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2012.01.23 CC Agenda Packet AGENDA EDMONDS CITY COUNCIL Council Chambers, Public Safety Complex 250 5th Ave. North, Edmonds MONDAY, JANUARY 23, 2012 6:00 P.M. - CALL TO ORDER 1. (60 Minutes) Convene in executive session regarding a real estate matter per RCW 42.30.110(1)(b) and labor negotiations per RCW 42.30.140(4)(b). (Police Training Room) 7:00 P.M. - RECONVENE IN OPEN SESSION (Flag Salute) 2. (5 Minutes) Approval of Agenda 3. (5 Minutes) Approval of Consent Agenda Items A.Roll Call B. AM-4496 Approval of City Council Meeting Minutes of January 3, 2012. C. AM-4499 Approval of City Council Meeting Minutes of January 10, 2012. D. AM-4501 Approval of claim checks #129744 through #129870 dated January 5, 2012 for $1,569,393.03, and claim checks #129871 through #130016 dated January 12, 2012 for $831,006.46. E. AM-4503 Approval of payroll direct deposit and checks #51106 through #51139 for the period December 16, 2011 through December 31, 2011 for $679,486.49. F. AM-4486 Acknowledge receipt of Claim for Damages from Loralee Oswald ($694.58), Sharon L. Roma ($305.32), and Simon Zirians ($1,324.75). G. AM-4494 Approval of list of businesses applying for renewal of their liquor licenses with the Washington State Liquor Control Board, December 2011. Packet Page 1 of 276 H. AM-4505 Purchasing Policy Update I. AM-4474 Authorization for Mayor to sign Arts Commission recommended contracts for Tourism Promotion funding for local cultural organizations. J. AM-4506 Authorization for the Mayor to sign the Recycling Grant Agreement between the City of Edmonds and the Washington State Department of Ecology for 2012-2013. K. AM-4502 Investment Policy L. AM-4493 Membership in Economic Alliance Snohomish County M. AM-4495 Reappointment of Lodging Tax Advisory Committee members for 2012. N. AM-4497 Reappointment of Michael Mestres and Bruce "Mick" O'Neil to the Architectural Design Board for another term. O. AM-4498 Reappointment of Historic Preservation Commissioner Larry Vogel. 4. (20 Minutes) AM-4490 Public hearing regarding draft revisions to the outdoor dining regulations of ECDC 17.75 and addition of a definition of outdoor dining to ECDC 21.75. (File No. AMD20110005) 5.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings. 6. (15 Minutes) AM-4492 Proposed Ordinance amending Edmonds City Code Section 10.75.030(A)(2) to read, "Identify new sources of revenue as a direct result of economic development projects for consideration of the City Council." 7. (30 Minutes) AM-4507 Presentation by City Attorney regarding overview of laws relating to Council members. 8. (15 Minutes) AM-4504 Authorization for Mayor to sign a two year (2012-2013) Interlocal Agreement for the Lake Ballinger/McAleer Creek Watershed Forum and authorize $1,600 per year for administrative costs. 9. (15 Minutes) AM-4491 Concessions in parks, Edmonds City Code changes. 10. (15 Minutes) AM-4509 Resolution in support of marriage equality and adding marriage equality to the 2012 legislative agenda. 11. (15 Minutes) AM-4500 Report on City Council Committee Meetings of December 30, 2011 and January 10, 2012. 12. (5 Minutes) Mayor's Comments 13. (15 Minutes) Council Comments ADJOURN Packet Page 2 of 276 AM-4496 Item #: 3. B. City Council Meeting Date: 01/23/2012 Time:Consent Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Action Information Subject Title Approval of City Council Meeting Minutes of January 3, 2012. Recommendation from Mayor and Staff It is recommended that the City Council review and approve the draft minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Attachments 01-03-12 Draft City Council Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 01/12/2012 09:59 AM Final Approval Sandy Chase 01/12/2012 10:17 AM Form Started By: Sandy Chase Started On: 01/11/2012 04:22 PM Final Approval Date: 01/12/2012 Packet Page 3 of 276 Edmonds City Council Draft Minutes January 3, 2012 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES JANUARY 3, 2012 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Strom Peterson, Council President Frank Yamamoto, Councilmember Joan Bloom, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember ALSO PRESENT Alex Springer, Student Representative STAFF PRESENT Al Compaan, Police Chief Phil Williams, Public Works Director Shawn Hunstock, Finance Director Carl Nelson, CIO Frances Chapin, Cultural Services Manager Jeff Taraday, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. ADMINISTRATION OF OATH OF OFFICE TO NEWLY ELECTED OFFICIALS Pastor Barry Crane, Captain, United States Navy, swore in Frank Yamamoto to Council position 6. Faye May swore in Joan Bloom to Council position 5. Retired Judge Joseph Thibodeau swore in Diane Buckshnis to Council position 4. Retired Judge Joseph Thibodeau swore in Councilmember Petso to Council position #7. Retired Judge Joseph Thibodeau swore in Dave Earling as Mayor. 2. RECEPTION IN HONOR OF NEWLY ELECTED OFFICIALS At 7:12 p.m., Mayor Earling recessed the Council meeting to a reception in honor of the newly elected officials. The meeting was reconvened at 7:34 p.m. 3. APPROVAL OF AGENDA COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE AGENDA IN CONTENT AND ORDER. MOTION CARRIED UNANIMOUSLY. 4. APPROVAL OF CONSENT AGENDA ITEMS COUNCILMEMBER PETERSON MOVED, SECONDED BY COUNCILMEMBER FRALEY- MONILLAS, TO APPROVE THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. ROLL CALL Packet Page 4 of 276 Edmonds City Council Draft Minutes January 3, 2012 Page 2 B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF DECEMBER 20, 2011. C. APPROVAL OF CLAIM CHECKS #129556 THROUGH #129659 DATED DECEMBER 22, 2011 FOR $453,665.10, AND CLAIM CHECKS #129660 THROUGH #129743 DATED DECEMBER 29, 2011 FOR $191,717.26. APPROVAL OF REPLACEMENT PAYROLL CHECKS #51077, #51078, #51104 AND #51105 AND PAYROLL DIRECT DEPOSIT AND CHECKS #51079 THROUGH #51103 FOR THE PERIOD DECEMBER 1, 2011 THROUGH DECEMBER 15, 2011 FOR $622,336.43. D. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM CAROL LAWSON (AMOUNT UNDETERMINED), LANCE AND JULIE HORTON ($5,144.84), KARLAN S. BREKNE ($18,393.92), AND JSH PROPERTIES ($929.85). E. AMENDMENT #15 TO SEATTLE FIBER PARTNERS AGREEMENT. F. AMENDMENT #16 TO SEATTLE FIBER PARTNERS AGREEMENT. G. AMENDMENT #21 TO SEATTLE FIBER PARTNERS AGREEMENT. H. CONFIRMATION OF REAPPOINTMENT OF JOANNE OTNESS FOR A SECOND TERM ON THE ARTS COMMISSION. 5. SELECTION OF COUNCIL PRESIDENT FOR 2012 COUNCILMEMBER FRALEY-MONILLAS NOMINATED STROM PETERSON FOR THE POSITION OF COUNCIL PRESIDENT FOR 2012. COUNCILMEMBER BUCKSHNIS SECONDED THE NOMINATION. There were no other nominations. THE VOTE ON THE NOMINATION FOR STROM PETERSON FOR THE POSITION OF COUNCIL PRESIDENT FOR 2012 CARRIED UNANIMOUSLY. 6. SELECTION OF COUNCIL PRESIDENT PRO TEM FOR 2012 COUNCILMEMBER PLUNKETT NOMINATED LORA PETSO FOR THE POSITION OF COUNCIL PRESIDENT PRO TEM FOR 2012. COUNCILMEMBER BUCKSHNIS SECONDED THE NOMINATION. There were no other nominations. THE VOTE ON THE NOMINATION FOR LORA PETSO FOR THE POSITION OF COUNCIL PRESIDENT PRO TEM FOR 2012 CARRIED UNANIMOUSLY. 7. APPOINTMENT OF COMMITTEE REPRESENTATIVES Council President Peterson read the following Committee appointments: Committee Representative Community Serv./Dev. Serv. Committee Councilmembers Fraley-Monillas & Petso Finance Committee Councilmembers Buckshnis & Yamamoto Public Safety/Human Resources Committee Councilmembers Bloom and Plunkett City-wide Parking Committee Councilmembers Plunkett and Fraley-Monillas Community Technology Advisory Committee Councilmember Yamamoto Community Transit Mayor Earling & Council President Peterson (Alt) Packet Page 5 of 276 Edmonds City Council Draft Minutes January 3, 2012 Page 3 Economic Development Commission Councilmembers Bloom & Buckshnis (Alt) Disability Board Councilmembers Fraley-Monillas & Bloom Highway 99 Task Force Councilmembers Plunkett & Fraley-Monillas Historic Preservation Advisory Commission Councilmembers Plunkett & Petso Lake Ballinger Work Group Councilmember Petso Lodging Tax Advisory Committee Councilmember Bloom PFD Oversight Committee Councilmember Petso Port of Edmonds Councilmember Yamamoto Regional Fire Authority Mayor Earling, Council President Peterson & Councilmember Petso SeaShore Transportation Forum Councilmember Bloom SNOCOM Councilmember Yamamoto Snohomish County Health District Councilmember Fraley-Monillas Snohomish County Tomorrow Councilmembers Yamamoto and Buckshnis Salmon Recovery - WRIA-8 Councilmember Buckshnis Council President Peterson relayed a suggestion to discuss at the Council retreat appointing a Council liaison to the Tree Board and reinstating the Community Outreach Committee. COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO CONFIRM THE COMMITTEE APPOINTMENTS. MOTION CARRIED UNANIMOUSLY. 8. RESOLUTION APPOINTING A COUNCILMEMBER TO THE SNOHOMISH HEALTH DISTRICT BOARD. COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE RESOLUTION #1269, APPOINTING COUNCILMEMBER FRALEY-MONILLAS TO THE SNOHOMISH HEALTH DISTRICT BOARD. MOTION CARRIED UNANIMOUSLY. 9. RESOLUTION APPOINTING COUNCILMEMBERS AS REPRESENTATIVE AND ALTERNATE TO THE SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION. Council President Peterson recommended Mayor Earling to represent the City at Community Transit due to his previous extensive background on that Board. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE RESOLUTION #1270, APPOINTING MAYOR EARLING TO THE SNOHOMISH COUNTY PUBLIC TRANSPORTATION BENEFIT AREA CORPORATION AND APPOINTING COUNCIL PRESIDENT PETERSON AS THE ALTERNATE. MOTION CARRIED UNANIMOUSLY. 10. AUDIENCE COMMENTS Dave Page, Edmonds, expressed his excitement with the seated Council and his expectation of great things. He relayed Will Rogers’ statement about politicians that a politician is somebody who gets up, says nothing, nobody listens and everybody disagrees. He relayed a blog post regarding the United States Congress. He urged the Council not to talk badly about each other in public and to not mention what political party they are affiliated with. Citizens want Councilmembers to do the City’s work, get the City out of debt, increase economic development and create a positive attitude about the future. The City has a Packet Page 6 of 276 Edmonds City Council Draft Minutes January 3, 2012 Page 4 terrific leader, all Councilmembers are leaders and he anticipated the community will support the Mayor and Council. Mayor Earling referred to a current political joke in today’s comic strip Prickly City. 11. CITY ATTORNEY ANNUAL REPORT. City Attorney Jeff Taraday commented he did not plan to talk about pending cases because many of them cannot be discussed in public without violating the attorney-client privilege. He was unaware what the prior City Attorney discussed in his annual report or whether most cities had their City Attorney provide an annual report. It would be appropriate to discuss the City’s expenditures on legal services because that was of broad interest to the public and appropriate to discuss in public. Mr. Taraday prepared a spreadsheet comparing legal expenditures for the cities the Council agreed to use in the non-represented salary survey (Des Moines, Issaquah, University Place, Bothell, Lynnwood, Puyallup, Bremerton, Sammamish, Burien, Kirkland, Lacey and Olympia). He described the difficulty comparing legal expenditures because some cities reflect their City Attorney expenses differently, some have in-house City Attorneys and some contract for City Attorney services. Cities with in-house City Attorneys frequently do not distinguish between civil and criminal expenditures. Edmonds’ own budget is not completely transparent with regard to the City Attorney expenditures; the City Attorney line item is $334,000 but there is also a $50,000 allocation in the City Council portion of the budget for a total of $384,000. He expected other cities did the same but he did not have that specific information. The spreadsheet compared population, number of employees, whether the City Attorney is in-house or contract, number of FTE in the city’s legal department, civil City Attorney expense, criminal City Attorney expenses, and City Attorney plus prosecution expenses. He commented the more employees a city has, the more legal work that is generated. He noted Edmonds is the only city on the list that has a flat fee contract for legal services such as Lighthouse Law Group offers. Mayor Earling requested Mr. Taraday provide the spreadsheet to the Council and the City Clerk. Councilmember Buckshnis asked whether he planned to provide a list of outstanding cases. Mr. Taraday responded every year the City Attorney must provide an audit letter; they recently received that request from the auditor in late December and are in the process of preparing that information. He agreed to copy the Council on the audit letter which includes more detail regarding pending matters. Councilmember Buckshnis asked whether any other cities posted on their website a list of closed cases with the outcome. Mr. Taraday answered he has never seen a city that provided that information. Councilmember Petso suggested either in the audit letter or another document that Mr. Taraday indicate the range of the claim and whether it is insured by WCIA or is the City’s responsibility. 12. EDMONDS HISTORIC PRESERVATION COMMISSION CODE AMENDMENT. Councilmember Plunkett, Council liaison to the Historic Preservation Commission (HPC), explained the Commission receives more applicants than they have positions available. The HPC requested he propose the membership be expanded from 9 to 12. COUNCILMEMBER PLUNKETT MOVED, SECONDED BY COUNCILMEMBER PETSO, TO DIRECT THE CITY ATTORNEY TO BRING BACK ON THE CONSENT AGENDA AN ORDINANCE INCREASING THE MEMBERSHIP ON THE HISTORIC PRESERVATION COMMISSION FROM NINE TO TWELVE. MOTION CARRIED UNANIMOUSLY. Packet Page 7 of 276 Edmonds City Council Draft Minutes January 3, 2012 Page 5 13. DISCUSSION REGARDING 2012 CITY COUNCIL RETREAT. Council President Peterson explained the Council retreat is typically held on a Friday and Saturday. Following a brief discussion, the Council agreed to hold the Council retreat on February 10-11, 2011. Council President Peterson welcomed the involvement of as many staff members as possible. He requested staff and Councilmembers email him with ideas/issues to address during the retreat. He recalled one of the issues the Council discussed last year was the creation of ethics guidelines for the City Council. Staff may also want to identify code rewrites, etc. He also invited the public to inform him of issues they want the Council to address at the retreat. Mayor Earling requested Council President Peterson provide a timeline for each day so that all staff members do not necessarily need to attend the entire retreat. Council President Peterson assured he will email a rough outline of the agenda to staff and the Council. Councilmember Plunkett suggested Council President Peterson consider Mr. Taraday’s availability due to the potential for executive session issues. Mr. Taraday advised he is available both days and can attend as much of the retreat as the Council wishes. 14. MAYOR'S COMMENTS Mayor Earling commented he looked forward to working with the Council over the next 2-4 years. He welcomed Councilmembers Yamamoto and Bloom and the fresh ideas they will bring to the Council. Mayor Earling reported Association of Washington Cities (AWC) is holding a 2-day conference for local elected officials. Councilmembers Bloom and Yamamoto plan to attend and he encouraged other Councilmembers to attend as a refresher. Puget Sound Regional Council (PSRC) also offers a session regarding regional issues. Mayor Earling thanked the Council for appointing him to the Community Transit Board; he looked forward to being involved on a regional level. 15. COUNCIL COMMENTS Councilmember Plunkett congratulated new Councilmembers Bloom and Yamamoto, Mayor Earling and reelected Councilmembers Buckshnis and Petso. Councilmember Buckshnis wished everyone a Happy New Year. She commended the City’s Park & Recreation and Stormwater staff, announcing dog waste bag dispensers will soon be installed in 4-6 locations in the City using grant funds the City received. Councilmember Yamamoto thanked the citizens who voted for him, commenting he will do his best to serve the community. He congratulated Mayor Earling and Councilmembers Buckshnis, Petso and Bloom. He looked forward to serving on the Council and knew the Council would be positive and effective and make the citizens proud. Council President Peterson congratulated Councilmembers Yamamoto, Bloom, Petso and Buckshnis. He looked forward to a dynamic Council. He encouraged Councilmembers to attend the AWC Legislative Conference on January 25-26, a great opportunity to meet State representatives and other elected officials. Councilmember Bloom expressed her delight at serving on the Council. She thanked everyone and looked forward to working with staff, Councilmembers and the Mayor for the benefit of the citizens of Edmonds. Packet Page 8 of 276 Edmonds City Council Draft Minutes January 3, 2012 Page 6 Councilmember Petso welcomed Councilmembers Yamamoto and Bloom. Councilmember Fraley-Monillas pointed out there are now four women on the Council. Student Representative Springer welcomed Councilmembers Bloom, Yamamoto, Buckshnis and Petso. He looked forward to working with them throughout the coming year. Mayor Earling recalled a time when he was on the City Council that there were seven men. Whenever a Councilmember resigned, the question always arose why there were no women on the Council. His response was no women applied. He was delighted there were four women on the Council, an indication of a dynamic shift that will be great for the community. 16. ADJOURN With no further business, the Council meeting was adjourned at 8:10 p.m. Packet Page 9 of 276 AM-4499 Item #: 3. C. City Council Meeting Date: 01/23/2012 Time:Consent Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Action Information Subject Title Approval of City Council Meeting Minutes of January 10, 2012. Recommendation from Mayor and Staff It is recommended that the City Council review and approve the draft minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Attachments 01-10-12 Draft City Council Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 01/12/2012 09:57 AM Final Approval Sandy Chase 01/12/2012 10:17 AM Form Started By: Sandy Chase Started On: 01/11/2012 04:53 PM Final Approval Date: 01/12/2012 Packet Page 10 of 276 Edmonds City Council Draft Minutes January 10, 2012 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES January 10, 2012 The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Lora Petso, Council President Pro Tem Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember Michael Plunkett, Councilmember Frank Yamamoto, Councilmember Joan Bloom, Councilmember STAFF PRESENT Jeff Taraday, City Attorney Rosa Freuhling-Watson, Attorney Tara Adams, Consultant, Human Resources Carrie Hite, Interim Acting Human Resources Director Al Compaan, Chief of Police Caroline Thompson, Executive Assistant Sandy Chase, City Clerk 1. CONVENE IN EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS PER RCW 42.30.140(4)(b), AND POTENTIAL LITIGATION PER RCW 42.30.110(1)(i). Mayor Earling announced that the City Council will convene in executive session regarding labor negotiations per RCW 42.30.140(4)(b), and potential litigation per RCW 42.30.110(1)(i). The executive session was scheduled to last approximately 60 minutes and will be held in the Police Training Room, located in the Public Safety Complex. He further stated that the City Council will not take action following the executive session. He noted that executive sessions are closed to the public. Mayor Earling also announced that at the conclusion of the executive session at 7:00 p.m., the City Council will be meeting as three separate committees in different meeting rooms: Community Services/Development Services Committee (Council Chambers), Finance Committee (Jury Meeting Room) and Public Safety/Human Resources Committee (Police Training Room). Elected officials present at the executive session were: Mayor Earling, and Councilmembers Petso, Fraley-Monillas, Buckshnis, Plunkett, Yamamoto and Bloom. Others present were City Attorney Jeff Taraday, Attorney Rosa Freuhling-Watson, Human Resources Consultant Tara Adams, Interim Acting Human Resources Director Carrie Hite, Chief of Police Al Compaan, Executive Assistant Caroline Thompson, and City Clerk Sandy Chase. The executive session concluded at 7:00 p.m. RECONVENE At 7:03 p.m., Mayor Earling reconvened the open session of the City Council meeting. 2. ADJOURN TO COMMITTEE MEETINGS Adjournment at 7:04 p.m. to the City Council Committee Meetings. Packet Page 11 of 276 AM-4501 Item #: 3. D. City Council Meeting Date: 01/23/2012 Time:Consent Submitted For:Shawn Hunstock Submitted By:Debra Sharp Department:Finance Review Committee: Committee Action: Type: Information Subject Title Approval of claim checks #129744 through #129870 dated January 5, 2012 for $1,569,393.03, and claim checks #129871 through #130016 dated January 12, 2012 for $831,006.46. Recommendation from Mayor and Staff Approval of claim checks. Previous Council Action N/A Narrative In accorance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Attachments Claims Checks 1-5-12 Claims Checks 1-12-12 Frequently Used Project Numbers Form Review Inbox Reviewed By Date Finance Shawn Hunstock 01/12/2012 09:01 AM City Clerk Sandy Chase 01/12/2012 09:04 AM Mayor Dave Earling 01/12/2012 09:54 AM Final Approval Sandy Chase 01/12/2012 09:56 AM Form Started By: Debra Sharp Started On: 01/12/2012 08:18 AM Final Approval Date: 01/12/2012 Packet Page 12 of 276 01/05/2012 Voucher List City of Edmonds 1 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129744 1/5/2012 069798 A.M. LEONARD INC CI11161056 SUPPLIES LANYARDS 001.000.640.576.800.310.00 156.97 Freight 001.000.640.576.800.310.00 6.99 Total :163.96 129745 1/5/2012 065052 AARD PEST CONTROL 302110 MEADOWDALE RODENT CONTROL RODENT CONTROL @ MEADOWDALE CLUBHOUSE 001.000.640.576.800.480.00 82.12 RODENT CONTROL302132 RODENT CONTROL 001.000.640.576.800.480.00 93.08 Total :175.20 129746 1/5/2012 000135 ABSCO ALARMS INC 50943 City Hall - Mini Horn City Hall - Mini Horn 001.000.651.519.920.310.00 71.30 9.5% Sales Tax 001.000.651.519.920.310.00 6.77 Total :78.07 129747 1/5/2012 066054 ADIX'S BED & BATH FOR DOGS AND JANUARY 2012 ANIMAL BOARDING FOR 01/12 EDMONDS AC ANIMAL BOARDING FOR 01/12 001.000.410.521.700.410.00 2,097.71 Total :2,097.71 129748 1/5/2012 069751 ARAMARK 655-5944610 UNIFORM SERVICES PARK MAINTENANCE UNIFORM SERVICES 001.000.640.576.800.240.00 28.81 9.5% Sales Tax 001.000.640.576.800.240.00 2.74 Total :31.55 129749 1/5/2012 069751 ARAMARK 655-5932441 21580001 1Page: Packet Page 13 of 276 01/05/2012 Voucher List City of Edmonds 2 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129749 1/5/2012 (Continued)069751 ARAMARK UNIFORM SERVICE 411.000.656.538.800.240.00 114.24 9.5% Sales Tax 411.000.656.538.800.240.00 10.85 21580001655-5944617 UNIFORM SERVICE 411.000.656.538.800.240.00 71.29 9.5% Sales Tax 411.000.656.538.800.240.00 6.77 Total :203.15 129750 1/5/2012 069751 ARAMARK 655-5944611 FAC MAINT UNIFORM SVC Fac Maint Uniform Svc 001.000.651.519.920.240.00 30.07 9.5% Sales Tax 001.000.651.519.920.240.00 2.86 PW MATS655-5949468 PW MATS 001.000.650.519.910.410.00 1.01 PW MATS 111.000.653.542.900.410.00 3.84 PW MATS 411.000.654.534.800.410.00 3.84 PW MATS 411.000.652.542.900.410.00 3.84 PW MATS 411.000.655.535.800.410.00 3.84 PW MATS 511.000.657.548.680.410.00 3.83 9.5% Sales Tax 001.000.650.519.910.410.00 0.10 9.5% Sales Tax 111.000.653.542.900.410.00 0.37 9.5% Sales Tax 2Page: Packet Page 14 of 276 01/05/2012 Voucher List City of Edmonds 3 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129750 1/5/2012 (Continued)069751 ARAMARK 411.000.654.534.800.410.00 0.37 9.5% Sales Tax 411.000.652.542.900.410.00 0.37 9.5% Sales Tax 411.000.655.535.800.410.00 0.37 9.5% Sales Tax 511.000.657.548.680.410.00 0.34 STREET/STORM UNIFORM SVC655-5949469 Street Storm Uniform Svc 111.000.653.542.900.240.00 5.00 Street Storm Uniform Svc 411.000.652.542.900.240.00 5.00 9.5% Sales Tax 111.000.653.542.900.240.00 0.48 9.5% Sales Tax 411.000.652.542.900.240.00 0.47 FLEET UNIFORM SVC655-5949470 Fleet Uniform Svc 511.000.657.548.680.240.00 10.00 9.5% Sales Tax 511.000.657.548.680.240.00 0.95 Total :76.95 129751 1/5/2012 001699 ASSOC OF WA CITIES 12/20/2011 2012 MEMBERSHIP FEE 2012 AWC MEMBERSHIP FEE 001.000.390.519.900.490.00 26,924.00 Total :26,924.00 129752 1/5/2012 071124 ASSOCIATED PETROLEUM 0256411-IN 01-7500014 DIESEL FUEL 411.000.656.538.800.320.00 3,048.99 9.5% Sales Tax 411.000.656.538.800.320.00 289.66 Total :3,338.65 3Page: Packet Page 15 of 276 01/05/2012 Voucher List City of Edmonds 4 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129753 1/5/2012 001777 AURORA PLUMBING & ELECTRIC C09939 Library - Supplies Library - Supplies 001.000.651.519.920.310.00 9.32 FS 17 - Cleaning Supplies 001.000.651.519.920.310.00 45.95 Fac Maint - Mapp Gas Cylinder 001.000.651.519.920.310.00 13.95 9.5% Sales Tax 001.000.651.519.920.310.00 6.58 Total :75.80 129754 1/5/2012 070305 AUTOMATIC FUNDS TRANSFER 62762 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #100 Printing 411.000.652.542.900.490.00 90.36 UB Outsourcing area #100 Printing 411.000.654.534.800.490.00 90.36 UB Outsourcing area #100 Printing 411.000.655.535.800.490.00 93.09 UB Outsourcing area #100 Postage 411.000.654.534.800.420.00 294.99 UB Outsourcing area #100 Postage 411.000.655.535.800.420.00 294.98 9.5% Sales Tax 411.000.652.542.900.490.00 8.58 9.5% Sales Tax 411.000.654.534.800.490.00 8.58 9.5% Sales Tax 411.000.655.535.800.490.00 8.85 OUT SOURCING OF UTILITY BILLS62835 UB Outsourcing area #400 Printing 411.000.652.542.900.490.00 124.20 UB Outsourcing area #400 Printing 411.000.654.534.800.490.00 124.20 UB Outsourcing area #400 Printing 411.000.655.535.800.490.00 127.96 4Page: Packet Page 16 of 276 01/05/2012 Voucher List City of Edmonds 5 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129754 1/5/2012 (Continued)070305 AUTOMATIC FUNDS TRANSFER UB Outsourcing area #400 Postage 411.000.654.534.800.420.00 406.53 UB Outsourcing area #400 Postage 411.000.655.535.800.420.00 406.52 9.5% Sales Tax 411.000.652.542.900.490.00 11.80 9.5% Sales Tax 411.000.654.534.800.490.00 11.80 9.5% Sales Tax 411.000.655.535.800.490.00 12.15 OUT SOURCING OF UTILITY BILLS62900 UB Outsourcing area #200 Printing 411.000.652.542.900.490.00 89.27 UB Outsourcing area #200 Printing 411.000.654.534.800.490.00 89.27 UB Outsourcing area #200 Printing 411.000.655.535.800.490.00 91.96 UB Outsourcing area #200 Postage 411.000.654.534.800.420.00 291.51 UB Outsourcing area #200 Postage 411.000.655.535.800.420.00 291.50 9.5% Sales Tax 411.000.652.542.900.490.00 8.48 9.5% Sales Tax 411.000.654.534.800.490.00 8.48 9.5% Sales Tax 411.000.655.535.800.490.00 8.74 Total :2,994.16 129755 1/5/2012 061659 BAILEY'S TRADITIONAL TAEKWON BAILEY14548 TAEKWON DO CLASSES TAEKWON DO #14548 001.000.640.575.540.410.00 598.95 TAEKWON DO #14544 001.000.640.575.540.410.00 841.40 5Page: Packet Page 17 of 276 01/05/2012 Voucher List City of Edmonds 6 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :1,440.35129755 1/5/2012 061659 061659 BAILEY'S TRADITIONAL TAEKWON 129756 1/5/2012 012005 BALL AND GILLESPIE POLYGRAPH 2011-156 INVOICE 2011-156 EDMONDS PD PRE-EMPLOY SCREEN - CLARK 12/28/11 001.000.410.521.100.410.00 150.00 Total :150.00 129757 1/5/2012 028050 BILL PIERRE FORD INC 472931-1 Fleet Brake Parts Inventory Fleet Brake Parts Inventory 511.000.657.548.680.340.40 453.14 9.5% Sales Tax 511.000.657.548.680.340.40 43.05 Fleet Brake Parts Inventory473475 Fleet Brake Parts Inventory 511.000.657.548.680.340.40 66.64 9.5% Sales Tax 511.000.657.548.680.340.40 6.33 Total :569.16 129758 1/5/2012 002500 BLUMENTHAL UNIFORMS & EQUIP 910075-82 INV#910075-82 CR SEWING CHARGE ON POFF REFUND SEWING CHARGE 001.000.410.521.220.240.00 -2.50 9.5% Sales Tax 001.000.410.521.220.240.00 -0.24 INV#910928-01 - EDMONDS PD - SACKVILLE910928-01 511 JACKET 001.000.410.521.220.240.00 229.00 CLOTH NAMETAGS "SACKVILLE" 001.000.410.521.220.240.00 9.90 APPLY HEAT STAMP 001.000.410.521.220.240.00 5.00 REFLECTIVE POLICE PANEL 001.000.410.521.220.240.00 8.00 9.5% Sales Tax 001.000.410.521.220.240.00 23.93 INV#910950 - EDMONDS PD - JOHNSON910950 6Page: Packet Page 18 of 276 01/05/2012 Voucher List City of Edmonds 7 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129758 1/5/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP UNIFORM POLO SHIRTS 001.000.410.521.110.240.00 71.94 EMBROIDER NAME ON SHIRTS 001.000.410.521.110.240.00 18.00 9.5% Sales Tax 001.000.410.521.110.240.00 8.54 INV#913552 - EDMONDS PD - INVENTORY913552 BASEBALL HATS S/M 001.000.410.521.220.240.00 21.90 BASEBALL HATS L/XL 001.000.410.521.220.240.00 43.80 EMBROIDER 6 HATS 001.000.410.521.220.240.00 54.00 KNIT WATCH CAPS "POLICE" 001.000.410.521.220.240.00 49.75 9.5% Sales Tax 001.000.410.521.220.240.00 16.10 Total :557.12 129759 1/5/2012 067594 BROWN, MICHAEL Boots 2011 2011 Boot Allowance - M Brown 2011 Boot Allowance - M Brown 411.000.652.542.400.240.00 183.00 Total :183.00 129760 1/5/2012 065565 BUD CLARY CHEVROLET 5353729 2011 Toyota Prius EQ83EN for StormWater 2011 Toyota Prius EQ83EN for StormWater 511.000.657.594.480.640.00 1,502.23 StormWater Part 411.000.652.594.400.640.00 21,276.77 misc sales tax % 511.000.657.594.480.640.00 121.66 misc sales tax % 411.000.652.594.400.640.00 1,723.44 Total :24,624.10 7Page: Packet Page 19 of 276 01/05/2012 Voucher List City of Edmonds 8 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129761 1/5/2012 073901 CALDWELL SCULPTURE STUDIO CALDWELL1229 CULTURAL HERITAGE TOUR CULTURAL HERITAGE TOUR INTERPRETIVE 132.000.640.594.760.410.00 1,950.00 Total :1,950.00 129762 1/5/2012 073029 CANON FINANCIAL SERVICES 11525486 572105 COPIER CONTRACT 411.000.656.538.800.450.41 85.80 Total :85.80 129763 1/5/2012 065171 CARTEGRAPH SYSTEMS INC R-07629 CARTEGRAPH 14-PACK RENEWAL CarteGraph Renewal for 2012 111.000.653.542.900.490.00 5,582.50 CarteGraph Renewal for 2012 411.000.652.542.900.490.00 5,582.50 CarteGraph Renewal for 2012 411.000.654.534.800.490.00 5,582.50 CarteGraph Renewal for 2012 411.000.655.535.800.490.00 5,582.50 Total :22,330.00 129764 1/5/2012 070088 CASCADIA CONSULTING GROUP 2211 Energy Plan 2011 - Prof Svc Energy Plan 2011 - Prof Svc 001.000.651.519.920.410.00 9,430.42 Total :9,430.42 129765 1/5/2012 067446 CEM CORPORATION 413384 466915 SERVICE LABOR/INTERLOCK 411.000.656.538.800.410.22 672.50 9.5% Sales Tax 411.000.656.538.800.410.22 3.42 Total :675.92 129766 1/5/2012 069947 CITRIX ONLINE LLC 91242198 CUSTOMER #I5652280 Citrix XenServer Enterpirse 001.000.310.518.880.480.00 8,740.75 8Page: Packet Page 20 of 276 01/05/2012 Voucher List City of Edmonds 9 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129766 1/5/2012 (Continued)069947 CITRIX ONLINE LLC misc sales tax % 001.000.310.518.880.480.00 830.40 Total :9,571.15 129767 1/5/2012 073573 CLARK SECURITY PRODUCTS INC SE77911501 42724 STOREROOM LOCK 411.000.656.538.800.310.21 185.76 Freight 411.000.656.538.800.310.21 10.72 9.5% Sales Tax 411.000.656.538.800.310.21 18.67 Total :215.15 129768 1/5/2012 073573 CLARK SECURITY PRODUCTS INC SE018210SC Fac Maint - Svc Fees Fac Maint - Svc Fees 001.000.651.519.920.310.00 4.30 Total :4.30 129769 1/5/2012 004095 COASTWIDE LABS W2385150 SUPPLIES LINERS, TOILET TISSUE, BLEACH, SEAT 001.000.640.576.800.310.00 1,605.11 9.5% Sales Tax 001.000.640.576.800.310.00 152.49 TOILET TISSUEW2385150-1 9.5% Sales Tax 001.000.640.576.800.310.00 10.95 TOILET TISSUE 001.000.640.576.800.310.00 115.24 Total :1,883.79 129770 1/5/2012 004095 COASTWIDE LABS W2386166 Fac Maint - Cleaners, TT, Towels, Hand Fac Maint - Cleaners, TT, Towels, Hand 001.000.651.519.920.310.00 492.78 9.5% Sales Tax 001.000.651.519.920.310.00 46.81 9Page: Packet Page 21 of 276 01/05/2012 Voucher List City of Edmonds 10 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :539.59129770 1/5/2012 004095 004095 COASTWIDE LABS 129771 1/5/2012 062975 COLLISION CLINIC INC 18921 Unit 88 - Repairs Unit 88 - Repairs 511.000.657.548.680.480.00 1,196.00 9.5% Sales Tax 511.000.657.548.680.480.00 113.63 Total :1,309.63 129772 1/5/2012 070323 COMCAST 0721433 CEMETERY BUNDLED SERVICES CEMETERY BUNDLED SERVICES 130.000.640.536.200.420.00 115.66 Total :115.66 129773 1/5/2012 068815 CORRECT EQUIPMENT 24468 Sewer Grinder Pump Parts Sewer Grinder Pump Parts 411.000.655.535.800.310.00 1,078.13 9.5% Sales Tax 411.000.655.535.800.310.00 102.42 Total :1,180.55 129774 1/5/2012 073823 DAVID EVANS & ASSOC INC 312986 E1AA.SERVICES THRU 11/26/11 E1AA.Serivces thru 11/26/11 112.200.630.595.330.410.00 8,790.88 Total :8,790.88 129775 1/5/2012 073371 DENALI ADVANCED INTEGRATION 0161485-IN VEHICLE MOUNT PORT & PROTECTION PLUS Vehicle mount port replicator 511.100.657.548.680.350.00 436.00 4 YR Panasonic Protection Plus 511.100.657.548.680.490.00 2,020.00 toughbook Premier Service 511.100.657.548.680.490.00 520.00 9.5% Sales Tax 511.100.657.548.680.350.00 41.42 9.5% Sales Tax 10Page: Packet Page 22 of 276 01/05/2012 Voucher List City of Edmonds 11 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129775 1/5/2012 (Continued)073371 DENALI ADVANCED INTEGRATION 511.100.657.548.680.490.00 241.30 5 TOUGHBOOK 31 I50161589-IN 5 Toughbook 31 i5's 511.100.657.548.680.350.00 20,995.00 9.5% Sales Tax 511.100.657.548.680.350.00 1,994.53 PALOALTO PA 200 FIREWALL0162960-IN PaloAlto PA - 200 Firewall 001.000.310.518.880.480.00 2,660.00 9.5% Sales Tax 001.000.310.518.880.480.00 252.70 Total :29,160.95 129776 1/5/2012 029900 DEPT OF RETIREMENT SYSTEMS Dec 2011 DRS DECEMBER 2011 DRS CONTRIBUTIONS December 2011 DRS contributions 811.000.000.231.540.000.00 160,412.90 Total :160,412.90 129777 1/5/2012 064531 DINES, JEANNIE 11-3247 MINUTE TAKING 12/13 & 12/20 Council Minutes 001.000.250.514.300.410.00 486.00 Total :486.00 129778 1/5/2012 068591 DOUBLEDAY, MICHAEL 12312011 STATE LOBBYIST FOR DECEMBER 2011 State lobbyist for December 2011 001.000.610.519.700.410.00 2,391.25 Total :2,391.25 129779 1/5/2012 007735 EDMONDS BOOKSHOP 210401 YOUTH LITERARY SUPPLIES BOOKS FOR YOUTH LITERARY 117.100.640.573.100.490.00 71.91 9.5% Sales Tax 117.100.640.573.100.490.00 6.83 Total :78.74 129780 1/5/2012 007775 EDMONDS CHAMBER OF COMMERCE 14188 YEARLY MEMBERSHIP DUES 2012 11Page: Packet Page 23 of 276 01/05/2012 Voucher List City of Edmonds 12 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129780 1/5/2012 (Continued)007775 EDMONDS CHAMBER OF COMMERCE 2012 Yearly membership dues 001.000.390.519.900.490.00 445.00 Total :445.00 129781 1/5/2012 008705 EDMONDS WATER DIVISION 2-25150 870 CASPERS ST 870 CASPERS ST 001.000.640.576.800.470.00 27.50 875 CASPERS ST2-25175 875 CASPERS ST 001.000.640.576.800.470.00 27.50 1400 9TH AVE N2-28275 1400 9TH AVE N 001.000.640.576.800.470.00 27.50 18200 OLYMPIC VIEW DRIVE2-37180 18200 OLYMPIC VIEW DRIVE 001.000.640.576.800.470.00 38.37 820 15TH ST SW7-05276 820 15TH ST SW/EDMONDS CEMETERY 130.000.640.536.500.470.00 112.89 Total :233.76 129782 1/5/2012 008705 EDMONDS WATER DIVISION 2-26950 LIFT STATION #3 LIFT STATION #3 411.000.655.535.800.470.00 55.99 LS 2 - Temp line2-29119 LS 2 - Temp line 411.000.655.535.800.470.00 39.47 Total :95.46 129783 1/5/2012 008812 ELECTRONIC BUSINESS MACHINES mk5533 071937 CUST# MK5533 C5051 GQM52286 COPIER Meter charges 11/30/11 - 12/30/11 B&W, 001.000.310.514.230.480.00 27.23 9.5% Sales Tax 001.000.310.514.230.480.00 2.59 12Page: Packet Page 24 of 276 01/05/2012 Voucher List City of Edmonds 13 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :29.82129783 1/5/2012 008812 008812 ELECTRONIC BUSINESS MACHINES 129784 1/5/2012 008812 ELECTRONIC BUSINESS MACHINES 071710 COPIER LEASE COPIER LEASE 001.000.640.574.100.450.00 3.91 9.5% Sales Tax 001.000.640.574.100.450.00 0.37 Total :4.28 129785 1/5/2012 008812 ELECTRONIC BUSINESS MACHINES 071955 METER READING 11/30 to 01/30 001.000.250.514.300.420.00 6.77 9.5% Sales Tax 001.000.250.514.300.420.00 0.64 Total :7.41 129786 1/5/2012 067599 EWING ELECTRIC INC M850 DEWATERING FLO METERS DEWATERING FLO METERS 411.000.656.538.800.410.22 4,740.83 FLOW MONITOR UPGRADEM851 FLOW MONITOR UPGRADE 411.000.656.538.800.410.22 7,328.01 Total :12,068.84 129787 1/5/2012 067113 FAST WATER HEATER COMPANY bld2011.1074 Refund for online permit-not in city Refund for online permit-not in city 001.000.000.257.620.000.00 65.00 Total :65.00 129788 1/5/2012 066378 FASTENAL COMPANY WAMOU24760 Fleet Shop Tool Fleet Shop Tool 511.000.657.548.680.350.00 57.53 9.5% Sales Tax 511.000.657.548.680.350.00 5.47 Total :63.00 129789 1/5/2012 065427 FCS GROUP 1930-211112066 E1GB.SERVICES THRU 12/23/11 13Page: Packet Page 25 of 276 01/05/2012 Voucher List City of Edmonds 14 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129789 1/5/2012 (Continued)065427 FCS GROUP E1GB.Services thru 12/23/11 412.100.630.594.320.410.00 1,400.00 E1GB.Services thru 12/23/11 412.200.630.594.320.410.00 1,400.00 E1GB.Services thru 12/23/11 412.300.630.594.320.410.00 1,400.00 Total :4,200.00 129790 1/5/2012 009880 FEDEX 773708946 FEDEX SERVICES Foster Pepper 001.000.250.514.300.420.00 24.91 Planning packets delivery 001.000.620.558.600.420.00 201.02 Total :225.93 129791 1/5/2012 009895 FELDMAN, JAMES A 123111 PUBLIC DEFENDER FEE PUBLIC DEFENDER FEE 001.000.390.512.520.410.00 9,120.00 Total :9,120.00 129792 1/5/2012 009815 FERGUSON ENTERPRISES INC 0316335 Main Street Water Main Project Supplies Main Street Water Main Project Supplies 412.100.630.594.320.410.00 4,087.42 Freight 412.100.630.594.320.410.00 502.08 9.5% Sales Tax 412.100.630.594.320.410.00 436.00 Main St Water Main Project Supplies0316480 Main St Water Main Project Supplies 412.100.630.594.320.410.00 511.10 Freight 412.100.630.594.320.410.00 246.78 9.5% Sales Tax 412.100.630.594.320.410.00 72.00 Main St Water Main Project Supplies0318262 14Page: Packet Page 26 of 276 01/05/2012 Voucher List City of Edmonds 15 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129792 1/5/2012 (Continued)009815 FERGUSON ENTERPRISES INC Main St Water Main Project Supplies 412.100.630.594.320.410.00 586.30 Freight 412.100.630.594.320.410.00 200.00 9.5% Sales Tax 412.100.630.594.320.410.00 74.70 Main St Water Main Project Supplies0320012 Main St Water Main Project Supplies 412.100.630.594.320.410.00 1,391.60 7.7% sales tax 412.100.630.594.320.410.00 107.15 Main St Water Main Project ReturnsCM081353 Main St Water Main Project Returns 412.100.630.594.320.410.00 -1,391.60 7.7% sales tax 412.100.630.594.320.410.00 -107.15 Total :6,716.38 129793 1/5/2012 070271 FIRST STATES INVESTORS 5200 JAN-12 TENANT #101706 4TH AVE PARKING LOT RENT 4th Avenue Parking Lot Rent for Jan-12 001.000.390.519.900.450.00 300.00 Total :300.00 129794 1/5/2012 072493 FIRSTLINE COMMUNICATIONS INC 125692 ADD NEW CABLE IN PUBLIC WORKS BLDG Add new data cable in Public Works Bldg 001.000.310.518.880.410.00 316.18 9.5% Sales Tax 001.000.310.518.880.410.00 30.04 Total :346.22 129795 1/5/2012 073898 FOSS, JACKIE L FOSS1229 REFUND REFUND OF CREDIT ON ACCOUNT 001.000.000.239.200.000.00 11.60 Total :11.60 15Page: Packet Page 27 of 276 01/05/2012 Voucher List City of Edmonds 16 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129796 1/5/2012 011900 FRONTIER 425 AB8-1176 CITY PARK T1 LINE CITY PARK T1 LINE 001.000.310.518.880.420.00 411.10 9.5% Sales Tax 001.000.310.518.880.420.00 39.06 Total :450.16 129797 1/5/2012 011900 FRONTIER 425-206-1108 TELEMETRY LIFT STATIONS TELEMETRY LIFT STATIONS 411.000.654.534.800.420.00 145.47 TELEMETRY LIFT STATIONS 411.000.655.535.800.420.00 270.16 SEAVIEW RESERVOIR425-206-1137 SEAVIEW RESERVOIR 411.000.654.534.800.420.00 26.50 TELEMETRY LIFT STATION425-206-1141 TELEMETRY LIFT STATION 411.000.654.534.800.420.00 18.53 TELEMETRY LIFT STATION 411.000.655.535.800.420.00 34.41 TELEMETRY LIFT STATION425-206-4810 TELEMETRY LIFT STATION 411.000.654.534.800.420.00 42.32 TELEMETRY LIFT STATION 411.000.655.535.800.420.00 78.58 PUBLIC SAFETY BLDG ELEVATOR PHONE425-712-8347 PUBLIC SAFETY BLDG ELEVATOR PHONE 001.000.651.519.920.420.00 55.22 PUBLIC SAFETY FIRE ALARM425-775-2455 PUBLIC SAFETY FIRE ALARM 001.000.651.519.920.420.00 50.41 FRANCES ANDERSON FIRE ALARM SYSTEM425-776-3896 FRANCES ANDERSON FIRE ALARM SYSTEM 001.000.651.519.920.420.00 111.10 VACANT PW BLDG 200 DAYTON ST425-778-3297 VACANT PW BLDG 200 DAYTON ST 16Page: Packet Page 28 of 276 01/05/2012 Voucher List City of Edmonds 17 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129797 1/5/2012 (Continued)011900 FRONTIER 411.000.654.534.800.420.00 19.01 VACANT PW BLDG 200 DAYTON ST 411.000.655.535.800.420.00 35.31 Total :887.02 129798 1/5/2012 061410 GRCC/WETRC 12282011 TRAINING/DANIELSON TRAINING/DANIELSON 411.000.656.538.800.490.71 594.00 Total :594.00 129799 1/5/2012 012560 HACH COMPANY 7554077 Water Quality - Supplies Water Quality - Supplies 411.000.654.534.800.310.00 573.48 Freight 411.000.654.534.800.310.00 37.95 9.5% Sales Tax 411.000.654.534.800.310.00 58.09 Total :669.52 129800 1/5/2012 012900 HARRIS FORD INC 121744 Unit 128 - Glass Unit 128 - Glass 511.000.657.548.680.310.00 160.18 9.5% Sales Tax 511.000.657.548.680.310.00 15.22 Unit 680 - Seal122028 Unit 680 - Seal 511.000.657.548.680.310.00 9.60 9.5% Sales Tax 511.000.657.548.680.310.00 0.91 Unit 648 - Oil Drain Plub122102 Unit 648 - Oil Drain Plub 511.000.657.548.680.310.00 42.84 9.5% Sales Tax 511.000.657.548.680.310.00 4.07 Unit 680 - Seals122197 17Page: Packet Page 29 of 276 01/05/2012 Voucher List City of Edmonds 18 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129800 1/5/2012 (Continued)012900 HARRIS FORD INC Unit 680 - Seals 511.000.657.548.680.310.00 6.76 9.5% Sales Tax 511.000.657.548.680.310.00 0.64 Unit 39 - Oil Adaptor122362 Unit 39 - Oil Adaptor 511.000.657.548.680.310.00 59.98 9.5% Sales Tax 511.000.657.548.680.310.00 5.70 Woodway Unit 335 - Window Switch122457 Woodway Unit 335 - Window Switch 511.000.657.548.680.310.00 61.12 9.5% Sales Tax 511.000.657.548.680.310.00 5.81 Unit 134- Indicator Assembly122507 Unit 134- Indicator Assembly 511.000.657.548.680.310.00 40.98 9.5% Sales Tax 511.000.657.548.680.310.00 3.89 Unit 651 - Window Switch122536 Unit 651 - Window Switch 511.000.657.548.680.310.00 61.12 9.5% Sales Tax 511.000.657.548.680.310.00 5.81 Unit 70 - Bushings122550 Unit 70 - Bushings 511.000.657.548.680.310.00 6.54 9.5% Sales Tax 511.000.657.548.680.310.00 0.62 Unit 681 - Window Switch12260 Unit 681 - Window Switch 511.000.657.548.680.310.00 61.12 9.5% Sales Tax 511.000.657.548.680.310.00 5.81 18Page: Packet Page 30 of 276 01/05/2012 Voucher List City of Edmonds 19 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129800 1/5/2012 (Continued)012900 HARRIS FORD INC Unit 651 - Seal Assembly122911 Unit 651 - Seal Assembly 511.000.657.548.680.310.00 21.48 9.5% Sales Tax 511.000.657.548.680.310.00 2.04 Unit 337 - Instrument Cluster123008 Unit 337 - Instrument Cluster 511.000.657.548.680.310.00 278.75 9.5% Sales Tax 511.000.657.548.680.310.00 26.48 Unit 424 - Warning Jewels123147 Unit 424 - Warning Jewels 511.000.657.548.680.310.00 75.00 9.5% Sales Tax 511.000.657.548.680.310.00 7.13 Unit 336 - Instrument Cluster123257 Unit 336 - Instrument Cluster 511.000.657.548.680.310.00 343.08 9.5% Sales Tax 511.000.657.548.680.310.00 32.59 Unit 680 - Mainforld, Connections,123450 Unit 680 - Mainforld, Connections, 511.000.657.548.680.310.00 355.52 9.5% Sales Tax 511.000.657.548.680.310.00 33.77 Unit 680 - O Ring Kit123476 Unit 680 - O Ring Kit 511.000.657.548.680.310.00 19.70 9.5% Sales Tax 511.000.657.548.680.310.00 1.87 Total :1,756.13 129801 1/5/2012 010900 HD FOWLER CO INC C267481 Main St Water Main Project Returns Main St Water Main Project Returns 412.100.630.594.320.410.00 -4,826.29 19Page: Packet Page 31 of 276 01/05/2012 Voucher List City of Edmonds 20 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129801 1/5/2012 (Continued)010900 HD FOWLER CO INC 9.5% Sales Tax 412.100.630.594.320.410.00 -458.50 Main St Water Main Project - SuppliesI3034449 Main St Water Main Project - Supplies 412.100.630.594.320.410.00 21,385.05 9.5% Sales Tax 412.100.630.594.320.410.00 2,031.58 Main St Water Main Project SuppliesI3040262 Main St Water Main Project Supplies 412.100.630.594.320.410.00 806.83 8.6% Sales Tax 412.100.630.594.320.410.00 69.38 Main St Water Main Project SuppliesI3040332 Main St Water Main Project Supplies 412.100.630.594.320.410.00 2,832.62 9.5% Sales Tax 412.100.630.594.320.410.00 269.10 Main St Water Main Project SuppliesI3044150 Main St Water Main Project Supplies 412.100.630.594.320.410.00 2,550.00 9.5% Sales Tax 412.100.630.594.320.410.00 242.25 Total :24,902.02 129802 1/5/2012 067862 HOME DEPOT CREDIT SERVICES 5091720 0205 SPRINKLER KEY, BIBB 001.000.640.576.800.310.00 18.29 9.5% Sales Tax 001.000.640.576.800.310.00 1.74 0205526F2721 TOTE, TIES, ETC. 001.000.640.576.800.310.00 148.41 9.5% Sales Tax 001.000.640.576.800.310.00 14.10 02056044166 20Page: Packet Page 32 of 276 01/05/2012 Voucher List City of Edmonds 21 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129802 1/5/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES PLASTIC BAGS 001.000.640.576.800.310.00 2.94 9.5% Sales Tax 001.000.640.576.800.310.00 0.28 02056081729 FAN HEATERS, BULBS, ETC. 001.000.640.576.800.310.00 61.79 9.5% Sales Tax 001.000.640.576.800.310.00 5.87 02057030928 HOLIDAY LIGHTS 001.000.640.576.800.310.00 253.97 9.5% Sales Tax 001.000.640.576.800.310.00 24.13 02059042211 TTAPGRN 001.000.640.576.800.310.00 47.64 9.5% Sales Tax 001.000.640.576.800.310.00 4.53 Total :583.69 129803 1/5/2012 067862 HOME DEPOT CREDIT SERVICES 2045152 0205 PIPE 001.000.640.576.800.310.00 4.19 9.5% Sales Tax 001.000.640.576.800.310.00 0.40 02056067909 PLASTIC BAGS 001.000.640.576.800.310.00 3.92 9.5% Sales Tax 001.000.640.576.800.310.00 0.37 020585570 PRUNERS, GLOVES, ETC. 001.000.640.576.800.310.00 97.70 9.5% Sales Tax 21Page: Packet Page 33 of 276 01/05/2012 Voucher List City of Edmonds 22 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129803 1/5/2012 (Continued)067862 HOME DEPOT CREDIT SERVICES 001.000.640.576.800.310.00 9.28 Total :115.86 129804 1/5/2012 070042 IKON Q5617007 1/3/12 FINAL PAYMENT ADDITIONAL COPIES 11/13-12/12/11 001.000.410.521.100.450.00 155.77 9.5% Sales Tax 001.000.410.521.100.450.00 14.80 Total :170.57 129805 1/5/2012 073548 INDOFF INCORPORATED 2000215 Office supplies DSD Office supplies DSD 001.000.620.558.800.310.00 462.33 Office supplies DSD2000360 Office supplies DSD 001.000.620.558.800.310.00 90.87 Total :553.20 129806 1/5/2012 069179 INTERWEST CONSTRUCTION INC E4GA.Ret Release E4GA.RETAINAGE RELEASE E4GA.Retainage Release 412.300.000.223.400.000.00 115,345.44 Total :115,345.44 129807 1/5/2012 073147 JOHNSON CO 1230117 Shop Tools - Die Grinder, Drill, Shop Tools - Die Grinder, Drill, 511.000.657.548.680.350.00 888.92 9.5% Sales Tax 511.000.657.548.680.350.00 84.45 Total :973.37 129808 1/5/2012 073744 JOHNSON PARTNERSHIP 11184 CULTURAL HERITAGE TOUR CULTURAL HERITAGE TOUR PROFESSIONAL 132.000.640.594.760.410.00 1,120.00 Total :1,120.00 129809 1/5/2012 067330 KAR-VEL CONSTRUCTION INC E1JA.Pmt 3 E1JA.PMT 3 THRU 12/22/11 22Page: Packet Page 34 of 276 01/05/2012 Voucher List City of Edmonds 23 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129809 1/5/2012 (Continued)067330 KAR-VEL CONSTRUCTION INC E1JA.Pmt 3 thru 12/22/11 412.100.630.594.320.650.00 505,718.43 E1JA.Ret 3 412.100.000.223.400.000.00 -23,115.92 Total :482,602.51 129810 1/5/2012 067552 KING CO FINANCE & BUSINESS 61483 EDMONDS FLOW TRANSFER MAY - OCT EDMONDS FLOW TRANSFER MAY - OCT 411.000.655.535.800.472.00 98,045.58 EDMONDS FLOW TRANSFER MAY - OCT 411.000.655.535.800.510.00 51,275.31 Total :149,320.89 129811 1/5/2012 070478 LANE COMMUNICATIONS INC 1957 ECA AND PUBLIC SAFETY BUILDING FIBER Fiber installation and materials for 001.000.310.518.880.480.00 4,394.35 9.5% Sales Tax 001.000.310.518.880.480.00 417.46 FIBER INSTALLATION FOR FS #17 AND PSB1958 Fiber installation and materials for 001.000.310.518.870.480.00 4,168.30 9.5% Sales Tax 001.000.310.518.870.480.00 395.99 INSTALLATION OF FIBER1959 Installation and materials for City 001.000.310.518.870.480.00 1,456.33 9.5% Sales Tax 001.000.310.518.870.480.00 138.35 INSTALLATION AND WORK ON FIBER CABLE1962 Work on Fiber Cable between City Hall 001.000.310.518.880.480.00 18,625.15 9.5% Sales Tax 001.000.310.518.880.480.00 1,769.39 Total :31,365.32 23Page: Packet Page 35 of 276 01/05/2012 Voucher List City of Edmonds 24 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129812 1/5/2012 071900 LANG, JEANETTE LANG1229 REFUND REFUND OF CREDIT ON ACCOUNT 001.000.000.239.200.000.00 23.00 Total :23.00 129813 1/5/2012 019583 MANPOWER INC 23357951 Temp for DSD Recept Ross 12/12/11 Temp for DSD Recept Ross 12/12/11 001.000.620.558.800.410.00 82.35 Total :82.35 129814 1/5/2012 020039 MCMASTER-CARR SUPPLY CO 13288808 123106800 METALLIC COLOR PAINT MARKER/GREASE 411.000.656.538.800.310.21 53.36 Freight 411.000.656.538.800.310.21 5.44 12310680013838850 TUBE FITTINGS/STEEL TUBING/PIPE FITTINGS 411.000.656.538.800.310.21 158.55 Freight 