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2011.11.22 CC Agenda Packet AGENDA EDMONDS CITY COUNCIL Council Chambers, Public Safety Complex 250 5th Ave. North, Edmonds NOVEMBER 22, 2011 6:30 p.m. - Reception in honor of Mayor Mike Cooper 7:00 p.m. - Call to Order and Flag Salute 1. (5 Minutes) Approval of Agenda 2. (5 Minutes) Approval of Consent Agenda Items A.Roll Call B. AM-4382 Approval of City Council Meeting Minutes of November 15, 2011. C. AM-4381 Approval of claim checks #128933 through #129028 dated November 17, 2011 for $693,738.54. Approval of payroll direct deposit and checks #50934 through #50956 for the period November 1, 2011 through November 15, 2011 for $628,808.51. D. AM-4390 Approval of payment for Holiday buy back days for Law Enforcement Commissioned Employees & Police Support Service Employees in the amount of $135,645.66 and Kelly day buy back for Law Enforcement Commissioned Employees in the amount of $37,986.29 per union contracts. E. AM-4379 General Fund Update - September 2011 F. AM-4380 3rd Quarter Budget Report 2011 G. AM-4377 2012 Contract for Edmonds City Council Sr. Executive Assistant. H. AM-4387 Interlocal Agreement for Special Weapons and Tactics Team (SWAT). I. AM-4388 Set property tax levy rate for 2012: Ordinance providing for the annual tax levy by Packet Page 1 of 212 I. AM-4388 Set property tax levy rate for 2012: Ordinance providing for the annual tax levy by increasing the regular property tax levy by the current 101% levy limit, thereby levying an estimated regular property tax levy of $9,700,000, an EMS levy of $3,300,000 and levying $895,640 for voted indebtedness for the Public Safety Complex, and fixing a time when the same shall become effective. J. AM-4391 Resolution in honor of Mayor Cooper's service to Edmonds. 3. (10 Minutes) AM-4392 Presentation of Resolution in recognition of Mayor Mike Cooper. 4. (15 Minutes) AM-4383 Annual Report - Prosecutor 5. (15 Minutes) AM-4385 Annual Report - Public Defender 6.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings. 7. (10 Minutes) AM-4374 Resolution against coal trains. 8. (10 Minutes) AM-4373 Resolution appointing a new member to the Regional Fire Authority Planning Committee. 9. (20 Minutes) AM-4378 Request to support an I-5 alternative as the preliminary preferred alternative in Sound Transit’s North Corridor Transit Environmental Impact Statement. 10. (30 Minutes) AM-4389 Adoption of the 2012 Budget. 11. (30 Minutes) AM-4376 Discussion regarding City polystyrene policy. 12. (10 Minutes) AM-4386 Update on adjusted Strategic Plan time line. 13. (15 Minutes) Council reports on outside committee/board meetings. 14. (5 Minutes) Mayor's Comments 15. (15 Minutes) Council Comments ADJOURN Packet Page 2 of 212 AM-4382 Item #: 2. B. City Council Meeting Date: 11/22/2011 Time:Consent Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Action Information Subject Title Approval of City Council Meeting Minutes of November 15, 2011. Recommendation from Mayor and Staff It is recommended that the City Council review and approve the draft minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Attachments 11-15-11 Draft City Council Minutes Form Review Inbox Reviewed By Date Mayor Mike Cooper 11/17/2011 10:29 AM Final Approval Sandy Chase 11/17/2011 11:26 AM Form Started By: Sandy Chase Started On: 11/17/2011 09:38 AM Final Approval Date: 11/17/2011 Packet Page 3 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES November 15, 2011 The Edmonds City Council meeting was called to order at 7:01 p.m. by Mayor Cooper in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Mike Cooper, Mayor Strom Peterson, Council President Steve Bernheim, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Adrienne Fraley-Monillas, Councilmember ELECTED OFFICIALS ABSENT Diane Buckshnis, Councilmember D. J. Wilson, Councilmember ALSO PRESENT Alex Springer, Student Representative STAFF PRESENT Al Compaan, Police Chief Stephen Clifton, Community Services/Economic Development Director Phil Williams, Public Works Director Shawn Hunstock, Finance Director Carrie Hite, Parks & Recreation Director Carl Nelson, CIO Rob English, City Engineer Jeff Taraday, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. APPROVAL OF AGENDA Council President Peterson requested the addition of a 15-minute executive session regarding potential litigation with no action following as Agenda Item 15. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCIL PRESIDENT PETERSON TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED UNANIMOUSLY. 2. APPROVAL OF CONSENT AGENDA ITEMS COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. ROLL CALL B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 1, 2011. C. APPROVAL OF CITY COUNCIL MEETING MINUTES OF NOVEMBER 7, 2011. D. APPROVAL OF CLAIM CHECKS #128678 THROUGH #128801 DATED NOVEMBER 3, 2011 FOR $278,271.03. APPROVAL OF CLAIM CHECKS #128802 THROUGH #128932 DATED NOVEMBER 10, 2011 FOR $682,552.70. APPROVAL OF THE REISSUANCE OF PAYROLL CHECK #50907 FOR THE PERIOD OCTOBER 1, 2011 THROUGH OCTOBER 15, 2011 IN THE AMOUNT OF $943.66 AND PAYROLL DIRECT DEPOSIT AND CHECKS #50908 THROUGH #50933 FOR THE PERIOD OCTOBER 16, 2011 THROUGH OCTOBER 31, 2011 FOR $629,969.89. Packet Page 4 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 2 E. ACKNOWLEDGE RECEIPT OF A CLAIM FOR DAMAGES FROM LYNN WALLACE ($602.25) AND SANDRA S. HACHLER ($1,569.18). F. AUTHORIZATION FOR MAYOR TO SIGN ADDENDUM NO. 1 TO THE FACILITIES LEASE WITH CLEARWIRE LLC, FOR AN ADDITIONAL FIVE YEARS. G. AUTHORIZATION TO APPROVE A SEWER AND STORM EASEMENT FOR INSTALLATION OF A SEWER MAIN FOR THE 2012 SEWERLINE REPLACEMENT PROJECT. H. AUTHORIZATION TO APPROVE AN EASEMENT FOR INSTALLATION OF WATERMAIN FOR THE 2012 WATERLINE REPLACEMENT PROJECT. I. MARINA BEACH BNSF LAND LEASE. J. AUTHORIZATION FOR THE MAYOR TO SIGN THE EMERGENCY INTERTIE AGREEMENT BETWEEN SEATTLE PUBLIC UTILITIES AND THE CITY OF EDMONDS. K. AUTHORIZATION TO CONTRACT WITH JAMES G. MURPHY TO SELL SURPLUS CITY VEHICLES. L. ORDINANCE NO. 3856 – ELIMINATE THE COUNCIL CONTINGENCY AMOUNT IN THE GENERAL FUND. M. RENEW TOWING CONTRACTS 3. SMALL BUSINESS SATURDAY PROCLAMATION. Mayor Cooper read a proclamation declaring November 26 as Small Business Saturday in Edmonds. He thanked Community Services/Economic Development Director Stephen Clifton for coordinating this with the Small Business Center and the Chamber of Commerce. He urged the public to support small businesses throughout Edmonds. 4. AUDIENCE COMMENTS Al Rutledge, Edmonds, reported the Carol Rowe Memorial Food Bank served 490 people today which is the most they have served in a day. Families were able to sign up today for Christmas toys; the next opportunity to sign up is Tuesday, November 22. He announced the food and toy drive at Top Foods in Edmonds on November 18-20. He encouraged the public to support the food drive. Don Hall, Edmonds, reported at their October 19 meeting, the Economic Development Commission (EDC) was provided an update on Westgate and Five Corners; the UW has submitted draft form based codes. The draft codes will be provided to the EDC and following the EDC’s review, the draft codes will be presented to the Planning Board. The EDC also discussed the Five Corners roundabout; several members reported their seemed to be opposition from the neighborhood and education was needed. Staff informed the EDC of an adjustment to the strategic planning process schedule and the second retreat will occur after the first of the year. With regard to fiber, the EDC was informed progress is dependent on the availability of IT staff. Adding resources to the budget for IT has been discussed with the Mayor and the Finance Committee. The EDC Tourism Subcommittee is working on 3-on-3 basketball tournaments and the City is working with various tourism groups due to the State’s elimination of its Tourism Office. Darrol Haug provided the EDC a report regarding the potential to generate $450,000/year in revenue by Packet Page 5 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 3 charging for non-transport EMS responses. Other cities do this; like transport fees, insurance would be billed. The EDC forwarded this proposal to the Public Safety Committee. The EDC’s next meeting is Wednesday, November 16; the public is encouraged to attend and provide comment and ideas. Jack Bevan, Edmonds, requested the Council consider amending the plastic bag ordinance. He distributed plastic bags to the Council that were printed with, “the plastic used in this bag will convert to water, carbon dioxide, and biomass in the presence of soil, heat, moisture and oxygen. Like a fallen leaf, it will disappear over time.” He requested merchants have the choice to offer this type of bag which the current ordinance does not allow. He summarized there is progress being made in recyclable plastic bags. 5. DISCUSS 2012 BUDGET Finance Director Shawn Hunstock displayed an Executive Summary – Current Forecast which summarized General Fund total revenue and total expenditures in the Mayor’s preliminary budget (page 261 of the budget book), corrections to the 2012 budget and carry-forwards from 2011, and 2012 decision packages. The summary also contained the ending fund balance in the Mayor’s preliminary budget with corrections and carry-forwards and decision packages. The carry-forwards from 2011 are for the compensation consultant contract and the strategic plan contract. Corrections to the 2012 budget include increased funding for ESCA/SERS ($3,522), increased elections funding ($35,000), increased unemployment funding ($20,000), and funds for an Animal Fund ($300). Mr. Hunstock explained this agenda item was an opportunity for Councilmembers to propose amendments; for example he recalled a suggestion to allocate funds for the Aerospace Alliance. The Chamber has submitted a request for assistance with the 4th of July event ($5,000) and there has been discussion regarding funding the B Fund (Vehicle Replacement) contribution. Mr. Hunstock explained the spreadsheet is interactive and can be updated as amendments are proposed. Councilmember Plunkett asked about decision packages versus Council-proposed amendments. Council President Peterson responded he did not receive any specific amendments from Councilmembers other than several ideas forwarded by Councilmember Petso. This agenda item was intended to be an opportunity for Councilmembers to proposed amendments and decision packages can certainly be discussed. Adoption of the 2012 budget is scheduled on next week’s agenda. Mayor Cooper clarified the decision packages were included in the budget book but are not included in the dollar amounts in the budget. Any decision packages the Council wishes to include in the 2012 budget will need to be adopted as amendments. The corrections Mr. Hunstock reviewed are items that have been discovered since the 2012 budget was prepared. The decision packages are items proposed by staff that he did not include in the Mayor’s preliminary budget so that the Council could decide whether to include them in the 2012 budget. Councilmember Bernheim referred to the agenda memo for this item which states revenue: $66,752,974 and expenditures: $70,759,377. Mr. Hunstock advised that was taken directly from the 2012 preliminary budget and represents the total revenue in all funds and total expenditures for all funds. Councilmember Bernheim clarified this agenda item is not limited to the General Fund. Mr. Hunstock agreed. Mayor Cooper clarified this agenda item is discussion regarding the entire 2012 budget. Councilmember Plunkett asked whether the decision packages were in priority order. Mayor Cooper commented some of the decision packages in Parks such as mower replacements were in the 2011 budget but not included by the City Council. Much of the IT decision package is related to a public records/document management system to update the City’s system. Packet Page 6 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 4 IT Decision Packages Finance Software Updates and Additions Initial Costs – one-time cost: $56,705 Finance Software Updates and Additions, Maintenance – ongoing: $9,300 30 Year Right of Use on Fiber to County – one-time cost: $66,000 CIO Carl Nelson explained the decision package includes updates to the EDEN finance software. The update would allow citizens to make utility payments using browsers other than Internet Explorer, allow the City to accept credit card payments, facilitate changes in merchants fees that will save the City $25,000-$50,000, allow for employee access to the Human Resources system to query current benefits levels which will eliminate some calls to the Human Resources Department, and allow for implementation of online timesheets. Mayor Cooper asked Mr. Nelson to describe the benefits of the 30-year Right of Use on fiber to the County. Mr. Nelson explained the current proposal is part of a larger package for the 911 center, Snohomish County and cities. A cash lump sum payment within the first three years will result in discounted access to fiber over a 30-year period, an Irrevocable Right of Usage (IRU). The total is $300,000; originally 7 cities agreed to participate. Due to the economic downturn, 2-3 cities have pulled out and as a result the proposed amount is not as attractive as it was when 7 cities were participating. Councilmember Petso relayed her understanding that the City had fiber access via a system running through Seattle. She asked what fiber system this was and why did the City need to buy into it. Mr. Nelson answered this is the fiber that connects the 911 system. The City currently has fiber from the City to the County; there is no cost for the next 2 years. At the end of that time, the City will begin paying $500-$600/month for that connectivity. That connection is also the backbone of the video arraignment system. The number of cities participating will determine the cost; the decision to participate will be made as cities approve their budgets. If another city declined to participate, he would not recommend Edmonds participate because the cost would be too high. Council President Peterson asked if this was a lower priority than the other Admin decision packages. Mr. Nelson answered it was. Parks & Recreation Decision Packages Parks & Recreation Director Carrie Hite reviewed the decision packages, explaining they are in priority order: Landpride Pull Behind Mower – one-time cost: $17,144 Large mower used for ball fields, current mower is 14-years old, is metal rusting out, and needs to be replaced. Parks Street Tree Maintenance Costs The maturation of street trees requires frequent trimming. Staff has reacted to business and residents’ complaints rather than proactively trimming trees. Trimming is often contracted out due to limited staff and equipment and the unanticipated cost is not included in the budget. Class Software at Yost Pool – initial cost: $8,675 Class Software allows people to register on line and for staff to track classes, revenues, participants, etc. The City does not have a module for point of sale at Yost Pool. The current process is money is collected at the cash register, a receipt is handwritten and Park staff reenters the information. The module would allow that information to be entered at point of sale, increasing efficiency. Class Software at Yost Pool – maintenance: $1,642 Ongoing maintenance of software module Walker Riding Mower – one-time cost: $17,500 Packet Page 7 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 5 Current mower used at cemetery is old and not as efficient as it could be. Funding recommended from Cemetery Fund 130. Cemetery Seasonal Staff – ongoing: $5,000 There are a number of deferred maintenance issues such as painting, sanding, cleanup, fencing repair, etc. There is currently one staff member allocated to the cemetery who meets family members, sells plots, digs, etc. A seasonal person would assist with mowing during summer/fall. Funding recommended from Cemetery Fund 130 Councilmember Petso asked whether the Landpride Pull Behind Mower could be funded from the 511 Fund. Ms. Hite advised funds have not been allocated to the Equipment Replacement Fund for mowers. She planned to research budgeting that allocation in the future. Councilmember Petso asked whether the cost of the mower and seasonal staff for the cemetery had been compared to contracting for that service. Ms. Hite answered it had not. Council President Peterson recalled in the past the auditor suggested a better system be developed for accepting money at Yost Pool. He asked whether the Class software would address that issue. Ms. Hite answered it would. The current process requires two staff members for quality control; point of sale software would allow the information to be captured by the system. Council President Peterson clarified the software would reduce the number of people required. Ms. Hite agreed, advising it would integrate Yost Pool into the recreation system. Council President Peterson inquired about the cost savings. Ms. Hite answered it would save some part-time staff hours during the season. With regard to Councilmember Petso’s question about contracting for mowing at the cemetery, Mayor Cooper suggested staff research and report to the Council on the actions that must take place with regard to labor negotiations before the City could contract out maintenance work at the cemetery. Public Works Decision Packages Public Works Director Phil Williams reviewed decision packages: Pedestrian Signal Head Upgrade – one-time cost: $36,000 There is no established revenue source for pedestrian countdown timers at the City’s 19 signalized intersections. The countdown timers are a state requirement. Fuel Station Upgrade – one-time cost: $10,000 Upgrade to the fuel dispensing system at the Public Works yard where all City vehicles are fueled. Software, hardware and sensors are 20 years old, they do not function well and are no longer supported. The new software would improve monitoring of the dispensing and reconciliation of fuel usage. Approximately $300,000 in fuel is dispensed via the system annually. City Clerk’s Office Public Records/Document Management System – one time: $30,000 Public Records/Document Management System – ongoing: $68,700 City Clerk Sandy Chase explained the City currently uses a system purchased in 1993 to manage records. The system has worked well but it is limited and the current available technology far exceeds the current system’s capabilities. Each year it becomes more difficult due to the nature of records and records requests. She is currently able to electronically search for some paper records using key words that lead her to the paper copy which may be located in an office file cabinet or may require a trip to an archive center. She is able to electronically search approximately 15 years of City Council minutes; however the 100 years prior require physically researching/reviewing the paper copies. In order to better serve the Packet Page 8 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 6 public and City departments, the next most important building block is an electronic document management system as proposed in the decision package. In addition to the system, a contract person is proposed for one year to develop and implement the system. The system will serve all departments, not only the City Clerk’s Office. Councilmember Plunkett asked whether the contract staff would be only for one year. Mr. Nelson answered the intent is to spend the year bringing the system up. The 2012 City Clerk’s Office budget also includes a part-time person. He anticipated at the end of the year it will be apparent whether the person will transition to assisting part-time or full-time or if he/she will no longer be needed. Mayor Cooper pointed out the 2011 budget included a full-time person to assist with public records; that person was not hired due to the hiring freeze. The 2012 includes a 0.5 FTE to assist with public records. Councilmember Plunkett pointed out the decision package information indicates an annual salary in future years. Mr. Nelson responded it could be only one year. Mr. Nelson reiterated a decision would be made with regard to staffing at the conclusion of the one-year pilot project. Councilmember Bernheim asked whether a more limited scope decision package could be developed to address concerns in the City Clerk’s Office but not require continuing salary and benefits. Mr. Hunstock explained the decision package is implemented by including it as an amendment to the preliminary budget. It would only be adopted for 2012 and would not require permanently funding that position beyond 2012. The intent was a contract person for a one-year pilot and before the year expires, determine whether permanent staffing is required. If permanent staffing is necessary, that would be presented as a budget amendment at the end of 2012. Councilmember Bernheim commented he was not inclined to support an undetermined program. He was more likely to support a short-term, limited solution with a limited cost that would accomplish something valuable for the City Clerk’s Office. He was unwilling to add this to the General Fund budget without a corresponding reduction. Mayor Cooper offered to work with the City Clerk to provide more details. The intent is to hire a contract person to implement the system. There is a 0.5 FTE in the budget to assist with records management regardless of whether the software is purchased. If the Council approves the purchase of the software, a contract person is also required to implement it. Council President Peterson clarified the $65,000 decision package is listed under salaries and benefits and not professional services. He asked if that was the 0.5 FTE. Mayor Cooper explained the 0.5 FTE is included in the 2012 budget regardless of the Council’s approval of the public records/data management system decision package. Council President Peterson suggested if the intent was a contract person that the cost be reflected in professional services rather than salaries. Councilmember Fraley-Monillas pointed out the decision package also includes benefits. Student Representative Gibson asked whether an employee could be hired under the hiring freeze. Mayor Cooper answered the hiring freeze is administrative; the Council can approve positions and it is ultimately up to the Mayor to determine whether to fill the positions. For Councilmember Plunkett, Mr. Hunstock explained the amounts shown in blue (Mayor’s Budget Total Revenue and Total Expenses) on the Executive Summary – Current Forecast are taken directly from the preliminary 2012 budget. Changes to those amounts will be due to corrections and carry-forwards for the 2011 budget, decision packages and/or Council amendments. The preliminary 2012 budget is balanced with a $43,322 surplus. Increases/decreases to the budget will impact that surplus. Packet Page 9 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 7 Councilmember Plunkett referred to the line entitled “change in ending fund balance” on the Executive Summary – Current Forecast. Mr. Hunstock explained that amount is the decision packages and corrections and carry-forwards, net against the $43,000 surplus for a deficit of $316,000. Councilmember Plunkett pointed out this spreadsheet did not illustrate the total ending balance. Mr. Hunstock agreed this was only the difference between budgeted revenues and expenses. Councilmember Plunkett expressed interest in seeing how the ending fund balances would be affected if all the decision packages were approved. He referenced the forecasting model that contains the ending working capital balance and includes all reserves. Mr. Hunstock offered to add that for next week’s discussion. He intentionally did not include that because the working capital is not the same as reserves, cash, or fund balance. He summarized the Executive Summary – Current Forecast does not include the carry-forward beginning fund balance, reserves or cash; it is only the difference between budgeted revenue and budgeted expenses. Councilmember Petso explained the reason tonight’s material was not presented with the working capital number was the resistance of the Finance Committee to looking at that number. If the decision packages are approved, the reserve will be approximately $316,000 less than it is currently. Councilmember Plunkett clarified he would like to see how the 5-year forecast was impacted. He suggested Councilmembers Petso and Buckshnis and Mr. Hunstock determine how best to present that information. Councilmember Petso asked the impact of eliminating the $66,000 decision package for fiber. Mr. Hunstock advised it would reduce the deficit of $316,000 to $247,000. Councilmember Plunkett asked whether an updated 5-year forecast could be provided based on amendments. Mr. Hunstock answered he could update the 5-year forecast in the preliminary 2012 budget with the corrections and carry-forwards and decision packages. Student Representative Gibson asked about a deficit budget. Mr. Hunstock explained the Executive Summary – Current Forecast does not include the City’s reserves. The negative $247,000 would be funded by fund balance, essentially the City’s bank account or cash reserve. The fund balance is intended to cover temporary differences between revenue and expenses. Councilmember Plunkett commented it is important to illustrate how amendments affected the fund balance. It is not as if the money is not there, but it is a dwindling source. Mayor Cooper explained the preliminary budget reflects $43,000 more in revenue than expenditures. Each item that is added begins to reduce the ending balance of a one month reserve. Council President Peterson invited Councilmembers to propose amendments. He mentioned a few weeks a desire to include funding for police radios. He has since spoken with Police Chief Compaan who assured him at least for this year there are funds available in the B Fund to update the radios. Therefore, he will not be proposing that amendment and does not plan to propose any amendments other than possibly some of the decision packages. Councilmember Petso explained she developed a short list of potential amendments which she discussed with Mayor Cooper and Council President Peterson yesterday. She was not inclined to vigorously pursue any of the proposed amendments except for a text change to the contingency fund which Councilmember Buckshnis is preparing. The text change would ensure funds in the contingency are spent for the purpose the contingency was established and that the Council is notified when expenses are paid. Councilmember Bernheim recalled Mayor Cooper proposed the 2012 budget as the minimum necessary, barebones budget. The decision packages are optional. With the exception of short term relief for the City Packet Page 10 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 8 Clerk’s Office, he was inclined not to add to the barebones budget. He preferred to continue to squeeze whatever possible from the annual appropriations and have funds leftover at the end of the year if possible. Mayor Cooper explained the Governor plans to propose cuts to the State budget next Monday and the Council is scheduled to adopt the budget on Tuesday. Depending on what the legislature adopts as a result of their special session, the City could lose over $250,000 next year due to the Governor’s plans to pursue capturing the liquor profit dollars from cities, a reduction of approximately $500,000 a year. The Governor’s proposal is to make some of the reductions in the liquor profits in June/July 2012. The numbers in the preliminary budget and the Executive Summary do not include any cuts the legislature may approve in the special session or the 2012 legislative session. He summarized it appears the Governor and legislature are inclined to balance the state’s budget on the backs of cities and counties. Council President Peterson agreed with Councilmember Bernheim’s comments but supported the amendment for the records management system and upgrades to the EDEN software. He pointed out one of the Council’s biggest frustrations has been financial reports; it is important to upgrade that system to make the information more readily available. He concluded although the budget is tight, those are wise expenditures. Council President Peterson requested Councilmembers submit amendments so that they can be included in next week’s packet. 6. 2011 NOVEMBER BUDGET AMENDMENT Finance Director Shawn Hunstock explained page 278 of the Council packet contains a summary of the effect of budget amendments on the adopted budget by fund. The sum of all the budget amendments results in a decrease in revenue of $45,000 and an increase in expenses of $364,000 for a total change to the General Fund of $410,000. The Council packet contains two versions of the ordinance, one that includes the B Fund contribution and another that does not include the B Fund contribution. Council President Peterson asked Mr. Hunstock to comment on the benefit of funding the B Fund in 2011. Mr. Hunstock explained the City’s budget is currently projected to have a surplus at the end of 2011 of approximately $600,000. That will be impacted by the amendments in this ordinance. The Council can choose to use some of the current year surplus to fund the B Fund contribution. The City can generally get by for two years without funding the B Fund contribution; any longer than that impacts the actual replacement of vehicles and equipment. The 2012 budget does not have funding for the B Fund contribution. If the B Fund contribution were funded in 2011, the Council could choose not to make the contribution in a future year. Councilmember Bernheim asked the deadline for adopting the budget amendment. Mr. Hunstock answered it must be adopted by the end of the year. Councilmember Petso inquired about the $600,000 surplus that could be used to fund the B Fund contribution. Mr. Hunstock advised the estimate in the preliminary 2012 budget projected a surplus for 2011 of $680,000. COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER PETSO, TO ADOPT ORDINANCE NO. 3857, THE VERSION THAT INCLUDES MAKING THE B FUND CONTRIBUTION, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING ORDINANCE NO. 3831 AS A RESULT OF UNANTICIPATED TRANSFERS AND EXPENDITURES OF VARIOUS FUNDS, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. Packet Page 11 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 9 Council President Peterson was confident the amendment had been vetted by the Finance Committee. It is appropriate to fund the B Fund contribution this year while the funds are available and give the City a little breathing room while the economy stabilizes. He was hopeful the B Fund contribution could be made again at the end of 2012. Councilmember Petso provided assurance the Finance Committee reviewed the amendment in detail at their meeting last week. Some of the Finance Committee’s suggestions were incorporated into the amendment. She was satisfied everything in the amendment had been approved by the Council, intended or was required to reflect reality over the course of the year. THE VOTE ON THE MOTION CARRIED UNANIMOUSLY. 7. CHANGE ANIMAL BENEFIT FUND TO AN ANNUAL APPROPRIATION. Finance Director Shawn Hunstock explained this ordinance amends Edmonds City Code Chapter 5.05 that established the Animal Benefit Fund. This was never established as a separate fund according to accounting definition; it was set up as an account within the General Fund. There is approximately $3,500 in the account. The ordinance closes that out into fund balance and it becomes part of the City’s reserves. One of the adjustments to the 2012 budget is an annual $300 appropriation to fund the intent of the Animal Benefit Fund. There has been no use of the fund this year other than a reimbursement last week of approximately $50. It may be used more often if residents were aware it was available and if necessary the appropriation could be increased beyond $300/year. Councilmember Plunkett asked how the fund reached this dollar amount. Mr. Hunstock responded the amount originally appropriated receives interest each year. The minimal use of the original amount has been offset by interest and the total amount has not changed over time. Councilmember Plunkett asked whether the original funds were donations. Mr. Hunstock was not certain. If that is the case, a fund could be created via a 2012 budget amendment. Councilmember Plunkett recalled himself and 5,000 people over the objection of the City Council created a fund to assist with spay and neuter of animals. He created a political action committee to run a campaign to gather the 5,000 signatures on a petition. He thought the remaining money from that fund was placed in the Animal Benefit Fund. It was his impression the fund would generate interest and be self-sustaining. The intent of the funds was to offset the cost of spay/neuter of a pet that could be adopted at that time for approximately $20. The cost to adopt a pet now is approximately $100 because the shelter must provide medical care and have it spayed/neutered. Councilmember Plunkett asked whether $300/year would be sufficient. Mr. Hunstock answered $300 is a good initial estimate. There has been no use of the fund this year until last week. If use of the funds increase in the future, a budget amendment can be proposed in 2012 to increase the amount. Councilmember Plunkett trusted the Council to recognize this is as a worthy cause and to provide additional funds if necessary. COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO ADOPT ORDINANCE NO. 3858, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE ANIMAL BENEFIT FUND PROVISIONS OF ECC 5.05.127.2; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. MOTION CARRIED UNANIMOUSLY. Packet Page 12 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 10 8. PRESENTATION OF STUDY TO UPDATE THE CITY'S GENERAL FACILITIES CHARGES FOR UTILITIES BY CITY STAFF AND THE FCS GROUP. Public Works Director Phil Williams recalled during the 2011 budget deliberations, Councilmember Petso commented the City’s General Facilities Charge (GFC) seemed quite low. He agreed the City’s GFCs were low compared to other cities and a $25,000 decision package was developed and approved by the City Council to hire the expertise necessary to adjust the GFCs. The City hired FCS Group who had just completed the water and stormwater rate study. He referred to a report, General Facilities Charge Study Update, prepared by FCS Group and provided to Councilmembers. Mr. Williams explained what a GFC is: Also known as System Development Charges, Connection Charges, and Capital Facilities Charges These are called Connection Charges in ECC Chapter 15 Fee imposed on new or expanded connections to City utilities or systems Designed to promote equity between existing and new customers so that growth pays for growth With regard to the methodology, Mr. Williams explained the consultant recommended and staff agreed it was appropriate to use an integrated or average cost calculation method. New development pays an average share of existing and future facilities spread over the current and projected ratepayers that the system will serve. This approach assumes that existing and future customers are equal beneficiaries of both the current and future system and, therefore, existing and future customers should equally share the burden of financing all system facilities. Under this method, the connection charge is calculated by dividing the existing and future cost basis by the total system capacity to be served. As an example, Mr. Williams provided a spreadsheet of water customer classes and number of accounts by meter size and meter equivalency factor and meter capacity equivalent for each meter size. The standard, a meter equivalency of 1, is a ¾-inch meter which is typically used for a single family home. The system currently has approximately 21,000 meter equivalents installed. Next he displayed a spreadsheet illustrating the expected customer growth during the planning period through 2030 resulting in approximately 23,000 meter equivalents at the end of the planning period. Fire protection only customers are removed from that calculation because they do not exert a demand on the system, leaving approximately 14,000 non-fire meter equivalents at the end of the planning period. Mr. Williams also displayed a list of existing water asset values since 1949 that is used to determine the cost basis of the current system. The value is determined by the year of the investment and the amount spent plus an adjustment for interest (prevailing rate) for the ten years after the investment was made. Investments made by a developer or funded by a grant are not included in the calculation. Mr. Williams displayed a spreadsheet of water CIP projects through 2029 that is used to calculate the future cost basis. He provided the GFC calculation for water, advising the calculation method is the same for stormwater and sewer: Existing Cost Basis = $28.1 million Future Cost Basis = $46.5 million Future customer basis = 14,772 ($28.1M + $46.5M)/14,772 = $5,050/Equivalent Residential unit (ERU) GFC He described the existing and new GFCs: Utility Existing New Water $ 908 $ 5,050 Sewer $ 730 $ 4,417 Storm $ 428 $ 799 Total $2,066 $10,266 Packet Page 13 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 11 Mr. Williams acknowledged the difference between the existing GFCs and the new, explaining it has been a decade since the GFCs were updated. He provided a comparison of other utilities: Single Family (3/4" Meter) Jurisdiction Water Sanitary Sewer Storm Drainage Olympic View WSD $3,586 $1,453 N/A Shoreline WD $3,424 N/A N/A Ronald Sewer N/A $1,257 N/A City of Kirkland $9,133 $3,056 $481 City of Redmond Varies $8,626 to $11,216** $2,500 $958 City of Issaquah $10,031 $2,063 $789 NE Sammamish WSD $4,425 $3,590 N/A Northshore UD $2,500 $7,000 N/A Alderwood W&WW D* $2,063(3/4") $1,375(5/8") $4,132 N/A Mountlake Terrace $4,110 $4,080 $245 City of Edmonds (exist) $908 $730 $428 City of Edmonds (proposed max) $5,050 $4,417 $799 Next steps include: Staff provide a recommendation Public discussion Approve a rate ordinance to implement changes Mr. Williams suggested consideration be given to phased implementation over three years and a CPI adjustment every 5 years. Council President Peterson asked how the GFCs are charged. Mr. Williams answered a GFC would be collected when a permit is issued for a house on an existing platted lot that has not previously been developed. In the case of redevelopment, the applicant would only pay the difference between the fee charged for the original project and the new fee. Council President Peterson recalled the Council approved a requirement to sprinkler new construction of a certain square footage. He asked whether applicants were given a break on that part of the fee. Mr. Williams agreed that would be appropriate; for example, if an applicant installed a 1-inch meter instead of a ¾-inch meter for the express purpose of a sprinkler system, he suggested they only pay for one ERU rather than 2½ ERUs. Council President Peterson offered to schedule public comment at a future meeting. 9. AUTHORIZATION FOR MAYOR TO SIGN ADDENDUM NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CHS ENGINEERS, LLC. City Engineer Rob English explained this agenda item is an amendment to CHS Engineer’s contract for nine sewer lift stations. The project was identified as part of the 2006 Sewer Comprehensive Plan. The Plan identified several stations built in the 1960s, 1970s and early 1980s for upgrade and replacement. Lift station 7-8 has been completed and lift station 2 is nearly complete. In July 2009 the City hired CHS Packet Page 14 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 12 Engineers to design a project for 9 lift stations. The project has now reached 95% design and staff plans to advertise the project for construction in 2012. This amendment covers three substantial components: 1) Additional design work that arose over the past two years in the amount of approximately $45,000. 2) Right-of-way support, easements for construction in the amount of $7,000. Staff has been working with property owners to secure easements; condemnation may be necessary to secure the easements. 3) Construction support services for the project in the amount of $358,000. This will be a 15-18 month project. Support services include review of shop drawings, responding to RFI's, providing inspection, change order preparation, operation and maintenance manuals, commissioning and testing of each lift station, completion of as-built drawings. The proposed amendment totals $411,400 and will be funded by the 412-300 Sewer Utility Fund. The construction estimate for the project is $3.6 million. Staff recommends the Council approve the amendment to allow completion of the design and advertising for construction COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER PLUNKETT, TO AUTHORIZE THE MAYOR TO SIGN ADDENDUM NO. 1 TO THE PROFESSIONAL SERVICES AGREEMENT WITH CHS ENGINEERS, LLC. MOTION CARRIED UNANIMOUSLY. 