged in descending order as to dollar value for the months of October, November,
and December of 2009…. I’m trying to get an idea of what the “big ticket” items are.” He
never provided the list. If he had, they would have shown five payments written to
Precision Earthworks, Inc. totaling more than $1.1 million.
At the February 5, 2010 city council retreat, the Finance Director distributed a memo
completely mixing up the goals and uses of the two REET funds, a memo which he did
not revise or correct until after he returned from vacation two weeks later.
On March 2, 2010, the City attorney’s annual report contained no mention of the
$135,000 in change orders the mayor had authorized by that time.
Due in part to the lack of trust and information forthcoming from the Finance
Department, on April 6, 2010, the City Council passed a financial policies ordinance,
requiring regular, standardized financial reports. Quarterly and requested monthly reports
were never submitted on time. On April 20, 2010, I asked the mayor for a copy of the
2009 Fourth Quarter report, and his emailed response was, “I don’t have one since it
hasn’t been prepared yet.”
I also attempted to acquire information regarding the amount of legal fees the city had
paid since January 1, 2009. Instead of providing the information, the Mayor’s response
was to ask the city attorney to “weigh in on the amount of work a single councilman can
demand of staff.”
By May 4, 2010, reports for the third and fourth quarters of 2009 had been presented at
the council finance committee meeting, but there was no mention of the 7 change orders
totaling over $512,000 that the mayor had authorized up to this point for the Haines
Wharf project.
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By May 18, the Mayor had still provided no information on the amount of money spent
by the City for legal fees in response to my request. Mayor Haakenson assured me at the
council meeting that “Mr. Hines would get to his request at some point but it could be
several months.” After the city council passed a resolution asking for the information,
Mayor Haakenson asked if he was required to abide by the motion and Mr. Snyder
answered “no.”
Once the information was produced (pursuant to a public document request), the records
showed that thousands of dollars of duplicate checks had been written to pay the city
attorney’s law firm. The Finance Director apologized on May 21, 2010, after he was
informed of the error.
On July 6, in a summary to the State Auditor of possible future claims on the Haines
Wharf case, the City Attorney made no mention of the seven change orders for over half
a million dollars that the mayor had already authorized.
By August 2010, the second quarter budget update was not available, the Finance
Director did not attend the finance committee meeting, and continued discussion of
unanswered questions regarding the budget and REET funds was postponed. The never-
explained increase in appropriations to cover the cost of the change orders was presented
as the costs of projects, “anticipated for 2009, actually completed in 2010” (see budget
amendments 8/30/10, 9/28/10, 10/5/10), or as simply, “construction projects” (see
11/9/10 budget adjustment). To cover part of the costs, Parks Director Brian McIntosh
proposed a $200,000 increase for “funding to complete 2010 construction projects
(primarily Haines Wharf Park) and final engineering for 2011 construction projects
(primarily Interurban Trail)” without ever disclosing the fact of the change orders.
As of November 30, 2010, the Mayor had written checks for at least $2,300,000 to
Precision and at least $185,000 to other contractors, without ever informing the city
council that the costs had increased or of any reason for any increased costs. The city
council eventually passed a budget amendment accommodating the over-budget
payments on the Haines Wharf project, but did so without any mention, explanation, or
understanding that the costs of the project had increased by over $500,000 as a result of
seven change orders authorized by the Mayor.
Knowledge of the change orders began to emerge only after January 2011 when Precision
submitted demands for even more payments, beyond the payment provided in the original
contract and change orders combined. In March 2011 the fact of the change orders was
disclosed to the city council as part of the evaluation of the contractor’s claim for
additional damages against the city.
According to the Engineering Department, the total cost of the Haines Wharf Park
exceeds $3,000,000, and the city continues to face claims for additional damages from
the contractors involved.
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Personnel Milestones:
July 2009 Fire District One offers job to City Finance Director Junglov
August 2009 Hines appears as interim finance director
10/27/09 Hines confirmed as finance director
1/9/10 Buckshnis appointed to city council
6/17/10 Haakenson submits letter of resignation
6/22/10 Williams confirmed as public works director
7/2/10 Effective date of mayor’s resignation
7/6/10 Petso sworn in as city council member
7/9/10 Last day of work for Noel Miller, Director of Public Works
7/20/10 Cooper appointed mayor
11/30/10 McIntosh’s last day as Parks Director
2/28/11 Lynnwood confirms hiring Hines as Finance Director
Notes/Disclaimers:
The conclusions and facts presented here are my own and I take full responsibility for
any errors contained herein.
Except as presented:
• I have not explored unauthorized transfers from other city funds into the General
Fund in late 2010 or other transaction or reporting irregularities.
• I may not have accounted for all Haines Wharf expenditures in my calculations.
• I have not explored the history of change orders since the 2000 purchasing policy
was adopted. I have found change orders the Mayor presented to city council for
approval, but I have not searched for change orders that were not presented for
council approval.
• I have not reviewed how the Haines Wharf Park got onto the CIP.
All the cited vouchers were published in weekly city council agenda packets, but it is
time consuming for councilmembers to individually review the ten thousand checks
issued by the city each year, especially when questions to the administration about them
go unanswered, when vouchers are presented for council review exclusively in numerical
order, and when no mechanism exists to report voided vouchers.
The city council relies on the administration to bring important matters to its attention,
not only matters related to budget and finance, but also respecting planning,
development, parks and public safety. Local government is not a game with the city
council and the taxpayers betting against the House. Because the Mayor and others failed
to mention that change orders exceeding $675,000 had been signed, the city council and
the taxpayer was prevented from learning about them. Even when we specifically asked
about REET funds and asked for a list of the most expensive checks written during the
last quarter of 2009, these change orders and payments were never mentioned.
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Why didn’t the mayor tell the city council and the taxpayers about $675,000 of change
orders ?
Further steps
If the Council wishes to pursue the matter further, I am prepared to provide references to
third parties who may assist.
Packet Page 229 of 272
Compiled by Bernheim October 4, 2011; revised 10/12/11.
1
Dates and Events Related to Haines Wharf Park Change Orders
Date Source Relevance Cumulative
Payments to
Precision
and for its
benefit
Other
Cumula-
tive
Project
Expenses
5/5/00 Ord. 3303 Edmonds Purchasing Policy: “Purchases will be made within budget
limits and to meet goals and objectives approved in the City's
budget. Potential purchases that are not within budget limits will be
pre-approved through a budget amendment process. All City
purchases will ultimately be approved by the City Council through
the voucher approval process.”
Purpose: “Adherence to policies and procedures will ensure that
public purchases and contracts are open, fair, and at the least cost to
the public.”
6/4/2002 City council minutes APPROVAL OF CHANGE ORDER NO. 1 FOR THE PUBLIC WORKS
VACTOR STATION CANOPY PROJECT TO INTERWEST CONSTRUCTION
($13,093.31, INCLUDING SALES TAX)
5/18/2004 City council minutes City council authorizes mayor to sign change order for $98,711.68
for Anderson Center waterproofing contract
8/23/2005 City council minutes APPROPRIATION OF ADDITIONAL $45,000 AND AUTHORIZATION FOR
MAYOR TO SIGN CONTRACT CHANGE ORDER NUMBER 1 FOR THE
2005 SENIOR CENTER ELEVATOR REHABILITATION CONTRACT.
9/26/06 City council minutes AUTHORIZATION FOR MAYOR TO SIGN PROFESSIONAL SERVICES
AGREEMENT WITH GRAY & OSBORNE, INC. FOR THE 76TH AVENUE
WEST/75TH PLACE WEST WALKWAY PROJECT AND THE 162ND STREET
SW PARK PROJECT.
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Compiled by Bernheim October 4, 2011; revised 10/12/11.
2
9/4/2007 City council minutes
AUTHORIZATION FOR MAYOR TO SIGN ADDENDUM NO. 1
TO THE PROFESSIONAL SERVICES AGREEMENT WITH
GRAY AND OSBORNE, INC. FOR THE 76TH AVENUE
WEST/75TH PLACE WEST WALKWAY AND 162ND STREET
SW PARK PROJECTS.
7/9/08 Washington State
Auditor’s Office
Accountability Audit
Report
In June 2005, the City awarded a $4,322,113 contract for
improvements along 220th Street. The Council approved 19 change
orders totaling $630,639. Our audit found three of the change
orders were for work not within the original scope of the project:
• One was for $30,197.97 to install equipment requested by a
water/sewer district to avoid future cuts into the pavement. This is a
separate project and appropriate bidding procedures should have
been used.
• One was $66,143.14 for playground improvements at an
elementary school through an inter-local agreement with a school
district. This is a separate project and appropriate bidding procedures
should have been used.
• One was $341,700 for increased traffic control costs due to the
project taking longer than expected to complete. We were unable to
determine how much of these costs were associated with the original
project.
7/15/08 City council minutes 9. RECOMMENDATION ON BIDS RECEIVED FOR OLD
WOODWAY ELEMENTARY SCHOOL PARK & REGIONAL
INFILTRATION SYSTEM AND THE 76TH AVENUE
WEST/75TH PLACE SW WALKWAY & 162ND STREET PARK
PROJECTS.