411.000.656.538.800.310.21 19.99 Total :237.34 129815 1/5/2012 073900 MONAHAN, MARY A MONAHAN1229 REFUND REFUND OF CREDIT ON ACCOUNT 001.000.000.239.200.000.00 10.00 Total :10.00 129816 1/5/2012 066006 MORGAN SOUND SM19257 Plaza Room - Sound System Parts Plaza Room - Sound System Parts 001.000.651.519.920.310.00 2,922.85 9.5% Sales Tax 001.000.651.519.920.310.00 277.67 Total :3,200.52 129817 1/5/2012 024302 NELSON PETROLEUM 0466312-IN Unit 57 - Filters Unit 57 - Filters 24Page: Packet Page 36 of 276 01/05/2012 Voucher List City of Edmonds 25 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129817 1/5/2012 (Continued)024302 NELSON PETROLEUM 511.000.657.548.680.310.00 25.63 9.5% Sales Tax 511.000.657.548.680.310.00 2.44 Fleet Oil - ReConditioned 55 Gal Drums0466761-IN Fleet Oil - ReConditioned 55 Gal Drums 511.000.657.548.680.340.21 91.50 Super Syn Blend Oil - 225 Gal 511.000.657.548.680.340.21 1,811.25 Environment Fees 511.000.657.548.680.340.21 34.87 9.5% Sales Tax 511.000.657.548.680.340.21 184.08 Total :2,149.77 129818 1/5/2012 025217 NORTH SOUND HOSE & FITTINGS 44031 Unit 57 - Spiral Wire Hose, Supplies Unit 57 - Spiral Wire Hose, Supplies 511.000.657.548.680.310.00 259.76 9.2% Sales Tax 511.000.657.548.680.310.00 23.90 Total :283.66 129819 1/5/2012 066391 NORTHSTAR CHEMICAL INC 27484 260 SODIUM BISULFITE 411.000.656.538.800.310.54 913.50 9.5% Sales Tax 411.000.656.538.800.310.54 86.78 Total :1,000.28 129820 1/5/2012 061013 NORTHWEST CASCADE INC 1-401044 HONEY BUCKET RENTAL HONEY BUCKET RENTAL: YOST PARK 001.000.640.576.800.450.00 228.72 HONEY BUCKET RENTAL1-402386 HONEY BUCKET RENTAL: HICKMAN PARK 001.000.640.576.800.450.00 310.99 25Page: Packet Page 37 of 276 01/05/2012 Voucher List City of Edmonds 26 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :539.71129820 1/5/2012 061013 061013 NORTHWEST CASCADE INC 129821 1/5/2012 066787 NORTHWEST COMPUTER SUPPORT 37535SEA RENEWAL BARRACUDA 350 1 YR Renewal Barracuda 350 1 Yr EU 001.000.310.518.880.480.00 1,266.74 9.5% Sales Tax 001.000.310.518.880.480.00 120.34 Total :1,387.08 129822 1/5/2012 063511 OFFICE MAX INC 832008 OFFICE SUPPLIES COPY PAPER, USB DRIVES, PADS, ETC. 001.000.640.576.800.310.00 217.17 9.5% Sales Tax 001.000.640.576.800.310.00 20.63 OFFICE SUPPLIES851659 FILE FOLDERS, PENS 001.000.640.574.100.310.00 31.92 9.5% Sales Tax 001.000.640.574.100.310.00 3.03 OFFICE SUPPLIES858612 CALENDAR, TONER 001.000.640.574.100.310.00 122.11 9.5% Sales Tax 001.000.640.574.100.310.00 11.60 Total :406.46 129823 1/5/2012 073896 OLYMPIC BRAKE SUPPLY 2-114588 Unit 129- Brake Rotor Unit 129- Brake Rotor 511.000.657.548.680.310.00 80.55 9.5% Sales Tax 511.000.657.548.680.310.00 7.65 Unit 58 - Brake Rotor Pads, Seal,2-121377 Unit 58 - Brake Rotor Pads, Seal, 511.000.657.548.680.310.00 172.73 9.5% Sales Tax 511.000.657.548.680.310.00 16.41 26Page: Packet Page 38 of 276 01/05/2012 Voucher List City of Edmonds 27 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :277.34129823 1/5/2012 073896 073896 OLYMPIC BRAKE SUPPLY 129824 1/5/2012 065051 PARAMETRIX INC 14-78402 E1FL.SERVICES THRU NOVEMBER 2011 E1FL.Services thru November 2011 411.000.652.542.400.410.00 8,124.64 Total :8,124.64 129825 1/5/2012 063951 PERTEET ENGINEERING INC 20110010.000-4 E7AC.SERVICES THRU 11/27/11 E7AC.Services thru 11/27/11 112.200.630.595.330.410.00 27,302.91 Total :27,302.91 129826 1/5/2012 007800 PETTY CASH 123111 MAILING ELECTRONIC HOME MONTIORING BOXES MAILING ELECTRONIC HOME MONTIORING BOXES 001.000.230.512.500.420.00 25.85 REFUND FOR TRAVEL TO COURT TRAINING 001.000.230.512.500.430.00 50.21 Total :76.06 129827 1/5/2012 008400 PETTY CASH - EPD ADMIN PETTY CASH ADMIN PETTY CASH 12-31-11 FUSES FOR FLEER CAR CHARGER 001.000.410.521.220.310.00 2.40 5 GALLON BUCKET - BRASS RECYCLE 001.000.410.521.400.310.00 12.55 PARKING WHILE DELIVER IA DOCS 001.000.410.521.100.490.00 5.00 POLICE FOUNDATION TREATS 10/25 001.000.410.521.100.310.00 4.95 OFFICE SUPPLIES SMART CASE WP11-0003 001.000.410.521.210.310.00 26.26 PARKING FOR MEBT MEETING 001.000.410.521.100.490.00 5.00 UNIFORM ALTERATIONS - SMITH 001.000.410.521.220.240.00 45.90 WATERPROOF MOTORCYCLE GLOVES 001.000.410.521.710.240.00 38.33 27Page: Packet Page 39 of 276 01/05/2012 Voucher List City of Edmonds 28 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129827 1/5/2012 (Continued)008400 PETTY CASH - EPD MICROSOFT INFOPATH 2010 BOOK 001.000.410.521.100.310.00 38.31 POLICE FOUNDATION TREATS 11/22 001.000.410.521.100.310.00 8.68 ROPE FOR PATROL CARS 001.000.410.521.220.310.00 10.92 Total :198.30 129828 1/5/2012 008350 PETTY CASH - PARKS & REC PCASH1231 PETTY CASH REIMBURSEMENT ANIMAL PELT FOR DISCOVERY PROGRAM 001.000.640.574.350.310.00 10.82 2 ANIMAL PELTS FOR DISCOVERY PROGRAM 001.000.640.574.350.310.00 52.02 PRESCHOOL SUPPLIES: KLEENEX, ZIPLOCK 001.000.640.575.560.310.00 19.29 LUNCH BAGS FOR MEADOWDALE PRESCHOOL 001.000.640.575.560.310.00 2.40 PRESCHOOL HOLIDAY PROJECT SUPPLIES 001.000.640.575.560.310.00 15.31 (HR) GIFT CERTIFICATE FOR EMPLOYEE OF 001.000.220.516.100.490.00 50.00 PRESCHOOL HOLIDAY SCIENCE PROJECT 001.000.640.575.560.310.00 6.88 GYMNASTICS SUPPLIES: HAIR ELASTICS 001.000.640.575.550.310.00 7.21 GLUE 117.100.640.573.100.310.00 5.46 (HR) ENGRAVING FOR RICH LINDSAY'S 40TH 001.000.220.516.100.490.00 52.56 SUPPLIES FOR GYMNASTICS WINTER CAMP 001.000.640.575.550.310.00 11.48 GYMNASTICS SUPPLIES: HAIR TIES, CLIPS 001.000.640.575.550.310.00 6.57 GYMNASTICS SUPPLIES: 2012 CALENDAR FOR 28Page: Packet Page 40 of 276 01/05/2012 Voucher List City of Edmonds 29 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129828 1/5/2012 (Continued)008350 PETTY CASH - PARKS & REC 001.000.640.575.550.310.00 5.25 Total :245.25 129829 1/5/2012 008475 PETTY CASH - PUBLIC WORKS 12/15-12/31/11 PW - Postage PW - Postage 001.000.650.519.910.420.00 17.60 Fac Maint - Tool - Contour Gauge 001.000.651.519.920.350.00 24.73 Unit 44 - EQ83EN - Lic Fees 511.000.657.594.480.640.00 34.75 Total :77.08 129830 1/5/2012 062296 PETTY CASH - WWTP WWTP REFRESHMENTS FOR MTG. REFRESHMENTS FOR MTG. 411.000.656.538.800.490.00 62.13 CONNECTOR/ADAPTER/TESTING POWDER/PEA 411.000.656.538.800.310.21 26.46 TRAVEL/KOHO/MYERS 411.000.656.538.800.310.59 26.30 LAUNDRY DETERGENT 411.000.656.538.800.240.00 145.78 CERTIFIED MAIL 411.000.656.538.800.420.00 5.59 Total :266.26 129831 1/5/2012 073546 PITNEY BOWES RESERVE ACCOUNT 12292011 POSTAGE Postage for City Meter250-00275 001.000.250.514.300.420.00 8,000.00 Total :8,000.00 129832 1/5/2012 064088 PROTECTION ONE 2010551 MCC 24 hour Alarm Monitoring MCC 001.000.651.519.920.420.00 102.00 Total :102.00 29Page: Packet Page 41 of 276 01/05/2012 Voucher List City of Edmonds 30 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129833 1/5/2012 030400 PUGET SOUND CLEAN AIR AGENCY 12-0405 REGISTRATION FEES REGISTRATION FEES 411.000.656.538.800.510.00 24,152.00 Total :24,152.00 129834 1/5/2012 046900 PUGET SOUND ENERGY 084-904-700-6 WWTP PUGET SOUND ENERGY WWTP PUGET SOUND ENERGY 411.000.656.538.800.472.63 917.75 Total :917.75 129835 1/5/2012 046900 PUGET SOUND ENERGY 0101874006 LIBRARY LIBRARY 001.000.651.519.920.470.00 288.70 PARK & BUILDING MAINTENANCE SHOP0230757007 PARK & BUILDING MAINTENANCE SHOP 001.000.651.519.920.470.00 352.53 LIFT STATION #71916766007 LIFT STATION #7 411.000.655.535.800.470.00 33.81 PUBLIC SAFETY-POLICE,CRT & COUNCIL2753166004 PUBLIC SAFETY-POLICE,CRT & COUNCEL 001.000.651.519.920.470.00 524.81 Public Works2776365005 Public Works 001.000.650.519.910.470.00 43.34 Public Works 111.000.653.542.900.470.00 164.68 Public Works 411.000.654.534.800.470.00 164.68 Public Works 411.000.655.535.800.470.00 164.68 Public Works 511.000.657.548.680.470.00 164.68 Public Works 411.000.652.542.900.470.00 164.67 200 Dayton St-Vacant PW Bldg3689976003 30Page: Packet Page 42 of 276 01/05/2012 Voucher List City of Edmonds 31 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129835 1/5/2012 (Continued)046900 PUGET SOUND ENERGY 200 Dayton St-Vacant PW Bldg 411.000.654.534.800.470.00 618.14 MEADOWDALE CLUBHOUSE5254926008 MEADOWDALE CLUBHOUSE 001.000.651.519.920.470.00 416.37 Fire Station # 165322323139 Fire Station # 16 001.000.651.519.920.470.00 1,140.90 SEWER LIFT STATION #95672895009 SEWER LIFT STATION #9 411.000.655.535.800.470.00 34.48 FLEET5903085008 Fleet 7110 210th St SW 511.000.657.548.680.470.00 555.60 FIRE STATION 17 PUBLIC SAFETY6439566008 FIRE STATION 17 PUBLIC SAFETY 001.000.651.519.920.470.00 1,066.16 ANDERSON CENTER6490327001 ANDERSON CENTER 001.000.651.519.920.470.00 2,538.44 LIFT STATION #88851908007 LIFT STATION #8 411.000.655.535.800.470.00 54.94 FIRE STATION #209919661109 FIRE STATION #20 001.000.651.519.920.470.00 504.69 Total :8,996.30 129836 1/5/2012 030780 QUIRING MONUMENTS INC 123669 MARKER MARKER & INSCRIPTION: SHELDON 130.000.640.536.200.340.00 579.00 INSCRIPTION123670 INSCRIPTION: PHELAN 130.000.640.536.200.340.00 80.00 31Page: Packet Page 43 of 276 01/05/2012 Voucher List City of Edmonds 32 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :659.00129836 1/5/2012 030780 030780 QUIRING MONUMENTS INC 129837 1/5/2012 031500 REID MIDDLETON & ASSOC INC 112098 TASK ORDER 11-01.STANDARD DETAIL REV. Task Order 11-01.Standard Detail 001.000.620.532.200.410.00 3,080.00 Total :3,080.00 129838 1/5/2012 037801 SNO CO HUMAN SERVICE DEPT I000292440 3Q-11 LIQUOR BOARD PROFIT & TAXES 3Q-11 Liquor Board Profit & Taxes 001.000.390.567.000.510.00 2,115.81 Total :2,115.81 129839 1/5/2012 037375 SNO CO PUD NO 1 2004-9314-6 19827 89TH PL W 19827 89TH PL W 001.000.640.576.800.470.00 32.05 131 SUNSET AVE2006-6395-3 131 SUNSET AVE 001.000.640.576.800.470.00 480.14 23202 EDMONDS WAY2009-4334-8 23202 EDMONDS WAY 001.000.640.576.800.470.00 191.49 50 RAILROAD AVE2010-5432-7 50 RAILROAD AVE 001.000.640.576.800.470.00 310.71 100 RAILROAD AVE2021-3965-5 100 RAILROAD AVE 001.000.640.576.800.470.00 49.78 24000 78TH AVE W2026-2041-5 24000 78TH AVE W 001.000.640.576.800.470.00 32.05 Total :1,096.22 129840 1/5/2012 037375 SNO CO PUD NO 1 123738043 2019-2991-6 23219 74TH AVE W/BALLINGER 411.000.656.538.800.471.62 32.05 Total :32.05 32Page: Packet Page 44 of 276 01/05/2012 Voucher List City of Edmonds 33 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129841 1/5/2012 037375 SNO CO PUD NO 1 200202919 LIFT STATION #8 113 RR AVE LIFT STATION #8 411.000.655.535.800.470.00 374.48 TRAFFIC LIGHT 220TH 76TH200493153 SIGNAL LIGHT 111.000.653.542.640.470.00 61.38 SIGNAL LIGHT 9730 220TH200748606 SIGNAL LIGHT 111.000.653.542.640.470.00 32.05 DECORATIVE LIGHTS 115 2ND AVE S200913853 deocrative lighting 111.000.653.542.630.470.00 53.42 SIGNAL LIGHT 20408 76TH201192226 SIGNAL LIGHT 111.000.653.542.640.470.00 41.56 Ballinger Lift Station 7403 Ballinger201427317 Ballinger Lift Station 7403 Ballinger 411.000.655.535.800.470.00 32.05 LIFT STATION 7201532926 Lift St 7 411.000.655.535.800.470.00 790.93 STREET LIGHT 19600 80TH AVE W201582152 STREET LIGHT 19600 80th Ave W 111.000.653.542.630.470.00 44.36 FIRE STATION #20202077194 FIRE STATION #20 001.000.651.519.920.470.00 989.62 Lift Station #6 100 Pine St202087870 Lift Station #6 100 Pine St 411.000.655.535.800.470.00 390.94 LIFT STATION #1 105 CASPERS202499539 LIFT STATION #1 411.000.655.535.800.470.00 1,047.20 Total :3,857.99 129842 1/5/2012 065910 SNOCOM 911 COMMUNICATIONS 803 1ST QTR 2012 COMMUNICATIONS 33Page: Packet Page 45 of 276 01/05/2012 Voucher List City of Edmonds 34 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129842 1/5/2012 (Continued)065910 SNOCOM 911 COMMUNICATIONS 1ST QTR 212 COMMUNICATION 001.000.390.528.600.510.00 190,272.18 1ST QTR 212 COMMUNICATION 411.000.654.534.800.510.00 6,008.60 1ST QTR 212 COMMUNICATION 411.000.655.535.800.510.00 4,005.72 1ST QTR 2012 NEW WORLD ASSESSMENT811 1ST QTR 212 NEW WORLD ASSESSMENT 001.000.390.528.600.510.00 28,934.75 Total :229,221.25 129843 1/5/2012 065176 SNOHOMISH CO TOURISM BUREAU Edm1211 SNO CO VISITOR CENTER PROMOTION AWARD Tourism promotion award for 120.000.310.575.420.410.00 3,000.00 Total :3,000.00 129844 1/5/2012 040430 STONEWAY ELECTRIC SUPPLY S100068991.001 Fac Maint - Supplies Fac Maint - Supplies 001.000.651.519.920.310.00 78.11 9.5% Sales Tax 001.000.651.519.920.310.00 7.42 Total :85.53 129845 1/5/2012 070864 SUPERMEDIA LLC 440001304654 BILLING FOR SUPERPAGES PRINT DIRECTORIES Billing for listing in superpages print 001.000.310.518.880.420.00 36.95 SUPERPAGES BILLING440001307733 billing for listing in superpages 001.000.310.518.880.420.00 34.95 Total :71.90 129846 1/5/2012 072790 TCC PRINTING & IMAGING 73991 PRINTING OF CALENDAR Printing of calendar of events 001.000.240.513.110.490.00 863.99 9.5% Sales Tax 34Page: Packet Page 46 of 276 01/05/2012 Voucher List City of Edmonds 35 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129846 1/5/2012 (Continued)072790 TCC PRINTING & IMAGING 001.000.240.513.110.490.00 82.08 Total :946.07 129847 1/5/2012 069576 THE BANK OF NEW YORK MELLON 111-1499474 ADMIN FEE FOR OBLIGATION BONDS ADMINISTRATION FEE AND VARIABLES FOR 001.000.390.592.190.840.00 177.23 CITY OF EDMONDS BONDS SERIES 2001B111-1500634 BONDS SERIES 2001B 126.000.390.519.900.490.00 301.75 REFUNDING BONDS SERIES 1998111-1500635 REFUNDING BONDS SERIES 1998 126.000.390.592.190.890.00 221.88 REFUNDING BONDS SERIES 1998 001.000.390.592.190.890.00 37.27 REFUNDING BONDS SERIES 1998 111.000.653.592.190.890.00 21.30 REFUNDING BONDS SERIES 1998 411.000.652.592.380.890.00 21.30 BONDS SERIES 2001111-1500636 BONDS SERIES 2001 001.000.390.592.190.890.00 252.20 BONDS SERIES 2001 414.000.656.592.380.890.00 49.55 ADMINISTRATION FEE LIMITED TAX GENERALIT111-1500637 CITY OF EDMONDS LIMITED TAX GENERALITY 126.000.390.592.190.890.00 301.75 REFUNDING BONDS 2003111-1500638 REFUNDING BONDS 2003 001.000.390.592.190.890.00 301.75 Total :1,685.98 129848 1/5/2012 009350 THE DAILY HERALD COMPANY 1762107 NEWSPAPER AD Ordinance 3868 001.000.250.514.300.440.00 25.80 NEWSPAPER AD1762108 35Page: Packet Page 47 of 276 01/05/2012 Voucher List City of Edmonds 36 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129848 1/5/2012 (Continued)009350 THE DAILY HERALD COMPANY Ordinance 3867 001.000.250.514.300.440.00 22.36 NEWSPAPER AD1762109 Ordinance 3866 001.000.250.514.300.440.00 29.24 NEWSPAPER AD1762110 Ordinance 3865 001.000.250.514.300.440.00 24.08 NEWSPAPER AD1762111 Ordinance 3864 001.000.250.514.300.440.00 30.96 Total :132.44 129849 1/5/2012 027269 THE PART WORKS INC 325632 Library - Valve Repair Kit Library - Valve Repair Kit 001.000.651.519.920.310.00 120.62 9.5% Sales Tax 001.000.651.519.920.310.00 11.46 Total :132.08 129850 1/5/2012 038315 THYSSENKRUPP ELEVATOR 138347 SENIOR CENTER ELEVATOR Monitoring SENIOR CENTER ELEVATOR Monitoring 001.000.651.519.920.480.00 13.33 Total :13.33 129851 1/5/2012 042800 TRI-CITIES SECURITY 18489 FINANCE SAFE CHANGE CHANGE SAFE COMBINATION 001.000.310.514.230.480.00 105.00 9.5% Sales Tax 001.000.310.514.230.480.00 9.98 Total :114.98 129852 1/5/2012 063939 TYLER TECHNOLOGIES INC 045-58906 ROLE TAILERED DASHBOARD LICENSE FEES Role Tailored Dashboard License Fees 001.000.310.518.880.350.00 5,950.00 36Page: Packet Page 48 of 276 01/05/2012 Voucher List City of Edmonds 37 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129852 1/5/2012 (Continued)063939 TYLER TECHNOLOGIES INC 9.5% Sales Tax 001.000.310.518.880.350.00 565.25 Total :6,515.25 129853 1/5/2012 063939 TYLER TECHNOLOGIES INC 045-58278 2012 EDEN SUPPORT 2012 Eden Support 411.000.654.534.800.480.00 4,326.81 2012 Eden Support 411.000.655.535.800.480.00 4,326.81 2012 Eden Support 411.000.652.542.900.480.00 4,332.16 2012 Eden Support 001.000.250.514.300.480.00 3,664.72 2012 Eden Support 001.000.310.514.230.480.00 27,774.85 2012 Eden Support 001.000.310.518.880.480.00 4,524.22 2012 Eden Support 001.000.220.516.100.480.00 4,402.05 9.5% Sales Tax 411.000.654.534.800.480.00 411.05 9.5% Sales Tax 411.000.655.535.800.480.00 411.05 9.5% Sales Tax 411.000.652.542.900.480.00 411.56 9.5% Sales Tax 001.000.250.514.300.480.00 348.15 9.5% Sales Tax 001.000.310.514.230.480.00 2,638.61 9.5% Sales Tax 001.000.310.518.880.480.00 429.80 9.5% Sales Tax 001.000.220.516.100.480.00 418.18 Total :58,420.02 37Page: Packet Page 49 of 276 01/05/2012 Voucher List City of Edmonds 38 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129854 1/5/2012 061192 UNITED PIPE & SUPPLY 8802832 MILLTOWN COURTYARD MILLTOWN COURTYARD SUPPLIES: VALVE, 132.000.640.594.760.310.00 50.56 9.5% Sales Tax 132.000.640.594.760.310.00 4.81 MILLTOWN COURTYARD8803445 PIPE, ELS, TEES 132.000.640.594.760.310.00 184.08 9.5% Sales Tax 132.000.640.594.760.310.00 17.49 INTERURBAN TRAIL8803447 PIPE - INTERURBAN TRAIL 132.000.640.594.760.310.00 293.07 9.5% Sales Tax 132.000.640.594.760.310.00 27.84 Total :577.85 129855 1/5/2012 061192 UNITED PIPE & SUPPLY 8796070 Main St Water Main Supplies Main St Water Main Supplies 412.100.630.594.320.410.00 331.96 9.5% Sales Tax 412.100.630.594.320.410.00 31.54 Main St Water Main Project Supplies8796145 Main St Water Main Project Supplies 412.100.630.594.320.410.00 47.19 9.5% Sales Tax 412.100.630.594.320.410.00 4.49 Total :415.18 129856 1/5/2012 062693 US BANK 8313 ENG CREDIT CARD CHARGES 11/2011 Eng Credit Card Charges November 2011 001.000.620.532.200.430.00 151.55 Eng Credit Card Charges November 2011 001.000.620.532.200.490.00 703.19 Total :854.74 38Page: Packet Page 50 of 276 01/05/2012 Voucher List City of Edmonds 39 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129857 1/5/2012 069592 USA MOBILITY WIRELESS U0298897L INV#U0298897L - EDMONDS PD PAGER SERVICE 12/27 TO 1/26/12 001.000.410.521.100.420.00 47.57 Total :47.57 129858 1/5/2012 067865 VERIZON WIRELESS 1042271199 VERIZON WIRELESS ACCT 571242650-0001 CELL SERVICE - BLDG 001.000.620.524.100.420.00 99.96 CELL SERVICE - CLERK 001.000.620.532.200.420.00 76.97 CELL SERVICE - COMMUNITY SERVICES 001.000.610.519.700.420.00 76.97 CELL SERVICE - COUNCIL 001.000.110.511.100.420.00 200.18 CELL SERVICE - COURT 001.000.230.512.500.420.00 118.26 CELL SERVICE - ENGINEERING 001.000.620.532.200.420.00 330.20 CELL SERVICE - FACILITIES 001.000.651.519.920.420.00 115.36 CELL SERVICE - FINANCE 001.000.310.514.230.420.00 31.62 CELL SERVICE - HR 001.000.220.516.100.420.00 86.97 CELL SERVICE - INFO SVCS 001.000.310.514.100.420.00 422.90 CELL SERVICE - MAYOR 001.000.210.513.100.420.00 362.91 CELL SERVICE - PARKS 001.000.640.574.100.420.00 59.27 CELL SERVICE - POLICE 001.000.410.521.220.420.00 1,048.80 CELL SERVICE - PD AIR CARDS 001.000.410.521.220.420.00 817.23 CELL SERVICE- PLANNING 39Page: Packet Page 51 of 276 01/05/2012 Voucher List City of Edmonds 40 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129858 1/5/2012 (Continued)067865 VERIZON WIRELESS 001.000.620.558.600.420.00 76.97 CELL SERVICE - PW ADMIN 001.000.650.519.910.420.00 96.97 CELL SERVICE - SEWER DEPT 411.000.655.535.800.420.00 100.53 CELL SERVICE - WATER DEPT 411.000.654.534.800.420.00 142.99 CELL SERVICE - FLEET DEPT 511.000.657.548.680.420.00 53.94 CELL SERVICE - WATER/SEWER 411.000.654.534.800.420.00 50.26 CELL SERVICE - WATER/SEWER 411.000.655.535.800.420.00 50.27 CELL SERVICE - STREET 111.000.653.542.900.420.00 75.82 CELL SERVICE- WWTP 411.000.656.538.800.420.00 143.92 Total :4,639.27 129859 1/5/2012 047455 WA ST DEPT OF TRANSPORTATION RE-313-ATB11213128 E7AC.GENERAL PROJECT MGMT E7AC.General Project Mgmt. 112.200.630.595.330.410.00 263.91 Total :263.91 129860 1/5/2012 067917 WALLY'S TOWING INC 46473 INV#46473 - EDMONDS PD TOW 1993 ACURA N/A #11-3671 001.000.410.521.220.410.00 158.00 6.5 DAYS STORAGE @ $41.00 001.000.410.521.220.410.00 266.50 9.5% Sales Tax 001.000.410.521.220.410.00 40.33 Total :464.83 129861 1/5/2012 065035 WASHINGTON STATE PATROL 00005969CM CREDIT MEMO FOR 5 MEALS 10/3-10/7 CREDIT FOR 5 MEALS BILLED BUT NOT EATEN 40Page: Packet Page 52 of 276 01/05/2012 Voucher List City of Edmonds 41 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129861 1/5/2012 (Continued)065035 WASHINGTON STATE PATROL 001.000.410.521.400.430.00 -40.00 INVOICE T1200052 - ROTH COLLISION RECON.T1200052 COLLISION RECONSTRUCTION 10/3-10/28/11 001.000.410.521.400.490.00 939.93 20 LUNCHES @ WSP ACADEMY 001.000.410.521.400.430.00 160.00 Total :1,059.93 129862 1/5/2012 073552 WELCO SALES LLC 5352 INV#5352 - EDMONDS PD 4,000 POLICE LETTERHEAD 001.000.410.521.100.310.00 298.46 9.5% Sales Tax 001.000.410.521.100.310.00 28.35 Total :326.81 129863 1/5/2012 073552 WELCO SALES LLC 5353 LETTERHEAD FOR FINANCE DEPT Letterhead for Finance dept 001.000.310.514.230.310.00 124.90 9.5% Sales Tax 001.000.310.514.230.310.00 11.87 Total :136.77 129864 1/5/2012 073552 WELCO SALES LLC 5344 LETTERHEAD LETTERHEAD 001.000.640.574.100.310.00 152.40 9.5% Sales Tax 001.000.640.574.100.310.00 14.48 LETTERHEAD5345 LETTERHEAD 138.200.210.557.210.490.00 124.90 9.5% Sales Tax 138.200.210.557.210.490.00 11.87 LETTERHEAD5346 LETTERHEAD 130.000.640.536.500.310.00 124.90 41Page: Packet Page 53 of 276 01/05/2012 Voucher List City of Edmonds 42 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129864 1/5/2012 (Continued)073552 WELCO SALES LLC 9.5% Sales Tax 130.000.640.536.500.310.00 11.87 Total :440.42 129865 1/5/2012 073552 WELCO SALES LLC 5351 LETTERHEAD MAYOR Letterhead Mayor 001.000.210.513.100.310.00 152.40 9.5% Sales Tax 001.000.210.513.100.310.00 14.48 Total :166.88 129866 1/5/2012 073552 WELCO SALES LLC 5343 LETTERHEAD PAPER LETTERHEAD PAPER 411.000.656.538.800.310.41 152.40 9.5% Sales Tax 411.000.656.538.800.310.41 14.48 Total :166.88 129867 1/5/2012 073552 WELCO SALES LLC 5350 PRINTING SERVICES Letterhead 001.000.250.514.300.310.00 363.20 9.5% Sales Tax 001.000.250.514.300.310.00 34.50 Total :397.70 129868 1/5/2012 073552 WELCO SALES LLC 5347 Letterhead for the Dev Serv Dept Letterhead for the Dev Serv Dept 001.000.620.558.800.310.00 256.67 Total :256.67 129869 1/5/2012 073552 WELCO SALES LLC 5354 LETTERHEAD FOR COMM SVCS & ECON DEV Letterhead for Community Services & 001.000.240.513.110.310.00 124.90 9.5% Sales Tax 001.000.240.513.110.310.00 11.87 42Page: Packet Page 54 of 276 01/05/2012 Voucher List City of Edmonds 43 9:38:29AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :136.77129869 1/5/2012 073552 073552 WELCO SALES LLC 129870 1/5/2012 073552 WELCO SALES LLC 5348 PW New Letterhead for new mayor (1000) PW New Letterhead for new mayor (1000) 001.000.650.519.910.310.00 76.20 PW New Letterhead for new mayor (1000) 411.000.654.534.800.310.00 76.20 9.5% Sales Tax 001.000.650.519.910.310.00 7.24 9.5% Sales Tax 411.000.654.534.800.310.00 7.24 Total :166.88 Bank total : 1,569,393.03127 Vouchers for bank code :front 1,569,393.03Total vouchers :Vouchers in this report127 43Page: Packet Page 55 of 276 01/11/2012 Voucher List City of Edmonds 1 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129871 1/12/2012 070322 A&A LANGUAGE SERVICES INC 1Z373579-NOV INTERPRETER FEE INTERPRETER FEE 001.000.230.512.501.410.01 153.10 INTERPRETER FEE1Z494015-NOV INTERPRETER FEE 001.000.230.512.501.410.01 178.40 INTERPRETER FEE1Z506900-DEC INTERPRETER FEE 001.000.230.512.501.410.01 165.75 INTERPRETER FEE1Z644073-DEC INTERPRETER FEE 001.000.230.512.501.410.01 148.15 INTERPRETER FEE1Z666511-NOV INTERPRETER FEE 001.000.230.512.500.410.01 159.70 INTERPRETER FEE1Z725254-DEC INTERPRETER FEE 001.000.230.512.500.410.01 147.60 INTERPRETER FEECR14809-NOV INTERPRETER FEE 001.000.230.512.500.410.01 156.40 INTERPRETER FEECR18288-DEC INTERPRETER FEE 001.000.390.512.520.410.00 166.30 INTERPRETER FEECR24238-NOV INTERPRETER FEE 001.000.230.512.500.410.01 195.45 INTERPRETER FEECR24809-NOV INTERPRETER FEE 001.000.230.512.500.410.01 156.40 INTERPRETER FEECR25162-NOV INTERPRETER FEE 001.000.230.512.501.410.01 159.70 INTERPRETER FEECR27152-NOV 1Page: Packet Page 56 of 276 01/11/2012 Voucher List City of Edmonds 2 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129871 1/12/2012 (Continued)070322 A&A LANGUAGE SERVICES INC INTERPRETER FEE 001.000.230.512.501.410.01 148.70 INTERPRETER FEECR27299-NOV INTERPRETER FEE 001.000.230.512.500.410.01 158.60 INTERPRETER FEECR27595-NOV INTERPRETER FEE 001.000.390.512.520.410.00 153.10 INTERPRETER FEECR28116-NOV INTERPRETER FEE 001.000.230.512.501.410.01 147.60 INTERPRETER FEECR28477-NOV INTERPRETER FEE 001.000.230.512.500.410.01 149.80 INTERPRETER FEECR29006-DEC INTERPRETER FEE 001.000.390.512.520.410.00 156.40 INTERPRETER FEECR29006-NOV INTERPRETER FEE 001.000.390.512.520.410.00 156.40 INTERPRETER FEECR29153-DEC INTERPRETER FEE 001.000.230.512.500.410.01 161.90 INTERPRETER FEECR29153-DEC19 INTERPRETER FEE 001.000.230.512.500.410.01 161.90 Total :3,181.35 129872 1/12/2012 068201 ACTIVE NETWORK INC 4100009153 CLASS MAINTENANCE FEES FOR 2012 2012 CLASS MAINTENANCE & SUPPORT FEES 001.000.640.574.200.480.00 11,392.50 9.5% Sales Tax 001.000.640.574.200.480.00 1,082.31 Total :12,474.81 2Page: Packet Page 57 of 276 01/11/2012 Voucher List City of Edmonds 3 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129873 1/12/2012 073862 ADAMS CONSULTING SERVICES LLC 2078/3 December 2011 - consulting services fees December 2011 - consulting services fees 001.000.220.516.100.410.00 3,315.00 Total :3,315.00 129874 1/12/2012 063863 ADVANCED TRAFFIC PRODUCTS 0000004981 Traffic - 12" Red Ball (LED Lights for Traffic - 12" Red Ball (LED Lights for 111.000.653.542.640.350.00 371.60 12" Yellow Ball 111.000.653.542.640.350.00 753.52 12" Green Ball 111.000.653.542.640.350.00 578.00 Green Arrow 111.000.653.542.640.350.00 139.36 9.5% Sales Tax 111.000.653.542.640.350.00 175.03 Total :2,017.51 129875 1/12/2012 063862 ALPINE PRODUCTS INC TM-121490 Roadway - Supplies Roadway - Supplies 111.000.653.542.310.310.00 454.50 Freight 111.000.653.542.310.310.00 28.55 9.5% Sales Tax 111.000.653.542.310.310.00 45.89 Total :528.94 129876 1/12/2012 001528 AM TEST INC 68394 SLUDGE ANALYSIS SLUDGE ANALYSIS 411.000.656.538.800.410.31 60.00 Total :60.00 129877 1/12/2012 069751 ARAMARK 655-5956604 Fac Maint Uniform Svc Fac Maint Uniform Svc 001.000.651.519.920.240.00 30.07 9.5% Sales Tax 3Page: Packet Page 58 of 276 01/11/2012 Voucher List City of Edmonds 4 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129877 1/12/2012 (Continued)069751 ARAMARK 001.000.651.519.920.240.00 2.86 public works mats655-5961132 public works mats 001.000.650.519.910.410.00 1.01 public works mats 111.000.653.542.900.410.00 3.84 public works mats 411.000.654.534.800.410.00 3.84 public works mats 411.000.652.542.900.410.00 3.84 public works mats 411.000.655.535.800.410.00 3.84 public works mats 511.000.657.548.680.410.00 3.83 9.5% Sales Tax 001.000.650.519.910.410.00 0.10 9.5% Sales Tax 111.000.653.542.900.410.00 0.37 9.5% Sales Tax 411.000.654.534.800.410.00 0.37 9.5% Sales Tax 411.000.652.542.900.410.00 0.37 9.5% Sales Tax 411.000.655.535.800.410.00 0.37 9.5% Sales Tax 511.000.657.548.680.410.00 0.34 street/storm uniform services655-5961133 street/storm uniform services 111.000.653.542.900.240.00 5.00 street/storm uniform services 411.000.652.542.900.240.00 5.00 9.5% Sales Tax 111.000.653.542.900.240.00 0.48 9.5% Sales Tax 4Page: Packet Page 59 of 276 01/11/2012 Voucher List City of Edmonds 5 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129877 1/12/2012 (Continued)069751 ARAMARK 411.000.652.542.900.240.00 0.47 fleet uniform services655-5961134 fleet uniform services 511.000.657.548.680.240.00 10.00 9.5% Sales Tax 511.000.657.548.680.240.00 0.95 Total :76.95 129878 1/12/2012 069751 ARAMARK 655-5956603 UNIFORM SERVICES PARK MAINTENANCE UNIFORM SERVICES 001.000.640.576.800.240.00 28.81 9.5% Sales Tax 001.000.640.576.800.240.00 2.74 Total :31.55 129879 1/12/2012 001441 ASCAP 100003416759 2012 LICENSE FEES 2012 LICENSE FEES 001.000.640.574.200.490.00 320.00 Total :320.00 129880 1/12/2012 070305 AUTOMATIC FUNDS TRANSFER 62910 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #700 Printing 411.000.652.542.900.490.00 23.15 UB Outsourcing area #700 Printing 411.000.654.534.800.490.00 23.15 UB Outsourcing area #700 Printing 411.000.655.535.800.490.00 23.85 UB Outsourcing area #700 Postage 411.000.654.534.800.420.00 97.68 UB Outsourcing area #700 Postage 411.000.655.535.800.420.00 97.68 9.5% Sales Tax 411.000.652.542.900.490.00 2.20 9.5% Sales Tax 411.000.654.534.800.490.00 2.20 5Page: Packet Page 60 of 276 01/11/2012 Voucher List City of Edmonds 6 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129880 1/12/2012 (Continued)070305 AUTOMATIC FUNDS TRANSFER 9.5% Sales Tax 411.000.655.535.800.490.00 2.26 Total :272.17 129881 1/12/2012 073035 AVAGIMOVA, KARINE 817 INTERPRETER FEE INTERPRETER FEE 001.000.230.512.500.410.01 100.00 Total :100.00 129882 1/12/2012 069076 BACKGROUND INVESTIGATIONS INC COE1211 Background check services Background check services 001.000.220.516.100.410.00 50.00 Total :50.00 129883 1/12/2012 073903 BENS CLEANER SALES INC 219772 EDM250 WIRE PRESSURE HOSE 411.000.656.538.800.310.21 360.00 9.5% Sales Tax 411.000.656.538.800.310.21 34.20 Total :394.20 129884 1/12/2012 069226 BHC CONSULTANTS LLC 4281 E8GA.SERVICES THRU 12/23/11 E8GA.Services thru 12/23/11 412.300.630.594.320.410.00 448.67 Total :448.67 129885 1/12/2012 073760 BLUELINE GROUP LLC 5576 E1JA.SERVICES THRU 12/31/11 E1JA.Services thru 12/31/11 412.100.630.594.320.410.00 11,802.00 Total :11,802.00 129886 1/12/2012 002500 BLUMENTHAL UNIFORMS & EQUIP 903268 INV#903268 - EDMONDS PD - GREENMUN LEVEL 3, 2ND CHANCE BALLISTIC VEST 001.000.410.521.220.240.00 800.00 9.5% Sales Tax 001.000.410.521.220.240.00 76.00 6Page: Packet Page 61 of 276 01/11/2012 Voucher List City of Edmonds 7 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129886 1/12/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP INV#911690-01 - EDMONDS PD - MARSH911690-01 CLOTH NAMETAGS "MARSH" 001.000.410.521.220.240.00 9.90 9.5% Sales Tax 001.000.410.521.220.240.00 0.94 INV#912815 - EDMONDS PD - BROMAN912815 UNIFORM PANTS 001.000.410.521.110.240.00 149.85 9.5% Sales Tax 001.000.410.521.110.240.00 14.24 INV#912815-80 REFUND OVER CHG - BROMAN912815-80 REFUND OVER CHG ON PANTS 001.000.410.521.110.240.00 -46.35 9.5% Sales Tax 001.000.410.521.110.240.00 -4.40 INV#913090 - EDMONDS PD - NAMETAGS913090 METAL NAME TAG - BARKER 001.000.410.521.220.240.00 9.95 METAL NAMETAG - BLACKBURN 001.000.410.521.220.240.00 9.95 METAL NAMETAG - COMPAAN 001.000.410.521.220.240.00 9.95 METAL NAMETAG - GANNON 001.000.410.521.220.240.00 9.95 METAL NAMETAG - LAWLESS 001.000.410.521.220.240.00 9.95 9.5% Sales Tax 001.000.410.521.220.240.00 4.73 INV#913135 - EDMONDS PD - LAVELY913135 L/S UNIFORM SHIRTS 001.000.410.521.220.240.00 179.74 CLOTH NAMETAGS "LAVELY" 001.000.410.521.220.240.00 9.90 511 JACKET 7Page: Packet Page 62 of 276 01/11/2012 Voucher List City of Edmonds 8 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129886 1/12/2012 (Continued)002500 BLUMENTHAL UNIFORMS & EQUIP 001.000.410.521.220.240.00 229.00 NAME TAGS FOR JACKET "LAVELY" 001.000.410.521.220.240.00 9.90 APPLY HEAT STAMP TO JACKET 001.000.410.521.220.240.00 5.00 REFLECTIVE POLICE PANEL 001.000.410.521.220.240.00 8.00 9.5% Sales Tax 001.000.410.521.220.240.00 41.95 INV#913141 - EDMONDS PD - COMPAAN913141 L/S UNIFORM SHIRT 001.000.410.521.100.240.00 89.87 9.5% Sales Tax 001.000.410.521.100.240.00 8.54 INV#913190 - EDMONDS PD - SHOEMAKE913190 UNIFORM PANTS 001.000.410.521.700.240.00 103.90 9.5% Sales Tax 001.000.410.521.700.240.00 9.87 Total :1,750.33 129887 1/12/2012 073250 BMI GENERAL LICENSING 21875057 LICENSE FEES 2012 LICENSE FEES 001.000.640.574.200.490.00 320.00 Total :320.00 129888 1/12/2012 066578 BROWN AND CALDWELL 14160585 141041 RS PS CTR. MODIFICATIONS 411.000.656.538.800.310.22 1,027.37 14104114160586 C-365 A BASIN UPGRADE 411.000.656.538.800.410.00 79.00 Total :1,106.37 129889 1/12/2012 003001 BUILDERS SAND & GRAVEL 296289 Roadway - Sand 8Page: Packet Page 63 of 276 01/11/2012 Voucher List City of Edmonds 9 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129889 1/12/2012 (Continued)003001 BUILDERS SAND & GRAVEL Roadway - Sand 111.000.653.542.310.310.00 882.29 9.5% Sales Tax 111.000.653.542.310.310.00 83.82 Total :966.11 129890 1/12/2012 068484 CEMEX LLC 9422798886 Sewer - Asphalt Cold Mix Sewer - Asphalt Cold Mix 411.000.655.535.800.310.00 381.65 9.5% Sales Tax 411.000.655.535.800.310.00 36.26 Roadway - Asphalt9422812876 Roadway - Asphalt 111.000.653.542.310.310.00 365.24 9.5% Sales Tax 111.000.653.542.310.310.00 34.70 Storm Dump Fees9422839723 Storm Dump Fees 411.000.652.542.320.490.00 115.56 Storm Dump Fees9422846073 Storm Dump Fees 411.000.652.542.320.490.00 122.23 Water - Asphalt Cold Mix9422846074 Water - Asphalt Cold Mix 411.000.654.534.800.310.00 521.00 9.2% Sales Tax 411.000.654.534.800.310.00 47.93 Storm Dump Fees9422846075 Storm Dump Fees 411.000.652.542.320.490.00 417.28 Storm Dump Fees9422854486 Storm Dump Fees 411.000.652.542.320.490.00 426.68 Total :2,468.53 9Page: Packet Page 64 of 276 01/11/2012 Voucher List City of Edmonds 10 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129891 1/12/2012 003510 CENTRAL WELDING SUPPLY BO 70726 2954000 WELDING SUPPLIES 411.000.656.538.800.310.21 531.19 9.5% Sales Tax 411.000.656.538.800.310.21 50.46 2954000RN12111062 CYLINDER RENTAL 411.000.656.538.800.450.21 45.00 9.5% Sales Tax 411.000.656.538.800.450.21 4.28 Total :630.93 129892 1/12/2012 003510 CENTRAL WELDING SUPPLY RN12111061 HELIUM FOR GYMNASTICS PARTIES HELIUM FOR GYMNASTICS BALLOONS 001.000.640.575.550.450.00 11.00 9.5% Sales Tax 001.000.640.575.550.450.00 1.05 Total :12.05 129893 1/12/2012 061773 CHAVE, ROBERT Chave Jan-June Travel Expenses Jan-June 2011. Travel Expenses Jan-June 2011. 001.000.620.558.600.430.00 299.11 Travel Expenses from July-Dec 2011 forChave July-Dec 2011 Travel Expenses from July-Dec 2011 for 001.000.620.558.600.430.00 238.82 Total :537.93 129894 1/12/2012 065682 CHS ENGINEERS LLC 450901-1112 E9GA.SERVICES THRU DECEMBER 2011 E9GA.Services thru December 2011 412.300.630.594.320.410.00 48,947.27 Total :48,947.27 129895 1/12/2012 019215 CITY OF LYNNWOOD 9086 INV#9086 CUST#1430 - EDMONDS PD VERIZON PHONE NARCS 12/2011 104.000.410.521.210.420.00 103.54 Total :103.54 10Page: Packet Page 65 of 276 01/11/2012 Voucher List City of Edmonds 11 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129896 1/12/2012 073573 CLARK SECURITY PRODUCTS INC SE018330SC Svc Fee Svc Fee 001.000.651.519.920.310.00 4.30 Total :4.30 129897 1/12/2012 073907 CLEMENS, BRYAN Boots 2012 UNIFORM BOOTS 2012 B CLEMENS Uniform Boots 2012 B Clemens 411.000.652.542.900.240.00 186.00 Total :186.00 129898 1/12/2012 004095 COASTWIDE LABS W2386459 005302 GARBAGE CAN LINERS 411.000.656.538.800.310.23 129.56 9.5% Sales Tax 411.000.656.538.800.310.23 12.31 Total :141.87 129899 1/12/2012 068815 CORRECT EQUIPMENT 25158 Sewer - Extreme Sator Liner Assemblies Sewer - Extreme Sator Liner Assemblies 411.000.655.535.800.310.00 391.75 9.5% Sales Tax 411.000.655.535.800.310.00 37.22 Total :428.97 129900 1/12/2012 065683 CORRY'S FINE DRY CLEANING DEC 2011 DRY CLEANING - EDMONDS PD - NOV/DEC 2011 DRY CLEANING/LAUNDRY 11 & 12/11 001.000.410.521.220.240.00 1,126.99 Total :1,126.99 129901 1/12/2012 005965 CUES INC 358326 SEWER - PARTS SEWER - PARTS 411.000.655.535.800.310.00 385.47 9.5% Sales Tax 411.000.655.535.800.310.00 36.62 Total :422.09 129902 1/12/2012 072189 DATASITE 72220 SHREDING FEE 11Page: Packet Page 66 of 276 01/11/2012 Voucher List City of Edmonds 12 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129902 1/12/2012 (Continued)072189 DATASITE SHREDING FEE 001.000.230.512.501.490.00 100.00 Total :100.00 129903 1/12/2012 072189 DATASITE 25609 STORAGE OF DOCUMENTS Document Storage 001.000.250.514.300.410.00 65.00 SHREDDING SERVICES72179 City Clerk Cabinet 001.000.250.514.300.410.00 129.00 Admin. Serv. Cabinet 001.000.310.514.230.410.00 25.00 Total :219.00 129904 1/12/2012 072189 DATASITE 72221 INV#72221 - EDMONDS PD - DEC 2011 SHREDDING 2 TOTES - 12/15/11 001.000.410.521.100.410.00 80.00 Total :80.00 129905 1/12/2012 061570 DAY WIRELESS SYSTEMS - 16 153189 INV#153189 EDMONDS PD REPAIR RADIO #326CDU0465 001.000.410.521.220.480.00 425.00 9.2% Sales Tax 001.000.410.521.220.480.00 39.11 Total :464.11 129906 1/12/2012 047450 DEPT OF INFORMATION SERVICES 2011120367 CUSTOMER ID: D200-0 Telecommunications Services December 001.000.310.518.880.420.00 940.00 Total :940.00 129907 1/12/2012 061860 DEPT OF LABOR & INDUSTRIES 216213 FAC - Cert Fees (8) Waste Water Trtmt Plnt (6) 411.000.656.538.800.510.00 124.20 Yost (5) 12Page: Packet Page 67 of 276 01/11/2012 Voucher List City of Edmonds 13 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129907 1/12/2012 (Continued)061860 DEPT OF LABOR & INDUSTRIES 001.000.651.519.920.490.00 103.50 FS 16 (3) 001.000.651.519.920.490.00 62.10 Sr Center (4) 001.000.651.519.920.490.00 82.80 FAC - Cert Fees (8) 001.000.651.519.920.490.00 165.60 Boys & Girls Club (1) 001.000.651.519.920.490.00 20.70 Parks Shop (5) 001.000.651.519.920.490.00 103.50 City Hall (1) 001.000.651.519.920.490.00 20.70 Library (1) 001.000.651.519.920.490.00 20.70 Museum (2) 001.000.651.519.920.490.00 41.40 PS (7) 001.000.651.519.920.490.00 144.90 FS 20 (2) and Permit Fee 001.000.651.519.920.490.00 91.40 MCH (1) 001.000.651.519.920.490.00 20.70 PW (4) 001.000.651.519.920.490.00 82.80 Total :1,085.00 129908 1/12/2012 047610 DEPT OF TRANSPORTATION RE 41 JA6953 L012 E9DA.REVIEW/APPROVE PLANS E9DA.Review/Approve Plans 112.200.630.595.330.410.00 144.10 Total :144.10 129909 1/12/2012 069030 DETECTION INSTRUMENTS CORP 5962-20758 1205 IRDA LINK/CABLE & STAND 411.000.656.538.800.310.22 140.00 13Page: Packet Page 68 of 276 01/11/2012 Voucher List City of Edmonds 14 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129909 1/12/2012 (Continued)069030 DETECTION INSTRUMENTS CORP Freight 411.000.656.538.800.310.22 7.92 Total :147.92 129910 1/12/2012 064531 DINES, JEANNIE 11-3248 TRANSPORTATION BENEFIT MEETING MINUTES 04/26 and 08/02 Transportation Benefit 631.000.653.542.310.410.00 120.00 Total :120.00 129911 1/12/2012 064531 DINES, JEANNIE 11-3251 INV#11-3251 - EDMONDS PD TRANSCRIPTION FOR IA11-004 001.000.410.521.100.410.00 303.00 TRANSCRIPTION FOR IA11-005 001.000.410.521.100.410.00 312.00 Total :615.00 129912 1/12/2012 068803 EAST JORDAN IRON WORKS 3447595 Storm Grate Assemblies and Parts Storm Grate Assemblies and Parts 411.000.652.542.400.310.00 4,837.26 9.5% Sales Tax 411.000.652.542.400.310.00 459.54 Total :5,296.80 129913 1/12/2012 007775 EDMONDS CHAMBER OF COMMERCE 12312011 VISITOR CENTER AWARD FOR JULY-DEC 2011 Tourism promotion award for Edmonds 120.000.310.575.420.410.00 1,250.00 Total :1,250.00 129914 1/12/2012 069878 EDMONDS-WESTGATE VET HOSPITAL 162371 INV#162371 CLIENT #5118 - EDMONDS PD CLAVAMOX FOR IMP#8544 001.000.410.521.700.310.00 14.40 9.5% Sales Tax 001.000.410.521.700.310.00 1.37 Total :15.77 129915 1/12/2012 031060 ELECSYS INTERNATIONAL CORP 100121 RADIX MONTHLY MAINT AGREEMENT 14Page: Packet Page 69 of 276 01/11/2012 Voucher List City of Edmonds 15 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129915 1/12/2012 (Continued)031060 ELECSYS INTERNATIONAL CORP Radix Monthly Maint Agreement - 411.000.654.534.800.480.00 152.00 RADIX MONTHLY MAINT AGREEMENT101574 Radix Monthly Maint Agreement - 411.000.654.534.800.480.00 152.00 Total :304.00 129916 1/12/2012 008812 ELECTRONIC BUSINESS MACHINES 071833 COPIER MAINT COPIER MAINT 001.000.230.512.501.480.00 83.63 COPIER MAINT072079 COPIER MAINT 001.000.230.512.501.480.00 13.59 Total :97.22 129917 1/12/2012 008812 ELECTRONIC BUSINESS MACHINES 072212 Meter charges for C1030 Planning Dept. Meter charges for C1030 Planning Dept. 001.000.620.558.800.450.00 93.63 9.5% Sales Tax 001.000.620.558.800.450.00 8.89 Meter charges for C1030 Bldg. Dept ~072213 Meter charges for C1030 Bldg. Dept ~ 001.000.620.558.800.450.00 49.22 9.5% Sales Tax 001.000.620.558.800.450.00 4.68 Total :156.42 129918 1/12/2012 009815 FERGUSON ENTERPRISES INC 0322070 Water Inventory - 8 Rolls Water Inventory - 8 Rolls 411.000.654.534.800.341.00 3,222.19 W-valvci-04-020 411.000.654.534.800.341.00 526.24 W-hyd/stortz-04-010 411.000.654.534.800.310.00 440.68 9.5% Sales Tax 15Page: Packet Page 70 of 276 01/11/2012 Voucher List City of Edmonds 16 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129918 1/12/2012 (Continued)009815 FERGUSON ENTERPRISES INC 411.000.654.534.800.341.00 356.10 9.5% Sales Tax 411.000.654.534.800.310.00 41.86 Hydrant Supplies0322759 Hydrant Supplies 411.000.654.534.800.310.00 41.76 7.7% sales tax 411.000.654.534.800.310.00 3.22 Total :4,632.05 129919 1/12/2012 070855 FLEX PLAN SERVICES INC 188153 December 2011 - Section 125 FSA plan December 2011 - Section 125 FSA plan 001.000.220.516.100.410.00 50.00 Jan 2012 FlexiCommute Plan fees188622 Jan 2012 FlexiCommute Plan fees 001.000.220.516.100.410.00 25.00 Total :75.00 129920 1/12/2012 011900 FRONTIER 425 712-0423 03 0260 1032797592 07 AFTER HOURS PHONE 411.000.656.538.800.420.00 56.83 03 0210 101452264107425 771-5553 AUTO DIALER 411.000.656.538.800.420.00 95.03 03 0210 1099569419 02425 NW1-0155 AUTO DIALER 411.000.656.538.800.420.00 218.12 Total :369.98 129921 1/12/2012 011900 FRONTIER 425-771-0158 FS # 16 FS #16 001.000.651.519.920.420.00 165.66 CITY HALL FIRE ALARM SYSTEM425-776-6829 CITY HALL FIRE ALARM SYSTEM 001.000.651.519.920.420.00 111.10 16Page: Packet Page 71 of 276 01/11/2012 Voucher List City of Edmonds 17 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :276.76129921 1/12/2012 011900 011900 FRONTIER 129922 1/12/2012 011900 FRONTIER 425-712-0647 BRACKETT'S LANDING MODEM BRACKETT'S LANDING MODEM LINE 001.000.640.576.800.420.00 41.53 PHONE CHARGES425-744-1681 425-744-1681 001.000.640.576.800.420.00 41.96 TELEPHONE CHARGES425-744-1691 744-1691 001.000.640.576.800.420.00 41.30 MEADOWDALE PRESCHOOL425-745-5055 MEADOWDALE PRESCHOOL PHONE 001.000.640.575.560.420.00 66.63 CITY PARK CHARGES425-776-5316 CITY PARK CHARGES 001.000.640.576.800.420.00 110.98 Total :302.40 129923 1/12/2012 072515 GOOGLE INC 556325 INTERNET ANTI-VIRUS & SPAM MAINT FEE Internet Anti-Virus & Spam Maint Fee - 001.000.310.518.880.480.00 523.33 Total :523.33 129924 1/12/2012 072515 GOOGLE INC 12-29-11 11-4464 REF NO 63115-162760 EDMONDS PD RECORDS RE SEARCH WARRANT 11-4464 001.000.410.521.210.410.00 25.00 Total :25.00 129925 1/12/2012 070896 HSBC BUSINESS SOLUTIONS 8941 Fac Maint - Towels, Blocks Fac Maint - Towels, Blocks 001.000.651.519.920.310.00 318.92 Fac Maint - Towels, Bucket 001.000.651.519.920.310.00 334.27 PW Admin Exec - Office Chair 001.000.650.519.910.310.00 164.24 17Page: Packet Page 72 of 276 01/11/2012 Voucher List City of Edmonds 18 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129925 1/12/2012 (Continued)070896 HSBC BUSINESS SOLUTIONS HR - Holiday Breakfast Supplies 001.000.220.516.100.490.00 286.09 PW - Office Supplies 001.000.650.519.910.310.00 36.81 Total :1,140.33 129926 1/12/2012 060165 HWA GEOSCIENCES INC 22792 E1JK.SERVICES THRU 12/31/11 E1JK.Services thru 12/31/11 412.100.630.594.320.410.00 2,140.00 Total :2,140.00 129927 1/12/2012 006841 IKON OFFICE SOLUTIONS 5021831885 Meter charges for reception copier for Meter charges for reception copier for 001.000.620.558.800.450.00 5.87 Meter charges for large copier from5021925308 Meter charges for large copier from 001.000.620.558.800.450.00 64.02 Meter charges for Eng. color copier5021925309 Meter charges for Eng. color copier 001.000.620.558.800.450.00 419.29 Total :489.18 129928 1/12/2012 073548 INDOFF INCORPORATED 2007513 Office supplies Office supplies 001.000.220.516.100.310.00 16.05 9.5% Sales Tax 001.000.220.516.100.310.00 1.52 Total :17.57 129929 1/12/2012 073548 INDOFF INCORPORATED 2007965 OFFICE SUPPLIES 9.5% Sales Tax 001.000.250.514.300.310.00 11.00 Office Supplies 001.000.250.514.300.310.00 115.80 Total :126.80 18Page: Packet Page 73 of 276 01/11/2012 Voucher List City of Edmonds 19 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129930 1/12/2012 068952 INFINITY INTERNET 2999946 PRESCHOOL INTERNET ACCESS MEADOWDALE PRESCHOOL INTERNET ACCESS 001.000.640.575.560.420.00 15.00 Total :15.00 129931 1/12/2012 069179 INTERWEST CONSTRUCTION INC E8FG.Ret Release E8FG.RETAINAGE RELEASE E8FG.Retainage Release 412.200.000.223.400.000.00 24,183.31 Total :24,183.31 129932 1/12/2012 073780 KAMINS, CHAD E7CB.Pmt 5 E7CB.PMT 5 THRU 12/30/11 E7CB.Pmt 5 thru 12/30/11 112.200.630.595.330.650.00 2,987.45 E7CB.Ret 5 112.200.000.223.400.000.00 -149.38 Total :2,838.07 129933 1/12/2012 070902 KAREN ULVESTAD PHOTOGRAPHY ULVESTAD14903 DIGITAL PHOTOGRAPHY DIGITAL PHOTOGRAPHY 101 #14903 001.000.640.574.200.410.00 260.00 Total :260.00 129934 1/12/2012 070255 KAR-GOR INC K1121128 Traffic Control - Rainbow Camera w/ Traffic Control - Rainbow Camera w/ 111.000.653.542.640.350.00 2,000.00 9.5% Sales Tax 111.000.653.542.640.350.00 190.00 Total :2,190.00 129935 1/12/2012 072650 KCDA PURCHASING COOPERATIVE 3540632 INV#3540632 CUST#100828 - EDMONDS PD 10 CASES MULTI USE COPY PAPER 001.000.410.521.100.310.00 253.10 HANDLING FEE 001.000.410.521.100.310.00 38.00 9.5% Sales Tax 001.000.410.521.100.310.00 24.04 19Page: Packet Page 74 of 276 01/11/2012 Voucher List City of Edmonds 20 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :315.14129935 1/12/2012 072650 072650 KCDA PURCHASING COOPERATIVE 129936 1/12/2012 067877 KINGSTON LUMBER 133742 Traffic Control - 4x4x12 Z-Max Traffic Control - 4x4x12 Z-Max 111.000.653.542.640.310.00 1,203.84 9.5% Sales Tax 111.000.653.542.640.310.00 114.36 Total :1,318.20 129937 1/12/2012 068396 KPFF CONSULTING ENGINEERS E2DB.62 E2DB.SERVICES THRU 10/31/11 E2DB.Services thru 10/31/11 132.000.640.594.760.410.00 2,092.36 E2DB.SERVICES THRU 11/30/11E2DB.63 E2DB.Services thru 11/30/11 132.000.640.594.760.410.00 1,225.84 Total :3,318.20 129938 1/12/2012 060132 LAB SAFETY SUPPLY 1018304441 Storm - Earplugs, Gloves, Work Uniform Storm - Earplugs, Gloves, Work Uniform 411.000.652.542.900.240.00 369.20 Freight 411.000.652.542.900.240.00 19.84 9.5% Sales Tax 411.000.652.542.900.240.00 36.95 Total :425.99 129939 1/12/2012 070478 LANE COMMUNICATIONS INC 1972 110 JAMES/WWTP CHANGE ORDER 110 James/WWTP Change Order 001.000.310.518.880.480.00 979.00 9.5% Sales Tax 001.000.310.518.880.480.00 93.01 Total :1,072.01 129940 1/12/2012 072059 LEE, NICOLE 778 INTERPRETER FEE INTERPRETER FEE 001.000.230.512.500.410.01 123.96 INTERPRETER FEE779 20Page: Packet Page 75 of 276 01/11/2012 Voucher List City of Edmonds 21 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129940 1/12/2012 (Continued)072059 LEE, NICOLE INTERPRETER FEE 001.000.230.512.501.410.01 123.96 INTERPRETER FEE780 INTERPRETER FEE 001.000.230.512.500.410.01 123.96 Total :371.88 129941 1/12/2012 073902 LENHART, ELLEN K IA 11-005 2012 IA 11-005 EDMONDS PD 5.4 BILLABLE HOURS IA 11-005 001.000.410.521.100.410.00 1,350.00 IA11-005 EDMONDS PDIA11-005 2011 24.1 BILLABLE HOURS IA11-005 001.000.410.521.100.410.00 6,025.00 MILEAGE IN 2011 IA11-005 001.000.410.521.100.410.00 179.82 Total :7,554.82 129942 1/12/2012 069634 LEXISNEXIS 1201641-20111231 INV 1201641-20111231 EDMONDS PD DECEMBER 2011 MIN. COMMITMENT 001.000.410.521.210.410.00 50.00 9.5% Sales Tax 001.000.410.521.210.410.00 4.75 Total :54.75 129943 1/12/2012 069362 MARSHALL, CITA 718 INTERPRETER FEE INTERPRETER FEE 001.000.230.512.501.410.01 88.32 INTERPRETER FEE836 INTERPRETER FEE 001.000.230.512.500.410.01 88.32 INTERPRETER FEE856 INTERPRETER FEE 001.000.230.512.500.410.01 88.32 Total :264.96 21Page: Packet Page 76 of 276 01/11/2012 Voucher List City of Edmonds 22 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129944 1/12/2012 019920 MCCANN, MARIAN 89 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.290.00 7,533.00 Total :7,533.00 129945 1/12/2012 020039 MCMASTER-CARR SUPPLY CO 12821909 123106800 CHECK VALVE/PRESSURE SWITCH 411.000.656.538.800.310.21 359.22 Freight 411.000.656.538.800.310.21 5.77 12310680014049421 PIPE FITTINGS/PRESSURE SWITCH 411.000.656.538.800.310.21 192.69 Freight 411.000.656.538.800.310.21 5.44 Total :563.12 129946 1/12/2012 069053 MICRO COM SYSTEMS LTD 15671 Documents scanned - bitonal indexing & Documents scanned - bitonal indexing & 001.000.620.558.600.490.00 349.95 9.5% Sales Tax 001.000.620.558.600.490.00 33.24 Documents scanned - Bitonal, Indexing,15672 Documents scanned - Bitonal, Indexing, 001.000.620.524.100.490.00 609.09 9.5% Sales Tax 001.000.620.524.100.490.00 57.87 Total :1,050.15 129947 1/12/2012 063773 MICROFLEX 00020400 12-11 TAX AUDIT PROGRAM 12/11 Tax Audit Program 001.000.310.514.230.410.00 346.49 Total :346.49 129948 1/12/2012 066006 MORGAN SOUND SM19257B Part 2 Pmt Plaza Room - Sound System Part 2 Pmt Plaza Room - Sound System 22Page: Packet Page 77 of 276 01/11/2012 Voucher List City of Edmonds 23 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129948 1/12/2012 (Continued)066006 MORGAN SOUND 001.000.651.519.920.480.00 1,260.46 9.5% Sales Tax 001.000.651.519.920.480.00 119.74 Total :1,380.20 129949 1/12/2012 072700 NETWORK HARDWARE RESALE LLC 353347 1000BASE-CWDM 1510 NM SFP GIGABIT ETHER 1000BASE-CWDM 1510 NM SFP GIGABIT 001.000.310.518.880.480.00 2,616.84 Total :2,616.84 129950 1/12/2012 024960 NORTH COAST ELECTRIC COMPANY S4281562.001 2091 A-B DBOT FIELD SERVICES/LABOR 411.000.656.538.800.410.22 435.75 9.5% Sales Tax 411.000.656.538.800.410.22 41.40 2091S4333700.001 ELECTRICAL SUPPLIES 411.000.656.538.800.310.22 558.35 9.5% Sales Tax 411.000.656.538.800.310.22 53.04 2091S4333700.002 ELECTRICAL SUPPLIES/HYPO 411.000.656.538.800.310.22 726.00 9.5% Sales Tax 411.000.656.538.800.310.22 68.97 Total :1,883.51 129951 1/12/2012 061013 NORTHWEST CASCADE INC 1-405011 CREDIT FOR EDMONDS ELEMENTARY CREDIT FOR HONEYBUCKET @ EDMONDS 001.000.640.576.800.450.00 -43.34 HONEY BUCKET RENTAL1-405971 HONEY BUCKET RENTAL: CIVIC FIELD 001.000.640.576.800.450.00 194.62 Total :151.28 23Page: Packet Page 78 of 276 01/11/2012 Voucher List City of Edmonds 24 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129952 1/12/2012 025690 NOYES, KARIN 000 00 263 ADB Meeting Minutes on 12/12/11. ADB Meeting Minutes on 12/12/11. 