10. ORDINANCE FOR 2012 HOURLY POSITIONS EMPLOYEE WAGE SCHEDULE. Interim Human Resources Director Carrie Hite explained the Council is provided the Hourly Positions Employee Wage Schedule each year as part of the budget process. This year the changes in the ordinance are due to the change in the State of Washington minimum wage, an increase of 4.25%. The pay schedule has been adjusted by 4.25%. She relayed staff, the Mayor and Public Safety/Human Resources Committee’s recommendation to approve the ordinance. Councilmember Fraley-Monillas asked how many staff members were affected by this change. Ms. Hite answered it affects approximately 80-100 seasonal part-time staff in Parks and Public Works. COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER BERNHEIM, TO APPROVE ORDINANCE NO. 3859, AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ESTABLISHING THE SALARY RANGES FOR HOURLY EMPLOYEES FOR BUDGET YEAR 2012, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. MOTION CARRIED (4-1), COUNCILMEMBER PLUNKETT VOTING NO. 11. NON-REPRESENTED EMPLOYEE COMPENSATION ORDINANCE. Ms. Hite explained this ordinance is presented to the Council each year during the budget process. There are 40 non-represented directors and managers who are not part of an organized labor union. The proposed Non-Represented Employee Compensation Ordinance authorizes a 1.5% cost of living adjustment (COLA) consistent with the SEIU and Teamster labor agreements. She recommended not proceeding with the salary survey due to the compensation consultant who is reviewing the Non- Represented Compensation Policy. She expected that review would be complete by March. Councilmember Fraley-Monillas asked if this was done each year. Ms. Hite answered the existing policy requests it be done each year as part of the budget process. There are two parts, 1) conduct a salary survey of the highest and lowest paid non-represented employees and provide a recommendation to Council, and 2) establish a COLA. Packet Page 15 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 13 Councilmember Fraley-Monillas inquired about the consultant who is reviewing the non-represented policy. Ms. Hite answered the compensation consultant is considering the banding issue; the COLA is not part of the consultant’s review. The recommendation is to provide a COLA consistent with the SEIU and Teamsters. The compensation consultant is considering compression issues; there are directors and managers supervising employees who have received increases. If the non-represented employees are not provided a COLA, that compression will continue. The consultant will return with a salary survey and recommendations for changes to the policy. Councilmember Bernheim asked when the salary survey would be completed. Ms. Hite answered February/March 2012 contingent on the process with Council to complete that work. Councilmember Bernheim preferred to delay a decision regarding a COLA that is not required by a contract to a meeting when the two absent Councilmembers were present. Councilmember Petso agreed with Councilmember Bernheim’s suggestion. She asked whether the COLA could be retroactive if the Council waited until the compensation study was complete. Ms. Hite advised that could be done. COUNCILMEMBER BERNHEIM MOVED, SECONDED BY COUNCILMEMBER PETSO, TO DEFER THIS TO A FUTURE DATE. MOTION CARRIED UNANIMOUSLY. Council President Peterson advised he would schedule this on an agenda in the next couple weeks. 12. REPORT ON CITY COUNCIL COMMITTEE MEETINGS OF NOVEMBER 7, 2011. Public Safety & Human Resources Committee Councilmember Bernheim reported the Committee discussed the 2012 Hourly Positions by Pay Grade/Title and 2012 Hourly Employee Wage Schedule. The Committee also discussed recreational burning and air quality. The code was recently amended to permit outdoor recreational fires. He cautioned residents to be aware of their outdoor recreational fire’s effects on their neighbors. Community Services/Development Services Committee Councilmember Plunkett reported the following items were approved on the Consent Agenda: • Marina Beach BNSF Land Lease • Authorization for the Mayor to sign the Emergency Intertie Agreement between Seattle Public Utilities and City of Edmonds. • Authorization for Mayor to sign Addendum No. 1 to Professional Services Agreement for • the Sewer Rehabilitation Project with CHS Engineers • Authorization to approve a sewer and storm easement for installation of a sewer main for the 2012 Sewerline Replacement Project • Authorization to approve an easement for installation of water main for the 2012 Waterline • Replacement Project • Authorization for Mayor to sign a Professional Services Agreement with Parametrix for • design services with respect to the Main Street Decorative Lighting and Sidewalk • Enhancements Project The committee also discussed a potential amendment to the Comprehensive Plan map that would adjust the boundaries of the Medical/Highway 99 Activity Center to remove the existing single family- designated area from the Activity Center. The Committee expressed an interest in a public hearing regarding removing the single family area along 220th Street SW from the activity center boundary. Packet Page 16 of 212 Edmonds City Council Draft Minutes November 15, 2011 Page 14 Finance Committee Councilmember Petso reported most of the items discussed by the Finance Committee were on tonight’s agenda and three will be on next week’s Consent Agenda. The December Finance Committee agenda will include discussion regarding reserve and investment policies. 13. MAYOR'S COMMENTS Mayor Cooper reported Seattle is considering a plastic bag ban. The newspaper acknowledged Edmonds was the first to pass a plastic bag ban. He credited the Councilmembers who led that, particularly Council President Peterson and Councilmember Bernheim. The State legislature may pursue a statewide ban. Edmonds has proven to be a leader in that issue. Given the outcome of the election, Mayor Cooper suggested the Council consider Regional Fire Authority (RFA) positions by resolution next week. The RFA’s December meeting will include votes on several important issues and it is important to have all three of the City’s representatives present. In particular, it is important to replace his position on the RFA now rather than January when there is the potential to replace other members. Mayor Cooper referred to his moustache, explaining Movember is a moustache growing charity event held during November each year that raises funds and awareness for men’s health, specifically prostate cancer and other cancers that affect men. He noted several firefighters are participating in the event and he encouraged the public to consider participating in the fundraising effort. 14. COUNCIL COMMENTS Councilmember Bernheim referred to Mr. Bevan’s comments, commenting although the plastic bag he provided was identified as a degradable product, Edmonds’ plastic bag ban does not permit recyclable plastic bags. He explained there is a great deal of debate with regard to claims made by manufacturers of degradable plastic bags. He assured that when good, recyclable products are available, Edmonds’ plastic bag ordinance will be amended to allow them. Council President Peterson reported the citizens of Edmonds again led the State in voter turnout with 67%. He thanked voters for the incredible turnout. 15. CONVENE IN EXECUTIVE SESSION REGARDING POTENTIAL LITIGATION PER RCW 42.30.110(1)(i). At 9:12 p.m., Mayor Cooper announced that the City Council would convene in executive session regarding potential litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled to last approximately 15 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Councilmembers Bernheim, Plunkett, Fraley- Monillas, Peterson, and Petso. Others present were City Attorney Jeff Taraday, Public Works Director Phil Williams, Parks & Recreation Director Carrie Hite, City Engineer Rob English, and City Clerk Sandy Chase. The executive session concluded at 9:33 p.m. At 9:35 p.m., Council President Peterson reconvened the City Council Meeting in open session. 16. ADJOURN The Council meeting was adjourned at 9:35 p.m. Packet Page 17 of 212 AM-4381 Item #: 2. C. City Council Meeting Date: 11/22/2011 Time:Consent Submitted For:Shawn Hunstock Submitted By:Nori Jacobson Department:Finance Review Committee: Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Approval of claim checks #128933 through #129028 dated November 17, 2011 for $693,738.54. Approval of payroll direct deposit and checks #50934 through #50956 for the period November 1, 2011 through November 15, 2011 for $628,808.51. Recommendation from Mayor and Staff Approval of claim checks and payroll direct deposit & checks. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2011 Revenue: Expenditure:1,322,547.05 Fiscal Impact: Claims $693,738.54 Payroll $628,808.51 Attachments Claim Checks 11-17-11 Form Review Inbox Reviewed By Date Finance Shawn Hunstock 11/17/2011 12:45 PM City Clerk Sandy Chase 11/17/2011 02:25 PM Mayor Mike Cooper 11/17/2011 02:30 PM Final Approval Sandy Chase 11/17/2011 03:24 PM Form Started By: Nori Jacobson Started On: 11/17/2011 09:38 AM Final Approval Date: 11/17/2011 Packet Page 18 of 212 11/17/2011 Voucher List City of Edmonds 1 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128933 11/17/2011 041695 3M XAM3522 TP15223 Traffic Control - 1 Roll White Traffic Control - 1 Roll White 111.000.653.542.640.310.00 240.00 Protective Overlay film 30"x 50 YD 111.000.653.542.640.310.00 483.75 White 30"x50YD 111.000.653.542.640.310.00 183.75 9.5% Sales Tax 111.000.653.542.640.310.00 86.22 Total :993.72 128934 11/17/2011 065052 AARD PEST CONTROL 301122 1-13992 PEST CONTROL 411.000.656.538.800.410.23 69.00 9.5% Sales Tax 411.000.656.538.800.410.23 6.56 Total :75.56 128935 11/17/2011 066417 AIRGAS NOR PAC INC 101568179 M5Z34 CAL GAS 411.000.656.538.800.310.22 27.50 9.5% Sales Tax 411.000.656.538.800.310.22 2.61 M5Z34101578579 CYLINDER RENTAL 411.000.656.538.800.450.21 71.97 9.5% Sales Tax 411.000.656.538.800.450.21 6.84 Total :108.92 128936 11/17/2011 000850 ALDERWOOD WATER DISTRICT 9077 Monthly Wholesale Charges fo Monthly Wholesale Charges fo 411.000.654.534.800.330.00 107,930.21 Monthly Wholesale Charges - Adjusted9087 Monthly Wholesale Charges - Adjusted 1Page: Packet Page 19 of 212 11/17/2011 Voucher List City of Edmonds 2 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128936 11/17/2011 (Continued)000850 ALDERWOOD WATER DISTRICT 411.000.654.534.800.330.00 36,079.88 Total :144,010.09 128937 11/17/2011 001030 ALLIED SYSTEMS PRODUCTS INC IN112104 INV#IN112104 - ED0200 - EDMONDS PD ROLLS OF 2012 FILE LABELS 001.000.410.521.110.310.00 71.70 Freight 001.000.410.521.110.310.00 6.91 9.5% Sales Tax 001.000.410.521.110.310.00 7.47 Total :86.08 128938 11/17/2011 061540 ALLIED WASTE SERVICES 0197-001399782 FIRE STATION #20 FIRE STATION #20 001.000.651.519.920.470.00 127.34 Public Works Facility0197-001399862 Public Works Facility 001.000.650.519.910.470.00 25.77 Public Works Facility 111.000.653.542.900.470.00 97.92 Public Works Facility 411.000.654.534.800.470.00 97.92 Public Works Facility 411.000.655.535.800.470.00 97.92 Public Works Facility 511.000.657.548.680.470.00 97.92 Public Works Facility 411.000.652.542.900.470.00 97.92 FS 160197-001399926 garbage for F/S #16 001.000.651.519.920.470.00 132.59 garbage for MCC0197-001400686 garbage for MCC 001.000.651.519.920.470.00 60.02 2Page: Packet Page 20 of 212 11/17/2011 Voucher List City of Edmonds 3 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :835.3212893811/17/2011 061540 061540 ALLIED WASTE SERVICES 128939 11/17/2011 061540 ALLIED WASTE SERVICES 0197-001400482 3-0197-0807770 RECYCLE ROLLOFF 411.000.656.538.800.475.66 10.64 Total :10.64 128940 11/17/2011 069751 ARAMARK 655-5860153 FAC MAINT UNIFORM SVC Fac Maint Uniform Svc 001.000.651.519.920.240.00 30.07 9.5% Sales Tax 001.000.651.519.920.240.00 2.86 PW MATS655-5864692 PW MATS 001.000.650.519.910.410.00 1.01 PW MATS 111.000.653.542.900.410.00 3.84 PW MATS 411.000.654.534.800.410.00 3.84 PW MATS 411.000.652.542.900.410.00 3.84 PW MATS 411.000.655.535.800.410.00 3.84 PW MATS 511.000.657.548.680.410.00 3.83 9.5% Sales Tax 001.000.650.519.910.410.00 0.10 9.5% Sales Tax 111.000.653.542.900.410.00 0.37 9.5% Sales Tax 411.000.654.534.800.410.00 0.37 9.5% Sales Tax 411.000.652.542.900.410.00 0.37 9.5% Sales Tax 411.000.655.535.800.410.00 0.37 9.5% Sales Tax 3Page: Packet Page 21 of 212 11/17/2011 Voucher List City of Edmonds 4 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128940 11/17/2011 (Continued)069751 ARAMARK 511.000.657.548.680.410.00 0.34 STREET/STORM UNIFORM SVC655-5864693 Street Storm Uniform Svc 111.000.653.542.900.240.00 5.00 Street Storm Uniform Svc 411.000.652.542.900.240.00 5.00 9.5% Sales Tax 111.000.653.542.900.240.00 0.48 9.5% Sales Tax 411.000.652.542.900.240.00 0.47 FLEET UNIFORM SVC655-5864694 Fleet Uniform Svc 511.000.657.548.680.240.00 10.00 9.5% Sales Tax 511.000.657.548.680.240.00 0.95 Total :76.95 128941 11/17/2011 069751 ARAMARK 655-5860152 UNIFORM SERVICES PARK MAINTENANCE UNIFORM SERVICES 001.000.640.576.800.240.00 28.81 9.5% Sales Tax 001.000.640.576.800.240.00 2.74 Total :31.55 128942 11/17/2011 069751 ARAMARK 655-5860159 21580001 UNIFORM SERVICE 411.000.656.538.800.240.00 70.36 9.5% Sales Tax 411.000.656.538.800.240.00 6.68 Total :77.04 128943 11/17/2011 064343 AT&T 7303860502001 425-744-6057 PUBLIC WORKS Public Works Fax Line 001.000.650.519.910.420.00 2.08 Public Works Fax Line 4Page: Packet Page 22 of 212 11/17/2011 Voucher List City of Edmonds 5 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128943 11/17/2011 (Continued)064343 AT&T 111.000.653.542.900.420.00 7.91 Public Works Fax Line 411.000.654.534.800.420.00 7.91 Public Works Fax Line 411.000.655.535.800.420.00 7.91 Public Works Fax Line 511.000.657.548.680.420.00 7.91 Public Works Fax Line 411.000.652.542.900.420.00 7.91 Total :41.63 128944 11/17/2011 070305 AUTOMATIC FUNDS TRANSFER 62029 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #400 Printing 411.000.652.542.900.490.00 124.15 UB Outsourcing area #400 Printing 411.000.654.534.800.490.00 124.15 UB Outsourcing area #400 Printing 411.000.655.535.800.490.00 127.90 UB Outsourcing area #400 Postage 411.000.654.534.800.420.00 406.67 UB Outsourcing area #400 Postage 411.000.655.535.800.420.00 406.67 9.5% Sales Tax 411.000.652.542.900.490.00 11.80 9.5% Sales Tax 411.000.654.534.800.490.00 11.80 9.5% Sales Tax 411.000.655.535.800.490.00 12.14 Total :1,225.28 128945 11/17/2011 073853 BECKWITH CONSULTING GROUP 02-111101 STRATEGIC PLAN TASK 2 SCANS Strategic Plan Task 2: Conduct 001.000.110.550.100.490.00 7,460.00 Strategic Plan Task 2: Conduct 001.000.620.558.600.410.00 100.00 5Page: Packet Page 23 of 212 11/17/2011 Voucher List City of Edmonds 6 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :7,560.0012894511/17/2011 073853 073853 BECKWITH CONSULTING GROUP 128946 11/17/2011 069226 BHC CONSULTANTS LLC 4143 E8GA.SERVICES THRU 10/21/11 E8GA.Services thru 10/21/11 412.100.630.594.320.410.00 445.58 E8GA.Services thru 10/21/11 412.300.630.594.320.410.00 445.57 Total :891.15 128947 11/17/2011 073321 BLAIR, JEANNE BLAIR1108 SISTER CITY REIMBURSEMENT REIMBURSEMENT FOR STUDENT EXCHANGE 138.200.210.557.210.490.00 327.53 Total :327.53 128948 11/17/2011 002500 BLUMENTHAL UNIFORMS & EQUIP 893925 INV#893925 - EDMONDS PD - ROTH 2ND CHANCE BALLISTIC VEST 001.000.410.521.220.240.00 725.00 9.5% Sales Tax 001.000.410.521.220.240.00 68.88 INV#896509 - EDMONDS PD - GANNON896509 2ND CHANCE BALLISTIC VEST 001.000.410.521.220.240.00 725.00 9.5% Sales Tax 001.000.410.521.220.240.00 68.88 INV#896510 - EDMONDS PD - CAMERON896510 2ND CHANCE BALLISTIC VEST 001.000.410.521.220.240.00 725.00 9.5% Sales Tax 001.000.410.521.220.240.00 68.88 INV#896511 - EDMONDS PD - MARSH896511 2ND CHANCE BALLISTIC VEST 001.000.410.521.220.240.00 725.00 9.5% Sales Tax 001.000.410.521.220.240.00 68.88 INV#896515 - EDMONDS PD - DREYER896515 2ND CHANCE BALLISTIC VEST 6Page: Packet Page 24 of 212 11/17/2011 Voucher List City of Edmonds 7 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128948 11/17/2011 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 001.000.410.521.220.240.00 725.00 9.5% Sales Tax 001.000.410.521.220.240.00 68.88 INV#903976 - EDMONDS PD - HARDWICK903976 UNIFORM WOOL PANTS 001.000.410.521.220.240.00 217.00 9.5% Sales Tax 001.000.410.521.220.240.00 20.62 INV#907254 - EDMONDS PD - DREYER907254 UNIFORM WOOL PANTS 001.000.410.521.220.240.00 217.00 9.5% Sales Tax 001.000.410.521.220.240.00 20.62 Total :4,444.64 128949 11/17/2011 065739 BOBBY WOLFORD TRUCKING &049311 Recycle Concrete Fees Recycle Concrete Fees 411.000.652.542.320.490.00 441.00 Total :441.00 128950 11/17/2011 067391 BRAT WEAR 321387 INV#321387 - EDMONDS PD - HARBINSON MOTORCYCLE RAIN JACKET 001.000.410.521.710.240.00 298.00 FLEECE JACKET LINER 001.000.410.521.710.240.00 92.00 REFLECTIVE LETTERING-JACKET 001.000.410.521.710.240.00 22.00 REFLECTIVE LETTERING-LINER 001.000.410.521.710.240.00 18.00 EMBROIDERED NAME TAG-JACKET 001.000.410.521.710.240.00 11.00 EMBROIDERED NAMETAG-LINER 001.000.410.521.710.240.00 8.00 MOTORCYCLE RAIN PANTS 001.000.410.521.710.240.00 158.00 7Page: Packet Page 25 of 212 11/17/2011 Voucher List City of Edmonds 8 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128950 11/17/2011 (Continued)067391 BRAT WEAR 9.3% Sales Tax 001.000.410.521.710.240.00 56.46 Total :663.46 128951 11/17/2011 073560 BRAYMAN, KIMBERLIE BRAYMAN14390 MIXED MEDIA TECHNIQUES MIXED MEDIA TECHNIQUES #14390 001.000.640.574.200.410.00 74.10 Total :74.10 128952 11/17/2011 003510 CENTRAL WELDING SUPPLY LY174857 2954000 WELDING GLOVES 411.000.656.538.800.310.21 35.49 9.5% Sales Tax 411.000.656.538.800.310.21 3.36 Total :38.85 128953 11/17/2011 064291 CENTURY LINK 206-Z02-0478 332B TELEMETRY TELEMETRY 411.000.656.538.800.420.00 138.52 Total :138.52 128954 11/17/2011 066070 CIT TECHNOLOGY FIN SERV INC 1001264812 74110 RET Contract # 900-0112369-000 - Invoice Contract # 900-0112369-000 - Invoice 001.000.650.519.910.450.00 1,906.47 9.2% Sales Tax 001.000.650.519.910.450.00 176.24 Total :2,082.71 128955 11/17/2011 063902 CITY OF EVERETT I11003313 Water Quality - Water Lab Analysis Water Quality - Water Lab Analysis 411.000.654.534.800.410.00 712.80 Total :712.80 128956 11/17/2011 071480 CLEAR CUT PLASTICS INC 31130 MILLTOWN COURTYARD SUPPLIES MILLTOWN COURTYARD: BLACK STARBOARD 132.000.640.594.760.310.00 63.00 8Page: Packet Page 26 of 212 11/17/2011 Voucher List City of Edmonds 9 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128956 11/17/2011 (Continued)071480 CLEAR CUT PLASTICS INC 9.5% Sales Tax 132.000.640.594.760.310.00 5.99 Total :68.99 128957 11/17/2011 073135 COGENT COMMUNICATIONS INC Nov-11 C/A CITYOFED00001 Nov-11 Fiber Optics Internet Connection 001.000.310.518.870.420.00 916.20 Total :916.20 128958 11/17/2011 072278 CUETER, THAYER CUETER14692 FUN WITH FROGS FUN WITH FROGS #14692 001.000.640.574.200.410.00 118.30 Total :118.30 128959 11/17/2011 061570 DAY WIRELESS SYSTEMS - 16 152976 INV#152976 - EDMONDS PD CALIBRATION #GHD-03881`16 001.000.410.521.220.480.00 80.00 Freight 001.000.410.521.220.480.00 2.00 9.5% Sales Tax 001.000.410.521.220.480.00 7.79 Total :89.79 128960 11/17/2011 006626 DEPT OF ECOLOGY 11/15/2011 WASTEWATER OPERATOR CERTF. sLENKER/ZUVELA/AMBURGEY/LEIN/PALADA/GARC 411.000.656.538.800.490.00 300.00 Total :300.00 128961 11/17/2011 007675 EDMONDS AUTO PARTS 41524 INV#41524 - EDMONDS PD FOAM GLASS CLEANER 001.000.410.521.220.310.00 53.40 9.5% Sales Tax 001.000.410.521.220.310.00 5.07 Total :58.47 128962 11/17/2011 008812 ELECTRONIC BUSINESS MACHINES 070392 COPIER LEASE 9Page: Packet Page 27 of 212 11/17/2011 Voucher List City of Edmonds 10 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128962 11/17/2011 (Continued)008812 ELECTRONIC BUSINESS MACHINES COPIER LEASE 001.000.640.574.100.450.00 24.92 9.5% Sales Tax 001.000.640.574.100.450.00 2.37 COPIER LEASE070393 COPIER LEASE 001.000.640.574.100.450.00 30.86 9.5% Sales Tax 001.000.640.574.100.450.00 2.93 Total :61.08 128963 11/17/2011 008812 ELECTRONIC BUSINESS MACHINES 070396 Meter charges for Planning Dept. from Meter charges for Planning Dept. from 001.000.620.558.800.450.00 95.45 9.5% Sales Tax 001.000.620.558.800.450.00 9.07 Meter charges for Bldg. Dept. from070397 Meter charges for Bldg. Dept. from 001.000.620.558.800.450.00 34.74 9.5% Sales Tax 001.000.620.558.800.450.00 3.30 Total :142.56 128964 11/17/2011 008812 ELECTRONIC BUSINESS MACHINES 070398 Council Office copies Council Office copies 001.000.110.511.100.480.00 7.28 Total :7.28 128965 11/17/2011 068405 EMERGENCY PREPAREDNESS SERV A7000 FOOD RATIONS CASE FOOD RATIONS CASE 411.000.656.538.800.310.12 372.00 Freight 411.000.656.538.800.310.12 42.18 Total :414.18 10Page: Packet Page 28 of 212 11/17/2011 Voucher List City of Edmonds 11 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128966 11/17/2011 047407 EMPLOYMENT SECURITY DEPT 312 000 093 000 ES REF # 94513310 7 3Q-11 Unemployment Insurance 001.000.390.517.780.230.00 11,373.89 3Q-11 Unemployment Insurance 411.000.654.534.800.231.00 6,119.00 Total :17,492.89 128967 11/17/2011 066378 FASTENAL COMPANY WAMOU24350 Water - Supplies Water - Supplies 411.000.654.534.800.310.00 125.42 9.5% Sales Tax 411.000.654.534.800.310.00 11.91 Water - SuppliesWAMOU24390 Water - Supplies 411.000.654.534.800.310.00 93.56 9.5% Sales Tax 411.000.654.534.800.310.00 8.89 Total :239.78 128968 11/17/2011 062290 FEDEX KINKOS OFFICE AND PRINT 40pg DSCLR Calendar Historic Preservation Calendar Historic Preservation Calendar 001.000.620.558.600.410.00 5,792.55 Total :5,792.55 128969 11/17/2011 011900 FRONTIER 425-197-0932 TELEMETRY WATER & LIFT STATIONS TELEMETRY WATER & LIFT STATIONS 411.000.654.534.800.420.00 261.57 TELEMETRY WATER & LIFT STATIONS 411.000.655.535.800.420.00 261.57 SEWER - PW TELEMETRY425-774-1031 SEWER - PW TELEMETRY 411.000.655.535.800.420.00 45.93 LIBRARY ELEVATOR PHONE425-776-1281 LIBRARY ELEVATOR PHONE 001.000.651.519.920.420.00 41.68 LS 7425-776-2742 11Page: Packet Page 29 of 212 11/17/2011 Voucher List City of Edmonds 12 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128969 11/17/2011 (Continued)011900 FRONTIER LS 7 411.000.655.535.800.420.00 25.56 Total :636.31 128970 11/17/2011 011900 FRONTIER 425-744-1681 SEAVIEW PARK IRRIGATION MODEM SEAVIEW PARK IRRIGATION MODEM 001.000.640.576.800.420.00 41.68 SIERRA PARK IRRIGATION MODEM425-744-1691 SIERRA PARK IRRIGATION MODEM 001.000.640.576.800.420.00 41.02 GROUNDS MAINTENANCE FAX MODEM425-776-5316 GROUNDS MAINTENANCE FAX MODEM 001.000.640.576.800.420.00 111.19 Total :193.89 128971 11/17/2011 072515 GOOGLE INC 3640572 INTERNET ANTI-VIRUS & SPAM MAINT FEE Internet Anti-Virus & Spam Maint Fee - 001.000.310.518.880.480.00 523.33 Total :523.33 128972 11/17/2011 012199 GRAINGER 9678801292 837944131 CONNECTOR 411.000.656.538.800.310.21 85.79 9.5% Sales Tax 411.000.656.538.800.310.21 7.89 Total :93.68 128973 11/17/2011 067693 GRANITE PRECASTING & CONCRETE 45621 Storm - Concrete Pipe for Double Track Storm - Concrete Pipe for Double Track 411.000.652.542.320.310.00 687.60 9.5% Sales Tax 411.000.652.542.320.310.00 65.32 Total :752.92 128974 11/17/2011 072647 HERRERA ENVIRONMENTAL 25321 E9FB.SERVICES THRU 10/28/11 12Page: Packet Page 30 of 212 11/17/2011 Voucher List City of Edmonds 13 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128974 11/17/2011 (Continued)072647 HERRERA ENVIRONMENTAL E9FB.Services thru 10/28/11 412.200.630.594.320.410.00 567.82 Total :567.82 128975 11/17/2011 067862 HOME DEPOT CREDIT SERVICES 1030937 Milltown Courtyard Project - Glue, ply Milltown Courtyard Project - Glue, ply 132.000.640.594.760.310.00 206.82 9.5% Sales Tax 132.000.640.594.760.310.00 19.65 Milltown Courtyard Project - Pooltrwl,1032637 Milltown Courtyard Project - Pooltrwl, 132.000.640.594.760.310.00 194.36 9.5% Sales Tax 132.000.640.594.760.310.00 18.46 City Hall - wax ring, extender, washers1075811 City Hall - wax ring, extender, washers 001.000.651.519.920.310.00 19.01 9.5% Sales Tax 001.000.651.519.920.310.00 1.81 Supplies1081484 Supplies 411.000.655.535.800.310.00 7.99 9.5% Sales Tax 411.000.655.535.800.310.00 0.76 MCH Magnet Board2045151 MCH Magnet Board 001.000.651.519.920.310.00 9.34 9.5% Sales Tax 001.000.651.519.920.310.00 0.89 Supplies - Spray adh, 902081197 Supplies - Spray adh, 90 411.000.655.535.800.310.00 42.95 9.5% Sales Tax 411.000.655.535.800.310.00 4.08 Stock - Mount tape2081270 13Page: Packet Page 31 of 212 11/17/2011 Voucher List City of Edmonds 14 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128975 11/17/2011 (Continued)067862 HOME DEPOT CREDIT SERVICES Stock - Mount tape 001.000.651.519.920.310.00 14.44 9.5% Sales Tax 001.000.651.519.920.310.00 1.37 Milltown Courtyard Project - Router Bit2261353 Milltown Courtyard Project - Router Bit 132.000.640.594.760.310.00 35.97 9.5% Sales Tax 132.000.640.594.760.310.00 3.42 Shop - Circular Saw3037466 Shop - Circular Saw 001.000.651.519.920.350.00 99.97 9.5% Sales Tax 001.000.651.519.920.350.00 9.50 Stock #95 - Bosch Blade/Bitholder3044918 Stock #95 - Bosch Blade/Bitholder 001.000.651.519.920.310.00 14.94 9.5% Sales Tax 001.000.651.519.920.310.00 1.42 Rich for Parks - Plastic baggds, rope3044998 Rich for Parks - Plastic baggds, rope 001.000.640.576.800.310.00 22.97 9.5% Sales Tax 001.000.640.576.800.310.00 2.18 Supplies = Bury Hydrant3595047 Supplies = Bury Hydrant 411.000.654.534.800.310.00 45.00 9.5% Sales Tax 411.000.654.534.800.310.00 4.28 Milltown Courtyard Project - Forms4042534 Milltown Courtyard Project - Forms 132.000.640.594.760.310.00 173.61 9.5% Sales Tax 132.000.640.594.760.310.00 16.49 14Page: Packet Page 32 of 212 11/17/2011 Voucher List City of Edmonds 15 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128975 11/17/2011 (Continued)067862 HOME DEPOT CREDIT SERVICES Milltown Court Project - Supplies5040329 Milltown Court Project - Supplies 132.000.640.594.760.310.00 294.61 9.5% Sales Tax 132.000.640.594.760.310.00 27.99 Milltown Courtyard Project - Rebar5042248 Milltown Courtyard Project - Rebar 132.000.640.594.760.310.00 172.08 9.5% Sales Tax 132.000.640.594.760.310.00 16.35 Steve's Truck #355087707 Steve's Truck #35 411.000.655.535.800.310.00 26.34 9.5% Sales Tax 411.000.655.535.800.310.00 2.50 Supplies - Outdo, Simple grn, trashcan5261634 Supplies - Outdo, Simple grn, trashcan 411.000.655.535.800.310.00 24.35 9.5% Sales Tax 411.000.655.535.800.310.00 2.31 Supplies - Nails for crew hooks5574730 Supplies - Nails for crew hooks 411.000.652.542.900.310.00 51.86 9.5% Sales Tax 411.000.652.542.900.310.00 4.93 Milltown Courtyard Project Supplies~6030031 Milltown Courtyard Project Supplies~ 132.000.640.594.760.310.00 118.55 9.5% Sales Tax 132.000.640.594.760.310.00 11.26 Ant Granules6582724 Ant Granules 001.000.651.519.920.310.00 7.97 9.5% Sales Tax 15Page: Packet Page 33 of 212 11/17/2011 Voucher List City of Edmonds 16 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128975 11/17/2011 (Continued)067862 HOME DEPOT CREDIT SERVICES 001.000.651.519.920.310.00 0.76 Milltown Courtyard Project - Sakrete,7033346 Milltown Courtyard Project - Sakrete, 132.000.640.594.760.310.00 238.59 9.5% Sales Tax 132.000.640.594.760.310.00 22.67 Supplies - Sunset Deck, CDR, WW7043932 Supplies - Sunset Deck, CDR, WW 111.000.653.542.610.310.00 39.78 9.5% Sales Tax 111.000.653.542.610.310.00 3.78 Inflator7261239 Inflator 411.000.652.542.400.310.00 16.98 9.5% Sales Tax 411.000.652.542.400.310.00 1.61 City Hall - Brasscraft, litepickup8031463 City Hall - Brasscraft, litepickup 001.000.651.519.920.310.00 228.53 9.5% Sales Tax 001.000.651.519.920.310.00 21.71 Milltown Courtyard Project - Insert8031499 Milltown Courtyard Project - Insert 132.000.640.594.760.310.00 291.09 9.5% Sales Tax 132.000.640.594.760.310.00 27.65 Supplies - GE Clear tube, plastic bags8043853 Supplies - GE Clear tube, plastic bags 411.000.655.535.800.310.00 4.87 9.5% Sales Tax 411.000.655.535.800.310.00 0.46 Supplies - FAC plastic bags, locknut8093031 Supplies - FAC plastic bags, locknut 001.000.651.519.920.310.00 6.90 16Page: Packet Page 34 of 212 11/17/2011 Voucher List City of Edmonds 17 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128975 11/17/2011 (Continued)067862 HOME DEPOT CREDIT SERVICES 9.5% Sales Tax 001.000.651.519.920.310.00 0.66 Milltown Courtyard Project Supplies8261185 Milltown Courtyard Project Supplies 132.000.640.594.760.310.00 126.89 9.5% Sales Tax 132.000.640.594.760.310.00 12.05 Supplies - super glue8570557 Supplies - super glue 001.000.651.519.920.310.00 38.95 9.5% Sales Tax 001.000.651.519.920.310.00 3.70 137 Sunset - CDR, block9031341 137 Sunset - CDR, block 111.000.653.542.610.310.00 216.35 9.5% Sales Tax 111.000.653.542.610.310.00 20.55 Supplies - Ant granules & gel, liquid9583824 Supplies - Ant granules & gel, liquid 001.000.651.519.920.310.00 18.61 9.5% Sales Tax 001.000.651.519.920.310.00 1.77 Total :3,077.69 128976 11/17/2011 072065 HOODSPORT'N DIVE 94 INV#94 - EDMONDS PD TURTLE FINS 3XL 001.000.410.521.220.350.00 197.20 TURTLE FINS 2XL 001.000.410.521.220.350.00 197.20 UNIVERSAL SPRING STRAP 10" 001.000.410.521.220.350.00 92.80 UNIVERSAL SPRING STRAP 12" 001.000.410.521.220.350.00 92.80 DRY GLOVES 001.000.410.521.220.350.00 36.00 17Page: Packet Page 35 of 212 11/17/2011 Voucher List City of Edmonds 18 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128976 11/17/2011 (Continued)072065 HOODSPORT'N DIVE MICROPHONE ELEMENT ME-16R 001.000.410.521.220.350.00 400.00 TRANSDUCER ASSEMBLY 001.000.410.521.220.350.00 130.00 INTOVA FLASHLIGHTS 001.000.410.521.220.350.00 60.00 PHANTOM REGULATOR HOSE 001.000.410.521.220.350.00 60.00 PHANTOM BCD HOSE 36" 001.000.410.521.220.350.00 20.00 HIGH PRESSURE HOSE 36" 001.000.410.521.220.350.00 120.00 CAM BAND STRAP & BUCKLE SET 001.000.410.521.220.350.00 175.00 ZIP-EASE STICK 001.000.410.521.220.350.00 30.00 SEAL SAVER-DRYSUIT 001.000.410.521.220.350.00 16.00 BUNA O-RING KITS 001.000.410.521.220.350.00 30.00 SOFT WEIGHTS 5LB 001.000.410.521.220.350.00 150.00 SOFT WEIGHTS 2LB 001.000.410.521.220.350.00 60.00 8.4% Sales Tax 001.000.410.521.220.350.00 156.83 INV#943 - EDMONDS PD943 SEAL REPAIR ON 2 DRYSUITS 001.000.410.521.220.350.00 150.00 8.4% Sales Tax 001.000.410.521.220.350.00 12.60 Total :2,186.43 128977 11/17/2011 060165 HWA GEOSCIENCES INC 22645 E8GA.SERVICES THRU 10/29/11 18Page: Packet Page 36 of 212 11/17/2011 Voucher List City of Edmonds 19 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128977 11/17/2011 (Continued)060165 HWA GEOSCIENCES INC E8GA.Services thru 10/29/11 412.100.630.594.320.410.00 201.25 E8GA.Services thru 10/29/11 412.300.630.594.320.410.00 918.75 Total :1,120.00 128978 11/17/2011 070042 IKON 85813858 COPIER LEASE PARK MAINTENANCE COPIER LEASE 001.000.640.576.800.450.00 20.96 Total :20.96 128979 11/17/2011 070042 IKON 85873026 Rent on Engineering copier for billing Rent on Engineering copier for billing 001.000.620.558.800.450.00 443.48 Rent on large copier for billing period85873027 Rent on large copier for billing period 001.000.620.558.800.450.00 827.00 Total :1,270.48 128980 11/17/2011 073548 INDOFF INCORPORATED 1976725 Misc. office supplies including tape Misc. office supplies including tape 001.000.620.558.800.310.00 258.11 9.5% Sales Tax 001.000.620.558.800.310.00 24.52 Back ordered calendar for Diane.1979269 Back ordered calendar for Diane. 001.000.620.558.800.310.00 16.29 9.5% Sales Tax 001.000.620.558.800.310.00 1.55 Total :300.47 128981 11/17/2011 069040 INTERSTATE AUTO PARTS 540449 Fleet - Return of 7/25/11 Fleet - Return of 7/25/11 511.000.657.548.680.310.00 -19.98 9.5% Sales Tax 19Page: Packet Page 37 of 212 11/17/2011 Voucher List City of Edmonds 20 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128981 11/17/2011 (Continued)069040 INTERSTATE AUTO PARTS 511.000.657.548.680.310.00 -1.90 Fleet Shop Supplies544628 Fleet Shop Supplies 511.000.657.548.680.310.00 191.79 9.5% Sales Tax 511.000.657.548.680.310.00 18.22 Total :188.13 128982 11/17/2011 070902 KAREN ULVESTAD PHOTOGRAPHY ULVESTAD14625 BASIC PHOTOGRAPHY BASIC PHOTOGRAPHY - COMPOSITION~ 001.000.640.574.200.410.00 182.00 Total :182.00 128983 11/17/2011 067330 KAR-VEL CONSTRUCTION INC E1JA.Pmt 2 E1JA.PMT 2 THRU 11/8/11 E1JA.Pmt 2 thru 11/8/11 412.100.630.594.320.650.00 377,486.82 E1JA.Ret 2 412.100.000.223.400.000.00 -17,784.23 Total :359,702.59 128984 11/17/2011 063501 KENS CAMERA INC 63483 INV#63483, ACCT#16778 - EDMONDS PD IMAGE SCAN CASE #79-3470 001.000.410.521.210.310.00 42.00 ENLARGEMENT 5X7 CASE #79-3470 001.000.410.521.210.310.00 69.72 Freight 001.000.410.521.210.310.00 5.00 Sales Tax 001.000.410.521.210.310.00 10.74 Total :127.46 128985 11/17/2011 017050 KWICK'N KLEEN CAR WASH 11072011-01 INV#11072011-01 - EDMONDS PD 30 CAR WASHES @ $5.03 FOR 10/11 001.000.410.521.220.480.00 150.90 Total :150.90 20Page: Packet Page 38 of 212 11/17/2011 Voucher List City of Edmonds 21 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128986 11/17/2011 073603 LIGHTHOUSE LAW GROUP PLLC NOV-11 11-11 LEGALS FEES 11-11 Legal fees 001.000.360.515.100.410.00 32,000.00 Total :32,000.00 128987 11/17/2011 019583 MANPOWER INC 23151736 Receptionist coverage on 11/1/2011. Receptionist coverage on 11/1/2011. 001.000.620.558.800.410.00 16.47 Total :16.47 128988 11/17/2011 020039 MCMASTER-CARR SUPPLY CO 99691881 123106800 FAST-ACTING FUSES/FUSE BLOCK 411.000.656.538.800.310.21 150.33 Freight 411.000.656.538.800.310.21 5.77 Total :156.10 128989 11/17/2011 020900 MILLERS EQUIP & RENT ALL INC 137771 MILLTOWN COURTYARD/LOADER RENTAL MILLTOWN COURTYARD: DINGO WIDE DIESEL 132.000.640.594.760.310.00 300.00 9.5% Sales Tax 132.000.640.594.760.310.00 28.50 Total :328.50 128990 11/17/2011 061013 NORTHWEST CASCADE INC 1-379736 HONEY BUCKET RENTAL HONEY BUCKET RENTAL: CIVIC FIELD 001.000.640.576.800.450.00 194.62 HONEY BUCKET RENTAL1-381088 HONEY BUCKET RENTAL: MADRONA ELEMENTARY 001.000.640.576.800.450.00 102.50 HONEY BUCKET RENTAL1-383190 HONEY BUCKET RENTAL: MARINA BEACH 001.000.640.576.800.450.00 617.96 Total :915.08 128991 11/17/2011 025690 NOYES, KARIN 000 00 252 Planning Board minutes on 11/9/11. 21Page: Packet Page 39 of 212 11/17/2011 Voucher List City of Edmonds 22 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128991 11/17/2011 (Continued)025690 NOYES, KARIN Planning Board minutes on 11/9/11. 001.000.620.558.600.410.00 352.00 Total :352.00 128992 11/17/2011 025889 OGDEN MURPHY AND WALLACE 694969 10-11 LEGAL FEES Oct-11 Legal Fees 001.000.360.515.100.410.00 64.50 Total :64.50 128993 11/17/2011 073714 OLBRECHTS & ASSOC, PLLC October 2011 Hearing Examiner services for October Hearing Examiner services for October 001.000.620.558.600.410.00 697.00 Total :697.00 128994 11/17/2011 065746 OMWBE A-13-01 2011 POLITICAL SUBDIVISION FESS 2011 Political Subdivision Fees 001.000.620.532.200.490.00 150.00 Total :150.00 128995 11/17/2011 065051 PARAMETRIX INC 14-78210 E7AA.SERVICES THRU 10/1/11 E7AA.Services thru 10/1/11 112.200.630.595.330.410.00 9,785.09 Total :9,785.09 128996 11/17/2011 027165 PARKER PAINT MFG. CO.INC.023022982 PAINT SUPPLIES BASE PAINT 001.000.640.576.800.310.00 16.95 9.5% Sales Tax 001.000.640.576.800.310.00 1.61 Total :18.56 128997 11/17/2011 063951 PERTEET ENGINEERING INC 20100166.000-4 E2DB-SERVICES THRU 10/30/11 E2DB-Services thru 10/30/11 132.000.640.594.760.410.00 22,273.98 Total :22,273.98 22Page: Packet Page 40 of 212 11/17/2011 Voucher List City of Edmonds 23 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128998 11/17/2011 071811 PONY MAIL BOX & BUSINESS CTR 195856 WATER SEWER STREET STORM-L&I RETURN POST Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.41 WATER SEWER STREET STORM-L&I RETURN POST196027 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.41 WATER SEWER STREET STORM-L&I RETURN POST196186 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.41 WATER SEWER STREET STORM-L&I RETURN POST196342 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.43 Water Sewer Street Storm - L&I Safety 23Page: Packet Page 41 of 212 11/17/2011 Voucher List City of Edmonds 24 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 128998 11/17/2011 (Continued)071811 PONY MAIL BOX & BUSINESS CTR 411.000.655.535.800.420.00 2.41 Fleet Return Postage196358 Fleet Return Postage 511.000.657.548.680.420.00 3.16 WATER SEWER STREET STORM-L&I RETURN POST196483 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.46 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.46 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.46 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.46 Total :51.80 128999 11/17/2011 065105 PORT SUPPLY 2708 UNDERWATER PARK ROPE ROPE FOR UNDERWATER PARK 001.000.640.576.800.310.00 960.00 9.5% Sales Tax 001.000.640.576.800.310.00 88.32 Total :1,048.32 129000 11/17/2011 064088 PROTECTION ONE 31146525 24 hour Alarm Monitoring- City Hall 24 hour Alarm Monitoring- City Hall 001.000.651.519.920.420.00 39.74 Total :39.74 129001 11/17/2011 030780 QUIRING MONUMENTS INC 122725 INSCRIPTION MARKER INSCRIPTION: HANVEY 130.000.640.536.200.340.00 170.00 Total :170.00 129002 11/17/2011 070955 R&R STAR TOWING 72844 INV#72844 - EDMONDS PD TOW 1997 TOYOTA #917WFF 001.000.410.521.220.410.00 237.00 24Page: Packet Page 42 of 212 11/17/2011 Voucher List City of Edmonds 25 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129002 11/17/2011 (Continued)070955 R&R STAR TOWING 9.5% Sales Tax 001.000.410.521.220.410.00 22.52 Total :259.52 129003 11/17/2011 071502 SLENKER, ROBERT 2449 TRAVEL/SLENKER TRAVEL/SLENKER 411.000.656.538.800.430.00 41.96 Total :41.96 129004 11/17/2011 037375 SNO CO PUD NO 1 200496834 LIFT STATION #10 17526 TALBOT RD LIFT STATION #10 411.000.655.535.800.470.00 121.49 LIFT STATION #2 912 CARY RD200563385 LIFT STATION #2 411.000.655.535.800.470.00 57.08 SEAVIEW RESERVOIR 18520 90TH W200739845 SEAVIEW RESERVOIR 411.000.654.534.800.470.00 29.51 SCHOOL LIGHT 9110 OVD201431236 SCHOOL FLASHING LIGHT 111.000.653.542.640.470.00 29.51 Total :237.59 129005 11/17/2011 037375 SNO CO PUD NO 1 200714038 18500 82ND AVE W 18500 82ND AVE W 001.000.640.576.800.470.00 79.64 8030 185TH ST SW201197084 8030 185TH ST SW 001.000.640.576.800.470.00 146.06 IRRIGATION SYSTEM202250627 IRRIGATION SYSTEM 001.000.640.576.800.470.00 30.53 Total :256.23 129006 11/17/2011 006630 SNOHOMISH COUNTY I000284579 SOLID WASTE DISPOSAL 25Page: Packet Page 43 of 212 11/17/2011 Voucher List City of Edmonds 26 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129006 11/17/2011 (Continued)006630 SNOHOMISH COUNTY SOLID WASTE CHARGES 001.000.640.576.800.470.00 494.00 Total :494.00 129007 11/17/2011 064351 SNOHOMISH COUNTY TREASURER 2011-836 INV#2011-836 REFUND DISPUTED CHGS & WR .50 BOOKING FEE - COUPE 001.000.410.523.600.510.00 -45.00 1 BOOKING FEE - DEPARTEE 001.000.410.523.600.510.00 -90.00 3 HOUSING DAYS - COUPE 001.000.410.523.600.510.00 -187.50 1 HOUSING DAY - DEPARTEE 001.000.410.523.600.510.00 -62.50 15 WORK RELEASE - STRACENER 001.000.410.523.600.510.00 -150.00 INV#2011-836 OCT 2011 - EDMONDS PD2011-836 49.17 BOOKINGS - OCT 2011 001.000.410.523.600.510.00 4,425.30 424.67 HOUSING DAYS - OCT 2011 001.000.410.523.600.510.00 26,541.88 95.5 WORK RELEASE - OCT 2011 001.000.410.523.600.510.00 4,011.00 Total :34,443.18 129008 11/17/2011 038100 SNO-KING STAMP 49133 Update two date stamps. Update two date stamps. 