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2012.02.21 CC Agenda Packet AGENDA EDMONDS CITY COUNCIL Council Chambers, Public Safety Complex 250 5th Ave. North, Edmonds FEBRUARY 21, 2012 6:30 P.M. - CALL TO ORDER 1. (30 Minutes) Convene in executive session regarding potential litigation per RCW 42.30.110(1)(i) (Jury Room) 7:00 P.M. - RECONVENE IN OPEN SESSION (Flag Salute) 2. (5 Minutes) Approval of Agenda 3. (5 Minutes) Approval of Consent Agenda Items A.Roll Call B. AM-4566 Approval of City Council Meeting Minutes of January 31, 2012. C. AM-4569 Approval of City Council Retreat Minutes of February 2 and 3, 2012. D. AM-4567 Approval of City Council Meeting Minutes of February 7, 2012. E. AM-4574 Approval of City Council Meeting Minutes of February 14, 2012. F. AM-4558 Approval of claim checks #130332 through #130495 dated February 9, 2012 for $335,303.14, and claim checks #130496 through #130586 dated February 15, 2012 for $196,382.96. Approval of replacement payroll checks #51192 and #51193. Approval of payroll direct deposit and checks #51194 through #51217 for the period February 1, 2012 through February 15, 2012 for $619,031.55. G. AM-4553 Acknowledge receipt of Claims for Damages from Jennifer Dold ($197.34), Danielle Packet Page 1 of 237 G. AM-4553 Acknowledge receipt of Claims for Damages from Jennifer Dold ($197.34), Danielle Lowe-Angelo (undetermined), and Precision Earthworks ($1,000,000.00). H. AM-4573 Approval of list of businesses applying for renewal of their liquor licenses with the Washington State Liquor Control Board, January 2012. I. AM-4592 Authorization to advertise a request for bids for construction services for the SR 99 International District Enhancements Project. J. AM-4577 Report on final construction costs for 226th St. SW Walkway and acceptance of project. K. AM-4578 Report on final construction costs for Dayton St. Cured in Place Pipe (CIPP) Storm Pipe Rehabilitation Project and acceptance of the project. L. AM-4579 Report on final construction costs for the BNSF Double Track and Underground Utilities Project and acceptance of project. M. AM-4580 Report on final construction costs for the Main Street Watermain Project and acceptance of project. N. AM-4581 Report on final construction costs for the Shell Valley Emergency Access Road Project and acceptance of project. O. AM-4593 Authorization for acceptance and recording of a new sanitary sewer easement and abandonment of an existing sanitary sewer easement at 620 Sunset Avenue. P. AM-4582 Authorization for Mayor to sign a Professional Services Agreement with SAIC to provide consulting services for the Dayton Street & SR104 Drainage Alternatives Study. Q. AM-4583 Authorization for Mayor to sign a Professional Services Agreement with BHC Consultants to provide services to prepare the 2012-13 Sanitary Sewer Comprehensive Plan. R. AM-4585 Authorization to approve easements for the Sewer Lift Station Rehabilitation Project. S. AM-4586 Authorization to advertise a Request for Bids for construction services for the Talbot Road/Perrinville Creek Drainage Improvements. T. AM-4587 Authorization to advertise a Request for Bids for construction services for the 76th Avenue W Waterline Installation Project. U. AM-4588 Authorization to advertise a Request for Bids for construction services for the 2012 Waterline Replacement Project. V. AM-4591 City Council appointment for Citizens' Commission on Compensation of Elected Officials. W. AM-4590 Human Resources temporary staffing proposal. 4.Audience Comments (3 minute limit per person)* *Regarding matters not listed on the Agenda as Closed Record Review or as Public Hearings. 5. (15 Minutes) Discussion regarding change in start time of City Council meetings. Packet Page 2 of 237 5. (15 Minutes) AM-4568 Discussion regarding change in start time of City Council meetings. 6. (15 Minutes) AM-4571 Report on City Council Committee Meetings of February 13 and 14, 2012. 7. (5 Minutes) Mayor's Comments 8. (15 Minutes) Council Comments ADJOURN Packet Page 3 of 237 AM-4566 Item #: 3. B. City Council Meeting Date: 02/21/2012 Time:Consent Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Action Information Subject Title Approval of City Council Meeting Minutes of January 31, 2012. Recommendation from Mayor and Staff It is recommended that the City Council review and approve the draft minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Attachments 01-31-12 Draft City Council Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 02/13/2012 11:27 AM Final Approval Sandy Chase 02/13/2012 02:06 PM Form Started By: Sandy Chase Started On: 02/13/2012 11:22 AM Final Approval Date: 02/13/2012 Packet Page 4 of 237 Edmonds City Council Draft Minutes January 31, 2012 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES January 31, 2012 The Edmonds City Council meeting was called to order at 6:30 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Strom Peterson, Council President Lora Petso, Councilmember Frank Yamamoto, Councilmember Diane Buckshnis, Councilmember Michael Plunkett, Councilmember Joan Bloom, Councilmember ELECTED OFFICIALS ABSENT: Adrienne Fraley-Monillas, Councilmember STAFF PRESENT Jeff Taraday, City Attorney Stephen Clifton, Community Services / Economic Development Director Phil Williams, Public Works Director Sandy Chase, City Clerk 1. CONVENE IN EXECUTIVE SESSION REGARDING A REAL ESTATE MATTER PER RCW 42.30.110(1)(b). Mayor Earling announced that the City Council would convene in executive session regarding a real estate matter per RCW 42.30.110(1)(b). He stated that the executive session was scheduled to last approximately 30 minutes and would be held in the Jury Meeting Room, located in the Public Safety Complex. He announced that no action was anticipated to occur as a result of meeting in executive session. He noted that executive sessions are closed to the public. Mayor Earling further announced that the City Council would reconvene in open session in the Council Chambers at the conclusion of the executive session in order to adjourn the meeting. Elected officials present at the executive session were: Mayor Earling, Councilmembers Peterson, Petso, Yamamoto, Buckshnis, Plunkett and Bloom. Others present were City Attorney Jeff Taraday, Community Services/Economic Development Director Stephen Clifton, Public Works Director Phil Williams, and City Clerk Sandy Chase. At 7:05 p.m., Mayor Earling announced to the public present in the Council Chambers that an additional 30 minutes would be needed in executive session. At 7:38 p.m., Mayor Earling announced to the public that an additional 15 minutes would be needed in executive session. The executive session concluded at 7:53 p.m. 2. RECONVENE IN OPEN SESSION At 7:55 p.m., Mayor Earling reconvened the open session of the City Council meeting in the Council Chambers and adjourned the meeting. Packet Page 5 of 237 AM-4569 Item #: 3. C. City Council Meeting Date: 02/21/2012 Time:Consent Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Action Information Subject Title Approval of City Council Retreat Minutes of February 2 and 3, 2012. Recommendation from Mayor and Staff It is recommended that the City Council review and approve the draft minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Attachments 02-02 and 02-03-12 Draft City Council Retreat Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 02/13/2012 02:26 PM Final Approval Sandy Chase 02/14/2012 10:55 AM Form Started By: Sandy Chase Started On: 02/13/2012 02:01 PM Final Approval Date: 02/14/2012 Packet Page 6 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2012 Page 1 EDMONDS CITY COUNCIL RETREAT DRAFT MINUTES February 2-3, 2012 The Edmonds City Council retreat was called to order at 10:04 a.m. on Thursday, February 2, 2012 in the Brackett Meeting Room, City Hall, 121 5th Avenue North, Edmonds, Washington. ELECTED OFFICIALS PRESENT Thursday, February 2 Dave Earling, Mayor Strom Peterson, Council President Frank Yamamoto, Councilmember Joan Bloom, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember PUBLIC PRESENT Thursday, February 2 Bruce Witenberg Darrol Haug Ron Wambolt Harry Gatjens Al Rutledge Roger Hertrich Evan Pierce Ken Reidy Bruce Faires Jim Orvis STAFF PRESENT Thursday, February 2 Al Compaan, Police Chief Jim Lawless, Assistant Police Chief Stephen Clifton, Community Services/Economic Development Director Phil Williams, Public Works Director Shawn Hunstock, Finance Director Carrie Hite, Parks & Recreation Director/Interim Human Resources Director Rob Chave, Planning Manager Carl Nelson, CIO Jerry Shuster, Stormwater Eng. Program Mgr. Leonard Yarberry, Building Official Rob English, City Engineer Mike DeLilla, Senior Utilities Engineer Tod Moles, Street Operations Manager Mary Ann Hardie, Human Resources Manager Cindi Cruz, Executive Assistant Kody McConnell, Executive Assistant Carolyn LaFave, Executive Assistant Jeff Taraday, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder THURSDAY, FEBRUARY 2, 2012 – CALL TO ORDER Council President Peterson called the meeting to order at 10:04 a.m. • Introduction/Brief Preview of Retreat Agenda Council President Peterson explained in preparation for the retreat he asked the Council, Mayor and staff to identify issues important for 2012. Most of the issues were included on the retreat agenda; some will be on future Council agendas throughout the year. Mike Bailey, Redmond’s Finance Director, is ill and unable to make the presentation regarding budgeting by priorities. Finance Director Shawn Hunstock will introduce the topic today. Mr. Bailey will be invited to provide a workshop to the Council in the next few weeks to explore the concept in detail. Packet Page 7 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 2 Council President Peterson explained because this is a relatively young City Council with the majority of Councilmembers in their first term, roles and responsibilities of the Council was a topic that many identified. A consultant recommended by AWC will make a presentation tomorrow to review the relationship between City Council and Mayor in a strong Mayor/Council form of government. Council President Peterson briefly reviewed other topics on the retreat agenda. Councilmembers and staff introduced themselves. Audience Comments Darrol Haug, Edmonds, thanked the Council for their efforts. This is the third retreat he has attended and he enjoys the open, candid dialogue that occurs at retreats that does not happen at City Council meetings. Today is Groundhog Day; in this case the shadow looming is the budget issue. Because 2012 is not an election year, he suggested it would be a good time for the Council to continue the spirit of the retreat and establish a policy to solve the budget gap. Budgeting by priorities was studied by the levy committee and he urged the Council to consider that concept as a way to help the City. He looked forward to a concerted effort to identify policies early in the process and was hopeful the shadow of the budget gap would not be quite as looming next year. Al Rutledge, Edmonds, acknowledged the City did its best during the snow. He reported there was no mail delivery on SR 104/205th or on 76th for four days due to snow which could have been a problem for someone expecting medical supplies via mail. On the fifth day of the snow, a car hit a pole causing a power outage in the Lake Ballinger area. He suggested the situation be reviewed by the Police Chief. Next, he suggested the Council discuss the sale of Robin Hood Lanes and hold a public hearing. Council President Peterson referred to an email from Ken Reidy, Edmonds, regarding executive sessions. Mr. Reidy’s email cited the preamble to the Washington State Open Public Meetings Act (OPMA) which states in part, the people of this state do not yield their sovereignty to the agencies which serve them. The people, in delegating authority, do not give their public servants the right to decide what is good for the people to know and what is not good for them to