001.000.620.558.600.410.00 160.00 Total :160.00 129953 1/12/2012 063511 OFFICE MAX INC 758981 SUPPLIES SUPPLIES 001.000.230.512.501.310.00 406.74 SUPPLIES763303 SUPPLIES 001.000.230.512.501.310.00 17.52 Total :424.26 129954 1/12/2012 063511 OFFICE MAX INC 797290 PW Office Calendars, Copy Paper, Suppies PW Office Calendars, Copy Paper, Suppies 001.000.650.519.910.310.00 436.44 9.5% Sales Tax 001.000.650.519.910.310.00 41.47 PW - Calendars797462 PW - Calendars 001.000.650.519.910.310.00 39.20 9.5% Sales Tax 001.000.650.519.910.310.00 3.72 PW Admin Office Supplies807409 PW Admin Office Supplies 001.000.650.519.910.310.00 62.65 9.5% Sales Tax 001.000.650.519.910.310.00 5.97 PW Admin Office Supplies813381 PW Admin Office Supplies 001.000.650.519.910.310.00 24.84 9.5% Sales Tax 001.000.650.519.910.310.00 2.35 Total :616.64 129955 1/12/2012 063511 OFFICE MAX INC 860020 DVD discs, DVD envelopes, Bloom 24Page: Packet Page 79 of 276 01/11/2012 Voucher List City of Edmonds 25 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129955 1/12/2012 (Continued)063511 OFFICE MAX INC DVD discs, DVD envelopes, Bloom 001.000.110.511.100.310.00 252.52 Total :252.52 129956 1/12/2012 063511 OFFICE MAX INC 772618 INV#772618 ACCT#520437 250POL EDMONDS PD OKIDATA RIBBONS 001.000.410.521.110.310.00 18.20 MULTI-USE COPY PAPER 001.000.410.521.100.310.00 38.18 9.5% Sales Tax 001.000.410.521.110.310.00 1.73 9.5% Sales Tax 001.000.410.521.100.310.00 3.62 Total :61.73 129957 1/12/2012 063511 OFFICE MAX INC 978976 OFFICE SUPPLIES FILE POCKETS, MASKING TAPE, BANDAGES, 001.000.640.574.100.310.00 50.98 9.5% Sales Tax 001.000.640.574.100.310.00 4.84 Total :55.82 129958 1/12/2012 073751 OKANOGAN COUNTRY SHERIFF DEC 2011 DECEMBER 2011 HOUSING- EDMONDS PD 70 HOUSING DAYS DEC 2011 001.000.410.523.600.510.00 3,570.00 Total :3,570.00 129959 1/12/2012 026200 OLYMPIC VIEW WATER DISTRICT 0021400 FIRE STATION #20 FIRE STATION #20 001.000.651.519.920.470.00 147.92 Total :147.92 129960 1/12/2012 026200 OLYMPIC VIEW WATER DISTRICT 0000130 220TH ST SW & 84TH AVE W 220TH ST SW & 84TH AVE W 001.000.640.576.800.470.00 12.14 25Page: Packet Page 80 of 276 01/11/2012 Voucher List City of Edmonds 26 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129960 1/12/2012 (Continued)026200 OLYMPIC VIEW WATER DISTRICT 820 15TH ST SW/CEMETERY0001520 820 15TH ST SW/CEMETERY 130.000.640.536.500.470.00 30.02 820 15TH ST SW/CEMETERY0001530 820 15TH ST SW/CEMETERY 130.000.640.536.500.470.00 44.31 5TH & ST RTE 104/SPRINKLER0002930 5TH & ST RTE 104/SPRINKLER 001.000.640.576.800.470.00 13.45 9803 EDMONDS WAY0005060 9803 EDMONDS WAY 001.000.640.576.800.470.00 13.45 SIDEWALK NEAR 10415 226TH PL0026390 SIDEWALK NEAER 10415 226TH PL 001.000.640.576.800.470.00 13.45 Total :126.82 129961 1/12/2012 073221 ORCHID CELLMARK INC 010-054413 INV#010-054413 - EDMONDS PD 1 EVIDENCE SAMPLE #11-3850 001.000.410.521.210.410.00 305.00 INV#010-054414 - EDMONDS PD010-054414 1 EVIDENCE SAMPLE #11-3235 001.000.410.521.210.410.00 305.00 INV#010-054415 - EDMONDS PD010-054415 1 EVIDENCE SAMPLE #11-4018 001.000.410.521.210.410.00 305.00 INV#010-054416 - EDMONDS PD010-054416 2 EVIDENCE SAMPLE #11-3402 001.000.410.521.210.410.00 810.00 OTHER SERVICES #11-3402 001.000.410.521.210.410.00 60.00 INV#010-054417 - EDMONDS PD010-054417 2 EVIDENCE CASE #11-3829 001.000.410.521.210.410.00 610.00 26Page: Packet Page 81 of 276 01/11/2012 Voucher List City of Edmonds 27 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :2,395.00129961 1/12/2012 073221 073221 ORCHID CELLMARK INC 129962 1/12/2012 027060 PACIFIC TOPSOILS 125597 Storm Dump Fees Storm Dump Fees 411.000.652.542.320.490.00 105.00 Storm Dump Fees125682 Storm Dump Fees 411.000.652.542.320.490.00 73.50 Storm Dump Fees125712 Storm Dump Fees 411.000.652.542.320.490.00 84.00 Storm Dump Fees125779 Storm Dump Fees 411.000.652.542.320.490.00 73.50 Storm Dump Fees125893 Storm Dump Fees 411.000.652.542.320.490.00 252.00 Total :588.00 129963 1/12/2012 007800 PETTY CASH Petty Cash-Treasurer PETTY CASH REIMBURSEMENT Engineering Miscellaneous Supplies 001.000.620.558.600.490.00 29.64 Total :29.64 129964 1/12/2012 071811 PONY MAIL BOX & BUSINESS CTR 197025 2000 H20 UPS/ROYCE TECH. 411.000.656.538.800.420.00 63.49 Total :63.49 129965 1/12/2012 071811 PONY MAIL BOX & BUSINESS CTR 198100 WATER SEWER STREET STORM-L&I RETURN POST Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.43 27Page: Packet Page 82 of 276 01/11/2012 Voucher List City of Edmonds 28 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129965 1/12/2012 (Continued)071811 PONY MAIL BOX & BUSINESS CTR Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.41 Total :9.70 129966 1/12/2012 065021 PRINTING PLUS 71283 POETS & WRITERS AD AD UPDATED FOR POETS & WRITERS MAGAZINE 123.000.640.573.100.410.00 30.00 9.5% Sales Tax 123.000.640.573.100.410.00 2.85 Total :32.85 129967 1/12/2012 073858 PUBLIC SECTOR PERSONNEL CONSUL 2151 Preparation of draft classification Preparation of draft classification 001.000.220.516.100.410.00 4,000.00 Total :4,000.00 129968 1/12/2012 070809 PUGET SOUND EXECUTIVE 11-896 COURT SECURITY COURT SECURITY 001.000.230.512.500.410.00 2,167.50 Total :2,167.50 129969 1/12/2012 073905 PURETALK HOLDINGS LLC, C/O GENERAL SOLUTIONS27-2938943 REFUND TO PURETALK HOLDINGS LLC Refund of Utility Tax payment paid in 001.000.000.316.470.000.00 3.81 Total :3.81 129970 1/12/2012 068483 RH2 ENGINEERING INC 53969 E0IA.SERVICES THRU 5/22/11 E0IA.Services thru 5/22/11 412.100.630.594.320.410.00 7,932.77 E0IA.SERVICES THRU 6/26/1154151 E0IA.Services thru 6/26/11 412.100.630.594.320.410.00 10,662.76 E0IA.SERVICES THRU 9/30/1155076 E0IA.Services thru 9/30/11 412.100.630.594.320.410.00 3,531.53 E0IA.SERVICES THRU 12/25/1155078 28Page: Packet Page 83 of 276 01/11/2012 Voucher List City of Edmonds 29 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129970 1/12/2012 (Continued)068483 RH2 ENGINEERING INC E0IA.Services thru 12/25/11 412.100.630.594.320.410.00 12,049.25 E0IA.SERVICES THRU 12/25/1155082 E0IA.Services thru 12/25/11 412.100.630.594.320.410.00 1,888.00 Total :36,064.31 129971 1/12/2012 069062 RONGERUDE, JOHN 7693 PUBLIC DEFENDER FEE PUBLIC DEFENDER FEE 001.000.390.512.520.410.00 1,000.00 Total :1,000.00 129972 1/12/2012 073768 ROSEDALE MARINE ENGINEERING 11-10 C-367 OUTFALL DIFFUSER C-367 OUTFALL DIFFUSER 414.000.656.594.320.410.10 40,200.00 Total :40,200.00 129973 1/12/2012 061591 RYAN HERCO PRODUCTS CORP 7252402 090013 BATTERY POWER SOURCE 411.000.656.538.800.310.22 74.72 Freight 411.000.656.538.800.310.22 10.67 9.5% Sales Tax 411.000.656.538.800.310.22 8.11 Total :93.50 129974 1/12/2012 071467 S MORRIS COMPANY DEC 2011 INVOICE 12/30/11 ACCT#70014 - EDMONDS PD #732704 - 3 NPC 12/12/11 001.000.410.521.700.410.00 32.04 #825237 - 1 NPC 12/26/11 001.000.410.521.700.410.00 10.68 Total :42.72 129975 1/12/2012 067076 SEATTLE PUMP AND EQUIPMENT CO 11-5177 Storm Truck Small Equip Hoses Storm Truck Small Equip Hoses 29Page: Packet Page 84 of 276 01/11/2012 Voucher List City of Edmonds 30 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129975 1/12/2012 (Continued)067076 SEATTLE PUMP AND EQUIPMENT CO 411.000.652.542.400.350.00 1,969.90 9.5% Sales Tax 411.000.652.542.400.350.00 187.14 Total :2,157.04 129976 1/12/2012 067262 SENIOR SOFTBALL USA LEAGUES 985 SOFTBALLS 15 DOZEN SOFTBALLS 001.000.640.575.520.310.00 555.00 Total :555.00 129977 1/12/2012 070298 SESAC INC 3429649 LICENSE FEES 2012 LICENSE FEES 117.100.640.573.100.490.00 621.00 Total :621.00 129978 1/12/2012 065912 SIMPLEX INC 5758-79348 SWITCH LEVEL SWITCH LEVEL 411.000.656.538.800.310.22 58.46 Freight 411.000.656.538.800.310.22 18.64 Total :77.10 129979 1/12/2012 037375 SNO CO PUD NO 1 201711785 STREET LIGHTING (150 WATTS=184 LIGHTS) Street Lighting (150 Watts = 184 Lights 111.000.653.542.630.470.00 1,348.72 misc sales tax % 111.000.653.542.630.470.00 80.92 MUNICIPAL ST LIGHTING SERVICE2025-2918-6 Street Lighting 200 Watts: 304 Lights @ 111.000.653.542.630.470.00 2,508.00 misc sales tax % 111.000.653.542.630.470.00 150.48 250 5TH AVE N STREET LIGHTING2025-2920-2 Street Lighting 250 5th Ave N 400 111.000.653.542.630.470.00 173.81 30Page: Packet Page 85 of 276 01/11/2012 Voucher List City of Edmonds 31 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129979 1/12/2012 (Continued)037375 SNO CO PUD NO 1 misc sales tax % 111.000.653.542.630.470.00 10.43 STREET LIGHTING 100 WATTS:2025 LIGHTS2025-7615-3 Street Lighting 100 Watts: 2025 Lights 111.000.653.542.630.470.00 13,000.50 misc sales tax % 111.000.653.542.630.470.00 780.03 MUNICIPAL ST LIGHTS2025-7948-8 Street Lighting 58 Lights @ 9.71 per 111.000.653.542.630.470.00 563.18 misc sales tax % 111.000.653.542.630.470.00 33.79 Total :18,649.86 129980 1/12/2012 037375 SNO CO PUD NO 1 200274959 BEACON LIGHT CROSS WALK 23602 76TH AVE W BEACON LIGHT CROSS WALK~ 111.000.653.542.640.470.00 40.03 4 WAY LIGHT 224TH 76TH200594885 SIGNAL LIGHT 111.000.653.542.640.470.00 86.02 SCHOOL LIGHT 21506 84TH W201151420 SCHOOL FLASHING LIGHT 111.000.653.542.640.470.00 32.56 TRAFFIC LIGHT 21132 76TH W201187895 SIGNAL LIGHT 111.000.653.542.640.470.00 34.77 LIFT STATION #14 7905 1/2 211TH PL SW201501277 LIFT STATION #14 411.000.655.535.800.470.00 32.56 SCHOOL LIGHT 7801 212TH SW202191284 STREET LIGHT 111.000.653.542.630.470.00 32.56 SIGNAL LIGHT 22400 HWY 99202289096 SIGNAL LIGHT - 22400 Hwy 99 111.000.653.542.640.470.00 122.96 31Page: Packet Page 86 of 276 01/11/2012 Voucher List City of Edmonds 32 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129980 1/12/2012 (Continued)037375 SNO CO PUD NO 1 TRAFFIC LIGHT 21530 76TH202356739 SIGNAL LIGHT 111.000.653.542.640.470.00 39.94 Total :421.40 129981 1/12/2012 037375 SNO CO PUD NO 1 2006-5085-1 600 3RD AVE S 600 3RD AVE S 001.000.640.576.800.470.00 69.37 600 34RD AVE S2006-5164-4 600 3RD AVE S 001.000.640.576.800.470.00 1,013.53 250 6TH AVE N2008-6924-6 250 6TH AVE N. 001.000.640.576.800.470.00 330.47 600 3RD AVE S2021-1448-4 600 3RD AVE S 001.000.640.576.800.470.00 373.63 Total :1,787.00 129982 1/12/2012 037376 SNO CO PUD NO 1 0390006294 E2DB.RELOCATION OF PUD FACILITIES E2DB.Relocation of PUD Facilities 132.000.640.594.760.410.00 41,782.37 Total :41,782.37 129983 1/12/2012 063941 SNO CO SHERIFFS OFFICE I000283836 INV#I000283836 CUST#SSH00010 EDMONDS PD TASK FORCE JAN-JUNE 2012 001.000.410.521.100.510.00 4,999.00 Total :4,999.00 129984 1/12/2012 063941 SNO CO SHERIFFS OFFICE 01-04-12 INMATE MEDICAL FOR DECEMBER 2011 EDMONDS INMATE MEDICATIONS DEC 2011 001.000.410.523.600.310.00 205.96 CREDIT FOR INMATE RX 11-9-11 EDMONDSCREDIT 11-9-11 RX CREDIT FOR INMATE RX ON 11-9-11 001.000.410.523.600.310.00 -13.17 32Page: Packet Page 87 of 276 01/11/2012 Voucher List City of Edmonds 33 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :192.79129984 1/12/2012 063941 063941 SNO CO SHERIFFS OFFICE 129985 1/12/2012 037075 SNOHOMISH CO AUDITOR'S OFFICE 2011 Voter Reg 2011 VOTER REGISTRATION FILE MAINTENANCE 2011 Voter Registration File 001.000.390.511.800.510.00 67,086.36 Total :67,086.36 129986 1/12/2012 064351 SNOHOMISH COUNTY TREASURER 2011-915 INV#2011-915 REFUND DISPUTED CHGS & WR 1 BOOKING - OLIVARES 001.000.410.523.600.510.00 -90.00 1 HOUSING DAY - OLIVARES 001.000.410.523.600.510.00 -62.50 NET ADJ WORK RELEASE-OLIVARES 001.000.410.523.600.510.00 -216.00 INV#2011-915 REV- DEC 2011 - EDMONDS PD2011-915 REV 54 BOOKINGS - DEC 2011 001.000.410.523.600.510.00 4,860.00 7 HOME DETENTION DAYS - DEC 2011 001.000.410.523.600.510.00 112.00 442.67 HOUSING DAYS - DEC 2011 001.000.410.523.600.510.00 27,666.88 55 WORK RELEASE - DEC 2011 001.000.410.523.600.510.00 2,310.00 Total :34,580.38 129987 1/12/2012 038300 SOUND DISPOSAL CO 103583 garbage & recycle for PS garbage & recycle for PS 001.000.651.519.920.470.00 550.68 garbage & recycle for FAC103585 garbage & recycle for FAC 001.000.651.519.920.470.00 674.47 garbage & recycle for Library103586 garbage & recycle for Library 001.000.651.519.920.470.00 555.23 garbage & recycle - City Hall103588 garbage & recycle - City Hall 33Page: Packet Page 88 of 276 01/11/2012 Voucher List City of Edmonds 34 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129987 1/12/2012 (Continued)038300 SOUND DISPOSAL CO 001.000.651.519.920.470.00 459.89 Total :2,240.27 129988 1/12/2012 038300 SOUND DISPOSAL CO 11152011 104757 ASH DISPOSAL 411.000.656.538.800.474.65 2,831.09 Total :2,831.09 129989 1/12/2012 038300 SOUND DISPOSAL CO 103587 DISPOSAL SERVICES PARK MAINTENANCE DISPOSAL SERVICES 001.000.640.576.800.470.00 569.63 Total :569.63 129990 1/12/2012 009400 STELLAR INDUSTRIAL SUPPLY INC 3102731 Water/Sewer - Safety Glasses, Paints Water/Sewer - Safety Glasses, Paints 411.000.654.534.800.310.00 136.49 Water/Sewer - Safety Glasses, Paints 411.000.655.535.800.310.00 136.48 9.5% Sales Tax 411.000.654.534.800.310.00 12.98 9.5% Sales Tax 411.000.655.535.800.310.00 12.96 Water/Sewer - Upside Down Paint3103751 Water/Sewer - Upside Down Paint 411.000.654.534.800.310.00 111.96 Water/Sewer - Upside Down Paint 411.000.655.535.800.310.00 111.96 9.5% Sales Tax 411.000.654.534.800.310.00 10.64 9.5% Sales Tax 411.000.655.535.800.310.00 10.63 Water/Sewer - Work Gloves3103752 Water/Sewer - Work Gloves 411.000.654.534.800.310.00 373.91 Water/Sewer - Work Gloves 34Page: Packet Page 89 of 276 01/11/2012 Voucher List City of Edmonds 35 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 129990 1/12/2012 (Continued)009400 STELLAR INDUSTRIAL SUPPLY INC 411.000.655.535.800.310.00 373.91 9.5% Sales Tax 411.000.654.534.800.310.00 35.52 9.5% Sales Tax 411.000.655.535.800.310.00 35.52 Sewer - Sewer Cleaner Equip3106703 Sewer - Sewer Cleaner Equip 411.000.655.535.800.350.00 3,396.98 9.5% Sales Tax 411.000.655.535.800.350.00 322.71 Total :5,082.65 129991 1/12/2012 071585 STERICYCLE INC 3001690215 INV#3001690215 CUST#6076358 EDMONDS PD MINIMUM MONTHLY SERVICE CHARGE 001.000.410.521.910.410.00 10.00 9.5% Sales Tax 001.000.410.521.910.410.00 0.36 Total :10.36 129992 1/12/2012 040430 STONEWAY ELECTRIC SUPPLY S100068991.002 Fac Maint - Greenlee 609 Fac Maint - Greenlee 609 001.000.651.519.920.310.00 11.50 9.5% Sales Tax 001.000.651.519.920.310.00 1.09 Total :12.59 129993 1/12/2012 073888 STRIDER CONSTRUCTION CO E1JF.Pmt 1 E1JF.PMT 1 FINAL PAYMENT E1JF.Pmt 1 Final Payment 412.100.630.594.320.650.00 103,407.26 E1JF.Pmt 1 Final Payment 412.200.630.594.320.650.00 3,635.40 E1JF.Ret 1 412.100.000.223.400.000.00 -4,868.24 E1JF.Ret 1 412.200.000.223.400.000.00 -19.55 35Page: Packet Page 90 of 276 01/11/2012 Voucher List City of Edmonds 36 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :102,154.87129993 1/12/2012 073888 073888 STRIDER CONSTRUCTION CO 129994 1/12/2012 040917 TACOMA SCREW PRODUCTS INC 18955799 EV06845 SANDING DISC 411.000.656.538.800.310.21 180.62 9.5% Sales Tax 411.000.656.538.800.310.21 17.16 Total :197.78 129995 1/12/2012 040917 TACOMA SCREW PRODUCTS INC 10236408 Traffic Control Supplies Traffic Control Supplies 111.000.653.542.640.310.00 188.23 9.5% Sales Tax 111.000.653.542.640.310.00 17.88 Roadway - Supplies10260553 Roadway - Supplies 111.000.653.542.310.310.00 239.40 9.5% Sales Tax 111.000.653.542.310.310.00 22.74 Total :468.25 129996 1/12/2012 073886 TERRELL, EMILY 2011-009 Hearing Examiner Services Hearing Examiner Services 001.000.620.558.600.410.00 480.00 Drafting decision on 12/22/11.2011-010 Drafting decision on 12/22/11. 001.000.620.558.600.410.00 189.00 Total :669.00 129997 1/12/2012 009350 THE DAILY HERALD COMPANY 148134-12/31/2011 Accountant, #11-31 ad Accountant, #11-31 ad 001.000.220.516.100.440.00 217.69 Court Clerk, #11-33 ad 001.000.220.516.100.440.00 165.10 Utility Accounting Technician, #11-32 ad 001.000.220.516.100.440.00 183.00 36Page: Packet Page 91 of 276 01/11/2012 Voucher List City of Edmonds 37 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :565.79129997 1/12/2012 009350 009350 THE DAILY HERALD COMPANY 129998 1/12/2012 009350 THE DAILY HERALD COMPANY 12312011 NEWSPAPER ADS Council & Plan Agendas 001.000.250.514.300.440.00 1,329.08 Total :1,329.08 129999 1/12/2012 009350 THE DAILY HERALD COMPANY 1762282 AMD20110008/City of Edmonds legal AMD20110008/City of Edmonds legal 001.000.620.558.600.440.00 63.76 Total :63.76 130000 1/12/2012 066056 THE SEATTLE TIMES 01/04/12 Accountant ad, #11-31 Accountant ad, #11-31 001.000.220.516.100.440.00 375.00 Court Clerk ad, #11-33 001.000.220.516.100.440.00 150.00 Instrument Technician/Plant Electrician 411.000.656.538.800.440.00 150.00 Total :675.00 130001 1/12/2012 041960 TOWN & COUNTRY FENCE INC 44062 Roadway - Supplies Roadway - Supplies 111.000.653.542.310.310.00 248.00 9.5% Sales Tax 111.000.653.542.310.310.00 23.56 Total :271.56 130002 1/12/2012 042260 TRAFFIC SAFETY SUPPLY CO 951986 Roadway - Barricade Light Solar Powered Roadway - Barricade Light Solar Powered 111.000.653.542.310.310.00 429.00 Freight 111.000.653.542.310.310.00 21.68 9.5% Sales Tax 111.000.653.542.310.310.00 42.81 Total :493.49 37Page: Packet Page 92 of 276 01/11/2012 Voucher List City of Edmonds 38 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130003 1/12/2012 070037 TRIMAXX CONSTRUCTION INC E2DB.Pmt 5 E2DB.PMT 5 THRU 12/31/11 E2DB.Pmt 5 thru 12/31/11 132.000.640.594.760.650.00 271,115.77 E2DB.Ret 5 132.000.000.223.400.000.00 -13,555.79 Total :257,559.98 130004 1/12/2012 073581 TRUAX, KAILEY TRUAX0108 MONITOR FEES GYM MONITOR FEES FOR 1/8/12 001.000.640.574.100.410.00 60.00 Total :60.00 130005 1/12/2012 061192 UNITED PIPE & SUPPLY 8785040 Water Supplies - Adaptors Water Supplies - Adaptors 411.000.654.534.800.310.00 1,207.44 Meter Inventory - M-Meteromni-1.5-030 411.000.654.534.800.342.00 2,424.85 W-SETTERBYP-02-010 411.000.654.534.800.341.00 1,849.88 9.5% Sales Tax 411.000.654.534.800.310.00 114.71 9.5% Sales Tax 411.000.654.534.800.342.00 230.36 9.5% Sales Tax 411.000.654.534.800.341.00 175.74 Water Inventory - W-VALVBR-01.5-0108795039 Water Inventory - W-VALVBR-01.5-010 411.000.654.534.800.341.00 321.22 W-VALVBR-01.5-060 411.000.654.534.800.341.00 233.02 W-SETTERBYP-01.5-010 411.000.654.534.800.341.00 1,240.30 WATER SUPPLIES 411.000.654.534.800.310.00 2,594.40 9.5% Sales Tax 411.000.654.534.800.341.00 170.48 38Page: Packet Page 93 of 276 01/11/2012 Voucher List City of Edmonds 39 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130005 1/12/2012 (Continued)061192 UNITED PIPE & SUPPLY 9.5% Sales Tax 411.000.654.534.800.310.00 246.47 Total :10,808.87 130006 1/12/2012 043935 UPS 00002T4T13531 PICKUP REQUEST 292BK0PR05B Pickup request 292bk0pr05b 001.000.310.518.880.420.00 6.00 Fuel Surcharge 001.000.310.518.880.420.00 0.51 Late Payment Fee 001.000.310.518.880.420.00 0.91 Total :7.42 130007 1/12/2012 073832 WA ST DEPT OF ENTERPRISE SVCS 16-1-41445 INV 16-1-41445 EDMONDS PD ADMIN FEE FEDERAL 1033 SURPLUS 001.000.410.521.100.410.00 750.00 ADMIN FEE FED SURPLUS PROGRAMCM 16-2-41577 REDUCED PARTICIPATION IN FEDERAL 001.000.410.521.100.410.00 -650.00 Total :100.00 130008 1/12/2012 047605 WA ST TREASURER 4TH QTR 2011 EDMONDS FORFEITURES - 4TH QTR 2011 4TH QTR/PROCEEDS/CASH 104.000.000.237.100.000.00 229.70 4TH QTR/PROCEEDS/PROPERTY 104.000.000.237.100.000.00 259.35 Total :489.05 130009 1/12/2012 065035 WASHINGTON STATE PATROL I12004943 INV#I12004943 EDM301 - EDMONDS PD BACKGROUND CHECKS DEC 2011 001.000.000.237.100.000.00 154.00 Total :154.00 130010 1/12/2012 073552 WELCO SALES LLC 5355 Letterhead - HR Letterhead - HR 39Page: Packet Page 94 of 276 01/11/2012 Voucher List City of Edmonds 40 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130010 1/12/2012 (Continued)073552 WELCO SALES LLC 001.000.220.516.100.310.00 281.58 9.5% Sales Tax 001.000.220.516.100.310.00 26.75 Total :308.33 130011 1/12/2012 073552 WELCO SALES LLC 5339 FOLDING AND INSERTING Econ Dev inserts 001.000.240.513.110.490.00 149.00 folding business Lic renewals 001.000.250.514.300.310.00 149.00 9.5% Sales Tax 001.000.240.513.110.490.00 14.16 9.5% Sales Tax 001.000.250.514.300.310.00 14.15 Total :326.31 130012 1/12/2012 073552 WELCO SALES LLC 5363 BUSINESS CARDS FOR WWPT, DEV SER PW & PD Business Cards-Pamela Randloph250-00274 411.000.656.538.800.310.42 13.60 Mike Bower250-00274 001.000.410.521.100.310.00 13.60 Michelle Poff250-00274 001.000.410.521.100.310.00 13.60 Tod Moles250-00274 111.000.653.542.900.310.00 13.60 Jim Stevens250-00274 001.000.651.519.920.310.00 13.60 Kris Kuhnhausen250-00274 411.000.654.534.800.310.00 13.60 Dave Sittauer250-00274 511.000.657.548.680.310.00 13.60 Kody McConnell250-00274 001.000.650.519.910.310.00 13.60 Pat Lawler250-00274 001.000.620.558.800.310.00 13.60 40Page: Packet Page 95 of 276 01/11/2012 Voucher List City of Edmonds 41 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130012 1/12/2012 (Continued)073552 WELCO SALES LLC Jerry Schuster250-00274 001.000.620.558.800.310.00 13.60 9.5% Sales Tax 411.000.656.538.800.310.42 1.29 9.5% Sales Tax 001.000.410.521.100.310.00 2.58 9.5% Sales Tax 111.000.653.542.900.310.00 1.29 9.5% Sales Tax 001.000.651.519.920.310.00 1.29 9.5% Sales Tax 411.000.654.534.800.310.00 1.29 9.5% Sales Tax 511.000.657.548.680.310.00 1.29 9.5% Sales Tax 001.000.650.519.910.310.00 1.29 9.5% Sales Tax 001.000.620.558.800.310.00 2.60 Total :148.92 130013 1/12/2012 073552 WELCO SALES LLC 5366 INV#5366 - EDMONDS PD 1,000 DOMESTIC VIOLENCE FORMS 001.000.410.521.110.310.00 235.00 9.5% Sales Tax 001.000.410.521.110.310.00 22.33 Total :257.33 130014 1/12/2012 073552 WELCO SALES LLC 5349 Letterhead for Engineering Dept. Letterhead for Engineering Dept. 001.000.620.558.800.310.00 152.40 9.5% Sales Tax 001.000.620.558.800.310.00 14.48 Total :166.88 130015 1/12/2012 069691 WESTERN SYSTEMS 0000021422 Traffic Control - (8) Signal Heads for 41Page: Packet Page 96 of 276 01/11/2012 Voucher List City of Edmonds 42 4:00:30PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130015 1/12/2012 (Continued)069691 WESTERN SYSTEMS Traffic Control - (8) Signal Heads for 111.000.653.542.640.350.00 2,531.50 9.5% Sales Tax 111.000.653.542.640.350.00 240.50 Total :2,772.00 130016 1/12/2012 064234 WILDWATER RIVER TOURS INC AMUNDSON14906 SKAGIT BALD EAGLE WATCH SKAGIT BALD EAGLE WATCH 001.000.640.574.200.410.00 109.58 Total :109.58 Bank total :831,006.46146 Vouchers for bank code :front 831,006.46Total vouchers :Vouchers in this report146 42Page: Packet Page 97 of 276 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STR E0CA c325 Dayton Street Reconstruction & 220th Overlay STM E0FA c323 Perrinville Stream Diversion Mods. STM E0FC c326 Stormwater GIS Support STM E0FD c331 Illicit Discharge Detection & Elimination Implementation Plan STM E0FE c334 2011 Citywide Drainage Improvement Project-Willow Creek Anchor Strap SWR E0GA c330 75th Place West Sanitary Sewer Repair WTR E0IA c324 AWD Intertie and Reservoir Improvements WTR E0JA c363 2010 Waterline Replacement Program FAC E0LA c327 Edmonds Museum Exterior Repairs Project FAC E0LB c332 Senior Center Roof Repairs STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR E1AB c343 2011 Residential Neighborhood Traffic Calming STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements STR E1DA c354 Sunset Walkway Improvements General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FA c336 SW Edmonds-105th/106th Ave W Storm Improvements STM E1FB c337 2011 Citywide Drainage Improvement Project-12th Ave Storm STM E1FC c338 Lake Ballinger Associated Projects STM E1FD c339 Public Facilities Water Quality Upgrades STM E1FE c350 W. Dayton Emergency Storm Repair 2011 STM E1FF c341 Storm Contribution to Transportation Projects STM E1FG c348 2011 Citywide Drainage Imp.-Snohomish County Conservation District Support STM E1FH c349 Stormwater Development Review Support STM E1FI c351 Dayton Street Storm Rehab CIPP STM E1FJ c355 Public Works Spot Storm Improvements STM E1FK c357 Piezometer Data Evaluation STM E1FL c373 Public Works-Updated Decant Facility STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FN c376 Perrinville Creek Culvert Replacement SWR E1GA c347 Alder/Dellwood/Beach Pl/224th St. Sewer Replacement SWR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update WTR E1JA c333 2011 Waterline Replacement Program Revised 1/13/2012Packet Page 98 of 276 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood WTR E1JC c345 Edmonds General Facilities Charge Study WTR E1JD c346 PRV Station 11 and 12 Abandonment WTR E1JE c340 2012 Waterline Replacement Program WTR E1JK c375 Main Street Watermain PM E2DB c146 Interurban Trail SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update SWR E3GB c142 OVD Sewer Lateral Improvements WTR E3JB c141 OVD Watermain Improvements WTR E3JC c150 Citywide Water Supply System Improvements/Five Corners SWR E4GA c173 Lift Station 7 & 8 Integration & Rehabilitation PM E5MC c229 Woodway Elementary Acquisition/Development STR E6DA c245 76th Avenue West/75th Place West Walkway Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project WTR E6JA c234 2006 Waterline Replacement General E6MA c238 SR99 Enhancement Program STR E7AA c265 Main Street Lighting and Sidewalk Enhancements STR E7AC i005 228th St. SW Corridor Improvements STR E7AD s005 Transportation Element of the Comp Plan (2008) STR E7AE c278 Non-motorized Transportation/School Zone STR E7CB c268 Shell Valley Emergency Access Road STR E7CC i004 Slope Stabilization Project STM E7FG m013 NPDES PM E7MA c276 Dayton Street Plaza STR E8AA c285 Citywide Signal Improvements STR E8AB c288 Citywide Traffic Calming STM E8FA c289 Lake Ballinger/McAleer Creek Watershed Forum STM E8FB c291 Upper Edmonds Street Storm Improvements STM E8FG c303 8001 Talbot Road Culvert Emergency Repairs STM E8FG c303 Talbot Road Emergency Culvert Repair SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR E8GB s008 Sewer Infiltration and Inflow Study SWR E8GC c300 BNSF Double Track Project Revised 1/13/2012Packet Page 99 of 276 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title SWR E8GD c301 City-Wide Sewer Improvements WTR E8JB s007 2008 Water Comprehensive Plan PM E8MA c282 Fourth Avenue Cultural Corridor PM E8MB c290 Marina Beach Additional Parking STR E9CA c294 2009 Street Overlay Program STR E9CB c319 Admiral Way Modifications STR E9DA c312 226th Street Walkway Project STM E9FB c307 Talbot Road/Perrinville Creek Drainage Improvements STM E9FC c310 Perrinville Creek Improvements Project STM E9FD c313 Public Education/Outreach/Involvement (On-Going) SWR E9GA c304 Sewer Lift Station Rehabilitation Design SWR E9GB c305 2009-2010 Sewer Replacement Program WTP E9HA c317 WWTP Clay Feeder Project PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements ADM N/A m049 Greenberg Property Repairs Revised 1/13/2012Packet Page 100 of 276 AM-4503 Item #: 3. E. City Council Meeting Date: 01/23/2012 Time:Consent Submitted For:Shawn Hunstock Submitted By:Debra Sharp Department:Finance Review Committee: Committee Action: Type: Information Subject Title Approval of payroll direct deposit and checks #51106 through #51139 for the period December 16, 2011 through December 31, 2011 for $679,486.49. Recommendation from Mayor and Staff Approval of payroll direct deposit and checks. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Form Review Inbox Reviewed By Date Finance Shawn Hunstock 01/12/2012 09:01 AM City Clerk Sandy Chase 01/12/2012 09:04 AM Mayor Dave Earling 01/12/2012 09:53 AM Final Approval Sandy Chase 01/12/2012 09:54 AM Form Started By: Debra Sharp Started On: 01/12/2012 08:33 AM Final Approval Date: 01/12/2012 Packet Page 101 of 276 AM-4486 Item #: 3. F. City Council Meeting Date: 01/23/2012 Time:Consent Submitted By:Linda Hynd Department:City Clerk's Office Review Committee: Committee Action: Type:Action Information Subject Title Acknowledge receipt of Claim for Damages from Loralee Oswald ($694.58), Sharon L. Roma ($305.32), and Simon Zirians ($1,324.75). Recommendation from Mayor and Staff It is recommended that the City Council acknowledge receipt of the Claims for Damages by minute entry. Previous Council Action N/A Narrative Claims for Damages has been submitted by the following: Lauralee Oswald 8713 238th Street S.W. #A-7 Edmonds, WA. 98026 ($694.58) Sharon L. Roma 24111 104th Avenue West Edmonds, WA 98020 ($305.32) Simon Zirians 621 5th Avenue S. Apartment 1 Edmonds, WA 98020-3449 ($1,324.75) Attachments Oswald Claim for Damages Roma Claim for Damages Zirians Claim for Damages Form Review Inbox Reviewed By Date Packet Page 102 of 276 Mayor Dave Earling 01/11/2012 01:34 PM Final Approval Sandy Chase 01/11/2012 04:17 PM Form Started By: Linda Hynd Started On: 01/06/2012 09:43 AM Final Approval Date: 01/11/2012 Packet Page 103 of 276 Packet Page 104 of 276 Packet Page 105 of 276 Packet Page 106 of 276 Packet Page 107 of 276 Packet Page 108 of 276 Packet Page 109 of 276 AM-4494 Item #: 3. G. City Council Meeting Date: 01/23/2012 Time:Consent Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type:Action Information Subject Title Approval of list of businesses applying for renewal of their liquor licenses with the Washington State Liquor Control Board, December 2011. Recommendation from Mayor and Staff Previous Council Action N/A Narrative The City Clerk's Office, the Police Department, and the Mayor's Office have reviewed the attached list and have no concerns with the Washington State Liquor Control Board renewing the liquor licenses for the listed business, with the following exceptions: #9 Johnny's Fine Wine & Cigar was sold 3 months ago and is now called Edmonds Smoke & Gift Shop. Attachments WSLCB list Form Review Inbox Reviewed By Date Final Approval Sandy Chase 01/11/2012 04:18 PM Form Started By: Carolyn LaFave Started On: 01/11/2012 03:02 PM Final Approval Date: 01/11/2012 Packet Page 110 of 276 Packet Page 111 of 276 Packet Page 112 of 276 Packet Page 113 of 276 Packet Page 114 of 276 Packet Page 115 of 276 AM-4505 Item #: 3. H. City Council Meeting Date: 01/23/2012 Time:Consent Submitted For:Robert English Submitted By:Megan Cruz Department:Engineering Committee:Finance Type:Action Information Subject Title Purchasing Policy Update Recommendation from Mayor and Staff Approve policy. Previous Council Action On September 13, 2011, the CSDS and Finance Committees, in a joint meeting, reviewed and discussed a new change order policy and recommended the item be discussed with the full Council. On September 13, 2011, the CSDS Committee reviewed and discussed proposed ordinances setting requirements for responsible bidders and goals for apprenticehip participation on City Construction Contracts. On September 20, 2011, Council reviewed and discussed the proposed change order policy and recommended it be revised and discussed further at the October 4, 2011 Council meeting. On September 20, 2011, Council reviewed and approved Ordinance No. 3854 regarding apprenticeship utilization and Ordinance No. 3855 regarding responsible bidder criteria. On October 4, 2011, Council approved a change order policy for city construction projects. On January 10, 2012, the Finance Committee reviewed this item and recommended approval by full Council. Narrative Attached is an update to the City's Purchasing Policy that includes new sections related to change orders on City construction projects (page 13), apprenticeship utilization program (page 6) and responsible bidder criteria (page 8). All three items were reviewed and approved by Council in September and October and are now being incorporated into the City's Purchasing Policy. The update also proposes the following revisions to the Small Works Roster section: 1. RCW 39.04.155, regarding small works roster contract procedures, was amended in 2009 and increased the threshold for using small works roster contracts from $200,000 to $300,000 (page 11). Also, the cost of projects for which the City must notify all of the contractors on its small works roster that bids for work are being sought has been increased from $100,000 to $150,000 (page 12). 2. The threshold for award of small works contracts was raised to $100,000 to be consistent with the Mayor's purchasing authority for the procurement of products, professional services and public works Packet Page 116 of 276 projects (page 13). Attachments Exhibit 1 - Revised Purchasing Policy Form Review Inbox Reviewed By Date Engineering Robert English 01/12/2012 01:57 PM Public Works Phil Williams 01/12/2012 02:02 PM City Clerk Sandy Chase 01/12/2012 02:09 PM Mayor Dave Earling 01/12/2012 02:18 PM Final Approval Sandy Chase 01/12/2012 02:20 PM Form Started By: Megan Cruz Started On: 01/12/2012 Final Approval Date: 01/12/2012 Packet Page 117 of 276 City of Edmonds Purchasing Policies and Procedures January 201209 Style Definition: Heading 1 Packet Page 118 of 276 Table of Contents Page Policy ............................................................................................................................................... 1 Purpose ............................................................................................................................................ 1 Authority .......................................................................................................................................... 1 Parameters ....................................................................................................................................... 1 Procurement of Products ................................................................................................................ 2 Procurement of Professional Services ........................................................................................... 2 A. Professional, Technical, and Other ....................................................................................... 2 B. Architectural, Engineering, and Land Surveyor Services (A/E) ............................................... 3 Procurement of Public Works ......................................................................................................... 3 Bidding Requirements .................................................................................................................... 4 Bid Procedures ............................................................................................................................. 4 Apprentice Requirements.............................................................................................................. 6 Responsible Bidder Criteria .......................................................................................................... 8 Small Works Roster ..................................................................................................................... 511 Limited Pubic Works Process .................................................................................................. 712 Change Orders on Public Works Construction Contracts ........................................................... 13 Reimbursement of Expenses ...................................................................................................... 813 Other Issues ................................................................................................................................ 813 Interlocal Agreements ............................................................................................................. 813 Sole Source Procurement ....................................................................................................... 814 Special Market Conditions ....................................................................................................... 814 Emergencies ........................................................................................................................... 914 Record Retention Requirements ............................................................................................. 914 State Minimum Bidding Requirements ..................................................................................... 915 Conflicts of Interest ................................................................................................................. 915 Forms and Templates ............................................................................................................. 915 Recyclables ............................................................................................................................ 915 Surplus Items .......................................................................................................................... 915 Store Issued Charge Cards ..................................................................................................... 915 Purchase Cards ...................................................................................................................... 915 Quick Checks ........................................................................................................................ 1015 Early Release ....................................................................................................................... 1015 Petty Cash ............................................................................................................................ 1015 Budget Adjustments .............................................................................................................. 1016 Exclusive Contract Agreements ............................................................................................. 1016 Expenditures of Direct or Indirect Federal Financial Assistance ............................................. 1016 Finance Committee ............................................................................................................... 1016 Packet Page 119 of 276 City of Edmonds Purchasing Policy January 201209 Page 1 of 10 16 Policy The City of Edmonds will acquire goods and services in a manner that results in the most efficient delivery of the same considering cost and value received. To avoid conflict of interest, procurement will be impartial. Procurement of goods and services will provide the City with the best quality for the best value and will be for the benefit of the public. Employees are prohibited from making purchases for personal use and charging any City vendor account. Purchases will be made within budget limits and to meet goals and objectives approved in the City’s budget. Potential purchases that are not within budget limits will be pre-approved through a budget amendment process. All City purchases will ultimately be approved by the City Council through the voucher approval process. Purpose This administrative manual establishes City responsibilities and policies, procedures, and practices to follow to purchase equipment, materials, and services. All employees must follow established policies and procedures. The City’s purchasing policies and procedures, however, are intended solely for the benefit of the City. Nothing therein shall be interpreted to create any specially benefited or protected class of persons, or any private cause of action against the City. Adherence to policies and procedures will ensure that public purchases and contracts are open, fair, and at the least cost to the public. Policies and procedures are divided into six major areas: 1) Procurement of Products, 2) Procurement of Professional Services, 3) Procurement of Public Works, 4) Bidding Requirements, 5) Reimbursement of Expenses, and 6) Other Issues. Authority A department director (or designee), acting within his/her department budget, is authorized to provide for supplies and services purchases. To ensure the City’s fiscal responsibility, purchases are coordinated through the Finance Department. The City’s procurement procedures are based on Revised Code of Washington minimum standards, Edmonds City Council adopted resolutions and ordinances, rules and guidelines from the State Auditor’s Office, and recommendations from Municipal Research Services Center. Parameters Dollar-value ranges indicated pertain to each purchase (including tax, freight, handling and set up costs, if applicable). Purchases cannot be broken into multiple purchases to avoid compliance with State statutes and City policies. Procurement of goods or services specifically identified and approved by Council during the budget process are excluded from pre-approval requirements. Any contract that extends beyond the approved budget cycle or which has continuing provisions (indemnities) which impose obligations beyond the budget cycle must go to Council for authorization; provided that the Mayor (or designees) shall be authorized to execute contracts with indemnity provisions that survive expiration or termination of the contracts if the following conditions are met: (1) City Attorney determines that the indemnity provision is in a standard form that assigns risks in a manner consistent with the costs and purposes of the contract; and (2) the dollar value of the contract is less than $100,000. Packet Page 120 of 276 City of Edmonds Purchasing Policy January 201209 Page 2 of 10 16 Procurement of Products Purchasing decisions costing $50,000 or less must be approved by the department director (or designee). Purchases costing between $10,000 and $25,000 require at least three telephone quotes from vendors (unless the items are from a sole source vendor), and completion of the vendor quote form. Purchasing decisions costing more than $25,000 but less than $50,000 must be approved by the department director (or designees). Purchases require written quotations from, if possible, at least three vendors (unless the items are from a sole source vendor). Purchasing decisions costing more than $50,000 but less than $100,000 must be approved by the department director and the Mayor (or their designees). Purchases require written quotations from, if possible, at least three vendors (unless the items are from a sole source vendor). Purchases in excess of $100,000 must be bid competitively (unless the items are from a sole source vendor). See Bidding Requirements below. The City Council must authorize the call for bids for a purchase estimated at $100,000 or more, as well as award the contract. When soliciting quotes, the City will not inform a vendor of other vendors’ quotes. All quotes/bids must be awarded to the lowest responsible bidder. Procurement of Professional Services A. Professional, Technical, and Other Services 1. Professional, Technical and Other services include disciplines not specifically related to A/E such as attorneys, computer programmers, financial analysts, bond counsels, artists, planners, real estate appraisers, landscapers, etc. 2. Purchase of professional services requires completion of a City professional service contract that describes services to be performed and purchase price. 3. The department director (or designee) must approve purchases of professional services costing $50,000 or less, and provided funds have been budgeted is authorized to sign the contract. 4. The department director and the Mayor (or their designees) must approve purchases of professional services costing more than $50,000 but less than $100,000. The Mayor is authorized to sign the contract provided funds have been budgeted. 5. Professional services with an estimated consultant fee of $100,000 or greater, require a focused public solicitation to ensure the consultant has the necessary expertise. A summary of the public solicitation must be put on the City Council agenda for approval prior to advertisement. The City Council must approve Professional Service contracts costing more than $100,000, and authorize the Mayor to sign the contract. 6. Expertise, experience, including prior experience with the City, timeframe for completing projects, and the value of a negotiated agreement will be considered when choosing a consultant/firm to perform professional services. Packet Page 121 of 276 City of Edmonds Purchasing Policy January 201209 Page 3 of 10 16 B. Architectural, Engineering and Land Surveyor Services (A/E) 1. Procurement of A/E services will be in accordance with Chapter 39.80 RCW. The statute requires advance notice of the need for professional services (RCW 39.80.030), evaluation of firms’ qualifications and performance (RCW 39.80.040), and negotiation with firms in accordance with adjudged qualifications (RCW 39.80.050). A/E purchases will be coordinated through the Public Works Department to ensure compliance with State statutes. 2. The department director (or designee) are designated authority to approve advertising Requests for Qualifications (RFQ’s) for A/E services when the estimated consultant contract fee is $50,000 or less and to approve proceeding with procurement of A/E services using the A/E Consultant Roster, provided funds have been budgeted by Council. 3. The department director and the Mayor (or their designees) must approve consultant contracts when the estimated consultant contract fee is greater than $50,000, but less than $100,000, provided funds have been budgeted.. The Mayor is authorized to sign the contract. 4. Per Resolution 1155 the City utilizes the A/E consultant roster maintained by Municipal Research and Services Center (MRSC). 5. Selection of an A/E consultant from the consultant roster may be made if the estimated consultant fee is $100,000 or less. 6. All projects with an estimated A/E consultant fee of $100,000 or greater, and projects that are sufficiently complex/unique will require a focused public solicitation advertised as a Request for Qualification (RFQ’s) to ensure the A/E consultant has the necessary expertise. A summary of the RFQ and project details must be put on the City Council agenda for approval prior to advertising the RFQ. The City Council must approve A/E Professional Service contracts costing more than $100,000, and authorize the Mayor to sign the contract. 7. A selection panel, with a minimum of three employees, shall be used to select an A/E consultant when the estimated consultant fee exceeds $100,000. A selection panel is optional when the A/E consultant fee is estimated to be less than $100,000. 8. Purchase of A/E services require completion of a City professional service contract that describes services to be performed and purchase price. Procurement of Public Works RCW 39.04.010 defines public works to include all work, construction, alteration, repair or improvement other than ordinary maintenance, executed at the cost of the City. (Most public works projects are multiple craft, defined as more than one type of work being executed.) 1. City employees may be used to perform public works projects until the accumulated costs of public works projects performed by them during a budget cycle meets ten percent of the City’s public works construction budget; PROVIDED that, for any public works project costing more than fifty thousand dollars, if multiple crafts or trades are involved, or thirty thousand dollars, if only a single craft or trade is involved, must be bid competitively. See Bidding Requirements below. 2. Starting in January 1, 2010, the bid limits above will be sixty five thousand dollars and forty thousand dollars, respectively. 3. Once the accumulated cost of public works project performed by City employees during a budget cycle meets or exceeds ten percent of the City’s public works construction budget, all other public works projects must be bid competitively, regardless of estimated costs. See Bidding Requirement below. Packet Page 122 of 276 City of Edmonds Purchasing Policy January 201209 Page 4 of 10 16 4. Public works projects are governed by prevailing wage requirements, regardless of contract amount. 