Parks & Recreation Director Brian McIntosh advised this was an
exciting time for the Parks & Recreation Department, with the
development of two neighborhood parks, the first since 1973. He
reviewed the status of the Parks Improvement Fund 125 as of July
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Compiled by Bernheim October 4, 2011; revised 10/12/11.
3
10, 2008:
Current Balance: $4,505,842
Est. 2008 revenue to Dec. 31 (REET + interest) 370,000
Available funds for Old Woodway El. Park and 75th/76th St.
Walkway & 162nd St. Parks projects: $4,488,342
He advised the use of these funds did affect the CIP through 2014.
Mr. McIntosh reviewed the low bid and engineer’s estimate for the
75th/76th Street Walkway and 162nd Street Park, advising four bids
were received ranging from approximately $2 million to $2.7
million. He identified the four parts of this project, 1) main walkway,
2) 158th Street pullout, 3) park, and 4) timber walkway. The low bid
for these four parts was approximately $2.3 million; available Parks
125 funding is approximately $1.4 million and the funding shortfall
is approximately $937,000.
Mr. McIntosh explained when this project went to bid, staff assumed
the bids would be high. He advised the low bid for the main
walkway and the park would have a shortfall of approximately
$736,000. He noted the pullout and timber walkway could be
deferred to a later date. Given the shortfall, deferral of the Caspers
Street walkway until fall, and the receipt of only four bids, staff
recommends not accepting any of the bids and rebidding the project
this fall.
COUNCILMEMBER WAMBOLT MOVED, SECONDED BY
COUNCILMEMBER BERNHEIM, TO AUTHORIZE STAFF TO
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Compiled by Bernheim October 4, 2011; revised 10/12/11.
4
REJECT ALL BIDS FOR THE 76TH AVENUE WEST/75TH
PLACE SW WALKWAY AND 162ND STREET PARK PROJECT
AND AUTHORIZE THE REBID OF THE PROJECT FOR LATE
FALL OF THIS YEAR. MOTION CARRIED UNANIMOUSLY.
2/17/09 AM-2162 (council
agenda memo)
The City received thirteen bids for the 76th Avenue West/75th Place
SW Walkway & 162nd Park project. This was the second time the
project was advertised for bids since the first round of bids received
in June 2008 were too high.
The top three bidders were Precision Earthworks, Inc. at
$1,708,740.50, Plats Plus, Inc at $1,710,575.47 and Grade, Inc. at
$1,803,377.28. Since the city’s boilerplate in this case did not
comply with RCW 39.30.060, Staff is recommending that all bids be
rejected and the project be readvertised with the updated boilerplate.
2/17/09 City Council
Minutes
Consent: J. PURCHASING POLICY UPDATE. Agenda memo
says, “To provide clarity the updated policy further defined
purchasing tracks into four: 1) Procurement of Products, 2)
Professional Services, 3) Procurement of Public Works, and 4)
Bidding Requirements. The 2000 Policy defined only two: 1)
Procurement of Goods and Services, and 2) Bidding Requirements.
The updated policy also includes increased approval thresholds.”
In connection with “Procurement of Products,” the Policy states,
“Purchases in excess of $100,000 must be bid competitively (unless
the items are from a sole source vendor). See Bidding Requirements
below. The City Council must authorize the call for bids for a
purchase estimated at $100,000 or more, as well as award the
contract.”
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5
In connection with “Budget Adjustments,” the Policy states,
“Department directors (or designees) must ensure that purchases are
initiated only when departmental appropriations are sufficient to
cover the anticipated cost. Expenditures that exceed departmental
appropriations require the Mayor's approval via the Budget
Adjustment Request Form.”
3/17/09 City council minutes ITEM E: REJECTION OF ALL BIDS FOR THE 76TH AVENUE
WEST/75TH PLACE WEST WALKWAY AND 162ND STREET
PROJECT.
Councilmember Orvis asked how long the rebid would take and
when the project would begin. City Engineer Rob English responded
the plan was to readvertise by the end of the month, begin the project
by June 2009 and complete the project November 2009.
COUNCILMEMBER ORVIS MOVED, SECONDED BY
COUNCILMEMBER WAMBOLT, FOR APPROVAL OF ITEM E.
MOTION CARRIED UNANIMOUSLY.
4/21/09 City Council agenda
packet May 5, 2009
9 bids received, low bid $1,634,668
4/21/09 City council agenda
packet
Presentation from citizens levy commission to council
4/22/09 e-mail ----- Original Message -----
From: Haakenson, Gary
To: Strom Peterson ; Dave Orvis ; DJ Wilson ; Michael Plunkett ; Peggy
Pritchard Olson ; Ron Wambolt ; Steve Bernheim
Sent: Wednesday, April 22, 2009 11:46 AM
Subject: Furlough days
Monday April 27th is the first furlough day for city employees.
All city employees with the exception of Police and Fire and
some workers who will be on a rotating furlough schedule will
be off that day. For the most part, the city will be closed. Gary
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Mayor Gary Haakenson City of Edmonds 121 5th Avenue
North Edmonds, WA 98020 425-771-0247
4/23/09 Email from Mayor
Haakenson to
Bernheim
So Non-represented employees, SEIU and Teamsters employees all work
260 days a year. They are taking 9 days off from that total without pay
consequently working only 251 days. Thereby reducing the amount of
money they make and saving the city from paying those wages.
Police and Fire are not taking days off, there wouldn't be any savings
because we have to have them on duty and we would have to pay
overtime to others to cover for them thus wiping out the savings. They are
paid holiday pay at the end of the year....holiday buyback. It is a line item in
the budget for both police and fire. That is typically paid in one lump sum at
the end of the year because they don't get the holidays off. The plan is not
to pay those lump sum checks at the end of the year saving the line item
dollars from being spent. We are still negotiating with both bargaining units
on the matter even though they have agreed to do it.
4/27/09 Email records First staff furlough day
4/30/09 Voucher Gray & Osborne paid $4,727 for services through 4/4/09 $5,131
5/5/09 City council agenda
packet
On April 21, 2009, the City received nine bids for the second re-
bid of the 76th Avenue West/75th Place West Walkway and 162nd
Street SW Park project. The bids ranged from a low of
$1,634,667.54 to a high of $3,107,322.06. The Engineer’s
estimate was $2,003,431.80. The low bid was received from
Precision Earthworks, Inc. and a review of their bid documents
and records was satisfactory. The bid tabulation is provided as
Attachment 1. Below is a summary of the estimated
construction budget for the project.
Construction Budget:
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Contract Award $1,634,668
Inspection/Construction Management $75,000
Material Testing $46,000
1% Public Art $16,347
Contingency (10%) $163,460
Total $1,935,475
Precision Earthworks bid was nearly $75,000 lower than
the February, 2009 bid, and $376,000 lower than the June,
2008 bid of $2,011,628.15. The 2009 adopted Capital Budget
contains $2,000,000 in Fund 125 for the 162nd Street Park and
76th Avenue/75th Place West Walkway project.
5/5/09 City council minutes CONSENT: REPORT ON BIDS OPENED APRIL 21, 2009 FOR THE
76TH AVENUE WEST/75TH PLACE WEST WALKWAY AND 162ND
STREET SW PARK PROJECT AND AWARD OF CONTRACT TO
PRECISION EARTHWORKS, INC. ($1,634,667.54).
5/5/09 9/23/11 City
Engineer Rob
English email to
Bernheim
(hereinafter “English
memo to SAB”)
The contract amount was $1,636,427.45. As I understand it, the contract
is not written as a “do not exceed” amount because the contract proposal
includes 188 construction bid items with a majority of those items based
on estimated quantities. The actual payment to the contractor on
measured bid items may be higher or lower depending on the field
measurement after the work is completed. It is possible to exceed the
contract amount, if the measured field quantities are higher than what
was estimated in the proposal.
I believe this is why paragraph 2 on page A-2 of the contract agreement
says: “That, in consideration…… the City shall pay to the Contractor, at
the times and in the manner provided in said specifications, the total sum
of $1,636,427.45, including applicable sales tax, if any, which sum is
subject, however, to increase or decrease in such proportion as the
quantities named in said proposal are so changed, all as in said
specifications and proposal provided.” The WSDOT Standard
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Specifications have similar payment provisions.
In reviewing your question, I did notice that the contract amount
($1,636,427.45) was slightly different than the award amount
($1,634,667.54). This was an administrative error when the contract was
prepared, because the Contractor had an error in their bid that reduced
their bid from $1,636,427.45 to $1,634,667.54.