know. In Mr. Reidy’s opinion, state law requires the eventual release of executive session meeting minutes to the citizens such as after real estate has been purchased, after publically bid contracts are finalized or after pending litigation has been settled and/or all appeal rights related to the litigation have been exhausted. He supported the keeping of detailed minutes of all executive sessions and offered to work with elected officials to clearly establish the point in time that executive session meeting minutes will be made available to the citizens. Discussion about Executive Sessions and the Consequences of Minutes/Notes Council President Peterson explained there has been some question about what other cities in Washington do/not do with regard to executive session minutes/notes, when those minutes/notes are made available to public, pros and cons regarding attorney/client privilege and the concept of executive sessions. City Attorney Jeff Taraday provided the following introductory comments: first, there is a clear distinction between notes and minutes. Minutes may begin as notes but become minutes when the City Council has an opportunity to review and vote to approve their accuracy and in some cases make revisions which may include reviewing the audio of the meeting. Currently in executive session the City Clerk takes notes but those notes are never reviewed/approved by the City Council so they do not have the status of minutes. Second, Mr. Taraday was not aware of any other city in Washington that keeps notes of executive session. Municipal Research Service Center (MRSC) recommends against that practice. Edmonds began keeping notes of executive sessions in 1996 when Resolution 853 was adopted. Mr. Taraday read Resolution 853, Establishing a Procedure for Keeping and Retaining Minutes of City Council Executive Sessions. Packet Page 8 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 3 Mr. Taraday pointed out that although the resolution uses the term “minutes,” he does not consider the Council’s practice to be generating minutes. To the extent the Council deems that there is a public interest for making a record of what takes place in executive session, that record should be as accurate as possible. If there is a desire for a record, there should be an audio recording of executive sessions. Alternatively, the Council goes into executive session for a reason; the reason is stated before the Council goes into executive session and it is an executive session because it is a discussion that should not be public and no record should be made. Mr. Taraday recommended the Council either make a full record or make no record; to do what the Council is doing now is potentially misleading in that it is not possible to take down on paper everything that takes place in executive session. The Council raised the following suggestions/questions/topics (City Attorney’s response in italics): • As an alternative to recording, keep notes of executive sessions and the Council review the notes and possibly in the future call them minutes. The resolution seems to state the Council wants to ensure there is a record stating the Council was in executive session for the right reason. There is no way to know that an accurate record exists unless there is a recording to back up the notes. The Council also needs to vote to approve minutes; the Council cannot vote in executive session. The Council could review the minutes privately and then vote in open session to approve them. If there is an interest in a fully accurate record of what takes place in executive session, the only way to ensure that is to record it. • Why not record executive sessions? The City has always asserted that if the executive session is for the purpose of discussing pending/potential litigation and the City Attorney is present, the notes taken during executive session are attorney/client privilege protected and therefore are not subject to public disclosure. However, there is no case law and there is no guarantee the court would rule that way. Therefore in the absence of a more clear statute about note taking/minute taking/recording of executive sessions, there is some risk that a court could rule that whatever record was made should be made public. He would, of course, vehemently object to that effort and would argue that any record of a discussion regarding pending/potential litigation should be treated as attorney work product or attorney/client privilege and not subject to public disclosure. • What topics are permissible for Executive Session and why don’t other cities take notes? The reason other cities do not take notes is out of concern that the record cannot be protected from public disclosure. Mr. Taraday reviewed the permissible bases for executive sessions contained in RCW 42.30.1101(1). • The Council could continue its current practice but revise the resolution to conform to the current practice. If the current practice is continued, Councilmembers have some protection because they do not review or approve the notes taken of executive sessions. Mr. Taraday did not recommend continuing the current practice because if the goal is an accurate, complete record, it should be a record that can be verified later. • There are some issues on the list of bases for an executive session that should not have any record kept; the philosophy behind an executive session is to have an open discussion about sensitive issues such as personnel, potential litigation, and those should never be revealed to the public. The Council could record discussions regarding real estate matters; the Council could review and approve minutes in open session and possibly release them in the future. The Council would not record or take notes of all other executive session topics. The City Council could establish a policy to record certain types of executive sessions. With regard to the approval of minutes, there is no exemption from the OPMA for approval of executive session minutes; the City Council cannot go into executive session to discuss a change to executive session minutes. MRSC recommends that minutes not be kept of executive sessions because a public records request could be made for the minutes and there is no automatic exemption from disclosure that applies. • RCW 42.30.010 cited by Mr. Reidy states that the people of the state do not yield their sovereignty to the agencies which serve them. The Council should take full and complete minutes and record executive sessions and determine what can/cannot be revealed in the future. The risk of that approach is the Packet Page 9 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 4 executive session list of topics does not clearly say that a record of the executive session is not disclosable under the Public Records Act. • Why does Edmonds keep notes of executive sessions? MRSC recommends notes not be kept and most cities do not. There is no legal need to takes notes to comply with state law; it is up to the Council whether to preserve a record of executive sessions. It can be helpful in the future to check on topics the Council has discussed in the past. • Executive sessions give the Council an opportunity to have an open dialogue with staff. The philosophy of executive sessions is to have a frank dialogue, a recording would minimize that. • There may be short term reasons not to disclose executive session notes but not in the long term. If Councilmembers know what they say could eventually be disclosed, they may be more thoughtful in their questions and discussion. All executive session conversations should be disclosed in the future. The public has a right to know the information unless it is confidential and private. • Need to determine why other cities are not taking notes of executive sessions. The reason other cities do not take notes is clear in the statement on MRSC’s website; there is no automatic exemption from disclosure. There is the possibility even in the short term that a court could require disclosure of a record the City Council thought would not be disclosed. A potential option would be to have the City Attorney take notes. His notes would be easier to protect as they are an attorney work product. • It would be unpractical to have discussion in executive session if Councilmembers have to think about what could be released. Recording or taking minutes for only some topics would also be difficult. There is the potential for a lawsuit with regard to any executive session topic and the Council has the fiduciary responsibility to limit/reduce lawsuits. Prefer no minutes be kept of executive sessions. It was the consensus of the Council to clarify, revise, rewrite the resolution. Council President Peterson will schedule it for consideration by the full Council during the first half of the year and take public comment. He asked Councilmembers to provide him their suggestions. Budgeting by Priorities Presentation (working lunch) Community Services/Economic Development Director Clifton explained one of the topics at an Association of Washington Cities budget workshop was budgeting by priorities/budgeting for outcomes. Councilmember Buckshnis, Citizen Darrol Haug and he and a few others then met with Redmond Finance Director Mike Bailey who reinforced their interest in the concept and determining whether it would be an appropriate budgeting process for Edmonds. Mr. Bailey, who is ill today, will be invited to conduct a workshop with the Council in the future to describe what it was like for Redmond to implement budgeting by priorities, and how it was received by the directors, elected officials and citizens. Mr. Hunstock explained Redmond spent 1-2 years and $160,000 on consultants to put a budgeting by priorities process in place. He referred to a handout from the Government Finance Officers Association regarding a priority-driven budget process that is similar to budgeting by priorities. He provided an overview of budgeting for outcomes: 1. Determine the “price of government” (total resources) 2. Determine priorities a) Example: one of Redmond’s priorities was a safe place to work, play and live 3. Assign a portion of the “price” to each priority 4. Determine best way to delivery results by priority a) Results Team develop strategies/RFOs b) Program staff submits “offer (attempt to address goal), may be multi-department offer c) Results teams rank/scale offers 5. Results budgeting is offers focused on strategies to accomplish priorities Packet Page 10 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 5 Mr. Clifton pointed out the strategic plan will assist with steps 2 and 3, determining priorities and allocating resources. At the strategic plan retreat on February 28, consultant Tom Beckwith will discuss budgeting by priorities. Knowing citizens’ priorities will help in the decision making process; that is how the strategic plan will tie into the budgeting process over time. Mr. Hunstock commented the State has been using budgeting by priorities for several years Mr. Hunstock responded to Council questions regarding the size of results teams, who is on results teams, process for results team ranking/scaling offers, different results teams for each priority, ranking/weighting mandatory items ahead of discretionary items, how the Comprehensive Plan and other plans fit into budgeting by priorities, how to prevent large teams from getting bogged down in minutia, who leads the results teams, annual versus biannual budgeting process, initial resistance from staff in Redmond, first Edmonds budget that could use this process, length of time this concept has been in place, and how budgeting by priorities fits with the strategic plan. Ms. Hite relayed comments from colleagues in Redmond that this process takes a lot of time and takes time away from other priorities. After Redmond completed their process, Bellevue used a hybrid model that was not as time intensive but had the same results. She suggested considering methods utilized by other cities. Mayor