5. Except as noted below for Small Works Roster or limited public works, a bid bond of five percent will be required on all public works bids, and a performance bond (or retainage for public works contracts of thirty five thousand dollars or less) will also be required pursuant to Chapter 39.08 RCW on public works contracts. Bidding Requirements The competitive bid process is generally (although not exclusively) used for public works projects. Dollar-value ranges indicated pertain to each purchase (including tax, freight, handling and set up costs, if applicable). Purchases cannot be broken into multiple purchases to avoid compliance with State statutes or City policies and procedures. Negotiations on bids are not permitted. Bid Procedures 1. Authorization to call for bids will be approved by the department director (or designee) for public works projects estimated at less than $50,000; and by the department director and the Mayor (or their designees) for a public works project costing more than $50,000 but less than $100,000. The City Council must authorize the call for bids for a project estimated at $100,000 or more. Authorization for Bids 2. After proper authorization, the requesting department director (or designee) will publish the advertisement for Bids reasonably in advance of the bid submittal deadline in the official newspaper or a newspaper of general circulation most likely to bring responsive bids. Publication of Notice 3. Notice (or advertisement) for bids should contain definite specifications and procedures for bidders to use to estimate their bids. A bid notice for public work should include: Notice Contents - project title, - nature and scope of work or goods sought, - where contract documents (plans and specifications) can be reviewed or obtained, - cost, if any, to obtain a set of contract documents, - place, date, and time that bids are due, - place, date, and time that bids will be opened (if different from above), - materials and equipment to be furnished by the City, if any, - statement that a bid bond must accompany the bid for public works projects, and a - statement that the City retains the right to reject any and all bids and to waive minor irregularities in the bidding process. In addition, the City may provide evaluation criteria; minimum qualification expectations; date, time, and location of pre-bid conference (if applicable); and name, address, and telephone number of the project contact to assist bidders in preparing responsive submittals. Packet Page 123 of 276 City of Edmonds Purchasing Policy January 201209 Page 5 of 10 16 4. Bids are submitted to the City Clerk’s Office, where they are time and date stamped and processed. No bids will be opened prior to the predetermined date and time. Bid Opening 5. The requesting department director will report on all bids received with a recommendation on the lowest responsible bidder, if any, or to reject all bids. Report on Bids 6. Unless all bids are rejected, a winning bid must be awarded to the lowest responsible bidder by the department director (or designee) for a public works project costing less than $50,000; and by the department director and the Mayor (or their designees) for a public works project costing more than $50,000 but less than $100,000. The City Council must award bids which exceed $100,000. The City may chose to reject all bids for any reason. Bid Award The following shall apply to bid solicitations: • Selection of a winning offer is based primarily on low bid, after factoring whenever possible such costs as maintenance and operations over the expected period of use. Consideration, however, may also be given for the following: • Ability, capacity, expertise and skill of the bidder to perform the contract. • Character, integrity, reputation, judgment, experience, and efficiency of bidder. • Ability to perform within time specified. • Quality of performance of previous contract(s). • Other information having a bearing on the decision to award the contract. • Minimum qualifications must be provided to ensure respondents are reasonably qualified. Minimum qualification requirement should be compared against the marketplace to ensure they are not overly restrictive. • To ensure consistency and fair process, the City will use standard forms, documents, contracts, and terms and conditions, when practical. The Public Works & Finance Departments will maintain templates for bid-related documents for use by departments. The City may use an evaluation selection committee to promote an open and proper selection. The requesting department director will appoint committee members to act in an advisory capacity. • When practical, the City will conduct a pre-bid conference to allow a thorough discussion of the City’s expectations, intent, scope, specifications, and terms. Interested companies should be encouraged to attend. • Every bidder for a public works contract that is expected to cost one million dollars or more must submit as part of the bid, or within one hour after the published bid submittal time, the names of the subcontractors with whom the bidder, if awarded the contract, will subcontract for performance of the work of: HVAC (heating, ventilation, and air conditioning); plumbing as described in chapter 18.106 RCW; and electrical as described in chapter 19.28 RCW, or to name itself for the work. The bidder shall not list more than one subcontractor for each category of work identified, unless subcontractors vary with bid alternates, in which case the prime contract bidder must indicate which subcontractor will be used for which alternate. Failure of bidder to submit as part of the bid the names of such subcontractors or to name itself to perform such work or the naming of two or more subcontractors to perform the same work shall render the bid nonresponsive and, therefore, void. Packet Page 124 of 276 City of Edmonds Purchasing Policy January 201209 Page 6 of 10 16 • If no responsive bid is received on the first call the City may readvertise and make a second call, or without any further call, it may enter into a negotiated contract, purchase the supplies, material or equipment or perform the work or improvement using its own employees. Apprentice Requirements A. Definitions. 1. “Apprentice” means an apprentice enrolled in a state-approved apprenticeship training program. 2. “Contractor” means a person, corporation, partnership, limited liability company, or joint venture entering into a contract with the City to construct a public work. 3. “Labor hours” refers to the total number of hours worked by workers receiving an hourly wage who are directly employed on the site of the public work and who are subject to state or federal prevailing wage requirements. “Labor hours” shall also include hours worked by workers employed by subcontractors on the site of the public work, and shall include additional hours worked as a result of a contract or project adjustment or pursuant to an agreed-upon change order. 4. “Estimated cost” means the anticipated cost of a public work, as determined by the City, based upon the expected costs of materials, supplies, equipment, and labor, but excluding taxes and contingency funds. 5. “Public work” refers to all City funded construction projects that constitute a public work pursuant to RCW 39.04.010 as now or hereafter amended and estimated to cost $250,000 or more. 6. “State-approved apprenticeship training program” means an apprenticeship program approved or recognized by the Washington State Apprenticeship and Training Council. 7. “Subcontractor” means a person, corporation, partnership, limited liability company, or joint venture that has contracted with the contractor to perform all or part of the work to construct a public work by a contractor. B. Apprentice utilization. Apprentices shall be utilized for the construction of public works by contractors and subcontractors in accordance with this section. 1. Apprenticeship utilization program goal. For public works contracts with an estimated cost of Two Hundred Fifty Thousand Dollars ($250,000) or more, the Director of Public Works, or his designee, is authorized to require that up to fifteen percent (15%) of the Formatted: Font: (Default) Arial, 10 pt Formatted: Justified Formatted: Font: (Default) Arial, 10 pt Formatted: Justified Packet Page 125 of 276 City of Edmonds Purchasing Policy January 201209 Page 7 of 10 16 contract labor hours, including contractor and subcontractor hours, be performed by apprentices. 2. Contract requirements. Contract documents for such public works construction projects shall include provisions detailing the apprentice labor requirements. 3. Monitoring. The City will include an Apprenticeship Utilization Form for contractors to complete when submitting their bid documents, which identifies the intended usage of apprentices by the contractor and any subcontractors. This document will require the identification of individual apprentices by name and Washington State apprenticeship registration number, an estimate of the total apprentice labor hours, and the identification of apprentice hours to be worked by minorities, women, persons with disabilities and disadvantaged youth. This provision is not intended and shall not be used to discriminate against any applicant for training. In addition, the City will require the submittal of an Apprenticeship Verification Form by the contractor at the conclusion of the public works project that will identify the actual work performed by apprentices for the contractor and subcontractors. 4. Failure to meet utilization goal. Failure by a contractor to comply with established apprenticeship requirements, unless otherwise adjusted or waived in writing as set forth below, shall be deemed a breach of contract for which the City shall be entitled to all remedies allowed by law under the contract. Failure to comply with the apprenticeship requirements may also be considered evidence bearing on a contractor’s qualification for award of future contracts with the City. 5. Adjustment and waiver. The Director of Public Works, or his designee, may adjust or waive the requirements of this section for a specific project at any time for the following reasons: (a) The demonstrated lack of availability of apprentices in specific geographic areas; (b) A disproportionately high ratio of material costs to labor hours, which does not make feasible the required minimum levels of apprentice participation; (c) The reasonable and necessary requirements of the contract render apprentice utilization infeasible at the required levels; (d) In order to meet the requirement, the contractor will be forced to displace members of its workforce; Packet Page 126 of 276 City of Edmonds Purchasing Policy January 201209 Page 8 of 10 16 (e) The participating contractor has demonstrated a good faith effort to comply with the requirements of this section; and/or Other criteria deemed appropriate that are not inconsistent with the purpose and goals of this section. Responsible Bidder Criteria A. Mandatory responsible bidder criteria. 1. The bidder responsibility criteria set forth in this section shall be used by the Public Works Department to establish the minimum requirements for all contractors and subcontractors bidding on City contracts for public work (as those terms are defined in RCW 39.04.010). The bid documents shall set forth the documentation to be submitted by bidders to demonstrate their compliance with the mandatory responsible bidder criteria. 2. To be considered a responsible bidder and qualified to be awarded a City contract for public work, the bidder must: (a) At the time of bid submittal, have a certificate of registration in compliance with chapter 18.27 RCW (contractor registration); (b) Have a current state unified business identifier (UBI) number; (c) If applicable, have: (i) industrial insurance coverage for the bidder’s employees working in Washington as required in Title 51 RCW; (ii) a state employment security department number as required in Title 50 RCW; and (iii) a state excise tax registration number as required in Title 82 RCW; (d) Not be disqualified from bidding on any public works contract under RCW 39.06.010 or RCW 39.12.065(3); and (e) Until December 31, 2013, not have violated RCW 39.04.370 more than one time as determined by the State Department of Labor and Industries. 3. A bidder must verify mandatory responsibility criteria for each first tier subcontractor, and a subcontractor of any tier that hires other subcontractors must verify mandatory responsibility criteria for each of its subcontractors. Verification shall include that each subcontractor, at the time of subcontract execution, meets the responsibility criteria listed Formatted: Font: Not Bold, Not Italic, No underline Formatted: Font: (Default) Arial, 10 pt Formatted: Justified Packet Page 127 of 276 City of Edmonds Purchasing Policy January 201209 Page 9 of 10 16 in RCW 39.04.350(1) and ECC 18.00.060 and possesses an electrical contractor license, if required by chapter 19.28 RCW, or an elevator contractor license, if required by chapter 70.87 RCW. This verification requirement, as well as the mandatory responsibility criteria, must be included in every public works contract and subcontract of every tier. B. Supplemental responsible bidder criteria. 1. In addition to the mandatory bidder responsibility criteria set forth in ECC 18.00.060 (A), the Public Works Department may adopt in connection with a particular project relevant supplemental bidder responsibility criteria which the bidder must meet. Those supplemental criteria, including the basis for evaluation and the deadlines for requesting modification of the supplemental bidder responsibility criteria and for appealing a determination that a low bidder is not responsible under the supplemental bidder responsibility criteria, shall be provided in the invitation to bid or bidding documents. 2. As relevant to a particular project, supplemental bidder responsibility criteria may be included to require that: (a) The bidder shall not owe delinquent taxes to the Washington State Department of Revenue without a payment plan approved by the Department of Revenue; (b) The bidder shall not currently be debarred or suspended by the federal government; (c) The bidder shall have complied with minority and women’s business enterprises, disadvantaged business enterprises, or other similar utilization requirements or goals on federally-funded public works projects with such requirements completed by the bidder within three years of the bid submittal date, unless there are extenuating circumstances acceptable to the City; (d) The bidder shall not be listed as an ineligible contractor on the federal GSA Excluded Parties List System set forth by 31 U.S.C § 6101 and Executive Order 13496; (e) If bidding on a public works project subject to the apprenticeship utilization requirements in ECC 18.00.050, the bidder: (i) shall not have been found out of compliance with apprenticeship requirements of ECC 18.00.050 unless otherwise excepted or waived in writing by the Mayor or the Mayor’s designee pursuant to that section for a one-year period immediately preceding the date of the bid submittal deadline; and (ii) shall have complied with apprenticeship utilization goals on public works projects having such requirements that were completed by the bidder within a three-year period immediately preceding the date of the bid submittal deadline, unless there are extenuating circumstances acceptable to the City; Formatted: Justified Packet Page 128 of 276 City of Edmonds Purchasing Policy January 201209 Page 10 of 10 16 (f) The bidder shall not have been convicted of a crime involving bidding on a public works contract within five years from the bid submittal deadline; (g) The bidder’s standard subcontract form shall include the subcontractor responsibility language required by RCW 39.06.020, and the bidder shall have an established procedure which it utilizes to validate the responsibility of each of its subcontractors. The bidder’s subcontract form shall also include a requirement that each of its subcontractors shall have and document a similar procedure to determine whether the sub-tier subcontractors with which it contracts are also “responsible” subcontractors as defined by RCW 39.06.020; (h) The bidder shall not have a record of excessive claims filed against the retainage or payment bonds for public works projects during the previous three years that demonstrate a lack of effective management by the bidder of making timely and appropriate payments to its subcontractors, suppliers, and workers, unless there are extenuating circumstances acceptable to the City; (i) The bidder shall have successfully completed projects of a similar size and scope as required by the contract documents for the project. In evaluating whether projects were successfully completed, the City may check owner references for previous projects and evaluate the owner’s assessment of bidder performance, including but not limited to quality control, safety record, timeliness of performance, use of skilled personnel, management of subcontractors, availability of and use of appropriate equipment, compliance with contract documents, and management of submittals process, change orders and close-out; (j) The bidder shall not have had any public works contract terminated for cause by a government agency during the five year period immediately preceding the bid submittal deadline for the project, unless there are extenuating circumstances acceptable to the City; (k) The bidder shall not have judgments entered by a court of law against the bidder within five years of the bid submittal date that demonstrate a pattern of failing to meet the terms of contracts, unless there are extenuating circumstances acceptable to the City; and (l) The bidder shall not have a documented pattern of prevailing wage complaints filed against it within five years of the bid submittal date that demonstrates a failure to pay workers prevailing wages, unless there are extenuating circumstances acceptable to the City. 3. Supplemental bidder responsibility criteria may include any other criteria determined by the City to be relevant to the particular project being bid, including but not limited to the ability, capacity and skill of the bidder to perform, the experience and efficiency of the bidder, the financial situation of the bidder, and the performance of the bidder on previous contracts or services. 4. In a timely manner before the bid submittal deadline, a potential bidder may request that the City modify the supplemental bidder responsibility criteria. The City must evaluate the information submitted by the potential bidder and respond before the bid submittal deadline. If the evaluation results in a change of the criteria, the City must publish an addendum to the bidding documents identifying the modified criteria. Packet Page 129 of 276 City of Edmonds Purchasing Policy January 201209 Page 11 of 10 16 5. If the bidder fails to supply information requested concerning responsibility within the time and manner specified in the bid documents, the City may base its determination of responsibility upon any available information related to the supplemental criteria or may find the bidder not responsible. 6. If the City determines a bidder to be not responsible, the City must provide, in writing, the reasons for the determination. The bidder may appeal the determination within the time period specified in the bidding documents by presenting additional information to the City. The City must consider the additional information before issuing its final determination. If the final determination affirms that the bidder is not responsible, the City may not execute a contract with any other bidder until two business days after the bidder determined to be not responsible has received the final determination. 7. The invitation to bid or bidding documents shall specify the times, manner and means of communications, deadlines and determinations required by this section. Small Works Roster The City of Edmonds has entered into an agreement with Municipal Research and Services Center, whereas they will maintain the Small Works Roster. Resolution 1155, passed November 5, 2007 established a small works roster process to award public works contracts, and is incorporated below. The Mayor (or designee) is authorized to proceed with procurement from the Rosters, provided funds have been budgeted by Council. Use of the Small Works Roster allows the City to preclude the advertisement requirements and sealed bidding procedures of the formal competitive process. All other bidding procedures and requirements not in conflict remain the same. The following small works roster procedures are established for use by the City pursuant to RCW 39.04.155: 1. Cost. The City need not comply with formal sealed bidding procedures for the construction, building, renovation, remodeling, alteration, repair, or improvement of real property where the estimated cost does not exceed TwoThree Hundred Thousand Dollars ($2300,000.00), which includes the costs of labor, material, equipment and sales and/or use taxes as applicable. Instead, the City may use the small works roster procedures for public works projects as set forth herein. The breaking of any project into units or accomplishing any projects by phases is prohibited if it is done for the purpose of avoiding the maximum dollar amount of a contract that may be let using the small works roster process. 2. Publication. At least once a year, on behalf of the City, MRSC shall publish in a newspaper of general circulation within the jurisdiction a notice of the existence of the roster or rosters and solicit the names of contractors for such roster or rosters. Responsible contractors shall be added to appropriate MRSC roster or rosters at any time that they submit a written request and necessary records. The City may require master contracts to be signed that become effective when a specific award is made using a small works roster. 3. Telephone or Written Quotations. The City shall obtain telephone, written or electronic quotations (in accordance with City of Edmonds Purchasing Policies and Procedures) for public works contracts from contractors on the appropriate small works roster to assure that a competitive price is established and to award contracts to a contractor who meets the mandatory Formatted: Body Text, None, Indent: Left: 0.5", Right: 0.5", Tab stops: 6", Left + Not at 0.25" + 0.5" Formatted: Font: Not Bold, Not Italic, No underline Packet Page 130 of 276 City of Edmonds Purchasing Policy January 201209 Page 12 of 10 16 bidder responsibility criteria in RCW 39.04.350(1) and any pre-establish supplementary bidder criteria under RCW 39.04.350(2). a) A contract awarded from a small works roster need not be advertised. Invitations for quotations shall include an estimate of the scope and nature of the work to be performed as well as materials and equipment to be furnished. However, detailed plans and specifications need not be included in the invitation. b) Quotations may be invited from all appropriate contractors on the appropriate small works roster. As an alternative, quotations may be invited from at least five contractors on the appropriate small works roster who have indicated the capability of performing the kind of work being contracted, in a manner that will equitably distribute the opportunity among the contractors on the appropriate roster. "Equitably distribute" means that the City may not favor certain contractors on the appropriate small works roster over other contractors on the appropriate small works roster who perform similar services. If the estimated cost of the work is from one hundred fifty thousand dollars ($1500,000) to two three hundred thousand dollars ($2300,000), and the City chooses to solicit bids from at least five, but less than all the appropriate contractors on the appropriate small works roster, the City must notify the remaining contractors on the appropriate small works roster that quotations on the work are being sought. The City has the sole option of determining whether this notice to the remaining contractors is made by: (i) publishing notice in a legal newspaper in general circulation in the area where the work is to be done; (ii) mailing a notice to these contractors; or (iii) sending a notice to these contractors by facsimile or email. c) At the time bids are solicited, the City representative shall not inform a contractor of the terms or amount of any other contractor's bid for the same project; d) A written record shall be made by the City representative of each contractor's bid on the project and of any conditions imposed on the bid. Immediately after an award is made, the bid quotations obtained shall be recorded, open to public inspection, and available by telephone inquiry. 4. Limited Public Works Process. If a work, construction, alteration, repair, or improvement project is estimated to cost less than thirty-five thousand dollars ($35,000), the City may award such a contract using the limited public works process provided under RCW 39.04.155(3). For a limited public works project, the City will solicit electronic or written quotations (note: no telephone quotations permitted) from a minimum of three contractors from the appropriate small works roster and shall award the contract to the lowest responsible bidder as defined under RCW 39.04.010. After an award is made, the quotations shall be open to public inspection and available by electronic request. For limited public works projects, the City may waive the payment and performance bond requirements of chapter 39.08 RCW and the retainage requirements of chapter 60.28 RCW, thereby assuming the liability for the contractor's nonpayment of laborers, mechanics, subcontractors, materialmen, suppliers, and taxes imposed under Title 82 RCW that may be due from the contractor for the limited public works project. However, the City shall have the right of recovery against the contractor for any payments made on the contractor's behalf. The City shall maintain a list of the contractors contacted and the contracts awarded during the previous 24 months under the limited public works process, including the name of the contractor, the contractor's registration number, the amount of the contract, a brief description of the type of Packet Page 131 of 276 City of Edmonds Purchasing Policy January 201209 Page 13 of 10 16 work performed, and the date the contract was awarded. 5. Determining Lowest Responsible Bidder. The contract must be awarded to the contractor submitting the lowest responsible bid, or all bids must be rejected. If all bids are rejected, the City may call for new bids. A responsible bidder shall be a registered and/or licensed contractor who meets the mandatory bidder responsibility criteria established by RCW 39.04.350 and any supplementary criteria pre-established by the City. 6. Award. For contracts of $3100,000 or more, the Mayor or his designee shall present all quotations/bids and recommendation for award of the contract to the lowest responsible bidder to the City Council for approval. For public works project contracts of less than $3100,000, the Mayor or his designee shall have the authority to award public works contracts. 7. Bond and Other Requirements. Vendors/contractors selected off the Small Works Roster are not relieved from observing applicable legal requirements such as Bid Bond, Performance Bond, Retainage Requirements, Prevailing Wage, Labor and Material Bonding, etc. The City may waive bid bond for any solicitation using the Small Works Roster process, and/or performance bond for any contract awarded using the limited public works process. Change Orders on Public Works Construction Contracts Approval of change orders on Public Works Construction Contracts shall be in accordance with the following requirements: 1. City Council members shall be notified by e-mail of any change order in excess of $50,000. 2. City Council approval shall be required for: a) any change order in excess of $100,000 b) any change order which puts the total of change orders on a project over the designated management reserve. c) If City Council approval is required for a change order, but circumstances require a speedier approval, the Mayor is authorized to approve the required work provided that the change order and a written statement of the special circumstances requiring speedier approval is placed on the next City Council agenda for review. Reimbursement of Expenses Travel and Meeting Expenses Travel or training requires the requesting department director’s prior approval. Expenses incurred on authorized travel will be reimbursed as submitted on the required, itemized, Claim for Expenses form. Receipts must be submitted with the claim form for all expenses except meals. To qualify for reimbursement, submitted expenses must be within 30 days of incurrence, reasonable and prudent under the circumstances, and directly relate to the conduct of City business or service. Reimbursement for personal expenses is prohibited. Travel mileage by private vehicle is reimbursed at the City’s established rate, which is the current IRS rate. Other Issues Interlocal Agreements Solicitation of bids/quotations is not required when purchases of materials, supplies, or equipment are made under State standard contracts or similar contracts executed by and through other local governments. The City Council must approve an interlocal agreement with the local government or State Formatted: Font: 12 pt Formatted: Centered Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Font: Not Bold Formatted: Tab stops: 0.25", Left Formatted: Tab stops: 0.25", Left + 0.75", Left Formatted: Indent: Left: 0", Hanging: 1", Tab stops: 0.25", Left + 0.75", Left Packet Page 132 of 276 City of Edmonds Purchasing Policy January 201209 Page 14 of 10 16 agency after confirming that the other government or agency has complied or intends to comply with its own statutory requirements and either (i) posted the bid or solicitation notice on a web site established and maintained by a public agency, purchasing cooperative, or similar service provider, for purposes of posting public notice of bid or proposal solicitations, or (ii) provided an access link on the state's web portal to the notice. Neither solicitation of bids/quotations nor interlocal agreement is required when purchasing materials, supplies, or equipment from or through the United States of America or any agency thereof (RCW 39.32.070). All internal procurement approval requirements must be observed and the process must comply with state statutory requirements. Sole Source Procurement If, after conducting a good faith review of available resources, the requesting department director determines that there is only one source of the required materials, supplies, equipment or service (including public works), a purchase may be awarded without complying with established bid requirements. The requesting department will submit a written request for sole source procurement with negotiated contract price, terms, conditions and delivery for approval. The vendor must certify that the City is getting the lowest price offered as compared to similarly situated clients, terms and conditions. Department directors can approve Sole Source purchases up to $50,000, the department director and the Mayor can approve sole source purchases costing more that $50,000 but less than $100,000. Council must approve sole source purchases costing more that $100,000. Immediately after the award of any sole source purchase, the factual basis for awarding the same must be recorded and open to public inspection. Special Market Conditions The City may waive established bidding requirements if an opportunity arises to purchase favorably- priced supplies, materials or equipment unrelated to public works projects that will be sold before the City can conduct the bid process. The City may waive established bidding requirements and acquire any supplies, materials, and equipment through an auction if the items can be purchased at a competitive price. Waiver will be authorized by the Mayor (or designee). Immediately after the award of any special market conditions contract, the contract and the factual basis for awarding the same must be recorded and open to public inspection. Emergencies In case of unforeseen circumstances beyond the control of the City that present a real and immediate threat to the City’s ability to properly perform essential functions, or to City property or the safety of citizens and/or staff, the Mayor (or designee) can waive bid requirements to purchase supplies, materials, equipment or services to stabilize the emergency condition. Purchases must be properly documented as an emergency as soon as possible following the event. Within two weeks of confirming the emergency existed, the City Council will adopt a resolution certifying the emergency situation existed. Record Retention Requirements All quote/bid documents must be retained as indicated in the State of Washington Retention Schedule and be available for public inspection. Packet Page 133 of 276 City of Edmonds Purchasing Policy January 201209 Page 15 of 10 16 State Minimum Bidding Requirements On a case by case basis, the City Council may waive any requirement contained in the City’s purchasing policies and procedures as long as the result complies with applicable state laws. Conflicts of Interest The City will not accept donations of materials or services in return for a commitment to continue or initiate a purchasing agreement. No employee will participate in a procurement when they are aware of a conflict of interest, or accept gifts or gratuities from existing or potential vendors in return for a commitment to continue or initiate a purchasing relationship. See also RCW 42.23.030 and Chapter 3.70 ECC. Forms and Templates Purchasing forms and templates may be obtained from the public directory. Recyclables Every effort will be made to use products made from recycled materials if such products are available, of acceptable quality, and generally priced the same as similar, non-recycled products (Resolution 766). Surplus Items The City may acquire property from another governmental entity on mutually agreeable terms without soliciting bids/quotations. Store-Issued Charge Cards It is sometimes necessary to use store-issued charge cards. The Department Managers will request prior approval from the Finance Director or designee before establishing account. Purchase Cards Purchase cards can be issued with the approval of the Finance Director. They are to be used solely for City-authorized business purposes. See Credit Card Policy. Quick Checks Quick checks may be issued to avoid incurring penalties, interest, or late charges. Submit requests for quick checks to the Finance Department. Quick checks will be approved by the Finance Director or designee. Departments should avoid requests for quick checks by informing vendors of invoice deadlines and payment schedules. Early Release Any checks requiring an early release must be approved by the Finance Director or designee. Departments should avoid requests for early release by informing vendors of invoice deadlines and payment schedules. Petty Cash Petty cash funds cover minor disbursements. Employees may be reimbursed from petty cash funds for authorized purchases that total less than the established, petty-cash limit. Packet Page 134 of 276 City of Edmonds Purchasing Policy January 201209 Page 16 of 10 16 Budget Adjustments Department directors (or designees) must ensure that purchases are initiated only when departmental appropriations are sufficient to cover the anticipated cost. Expenditures that exceed departmental appropriations require the Mayor’s approval via the Budget Adjustment Request Form. Exclusive Contract Agreements The City may enter into an exclusive contract with a vendor in order to ensure the lowest prices on goods and/or services unrelated to architecture, engineering, land survey or public works requiring competitive bidding. All departments must use exclusive vendor unless special circumstances such as emergencies, vendor does not carry exact product, etc. Expenditures of Direct or Indirect Federal Financial Assistance Prior to contracting for goods or services which will be paid for with either direct or indirect Federal financial assistance, where vendors have not signed a self certification, vendors must be checked against the Excluded Parties List System to assure they have not been suspended/debarred and are prohibited from receiving federal funds (http://www.epls.gov/). Documentation of verification must be retained and available for audit. See related Grant and Intergovernmental Loan Policy. Finance Committee The Finance Committee, composed of two Council members and the Finance Director, will review and update the City of Edmonds’ purchasing and accounts payable policies and procedures, as necessary. Packet Page 135 of 276 AM-4474 Item #: 3. I. City Council Meeting Date: 01/23/2012 Time:Consent Submitted By:Frances Chapin Department:Parks and Recreation Review Committee: Committee Action: Type: Information Subject Title Authorization for Mayor to sign Arts Commission recommended contracts for Tourism Promotion funding for local cultural organizations. Recommendation from Mayor and Staff Authorize Mayor to sign contracts for Tourism Promotion awards. Previous Council Action Narrative The Edmonds Arts Commission Tourism Promotion Awards Committee and staff reviewed applications requesting a total of $12,000 for 2012 funding to promote cultural events that attract visitors to Edmonds. Allocations totaling $9,000 were recommended in a motion at the Arts Commission regular meeting on December 5, 2011. Funding for these contract awards is budgeted for 2012 from the portion of the City Lodging Tax Tourism Promotion Fund 120 transferred to the Arts Commission Tourism Promotion Fund 123 per Council Resolution #630. The Expenditure is part of the approved 2012 budget for the 123 Fund. Each applicant organization awarded meets the requirements set forth by the Edmonds Arts Commission and is required to submit a final report to meet the State reporting requirements for expenditure of Lodging Tax Funds. The following contract awards are recommended for City Council approval: Cascade Symphony Orchestra - $1,500 for radio advertising; Driftwood Players - $2,000 for the season brochure; EAFF/Art Studio Tour - $1,000 for printing the brochure; Friends of Frank Jazz Festival - $1,250 for publicity; Olympic Ballet Theatre - $2,000 to support publicity for new production of excerpts from “Sleeping Beauty”; Sno-King Chorale - $1,250 for bus wrap and other advertising. Each of the cultural organizations recommended for awards attracts significant numbers of visitors to Edmonds for their events. Attachments 2012 Application Form Review Inbox Reviewed By Date City Clerk Sandy Chase 01/12/2012 08:54 AM Mayor Dave Earling 01/12/2012 10:00 AM Final Approval Sandy Chase 01/12/2012 10:17 AM Form Started By: Frances Chapin Started On: 12/29/2011 04:23 PM Packet Page 136 of 276 Final Approval Date: 01/12/2012 Packet Page 137 of 276 City of Edmonds Parks, Recreation & Cultural Services Department Contracts for Cultural Tourism Promotion - 2012 GUIDELINES OBJECTIVE: To award contracts for services to promote cultural/art events/programs that strengthen community based arts organizations and contribute to economic vitality through attracting audience from outside of Edmonds. This objective is accomplished through funding provided to the Edmonds Arts Commission by the City of Edmonds Lodging Tax Fund per City Council Resolution 630. Generally no more than $2,000 will be awarded to any one organization. Funded projects are required to include credit on promotion materials: “Funded in part by the City of Edmonds Arts Commission Tourism Promotion Fund.” ELIGIBILITY: Projects presented by not for profit organizations for promotion of cultural events/programs to attract visitors to Edmonds are eligible. Projects could include advertising, publicizing, or otherwise distributing information on activities or events for the purpose of attracting and welcoming visitors to Edmonds. Proposals that are exclusively for an organization’s membership or other exclusive group will not be considered. DEADLINE: The deadline is Wednesday, November 30, 2011 - 5 p.m. Incomplete or late applications will not be considered. Applications will be reviewed by the Arts Commission and awards will be voted on at the next regularly scheduled Commission meeting. Contract awards are recommended pending City Council approval. Applicants will be notified by the end of February, 2011. PROCEDURES: Applications must be submitted on the attached form. We do not anticipate you will need more space than the amount allowed to answer questions. Cover letters may be added but will not substitute for an application form. Please send or deliver FOUR (4) copies including original of your completed application to: Edmonds Arts Commission, 700 Main Street, Edmonds WA 98020 FOR MORE INFORMATION: Please contact the Cultural Services/Arts Office, Frances Chapin or Kris Gillespie, Edmonds Arts Commission, 425-771-0228, or chapin@ci.edmonds.wa.us REVIEW CRITERIA In awarding these contracts for services to promote cultural tourism the Edmonds Arts Commission rcommendations are generally based on the following criteria to evaluate the applicant organization: (40%) 1. Promotion of artistic quality: the degree of professionalism exhibited in events/programs sponsored by the organization; the extent to which these events/programs attract visitors to the community and improve the community's reputation for and appreciation of the arts. (15%) 2. Community Cultural Plan: the extent to which the organization supports the goals or implements strategies of the Community Cultural Plan. (15%) 3. Public participation: the degree to which the public is involved in organizing, implementing and evaluating the projects of the organization; attendance by the public. (15%) 4. Financial need: the demonstration of financial need is reflected in a realistic budget, reasonable ratio of program expenditures to administrative costs and evidence of other funding sources, i.e. donations. (15%) 5. Management capabilities: demonstration of the ability to complete and evaluate the project successfully, i.e. board resources, skilled personnel, previous successful programs. Previous year recipients of EAC Cultural Touism Awards will be reviewed contingent on submission of a satisfactory Final Report. Packet Page 138 of 276 NOTE: Set your page margins at .5” on all sides to fit this document Promotion Contract Award Application Form Edmonds Arts Commission FISCAL YEAR 2012 January 1 - December 31, 2012 1. Applicant Organization LEGAL NAME: MAILING ADDRESS: ADDRESS: CITY: STATE: ZIP: ORGANIZATION CONTACT: PHONE: EMAIL: BOARD PRESIDENT: INCORPORATION DATE: IRS DETERMINATION # 2. Organization Profile: Briefly describe the mission and goals of your organization and your programs and services. 3. Event/Program Information (what event or program you are promoting) PROGRAM TITLE: PROGRAM START DATE: PROGRAM END DATE: 4. Project Description (Be specific, this is what you will spend the money on, not necessarily the overall event. For example, radio advertising, print advertising, banner, etc.) TOTAL REQUEST $ 5. Project Evaluation – Please answer the following questions with regard to the specific project you are requesting funds for (e.g. brochure, radio ads, poster etc.). Include additional information on your overall program if applicable. a. How can you demonstrate that this project encourages people to come to Edmonds? Packet Page 139 of 276 2012 EAC Promotion Award Application 2 b. Who is your intended audience? (e.g. radio ads reach what geographic area?) W hat is your anticipated attendance (#)? How will you report on and evaluate the effectiveness of the project in attracting visitors to Edmonds this year? c. How are volunteers and the greater public involved in organizing, implementing and evaluating this proposed event/program? d. How does your specific project and your overall program further the goals of the Community Cultural Plan? A copy of the plan can be downloaded at www.ci.edmonds.wa.us/artscommission 6. Organization Budget Overview Fiscal year starting & ending dates: To: Most recently completed fiscal year actuals Revenue: Expense: Current fiscal year projected: Revenue: Expense: 7. Please provide the following supportive documentation with your application: __ 1. I.R.S. Determination Letter (501(c)(3) Status) or WA State non-profit designation __ 2. A current copy of your approved Operating Budget __ 3. Current Board List (with contact information) __ 4. Three letters of support for the project. These letters may be from up to two board members, plus participants and/or recipients of your program/services attesting to the value/need of your proposal and your ability to complete the project. Remember to include 4 complete copies of your application (one original and three copies). > NOTE: incomplete grant requests will not be considered < Packet Page 140 of 276 AM-4506 Item #: 3. J. City Council Meeting Date: 01/23/2012 Time:Consent Submitted By:Kody McConnell Department:Public Works Committee:Type:Action Information Subject Title Authorization for the Mayor to sign the Recycling Grant Agreement between the City of Edmonds and the Washington State Department of Ecology for 2012-2013. Recommendation from Mayor and Staff It is recommended that City Council authorize the Mayor to sign the recycling grant agreement between the City of Edmonds and the Washington State Department of Ecology in order to continue to fund the City's waste prevention and recycling program for 2012-2013. Previous Council Action The City of Edmonds Recycling Coordinator has sought and secured funds directly from the Washington State Department of Ecology since 1996 by means of an allocation received through the Snohomish County Solid Waste Management Division. Narrative The next cycle of state funding, which supports the recycling coordinator and the City's on-going waste prevention and recycling program has a project end date of June 30, 2013. This date was chosen to coincide with the state's biennium time period which will streamline the administration process. The grant offer represents a 75/25 match. The state's offer to Edmonds is $34,344. The City's 25% match, which is budgeted under the Combined Utility Fund 411, is $11,448 for an available program funding amount of $45,792. Attachments Recycling Grant Agreement Form Review Inbox Reviewed By Date Public Works Phil Williams 01/12/2012 02:02 PM City Clerk Sandy Chase 01/12/2012 02:09 PM Mayor Dave Earling 01/12/2012 02:16 PM Final Approval Sandy Chase 01/12/2012 02:20 PM Form Started By: Kody McConnell Started On: 01/12/2012 Final Approval Date: 01/12/2012 Packet Page 141 of 276 COORDINATED PREVENTION GRANT AGREEMENT BETWEEN THE STATE OF WASHINGTON DEPARTMENT OF ECOLOGY AND CITY OF EDMONDS Grant No.: G1200260 This is a binding agreement entered into by and between the state of Washington Department of Ecology, hereinafter referred to as ECOLOGY or DEPARTMENT, and the City of Edmonds, hereinafter referred to as the RECIPIENT, to carry out the activities described herein. JURISDICTION: MAILING ADDRESS: CITY, STATE, ZIP: City of Edmonds 121 Fifth Avenue N. Edmonds, WA 98020 RECIPIENT GRANT COORDINATOR: TELEPHONE: FAX: E-MAIL: Steve Fisher (425) 771-0235 (425) 744-6057 recycleguy@ci.edmonds.wa.us RECIPIENT BILLING/INVOICE COORDINATOR: TELEPHONE: FAX: E-MAIL: Lori Cress (425) 771-0240 (425) 771-0265 cress@ci.edmonds.wa.us ECOLOGY GRANT OFFICER: TELEPHONE: FAX: E-MAIL: Taisa Welhasch (425) 649-7266 (425) 649-7193 taisa.welhasch@ecy.wa.gov FUNDING SOURCE MAXIMUM ELIGIBLE COST STATE GRANT SHARE LOCAL SHARE STATE MAXIMUM GRANT PERCENT FEDERAL TAX IDENTIFICATION NO. Local Toxics Control Account $45,792 $34,344 $11,448 75 % 91-6001244 EFFECTIVE DATE OF THE AGREEMENT 01-01-2012 EXPIRATION DATE OF THE AGREEMENT 06-30-2013 Packet Page 142 of 276 Grant No. G1200260 City of Edmonds Page 2 of 15 PART 1: SCOPE OF WORK The task(s) set forth below summarize the RECIPIENT’S activities to be performed under this agreement. Costs are limited to those approved by ECOLOGY as outlined in the current scope of work and budget. The RECIPIENT must complete all deliverables by the expiration date of this agreement, including delivery of purchases, unless otherwise stated in the scope of work or approved by ECOLOGY in writing. Note: The term “task” as used in this agreement is interchangeable with the term “project” as used on the online Solid Waste Information Clearinghouse and “element” as used on payment request forms. The “Maximum Eligible Cost” is the maximum amount of eligible costs incurred by a RECIPIENT that ECOLOGY can reimburse at a rate of 75 percent under this grant. The RECIPIENT shall identify the work plan and activities by “Quarter”. A quarter is defined by calendar year and begins with the first three months of the grant period. The RECIPIENT may negotiate changes to the work plan with the ECOLOGY grant officer. ECOLOGY shall document mutually agreed changes to the plan in writing. CATEGORY: Waste Reduction & Recycling (WRR) 1. TASK TITLE: WRR Education and Outreach Maximum Eligible Task Cost: $45,792 Task Description: The RECIPIENT will provide waste reduction and recycling (WRR) outreach and assistance to multi-family properties, businesses and citizens in the City of Edmonds. The RECIPIENT will continue to promote awareness and use of all recycle and reuse services, options and opportunities throughout the community including proper destination of unwanted household hazardous wastes and electronics. The RECIPIENT will conduct a Christmas tree-cycling activity with the Boy Scouts and will research public recycling opportunities with the Edmonds Downtown Merchants Association. The RECIPIENT will continue to review proposed commercial and multi-family building plans for proper siting of required recycling collection areas. The RECIPIENT will work with the City’s certified waste haulers to track recycling diversion at single-family and multi-family properties and conduct further outreach to those showing poor performance and/or contamination issues. The RECIPIENT will also conduct WRR presentations to elementary schools. The RECIPIENT will support recycling collection and make available recycling containers for public events. The RECIPIENT may research the possibility of participating in a pilot collection site for a reverse vending machine. Goal Statement: The goal of this task is to increase and maintain public awareness and education of waste reduction, recycling and sustainability, and to promote proper and effective waste prevention, recycling, and disposal habits to the residents and businesses of Edmonds. The task will be coordinated with the County, other regional governments, and Edmonds' certified waste haulers. Outcome Statement: Over the 18-month grant period, the RECIPIENT expects to respond to approximately 50 businesses and 150 citizens about reuse and recycling options. The Packet Page 143 of 276 Grant No. G1200260 City of Edmonds Page 3 of 15 RECIPIENT also expects that approximately 10 multi-family properties will start new recycling programs, diverting 26 tons of recyclable material from the waste stream. Work Plan, Deliverables and Activities Timeline: Quarter Activity Q1 Update multi-family database and use hauler reports to check sector recycling performance. Start research on developing public recycling collection in downtown city core. Conduct WRR community and business outreach. Q2 Prepare targeted mailing of curbside recycling information to selected residential neighborhoods. Ongoing WRR community and business outreach. Q3 Monitor targeted single-family outreach. Ongoing WRR community and business outreach. Q4 Monitor targeted single-family outreach. Ongoing WRR community and business outreach. Q5 Monitor targeted single-family outreach. Coordinate and assist (with publicity) local scout troops with their Christmas tree- cycling activity. Ongoing WRR community and business outreach. Q6 Monitor targeted single-family outreach. Finalize targeted single-family outreach. Ongoing WRR community and business outreach. Method of Evaluation: The RECIPIENT will track the number of responses to businesses and residents and the number of new multi-family properties (and individual units) that started using the recycle collection service. Collection data from the hauler will be used for determining total volume and/or weight of recyclables diverted and calculating any percentage of resulting increase. The RECIPIENT will also compare subsequent reports on the targeted single-family neighborhood with an established database, to note any/all increases in participation, set-outs, tons diverted, and decreases in contamination. PART 2: BUDGET TASK Maximum Eligible Cost [Category]: Waste Reduction & Recycling (WRR) $ 45,792 1. [Task Title]: Public Outreach and Education $ 45,792 Packet Page 144 of 276 Grant No. G1200260 City of Edmonds Page 4 of 15 TOTAL MAXIMUM ELIGIBLE COST $ 45,792 STATE SHARE (75%) $ 34,344 LOCAL CASH MATCH (25%) $ 11,448 PART 3: BUDGET CONDITIONS A. ECOLOGY requires the RECIPIENT to provide a match of 25 percent of the maximum eligible cost with cash or interlocal costs. Interlocal costs are the only type of in-kind contributions the RECIPIENT may use as match. B. If parties are contributing to the local share of task costs (match) through interlocal-in kind contributions, the RECIPIENT shall negotiate a memoranda of understanding or other written agreement confirming the contribution between the parties. These agreements shall specify the exact work to be accomplished and be signed by all parties contributing to the local match of this task. Copies of these agreements shall be made part of the RECIPIENT’S grant file and submitted to ECOLOGY. C. Overhead is eligible at a rate up to 25 percent of staff salaries and benefits for actual time spent on tasks outlined in this agreement. Salaries and benefits to administer the grant agreement are eligible (excluding time spent to write a grant application). D. The RECIPIENT must submit a written request to ECOLOGY to amend budgets between grant tasks, to modify a scope of work, or for a budget increase or decrease. To increase or decrease the agreement’s total maximum eligible cost or change the scope of work for any tasks as outlined in this grant agreement, ECOLOGY requires a formal amendment. E. The RECIPIENT must provide ECOLOGY with an updated Spending Plan when requested by ECOLOGY. F. Any work performed or costs incurred prior to the effective date or after the expiration date of this agreement will be at the sole expense of the RECIPIENT. PART 4: SPECIAL TERMS AND CONDITIONS A. BILLING 1. Unless otherwise approved in writing by ECOLOGY, the RECIPIENT shall submit a payment request to ECOLOGY at least quarterly (by calendar year), but no more often than once per month. 