001.000.620.558.800.310.00 56.20 Total :56.20 129009 11/17/2011 039775 STATE AUDITOR'S OFFICE L90711 OCT-11 AUDIT FEES Oct-11 Audit Fees 001.000.390.519.900.510.00 1,816.16 Oct-11 Audit Fees 411.000.652.542.900.510.00 90.81 Oct-11 Audit Fees 26Page: Packet Page 44 of 212 11/17/2011 Voucher List City of Edmonds 27 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129009 11/17/2011 (Continued)039775 STATE AUDITOR'S OFFICE 411.000.654.534.800.510.00 302.69 Oct-11 Audit Fees 411.000.655.535.800.510.00 302.69 Oct-11 Audit Fees 411.000.656.538.800.510.00 302.69 Oct-11 Audit Fees 111.000.653.543.300.510.00 90.81 Oct-11 Audit Fees 511.000.657.548.680.510.00 121.09 Total :3,026.94 129010 11/17/2011 071585 STERICYCLE INC 3001628378 INV#3001628378 CUST#6076358 EDMONDS PD DISPOSAL 2 MED BOX HAZ WASTE 001.000.410.521.910.410.00 94.72 9.5% Sales Tax 001.000.410.521.910.410.00 3.41 Total :98.13 129011 11/17/2011 009350 THE DAILY HERALD COMPANY I01756177-11032011 E1FM-RFQ ADVERTISEMENT E1FM-RFQ Advertisement 412.200.630.594.320.410.00 213.52 Total :213.52 129012 11/17/2011 065459 THE HERALD SUBSCRIPTION 10016485 YEARLY SUBSCRIPTION 5 DAY PER WEEK SUBSCRIPTION THROUGH 001.000.640.574.100.490.00 171.00 Total :171.00 129013 11/17/2011 072029 TRIAD COMPUTER CONNECTION INC SC1-77621 UPS UPS 411.000.656.538.800.310.22 149.98 Freight 411.000.656.538.800.310.22 9.42 9.5% Sales Tax 411.000.656.538.800.310.22 15.14 27Page: Packet Page 45 of 212 11/17/2011 Voucher List City of Edmonds 28 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :174.5412901311/17/2011 072029 072029 TRIAD COMPUTER CONNECTION INC 129014 11/17/2011 073581 TRUAX, KAILEY TRUAX1113 PLAZA ROOM MONITOR PLAZA ROOM MONITOR 001.000.640.574.100.410.00 105.00 Total :105.00 129015 11/17/2011 064905 TYDI CONCRETE CUTTING & CORING 520664 DEMO/REMOVE CONCRETE CUT HOLES DEMO/REMOVE CONCRETE CUT HOLES 411.000.656.538.800.410.21 1,398.00 9.5% Sales Tax 411.000.656.538.800.410.21 132.81 Total :1,530.81 129016 11/17/2011 061192 UNITED PIPE & SUPPLY 8788883 MILLTOWN COURTYARD SUPPLIES SUPPLIES FOR MILLTOWN COURTYARD 132.000.640.594.760.310.00 527.92 9.5% Sales Tax 132.000.640.594.760.310.00 50.15 MILLTOWN COURTYARD SUPPLIES8788886 SUPPLIES FOR MILLTOWN COURTYARD 132.000.640.594.760.310.00 11.72 9.5% Sales Tax 132.000.640.594.760.310.00 1.11 Total :590.90 129017 11/17/2011 061192 UNITED PIPE & SUPPLY 8760254 Water Inventory - W-RESET-0.75-007 Water Inventory - W-RESET-0.75-007 411.000.654.534.800.341.00 136.14 Water Supplies 411.000.654.534.800.310.00 510.25 9.5% Sales Tax 411.000.654.534.800.341.00 12.93 9.5% Sales Tax 411.000.654.534.800.310.00 48.48 Water - Meter Setters8767974 28Page: Packet Page 46 of 212 11/17/2011 Voucher List City of Edmonds 29 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129017 11/17/2011 (Continued)061192 UNITED PIPE & SUPPLY Water - Meter Setters 411.000.654.534.800.310.00 1,284.80 9.5% Sales Tax 411.000.654.534.800.310.00 122.05 Water - Data Retreaver8768018 Water - Data Retreaver 411.000.654.534.800.350.00 360.00 9.5% Sales Tax 411.000.654.534.800.350.00 34.20 Water Meter Inventory - M-METER-02-0108774823 Water Meter Inventory - M-METER-02-010 411.000.654.534.800.342.00 4,196.85 9.5% Sales Tax 411.000.654.534.800.342.00 398.71 Total :7,104.41 129018 11/17/2011 062693 US BANK 1070 INV#1070 11/07/11 - THOMPSON -EDMONDS PD FOOD/ORAL BOARDS 10/5/11 001.000.410.521.100.310.00 23.20 FOOD/ORAL BOARD 10/6/11 001.000.410.521.100.310.00 23.75 BOOTS-CRYSTAL 001.000.410.521.220.240.00 89.99 BOOTS/SHOEMAKE 001.000.410.521.700.240.00 101.12 DVD-R DISCS 001.000.410.521.210.310.00 34.34 BOOTS/SHOEMAKE 001.000.410.521.700.240.00 186.41 MOTORCYCLE HELMET-HARBINSON 001.000.410.521.710.240.00 822.00 INV#2519 11/07/11 - TRAINING- EDMONDS PD2519 FOOD/SWAT-FRAUSTO & LAVELY 001.000.410.521.400.430.00 10.67 29Page: Packet Page 47 of 212 11/17/2011 Voucher List City of Edmonds 30 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129018 11/17/2011 (Continued)062693 US BANK FOOD/SWAT-FRAUSTO- & LAVELY 001.000.410.521.400.430.00 16.20 FOOD/SWAT-FRAUSTO & LAVELY 001.000.410.521.400.430.00 76.01 FUEL/SWAT-FRAUSTO & LAVELY 001.000.410.521.400.430.00 31.39 FOOD/SWAT-FRAUSTO & LAVELY 001.000.410.521.400.430.00 5.42 LODGING/SWAT- FRAUSTO 001.000.410.521.400.430.00 591.36 LOGDING/SWAT- LAVELY 001.000.410.521.400.430.00 591.36 FOOD/SWAT-FRAUSTO & LAVELY 001.000.410.521.400.430.00 35.71 INV#3181 11/07/11 - BARD - EDMONDS PD3181 S&W M&P 001.000.410.521.400.350.00 57.09 COLT BLUE TRAINING GUN 001.000.410.521.400.350.00 216.45 TASER X26 001.000.410.521.400.350.00 57.09 TRAINING TARGETS 001.000.410.521.400.310.00 97.83 REG/FBI CLASS-HAWLEY 001.000.410.521.400.490.00 350.00 INV#3520 11/07/11 - TRAINING-EDMONDS PD3520 MEAL/COLL RECON-ROTH 001.000.410.521.400.430.00 38.87 FUEL/COLL RECON-ROTH 001.000.410.521.400.430.00 42.85 FEXEX CHG #11-3574 001.000.410.521.100.420.00 97.54 MEAL/COLL RECON-ROTH 001.000.410.521.400.430.00 9.08 30Page: Packet Page 48 of 212 11/17/2011 Voucher List City of Edmonds 31 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129018 11/17/2011 (Continued)062693 US BANK LODGING/COLL RECON-ROTH 001.000.410.521.400.430.00 275.00 SUPPLIES/COLL RECON-ROTH 001.000.410.521.400.430.00 3.46 MEAL/COLL RECON-ROTH 001.000.410.521.400.430.00 22.68 FEDEX CHG #11-3198 001.000.410.521.100.420.00 13.65 MEAL/COLL RECON-ROTH 001.000.410.521.400.430.00 22.45 LODGING/COLL RECON-ROTH 001.000.410.521.400.430.00 275.00 MEAL/COLL RECON-ROTH 001.000.410.521.400.430.00 12.68 FEDEX CHG #11-2944 001.000.410.521.100.420.00 13.15 MEAL/COLL RECON-ROTH 001.000.410.521.400.430.00 15.63 FUEL/COLL RECON-ROTH 001.000.410.521.400.430.00 12.00 MEAL/COLL RECON-ROTH 001.000.410.521.400.430.00 2.15 LODGING/COLL RECON-ROTH 001.000.410.521.400.430.00 275.00 MEAL/COLL RECON-ROTH 001.000.410.521.400.430.00 19.97 FEDEX CHG #11-3525 001.000.410.521.100.420.00 13.15 MEAL/COLL RECON-ROTH 001.000.410.521.400.430.00 24.39 LODGING/COLL RECON-ROTH 001.000.410.521.400.430.00 275.00 Total :4,881.09 31Page: Packet Page 49 of 212 11/17/2011 Voucher List City of Edmonds 32 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129019 11/17/2011 062693 US BANK 2143 OFFICEMAX,TECHSMITH, JOOMLA Office Max - Memory for HP5800 2GB DDR2 001.000.310.518.880.480.00 148.90 TechSmith Camtasia Studio Government 001.000.310.518.880.310.00 249.00 Avangate Paypal plugin 001.000.310.518.880.310.00 129.24 AMAZON,PRINCE TECH,UPS3470 Amazon HP/Compaq 432320-001 146GB Hard 001.000.310.518.880.480.00 712.35 Prince Technology HP 146GB 10K SAS Hard 001.000.310.518.880.480.00 520.00 Prince Technology HP 146GB SAS Hard 001.000.310.518.880.480.00 260.00 UPS Freight charges RMA#7172 Prince 001.000.310.518.880.420.00 17.61 Total :2,037.10 129020 11/17/2011 062693 US BANK 2985 TRAINING/SLENKER TRAINING/SLENKER 411.000.656.538.800.490.71 179.00 PUMP 411.000.656.538.800.310.21 113.78 ELECTRICAL SUPPLIES 411.000.656.538.800.310.22 618.00 Total :910.78 129021 11/17/2011 062693 US BANK 9399 CITY CLERK PURCHASE CARD Misc recorded documents 001.000.250.514.300.490.00 140.00 Recording of Utility Liens 411.000.654.534.800.490.00 1,165.00 Recording of Utility Liens 411.000.655.535.800.490.00 1,165.00 Total :2,470.00 32Page: Packet Page 50 of 212 11/17/2011 Voucher List City of Edmonds 33 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129022 11/17/2011 062693 US BANK 3355 Sun Supply - Street Sign Supplies Sun Supply - Street Sign Supplies 111.000.653.542.640.310.00 128.70 L&I - Renew Elect Cert - G Evans3546 L&I - Renew Elect Cert - G Evans 001.000.651.519.920.490.00 69.70 Office Max - Street - Portable Folder 111.000.653.542.900.310.00 13.67 Waste News - Subscription 2012 - S 411.000.654.537.900.490.00 74.00 Total :286.07 129023 11/17/2011 062693 US BANK 6045 Digital type face for Planning Dept. Digital type face for Planning Dept. 001.000.620.558.600.490.00 253.00 Growth Management & Land Use seminar 001.000.620.558.600.490.00 665.00 Recorded Webinar: Municipal and 001.000.620.558.600.490.00 500.00 Recorded Webinar: Municipal and 001.000.240.513.110.490.00 250.00 Environmental Education Program - 001.000.620.558.600.490.00 10.00 Total :1,678.00 129024 11/17/2011 044960 UTILITIES UNDERGROUND LOC CTR 1100119 utility locates utility locates 411.000.654.534.800.410.00 74.17 utility locates 411.000.655.535.800.410.00 74.17 utility locates 411.000.652.542.900.410.00 76.41 Total :224.75 129025 11/17/2011 067917 WALLY'S TOWING INC 46248 INV#46248 - EDMONDS PD TOW 1998 HONDA #AFA7868 33Page: Packet Page 51 of 212 11/17/2011 Voucher List City of Edmonds 34 7:46:23AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129025 11/17/2011 (Continued)067917 WALLY'S TOWING INC 001.000.410.521.220.410.00 158.00 9.5% Sales Tax 001.000.410.521.220.410.00 15.01 Total :173.01 129026 11/17/2011 065035 WASHINGTON STATE PATROL I12003350 INV#I12003350 EDM301 - EDMONDS PD BACKGROUND CHECKS OCT 2011 001.000.000.237.100.000.00 308.00 Total :308.00 129027 11/17/2011 071721 WASHINGTON STATE UNDERCOVER UNDERCOVER 2012 UNDERCOVER OPS - ROSSI MARCH 2012 UNDERCOVER OPS - MARCH 2012 001.000.410.521.400.490.00 600.00 Total :600.00 129028 11/17/2011 070796 WEED GRAAFSTRA & BENSON INC PS 31 C/A 4181-01M Reidy/Thuesen conflict matter 001.000.360.515.100.410.00 1,554.00 Total :1,554.00 Bank total :693,738.5496 Vouchers for bank code :front 693,738.54Total vouchers :Vouchers in this report96 34Page: Packet Page 52 of 212 AM-4390 Item #: 2. D. City Council Meeting Date: 11/22/2011 Time:Consent Submitted For:Shawn Hunstock Submitted By:Nori Jacobson Department:Finance Review Committee: Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Approval of payment for Holiday buy back days for Law Enforcement Commissioned Employees & Police Support Service Employees in the amount of $135,645.66 and Kelly day buy back for Law Enforcement Commissioned Employees in the amount of $37,986.29 per union contracts. Recommendation from Mayor and Staff Approval of payments for Holiday and Kelly buy back days. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2011 Revenue: Expenditure:173,631.95 Fiscal Impact: Holiday $135,645.66 Kelly $37,986.29 Form Review Inbox Reviewed By Date Finance Shawn Hunstock 11/17/2011 02:34 PM City Clerk Sandy Chase 11/17/2011 04:59 PM Mayor Mike Cooper 11/17/2011 05:02 PM Final Approval Sandy Chase 11/17/2011 05:04 PM Form Started By: Nori Jacobson Started On: 11/17/2011 01:13 PM Final Approval Date: 11/17/2011 Packet Page 53 of 212 AM-4379 Item #: 2. E. City Council Meeting Date: 11/22/2011 Time:Consent Submitted By:Shawn Hunstock Department:Finance Committee:Finance Type:Information Information Subject Title General Fund Update - September 2011 Recommendation from Mayor and Staff Informational purposes Previous Council Action N/A - Forwarded to Council consent agenda at the request of the Finance Committee. Narrative See attached Attachments General Fund Update - September 2011 Form Review Inbox Reviewed By Date City Clerk Sandy Chase 11/17/2011 09:02 AM Mayor Mike Cooper 11/17/2011 10:28 AM Final Approval Sandy Chase 11/17/2011 11:26 AM Form Started By: Shawn Hunstock Started On: 11/17/2011 Final Approval Date: 11/17/2011 Packet Page 54 of 212 i CITY OF EDMONDS GENERAL FUND UPDATE SEPTEMBER, 2011 Overview The attached report provides the following information regarding the General Fund: - 2011 revised annual budget of revenue and expenditures - January 2011 through September 2011actual revenues and expenditures - The variance in dollars between budget and actual results - Actual compared to budget expressed as a percentage. September represents 75% of the way through the year (9 months divided by 12 months). Discussed below are the revenues and expenditures where there is a material variance from actual to budget: Revenues: - Property Taxes - are collected twice a year (May & November), therefore the September report only shows May’s collection (i.e. approximately 50%) of property taxes collected. - Telephone Utility Tax – Since Feb 2011 actuals have been below budget. Year end is targeted to be $1,423,000 which is $140,000 (9%) below budged amount of $1,563,000. See attached chart for further details. - Licenses & Permits - actuals in excess of budget relate to the franchise agreements of approximately $100,000 from Blackrock and Verizon inadvertently not budgeted in 2011. - Intergovernmental - In September, received yearly PUD Priviledge tax revenue of $181,000 and quarterly Liquor Profits of $56,000. Year end is targeted to be $1,000,000 which is $107,000 (12%) above budged amount of $893,000. - Charges for Goods & Services - actuals in excess to budget relate to Inter-fund reimbursement of the General Fund, EMS Transport Fees, Park & Rec Program Fees and Plan Check Fees. Year end is targeted to be $3,900,000 which is $263,000 (7%) above budged amount of $3,637,000. Expenditures: - Salaries & Benefits – actuals below budget due to open positions from 2011 retirements and resignations as well as 2011 budgeted but unfilled positions. - Supplies – actuals below budget across most City departments - Intergovernmental – actuals above budget due to a number of 4th quarter payments to vendors (FD 1, SNOCOM, ESCA, etc) being paid at the end of September. - Debt Service – are paid twice a year (June & December), therefore the September report only shows June’s payments. Packet Page 55 of 212 2011 Revised Annual Budget YTD Actuals Variance % Rec/Exp BEGINNING WORKING CAPITAL 2,759,501 2,759,501 - REVENUES: REAL PERSONAL / PROPERTY TAX 9,506,114 4,945,326 4,560,788 52% EMS PROPERTY TAX 3,233,038 1,833,014 1,400,024 57% VOTED PROPERTY TAX 877,984 449,555 428,429 51% LOCAL RETAIL SALES/USE TAX 4,524,195 3,408,200 1,115,995 75% NATURAL GAS USE TAX 16,667 9,245 7,422 55% 1/10 SALES TAX LOCAL CRIM JUST 530,130 385,096 145,034 73% GAS UTILITY TAX 890,000 707,251 182,749 79% T.V. CABLE UTILITY TAX 698,865 546,505 152,360 78% TELEPHONE UTILITY TAX 1,563,454 1,008,187 555,267 64% ELECTRIC UTILITY TAX 1,532,043 1,171,925 360,118 76% SOLID WASTE UTILITY TAX 285,918 211,978 73,940 74% WATER UTILITY TAX 764,082 590,365 173,717 77% SEWER UTILITY TAX 470,000 354,661 115,339 75% STORMWATER UTILITY TAX 237,600 195,505 42,096 82% LEASEHOLD EXCISE TAX 250,938 162,619 88,319 65% PULLTABS TAX 61,043 47,450 13,593 78% LICENSES AND PERMITS 1,484,829 1,210,073 274,756 81% INTERGOVERNMENTAL 893,692 863,581 30,111 97% CHARGES FOR GOODS AND SERVICES 3,637,480 3,186,856 450,624 88% FINES AND FORFEITURES 667,100 459,720 207,380 69% MISCELLANEOUS 339,073 314,981 24,092 93% NONREVENUES - - - 0% INTERFUND TRANSFERS 114,727 22,806 91,921 20% 32,578,972 22,084,897 10,494,075 68% EXPENDITURES: SALARIES / WAGES 12,728,874 9,176,700 3,552,174 72% BENEFITS 4,385,811 3,060,521 1,325,290 70% SUPPLIES 531,862 286,629 245,233 54% SERVICES 4,003,708 2,891,251 1,112,457 72% INTERGOVERNMENTAL 8,876,513 8,115,375 761,138 91% CAPITAL OUTLAY - - - 0% DEBT SERVICE PRINCIPAL 1,111,369 62,752 1,048,617 6% DEBT SERVICE INTEREST 340,759 173,594 167,165 51% INTERFUND SERVICES 646,172 475,972 170,200 74% 32,625,068 24,242,794 8,382,274 74% CHANGE IN WORKING CAPITAL (YTD)(46,096) (2,157,897) 2,111,801 ENDING WORKING CAPITAL 2,713,405 601,604 2,111,801 Page 1 of 6 City of Edmonds General Fund Update September 2011 Packet Page 56 of 212 2010 OUTLOOK 555,301 2011 BUDGET 700,000 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast %8%5%7%8%8%10%9%11%10%10%8%7% Cumulative Forecast %8%13%19%28%36%46%55%66%76%86%93%100% Monthly Forecast $54,509 35,415 45,854 58,548 55,975 71,363 65,138 75,882 67,525 68,726 54,798 46,268 Cumulative Forecast $54,509 89,923 135,777 194,325 250,300 321,663 386,801 462,683 530,208 598,934 653,732 700,000 Actual Collected $64,450 26,992 30,969 61,193 51,964 36,921 51,938 43,294 52,886 54,519 43,471 36,704 Cumulative Collection $64,450 91,442 122,411 183,604 235,568 272,489 324,427 367,721 420,607 475,126 518,597 555,301 YEAR END FORECAST 827,667 711,822 631,090 661,380 658,799 592,988 587,121 556,330 555,301 555,301 555,301 555,301 Projected YE Variance 127,667 11,822 (68,910) (38,620) (41,201) (107,012) (112,879) (143,670) (144,699) (144,699) (144,699) (144,699) Budget Variance %18%2%-10%-6%-6%-15%-16%-21%-21%-21%-21%-21% City of Edmonds 2011 Monthly Revenue Forecasting Model REAL ESTATE EXCISE TAX - 200,000 400,000 600,000 800,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2011 CUMULATIVE COLLECTIONS Actuals/Trend Budget C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 2 of 6 11/1/2011 5:11 PMPacket Page 57 of 212 2011 OUTLOOK 4,568,232 2011 BUDGET 4,524,195 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast %8%10%7%8%9%8%8%9%8%8%9%8% Cumulative Forecast %8%18%25%33%41%49%57%66%75%83%92%100% Monthly Forecast $361,138 458,856 320,307 339,615 392,188 351,881 353,139 422,201 376,021 378,930 421,884 348,035 Cumulative Forecast $361,138 819,994 1,140,302 1,479,916 1,872,104 2,223,985 2,577,124 2,999,325 3,375,345 3,754,276 4,176,160 4,524,195 Actual Collected $358,415 449,791 344,713 325,279 424,567 365,381 375,982 411,392 352,681 382,619 425,991 351,423 Cumulative Collection $358,415 808,205 1,152,918 1,478,197 1,902,764 2,268,145 2,644,127 3,055,519 3,408,200 3,790,819 4,216,809 4,568,232 YEAR END FORECAST 4,490,075 4,459,150 4,574,251 4,518,939 4,598,289 4,614,029 4,641,820 4,608,959 4,568,232 4,568,232 4,568,232 4,568,232 Projected YE Variance (34,120) (65,045) 50,056 (5,256) 74,094 89,834 117,625 84,764 44,037 44,037 44,037 44,037 Budget Variance %-1%-1%1%0%2%2%3%2%1%1%1%1% City of Edmonds 2011 Monthly Revenue Forecasting Model SALES AND USE TAX - 500,000 1,000,000 1,500,000 2,000,000 2,500,000 3,000,000 3,500,000 4,000,000 4,500,000 5,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2011 CUMULATIVE COLLECTIONS Actuals/Trend Budget C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 3 of 6 11/1/2011 5:11 PMPacket Page 58 of 212 2011 OUTLOOK 867,826 2011 BUDGET 890,000 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast %14%15%13%11%9%7%5%4%3%4%6%9% Cumulative Forecast %14%29%42%53%62%69%75%78%81%85%91%100% Monthly Forecast $124,297 131,645 119,196 97,069 82,945 62,262 45,728 32,251 29,930 32,637 55,825 76,215 Cumulative Forecast $124,297 255,942 375,138 472,207 555,152 617,413 663,141 695,392 725,322 757,960 813,785 890,000 Actual Collected $118,216 119,279 111,076 103,988 83,728 62,659 45,207 32,791 30,307 31,824 54,434 74,316 Cumulative Collection $118,216 237,495 348,571 452,559 536,287 598,946 644,153 676,944 707,251 739,075 793,510 867,826 YEAR END FORECAST 846,460 825,854 826,971 852,968 859,757 863,379 864,516 866,389 867,826 867,826 867,826 867,826 Projected YE Variance (43,540) (64,146) (63,029) (37,032) (30,243) (26,621) (25,484) (23,611) (22,174) (22,174) (22,174) (22,174) Budget Variance %-5%-7%-7%-4%-3%-3%-3%-3%-2%-2%-2%-2% City of Edmonds 2011 Monthly Revenue Forecasting Model GAS UTILITY TAX - 200,000 400,000 600,000 800,000 1,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2011 CUMULATIVE COLLECTIONS Actuals/Trend Budget C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 4 of 6 11/1/2011 5:11 PMPacket Page 59 of 212 2011 OUTLOOK 1,423,539 2011 BUDGET 1,563,454 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast %6%10%10%6%9%7%10%9%6%11%6%13% Cumulative Forecast %6%15%25%31%40%46%56%65%71%82%87%100% Monthly Forecast $88,105 148,971 149,501 98,560 134,154 101,832 149,200 139,777 97,178 173,153 86,900 196,123 Cumulative Forecast $88,105 237,076 386,576 485,136 619,291 721,123 870,323 1,010,100 1,107,278 1,280,431 1,367,331 1,563,454 Actual Collected $119,046 76,840 134,764 113,698 110,498 110,747 107,157 116,551 118,887 157,658 79,123 178,572 Cumulative Collection $119,046 195,886 330,649 444,347 554,845 665,592 772,749 889,300 1,008,187 1,165,845 1,244,968 1,423,539 YEAR END FORECAST 2,112,514 1,291,816 1,337,266 1,432,002 1,400,756 1,443,059 1,388,171 1,376,477 1,423,539 1,423,539 1,423,539 1,423,539 Projected YE Variance 549,060 (271,638) (226,188) (131,452) (162,698) (120,395) (175,283) (186,977) (139,915) (139,915) (139,915) (139,915) Budget Variance %35%-17%-14%-8%-10%-8%-11%-12%-9%-9%-9%-9% City of Edmonds 2011 Monthly Revenue Forecasting Model TELEPHONE UTILITY TAX - 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 1,750,000 2,000,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2011 CUMULATIVE COLLECTIONS Actuals/Trend Budget C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 5 of 6 11/1/2011 5:11 PMPacket Page 60 of 212 2011 OUTLOOK 1,464,996 2011 BUDGET 1,532,043 TOTAL JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC Monthly Forecast %10%12%11%11%9%8%7%6%7%6%7%7% Cumulative Forecast %10%22%32%43%52%60%67%73%80%86%93%100% Monthly Forecast $154,344 180,865 161,039 161,397 142,207 116,798 110,597 96,931 101,381 88,779 112,474 105,231 Cumulative Forecast $154,344 335,209 496,248 657,645 799,852 916,651 1,027,247 1,124,178 1,225,559 1,314,338 1,426,812 1,532,043 Actual Collected $163,770 142,743 151,197 162,822 140,887 113,715 107,579 88,078 101,133 84,894 107,552 100,626 Cumulative Collection $163,770 306,514 457,711 620,533 761,420 875,135 982,714 1,070,792 1,171,925 1,256,819 1,364,371 1,464,996 YEAR END FORECAST 1,625,612 1,400,895 1,413,069 1,445,587 1,458,430 1,462,656 1,465,626 1,459,287 1,464,996 1,464,996 1,464,996 1,464,996 Projected YE Variance 93,569 (131,148) (118,974) (86,456) (73,613) (69,387) (66,417) (72,756) (67,047) (67,047) (67,047) (67,047) Budget Variance %6%-9%-8%-6%-5%-5%-4%-5%-4%-4%-4%-4% City of Edmonds 2011 Monthly Revenue Forecasting Model ELECTRIC UTILITY TAX - 250,000 500,000 750,000 1,000,000 1,250,000 1,500,000 1,750,000 JAN FEB MAR APR MAY JUN JUL AUG SEP OCT NOV DEC 2011 CUMULATIVE COLLECTIONS Actuals/Trend Budget C:\Documents and Settings\tarte\My Documents\Book1 11 CHARTS Page 6 of 6 11/1/2011 5:11 PMPacket Page 61 of 212 AM-4380 Item #: 2. F. City Council Meeting Date: 11/22/2011 Time:Consent Submitted By:Shawn Hunstock Department:Finance Committee:Finance Type:Information Information Subject Title 3rd Quarter Budget Report 2011 Recommendation from Mayor and Staff Informational purposes Previous Council Action N/A - Forwarded to Council consent agenda at the request of the Finance Committee. Narrative See attached report Attachments 3rd Qtr Report 2011 Form Review Inbox Reviewed By Date City Clerk Sandy Chase 11/17/2011 09:02 AM Mayor Mike Cooper 11/17/2011 10:29 AM Final Approval Sandy Chase 11/17/2011 11:26 AM Form Started By: Shawn Hunstock Started On: 11/17/2011 Final Approval Date: 11/17/2011 Packet Page 62 of 212 i CITY OF EDMONDS SEPTEMBER 30, 2011 BUDGET REPORT TABLE OF CONTENTS Summary of Revenue & Expenditures……………………………………………………. ……ii Revenues by Fund-Summary…………..……………….………………………………………..1 Expenditures by Fund-Summary………………………………………………………...………2 Revenues- General Fund Detail…………………………………………………..………….…..3 Expenditure by Fund - Detail All Funds…………………………………………………………………………………..7 Expenditure by Department-Summary General Fund……………………………………………………………………………..13 Combined Utility……………………………………………...……………..…………..13 Expenditure by Department-Detail General Fund……………………………………………………………………………..14 Combined Utility……………………………………………………………………...…19 Packet Page 63 of 212 ii CITY OF EDMONDS SEPTEMBER 30, 2011 BUDGET REPORT SUMMARY OF REVENUE & EXPENDITURES Overview The attached reports provide the following information regarding all City funds: - 2011 revised annual budget of revenue and expenditures - January 2011 through September 2011actual revenues and expenditures - The variance in dollars between budget and actual results - Actual compared to budget expressed as a percentage. September represents 75% of the year (9 months divided by 12 months). Discussed below are the revenues and expenditures where there is a material variance from actual to budget: Revenues: - General Fund – see September General Fund Update for analysis. - LEOFF- Medical Reserve Fund – $188,000 transfers from the general fund occur in June and December. - Combined Street Construction/Improvements Fund – budgeted $1 million in grant revenue, for which the City has not received. - Multimodal Transportation Fund - budgeted $1 million in grant revenue, for which the City has not received. - Real Estate Excise Tax 1 & 2 Funds – Actual revenue is not meeting budget. Yearly budget is $700,000 and actual will be closer to $550,000. See September General Fund Update for chart and analysis. - Special Projects Fund - budgeted $224,000 in grant revenue, for which the City has not received. - Cemetery Maintenance Fund – Actual exceeding budget. Yearly budget is $119,700 and actual will be closer to $160,000. - Parks Construction Fund - budgeted $1,500,000 in grant revenue, for which the City has only received $200,000. - Limited Tax G.O. Bond Fund – receipts occur in May and November. Expect year end to be with 95% of budgeted amount of $465,973. - Combined Utility Construction Improvement Fund - budgeted $5.8 million in debt proceeds, for which the City has not collected. - Firemen’s Pension Fund – budgeted $45,000 in Fire Insurance Tax Revenue, which the City will not collect, due to no longer have firemen on the payroll. Working with the State of Washington to determine if the City is eligible to collect an amount in 2011. Packet Page 64 of 212 iii CITY OF EDMONDS SEPTEMBER 30, 2011 BUDGET REPORT SUMMARY OF REVENUE & EXPENDITURES Expenditures: - General Fund – see September General Fund Update for analysis. - Combined Street Construction/Improvements Fund – due not receiving grant revenue (see above), related expenditures are below budget as well. - Multimodal Transportation Fund - due not receiving grant revenue (see above), related expenditures are below budget as well. - Building Maintenance Fund – actual expenditures of $188,000 are approaching budgeted amount of $190,000 due to under-budgeted maintenance costs. November 2011 budget amendment will be forthcoming. - Hotel/Motel Tax Revenue Fund – actual expenditures across all items are tracking less than budgeted expenditures. - Real Estate Excise Tax 1 Fund – actual expenditures (professional services), are less than budgeted expenditures. - Real Estate Excise Tax 2 Fund – budgeted expenditures related to debt service payments that occur in June and December. - Special Projects Fund - due to not receiving grant revenue (see above), related expenditures are below budget as well. - Parks Construction Fund - due to not receiving grant revenue (see above), related expenditures are below budget as well. - Limited Tax G.O. Bond Fund – budgeted expenditures relate to debt service payments that occur in June and December. - Combined Utility Construction Improvement Fund - due to not receiving debt proceeds (see above), related expenditures are below budget as well. - Capital Improvement Reserve Fund – actual is less than budgeted due to debt service payments occurring in June and December as well as construction projects just starting in September. - Firemen’s Pension Fund – actual expenditures across all items are tracking less than budgeted expenditures. Packet Page 65 of 212 Title 2011 Revised Annual Budget 09/30/2011 Revenues Variance % Received GENERAL FUND 32,578,972 22,084,897 (10,494,075) 68% LEOFF-MEDICAL INS. RESERVE 376,566 188,770 (187,796) 50% PUBLIC SAFETY EMERGENCY RESERVE 1,000 1,912 912 191% DRUG ENFORCEMENT FUND 30,000 62,087 32,087 207% STREET FUND 1,358,000 1,019,014 (338,986) 75% COMBINED STREET CONST/IMPROVE 1,616,863 348,485 (1,268,378) 22% MULTIMODAL TRANSPORTATION FD.1,000,000 999 (999,001) 0% BUILDING MAINTENANCE 207,594 177,097 (30,497) 85% MUNICIPAL ARTS ACQUIS. FUND 58,900 26,192 (32,708) 44% MEMORIAL STREET TREE - 25 25 0% HOTEL/MOTEL TAX REVENUE FUND 75,000 50,300 (24,700) 67% EMPLOYEE PARKING PERMIT FUND 20,000 10,698 (9,302) 53% YOUTH SCHOLARSHIP FUND 3,000 1,154 (1,846) 38% TOURISM PROMOTIONAL FUND/ARTS 18,850 7,368 (11,482) 39% REAL ESTATE EXCISE TAX 2 700,000 421,243 (278,757) 60% REAL ESTATE EXCISE TAX 1, PARKS ACQ FUND 700,000 421,344 (278,656) 60% GIFTS CATALOG FUND 4,640 4,305 (335) 93% SPECIAL PROJECTS FUND 224,260 561 (223,699) 0% CEMETERY MAINTENANCE/IMPROVEMT 119,700 121,136 1,436 101% FIRE DONATIONS - - - 0% PARKS CONSTRUCTION FUND 1,989,500 326,544 (1,662,956) 16% PARKS TRUST FUND 37,000 36,682 (318) 99% CEMETERY MAINTENANCE TRUST FD 13,300 14,576 1,276 110% SISTER CITY COMMISSION 5,400 1,090 (4,310) 20% L.I.D. FUND CONTROL - 90,827 90,827 0% L.I.D. GUARANTY FUND - 197 197 0% LIMITED TAX G.O. BOND FUND,465,973 140,487 (325,487) 30% COMBINED UTILITY OPERATION 15,002,937 11,678,754 (3,324,183) 78% COMBINED UTILITY CONST/IMPROVE 7,767,492 954,519 (6,812,973) 12% CAPITAL IMPROVEMENTS RESERVE 947,035 158,093 (788,942) 17% EQUIPMENT RENTAL FUND 926,420 673,408 (253,012) 73% FIREMEN'S PENSION FUND 92,928 24,432 (68,496) 26% TRANSPORTATION BENEFIT DISTRICT 600,000 491,415 (108,585) 82% 66,941,330 39,538,610 (27,402,720) 59% CITY OF EDMONDS REVENUES BY FUND - SUMMARY Page 1 Packet Page 66 of 212 Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used GENERAL FUND 32,625,068 24,242,794 (8,382,274) 74% LEOFF-MEDICAL INS. RESERVE 481,500 356,150 (125,350) 74% DRUG ENFORCEMENT FUND 80,233 35,130 (45,103) 44% STREET FUND 1,445,442 1,056,138 (389,304) 73% COMBINED STREET CONST/IMPROVE 1,654,795 400,485 (1,254,310) 24% MULTIMODAL TRANSPORTATION FD.1,025,000 - (1,025,000) 0% BUILDING MAINTENANCE 190,994 188,158 (2,836) 99% MUNICIPAL ARTS ACQUIS. FUND 109,050 43,605 (65,445) 40% HOTEL/MOTEL TAX REVENUE FUND 148,250 79,072 (69,178) 53% EMPLOYEE PARKING PERMIT FUND 26,086 13,556 (12,530) 52% YOUTH SCHOLARSHIP FUND 4,000 2,518 (1,482) 63% TOURISM PROMOTIONAL FUND/ARTS 21,000 12,744 (8,256) 61% REAL ESTATE EXCISE TAX 2 917,000 399,371 (517,629) 44% REAL EST EXCISE TAX 1, PARKS ACQ FUND 699,582 92,277 (607,305) 13% GIFTS CATALOG FUND 10,300 3,150 (7,150) 31% SPECIAL PROJECTS FUND 224,962 2,995 (221,967) 1% CEMETERY MAINTENANCE/IMPROVEMT 148,179 106,377 (41,802) 72% PARKS CONSTRUCTION FUND 2,009,500 332,412 (1,677,088) 17% SISTER CITY COMMISSION 4,900 4,110 (790) 84% LIMITED TAX G.O. BOND FUND,465,973 140,486 (325,487) 30% COMBINED UTILITY OPERATION 15,244,494 10,183,583 (5,060,911) 67% COMBINED UTILITY CONST/IMPROVE 11,242,492 2,088,152 (9,154,340) 19% CAPITAL IMPROVEMENTS RESERVE 836,035 137,805 (698,230) 16% EQUIPMENT RENTAL FUND 1,290,114 999,783 (290,331) 77% FIREMEN'S PENSION FUND 132,250 78,930 (53,320) 60% TRANSPORTATION BENEFIT DISTRICT 605,000 491,415 (113,585) 81% 71,642,199 41,491,197 (30,151,003) 58% CITY OF EDMONDS EXPENDITURES BY FUND - SUMMARY Page 2 Packet Page 67 of 212 Title 2011 Revised Annual Budget 09/30/2011 Revenues Variance % Received TAXES: REAL PERSONAL / PROPERTY TAX 9,506,114 4,945,326 (4,560,788) 52% EMS PROPERTY TAX 3,233,038 1,833,014 (1,400,024) 57% VOTED PROPERTY TAX 877,984 449,555 (428,429) 51% LOCAL RETAIL SALES/USE TAX 4,524,195 3,408,200 (1,115,995) 75% NATURAL GAS USE TAX 16,667 9,245 (7,422) 55% 1/10 SALES TAX LOCAL CRIM JUST 530,130 385,096 (145,034) 73% GAS UTILITY TAX 890,000 707,251 (182,749) 79% T.V. CABLE UTILITY TAX 698,865 546,505 (152,360) 78% TELEPHONE UTILITY TAX 1,563,454 1,008,187 (555,267) 64% ELECTRIC UTILITY TAX 1,532,043 1,171,925 (360,118) 76% SOLID WASTE UTILITY TAX 285,918 211,978 (73,940) 74% WATER UTILITY TAX 764,082 590,365 (173,717) 77% SEWER UTILITY TAX 470,000 354,661 (115,339) 75% STORMWATER UTILITY TAX 237,600 195,505 (42,096) 82% LEASEHOLD EXCISE TAX 250,938 162,619 (88,319) 65% PULLTABS TAX 61,043 47,244 (13,799) 77% AMUSEMENT GAMES - 206 206 0% 25,442,071 16,026,882 (9,415,189) 63% LICENSES AND PERMITS: FIRE PERMITS-SPECIAL USE 760 5,703 4,943 750% PROF AND OCC LICENSE-TAXI 1,500 480 (1,020) 32% AMUSEMENTS 6,000 2,825 (3,175) 47% BUS. LICENCE PERMIT PENALTY 5,000 4,550 (450) 91% GENERAL BUSINESS LICENSE 117,900 99,196 (18,705) 84% FRANCHISE AGREEMENT-COMCAST 626,069 471,167 (154,903) 75% FRANCHISE AGREEMENT-VERIZON/FRONTIER - 51,952 51,952 FRANCHISE AGREEMENT-BLACKROCK - 3,416 3,416 0% OLYMPIC VIEW WATER DISTRICT FRANCHISE 187,067 147,403 (39,664) 79% DEV SERV PERMIT SURCHARGE 20,000 16,140 (3,860) 81% NON-RESIDENT BUS LICENSE 47,100 25,150 (21,950) 53% RIGHT OF WAY FRANCHISE FEE 6,531 4,115 (2,416) 63% BUILDING STRUCTURE PERMITS 393,016 327,874 (65,142) 83% ANIMAL LICENSES 13,192 6,756 (6,436) 51% STREET AND CURB PERMIT 54,000 37,090 (16,910) 69% OTR NON-BUS LIC/PERMITS 6,694 6,157 (537) 92% DIVE PARK PERMIT FEE - 100 100 0% 1,484,829 1,210,073 (274,756) 81% INTERGOVERNMENTAL: DOJ 15-0404-0-1-754 - Bullet Proof Vest 4,410 5,228 818 119% EECBG Grant 50,944 73,588 22,644 144% WA ASSOC OF SHERIFFS TRAFFIC GRANT - 1,700 1,700 0% WTSC-NIGHT TIME SEAT BELT ENFORCEMENT - 1,110 1,110 0% TARGET ZERO TEAMS GRANT 5,207 7,784 2,577 149% HIGH VISIBILITY ENFORCEMENT 285 5,036 4,751 1767% Puget Drive Walkway HLP-PB07(009)- 10,221 10,221 0% SMART COMMUTER PROJECT GRANT - 1,080 1,080 0% PUD PRIVILEDGE TAX 180,833 181,533 700 100% JUDICIAL SALARY CONTRIBUTION-STATE 10,000 9,072 (928) 91% MVET/SPECIAL DISTRIBUTION 9,100 6,687 (2,413) 73% CRIMINAL JUSTICE - SPECIAL PROGRAMS 31,952 25,250 (6,702) 79% CITY OF EDMONDS REVENUES - GENERAL FUND Page 3 Packet Page 68 of 212 Title 2011 Revised Annual Budget 09/30/2011 Revenues Variance % Received CITY OF EDMONDS REVENUES - GENERAL FUND DUI - CITIES 7,374 6,519 (855) 88% LIQUOR EXCISE TAX 206,459 147,022 (59,437) 71% LIQUOR BOARD PROFITS 301,085 211,983 (89,103) 70% SHARED COURT COSTS 1,000 13,250 12,250 1325% MUNICIPAL COURT AGREEMENT W/LYNNWOOD - 750 750 0% FIRE DISTRICT #1 STATION BILLINGS - 81,842 81,842 0% POLICE FBI CONTRACTS - (616) (616) 0% DV COORDINATOR SERVICES 9,710 7,609 (2,101) 78% OCDETF OVERTIME - 2,963 2,963 0% CAMPUS SAFETY-EDM. SCH. DIST.11,500 3,261 (8,239) 28% WOODWAY - LAW PROTECTION 10,000 7,858 (2,142) 79% SNO-ISLE 53,833 52,853 (980) 98% 893,692 863,581 (30,111) 97% CHARGES FOR GOODS AND SERVICES: RECORD/LEGAL INSTRUMTS - 853 853 0% COURT RECORD SERVICES 100 - (100) 0% D/M COURT REC SER - 642 642 0% SALE MAPS & BOOKS - 87 87 0% MUNIC.-DIST. COURT CURR EXPEN 300 120 (180) 40% PHOTOCOPIES - 4,115 4,115 0% POLICE DISCLOSURE REQUESTS 5,200 3,031 (2,169) 58% ASSESSMENT SEARCH - 5 5 0% PASSPORTS AND NATURALIZATION FEES 25,000 7,750 (17,250) 31% POLICE SERVICES SPECIAL EVENTS 25,000 25,556 556 102% DUI EMERGENCY FIRE SERVICES - 600 600 0% ADULT PROBATION SERVICE CHARGE 95,000 51,024 (43,976) 54% ELECTRONIC MONITORING 3,500 - (3,500) 0% ELECTRONIC MONITOR DUI 900 433 (467) 48% BOOKING FEES 7,500 4,300 (3,200) 57% FIRE CONSTRUCTION INSPECTION FEES - 4,500 4,500 0% EMERGENCY SERVICE FEES - 16,262 16,262 0% DUI EMERGENCY AID - 149 149 0% EMS TRANSPORT USER FEE 750,000 625,147 (124,853) 83% POLICE - FINGERPRINTING - 150 150 0% CRIM CNV FEE DUI 1,000 482 (518) 48% CRIM CONV FEE CT 11,000 4,227 (6,773) 38% CRIM CONV FEE CN 3,600 1,507 (2,093) 42% POLICE TRAINING CLASSES 250 - (250) 0% ENGINEERING FEES AND CHARGES 84,000 87,644 3,644 104% ANIMAL CONTROL SHELTER 7,800 5,411 (2,389) 69% ANNUAL VEHICLE FEE (TBD)- (280) (280) 0% ZONING/SUBDIVISION FEE 62,000 34,795 (27,205) 56% FIRE PLAN CHECK FEES 3,235 2,110 (1,125) 65% PLAN CHECKING FEES 200,000 219,322 19,322 110% PLANNING 1% INSPECTION FEE 2,500 2,841 341 114% S.E.P.A. REVIEW 5,000 4,850 (150) 97% CRITICAL AREA STUDY 20,000 14,260 (5,740) 71% SWIM POOL ENTRANCE FEES 60,160 50,593 (9,567) 84% LOCKER FEES 500 399 (102) 80% SWIM CLASS FEES 67,500 21,345 (46,155) 32% PROGRAM FEES 800,000 753,337 (46,663) 94% TAXABLE RECREATION ACTIVITIES 7,500 4,294 (3,206) 57% Page 4 Packet Page 69 of 212 Title 2011 Revised Annual Budget 09/30/2011 Revenues Variance % Received CITY OF EDMONDS REVENUES - GENERAL FUND SWIM TEAM / DIVE TEAM - 31,016 31,016 0% BIRD FEST REGISTRATION FEES - 490 490 0% INTERFUND REIMBURSEMENT-CONTRACT SVCS 1,388,935 1,200,740 (188,195) 86% MISCELLANEOUS POLICE SERVICES - 2,750 2,750 0% 3,637,480 3,186,856 (450,624) 88% FINES AND FORFEITURES: PROOF OF VEHICLE INS PENALTY 9,000 7,885 (1,115) 88% TRAFFIC INFRACTION PENALTIES 70,000 33,588 (36,412) 48% NC TRAFFIC INFRACTION 300,000 214,740 (85,260) 72% CRT COST FEE CODE LEG ASSESSMENT (LGA)- 11,042 11,042 0% SPEEDING DOUBLE - 77 77 0% NON-TRAFFIC INFRACTION PENALTIES - 1,960 1,960 0% OTHER INFRACTIONS '04 700 717 17 102% PARKING INFRACTION PENALTIES 36,000 24,801 (11,200) 69% PR - HANDICAPPED 6,000 641 (5,359) 11% PARKING INFRACTION LOC 600 360 (240) 60% PARK / INDDISZONE - 972 972 0% DWI PENALTIES 9,000 6,633 (2,367) 74% DUI - DP ACCT - 5 5 0% OTHER CRIMINAL TRAF MISDEM PEN 300 1 (299) 0% CRIMINAL TRAFFIC MISDEMEANOR 8/03 60,000 29,531 (30,469) 49% OTHER NON-TRAF MISDEMEANOR PEN 1,600 420 (1,180) 26% OTHER NON TRAFFIC MISD. 8/03 16,000 5,510 (10,490) 34% COURT DV PENALTY ASSESSMENT 1,500 1,025 (475) 68% CRIMINAL COSTS-RECOUPMENTS 110,000 90,196 (19,804) 82% JURY DEMAND COST 100 - (100) 0% PUBLIC DEFENSE RECOUPMENT 40,000 28,903 (11,097) 72% COURT INTERPRETER COST 300 235 (65) 78% MISC FINES AND PENALTIES 6,000 480 (5,520) 8% 667,100 459,720 (207,380) 69% MISCELLANEOUS: INVESTMENT INTEREST - 5,802 5,802 0% INTEREST ON COUNTY TAXES - 1,539 1,539 0% INTEREST - COURT COLLECTIONS 3,000 2,359 (641) 79% PARKING - 6,658 6,658 0% SPACE/FACILITIES RENTALS 140,000 122,036 (17,964) 87% GYM AND WEIGHTROOM FEES 7,600 6,186 (1,414) 81% BRACKET ROOM RENTAL - 640 640 0% LEASES LONG-TERM 166,183 130,278 (35,905) 78% VENDING MACHINE CONCESSION 2,000 3,117 1,117 156% OTHER RENTS & USE CHARGES 10,190 10,078 (113) 99% PARKS DONATIONS 3,900 3,709 (191) 95% BIRD FEST CONTRIBUTIONS - 1,459 1,459 0% SALE OF JUNK/SALVAGE - 280 280 0% SALES OF UNCLAIM PROPERTY 5,000 1,030 (3,970) 21% OTHER JUDGEMENT/SETTLEMENT - 14,639 14,639 0% POLICE JUDGMENTS/RESTITUTION 500 75 (425) 15% CASHIER'S OVERAGES/SHORTAGES - 43 43 0% OTHER MISC REVENUES - 2,683 2,683 0% SMALL OVERPAYMENT - 32 32 0% NSF FEES - PARKS & REC - 120 120 0% NSF FEES - MUNICIPAL COURT 700 603 (97) 86% Page 5 Packet Page 70 of 212 Title 2011 Revised Annual Budget 09/30/2011 Revenues Variance % Received CITY OF EDMONDS REVENUES - GENERAL FUND NSF FEES - DEVEL SERV DEPT - 30 30 0% PLANNING SIGN REVENUE - 1,585 1,585 0% 339,073 314,981 (24,092) 93% TRANSFERS-IN: INSURANCE RECOVERIES 10,263 10,263 (0) 100% INTERFUND TRANSFER-IN 25,000 - (25,000) 0% INTERFUND TRANSFER - In 25,086 12,543 (12,543) 50% INTERFUND TRANSFER 54,378 - (54,378) 0% 114,727 22,806 (91,921) 20% TOTAL GENERAL FUND REVENUE 32,578,972 22,084,897 (10,494,075) 68% Page 6 Packet Page 71 of 212 Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used GENERAL FUND EXPENDITURES: SALARIES AND WAGES 12,239,021 8,836,734 (3,402,287) 72% OVERTIME 306,508 339,137 32,629 111% HOLIDAY BUY BACK 183,345 829 (182,516) 0% BENEFITS 4,297,081 3,016,916 (1,280,165) 70% UNIFORMS 88,730 43,605 (45,125) 49% SUPPLIES 428,854 253,263 (175,591) 59% FUEL CONSUMED 700 - (700) 0% SMALL EQUIPMENT 102,308 33,366 (68,942) 33% PROFESSIONAL SERVICES 2,067,530 1,438,503 (629,027) 70% COMMUNICATIONS 211,072 139,770 (71,302) 66% TRAVEL 51,790 18,405 (33,386) 36% ADVERTISING 65,052 38,248 (26,804) 59% RENTAL/LEASE 148,890 101,967 (46,923) 68% INSURANCE 473,505 473,505 - 100% UTILITIES 435,816 342,020 (93,796) 78% REPAIRS & MAINTENANCE 266,837 148,864 (117,973) 56% MISCELLANEOUS 283,216 189,969 (93,247) 67% INTERGOVERNMENTAL SERVICES 8,181,880 7,743,168 (438,712) 95% ECA CONTINGENCY RESERVE 100,000 83,185 (16,815) 83% EXCISE TAXES 11,000 4,428 (6,572) 40% INTERFUND TRANSFER 583,633 284,595 (299,039) 49% GENERAL OBLIGATION BOND PRINCIPAL 1,026,356 - (1,026,356) 0% CAPITAL LEASES AND INSTALLMENT PURCHASES 62,131 62,752 621 101% OTHER DEBT 22,882 - (22,882) 0% INTEREST ON LONG-TERM EXTERNAL DEBT 339,259 168,488 (170,771) 50% DEBT ISSUE COSTS - 4,515 4,515 0% FISCAL AGENT FEES 1,500 591 (909) 39% INTERFUND SERVICES 256,650 181,320 (75,330) 71% INTERFUND FUEL - 595 595 0% INTERFUND SUPPLIES - 20 20 0% INTERFUND RENTAL 389,522 292,158 (97,364) 75% INTERFUND REPAIRS - 1,879 1,879 0% 32,625,068 24,242,794 (8,382,274) 74% LEOFF-MEDICAL INS. RESERVE: BENEFITS 415,000 293,490 (121,510) 71% In-Home LTC Claims 50,000 61,861 11,861 124% PROFESSIONAL SERVICES 16,500 799 (15,701) 5% 481,500 356,150 (125,350) 74% DRUG ENFORCEMENT FUND: SUPPLIES 200 - (200) 0% FUEL CONSUMED 2,000 2,230 230 112% SMALL EQUIPMENT 5,000 6,960 1,960 139% COMMUNICATIONS 2,233 1,068 (1,165) 48% REPAIR/MAINT 800 - (800) 0% CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL Page 7 Packet Page 72 of 212 Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL MISCELLANEOUS 20,000 5,000 (15,000) 25% INTERGOVTL SVC 50,000 19,872 (30,128) 40% 80,233 35,130 (45,103) 44% STREET FUND: SALARIES AND WAGES 478,982 391,834 (87,148) 82% OVERTIME 22,675 16,424 (6,251) 72% BENEFITS 186,803 155,776 (31,027) 83% UNIFORMS 7,300 5,006 (2,294) 69% SUPPLIES 199,000 148,291 (50,709) 75% SMALL EQUIPMENT 34,136 3,056 (31,080) 9% PROFESSIONAL SERVICES 37,500 1,379 (36,121) 4% COMMUNICATIONS 3,000 1,884 (1,116) 63% TRAVEL 1,000 - (1,000) 0% RENTAL/LEASE 1,500 827 (673) 55% INSURANCE 57,707 57,707 - 100% UTILITIES 244,200 185,990 (58,210) 76% REPAIRS & MAINTENANCE 23,000 5,972 (17,028) 26% MISCELLANEOUS 5,000 6,945 1,945 139% INTERGOVERNMENTAL SERVICES 6,000 1,813 (4,187) 30% GENERAL OBLIGATION BOND PRINCIPAL 37,408 - (37,408) 0% INTEREST ON LONG-TERM EXTERNAL DEBT 7,773 3,886 (3,887) 50% FISCAL AGENT FEES 22 21 (1) 97% INTERFUND RENTAL 92,436 69,327 (23,109) 75% 1,445,442 1,056,138 (389,304) 73% COMBINED STREET CONST/IMPROVE: PROFESSIONAL SERVICES 615,000 111,969 (503,031) 18% INTERFUND TRANSFER OUT 41,891 41,891 (0) 100% CONST SURFACE CONST PROJECTS 837,000 133,455 (703,545) 16% INTERGOVERNMENTAL LOANS 72,202 72,201 (1) 100% INTEREST ON INTERGOVERNMENTAL LOANS 5,202 5,201 (1) 100% INTERFUND SERVICES 83,500 35,767 (47,733) 43% 1,654,795 400,485 (1,254,310) 24% MULTIMODAL TRANSPORTATION FD: PROFESSIONAL SVC 1,000,000 - (1,000,000) 0% INTERFUND TRANSFER 25,000 (25,000) 0% 1,025,000 - (1,025,000) 0% BUILDING MAINTENANCE: SUPPLIES - 2,890 2,890 0% PROFESSIONAL SERVICES 20,000 31,241 11,241 156% REPAIRS & MAINTENANCE 170,794 153,682 (17,112) 90% MISCELLANEOUS - 345 345 INTERFUND TRANSFER 200 - (200) 0% 190,994 188,158 (2,836) 99% Page 8 Packet Page 73 of 212 Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL MUNICIPAL ARTS ACQUIS. FUND: SUPPLIES 4,200 412 (3,788) 10% SMALL EQUIPMENT 1,000 348 (652) 35% PROFESSIONAL SERVICES 86,500 36,798 (49,702) 43% TRAVEL 50 22 (28) 43% ADVERTISING 4,000 741 (3,259) 19% RENTAL/LEASE 1,000 - (1,000) 0% REPAIRS & MAINTENANCE 300 - (300) 0% MISCELLANEOUS 9,000 5,285 (3,715) 59% INTERFUND TRANSFER 3,000 - (3,000) 0% 109,050 43,605 (65,445) 40% HOTEL/MOTEL TAX REVENUE FUND: PROFESSIONAL SERVICES 85,500 47,638 (37,862) 56% ADVERTISING 35,000 21,788 (13,212) 62% MISCELLANEOUS 5,000 847 (4,153) 17% TRANSFER TO FUND 623 22,750 8,799 (13,951) 39% 148,250 79,072 (69,178) 53% EMPLOYEE PARKING PERMIT FUND: SUPPLIES 1,000 1,013 13 101% INTERFUND TRANSFER 25,086 12,543 (12,543) 