5/14/09 Voucher State Dept of Ecology gets $75.75 for storm water construction
permit
$5,207
June 2009 English memo to
SAB
Construction commences
6/26/09 Mayor 5/27/09 press
release
Staff furlough day
7/6/09 Mayor 5/27/09 press
release
Staff furlough day
7/9/09 Voucher City of Edmonds gets $260 for right of way permit; Gray & Osborne
get $418.77 for services through 5/30/09
$5,886.20
7/23/09 Voucher $40,081.03 progress payment number 1 to Precision voucher
#113157; Dept of Ecology gets $454.00 for annual storm water
permit; SRI Technologies gets $390 for Roberts thru 6/27/09 and
$455 for Roberts thru 7/4/09 and $487 for Roberts thru 7/11/09
$40,081.03 $7,672.20
July/Augus
t 2009
Tarte conversation
9/15/11
Voucher #113157 voided 1
8/4/09 Voucher $40,081.03 progress payment number 1 to Precision voucher
#113290
$40,081.03
8/6/09 Voucher Retainage paid to cascade bank $5,765.47 $45,846.50
8/6/09 Voucher Payment number 2 to Precision for $70,516.26 $116,362.76
1 As of September 15, 2011, the City had no mechanism for reporting to the City Council when a previously-approved voucher has been voided or payment
stopped. Tarte conversation 9/15/11. See further the discussion below regarding duplication and voiding of numerous checks paid for legal fees May 19, 2010,
below.
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8/21/09 Mayor 5/27/09 press
release
Staff furlough day
8/27/09 Voucher SRI Technologies gets $390 for Roberts through 7/18/09; $390 for
Roberts thru 7/25/09; $195 for Roberts through 8/1/09; $520 for
Roberts thru 8/8/09; $390 for Roberts thru 7/18/09; $290 for Roberts
thru 7/25/09; $195 for Roberts thru 8/1/09; $520 for Roberts thru
8/8/09;
$10,562.20
9/3/09 Voucher Retainage to cascade bank for $16,931.55 $133,294.31
9/3/09 Voucher Third payment to Precision for $321,699.54 $454,993.85
9/3/09 Voucher SRI/Roberts thru 8/22/09 for $2,470; $13,032.20
9/25/09 Mayor 5/27/09 press
release
Staff furlough day
10/1/09 Voucher SRI Roberts thru 8/15/09 for $$2,307.50; $2,1250 thru 8/29/09;
$3,331.25 thru 9/05/09; $1,300 thru 9/12/09; $1,072 thru 9/19/09
$23,167.
95
10/06/09 City council agenda
packet
Discussion and potential action on Ordinance amending the 2009
Budget.
9. AUDIENCE COMMENTS
Diane Buckshnis, Edmonds, encouraged the Council not to take action on
Agenda Item 12 which would adopt an amended 2009 budget. She recalled
informing the Council she was unable to balance the General Fund
beginning balance for 2009 to the ending balance December 31, 2008. She
emailed Interim Finance Director Lorenzo Hines who responded by
reconciling the net worth but not the cash portion of the net worth. Mayor
Haakenson asked Ms. Buckshnis if she was a CPA or accredited in any
way in governmental accounting in the State of Washington. Mr.
Buckshnis answered she was not.
Council President Wilson summarized policy statements had been made
based on what the Council foresaw as the annual deficit projection, cuts
had been discussed and the levy was delayed because those decisions had
been made. Now further changes had made between this proposal and what
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was presented to the Finance Committee. Mr. Hines answered the only
difference between what was presented to the Finance Committee was the
police buy-back. Mayor Haakenson clarified the police buy-back should
not have been included because it is not typically done until year end.
Mr. Hines advised there would be another opportunity to amend the budget
and to address the buy-back and automobile replacement transfer. He
planned to present another amendment to the Finance Committee at their
November 10 meeting. According to Ms. Junglov’s notes, all the items the
Council agreed to were included in this budget amendment. Council
President Wilson pointed out the Police buyback had been agreed to but
was not included nor was the automobile replacement fund transfer.
Mayor Haakenson pointed out Exhibit C includes $280,000 to eliminate
the 2009 General Fund contribution to the B Fund. He clarified that was
the automobile replacement fund transfer. The only item not included in
the budget amendment was the Police buy-back which historically has
been paid in December and therefore a budget amendment is made in
December.
Mr. Hines advised he inadvertently left the Police buy-back in the 2009
furlough savings in Exhibit C. In addition, the next amendment will
include unanticipated legal costs from Ogden Murphy Wallace. Mr. Snyder
clarified they were not unanticipated; they were unbudgeted litigation
costs that he has reported to the Council several times in Executive
Session. Mayor Haakenson advised he had been interviewing Finance
Director applicants and has narrowed candidates to three. He planned to
introduce the three to the Council prior to the October 20 Council meeting.
Mayor Haakenson expressed his appreciation to Ms. Buckshnis for her
efforts and her concern with the City’s financial figures. He did not
appreciate her insinuation at a candidate forum that there was $2
million missing from the City’s coffers and that the balance sheets and
financial statement could not be reconciled. He referred to Mr. Hines’
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explanation which unfortunately was not adequate for Ms. Buckshnis.
Mayor Haakenson recalled he invited Ms. Buckshnis to sit in on the
meeting with the State Auditor. He asked the State Auditor whether the
citizens of Edmonds should be happy about the audit to which the Auditor
responded they should be ecstatic; this is a very good audit, the City is in
good hands. He urged Ms. Buckshnis to stop making insinuations that
there was $2 million missing.
10/19/09 Mayor 5/27/09 press
release
Staff furlough day
10/21/09 Voucher SRI Roberts thru 9/26/09 for $1,430; $617.50 thru 9/26/09 $25,215.45
11/5/09 Voucher Retainage to cascade bank for $19,503.59 $474,497
11/5/09 Voucher Fourth payment to Precision for $371,893.52 $846,390.
11/19/09 Voucher SRI/Roberts for $9,021.25 thru 11/07 (total) $34,236.70
11/23/09 Voucher Gray and Osborne for $772.39; Landau for $500 $35,509.09
11/25/09 Mayor 5/27/09 press
release
Staff furlough day
12/1/09 Executive session
possible litigation
12/8/09 Williams chronology Meeting with Precision to discuss soil conditions and extra costs
December
2009
English memo to
SAB
Parks Director, city engineer, project manager and design consultant
met with Precision to discuss extra costs related to soldier pile wall,
removing and replacing soil; presentation lacks documentation to
support payment, but staff gained understanding of soil problems.
12/11/09 Email from English
to Snyder/Miller
“We are processing a monthly progress pay estimate that will take
the total paid to the contractor over the award amount. Based on my
notes from our previous discussion, we decided that the line item
budget in the approved City Budget or Council award amount
(whichever is more) would be the administrative threshold for
authorizing payments and approval of change order on contracts
under construction. Is this what you remember ?”
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SNYDER: “The budget contains authorization to expend funds. How
you go about it depends on the amount of the contract. So long as
you are under the authorized limits set by council, you can handle
the payments administratively. If the amoun, in total, tips over the
limit, council authorization is required. If the contract is already
above the lijmit and has a do not exceed amount that will be passed,
council approval is required.”
“Also, on two projects we need to pay the contractor for extra work
that will require a change order which hasn’t been prepared/executed
(due to staff workload). A portion of the extra work can be paid
under existing bid items. It has been my experience that we can pay
the contractor using existing bid items prior to the change order
being executed. However, if we don’t have bid items that cover the
extra work, then we can’t pay the contractor until the change order is
approved. Do you agree? With more auditor scrutiny this past few
years, I thought I would run this by you to make sure our assumption
was OK. In the next few days I plan to review our current projects in
construction and see where we are at with regards to amount spent
compared to award/budget amounts. I may have some additional
questions.”
SNYDER: “I do – if the bid item and contract authorize payment for
a type of work and you have the funds you can pay, and execute the
change order for the total overage later when the project is
completed. In effect this is increasing an amount or a type of work,
so in the end a change order will need to be done. The key is not
exceeding the contract limits without a change order.”
12/15/09 City council agenda Finance department memo advises
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13
memo Subject Title
Subject Title
Approval of claim checks #115584 through #115605 dated
November 24, 2009 for $42,169.66, #115606 through #115801
dated December 3, 2009 for $628,698.00 and #115802 through
#115936 dated December 10, 2009 for $577,575.76. Approval of
kelly day buy back checks #48790 through #48820 dated
November 20, 2009 for $33,005.84, and approval of
holiday buy back checks #48821 through #48913 dated
November 23, 2009 for $224,035.00. Approval of payroll direct
deposit and checks #48914 through #48954 for the period
November 16 through November 30, 2009 for $914,791.67.
Recommendation from Mayor and Staff
Approval of claim checks, kelly day buy back and holiday buy
back checks and payroll direct deposit and checks.
Previous Council Action N/A
Narrative
In accordance with the State statutes, City payments must be
approved by the City Council. Ordinance #2896 delegates this
approval to the Council President who reviews and recommends
either approval or non-approval of expenditures.
12/17/09 Williams chronology Change order 1 for $59,895 to install block walls
December
2009
through
February
2010
English memo to
SAB
Negotiations continue for the next several months with Precision on
issues raised in December 2009 meeting
12/17/09 Williams chronology Change order 2 for $28,584 to extend soldier
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14
pile wall and storm line
12/17/09 Voucher Retainage to cascade bank for $14,658.58 $861,049.54
12/17/09 Voucher Fifth payment to Precision for $279,163.48 $1,140,213.
12/23/09 Mayor 5/27/09 press
release
Staff furlough day
January
2010
English memo to
SAB
Staff notified city attorney of construction issues and OMW’s
Bridgman is assigned.