Earling pointed out unknowns such as staffing levels based on the 2013 budget, emphasizing the need to be mindful of staffing level potential. In late February, early March and until the 2013 budget is approved, he plans to embark on a systematic approach of educating the public about the City’s budget. This will be a combination of newsletters, columns, City Council meetings, etc. to expose citizens to the reality of the challenges the City faces and to get the community engaged. Council President Peterson advised he will schedule a workshop with Mr. Bailey to provide more details regarding Redmond’s experience. Department Updates and Priorities for 2012 1. Finance Mr. Hunstock reviewed the Finance Department’s 2012 work plan: • Policy and procedure development including reserve policy and appropriate balance in each fund • Issue RFP for banking services, lower cost and better service • Improve financial reporting Mr. Hunstock reviewed a State of City’s Finances handout. He highlighted the Total Governmental Fund Revenue and Expenditures graph, summarizing in 8 of the last 10 years, expenses have exceeded revenue. He highlighted the Total Fund Balance Governmental Funds graph, explaining although the General Fund ending fund balance has stayed somewhat stable, the balance in other funds is decreasing, which puts more pressure on the General Fund to bail out those funds. Mr. Hunstock referred to the General Fund Revenue, Expenditures and Fund Balance 2009-2021 graph, which shows the General Fund will be depleted by early 2017. The graph includes $1.3 million Public Safety Reserve but not $1.9 million Emergency Reserve. He summarized expenses increase 3.2%/year while revenues only increase 1.4%/year. Until that gap is narrowed or reversed, the City will run out of money at some point. He provided another graph that assumes $1 million in new revenue every year, pointing out that only pushes out the date that the City runs out of money. The bigger issue is that expenses exceed revenues. One of the primary reasons is the limit on property tax increases to 1%/year plus new construction. Discussion followed regarding the increase in employee benefits, the importance of educating citizens regarding expenditures exceeding revenues, economic development that increases revenue, and laying the groundwork for creating new revenue sources in the future. Packet Page 11 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 6 2. Public Works Public Works Director Phil Williams explained in 2012 Public Works has $32 million in expenditure authority. He distributed information regarding Engineering, including staff biographies, organization chart, staff responsibilities, 2011 accomplishments, 2012 goals, project management, and the quarterly Public Works report. He highlighted 2012 infrastructure issues: Water • Finish 2011 water line replacement program • Construct 2012 water line replacements • Pave 2010/2011 water line replacement segments rated poor and severe • Design 2013 water line replacement • Anticipate and implement 7.5% rate increase for January , 2013 (2010 Water System Plan) • Expect the cost of water from Alderwood Water to increase 6-9% Sewer • Replace/repair/upgrade pump stations 2, 5, 11, 12, 14 and 15 • Design/construction sewer system repairs on 224th, Alder Street East, Beach Place, Dellwood Drive • Design sewer system repairs on 200th, 216th, 72nd West, 76th West, 8th South, Hemlock, 7th Ave • Update Sewer Comprehensive Plan and rate study • Treatment o Automatic transfer switch, enclosure and new walkway o Aeration basin baffles o Incinerator state testing and compliance plan o New incinerator regulations o One more year of flow swap with King County (+$300,000) o Alderwood solids processing (+$175,000) Stormwater • Design Talbot Road drainage and habitat improvement • NPDES phase II permit compliance • Drainage improvements in SW Edmonds basin • Public Works yard improvements • Lake Ballinger projects Transportation capital • Design/right-of-way phases funded and ongoing for: o 228th/Hwy 99 o 212th/76th Edmonds Woodway High School o 212th/84th (Five Corners) • Complete design and construct Main Street improvements starting September • Completed 30% design and apply for funding for Sunset Avenue walkway • Continue traffic calming program with radar feedback signs Mr. Williams highlighted the following: • Street expenditure budget for 2012 is approximately $1.605 million • $700,000 net gas tax ($160,000) goes to Fund 112 for street capital) • First $20 TBD revenue generates approximately $600,000/year • Total revenue $1.314 million • $291,000 from current fund balance of $319,000 leaving $28,000 • The City has not paved any street with its own resources since 2008 Packet Page 12 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 7 • An additional $1.4 - $1.5 million is needed above current funding levels to provide a sustainable street condition • Water Fund will do approximately $525,000 - $595,000 paving in 2012 He displayed a chart illustrating the effect of I-695 on license fees and Motor Vehicle Excise Tax (MVET) for a $25,000 car. He also displayed a graph of the City’s historical budget growth vs. CPI 10 years before and 10 years after I-695. He displayed a map of City streets rated poor to severe. He summarized the two primary issues: • Streets are not in acceptable condition • Streets are getting worse each year, will continue to do so absent a targeted pavement preservation program, and the cost to cure will outpace inflation Mr. Williams commented on the following: • City voters rejected $40 per vehicle TBD fee increase in 2010 • City voters rejected a property tax levy for streets in 2011 • Street utility bills have not fared well in the legislature for several years • There are several new proposals in the legislature this year: o Governor’s proposal: $1.50 barrel tax $1% county MVET $15 fee increase for heavy trucks $300 million to TIA for TIB grants $300 million to County CRAB board TBD councilmanic fee authority for an additional $20/vehicle o None of these can be counted on to resolve our street funding issue. Some General Fund or REET support is needed. Mr. Williams responded to Council questions regarding potential for another TBD vote for a lesser amount, recent street ratings, goal of a sustainable street system, funds from the state via Public Works Trust Fund or a jobs stimulus package, the City’s snow clearing policy, implementation plan for water and sewer facility fees, the role of the Citizen Transportation Board and potentially reforming the Board, current limitations on the use of TBD funds, City ordinance limiting allocation from REET to transportation, legislature’s change in the use of REET, revenue bond for street paving on voted revenue source, and reducing the speed limit on Sunset Avenue. Council suggestions included: • Educating citizens regarding how ice/snow is removed from streets • Reaching Council consensus on TBD/levy for money for streets • Proposing a property tax levy for streets rather than an increased TBD fee • Matching revenue bonds to projects Mayor Earling commended the street crew for the great job they did during the snow storm. Last Tuesday Mr. Williams and he along with 20 other mayors from around the state met in Olympia to discuss transportation issues and to unite around a common message. He invited Councilmembers’ input regarding the transportation funding tools that the legislature is discussing. Mr. Williams commented preserving the existing infrastructure is an important issue as state funds are not available for that. He suggested the Council may want to revisit the ordinance regarding the use of TBD funds. Council President Peterson advised the TBD Board is meeting next week; the legislature is considering allowing Councils to enact an additional $20 TBD license fee. If that were allowed and Edmonds chose to do it, it would Packet Page 13 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 8 generate $600,000/year. Another possible funding source the Council could consider is changing the REET fund allocation. 3. Police Police Chief Al Compaan displayed the Police Department organizational chart, and identified Police Department mandated services, and other services. Chief Compaan reviewed staffing and services rendered in 2011: • 55 commissioned and 9 full-time support staff and 2 part-time • 30,413 incidents including 8,227 traffic stops Chief Compaan reviewed the Police Department 2012 budget: • Budget $9,165,244 • Includes $531,050 jail costs • Does not include $1,076,255 for SNOCOM - SERS dispatch for Police, Fire, Public Works Chief Compaan reviewed a graph of budget versus expenditures 2009 -2011. He also reviewed a graph of overtime 2009-2011 and described reasons for overtime: • 2009: $408,000 department operations and $50,000 reimbursed • 2010: $407,000 department operations and $40,000 reimbursed • $2011: $394,000 department operations and $59,000 reimbursed Chief Compaan commented on staffing: • Staffing has dropped from 85 to 66 employees in last 12 years • Experiencing difficulty filling commissioned positions. Continuous unfilled vacancies • Three vacancies, plus fourth unfunded position in 2012 Chief Compaan highlighted the following unmet needs: • Crime analyst/crime prevention officer – to provide timely interface within our agency, with public, and with other law enforcement • Professional standards – greater human resources support with recruitment and hiring • Investigations – FTE assigned to respond o increasingly complex criminal investigations • Technology support and systems – dedicated FTE to support systems (New World, SECTOR, mobile data computers, automatic license place reader, in-car video) and to aid in cybercrime investigations • Animal control/ordinance enforcement – parking, animal control, illegal dumping, abandoned vehicles, pet licensing. Workload not easily absorbed by patrol Chief Compaan reviewed the City’s contract with the Town of Woodway for police services: • Woodway pays on a per call basis ($137.50) plus $42.82/hour for additional officers and relies on Edmonds for 24/7 response capability • The current contract extends through December 31, 2012 • Woodway’s Police Department provides 264 hours of service/month (average of 8.7 hours/day) including the Chief • Fire and EMS – Woodway pays $473,638 (2012) and $515,468 (2013) based on a call load of 50 calls/year and a population of 1,190 • Most frequent responses are for alarms but also respond to suspicious persons, domestic violence, burglary. The focus is on in-progress crimes • Average time on scene per response is 15-30 minutes Chief Compaan reviewed revenue generated by the contract with Woodway for police services: Year Police Calls Contracted Rate Total Revenue 2011 87 $137.50/call plus $42.82/hour for additional officers $12,867 Packet Page 14 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 9 2010 79 $137.50/call plus $42.82/hour for additional officers $11,625 2009 77 $125/call plus overtime $10,079 Chief Compaan provided a comparison of Edmonds and Woodway police budgets and per capita spending: Edmonds Woodway Total Police budget excluding jail but including SNOCOM, SERS, ESCA $9,376,666 $202,303 April 2010 population 40,900 1,200 Per capital spending on police, excluding jail but including SNOCOM, SERS, ESCA $229 $169 Total calls for service 30,506 703 Calls per capita 2010 0.75 0.59 Total assessed valuation $6,433,258,853 $471,163,064 Cost of total Police budget, excluding jail but including SNOCOM, SERS, ESCA per $1000 assessed valuation $1.46 $0.43 Chief Compaan explained earlier this year the Council passed a resolution to pursue a full service contract with Woodway. Staff plans to research other small cities that are served via a contract such as Hunts Point, Clyde Hill, etc. Councilmember Buckshnis relayed Woodway Mayor Nichols’ concern that Edmonds is not providing full service but availability service. Discussion followed regarding how the per hour charge