50% 26,086 13,556 (12,530) 52% YOUTH SCHOLARSHIP FUND: MISCELLANEOUS 4,000 2,518 (1,482) 63% 4,000 2,518 (1,482) 63% TOURISM PROMOTIONAL FUND/ARTS: PROFESSIONAL SVC 10,500 5,500 (5,000) 52% ADVERTISING 4,500 4,003 (497) 89% MISCELLANEOUS 6,000 3,241 (2,759) 54% 21,000 12,744 (8,256) 61% REAL ESTATE EXCISE TAX 2: SUPPLIES 30,000 28,201 (1,799) 94% PROFESSIONAL SERVICES 330,000 15,150 (314,850) 5% REPAIRS & MAINTENANCE 65,000 114,272 49,272 176% INTERFUND TRANSFER 452,000 108,061 (343,939) 24% CONSTRUCTION PROJECTS 40,000 18,230 (21,770) 46% INTERFUND SERVICES - 115,457 115,457 0% 917,000 399,371 (517,629) 44% REAL ESTATE EXCISE TAX 1, PARKS ACQ: MISCELLANEOUS - 302 302 0% TRANSFER TO FUND 234 69,480 17,240 (52,240) 25% 1998 REF BOND PRINCIPAL 481,677 - (481,677) 0% Page 9 Packet Page 74 of 212 Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 2001 BONDS, B - INTEREST 148,425 74,212 (74,213) 50% FISCAL AGENT FEES - 524 524 0% 699,582 92,277 (607,305) 13% GIFTS CATALOG FUND: SUPPLIES 5,300 3,150 (2,150) 59% PROFESSIONAL SERVICES 5,000 - (5,000) 0% 10,300 3,150 (7,150) 31% SPECIAL PROJECTS FUND: PROFESSIONAL SERVICES 8,852 2,995 (5,857) 34% CONSTRUCTION 216,110 - (216,110) 0% 224,962 2,995 (221,967) 1% CEMETERY MAINTENANCE/IMPROVEMENT: SALARIES AND WAGES 66,930 50,216 (16,714) 75% OVERTIME 2,500 2,493 (7) 100% BENEFITS 29,449 22,713 (6,736) 77% UNIFORMS 1,000 183 (817) 18% SUPPLIES 7,000 1,777 (5,223) 25% SUPPLIES PURCHASED FOR INVENTORY/RESALE 20,000 15,398 (4,602) 77% PROFESSIONAL SERVICES 1,000 200 (800) 20% COMMUNICATIONS 1,412 1,024 (388) 73% TRAVEL 1,000 - (1,000) 0% ADVERTISING 3,000 1,851 (1,149) 62% UTILITIES 3,800 2,375 (1,425) 63% REPAIRS & MAINTENANCE 500 - (500) 0% MISCELLANEOUS 1,000 3,206 2,206 321% INTERFUND SERVICES 3,000 - (3,000) 0% INTERFUND RENTAL 6,588 4,941 (1,647) 75% 148,179 106,377 (41,802) 72% PARKS CONSTRUCTION FUND: SUPPLIES 3,000 3,560 560 119% PROFESSIONAL SERVICES 53,000 69,655 16,655 131% CONSTRUCTION PROJECTS 1,953,500 259,197 (1,694,303) 13% 2,009,500 332,412 (1,677,088) 17% SISTER CITY COMMISSION: SUPPLIES 500 - (500) 0% STUDENT TRIP 2,400 2,638 238 110% MISCELLANEOUS 2,000 1,472 (528) 74% 4,900 4,110 (790) 84% LIMITED TAX G.O. BOND FUND: 2002 BOND PRINCIPAL 185,000 - (185,000) 0% Page 10 Packet Page 75 of 212 Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL 2002 BOND INTEREST 280,973 140,486 (140,487) 50% 465,973 140,486 (325,487) 30% COMBINED UTILITY OPERATION: SALARIES AND WAGES 2,835,153 2,025,237 (809,916) 71% OVERTIME 120,746 73,794 (46,952) 61% BENEFITS 1,081,342 801,157 (280,185) 74% UNIFORMS 29,900 18,217 (11,683) 61% SUPPLIES 642,790 429,610 (213,180) 67% FUEL CONSUMED 70,000 56,776 (13,224) 81% WATER PURCHASED FOR RESALE 1,496,000 903,952 (592,048) 60% SUPPLIES PURCHASED FOR INVENTORY/RESALE 143,000 64,162 (78,838) 45% SMALL EQUIPMENT 25,300 13,219 (12,081) 52% PROFESSIONAL SERVICES 206,415 64,216 (142,199) 31% COMMUNICATIONS 71,730 46,714 (25,016) 65% TRAVEL 20,050 269 (19,781) 1% ADVERTISING 2,760 4,203 1,443 152% RENTAL/LEASE 29,780 6,271 (23,509) 21% INSURANCE 416,576 416,576 - 100% UTILITIES 943,290 823,979 (119,311) 87% REPAIRS & MAINTENANCE 108,350 48,626 (59,724) 45% MISCELLANEOUS 458,930 419,734 (39,196) 91% INTERGOVERNMENTAL SERVICES 562,600 128,297 (434,303) 23% INTERFUND TAXES 1,471,682 1,140,530 (331,152) 77% INTERFUND TRANSFER 1,978,975 768,959 (1,210,016) 39% LAND - 138,946 138,946 0% BUILDINGS - 163,525 163,525 0% MACHINERY/EQUIPMENT 20,000 - (20,000) 0% GENERAL OBLIGATION BOND PRINCIPAL 107,002 - (107,002) 0% REVENUE BOND PRINCIPAL 368,506 - (368,506) 0% INTERGOVERNMENTAL LOANS 160,398 180,397 19,999 112% INTEREST ON LONG-TERM EXTERNAL DEBT 180,559 96,162 (84,397) 53% DEBT ISSUE COSTS - 24,827 24,827 0% FISCAL AGENT FEES - 253 253 0% INTERFUND SERVICES 1,326,682 1,052,366 (274,316) 79% INTERFUND RENTAL 363,478 272,610 (90,868) 75% INTERFUND REPAIRS 2,500 - (2,500) 0% 15,244,494 10,183,583 (5,060,911) 67% COMBINED UTILITY CONST/IMPROVE: PROFESSIONAL SERVICES 1,489,000 1,546,113 57,113 104% INTERFUND SERVICE 390,500 - (390,500) 0% CONSTRUCTION PROJECTS 9,362,992 542,039 (8,820,953) 6% 11,242,492 2,088,152 (9,154,340) 19% CAPITAL IMPROVEMENTS RESERVE: PROFESSIONAL SERVICES - 14,872 14,872 0% Page 11 Packet Page 76 of 212 Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used CITY OF EDMONDS EXPENDITURES BY FUND - DETAIL CONSTRUCTION PROJECTS 560,000 34,601 (525,399) 6% GENERAL OBLIGATION BOND PRINCIPAL 81,984 - (81,984) 0% REVENUE BONDS 55,305 - (55,305) 0% INTERGOVERNMENTAL LOANS 34,875 34,875 - 100% INTEREST ON LONG-TERM DEBT 103,871 53,337 (50,534) 51% FISCAL AGENT FEES - 120 120 0% 836,035 137,805 (698,230) 16% EQUIPMENT RENTAL FUND: SALARIES AND WAGES 214,227 159,417 (54,810) 74% OVERTIME 2,000 1,161 (839) 58% BENEFITS 87,833 73,372 (14,461) 84% UNIFORMS 1,000 624 (376) 62% SUPPLIES 76,000 63,152 (12,848) 83% FUEL CONSUMED 1,000 787 (213) 79% SUPPLIES PURCHASED FOR INVENTORY/RESALE 294,600 215,373 (79,227) 73% SMALL EQUIPMENT 20,000 8,588 (11,412) 43% PROFESSIONAL SERVICES 1,000 864 (136) 86% COMMUNICATIONS 3,500 1,793 (1,707) 51% TRAVEL 500 - (500) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 3,500 - (3,500) 0% INSURANCE 23,624 25,259 1,635 107% UTILITIES 14,000 9,783 (4,217) 70% REPAIRS & MAINTENANCE 75,000 32,490 (42,510) 43% MISCELLANEOUS 7,500 1,305 (6,195) 17% INTERGOVERNMENTAL SERVICES 4,000 2,050 (1,950) 51% MACHINERY/EQUIPMENT 406,878 393,676 (13,202) 97% INTERFUND SERVICES 40,000 - (40,000) 0% INTERFUND RENTAL 13,452 10,089 (3,363) 75% 1,290,114 999,783 (290,331) 77% FIREMEN'S PENSION FUND: SALARIES - 3,992 3,992 0% BENEFITS 71,000 33,275 (37,725) 47% PENSION PAYMENTS 56,750 41,337 (15,413) 73% PROF SERVICES 4,500 326 (4,174) 7% 132,250 78,930 (53,320) 60% TRANSPORTATION BENEFIT DISTRICT: INSURANCE 5,000 5,000 - 100% INTERGOVTL SERVICES 600,000 486,415 (113,585) 81% 605,000 491,415 (113,585) 81% Grand Totals of Expenditures by Fund 71,642,199 41,491,197 (30,151,003) 58% Page 12 Packet Page 77 of 212 Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used CITY COUNCIL 316,996 204,519 (112,477) 65% OFFICE OF MAYOR 270,821 184,686 (86,135) 68% HUMAN RESOURCES 339,161 224,175 (114,986) 66% MUNICIPAL COURT 750,001 567,057 (182,944) 76% ECONOMIC DEVELOPMENT 78,100 26,979 (51,121) 35% CITY CLERK 582,667 373,621 (209,046) 64% ADMINISTRATIVE SERVICES 1,284,030 893,046 (390,984) 70% CITY ATTORNEY 564,000 444,158 (119,842) 79% NON-DEPARTMENTAL 10,924,121 8,891,045 (2,033,076) 81% POLICE SERVICES 8,844,747 6,316,458 (2,528,289) 71% FIRE SERVICES - - - 0% COMMUNITY SERVICES 335,228 229,475 (105,753) 68% DEVELOPMENT SERVICES 1,950,967 1,220,805 (730,162) 63% PARKS & RECREATION 3,405,225 2,515,035 (890,190) 74% PUBLIC WORKS 1,534,966 1,089,004 (445,962) 71% FACILITIES MAINTENANCE 1,444,038 1,062,731 (381,307) 74% 32,625,068 24,242,794 (8,382,274) 74% Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used STORM DRAINAGE UTILITY 2,867,715 2,084,305 (783,410) 73% WATER 5,057,060 3,493,197 (1,563,863) 69% SEWER 3,975,928 2,401,120 (1,574,808) 60% TREATMENT PLANT 3,343,791 2,204,961 (1,138,830) 66% 15,244,494 10,183,583 (5,060,911) 67% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN SUMMARY CITY OF EDMONDS EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN SUMMARY Page 13 Packet Page 78 of 212 Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used CITY COUNCIL SALARIES 114,743 77,811 (36,932) 68% OVERTIME 5,590 4,853 (737) 87% BENEFITS 105,563 77,879 (27,684) 74% SUPPLIES 1,000 751 (249) 75% SMALL EQUIPMENT - 690 690 0% PROFESSIONAL SVC 60,000 40,582 (19,418) 68% COMMUNICATIONS 100 47 (53) 47% TRAVEL 1,500 536 (964) 36% REPAIRS/MAINT 1,500 161 (1,339) 11% MISCELLANEOUS 27,000 1,208 (25,792) 4% 316,996 204,519 (112,477) 65% OFFICE OF MAYOR SALARIES 194,527 142,200 (52,327) 73% BENEFITS 64,194 35,986 (28,208) 56% SUPPLIES 3,000 1,156 (1,844) 39% PROFESSIONAL SVC 1,100 36 (1,064) 3% COMMUNICATION 1,400 1,994 594 142% TRAVEL 1,500 117 (1,383) 8% RENTAL/LEASE 1,500 1,154 (346) 77% REPAIR/MAINT 100 372 272 372% MISCELLANEOUS 3,500 1,671 (1,829) 48% 270,821 184,686 (86,135) 68% HUMAN RESOURCES SALARIES 171,223 152,257 (18,966) 89% OVERTIME - 131 BENEFITS 59,928 41,917 (18,011) 70% SUPPLIES 2,500 1,422 (1,078) 57% SMALL EQUIPMENT 100 - (100) 0% PROFESSIONAL SVC 74,000 10,534 (63,466) 14% COMMUNICATIONS 500 1,194 694 239% TRAVEL 500 70 (430) 14% ADVERTISING 10,000 7,440 (2,560) 74% RENTAL/LEASE 2,000 1,017 (983) 51% REPAIR/MAINT 6,000 5,181 (819) 86% MISCELLANEOUS 12,410 3,014 (9,396) 24% 339,161 224,175 (115,116) 66% MUNICIPAL COURT SALARIES 474,675 355,958 (118,717) 75% OVERTIME 2,900 851 (2,049) 29% BENEFITS 169,501 123,408 (46,093) 73% SUPPLIES 17,000 8,246 (8,754) 49% SMALL EQUIPMENT 8,350 11,037 2,687 132% PROFESSIONAL SERVICES 54,000 46,569 (7,431) 86% COMMUNICATIONS 2,300 1,910 (390) 83% TRAVEL 2,500 1,138 (1,362) 46% RENTAL/LEASE 1,700 837 (863) 49% REPAIR/MAINT 8,875 869 (8,006) 10% MISC - JURY 3,200 16,056 12,856 502% CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL Page 14 Packet Page 79 of 212 CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL INTERGOVTL SVC 5,000 178 (4,822) 4% 750,001 567,057 (182,944) 76% ECONOMIC DEVELOPMENT SUPPLIES 1,000 125 (875) 13% SMALL EQUIPMENT 400 - (400) 0% PROFESSIONAL SERVICES 35,800 17,518 (18,282) 49% COMMUNICATIONS 9,400 17 (9,383) 0% TRAVEL 1,500 138 (1,362) 9% ADVERTISING 25,000 7,724 (17,276) 31% MISCELLANEOUS 5,000 1,457 (3,543) 29% 78,100 26,979 (51,121) 35% CITY CLERK SALARIES AND WAGES 317,549 203,542 (114,007) 64% BENEFITS 104,791 62,650 (42,141) 60% SUPPLIES 13,760 7,632 (6,128) 55% PROFESSIONAL SERVICES 27,250 24,583 (2,667) 90% COMMUNICATIONS 59,050 34,007 (25,043) 58% TRAVEL 2,000 91 (1,910) 5% ADVERTISING 20,420 16,000 (4,420) 78% RENTAL/LEASE 23,810 16,279 (7,531) 68% REPAIRS & MAINTENANCE 8,037 7,648 (389) 95% MISCELLANEOUS 6,000 1,189 (4,811) 20% 582,667 373,621 (209,046) 64% ADMINISTRATIVE SERVICES SALARIES 561,171 433,272 (127,899) 77% OVERTIME 6,100 6,871 771 113% BENEFITS 192,280 130,029 (62,251) 68% SUPPLIES 77,440 18,099 (59,341) 23% SMALL EQUIPMENT 65,760 9,557 (56,203) 15% PROFESSIONAL SERVICES 189,751 174,872 (14,879) 92% COMMUNICATIONS 57,208 40,979 (16,229) 72% TRAVEL 3,300 298 (3,002) 9% RENTAL/LEASE 13,600 4,503 (9,097) 33% REPAIR/MAINT 106,180 64,946 (41,234) 61% MISCELLANEOUS 9,500 8,314 (1,186) 88% INTERFUND RENTAL 1,740 1,305 (435) 75% 1,284,030 893,046 (390,984) 70% CITY ATTORNEY PROFESSIONAL SVC 561,000 444,158 (116,842) 79% MISC PROSECUTOR 3,000 - (3,000) 0% 564,000 444,158 (119,842) 79% NON-DEPARTMENTAL BENEFITS - UNEMPLOYMENT 140,000 6,889 (133,111) 5% PROFESSIONAL SVC PUB DEF 323,398 204,664 (118,734) 63% COMMUNICATIONS - 13 RENTAL/LEASE 3,600 3,000 (600) 83% INSURANCE 473,505 473,505 - 100% MISCELLANEOUS 87,111 51,270 (35,841) 59% INTERGOVT SVC 7,493,096 7,361,831 (131,265) 98% ECA LOAN PAYMENT 100,000 83,185 (16,815) 83% Page 15 Packet Page 80 of 212 CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL EXCISE TAXES 11,000 4,428 (6,572) 40% INTERFUND TRANSFERS 583,633 284,595 (299,039) 49% GENERAL OBLIGATION BOND 1,026,356 - (1,026,356) 0% INSTALLMENT PURCHASES 62,131 62,752 621 101% OTHER DEBT 22,882 - (22,882) 0% INTEREST ON LONG-TERM DEBT 339,259 168,488 (170,771) 50% DEBT ISSUANCE COSTS - 4,515 4,515 0% FISCAL AGENT FEES 1,500 591 (909) 39% INTERFUND SERVICES 256,650 181,320 (75,330) 71% 10,924,121 8,891,045 (2,033,089) 81% POLICE SERVICES SALARIES 5,287,861 3,843,601 (1,444,260) 73% OVERTIME 262,202 315,041 52,839 120% HOLIDAY BUYBACK 183,345 829 (182,516) 0% BENEFITS 1,775,762 1,355,147 (420,615) 76% UNIFORMS 78,250 39,349 (38,901) 50% SUPPLIES 95,954 62,587 (33,367) 65% SMALL EQUIPMENT 12,550 7,591 (4,959) 60% PROFESSIONAL SVC 119,153 60,668 (58,485) 51% COMMUNICATIONS 26,328 20,545 (5,783) 78% TRAVEL 25,450 13,022 (12,428) 51% ADVERTISING 1,000 77 (923) 8% RENTAL/LEASE 17,000 14,264 (2,736) 84% REPAIR/MAINT 20,590 3,562 (17,028) 17% MISCELLANEOUS 40,420 23,617 (16,803) 58% INTERGOVTL SVC 619,534 344,554 (274,980) 56% INTERFUND FUEL - BOAT - 595 595 0% INTERFUND SUPPLIES - 20 20 0% INTERFUND RENTAL 279,348 209,511 (69,837) 75% INTERFUND REPAIRS - 1,879 1,879 0% 8,844,747 6,316,458 (2,528,289) 71% FIRE SERVICES COMMUNICATION - - - 0% - - - 0% COMMUNITY SERVICES ADMIN SALARIES 210,934 154,610 (56,324) 73% BENEFITS 65,390 44,304 (21,086) 68% SUPPLIES 1,000 426 (574) 43% SMALL EQUIPMENT 500 131 (369) 26% PROFESSIONAL SVC 50,514 26,105 (24,409) 52% COMMUNICATIONS 690 1,220 530 177% TRAVEL 1,500 138 (1,362) 9% ADVERTISING 500 - (500) 0% RENTAL/LEASE 1,320 1,017 (303) 77% REPAIR/MAINT 500 235 (265) 47% MISCELLANEOUS 2,000 1,000 (1,000) 50% INTERFUND RENTAL 380 288 (92) 76% 335,228 229,475 (105,753) 68% DEVELOPMENT SERVICES/PLANNING SALARIES 1,253,728 802,574 (451,154) 64% OVERTIME 1,520 1,985 465 131% Page 16 Packet Page 81 of 212 CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL BENEFITS 413,909 274,489 (139,420) 66% UNIFORMS 320 - (320) 0% SUPPLIES 26,000 12,491 (13,509) 48% MINOR EQUIPMENT 1,900 435 (1,465) 23% PROFESSIONAL SVC 158,930 83,469 (75,461) 53% COMMUNICATIONS 5,530 3,303 (2,227) 60% TRAVEL 6,880 69 (6,811) 1% ADVERTISING 3,780 3,833 53 101% RENTAL/LEASE 27,590 15,926 (11,664) 58% REPAIRS & MAINTENANCE 5,443 259 (5,184) 5% MISCELLANEOUS 35,805 14,747 (21,058) 41% INTERFUND RENTAL 9,632 7,227 (2,405) 75% 1,950,967 1,220,805 (730,162) 63% ENGINEERING SALARIES 889,718 656,364 (233,354) 74% OVERTIME 11,965 938 (11,027) 8% BENEFITS 293,607 218,398 (75,209) 74% UNIFORMS 620 - (620) 0% MINOR EQUIPMENT 500 264 (236) 53% PROFESSIONAL SVC 5,000 - (5,000) 0% COMMUNICATIONS 7,000 4,020 (2,980) 57% TRAVEL 620 - (620) 0% ADVERTISING 500 - (500) 0% REPAIR/MAINT 1,780 309 (1,471) 17% MISCELLANEOUS 5,400 5,366 (34) 99% INTERFUND RENTAL 8,324 6,246 (2,078) 75% 1,225,034 891,904 (333,130) 73% PARKS & RECREATION SALARIES 1,908,402 1,373,254 (535,148) 72% OVERTIME 6,000 6,248 248 104% Employee Benefits 598,333 416,358 (181,975) 70% UNIFORMS 6,540 2,569 (3,971) 39% SUPPLIES 114,590 79,990 (34,600) 70% SMALL EQUIPMENT 4,000 2,806 (1,194) 70% PROFESSIONAL SVC 357,534 273,647 (83,887) 77% COMMUNICATIONS 25,566 19,033 (6,533) 74% TRAVEL 3,940 887 (3,053) 23% ADVERTISING 3,852 3,175 (677) 82% RENTAL/LEASE 49,470 37,939 (11,531) 77% PUBLIC UTILITY 133,416 133,363 (53) 100% REPAIRS & MAINTENANCE 24,918 21,186 (3,732) 85% MISCELLANEOUS 38,570 58,585 20,015 152% INTERGOVTL SVC 64,250 36,604 (27,646) 57% INTERFUND RENTAL 65,844 49,392 (16,452) 75% 3,405,225 2,515,035 (890,190) 74% PUBLIC WORKS SALARIES 217,647 127,450 (90,197) 59% OVERTIME 200 43 (157) 22% BENEFITS 71,823 38,457 (33,366) 54% SUPPLIES 5,000 3,317 (1,683) 66% PROFESSIONAL SERVICES 100 15,530 15,430 15530% COMMUNICATIONS 1,000 1,764 764 176% TRAVEL 600 1,901 1,301 317% Page 17 Packet Page 82 of 212 CITY OF EDMONDS EXPENDITURES - GENERAL FUND - BY DEPARTMENT IN DETAIL RENTAL/LEASE 7,300 6,032 (1,268) 83% PUBLIC UTILITY 2,400 1,721 (679) 72% REPAIR/MAINT 1,000 - (1,000) 0% MISCELLANEOUS 2,200 390 (1,810) 18% INTERFUND RENTAL 662 495 (167) 75% 309,932 197,100 (112,832) 64% FACILITIES MAINTENANCE SALARIES 636,843 513,841 (123,002) 81% OVERTIME 10,031 2,177 (7,854) 22% BENEFITS 242,000 191,006 (50,994) 79% UNIFORMS 3,000 1,687 (1,313) 56% SUPPLIES 70,610 57,020 (13,590) 81% FUEL CONSUMED 700 - (700) 0% MINOR EQUIPMENT 8,248 855 (7,393) 10% PROFESSIONAL SERVICES 50,000 15,570 (34,430) 31% COMMUNICATIONS 15,000 9,724 (5,276) 65% PUBLIC UTILITY 300,000 206,936 (93,064) 69% REPAIR/MAINT 81,914 44,137 (37,777) 54% MISCELLANEOUS 2,100 2,084 (16) 99% INTERFUND RENTAL 23,592 17,694 (5,898) 75% 1,444,038 1,062,731 (381,307) 74% Grand Totals of General Fund Expenditures 32,625,068 24,242,794 (8,382,418) 74% Page 18 Packet Page 83 of 212 Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used STORM DRAINAGE SALARIES 556,103 344,610 (211,493) 62% OVERTIME 24,566 6,504 (18,062) 26% BENEFITS 214,041 145,185 (68,856) 68% UNIFORMS 7,750 3,993 (3,757) 52% SUPPLIES 49,500 35,609 (13,891) 72% MINOR EQUIPMENT 4,000 - (4,000) 0% PROFESSIONAL SERVICES 22,115 1,895 (20,220) 9% COMMUNICATIONS 3,230 760 (2,470) 24% TRAINING 4,330 - (4,330) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 21,500 557 (20,943) 3% INSURANCE 58,112 58,112 - 100% UTILITIES 10,000 6,617 (3,383) 66% REPAIR/MAINT 13,000 6,845 (6,155) 53% MISCELLANEOUS 68,500 72,870 4,370 106% INTERGOVT SERVICE 40,000 21,447 (18,553) 54% STORMWATER TAX 237,600 195,505 (42,096) 82% INTERFUND TRANSFER 618,126 300,000 (318,126) 49% LAND 0 138,946 138,946 0% BUILDINGS 0 163,525 163,525 0% MACHINERY/EQUIPMENT 20000 - (20,000) 0% GENERAL OBLIGATION BOND 103,600 - (103,600) 0% REVENUE BOND 36,005 - (36,005) 0% INTERGOVERNMENTAL LOAN 32,063 32,063 (1) 100% INTEREST ON LONG-TERM DEBT 86,577 44,693 (41,885) 52% DEBT ISSUE COSTS - 102 102 0% INTERFUND SERVICES 464,429 375,418 (89,011) 81% INTERFUND RENTAL 172,068 129,051 (43,017) 75% 2,867,715 2,084,305 (783,410) 73% WATER SALARIES 657,891 516,250 (141,641) 78% OVERTIME 24,180 17,658 (6,522) 73% BENEFITS 242,022 197,088 (44,934) 81% UNIFORMS 6,800 2,956 (3,844) 43% SUPPLIES 135,000 119,562 (15,438) 89% WATER PURCHASED FOR RESALE 1,496,000 903,952 (592,048) 60% SUPPLIES PURCHASED FOR INVENTORY/RESALE 140,000 64,162 (75,838) 46% SMALL EQUIPMENT 10,000 6,572 (3,428) 66% PROFESSIONAL SVC 74,300 23,053 (51,247) 31% COMMUNICATIONS 30,000 20,772 (9,228) 69% TRAVEL 4,820 - (4,820) 0% ADVERTISING 560 - (560) 0% RENTAL/LEASE 1,500 950 (550) 63% INSURANCE 84,512 84,512 - 100% PUBLIC UTILITY 28,000 17,629 (10,371) 63% REPAIR/MAINT 22,300 7,784 (14,516) 35% RCP - MISCELLANEOUS 211,630 213,923 2,293 101% CITY OF EDMONDS EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL Page 19 Packet Page 84 of 212 Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used CITY OF EDMONDS EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL INTERGOVTL SVC 30,000 28,405 (1,595) 95% WATER TAX 764,082 590,365 (173,717) 77% INTERFUND TRANSFER-OUT 418,126 200,000 (218,126) 48% GENERAL OBLIGATION BOND 1,890 - (1,890) 0% REVENUE BOND 119,149 - (119,149) 0% INTERGOVERNMENTAL LOANS 24,270 44,270 20,000 182% INTEREST ON LONG-TERM DEBT 53,713 27,706 (26,007) 52% AMORTIZED DEBT ISSUE COSTS - 12,414 12,414 0% FISCAL AGENT FEES - 151 151 0% INTERFUND SVC 388,861 327,471 (61,390) 84% INTERFUND RENTAL 87,454 65,592 (21,862) 75% 5,057,060 3,493,197 (1,563,863) 69% SEWER SALARIES 424,167 328,571 (95,596) 77% OVERTIME 17,000 13,980 (3,020) 82% BENEFITS 182,392 143,753 (38,639) 79% UNIFORMS 5,100 3,567 (1,533) 70% SUPPLIES 52,500 27,189 (25,311) 52% SEWER INVENTORY 3,000 - (3,000) 0% SMALL EQUIPMENT 6,000 5,296 (705) 88% PROFESSIONAL SVC 51,000 3,843 (47,157) 8% COMMUNICATIONS 30,000 18,934 (11,066) 63% TRAVEL 2,400 - (2,400) 0% ADVERTISING 500 - (500) 0% RENTAL/LEASE 1,800 2,435 635 135% INSURANCE 186,175 186,175 - 100% PUBLIC UTILITY 460,000 493,058 33,058 107% REPAIR/MAINT 15,000 5,517 (9,483) 37% MISCELLANEOUS 100,000 83,884 (16,116) 84% INTERGOVTL SVS 393,900 41,040 (352,860) 10% SEWER UTILITY TAX 470,000 354,661 (115,339) 75% INTERFUND TRANSFER 942,723 268,959 (673,764) 29% GENERAL OBLIGATION BOND 1,512 - (1,512) 0% REVENUE BONDS 108,915 - (108,915) 0% INTERGOVERNMENTAL LOANS 104,065 104,065 (0) 100% INTEREST ON LONG-TERM DEBT 24,711 15,985 (8,727) 65% AMORTIZED DEBT ISSUE COSTS - 12,413 12,413 0% INTERFUND SVC 293,392 214,913 (78,479) 73% INTERFUND RENTAL 97,176 72,882 (24,294) 75% INTERFUND REPAIR/MAINT 2,500 - (2,500) 0% 3,975,928 2,401,120 (1,574,808) 60% TREATMENT PLANT SALARIES 1,196,992 835,805 (361,187) 70% OVERTIME 55,000 35,652 (19,348) 65% BENEFITS 442,887 315,130 (127,757) 71% UNIFORMS 10,250 7,701 (2,549) 75% SUPPLIES 405,790 247,249 (158,541) 61% FUEL CONSUMED 70,000 56,776 (13,224) 81% Page 20 Packet Page 85 of 212 Title 2011 Revised Annual Budget 9/30/2011 Expenditures Variance % Used CITY OF EDMONDS EXPENDITURES - COMBINED UTILITY- BY DEPARTMENT IN DETAIL SMALL EQUIPMENT 5,300 1,351 (3,949) 25% PROFESSIONAL SVC 59,000 35,425 (23,575) 60% COMMUNICATIONS 8,500 6,248 (2,252) 74% TRAVEL 8,500 269 (8,231) 3% ADVERTISING 1,200 4,203 3,003 350% RENTAL/LEASE 4,980 2,328 (2,652) 47% INSURANCE 87,777 87,777 - 100% UTILITIES 445,290 306,675 (138,615) 69% REPAIR/MAINT 58,050 28,480 (29,570) 49% MISCELLANEOUS 78,800 49,057 (29,743) 62% INTERGOVTL SVS 98,700 37,405 (61,295) 38% REVENUE BOND 104,437 - (104,437) 0% INTEREST ON LONG-TERM DEBT 15,558 7,779 (7,779) 50% INTERFUND SVC 180,000 134,565 (45,435) 75% INTERFUND RENTAL 6,780 5,085 (1,695) 75% 3,343,791 2,204,961 (1,138,830) 66% Grand Totals of Combined Utility Fund Expenditures 15,244,494 10,183,583 (5,060,911) 67% Page 21 Packet Page 86 of 212 AM-4377 Item #: 2. G. City Council Meeting Date: 11/22/2011 Time:Consent Submitted For:Council President Strom Peterson Submitted By:Jana Spellman Department:City Council Committee:Type:Action Information Subject Title 2012 Contract for Edmonds City Council Sr. Executive Assistant. Recommendation from Mayor and Staff City Council President Strom Peterson recommends approval of this contract. Previous Council Action The Edmonds City Council has approved the contract for the Sr. Executive Council Assistant for the previous 16 years. The Council President has put this on the November 7, 2011 Finance Committee Agenda and recommends this be put on the November 22, 2011 Consent Agenda for approval. Finance Committee Chairwoman Lora Petso, during her 11/15/2011 report to the Council, asked that this contract be placed on the 11/22/2011 for approval. Narrative This contract is has been placed on the Consent Agenda by the Finance Committee for Approval. Attachments 2012 Sr. Executive Council Assistant Contract Form Review Inbox Reviewed By Date City Clerk Sandy Chase 11/17/2011 10:27 AM Mayor Mike Cooper 11/17/2011 10:28 AM Final Approval Sandy Chase 11/17/2011 11:26 AM Form Started By: Jana Spellman Started On: 11/16/2011 Final Approval Date: 11/17/2011 Packet Page 87 of 212 ADDENDUM TO EMPLOYMENT CONTR{CT SENIOR EXECUTIVE ASSISTANT TO CITY COUNCIL WHEREAS. the City Council of the City of Edrronds. Washington (heleinafter "City Council") entered into ar employrnent coutract w;th Jana SpelJrnan (hereinafter' ''Employee") executed on December l. ?010 foraterrn endinc Decerrber 31. 201 l: and WIIEREAS, at the sole discretion of the City Councjl, sLrch agreerreut may be extended for an unlirrited number of temrs ofole cale:tdar vear duration: ard WHERIIAS. the City Council wishes to extend the contract of tlte Errployee fol an additiolal one year ternl effective Januaty l. 2012 subject to thc additional cornpensation provided in this Addendlrn: NOW. 1'HEREFORE. 't'he City of Edrnonds, acting by' apd through its Mayor and its Cily Council do hereby enrer ;nto this Addendtrrn fol an urrderlying agreenellt fol employee services in consideration ofthe rnutual benefits to be derived. Unless specifically atneuded by this AddendLrrn, all the underlying terms aud conditions set forrh in the Lrnderlying enrployrnent agreement shall remain in full force and effect. Arrendmcnt of Section ges set forth in Seclion 4 hereby providesWases and Benefits. The rr,a for a base rate of fwenty five and 82/100 dollars ($25.82) per hour (current salary Employee shall be paid a special hourly wage of Forty and 08/100 dollars (540.08) ). The (current 1 salary) fol the videotaping of Edmonds City Council rneetings. This rate is equal to the blelded base rate limes 1.5 and includes and is in anticipation of oveftirne waqes due to the Employee because of her entployrnelt in the Citl' of Edrnonds Developlnetlt Serv;ces Deparlment at a differert hoLrrly rate. If lrer wage in the Development services Departlnent is adjusted, the overtirre rate will be adjusted to conlorm to the Fair Labor Standards Act's requircnerts. In addition an hourly wage increase to reflect a cosr of living inclease of 1.5% and a merit increase of L5% (approxirnately $8 1 0) for the calendar year' 2012 as has been approved by the Council. In all other respects, tlte provisions of Section 4 shall rer.nain il tirll force and effect Atnerldment of Section 4-2. Vacation. Anlual vacation is earned at the rate of 7 houls per morth. Eartled vacatiott catt be carrjed over iltto the next calendar year', plovided the arnount carried over does not exceed 168 hours total as ofJanuary lst olany year. Unused, accrued vacation shall be paid upon terminatiol't of ernploytnent. DATED th is day of 20lt CITY OF EDMONDS EM PLOYEE Mayor Mike Cooper CITY ATTORNEY Jana Spellman ATTEST/AUT].I ENT]CA1'ED Packet Page 88 of 212 SENIOR IIXECTr[I\,|F] ASSTSTANT TO CITY COUNCII- wltRDAS, rhe city council of the city of Ednrords, washingron (}ercinafter .,ciry councir,')enrcred ioto an emplovrncnt contu?ct ivirh Jana spellman (hcreinaftcr ..Employcc,') "xccut"d onDccember 4, 2Q09 for a term ending f)eccmber -? 1, 20 1 0; and WHEREAS, ai the sole discrction of the City Counci! such aFecmeni may bc cxtcndcd for an unlimited number ofiecms oionc calcndar ycar duration; and WIIREAS, thc Ciry Council wishes to extend the contract of thc limployce for an agditiorrat oneyear tcm cfTcctivc January l, 20 1 I subject to the addiiional compensatioo providecl in ubis Addendum; NOW, TIiEREFORE, The Crty oiEdn',cncis, acirng by and through is N4ayor arrd iLs Cit_t' Councii do hereby enter ioro this Addendurn lor a:t undcrlying agrccment for emptoyee sewiccs in considcr"tion of rhe mr.rrual benc6sto be dc.ivcd. Unless spccificaily amended by'riris Addendum, ail t]]e underlying tenns'drd conditjons scl ibnh ir the underlyilg crnploymer)t aqrecment -!hall remain in full force and cffrcr. A)DENDUI\{ TO trXlPLOYIWENT CONTILACT Amendment of Section. Wates and Benefirs_ 'Ihe wages sec forrh i. Secrion 4 hercby providcs for a base rate of Trvenry five and 821100 dollars ($25.82) per hour (curienr salary). Thc F-mployec sha)l bc paid a slrcciai hourly wagc of Forry and 08/100 dollars ($40.0ti) (cunent salay) for ',he videotapilg of Edrnoods City Council meetings. This rate is equal to the blended base rale times 1.5 ard includes and is in a,rticipation of ovorlime wages duc to tho Empjoyee bccause of ber employmelrt in the City of Edmonds Development Setvicos DcpartrDcnl at a diff'erent hourly rate- If her wage in tbe Development Services Departnent is adjusted, the ovcrtime rcto wiil be adjusted to conlorm to the Fair l,abor Stzndards Act's re4uircmcnts. In addilion, tjrese lroruly wage a*ounls shall also be irrcreased to rellect the same cost of living percentago aj Lhe CoLurcil approves in ttre arurual salary ordinance for non-representcd employees for the calendar year 20IQ, with such chaigc to bc eflcctjve in the sarne majurer as t-he arurual salary provides for regu la.r' non-rcpresented. ln all other rcspcct, Lhc provisions ofScctiorr 4 shall remajn in ij.rll ibrce anrl effect. Amendmcnt ofSection 4.2. Vacarion Annual vacation is earnr:rl oI tlrc rats of ,/ hours pcr'month Darned vacatiolr can bc c-arried over ilto tl)e ext cal€r)da-r year, provided dre amount car ied over docs noi excecd I68 hours toral as ofJanuary lstofaryyear l]nused, accrucd vacation sha]l Lrc paid upon terminatian of cmpioymcnt. DA IED this /*7,L dav of _ _ 2010 CITY OF E MONDS iv{ayo EMP r Mike Co i, I CITY na Spellora,r ATTTST/AUTI{EN]]CATE I) J Packet Page 89 of 212 SE EMPLO}-$GNT CO\'TRACT NIOR EXEC{ITIV E ASSISTAT{T TO CITY COUNCIL wfmREAs, the city councii of rhe ciiy of Edmonds,lvashington (hereinafter ..ciry couocir',) utirizesthe selvices of a Senior Execulil's Assistant Lo p.ifo.. . v"ariety of confidenti"it^t.-.J"i"jl" it,legislative functions, and \4'HEREAS' the Mayor of the Cif, of Ecimonds is by srate statute the chief administratiyo ofiicer of theCity, invesr.'ed u,ith the power to hire and flre empio,vees a'd to direct t.lleir day t" d^y ;;iti;;;;;;' *HEREAS' in the interest of fostering-.an- appropriate working rerationship between the SeniorExeculive Assistant and rhe City Coun;il, the Mayor wishes to dllegate the O"v+*aar, r""oorlriiiii*for the direction ofsaid person to thc City Councifs presiden! and WIIEREAS, the City coincii and Mayor wish to fill the position of Senior Executive Assisrant with anemployee, specifically answerable to the Couacil, under specihc, limitea t..rns - ana;";i;;;governed by the provisions oi this entployment agreement a:rd not subject to the gen€ral p;r;;;;ipolicjes of rh is Ciry, No'!v' Tr{EREFORE' the ciqy of Edmonds, washingron, acting by and through its Mayor and Jane.SpelLma:n (heieirafter ''Employee), do hereby entcr i"nro tl'is agr-eernent fo. emplou*"nr i"ruices. TheLmplolce s employmcnl shall be governed exclusivei) by tle provisions of this contract unlessotherwise provided herein. I Term of Dmplovment: This contraci srrourd come up for renewal by the current councir president on December 1, 2003 rvith an cffcctive date of January r, 2004. ThJreafter, tni, ugr""-""i -ufi"extendcd for an unlimited number of terms of one calendar y€ar duation at ihe sole discretion oi theCiq,.Council. The purpose of this term is to pennit an annual revie', of the performance of theEmploycc by the outgoing council president in order that the council president -uy o.t"r]r,;n"whether or not it is appropriate to ronew this agrccment for an additionai term(s). It i, on" oi *,"basic , underst,nd in-es of trlis agreement that the Emproyee wili rvork closery-with the councilSresrdent and the citl councit. As such, this position sha be one in wrrich the confidence of theCouncii President and Cig, Councii shall be esiential to the proper performance "f U* n*ffoyr";sduties. -therefo'e, the council reserves the right not to r"nerv this^agreement, or to terminate theagreement as hereh provided in order io preserve that conlidence and a teering of confrdentiarirybenveen the councit President, the ciry counc , and the F,mployee as "senior Exe"cutive Assistant,,. Duligli The Employee sha serve as rhe senior Exccutive Assistant for the ciw councir. TheEmpioyee shali be under tie generar daf-to-day direcrion of the councir president ;J"hrii ;r.il;such assistance at may be Decessary to individual membcrs of the Council- Lt the evcnt of conflict insuch directions, the Employee shall rely upon the direcrion of the Council presidcnl t;;;;;;lh;desqtPtioq of the duties of this position are attached hcreto as Exhibit A. The listiag of duiies in suchexhibit is intendcci as a descriptive tool only, and shafl not limit the counc prerraJt o. CitJ.c;;iito^makc task assisnnenu provided, however, that such dulics be linked to the Council president's offlce and the legislative finction of the city council of Edmonds and shall, in all respects" begovemed by statutory, constituLionai and ordinance limitations on flre duties oi public "*ptoy""r.The Mayor of the city of Edmonds, by her sigrature berow, specifically acknowredges tnut'rh" t "-,d€lcgated her statutory authority to <lirect the da1-t6-day duties of this.Emproy"", *iui. n-pro!""alone, to the city co'ncil to be exercised by ancl through its couacil president. this aet"gation isrevocable and shall not be binding cn subsequeni erected or appointed mayors unress ratified iy them- 3. Hours o{ Work:the Eurployee shall work regulir office hours Council tluough the Corncil President. Such bours will normai 5:00 p.m-, Monday through Friday- In additior, the Employee as assigned and dirccred b5 the Cir; ly be worked between 8:00 a_m. and may perform assigned work off site, lzK-4 I 7860.DOC; l/00006.900t 30/]Employmenr Contraci Asqisu,_rt 10 Cit"J Council Ye-ar 2004 Packet Page 90 of 212 4 Wagg-ag! je!g&s: The Employee shall be paid a base rate ofsl9.6l (\iineteen dollars and Sixg_One Ccnts) per hour. The Employee sha1l be paiti a special hourly wage of 529.42 ifv,enti,_ninedollars and rort-y-Two ceats) for the video taping or ttre Edmonds ciry council ."oingr. ir,'"special rate is based on an overtime rate ofone and-one harfthe basc rate; provided, howevi, that ifthe overtime rate calourated pursualt to the Fair Labor Sta:rdards Act is hi;her, tL"high".;;i" ;;ii "Ipiy: Th: Ciry wi pay the applicabte_employer's prorated portion of Me'cticar". pFiS ."1"";;;,tie Municipal Empioyee Benefit Trust (NGBT), lvashinglon state Industrial ra:<es. and such otherpayments, or benefits as may be required under ihe provisions of state and fedcrat iavi ;;;r; "p";-,;;number ofhours worked. MEBT benefrts shal be providert as required by law or by th" proviJions ofa plan document. "PIan Documenf' shan meaa foithe purpor", ofthi, ug."ement the MEBT or othercont(act. or policy documents which require, by their tcnns, the participatiol of all qualifiedempioyees- such as and including preparation of minutes- Such hours shall be rvithin prescribed limits andapproved bv ihe council President. It is anticipated that the Employee shail work up to ioir"rr, p".week- NorE: The le'cl ofthe emproyee's benefits is based upon a proration ofhours worked. iirisgenerai description of working liours shall not iimit thc ability of the'council pr€sident to ;;g;rh-.;u,orking schedule or adjust it from iime to time- The benefis of the Employee shali be governed sorely by this agreement- No benefit not specifica[yaddressed or lisred hereir shari be gra:rted_ to tle Employee. T-he provisions of tt is "gr""|,".,i ,i,uitcontrol over any coaflictilg provision of the city ordfuances, cif personner Manuot,"*y "ott""tiu.bargaining agreement: or any other general grant of benefits to city empioyccs. rrr.'b"#nt" *rr*nthe Employee shall receive are limited to the follou,ing: 4.1 Insurance Benefits: The City- will allo.rv the Employec to pa_rticipate in the City,s $oupempioyee irsurancc programs listed berow- The cif rvill pay the iusuranc" p.#iuri, lnaccordance u'ith the follou,ing schedule: INSIJ RA.I\CE tsENEFIT Dentai (WDS) farniiy coverage Vrsion lvledicare Medical Industriai Accident Public Employees Retirement Uncmployrnent Insurance I\-4EBT PREMITJMP AID -+5"ti L/ 5 7o -15%- 'l 5 70 As per Federal lawffi 4STo As per State lalv As per State law As per State law As per City Ordinance wr,Wg AqU A- The Cib, rvill allow the Emplol,ee to use payroll deduction (premium Only plan) to pay for the Empioyee's cost of the aboveJisted insurance benefits, The city's pa)a','ent is contingent on thc Employee's qualification for each insuralce program in u""ord*"" with plan DocLrments and does not constitrte an obligation to pay a sum in lieu ofinsurance or premium- 4.2 Vacation: Aanual vacation is eamed at the rate of 64 hours per year. Eamed vacation can be carried over into thc next calendar year, provided the amount carried over does not excaed 64 hours tot"l as ofjanuary l't ofany year. unused, accrued vacation shall be paid upon temination of empioymenr. 4.3 sick Leave: sick leave is earned at the rate of 40 hours per ycar. Eamed. sick leave can be accumulated up to a maximum of 500 hours. unused, accrued sick leave shall be forlcircd upon lermilation of cmplo).men1. f Z)Il l7860.DOCjl/00005.900 130/)Emptoymenr ContracI Sr. Ex. Assisranl ro Ci4, Council 2 Year 2004 Packet Page 91 of 212 a'a Flidly-tgJ: The empioyee shaii reccivc pro-rated pay for alr horidays during whichCity ofEces are closed. 5. 6 7 8 9 Confidentialitv: One ofthe basic purposes_ ofthis agreement is to provide an employee who servesin a confid€ntial capaciB/ to the ciLv councir and its clouncil presiaeii. rn" cmproye" ""tnowt"og",that she has been informed of the ncccssity fo. confidenriarity ana understaads th., "rr" "r,at ,"p-"idi.ectly to the councir presidcnt any matter lvrrich she feels would breach such confidence .r ::i,!d.j,j"lity In ttre e!