1/14/10 Voucher Gray and Osborne for $6,765.27; HWA Geoscience for $45,661.50;
SRI/Roberts for $2,333.90
$90,269.
1/18/10 From: Stephen A.
Bernheim
[mailto:steve@stevebe
rnheim.com]
Sent: Monday,
January 18, 2010
12:56 PM
To: Hines Jr., Lorenzo
Cc: Haakenson, Gary
Subject: retreat
questions
Mr. Hines;
If you can address the following questions in your budget comments at the
upcoming city council retreat, i would appreciate it:
1. Can you define our REET funds and give us a report of how the city
has spent funds from the two accounts over the past two years (2008,
2009) ?
2. Could you please provide us with a monthly voucher list showing the
25 largest vouchers arranged in descending order as to dollar value for the
months of October, November, and December of 2009 and for the same
months in 2008 ? I'm trying to get an idea of what the "big ticket" items are
since the voucher list is typically presented in alphabetical order by payee.
1/19/10 Executive session
regarding pending
claims and potential
litigation
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15
1/19/10 City Council minutes Diane Buckshnis appointed to City council
Early 2010 English memo to
SAB
Project runs into additional problems related to design drawings,
retaining wall construction, soil conditions, playground slide
installation, rock slope protection placement, elevated walkway
construction and other issues requiring field changes; embankment
adjacent to park experiences landslide after 2009-2010 rains;
contract design drawings were redesigned; consultant took too long
resulting in additional costs to contractor; Parks Department requests
additional changes and additions that increased costs.
1/26/10 City council minutes Haakenson distributes 5 year budget projection. Actual numbers
for 2009 budget will not be finalized until the State audit is
complete in March 2010.
2/2/10 executive session on
possible litigation
2/2/10 From: michael plunkett
[mailto:michaelppp98@y
ahoo.com] Sent:
Tuesday, February 02,
2010 10:42 AM
To: Hines Jr.,
Lorenzo;Haakenson,
Gary Subject:
questions- Plunkett
4) Budget book page 223 is Fund 132 what is all that REET
money doing in there? I was under the impression Reet goes into Fund 125
and 126. I don’t understand why there is Reet in fund 132. Could you explain
what the Reet in 132 is from and for?
[ANSWER FROM HINES:] Parks Capital Projects Fund #132 on page 223 on the
2009-10 Budget book is a fund which is used for Parks projects funded by the 125
fund (REET) so it is common practice to show the transfer of dollars from the 125
fund to the 132 fund to budget for the projects and eventually pay for them.
First half of
2010
English memo to
SAB
Parks Director, city engineer, and project manager tried to resolve
problems quickly while documenting changes in change orders, as
per direction from City Attorney that change orders be executed
upon mutual agreement by city and Precision. Public works director
did not attend negotiation meetings with Precision, but was kept
informed.
2/3/10 Williams chronology City meeting at OMW to discuss change orders and project issues
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2/4/10 Voucher Edmonds ROW permit for $260 $90,529.
2/8/10 Williams chronology OMW approves form of change orders 3,4,5
2/10/10 Williams chronology Meeting with Precision to discuss project issues
2/10/10 Williams chronology Change order 3 for $22,117
2/10/10 Williams chronology Change order 4 for $10,096 block wall changes
2/10/10 Williams chronology Change order 5 for $15,799 slide stabilization
and bad soils
2/11/10 Voucher Sixth retainage payment to cascade bank for $9,422.27 $1,149,635
2/11/10 Voucher Sixth payment to Precision for $188,222.17 $1,337,857
2/11/10 Voucher SRI/Roberts for $422.50 thru 1/15/10 $90,952
2/16/10 From: Haakenson, Gary
Sent: Tue 2/16/2010 2:27
PM
To: Diane Buckshnis;
Wilson, DJ; Hines Jr.,
Lorenzo
Cc: ‘Michael Plunkett’;
‘Council President
Bernheim’; Monillas,
Adrienne; Peterson,
Strom; Timbrook, Dave;
Spellman, Jana
Subject: RE: questions-
Plunkett
“I guess the frustrating part of the process is the lack of trust that the information I
have given you is accurate.”
2/19/10 Retreat Handout Hines distributes memo at council retreat with REET information
backwards, mislabeling REET funds in report.
2/19/10 From: Stephen A.
Bernheim
[mailto:steve@stevebe
rnheim.com]
Sent: Friday, February
19, 2010 12:24 PM
“The Finance Director’s coming to the retreat on February 5 with last
minute written materials on one of the few questions I asked, known
months in advance, and getting it totally backwards, and never submitting
corrected materials, is below my standards.”
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To: Spellman, Jana;
Hines Jr., Lorenzo
Cc: Haakenson, Gary;
Spellman, Jana; DJ
Wilson; Michael
Plunkett; Dave Orvis;
Peterson, Strom;
Adrienne Fraley-
Monillas; Diane
Buckshnis; Chase,
Sandy
Subject: Re:
corrected document ?
3/2/10 executive session on
possible litigation
3/2/10 City council agenda City Attorney gives annual report
3/9/10 executive session for
litigation
3/9/10 City council agenda
packet
General fund report for January/February 2010 … showing higher
than expected expenditures but no expenditure detail
3/16/10 City council minutes At the 3/9/10- finance committee meeting, Staff presented revenue
and expenditure trends of the General Fund year-to-date; progress to
date is the same as last year.
3/22/10 Williams chronology OMW approves form of change order 6
3/23/10 Williams chronology Change order 6 for $131,547
3/23/10 City Council agenda
packet
Approved on consent:
The City contracted with Gray & Osborne in 2006 to
design the 76th Avenue West/75th Place West
Walkway and 162nd Street SW Park project. This
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addendum will provide additional engineering and
project related services for the purpose of providing
technical support during construction. In addition,
the landscape architect firm of Susan Black &
Associates (SBA) is providing support services during
the construction of the new 162nd St. park. The
services provided include reviewing material
submittals, responding to requests for
information, attending meetings with the contractor,
assisting with project close-out activities and
preparing as-built drawings. This improvement
project and the additional services in Addendum No.
6 ($43,200) are being funded by the Parks
Improvement Fund (Fund 125).
3/25/10 Voucher Cascade bank payment for retainage for $12,278.78 $1,350,136
3/25/10 Voucher Seventh payment to Precision for $248,383.92 $1,598, 519
April 2010 English memo to
SAB
Negotiations conclude with Precision for change orders 6 and 7.
4/1/10 Voucher Gray and Osborne $805.32 thru 1/9/10 $91,757.
4/6/10 City Council minutes COUNCILMEMBER BUCKSHNIS MOVED, SECONDED BY COUNCIL
PRESIDENT BERNHEIM, FOR APPROVAL OF ORDINANCE NO. 3789,
ENACTING A NEW CHAPTER 3.04, FINANCIAL REPORTING, AND
FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE.
MOTION CARRIED UNANIMOUSLY. COUNCILMEMBER BUCKSHNIS
MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, FOR
APPROVAL OF RESOLUTION NO. 1226, ADOPTING A FINANCIAL
POLICY. MOTION CARRIED UNANIMOUSLY.
4/8/10 Voucher Landau on call services thru 11/21/09 $3,262.30 $95,019.
4/13/10 Council agenda General Fund report not provided in agenda packet
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packet
4/14/10 Williams chronology Meeting with Precision
4/14/10 Williams chronology OMW approves form of change order 7
4/19/10 From: Diane
Buckshnis
Sent: Monday, April
19, 2010 12:41 PM
To: Hines Jr., Lorenzo
Cc: ‘Councilmember
Plunkett’; Haakenson,
Gary; Bernheim, Steve;
Wilson, DJ
Subject: RE: Budget
information requests?
Hi,
… Here are some questions that I have so let’s just start with some basic
assumptions to help us understand your executive summary
…
4) REET money can you provide us with both funds.
4/19/10 Williams chronology Change order 7 for $245,297
From: Haakenson,
Gary
Sent: Tue 4/20/2010
8:12 AM
To: Wilson, DJ; Diane
Buckshnis; Hines Jr.,
Lorenzo
Cc: Michael Plunkett;
Bernheim, Steve
Subject: RE: Budget
information requests?
There is no reason to have public meeting to get your questions answered
Diane. Never mind. Why bother? My staff is busy and we tried to make Mr.
Hines available to you on a personal basis but if you aren’t interested that’s
fine with me. Gary
4/20/10 From: Stephen A.
Bernheim
[mailto:council@steveb
ernheim.com]
Sent: Tuesday, April
I want to see the city’s 2009 Fourth Quarter budget report: that’s all. Do
you have it ? If so, send it. If not, please advise.