2. The RECIPIENT must submit payment requests on approved State Invoice Voucher forms: A19- 1A, B1/B2, C1/C2. Until there is a change in agency policy, the recipient must submit an A-19 signed in blue ink by an authorized person. The B2 and C2 forms are acceptable in electronic format. The RECIPIENT must also include all backup documentation to support items listed on Form C1/C2. The budget is organized by task and therefore, the RECIPIENT shall itemize costs Packet Page 145 of 276 Grant No. G1200260 City of Edmonds Page 5 of 15 by task on Form C1/C2 and Form B1/B2. Forms B1 and C1 are used only when interlocal costs are used towards the 25% match. 3. Any income directly generated as a result of the activities funded by this grant shall be reported as a credit against the expenses of that activity, as required by ECOLOGY’S Administrative Requirements for Recipients of Ecology Grants and Loans, Ecology Publication #91-18. 4. Payment to RECIPIENT will be issued through Washington State’s Department of Enterprise Services (DES). DES maintains a central vendor file for Washington state agency use to process vendor payments. This allows vendors to receive payments from all participating state agencies. RECIPIENTS must register as a state-wide vendor (SWV) by submitting a state-wide vendor registration form and an IRS W-9 form http://www.ofm.wa.gov/isd/vendors/payee_registration.doc to DES. If you have questions about the vendor registration process you can contact DES at the Payee Help Desk at (360) 664-7779 or email to payeehelpdesk@ofm.wa.gov. B. REPORTING 1. The RECIPIENT shall submit a progress report with each payment request but no less often than quarterly unless otherwise approved by ECOLOGY. These reports shall include activities that support incurred costs shown on the C1 or C2 of the payment request, and must be submitted on- line through the Solid Waste Information Clearinghouse. 2. RECIPIENT’s must submit a final report of task outcomes through the Solid Waste Information Clearinghouse. The final report must be submitted before ECOLOGY can process a final payment request. a. Final Performance Analysis (FPA) reports are used for all Planning and Implementation tasks and special tasks in a solid waste enforcement grant (special tasks do not include regular solid waste enforcement work such as enforcing solid waste codes). b. For Solid Waste Enforcement tasks, recipients must submit their final quarterly solid waste enforcement progress report. C. DOCUMENTATION 1. The RECIPIENT shall submit supporting documents with each payment request. This includes cancelled checks, invoices, purchase receipts, payroll records, time and attendance records, contract award documents, and any document deemed relevant by ECOLOGY to establish the approval of an expense listed on Form C1/C2. Documentation shall be clear and legible and organized by task in the order in which it is itemized on Form C1/C2. 2. The RECIPIENT shall maintain grant related material and supporting documents including invoice vouchers sent to ECOLOGY in a common file. The Recipient shall keep all supporting documents for audit purposes for at least three years from the date the agreement is closed by ECOLOGY. 3. The RECIPIENT shall use the ECOLOGY provided Form E, or an equivalent time accounting document approved by ECOLOGY, to record staff hours being charged to the grant. Packet Page 146 of 276 Grant No. G1200260 City of Edmonds Page 6 of 15 D. TRAINING The RECIPIENT agrees to participate in any ECOLOGY recommended trainings related to managing a CPG agreement. E. MINORITY AND WOMEN’S BUSINESS PARTICIPATION The RECIPIENT is encouraged to solicit and recruit, to the extent possible, certified minority-owned (MBE) and women-owned (WBE) businesses in purchases and contracts initiated after the effective date of this agreement. Contract awards or rejections cannot be made based on MBE or WBE participation. M/WBE participation is encouraged, however, and the RECIPIENT and all prospective bidders or persons submitting qualifications should take the following steps, when possible, in any procurement initiated after the effective date of this agreement: a) Include qualified minority and women's businesses on solicitation lists. b) Assure that qualified minority and women's businesses are solicited whenever they are potential sources of services or supplies. c) Divide the total requirements, when economically feasible, into smaller tasks or quantities, to permit maximum participation by qualified minority and women's businesses. d) Establish delivery schedules, where work requirements permit, which will encourage participation of qualified minority and women's businesses. e) Use the services and assistance of the State Office of Minority and Women's Business Enterprises (OMWBE) and the Office of Minority Business Enterprises of the U.S. Department of Commerce, as appropriate. f) The RECIPIENT should report payments made to qualified firms to ECOLOGY at the time of submitting each invoice. Please include the following information on ECOLOGY provided form (Form D). g) Name and state OMWBE certification number (if available) of any qualified firm receiving funds under the invoice, including any sub-and/or sub-subcontractors. h) The total dollar amount paid to qualified firms under this invoice. F. PROCUREMENT AND CONTRACTS a) The RECIPIENT shall provide written certification that it will follow its standard procurement procedures and/or applicable state law in awarding contracts; RECIPIENTS with no formal procurement procedures must certify that they have complied with the "Standards for Competitive Solicitation," found in Part V of the Administrative Requirements for Recipients of Ecology Grants and Loans – Yellow Book, Ecology Publication #91-18 (Revised September 2005). b) Upon issuance, the RECIPIENT shall submit a copy of all requests for qualifications (RFQs), requests for proposals (RFPs), and bid documents relating to this grant agreement to ECOLOGY’S grant officer. Packet Page 147 of 276 Grant No. G1200260 City of Edmonds Page 7 of 15 c) Prior to contract execution, the RECIPIENT shall submit all draft documents and a copy of the draft proposed contract to ECOLOGY’S grant officer for review. Following the contract execution, the RECIPIENT shall submit a copy of the final contract to ECOLOGY’s assigned grant officer. d) Unless a specific purchase of equipment or real property is already written into the grant agreement, the RECIPIENT must submit a written request to ECOLOGY to purchase any equipment or real property (Property) with a single unit purchase price of $5,000 or more. The request shall include the justification for the purchase of the property, the total cost, the intended use, and the anticipated useful life of the property. The request must be approved in writing by ECOLOGY prior to the purchase. G. USE OF EXISTING CONTRACTS The RECIPIENT may use existing contracts that conform to adopted procurement procedures and applicable state laws. The RECIPIENT shall notify ECOLOGY if it used contracts entered into prior to the execution of the grant agreement for performance of grant-funded activities. The RECIPIENT shall submit a copy of the contract to its assigned ECOLOGY grant officer. The grant eligibility of products or services secured by the RECIPIENT under existing contracts used to perform the scope of work in this agreement must be deemed allowable and reasonable by ECOLOGY prior to cost reimbursement. H. PROPERTY AND EQUIPMENT MANAGEMENT AND DISPOSITION For equipment or property purchased with a cost of at least $5,000 per unit or functional system, the RECIPIENT must utilize an inventory control system, including physical inventory to document the ongoing use, a description of the item (including serial or vehicle identification number (VIN) when possible), and location. This information shall be submitted to ECOLOGY upon request until final disposition is made. The RECIPIENT shall investigate, document, and report to ECOLOGY any loss, theft or damage upon discovery of such conditions. The RECIPIENT will follow manufacturer recommended maintenance procedures to keep the property in good operating condition. The RECIPIENT shall submit a written request to the ECOLOGY for any intent to change the use of the equipment as outlined in this grant agreement, including uses past the expiration date of this agreement. Disposition of the equipment shall be determined by ECOLOGY and documented in writing. A copy of the determination will be provided to the RECIPIENT upon ECOLOGY’s closure of the grant agreement. o If the equipment is necessary for the continued operation of the project or other projects administered through ECOLOGY, the grant officer may instruct the recipient to retain the equipment with no further compensation to ECOLOGY. o If the project has no further significant use for the equipment, the grant officer may instruct the recipient to retain or sell the equipment and pay ECOLOGY an amount equal to ECOLOGY’s share of the current fair market value, sale proceeds or other price agreed upon by the grant officer. o The grant officer may instruct the recipient to transfer title to ECOLOGY or to a third party named by ECOLOGY who is eligible under existing statutes. Packet Page 148 of 276 Grant No. G1200260 City of Edmonds Page 8 of 15 I. ALL WRITINGS CONTAINED HEREIN This agreement, including the “General Terms and Conditions,” Program Guidelines – Coordinated Prevention Grants 2012-2013, and ECOLOGY’S Administrative Requirements for Recipients of Ecology Grants and Loans, Ecology Publication #91-18, contain the entire understanding between the parties, and there are no other understandings or representations except as those set forth or incorporated by reference herein. No subsequent modification(s) or amendment(s) of this grant agreement shall be of any force or effect unless in writing, signed by authorized representatives of the RECIPIENT and ECOLOGY and made part of this agreement. J. ARCHEOLOGICAL AND CULTURAL RESOURCES The RECIPIENT shall take reasonable action to avoid, minimize, or mitigate adverse effects to the archeological or cultural resources. RECIPIENT shall immediately cease work and notify ECOLOGY if any archeological or cultural resources are found while conducting work under this agreement. In the event that historical or cultural artifacts are discovered at the project site, the RECIPIENT shall also notify the state historic preservation officer at the Department of Archaeology and Historic Preservation at (360) 586-3065. Applicability of the National Historic Preservation Act (NHPA) may require the RECIPIENT to obtain a permit pursuant to Chapter 27.53 RCW prior to conducting on-site activity with the potential to impact historic properties (such as invasive sampling, dredging, or cleanup actions). K. ENVIRONMENTALLY PREFERRABLE PURCHASING In a joint effort to save costs, produce energy savings and prevent waste, the RECIPIENT agrees to use both sides of paper sheets for copying and printing. The RECIPIENT also agrees to purchase paper products with a high level of post consumer recycled content whenever it is comparable in quality, availability and price PART 5: GENERAL TERMS AND CONDITIONS Pertaining to Grant and Loan Agreements of the Department of Ecology, SS-010 Rev. 04/04 A. RECIPIENT PERFORMANCE All activities for which grant/loan funds are to be used shall be accomplished by the RECIPIENT and RECIPIENT's employees. The RECIPIENT shall only use contractor/consultant assistance if that has been included in the agreement’s final scope of work and budget. B. SUBGRANTEE/CONTRACTOR COMPLIANCE The RECIPIENT must ensure that all subgrantees and contractors comply with the terms and conditions of this agreement. C. THIRD PARTY BENEFICIARY The RECIPIENT shall ensure that in all subcontracts entered into by the RECIPIENT pursuant to this agreement, the state of Washington is named as an express third-party beneficiary of such subcontracts with full rights as such. D. CONTRACTING FOR SERVICES (BIDDING) Packet Page 149 of 276 Grant No. G1200260 City of Edmonds Page 9 of 15 Contracts for construction, purchase of equipment and professional architectural and engineering services shall be awarded through a competitive process, if required by State law. RECIPIENT shall retain copies of all bids received and contracts awarded, for inspection and use by the DEPARTMENT. E. ASSIGNMENTS No right or claim of the RECIPIENT arising under this agreement shall be transferred or assigned by the RECIPIENT. F. COMPLIANCE WITH ALL LAWS 1. The RECIPIENT shall comply fully with all applicable Federal, State and local laws, orders, regulations and permits. Prior to commencement of any construction, the RECIPIENT shall secure the necessary approvals and permits required by authorities having jurisdiction over the project, provide assurance to the DEPARTMENT that all approvals and permits have been secured, and make copies available to the DEPARTMENT upon request. 2. Discrimination. The DEPARTMENT and the RECIPIENT agree to be bound by all Federal and State laws, regulations, and policies against discrimination. The RECIPIENT further agrees to affirmatively support the program of the Office of Minority and Women's Business Enterprises to the maximum extent possible. If the agreement is federally-funded, the RECIPIENT shall report to the DEPARTMENT the percent of grant/loan funds available to women or minority owned businesses. 3. Wages and Job Safety. The RECIPIENT agrees to comply with all applicable laws, regulations, and policies of the United States and the State of Washington which affect wages and job safety. 4. Industrial Insurance. The RECIPIENT certifies full compliance with all applicable state industrial insurance requirements. If the RECIPIENT fails to comply with such laws, the DEPARTMENT shall have the right to immediately terminate this agreement for cause as provided in Section K.1, herein. G. KICKBACKS The RECIPIENT is prohibited from inducing by any means any person employed or otherwise involved in this project to give up any part of the compensation to which he/she is otherwise entitled or, receive any fee, commission or gift in return for award of a subcontract hereunder. H. AUDITS AND INSPECTIONS 1. The RECIPIENT shall maintain complete program and financial records relating to this agreement. Such records shall clearly indicate total receipts and expenditures by fund source and task or object. All grant/loan records shall be kept in a manner which provides an audit trail for all expenditures. All records shall be kept in a common file to facilitate audits and inspections. Engineering documentation and field inspection reports of all construction work accomplished under this agreement shall be maintained by the RECIPIENT. Packet Page 150 of 276 Grant No. G1200260 City of Edmonds Page 10 of 15 2. All grant/loan records shall be open for audit or inspection by the DEPARTMENT or by any duly authorized audit representative of the State of Washington for a period of at least three years after the final grant payment/loan repayment or any dispute resolution hereunder. If any such audits identify discrepancies in the financial records, the RECIPIENT shall provide clarification and/or make adjustments accordingly. 3. All work performed under this agreement and any equipment purchased, shall be made available to the DEPARTMENT and to any authorized state, federal or local representative for inspection at any time during the course of this agreement and for at least three years following grant/loan termination or dispute resolution hereunder. 4. RECIPIENT shall meet the provisions in OMB Circular A-133 (Audits of States, Local Governments & Non Profit Organizations), including the compliance Supplement to OMB Circular A-133, if the RECIPIENT expends $500,000 or more in a year in Federal funds. The $500,000 threshold for each year is a cumulative total of all federal funding from all sources. The RECIPIENT must forward a copy of the audit along with the RECIPIENT’S response and the final corrective action plan to the DEPARTMENT within ninety (90) days of the date of the audit report. I. PERFORMANCE REPORTING The RECIPIENT shall submit progress reports to the DEPARTMENT with each payment request or such other schedule as set forth in the Special Conditions. The RECIPIENT shall also report in writing to the DEPARTMENT any problems, delays or adverse conditions which will materially affect their ability to meet project objectives or time schedules. This disclosure shall be accompanied by a statement of the action taken or proposed and any assistance needed from the DEPARTMENT to resolve the situation. Payments may be withheld if required progress reports are not submitted. Quarterly reports shall cover the periods January 1 through March 31, April 1 through June 30, July 1 through September 30, and October 1 through December 31. Reports shall be due within thirty (30) days following the end of the quarter being reported. J. COMPENSATION 1. Method of compensation. Payment shall normally be made on a reimbursable basis as specified in the grant agreement and no more often than once per month. Each request for payment will be submitted by the RECIPIENT on State voucher request forms provided by the DEPARTMENT along with documentation of the expenses. Payments shall be made for each task/phase of the project, or portion thereof, as set out in the Scope of Work when completed by the RECIPIENT and approved as satisfactory by the Project Officer. The payment request form and supportive documents must itemize all allowable costs by major elements as described in the Scope of Work. Instructions for submitting the payment requests are found in "Administrative Requirements for Recipients of Ecology Grants and Loans", part IV, published by the DEPARTMENT. A copy of this document shall be furnished to the RECIPIENT. When payment requests are approved by the DEPARTMENT, payments will be made to the mutually agreed upon designee. Payment requests shall be submitted to the DEPARTMENT and directed to the Project Officer assigned to administer this agreement. Packet Page 151 of 276 Grant No. G1200260 City of Edmonds Page 11 of 15 2. Period of Compensation. Payments shall only be made for actions of the RECIPIENT pursuant to the grant/loan agreement and performed after the effective date and prior to the expiration date of this agreement, unless those dates are specifically modified in writing as provided herein. 3. Final Request(s) for Payment. The RECIPIENT should submit final requests for compensation within forty-five (45) days after the expiration date of this agreement and within fifteen (15) days after the end of a fiscal biennium. Failure to comply may result in delayed reimbursement. 4. Performance Guarantee. The DEPARTMENT may withhold an amount not to exceed ten percent (10%) of each reimbursement payment as security for the RECIPIENT's performance. Monies withheld by the DEPARTMENT may be paid to the RECIPIENT when the project(s) described herein, or a portion thereof, have been completed if, in the DEPARTMENT's sole discretion, such payment is reasonable and approved according to this agreement and, as appropriate, upon completion of an audit as specified under section J.6 herein. 5. Unauthorized Expenditures. All payments to the RECIPIENT may be subject to final audit by the DEPARTMENT and any unauthorized expenditure(s) charged to this grant/loan shall be refunded to the DEPARTMENT by the RECIPIENT. 6. Mileage and Per Diem. If mileage and per diem are paid to the employees of the RECIPIENT or other public entities, it shall not exceed the amount allowed under state law for state employees. 7. Overhead Costs. No reimbursement for overhead costs shall be allowed unless provided for in the Scope of Work hereunder. K. TERMINATION 1. For Cause. The obligation of the DEPARTMENT to the RECIPIENT is contingent upon satisfactory performance by the RECIPIENT of all of its obligations under this agreement. In the event the RECIPIENT unjustifiably fails, in the opinion of the DEPARTMENT, to perform any obligation required of it by this agreement, the DEPARTMENT may refuse to pay any further funds thereunder and/or terminate this agreement by giving written notice of termination. A written notice of termination shall be given at least five working days prior to the effective date of termination. In that event, all finished or unfinished documents, data studies, surveys, drawings, maps, models, photographs, and reports or other materials prepared by the RECIPIENT under this agreement, at the option of the DEPARTMENT, shall become Department property and the RECIPIENT shall be entitled to receive just and equitable compensation for any satisfactory work completed on such documents and other materials. Despite the above, the RECIPIENT shall not be relieved of any liability to the DEPARTMENT for damages sustained by the DEPARTMENT and/or the State of Washington because of any breach of agreement by the RECIPIENT. The DEPARTMENT may withhold payments for the purpose of setoff until such time as the exact amount of damages due the DEPARTMENT from the RECIPIENT is determined. 2. Insufficient Funds. The obligation of the DEPARTMENT to make payments is contingent on the availability of state and federal funds through legislative appropriation and state allotment. When this agreement crosses over state fiscal years the obligation of the DEPARTMENT is contingent upon the appropriation of funds during the next fiscal year. The failure to appropriate or allot such funds shall be good cause to terminate this agreement as provided in paragraph K.1 above. Packet Page 152 of 276 Grant No. G1200260 City of Edmonds Page 12 of 15 When this agreement crosses the RECIPIENT's fiscal year, the obligation of the RECIPIENT to continue or complete the project described herein shall be contingent upon appropriation of funds by the RECIPIENT's governing body; provided, however, that nothing contained herein shall preclude the DEPARTMENT from demanding repayment of ALL funds paid to the RECIPIENT in accordance with Section O herein. 3. Failure to Commence Work. In the event the RECIPIENT fails to commence work on the project funded herein within four months after the effective date of this agreement, or by any date mutually agreed upon in writing for commencement of work, the DEPARTMENT reserves the right to terminate this agreement. L. WAIVER Waiver of any RECIPIENT default is not a waiver of any subsequent default. Waiver of a breach of any provision of this agreement is not a waiver of any subsequent breach and will not be construed as a modification of the terms of this agreement unless stated as such in writing by the authorized representative of the DEPARTMENT. M. PROPERTY RIGHTS 1. Copyrights and Patents. When the RECIPIENT creates any copyrightable materials or invents any patentable property, the RECIPIENT may copyright or patent the same but the DEPARTMENT retains a royalty-free, nonexclusive and irrevocable license to reproduce, publish, recover or otherwise use the material(s) or property and to authorize others to use the same for federal, state or local government purposes. Where federal funding is involved, the federal government may have a proprietary interest in patent rights to any inventions that are developed by the RECIPIENT as provided in 35 U.S.C. 200-212. 2. Publications. When the RECIPIENT or persons employed by the RECIPIENT use or publish information of the DEPARTMENT; present papers, lectures, or seminars involving information supplied by the DEPARTMENT; use logos, reports, maps or other data, in printed reports, signs, brochures, pamphlets, etc., appropriate credit shall be given to the DEPARTMENT. 3. Tangible Property Rights. The DEPARTMENT's current edition of "Administrative Requirements for Recipients of Ecology Grants and Loans", Part V, shall control the use and disposition of all real and personal property purchased wholly or in part with funds furnished by the DEPARTMENT in the absence of state, federal statute(s), regulation(s), or policy(s) to the contrary or upon specific instructions with respect thereto in the Scope of Work. 4. Personal Property Furnished by the DEPARTMENT. When the DEPARTMENT provides personal property directly to the RECIPIENT for use in performance of the project, it shall be returned to the DEPARTMENT prior to final payment by the DEPARTMENT. If said property is lost, stolen or damaged while in the RECIPIENT's possession, the DEPARTMENT shall be reimbursed in cash or by setoff by the RECIPIENT for the fair market value of such property. 5. Acquisition Projects. The following provisions shall apply if the project covered by this agreement includes funds for the acquisition of land or facilities: a. Prior to disbursement of funds provided for in this agreement, the RECIPIENT shall establish that the cost of land/or facilities is fair and reasonable. Packet Page 153 of 276 Grant No. G1200260 City of Edmonds Page 13 of 15 b. The RECIPIENT shall provide satisfactory evidence of title or ability to acquire title for each parcel prior to disbursement of funds provided by this agreement. Such evidence may include title insurance policies, Torrens certificates, or abstracts, and attorney's opinions establishing that the land is free from any impediment, lien, or claim which would impair the uses contemplated by this agreement. 6. Conversions. Regardless of the contract termination date shown on the cover sheet, the RECIPIENT shall not at any time convert any equipment, property or facility acquired or developed pursuant to this agreement to uses other than those for which assistance was originally approved without prior written approval of the DEPARTMENT. Such approval may be conditioned upon payment to the DEPARTMENT of that portion of the proceeds of the sale, lease or other conversion or encumbrance which monies granted pursuant to this agreement bear to the total acquisition, purchase or construction costs of such property. N. SUSTAINABLE PRODUCTS In order to sustain Washington’s natural resources and ecosystems, the RECIPIENT is encouraged to implement sustainable practices where and when possible. These practices include use of clean energy, and purchase and use of sustainably produced products (e.g. recycled paper). For more information, see www.ecy.wa.gov/sustainability. O. RECOVERY OF PAYMENTS TO RECIPIENT The right of the RECIPIENT to retain monies paid to it as reimbursement payments is contingent upon satisfactory performance of this agreement including the satisfactory completion of the project described in the Scope of Work. In the event the RECIPIENT fails, for any reason, to perform obligations required of it by this agreement, the RECIPIENT may, at the DEPARTMENT's sole discretion, be required to repay to the DEPARTMENT all grant/loan funds disbursed to the RECIPIENT for those parts of the project that are rendered worthless in the opinion of the DEPARTMENT by such failure to perform. Interest shall accrue at the rate of twelve percent (12%) per year from the time the DEPARTMENT demands repayment of funds. If payments have been discontinued by the DEPARTMENT due to insufficient funds as in Section K.2 above, the RECIPIENT shall not be obligated to repay monies which had been paid to the RECIPIENT prior to such termination. Any property acquired under this agreement, at the option of the DEPARTMENT, may become the DEPARTMENT'S property and the RECIPIENT'S liability to repay monies shall be reduced by an amount reflecting the fair value of such property. P. PROJECT APPROVAL The extent and character of all work and services to be performed under this agreement by the RECIPIENT shall be subject to the review and approval of the DEPARTMENT through the Project Officer or other designated official to whom the RECIPIENT shall report and be responsible. In the event there is a dispute with regard to the extent and character of the work to be done, the determination of the Project Officer or other designated official as to the extent and character of the work to be done shall govern. The RECIPIENT shall have the right to appeal decisions as provided for below. Packet Page 154 of 276 Grant No. G1200260 City of Edmonds Page 14 of 15 Q. DISPUTES Except as otherwise provided in this agreement, any dispute concerning a question of fact arising under this agreement which is not disposed of in writing shall be decided by the Project Officer or other designated official who shall provide a written statement of decision to the RECIPIENT. The decision of the Project Officer or other designated official shall be final and conclusive unless, within thirty days from the date of receipt of such statement, the RECIPIENT mails or otherwise furnishes to the Director of the DEPARTMENT a written appeal. In connection with appeal of any proceeding under this clause, the RECIPIENT shall have the opportunity to be heard and to offer evidence in support of this appeal. The decision of the Director or duly authorized representative for the determination of such appeals shall be final and conclusive. Appeals from the Director's determination shall be brought in the Superior Court of Thurston County. Review of the decision of the Director will not be sought before either the Pollution Control Hearings Board or the Shoreline Hearings Board. Pending final decision of dispute hereunder, the RECIPIENT shall proceed diligently with the performance of this agreement and in accordance with the decision rendered. R. CONFLICT OF INTEREST No officer, member, agent, or employee of either party to this agreement who exercises any function or responsibility in the review, approval, or carrying out of this agreement, shall participate in any decision which affects his/her personal interest or the interest of any corporation, partnership or association in which he/she is, directly or indirectly interested; nor shall he/she have any personal or pecuniary interest, direct or indirect, in this agreement or the proceeds thereof. S. INDEMNIFICATION 1. The DEPARTMENT shall in no way be held responsible for payment of salaries, consultant's fees, and other costs related to the project described herein, except as provided in the Scope of Work. 2. To the extent that the Constitution and laws of the State of Washington permit, each party shall indemnify and hold the other harmless from and against any liability for any or all injuries to persons or property arising from the negligent act or omission of that party or that party's agents or employees arising out of this agreement. T. GOVERNING LAW This agreement shall be governed by the laws of the State of Washington. U. SEVERABILITY If any provision of this agreement or any provision of any document incorporated by reference shall be held invalid, such invalidity shall not affect the other provisions of this agreement which can be given effect without the invalid provision, and to this end the provisions of this agreement are declared to be severable. Packet Page 155 of 276 Grant No. G1200260 City of Edmonds Page 15 of 15 V. PRECEDENCE In the event of inconsistency in this agreement, unless otherwise provided herein, the inconsistency shall be resolved by giving precedence in the following order: (a) applicable Federal and State statutes and regulations; (b) Scope of Work; (c) Special Terms and Conditions; (d) Any terms incorporated herein by reference including the "Administrative Requirements for Recipients of Ecology Grants and Loans"; and (e) the General Terms and Conditions. IN WITNESS WHEREOF, the parties sign this Agreement: STATE OF WASHINGTON CITY OF EDMONDS DEPARTMENT OF ECOLOGY Laurie G. Davies Date Date Program Manager Waste 2 Resources Program Printed Name and Title of Signatory APPROVED AS TO FORM ONLY Assistant Attorney General Packet Page 156 of 276 AM-4502 Item #: 3. K. City Council Meeting Date: 01/23/2012 Time:Consent Submitted For:Shawn Hunstock Submitted By:Shawn Hunstock Department:Finance Committee:Finance Type:Action Information Subject Title Investment Policy Recommendation from Mayor and Staff Recommend approval of the Investment Policy. Previous Council Action Discussed at 1/10/12 Finance Committee meeting and recommended for consent agenda for 1/17/12 City Council meeting. Narrative The investment policy creates standards for prudence in making investment decisions with the City's available cash, creates objectives of the investment policy and establishes benchmarks against which performance will be measured. The draft policy also provides for quarterly updates to Council on investment performance as prescribed by State law. Attachments Investment Policy Form Review Inbox Reviewed By Date City Clerk Sandy Chase 01/12/2012 08:54 AM Mayor Dave Earling 01/12/2012 09:54 AM Final Approval Sandy Chase 01/12/2012 09:56 AM Form Started By: Shawn Hunstock Started On: 01/12/2012 Final Approval Date: 01/12/2012 Packet Page 157 of 276 1 1. Policy It is the policy of the City of Edmonds to invest public funds in a manner which will provide maximum security with the highest investment return while meeting the daily cash flow demands of the City of Edmonds and conforming to all state and local statutes governing the investment of public funds. 2. Scope This investment policy applies to all financial assets of the City of Edmonds. These funds are accounted for in the City’s Comprehensive Annual Financial Report and include the following:  General Fund  Special Revenue Funds  Capital Project Funds  Enterprise Funds  Trust and Agency Funds  Retirement/Pension Funds Any new fund created by the legislative body, unless specifically exempted. 3. Prudence Investments shall be made with judgment and care, under circumstances then prevailing, which persons of prudence, discretion and intelligence exercise in the management of their own affairs, not for speculation, but for investment, considering the probable safety of their capital as well as the probable income to be derived. CITY OF EDMONDS INVESTMENT POLICY Subject: Investment Policy Original Policy Date: April 4, 2007 Originating Department: Finance Division Last Revision Date: June 30, 2007 Approved By: Shawn Hunstock, Director, Finance & Information Services Packet Page 158 of 276 2 The standard of prudence to be used by investment officials shall be the "prudent person" standard and shall be applied in the context of managing an overall portfolio. Investment officers acting in accordance with written procedures and the investment policy and exercising due diligence shall be relieved of personal responsibility for an individual security's credit risk or market price changes, provided deviations from expectations are reported in a timely fashion and appropriate action is taken to control adverse developments. 4. Objective The primary objectives, in priority order, of the City’s investment activities shall be: • Safety: Safety of the principal is the foremost objective of the investment program. Investments of the City of Edmonds shall be undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. To obtain this objective, diversification is required in order that potential losses on individual securities do not exceed the income generated from the remainder of the portfolio. • Liquidity: The City’s investment portfolio will remain sufficiently liquid to enable the City of Edmonds to meet all operating requirements that might be reasonably anticipated. • Return on Investment: The City’s investment portfolio shall be designed with the objective of attaining a market rate of return throughout budgetary and economic cycles, taking into account the City’s investment risk constraints and the cash flow characteristics of the portfolio. 5. Delegation of Authority Authority to manage the City’s investment program is hereby delegated to the Finance Director who will act as the City’s Investment Officer and Treasurer. The Finance Director shall establish written procedures for the operation of the investment program consistent with this investment policy. Procedures should include reference to: safekeeping, PSA master repurchase agreements, wire transfer agreements, custody agreements and investment related banking services contracts. Such procedures shall include explicit delegation of authority to persons responsible for investment transactions. No person may engage in an investment transaction except as provided under the terms of this policy and the procedures established by the Finance Director, whom shall act as the City’s Treasurer. The Treasurer shall be responsible for all transactions undertaken and shall establish a system of controls to regulate the activities of subordinate officials. 6. Ethics and Conflicts of Interest Packet Page 159 of 276 3 Officers and employees involved in the investment process shall refrain from personal business activity that may conflict with the proper execution of the investment program, or may impair their ability to make impartial investment decisions. Employees and investment officials shall disclose to the City Council any material financial interests in financial institutions that conduct business within this jurisdiction, and they shall further disclose any personal financial/investment positions that could be related to the performance of the City’s portfolio. Employees and officers shall subordinate their personal investment transactions to those of the City of Edmonds, particularly with regard to the timing of purchases and sales. 7. Authorized Financial Dealers and Institutions The Treasurer will maintain a list of financial institutions authorized to provide investment services. In addition, a list will also be maintained of approved security broker/dealers selected by credit worthiness. These may include "primary" dealers or regional dealers that qualify under Securities and Exchange Commission Rule 15C3-1 (uniform net capital rule). No public deposits shall be made except in qualified public depositaries as provided in Chapter 39.58 RCW. All brokers/dealers and financial institutions who desire to do business with the City of Edmonds must supply the Treasurer with the following: • Audited financial statements • Proof of National Association of Securities Dealers certification • Certification of having read the City’s investment policy • Proof of state registration • Copy of city and state business licenses The Treasurer will conduct an annual review of the financial condition of firms. A current audited financial statement is required to be on file for each financial institution and broker/dealer with whom the City of Edmonds invests. Investment purchases from any institution or broker/dealer which does not satisfy the criteria established herein must be approved in advance by the City Council. 8. Authorized and Suitable Investments The City of Edmonds is empowered to invest in the following types of securities: • U.S. Government obligations, U.S. government agency obligations, and U.S. government instrumentality obligations, which have a liquid market with a readily determinable market value; Packet Page 160 of 276 4 • U.S. Treasury securities maturing in less than ten (10) years; • Fully insured or collateralized certificates of deposit, and other evidences of deposit, at qualified financial institutions that are approved by the Washington Public Deposit Protection Commission (WPDPC). • Banker’s acceptances, and commercial paper rated in the highest tier by a nationally recognized rating agency; • Investment-grade obligations of state, local governments and public authorities located within the State of Washington; • Local government investment pools, either state-administered or through joint powers statutes and other intergovernmental agreement legislation. 9. Collateralization Collateralization is required on repurchase agreements. In order to anticipate market changes and provide a level of security for all funds, the collateralization level will be (102%) of market value of principal and accrued interest. Pursuant to state statutes (RCW 35.98) the deposit of public funds and the placement of investment deposits (i.e. time deposits, money market deposit accounts and savings deposits of public funds) will be placed only with institutions approved by the Washington Public Deposit Protection Commission (PDPC) as eligible for deposit of public funds. The maximum amount placed with any one depository will not exceed the net worth of the institution as determined by the PDPC. In accordance with PDPD regulations, such investments are 100% collateralized. Collateral will always be held by an independent third party with whom the entity has a current custodial agreement. A clearly marked evidence of ownership (safekeeping receipt) must be supplied to the City and retained. The right of substitution is granted. 10. Safekeeping and Custody All security transactions, including collateral for repurchase agreements, entered into by the City of Edmonds shall be conducted on a delivery-versus-payment (DVP) basis. Securities purchased by the entity will be delivered against payment and held in a custodial safekeeping account. The Treasurer will designate a third party custodian and safekeeping receipts will evidence all transactions. 11. Diversification The City of Edmonds will diversify its investments by security type and institution. Packet Page 161 of 276 5 11.1 No more than fifty percent (50%) of the City’s portfolio, at the time of purchase, shall be in any single financial institution. 11.2 Except that no more than seventy-five percent (75%) of the City’s portfolio, at the time of purchase, shall be invested in the Washington Local Government Investment Pool, and 11.3 No more than seventy-five percent (75%) of the City’s portfolio, at the time of purchase, shall be invested in U.S. Treasury or Agency securities. 11.4 The City’s Finance Committee can recommend to the City Council variance to 11.1, 11.2 or 11.3 prior to purchase if it is deemed in the best overall benefit to the City. 12. Maximum Maturities To the extent possible, the City of Edmonds will attempt to match its investments with anticipated cash flow requirements. 12.1 At the time of investment, a minimum of thirty percent (30%) of the portfolio will be comprised of investments maturing or available within one year. 12.2 At the time of investment, eighty percent (80%) of the portfolio will be comprised of investments maturing or available within five (5) years and no investments shall have a maturity exceeding ten (10) years, except when compatible with a specific fund’s investment needs. 12.3 To provide for on-going market opportunity, investment maturities should be laddered or staggered to avoid the risk resulting from overconcentration of portfolio assets in a specific maturity. 12.4 The average maturity of the portfolio shall not exceed three and one half (3 ½) years or forty-two months. 12.5 Any variance to 12.1, 12.2, 12.3 or 12.4 can be approved by City Council prior to occurrence, and if deemed in the City’s best interest. Reserve and retirement funds may be invested in securities exceeding ten (10) years if the maturity of such investments are made to coincide as nearly as practical with the expected use of the funds. 13. Internal Controls The Treasurer shall establish an annual process of independent review by an external auditor. This review will provide internal control by assuring compliance with policies and procedures. 14. Performance Standards Packet Page 162 of 276 6 The investment portfolio will be designed to obtain an average rate of return during budgetary and economic cycles, consistent with the investment objectives and cash flow needs. The City’s investment strategy is to actively manage investment selection, maturity and yield to maximize earnings. Given this strategy, the basis used by the Treasurer to determine performance levels will be the six-month Treasury bill rate for non-reserve funds. 15. Reporting The Treasurer shall provide the City Council consistent periodic reporting on a quarterly basis. These reports shall provide an accurate and meaningful representation of the investment portfolio, its performance versus the established benchmark, and proof of compliance with the investment policy. Quarterly reports will include, at a minimum, the following: • A listing of individual securities held at the end of the reporting period. • Average life and final maturity of all investments listed. • Coupon, discount or earnings rate. • Par value, amortized book value and market value. • Percentage of the portfolio in each investment category. 