is calculated and whether it reflects overhead costs, charging Woodway for the real cost of services, Woodway’s ability to contract for police services with another agency, Edmonds Police responding to an emergency in Woodway regardless of who provides contract services, concern with continuing to contract with Woodway on a per call basis, and the fact that Edmonds residents pay for police and fire services not on a per call basis but so that they are available when needed. Council President Peterson summarized in light of the resolution the Council passed in 2011, Chief Compaan and he will develop background information such as historic costs and data from other eastside cities served via a police contract and develop a proposal to present to Woodway. It was also suggested that a range be developed to reflect the cost that Edmonds taxpayers pay for police services. Chief Compaan invited Councilmembers to SNOCOM’s open house/tour tonight at 5:30 p.m. in Mountlake Terrace 4. Economic Development: • Updates on Westgate/Five Corners Special District Studies Mr. Clifton explained the EDC submitted six higher recommended projects; one of them was special district studies for Five Corners and Westgate. Last year Mr. Chave presented two concepts, one for Five Corners and one for Westgate, and the City Council authorized staff and the EDC to work with the University of Washington to prepare form-based codes related to each commercial area. The UW has prepared a draft code for Westgate that the EDC will review at their February 15 meeting. • Highway 99 Transit Oriented Development Planning Manager Rob Chave explained over the years regional transportation planning has progressed toward transportation oriented development (TOD) around transit. Although zoning on Highway 99 potentially encourages that type of development, the intent is to review Highway 99 regulations to ensure they do not Packet Page 15 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 10 present any obstacles to TOD that could hinder the City’s ability to seek funding. Everett, Lynnwood, and other jurisdictions have revised their development codes and plans with regard to TOD; Edmonds can partner with those jurisdictions so that development is similar along Edmonds’ portion of Highway 99. Mr. Clifton pointed out two areas that have the potential for TOD are near Community Transit Swift stations at 216th and 238th. This is an appropriate topic for the Highway Hwy 99 Taskforce and the EDC to partner on. Mr. Chave and Mr. Clifton responded to Council questions regarding PRSC’s grant for TOD affordable housing along I-5, staff’s involvement with Growing Transit Communities, development of the International District, and transfer of development rights. • CTAC Update Mr. Clifton explained CTAC’s primary focus is the City’s fiber. Washington State Department of Transportation (WSDOT) gave the City 24 strands of fiber between Public Works and the ferry terminal and it now connects to the Westin building in downtown Seattle. The City prevailed in two lawsuits to allow the sale of excess capacity to the private sector. CIO Carl Nelson reported on recent activity related to the City’s fiber. He displayed a map of downtown that illustrated the fiber route. The approach has been if fiber is close to a business or building, they are approached about connecting up to fiber. He identified three active connection points: the Edmonds Center for the Arts (ECA), the 110 James Building, and Rick Steves. In addition to being close to the fiber route, a business/building must have technically IT savvy staff. Mr. Clifton reported Meeting Planners International, an organization that schedules regional and local meetings in the United States, is holding a meeting of 150 representatives in Edmonds in May. During that meeting staff will describe the meeting facilities in Edmonds and things people can do while visiting. The goal is to connect fiber to the conference center, the Yacht Club, the library Plaza Room, and other meeting locations. 5. Parks, Recreation, and Cultural Services Update and 2012 Priorities Parks and Recreation Director Carrie Hite reported on the following: • Edmonds Interurban Trail Project – open late spring. On scope and on budget • Old Milltown Plaza – underway, naming on next week’s Council agenda, new owner has done repairs to Old Milltown building, donated $7500 for development on their portion of property. New property owners interested in opening restrooms as public restrooms downtown. • Yost Pool – in CIP to replace boiler this year, likely in September, depends on REET fund availability. Revenue down 20% in 2011, other local pools experienced same deflation of participation. Have balanced budget for 2012. Received grant from Verdant to offer swim lessons for 3rd grade students. • Former Woodway High School – have had discussion with Edmonds School District and Verdant. Proposed for State jobs bill and capital budget. Shovel ready project. • Edmonds Marsh – People for Puget Sound received a $100,000 from WIRA8 with $50,000 match allocated from Public Works CIP and Parks CIP for feasibility study for enhancements and day-lighting. • Underwater Park – due to concerns from citizens with visual impact of buoys used to manage the underwater park, the City has been working with the local stewardship group and since summer, 10-12 buoys have been removed and replaced with floating line. • SR 99 International District Enhancements – completed this year • Cultural Heritage tour – grant funded • Flower Basket poles – will be installing • Dayton Street Plaza outside old Public Works building – shovel ready, funds in in REET to complete. Also included in State capital budget Packet Page 16 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 11 Ms. Hite highlighted 2012 projects: • Non-resident fees go into effect • Sales tax added to leagues and some recreational programs • Yost Pool turns 40 • Business (concessions) in parks with a new revenue stream going to parks • Social media – benefits of use for department • Implement xfit camp • Implement online registration for swim lessons • Exploration of park impact fees • Civic stadium exploration • Esperance Park • RCO grant submittals • Aquatics • Public restroom Ms. Hite responded to questions regarding whether there was space for a pool and soccer fields at the old Woodway High School, Edmonds School District’s use of the old Woodway High School building, and the adopt a flower basket program. 6. Human Resources Update Ms. Hite reported by Edmonds code the Salary Commission is active every even year. The Commission reviews all elected officials’ (Judge, Mayor, and City Council) compensation and benefits and makes a recommendation to the City Council. There are seven positions on the Commission; two are appointed by the City Council and the remainder appointed by the Commission. Of the seven positions, three are returning Commissioners, one Commissioner is seeking to renew her term (a City Council appointment), leaving three vacancies to be appointed. The deadline to submit an application for the Commission is tomorrow. The process will be fast tracked because by code the Commission must hold two public hearings and make a recommendation to Council by May. The appointments will be presented to the Human Resources Committee in February and to the City Council at the third meeting in February. Ms. Hite explained the Council negotiated a medical reopener for both Teamsters and SEIU in June 2012. This will need to be discussed in an executive session in the near future. Council President Peterson advised the Council will also discuss Human Resources issues tomorrow during committee discussions. Code Rewrites Council President Peterson explained the intent of this item is a broad overview of the process, and then tomorrow during committee assignments, discuss how to proceed in the coming year with regard to building code changes. • Development Codes Building Official Leonard Yarberry explained the issue of a code rewrite first arose in 2006. Some work has been done but little has been done since Development Services Director Duane Bowman left. This is a major issue that needs to be addressed; the proposal is to proceed using internal staff which will entail little cost. Packet Page 17 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 12 Planning Manager Rob Chave described the code structure; the City Code is generally Titles 1-10 which address health, safety, finance, officials, boards and commissions, etc. The Development Code is Titles 15-23 which address building, planning, engineering, public works, design, natural resources, etc. The Code rewrite is the Development Code rather than the City Code although there is linkage between the two. Mr. Chave explained the current code structure has a great deal of legal terminology and it is structured like a legal document but it is not user friendly. The rewrite will also enhance online access. Reasons for the rewrite include amendments that have resulted in disjointed code; there is no entry point, roadmap or guide; it is not easy to understand and there are inconsistencies and contradictions. • Discrepancies in City Codes - How do we correct these? Mr. Chave reviewed the proposed ECDC rewrite approach: Current Proposed Written manual Hyperlinked roadmap Organized in topic-by-topic silos Integrated according to project/purpose Interspersing of defined and undefined terms Clarity of terms and when they apply Converted to online format Built for online access Implies segmented reviews and responsibilities Implies shared interests and responsibilities Mr. Chave reviewed process and tools: • Focus on code organization and structure • Staff commitment • Collaboration effort (mind mapping, authoring, online formatting) • Find and resolve conflicts, inconsistencies • Use focus groups and online testing • Window of opportunity in 2012 Discussion followed regarding incorporating the rewrite of countywide planning policies, making policy changes separate from the rewrite, anticipated savings due to less staff time, timeframe for rewrite process and check-in with Council, cost of code publishing, ensuring a more usable process, creating usability cases as test cases, making use of online technology, and linkage between the ECC and ECDC. Mr. Chave commented it would be helpful for the City Council/Mayor to make decisions this year about long term organization structure so that can be incorporated into the code. Council President Peterson suggested bringing those conflicts to the Council or the CS/DS Committee. Mr. Chave suggested this would be a good subject for a joint meeting with Planning Board. Port of Edmonds - Update on Harbor Square Master Planning Process Port Commissioners Bruce Faires and Jim Orvis were also present. Bob McChesney, Executive Director, Port of Edmonds, explained Edmonds and the Port are partners actively engaged in promoting economic development for the benefit of the Edmonds community. The Port’s mandate is economic development; broadly defined economic development is a conversation about the future. He thanked the City’s planning staff, Rob Chave, Kernen Lien, and Stephen Clifton, for helping them understand how the process works; the process is technical, complicated and time consuming. Packet Page 18 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 13 Mr. McChesney explained the mailed brochure regarding Harbor Square will be reprinted next week to address flaws that were the result of printer errors. The corrections are not substantive but make the brochure more accurate and easier to read. Most of the feedback the Port has received has been positive. The Port plans to move forward with a vision for the future redevelopment of Harbor Square that reflects values of the entire community. Benefits for the community include public access, open space, improved stormwater management, marsh restoration, jobs, and an expanded tax base as well as economic feasibility. In 2009 the