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20, 2010 2:35 PM
To: Hines Jr., Lorenzo
Cc: Haakenson, Gary
Subject: Re: Agendas
4/20/10 Email from Haakenson to
Bernheim Tuesday, April
20, 2010 2:37 PM
I don’t have one since it hasn’t been prepared yet
4/20/10 Email from Hines to city
council 3rd Quarter report on status of REET funds:
REAL ESTATE EXCISE TAX 2
Title Appropriation
9/30/2009
Expenditures Balance
SUPPLIES 0 41,903 (41,903)
PROFESSIONAL SERVICES 300,000 255,701 44,299
RENTAL/LEASE 0 0 0
REPAIRS & MAINTENANCE 422,000 98,184 323,816
LAND 0 0 0
NTERFUND TRANSFER 327,175 28,244 298,931
CONSTRUCTION PROJECTS 3,495,000 1,472,549 2,022,451
NTERFUND SERVICES 0 65,455 (65,455)
REAL ESTATE EXCISE TAX 2 4,544,175 1,962,037 2,582,138
PARKS ACQUISITION (REET 1)
Title Appropriation
9/30/2009
Expenditures Balance
SUPPLIES 5,000 0 0
PROFESSIONAL SERVICES 0 0 0
MISCELLANOUS 0 304 (304)
NTERFUND TRANSFER 72,062 18,531 53,531
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610 LAND 250,000 255,837 (5,837) 102.3%
710 BOND PRINCIPAL 441,095 93,357 347,738 21.2%
830 BOND INTEREST 186,715 0 186,715 0.0%
890 FISCAL AGENT FEES 1,200 527 673 43.9%
TOTAL PARKS ACQUISITION (REET 1) 956,072 368,555 582,517 38.5%
4/20/10 From: Haakenson,
Gary
Sent: Tue 4/20/2010
11:05 AM
To: Diane Buckshnis;
Wilson, DJ; Hines Jr.,
Lorenzo
Cc: ‘Michael Plunkett’;
Bernheim, Steve;
Monillas, Adrienne;
Spellman, Jana;
Peterson, Strom
Subject: RE: Budget
information requests –
final reply
Diane, with all due respect, your experience with city government is all of
110 days. And that has come AFTER you were rejected by the voters. My
staff will not be participating in any public meeting at your request. The
projections used to form a budget are mine and mine alone. That is the
mayor’s job. I choose conservative projections, always have and always
will. End of story. Our system has worked well for many years and
through four different finance directors and I am sorry if it doesn’t make
sense to you. Your time to address the issue will come during Council
budget review later this year. Frankly I don’t care what you find at different
websites. What works in Pennsylvania is of no matter to me! I don’t need to
follow “industry standard” so “don’t even go there with me” !! I know you
are a very wise woman...I heard you say so at last weeks Council meeting
but maybe a truly wise woman, who is new to City government, who was
defeated at the polls, would be more wise if she sat back quietly and
learned how things worked before publicly berating city staff. Gary
4/21/10 Email between
Bernheim and Mayor
Haakenson
Bernheim asks for information on how much money the city has spent on
legal fees from January 1, 2009 through the present; Haakenson asks city
attorney to “weigh in on the amount of work a single councilman can
demand of staff.”
4/22/10 Voucher Retainage to cascade bank for $11,735.04 $1,610,254
4/22/10 Voucher Payment to Precision for $239,444.95 $1,849,699
4/22/10 Voucher Payment to Gray and Osborne for $28,770.28 thru 4/3/10 $123,790
4/27/10 Council agenda Current REET collection projections for 2010 are approximately
Packet Page 250 of 272
Compiled by Bernheim October 4, 2011; revised 10/12/11.
22
minutes $531,000 for each fund and are collected
monthly. Current (April 21) balances in each fund are:
Fund 126 $547,557
Fund 125 $768,828
Mr. McIntosh noted Fund 126 is encumbered by annual debt service
of approximately $700,000 for debt
on City Hall, Marina Beach, ECA, the Library roof, and the
Anderson Center Seismic retrofit. This fund is currently not
generating enough revenue to meet the existing debt. In Fund 125,
2010 projects including the Interurban Trail, 75th/76th St
Walkway/Haines Wharf Park, Dayton St. Plaza, Yost Pool repairs,
and miscellaneous small projects account for most of these funds this
year.
5/3/10 Williams chronology McIntosh meeting with mayor to update mayor on project costs
5/3/10 English memo to
SAB
Parks director schedules meeting to brief Mayor on project status,
with parks director, public works director, city engineer and Mayor.
Decision made was to finish the project as quickly as possible to
minimize additional costs; there was no direction to prepare agenda
memo to update city council.
5/4/10 City council agenda
packet
Third Quarter 2009 Budget information presented; fourth quarter
2009 not available; First Quarter 2010 no information available; No
information presented ahead of time for Finance Committee for 2009
Annual Budget Review
5/11/10 City council minutes Councilmember Plunkett reported staff presented the Year-End 2009
and 1st Quarter 2010 budget reports and those reports were available
on the City’s website.
5/13/10 Voucher Building permit for grading $520 $124,310
5/18/10 City council agenda
packet
Scheduled discussion of available of information on legal fees spent
by the city from 2009 through the present:
5/18/10 Council minutes Mayor Haakenson assured Council President Bernheim that his
Packet Page 251 of 272
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23
request [for information on legal fees paid by the City] had not been
ignored but as his email stated, the Finance Department is very busy
and understaffed; Mr. Hines would get to his request at some point
but it could be several months. Council President Bernheim
responded he was interested in receiving the information sooner.
Councilmember Wilson commented the issue was the Council’s
frustration with not getting information they considered basic, not
having tasks completed that they assumed were modest and the sense
that staff was overwhelmed by their basic workload as well as
additional requests….The crux of the matter was how to get
financial reporting information to the Council in a timelier manner.
COUNCIL PRESIDENT BERNHEIM MOVED, SECONDED BY
COUNCILMEMBER
PLUNKETT, TO ASK THE CITY WITHIN 10 DAYS TO
PROVIDE A REPORT OF THE LEGAL FEES PAID IN 2009
AND IN 2010 TO DATE, SORTED BY PAYEE, CONTAINING
AT LEAST THE DATE OF PAYMENT, THE AMOUNT OF THE
PAYMENT, WHO WAS PAID AND WHAT IT WAS FOR.
Councilmember Fraley-Monillas understood the frustration but was
concerned with the ten day timeline without knowing the other
priorities staff was working on.
Councilmember Wilson expressed his support for the motion,
agreeing it was a legitimate request and 30 days was an adequate
period of time. He was saddened that formal action by the Council
was necessary to obtain this information. He anticipated the
Council’s frustration would continue because the motion addressed
only the symptom, not the cause.
UPON ROLL CALL, MOTION CARRIED (3-2), COUNCIL
PRESIDENT BERNHEIM AND COUNCILMEMBERS WILSON
AND PLUNKETT VOTING YES; AND COUNCILMEMBERS
PETERSON AND FRALEY-MONILLAS VOTING NO.
Packet Page 252 of 272
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24
Mayor Haakenson asked if he was required to abide by the motion.
Mr. Snyder answered no, advising RCW 35A.12.030 provides that
the Mayor is charged with day-to-day administration of the City.
5/19/10 From: Stephen A.
Bernheim
[mailto:steve@stevebe
rnheim.com]
Sent: Wednesday,
May 19, 2010 6:46 PM
To: Haakenson, Gary
Cc: Hines Jr., Lorenzo;
Joan Bloom; Monillas,
Adrienne
Subject: legal fee
records ?
I attach the records you provided to Joan Bloom in this tooth-pulling
exercise.
I can't help but notice multiple Vendor Checks for duplicate amounts listed
on the attached report. For example, there's a $23,532.90 check number
109316 and a $23,532.90 check number 109317.
I assume this is a duplication (i.e., that the city paid OMW only $23,532.90
in connection with these records, rather than $47,065.80). But, honestly,
looking at this report, one could make a very convincing case that TWO
checks for $23,532.90 were written.
Likewise, there's a $47,124.60 check # 113005 written on 7/16/09 and
another $47,124.60 check # 113006 that same day. Was this really a
$94,000 transaction like it looks to be ?
I'm a little hampered by not knowing what the code "C" and code "V"
means, too. Are you willing to elucidate ?
Without some explanation for these apparently split payments, it looks like
a total of around $315,000 worth of checks have been written in 2010 for
OMW, according to page 3 of the attached. Please verify or explain (if you
want to) that this figure is correct ... or should the duplicate entries be
discounted, so that the total OMW payments for 2010 as presented on
page 3 are only $215,000 or so ?
5/21/10 Hines email to Joan
Bloom
Hello Ms. Bloom,
The attached documents represents a revision to the report that
you received on or about May 3, 2010 in response to your public
records request for all payments to Ogden, Murphy, and Wallace
for 2009, and the first four months of 2010. As I mentioned in our
Packet Page 253 of 272
Compiled by Bernheim October 4, 2011; revised 10/12/11.
25
telephone conversation earlier today, the prior report contained
duplicate entries.
6/1/10 Williams chronology OMW approves form of change order 8
Summer
2010
English memo to
SAB
Haines Wharf Park planting was suspended due to lack of irrigation
and hot weather, plant schedule adjusted due to redesign and field
changes.
6/8/10 Williams chronology Change order 8 for $167,739 for park changes
and extra work
6/8/10 Agenda packet “No files attached” in support of the General Fund update for
tonight’s city council finance committee meeting.