|jnt of any apoarcnt conflict between the needs of the City Courcil and tharor rne Llry rn general, the Employee shall reporf such matter to the Council prcsident and rely on hisor her direclion .ll keeping with rhis confidcntiar relationship, the serior Executive Assistantposition shali not bc a part of a coljective bargainiag unir nor srlblect to any collective bargainingagreement. T-qrmin-ation pf Agtgglqggl: The city, by its Mayor and city courcil, and the Employeeacknowledge _that this employment agreement creates an at will empiol.rncnt rclationship which maybe te'rninated any rime with or without cause by cither parti Thi; paragraph ,huri "ont ot uni :'J:i::l^:,il: p".Tion of this Agreement that might othenYise be construed as in'any way ahering ther_mptovcc- s at-\vlll status- Iqd=uiligalioq: As atr employee of the city, ihe Emproyee shall have the right to indemnificationby and on behalf ofthe city for actions tzten in the scope of her emplolrnent in accordance u,itJr theprovisions ofchapter 2.06 ofthe Edmonds ciry code as the same exists or is hereaftcr amended. pntirc written Aereemelt: This document represents rhe entte agreement, written or orar, betweenthe panies- No representative or orher oral agrc"m.r.,t by either palty shall sun.ive the execution ofthis document. This document sha]I t'e amended orrly upon the expressed written agreement ofbothparlies. The Cily Council president shall confer with thc Mayo. repprding any .hangi. Seyerabilitr: I'he provisions of this agreement shall be severable. In tle evert that any provision l:i9!1._!"1d to be void, r[egal, or unenforceable, the remaiaing provisions shill^ survive.PROVIDED' however. rhar in the event the provisions ofparagraph 5, reLting to the excrusion of thisposltion ftom a-ny collective bargaining unit. or of paragraph 6l Leiating to this ageement as one ofaGrvill cmployment, arelis held to be u'enrorceabie, invalio, or void, this ug.""n.""n, th.I irr,-;l;Jy be at an end. 9 DONT this 4th day of Decernber, 2002 CITY OF EDMONDS: CITY A d:mycocumcnLtsordara4arz/Spsllma,l arnft ac1 al )004.d0c EMPLOYEE: DA Spellman ATTEST/ATIIIIENTICATED : r ,Z*., z (2. - lzxJ,4 I 78 u0. DOC,1,,03006.9001 3 0/ )t rnplofmcnr Conl'lact Sr. Ex. Assisrani to City Co ncjl Yezr2A04 3 Packet Page 92 of 212 under the direction of the President of the cjty council, pedorm resDonsible and sole administrative and secretarialsupport for the council Presidenl and city'counciJrnembers; coorornate offlce iunciions and serve as liaison beflveencity administrators' councilmembers and staff; exercise inaepenoeni luogrnent and confidentiality in assisting withadministrative details requiring considerable knowledge and inturpr"t"ti* oi city po|cies and pro""iur"..' trit p nf" @\monDg CLASS TITLE: SENtoR EXECUTIVE ASSTSTANT TO THE CtTy COUNCTL BASIC FUN CTION: REPRESENTATIV E DUTIES: Organize aiiend and record various take/kanscribe minutes as required. E Perfotrn related duties as assigned. Pedorm responsible and sole adminisvative and secretarjal support for the Councrl presjdent and CitvCouncilmembers: coordinate ofice functions and serve as liaison between iity-;;;;;;i;:;;;Councilmembers and staff. E Exercise indepencient judgment and.confidential'iy in assisting with administraiive details requirirqconsiderable knowledge and interpre.iation of City poiicies and pro"cedures E 9i:l- "1" adr'nister,day-to-day activriies and functions of rhe cilv co{,nci's oflrce, exerciserndependent Judgn]ent and initiaiive in coordinating and performtng lechnicat and ,"."oni,Jr" i""iJJiLrfunctions of the office. E Type letters' memos' coi'respondence anci reports, including information regarding confidential matters asrequired; respond io requests ancj inquirie; as appropriate; prepare status ieporls from ro""r ,r""newspapers pertinent to the Council. E Greet visjtors to the crty councils office; answer phones, provide routine information and drrect to :ll-'9ttilll individ u al;. open (at individuar councirmember's discretion), sort and disrribute in"oring ;alirecerve cltizen complaints and concerns; resolve complaints or refer siiuation to "pp.prini. inJiuicu-"i E' Research specia projects at the request of Coul.]cilmembers. E Prepare, council budgei ior approvali moniior and controJ expenditures and budgets, forecasiexpenditures and incorporaie into the budget; subrnit budget to councij presidenr t,j|- ,""i",r:unJamendmet'tts. E Prepare payroll records; prepare and submit Council member trmesheets, requisiiions and purchaseorders and order offlce supplies as needed. E Prepare council rneeiing egenda memos; draft reso utions to be presented to councir: read council Ili:-t:,"_lT--..o1t":t and maintain wofking kno\,itedge of Councii meetingi respond io ,"qr".t" oruouncttmemDers E Exercise discreiion in disseminaiing information, expraining poricies and procedures and soeakino asdirected for the City Councii president and members in perso-nal and teiephone conlacis and meetrngs. E serye as liaison between the presldent and councir; prepare press rereases and submit to ihe councirPresident for approvai. E. Oversee Student Couxcil prcgram. E ?.t:t-19l ggf Or*r and assrgned software systems to maintain records and generate lists, reports andorner mateflats, ope.ate otler standard oJ.ftce equipment as assigned. E City Council functions jncluding meetings and retteatsi JanLrary I997 Ewi:rg & Company Packet Page 93 of 212 ResDonsibilities ad ded since 1997: KNOWLEDGE AND ABILITIFS EDUCATION AND EXPERIENCE: ENVIRONMENT: Offlce en,,,ironment. PHYSICAL ABILITIFS Hearing and speaking to Dexterity of hands and fl Seeing to read a variety Videotape Council Meetings Program channel 2,1 - Government _Access Channel Update Council web pages KNOWLEDGE OFI Princip es' practices and procedures utiiized in an administrative offce. office managemeni technjques.City organization, operations, policies and objectives. Applicable sections of crty codes anci other applicabre laws. operation of office machines incrudingcomputer equipment. Besic budget preparation and control techniques. Modern offrce practices, procedures and equipment. Telephone techniques and e:iq Jette. Record-keeping techniques. Correct English usage, grammar, spelling, punctuation anC vocabuiary. Oral and vyritten co,.nmunicationskills. Jnterpersonal sk lls using iact. pa ence and courtesy. Working knowledge of vidco equipment. lllaintain vidco equipment. Working knowledge of Leighlronix equipment for channel 21 ABILITY TO: Perform responsible secretarial and admjnisirative assistance dulies in support of the ciiy councilPresident and rnembers Exercise independent iudgment in assisting the councilrnembers in administrative details, requiring_ knov/ledge and tnterpretation of City policies and procedures. Read' interpret, expiain and follow rules, regulations, poiicies and procedures. EstabJish and rnaintain aconfidential flling system. Compose effective correspondence independently. Operate a varlety of office equipment inciuding a personal computer. Establish and n]aintain cooperati'/e and elfective working relationships with others Type at an accepiablerate of speed. Deiermine appropriate action vJithjn clearly defined gutcjelines. Make arithmetic ca culaiions v/ith speed ano accuraLy Wo'k rndependentl/ wiln litrlc ctirect,or. Meet schedules and time ltnes. \^/ork confi dentially wilh discretion. Communicate effectively both orally and in \,/riting. Any combination equivalent to: h&o years college_level course work in secretarial scienceor related fr-erd and five years increasingry responsibre secretariar and administratiue suppottavn6rian^- WORKING CONDITIONS: exchange iniormat.on in person and on the tele phone ngers to operate a computer keyboard cf materials Sittlng for extended periods of time. Bending at the waist, kneeling and crouching to retrieve files Ewjng & Company 2 Packet Page 94 of 212 AM-4387 Item #: 2. H. City Council Meeting Date: 11/22/2011 Time:Consent Submitted By:Al Compaan Department:Police Department Review Committee: Public Safety Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Interlocal Agreement for Special Weapons and Tactics Team (SWAT). Recommendation from Mayor and Staff Approve interlocal agreement, authorizing Mayor to sign. Previous Council Action Reviewed by Public Safety Committee on November 7, 2011, and approved for Consent Agenda with a do-pass recommendation. Narrative The cities of Edmonds, Lynnwood, and Mountlake Terrace have operated a tri-city police Special Weapons and Tactics Team (SWAT) for many years. The most recent interlocal agreement was signed by the three cities in 1995. In recent months, these same three cities have been in discussion with the cities of Bothell, Monroe, and Lake Forest Park to merge their respective SWAT personnel into a new, consolidated team. A merged team, to be known as North Sound Metro Special Weapons and Tactics (SWAT) / Crisis Negotiating Team (CNT), has many operational, tactical, and economies of scale advantages over a team comprised only of the original three cities. Upon reaching consensus among all six cities, the interlocal agreement has been updated to reflect the membership of the six cities, has been approved by the respective city attorneys of each of the cities, and has also been approved by Washington Cities Insurance Authority (of which all cities, except Lynnwood) are members) legal counsel. Fiscal Impact Fiscal Year:Ongoing Revenue: Expenditure: Fiscal Impact: Funds required for the city of Edmonds' participation in this new SWAT interlocal (as well as participation in the current interlocal) for 2011 are found in the approved Police Department budget. The Mayor's 2012 budget now under consideration by City Council includes funds in the Police Department budget for SWAT operations in 2012. Attachments SWAT Interlocal Agreement Packet Page 95 of 212 Form Review Inbox Reviewed By Date City Clerk Sandy Chase 11/17/2011 11:26 AM Mayor Mike Cooper 11/17/2011 11:32 AM Final Approval Sandy Chase 11/17/2011 11:37 AM Form Started By: Al Compaan Started On: 11/17/2011 10:41 AM Final Approval Date: 11/17/2011 Packet Page 96 of 212 Page 1 of 13 INTERLOCAL AGREEMENTBETWEEN THE CITIES OF BOTHELL, EDMONDS, LAKE FOREST PARK, LYNNWOOD, MONROE AND MOUNTLAKE TERRACE; FOR THE NORTH SOUND METRO SPECIAL WEAPONS AND TACTICS (SWAT)/ CRISIS NEGOTIATING TEAM (CNT). THIS INTERLOCAL AGREEMENT (Agreement) is entered into by and between the City of Bothell, a Washington municipal corporation (Bothell), the City of Edmonds, a Washington municipal corporation (Edmonds), the City of Lake Forest Park, a Washington municipal corporation (Lake Forest Park), the City of Lynnwood, a Washington municipal corporation (Lynnwood), the City of Monroe, a Washington municipal corporation (Monroe), and the City of Mountlake Terrace, a Washington municipal corporation (Mountlake Terrace), (collectively referred to hereinafter as Parties or Cities). WHEREAS, the Cities are public agencies as defined by RCW Chapter 39.34 and RCW Chapter 10.93, and are authorized to enter into interlocal agreements to provide for joint or cooperative actions to provide services and facilities in a manner and pursuant to forms of governmental organization that will accord best with geographic, economic, population and other factors influencing the needs and development of local communities; and WHEREAS, incidents of a serious criminal nature do occur which require a need for a specially trained and equipped unit to effectively resolve the situation. These incidents create a demand upon the undersigned Cities respective to resources which are better and more economically served by combining resources to form a joint specialty team called the NORTH SOUND METRO SPECIAL WEAPONS AND TACTICS, (hereinafter SWAT Team); and WHEREAS, the SWAT Team shall be specially trained and equipped to provide a cooperative and joint effort among the undersigned Cities’ police departments to respond to and resolve criminal activity of a high risk nature in accordance with state and federal law. NOW, THEREFORE, be it agreed in accordance with RCW 39.34 and RCW 10.93: 1. CREATION AND AUTHORIZATION. The undersigned Cities hereby create THE NORTH SOUND METRO SPECIAL WEAPONS AND TACTICS (SWAT) Team. The SWAT Team is hereby authorized and directed to achieve the objectives of this Agreement. 2. OBJECTIVE. The primary objective of the SWAT Team is to respond effectively and appropriately to incidents which create a significant and higher safety risk for officers/detectives in the field and the public. Packet Page 97 of 212 Page 2 of 13 3. EXECUTIVE BOARD/SWAT STRUCTURE. The undersigned Cities hereby create an Executive Board (Board) to direct the SWAT Team. The Executive Board shall be comprised of the Police Chiefs of all participating Cities. Based upon recommendations from the SWAT Commander and or Board members, the Board reviews and approves changes and updates to the SWAT Policy and Procedures Manual (SWAT Policy) and also provides approval and gives direction on operational matters as presented and requested by the SWAT Team Commander. Each member of the Board shall have an equal vote and voice on all Board decisions. All decisions, except those related to the SWAT Policy and Procedure manual, shall be made by a majority of voting Board members, provided a quorum of four (4) Board members are present. SWAT Policy and Procedure decisions shall require a unanimous vote from all Board members. The Board will meet at least once a quarter. 3.1 SWAT Team Structure. 3.1.1 The goal of the SWAT Team is to have a minimum of twenty-four (24) trained officers and one (1) Command Level Officer (SWAT Team Commander). Staffing shall be proportional to the size of the participating city police department’s commissioned strength and the ability of that police department to staff positions. 3.1.2 When subsequent attrition occurs in the SWAT Team, such vacancies shall be filled based on a mutually agreed to and managed selection process approved by the Board. 3.1.3 The Board will determine the host police department for the SWAT Team and the selection of the SWAT Team Commander. The SWAT Team Commander will recommend appointments for the positions of Assistant SWAT Team Commander and SWAT Team Leader(s) to the Board who shall have final approval. (See attached Appendix A for an organizational chart). 3.1.4 Incident command shall be the responsibility of the police department of jurisdiction in which the incident occurs. The police department of jurisdiction may delegate incident command responsibility to the SWAT Team Commander, or an appointed designee in his absence, but will still be required to provide a liaison to the SWAT Team Commander for the duration of the event. 3.1.5 Distraction devices, gas munitions, and entrance explosives will be stored and handled per the SWAT Policy and Procedures manual and other applicable state and federal laws and regulations. Packet Page 98 of 212 Page 3 of 13 3.1.6 The general specifications of SWAT equipment/weapons will be contained within the SWAT Policy and Procedures manual. 3.1.7 SWAT policies and procedures will be standardized and agreed to by all participating Board members including any modifications or amendments thereto. Each Board member understands that SWAT, when activated in their respective jurisdictions, will act in accordance with the SWAT Policy and Procedures manual, as unanimously approved by the Board. 3.1.8 Except as provided herein, all personnel are deemed to be continuing employment for their respective employers when activated as members of the functionally consolidated SWAT Team. Each participating City shall be solely and exclusively responsible for the compensation, benefits, and training expenses for those personnel. All rights, duties, and obligations of the employer and the employee shall remain with that participating City. Each City shall be responsible for ensuring compliance with all applicable laws with regard to employees and with provisions on any applicable collective bargaining agreements and civil service rules and regulations and its disciplinary policies and procedures. 3.1.9 During field activation of the SWAT Team, an Incident Commander, SWAT Team Commander and SWAT Team Leader(s) will be designated. The duties and procedures to be utilized by the Incident Commander, SWAT Team Commander and SWAT Team Leader(s) shall be set forth in the SWAT Policy and Procedures manual approved by the Board. 3.2. Team Composition. The Board determines the SWAT Team composition and selection process. 3.3 Crisis Negotiating Teams. There will be a Crisis Negotiating Team (CNT) component. The Board will determine the composition of the Team and associated selection criteria. 3.4 Policy Development and Review. 3.4.1 The Board shall determine who will coordinate development of SWAT Team policies and procedures. At a minimum, such policies and procedures shall address: a. Appointment to Team/Team Composition b. Risk Analysis Assessments c. Special Procedures Packet Page 99 of 212 Page 4 of 13 d. Munitions Storage Policy/Equipment Considerations e. Diversionary Device Use and Deployment f. Firearms Qualification Standards g. Minimum Training Requirements/Fitness Standards h. Mutual Aid Responses 3.4.2 Following policy and procedure review and approval, the Board shall forward copies of the SWAT Policy and Procedures manual to the police departments of participating Cities. 4. COST SHARING/BUDGET AND FINANCE. The Parties agree to budget and finance provisions for costs incurred by or in connection with the operations of the SWAT Team, in accordance with the following: 4.1. For purposes of general administration, the Board shall determine which City shall be designated as the Host police department. That police department will coordinate budgetary expenditures with all participating Cities. 4.2. All costs associated with the initial and continued outfitting of a SWAT Team member, including but not limited to, clothing and weapons shall be the responsibility of the employing City of any team member. This equipment shall remain the property of the purchasing City. The maintenance and replacement of individual team member’s equipment shall be the responsibility of the employing City. 4.3. Any overtime costs associated with all deployment operations or team training of SWAT Team members shall be the responsibility of the employing City of any team member. 4.4. All member participating Cities understand there is need for equipment, and/or training for specialty positions within the team, that may be utilized by any qualified team member during the course of operations or training. 4.5. Each participating City will provide an amount of money determined by the Board and approved through the budget processes of each participating City’s legislative body for necessary purchases per calendar year for approved operational expenditures. The Board shall designate one (1) participating City which will establish a single SWAT Team operational budget. Participating Cities agree to leave any money left over from that calendar year in the SWAT operational budget, which will be held in the account to supplement/augment SWAT organizational operations with the approval of the Board. 4.6. By May of each year, the SWAT Team Commander will submit a proposed operational budget request for approval to the Board, itemizing anticipated team/specialty Packet Page 100 of 212 Page 5 of 13 training and team equipment purchase requests for the following budget cycle. Each participating City will then submit for review and consideration the proposed operational and team/specialty training and team equipment budget via their own budget process. All team/specialty equipment purchases made during the calendar year will be documented via an inventory database spreadsheet. Training and equipment for individual team members will be the responsibility of each participating City. 4.7. During unusual occurrences emergency expenses outside the parameters of the approved SWAT Team operational budget can be approved and ratified by agreement with a quorum of the Board. These expenses will be incurred only out of operational necessity (i.e., additional overtime or supplies related to a SWAT operation). 4.8. All Parties intend that the budget and finance provision contained herein shall support the activities of SWAT Team operations and training. 5. LIABILITY FOR INDEMNIFICATION AND DEFENSE FROM THIRD PARTY CLAIMS. 5.1 Equal Sharing of Liability. The Cities agree that liability for the negligent or unintentionally tortious actions of the SWAT Team or any police officer or employee working for or on behalf of the SWAT Team be shared equally on an equal shares basis between the participating Cities. It is further the agreement of the Cities that no City should be required to pay more than an equal share of the cost of payment of any judgment or settlement for a liability claim which arises out of and is proximately caused by the actions of any officer, employee or City which is acting on behalf of or in support of the SWAT Team and acting within the scope of any person’s employment or duties to said SWAT Team. This risk sharing agreement shall not apply to judgments against any party or officer for punitive damages or for damages resulting from intentionally tortious actions. This general agreement on liability sharing is subject to the following terms and conditions set for the below in Sections 5.2 to 5.10. 5.2 Hold Harmless. Each City agrees to hold harmless and indemnify the other participating Cities from any loss, claim or liability arising from or out of the negligent or unintentional tortious actions or inactions of its officers and employees or each other as related to any SWAT Team activity. Such liability shall be apportioned among the Cities equally on an equal shares basis subject to any limitation set forth below. 5.3 Defense of Lawsuits. Each City shall be responsible for selecting and retaining legal counsel for itself and for any employee of said City who is named in a lawsuit alleging liability arising out of Packet Page 101 of 212 Page 6 of 13 SWAT Team operations. Each City who retains counsel for itself and/or its officers and employees shall be responsible for paying the attorney’s fees incurred by that counsel. The Cities shall not share costs of defense among each other unless they specifically agree to have one attorney representing all of them in any particular legal action. 5.4 Notice of Claims and Lawsuits and Settlements. In the event that a lawsuit is brought against a participating City, its officers and employees for actions arising out of their conduct in support of the SWAT Team operations, it shall be the duty of each said City to notify the other Cities that said claims or lawsuit has been initiated. No settlement of any such claim or lawsuit by any single City shall require equal shares contribution by any City unless it was done with the knowledge and specific consent of the other participating Cities. Any settlement made by any individual City or member which does not have the consent of the other participating Cities to this Agreement will not require any sharing of payment of said settlement on behalf of the non-consenting Cities. 5.4.1 Settlement Procedure. 5.4.1(1) Any City who believes that it would be liable for a settlement or judgment which should be equally shared by the other participating Cities to this Agreement shall have the burden of notifying each other participating City of all settlement demands made to that City and any claims and/or lawsuits naming that city and/or its officers and employees for what may be a joint liability. Furthermore, if the other participating Cities are not named as parties to the actions, it shall be the burden of the City named in the lawsuit to keep the other participating Cities fully apprised of all developments in the case and all settlements demands, mediations or any other efforts made towards settlement. Settlements require the specific consent of all participating Cities to this Agreement before any equal share obligations for payment by all participating Cities becomes effective. 5.4.1(2) No City shall enter into a settlement with a claimant or plaintiff unless said settlement ends the liability of all participants to this Agreement and on behalf of their respective employees and officers. It is the intent of this Agreement that the Cities act in good faith on behalf of each other in conducting settlement negotiations on liability claims or lawsuits so that, whenever possible, all Parties to this Agreement agree with the settlement costs or, in the alternative, that all Parties to this Agreement reject settlement demands and agree to go to trial and share equally in any judgment incurred as a result of the decision to go to trial. However, in the event that a settlement demand is presented to all the participating Cities to this Agreement and there is not unanimous consent to pay the settlement, then and only then the following results shall occur: Packet Page 102 of 212 Page 7 of 13 5.4.1(2)(1) The Cities shall be free to seek a separate settlement with the claimant and/or plaintiff which would eliminate the liability of that City and/or its officers and employees and, if such separate settlement is reached, that City would have no responsibility to pay any proportionate amount of any judgment rendered against the Cities and/or their officers and employees that did not settle. A City making a separate settlement would not have to pay any proportion amount of any subsequent settlement that others might reach. Any City making a separate settlement would have no right to seek any reimbursement or contribution for any portion of a settlement which said City had reached separately with the claimant and/or plaintiff. 5.5 Cooperation in Defense of Lawsuits. The Cities and their respective defense counsel shall, to the extent reasonably legally possible and consistent with the best interests of their respective clients, cooperate in the defense of any lawsuit arising out of the operations of the SWAT Team and shall agree, wherever possible, to share non-attorney fee-related costs such as records gathering, preparation of trial exhibits, and the retention and payment of expert witnesses. 5.6 Payment of Judgments. Unless there is an exception as provided in paragraphs 5.4.1(2) and 5.4.1(2)(1), it is the intention of the participating Cities under this Agreement to jointly pay any judgment on an equal share basis for any judgment against any officer and/or employee and/or City for negligence or unintentional tortious action arising out of their conduct in the course of their employment or duties as SWAT Team members or in support of such SWAT Team operations; regardless of what percentage of liability may be attributed to that participating City or its officers and employees by way of verdict or judgment, including the costs of any awarded plaintiff’s attorney’s fees and costs. It is the intent of the Parties to add up the total combined judgment against any participating City and/or officer and/or employee for compensatory damages and/or plaintiff’s attorney’s fees and costs and to divide said total combined judgment into equal shares and each City would then pay its equal share of the total combined judgment to satisfy the judgment. Any City which refused to pay its equal share would then be liable to the Cities who paid that City’s share in order to satisfy a judgment plus any attorney’s fees incurred in the collection of said monies from the non-paying City. 5.7 Nothing Herein Shall Require Or Be Interpreted To: 5.7.1 Waive any defense arising out of RCW Title 51. 5.7.2 Limit or restrict the ability of any City, officer or employee to exercise any right, defense or remedy which a party to a lawsuit may have with respect to claims of third parties, including, but not limited to, any good faith attempts to Packet Page 103 of 212 Page 8 of 13 seek dismissal of legal claims against a party by any proper means allowed under the civil rules in either state or federal court. 5.7.3 Cover or apportion or require proportionate payment of any judgment against any individual or City for intentionally wrongful conduct outside the scope of employment of any individual or for any judgment for punitive damages, fines or sanctions against any individual or City. Payment of punitive damage awards shall be the sole responsibility of the individual against whom said judgment is rendered and/or his or her municipal employer, should that employer elect to make said payment voluntarily. This Agreement does not require equal sharing of any punitive damage awards, fines or sanctions. 5.8 Insurance Coverage. The Cities shall, to the best of their ability, coordinate their liability insurance coverages and/or self-insured coverages to the extent possible to fully implement and follow the Agreement set forth herein. However, the consent of any liability insurance carrier or self-insured pool or organization is not required to make this Agreement effective as between the member Cities signing this Agreement and the failure of any insurance carrier or self insured pooling organization to agree or follow the terms of this provision on liability shall not relieve any individual City from its obligation under this Agreement. 6. NON-WAIVER. A waiver by any City hereto of a breach of any other City hereto of any covenant or condition of this Agreement shall not impair the right of the City not in default to avail itself of any subsequent breach thereof. Leniency, delay or failure of any City to insist upon strict performance of any agreement, covenant or condition of this Agreement, or to exercise any right herein given in any one or more instances, shall not be construed as a waiver or relinquishment of any such agreement, covenant, condition or right. 7. AMENDMENTS. This Agreement may only be amended by written agreement of all the undersigned Cities that have not terminated their respective participation under this Agreement. 8. SEVERABILITY. Should any clause, phrase, sentence or paragraph of the Agreement or its application to any party or circumstance be declared invalid or void by a court of competent jurisdiction, the remaining provisions of this Agreement and/or their application to other parties and circumstances, not declared invalid or void, shall remain in full force and effect. 9. TERM AND TERMINATION. Packet Page 104 of 212 Page 9 of 13 9.1 The minimum term of this Agreement shall be one (1) year, effective upon its adoption. This Agreement shall automatically extend for consecutive one (1) year terms without action of the legislative bodies of the participating jurisdictions, unless and until terminated pursuant to the terms of this Agreement. 9.2 Any Party may withdraw from and terminate participation under this Agreement upon the giving of thirty (30) calendar days advance written notice of intent to withdraw/terminate to the other Parties herein. Withdrawal during any calendar year shall not entitle the withdrawing Party to a reduction or refund with respect to funds budgeted for or otherwise committed with respect to the withdrawing Party for any calendar year. Termination of this Agreement and/or withdrawal of a Party shall not terminate Section 5 hereof with respect to the withdrawing Party as to any incident arising prior to the withdrawal of the Party and Section 5 shall survive the termination of this Agreement with respect to any cause of action, claim or liability arising on or prior to the date of termination. 9.3 A majority of the participating Cities may terminate this Agreement at any time. Such termination shall be set forth in a document signed by the authorized Chief Executive Officer or designee of a majority of the participating Cities. 9.4 Upon termination of this Agreement by the participating Cities, property used and/or in the possession of the SWAT Team pursuant to the terms and conditions of this Agreement, including but not limited to vehicles, equipment, firearms, ammunition and Class C low explosives, shall belong to and shall be returned to the City that provided or paid for such items. Items that were jointly purchased by the Cities will be distributed between the police departments on a basis agreed to in writing by the respective police chiefs. 9.5 In the event that a City withdraws from and terminates participation under this Agreement in accordance with Section 9.2, property that was paid for and/or provided by that City and was used and/or in the possession of the SWAT Team pursuant to the terms and conditions of this Agreement, including but not limited to vehicles, equipment, firearms, ammunition and Class C low explosives, shall belong to and shall be returned to the withdrawing/terminating City. Items that were jointly purchased by the Cities will continue to remain with and be available for use by the SWAT Team until such time that this Agreement is terminated in its entirety. Packet Page 105 of 212 Page 10 of 13 10. NOTICES AND CONTACTS. Unless otherwise directed in writing, notices, reports, invoices, payments and other documents shall be delivered to each City as follows: City of Bothell City of Edmonds Attn: Police Chief Attn: Police Chief 18410 101st Ave., N.E. 250 5th Ave., N. Bothell WA 98011 Edmonds WA 98020 City of Lake Forest Park City of Lynnwood Attn: Police Chief Attn: Police Chief/Purchasing 17425 Ballinger Way, N.E. 19321 44th Ave., W. Lake Forest Park WA 98155 Lynnwood WA 98036 City of Monroe City of Mountlake Terrace Attn: Police Chief Attn: Police Chief 806 West Main Street 5906 232nd St., S.W. Monroe WA 98272 Mountlake Terrace WA 98043 Notices mailed by any City shall be deemed effective on the date mailed. Any City may change its address for receipt of reports, notices, invoices, payments and other documents by giving the other Cities written notice of not less than seven (7) days prior to the effective date. 11. GOVERNING LAW. This Agreement shall be governed by and construed in accordance with the laws of the State of Washington. 12. VENUE. The venue for any action to enforce or interpret this Agreement shall lie in the Superior Court of Snohomish County, Washington. 13. EXECUTION. This Agreement may be executed in any number of counterparts, each of which shall be deemed to be an original as against any party whose signature appears thereon, and all of which shall together constitute one and the same instrument. Packet Page 106 of 212 Page 11 of 13 14. FILING. As provided by RCW 39.34.040, this Agreement shall be filed prior to its entry in force with the Snohomish County Auditor, or, alternatively, listed by subject on the website of each participating City. Dated this _________day of _________________, 2011. CITY OF BOTHELL CITY OF EDMONDS ______________________________ _____________________________ Bothell Mayor Edmonds Mayor ATTEST/AUTHENTICATED: ATTEST/AUTHENTICATED: ______________________________ ______________________________ Bothell City Clerk Edmonds City Clerk APPROVED AS TO FORM APPROVED AS TO FORM ______________________________ ______________________________ Bothell City Attorney Edmonds City Attorney CITY OF LAKE FOREST PARK CITY OF LYNNWOOD ______________________________ ______________________________ Lake Forest Park Mayor Lynnwood Mayor ATTEST/AUTHENTICATED: ATTEST/AUTHENTICATED: ______________________________ ______________________________ Lake Forest Park City Clerk Lynnwood Finance Director APPROVED AS TO FORM APPROVED AS TO FORM ______________________________ ______________________________ Lake Forest Park City Attorney Lynnwood City Attorney Packet Page 107 of 212 Page 12 of 13 CITY OF MONROE CITY OF MOUNTLAKE TERRACE _______________________________ _______________________________ Monroe Mayor Mountlake Terrace City Manager ATTEST/AUTHENTICATED: ATTEST/AUTHENTICATED: ________________________________ _______________________________ Monroe City Clerk Mountlake Terrace City Clerk APPROVED AS TO FORM APPROVED AS TO FORM ________________________________ ________________________________ Monroe City Attorney Mountlake Terrace City Attorney Packet Page 108 of 212 APPENDIX “ Element Leader 5 Person Element Page 13 of 13 APPENDIX “A” - ORGANIZATIONAL CHART SWAT Team Commander SWAT Team Leader 5 Person Element Leader 5 Person Element Element Leader 5 Person Element Asst. Team Leader Asst. Team Leader H.N.T. Team Leader Asst. Team Commander Sniper Element Leader 4 Person Sniper Element Packet Page 109 of 212 AM-4388 Item #: 2. I. City Council Meeting Date: 11/22/2011 Time:Consent Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock Department:Finance Review Committee: Finance Committee Action: Type:Action Information Subject Title Set property tax levy rate for 2012: Ordinance providing for the annual tax levy by increasing the regular property tax levy by the current 101% levy limit, thereby levying an estimated regular property tax levy of $9,700,000, an EMS levy of $3,300,000 and levying $895,640 for voted indebtedness for the Public Safety Complex, and fixing a time when the same shall become effective. Recommendation from Mayor and Staff Approve Previous Council Action Public Hearing on 11/1/2011. Narrative The following Ordinance authorizes a 1% increase in the 2012 levy for regular property tax and the Emergency Medical Services levy. The Ordinance also continues the Debt Service levy. The Levy Certification must be received by the Snohomish County Assessor by November 30, 2011. Fiscal Impact Fiscal Year:2012 Revenue:$13,895,640 Expenditure: Fiscal Impact: Regular levy $9,700,000 EMS levy $3,300,000 Excess levy $895,640 Attachments 2012 Property Tax Levy Ordinance 2012 Levy Calculation City Tax Rates 2009-2012 Form Review Inbox Reviewed By Date City Clerk Sandy Chase 11/17/2011 02:25 PM Mayor Mike Cooper 11/17/2011 02:30 PM Final Approval Sandy Chase 11/17/2011 03:24 PM Packet Page 110 of 212 Form Started By: Shawn Hunstock Started On: 11/17/2011 Final Approval Date: 11/17/2011 Packet Page 111 of 212 2012 Property Tax Ordinance Page 1 of 5 ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY INCREASING THE REGULAR PROPERTY TAX LEVY BY THE CURRENT 101% LEVY LIMIT, THEREBY LEVYING AN ESTIMATED REGULAR PROPERTY TAX LEVY OF $9,700,000, AN EMS LEVY OF $3,300,000 AND LEVYING $895,640 FOR VOTED INDEBTEDNESS FOR THE PUBLIC SAFETY COMPLEX, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the City Council and the City of Edmonds have properly given notice of the public hearing held on November 1, 2011, to consider the City's current expense budget for 2012, pursuant to RCW 84.55.120; and WHEREAS, the City Council in the course of considering the budget for 2012 have reviewed all sources of revenue and examined all anticipated expenses and obligations; and WHEREAS, the district’s actual levy amount for the previous year was $9,499,558 for regular property levy, and $3,216,629 for EMS levy, and $877,984 for debt service payments, and WHEREAS, the City Council hereby determines following public hearing that it is in the best interest of and necessary to meet the expenses and obligations of the City to increase the regular property levy by 1%; and keep the Emergency Medical Services (EMS) levy at the prior year level, and WHEREAS, the population of this district is greater than 10,000, and WHEREAS, the Snohomish County Assessor’s Office has requested that all Snohomish County Taxing Districts submit their levy certifications to the county on the State Department of Revenue standardized form REV 64 0100; NOW, THEREFORE Packet Page 112 of 212 2012 Property Tax Ordinance Page 2 of 5 THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The limit factor for the regular levy to be collected in budget year 2012 shall be limited to the 101%, or 100% plus inflation, which ever is lower of the highest amount of regular property taxes that could have been levied in the City in any year since 1985. Section 2. Regular Property Tax. The 2011 regular property tax levy for collection in 2012 is the amount levied in 2010 for collection in 2011, plus an increase of $95,000 which is a percentage increase of 1%, plus an increase equal to the amount allowed by one or more of the following; new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made, for an estimated total levy of $9,700,000. Section 3. Emergency Medical Services (EMS) property tax levy. The 2011 EMS property tax levy for collection in 2012 is the amount levied in 2010 for collection in 2011, plus an increase of $33,000 which is a percentage increase of 1%, plus an increase equal to the amount allowed by one or more of the following; new construction, improvements to property, newly constructed wind turbines, any increase in the value of state assessed property, any annexations that have occurred and refunds made, for an estimated total levy of $3,300,000. Section 4. There shall be and is hereby levied current taxes of $895,640, the purpose of which is to make debt service payments on voter approved bonds. Section 5. The levies contained in sections 2 through 4 are subject to amendment upon receipt of 2011 assessed valuation from Snohomish County. Section 6. Pursuant to the request by the Snohomish County Assessor’s Office, the Finance Director is hereby authorized to submit to the Snohomish County Council Packet Page 113 of 212 2012 Property Tax Ordinance Page 3 of 5 certification of the hereby approved levies on the State Department of Revenue standardized form REV 64 0100 attached hereto as Exhibit A. Section 7. Severability. If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Section 8. Effective Date. This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. It is enacted on a vote of a majority plus one of the City Council. APPROVED: MAYOR, MIKE COOPER ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY FILED WITH THE CITY CLERK: _________ PASSED BY THE CITY COUNCIL: _________ PUBLISHED: _________ EFFECTIVE DATE: _________ ORDINANCE NO. ____ Packet Page 114 of 212 2012 Property Tax Ordinance Page 4 of 5 SUMMARY OF ORDINANCE NO. ____ of the City of Edmonds, Washington On the __ day of November, 2011, the City Council of the City of Edmonds, passed Ordinance No. ____. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, PROVIDING FOR THE ANNUAL TAX LEVY BY INCREASING THE REGULAR PROPERTY TAX LEVY BY THE CURRENT 101% LEVY LIMIT, THEREBY LEVYING AN ESTIMATED REGULAR PROPERTY TAX LEVY OF $9,700,000, AN EMS LEVY OF $3,300,000 AND LEVYING $895,640 FOR VOTED INDEBTEDNESS FOR THE PUBLIC SAFETY COMPLEX, AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this __ day of November, 2011. CITY CLERK, SANDRA S. CHASE Packet Page 115 of 212 2012 Property Tax Ordinance Page 5 of 5 Exhibit A – Levy Certification Levy Certification Submit this document to the county legislative authority on or before November 30 of the year preceding the year in which the levy amounts are to be collected and forward a copy to the assessor. In accordance with RCW 84.52.020, I, Shawn Hunstock, Finance Director, for the City of Edmonds, do hereby certify to the Snohomish County legislative authority that the Council of said district requests that the following levy amounts be collected in 2012 as provided in the district’s budget, which was adopted following a public hearing on November 1, 2011. Regular Levy: $9,700,000 EMS Levy: $3,300,000 Excess Levy: $895,640 ___________________________________________ Signature Date Packet Page 116 of 212 City of Edmonds2012 Levy CalculationRevised 11/17/2011Regular Property TaxRevenueAmount levied last year9,499,558$ Percentage increase1% 94,996 Estimate for new construction30,059 Refunded amount to be added11,582 Assessed Valuation * Total Levy EMS Levy Bonds Combined Levy2012 Regular property tax levy9,636,195$ 5,794,938,959$ 1.6628639$ 0.50$ 0.1545556$ 2.3174194$ EMS LevyAmount levied last year3,216,629$ Percentage increase1% 32,166 Estimate for new construction10,178 Refunded amount to be added4,220 Assessed Valuation *2012 Regular property tax levy3,263,193$ 5,794,938,959$ 0.5631109$ Max. EMS levy2,897,469 5,794,938,959$ 0.50 Statutory limit of $0.50Increase to excess (banked) EMS levy capacity365,724$ 0.0631109$ Voted Bond Levy ‐ 2003 UTGO Refunding Bonds **Regular property tax levy895,640$ 5,794,938,959$ * 0.1545556$ Principal InterestTotal D/SO/S Balance2012755,000$ 140,640$ 895,640$ 3,520,000$ 2013800,000 116,103 916,103 2,720,000 2014855,000 91,303 946,303 1,865,000 2015905,000 64,370 969,370 960,000 2016960,000 33,600 993,600 ‐ * Estimated Assessed Valuation as of 11/17/2011. Final valuation will not be known until early January.