Port conducted a bulk analysis to test scenarios for feasibility; the driving question in that process was the minimum amount of development that needs to occur at Harbor Square in order to achieve an acceptable level of economic feasibility sufficient to attract a private sector development partner. He clarified the Port will not do the redevelopment; the Port will create the basis for a public-private partnership. The next step is to have the plan concept approved by the Port Commission for adoption into the Port Master Plan. A non-project, programmatic SEPA is required and is currently being prepared. He expected to make a formal presentation to the Port Commission in late March and following further public comment and review, presumably the Commission will approve the plan. The plan then must be reviewed by the Planning Board, likely in April/May, and the Planning Board will forward a recommendation to the City Council regarding a Comprehensive Plan amendment. He pointed out redevelopment will not happen for several years. First, the City’s Comprehensive Plan must be amended to allow the redevelopment and then there will need to be a development agreement. The final determination with regard to the timeframe for redevelopment will be made by the marketplace. The only decision the Council will be asked to make this year is whether to incorporate the Port Master Plan into an amendment to the City’s Comprehensive Plan so that Harbor Square’s future can continue to be developed and discussed by the community. Development will not occur until the City, Port and the developer agree on a proposal that from the City’s and the Port’s viewpoint incorporates the needs and values of the community and from the developer’s perspective is economically viable. The Port looks forward to continuing the conversation with the City. First Day Wrap-up Council President Peterson briefly described tomorrow’s agenda, anticipating more inter-Council discussion. He suggested Councilmembers think about the goals of the Council committees in preparation for that agenda item. The intent of the EDC discussion tomorrow is what is economic development. Councilmember Buckshnis offered to send Councilmembers a sample of the Finance Committee mission statement. Councilmember Petso recalled last year the Council discussed having Audience Comments at the beginning of Council meeting agendas. She requested Audience Comments be scheduled after the Consent Agenda. Councilmember Plunkett recalled the existing policy, Audience Comments is first on the agenda unless there is a public hearing, was approved at a previous retreat. The first day of the retreat concluded at 4:45 p.m. Packet Page 19 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2010 Page 14 FRIDAY, FEBRUARY 3, 2012 – CALL TO ORDER Council President Peterson called the second day of the retreat to order at 9:41 a.m. ELECTED OFFICIALS PRESENT Friday, February 3 Dave Earling, Mayor Strom Peterson, Council President Frank Yamamoto, Councilmember Joan Bloom, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember PUBLIC PRESENT Friday, February 3 Darrol Haug Bruce Witenberg Al Rutledge Rich Senderoff Ron Wambolt Harry Gatjens Val Stewart Roger Hertrich Don Hall Ken Reidy STAFF PRESENT Friday, February 3 Al Compaan, Police Chief Stephen Clifton, Community Services/Economic Development Director Phil Williams, Public Works Director Shawn Hunstock, Finance Director Carrie Hite, Parks & Recreation Director Carl Nelson, CIO Frances Chapin, Cultural Services Manager Carolyn LaFave, Executive Assistant Jeff Taraday, City Attorney Sandy Chase, City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder Council President Peterson briefly reviewed the agenda. Audience Comments Darrol Haug, Edmonds, commented yesterday’s agenda was great but it shows shadows for the future. He referred to February 29, a calendar adjustment or recalibration, noting today’s agenda included recalibration steps. Other dates in February include Valentine’s Day, a day to spread the love around. He encouraged the Council to embrace volunteers for what they do. He also referred to President’s Day, and Abe Lincoln’s inability to tell a lie. He urged citizens, employees, and elected officials to correct errors and create a better City using the truth. He wished the Council a great day today. Bruce Witenberg, Edmonds, an original member of the Economic Development Commission (EDC) expressed support for extending the EDC’s sunset date. Candidates for Mayor and City Council campaigned on platforms supporting economic development and economic development is a high priority in moving the community beyond its current fiscal crisis. The EDC is a diverse group of individuals who work hard to build consensus with input from the community. He recommended not adopting the proposed changes to the ordinance that created the EDC as it is crucial not to constrain the EDC’s ideas or stifle their creativity. If the Council does not like the ideas the EDC present, he suggested either not putting them on the agenda or Councilmembers vote against them. It is also critical that a significant number of the current EDC members be reappointed to ensure continuity and to save staff and members time educating new members. Al Rutledge, Edmonds, referred to yesterday’s presentation from the Port, suggesting the City consider transportation and the Senior Center during redevelopment of Harbor Square. Next, he suggested the public be Packet Page 20 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2011 Page 15 allowed to call in comments during City Council meetings. He also suggested the Council take public comment before and after Council deliberations during a public hearing. Rich Senderoff, Edmonds, an original member of the EDC, appointed by Councilmember Plunkett, explained the EDC has been positive as illustrated by the Council’s support of the Five Corners and Westgate studies. He commented on the strategic planning process, relaying he was impressed with the consultant’s knowledge and that they were listening and was confident a good product would result. He pointed out the strategic planning process is not economic development; there will be economic development components but it has more to do with bridging divides in the community and budgeting for priorities. He acknowledged the EDC is not perfect and there are areas where it can improve such as more interaction with the Council as a whole and with the Councilmembers who appointed each member. Having two Council liaisons to the EDC will also assist with that interaction. He urged the Council to extend the sunset date of the EDC and allow the group to develop its own personality. If the EDC goes astray, he urged the Council to inform them. Presentation on Roles and Responsibilities in a Mayor/Council Form of Government Council President Peterson introduced Pete and Carol Butkus, Butkus Consulting. Mr. Butkus summarized his presentation and described his and his wife’s backgrounds as local elected officials. Ms. Butkus provided her observations from her service in local government (Councilmember and Mayor) and in talking with other local elected officials: • The Council is a legislative body • Decisions are Council decisions, after a decision, Councilmembers cannot continue to voice personal opinion to citizens • Steep learning curve, reason for developing Council handbook • Representative government, citizens not have time to study issues, that is the reason they elected Councilmembers • Compromise is not a bad thing, important to work with other Councilmember to reach a good decision • Have fun. Pullman had a Waffle Award that was presented to the Councilmember who was the most indecisive • Be considerate, read packet, ask questions early/before meeting • Work toward consensus, garner support, work issues • Next week is new meeting, don’t bear grudges or bring stereotypes into meetings • Anticipate long term result of decisions • There is never a time a Councilmember is off the record. Ms. Butkus briefly reviewed materials from Pullman, Olympia and Spokane. Mr. Butkus described his first exposure to the City Council as a police officer and later as a Mayor, emphasizing the importance of reading Council packets before meetings. He reviewed Pullman’s organizational chart, pointing out boards and commissions are advisory to the Council. Mr. Butkus described a hypothetical case where a school official asks at a Council meeting for the City to install a traffic signal at a busy intersection where students cross due to recent district changes and a citizen makes an emotional appeal. This example illustrated the importance of communication and the Council working with staff to develop a solution. Mr. Butkus presented another hypothetical situation where a Councilmember was talking with the Parks Superintendent and asked the Superintendent to make a presentation to Council that night regarding a project. Packet Page 21 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2011 Page 16 Mr. Butkus asked each Councilmember to comment on what was right/wrong with that request. Mayor Earling described the Council’s process for putting things on an agenda. Mr. Butkus presented another hypothetical situation where the budget is on the agenda for adoption following a long process and a Councilmember asks to have a decision package included for a police officer. The Council discusses the decision package and is unable to reach a consensus. The Mayor identifies several options. This example illustrates the importance of useful, respectful communication. Mr. Butkus conducted a group exercise where he asked Councilmembers and Mayor to identify ways they would like to have business conducted and then prioritize the list: 4 votes Legal questions and how many Councilmembers does it take to give direction to the City Attorney 6 votes Contact with staff by Council as appropriate. Copy Mayor on issues related to policy or that consume staff time 2 votes Citizens’ concerns – how comment back to, 1) make sure a response is given, and 2) coordination among Mayor and Council needed. 2 votes Open communication with each other and staff 2 votes Open door policy with Mayor 0 votes Communication with staff and mayor 1 vote Mayor and Council communication goes to all Council 1 vote Protocol on communication – same for all of us 2 votes Utilize everyone’s expertise During the above exercise there was discussion regarding authority to direct the City Attorney, being cautious about what is written in email, designating one person to respond to citizens, importance of committees making recommendations to Council, and rescheduling an agenda item rather than endless debate if it is clear the Council is not going to take action, The retreat was recessed for lunch from 12:14 p.m. to 1:13 p.m. Mr. Williams reported he met with PUD staff on site today regarding the Main Street project and determined it will be possible to move overhead power on the south side between 5th and 6th into the alley at virtually no cost to the City. He planned to seek a partnership with the PUD on the Five Corners intersection. Committees: Roles and Responsibilities Council President Peterson suggested the Council clarify roles and responsibilities of committees for this Council, the public and future Councils. The Council and staff discussed what issues are sent to which committee, how an issue is presented to two committees, the previous practice of holding work sessions at Council meetings on the 4th Tuesday, noticing committee meetings so that Council can meet as a whole if necessary, and work sessions allowing formal meetings to move more quickly. Council President Peterson advised he would work toward having the 4th Council meeting be a work session, and taking action at regular meetings. • Expectations Council President Peterson summarized options for committee action: 1) schedule on the Consent Agenda, 2) forward to full Council, 3) do not move forward, or 4) schedule on work session