6/8/10 6/15/10 council
minutes
Hines presents a General Fund update for May 2010 to Council
Finance Committee
6/10/10 Voucher Retainage to cascade for $11,297.48 $1,860,997
6/10/10 Voucher SRI/Roberts for $3,380.90 thru 5/15/10 $127,6
91.06
6/10/10 Voucher Ninth payment to Precision for $234,070.14 $2,095,067
6/10/10 Voucher Gray and Osborne services thru 5/29/10 for $10,158.37 $137,8
49.43
6/15 City Council minutes Mayor Haakenson explained 2011 was the last year the forecast
shows a positive cash flow; the forecast shows a budget deficit in
2012 with the deficit spiraling downward from there.
6/17/10 Letter Haakenson gives resignation as Mayor
6/22/10 City Council minutes Williams confirmed as Public Works director
7/2/10 City Council
Minutes of July 6,
2010
Effective date of mayor’s resignation
7/6/10 Letter from Snyder
to Washington State
auditor
Snyder reports, “General contractor has passed through to the City
claims from a Subcontractor for compensation in excess of the
contract price for work that the Subcontractor was hired to perform.
Packet Page 254 of 272
Compiled by Bernheim October 4, 2011; revised 10/12/11.
26
General Contractor has submitted what appears to be a protest to
certain work on the project that the City has demanded. Contractor
believes that this work is not covered under the contract, and
therefore, should be covered under a change order with additional
compensation. It is not clear how much compensation claimed by the
Contractor and Subcontractor totals, but it is estimated to be for
approximately five hundred thousand dollars. The City is evaluating
the claims, but because they were submitted with little or no
supporting documentation, the process has been frustrating. As a
result, it is difficult to determine at this time whether these claims
have a potential for a significant financial impact on the city. Neither
physical nor substantial completion has been achieved for this public
works project.”
7/6/10 City Council
Minutes
Petso sworn is as City Council member
7/8/10 Voucher $22,371.50 to HWA Geosciences through 4/24/10 $160,2
20.93
7/9/10 9/12/11 Humann
memo
Noel Miller’s last day
July 20,
2010
City council minutes Williams is new Public Works Director; Cooper appointed mayor
July 27,
2010
executive session to
discuss pending
litigation
August
2010
English memo to
SAB
Parks director submits budget amendment to finance director to
cover change order costs
8/10/10 Council agenda
packet
Second quarter budget update not available
8/10/10 Council minutes Hines absent from meeting; discussion of Second quarter budget
report postponed; discussion of REET funds postponed.
Packet Page 255 of 272
Compiled by Bernheim October 4, 2011; revised 10/12/11.
27
8/17/10 Williams chronology Change order 9 executed for $25,109
8/19/10 Voucher Tenth payment to Precision for $40,128.79 $2,135,195
Fall 2010 English memo to
SAB
Plants installed at park
September
2010
English memo to
SAB
Budget amendment to cover additional costs submitted by Finance
department
8/24/10 executive session on
possible litigation
8/24/10 Hines Finance
Committee agenda
memo dated 10/5/10
and 9/28/10
Shows Increase in REET2 Beginning fund balance of $724,854 and
ending fund balance increase of $724,854; Exhibit A shows
expenditures of $1,190,000 in Fund 125 Shows Ord. No. [blank]
dated 8/24/10 adding $552,000 to Fund 125 via budget amendment
8/24/10 Council minutes PETSO: In REET 125, $1.3 million has been spent when only $1.1
million was appropriated. She inquired how those funds were spent
and why it was not presented to the Council. Mr. Hines
explained these were costs from a Parks construction project that
was originally to have occurred in 2009. The expenditure did not
occur in 2009 and was moved into 2010. This issue has been brought
to the Parks & Recreation Director’s attention. An amendment will
be made in the next mid-year amendment. He offered to forward the
Council an email describing the project.
WILSON: Councilmember Wilson expressed concern that the
expenditures in Fund 125 did not match the appropriation, noting it was
incumbent on staff to highlight that information in the Council packet so
that Council did not have to ask so many questions at the Council meeting.
He found the expenditure in excess of the allocation in Fund 125
egregious.
8/30/10 City council agenda
memo
11 am Monday Finance committee meeting to review proposed
budget amendment
3 2009-2010 Mid-Year Budget
Packet Page 256 of 272
Compiled by Bernheim October 4, 2011; revised 10/12/11.
28
3
3
2
Adjustment
REET 2 Beginning Fund Balance Increase
(Decrease)
724,854
Increase in expenditures that decrease ending fund balance
Projects anticipated for 2009, actually
completed in 2010
552,000
Ending Fund Balance Increase (Decrease) 172,854
Fund
Number
Description 2010
Beginning
Cash
Revenue Expendi
s
125 Park
Acq/Improv
ement
$1,570,016 $775,356 $1,742,0
126 Special
Capital Fund
$ 442,755 $764,397 $956,79
8/30/10 Hines Finance
Committee Agenda
memo
Shows $724,854 “increase in expenditures that decrease ending fund
balance for “projects anticipated for 2009, actually completed in
2010” including $104,000 for professional services, $387,000 for
construction projects, and $61,000 for Interfund services.
9/8/10 Williams chronology Change order 10 executed for $17,916 handrail
for rock climbing area in park (should be $19,618 as
per Tarte 10/12/11 Analysis). TOTAL CHANGE
ORDERS = $725,802
9/9/10 Voucher Eleventh payment to Precision for $57,490.89 $2,192,686
9/16/10 Voucher $21,982.50 to HWA Geosciences thru 8/27/10 $182,2
03.43
9/28/10 Hines agenda memo Shows expenditures for the year of $1,742,000 from Fund 125 and
Packet Page 257 of 272
Compiled by Bernheim October 4, 2011; revised 10/12/11.
29
to Finance
Committee
$552,000 budget adjustment via Ord. No. [blank] dated 8/24/10;
shows $552,000 increase in expenditures for “projects anticipated
for 2009, actually completed in 2010.”
9/28/10 City council minutes Motion to pass budget amendment loses 3-3; Council votes to move
ahead with plans to hire a council budget analyst “to work
…interpret … reports based upon financial information provided by
the City of Edmonds Finance Department..”
10/5/10 Hines Finance
Committee agenda
memo
Shows Fund 125 expenditures of $1,742,000 for the year; shows
increase of $552,000 for “projects anticipated for 2009, actually
completed in 2010” of which $104,000 is for professional services,
$387,000 for construction projects, and $61,000 for interfund
services.
10/5/10 City council minutes Bernheim and Buckshnis move to adopt budget amendment, passes
unanimously
10/17/10 Exhibit B to Hines
Finance Committee
Agenda memo dated
11/9/10
Ord. No. 3809 adds $552,000 to Fund 125
10/21/10 Voucher State permits for $473 $182,6
76.43
11/4/10 OMW memo to
Finance committee
The 175th Walkway claim has incurred legal costs year to date of
approximately $11,000 with $3,000 estimated to year end for a total
of $14,000 for “construction claims.”
11/9/10 Hines Finance
Committee Agenda
Memo
Proposed final 2010 Budget Adjustment: Fund 125 shows
$1,942,000 expenditures; Fund 125 budget amendments shown as
$552,000 (10/17/10) and $200,000 (11/16/10) for total amended
budget for 2010 for Fund 125 of $1,942.000; Exhibit C shows
additional $200,000 for “construction projects”
11/9/10 Attachment to Hines McIntosh proposes budget amendment of $200,000 for “funding to
Packet Page 258 of 272
Compiled by Bernheim October 4, 2011; revised 10/12/11.
30
Finance Committee
memo
complete 2010 construction projects (primarily Haines Wharf Park)
and final engineering for 2011 construction projects (primarily
Interurban Trail)
11/16/10 Exhibit B to Hines
Finance Committee
Agenda memo dated
11/9/10
Ord. No. [blank] adds $200,000 to Fund 125
11/17/10 Williams chronology Substantial completion
11/30/10 9/12/11 Humann
memo
McIntosh last day as Parks Director
11/30/10 City council minutes Council meets to interview candidates for new Parks Director;
Councilmember Buckshnis advised the questions she raised at the
Finance Committee meeting had not been answered. She asked
whether Finance Director Lorenzo Hines had a copy of the
questions. Mr. Hines answered according to his staff, all the
questions raised regarding the amendment were answered at
the Finance Committee meeting. He requested Councilmember
Buckshnis forward him any additional questions she felt had not
been answered. Councilmember Buckshnis offered to provide a CD
of the meeting. Mr. Hines requested she forward him specific
questions; a comment regarding Fund 125 was answered by Parks
staff; budget amendment passes unanimously
12/1/10 Voucher $2,511.24 to Gray and Osborne $185,1
87.67
12/2/10 Voucher Twelfth payment to Precision for $108,505.19 $2,301,191
12/09/10 Voucher $2,586.58 to HWA Geoscience through 9/25/10 $187,7
74.25
January
2011
English memo to
SAB
Precision submits demand for equitable adjustment for costs beyond
ten change orders.
1/7/11 Williams chronology Meeting with Precision to discuss landscape maintenance and project
Packet Page 259 of 272
Compiled by Bernheim October 4, 2011; revised 10/12/11.