** City's investment advisor reviewed debt repayment terms in October 2011 and determined there would be nonet savings on refinancing these bonds (any savings would be less than bond issuance costs).2003 UTGO Refunding Bonds Debt SchedulePacket Page 117 of 212 City of EdmondsProperty Tax Summary2009‐2012(projected)% Change % Change20092010201120122011‐2012 2009‐2012Assessed Value7,709,209,490$ 6,955,482,717$ 6,433,258,853$ 5,794,938,959$ ‐9.92%‐24.83%City Regular1.199902$ 1.349008$ 1.476632$ 1.662864$ 12.61% 38.58%City EMS0.500000 0.500000 0.500000 0.500000 0.00%0.00%City Bonds0.115650 0.130750 0.145721 0.154556 6.06% 33.64%Subtotal (City Assessed Tax)1.815552$ 1.979758$ 2.122354$ 2.317419$ 9.19% 27.64%City Regular9,250,299$ 9,383,000$ 9,476,015$ 9,636,195$ 1.69%4.17%City EMS3,854,605 3,477,741 3,854,605 3,263,193 ‐15.34%‐15.34%City Bonds839,084 853,084 877,984 895,640 2.01% 6.74%Subtotal (City Assessed Tax)13,943,988$ 13,713,825$ 14,208,604$ 13,795,028$ ‐2.91%‐1.07%Regular Property Tax ‐ Increase limited to 1% annually, plus the value of new construction/tenant improvements.EMS ‐ The 2012 EMS levy reflects a 1% increase. However, due to the $0.50 per $1,000 limitation, we anticipate collecting approximately $2.9M in 2012.Voted Bond Levy ‐ This levy is necessary to address the bond payment schedule for the public safety bonds.Property Tax Rates(per $1,000 assessed value)Property TaxesTotal ReceiptsPacket Page 118 of 212 AM-4391 Item #: 2. J. City Council Meeting Date: 11/22/2011 Time:Consent Submitted For:Council President Peterson Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Action Information Subject Title Resolution in honor of Mayor Cooper's service to Edmonds. Recommendation from Mayor and Staff N/A Previous Council Action N/A Narrative The meeting of November 22, 2011, will be Mayor Cooper's final meeting. This resolution is to thank him for his service to the Edmonds community. Attachments Resolution - Mayor Cooper Form Review Inbox Reviewed By Date Mayor Mike Cooper 11/17/2011 03:57 PM Final Approval Sandy Chase 11/17/2011 05:00 PM Form Started By: Sandy Chase Started On: 11/17/2011 03:18 PM Final Approval Date: 11/17/2011 Packet Page 119 of 212 Resolution No: A RESOLUTION THANKING MAYOR MIKE COOPER FOR HIS SERVICE TO THE CITY OF EDMONDS Whereas, Mike Cooper was appointed Mayor on July 5 th 2010, and Whereas, Mayor Cooper worked tirelessly for the betterment of the City of Edmonds, and Whereas, Mayor Cooper took office during a period of unprecedented national economic difficulty, and Whereas, Mayor Cooper pressed forward with economic development opportunities including attracting the iconic Dick’s Drive-In as well as other successes, and Whereas, Mayor Cooper fostered an open and productive dialogue with the City Council, and Whereas, Mayor Cooper worked to forge consensus by listening, keeping an open mind, and using his sense of humor, and Whereas, Mayor Cooper was committed to making Edmonds a leader in environmental initiatives including advocating for solar panels on the Frances Anderson Center, converting city vehicles to hybrid and electric vehicles, challenging the city to reduce its energy use by twenty percent by 2020, and making Edmonds a New Energy City, and Whereas, Mayor Cooper was unanimously selected as chair of the Regional Fire Authority Planning Committee which is made up of nine different jurisdictions, and Whereas, Mayor Cooper worked closely with the County, State and Federal elected officials for the betterment of Edmonds. Now, therefore be it resolved that Mayor Mike Cooper be commended, thanked, and recognized for his service to the citizens of Edmonds as Mayor, County Council Member, and State Representative. Strom Peterson, Council President Diane Buckshnis, Councilmember Michael Plunkett, Councilmember D.J. Wilson, Councilmember Adrienne Fraley-Monillas, Councilmember Lora Petso, Councilmember Attest: City Clerk Steve Bernheim, Councilmember Packet Page 120 of 212 AM-4392 Item #: 3. City Council Meeting Date: 11/22/2011 Time:10 Minutes Submitted For:Council President Peterson Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Information Information Subject Title Presentation of Resolution in recognition of Mayor Mike Cooper. Recommendation from Mayor and Staff N/A Previous Council Action N/A Narrative A Resolution will be presented to Mayor Cooper thanking him for his service to the Edmonds community. Form Review Inbox Reviewed By Date Mayor Mike Cooper 11/17/2011 03:57 PM Final Approval Sandy Chase 11/17/2011 05:00 PM Form Started By: Sandy Chase Started On: 11/17/2011 03:21 PM Final Approval Date: 11/17/2011 Packet Page 121 of 212 AM-4383 Item #: 4. City Council Meeting Date: 11/22/2011 Time:15 Minutes Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Information Information Subject Title Annual Report - Prosecutor Recommendation from Mayor and Staff N/A Previous Council Action N/A Narrative Representatives of Zachor & Thomas, Attorneys at Law, will be present to provide the Prosecutor's Annual Report. Form Review Inbox Reviewed By Date Mayor Mike Cooper 11/17/2011 10:29 AM Final Approval Sandy Chase 11/17/2011 11:26 AM Form Started By: Sandy Chase Started On: 11/17/2011 09:42 AM Final Approval Date: 11/17/2011 Packet Page 122 of 212 AM-4385 Item #: 5. City Council Meeting Date: 11/22/2011 Time:15 Minutes Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Information Information Subject Title Annual Report - Public Defender Recommendation from Mayor and Staff N/A Previous Council Action N/A Narrative James Feldman, Feldman & Lee, P.S., will be present to provide the Public Defender's Annual Report. Form Review Inbox Reviewed By Date Mayor Mike Cooper 11/17/2011 10:29 AM Final Approval Sandy Chase 11/17/2011 11:26 AM Form Started By: Sandy Chase Started On: 11/17/2011 10:09 AM Final Approval Date: 11/17/2011 Packet Page 123 of 212 AM-4374 Item #: 7. City Council Meeting Date: 11/22/2011 Time:10 Minutes Submitted For:Council President Peterson Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action: Type:Action Information Subject Title Resolution against coal trains. Recommendation from Mayor and Staff Approve the resolution. Previous Council Action N/A Narrative There are currently plans to develop one of the largest coal export facilities on the continent at Cherry Point, in northwest Washington. Each day as many as 18 coal trains would shuttle coal from mines in Montana and Wyoming to Spokane, down through the Columbia River Gorge, then up along the coast, passing through Longview, Tacoma, Seattle, Edmonds, Everett, Mt. Vernon, Bellingham, Ferndale and all points in between. Attachments Resolution - Coal Trains Form Review Inbox Reviewed By Date City Clerk Sandy Chase 11/17/2011 11:29 AM Mayor Mike Cooper 11/17/2011 11:32 AM Final Approval Sandy Chase 11/17/2011 11:37 AM Form Started By: Jana Spellman Started On: 11/16/2011 11:27 AM Final Approval Date: 11/17/2011 Packet Page 124 of 212 1 Resolution No. ___________ A RESOLUTION STATING EDMONDS’OPPOSITION TO TRANSPORTING COAL ACROSS WASHINGTON STATE AND ON THE BURLINGTON NORTHERN SANTA FE RAILWAY ALONG PUGET SOUND TO EXPORT FOR OVERSEAS CONSUMPTION WHEREAS, Edmonds has committed itself to being a leader in protecting the environment, air quality, and Puget Sound, and WHEREAS, mounting evidence demonstrates the overwhelming negative impacts of coal mining and combustion on public health, and WHEREAS, Washington State already recognizes the severe economic, public health, and environmental impacts of climate change on this state (Executive Order No. 0905), and WHEREAS, Washington State and other states are taking steps toward reducing American dependence on coal-fired power, including the recent passage of TransAlta Energy Transition Bill, which will retire the two remaining coal-fired power plant in Washington State by 2025, and WHEREAS, coal is commonly transported via opentop rail cars contaminating ,cities, towns, farmland, forestland, streams, and rivers across Washington State with coal dust and chunks of coal, and WHEREAS, coal contains toxic heavy metals - including mercury, arsenic, and lead - and exposure to these toxic heavy metals in high concentrations is linked to cancer and birth defects, and WHEREAS, increased rail traffic will lead to an increase in diesel emissions in communities along rail lines, and WHEREAS, coal export terminals in other parts of the nation and world are associated with significant air and water pollution, and WHEREAS, coal shipments through Edmonds are expected to add as many as 18 trains per day, and WHEREAS, an additional 18 trains per day will inhibit the travel of emergency vehicles to our Senior Center, underwater dive park and waterfront residences and businesses, and WHEREAS, an additional 18 trains per day will endanger pedestrians, and inhibit access to our waterfront for fishing, diving, and other recreational uses, and WHEREAS, an additional 18 trains per day will cause increased delays in ferry loading and unloading having detrimental effects on traffic congestion and air quality due to idling cars, and WHEREAS, increased noise from large freight trains have been shown to have a negative impact on health, and WHEREAS, increased freight train traffic will have a negative effect on property values, and WHEREAS, Edmonds and the region are not equipped to respond to the environmental devastation a coal train derailment would have on Puget Sound or the Edmonds Marsh, and WHEREAS, Washington has been a national leader in creating clean-energy jobs and innovating, developing, demonstrating, and marketing clean energy technologies and practices that promote sustainable global economic development, and coal export promotes the most destructive and unsustainable energy development practices. Now therefore be it RESOLVED, that the City of Edmonds opposes coal export terminals in Washington State, and Be it further resolved, that the City of Edmonds supports economic growth that does not jeopardize Washington State’s commitment to fight the serious impacts of climate change, and Packet Page 125 of 212 2 Be it further resolved, that the City of Edmonds urges the Governor and the Legislature to work on a comprehensive policy opposing coal export terminals in Washington State, and Be it further resolved, that the City of Edmonds intends to address any impacts to public health and/or property caused by the transport of coal through Edmonds by actively enforcing local public health, safety, building, electrical, and fire codes, and Be it further resolved that the City of Edmonds intends to address any impacts to surface and/or groundwater caused by the transport of coal through Edmonds by actively enforcing applicable federal environmental statutes delegated to Edmonds, and Be it further resolved, That the City of Edmonds will request that the railroad mitigate any public safety hazards created by the transport of coal through Edmonds such as access by emergency vehicles to the senior center and waterfront, and Be it further resolved that the City of Edmonds will request from the railroad, and make public, any plans for new or expanded rail facilities or significant rail traffic volume increases within Edmonds, and Be it further resolved that the City of Edmonds will request that the railroad provide representatives to meet periodically with local citizen groups and local government officials from Edmonds to seek mutually acceptable ways to address local concerns, and Be it further resolved that the City of Edmonds will request that the railroad submit an emergency environmental clean-up plan in case of a derailment into Puget Sound or the Edmonds Marsh, and Be it further resolved that the City of Edmonds will request that the railroad perform environmental monitoring of noise, air, groundwater, and surface water quality on an ongoing basis and that the results will be shared with local and state agencies, and Be it further resolved that the City of Edmonds will request that the railroad carefully monitor the loading of coal at the coal mines as part of the contract(s) with the coal companies to assure best loading practices in order to reduce the amount of coal and coal dust coming out of the rail cars, and Be it further resolved that the City of Edmonds will request that the railroad write up road improvement plans for grading, widening, or otherwise providing crossings at intersections that would be impacted by rail traffic increases and require the railroad to pay for these upgrades, and Be it further resolved, that the Edmonds City Clerk transmit copies of this resolution to the Governor of Washington, the State Lands Commissioner and to each Senator and Representative from the 1st, 21st and 32nd Legislative Districts in the State of Washington Legislature; Be it further resolved, that the Edmonds City Clerk be directed to transmit copies of this resolution to each Senator and Representative from Washington State in the Congress of the United States. This Resolution shall take effect immediately upon its adoption. __________________________ MAYOR, MIKE COOPER ATTEST/AUTHENTICATED: _____________________________________ CITY CLERK, SANDRA S. CHASE FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Page 126 of 212 AM-4373 Item #: 8. City Council Meeting Date: 11/22/2011 Time:10 Minutes Submitted For:Council President Peterson Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action: Type:Action Information Subject Title Resolution appointing a new member to the Regional Fire Authority Planning Committee. Recommendation from Mayor and Staff Appoint Council Prsident Peterson to replace Mayor Cooper on the RFA Planning Committee. Previous Council Action This item has been discussed during the 12/14/10 and 1/4/11 Council Meetings. Attachment 1: 12/14/10 Approved Council Minutes Attachment 2: 1/4/2011 Approved Council Minutes Narrative Each jurisdiction in the RFA Planning Committee area is to have three elected officials as representatives. Due to the November elections, one member will need to be replaced before the December RFA meeting. Attachments Attach 1 - 12-14-10 Approved Council Minutes Attach 2 - 1-4-11 Approved Council Minutes Resolution re RFA Board Replacement Form Review Inbox Reviewed By Date City Clerk Sandy Chase 11/17/2011 11:26 AM Mayor Mike Cooper 11/17/2011 11:32 AM Final Approval Sandy Chase 11/17/2011 11:37 AM Form Started By: Jana Spellman Started On: 11/16/2011 11:24 AM Final Approval Date: 11/17/2011 Packet Page 127 of 212 Edmonds City Council Approved Minutes December 14, 2010 Page 7 Mayor Cooper, Mr. Dashen explained they would monitor the savings to ensure refinancing the debt would save money. Councilmember Petso expressed interest in refunding three of the four bonds Mr. Dashen and Mr. Bauer recommended. She was also interested in researching the following options for the LTGO 1998 bonds: 1. Pay off using the available $1.3 million 2. Extend payments 20 years in a refinancing scenario 3. Refund similar to the other three Councilmember Petso asked how much it would cost to have those options researched. Mr. Dashen advised it would not cost anything to research those options. Councilmember Fraley-Monillas requested they also provide the total cost of extending payments for 20 years. 4. COUNCIL APPOINTMENTS TO THE CITIZENS' TREE BOARD The Council made the following appointments to the Citizen’s Tree Board: Candidate Appointing Councilmember Barbara Tipton Councilmember Fraley-Monillas Sandy Seligmiller Councilmember Petso Anna Marie Heckman Councilmember Buckshnis Laura Spehar Councilmember Peterson Joan Bloom Councilmember Plunkett Dawna Lahti Council President Bernheim Mayor Cooper advised Councilmember Wilson’s appointment and an alternate would be selected from the remaining candidates, John Botton, Holly Merrick and Walter Thompson. 5. DISCUSSION AND POTENTIAL ACTION ON A PROPOSED RESOLUTION CREATING A PLANNING COMMITTEE TO CONSIDER A REGIONAL FIRE AUTHORITY Mayor Cooper suggested deferring this item to a January meeting as Councilmember Wilson was not present to make the presentation. The Council agreed. 6. EXECUTIVE SESSION REGARDING POTENTIAL LITIGATION At 5:52 p.m., Mayor Cooper announced that the City Council would meet in executive session regarding potential litigation. He stated that the executive session was scheduled to last approximately 60 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Cooper, and Councilmembers Bernheim, Plunkett, Fraley-Monillas, Buckshnis, Peterson, and Petso. Others present were City Attorney Scott Snyder; Grant Weed, Attorney, Weed Graafstra & Benson; and City Clerk Sandy Chase. The executive session concluded at 6:58 p.m. 7. ADJOURN The City Council adjourned to Council Committee meetings at the conclusion of the executive session Packet Page 128 of 212 Edmonds City Council Approved Minutes January 4, 2011 Page 3 Disability Board Councilmembers Fraley-Monillas and Peterson Highway 99 Task Force Councilmembers Plunkett and Bernheim Historic Preservation Advisory Commission Councilmembers Plunkett and Petso Lake Ballinger Work Group Councilmember Wilson Lodging Tax Advisory Committee Councilmember Wilson PFD Oversight Committee Councilmember Petso Port of Edmonds Councilmember Bernheim SeaShore Transportation Forum Councilmember Bernheim SNOCOM Councilmember Wilson and Police Chief Compaan Snohomish County Health District Councilmember Fraley-Monillas Snohomish County Tomorrow Councilmember Buckshnis South Snohomish Cities Councilmember Fraley-Monillas Salmon Recovery - WRIA-8 Councilmember Buckshnis Council President Peterson explained it had been agreed during budget discussions that the Municipal Court Review, Community Outreach and Long Range Task Force Committees were no longer needed. 7. RESOLUTION APPOINTING A COUNCILMEMBER TO THE SNOHOMISH COUNTY HEALTH DISTRICT BOARD COUNCILMEMBER BERNHEIM MOVED, SECONDED BY COUNCILMEMBER WILSON, TO ADOPT RESOLUTION NO. 1241, APPOINTING COUNCILMEMBER ADRIENNE FRALEY- MONILLAS TO THE SNOHOMISH COUNTY HEALTH DISTRICT BOARD. Councilmember Buckshnis requested she be appointed as an alternate. City Clerk Sandy Chase advised in the past there had not been a formally designated alternate. The Health District Board could be informed that Councilmember Buckshnis would serve as the alternate. It was agreed Councilmember Fraley- Monillas would ask Councilmember Buckshnis to attend any meetings she was unable to attend. MOTION CARRIED UNANIMOUSLY. 8. RESOLUTION APPOINTING COUNCILMEMBERS AS REPRESENTATIVE AND ALTERNATE TO THE SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCIL PRESIDENT PETERSON, TO APPROVE RESOLUTION NO. 1242, APPOINTING COUNCILMEMBER STEVE BERNHEIM AS THE REPRESENTATIVE TO THE SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION. MOTION CARRIED UNANIMOUSLY. 8A. DISCUSSION AND POTENTIAL ACTION ON A PROPOSED RESOLUTION CREATING A PLANNING COMMITTEE TO CONSIDER A REGIONAL FIRE AUTHORITY. Councilmember Wilson explained a Regional Fire Authority (RFA) planning committee was previously established with former Mayor Haakenson, former Councilmember Wambolt and him participating. The proposed resolution reaffirms that planning committee and appoints new members. It was originally assumed the members of the Public Safety Committee and the Mayor would participate, as the membership of the Public Safety Committee has changed, he asked whether Councilmember Fraley- Monillas wanted to defer membership on the planning committee to Councilmember Buckshnis as the new member of the Public Safety Committee. Packet Page 129 of 212 Edmonds City Council Approved Minutes January 4, 2011 Page 4 Council President Peterson suggested since a great deal of Councilmember Buckshnis’ time is taken by her leadership of the Citizen Levy Committee and both issues are on parallel tracks, another Councilmember be appointed to the RFA planning committee. COUNCILMEMBER WILSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE RESOLUTION NO. 1243, REPLACING COUNCILMEMBER ADRIENNE FRALEY-MONILLAS WITH COUNCILMEMBER LORA PETSO. Councilmember Plunkett asked whether more than three people could serve on the planning committee such as citizens. Mayor Cooper answered the statute that created RFAs is very clear that the planning committee consist of three elected officials from each jurisdiction. Their meetings are subject to the Open Public Meetings Act. He remarked Fire District 1 has three Fire Commissioners on the planning commission, Fire Chief Widdis and other staff routinely attend the meetings. Because three members of the Fire District Board of Commissioners constitutes a quorum, the planning committee meetings are noticed as a special meeting. Citizens cannot be voting members of the committee but it is beneficial to have citizen input at the planning committee meetings. MOTION CARRIED UNANIMOUSLY. 9. PUBLIC HEARING ON HOME OCCUPATIONS (ECDC 20.20) - A PROPOSED CODE AMENDMENT THAT ADDRESSES THE ISSUES OF PERMIT TYPE, PROCESS AND COST, INCLUDING THE DEGREE THAT CUSTOMERS, EMPLOYEES OR SIGNAGE SHOULD BE PERMITTED FOR HOME OCCUPATIONS IN RESIDENTIAL ZONES (FILE NO. AMD20100016). Planner Gina Coccia explained ECDC was currently under review and amendments are proposed to meet the following purposes: streamline the home occupation process, reduce fees to small business owners, support home based work and preserve the residential character of neighborhoods. On May 11, 2010 the Community Services/Development Services Committee directed staff to work with the Planning Board on this issue. The Planning Board discussed this item at their July 14 and October 14 meetings and the Code Enforcement Officer provided his opinions at the October 14 meeting. Minutes of the Planning Board meetings are contained in Exhibit 4. The Planning Board held a public hearing on November 10 and forwarded a recommendation to the Council which is contained in Exhibit 1. ECDC 21.40.040 defines home occupation as an economic enterprise operated within a dwelling unit or buildings accessory to a dwelling unit incidental and secondary to the residential use of the dwelling unit including the use of a dwelling unit as a business address in the phone directory or as a post office mailing address. Currently when home occupation applications are submitted to the City Clerk’s office, they are routed to various departments for consideration of compliance with applicable codes. Under the current process, a Conditional Use Permit (CUP) is available for any business that does not meet all the home occupation criteria in Title 20.20. A CUP requires a public hearing before the Hearing Examiner and costs $1,550. One of the proposed changes is an Administrative CUP, a Type II administrative staff decision with a fee of $585. Ms. Coccia reviewed existing criteria for permitting a home occupation contained in Exhibit 2: 1. Is carried on exclusively by a family member residing in the dwelling unit; and 2. Is conducted entirely within the structures on the site, without any significant outside activity; and 3. Uses no heavy equipment, power tools or power sources not common to a residence; and 4. Has no pickup or delivery by business related commercial vehicles (except for the U.S. Mail) which exceeds 20,000 pounds gross vehicle weight; and 5. Creates no noise, dust, glare, vibration, odor, smoke or other impact adverse to a residential area beyond that normally associated with residential use; and Packet Page 130 of 212 RESOLUTION # A RESOLUTION OF THE EDMONDS CITY COUNCIL TO APPOINT A NEW MEMBER TO THE REGIONAL FIRE AUTHORITY PLANNING COMMITTEE WHEREAS. Edmonds is a leading member of the Regional Fire Authority Planning Committee; and WHEREAS, it is important to have three elected officials representing Edmonds at the December 2011 meeting; and WHEREAS, the recent election results, once certified, will have removed one of those officials before the December meeting; NOW THEREFORE BE IT RESOLVED that the Edmonds City Council appoints Council President Strom Peterson to the Regional Fire Authority Planning Committee. __________________________ MAYOR, MIKE COOPER ATTEST/AUTHENTICATED: _____________________________________ CITY CLERK, SANDRA S. CHASE FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: RESOLUTION NO. Packet Page 131 of 212 AM-4378 Item #: 9. City Council Meeting Date: 11/22/2011 Time:20 Minutes Submitted By:Stephen Clifton Department:Community Services Review Committee: Committee Action: Type:Action Information Subject Title Request to support an I-5 alternative as the preliminary preferred alternative in Sound Transit’s North Corridor Transit Environmental Impact Statement. Recommendation from Mayor and Staff Support for an I-5 Alternative as the preliminary preferred alternative in Sound Transit’s North Corridor Transit Environmental Impact Statement. Previous Council Action January 24, 2006 - The City of Edmonds approved Resolution No.1117. Section 1.1.1 expressed support for “a planning study from Ash Way to Everett Station in Snohomish County for Link LRT, which identifies an I-5 alignment.” June 24, 2008 - City of Edmonds letter expressing support for helping fund a Mountlake Terrace Light Rail Station as part of ST2. Narrative On March 14, 1995, voters in certain parts of Snohomish, King and Pierce Counties approved and funded through sales and excise taxes a Phase 1 plan proposed by the Regional Transit Authority (RTA), now known as Sound Transit, to provide transit services in the Puget Sound region. On May 31, 1996, Sound Transit adopted “The Regional Transit Long Range Vision” (Long Range Vision) to implement Phase 1 for regional transit services. The 1996 Long Range Vision included providing a network of regional transit services connecting the designated urban centers of the region, using express buses, light rail trains and commuter rail trains. In November of 2008, voters approved Sound Transit 2 (ST2). The North Corridor Transit Project portion of ST2, implements the ST2 light rail project from Northgate to the Lynnwood Transit Center. A Sound Transit alternatives analysis studied several high capacity transit options and alignments. The results of the analysis has led Sound Transit and the FTA to further consider two alternative light rail alignments, one along the I-5 corridor, the other a SR 99 / I-5 alignment hybrid, as well as a no-build alternative for inclusion in an EIS. The City of Edmonds has reviewed the Sound Transit 2 North Corridor Alternative Analysis in addition to attending an October 11, 2011 Environmental Impact Statement scoping meeting held in Shoreline, Washington. Both the I-5 and I-5 / SR 99 hybrid light rail alternatives meet the State’s requirement for “high capacity transit” and both the I-5 and the I-5 / SR 99 light rail hybrid alternatives, between the Northgate area in Seattle and City of Everett, have the capacity to accommodate the long-range plan vision of eventually connecting with Everett. This being said, the Snohomish County Infrastructure Coordination Committee Packet Page 132 of 212 connecting with Everett. This being said, the Snohomish County Infrastructure Coordination Committee and Cities of Mountlake Terrace, Lynnwood, Shoreline, and Seattle have expressed support for an all Interstate 5 (I-5) alignment (see attached letters from Snohomish County Cities and ICC). City of Edmonds staff and administration also supports this position and is asking the Edmonds City Council to express support for an all I-5 alignment (see attached proposed draft November 22, 2011 letter from the City of Edmonds). Interstate 5 Alignment City of Edmonds staff concurs with the expressed positions of the Snohomish County Infrastructure Coordination Committee (ICC) and the Cities of Mountlake Terrace, Lynnwood, Shoreline and Seattle that the I-5 alternative is the preliminary preferred alternative in Sound Transit’s North Corridor Transit EIS. Reasons cited by the ICC, Mountlake Terrace, Lynnwood and City of Edmonds staff include the following: • In 2008, Snohomish County voters supported the ST2 light rail extension to Lynnwood along the I-5 corridor with a 54 percent yes vote. • An I-5 corridor would be the most efficient and effective routing to establish Link light rail service and is consistent with the original Sound Transit Long Range Vision. This option would provide light rail service to the most citizens (regionally), in the most productive corridor, at the earliest opportunity. • The I-5 alternative is the highest performing and most effective in addressing: travel time and operational efficiency, cost to implement, best performance in terms of Sound Transit’s criteria, and the least impact on the surrounding environment. o The I-5 alternative provides connections to regional centers more efficiently with a shorter travel distance and quicker travel time. Travel time for the I-5 alternative is 4 minutes faster from Lynnwood to Northgate than the I-5 / SR 99 hybrid alternative. This time savings becomes especially important as the service is extended to Everett. o The I-5 alternative has greater feasibility because its estimated costs are consistent with Sound Transit’s financial plan for this project while the 1-5 / SR 99 hybrid costs are not consistent with the financial plan. The I-5 alternative is up to $590 - $670 million (total capital difference between the two alternatives in year 2010 dollars) cheaper than the 1-5 / SR 99 hybrid alternative. The Sound Transit financial plan states a possible difference of up to $770 million. This savings is particularly important for future extensions of the service. o Ridership within Snohomish County along an I-5 alignment is more than 600,000 higher annually compared to the I-5 / SR 99 hybrid alternative (between Northgate and Lynnwood). o The SR 99 option could result in substantial delays in connecting Snohomish County to the system within King County due to the substantial increase in cost for the SR 99 corridor related to complications with property and right of way acquisition/condemnations, utility relocations, etc. • The City of Edmonds would be most efficiently served by multiple north south transit corridors that include Commuter Rail along the west edge of Edmonds, Bus Rapid Transit along the SR 99 Corridor, and future Link light rail just east of the City of Edmonds. Packet Page 133 of 212 • In 2005, the City of Edmonds approved Resolution No.1117 (see attached). Section 1.1.1 expressed support for “a planning study from Ash Way to Everett Station in Snohomish County for Link LRT, which identifies an I-5 alignment.” This is consistent with a position to support an I-5 Light Rail alignment. Support for an 1-5 alignment would also be consistent with a June 24, 2006 letter from the City of Edmonds expressing support for helping fund a Mountlake Terrace Light Rail Station as part of ST2 (see attached). • Going into the EIS process with a unified preliminary preferred alternative within Snohomish County will save both time and money. Highway 99 Alignment Although City of Edmonds staff support an I-5 light rail alternative, during the Sound Transit October 11th EIS Scoping meeting referenced earlier, City of Edmonds staff raised a concern about the Highway 99 / I-5 hybrid alternative. More specifically, according to the SR 99 / I-5 hybrid alternative, light rail would continue northwesterly from Northgate towards SR 99 eventually connecting to SR 99 within the City of Seattle before turning northward towards and through the City of Shoreline along SR 99. At 205th/245th Street, the light rail line is depicted as turning easterly towards I-5 at which point light rail is depicted as extending northward towards Lynnwood along I-5. Herein lies a concern the City of Edmonds staff have with the hybrid alternative. If a SR 99 alternative is going to be studied further, the City has requested that the study include extending light rail along SR 99 through the City of Edmonds and not stopping at the City’s south City limits, i.e., 205th/245th. I prepared a letter on behalf of the Mayor which was sent to Sound Transit on October 26, 2011 (see attached) as we wanted to make sure that this specific concern was addressed prior to the Environmental Impact Statement Scoping comment deadline of October 31, 2011. Light rail transit service will be crucial to mobility in Snohomish County for decades to come. The I-5 alternative has clear advantages for Snohomish County and this is an opportune time for the City of Edmonds to weigh in on this important decision. Sound Transit has asked various agencies to take a position on a preferred alignment and we appreciate the Edmonds City Council consideration and support for City of Edmonds staff’s recommendation. Attachments Draft November 22, 2011 Letter to Sound Transit Expressing Support for I-5 Alternative Sound Transit Phase 2 Light Rail Alignment Alternatives ICC Support for I-5 Alternative City of Lynnwood Support for I-5 Alignment City of Mountlake Terrace Support for I-5 Alignment City of Edmonds Resolution 1117 City of Edmonds June 24, 2008 Letter to Sound Transit Form Review Inbox Reviewed By Date City Clerk Sandy Chase 11/17/2011 10:27 AM Mayor Mike Cooper 11/17/2011 10:28 AM Final Approval Sandy Chase 11/17/2011 11:26 AM Form Started By: Stephen Clifton Started On: 11/16/2011 05:40 PM Final Approval Date: 11/17/2011 Packet Page 134 of 212 November 22, 2011, Aaron Reardon, Board Chair Sound Transit Board’ 401 South Jackson Street Seattle, WA 98104 RE: Support for the I-5 Alternative as the Preliminary Preferred Alternative in Sound Transit’s North Corridor Transit Environmental Impact Statement Dear Chair Reardon and Sound Transit Board members: On behalf of the City of Edmonds Council, I send this letter to convey our community’s support and preference for the I-5 alternative as described within the Sound Transit Alternatives Analysis for the North Corridor Transit Project. On March 14, 1995, voters in certain parts of Snohomish, King and Pierce Counties approved and funded through sales and excise taxes a Phase 1 plan proposed by the Regional Transit Authority (RTA), now known as Sound Transit, to provide transit services in the Puget Sound region. On May 31, 1996, Sound Transit adopted “The Regional Transit Long Range Vision” (Long Range Vision) to implement Phase 1 for regional transit services. The 1996 Long Range Vision included providing a network of regional transit services connecting the designated urban centers of the region, using express buses, light rail trains and commuter rail trains. In November of 2008, voters approved Sound Transit 2 (ST2). The North Corridor Transit Project portion of ST2, implements the ST2 light rail project from Northgate to the Lynnwood Transit Center. A Sound Transit alternatives analysis studied several high capacity transit options and alignments. The results of the analysis has led Sound Transit and the FTA to further consider two alternative light rail alignments, one along the I-5 corridor, the other a SR 99 / I-5 alignment hybrid, as well as a no-build alternative for inclusion in an EIS. The City of Edmonds has reviewed the Sound Transit 2 North Corridor Alternative Analysis in addition to attending an October 11, 2011 Environmental Impact Statement scoping meeting held in Shoreline, Washington. Both the I-5 and I-5 / SR 99 hybrid light rail alternatives meet the State’s requirement for “high capacity transit” and both the I-5 and the I-5 / SR 99 light rail hybrid alternatives, between the Northgate area in Seattle and City of Everett, have the capacity to accommodate the long-range plan vision of eventually connecting with Everett. This being said, City of Edmonds staff concurs with the expressed positions of the Snohomish County Infrastructure Coordination Committee (ICC) and the Cities of Mountlake Terrace, Lynnwood, Shoreline and Seattle that the I-5 alternative is the preliminary preferred alternative in Sound Transit’s North Corridor Transit EIS. Reasons cited by the ICC, Mountlake Terrace, Lynnwood and City of Edmonds staff include the following: • In 2008, Snohomish County voters supported the ST2 light rail extension to Lynnwood along the I-5 corridor with a 54 percent yes vote. • An I-5 corridor would be the most efficient and effective routing to establish Link light rail service and is consistent with the original Sound Transit Long Range Vision. This option would provide light rail service to the most citizens (regionally), in the most productive corridor, at the earliest opportunity. • The I-5 alternative is the highest performing and most effective in addressing: travel time and operational efficiency, cost to implement, best performance in terms of Sound Transit’s criteria, and the least impact on the surrounding environment. Packet Page 135 of 212 o The I-5 alternative provides connections to regional centers more efficiently with a shorter travel distance and quicker travel time. Travel time for the I-5 alternative is 4 minutes faster from Lynnwood to Northgate than the I-5 / SR 99 hybrid alternative. This time savings becomes especially important as the service is extended to Everett. o The I-5 alternative has greater feasibility because its estimated costs are consistent with Sound Transit’s financial plan for this project while the 1-5 / SR 99 hybrid costs are not consistent with the financial plan. The I-5 alternative is up to $590 - $670 million (total capital difference between the two alternatives in year 2010 dollars) cheaper than the 1-5 / SR 99 hybrid alternative. The Sound Transit financial plan states a possible difference of up to $770 million. This savings is particularly important for future extensions of the service. o Ridership within Snohomish County along an I-5 alignment is more than 600,000 higher annually compared to the I-5 / SR 99 hybrid alternative (between Northgate and Lynnwood). o The SR 99 option could result in substantial delays in connecting Snohomish County to the system within King County due to the substantial increase in cost for the SR 99 corridor related to complications with property and right of way acquisition/condemnations, utility relocations, etc. • The City of Edmonds would be most efficiently served by multiple north south transit corridors that include Commuter Rail along the west edge of Edmonds, Bus Rapid Transit along the SR 99 Corridor, and future Link light rail just east of the City of Edmonds. Light rail transit service will be crucial to improved mobility in Snohomish County for decades to come and the I-5 alternative has clear advantages for Snohomish County. We look forward to working with Sound Transit to complete this regionally important asset. If you have questions, please contact Stephen Clifton, Community Services and Economic Development Director at Clifton@ci.edmonds.wa.us or 425-771-0251. Sincerely, Mike Cooper, Mayor C: Joni Earl, Chief Executive Officer, Sound Transit Sound Transit Board members Edmonds City Council Edmonds Department Directors Packet Page 136 of 212 SR 99 Light Rail Elevated I-5 Light Rail Best performing alternatives Packet Page 137 of 212 October 26, 2011 Jon Nehring, Co-Chair Brian Sullivan, Co-Chair Karen Guzak, Vice-Chair Stephanie Wright, Vice-Chair Snohomish County Tomorrow 3000 Rockefeller Ave., M/S 604 Everett, WA 98201 Subject: Steering Committee Support for the I-5 Alternative as the Preliminary Preferred Alternative in Sound Transit’s North Corridor Transit EIS Dear Co-Chairs Nehring and Sullivan, Vice Chairs Guzak and Wright: At the October 21st Both the I-5 and SR 99 light rail alternatives meet the State’s requirement for “high capacity transit” meeting of the Infrastructure Coordination Committee (ICC) Sound Transit staff presented information on the alternatives analysis for the Sound Transit’s North Corridor Transit Project and the upcoming EIS. The North Corridor Transit Project implements the ST2 light rail project from Northgate to the Lynnwood Transit Center. The alternatives analysis studied many high capacity transit options and alignments. The results of the analysis has led Sound Transit and the FTA to consider two alternative light rail alignments, one along I-5 and one along SR 99, as well as the no-build alternative for inclusion in an EIS. After discussion, the ICC agreed to ask for SCT Steering Committee support for the I-5 alternative as the preliminary preferred alternative in the EIS process. and both the I-5 and the SR 99 light rail alternatives have the capacity to accommodate the long-range plan vision of eventually connecting with Everett. Travel time for the I-5 alternative is 4 minutes faster from Lynnwood to Northgate than the SR 99 alignment. This time savings becomes especially important as the service is extended to Everett. . The Snohomish County ridership projections are more than 50% higher for the I-5 alternative compared to the SR 99 alternative. Packet Page 138 of 212 The I-5 alternative is up to $770 million cheaper than the SR 99 alternative. This savings is important for future extensions of the service. The I-5 alternative has a greater feasibility because its estimated costs are consistent with Sound Transit’s financial plan for this project. The SR 99 costs are not consistent with the financial plan. The I-5 alternative provides connections to regional centers more efficiently with a shorter travel distance, fewer additional stops and quicker travel time Going into the EIS process with a preliminary preferred alternative will save both time and money. Light rail transit service will be crucial to mobility in Snohomish County for decades to come. The I-5 alternative has clear advantages for Snohomish County. This is an opportune time for SCT to weigh in on this important decision. Sound Transit has asked for scoping comments by October 31st Sincerely, . We appreciate your consideration and support of this request. William A. Franz, P.E. Steven E. Thomsen, P.E. Public Works Director, City of Lynnwood Public Works Director, Snohomish County ICC Co-Chair ICC Co-Chair Cc: SCT Executive Committee Cynthia Pruitt Packet Page 139 of 212 圀椀氀氀椀愀洀 .................................................................................... ....................................... Packet Page 140 of 212 Packet Page 141 of 212 Packet Page 142 of 212 Packet Page 143 of 212 Packet Page 144 of 212 Packet Page 145 of 212 Packet Page 146 of 212 Packet Page 147 of 212 Packet Page 148 of 212 Packet Page 149 of 212 Packet Page 150 of 212 Packet Page 151 of 212 Packet Page 152 of 212 Packet Page 153 of 212 Packet Page 154 of 212 Packet Page 155 of 212 Packet Page 156 of 212 Packet Page 157 of 212 Packet Page 158 of 212 Packet Page 159 of 212 Packet Page 160 of 212 Packet Page 161 of 212 AM-4389 Item #: 10. City Council Meeting Date: 11/22/2011 Time:30 Minutes Submitted By:Shawn Hunstock Department:Finance Review Committee: Finance Committee Action: Recommend Review by Full Council Type:Action Information Subject Title Adoption of the 2012 Budget. Recommendation from Mayor and Staff Approval of the 2012 Budget. Previous Council Action Public Hearing on 11/1/2011 and several work sessions and other discussions. Narrative This ordinance sets the annual appropriation by fund for revenues and expenditures for 2012. The amounts included with this agenda packet include all corrections, carryforwards and decision packages discussed at the 11/15/2011 City Council meeting. Council will have an opportunity to further review the decision packages at the 11/22/2011 meeting as well as present any new proposed changes to the budget. Fiscal Impact Fiscal Year:2012 Revenue:$66,678,974 Expenditure:$71,052,332 Fiscal Impact: Attachments 2012 Budget Ordinance Attachment A Attachment B 2012 Decision Packages Form Review Inbox Reviewed By Date City Clerk Sandy Chase 11/17/2011 02:25 PM Mayor Mike Cooper 11/17/2011 02:30 PM Final Approval Sandy Chase 11/17/2011 03:24 PM Form Started By: Shawn Hunstock Started On: 11/17/2011 12:26 PM Final Approval Date: 11/17/2011 Packet Page 162 of 212 V:\COUNCIL AGENDA ITEMS\2012 BUDGET ORDINANCE.DOCX ORDINANCE NO. ____ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO THE BUDGET FOR FISCAL YEAR COMMENCING JANUARY 1, 2012 AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, on or before the first business day in the third month prior to the beginning of the fiscal year of 2012, the Finance Director submitted to the Mayor the estimates of revenues and expenditures for the next fiscal year as required by law; and, WHEREAS, the Mayor reviewed the estimates and made such revisions and/or additions as deemed advisable and prior to sixty days before January 1, 2012, filed the said revised preliminary budget with the City Clerk together with a budget message, as recommendation for the final budget, and WHEREAS, the City Clerk provided sufficient copies of such preliminary budget and budget message to meet the reasonable demands of taxpayers therefore and published and posted notice of filing and the availability of said preliminary budget together with the date of a public hearing for the purpose of fixing a final budget, all as required by the law, and WHEREAS, the City Council scheduled hearings on the preliminary budget for the purpose of providing information regarding estimates and programs, and WHEREAS, the City Council did meet on November 1, 2011 which was on or before the first Monday of the month next preceding the beginning of the ensuing fiscal year, for the purpose of fixing a final budget at which hearing all taxpayers were heard who appeared for or against any part of said budget, and Packet Page 163 of 212 2 WHEREAS, following the conclusion of said hearing the City Council made such adoptions and changes as it deemed necessary and proper, NOW, THEREFORE; THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Attached hereto and identified as Exhibit A, in summary form, are the totals of estimated revenues and appropriations for each separate fund and the aggregate totals for all such funds combined, and by this reference said Exhibit A is incorporated herein as if set forth in full and the same is hereby adopted in full. The Finance Director is authorized to include year-end cash balances in the final budget document as determined at the close of the fiscal year. Section 2. A complete copy of the final budget for 2012, as adopted, together with a copy of this adopting ordinance shall be transmitted by the City Clerk to the Division of Municipal Corporations of the Office of the State Auditor and to the Association of Washington Cities. Section 3. This ordinance is a legislative act delegated by statute to the City Council of the City of Edmonds, is not subject to referendum and shall take effect January 1, 2012. APPROVED: MAYOR, MIKE COOPER ATTEST/AUTHENTICATE: CITY CLERK, SANDRA S. CHASE Packet Page 164 of 212 3 APPROVED AS TO FORM OFFICE OF THE CITY ATTORNEY: BY ___ CITY ATTORNEY FILED WITH THE CITY CLERK: _________ PASSED BY THE CITY COUNCIL: _________ PUBLISHED: _________ EFFECTIVE DATE: _________ ORDINANCE NO. ____ Packet Page 165 of 212 4 SUMMARY OF ORDINANCE NO. ____ of the City of Edmonds, Washington On the __ day of November, 2011, the City Council of the City of Edmonds, passed Ordinance No. ____. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, RELATING TO THE BUDGET FOR FISCAL YEAR 2012; PROVIDING FOR SEVERABILITY; AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this __ day of November, 2011. CITY CLERK, SANDRA S. CHASE Packet Page 166 of 212 FUND FUND REVENUE EXPENDITURES DIFFERENCE NO. DESCRIPTION (REV - EXP)* 001 GENERAL FUND 33,006,588$ 33,256,223$ (249,635)$ 006 EMERGENCY/FINANCIAL RESERVE - - - 009 LEOFF-MEDICAL INS. RESERVE 600,550 619,811 (19,261) 010 PUBLIC SAFETY EMERGENCY RESERVE 2,200 - 2,200 104 DRUG ENFORCEMENT FUND 28,200 80,233 (52,033) 111 STREET FUND 1,313,650 1,568,948 (255,298) 112 COMBINED STREET CONST/IMPROVE 2,006,864 2,075,625 (68,761) 113 MULTIMODAL TRANSPORTATION FD. - - - 116 BUILDING MAINTENANCE 56,860 245,000 (188,140) 117 MUNICIPAL ARTS ACQUIS. FUND 58,325 134,550 (76,225) 118 MEMORIAL STREET TREE 28 - 28 120 HOTEL/MOTEL TAX REVENUE FUND 69,200 73,750 (4,550) 121 EMPLOYEE PARKING PERMIT FUND 20,140 26,086 (5,946) 122 YOUTH SCHOLARSHIP FUND 2,525 4,000 (1,475) 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 19,000 - 125 PARK ACQ/IMPROVEMENT 590,850 875,000 (224,150) 126 SPECIAL CAPITAL FUND 590,800 697,717 (46,917) 127 GIFTS CATALOG FUND 10,759 12,275 (1,516) 129 SPECIAL PROJECTS FUND 313,004 313,000 4 130 CEMETERY MAINTENANCE/IMPROV 119,850 149,505 (29,655) 132 PARKS CONSTRUCTION 1,185,000 1,187,000 (2,000) 136 PARKS TRUST FUND 177 - 177 137 CEMETERY MAINTENANCE TRUST FD 14,600 - 14,600 138 SISTER CITY COMMISSION 5,230 4,600 630 211 LID FUND CONTROL 46,700 46,500 200 213 LID GUARANTY FUND 46,725 - 46,725 234 LTGO BOND DEBT SERVICE FUND 478,573 478,573 - 411 COMBINED UTILITY OPERATION 15,306,920 15,558,643 (251,723) 412 COMBINED UTILITY CONST/IMPROVE 7,888,400 10,465,068 (2,576,668) 414 CAPITAL IMPROVEMENTS RESERVE 1,126,377 1,126,376 1 511 EQUIPMENT RENTAL FUND 1,076,456 1,311,334 (234,878) 617 FIREMEN'S PENSION FUND 94,423 123,515 (75,092) 631 TRANSPORTATION BENEFIT DISTRICT 600,000 600,000 - Totals 66,678,974$ 71,052,332$ (4,299,358)$ * Amount represents a contribution to or (use of) fund balance. EXHIBIT "A" 2012 BUDGET SUMMARY BY FUND Packet Page 167 of 212 BUDGETED CORRECTIONS, REVISED BUDGETED CORRECTIONS, REVISED FUND FUND REVENUE ADJUSTMENTS REVENUE EXPENDITURES ADJUSTMENTSEXPENDITURES DIFFERENCE NO.DESCRIPTION PRELIM BUDGETDECISION PKGS BUDGET PRELIM BUDGETDECISION PKGS BUDGET (REV - EXP)* 001 GENERAL FUND 33,006,588$ -$ 33,006,588$ 32,963,268$ 292,955$ 33,256,223$ (249,635)$ 006 EMERGENCY/FINANCIAL RESERVE - - - - - 009 LEOFF-MEDICAL INS. RESERVE 600,550 600,550 619,811 619,811 (19,261) 010 PUBLIC SAFETY EMERGENCY RESERVE 2,200 2,200 - - 2,200 104 DRUG ENFORCEMENT FUND 28,200 28,200 80,233 80,233 (52,033) 111 STREET FUND 1,313,650 1,313,650 1,568,948 1,568,948 (255,298) 112 COMBINED STREET CONST/IMPROVE 2,006,864 2,006,864 2,075,625 2,075,625 (68,761) 113 MULTIMODAL TRANSPORTATION FD - - - - - 116 BUILDING MAINTENANCE 56,860 56,860 245,000 245,000 (188,140) 117 MUNICIPAL ARTS ACQUIS. FUND 58,325 58,325 134,550 134,550 (76,225) 118 MEMORIAL STREET TREE 28 28 - - 28 120 HOTEL/MOTEL TAX REVENUE FUND 69,200 69,200 73,750 73,750 (4,550) 121 EMPLOYEE PARKING PERMIT FUND 20,140 20,140 26,086 26,086 (5,946) 122 YOUTH SCHOLARSHIP FUND 2,525 2,525 4,000 4,000 (1,475) 123 TOURISM PROMOTIONAL FUND/ARTS 19,000 19,000 19,000 19,000 - 125 PARK ACQ/IMPROVEMENT 650,850 (60,000) 590,850 875,000 875,000 (224,150) 126 SPECIAL CAPITAL FUND 650,800 (60,000) 590,800 697,717 697,717 (46,917) 127 GIFTS CATALOG FUND 10,759 10,759 12,275 12,275 (1,516) 129 SPECIAL PROJECTS FUND 313,004 313,004 313,000 313,000 4 130 CEMETERY MAINTENANCE/IMPROV 119,850 119,850 149,505 149,505 (29,655) 132 PARKS CONSTRUCTION 1,185,000 1,185,000 1,187,000 1,187,000 (2,000) 136 PARKS TRUST FUND 177 177 - - 177 137 CEMETERY MAINTENANCE TRUST FD 14,600 14,600 - - 14,600 138 SISTER CITY COMMISSION 5,230 5,230 4,600 4,600 630 211 LID FUND CONTROL 46,700 46,700 46,500 46,500 200 213 LID GUARANTY FUND 46,725 46,725 - - 46,725 234 LTGO BOND DEBT SERVICE FUND 478,573 478,573 478,573 478,573 - 411 COMBINED UTILITY OPERATION 15,306,920 15,306,920 15,558,643 15,558,643 (251,723) 412 COMBINED UTILITY CONST/IMPROVE 7,888,400 7,888,400 10,465,068 10,465,068 (2,576,668) 414 CAPITAL IMPROVEMENTS RESERVE 1,126,377 1,126,377 1,126,376 1,126,376 1 511 EQUIPMENT RENTAL FUND 1,076,456 1,076,456 1,311,334 1,311,334 (234,878) 617 FIREMEN'S PENSION FUND 48,423 46,000 94,423 123,515 123,515 (75,092) 631 TRANSPORTATION BENEFIT DISTRICT 600,000 600,000 600,000 600,000 - Totals 66,752,974$ (74,000)$ 66,678,974$ 70,759,377$ 292,955$ 71,052,332$ (4,299,358)$ * Amount represents a contribution to or (use of) fund balance. EXHIBIT "B" 2012 BUDGET RECONCILIATION BY FUND Packet Page 168 of 212 2012 Budget Decision Packages Budget Year General Street Cemetery Combined Utility Equipment Rental Decision Package Duration 2012 001 111 130 411 511 Council None Mayor None Municipal Court None Admin Services Finance Software Updates and Additions-Initial Costs One Time 56,705 22,682 34,023 Finance Software Updates and Additions-Maintenance Ongoing 9,300 3,720 5,580 Public Records/Document Management System One Time 68,770 68,770 Public Records/Document Management System One Time 30,000 30,000 30 Year Right of Use on Fiber to the County One Time 66,000 66,000 Police None Community Services/ Economic Development None Development Services None Parks & Rec Landpride Pull Behind Mower One Time 17,144 17,144 Parks Street Tree Maintenance Costs Ongoing 25,000 25,000 Class Software at Yost Pool-Initial Costs One Time 8,675 8,675 Class Software at Yost Pool-Maintenance Ongoing 1,642 1,642 Walker Riding Mower One Time 17,500 17,500 Cemetery Seasonal Staff Ongoing 5,000 5,000 Public Works Pedestrian Signal Head Upgrade One Time 36,000 36,000 Fuel station Upgrade One Time 10,000 10,000 Grand Total 351,736 243,633 36,000 22,500 39,603 10,000 Fund R:\Budget\2012\2012 Decision Package Schedule 11/17/2011 Packet Page 169 of 212 Decision Package Request Form Fund Number: Department Number: Cost Center Number: Decision Package Title: Preparer: Ranking: Budget Year Requested:2012 If ongoing costs, please put an " X " in the Ongoing Column Expenditure Costs Ongoing 2012 2013 2014 2015 2016 Salaries (11)- - - - Overtime (12)- - - - Benefits (23)- - - - Uniforms (24)- - - - Supplies (31)42,705 - - - - Small equip (35)- - - - Prof. Services (41)14,000 - - - - Communication (42)- - - - Travel (43)- - - - Advertising (44)- - - - Rental/Lease (45)- - - - Repair/Maint (48)X 9,300 9,579 9,866 10,162 10,467 Miscellaneous - - - - Capital Equipment (64)- - - - Other:- - - - Total Expenses $66,005 $9,579 $9,866 $10,162 $10,467 Program Description: Sources (Revenues) for this decision package are from: General Fund and Utilities Update of accepting payments on the web, integration with utility billing, and the acceptance of payments integrated with EDEN would provide: 1. A reduction in credit card fees across all City transactions resulting in a $30,000 to $50,000 per year reduction in total Citywide credit card fees. 2. Real time integration of Utility payments with EDEN to reduce (or eliminate) inappropriate water turn off due to current manual payment timing errors. 3. Option to do recurring (PCI compliant) credit card payments from citizens - Utility billing and potential Business License and court fees. 4. Full support for all web browsers for web payments. 5. Employee HR info securely on-line (from home) for query by employees – thus saving HR time and providing better information about hours worked, accrued sick leave, vacation, and other benefits. 6. Potential for on-line time sheet entry for salaried employees to streamline timekeeping. 001.000.310.514.230 Finance Software Updates and Additions Carl Nelson (on behalf of Shawn Hunstock) http://budget.edmonds.wa.us/2012 Budget/Administrative Services/Decision Packages/Finance Software Updates and Additions 11/10/2011Packet Page 170 of 212 Decision Package Request Form Fund Number: Department Number: Cost Center Number: Decision Package Title: Preparer: Ranking: Budget Year Requested:2012 If ongoing costs, please put an " X " in the Ongoing Column Expenditure Costs Ongoing 2012 2013 2014 2015 2016 Salaries (11)- - - - Overtime (12)- - - - Benefits (23) - - - - - Uniforms (24)- - - - Supplies (31)30,000 - - - - Small equip (35)- - - - Prof. Services (41)65,270 - - - - Communication (42)- - - - Travel (43)- - - - Advertising (44)- - - - Rental/Lease (45)- - - - Repair/Maint (48)X 3,500 3,605 3,713 3,825 3,939 Miscellaneous - - - - Capital Equipment (64)- - - - Other:- - - - Total Expenses $98,770 $3,605 $3,713 $3,825 $3,939 Program Description: Sources (Revenues) for this decision package are from: General Fund Making available on-line the City's Documents would provide ease of access to the City's Public Records for the public as well as City staff. It is proposed the City Clerk and Information System create a system that uses current technology to catalog, manage, and make available to the public in a rational controlled fashion the City's Public Records. Starting with a system to capture current records and working backwardsin time as appropriate for the staffing and technology. This would include a software component and an on-going staff member trained in document management technology, who can help integrate our current technology with this new capability. The City's current network, storage, and server environment are sufficient to begin the effort and would be revisited as the system becomes operational. City Clerk & Information Services ublic Records/Document Management Syste Carl Nelson C:\Users\hunstock\AppData\Local\Microsoft\Windows\Temporary Internet Files\Content.Outlook\HTX4D9ET\Public Records - Document Managment System 11/17/2011Packet Page 171 of 212 Decision Package Request Form Fund Number: Department Number: Cost Center Number: Decision Package Title: Preparer: Ranking:1 Budget Year Requested:2012 If ongoing costs, please put an " X " in the Ongoing Column Expenditure Costs Ongoing 2012 2013 2014 2015 2016 Salaries (11)- - - - Overtime (12)- - - - Benefits (23)- - - - Uniforms (24)- - - - Supplies (31)- - - - Small equip (35) 17,144 - - - - Prof. Services (41)- - - - Communication (42)- - - - Travel (43)- - - - Advertising (44)- - - - Rental/Lease (45)- - - - Repair/Maint (48)- - - - Miscellaneous - - - - Capital Equipment (64)- - - - Other:- - - - Total Expenses $17,144 $0 $0 $0 $0 Program Description: Sources (Revenues) for this decision package are from: General Fund 001.000 Replacement of Parks 14 year old Landpride mower which is pulled behind Ford tractor and used for mowing all city owned park ballfields with a cutting width of 11 feet. The present Landpride mower has been maintianed very well but metal fatigue is becoming an issue and this must be replaced. 640 576.800 Landpride pull behind mower Rich Lindsay http://budget.edmonds.wa.us/2012 Budget/Parks and Recreation/Decision Packages/Parks Landpride Mower Replacement 11/10/2011Packet Page 172 of 212 Decision Package Request Form Fund Number: Department Number: Cost Center Number: Decision Package Title: Preparer: Ranking:2 Budget Year Requested:2012 If ongoing costs, please put an " X " in the Ongoing Column Expenditure Costs Ongoing 2012 2013 2014 2015 2016 Salaries (11)- - - - Overtime (12)- - - - Benefits (23)- - - - Uniforms (24)- - - - Supplies (31)- - - - Small equip (35)- - - - Prof. Services (41)- - - - Communication (42)- - - - Travel (43)- - - - Advertising (44)- - - - Rental/Lease (45)- - - - Repair/Maint (48)x 25,000 25,750 26,523 27,318 28,138 Miscellaneous - - - - Capital Equipment (64)- - - - Other:- - - - Total Expenses $25,000 $25,750 $26,523 $27,318 $28,138 Program Description: Sources (Revenues) for this decision package are from: General Fund 001.000 The Street Tree program is very important asset to the City of Edmonds. However as these street trees have grown over the years extra maintenance is required to prune and maintain these trees. With extra park properties to maintain this requires the city to contract out a majority of street tree pruning to ensure safe and healthy trees for future of cities street tree program. 640 576.800 Parks Street Tree Maintenance Costs Rich Lindsay http://budget.edmonds.wa.us/2012 Budget/Parks and Recreation/Decision Packages/Parks Street Tree Maintenance Costs 11/10/2011Packet Page 173 of 212 Decision Package Request Form Fund Number: Department Number: Cost Center Number: Decision Package Title: Preparer: Ranking:3 Budget Year Requested:2012 If ongoing costs, please put an " X " in the Ongoing Column Expenditure Costs Ongoing 2012 2013 2014 2015 2016 Salaries (11)- - - - Overtime (12)- - - - Benefits (23)- - - - Uniforms (24)- - - - Supplies (31)- - - - Small equip (35) 8,675 - - - - Prof. Services (41)- - - - Communication (42)- - - - Travel (43)- - - - Advertising (44)- - - - Rental/Lease (45)- - - - Repair/Maint (48)x 1,642 1,691 1,742 1,794 1,848 Miscellaneous - - - - Capital Equipment (64)- - - - Other:- - - - Total Expenses $10,317 $1,691 $1,742 $1,794 $1,848 Program Description: Sources (Revenues) for this decision package are from: 001.000 This package would allow us to purchase the CLASS point of sale system for Yost Pool. Adding this system would provide consistent accounting and registration practices for all recreation programs and better customer service. Comcast has initially stated that there would not be a charge to run the cable to the pool. The City has requested that they look at this again and verify that there will not be a charge. 640 575.510 CLASS SOFTWARE AT YOST POOL Renee McRae http://budget.edmonds.wa.us/2012 Budget/Parks and Recreation/Decision Packages/CLASS at Yost Pool 11/10/2011Packet Page 174 of 212 Decision Package Request Form Fund Number: Department Number: Cost Center Number: Decision Package Title: Preparer: Ranking:5 Budget Year Requested:2012 If ongoing costs, please put an " X " in the Ongoing Column Expenditure Costs Ongoing 2012 2013 2014 2015 2016 Salaries (11)- - - - Overtime (12)- - - - Benefits (23)- - - - Uniforms (24)- - - - Supplies (31)- - - - Small equip (35) 17,500 - - - - Prof. Services (41)- - - - Communication (42)- - - - Travel (43)- - - - Advertising (44)- - - - Rental/Lease (45)- - - - Repair/Maint (48)- - - - Miscellaneous - - - - Capital Equipment (64)- - - - Other:- - - - Total Expenses $17,500 $0 $0 $0 $0 Program Description: Sources (Revenues) for this decision package are from: 130 or 137 Fund 130.000 Replacement of 48 inch Walker riding lawn mower to maintain turf at Edmonds Memorial Cemetery. The current mower requires constant welding of main frame due to metal fatigue. The cemetery grounds must continue to be maintained to ensure aesthetic appeal for visitors and provide saleable property and niches for future revenue. 640 536.000 Walker Riding Mower Rich Lindsay http://budget.edmonds.wa.us/2012 Budget/Parks and Recreation/Decision Packages/Cemetery Walker Riding Mower 11/10/2011Packet Page 175 of 212 Decision Package Request Form Fund Number: Department Number: Cost Center Number: Decision Package Title: Preparer: Ranking:6 Budget Year Requested:2012 If ongoing costs, please put an " X " in the Ongoing Column Expenditure Costs Ongoing 2012 2013 2014 2015 2016 Salaries (11)- - - - Overtime (12)- - - - Benefits (23)- - - - Uniforms (24)- - - - Supplies (31)- - - - Small equip (35)- - - - Prof. Services (41)- - - - Communication (42)- - - - Travel (43)- - - - Advertising (44)- - - - Rental/Lease (45)- - - - Repair/Maint (48)- - - - Miscellaneous - - - - Capital Equipment (64) - - - - Other:x 5,000 5,150 5,305 5,464 5,628 Total Expenses $5,000 $5,150 $5,305 $5,464 $5,628 Program Description: Sources (Revenues) for this decision package are from: 130 Fund 130.000 Cemetery requires one seasonal employee in the spring and summer months to assist in mowing, edging and trimming along with painting 800 feet of metal fence to ensure cemetery grounds are maintained for vistors and future sales of Edmonds Memorial Cemetery & Columbarium. If approved this amount would be placed in Cemetery Interfund Services account not listed on this document. 640 536.000 Cemetery Seasonal Staff Rich Lindsay http://budget.edmonds.wa.us/2012 Budget/Parks and Recreation/Decision Packages/2012 Cemetery Seasonal Staff 11/10/2011Packet Page 176 of 212 Decision Package Request Form Fund Number: Department Number: Cost Center Number: Decision Package Title: Preparer: Ranking:1 Budget Year Requested:2012 If ongoing costs, please put an " X " in the Ongoing Column Expenditure Costs Ongoing 2012 2013 2014 2015 2016 Salaries (11)- - - - Overtime (12)- - - - Benefits (23)- - - - Uniforms (24)- - - - Supplies (31) $36,000 - - - - Small equip (35)- - - - Prof. Services (41)- - - - Communication (42)- - - - Travel (43)- - - - Advertising (44)- - - - Rental/Lease (45)- - - - Repair/Maint (48)- - - - Miscellaneous - - - - Capital Equipment (64) - - - - Other:- - - - Total Expenses $36,000 $0 $0 $0 $0 Program Description: Sources (Revenues) for this decision package are from: Fuel Tax 111.000 As per the 2009 Manual on Uniform Traffic Control Devices (MUTCD), there is a Federal requirement to convert all pedestrian signals to a "Countdown" configuration. The City has 132 of these signals that will need to be converted prior to December, 2013. in January of 2010 the cost for these units were $258 each. With a small increase in per unit cost, the $36,000 would purchase the units. The man-hours to install them will be absorbed by the traffic control technicians' daily work load. 653 111.000.653.542.640.310.00 Pedestrian Signal Head Upgrade Tod Moles http://budget.edmonds.wa.us/2012 Budget/Public Works/Decision Packages/Countdown PedHeads 11/10/2011Packet Page 177 of 212 Decision Package Request Form Fund Number: Department Number: Cost Center Number: Decision Package Title: Preparer: Ranking:1 Budget Year Requested:2012 If ongoing costs, please put an " X " in the Ongoing Column Expenditure Costs Ongoing 2012 2013 2014 2015 2016 Salaries (11)- - - - Overtime (12)- - - - Benefits (23)- - - - Uniforms (24)- - - - Supplies (31)- - - - Small equip (35)- - - - Prof. Services (41)- - - - Communication (42)- - - - Travel (43)- - - - Advertising (44)- - - - Rental/Lease (45)- - - - Repair/Maint (48)- - - - Miscellaneous - - - - Capital Equipment (64) - - - - Other:X - - - - Total Expenses $0 $0 $0 $0 $0 Program Description: Sources (Revenues) for this decision package are from: 511.100.657.594.480.640 Possible stages of Upgrading to city fueling station at Public Works. First phase is to upgrade the fuel computer program. Second stage upgrade will be replacement of fuel island plumbing. Third phase upgrade will be fuel dispensors. Cost are unknown at this time. Saved to C drive. 511 001.000 Fuel Station Upgrade Dave Sittauer http://budget.edmonds.wa.us/2012 Budget/Public Works/Decision Packages/Fuel Station Upgrade 11/10/2011Packet Page 178 of 212 AM-4376 Item #: 11. City Council Meeting Date: 11/22/2011 Time:30 Minutes Submitted For:Councilman Steve Bernheim Submitted By:Jana Spellman Department:City Council Committee:Type:Information Information Subject Title Discussion regarding City polystyrene policy. Recommendation from Mayor and Staff Previous Council Action This item came before the CS/DS Committee and the Committee recommended, due to the enormity of the subject, that it come to the full Council for discussion. Narrative Attached is a draft ordinance prohibiting City government from purchasing or providing food in noncompostable packaging and requiring compliance by its tenants, and requiring food service businesses to dispose of food waste and compostable or recyclable carryout food packaging in recycle or compost bins. Attachment 1, Section 6.90.020A, B, C; 6.90.030. The proposed ordinance would not require food service businesses to abandon non-recyclable packaging. The proposed ordinance would not affect bulk sales of Styrofoam food containers, Section 6.90.020D, or prepackaged foods. Section 6.90.020E. Food services businesses would be required to offer on-site waste recycling service for waste disposal, if feasible. Section 6.90.040. Violations are infractions. Section 6.90.050. The proposed effective date is March 2012, but could be later, and waivers and extensions are available; an effective date of March 2013 is proposed for hot food and meat and fish containers. Section 6.90.060. Except that this proposal requires food service businesses only to offer recycle bins for recyclable products and food wastes – and does not require food businesses to use recycled food packaging products - it is patterned after similar ordinances recently enacted in Issaquah. Attachment 2. Notes from a public hearing in Issaquah on the subject are available. Attachment 3. A summary of the Issaquah Council action is Attachment 4. A local editorial written after adoption of the ban is Attachment 5. “Facts” and Q&A concerning polystyrene from King County are attachments 6 and 7. Attachments Attach - 1 Draft government and food waste ord Packet Page 179 of 212 Attach - 2 City of Issaquah - Food Service Packaging Attach - 3 Summary of Issaquah styrofoam meetings Attach - 4 City Council votes to ban Styrofoam food packaging next year _ The Issaquah Attach - 5 Press Editorial _ The Issaquah Press - News Sports Classifieds in Issaquah Attach - 6 polystyrene facts Attach - 7 Excerpts from Seattle Q A (2 Form Review Inbox Reviewed By Date City Clerk Sandy Chase 11/17/2011 11:26 AM Mayor Mike Cooper 11/17/2011 11:32 AM Final Approval Sandy Chase 11/17/2011 11:37 AM Form Started By: Jana Spellman Started On: 11/16/2011 Final Approval Date: 11/17/2011 Packet Page 180 of 212 ORDINANCE NO. __________ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING A NEW CHAPTER 6.90 FOOD PACKAGING IN THE EDMONDS CITY CODE TO PROHIBIT CERTAIN USES OF POLYSTYRENE AND NON- RECYCLABLE FOR DISPOSABLE FOOD PACKAGING AND TO REQUIRE INSTEAD THE USE OF RECYCLABLE OR COMPOSTABLE FOOD PACKAGING; PROVIDING FOR ENFORCEMENT; AND ESTABLISHING AN EFFECTIVE DATE. WHEREAS, the City of Edmonds (the “City”) has a duty to protect the natural environment, the economy and the health of its citizens; and WHEREAS, the Washington State Legislature in RCW 70.95.010(8)(a) established waste reduction as the first priority for the collection, handling, and management of solid waste; and WHEREAS, in addition to waste reduction, the Washington State Legislature in RCW 70.95.010(8) also identified the following as priorities: recycling, avoiding excessive and nonrecyclable packaging of products, education so that people are informed of the need to reduce, source separate, and recycle solid waste, and government entities setting an example by implementing aggressive waste reduction and recycling programs at their workplaces and by purchasing products that are made from recycled materials and are recyclable; and WHEREAS, the Washington State Legislature in RCW 70.95.010(4) found that it is "necessary to change manufacturing and purchasing practices and waste generation behaviors to reduce the amount of waste that becomes a governmental responsibility"; and WHEREAS, the Washington State Legislature in RCW 70.95.010(6)(c) found that it is the responsibility of city governments "to assume primary responsibility for solid waste management and to develop and implement aggressive and effective waste reduction and source {BFP791064.DOC;1\00006.900000\ } - 1 - Packet Page 181 of 212 separation strategies"; and WHEREAS, the Edmonds City Council has continuously indentified sustainability as an important goal for the City; and WHEREAS, the use of polystyrene-based and non-recyclable or non-compostable food packaging and service ware serve a limited purpose that is disproportionately detrimental to the welfare of the environment; and WHEREAS, although polystyrene-based and non-recyclable or non-compostable food packaging and service ware are often used and disposed of in minutes or days, they take thousands of years to decompose, and lead to devastating effects such as pollution and harm to marine life, wildlife, and public health; and WHEREAS, there is no meaningful method of recycling polystyrene-based food packaging and service ware, however, there are alternative recyclable and compostable products that can serve the same purpose as polystyrene-based food packaging; and WHEREAS, polystyrene-based and non-recyclable or non-compostable food packaging and service ware represent an unnecessary use of a nonrenewable resource, especially when recyclable and compostable products represent a sustainable alternative; and WHEREAS, recyclable and compostable food packaging and service ware are considerably less damaging to the environment than polystyrene-based and non-recyclable or non-compostable food packaging and service ware; and WHEREAS, replacing the use of polystyrene-based and non-recyclable or non- compostable food packaging and service ware with those that are recyclable and compostable is recognized as a sustainable option to protect the environment and to conserve resources; and {BFP791064.DOC;1\00006.900000\ } - 2 - Packet Page 182 of 212 WHEREAS, recyclable and compostable food packaging and service ware are readily available for use by local businesses; and WHEREAS, the City recognizes the present economic difficulties faced by local businesses in making a transition to recyclable or compostable food packaging and service ware, and finds that an extended timeline for implementation of this Chapter is in the best interest of assisting with local efforts at financial recovery; and WHEREAS, it is the intent of the Edmonds City Council to reduce the negative impacts noted above through the implementation of this Ordinance; and WHEREAS, the Edmonds City Council finds that reduction in use of polystyrene-based and non-recyclable or non-compostable food packaging and service ware is in the best interest of public health, safety, and welfare, for the citizens of Edmonds and the environment; and WHEREAS, the Act below is in accordance with the following goals of the Edmonds Comprehensive Plan: Community Sustainability Element Climate Change Goal E, Community Health Goal E, and Environmental Quality Goal A; and the Utilities Element Goal; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. A new Chapter 6.90 entitled Food Packaging is hereby added to the ECC to read as follows: Chapter 6.90 6.90.010 Definitions. 6.90.020 Prohibition on use of polystyrene, nonrecyclable, and noncompostable disposable food service packaging and disposable food service ware. {BFP791064.DOC;1\00006.900000\ } - 3 - Packet Page 183 of 212 6.90.030 Recyclable or compostable disposable food service packaging and disposable food service ware required. 6.90.040 Requirement to enroll in a commercial food waste recycling service or keep containers for recyclable or compostable food packaging on premises for consumer use. 6.90.050 Enforcement and penalties. 6.90.060 Effective dates of this chapter. 6.90.070 Severability. 6.90.080 No conflict with federal or state law. 6.90.010 Definitions. A. “Mayor” means the Mayor of the City of Edmonds or designee. B. “City facility” means any building, structure, or vehicle owned or operated by the City of Edmonds. C. “Compostable” means made solely of organic substances where all the materials in the product or package will break down into, or otherwise become part of, usable compost (e.g., soil- conditioning material, mulch) in a safe and timely manner. D. “Disposable food service packaging” means all containers, clamshells, bowls, plates, trays, cartons, cups, lids, straws, utensils, napkins, and other items that are designed for use with food either on or off the food service business premises, including but not limited to packages for takeout foods and/or leftovers from food prepared by food service businesses. The term “disposable food service packaging” does not include items composed entirely of aluminum or polystyrene foam coolers and ice chests that are intended for reuse. E. “Disposable food service ware” means nonrecyclable or noncompostable: containers, plates, “clamshells,” trays, cups, and utensils that are made of plastic or plastic-coated paper and other nonrecyclable or noncompostable materials, and intended only for limited use (including so-called “biodegradable” products where any portion is not compostable). F. “Food” means food or beverages, which are served, packaged, cooked or uncooked, chopped, sliced, mixed, brewed, frozen, squeezed, or otherwise prepared within the City of Edmonds for any persons, such as customers or consumers. {BFP791064.DOC;1\00006.900000\ } - 4 - Packet Page 184 of 212 G. “Food service business” means any restaurant, retail food seller, coffee shop, grocery store, vending truck or cart, business or institutional cafeteria, sales outlet, or other business, entity, or person selling or providing food to a consumer, whether the food is consumed on or off the premises, that is located or operating within the City of Edmonds, whether on a permanent or temporary basis. “Food service business” also includes any person who is the owner, manager, president or director of such business. H. “Person” means any individual, trust, firm, joint stock company, corporation, partnership, business, or association, including a government entity. I. “Polystyrene” means blown polystyrene and expanded and/or extruded foams (sometimes referred to as “Styrofoam,” a Dow Chemical Co. trademarked form of polystyrene foam insulation) which are thermoplastic petrochemical materials utilizing a styrene monomer and processed by any number of techniques, including, but not limited to, fusion of polymer spheres (expandable bead polystyrene), injection molding, foam molding, and extrusion-blow molding (extruded foam polystyrene). J. “Recyclable” means made solely of materials that are capable of being separated from a waste stream by a food service business and made available for collection and delivery to a processor for reuse or remanufacture into the same or other products. 6.90.020 Prohibition on use of polystyrene, nonrecyclable, and noncompostable disposable food service packaging and disposable food service ware. A. Upon the effective date for mandatory compliance with this chapter set forth in ECC 6.90.060, food service businesses shall be prohibited from selling or providing, in connection with food service, polystyrene, nonrecyclable, or noncompostable food service packaging or disposable food service ware, except as hereinafter provided in subsections D and E of this section. B. Upon the effective date for mandatory compliance with this chapter set forth in ECC 6.90.060, City departments shall not purchase, acquire, or use polystyrene, nonrecyclable, or noncompostable disposable food service packaging or disposable food service ware in City facilities. {BFP791064.DOC;1\00006.900000\ } - 5 - Packet Page 185 of 212 C. Upon the effective date for mandatory compliance with this chapter set forth in ECC 6.90.060, any renter or lessee of a City- owned facility or City-owned property shall not use polystyrene, non-recyclable, or noncompostable disposable food service packaging or disposable food service ware on the premises of the rented or leased facility or property. D. While businesses are encouraged to refrain from the sale of polystyrene, nonrecyclable, or noncompostable disposable food service packaging or disposable food service ware, nothing in this chapter shall prohibit businesses or individuals from engaging in the direct sale, purchase, or possession of such items in prepackaged multiple quantities from a retail or wholesale merchant. E. Prepackaged soups and other foods that food service businesses sell or otherwise provide to their customers in polystyrene, nonrecyclable, or noncompostable disposable food service packaging or disposable food service ware that have been filled and sealed prior to receipt by the food service business shall be exempt from the requirements of this chapter. 6.90.030 Recyclable or compostable disposable food service packaging and disposable food service ware required. All food service businesses and City departments that are prohibited under this chapter from using or providing polystyrene, nonrecyclable or noncompostable food service packaging or disposable food service ware shall use a recyclable or compostable product. 6.90.040 Requirement to enroll in a commercial food waste recycling service or keep containers for recyclable or compostable food packaging on premises for consumer use. A. All food service businesses are required to utilize either a commercial food waste recycling service for compostable products and recyclable materials (such as the City’s solid waste management program) or, at a minimum, to provide at least 1 container for recycling or composting on site for consumers to dispose of food packaging that conforms to the requirements of this chapter. {BFP791064.DOC;1\00006.900000\ } - 6 - Packet Page 186 of 212 B. All food service businesses are prohibited from emptying or disposing of items in recycling or compost containers into trash bins, containers, or dumpsters not intended for recycling or compost. C. Existing food service businesses that do not have adequate storage space for compliance with either indoor or outdoor containers for recycling and/or composting may be exempt from the requirements of subsection A of this section if so determined by the Mayor or designee upon written request for an exemption. The Mayor or designee, in cases where space constraints are determined to exist, may require the evaluation of the feasibility of shared recycling or composting containers by contiguous businesses and/or structures. 6.90.050 Enforcement and penalties. A. Any person who violates the provisions of this chapter shall be cited and liable for a civil infraction; provided, however, that a written warning shall instead be issued to any person determined to be violating this chapter when such violation is the first instance of noncompliance known to the Mayor or designee. If, after issuing a written warning, the Mayor or designee becomes aware of subsequent noncompliance, he shall apply for or impose the sanctions described in this section. B. Any person who receives a citation for a violation of this chapter shall respond within 15 days from the date that notice of the infraction is signed and served upon the violator by the City Code Enforcement Officer. The issuance of an infraction by the City for a violation represents a determination that an infraction has been committed. A committed finding will be final if the violator does not respond as stated in this subsection. C. Any person who receives a citation for a violation of this chapter may respond either by paying the fine amount to the City as established by this section, or requesting a hearing with the Edmonds Municipal Court. D. If the infraction is found committed, either due to no response by the person cited, or a judicial determination that a violation has occurred by a preponderance of the evidence, then a person shall be punished with a fine of $150.00 for a first violation, and $300.00 for each subsequent violation committed within a calendar year. The existence of a prior written warning by the {BFP791064.DOC;1\00006.900000\ } - 7 - Packet Page 187 of 212 Mayor or designee shall not be considered a first violation for purposes of this section. 6.90.060 Effective dates of this chapter. A. All provisions of this chapter, except for ECC 6.90.020 through ECC 6.90.050, shall be effective upon adoption of this chapter. B. The provisions of ECC 6.90.020 through ECC 6.90.050 will be effective March 1, 2011, except as hereinafter provided for in subsections C through E of this section. C. A food service business may request a waiver from any part or all of the requirements in this chapter by filing a written request with the Mayor or designee. The food service business seeking the waiver must show that the application of this chapter would create an undue hardship or practical difficulty based on the factors set forth in subsection E of this section. The Mayor or designee may waive any specific requirement of this chapter for a period of time extending no later than March 1, 2012. The Mayor or designee’s decision to grant or deny a waiver, in whole or in part, shall be mailed to the applicant in writing, with a statement of the permitted waiver length, and shall be a final nonappealable decision. D. Prior to March 1, 2012, only the following items are exempt from the requirements of ECC 6.90.020 through ECC 6.90.050: containers and lids specifically designed and used for hot liquid-based food and beverages, utensils (knives, forks and spoons), and the sale of raw meat or raw seafood in any container by any food service business. Prior to March 1, 2012, public educational institutions are also exempt from the requirements of ECC 6.90.020 through ECC 6.90.050. E. The following factors should be considered by the Mayor or designee in granting or denying a waiver, in whole or in part, from the requirements of this chapter, as described in subsection C of this section: (1) the food service business seeking a waiver lacks the financial or other means to be in compliance with this chapter within a reasonable period of time; (2) the food service business seeking the waiver demonstrates, through due diligence, that particular products conforming to the requirements of this chapter are unavailable, pose recognized safety hazards, or will result in substantial financial harm; (3) the food service business seeking the waiver has maintained a business in Edmonds for less than one year. The factors listed herein are significant, but not intended to {BFP791064.DOC;1\00006.900000\ } - 8 - Packet Page 188 of 212 be the only considerations for the grant or denial of a waiver. The Mayor or designee should make a decision concerning a request for waiver based on the preference of assisting a food service business to achieve compliance with this chapter while balancing the economic vitality of the business and striving to reduce any financially detrimental impacts on the applicant. F. On March 1, 2012, all waivers and exemptions from the requirements of this chapter will terminate and become invalid; and all provisions of this chapter will be subject to implementation and enforcement. 