16. Investment Policy Adoption The City’s investment policy shall be adopted by resolution of the City Council, upon recommendation from the Finance Committee. The policy shall be reviewed on at least an annual basis by the Finance Committee and any modification to the policy will be made upon approval by the City Council. Packet Page 163 of 276 AM-4493 Item #: 3. L. City Council Meeting Date: 01/23/2012 Time:Consent Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Finance Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Membership in Economic Alliance Snohomish County Recommendation from Mayor and Staff It is recommended that the City Council authorize $5,000 for membership in Economic Alliance Snohomish County. Previous Council Action This request was made to the Finance Committee on January 10, 2012. The committee recommended approval of this action. Narrative Economic Alliance Snohomish County was formed in 2011 by the merging of the South Snohomish County Chamber of Commerce, Everett Chamber of Commerce, and the Economic Development Council of Snohomish County. As a regional leader, Economic Alliance Snohomish County advances commerce and community development through inclusive advocacy, services and resources. Fiscal Impact Fiscal Year:2012 Revenue:0 Expenditure:$5,000 Fiscal Impact: Membership fee will come from the Miscellaneous Memberships line item in the non-departmental budget. If we are not able to find savings within that line item from other memberships we elect not to participate in, or we don't have other savings in the non-departmental budget as a whole, it might be necessary to include this $5,000 expenditure in a budget amendment this year to provide funding for this item. Attachments EASC Mission EASC Staff Form Review Inbox Reviewed By Date Finance Shawn Hunstock 01/11/2012 03:54 PM Final Approval Sandy Chase 01/11/2012 04:17 PM Packet Page 164 of 276 Form Started By: Carolyn LaFave Started On: 01/11/2012 02:39 PM Final Approval Date: 01/11/2012 Packet Page 165 of 276 Economic Alliance Snohomish County Mission As a regional leader, Economic Alliance Snohomish County advances commerce and community development through inclusive advocacy, services and resources. Vision Economic Alliance Snohomish County is committed to growing and nurturing a vital regional economy that is globally competitive. We will achieve this by expanding partnerships, developing our key resources and building the infrastructure systems that create local and regional employment centers. Packet Page 166 of 276 Lines of Business Advocacy Our advocacy work is focused on three primary priorities: creating a competitive business environment to support business retention, expansion and recruitment with an emphasis on those issues which impact our high tech and growth sectors (e.g. aerospace, health care, clean tech); increasing training and educational opportunities to ensure our region grows a workforce for the 21st century economy, and; prioritizing and facilitating transportation and infrastructure initiatives to ensure the safe and efficient movement of people and goods. By helping the region speak with one voice we can exert greater influence on public policy, and ultimately, make Snohomish County a better place to live and do business. Community Development The key to retaining and enhancing our amazing quality of life is to establish a sustainable economy. Economic Alliance Snohomish County is committed to developing that economy right here. An economy so strong and resilient that it rides through inevitable downturns by keeping people employed and providing services to those who need them. At EASC, we are embracing the potential of the 21st century by laying the foundation for our local business community to thrive. Industry and Resource Development Industry and Resource Development delivers three primary services; business retention, expansion and attraction. Business Retention and Expansion is directed towards businesses currently operating in Snohomish County. We assist firms who want to expand their operations or are facing difficulties in their attempts to do so. Business Attraction is directed towards firms located outside the State of Washington. In this role, we are marketing the Snohomish County business climate while responding to firms who are considering an expansion or relocation project. Resource Development addresses the building blocks of a strong regional economy, sometimes referred as infrastructure. This could include advocacy for improvements to our road and rail systems, enhanced educational curriculum or modifications to tax policy. Small Business & Entrepreneurial Programs The mission of the Small Business & Entrepreneurial Programs division is to provide a single point of connection for regional business resources, information and interaction through partnerships and program development. We are guided by the premise that the key to a sustainable economy is to support the growth and success of our local business community. One of those areas of support is resources. Packet Page 167 of 276 Programs & Committees Military Affairs is an EASC program that focuses on establishing and maintaining strong bonds between the military, business and civilian sectors of Snohomish County communities. Click here to learn more about Military Affairs. Our Ambassador Committee is a voluntary yet select group of investors who spread the word about our organization, along with many other tasks. It is a prized position that carries with it increased exposure and respect among EASC investors and the business community. Click here to learn more about EASC Ambassadors. The Snohomish County Young Professionals Network (SCYPN) is a countywide organization focused on cultivating tomorrow’s business and community leaders. Young professionals are typically defined as individuals from 21-39 years of age, but those young at heart are also welcome. Click here to learn more about SCYPN. EASC is proud to offer our Investor Passport to Savings Program. This program provides direct financial benefits for doing business with other EASC clients and investors. Click here to learn more about our Investor Passport to Savings Program. Snohomish County Committee for Improved Transportation (SCCIT) is a non-profit organization comprised of business, citizen and governmental leaders who share a common interest in seeking solutions to our transportation problems. Click here to learn more about SCCIT. Leadership Snohomish County (LSC) is a community leadership development and education program whose intent is to prepare motivated individuals to lead Snohomish County today and tomorrow. Leadership Snohomish County is the local organization recognized for cultivating sustainable leadership. Click here to learn more about LSC. Packet Page 168 of 276 Economic Alliance Snohomish County Staff Directory Troy McClelland President & CEO TroyM@economicalliancesc.org 425.248.4211 Shannon Affholter Vice President Business & Economic Development ShannonA@economicalliancesc.org 425.248.4232 Matthew Anderson SBTRC Project Coordinator MatthewA@economicalliancesc.org 425.248.4222 Kylene Binder PTAC Program Manager KyleneB@economicalliancesc.org 425.248.4215 Ryan Crowther Marketing & Communications Manager RyanC@economicalliancesc.org 425.248.4221 John Doolittle Research & IT Projects Manager JohnD@economicalliancesc.org 425.248.4214 Sarai Fulton Investor & Client Services Projects Coordinator SaraiF@economicalliancesc.org 425.248.4229 Jean Hales Small Business & Entrepreneurial Programs Director JeanH@economicalliancesc.org 425.248.4223 Susan Hart-Carlson Finance Manager SusanHC@economicalliancesc.org 425.248.4230 Lily Keefe SBTRC Program Manager LilyK@economicalliancesc.org 425.248.4222 Samantha Livers Web Design & Graphics Support SamanthaL@economicalliancesc.org 425.248.4226 John Monroe Chief Operations Officer JohnM@economicalliancesc.org 425.248.4225 Sandy Palmer Events & Community Projects Manager SandyP@economicalliancesc.org 425.248.4224 Patrick Pierce Government Advocacy Senior Manager PatrickP@economicalliancesc.org 425.248.4228 Kellie Schwacha Project & Administrative Support KellieS@economicalliancesc.org 425.248.4227 Matt Smith Industry & Resource Development Director MattS@economicalliancesc.org 425.248.4219 Tina Stryker Investor Relations & Administrative Manager TinaS@economicalliancesc.org 425.248.4218 Anadelia Torres Finance Manager AnadeliaT@economicalliancesc.org 425.248.4220 Marnie Tyson PTAC Program Counselor MarnieT@economicalliancesc.org 425.248.4217 Packet Page 169 of 276 AM-4495 Item #: 3. M. City Council Meeting Date: 01/23/2012 Time:Consent Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type:Action Information Subject Title Reappointment of Lodging Tax Advisory Committee members for 2012. Recommendation from Mayor and Staff Please confirm the reappointment of the Lodging Tax Advisory Committee members for the 2012 term. Previous Council Action Narrative All positions for the LTAC expire at the end of each calendar year and reappointment by the City Council is required. (There are no term limits.) The six members of the committee have all requested reappointment. The seventh member is a City council representative who is appointed by the Council President at the beginning of each year. The list of current members is attached. Attachments LTAC 2012 Form Review Inbox Reviewed By Date Final Approval Sandy Chase 01/12/2012 09:54 AM Form Started By: Carolyn LaFave Started On: 01/11/2012 03:17 PM Final Approval Date: 01/12/2012 Packet Page 170 of 276 Lodging Tax Advisory Committee 121 5th Ave. N. 425.771.0220 Updated 1/12 POSITION NO. NAME Date of appointment Term expiration 1 (Tax provider) Jan Conner, Harbor Inn 1/00 12/12 2 (Tax provider) Hellon Wilkerson, Maple Tree B&B 1/00 12/12 4 (Tax user) Frances Chapin, City of Edmonds Cultural Services Manager Edmonds Parks & Recreation Department 1/00 12/12 6 (Tax user) Joe McIalwain, Executive Director Edmonds Center for the Arts 7/07 12/12 7 Council appointment Joan Bloom 1/12 12/12 Positions 1 and 2 represent generators/providers of lodging tax dollars; positions 4 and 5 represent users of lodging tax dollars. There must be at least two members representing each and equal representation. All positions expire at the end of the calendar year; Council confirmation is required for reappointment (except Council appointment, which is determined by the Council president). There are no term limits. Staff liaison: Carolyn LaFave, Executive Assistant to the Mayor – 425.771.0247 Other staff: Cindi Cruz, Community Services Executive Assistant – 425.775.7742 Packet Page 171 of 276 AM-4497 Item #: 3. N. City Council Meeting Date: 01/23/2012 Time:Consent Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type:Action Information Subject Title Reappointment of Michael Mestres and Bruce "Mick" O'Neil to the Architectural Design Board for another term. Recommendation from Mayor and Staff Please confirm the reappointment of Michael Mestres and Bruce "Mick" O'Neil to the Architectural Design Board for another 4-year term. Previous Council Action Narrative Michael Mestres has been on the ADB since 2008 in position #6 Layman. Bruce "Mick" O'Neil has been on the ADB since 2007 in position #2 Builder. Terms are for four years with a limit of two consecutive terms. Form Review Inbox Reviewed By Date Final Approval Sandy Chase 01/12/2012 02:13 PM Form Started By: Carolyn LaFave Started On: 01/11/2012 04:25 PM Final Approval Date: 01/12/2012 Packet Page 172 of 276 AM-4498 Item #: 3. O. City Council Meeting Date: 01/23/2012 Time:Consent Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type:Action Information Subject Title Reappointment of Historic Preservation Commissioner Larry Vogel. Recommendation from Mayor and Staff Please confirm the reappointment of Larry Vogel to the Historic Preservation Commission. Previous Council Action Narrative Larry Vogel has been on the Historic Preservation Commission since February of 2008. He currently serves as Chair. Terms are for three years with no term limits. Form Review Inbox Reviewed By Date Final Approval Sandy Chase 01/12/2012 02:13 PM Form Started By: Carolyn LaFave Started On: 01/11/2012 04:51 PM Final Approval Date: 01/12/2012 Packet Page 173 of 276 AM-4490 Item #: 4. City Council Meeting Date: 01/23/2012 Time:20 Minutes Submitted For:Jen Machuga Submitted By:Jen Machuga Department:Planning Committee:Community/Development Services Type:Action Information Subject Title Public hearing regarding draft revisions to the outdoor dining regulations of ECDC 17.75 and addition of a definition of outdoor dining to ECDC 21.75. (File No. AMD20110005) Recommendation from Mayor and Staff Approve the Planning Board's recommendation and direct the City Attorney to prepare an ordinance for Council adoption. Previous Council Action The CS/DS Council Committee discussed this item on December 13, 2011 and moved to forward it to the full Council for a public hearing with no recommendation. Narrative The Planning Board conducted a public hearing on July 13, 2011, which was continued to August 10, 2011, regarding draft revisions to the outdoor dining regulations of ECDC 17.75 and the addition of a new definition of "outdoor dining" to ECDC 21.75. Following the close of the public hearing, the Planning Board moved for the proposed ordinance to be forwarded to the Council for recommended approval. This item was discussed with the CS/DS Council Committee on December 13, 2011, and the Committee moved to forward the item to the full Council for a public hearing. Refer to staff's December 13, 2011 memorandum to the CS/DS Council Committee (Attachment 1) as well as the various additional attachments for further discussion on this item. Attachments are as follows: 1. Memorandum to CS/DS Committee and Meeting Minutes from 12/13/11 2. Draft Revisions to ECDC 17.75 and Definition Addition to ECDC 21.75 3. Comment Letter from Pam Stuller Received 8/5/11 4. Planning Board Minutes 8/10/11 5. PowerPoint Presentation to Planning Board 8/10/11 6. Planning Board Minutes 7/13/11 7. PowerPoint Presentation to Planning Board 7/13/11 8. Supplemental Materials Provided to Planning Board 7/13/11 9. Planning Board Minutes 5/25/11 Attachments Attachment 1: Memo to CS/DS Committee and Meeting Minutes from 12/13/11 Attachment 2: Draft Revisions to ECDC 17.75 and Definition Addition to ECDC 21.75 Attachment 3: Comment Letter from Pam Stuller Received 8/5/11 Packet Page 174 of 276 Attachment 3: Comment Letter from Pam Stuller Received 8/5/11 Attachment 4: Planning Board Minutes 8/10/11 Attachment 5: PowerPoint Presentation to Planning Board 8/10/11 Attachment 6: Planning Board Minutes 7/13/11 Attachment 7: PowerPoint Presentation to Planning Board 7/13/11 Attachment 8: Supplemental Materials Provided to Planning Board 7/13/11 Attachment 9: Planning Board Minutes 5/25/11 Form Review Inbox Reviewed By Date City Clerk Sandy Chase 01/12/2012 08:54 AM Mayor Dave Earling 01/12/2012 10:00 AM Final Approval Sandy Chase 01/12/2012 10:17 AM Form Started By: Jen Machuga Started On: 01/10/2012 Final Approval Date: 01/12/2012 Packet Page 175 of 276 Item # 1.D CS/DS Council Committee Agenda Memo Meeting Date: December 13, 2011 Agenda Subject: Discussion regarding draft revisions to the outdoor dining regulations of ECDC 17.75 and addition of a definition of outdoor dining to ECDC 21.75. (File No. AMD20110005) Staff Lead / Author: Jen Machuga, Associate Planner Initiated By:  City Council  Planning Board  City Staff  Citizen Request  Other: At the May 25, 2011 Planning Board meeting, staff brought it to the Board’s attention that several inquiries had recently been received by the Development Services Department for the establishment and/or expansion of outdoor dining areas. Under the current outdoor dining regulations of ECDC 17.75, outdoor dining is permitted outright as a secondary use for an additional 10 percent of the interior seating or eight seats, whichever is greater. However, a conditional use permit is required for businesses that wish to provide outdoor dining in excess of the 10 percent or eight seats. A conditional use permit for outdoor dining is currently reviewed by the Hearing Examiner as a Type III‐A decision, which has a total application fee of approximately $1,500. The Planning Board discussed particular impacts associated with outdoor dining as well as various options for updates to the outdoor dining regulations during the May 25, 2011 meeting. A public hearing was held by the Planning Board on July 13, 2011, which was continued to August 10, 2011. Following the close of the hearing and further discussion, the Planning Board agreed on a few additional revisions to the draft outdoor dining regulations and then voted to forward the proposed outdoor dining language to the City Council with a recommendation that the Council approve the amendments to the outdoor dining regulations of ECDC 17.75 and add the definition of “outdoor dining” to ECDC 21.75. Staff has incorporated the Planning Board’s final amendments from the August 10th meeting to the draft outdoor dining regulations and the draft definition of “outdoor City of Edmonds  Planning Board Attachment 1 Packet Page 176 of 276 dining.” The revised provisions would allow outdoor dining as a permitted secondary use within the BN, BC, BP, BD, CW, CG, MU, and FVMU zones if the outdoor dining area complies with at least one of the following criteria: 1. The site is not directly adjacent to any residentially‐zoned property(ies). 2. The site complies with the landscaping requirements found in Chapter 20.13 along the property line(s) directly adjacent to residentially‐zoned propery(ies). 3. The dining area is screened from adjoining residential property(ies) by a building and/or a 4‐foot wall, hedge, or solid fence. 4. Seating is limited to an additional 10 percent of the existing interior seating of the establishment or 12 seats, whichever is greater. If the outdoor dining area does not comply with one of the above criteria, then a conditional use permit would be required. This would be a Type III‐A decision to be made by the Hearing Examiner. The proposed code revisions also establish a limit on hours of operation of outdoor dining area for sites that are directly adjacent to residentially‐zoned properties. In these cases, the outdoor dining area must be closed between 10:00 pm and 7:00 am. Please refer to the attached draft code language for all proposed revisions to the outdoor dining chapter (ECDC 17.75) as well as the proposed definition of “outdoor dining” (Attachment 2). A letter commenting on the potential code revisions received from Pam Stuller on August 5, 2011 is included as Attachment 3. The meeting minutes from the continued Planning Board hearing on August 10, 2011 are included as Attachment 4, and a copy of staff’s PowerPoint presentation to the Board from the August 10th meeting is included as Attachment 5. The meeting minutes from the opening of the Planning Board hearing on July 13, 2011 are included as Attachment 6 and staff’s PowerPoint presentation to the Board as well as supplemental materials provided to the Board at the July 13th meeting are included as Attachments 7 and 8 respectively. Finally, the minutes from the Planning Board meeting on May 25, 2011 are included as Attachment 9. Staff recommends that the CS/DS Committee forward this item to the full Council for a public hearing. Packet Page 177 of 276 M I N U T E S Community Services/Development Services Committee Meeting December 13, 2011 Elected Officials Present: Staff Present: Council Member Adrienne Fraley‐Monillas, Chair Phil Williams, Public Works Director Council Member Michael Plunkett Rob English, City Engineer Rob Chave, Planning Manager Jen Machuga, Associate Planner The committee convened at 6:00 p.m. A. Report on final project costs for 1025 12th Ave N Storm System Improvement Project and Council acceptance of Project. Mr. English reviewed the improvements that were constructed and the benefit the project provided to the City’s storm system and the property owner at 1025 12th Ave. He referred to the letter submitted by Ms. Sheldon and her satisfaction with the project. There was one change order for additional quantities required during construction to complete the project. ACTION: Recommend project acceptance and presentation to the full Council. B. Report on final construction costs for the Alderwood Intertie and Reservoir Improvement Project and acceptance of Project. Mr. English provided background on the water system improvements that were constructed and how the improvements will help Public Works meter and operate the water flow from Alderwood Water District. The project also included security improvements to the Seaview and Yost Reservoirs. Two change orders were processed, one for time adjustment and the other for electrical and miscellaneous changes at the Yost and Seaview Reservoirs. ACTION: Moved to consent agenda for approval. C. Authorization to approve an easement for installation of storm pipe and a catch basin at 220th 7th Ave N. Mr. English described an easement that was being secured for new stormwater improvements at 220 7th Ave. The improvements include a new pipe and catch basin that will convey stormwater from the new catch basin to an existing basin located on Edmonds St. ACTION: Moved to consent agenda for approval. Packet Page 178 of 276 CS/DS Committee Minutes December 13, 2011 Page 2 D. 2012 CDBG Application Resolution Mr. Williams explained that Council must pass a resolution in support of a CDBG application for the upcoming grant cycle. The projects being requested this year are siding replacement on the Puget Sound face of the Senior Center, renewing the upstairs restrooms, and for floor repair work to the interior in the lobby and library. The total value of the request being made for CDBG funding is $161,248. In order to maintain eligibility for this application, Snohomish County must receive a fully signed copy of this resolution no later than January 15, 2012. ACTION: Moved to consent agenda for approval. E. Discussion regarding draft revisions to the outdoor dining regulations of ECDC 17.75 and addition of a definition of outdoor dining to ECDC 21.75. (File No. AMD20110005) Ms. Machuga explained that the current outdoor dining regulations are cost prohibitive to small businesses because a conditional use permit, which costs approximately $1,500, is required for outdoor dining areas that have seating exceeding 10% of the interior seating or 8 seats, whichever is greater. The draft revised code language as recommended by the Planning Board includes provisions to allow outdoor dining areas outright if the site is not directly adjacent to a residentially-zoned property and/or if the outdoor dining area meets certain screening requirements. Additionally, the draft revised code language includes restrictions on hours of operation of the outdoor dining area for sites directly adjacent to residentially-zoned property. ACTION: Forward to full Council for a public hearing with no recommendation. F. Public Comments The meeting adjourned at 6:45p.m. Packet Page 179 of 276 Chapter 17.75 OUTDOOR DINING Sections: 17.75.010 Outdoor dining – Permitted secondary use. 17.75.020 Primary uses requiring a conditional use permit. 17.75.040 Outdoor dining buildings or structures. 17.75.010 Outdoor dining – Permitted secondary use. A. Limited outdoor seating for outdoor dining is allowed as a permitted secondary use in the BN – neighborhood business zone, BC – community business zone, BP-planned business zone, BD – downtown business zone, CW – commercial waterfront zone, CG – general commercial zone, MU – medical use zone, and FVMU – firdale village mixed use zone. When established as a permitted secondary use, the outdoor dining area shall currently comply or be proposed to comply with at least one of the following criteria: (1) The site is not directly adjacent to any residentially-zoned property(ies). (2) The site complies with the landscaping requirements found in Chapter 20.13 along the property line(s) directly adjacent to residentially-zoned propery(ies). (3) The dining area is screened from adjoining residential property(ies) by a building and/or a 4-foot wall, hedge, or solid fence. (4) Seating is limited to an additional 10 percent of the existing interior seating of the establishment or 12 seats, whichever is greater. B. For sites directly adjacent to residentially-zoned property, the outdoor dining area shall be closed between the hours of 10:00 pm and 7:00 am. C. Areas utilized for outdoor dining shall comply with setback requirements applicable to the site. D. Seating shall be located outside of public rights-of-way. Seating within public rights-of-way is reviewed as bistro dining pursuant to the requirements of ECDC 18.70.030. E. No additional parking stalls shall be required for outdoor dining usage. [Ord. 3628 § 3, 2007; Ord. 3312 § 1, 2000]. 17.75.020 Outdoor dining - Secondary use requiring a conditional use permit. Outdoor dining not meeting the requirements of ECDC 17.75.010 shall be a secondary use requiring a conditional use permit within the zones stated in 17.75.010(A). This use shall be established and maintained only in accordance with the terms of a conditional use permit approved by the hearing examiner as a Type III-A decision under the procedural requirements contained in Chapter 20.06 ECDC. At a minimum, the conditions considered for imposition by the hearing examiner may include a restriction on operating hours, location of the outdoor seating, and/or buffering of the noise and visual impacts related to the outdoor dining seating. All seating Formatted: Indent: Left: 36 pt Deleted: 17.75.030 Reduction of outdoor seating by existing nonconforming seating.¶ Deleted: hereby Deleted: and Deleted: shall be Deleted: eight Deleted: , and Deleted: Primary Deleted: s Deleted: primary Deleted: in the BN – neighborhood business zone, BC – community business zone, BD – downtown business zone, CW – commercial waterfront zone, and CG – general commercial zone, for outdoor seating which exceeds 10 percent of the existing interior seating in the establishment or more than eight seats, whichever is greater. Attachment 2 Packet Page 180 of 276 permitted pursuant to the conditional use permit shall be located outside of public rights-of-way. If outdoor seating is approved under these provisions, no additional parking stalls shall be required for the outdoor dining. [Ord. 3783 § 5, 2010; Ord. 3775 § 5, 2010; Ord. 3736 § 19, 2009; Ord. 3628 § 4, 2007; Ord. 3312 § 1, 2000]. 17.75.040 Outdoor dining buildings or structures. Any building or structure such as a service stand, fence, planter, kiosk, awning or other shelter utilized in serving outdoor diners shall fully comply with all provisions of the State Building Code and this community development code, including but not limited to design review. [Ord. 3312 § 1, 2000]. Chapter 21.75 DEFINITIONS - “O” TERMS 21.75.120 An outdoor dining area is a portion of a property utilized by a licensed food or beverage establishment for the seating of customers for their consumption of food or beverages served by the establishment. An outdoor dining area is not located within a completely enclosed building, but is instead located outside the building, such as on an outdoor patio or deck. The area may be open to the elements or may be covered by a roof or awning or partially enclosed. A portion of a dining area within an enclosed building that is temporarily opened to the outdoors (such as by opening windows, doors, or walls) is not considered to be an outdoor dining area. An outdoor dining area must be located on property outside of the City right-of-way. Formatted: Centered Deleted: 17.75.030 Reduction of outdoor seating by existing nonconforming seating.¶ An existing eating establishment with nonconforming seating which exceeds the current standards of the city zoning ordinance may utilize outdoor dining as a permitted secondary use or as a primary use requiring conditional use permit; provided, however, that the outdoor seating shall not increase the nonconformity of the establishment. For example, an existing establishment whose interior seating exceeds the normally permitted seating requirement for the zone by four seats, outdoor dining permitted as a secondary use shall be reduced by four seats. Any additional seating shall require a conditional use permit pursuant to the provisions of ECDC 17.75.020. [Ord. 3312 § 1, 2000].¶ Deleted: architectural Deleted: approval Packet Page 181 of 276 A t t a c h m e n t 3 P a c k e t P a g e 1 8 2 o f 2 7 6 APPROVED AUGUST 24th CITY OF EDMONDS PLANNING BOARD MINUTES August 10, 2011 Vice Chair Reed called the meeting of the Edmonds Planning Board to order at 7:00 p.m. in the Council Chambers, Public Safety Complex, 250 – 5th Avenue North. BOARD MEMBERS PRESENT John Reed, Vice Chair Kevin Clarke Todd Cloutier Bill Ellis Kristiana Johnson Valerie Stewart Neil Tibbott BOARD MEMBERS ABSENT Philip Lovell, Chair (excused) STAFF PRESENT Rob Chave, Planning Division Manager Jen Machuga, Planner Karin Noyes, Recorder READING/APPROVAL OF MINUTES BOARD MEMBER ELLIS MOVED THAT THE MINUTES OF JUNE 27, 2011 BE APPROVED AS AMENDED. BOARD MEMBER CLOUTIER SECONDED THE MOTION. THE MOTION CARRIED UNANIMOUSLY. Mr. Chave referred to the July 13th Planning Board Minutes. He noted that during her report on parks, Carrie Hite, Parks, Recreation and Cultural Services Director, inadvertently mentioned that impact fees could add $600,000 to the parks maintenance budget. However, impact fees cannot technically be used for maintenance. They can only be used for park improvements associated with new development. ANNOUNCEMENT OF AGENDA A discussion about how the Board could improve their communications with the public was scheduled as new business. The remainder of the agenda was approved as presented. AUDIENCE COMMENTS There was no one in the audience. PUBLIC HEARING ON POTENTIAL AMENDMENTS TO THE OUTDOOR DINING REGULATIONS OF EDMONDS COMMUNITY DEVELOPMENT CODE (ECDC) CHAPTER 17.75 Ms. Machuga reviewed that, as per the current code, outdoor dining is permitted outright for an additional 10% of interior seating or 8 seats, whichever is greater. If an applicant is proposing more than 10% of the interior or 8 seats, a Type III-A Conditional Use Permit is required, which includes review by the Hearing Examiner. The current code allows outdoor dining in the Neighborhood Business (BN), Commercial Business (BC), Downtown Business (BD), Commercial Waterfront (CW) and General Commercial (CG) zones. She reminded the Board that a public hearing was held on July 13th. At that Attachment 4 Packet Page 183 of 276 APPROVED Planning Board Minutes August 10, 2011 Page 2 time, the Board discussed several changes and decided to continue the public hearing so that staff could return with updated code language and a definition of “outdoor dining” for further review and discussion. She referred to the latest draft code language, which implements the Board’s direction. As currently proposed, outdoor dining would be closed between 10:00 p.m. and 7:00 a.m. In addition, outdoor dining would be an outright permitted use if it can meet one or more of the following conditions:  Site is not directly adjacent to residentially-zoned properties, or  Dining area contains no more than 8 seats or 10% of interior seating, whichever is greater, or  Site complies with landscaping requirements along property lines adjacent to residentially-zoned properties, or  Dining area will be screened by a 6-foot wall, hedge or fence. She explained that, as proposed, if none of the above conditions are met or if the outdoor dining area is proposed to be open to the public between the hours of 10:00 p.m. and 7:00 a.m., the Board suggested that a Type III-A Conditional Use Permit should be required, which would be reviewed by the Hearing Examiner. In addition, the proposed language would expand the zones where outdoor dining is permitted to include the Medical Use (MU), Planned Business (BP) and Firdale Village Mixed Use (FVMU) zones. Ms. Machuga provided illustrations of how the proposed screening requirements would be applied when outdoor dining is located on properties adjacent to residential zones. She emphasized that no screening would be required for outdoor dining if the subject property is not located adjacent to a residential zone. She also provided photographs of existing outdoor dining located throughout the City to illustrate the various methods that can be used for screening such as fences and hedges. She noted that the proposed language would require a 6-foot solid hedge, wall or fence, but the Board could decide to reduce the height. For example, they could change the language to require a 4-foot solid fence, but then allow the property owner to place a lattice on top. Board Member Ellis asked if a residential property located across the street from an outdoor dining area would be considered adjacent. Ms. Machuga answered that if the residential property is separated from the subject property by a road or alley, it would not be considered “adjacent.” She noted there are not a lot of commercial properties in the City that share property lines with a residential zone. They are typically separated from the residential zones by alleys or rights-of-way. In most cases, outdoor dining would be an outright permitted use as long as the establishment can meet the limits related to hours of operation. Board Member Clarke referred to the example of an outdoor dining area at Five Corners, and pointed out that while the subject property is located adjacent to a residential zone, the business with the outdoor dining area is actually separated from the residential zone by a strip mall development (buildings). He suggested the language be changed to state that if the parcel or property lies adjacent to a residential zone and a building is located between the residential zone and the proposed outdoor dining area, no screening or landscaping buffer would be required. Mr. Chave agreed this would be an appropriate change and could be implemented by simply amending Section 17.75.010.A.3 to add the words “building or” before “6-foot.” If a hedge would qualify as screening even though it is not solid material, Board Member Clarke suggested that perhaps the fence should not be required to be solid, either. He noted that other attractive materials could be used to serve the same purpose. Vice Chair Reed observed that the purpose of the wall, fence or hedge is to buffer noise. Mr. Chave pointed out that, sometimes, hedges around outdoor dining areas are lower in height because people in the area are typically seated. He agreed that six feet may not be necessary to buffer for noise. Perhaps they could require a wall, fence or hedge up to four feet in height. Beyond that, a propery owner could place a trellis, arbor, etc. Board Member Clarke felt this change would allow more architectural design options to make the space attractive from both sides. Mr. Chave agreed it would accomplish the purpose while allowing more design flexibility. Board Member Ellis reminded the Board that the proposed screening requirement was tied to other sections of the code in which screening is required. Board Member Cloutier agreed that the intent was to make the screening requirement consistent with other screening requirements that already exist in the code. Mr. Chave advised that there is some latitude to gear the screening language to meet a specific purpose. Packet Page 184 of 276 APPROVED Planning Board Minutes August 10, 2011 Page 3 Board Member Clarke observed that based on the area’s climate, the outdoor dining areas are not used that many days each year. He suggested it may be overkill to require a business to build a “fortress” type screening that ends up being unattractive. It is important to create an environment that provides adequate screening, but also allows the eatery to provide a pleasant atmosphere for their clients to enjoy. Board Member Stewart referred to other jurisdictions that do not require screening around their outdoor dining areas. She expressed her belief that outdoor dining brings life to the community. She cautioned against making the screening requirements too stringent. They should allow flexibility for restaurants to create some life in their business area, and this would be good for the overall community, as well. Board Member Ellis reminded the Board that the screening requirement would only be applicable if a property is located adjacent to a residential zone. The point of the proposed code language is to make it easier for businesses to have outdoor dining, but also to protect residentially-zoned properties. Vice Chair Reed questioned if the code language should address the issue of safety, particularly when an outdoor dining area is located next to a parking area. Ms. Machuga pointed out that safety is addressed during the Engineering Division’s review of a proposal. Vice Chair Reed opened the public hearing. There was no one in the audience, but he referred to a letter the Board received from Pam Stuller, the owner of Walnut Street Coffee, voicing support for the proposed changes so it is easier and less costly for small businesses to establish outdoor dining areas. He closed the public hearing. Board Member Clarke referred to staff’s suggestion that Section 17.75.010.A.4 be amended to raise the number of seats from 8 to 16. Ms. Machuga explained that, as currently proposed, most small businesses would be limited to just eight seats, which is just two tables. Board Member Johnson inquired how the current seating number was selected. Mr. Chave suggested it was likely an arbitrary number. Board Member Clarke pointed out that allowing 16 seats would only require four tables. Mr. Chave suggested the Board stick with some number that is a multiple of four, since tables usually are designed to seat four people. Board Member Johnson said she would prefer to allow 12 seats or three tables; from an aesthetic standpoint, three is usually a more attractive number than four. Board Member Clarke said he drove around the City to find good examples of outdoor dining. He noted that if the City does not require additional parking space for outdoor dining and circulation works well throughout the site, entrepreneurs should have an opportunity to provide this unique experience on nice days. Mr. Chave pointed out that, in most cases, outdoor dining is not in addition to what is going on inside an establishment. It is largely in place of what would typically occur inside. Only in unique situations are businesses so busy that they use their outdoor dining area as overflow. Again, Board Member Ellis pointed out that the seating limit would only apply if a property is adjacent to a residential zone and cannot meet the landscaping and screening requirements. BOARD MEMBER CLOUTIER MOVED TO AMEND THE LANGUAGE IN ECDC 17.75.010.A.4 BY CHANGING “8” TO “12.” BOARD MEMBER TIBBOTT SECONDED THE MOTION. THE MOTION CARRIED UNANIMOUSLY. BOARD MEMBER CLOUTIER MOVED TO AMEND THE LANGUAGE IN ECDC 17.75.010.A.3 TO READ, “THE DINING AREA IS SCREENED FROM ADJOINING RESIDENTIAL PROPERTY(IES) BY A BUILDING AND/OR 4-FOOT WALL, HEDGE OR SOLID FENCE.” BOARD MEMBER CLARKE SECONDED THE MOTION. Board Member Johnson referred to Demetri’s Woodstone Taverna located on Main Street near the railroad tracks and questioned whether the restaurant’s outdoor dining area was new. Ms. Machuga pointed out that an outdoor dining area has been located on the property for quite some time. Mr. Chave explained that as long as the outdoor dining use was legally established, any new business located on the site would be allowed to continue the use. Ms. Machuga reminded the Board that the goal is to screen the outdoor dining and not the property. Therefore, the 4-foot fence, hedge or wall should be Packet Page 185 of 276 APPROVED Planning Board Minutes August 10, 2011 Page 4 measured from the floor of the outdoor dining area. Mr. Chave noted that the language calls for screening the actual outdoor dining area, which addresses this concern adequately. THE MOTION CARRIED UNANIMOUSLY. Board Member Johnson suggested it would be helpful if the code provided a clear definition for “adjacent,” since the term can mean different things. She asked if the term “adjacent” applies to adjacent properties or adjacent buildings. Ms. Machuga said it was her understanding that Section 17.75.010.A.1 would apply to the property, itself, and not to just that portion of the property where the outdoor dining is located. Mr. Chave noted that the term “site” is defined in the code as “the property which is the subject of the approval or permit application.” Therefore, “site” is synonymous with “property.” Mr. Chave acknowledged that the term “adjacent” is not defined in the code. Therefore, the dictionary’s definition would be applied. He said the common definition for “adjacent” is “sharing a property line.” Again, Board Member Johnson felt it would be helpful to specifically make it clear that properties that are separated by a street or alley are not considered adjacent. Member Clarke suggested that including some of the illustrations provided by staff would also help to further clarify the issue. Board Member Clarke voiced concern about the potential of allowing bars to stay open beyond 2:00 a.m. with the thought that this would allow patrons to trickle out rather than congregate at closing time. He said he does not want the City to encourage all-night bars. Ms. Machuga noted that when Rory’s remodeled, two decks were created. As per the conditional use permit, the deck hours are until 11:00 p.m. on Sunday through Thursday, and 1:00 a.m. on Friday and Saturday. She said she searched other conditional use permits for outdoor dining since 2000 and found that they typically limited the hours of operation to 10:00 or 11:00 p.m. Board Member Johnson suggested the Board move on since they had a lengthy discussion about hours of operation at their last meeting. Board Member Tibbott recalled that the proposed language is intended to be consistent with the City’s noise ordinance. Board Member Ellis reminded the Board that if a business wants to extend the hours of operation for their outdoor dining area, they can do so through a conditional use permit. Board Member Johnson recalled that staff asked if the hours of operation should be different, depending on the zone. The Board agreed that because the noise ordinance is consistent throughout the City, the outdoor dining hours of operation should be consistent, as well. Ms. Machuga asked the Board to provide feedback about whether the proposed regulation would adequately cover rooftop dining areas or dining areas on upper floor decks, particularly when adjacent to residentially-zoned properties. She noted that the current building code requires a 42-inch guard rail around rooftop dining areas and upper floor decks, and a height extension of 42 inches is allowed in some zones for this feature. The proposed language could limit properties that are constructed to the maximum height limit because there would not be sufficient height available to provide a 4-foot fence, wall or hedge. She reminded the Board that the BD zone guidelines encourage a clear guard for roof top areas to limit view obstruction. Board Member Tibbott pointed out that the proposed requirement would require a solid, not opaque screen. Therefore a clear guard would meet the proposed code requirement. Board Member Johnson expressed her belief that rooftop dining should comply with the height restrictions of the underlying zone. Mr. Chave suggested the Board not adjust the language to specifically accommodate rooftop outdoor dining because the required railings are intended to provide a safety feature, and screening is intended to create a noise barrier. Board Member Ellis pointed out that if an applicant does not have sufficient height to meet the screening requirements, he/she could request a conditional use permit. Board Member Johnson observed that this is just one situation in which the development agreement concept would be a useful tool to provide flexibility. Board Member Stewart expressed concern that any eating establishment that wants to extend their outdoor dining hours beyond 10:00 p.m. would be required to obtain a conditional use permit. This would result in a significant hurdle for establishments that are trying to attract a younger crowd. It would be too costly for small business owners to pursue a conditional use permit to extend the hours of operation. Board Member Clarke agreed that requiring a conditional use permit to extend the operating hours of an outdoor dining area is too onerous. Board Member Cloutier suggested that if the concern is related to impacts to adjacent residential properties, perhaps they could amend the language to extend the hours of Packet Page 186 of 276 APPROVED Planning Board Minutes August 10, 2011 Page 5 operation for outdoor dining areas that are not located adjacent to residential properties. Mr. Chave pointed out that the BN and BP zones require a conditional use permit from the hearing examiner for businesses that want to stay open past 11:00 p.m. He noted that these two zones are typically located adjacent to residential properties. Board Member Stewart voiced her desire to encourage outdoor dining, particularly in the areas around the fountain, to bring more life to the area. Ms. Machuga pointed out that regardless of the hours of operation allowed for outdoor dining, the use would still be subject to the noise ordinance. Board Member Cloutier reviewed that the proposed amendments would remove a lot of the barriers to encourage outdoor dining. However, they must also be cognizant of the impacts that outdoor dining could have on adjacent residential properties. He said he would support the currently proposed hours of operation. If a business owner wants to expand the hours of operation, they could apply for a conditional use permit. Board Member Clarke said he would also support the proposed hours of operation for properties located adjacent to residential zones. Board Member Cloutier expressed concern that if an outdoor dining area is separated from a residential zone by an alley it would not be considered adjacent, but there could still be significant impacts if the hours of operation are allowed to extend past 10:00 p.m. He suggested that perhaps the language could include a provision that allows extended operating hours for properties that are not located within 100 feet of a residential zone. Board Member Johnson recalled that, at their last meeting, the Board talked about establishing hours of operation that are consistent with recent conditional use permits approved by the hearing examiner. She asked why the hearing examiner felt it necessary to limit the hours of operation. Ms. Machuga answered that noise was likely one of the hearing examiner’s concerns. Board Member Tibbott questioned the need to limit the hours of operation given that outdoor dining must comply with the existing noise ordinance. Board Member Clarke agreed that the noise ordinance would be the governing factor of noise. Board Member Cloutier pointed out that the noise ordinance is enforced on a compliant basis, and he cautioned against removing the hours of operation restriction and relying on a complaint driven system to handle problems that come up. They need to protect the neighborhoods, and he felt that a restriction on the hours of operation would be appropriate for properties located within 100 feet of a residential zone. He proposed that there be no hours of operation restriction for outdoor dining that is located more than 100 feet from a residential zone. Board Member Ellis said that while he is in favor of making it as easy as possible to obtain permits for outdoor dining, he is satisfied with the hours of operation proposed in the current draft language. He reminded the Board that they discussed this issue at length at their last meeting and provided solid reasoning for the restriction. He recalled that the original draft did not have a time restriction. The restriction was added by the Board based on recent conditional use permits issued by the hearing examiner. He suggested the Board either decide to include the restriction as currently written or leave it out and let the noise ordinance take care of the issue. If hours of operation are restricted, a person would still have the option of obtaining a conditional use permit to exceed the limitation. He summarized that the goal is to make the ordinance inclusive so it can be applied to as many situations as possible, and then allow the hearing examiner to address the unusual situations. He cautioned against rewriting the language to serve just a few potential properties. He said he supports the current language that limits the hours of operation for all outdoor dining