31
issues
1/21/11 Foster Pepper memo Budget amendment is necessary to spend money that is not
appropriated in annual budget and outlines procedure to amend
budget during the fiscal year
1/24/11 Williams chronology Public document request by Precision
1/25/11 Williams chronology Equitable adjustment submitted by Precision
February
2011
English memo to
SAB
Precision supplies clarification of equitable adjustment request for
$701,964.
2/9/11 Williams chronology City response to equitable adjustment submission
2/28/11 Williams chronology Precision’s rebuttal on equitable adjustment clarifying Kulchin
$240,645 and Precision $461,319
3/17/11 Voucher $18,229.99 payment to Precision, pmt #13; later voided in favor
of Traveler’s – voucher 124515
$2,319,420
3/22/11 Williams chronology Briefing to city council: FIRST MENTION OF
CHANGE ORDERS TO CITY COUNCIL
3/24/11 Voucher $18,229.99 payment to Travelers for E6DA.Pmt 13 services thru
1/31
$206,0
04.24
4/12/2011 CS/DS agenda memo
from Rob English
Haines Wharf project “total budget” is $3,024,065; construction is
complete, working with contract to close-out project
5/3/11 Williams chronology Kulchin’s submits equitable adjustment claim for $258,362
5/19/11 Williams chronology City rejects Kulchin claim due to format technicality
6/17/11 Williams chronology Meeting with Precision to discuss equitable adjustment
8/15/11 Executive session
8/23/11 Contract Authority
memo
City attorney concludes changes orders should have been brought to
City council for approval
8/23/11 City council agenda Williams briefs public and city council on change orders
9/6/11 City council minutes COUNCILMEMBER BERNHEIM MOVED, SECONDED BY
COUNCILMEMBER WILSON, THAT THE COUNCIL
AUTHORIZE THE MAYOR AND A REPRESENTATIVE FROM
Packet Page 260 of 272
Compiled by Bernheim October 4, 2011; revised 10/12/11.
32
THE CITY COUNCIL TO WORK TOGETHER OVER THE
NEXT COUPLE OF WEEKS OR A MONTH TO RECOMMEND
A PROCESS TO SELECT AN OUTSIDE AND INDEPENDENT
INVESTIGATOR WHO WILL EVALUATE AND REPORT
BACK TO THE CITY COUNCIL WHETHER ANY CIVIL OR
CRIMINAL LAWS OR CITY POLICIES WERE BROKEN BY
ELECTED OFFICIALS OR DEPARTMENT DIRECTORS IN
CONNECTION WITH FINANCIAL REPORTING TO THE CITY
COUNCIL AND THE PEOPLE OF EDMONDS AND THE
CHANGE ORDERS AND FINANCIAL DETAILS OF THE
HAINES WHARF PROJECT AND TO DETERMINE WHETHER,
IF SO, THERE ARE ANY CLAIMS FOR RELIEF AGAINST
ANY WRONGDOERS.
Councilmember Bernheim clarified he was asking that the Mayor
and Council representative consult and return to the Council with a
proposed process for selecting a person who, once selected, can
perform an investigation.
Council President Peterson voiced his opposition to the motion,
finding it moved the Council backward on issues, looking for blame.
It was appropriate to discuss whether the matter was handled
appropriately but looking toward criminal investigations was not the
correct way to move the City forward. The Finance Committee will
be discussing a change order policy at their meeting next week and
there are discussions occurring regarding the establishment of an
Ethics Board. He clarified his vote against the motion was not
closing his eyes and stating everything is fine; he acknowledged
mistakes were made but he preferred to move forward in a manner
that prevented similar mistakes in the future. He pointed out any
time elected officials are involved, it is political regardless of
whether that is the intent. He summarized now is not the time to
point fingers backward but to move forward in a positive manner.
Packet Page 261 of 272
Compiled by Bernheim October 4, 2011; revised 10/12/11.
33
Councilmember Wilson commented he had learned two things about
this matter over the last 1½ years, 1) the City would not be at this
point without high integrity staff members like Mr. Tarte, Mr.
Williams and Ms. Hite, who provide invaluable sincerity and
honesty, and 2) there has been an organized and methodical effort to
intentionally mislead the City Council. Whether that was illegal or
unethical was not for him to decide; this process will simply ask an
independent person to make that decision.
Councilmember Fraley-Monillas expressed her support for the
motion with the intent of moving forward. A part of the problem is
the Council does not have all the facts. This is a politically difficult
time of year; the only way to determine what happened and to ensure
it did not happen again was to determine the facts. She assured her
intent was to ensure this did not happen again, that there were checks
and balances in place to prevent it. To do that, the Council must
determine what went wrong with the process.
Councilmember Buckshnis commented no money was being spent
yet, it was simply Councilmember Bernheim and Mayor Cooper and
Mr. Taraday determining a process. She has made inquiries to staff
regarding this issue for over 1½ years and sent over 200 emails to
former Finance Director Lorenzo Hines that were not answered. She
supported identifying an independent person to determine what
really happened.
MOTION CARRIED (6-1), COUNCIL PRESIDENT PETERSON
VOTING NO.
Packet Page 262 of 272
AM-4290 Item #: 9.
City Council Meeting
Date: 10/18/2011
Time:90 Minutes
Submitted For:Jim Tarte Submitted By:Sandy Chase
Department:City Clerk's Office
Review
Committee:
Committee
Action:
Type:Information
Information
Subject Title
Work session on the 2012 Budget.
Recommendation from Mayor and Staff
For information
Previous Council Action
N/A
Narrative
The following departments will present their proposed budget this evening:
General information regarding budget process – Jim Tarte
Administrative Services – Jim Tarte
IT & Fiber Optic – Carl Nelson
Police – Al Compaan
Mayor’s Office – Mike Cooper
City Clerk - Sandy Chase
Human Resources - Carrie Hite
City Attorney - Jeff Taraday
At the October 25 Budget Work Session, the following departments will present their budget:
Public Works – Phil Williams
Parks & Recreation – Carrie Hite
Economic Development – Stephen Clifton
Community Services - Stephen Clifton
Development Services – Rob Chave & Leonard Yarberry
Courts – Douglas Fair
Council – Strom Peterson
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 10/14/2011 08:57 AM
Final Approval Sandy Chase 10/14/2011 09:32 AM
Form Started By: Sandy Chase Started On: 10/13/2011 05:20 PM
Final Approval Date: 10/14/2011
Packet Page 263 of 272
Packet Page 264 of 272
AM-4287 Item #: 10.
City Council Meeting
Date: 10/18/2011
Time:5 Minutes
Submitted For:Stephen Clifton Submitted By:Sandy Chase
Department:City Clerk's Office
Review
Committee:
Committee
Action:
Type:Information
Information
Subject Title
Update on the Strategic Plan time line.
Recommendation from Mayor and Staff
For information.
Previous Council Action
N/A
Narrative
Stephen Clifton, Community Services and Economic Development Director, will provide an update on
the Strategic Plan time line.
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 10/13/2011 03:00 PM
Final Approval Sandy Chase 10/13/2011 03:29 PM
Form Started By: Sandy Chase Started On: 10/13/2011 02:50 PM
Final Approval Date: 10/13/2011
Packet Page 265 of 272
AM-4288 Item #: 11.
City Council Meeting
Date: 10/18/2011
Time:15 Minutes
Submitted By:Sandy Chase
Department:City Clerk's Office
Review
Committee:
Committee
Action:
Type:Information
Information
Subject Title
Report on City Council Committee Meetings of October 11, 2011.
Recommendation from Mayor and Staff
N/A
Previous Council Action
N/A
Narrative
The following City Council Committees met on October 11, 2011:
•Community Services/Development Services Committee
•Finance Committee
•Public Safety/Human Resources Committee
Attached are copies of the meeting minutes for each of these committees.
Attachments
10-11-11 CS/DS Committee Meeting Minutes
10-11-11 Finance Committee Meeting Minutes
10-11-11 PS/HR Committee Meeting Minutes
Form Review
Inbox Reviewed By Date
Mayor Mike Cooper 10/13/2011 03:00 PM
Final Approval Sandy Chase 10/13/2011 03:29 PM
Form Started By: Sandy Chase Started On: 10/13/2011 02:52 PM
Final Approval Date: 10/13/2011
Packet Page 266 of 272
M I N U T E S
Community Services/Development Services Committee Meeting
October 11, 2011
Elected Officials Present: Staff Present:
Council Member Adrienne Fraley-Monillas, Chair Phil Williams, Public Works Director
Council Member Strom Peterson Rob English, City Engineer
Mike Cooper, Mayor
The committee convened at 6:00 p.m.
A. Presentation of Study to update the City’s General Facilities Charges for utilities by City
staff and the FCS Group.
Mr. Williams reviewed the progress completed on the Study to update the General Facilities
Charges for water, stormwater and sewer utilities. Staff will present the final study to the full
Council for review and discussion after it has been completed.
ACTION: Item will be scheduled for discussion at a future Council Meeting.
B. Quarterly Public Works Project Report.
Mr. English reviewed the 3rd Quarter Public Works Project Report and highlighted the projects
that are currently under construction.
ACTION: None.
C. Update on the Professional Services Agreement with RH2 Engineering, Inc. for the
Alderwood Intertie and Reservoir Improvement Project.