agenda. The way to get an item Packet Page 22 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2011 Page 17 before the Council is first a committee meeting or work session. Issues that have a financial impact will be discussed at a work session rather than just by the Finance Committee. It was the consensus of the Council to change the name of the Community Services/Development Services Committee to the Public Works, Parks and Planning Committees. • Mission Statements Committees will determine whether to develop a mission statement. Councilmembers Buckshnis and Yamamoto will develop a mission statement for the Finance Committee. • Clarify the Public Safety/Human Resources Committee It was the consensus of the Council to change the name of the Public Safety/Human Resources to Committee to the Public Safety and Personnel Committee. • Community Outreach, Tree Board Council President Peterson explained there has been a proposal to restart the Community Outreach Committee. Councilmember Plunkett recalled the Community Outreach Committee was discontinued after 3 years; no new methods of communicating were identified. Mayor Earling commented on the potential for an electronic newsletter. Discussion followed regarding whether to form a code rewrite committee so that the code rewrite is Council and citizen driven, technical expertise required for the code rewrite, having staff make periodic presentations at Council work sessions regarding the rewrite, the proposal by staff to restructure the code, providing opportunity for citizen comment but having professionals assemble the changes, citizen knowledge that could benefit the process, concern with citizens participating for their own benefit or at least that perception, proposal to have user groups test the model, ability for any citizen to identify code conflicts regardless of whether there is a committee structure, and asking staff whether forming a committee in the future could be helpful. The Council agreed to seek feedback from Planning Manager Rob Chave and Building Official Leonard Yarberry regarding forming a code rewrite committee and schedule further discussion on a work session agenda. Council President Peterson suggested enhancing the Council portion of the website with more updates, etc. and working with the Mayor on an electronic newsletter and then consider whether a Community Outreach Committee is needed. It was the consensus of the Council to add a Council liaison to the Tree Board and to make it a paid committee position. • Ethics Council President Peterson recalled there has been discussion about developing a code of ethics for Councilmembers. Councilmembers Fraley-Monillas, Bloom and Petso offered to serve on an ad hoc committee that would review other cities’ codes and present a draft to the Council. • Miscellaneous Mr. Taraday explained a special meeting notice must be issued for Tuesday committee meetings that begin at 6:00 p.m. If the Council wished to continue holding committee meetings at 6:00 p.m., he suggested revising the code to reflect that start time. Packet Page 23 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2011 Page 18 Council President Peterson suggested the Council consider starting all Council meetings at 6:00 p.m. and holding executive sessions at the end of the meeting. Edmonds Center for the Arts(ECA)/Public Facilities District (PFD) and the Role of the City ECA Board Members Steve Sheldon and Tom Tomberg and PFD Board Members Bob Rinehart and John McGibbon were also present. Joe McIalwain, Executive Director, Edmonds Center for the Arts, described the governance structure: • Snohomish County PFD established in 2011 for the purpose of creating and operating facilities to generate tourism. They oversee four projects: o Comcast Arena o Lynnwood Convention Center o Edmonds Center for Arts o Future of Flight Museum • Edmonds PFD is an independent public agency and is the owner/operator of ECA. • Edmonds PFD is affiliated with the City through a four-party Interlocal Agreement o City Council approves changes to PFD charter o City Council appoints PFD Board Members o City Council guarantees bonds issued in 2002 and in 2008 for the renovation and operation of the Center Mr. McIalwain described the differences between the PFD and ECA: • Edmonds Public Facilities District o An independent public agency established under RCW 35.57 o Audited annually by the State Auditor’s Office o Owns the land and all facilities on the campus o Statutory authority over the operation and programs of the Center o Does business as “Edmonds Center for the Arts” or “ECA” • The Not-for-Profit Organization (ECA) o A separate 501c3 corporation o Official name of the corporation: Edmonds Center for the Arts o 18 member Board of Directors at present (up to 24 positions) o Mandate: to support Edmonds Public Facilities District in its operation of the Center Mr. McIalwain reviewed the organization chart. The campus facilities include: • Theater, lobby – build 1939, renovated 2006 • Gymnasium – built 1939 • School building – originally built 1921, renovated 1939 • Music building – build 1962, currently storage only • Parking lot (90 spaces) The ECA is solely responsible for the ongoing maintenance of the facilities and grounds. Edmonds Landscaping generously provides weekly landscape maintenance at no cost as a donation to the not-for-profit. District staff manages maintenance projects directly or contracts for services with outside vendors at its own expense. Mr. McIalwain reviewed art programs and services at the Center: • ECA’s season presentations o Approximately 25 artists/groups from around the world each season o Music, theater, dance, comedy, special attractions • Community Partner Organizations o Cascade Symphony Orchestra Packet Page 24 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2011 Page 19 o Olympic Ballet Theater o Sno-King Community Chorale o Edmonds Community College o City of Edmonds Cultural Services Department • Gymnasium o Sno-King Youth Club o Sports and Recreation organizations o Arts activities and special events • Lease agreements o Community Christian Fellowship o Stella Maris Academy (Montessori) o Clearwire, Inc. (rooftop cellular lease agreement) He described the cultural and economic impact of the Center on the community. He highlighted preliminary financial information for 2011 year-end: • Ticket sales revenue up 33% • Rental revenue up 5% • Contributed revenue up 20% • Total operating revenue up 20% Mr. McIalwain reviewed the Center’s capital debt: • EPFD retains approximately $10 million in capital debt • 2002 bond issue - $7 million ($6 million – PFD, $1 million – City) o City makes bond payment directly o PFD reimburses City for these payments with Tier 1 funds • Private Capital Campaign – $7 million o Combination of individuals, corporations and foundations • 2008 bond issue - $4 million o To cover the balance of the renovation costs o Bonded against a new revenue stream (Tier 2) from Snohomish County PFD o Bonds guaranteed by City of Edmonds via Contingent Loan Agreement Mr. McIalwain reviewed sales tax revenue streams: A. Direct local-level sales tax rebate o Covers portion of the 2002 bond issue B. Tier 1 county-level sales tax rebate o Covers remainder of the 2002 bond issue C. Tier 2 county-level sales tax rebate o Intended to cover 2008 bond issue o Projected revenues exceeding $200,000 annually o Economic crisis resulted in 100% loss of revenue from the Tier 2 rebate in 2012 o This unrealized funding source is the case of capital shortfall Mr. McIalwain reviewed the projected capital shortfalls 2001-2012. He described potential solutions to the debt shortfall which include: • City/PFD/ECA Task Force – representatives from each meet monthly to strategize and pursue new revenue for debt service such as: o Naming rights o Extension of PFD tax rebate which may allow refinance of 2008 bonds o Economic recovery o Improved operating performance, net revenues to capital Packet Page 25 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2011 Page 20 • Improved performance in operation will also help meet future bond debt obligations Opportunity and challenges include: • Facilities o Tremendous history o Significant square footage o Renovated portion – capital replacement and renewal o Non-renovated portion – renovation and repairs o Future development • Programs and services o Expanded presenting season o Expanded rental program o Expanded education/outreach o Summer camps and programs o Expanded sports and recreation activities o Visual arts activities • Partnerships o City of Edmonds o Edmonds Community College o South County Senior Center o Edmonds Arts Festival Foundation o Others Mr. McIalwain advised the PFD/ECA just released a Request for Proposals for its own strategic planning process and has formed a committee to oversee the process. He assured all stakeholders will have an opportunity to engage in that process. Council President Peterson encouraged Councilmembers to tour the ECA. Economic Development Commission (EDC) Council President Peterson explained the question soon to be before the Council is whether to extend the sunset date of the ECA. The current sunset date is April 29, 2012. The Council can choose to change the mission of the EDC, discontinue the Commission, redefine the definition of economic development, etc. Council, Mayor and staff comments included the following: • Some EDC members view economic development as anything that brings in revenue to the City, others view it as business activity • Creation of residential housing units is not economic development • The EDC is looking at ways to produce revenue for City indirectly/directly • The City needs to foster economic development to generate revenue as well as foster quality of life. • Important to bring in businesses that generate revenue, but what can the City do to attract businesses • Fostering an economic base attracts good quality housing and people to live here • Diverse housing/population attracts businesses • EDC should concentrate on tourism, sports tourism • Think of economic development in terms of the financial future of the City • Need to advertise broadband capacity • Think outside what one project will bring to the City • Economic development is not just businesses retention/recruitment, it is a combination of activities and policies established to improve the City’s economic health and quality of life Packet Page 26 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2011 Page 21 • Economic development includes investing in education of children and business owners, investing in critical infrastructure, environmental and fiscal sustainability • Be a welcoming community to all • Concern with definition of economic development as any and all money coming to the City • Not interested in the EDC considering sources of revenue that citizens and the City Council have rejected in the past such as business taxes, gambling, taller buildings, transport fees, etc. • Frightening and illogical not to limit revenue sources the EDC considers for economic development • New residential units cannot be the only source of revenue to close the budget gap • What would the economic impact have been to the City if a conference center, hotel/restaurants, and public open space had been developed at Pt. Edwards • Long term sustainability and quality of life is the most important • Need to give EDC parameters so have they have direction • Economic development was not specifically defined when EDC created • Cannot support extending the EDC’s sunset date unless their focus is narrowed • Proposed amendment narrows focus of EDC • Support economic development but not taxing citizens • Should not stifle ideas/micromanage the EDC before ideas even reach the Council • Purpose of EDC to bring forth ideas; City Council has ultimate decision whether to pursue or not • Economic development versus economic growth; economic growth is a component of economic development • Several Councilmembers