6.90.070 Severability. If any section, subsection, sentence, clause, or phrase of this chapter is for any reason held to be invalid, or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this chapter. 6.90.080 No conflict with federal or state law. Nothing in this chapter shall be interpreted or applied so as to create any requirement, power, or duty in conflict with any federal or state law. Section 2. This ordinance or a summary thereof consisting of the title shall be published in the official newspaper of the City, and shall take effect and be in full force five (5) days after publication. APPROVED: MAYOR GARY HAAKENSON ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: {BFP791064.DOC;1\00006.900000\ } - 9 - Packet Page 189 of 212 {BFP791064.DOC;1\00006.900000\ } - 10 - BY W. SCOTT SNYDER FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 190 of 212 SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2010, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, ADOPTING A NEW CHAPTER 6.90 FOOD PACKAGING IN THE EDMONDS CITY CODE TO PROHIBIT CERTAIN USES OF POLYSTYRENE AND NON- RECYCLABLE FOR DISPOSABLE FOOD PACKAGING AND TO REQUIRE INSTEAD THE USE OF RECYCLABLE OR COMPOSTABLE FOOD PACKAGING; PROVIDING FOR ENFORCEMENT; AND ESTABLISHING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________,2010. CITY CLERK, SANDRA S. CHASE {BFP791064.DOC;1\00006.900000\ } - 11 - Packet Page 191 of 212 City of Issaquah - Food Service Packaging http://www.ci.issaquah.wa.us/Page.asp?NavID=2215[2/26/2010 2:57:19 PM] Back to Resource Conservation Office For the Home - Sustainable Living For The Business - Sustainable Business Food Service Packaging Garbage, Recycling, Yard & Food Waste Collection Hazardous Waste Landscape and Garden Salmon Friendly Commuting Sustainable Building Water Conservation Water Quality Pickering Garden Protecting Issaquah's Waterways Sustainable City Indicators Volunteer Opportunities zHome Bids/RFPs Staff Directory P.O. Box 1307 City Hall NW, 1775 - 12th Ave NW Issaquah, WA 98027 Phone: (425) 837-3400 Email: rco@ci.issaquah... [sitemap] [advanced search] CALENDAR OF: MEETINGS & EVENTS Today is: February 26, 2010 DAY WEEK MONTH Printer friendly version / Resource Conservation Office / For The Business - Sustainable Business / Food Service Packaging Food Service Packaging Requirements On Nov. 16, 2009, the Issaquah City Council adopted a new law to reduce landfill waste, litter and pollution by avoiding the use of disposable polystyrene and non- recyclable food service packaging. The law requires – through a phased approach – food service businesses (including restaurants, grocers, coffee shops and other food sellers) to only use recyclable or compostable food service containers and service ware. In addition, the law provides resources to support local businesses and an 18-month period to help businesses make the transition. Foods that are pre-packaged before they are received by a business are not included in this law. When does the new law take effect? The City is following a phased approach: January-October 2010 (Voluntary Phase): There are no mandatory requirements. The City will be assisting businesses with education, communications, customer awareness and incentives. October 2010-May 2011 (Phase 1): Polystyrene containers (sometimes called “Styrofoam”) are not allowed. Recyclable or compostable food service containers and service ware must be used. There will be exemptions, however, for hot containers/lids, utensils and raw meat trays. Business must also participate in a commercial composting program or provide compost containers onsite for consumer use. Businesses can request exemptions through a waiver process. Starting May 2011 (Phase 2): Polystyrene containers are not allowed. Recyclable or compostable food service containers and service ware must be used. Waivers will expire. To see the full timeline, click here or to download flyer click here . Why is the law phased? A phased approach: Provides time to support local businesses with technical assistance and resources to help defray costs and evaluate options. Allows the City Council’s Sustainability Committee to monitor the initial implementation, evaluate the process and, if needed, make adjustments. Packet Page 192 of 212 City of Issaquah - Food Service Packaging http://www.ci.issaquah.wa.us/Page.asp?NavID=2215[2/26/2010 2:57:19 PM] Feb 2010 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 98027 Conditions and Forecast Provides time to evaluate a possible purchasing cooperative among local businesses. Why require recyclable or compostable food service packaging? Non-recyclable and non-compostable food service packaging is often used and disposed of within minutes or days. It can take thousands of years to decompose, however, which has a negative impact on the environment. In addition, Issaquah aims to reduce landfill waste by composting as much food waste as possible. Using compostable packaging allows users to easily dispose of their food waste – and containers – all in one place. What else is the City doing to encourage recycling and composting? Issaquah has adopted aggressive waste prevention and recycling goals to divert up to 65 percent of waste sent to landfills. So far, the City’s efforts include: Offering a free “Sustainable Business Partnership” program – including technical assistance, employee training and incentives – to support Issaquah businesses that recycle food waste (and subsequently reduce their garbage disposal costs). Successfully reducing the environmental footprint of Salmon Days, in partnership with the Chamber Festivals Office, by helping to facilitate a polystyrene ban for the past two years. Hosting, in partnership with the Chamber of Commerce, a forum last July to help local businesses learn more about the options available for compostable food packaging. Additional compostable/recyclable packaging forums will be held in 2010. Recycling is available for Issaquah businesses at no charge. As part of their basic garbage service, businesses are provided with a recycling capacity of up to 200 percent of their garbage collection container size. Educating residents about composting and recycling options. Providing compost and recycling services to all Issaquah residents since 2005 and all Issaquah businesses since 2006. Where do I find more information on recyclable or compostable food service packaging? Contact the City’s Resource Conservation Office (RCO) at 425-837-3400 or by e-mail. Cedar Grove Organics Recycling services Aerial city photograph credit - Tim Heneghan HOME | TOP | WEBSITE HELP | ABOUT THIS SITE Printer friendly version If you have questions regarding the site, please contact the webmaster. Terms of Use | Built using Project A's Site-in-a-Box ©2010 Packet Page 193 of 212 City of Issaquah - Agendas & Minutes http://www.ci.issaquah.wa.us/Agendas.asp?AMID=2175[2/26/2010 3:19:32 PM] Back [sitemap] [advanced search] CALENDAR OF: MEETINGS & EVENTS Today is: February 26, 2010 DAY WEEK MONTH Feb 2010 S M T W T F S 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 98027 Conditions and Forecast Printer friendly version ARCHIVED - Council Sustainability Committee - Agenda Tuesday, August 18, 2009 Council Sustainability Committee Meeting Notes Committee Members: David Kappler, Chair (present) Maureen McCarry (present) Josh Schaer (present) August 18, 2009 5:30 – 6:45 PM Pickering Room, City Hall NW 1775 12th Avenue NW Staff Liaison: David Fujimoto, Resource Conservation Office Manager Others in Attendance: Larry McIntyre, American Chemistry Council Barry Brandt, Dart Container Dick Lilly, Seattle Public Utilities Heather Trim, People for Puget Sound Stan Phillips, Stan’s BBQ Tom Sessions, Chamber Government Affairs Committee Matthew Bott, Issaquah Chamber of Commerce Susan Boling, Reel Thing Productions Jeb Berrier Reel Thing Productions Susan Robinson, Waste Management Staff Support: David Fujimoto, Manager-Resource Conservation Office Micah Bonkowski, Resource Conservation Coordinator Meeting Notes (D)Polystyrene Food Packaging Agenda Bill Update Joshua Schaer, Council Member Staff provided an update on the Business Information Forum which was co- sponsored by the City and Chamber of Commerce and held on July 28. Staff reviewed the agenda as well as outreach to the business community through a direct mailing, web postings on both the City and Chamber sites, email distribution to Chamber members, hand distribution of flyers and personal phone calls. In addition, materials were collected and made available after the event with information posted online and samples and contact information available at Chamber offices. Council member Schaer provided an updated draft of the ordinance and reviewed changes. The Committee discussed modifications to the effective date, incorporation of recycling provisions, waiver processes and timelines for different types of packaging. Packet Page 194 of 212 City of Issaquah - Agendas & Minutes http://www.ci.issaquah.wa.us/Agendas.asp?AMID=2175[2/26/2010 3:19:32 PM] (I)City of Seattle Implementation Presentation by Seattle Public Utilities Dick Lilly, Business Area Manager with Seattle Public Utilities gave a presentation reviewing the City of Seattle’s polystyrene ordinance and its implementation. The Seattle ordinance is being implemented in two phases, with the initial polystyrene ban having gone into effect January 1. A major goal is to keep food waste, compostable paper and containers from going to the landfill. In addition, he discussed background and approach, business acceptance, costs, environmental benefits and other issues. The committee discussed impacts to local businesses, education of customers, ordinance implementation and phasing, work with schools, products, environmental benefits, waivers and other issues. (D) Public Discussion and Input on Polystyrene Food Packaging Agenda Bill Attendees provided comments and the committee discussed a number of issues related to the draft ordinance, including costs for products and impacts to per unit prices for menu items as well as signage and menus, phasing of the ordinance, impacts of plastics on the aquatic environment and other environmental impacts, enforcement approaches, education of customers, acceptance by businesses, bulk purchasing, recycling program offerings and incentives, institutional polystyrene recycling efforts and other related issues and discussion. The meeting was adjourned at approximately 8:20 pm. Aerial city photograph credit - Tim Heneghan HOME | TOP | WEBSITE HELP | ABOUT THIS SITE Printer friendly version If you have questions regarding the site, please contact the webmaster. Terms of Use | Built using Project A's Site-in-a-Box ©2010 Packet Page 195 of 212 City Council votes to ban Styrofoam food packaging next year : The Issaquah Press – News, Sports, Classifieds in Issaquah, WA http://www.issaquahpress.com/2009/11/16/city-council-votes-to-ban-styrofoam-food-packaging-next-year/[2/26/2010 3:22:59 PM] RSSHOME/NEWS CLASSIFIEDS TRAFFIC CAMS ARCHIVES/HISTORY ADVERTISE ABOUT SUBMIT NEWS SUBSCRIBE CONTACT Local News Opinion Sports Schools Community A&E Calendar Obituaries Business Photo/Video Special Sections Browse > Home / Local News / City Council votes to ban Styrofoam food packaging next year November 16, 2009 By Warren Kagarise Got something to say? Before you comment, please note: These comments are moderated. Comments should be relevant to the topic at hand and contribute to its discussion. Personal attacks and/or excessive profanity will not be tolerated and such comments will not be approved. This is not your personal chat room or forum, so please stay on topic. Name Email Address Website City Council votes to ban Styrofoam foodpackaging next year UPDATED — 1:20 p.m. Nov. 17, 2009 Issaquah joined Seattle, Portland and other eco-conscious cities Monday night when the City Council banned polystyrene takeout containers and other food packaging made from the material. The ban will go into effect in October 2010; restaurants, grocers, public schools and other food sellers will be required to comply by May 2011. Polystyrene — also known under the trademark Styrofoam — is a popular option at restaurants and grocers because the material is cheaper and hardier than compostable alternatives. Critics said the polystyrene lingers in landfills long after Styrofoam trays and cups are tossed into the trash. The material is expensive to recycle as well. City Council members voted 6-1 to approve the ban. Councilman Joshua Schaer proposed the legislation in June. Officials huddled with restaurateurs, industry representatives, business owners and environmentalists to reach the final bill. Schaer said the legislation offered the city the opportunity to lead on environmental issues. Issaquah will be the first Eastside city to ban polystyrene. Councilwoman Eileen Barber cast the vote against the bill. Barber said the ban was ill timed for restaurateurs struggling amid the economic downturn. The legislation includes $56,450 to help city officials reach out to business owners and implement the ban. How the city will pay for the project will be discussed as city officials refine the 2010 budget. The bill will be enforced by “passive compliance” and, essentially, driven by consumer complaints. Violators will be cited by the city code compliance officer and required to pay a fine. Written by Warren Kagarise · Filed Under Local News Comments FRIDAY, FEBRUARY 26, 2010 SEARCH: Packet Page 196 of 212 City Council votes to ban Styrofoam food packaging next year : The Issaquah Press – News, Sports, Classifieds in Issaquah, WA http://www.issaquahpress.com/2009/11/16/city-council-votes-to-ban-styrofoam-food-packaging-next-year/[2/26/2010 3:22:59 PM] Speak your mind Community Links ArtEAST Chamber of Commerce & Visitor Center City of Issaquah Cougar Mt. Zoo Downtown Issaquah Assoc. Eagles Club Eastside FC Friends of the Iss. Hatchery (FISH) Iss. Alps Trails Club Iss. Amateur Radio Club Iss. Garden Club Iss. Soccer Club Iss. Swim Team Iss. Valley Food & Clothing Bank Issaquah Gliders Issaquah History Museums Issaquah Library Issaquah Quilters Issaquah School District Issaquah Schools Foundation Issaquah Singers Packet Page 197 of 212 City Council votes to ban Styrofoam food packaging next year : The Issaquah Press – News, Sports, Classifieds in Issaquah, WA http://www.issaquahpress.com/2009/11/16/city-council-votes-to-ban-styrofoam-food-packaging-next-year/[2/26/2010 3:22:59 PM] Copyright © 2008 Issaquah Press - www.issaquahpress.com · Log in · MOSSO Cloud Hosted Issaquah Women’s Club Issaquah Youth Football Issaquah Youth Lacrosse Kiwanis Club of Issaquah Master Chorus Eastside Mountains to Sound Greenway Partnership for Rural King County Rotary Club of Issaquah Salmon Days Festival Sammamish Rowing Assoc. Sammamish Symphony Orchestra Village Theatre WA State Parks & Recreation Commission WA Trails Assoc. Affiliate Links Newcastle News Sammamish Review Seattle Times SnoValley Star Walla Walla Union Bulletin Yakima Herald Republic Packet Page 198 of 212 Press Editorial : The Issaquah Press – News, Sports, Classifieds in Issaquah, WA http://www.issaquahpress.com/2009/09/08/press-editorial-44/#more-13680[2/26/2010 3:25:15 PM] RSSHOME/NEWS CLASSIFIEDS TRAFFIC CAMS ARCHIVES/HISTORY ADVERTISE ABOUT SUBMIT NEWS SUBSCRIBE CONTACT Local News Opinion Sports Schools Community A&E Calendar Obituaries Business Photo/Video Special Sections Browse > Home / Editorial, Opinion / Press Editorial September 8, 2009 By Staff Got something to say? Before you comment, please note: These comments are moderated. Comments should be relevant to the topic at hand and contribute to its discussion. Personal attacks and/or excessive profanity will not be tolerated and such comments will not be approved. This is not your personal chat room or forum, so please stay on topic. Name Email Address Website Speak your mind Press Editorial Baby steps called for in Styrofoam ban By now you’ve probably read about the city’s initial proposal to ban the use of polystyrene — better known as Styrofoam — food containers in Issaquah. This could include everything from takeout food containers to the little tray that holds tonight’s steak.The idea was first proposed by the City Council’s Sustainability Committee. The city of Issaquah has long been regarded as being a leader in resource conservation and recycling, and we’re ready to see more. If the proposed ban is implemented Jan. 1, businesses would be required to use recyclable or compostable food containers. While some business owners are concerned about being forced to change to a more expensive container, they are not all opposed. Matt Bott, executive director of the Chamber of Commerce, has surveyed businesses and heard back from about 20 so far. While we like the idea of reducing plastic trash, we caution the city to take it slow. The economy is tough enough on businesses that are operating on reduced sales and reduced staff — all while worrying about a possible flu epidemic. We hope the city will create baby steps that get us to the polystyrene ban, but maybe not until Jan. 1, 2011. Meanwhile, the Sustainability Committee should also be looking at those darn plastic bags and what can be done about them — without getting into a bag tax! For a step in the right direction, they should mandate attendance of business owners and staff at a workshop that discusses ways to cut down on the use of the bags. Is there some reason soda pop in a 2-liter plastic bottle needs to be wrapped in plastic a second time? Written by Staff · Filed Under Editorial , Opinion Comments FRIDAY, FEBRUARY 26, 2010 SEARCH: Packet Page 199 of 212 Press Editorial : The Issaquah Press – News, Sports, Classifieds in Issaquah, WA http://www.issaquahpress.com/2009/09/08/press-editorial-44/#more-13680[2/26/2010 3:25:15 PM] Community Links ArtEAST Chamber of Commerce & Visitor Center City of Issaquah Cougar Mt. Zoo Downtown Issaquah Assoc. Eagles Club Eastside FC Friends of the Iss. Hatchery (FISH) Iss. Alps Trails Club Iss. Amateur Radio Club Iss. Garden Club Iss. Soccer Club Iss. Swim Team Iss. Valley Food & Clothing Bank Issaquah Gliders Issaquah History Museums Issaquah Library Issaquah Quilters Issaquah School District Issaquah Schools Foundation Issaquah Singers Issaquah Women’s Club Issaquah Youth Packet Page 200 of 212 Press Editorial : The Issaquah Press – News, Sports, Classifieds in Issaquah, WA http://www.issaquahpress.com/2009/09/08/press-editorial-44/#more-13680[2/26/2010 3:25:15 PM] Copyright © 2008 Issaquah Press - www.issaquahpress.com · Log in · MOSSO Cloud Hosted Football Issaquah Youth Lacrosse Kiwanis Club of Issaquah Master Chorus Eastside Mountains to Sound Greenway Partnership for Rural King County Rotary Club of Issaquah Salmon Days Festival Sammamish Rowing Assoc. Sammamish Symphony Orchestra Village Theatre WA State Parks & Recreation Commission WA Trails Assoc. Affiliate Links Newcastle News Sammamish Review Seattle Times SnoValley Star Walla Walla Union Bulletin Yakima Herald Republic Packet Page 201 of 212 May 2008 King County Green Schools Program Polystyrene Facts What is polystyrene? Polystyrene is a thermoplastic material made from petroleum-derived styrene. Polystyrene is made into both foam and rigid products. Foam or expanded polystyrene (EPS) is either expanded or extruded to manufacture products such as cups, plates, trays and packaging.1 EPS is often mistakenly referred to as Styrofoam, which is a Dow Chemical Company trademarked form of polystyrene foam insulation introduced to the U.S. in 1954. How is polystyrene made? Styrene is the primary chemical component of polystyrene. It is a clear, colorless liquid derived from petroleum and natural gas by-products and formed by a reaction between ethylene and benzene (a hazardous substance). Styrene is used in everything from food containers and packaging materials to cars, boats and computers. It is polymerized by heat or by an initiator, such as benzyl peroxide, and then is suspended in water to form droplets, using a suspension agent. The beads of polystyrene produced by suspension are tiny and hard. To make them expand, special blowing agents (primarily pentane) are used. How much waste does polystyrene create? ﬁ In 2006, the US disposed of 870,000 tons of polystyrene plastic plates and cups (plus 590,000 tons on other polystyrene products), according to the EPA’s report on Municipal Solid Waste.2 ﬁ Although EPS represents only one percent of the waste stream by weight in King County, it makes up a significant volume. Approximately 7.9 million cubic feet of EPS is disposed in King County each year, enough to fill 2½ buildings the size of Seattle’s 38-story Smith Tower. Ultimately, this volume accounts for about 248,000 cubic yards of King County landfill space annually.3 ﬁ Polystyrene takes decades to hundreds of years to dissolve because it does not biodegrade. Instead, it “photo- degrades”, meaning that sunlight breaks it into progressively smaller pieces. However, sunlight does not penetrate modern municipal landfills, therefore making it extremely unlikely that polystyrene will photo- degrade in our landfills.4 Can polystyrene be recycled? ﬁ In some areas of the country, EPS is recycled and used to manufacture new products. Since food residue is a contaminant in the polystyrene recycling process, EPS food trays are rarely recycled. The extra step and cost of washing the trays more often proves prohibitive to recyclers. ﬁ King County has identified EPS as a priority waste and is working to support the establishment of recycling facilities, with a focus on molded packaging. Molded packaging often provides a clean source of EPS that is untainted with food residue or other contaminants. How does polystyrene affect health? ﬁ Most health problems associated with polystyrene are due to exposure during manufacture of styrene or products using styrene (the primary component of polystyrene) and include depression, concentration problems, muscle weakness, tiredness, nausea and eye, ear and throat irritation.5 The International Agency for Research on Cancer (IARC) has determined that styrene is a possible carcinogen.6 ﬁ Most exposure cases are associated with industry workers. However, styrene also can be transferred to food from polystyrene cups, plates and trays, and can enter the human body through air (released from industries that make and use styrene). 6 What can you do? ﬁ Purchase and use reusable or compostable products. (Some cities have banned polystyrene. The City of Seattle has proposed a ban on the use of EPS cups and containers in restaurants. 7 Some school districts, such as Issaquah School District in King County, have discontinued use of polystyrene trays -- see example on page 2 -- and instead have selected either reusable or compostable trays.) ﬁ Recycle as options become available. Packet Page 202 of 212 Alternatives to Polystyrene (EPS) Lunch Trays Alternative #1: Durable Lunch Trays Replacing all or some disposable trays with durable, reusable trays is a great option. Reusable products can be more cost effective over time than disposable products, but costs should be evaluated on a case-by-case basis. Schools with dishwashers and storage space are the best candidates. Examples: ﬁ Starting in March 2008, nine Portland Public Schools have eliminated EPS lunch trays as part of a pilot program. The schools will gather information throughout the school year on cost-effectiveness, volunteer time and the effects on garbage, water and energy use.8 ﬁ In 2006 Henry David Thoreau Elementary School in the Lake Washington School District switched from EPS to durable lunch trays. As a result, the school reduced its solid waste by 82 percent, or 230 cubic yards per year. The switch reduced lunch waste from 6.5 cubic yards of garbage per week (which had included 1,100 disposable EPS trays) to less than 1.2 cubic yards per week. 9 Resources: ﬁ Durable Reusable Lunch Trays and Baskets, prepared by King County Green Schools Alternative #2: Paper/Cardboard (Compostable) Lunch Trays Several schools purchase uncoated cardboard/paper lunch trays, which can be composted along with food scraps. Composting collection is less expensive than garbage collection, and therefore schools can realize cost savings by making this switch and contracting for composting collection. Examples: ﬁ The Davis Joint Unified School District (California) composts cardboard lunch trays at three elementary schools. Set up costs included sorting stations and outreach materials. The schools reduced solid waste by about 40 percent, resulting in an estimated gross savings of $6,230. The district plans to expand the program.10 ﬁ The Issaquah School District, a King County Green Schools Program participant, switched from EPS to compostable paper lunch trays. The trays (purchased from Food Services of America, http://www.fsafood.com) cost twice as much as EPS trays, but the district made the switch as part of an effort to use nontoxic and more environmentally responsible products. In the future, the district would like the trays, along with food scraps, to be collected for composting. Paper options (from KCDA catalog)*: Product Description KCDA No. Mfg No. U/M 1-23 24+ 5 compartment;8”x10”; Chinet 49690 VALLEY 500/Cs $49.27 $47.28 6 compartment; 9”x12”; Chinet 49685 VALISE 500/Cs $61.99 $59.49 3 compartment; 8”x9”; Chinet 49680 VAGRANT 500/Cs $54.67 $52.47 Non-paper biodegradable options*: ﬁ http://www.sinlessbuying.com/tep/catalog/catalog/index.php - Tree Free Biodegradable Trays ﬁ http://www.ciwmb.ca.gov/RCP/ProdByType.asp?ProductTypeID=76 - California’s Recycled Content Product Directory *Before buying compostable products, contact your local composting collection company to make sure the product is acceptable. Sources: 1. http://www.americanchemistry.com/s_plastics/sec_pfpg.asp?CID=1432&DID=5224 2. http://www.epa.gov/garbage/pubs/06data.pdf Page 7 3. http://www.metrokc.gov/dnrp/swd/linkup/eNewslink/current.asp 4. Use and Disposal of Polystyrene in California: A Report to the California Legislature Dec 2004 5. http://www.epa.gov/ttn/atw/hlthef/styrene.html; http://www.epa.gov/OGWDW/dwh/t-voc/styrene.html; 6. http://www.atsdr.cdc.gov/toxfaq.html; http://www.atsdr.cdc.gov/toxprofiles/phs53.html 7. http://www.seattle.gov/util/Services/Garbage/Reduce_Garbage_&_Litter/GreenFeeFoamBanProposals/SPU01_003525.asp 8. http://www.oregonlive.com/portland/oregonian/index.ssf?/base/portland_news/120536070512750.xml&coll=7 Packet Page 203 of 212 9. http://www.kingcounty.gov/environment/dnrp/newsroom/newsreleases/2007/november/1102GreenSchoolsLWSD.aspx 10. http://www.ciwmb.ca.gov/FoodWaste/CaseStudies/Contracts/2000/Davis2.pdf Packet Page 204 of 212 City of Seattle Disposable Shopping Bags Green Fee and Expanded Polystyrene (EPS) Foam Food Container Ban FREQUENTLY ASKED QUESTIONS (FAQ) Revised June 18, 2008 Packet Page 205 of 212 Green Fees/Foam Ban Frequently Asked Questions June 18, 2008 Expanded Polystyrene (EPS) Foam Food Container Ban FAQ Contents Why ban so-called “Styrofoam” containers and cups? Aren’t other plastics just as bad? See Page 9. Why not also ban EPS foam packaging? Don’t those “Styrofoam peanuts” end up as litter, too? See Page 9. Have any other jurisdictions banned EPS foam food containers. How is it working? See Page 9. Aren’t the alternatives to EPS foam containers just as bad for the environment? See Page 10. Why does the City want to force this change? See Page 10. What about compostable and recyclable alternatives to EPS foam and the other disposable plastics used in food service? See Page 10. How will the City enforce the EPS ban and the green fee on bags? See Page 10. Your study shows that banning EPS food containers and cups is actually worse for the environment than doing nothing so why do it? See Page 11. Disposable Shopping Bags and Green Fee FAQs What are Mayor Greg Nickels and City Council President Richard Conlin proposing? Mayor Greg Nickels and City Council President Richard Conlin are proposing a 20 cent green fee on all disposable shopping bags provided to customers at grocery, drug and convenience stores. The purpose of the green fee is to discourage the use of disposable bags of any type and encourage shoppers to use reusable bags. Nickels and Conlin are also proposing a ban on the use of expanded polystyrene (EPS) containers in restaurants, fast food outlets, coffee shops and all other food service establishments. This includes some of the packaging used at grocery stores such as meat trays and egg cartons. In addition, because there are a number of different kinds of plastics and plastic-coated paper products used for disposable food service ware — “clamshells,” plates, cups, utensils and so forth — they are proposing a deadline two years away by which all such —3— Packet Page 206 of 212 Green Fees/Foam Ban Frequently Asked Questions June 18, 2008 These are not either-or issues. There are lots of ways to cut greenhouse gas emissions and the green fee on disposable shopping bags is one of them. Each alternative, such as carbon taxes on fuel consumption, for example, need to be examined on its merits by government at the appropriate level. Seattle regulates and handles solid waste and can set an example in that area. How much will the green fee cost a typical Seattle resident? Possibly nothing if all the family members regularly take reusable bags with them when they go shopping. In reality, some of the time people will forget and they’ll pay a small amount. If a family’s bag use drops from several hundred now to a few dozen next year when the green fee is in effect, it might be $10. Expanded Polystyrene (EPS) Foam Food Container Ban FAQs Why ban so-called “Styrofoam” containers and cups? Aren’t other plastics just as bad? Along with expanded polystyrene (EPS), all the other disposable plastic and plastic- coated paper products in fast food and take-out use have various negative impacts on the environment. None stand out as particularly better or worse than others, except that EPS has proven to be an exceptional problem in litter and particularly marine litter. That’s why a ban is the right way to deal with EPS now. The superiority of compostable and truly recyclable plastic products to the disposable plastic and plastic-coated paper products currently in use is why Nickels and Conlin have set a date two years from now for all food service outlets to switch to compostable and recyclable containers, plates, hot and cold beverage cups and utensils. Why not also ban EPS foam packaging? Don’t those “Styrofoam peanuts” end up as litter, too? The Mayor and City Council in Resolution 30990 asked Seattle Public Utilities (SPU) to look first at disposable shopping bags and EPS food service items. Now that that’s done, SPU is studying EPS packaging and a number of other un-recycled, under-recycled and hard-to-recycle materials to see what kinds of policies might decrease their use and/or increase recycling. Have any other jurisdictions banned EPS foam food containers. How is it working? —9— Packet Page 207 of 212 Green Fees/Foam Ban Frequently Asked Questions June 18, 2008 Portland, Oregon, was among the first to ban EPS foam food containers a decade ago. McDonald’s sued the city and lost and that in part that led to the burger chain’s switch to a cardboard container (though sometimes plastic coated), a pretty impressive result for municipal government action. More recently, a number of California cities and counties including San Francisco and Santa Monica have banned EPS in food service and are promoting compostable or recyclable alternatives. Aren’t the alternatives to EPS foam containers just as bad for the environment? Switching from EPS to other disposable plastics can be just as bad and sometimes worse in environmental impact. That’s why Nickels’ and Conlin’s plan takes a second step and mandates that restaurants find compostable and recyclable alternatives to food service disposable plastic and plastic-coated paper products by July 1, 2010. Why does the City want to force this change? There is a long-term environmental goal underlying this policy. Plastic — all kinds of plastics — are persistent in the environment. All the plastic ever made is still around — in landfills, in ocean debris, on beaches, scattered across the land, and in the case of plastic bags, stuck in the trees and against fences. Natural forces such as ultraviolet light may break down plastics into smaller and smaller — but still plastic — particles. As this happens and particularly in the ocean, plastic objects and particles are consumed by animals up and down the food chain. Most notably, this kills birds. In some areas of the ocean, floating plastic outnumbers plankton six to one. Because of plastic’s long term persistence in the environment and its effects, we should minimize the production of plastic and maximize recycling of what is produced. And, of course, that also cuts down greenhouse gas production and the amount of material that has to be landfilled. Are there compostable and recyclable alternatives to EPS foam and the other disposable plastics used in food service? Because more and more jurisdictions here on the West Coast and worldwide are adopting policies to discourage throwaway plastic and plastic-coated paper products in the food service industry, manufacturers and suppliers are responding with new products including compostable plastics made from vegetable sources such as corn starch and sugar cane and, increasingly, from non-food fiber crops and byproducts. These products are currently being developed and tested by the market for how well they do their job in the restaurant and for compostability after use. Change is coming fast so over the next two years there will be a variety of new products for restaurants and coffee shops, delis and so forth to choose from. How will the City enforce the EPS ban and the green fee on bags? —10— Packet Page 208 of 212 AM-4386 Item #: 12. City Council Meeting Date: 11/22/2011 Time:10 Minutes Submitted By:Stephen Clifton Department:Community Services Review Committee: Committee Action: Type:Action Information Subject Title Update on adjusted Strategic Plan time line. Recommendation from Mayor and Staff City administration is asking for City Council concurrence with the proposed adjusted schedule. Previous Council Action Narrative On October 18, 2011, I provided an update to the Edmonds City Council on the Strategic Planning and Visioning process in addition to presenting a proposal to adjust the Strategic Planning schedule; the City Council expressed support for this proposal. During the meeting, I also mentioned that I would be keeping the City Council updated on various activities related to the Strategic Planning and Visioning process; this agenda item serves that purpose. City staff have been working with Beckwith Consulting Group (BCG) to discuss the remaining tasks and timeline identified within the adopted scope of work, and more specifically, adjusting the overall Strategic Planning and Visioning Schedule. As mentioned on October 18, adjusting the schedule in this case means holding retreats later than identified within the originally adopted scope of work. Attached you will find a proposed calendar with adjusted dates which indicates that the next proposed City Council/Planning Board/Economic Development Commission Retreat would take place on January 24, 2012. In the interim, BCG is working with staff on finalizing a press release, in addition to business, customer, visitor, employee, adult and youth surveys. A stakeholder list and survey are also being prepared and my office will be working with BCG to schedule stakeholder interviews which will take place in mid January, 2012. Internal and external scans of existing conditions related to Edmonds, the region and the state are also underway and will be presented during the January, 2012 retreat. Attached is an outline highlighting when certain surveys will be initiated, stakeholder interviews scheduled and what topics are to be discussed during the next two retreats. City administration is asking for City Council concurrence with the proposed adjusted schedule. Attachments Strategic Planning and Visioning Proposed Adjusted Schedule Packet Page 209 of 212 Outline of near term activities related to the proposed adjusted schedule Form Review Inbox Reviewed By Date City Clerk Sandy Chase 11/17/2011 11:26 AM Mayor Mike Cooper 11/17/2011 11:32 AM Final Approval Sandy Chase 11/17/2011 11:37 AM Form Started By: Stephen Clifton Started On: 11/17/2011 10:29 AM Final Approval Date: 11/17/2011 Packet Page 210 of 212 11 November 2011 Edmonds Strategic Plan task number and content S M T W T F S September 1 2 3 4 5 6 7 8 9 10 1 Conduct Council/EDC/PB retreat #1 11 12 13 14 15 16 17 2 Conduct internal/external scans 18 19 20 21 22 23 24 25 26 27 28 29 30 October 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 November 1 2 3 4 5 5 6 8 9 10 11 12 6 Internet surveys residents, young adults 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 December 1 2 3 3 Conduct stakeholder focus group sessions 4 5 6 7 8 9 10 5 Mail/internet surveys businesses, employees 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 January 2012 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 8/4 Conduct retreat #2 - internal/external scans/BFO 22 23 24 25 26 27 28 29 30 31 February 9 Recruit charrette delegates 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 4 Conduct retreat #3 - public input/charrette agenda 26 27 28 29 March 9 Mail charrette delegates materials 1 2 3 10 Conduct charrette with delegates 4 5 6 7 8 9 10 11 Collate charrette results 11 12 13 14 15 16 17 18 19 20 21 22 23 24 12 Conduct retreat #4 - charrette results 25 26 27 28 29 30 31 April 13 Draft strategic plan 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 15 Conduct retreat #5 - review draft plan/survey 22 23 24 25 26 27 28 14 Survey city voter households 29 30 May 16 Conduct forum w/delegates/public 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 18 Conduct retreat #6 - review forum/survey results 20 21 22 23 24 25 26 19 Finalize/publish strategic plan documents 27 28 29 30 31 June 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 20a Conduct Planning Board hearings 24 25 26 27 28 29 30 July 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 20b Conduct Council hearings 22 23 24 25 26 27 28 29 30 31 All Council/EDC/PB meetings to be conducted at 6:30-8:30 pm in Council Chambers. 11/14 Charrettes and open houses to be conducted …. pm at …... Packet Page 211 of 212 City of Edmonds Strategic Planning and Visioning Restructured Timeframe 1. Initiate Surveys and Interviews November, 2011: Internet - Adult, youth and employee • Mid or end of November – Includes issuing a press release December, 2011: Business Survey – For all employers • Mid December (surveys will be mailed with 1,800 business license renewal notices. Notices inviting employees to take an internet survey will also be included within the renewal notice envelopes) Customer Surveys January, 2012: Stakeholder interviews and meetings • Mid January, 2012 2. Next Two City Council/Planning Board/Economic Development Commission Retreats January 24, 2012: Retreat #2 • Agenda to include introduction of internal/external scans followed by presentation on Budgeting For Outcomes (BFO) February 28, 2012: Retreat #3 • Agenda to include presentation of early public input, i.e., surveys and stakeholder interviews followed by discussion of March 7, 2012 Charrette agenda NOTE: See November 11, 2011 Adjusted Schedule for entire calendar of events related to Strategic Planning and Visioning tasks. Packet Page 212 of 212