unless a conditional use permit is obtained. BOARD MEMBER STEWART MOVED THAT THE BOARD STRIKE ECDC 17.75.010.B. BOARD MEMBER CLARKE SECONDED THE MOTION. Mr. Chave suggested that rather than eliminating the hours of operation entirely, the language could be changed so it is only applicable to outdoor dining that is located adjacent to residential zones. All other outdoor dining would be governed by the noise ordinance. Board Member Johnson expressed concern that eliminating the hours of operation would be inconsistent with recent hearing examiner decisions related to outdoor dining. Because the hearing examiner only considers a limited number of cases, Mr. Chave cautioned against applying the hearing examiner record for all outdoor dining situations. Most of the other discussion has been focused on outdoor dining areas on sites adjacent to residential zones, so it seems reasonable to limit the hours of operation for these sites, as well. Longer operating hours could be allowed on sites that are not adjacent to residential zones. Packet Page 187 of 276 APPROVED Planning Board Minutes August 10, 2011 Page 6 Board Member Johnson asked if Scott’s Bar and Grill would be required to maintain the hours of operation identified in their conditional use permit if the City were to change the code to eliminate the restriction. Ms. Machuga answered that if the new code language is less restrictive and the property owner can meet all of the requirements of the new code, the property would be subject to the new code language and the conditional use permit would no longer be applicable. BOARD MEMBERS STEWART AND CLARKE WITHDREW THEIR MOTION. BOARD MEMBER STEWART MOVED THAT ECDC 17.75.010.B BE CHANGED TO READ, “FOR SITES DIRECTLY ADJACENT TO RESIDENTIALLY-ZONED PROPERTY, THE OUTDOOR DINING AREA SHALL BE CLOSED BETWEEN THE HOURS OF 10:00 P.M. AND 7:00 A.M. BOARD MEMBER CLOUTIER SECONDED THE MOTION. THE MOTION CARRIED UNANIMOUSLY. Ms. Machuga requested feedback regarding the proposed definition for outdoor dining (ECDC 21.75.120). Board Member Clarke referred to the last sentence of the proposed definition and suggested that the last sentence should be changed to read, “An outdoor dining area must be located on property outside of the City right-of-way.” The Board concurred. They accepted the remainder of the definition as written. Ms. Machuga asked the Board to provide direction about staff’s proposal to allow outdoor dining in the MU, BP and FVMU zones. The board agreed that would be appropriate. THE BOARD TOOK A FIVE-MINUTE BREAK. VICE CHAIR REED MOVED THAT THE BOARD FORWARD THE AMENDMENTS TO THE OUTDOOR DINING REGULATIONS FOUND IN ECDC 17.75 (FILE NUMBER AMD20110005) TO THE CITY COUNCIL WITH A RECOMMENDATION OF APPROVAL AS DISCUSSED AND AMENDED. BOARD MEMBER STEWART SECONDED THE MOTION. THE MOTION CARRIED UNANIMOUSLY. Board Member Cloutier clarified that the motion includes the proposed modification to the definition for outdoor dining (ECDC 21.75.120). DISCUSSION ON HOW THE BOARD CAN IMPROVE THEIR COMMUNICATIONS WITH THE PUBLIC Vice Chair Reed recalled that the Commission discussed the need to improve their communications with the public at their last meeting. In addition, Chair Lovell sent out a memorandum to the Board following his participation in a meeting of the Citizen’s Economic Development Commission’s (ECDC) Communications Subcommittee. A goal of the Communications Subcommittee is to better inform the public about what is going on before any given issue or question gets to the formal public hearing stage before either the Planning Board or the City Council. It is important for the public to be aware of what the Board and City Council is doing and how they can participate in the process. After the Board and City Council has taken action, they should provide some type of notice to explain to the public what was done and why. Vice Chair Reed further recalled that the Board discussed the idea of using press releases to inform the public of major topics that are coming up, to provide more detailed information, and to explain how the public can participate in the process. The Board discussed that while the City pays for the Planning Board agendas to be published in the local newspapers, there is typically no charge for press releases. Vice Chair Reed requested feedback on whether or not the Board is in favor of having a City Council member participate on the Planning Board. Mr. Chave cautioned that this could present a problem when the Planning Board deals with quasi- judicial items. The Board agreed that it was not necessary to have a City Council Member on the Board. Instead, they agreed it would be appropriate to continue the quarterly meetings between the Chair and Vice Chair of the Board and the Mayor. It might also be appropriate to include the City Council President in the quarterly meetings. Mr. Chave pointed out that the City Council receives a copy of the Planning Board’s agendas and minutes. Packet Page 188 of 276 1 Outdoor Dining RegulationsOutdoor Dining Regulations ECDC 17.75ECDC 17.75 Continued Public HearingContinued Public Hearing Planning BoardPlanning Board August 10, 2011August 10, 2011 Current Outdoor Dining Current Outdoor Dining RegulationsRegulations Permitted outright for an additional 10% of Permitted outright for an additional 10% of interior seating or 8 seats, whichever is interior seating or 8 seats, whichever is greater.greater. Requires a Type IIIRequires a Type III --A Conditional Use A Conditional Use Permit if proposing over 10% of interior Permit if proposing over 10% of interior seating or 8 seats. Reviewed by Hearing seating or 8 seats. Reviewed by Hearing Examiner.Examiner. Allowed in BN, BC, BD, CW, and CG.Allowed in BN, BC, BD, CW, and CG. Attachment 5 Packet Page 189 of 276 2 Planning Board SuggestionsPlanning Board Suggestions Permitted outright if closed 10:00 pm to 7:00 am, and if:Permitted outright if closed 10:00 pm to 7:00 am, and if: ––Site is not directly adjacent to residentiallySite is not directly adjacent to residentially --zoned properties; orzoned properties; or ––Dining area contains no more than 8 seats or 10% of interior Dining area contains no more than 8 seats or 10% of interior seating, whichever is greater; orseating, whichever is greater; or ––Site complies with landscaping requirements along property linesSite complies with landscaping requirements along property lines adjacent to residentiallyadjacent to residentially --zoned properties; orzoned properties; or ––Dining area will be screened by 6Dining area will be screened by 6 --foot wall, hedge, or fence.foot wall, hedge, or fence. Requires a Type IIIRequires a Type III--A Conditional Use Permit if open A Conditional Use Permit if open 10:00 pm to 7:00 am, or if requesting exemption from the 10:00 pm to 7:00 am, or if requesting exemption from the above. Reviewed by Hearing Examiner.above. Reviewed by Hearing Examiner. Allowed in BN, BC, BP, BD, CW, CG, MU, and FVMU.Allowed in BN, BC, BP, BD, CW, CG, MU, and FVMU. Packet Page 190 of 276 3 Packet Page 191 of 276 4 Packet Page 192 of 276 5 Packet Page 193 of 276 6 Packet Page 194 of 276 7 Packet Page 195 of 276 8 Packet Page 196 of 276 9 Packet Page 197 of 276 10 Packet Page 198 of 276 APPROVED Planning Board Minutes July 13, 2011 Page 8 City operations, he did not have a clear understanding of the Parks Department’s maintenance responsibilities. He suggested that requesting a levy to maintain parks is a lot different than requesting a levy to perform functions that are unrelated to the parks. Board Member Clarke asked Ms. Hite to thank the City’s two horticulturists who do such a great job maintaining the City’s flower beds. Even in inclement weather, they care for the beds as if they were their own. THE BOARD RECESSED THE MEETING AT 8:45 P.M. THE MEETING WAS RECONVENED AT 8:53 P.M. PUBLIC HEARING ON POTENTIAL AMENDMENTS TO THE OUTDOOR DINING REGULATIONS OF ECDC 17.75 (File Number AMD20110005) Ms. Machuga reminded the Board that they discussed preliminary ideas for updating the outdoor dining regulations at their May 25th meeting. She explained that under the current code, outdoor dining is permitted outright as a secondary use for an additional 10% of the interior seating or 8 seats, whichever is greater. However, a conditional use permit is required for businesses that wish to provide outdoor dining in excess of the 10% or 8 seats. A conditional use permit for outdoor dining is currently reviewed by the Hearing Examiner as a Type III-A decision. She recalled that on May 25th the Board and staff discussed the possibility of revising the review process for outdoor dining. They specifically discussed hours of operation, noise, parking and screening. Following their discussion, the Board asked staff to return for a public hearing with draft language allowing outdoor dining outright unless the outdoor dining area is adjacent to a residentially-zoned property in which case a Type II administrative conditional use permit would be required. The Board suggested that outdoor dining be allowed within all zones that are currently specified within ECDC 17.75, as well as adding the Planned Business (BP) zone. While not discussed on May 25th, upon further review of the City’s regulations, staff found it would also be appropriate to add the Firdale Village Mixed Use (FVMU) zone to the outdoor dining regulations. She said the Board also asked staff to compile a list of zoning restrictions applicable to outdoor dining within each business and commercial zone so the Board could determine whether additional standards or limitations are necessary to be placed within the outdoor dining regulations to address concerns over noise, screening, etc. Ms. Machuga referred the Board to the draft revisions to the outdoor dining regulations (Attachment 2) as well as a summary of their research on current zoning restrictions related to outdoor dining such as restrictions on hours of operation and setback/buffer requirements from adjacent residentially-zoned properties (Attachment 3). A table of recently approved conditional use permits for outdoor dining was included in the Staff Report as Attachment 4, and the minutes of the May 25th Planning Board meeting were included as Attachment 5. Ms. Machuga reminded the Board that the main purpose for revising the outdoor dining regulations was to address property owners’ concerns about being required to go before the Hearing Examiner for a conditional use permit at a cost of approximately $1,500. As currently proposed in Attachment 2, outdoor dining would be permitted outright if located no closer to residential property lines than the closest portion of the building and if closed between the hours of 11:00 p.m. and 7:00 a.m. A Type II Conditional Use Permit (administrative review) would be required if the outdoor dining is located closer to a residential property line than the closest portion of the building and if the outdoor dining would be open between the hours of 11:00 p.m. and 7:00 a.m. Board Member Ellis pointed out that recent conditional use permits for outdoor dining have restricted the hours to 10:00 p.m. Ms. Machuga agreed that two of the conditional use permits restricted the hours of operation to between 10:00 p.m. and 7:00 a.m. The other permit allowed clean up to take place until 11:00 p.m. While the proposed language would restrict outdoor dining after 11:00 p.m., the Board could change the time as appropriate. She said if the language is adopted as drafted, then the three businesses that obtained conditional use permits would be allowed to keep their outdoor dining open until 11:00 p.m. Ms. Machuga explained that the time restriction was set by the Hearing Examiner as part of the conditional use permit. Board Member Johnson said she noted this inconsistency between the recent conditional use permits and the proposed language, as well. She suggested that the proposed language be changed to be consistent with the recent conditional use permits. She said she would support language that would allow service until 10:00 p.m. and clean up until 11:00 p.m. Board Member Ellis concurred. Attachment 6 Packet Page 199 of 276 APPROVED Planning Board Minutes July 13, 2011 Page 9 Ms. Machuga referred to Attachment 3 and noted that the zoning code requires a conditional use permit in the Neighborhood Business (BN) and Planned Business (BP) zones for businesses that are opened between the hours of 11:00 p.m. and 6:00 a.m. The Five Restaurant and Bistro is located in the BN zone, and this is likely why the Hearing Examiner placed the time limit on the conditional use permit. She noted that the conditional use permit application for outdoor dining was accompanied by an application for later hours on Friday and Saturday nights. They received a conditional use permit to be open until 2 a.m. inside the restaurant, but the outdoor dining area is required to close at 10:00 p.m., with cleanup being completed by 11:00 p.m. Board Member Tibbott inquired if the proposed language would address the issue of noise associated with outdoor dining. Ms. Machuga answered that it would not. If a conditional use permit is required, the Board should provide specific standards related to noise if they do not believe the noise ordinance adequately addresses the issue. She emphasized that, regardless of the permitted hours of operation, the outdoor dining use would still be required to meet the noise ordinance. Ms. Machuga advised that since the last meeting, ECDC 17.75.030, which talked about requirements for restaurants with non-conforming seating, was removed from the proposed language. She noted that the zoning code no longer limits the number of seats a restaurant can have, so this language is unnecessary. She also referenced Attachment 3, which provides information about the landscaping and setback requirements for the commercial zones. She noted that a 15-foot setback is required when a commercial zone abuts a residential zone. However, the level of landscaping required varies depending on the zone. Ms. Machuga provided four examples of how the proposed language would be applied to commercial properties that abut residential zones. She identified the required 15-foot setback area where no outdoor dining would be allowed, clarifying that some commercial zones require a larger setback from adjacent residential properties. She also identified the portions of property located between the building and the setback area where a conditional use permit would be required for outdoor dining. She pointed out that buildings developed closer to the street front would have less opportunity for outdoor dining as an outright permitted use than buildings that are setback from the street front. She questioned if it is fair to require a conditional use permit if a property has been developed to comply with the current design standards rather than setting the building further back on the lot. She emphasized that no conditional use permit would be required for outdoor dining on properties that are not located adjacent to residential zones. THE PUBLIC HEARING WAS OPENED. THERE WAS NO ONE IN THE AUDIENCE TO PARTICIPATE SO THE HEARING WAS CLOSED. At the request of Chair Lovell, Ms. Machuga clarified that, as currently proposed, an outdoor dining area would be permitted outright as long as it is no closer to the adjacent residentially-zoned property line than the existing building. Board Member Cloutier said that requiring a conditional use permit for outdoor dining to extend to the setback line does not make sense given that the code already allows a building to be constructed up to the setback line in a commercial zone. He suggested that as long as the setback and landscape buffer requirements can be met, the outdoor dining should be permitted. Ms. Machuga clarified that, as currently proposed, no conditional use permit would be required for outdoor dining on properties that are completely surrounded by commercial zoning. Requiring a conditional use permit when a commercial property is located adjacent to a residential property would allow staff to address issues such as noise and screening as part of their administrative review. She pointed out that while new construction is required to meet the landscape requirements outlined in the code for the setback areas, existing construction may not provide adequate landscaping to screen the outdoor dining from residential uses. The Board may want to require some type of additional screening requirement for these situations. Board Member Cloutier suggested that when a commercial property is located adjacent to a residential property, outdoor dining could be a permitted use as long as the property owner upgrades the landscaping to meet the current landscaping requirement. Ms. Machuga pointed out that the landscape requirements are different, depending on the types of zones (See ECDC 20.13.030). Board Member Cloutier suggested that a landscape buffer should be required between a commercial property with outdoor dining and an abutting residential property, but that no additional landscaping should be required between two commercially-zoned properties without outdoor dining. Packet Page 200 of 276 APPROVED Planning Board Minutes July 13, 2011 Page 10 Board Member Johnson reminded the Board that the City Council has stated their desire to encourage outdoor dining because it supports economic development and makes the City livelier. As long as the outdoor dining use does not impact neighboring properties, it should be allowed as an outright use. Board Member Clarke observed that requiring a landscape buffer that is not necessary could place an undue burden on commercial property owners. Ms. Machuga agreed that Board Member Cloutier’s recommendation would require a property owner located adjacent to a residential zone to update the landscaping to be consistent with the current code requirements in order to obtain a permit for outdoor dining. Board Member Clarke questioned if it would be necessary to bring the landscaping along the entire setback up to code standards or just that portion that separates the outdoor dining from the residential property. Board Member Cloutier agreed that staff should have some discretion when deciding the appropriate amount of landscaping that should be required when a property is located adjacent to a residential zone. Ms. Machuga cautioned that if the code language states that the entire landscape buffer must be brought into compliance with the code; staff would not have the latitude to modify the requirements on a case-by-case basis. Board Member Clarke asked if the recent conditional use permits for outdoor dining required the property owners to bring the landscaping into compliance with the current code. Ms. Machuga answered that Five Restaurant and Bistro was required to provide additional landscaping, but they were not required to bring it into full compliance with the code. They have constructed an enclosure around their outdoor dining area to screen it from adjacent properties. Scotts Bar and Grill constructed a covered outdoor dining area and changed the parking areas so they were required to meet the current landscape standards. Panera Bread is new construction that is required to meet all of the current landscape requirements. Board Member Johnson asked if any of the three businesses are located adjacent to a residential zone. Ms. Machuga answered that neither Panera nor Scotts Bar and Grill are located adjacent to residential zones. Mr. Lien added that the Five Restaurant and Bistro has screened their outdoor dining area from a residential use that is located on a commercially-zoned lot. None of the properties are located adjacent to residential zones. Chair Lovell reminded the Board that the purpose of the proposed amendment is to simplify the conditional use permit process by making it a staff decision rather than a hearing examiner decision. The Board previously discussed that it would be appropriate for staff to review applications that require a conditional use permit, which would only occur when a commercial property is located adjacent to a residential property. He said it appears the Board is supportive of allowing staff to make a judgment as to what degree of landscaping should be required. Board Member Johnson added that the purpose of the landscaping is to provide a buffer between the outdoor dining and the residentially-zoned properties, and staff should be allowed some discretion when reviewing applications. Board Member Ellis cautioned that the intent is to simplify the process so staff can review applications based on the current code requirements without the responsibility of having to place conditions on the permit. As proposed, a staff review would replace the Hearing Examiner review when a conditional use permit is required. He questioned if the proposed change would allow staff the same discretion as the Hearing Examiner to alter the landscape requirements and/or place conditions on the use. Ms. Machuga explained that the code specifically gives the Architectural Design Board and the Hearing Examiner the discretion to change the landscaping requirements, but staff does not have this same discretion. Board Member Cloutier suggested the code be amended to allow outdoor dining in all commercial zones that are adjacent to residential zones outright as long as the current landscape requirements can be met. If the landscape buffer is insufficient, the property owner must either meet the landscape requirement or screen the outdoor dining area. This would result in some type of barrier between the outdoor dining and the adjacent residential uses. Ms. Machuga pointed out that the Board would need to provide additional direction to staff as to what would be considered appropriate screening for an outdoor dining area. Board Member Ellis pointed out that the current code allows outdoor dining of up to 10% of the interior seating or 8 seats, whichever is greater, as a permitted use, and no screening would be required. Board Member Johnson observed that screening may not be appropriate in all outdoor dining situations. For example, screening may not be desirable where a scenic view is an amenity. However, if they want to allow staff discretion, they must provide sufficient direction to enable staff to make appropriate decisions based on the circumstances. Packet Page 201 of 276 APPROVED Planning Board Minutes July 13, 2011 Page 11 Ms. Machuga suggested it would be helpful to provide a definition for “outdoor dining.” This would provide a clear distinction between public plaza or gathering areas and outdoor dining areas that are used exclusively by a restaurant. Again, Board Member Ellis reminded the Board that the purpose of the proposed amendment is to make outdoor dining a permitted use without a conditional use permit. He pointed out that most outdoor dining uses will not be located adjacent to residential zones. He suggested they adjust the code to address the majority of the situations and then deal separately with the unusual situations where a commercial property is adjacent to a residential property. The Board agreed that if a site complies with the current landscaping requirements along the full property line when adjacent to a residentially-zoned property, outdoor dining would be a permitted use regardless of the number of seats. Outdoor dining would be allowed in all commercial zones that do not border residential zones, and no additional landscaping would be required. When a commercial property is adjacent to a residential property and does not meet the landscape requirements, outdoor dining would be limited to 10% of the interior seating or 8 seats, whichever is greater. An alternative to the landscape requirement would be to screen the outdoor dining area. The Board discussed the hours of operation. Again, Ms. Machuga pointed out that regardless of the hours of operation, outdoor dining would still be subject to the noise ordinance. Board Member Johnson suggested that the hours of operation should be consistent with the previously issued conditional use permits, as well as the City’s current noise ordinance. The Board agreed that outdoor dining should not be permitted between the hours of 10:00 p.m. and 7:00 a.m. However, they agreed it would be appropriate to allow a restaurant to clean the outdoor dining area until 11:00 p.m. The Board directed staff to update the draft code language to provide a definition for the term “outdoor dining.” They further directed staff to change the language as follows:  If a commercial property is completely surrounded by commercially-zoned properties or right-of-way, outdoor dining for any number of people would be permitted out right.  If a commercial property is adjacent to a residentially-zoned property and complies with all the current landscape requirements for the setback along the shared property line between the commercial and residential zones, outdoor dining would be permitted outright.  If a commercial property that is adjacent to a residentially-zoned property does not comply with the current landscape requirements for the setback along the shared property line, the outdoor dining area would need to be screened with a six-foot tall hedge or fence. If properly screened, the use would still be permitted out right without a conditional use permit.  If a commercial property that is adjacent to a residentially-zoned property does not comply with the current landscape requirements, does not provide adequate screening around the outdoor dining area, or wants to extend the hours of operation, a conditional use permit would be required from the Hearing Examiner.  Outdoor dining of up to 10% of the interior seating or 8 seats would be an outright permitted use without bringing the landscaping up to the current code standards or screening the outdoor seating area. BOARD MEMBER CLOUTIER MOVED TO CONTINUE THE PUBLIC HEARING ON POTENTIAL AMENDMENTS TO THE OUTDOOR DINING REGULATIONS OF ECDC 17.75 (File Number AMD20110005) TO AUGUST 10, 2011. BOARD MEMBER ELLIS SECONDED THE MOTION. THE MOTION CARRIED UNANIMOUSLY. SHORELINE MASTER PROGRAM UPDATE Due to the lateness of the hour, this discussion was postponed until July 27th. REVIEW OF EXTENDED AGENDA The Board did not comment on the extended agenda. PLANNING BOARD CHAIR COMMENTS Packet Page 202 of 276 1 Outdoor Dining RegulationsOutdoor Dining Regulations ECDC 17.75ECDC 17.75 Public HearingPublic Hearing Planning BoardPlanning Board July 13, 2011July 13, 2011 Current Outdoor Dining Current Outdoor Dining RegulationsRegulations Permitted outright for an additional 10% of Permitted outright for an additional 10% of interior seating or 8 seats, whichever is interior seating or 8 seats, whichever is greater.greater. Requires a Type IIIRequires a Type III --A Conditional Use A Conditional Use Permit if proposing over 10% of interior Permit if proposing over 10% of interior seating or 8 seats. Reviewed by Hearing seating or 8 seats. Reviewed by Hearing Examiner.Examiner. Allowed in BN, BC, BD, CW, and CG.Allowed in BN, BC, BD, CW, and CG. Attachment 7 Packet Page 203 of 276 2 Proposed Outdoor Dining Proposed Outdoor Dining RegulationsRegulations Permitted outright if no closer to residential Permitted outright if no closer to residential property lines than closest portion of building property lines than closest portion of building and if closed between 11:00 pm and 7:00 am.and if closed between 11:00 pm and 7:00 am. Requires a Type II Conditional Use Permit if Requires a Type II Conditional Use Permit if located closer to residential property lines than located closer to residential property lines than closest portion of building and if open between closest portion of building and if open between 11:00 pm and 7:00 am. Reviewed by Staff.11:00 pm and 7:00 am. Reviewed by Staff. Allowed in BN, BC, BP, BD, CW, CG, and Allowed in BN, BC, BP, BD, CW, CG, and FVMU.FVMU. Major Concerns Related to Outdoor Major Concerns Related to Outdoor Dining AreasDining Areas Hours of operationHours of operation NoiseNoise Proximity to residential usesProximity to residential uses ScreeningScreening Packet Page 204 of 276 3 Packet Page 205 of 276 Re g u l a t i o n s R e l a t e d t o R e s t a u r a n t s w i t h i n B u s i n e s s a n d C o m m e r c i a l Z o n e s Bu s i n e s s a n d Co m m e r c i a l Zo n e s Is a r e s t a u r a n t pe r m i t t e d a s a pr i m a r y u s e ? Ar e d r i v e - i n o r d r i v e - th r o u g h b u s i n e s s e s pe r m i t t e d ? Do e s t h e z o n e h a v e re s t r i c t i o n s o n h o u r s o f op e r a t i o n ? Is t h e z o n e in c l u d e d i n t h e cu r r e n t ou t d o o r d i n i n g re g s ? Is t h e z o n e in c l u d e d i n t h e pr o p o s e d ou t d o o r d i n i n g re g s ? Do t h e z o n i n g r e g s in c l u d e a n e x c e p t i o n f o r ou t d o o r d i n i n g w i t h i n th e o p e r a t i n g re s t r i c t i o n s ? BD – Do w n t o w n Bu s i n e s s Ye s Dr i v e - i n b u s i n e s s e s a r e al l o w e d i n B D 3 ; r e q u i r e a CU P i n B D 1 , B D 2 , a n d BD 4 ; a n d a r e p r o h i b i t e d in B D 5 . No Ye s Ye s Ye s BN – Ne i g h b o r h o o d Bu s i n e s s Ye s Dr i v e - i n b u s i n e s s e s re q u i r e a C U P . CU P r e q u i r e d f o r bu s i n e s s e s o p e n t o t h e pu b l i c b e t w e e n t h e h o u r s o f 11 : 0 0 p . m . a n d 6 : 0 0 a . m . Ye s Ye s No ( n e e d s t o b e u p d a t e d ) BC – Co m m u n i t y Bu s i n e s s Ye s Dr i v e - i n b u s i n e s s e s re q u i r e a C U P . No Ye s Ye s No ( n e e d s t o b e u p d a t e d ) BP – P l a n n e d Bu s i n e s s CU P r e q u i r e d f o r re s t a u r a n t s pr o v i d i n g o n - pr e m i s e s s e r v i c e to s e a t e d o r w a l k - in p a t r o n s . Dr i v e - i n / D r i v e - t h r u bu s i n e s s e s a r e sp e c i f i c a l l y p r o h i b i t e d . CU P r e q u i r e d f o r bu s i n e s s e s o p e n t o t h e pu b l i c b e t w e e n t h e h o u r s o f 11 : 0 0 p . m . a n d 6 : 0 0 a . m . No Ye s ( p r o p o s e d to b e a d d e d t o ou t d o o r d i n i n g re g s ) N/ A . T h e B P z o n e d o e s no t h a v e s p e c i f i c op e r a t i n g r e s t r i c t i o n s . CW – Co m m e r c i a l Wa t e r f r o n t Ye s Dr i v e - i n b u s i n e s s e s a r e pr o h i b i t e d . No Ye s Ye s No ( n e e d s t o b e u p d a t e d ) CG – G e n e r a l Co m m e r c i a l Ye s No r e s t r i c t i o n s o n d r i v e - in / d r i v e - t h r u b u s i n e s s e s . No Ye s Ye s Ye s MU – M e d i c a l Us e Ye s On l y u s e s d i r e c t l y r e l a t e d to s u p p l y i n g m e d i c a l se r v i c e s m a y o p e r a t e dr i v e - t h r o u g h f a c i l i t i e s . No No No N/ A . T h e M U z o n e d o e s no t h a v e s p e c i f i c op e r a t i n g r e s t r i c t i o n s . MP – M a s t e r Pl a n H i l l s i d e Ye s , w i t h a ma s t e r p l a n . Dr i v e - i n b u s i n e s s e s a r e pr o h i b i t e d . No No No N/ A . T h e M P z o n e d o e s no t h a v e s p e c i f i c op e r a t i n g r e s t r i c t i o n s . OR – O f f i c e Re s i d e n t i a l No N/ A N/ A No No N/ A FV M U – Fi r d a l e V i l l a g e Mi x e d U s e Ye s Dr i v e - i n a n d d r i v e - th r o u g h b u s i n e s s e s a r e pr o h i b i t e d . No No Ye s N/ A . T h e F V M U z o n e do e s n o t h a v e s p e c i f i c op e r a t i n g r e s t r i c t i o n s . Attachment 8 Packet Page 206 of 276 Se t b a c k a n d L a n d s c a p i n g R e q u i r e m e n t s f r o m R e s i d e nt i a l l y - Z o n e d P r o p e r t i e s f o r N e w C o n s t r u c t i o n Do w n t o w n B u s i n e s s ( B D ) – R e q u i r e s a 1 5 - f o o t s e t b a c k f o r b u il d i n g s a n d s t r u c t u r e s l o c a t e d a t or a b o v e g r a d e ( e x e m p t i n g b u i l d i n g s an d s t r u c t u r e s e n t i r e l y b e l o w t h e s u r f a c e of t h e g r o u n d ) f r o m t h e l o t l i n e a d j a c e n t t o r e s i d e n t i a l l y ( R ) z o n e d p r o p e r t y . O t h e r wi s e , n o si d e o r r e a r s e t b a c k s a r e r e q u i r e d ( E C D C 1 6 . 4 3 . 0 3 0 ) . N o s t r e e t s e t b a c k i s r e q u i r e d. P e r E C D C 1 6 . 4 3 . 0 3 0 . H , t h e r e q u i r e d s e t b a c k fr o m R - z o n e d p r o p e r t y s h a l l b e l a n d s c a p e d w it h t r e e s a n d g r o u n d c o v e r a n d p e r m a n e n t l y m a in t a i n e d b y t h e o w n e r o f t h e B D l o t . A si x - f o o t m i n i m u m h e i g h t f e n c e , w a l l o r s o l i d h e d g e s h a l l b e p r o v i d e d a t s o m e p o i n t i n t h e s e t b a c k , e x c e p t f o r t h a t p o r t i o n o f t he B D zo n e t h a t i s i n r e s i d e n t i a l u s e . Ne i g h b o r h o o d B u s i n e s s ( B N ) – R e q u i r e s a 1 5 - f o o t s e t b a c k f r o m l o t l i n e s a d j a c e n t to r e s i d e n t i a l l y ( R ) z o n e d p r o p e r t y . O t h e r w i s e , n o si d e o r r e a r s e t b a c k s a r e r e q u i r e d ( E C D C 1 6 . 4 5 . 0 2 0 ) . A 2 0 - f o o t s t r e e t s e t b a c k i s re q u i r e d . P e r E C D C 1 6 . 4 5 . 0 2 0 . C , t h e r e q u i r e d se t b a c k f r o m R z o n e d p r o p e r t y s h a l l b e p e rm a n e n t l y l a n d s c a p e d w i t h t r e e s a n d g r o u n d co v e r a n d p e r m a n e n t l y m a i n t a i n e d b y t h e ow n e r o f t h e B N l o t . A s i x - f o o t m i n i m u m he i g h t f e n c e , w a l l o r s o l i d h e d g e s h a l l b e p r o v i d e d a t s o m e p o i n t i n t h e s e t b a c k . Co m m u n i t y B u s i n e s s ( B C ) – R e q u i r e s a 1 5 - f o o t s e t b a c k f o r b u il d i n g s a n d s t r u c t u r e s l o c a t e d a t or a b o v e g r a d e ( e x e m p t i n g b u i l d i n g s an d s t r u c t u r e s e n t i r e l y b e l o w t h e s u r f a c e of t h e g r o u n d ) f r o m t h e l o t l i n e a d j a c e n t t o r e s i d e n t i a l l y ( R ) z o n e d p r o p e r t y . O t h e r wi s e , n o si d e o r r e a r s e t b a c k s a r e r e q u i r e d ( E C D C 1 6 . 5 0 . 0 2 0 ) . N o s t r e e t s e t b a c k i s r e q u i r e d. P e r E C D C 1 6 . 5 0 . 0 2 0 . E , t h e r e q u i r e d s e t b a c k fr o m R z o n e d p r o p e r t y s h a l l b e p e r m a n e n t l y la n d s c a p e d w i t h t r e e s a n d g r o u n d c o v e r a n d pe r m a n e n t l y m a i n t a i n e d b y t h e o w n e r o f t h e BC l o t . A s i x - f o o t m i n i m u m h e i g h t f e nc e , w a l l o r s o l i d h e d g e s h a l l b e p r ov i d e d a t s o m e p o i n t i n t h e s e t b a c k . Pl a n n e d B u s i n e s s ( B P ) – R e q u i r e s a 1 5 - f o o t s e t b a c k f r o m l o t li n e s a d j a c e n t t o r e s i d e n t i a l l y ( R ) z o n e d p r o p e r t y . O t h e r w i s e , n o s i d e o r re a r s e t b a c k s a r e r e q u i r e d ( E C D C 1 6 . 5 3 . 0 2 0 ) . A 1 5 - f o o t s t r e e t s e t b a c k i s r e q u i r e d . P e r E C D C 16 . 5 3 . 0 2 0 . C , t h e r e q u i r e d s e t b a c k f r o m R- z o n e d p r o p e r t y s h a l l b e l a n d s c a p e d w i t h tr e e s a n d g r o u n d c o v e r a n d c o n t i n u o u s l y m a i n t a in e d b y t h e o w n e r o f t h e B P l o t . A s i x - fo o t mi n i m u m h e i g h t f e n c e , w a l l o r d e n s e , c o n t i n u o u s h e d g e s h a l l b e m a i n t a i n e d i n t h e s e t b a c k . Co m m e r c i a l W a t e r f r o n t ( C W ) – R e q u i r e s a 1 5 - f o o t s e t b a c k f r o m l o t l i n e s a d j a c e n t t o r e s i d e n t i a l l y ( R ) z o n e d p r o p e r t y . O t h e r w i s e , re q u i r e d s e t b a c k s a r e 1 5 f e e t l a n d w a r d o f b u l k h e a d s f o r b u i l d i n g s a n d 6 0 f e e t l a n d w ar d o f b u l k h e a d s f o r p a r k i n g ( E C D C 1 6 . 5 5 . 0 2 0 ). No s p e c i f i c l a n d s c a p i n g / b u f f e r r e q u i r e m e n t s f r om r e s i d e n t i a l z o n e s a r e i n c l u d e d w i t h i n z o n i n g c o d e s p e c i f i c t o t h e C W z o n e ; ho w e v e r , t h e l a n d s c a p i n g r e q u i r e me n t s o f E C D C 2 0 . 1 3 w o u l d a p p l y . Ge n e r a l C o m m e r c i a l ( C G ) – R e q u i r e s a 1 5 - f o o t s e t b a c k f r o m l o t l i n e s a d j a c e n t to r e s i d e n t i a l l y ( R ) z o n e d p r o p e r t y . O t h e r w i s e , n o si d e o r r e a r s e t b a c k s a r e r e q u i r e d ( E C D C 1 6 . 6 0 . 0 2 0 ) . A 4 - f o o t s t r e e t s e t b a c k i s r e q u i r e d . P e r E C D C 1 6 . 6 0 . 0 3 0 . A . 1 . f , T y p e I la n d s c a p i n g i s r e q u i r e d f o r c o m m e r c i a l , i n s t i t u t i o n a l a n d m e d i c a l us e s a d j a c e n t t o s i n g l e - f a m i l y o r m u l t i - f a m i l y z o n e s . T h e b u ff e r sh a l l b e a m i n i m u m o f 1 0 f e e t i n w i d t h a n d c o n t i n u o u s i n l e n g t h . Packet Page 207 of 276 Me d i c a l U s e ( M U ) – R e q u i r e s a 2 5 - f o o t s e t b a c k f r o m a l l l o t li n e s a d j a c e n t t o s i n g l e - f a m i l y r e s i d e n t i a l d i s t r i c t s . T h e r e s h a l l a l s o b e a t le a s t o n e f o o t o f d i s t a n c e m e a s ur e d f r o m t h e n e a r e s t r e s i d e n t i a l l y z o n e d p r o p e r t y l i n e f o r e a c h t w o f e e t of b u i l d i n g h e i g h t , m e as u r e d fr o m t h e a v e r a g e r e s i d e n t i a l p r o p e r t y g r a d e . O t h e r w i s e , 1 5 - f oo t s i d e r e a r s e t b a c k s a r e r e q u i re d ( E C D C 1 6 . 6 2 . 0 2 0 ) . A 1 5 - f o o t s tr e e t se t b a c k i s r e q u i r e d . N o s p e c i f i c l a n d s c a p i n g/ b u f f e r r e q u i r e m e n t s f r o m r e s i d e n t i a l z on e s a r e i n c l u d e d w i t h i n z o n i n g c o d e s p e c i f ic t o th e M U z o n e ; h o w e v e r , t h e la n d s c a p i n g r e q u i r e m e n t s of E C D C 2 0 . 1 3 w o u l d a p p l y . Ma s t e r P l a n H i l l s i d e ( M P ) – R e q u i r e s a 2 5 - f o o t s t r e e t s e t b ac k , 1 0 - f o o t s i d e s e t b a c k , a n d 1 5 - f oo t r e a r s e t b a c k ( E C D C 1 6 . 7 5 . 0 2 0 ) . De v e l o p m e n t r e q u i r e s a d o p t i o n o f a m a s t e r p l a n . N o s p e c i f i c l a n d s c a p i n g / b u f f e r re q u i r e m e n t s f r o m r e s i d e n t i a l z o n e s a r e i n c l u d e d wi t h i n z o n i n g c o d e s p e c i f i c t o t h e M P z o n e ; h o w e v e r , t h e l a n d s c a p i n g r e q u i r e m e n t s o f E C D C 2 0 . 1 3 w o u l d a p p l y . Of f i c e R e s i d e n t i a l ( O R ) – N o t a p p l i c a b l e . R e s t a u r a n t s a r e n o t a p e r m i t t e d u s e w i t h i n t h e O R z o n e . Fi r d a l e V i l l a g e M i x e d U s e ( F V M U ) – R e q u i r e d s e t b a c k s v a r y a r o u n d p e r i m e t e r o f si t e ( r e f e r t o d i s t r i ct m a p i n E C D C 1 6 . 1 0 0 . 0 4 0 ) , bu t r e q u i r e s a t l e a s t a 15 - f o o t s e t b a c k f r o m n o r t h e r n a n d e a s t e r n b o u n d a r i e s o f F V M U - z o n e d s i t e . N o s t re e t s e t b a c k i s r e q u i r e d f o r bu i l d i n g s w i t h i n D i s t r i c t 1 . E C D C 1 6 . 1 0 0 . 0 4 0 . D r e q u i r e s t h e m i n i m u m s e t b a c k o n t h e n o r t h er n b o u n d a r y o f t h e s i t e t o b e l a n d s c a pe d an d d e s i g n e d t o p r o v i d e a b u f f e r t o a d j o i n in g R - z o n e d p r o p e r t y . N o t e : T h e d e s i g n s t a nd a r d s o f E C D C 2 2 . 1 0 0 d i s c u s s t h e d e s i r e f or de v e l o p m e n t t o i n c l u d e a p e d e s t r i a n o r i e nt a t i o n w i t h p u b l i c s p a c e s , o u t d o o r a r e a s w i th s e a t i n g a n d o t h e r a m e n i t i e s , a n d p l a c e s fo r ga t h e r i n g . Packet Page 208 of 276 Re c e n t l y R e v i e w e d C o n d i t i o n a l U s e P e r m i t s f o r O u t d o o r D i n i n g Re s t a u r a n t / L o c a t i o n Zo n e Co n d i t i o n a l U s e P e r m i t Ap p r o v e d ? Nu m b e r o f S e a t s Ap p l i c a b l e Co n d i t i o n s o f C U P A p p r o v a l Fi v e R e s t a u r a n t & B i s t r o 65 0 E d m o n d s W a y Fi l e N o . P L N 2 0 1 0 0 0 2 8 Ne i g h b o r h o o d Bu s i n e s s (B N ) Ye s , w i t h c o n d i t i o n s . ( C U P re q u e s t w a s a l s o f o r e x t e n d e d in d o o r h o u r s , t o b e o p e n u n t i l 2: 0 0 a m o n F r i d a y s a n d Sa t u r d a y s ) In s i d e = 9 8 s e a t s Ou t s i d e = 4 0 s e a t s (4 1 % o f i n d o o r se a t i n g ) - O c c u p a n c y o f t h e o u t d o o r d i n i n g a r e a s h a l l e n d a t 10 : 0 0 p m a n d o u t d o o r c l e a n u p s h a l l b e c o m p l e t e d b y 11 : 0 0 p m , w h i c h i s t h e l a t e s t t h a t a n y a c t i v i t y i n t h e ou t d o o r d i n i n g a r e a m a y o c c u r . - A p p l i c a n t m u s t o b t a i n b u i l d i n g p e r m i t a p p r o v a l t o in c r e a s e t h e o c c u p a n t l o a d o f t h e o u t d o o r d i n i n g a r e a , an d m u s t i m p r o v e t h e a r r a n g e m e n t o f t h e s o u t h e r n s i d e ac c e s s f r o m 2 2 6 th S t . S W b y p r o v i d i n g a d d i t i o n a l la n d s c a p i n g , r e c o n f i g u r i n g t h e t r a s h e n c l o s u r e , a n d re s t r i c t i n g p a r k i n g i n t h i s a r e a t o e m p l o y e e s a n d di s a b l e d p a t r o n s . Sc o t t ’ s B a r & G r i l l 81 1 5 2 4 4 th S t . S W / L a k e Ba l l i n g e r W a y Fi l e N o . P L N 2 0 1 0 0 0 6 6 Ge n e r a l Co m m e r c i a l (C G ) Ye s , w i t h c o n d i t i o n s . In s i d e = 2 9 0 s e a t s Ou t s i d e = 6 4 s e a t s (2 2 % o f i n d o o r se a t i n g ) - D e s i g n r e v i e w s h a l l b e c o n d u c t e d w i t h t h e b u i l d i n g pe r m i t a p p l i c a t i o n . T h e l a y o u t a n d n u m b e r o f s e a t s m a y ch a n g e , b u t t h e o u t d o o r d i n i n g a r e a s h a l l n o t e x c e e d a ma x i m u m o f 6 4 s e a t s w i t h o u t f u r t h e r c o n d i t i o n a l u s e re v i e w . - F u r t h e r c o n d i t i o n a l u s e r e v i e w s h a l l b e r e q u i r e d i n t h e ev e n t t h a t t h e a p p l i c a n t / o w n e r r e q u e s t s t o e x p a n d h o u r s of o p e r a t i o n o f t h e o u t d o o r d i n i n g a r e a b e t w e e n 1 0 : 0 0 pm a n d 7 : 0 0 a m Pa n e r a B r e a d 76 2 9 2 4 4 th S t . S W / L a k e Ba l l i n g e r W a y Fi l e N o . P L N 2 0 1 1 0 0 0 2 Ge n e r a l Co m m e r c i a l (C G ) Ye s , w i t h c o n d i t i o n s . In s i d e = 1 0 4 s e a t s Ou t s i d e = 3 9 s e a t s (3 8 % o f i n d o o r se a t i n g ) - H o u r s o f o p e r a t i o n o f t h e o u t d o o r s e a t i n g p o r t i o n o f th e r e s t a u r a n t s h a l l b e l i m i t e d t o 7 : 0 0 a m t o 1 0 : 0 0 p m . Packet Page 209 of 276 APPROVED JUNE 8TH CITY OF EDMONDS PLANNING BOARD MINUTES May 25, 2011 Chair Lovell called the meeting of the Edmonds Planning Board to order at 7:00 p.m. in the Council Chambers, Public Safety Complex, 250 – 5th Avenue North. BOARD MEMBERS PRESENT Philip Lovell, Chair John Reed, Vice Chair Kevin Clarke Todd Cloutier Bill Ellis Kristiana Johnson Valerie Stewart STAFF PRESENT Rob Chave, Planning Division Manager Jen Machuga, Planner Karin Noyes, Recorder Neil Tibbott READING/APPROVAL OF MINUTES BOARD MEMBER CLOUTIER MOVED THAT THE MINUTES OF MAY 11, 2011 BE APPROVED AS AMENDED. BOARD MEMBER TIBBOTT SECONDED THE MOTION. THE MOTION CARRIED UNANIMOUSLY. ANNOUNCEMENT OF AGENDA The agenda was accepted as presented. AUDIENCE COMMENTS There was no one in the audience. REVIEW OF EDMONDS COMMUNITY DEVELOPMENT CODE (ECDC) 17.75 –OUTDOOR DINING Ms. Machuga said staff has recently received inquiries from a few small downtown businesses regarding establishing or expanding outdoor dining areas. She explained that, under the current code (ECDC 17.75), outdoor dining is permitted outright as a secondary use for an additional 10% of the existing interior seating of the establishment or 8 seats, whichever is greater. However, a conditional use permit is required for businesses that wish to provide outdoor dining in excess of the 10% or 8 seats. She reminded the Board that a conditional use permit is a Type III-A decision, which is reviewed by the Hearing Examiner. The total fee for such a review is over $1,500, which makes it cost prohibitive for many small businesses who only want a few seats over the number that triggers the requirement. In addition, staff believes the process is counterproductive if the City’s goal is to encourage an active street life in downtown Edmonds. Ms. Machuga pointed out that there are some potential issues related to outdoor dining including noise, hours of operation, screening, and proximity of the dining area to residential properties. She advised that concerns about noise and hours of operation can be addressed through the City’s noise ordinance and though limiting the hours of operation. If the location of outdoor dining is of concern, conditions or design standards can be built into the code to address the impacts, such as Attachment 9 Packet Page 210 of 276 APPROVED Planning Board Minutes May 25, 2011 Page 2 limiting outdoor dining when directly adjacent to residential zones. Another alternative would be a simple review process such as an administrative conditional use permit, which would be a Type II decision that includes public notice and a total fee of under $600. She suggested the Board consider the following questions when discussing revisions to the outdoor dining provisions: 1. Should outdoor dining be permitted outright as an allowed use or should outdoor dining be reviewed through the conditional use permit process? 2. If the conditional use permit process is utilized to permit outdoor dining, should applications be reviewed by the Hearing Examiner as a Type III-A decision, or should they be reviewed administratively as a Type II decision? 