have not appointed EDC members • One of important things from EDC is the strategic planning process. If focus was narrowed could the EDC have done that? • Leaving EDC’s focus open allows opportunity for ideas • Support extending EDC • EDC seemed only to be asking the Council for money for studies and a proposal for development agreements • There are other volunteers groups that do land use (Planning Board), fiber (CTAC), etc. • The EDC’s mission may be so broad that worthwhile ideas are not being pursued • If Council wants to put some control on the EDC, don’t limit them to only opening new businesses on Main Street. Their charge needs to be broad enough to include quality of life and controlling tax increases • EDC discussions generate a lot of ideas, some come move forward, some do not. In 2½ years the only item that led to the proposed changed is non-transport EMS fee • It is the EDC’s role to propose all kinds of economic development strategies and revenue sources; it is up to the City Council to say yes or no • Need to appoint new members to EDC and amend the ordinance • Development of sports fields at old Woodway High School is an example of sports tourism • When the EDC proposed a non-transport fee, they only wanted the Council to talk about it • EDC is a new commission, will have growing pains • Empower the EDC and move forward. Important to keep momentum going Council President Peterson advised he would schedule changing the language in the ordinance on a future Council agenda. Council suggestions for that discussion included: • Clarify the Council liaison’s role • Have a Port liaison rather than Port Commissioners serving as members • Amend the language so members are not elected officials • Make Commissioner appointments later • Stagger Commissioners’ terms Packet Page 27 of 237 Edmonds City Council Retreat Draft Minutes February 2-3, 2011 Page 22 Introduction to Support 7 Citizen Volunteer Emergency Response Ken Gaydos, Support 7 Fire – Police Volunteer Chaplaincy Services, provided a video of tragic events that occurred before Support 7 was founded and events where Support 7 has provided support services for friends and relatives of victims and emergency responders at the scene. Mr. Gaydos explained Support 7 began in 1985 with a surplus aid unit to provide a place for friends and relatives of victims at the scene and refreshments for police/fire. He commented on the volunteer chaplains and lay men and women who provide support as well as business partners who are part of the team. Support 7 is housed at the Lynnwood Civic Center Fire Station. A non-profit was established and they have assisted approximately 500 cities across the country in establishing similar programs as well as introducing similar programs in the Philippines, Hawaii, and Haiti. The retreat was adjourned at 5:42 p.m. Packet Page 28 of 237 AM-4567 Item #: 3. D. City Council Meeting Date: 02/21/2012 Time:Consent Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Action Information Subject Title Approval of City Council Meeting Minutes of February 7, 2012. Recommendation from Mayor and Staff It is recommended that the City Council review and approve the draft minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Attachments 02-07-12 Draft City Council Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 02/13/2012 12:43 PM Final Approval Sandy Chase 02/13/2012 02:06 PM Form Started By: Sandy Chase Started On: 02/13/2012 11:26 AM Final Approval Date: 02/13/2012 Packet Page 29 of 237 Edmonds City Council Draft Minutes February 7, 2012 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES February 7, 2012 The Edmonds City Council meeting was called to order at 7:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. The meeting was opened with the flag salute. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Strom Peterson, Council President Frank Yamamoto, Councilmember Joan Bloom, Councilmember Michael Plunkett, Councilmember Lora Petso, Councilmember Adrienne Fraley-Monillas, Councilmember Diane Buckshnis, Councilmember ALSO PRESENT Alex Springer, Student Representative STAFF PRESENT Al Compaan, Police Chief Stephen Clifton, Community Services/Economic Development Director Phil Williams, Public Works Director Shawn Hunstock, Finance Director Carrie Hite, Parks & Recreation Director Rob Chave, Planning Manager Carl Nelson, CIO Jeff Taraday, City Attorney Linda Hynd, Deputy City Clerk Jana Spellman, Senior Executive Council Asst. Jeannie Dines, Recorder 1. APPROVAL OF AGENDA COUNCILMEMBER PETSO MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE THE AGENDA IN CONTENT AND ORDER WITH THE ADDITION OF AN EXECUTIVE SESSION FOLLOWING AUDIENCE COMMENTS. Council President Peterson requested Item 7, Discussion regarding Transport Fees and Insurance, be removed from the agenda. MOTION CARRIED UNANIMOUSLY. Councilmember Bloom asked why Council President Peterson asked to have Item 7 removed from the agenda. Council President Peterson explained Councilmember Yamamoto and he have been talking with a citizen as well as Fire District 1 and determined there was not sufficient information to present to the Council at this time. Discussions with FD1 will continue and this topic will be presented initially to the Finance Committee or a 4th Tuesday work session. 2. APPROVAL OF CONSENT AGENDA ITEMS Councilmember Petso requested Item H be removed from the Consent Agenda. COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER PETSO, TO APPROVE THE REMAINDER OF THE CONSENT AGENDA. MOTION CARRIED UNANIMOUSLY. The agenda items approved are as follows: A. ROLL CALL B. APPROVAL OF CITY COUNCIL MEETING MINUTES OF JANUARY 23, 2012. Packet Page 30 of 237 Edmonds City Council Draft Minutes February 7, 2012 Page 2 C. APPROVAL OF CITY COUNCIL MEETING MINUTES OF JANUARY 24, 2012. D. APPROVAL OF CLAIM CHECKS #130090 THROUGH #130232 DATED JANUARY 26, 2012 FOR $228,462.56, REPLACEMENT CLAIM CHECKS #130233 THROUGH #130234 DATED JANUARY 27, 2012 FOR $561.00, AND CLAIM CHECKS #130235 THROUGH #130331 DATED FEBRUARY 2, 2012 FOR $1,520,676.53. APPROVAL OF PAYROLL DIRECT DEPOSIT AND CHECKS #51165 THROUGH #51191 FOR THE PERIOD JANUARY 16, 2012 THROUGH JANUARY 31, 2012 FOR $645,989.02. E. ACKNOWLEDGE RECEIPT OF CLAIMS FOR DAMAGES FROM BERNARD MORRIS ($1,238.93) AND FRONTIER (AMOUNT UNDETERMINED). F. QUARTERLY REPORT REGARDING FIBER OPTIC OPPORTUNITIES. G. RENEWAL OF UNIFORM CONTRACTS. I. ORDINANCE NO. 3872 – AMENDING EDMONDS CITY CODE CHAPTER 3.65; DESIGNATING THE CITY CLERK AS THE PUBLIC RECORDS OFFICER FOR THE TRANSPORTATION BENEFIT DISTRICT. ITEM H: ORDINANCE REVISING OUTDOOR DINING REGULATIONS OF ECDC 17.75 AND ADDITION OF A DEFINITION OF "OUTDOOR DINING AREA" TO ECDC 21.75. (FILE NO. AMD20110005) Councilmember Petso explained when the Council previously discussed this, she was uncomfortable with outdoor dining adjacent to residential and will vote no on the ordinance. COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER BLOOM, TO APPROVE ITEM H – ORDINANCE NO. 3871. MOTION CARRIED (6-1), COUNCILMEMBER PETSO VOTING NO. 3. AUDIENCE COMMENTS Lee Bennett, Edmonds, Hazel Miller Foundation Board Member, referred to the naming of the Old Milltown Park site, explaining last fall the Foundation received a grant request from the City with the option of funding $44,000 for park site construction expenses or $88,000 and the Parks Department would do its best to shepherd the naming of the park Hazel Miller Plaza as authorized under the guidelines. The Foundation Board approved an $88,000 grant to assist with park construction based on the City naming the park Hazel Miller Plaza. He was present to answer any questions. Mayor Earling suggested any questions be asked during that agenda item. Darrol Haug, Edmonds, Chair of the Citizen Technology Advisory Committee (CTAC), explained the CTAC’s primary mission has been the Edmonds fiber optics project. The Council packet contains the latest quarterly report on the fiber optic network; the fiber optic project continues to improve. CTAC has existed for approximately six years and is comprised of volunteers who assist the City with evaluating technology issues. There have been three Mayors, five Council representatives, four Finance Directors during those six years; consistent during those six years have been Community Services/Economic Development Director and Executive Assistant Cindi Cruz. He displayed a fiber optic cable, explaining Edmonds has two fiber optic strands with 24 separate wires within each. Six of the wires are connected to the internet and available for use in the fiber optic network. To illustrate their capacity, he explained those six wires are capable of having 48,000 simultaneous two-way conversations. He presented a letter of thanks to the most recent CTAC Council representative, Councilmember Plunkett, who served during the last two years and has been instrumental in developing a quality program. Packet Page 31 of 237 Edmonds City Council Draft Minutes February 7, 2012 Page 3 Ron Wambolt, Edmonds, recalled at the retreat Councilmember Petso stated opposition to view condominiums, in particular Pt. Edwards, and basically all residential housing as a form of economic development. His analysis of Pt. Edwards found 261 condominiums had a 2012 tax value of $133 million. Construction of the condominiums generated a substantial amount of construction sales tax as well as Real Estate Excise Tax when the condominiums were sold and resold. He noted much of the 2005-2007 bubble in REET was attributable to the Pt. Edwards development. In 2012 the City collected $274,757 in property taxes from the condominiums at Pt. Edwards; it would take retail sales of $30.2 million to generate the same amount. The 500+ residents of Pt. Edwards are also potential customers for Edmonds merchants. In addition to City property taxes, in 2011 Pt. Edwards property owners paid over $1 million in property taxes to other taxing authorities; the largest amount to the Edmonds School District, helping to reduce the amount of taxes paid by other property owners. He concluded Pt. Edwards condominiums benefited Edmonds’ economy. Next, he referred to a comment made by Councilmember Plunkett in July that taller buildings do not equal economic development; if the number of condominiums downtown doubled, it would generate an additional $360,000 in property tax revenue. Assuming that amount was incorrect, Mr. Wambolt researched the tax records of the 97 downtown condominium buildings containing 902 condos. The assessed value for 2012 is $326 million and in 2011 the owners paid Edmonds property taxes of $685,427, nearly twice the amount cited by Councilmember Plunkett. Many of the 97 buildings are mixed use buildings and his analysis did not factor in revenue from the commercial portions of the buildings. Adam Vaughn, Edmonds, an employee and customer of Robin Hood Lanes, commented on how the Walgreen’s offer will affect Edmonds. Robin Hood Lanes has existed for 52 years and is the only bowling alley in Edmonds; there are already three drugstores at the intersection. The loss of the bowling center as an indoor activity where families, youth, seniors and the disabled can recreate is a loss for Edmonds as a community and will affect the quality of life. He requested the Council do whatever possible within their power to retain Robin Hood Lanes. Al Rutledge, Edmonds, explained Robin Hood Lanes was built in the 1960s. There is a separate land owner, building owner and business owner. Next, Mr. Rutledge expressed concern that there was no discussion at the Council retreat regarding the civic fields whose lease expires in 6-7 years. He suggested the City develop a plan for the future of the fields. Mr. Rutledge referred to legislation under consideration to allow a 1-2 cent local gas tax and suggested the Council discuss how those funds would be used. He also suggested the City work with Community Transit. Executive Session At 7:20 p.m., Mayor Earling announced that the City Council would