Mr. English provided an update on the Alderwood Intertie and Reservoir Improvement Project
and the professional services that have been provided by RH2 Engineering. RH2 Engineering
had to perform additional services during construction and staff is in the process of reviewing
RH2’s request for additional compensation. A supplement agreement will be required and it may
cause the contract to exceed the $100,000 contract limit in the Purchasing Policy.
ACTION: None.
Packet Page 267 of 272
CS/DS Committee Minutes
October 11, 2011
Page 2
2
D. Authorization to advertise a Request for Qualifications (RFQ) for the Dayton Street and
SR104 Storm Drainage Alternatives Study.
Staff is requesting authorization to advertise a RFQ to select and hire a consultant to complete a
drainage study on the flooding that occurs at the intersection of SR104 and Dayton Street. The
project is in the proposed 2012-2017 Capital Improvement Program.
ACTION: Moved to consent agenda for approval.
E. Authorization to advertise a Request for Qualifications for the Perrinville Creek Culvert
Replacement at Talbot Road.
This item will allow staff to advertise a RFQ to select and hire a consultant to begin the design
and permitting work to replace the Perrinville Creek Culvert at Talbot Road. The project is in the
proposed 2012-2017 Capital Improvement Program.
ACTION: Moved to consent agenda for approval.
F. Update on utility work in the BNSF right of way at Main Street.
Mr. Williams outlined the utility work that BNSF plans to complete at their railroad crossing at
Main Street. The work will include the installation of new stormwater and water utility crossings
beneath the railroad tracks and the reconstruction of their track across Main Street. BNSF will
be working during the days and nights to complete the work. The Brackett’s Landing North Park
will be closed during construction and the duration is anticipated to be one month.
ACTION: None.
G. Public Comments.
No comments.
The meeting adjourned at 6:55p.m.
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FINANCE COMMITTEE MEETING MINUTES
October 11, 2011
Councilmembers Present Staff Present
Councilmember Petso Jim Tarte, Interim Finance Director
Councilmember Buckshnis Shawn Hunstock, Finance Director
Deb Sharp, Accountant
Public Present Carl Nelson, CIO
Ron Wambolt
Roger Hertrich
Darrol Haug, representing CTAC
Councilmember Petso called the meeting to order at 6:01 p.m.
A. Quarterly Report regarding Fiber Optic Opportunities
Mr. Nelson reported the SNOCOM contract has been signed and the City will begin collecting
revenue. He anticipated expenditures for switches and maintenance this year which are consistent
with the budget. Reoccurring revenues are exceeding expectations.
Darrol Haug, representing CTAC, commented, 1) the fiber project is exceeding expectations,
expenditures are being paid down faster than anticipated and that is likely to continue, 2) the project
would not be at this point without the extra work Carl Nelson does; more could be done sooner with
additional staff, and 3) a different standard than breakeven needs to be established for internally
evaluating progress on the fiber project.
Councilmember Petso suggested a presentation to Council at the time of the 4th quarter report. Mr.
Haug suggested the Council consider providing additional resources for fiber in the 2012 budget.
Action: Schedule on Consent Agenda.
B. General Fund Update – August 2011
Mr. Tarte reviewed the update, highlighting the following:
• Local sales tax collection is on target with the budget; approximately 3.5% above 2010. The
2012 budget projects a 2.5% increase over 2011.
• Telephone utility tax is below budget; the 2012 budget projects a 1% increase over 2011.
• Licenses and permits are over budget. The 2011 budget did not include $100,000-$120,000 in
revenue from franchise fees with Black Rock and Verizon. That revenue is included in 2012
budget.
• Charges for goods and services are over budget, primarily due to interfund transfers from
Utility Fund to General Fund.
• Expenses are under budget primarily due to vacancies that have not been filled. He predicted
the under expenditure will be less in 2012 because the budget is tighter and budgeted
positions are being filled.
Mr. Tarte advised the September General Fund Update and 3rd Quarter Report will be available by
month end. Discussion followed regarding eliminating segregated balances in the General Fund,
salary savings from vacant positions, over budget in accrued vacation/sick leave in 2011 budget due
to employees who have left, how bond payments will be made from REET Fund 126 with reduced
revenue, bond refinancing, potentially extending the term of the Marina Beach bond, and transport fee
revenue.
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Finance Committee Minutes, Page 2
Councilmember Petso asked Mr. Tarte to research a change made to the Non-Represented
Compensation policy in 2010 to limit the amount of time an employee is paid for covering for another
employee’s job. Councilmember Petso also requested this report include a column with historic
percentages, an explanation for all interfund transfers and a narrative of reason revenues/expenses
are over/under budget.
Action: Information only.
C. Update on Financial Policies and Reporting
Councilmember Buckshnis expressed interest in a reserve policy and an investment policy, and
updating Ordinance 3789. She liked many of Tukwila’s policies. Councilmember Petso suggested the
November Finance Committee meeting include discussion regarding the elimination of the Council
Contingency and Animal sub-accounts in the General Fund.
Action: Information only.
D. Public Comments
Ron Wambolt, Edmonds, thanked Mr. Tarte for the budget to projection comparisons in the 2012
budget. With regard to percentage comparisons, he pointed out that would never be remedied until
the City has a monthly budget. He remarked in the past the CIO reported to the Mayor.
Roger Hertrich, Edmonds, suggested the City request a report regarding transport fees that have
been billed, collected and are uncollectible. With regard to the ECA, he suggested a better
contract/policy with shared management responsibilities to protect the City’s resources.
Councilmember Petso pointed out the funds the City provides for the ECA debt are a loan and the
City receives interest. She suggested the City’s aid with the ECA’s debt be discussed at the
November Finance Committee meeting.
Darrol Haug, Edmonds, commented departmental expenses in the 2012 budget are very tight;
therefore the Council should expect more budget amendments during the year. He thanked Mr. Tarte
for all his help.
Adjournment – The meeting adjourned at 7:00 p.m.
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Public Safety & Human Resources Committee
October 11, 2011
Page 1 of 2
Minutes
Public Safety and Human Resources Committee Meeting
October 11, 2011
Elected Officials Present: Council member Stephen Bernheim
Council member D. J. Wilson
Mayor Mike Cooper
Staff Present: Assistant Police Chief Gerry Gannon
Fire Marshal John Westfall
Public Present: Jenny Antilla
Greg Toy
The meeting was called to order at 6:02 p.m.
A. Report on Marine 16
The first agenda item was a discussion on the status of Marine 16. Mayor
Cooper discussed the cost of vehicle replacement, in particular the replacement
of the outboard engines at $20,000 each. He also advised the committee that in
his proposed budget there is no money earmarked for replacement of the boat (B
fund). Mayor Cooper advised the committee that the boat is a regional asset
and transferring ownership to FD #1 will meet the requirements of the federal
grant that paid for the boat. He also said part of the grant is that law enforcement
has access to the boat if needed.
Mayor Cooper said the last proposal from FD #1 is they would take ownership of
the boat and cover maintenance costs, but would like an annual payment from
Edmonds in the amount of $5,000 to cover some of the maintenance costs.
Mayor Cooper said that FD #1 is also interested in an interlocal agreement (ILA)
for the City of Edmonds to do the annual maintenance on the boat. Mayor
Cooper said the annual cost to the city for maintenance of the boat averages
about $6,000, according to Dave Sittauer. Mayor Cooper said there is no money
in the 2012 budget at this time. He said that unless that changes or FD#1 takes
ownership, Marine 16 will come out of the water and be dry docked.
Councilman Bernheim said he sees two options:
1) Cost sharing for public safety is a requirement, and if we can use the boat for
$5,000 then we should. He felt it is important to have the boat as a shared asset.
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Public Safety & Human Resources Committee
October 11, 2011
Page 2 of 2
2) This option is to tell FD#1 we don’t have the funding and that they need to take
ownership of the boat.
ACOP Gannon was asked to comment. He told the committee that the boat is an
asset for both police and fire. He recommended that we have FD#1 draft the ILA
and then bring that back to the committee for further discussion. The Mayor
concurred and will continue discussions with FD#1.
Councilman Wilson said the boat was low on his list for a public safety priority.
Action: None.
B. Agreement for Child Interview Specialist Services
ACOP Gannon explained that Dawson Place Child Advocacy Center is a
comprehensive multidisciplinary team serving child victims of sexual or physical
abuse in Snohomish County, Washington. Dawson Place’s services are critical
in the prosecution of those accused of child abuse.
The City of Everett and Snohomish County historically have paid for the services
provided by Dawson Place. As the down turn in the economy has affected
government at all levels, Everett and Snohomish County considered not funding
Dawson Place.
A subcommittee of the Snohomish County Sheriff and Police Chief’s Association
crafted a cost sharing plan and agreement to spread the cost among 13 agencies
that wanted to continue using Dawson Place services in 2012. He briefly
described the payment process and how costs are calculated. The cost to
Edmonds is for 2012 is $3,777.40; funds have been designated in the proposed
2012 budget for the agreement.
Action: Forward to the October 18, 2011 City Council Consent Agenda with a
recommendation to approve.
C. Public Comment
Ms. Jenny Antilla discussed health coverage as it relates to public employees.
The meeting adjourned at 6:58 p.m.
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