3. Should a conditional use permit be required if a proposed outdoor dining area has certain characteristics such as being located directly adjacent to a residential zone or being open past a specified time? 4. Should outdoor dining be allowed within all zones that allow for service uses or should outdoor dining be prohibited in certain zones? For example, the Planned Business (BP) zone is not currently listed within ECDC 17.75 as allowing outdoor dining. Ms. Machuga said an additional item for the Board to consider is that Section 17.75.030 addresses requirements for establishments with nonconforming seating. However, due to changes elsewhere in the zoning code over the years, there are no longer limits within the zoning code to the number of seats allowed within an eating establishment. Staff is recommending that this section be removed as it appears to no longer be applicable. Mr. Chave explained that the purpose of tonight’s discussion is to solicit feedback from the Board so that staff can prepare draft language for a public hearing. He said the City has received inquiries recently from business owners who want to expand or establish outdoor dining, and the current conditional use requirement is a significant hindrance. Not only is it a multi-month process, but the cost is significant, as well. He suggested the conditional use requirement is an outdated provision. He said one option is to permit outdoor dining outright, except those that are located adjacent to residential zones. In these situations, a conditional use permit could be required. Another option would be to require a fence or small wall to separate the outdoor dining from residential zones. This would help buffer impacts such as noise. Mr. Chave pointed out that the isolated BP zones along Edmonds Way are unique because they typically back up against residential properties. He reminded them, that at this time, Section 17.75 does not list the BP zone as a place where outdoor dining is allowed. He questioned if small restaurants or cafes would even locate in the BP zones; and if so, would there be sufficient space for outdoor dining. He noted that no one has approached the City for this type of use in the BP zone, so it might not be necessary for the change to apply to the BP zones, as well. Chair Lovell asked if the current language in Section 17.75 is congruent with other sections of the code. Mr. Chave said the language works to the degree that it provides guidance for reviewing outdoor dining applications. However, the question currently before the Board is whether or not a conditional use permit is necessary in most situations. He said staff’s logic is that because there are no parking and side and front setback requirements in the downtown zones, the conditional use permit requirement would not really serve a purpose. However, he acknowledged there could be impacts when outdoor dining is located at the rear of a property that is adjacent to a residential zone. He explained that there is already code language to address noise, hours of operation, etc. If the Board believes these impacts can be addressed based on the existing code requirements, they could merely insert a requirement for screening without an additional review process. He pointed out that a buffer area is already required when a commercial zone abuts a residential zone, and no outdoor dining uses would be permitted in this setback (buffer) area. Board Member Ellis asked how many businesses in Edmonds already have outdoor seating and how many of them were required to obtain a conditional use permit. Ms. Machuga said she has not collected this information, but the City has recently approved conditional use permits for Five Restaurant and Bistro, Scotts Bar and Grill and Panera Bread. Board Member Ellis asked how much outdoor seating each of these applicants were permitted. Ms. Machuga said the Five Restaurant and Bistro had 98 seats inside and they were permitted 40 outdoor dining seats for a total seating increase of 41 percent. Scotts Bar and Grill has 290 inside seats, and the conditional use permit allowed 64 seats outside for a total increase of 36 percent. Panera Bread has been permitted 104 seats inside, and the conditional use permit allows an additional 39 seats outside for a total increase of 38 percent. Board Member Ellis observed that the increases associated with each of these Packet Page 211 of 276 APPROVED Planning Board Minutes May 25, 2011 Page 3 conditional use permits are substantial. Ms. Machuga noted that none of the outdoor seating associated with the three businesses is located adjacent to residential zoning. Mr. Chave reminded the Board that outdoor seating is a seasonal use. Chair Lovell observed that the current code language in Section 17.75 does not address the need to preserve enough sidewalk width to provide pedestrian access. He questioned how the City would prevent outdoor dining from encroaching into the sidewalk areas. Mr. Chave explained that outdoor dining must be located on private property. Bistro dining, which occurs within the public rights-of-way, is addressed in another section of the code. Board Member Tibbott asked if there is anything in the code that addresses the issue of safety. Ms. Machuga answered that the current code language does not address the issue of safety, and neither would a conditional use permit. However, when buildings are constructed, developers must meet all building and fire code requirements. Board Member Tibbott pointed out that there could be safety issues if outdoor dining is placed in parking areas. Mr. Chave said it is not likely a business would locate outdoor dining in parking lots because their servers must have easy access to the tables from the kitchen. The outdoor dining is almost always located next to the building. He said any changes of this type would also require review to consider the impacts to traffic circulation, etc., and safety would be one element of the review. He noted that business owners do not typically make changes that will create traffic and circulation problems that make it difficult for their customers to access their business. Board Member Cloutier pointed out that the existing code language includes numerous provisions to address impacts when commercial zones are located adjacent to residential zones. He suggested staff identify these provisions for the record so the Board does not spend unnecessary time trying to address impacts that are already covered in other chapters of the code. Board Member Cloutier said he is not a fan of using the Hearing Examiner to conduct reviews of this type. He said he would support an amendment that makes outdoor dining a Type II review. Board Member Clarke asked if the current code language addresses noise and music when outdoor dining is located adjacent to residential zones. The residential property owners should not have to listen to an unreasonable amount of noise coming from the outdoor dining areas. Ms. Machuga said the City’s noise ordinance limits the amount of noise to a certain level. In the past, outdoor dining has been limited to certain hours of operation via a conditional use permit. Board Member Clarke questioned how the City would ensure there is adequate parking when a business increases their seating by a substantial amount via outdoor seating. Ms. Machuga reminded the Board that the BD zones do not require parking for the commercial uses. Mr. Chave pointed out that it behooves a business to provide adequate parking in the General Commercial zones because there is not a lot of pedestrian activity. It is not practical for them to create more seating than they can accommodate in their parking areas. He noted that outdoor seating does not necessarily increase the patronage significantly. During nice weather, people want to sit outside rather than inside. Chair Lovell agreed that when considering outdoor dining opportunities, businesses would likely consider parking as an important element. Board Member Clarke suggested that outdoor dining should be allowed outright on commercial properties that are not adjacent to residential zones. That would mean no additional review of any kind would be required. Rather than a conditional use permit, it would be appropriate to require a staff review for outdoor dining on commercial properties located adjacent to residential zones. He expressed his belief that outdoor dining should be encouraged in the commercial zones. Board Member Ellis asked where the current limit of 10 percent or 8 seats came from. He questioned if it would be productive to adjust the limits to deal with smaller business that want a little more seating and require some type of hearing process and review for larger expansions. Mr. Chave said this approach would still be a problem for smaller businesses. The idea is to allow small businesses to provide outdoor seating without requiring a lengthy and costly review process. Typically, the impacts are minimal. In his experience, even the larger proposals that have gone before the Hearing Examiner for a conditional use permit have not been an issue. Ms. Machuga added that the City has received inquiries from several small businesses that have between 20 and 30 indoor seats and want to add approximately 15 outdoor seats. While the percentage increase would be large, the number of outdoor seats would not likely have a significant impact. Mr. Chave suggested the numbers are less important than location. For example, the code should provide specific guidance for outdoor dining that is located adjacent to residential zones. Packet Page 212 of 276 APPROVED Planning Board Minutes May 25, 2011 Page 4 Mr. Chave agreed with Board Member Clarke’s recommendation. However, he suggested that no additional review be required for properties adjacent to residential zones as long as the outdoor dining is located in front or to the side of the business and not directly adjacent to the residential uses. Vice Chair Reed reminded the Board that whenever a commercial zone abuts a residential zone, a 15-foot setback is required. Mr. Chave agreed and said the setback requirement is even greater in some cases. The setback area must be maintained and outdoor dining would not be allowed. Vice Chair Reed questioned if it would be appropriate for the Board to also review the bistro dining provisions. Mr. Chave responded that the bistro dining provisions are fairly well defined right now, in that the use is allowed with minimal review. A street use permit is required, and adequate space on the sidewalk must be maintained for pedestrian access. Board Member Ellis voiced concern about allowing outdoor dining outright in all commercial zones without tying it to a percentage of the indoor seating. Board Member Clarke said he has done numerous economic analyses for restaurants and he has learned that a high ratio of outdoor seats to indoor seats is not feasible in the Puget Sound climate. He suggested the free market would regulate the number of outdoor dining seats. In addition, if there is not sufficient parking for their patrons, restaurants would likely reduce the number of outdoor spaces, recognizing that the indoor spaces provide more revenue because they can be used year round. Board Member Clarke asked if it would be possible to consider the use of sidewalk space for outdoor dining as part of their discussion about development agreements in the BD zones. Perhaps outdoor dining could be recognized as a potential incentive of a development agreement. Mr. Chave replied that nothing would prevent the City from integrating outdoor dining into the development agreement option. However, he questioned whether this would really be an incentive since the current code already allows for outdoor dining and for bistro dining if there is space available. He explained that because bistro dining involves the public rights-of-way, the City would not have the ability to waive the review requirement. However, the review could run concurrently with the development agreement process. Mr. Chave asked for feedback from the Board about whether the proposed changes should apply to the BP zones, as well. He reminded the Board that most of the business zones require that all uses be contained within the building, and outdoor dining is one exception. He explained that many of the BP-zoned properties are adjacent to residential zones, but including a provision that requires a more thorough review process would allow the City to address impacts associated with outdoor dining in these situations. He suggested that the BP zone not be excluded from the outdoor dining provision, and the Board concurred. The Board directed staff to prepare draft code language that would amend Section 17.75 to make outdoor dining in all commercial zones a Type II decision, unless the proposed outdoor seating is located adjacent to a residential zone. In these situations, additional scrutiny should be required. They also asked staff to provide information about other existing code language that addresses impacts such as noise, hours of operation, etc. Mr. Chave indicated the amendments would be scheduled for a public hearing in June. Board Member Clarke asked how outdoor dining associated with retirement homes or assisted living facilities would be regulated. He questioned if these establishments would be permitted to have outdoor dining areas for their residents. Mr. Chave answered that this use is not regulated, and retirement homes and assisted living facilities that are located within multi-family residential zones would be allowed to have small areas for outdoor dining for their residents. He noted that these areas are usually multi-purpose areas and are not set aside solely for outdoor dining. REVIEW OF EXTENDED AGENDA Mr. Chave announced that a public hearing on the proposed adjustments to the downtown Business District (BD) zones is scheduled for June 8th. He advised that two press releases have been published to announce the hearing, and the draft language has been forwarded to various groups, including the Downtown Edmonds Merchant’s Association. Mr. Chave announced that at the Citizens Economic Development Commission’s (CEDC) June 15th meeting, the University of Washington/Cascade Land Conservancy Team will present a summary of what they heard at the last presentation. They Packet Page 213 of 276 AM-4492 Item #: 6. City Council Meeting Date: 01/23/2012 Time:15 Minutes Submitted For:Stephen Clifton Submitted By:Stephen Clifton Department:Community Services Review Committee: Committee Action: Type:Action Information Subject Title Proposed Ordinance amending Edmonds City Code Section 10.75.030(A)(2) to read, "Identify new sources of revenue as a direct result of economic development projects for consideration of the City Council." Recommendation from Mayor and Staff Previous Council Action April 21, 2009 - The Edmonds City Council approved Resolution No. 1198 related to addressing long-term revenue challenges facing the City of Edmonds. June 2, 2009 - The Edmonds City Council approved Ordinance 3735 which amended the Edmonds City Code, Title 10, to add a new Chapter 10.75, thus creating a Citizens Economic Development Commission. October 5, 2010 - The Edmonds City Council passed Ordinance No. 3808 amending the provisions of ECC 10/75.010(B) which extended the sunset date for the Economic Development Commission one year to December 31, 2011. December 20, 2011 - The Edmonds City Council passed Ordinance No. 3868 amending the provisions of ECC 10/75.010(B) which extended the sunset date for the Economic Development Commission 120 days to April 29, 2012. Narrative On December 20, 2011, the City Council expressed a desire to amend Edmonds City Code Section 10.72.030(A)(2) to read, “Identify new sources of revenue as a direct result of economic development projects for consideration of City Council." The attached ordinance reflects this requested amendment. Attachments Draft Ordinance to Amend Edmonds City Code Section 10.75.030 Resolution 1198 Ordinance 3735 Creating CEDC Resolution 1224 Ordinance 3868 Extending Sunset Date to April 29, 2012 Ordinance 3808 Extending Sunset Date to December 31, 2011 Packet Page 214 of 276 Form Review Inbox Reviewed By Date City Clerk Sandy Chase 01/12/2012 01:47 PM Mayor Dave Earling 01/12/2012 02:07 PM Final Approval Sandy Chase 01/12/2012 02:13 PM Form Started By: Stephen Clifton Started On: 01/11/2012 Final Approval Date: 01/12/2012 Packet Page 215 of 276 - 1 - ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS CITY CODE, TITLE 10.75.030 RELATED TO THE CITIZENS ECONOMIC DEVELOPMENT COMMISSION AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. WHEREAS, the Citizens Economic Development Commission was established by Ordinance No. 3735 in order to make recommendations to the City Council and the other commissions of the City in order to develop new strategies for economic development within the City and identify new sources of revenue for consideration; and WHEREAS, the Edmonds City Council deemed it appropriate to extend the life of the Commission for an additional twelve months and approved Ordinance 3808 on October 5, 2010, thus extending the sunset date of the Economic Development Commission to December 31, 2011; and WHEREAS, the Edmonds City Council deemed it appropriate to extend the life of the Commission for an additional 120 days and approved Ordinance 3868 on December 20, 2011, thus extending the sunset date of the Economic Development Commission to April 29, 2012; and WHEREAS, on December 20, 2011 the City Council expressed a desire to also amend Edmonds City Code Section 10.72.030(A)(2) to read, “Identify new sources of revenue as a direct result of economic development projects for consideration of City Council,” NOW, THEREFORE, Packet Page 216 of 276 - 2 - THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. The Edmonds City Code, section 10.75.030, entitled “Powers and duties,” and relating to the Citizens Economic Development Commission is hereby amended to read as follows (new text shown in underline; deleted text shown in strike-through ): 10.75.030 Powers and duties. A. The commission is empowered to advise and make recommendations to the mayor and city council, and as appropriate to the planning commission, architectural design board or other boards or commissions of the city on such matters as may be specifically referred to the commission by the mayor or city council including but not limited to: 1. Determining new strategies for economic development within the city of Edmonds; 2. Identifying new sources of revenue as a direct result of economic development projects B. The commission shall deliver an annual report to the city council in written and oral form on or about the first meeting in December of every year, and when appropriate, during other times as directed by the mayor or council. for the consideration of the City Council. C. The Edmonds economic development commission may from time to time provide its reports and recommendations regarding strategies for economic development and other matters that will improve commercial viability, tourist development and activity within the city. The planning board and economic development commission shall make joint recommendations on such subjects to the city council on or about the first meeting in December. 2. Identifying new sources of revenue as a direct result of economic development projects for the consideration of the City Council. Packet Page 217 of 276 - 3 - Section 2. Effective Date. APPROVED: This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. MAYOR DAVID O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: BY Jeffrey B. Taraday, City Attorney FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 218 of 276 - 4 - SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING EDMONDS CITY CODE, TITLE 10.75.030 RELATED TO THE CITIZENS ECONOMIC DEVELOPMENT COMMISSION AND FIXING A TIME WHEN THE SAME SHALL BECOME EFFECTIVE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2012. CITY CLERK, SANDRA S. CHASE 4844-7898-3438, v. 1 Packet Page 219 of 276 Packet Page 220 of 276 Packet Page 221 of 276 Packet Page 222 of 276 Packet Page 223 of 276 Packet Page 224 of 276 Packet Page 225 of 276 Packet Page 226 of 276 Packet Page 227 of 276 Packet Page 228 of 276 Packet Page 229 of 276 Packet Page 230 of 276 Packet Page 231 of 276 Packet Page 232 of 276 Packet Page 233 of 276 Packet Page 234 of 276 Packet Page 235 of 276 AM-4507 Item #: 7. City Council Meeting Date: 01/23/2012 Time:30 Minutes Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Information Information Subject Title Presentation by City Attorney regarding overview of laws relating to Council members. Recommendation from Mayor and Staff N/A Previous Council Action N/A Narrative The City Attorney will provide an overview of laws relating to Council members. Form Review Inbox Reviewed By Date Mayor Dave Earling 01/12/2012 02:16 PM Final Approval Sandy Chase 01/12/2012 02:20 PM Form Started By: Sandy Chase Started On: 01/12/2012 02:10 PM Final Approval Date: 01/12/2012 Packet Page 236 of 276 AM-4504 Item #: 8. City Council Meeting Date: 01/23/2012 Time:15 Minutes Submitted For:Phil Williams Submitted By:Megan Cruz Department:Engineering Committee:Community/Development Services Type:Action Information Subject Title Authorization for Mayor to sign a two year (2012-2013) Interlocal Agreement for the Lake Ballinger/McAleer Creek Watershed Forum and authorize $1,600 per year for administrative costs. Recommendation from Mayor and Staff Authorize Mayor to sign the Interlocal Agreement. Previous Council Action On July 1, 2008, Council authorized Mayor to sign an Interlocal Agreement with all jurisdictions within the Lake Ballinger/McAleer Creek watershed areas. On September 7, 2010, Council authorized Mayor to sign an Interlocal Agreement and authorize up to $2,400 to wards the administrative costs of operating the Lake Ballinger/McAleer Creek Watershed Forum over the life of the agreement. On January 10, 2012, the CS/DS Committee review this item and recommended full Council review. Narrative Due to the ongoing flooding and water quality issues with Lake Ballinger and McAleer Creek, the cities of Edmonds, Mountlake Terrace, Lynnwood, Shoreline, and Lake Forest Park, along with Snohomish County, joined together in 2008 to form the Lake Ballinger/McAleer Creek Watershed Forum (Forum). This watershed Forum was created in the public's best interest to create an area-wide body to develop a strategic action plan to address the water resource issues. An Interlocal Agreement (ILA) was signed by all parties in the summer of 2008 with the primary intent of completing a strategic action plan for the basin with funding provided by the grant received from the Department of Ecology. This ILA had an expiration date of June 30, 2010. The Strategic Action Plan was completed in the summer of 2009. On August 17, 2009, City Council approved a resolution adopting this Strategic Action Plan from the Forum. A Capital Improvement Plan was developed by Forum staff from the Strategic Action Plan and approved by the Forum in January 2010. The CIP listed thirteen separate projects with lead agencies for each project. The ILA approved by Council in 2010 replaced the previous one that expired on June 30, 2010 and has the primary task of implementing the adopted CIP plan. The ILA approved by Council in 2010 expired on December 31, 2011. This ILA replaces it and is for calendar years 2012 and 2013. This version of the ILA has been approved by the City Council of Mountlake Terrace with additional dollars for a federal lobbyist ($30,000 over the 2 year agreement term). Edmonds has chosen not to Packet Page 237 of 276 participate in funding the lobbying effort at this time. The ILA (with the lobbyist) is on the agenda for the Lake Forest Park City Council on January 26th. The Cities of Shoreline and Lynnwood have chosen not to participate in this ILA. Snohomish County is in the process of evaluating its participation in the ILA. Fiscal Impact This ILA commits the City of Edmonds to $1,600 per year for administrative cost to the Forum. This amount, however, assumes three jurisdictions would participate (Edmonds, Mountlake Terrace, and Lake Forest Park). If Snohomish County chooses to participate, the administrative costs would drop to $1,200 per year per jurisdiction. Staff has budgeted $102,000 for Lake Ballinger Associated projects in 2012 in accordance with the Stormwater Comprehensive Plan. Since this ILA extends through 2013 and Edmonds does not have a Council-approved 2013 budget, the ILA has the following language in Section 6.2:“…the financial obligations of each Member Jurisdiction to fund this Agreement after December 31, 2011 are contingent upon local legislative appropriation of necessary funds in future fiscal years…”. Attachments Exhibit 1-Interlocal Agreement Form Review Inbox Reviewed By Date Engineering Robert English 01/12/2012 01:42 PM Public Works Phil Williams 01/12/2012 02:02 PM City Clerk Sandy Chase 01/12/2012 02:09 PM Mayor Dave Earling 01/12/2012 02:19 PM Final Approval Sandy Chase 01/12/2012 02:20 PM Form Started By: Megan Cruz Started On: 01/12/2012 Final Approval Date: 01/12/2012 Packet Page 238 of 276 Packet Page 239 of 276 Packet Page 240 of 276 Packet Page 241 of 276 Packet Page 242 of 276 Packet Page 243 of 276 Packet Page 244 of 276 Packet Page 245 of 276 Packet Page 246 of 276 Packet Page 247 of 276 Packet Page 248 of 276 Packet Page 249 of 276 Packet Page 250 of 276 Packet Page 251 of 276 Packet Page 252 of 276 Packet Page 253 of 276 Packet Page 254 of 276 Packet Page 255 of 276 Packet Page 256 of 276 Packet Page 257 of 276 Packet Page 258 of 276 Packet Page 259 of 276 Packet Page 260 of 276 AM-4491 Item #: 9. City Council Meeting Date: 01/23/2012 Time:15 Minutes Submitted By:Carrie Hite Department:Parks and Recreation Committee:Community/Development Services Type:Action Information Subject Title Concessions in parks, Edmonds City Code changes. Recommendation from Mayor and Staff Council approve municipal code changes to allow and simplify rules for providing concessions in parks. Previous Council Action On June 14th, 2011, the CSDS committee was briefed on several options to increase revenue in the parks system. They recommended this be brought to full Council, which occurred on July 19, 2011. City Council gave direction to staff to come back with code changes to allow concessions in parks, and clear up discrepancies in the mobile food vending code. Because the mobile food vending code will prompt development code changes, these codes will be brought forth after a Planning Board review. ECC 4.04 code changes were discussed at the CSDS committee on January 10, 2012. The committee recommended some changes to the content of the proposed ordinance, and are forwarding to Council for a full discussion. The committee was concerned about the allowance of Mayoral authority to grant concessions on public right of way. The committee is recommending the changes allowing concessions in parks, and adding the annual review process. Narrative In consideration of the budget difficulties the city is facing, and the potential of enhancing the economic development in the city, the Mayor and staff are recommending code changes to ECC 4.04 Concessions agreements on park property. The ECC 4.04 changes allow for both food and recreational activity concessions, and allows for the Mayor and or his/her designee to grant concession agreements. In addition, this code change allows for concessions to be approved in parks as long as it is consistent with the Parks, Recreation, and Open Space plan. Any such agreements would also need to be reviewed and approved annually. Concessions in the Parks would add a convenience and service for our users and could generate additional revenues for our parks, programs and facilities. We have had many inquiries in the past few years to request food, beverages, and outdoor recreation options be available at our parks and facilities. In addition, we have allowed private companies to operate in our parks for free, which pose many issues, i.e. liability, gift of public funds, etc. When introducing concessions in a park the city should consider several factors, including, but not limited to, measuring the impact upon users, impact upon park neighbors, liability, cost/benefit, and financial cost to the city ( including maintenance and programming staff time ). Currently, the Edmonds City Code allows for concessions in Parks if it is consistent with the park plan, is at the sole discretion of City Council, and must be posted at said park, and heard before a public hearing. This process is quite lengthy and cumbersome to initiate concessions in parks in general. The code changes before Council simplify the code, making it feasible to create a fair and equitable process to Packet Page 261 of 276 introduce food and recreation concessionaires into our larger parks that could accommodate concessions. Concessionaire contracts can incorporate either a flat rate or a percentage revenue share so as to benefit the city for use of park and public land. These contracts would be initiated seasonally and reviewed for renewal every year. Attachments ECC 4.04 Proposed changes Form Review Inbox Reviewed By Date City Clerk Sandy Chase 01/12/2012 01:47 PM Mayor Dave Earling 01/12/2012 02:08 PM Final Approval Sandy Chase 01/12/2012 02:13 PM Form Started By: Carrie Hite Started On: 01/11/2012 Final Approval Date: 01/12/2012 Packet Page 262 of 276 - 1 - ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF ECC 4.04 TO ALLOW FOR EXPANDED USES AND SIMPLIFIED PROCEDURES FOR CERTAIN SEASONAL CONCESSION AGREEMENTS; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. WHEREAS, local jurisdictions across the country are seeking alternative means to increase revenues; WHEREAS, there are several initiatives operated by these local jurisdictions that seek to create alternative revenue streams to help support parks and/or other government services; WHEREAS, the City of Edmonds has recognized this as an area of interest in the Parks, Recreation, and Open Space (“PROS”) plan adopted by the City Council in December 2008; and WHEREAS, the City wishes to revise its municipal code to adopt provisions to allow for expanded uses of and simplified procedures for certain seasonal concession agreements within the city; NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF EDMONDS, WASHINGTON, DO ORDAIN AS FOLLOWS: Section 1. Section 4.04 of the ECC Concession Agreements is hereby amended to read as follows (new language is underlined): Packet Page 263 of 276 - 2 - 4.04.010 Concession agreements. A concession agreement is a lease of public property or city right-of-way. Decisions to lease city property or public right-of-way are legislative decisions to be granted at the sole discretion of the city council. By way of illustration and not limitation, a concession agreement may provide for the lease of public property or right-of-way for private use to vend food, or beverages or merchandise, provide classes or other forms of instruction for a fee or other valuable consideration, rent bicycles, roller skates, fishing equipment or other uses which the city council, in its sole discretion, believes are consistent with the public's full use and enjoyment of park, public property or right-of-way, or enhance the general atmosphere of the community. [Ord. 3604 § 1, 2006]. 4.04.020 Concession agreements on public property. A. “Public property” shall mean any property in fee by the city of Edmonds. B. Concession agreements may be granted at the sole discretion of the city council from time to time as it deems appropriate, with the exception that the mayor shall have the discretion to grant certain seasonal concession agreements, subject to the limitations set forth in Section D, below. The revenue from the lease of public property shall accrue to the general fund; provided, however, that concession agreements for lease of property owned, purchased or utilized by a utility or other special purpose fund shall accrue to that fund. C. Such agreements shall be approved by the city council in a form created and approved by the city attorney. The lLessees shall provide proof of insurance in a minimum of $1,000,000 per occurrence and $5,000,000 in the aggregate, or as recommended by the Washington Cities Insurance Authority, and shall fully indemnify and hold harmless the city, its officers, agents, employees and volunteers. D. A cConcession agreements relating to park property shall comply in all respects with thea park plan adopted as a part of the city's comprehensive plan. A concession agreement shall be approved only if, at the determination of the parks and recreation director, it is in line with the goals and objectives of that plan, and is appropriate for the particular park(s) in which the concession is to be located. Seasonal concession agreements, which are defined as those under which the vendor operates the concession only during the annual high season (usually May through September), may be granted by the mayor without city council approval or public hearing requirements. Seasonal concession agreements may be located Packet Page 264 of 276 - 3 - in regional or community parks only, as defined in the park plan, and are subject to annual review and approval by the mayor and the parks and recreation director prior to renewal. No concession agreement shall be approved for park property until approved in the applicable portion of the comprehensive plan, parks element. E. Concession agreements relating to park city property, other than city park property, shall be approved only after a public hearing. Notice of the public hearing shall be posted at least at three locations at the perimeter of the park property and at the site sought for lease by a concessionaire. Concession agreements for city park property are not subject to public hearing requirements. [Ord. 3604 § 1, 2006]. Section 2. Severability Section 3. . If any section, sentence, clause or phrase of this ordinance should be held to be invalid or unconstitutional by a court of competent jurisdiction, such invalidity or unconstitutionality shall not affect the validity or constitutionality of any other section, sentence, clause or phrase of this ordinance. Effective Date APPROVED: . This ordinance, being an exercise of a power specifically delegated to the City legislative body, is not subject to referendum, and shall take effect five (5) days after passage and publication of an approved summary thereof consisting of the title. MAYOR DAVID O. EARLING ATTEST/AUTHENTICATED: CITY CLERK, SANDRA S. CHASE APPROVED AS TO FORM: OFFICE OF THE CITY ATTORNEY: Packet Page 265 of 276 - 4 - BY JEFFREY B. TARADAY FILED WITH THE CITY CLERK: PASSED BY THE CITY COUNCIL: PUBLISHED: EFFECTIVE DATE: ORDINANCE NO. Packet Page 266 of 276 - 5 - SUMMARY OF ORDINANCE NO. __________ of the City of Edmonds, Washington On the ____ day of ___________, 2012, the City Council of the City of Edmonds, passed Ordinance No. _____________. A summary of the content of said ordinance, consisting of the title, provides as follows: ORDINANCE NO. _______ AN ORDINANCE OF THE CITY OF EDMONDS, WASHINGTON, AMENDING THE PROVISIONS OF ECC 4.04 TO ALLOW FOR EXPANDED USES AND SIMPLIFIED PROCEDURES FOR CERTAIN SEASONAL CONCESSION AGREEMENTS; PROVIDING FOR SEVERABILITY; AND SETTING AN EFFECTIVE DATE. The full text of this Ordinance will be mailed upon request. DATED this _____ day of ________________, 2012. CITY CLERK, SANDRA S. CHASE Packet Page 267 of 276 AM-4509 Item #: 10. City Council Meeting Date: 01/23/2012 Time:15 Minutes Submitted For:Councilmember Plunkett and Peterson Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action: Type:Action Information Subject Title Resolution in support of marriage equality and adding marriage equality to the 2012 legislative agenda. Recommendation from Mayor and Staff Previous Council Action Council passed the 2012 legislative agenda on Dec 20th 2011. Narrative The Washington State Legislature is currently considering Senate Bill 6239 and House Bill 2516, more commonly referred to as Marriage Equality. Attachment 1: Resolution Attachments Marriage Equality Resolution Form Review Inbox Reviewed By Date City Clerk Sandy Chase 01/19/2012 01:08 PM Mayor Dave Earling 01/19/2012 01:24 PM Final Approval Sandy Chase 01/19/2012 01:37 PM Form Started By: Jana Spellman Started On: 01/19/2012 12:37 PM Final Approval Date: 01/19/2012 Packet Page 268 of 276 A Resolution of Support for Marriage Equality Whereas, marriage equality is a basic civil right, and; Whereas, marriage equality provides legal and economic protections including access to health care, parenting rights, and property rights, and; Whereas, marriage equality protects children and families, and; Whereas, the United States Supreme Court has said, “The freedom to marry has long been recognized as one of the vital personal rights essential to the orderly pursuit of happiness”, and; Whereas, civil unions and domestic partnerships represent significant advances toward recognition of same-sex relationships, but they are not a substitute for full and equal marriage, and; Whereas, marriage equality is about civil marriage, not religious marriage, and; Whereas marriage is a powerful and important affirmation of love and commitment, a source of social support and recognition, and the legal protections which are invaluable to the safety and security of every family; therefore Be it resolved that the Edmonds City Council fully supports Marriage Equality in the State of Washington, and; Be it further resolved that support of Marriage Equality be added to the Edmonds 2012 Legislative Agenda, and; Be it further resolved that this Resolution be sent to all of our State representatives. Passed, Approved, and Adopted this ___day of January, 2012. Dave Earling, Mayor Strom Peterson, Council President Michael Plunkett, Councilmember Diane Buckshnis, Councilmember Adrienne Fraley-Monillas, Councilmember Joan Bloom, Councilmember Frank Yamamoto, Councilmember Lora Petso, Councilmember Attest: City Clerk Packet Page 269 of 276 AM-4500 Item #: 11. City Council Meeting Date: 01/23/2012 Time:15 Minutes Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Information Information Subject Title Report on City Council Committee Meetings of December 30, 2011 and January 10, 2012. Recommendation from Mayor and Staff N/A Previous Council Action N/A Narrative Attached are copies of the meeting minutes for the following City Council Committees: •12-30-11 Special Finance Committee Meeting •01-10-12 Finance Committee Meeting •01-10-12 Community Services/Development Services Committee •01-10-12 Public Safety/Human Resources Committee Attachments 12-30-11 Special Finance Committee Minutes 01-10-12 Finance Committee Minutes 01-10-12 CSDS Committee Minutes 01-10-12 PSHR Committee Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 01/12/2012 02:20 PM Final Approval Sandy Chase 01/12/2012 02:20 PM Form Started By: Sandy Chase Started On: 01/11/2012 05:05 PM Final Approval Date: 01/12/2012 Packet Page 270 of 276 SPECIAL FINANCE COMMITTEE MEETING MINUTES December 30, 2011 Councilmembers Present Staff Present Councilmember Petso Carl Nelson, CIO Councilmember Buckshnis Councilmember Petso called the meeting to order at 11:05 a.m. in the Fourtner Room, City Hall, 121 5th Avenue North, Edmonds. 1. Amendment #15 to Seattle Fiber Partners Agreement. The committee discussed Amendment #15 to the fiber agreement. Mr. Nelson explained that this amendment was first before Council in 2009, but had been pulled at the request of Seattle and the other fiber partners. The amendment has now been signed by all fiber partners except the City of Edmonds. Edmonds is requested to sign it as well to complete the paperwork. The substance of the amendment has already been implemented by the fiber partners. The committee recommended bringing the amendment to full Council on a consent agenda. 2. Amendment #21 to Seattle Fiber Partners Agreement. The committee discussed Amendment #21 to the fiber agreement. Mr. Nelson explained that this amendment concerned the fiber run to Edmonds. Because there are now additional fiber partners, there may be a cash credit of about $1,000 due to Edmonds. The committee recommended bringing the amendment to full Council on a consent agenda. Adjournment – The meeting adjourned at 11:12 a.m. Packet Page 271 of 276 FINANCE COMMITTEE MEETING MINUTES January 10, 2012 Councilmembers Present Staff Present Councilmember Buckshnis Shawn Hunstock, Finance Director Councilmember Yamamoto Carl Nelson, CIO Mayor Earling Rob English, City Engineer Public Present Finis Tupper Ron Wambolt Bruce Witenberg Councilmember Buckshnis called the meeting to order at 7:04 p.m. She added discussion of the Economic Alliance of Snohomish County to the agenda. F. Economic Alliance of Snohomish County Mayor Earling explained the former Snohomish County Economic Development Council, comprised of the Everett Chamber of Commerce and the South Snohomish County Chamber, has morphed into a new body, the Economic Alliance of Snohomish County. This group has been organizing for the past year and is well established with representation from major industry across the State and Snohomish County including private industry and municipalities. The membership fee is $5,000. By joining Edmonds will become part of the Executive Board as well as have the opportunity to have key staff members involved in decision making at the staff level. Other participating cities include Everett, Arlington, Marysville, Bothell, Mountlake Terrace, and Mill Creek. They are still recruiting and currently have over 100+ members. Finance Committee recommends Edmonds join the Economic Alliance of Snohomish County. Action: Schedule Authorization to Join Economic Alliance of Snohomish County on the Consent Agenda. A. Purchasing Policy Update Mr. English reviewed changes to the purchasing policy: • Incorporate the change order policy previously approved by the Council • Incorporate the apprenticeship and responsible bidder criteria previously approved by the Council • Increase threshold for small works contracts to $300,000 (from $200,000) to be consistent with State law. • Increase threshold for award of a small works contract to $100,000 (from $30,000) to be consistent with the remainder of the purchasing policy Finance Committee recommends approval of the Purchasing Policy. Action: Schedule Approval of the Purchasing Policy on the Consent Agenda. B. Quarterly Report Regarding Fiber Optic Opportunities Mr. Nelson explained a quarterly report on fiber optics is required by Resolution 1234. He highlighted the addition of SNOCOM as customer and expenses for repair and maintenance during this quarter. Action: Schedule on Consent Agenda. Packet Page 272 of 276 01-10-12 Finance Committee Minutes, Page 2 C. Investment Policy Mr. Hunstock reported the only changes since the Finance Committee last reviewed the policy were minor grammatical corrections and at Councilmember Petso’s request, a statement on page 6 of the policy was revised to read, “The policy shall be reviewed on at least an annual basis.” Once the policy is approved by the City Council, it will be sent to the Association of Public Treasurers of U.S. and Canada for certification. Certification shows the auditor and the public that the City’s policy complies with State and professional requirements. Finance Committee recommends approval of the Investment Policy. Action: Schedule Approval of the Investment Policy on the Consent Agenda. D. General Fund Update – November 2011 Mr. Hunstock reported the following: • Property tax will be slightly under budget at year end. He will contact the Snohomish County Auditor to determine the reason, could be due to appeals. • Sales tax slightly over budget • Telephone utility tax will be $110,000 under budget by year end. Telephone utility tax revenue will continue to decline as the number of land lines decreases • Gas utility tax 4% under budget, electric utility tax 5% under budget • Leasehold excise tax slightly below budget • Licenses and permits, intergovernmental charges, charges for goods and services, plan check fees are over budget • Expenditures under budget in all line items • REET revenue approximately 22% below budget. The 2012 REET revenue budget is lower than 2011 • Anticipate will end the year with a slight surplus Mr. Hunstock reported the 4th quarter unaudited results will be available next month. He relayed one of the retreat topics will be a discussion regarding the budget including the City’s reserves and expenditures increasing faster than revenues. Action: Information only E. Public Comments Ron Wambolt, Edmonds, pointed out the 2012 REET budget is $650,000; he questioned whether that was attainable in light of the 2011 year end forecast of $543,000. He reported this is the lowest REET revenue has been since 1999; the outlook is poor as property values continue to drop. He recommended lowering the REET budget further. Next, Mr. Wambolt pointed out the amount generated by the EMS levy is declining along with property taxes. He suggested lobbying the legislature to change the structure of the EMS levy ($0.50/$1000 AV) so that it is structured similar to school district taxes that generate a certain amount of money. Bruce Witenberg, Edmonds, urged the Council to proceed cautiously when considering spending reserves for day-to-day operations. Adjournment – The meeting adjourned at 7:45 p.m. Packet Page 273 of 276 M I N U T E S Community Services/Development Services Committee Meeting January 10, 2012 Elected Officials Present: Staff Present: Council Member Adrienne Fraley-Monillas, Chair Phil Williams, Public Works Director Council Member Lora Petso Rob English, City Engineer Carrie Hite, Parks, Rec. & Cultural Services Director Mike Clugston, Associate Planner Steve Fisher, Recycling Coordinator John Westfall, Fire Marshall The committee convened at 7:00 p.m. A. Authorization for the Mayor to sign the Recycling Grant Agreement between the City of Edmonds and the Washington State Department of Ecology for 2012-2013. Mr. Williams and Mr. Fisher reviewed the proposed grant agreement and answered questions related to the agreement. ACTION: Moved to consent agenda for approval. B. Authorization for Mayor to sign a two year (2012-2013) Interlocal Agreement for the Lake Ballinger/McAleer Creek Watershed Forum and authorize $1,600 per year for administrative costs. Mr. Williams reviewed the proposed interlocal agreement for the Lake Ballinger/McAleer Creek Watershed Forum and he answered questions raised by the Councilmembers. ACTION: Item will be scheduled for discussion at the next Council Meeting. C. Concessions in parks, Edmonds City Code changes. ECC 4.04 code changes were discussed in regards to simplifying the rules to add concessions to Parks. The committee recommended some changes to the content of the proposed ordinance, and are forwarding to Council for a full discussion. The committee was concerned about the allowance of Mayoral authority to grant concessions on public right of way. The committee wanted to keep the changes allowing concessions in parks, and add the annual review process. ACTION: Item will be scheduled for discussion at the next Council Meeting. Packet Page 274 of 276 CS/DS Committee Minutes January 10, 2012 Page 2 2 D. Regulation of bed and breakfast establishments. Mr. Westfall and Mr. Clugston briefly reviewed the existing regulations that apply to bed and breakfast establishments, noted some discrepancies between the various requirements of the City Code and the Community Development Code, and proposed taking the issue to the Planning Board for further work. The committee recommended further Planning Board study with the goal of clarifying the definitions and processes used in regulating B&Bs. ACTION: The committee recommended further Planning Board study. E. Public comments. Roger Hertrich: Commented that by definition a "bed and breakfast" would require a food handling permit. Requested that the City obtain any traffic studies from WSDOT or the ferry system regarding traffic at Westgate. Commented that if buildings are constructed just 10 feet back from the right of way then acquiring additional right of way if it is needed would be very expensive. Jim Wilkensen: Commented in support of encouraging bed and breakfast businesses in single family areas to draw tourists to Edmonds for economic development. The meeting adjourned at 8:15 p.m. Packet Page 275 of 276 1 PUBLIC SAFETY/HR COMMITTEE HR COMMITTEE MEETING MINUTES January 10, 2012 Committee members present: Council Member K. Michael Plunkett Council Member Joan Bloom Others present: Parks, Recreation & Cultural Services Director & Acting HR Administrator Carrie Hite Acting HR Manager/HR Analyst Mary Ann Hardie Council Member Plunkett called the meeting to order at 7:10 pm. RECLASSIFICATION of SEIU union positions Acting HR Manager/HR Analyst Mary Ann Hardie explained that per the agenda memo, as part of the compensation and classification of study (job description stage) with consultant Personnel Public Sector Personnel Consultants (PSPC) and through the budget process, there are six positions that have been approved through the budget process for either reclassifications (4 positions) or possible classification (2 positions) in the SEIU union. As part of this process, this information is being brought to the Committee’s attention [but does not require action]. Council Member K. Michael Plunkett inquired as to whether or not these reclassifications needed to be brought forth to council. Ms. Hite deferred this question to the Committee and Council. Council Member K. Michael Plunkett deferred this matter to Council President Strom Peterson. There was some discussion about whether or not this item should be e-mailed to full Council (all members) or included in a future council meeting agenda. Ms. Hite suggested that it may be more appropriate to bring the updated job descriptions and title changes along with any additional information on these six reclassifications [for informational purposes] at a future council meeting. Council Member Bloom agreed that this may be more understandable. Council Member Plunkett inquired as to how many positions are being looked at for the job description review [by PSPC] and how many total job titles for positions there are in the City. Ms. Hite responded that there are approximately 200 employees with about 150 job descriptions but that one of the goals of the job descriptions update being performed through PSPC is to consolidate titles [when possible for similar positions] and to have more consistency with job families. Ms. Hite further explained that she and Ms. Hardie will be closely reviewing the recommended job title changes and that it is not anticipated that there will be many financial changes or impacts from this job description update process. There was some discussion that followed about which of the six positions listed in the agenda memo are being reclassified and/or classified into the SEIU union. Ms. Hite explained that there are: 1) two positions on the list that are currently not SEIU union positions and that; 2) the body and scope of work in these positions contains union work and we are obligated as a City to review these positions to determine if these positions will need to be classified in the union. Additionally, of the two positions being reviewed for classification into the SEIU union, one is a position that has been combined with another position [the Gymnastics Supervisor]. Previously, this was a less than half time position [or less than 20 hours a week]. It is now a 24 hour a week position with additional job duties and eligibility for benefits. Ms. Hite stated that by combining this position with the duties of another position, it provides a cost savings since the other position it is being combined with will not need to be filled. If it is determined that these two positions will be subject to union membership, this will be a topic for an executive meeting with Council as part of labor negotiations. PUBLIC COMMENT PERIOD There were no members of the public present for public comments. The meeting adjourned at 7:21 pm Packet Page 276 of 276