convene in executive session regarding a labor negotiations per RCW 42.30.140(4)(b). He stated that the executive session was scheduled to last approximately 30 minutes and would be held in the Police Training Room, located in the Public Safety Complex. No action was anticipated to occur as a result of meeting in executive session. Elected officials present at the executive session were: Mayor Earling, and Councilmembers Yamamoto, Plunkett, Buckshnis, Peterson, Fraley-Monillas, Petso and Bloom. Others present were Attorney Rosa- Fruehling-Watson, Parks and Recreation/Interim Human Resources Director Carrie Hite, Police Chief Al Compaan, HR Consultant Tara Adams, and Deputy City Clerk Linda Hynd. At 7:50 p.m., Mayor Earling announced to those present in the Council Chambers that the executive session would be extended for 15 minutes. The executive session concluded at 8:05 p.m. Mayor Earling reconvened the regular City Council meeting at 8:07 p.m. 4. A. ORDINANCE APPROVING AN AMENDMENT TO THE EDMONDS PUBLIC FACILITIES DISTRICT CHARTER; CHANGING THE SEMI-MONTHLY REGULAR MEETING SCHEDULE OF THE EDMONDS PUBLIC FACILITIES DISTRICT BOARD TO A MONTHLY REGULAR MEETING SCHEDULE. Packet Page 32 of 237 Edmonds City Council Draft Minutes February 7, 2012 Page 4 COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE ORDINANCE NO. 3873, APPROVING AN AMENDMENT TO THE EDMONDS PUBLIC FACILITIES DISTRICT CHARTER; CHANGING THE SEMI-MONTHLY REGULAR MEETING SCHEDULE OF THE EDMONDS PUBLIC FACILITIES DISTRICT BOARD TO A MONTHLY REGULAR MEETING SCHEDULE; AND FIXING THE DATE AND TIME OF SAID REGULAR MEETINGS. MOTION CARRIED UNANIMOUSLY. B. ORDINANCE APPROVING AN AMENDMENT TO THE EDMONDS PUBLIC FACILITIES DISTRICT CHARTER; ESTABLISHING BOARD TERM LIMITS FOR MEMBERS OF THE EDMONDS PUBLIC FACILITIES DISTRICT BOARD COUNCIL PRESIDENT PETERSON MOVED, SECONDED BY COUNCILMEMBER PETSO, TO APPROVE ORDINANCE NO. 3874, APPROVING AN AMENDMENT TO THE EDMONDS PUBLIC FACILITIES DISTRICT CHARTER; ESTABLISHING BOARD TERM LIMITS FOR MEMBERS OF THE EDMONDS PUBLIC FACILITIES DISTRICT BOARD. MOTION CARRIED UNANIMOUSLY. 5. DISCUSSION REGARDING RETAIL ONLY ZONE IN BD1 Council President Peterson recalled when the Council discussed this in August 2011 the motion failed 3- 2; only 5 Councilmembers were present. After that motion, there was some discussion among Councilmembers that this topic could be revisited and input sought from downtown property owners. He scheduled it on tonight’s agenda not to take a legislative action but to determine whether the Council was interested in further discussion. Two Councilmembers were absent when the vote was taken in August and there are two new Councilmembers now. Councilmember Buckshnis asked whether there was a height issue associated with the retail only zone in BD1 or only a proposed change to prohibit service businesses in the BD1. Council President Peterson responded there was no proposal related to building heights, the issue of depth was addressed via another amendment. The only issue was related to allowing only retail businesses in the BD1 zone. Councilmember Petso recalled Councilmember Fraley-Monillas convinced her that it would be problematic to tell property owners to whom they could and could not rent. She was not “overly excited” to have this topic return to the Council but if it did she suggested adding a provision that allowed a property owner to rent to whomever they wanted after a period of time. Councilmember Plunkett commented he was willing to discuss the matter again although he opposed the proposed change originally and would continue to oppose it. He questioned why the Council would be interested in placing restrictions on a property owner with regard to renting their property in the worst economic recession in our lifetime. Councilmember Yamamoto commented he had a business downtown and could see the need for a retail only zone in the BD1. He agreed with seeking input from property owners. He has had discussions with two of the property owners who own a majority of the properties in the BD1 and they are in favor of the change. The area downtown that this would affect is one block from the fountain in each direction and those buildings and spaces are very desirable. It would be beneficial downtown to maintain the continuity from the center outward instead of having gaps where there are service businesses. He pointed out in Leavenworth and in similar communities, the downtown is all retail with no gaps. Councilmember Fraley-Monillas said she would be willing to open the discussion again. She has a number of questions such as grandfathering, whether the proposal was for 1 or 2 blocks from the fountain, and what happens if a property owner is unable to rent the space within 90 days to a retail business. Packet Page 33 of 237 Edmonds City Council Draft Minutes February 7, 2012 Page 5 Council President Peterson offered to work with staff to address the Council’s questions and will schedule further discussion at a 4th Tuesday work session, likely in May as strategic plan retreats are scheduled on several of the upcoming work sessions. 6. NAMING OF OLD MILLTOWN PARK SITE Parks & Recreation Director Carrie Hite recalled when she was hired in January 2011 she was tasked by several Councilmembers and community members with development of the Old Milltown Park plan. She met frequently with several members of the Floretum Garden Club who had taken on an ambitious project to redesign, construct and maintain the Old Milltown site. Concerns with the original design developed by the Garden Club were brought to her attention including utilities, lack of a public process and lack of involvement in the design process. She worked collaboratively with the Garden Club on a design that they unanimously accepted and that was brought to the Council and adopted in August 2011. Ms. Hite displayed the concept design, highlighting the raised bed garden planters in the plaza area, natural seating areas, furniture seating areas, artistic elements, fountain feature, and drinking fountain. A design team developed the design that is currently under construction. Ms. Hite explained the Old Milltown Park site budget was approximately $150,000 which included design work, demolition, permitting, utility work, grading, flatwork, raised bed gardens, artistic elements, plantings, furniture, etc. Providing utilities at the site (electrical and water) cost $20,000-$25,000. Revenues for the project include: Floretum Garden Club $ 12,000 Edmonds in Bloom $ 4,000 Hubbard Family Foundation $ 4,000 Edmonds Arts Festival Foundation $ 4,000 Edmonds Arts Commission $ 2,000 Rebecca Wolfe (drinking fountain) $ 3,000 Bench donation program $ 6,000 (Baker, Hardan, Floretum) Alliance for Citizens of Edmonds $ 200 Rosen Properties $ 7,500 Total Revenues to date $ 41,200 Gap (Expenses – Revenues) $108,800 Ms. Hite reviewed City funds allocated to the project: Original allocation $ 40,000 Additional budget allocation $ 70,000 (with direction to staff to seek grants and donations to equal this amount) Total $110,000 Funding sources: Real Estate Excise Tax (REET), Park Improvement and Capital Funds Staff submitted a two tiered grant request to the Hazel Miller Foundation, 1) a $44,000 request that would have covered the difference, and 2) $88,000 that would pay for the rest of the construction with only the $20,000-$25,000 for utilities coming from REET. The $88,000 request explained the naming contest and the possibility of naming Old Milltown Park site the Hazel Miller Plaza. The grant submittal did not guarantee the name but expressed support for the name. Ms. Hite described the park naming process: Packet Page 34 of 237 Edmonds City Council Draft Minutes February 7, 2012 Page 6 1. Parks Department notifies the Planning Board 2. Park Naming Contest, Park Naming Form available for a period of time. 3. Planning Board conducts a public hearing. 4. Planning Board makes a naming recommendation to City Council for final adoption Staff initiated a park naming process and the City received 43 submittals for the Old Milltown Park site. Of the 43 submittals, 25 included Hazel Miller in the name. The Council packet includes a list of the submittals. She emphasized the Hazel Miller Foundation provided one submittal for the name Hazel Miller Plaza; a letter attached to their submittal is contained in the Council packet. Ms. Hite explained Hazel Miller was a long time Edmonds resident who fell in love with Edmonds, and upon her passing in 2009, established the Hazel Miller Foundation. The Hazel Miller Foundation is dedicated to serving the citizens of Edmonds and South Snohomish County through programs and projects that serve the public’s benefit. One of the criteria in the City’s park naming policy is an individual or organization that contributed significantly to the acquisition or development of the facility. This can include…a substantial monetary contribution (typically not less than 50 percent of the value of the property or improvements). Ms. Hite described the Planning Board’s process: • Held a public hearing on December 14, 2011 to discuss the naming of the Old Milltown Park site. • Continued the public hearing to January 11, 2012. • Carefully considered and discussed options for naming the park site. • Unanimously voted to recommend the name the Hazel Miller Plaza to City Council for adoption • Also voted to install a plaque at the site with a depiction of Hazel Miller and her story Ms. Hite summarized the Planning Board’s recommendation to adopt the name Hazel Miller Plaza for the Old Milltown Park site. Councilmember Buckshnis thanked the Hazel Miller Foundation for their donation. She asked whether other donors who contributed significantly to the project would be recognized at the site. Ms. Hite answered anyone who contributed over $1000 will be named at the park site. The precast planters were poured with a ¼ inch inset for bronze plaques to name individual donors. Councilmember Buckshnis asked whether the history of Old Milltown will be described at the site. Ms. Hite answered yes, the details of that are being worked out. Councilmember Buckshnis asked whether Rachel Sedgefield will be recognized at the site. Ms. Hite answered the Floretum Garden Club’s donation includes $2,000 for a bench in Ms. Sedgefield’s name. COUNCILMEMBER FRALEY-MONILLAS MOVED, SECONDED BY COUNCILMEMBER BUCKSHNIS, TO APPROVE NAMING THE OLD MILLTOWN PARK SITE THE HAZEL MILLER PLAZA. Councilmember Buckshnis asked whether the park sign would be the Hazel Miller Plaza with “at Old Milltown” in smaller letters. Ms. Hite answered no, it will be called the Hazel Miller Plaza. Council President Peterson disclosed his wife, Maria Montalvo, is on the Hazel Miller Foundation Board. She is a volunteer board member so there is no financial conflict. MOTION CARRIED UNANIMOUSLY. Packet Page 35 of 237 Edmonds City Council Draft Minutes February 7, 2012 Page 7 7. DISCUSSION REGARDING TRANSPORT FEES AND INSURANCE This item was removed from the agenda under Agenda Item 1. 8. MAYOR'S COMMENTS Mayor Earling thanked the Hazel Miller Foundation for their donation. The Miller family has left a great legacy for the community and this is only one of the ways they have been involved. The Foundation has awarded many grants in the community and he looked forward to their involvement. He requested Mr. Bennett relay to the Board the City’s appreciation for this contribution along with other donations they have made. Mayor Earling reported next Wednesday he and three directors will travel to Olympia to meet with legislators regarding park and transportation projects. He invited Councilmembers to inform him of any specific issues for discussion with the legislators. 9. COUNCIL COMMENTS Councilmember Buckshnis reported Snohomish County Tomorrow (SCT) adopted their budget, work plan and legislative agenda. SCT is grouping cities in an effort to be synergistic with regard to transportation and growth management. SCT also discussed Community Transit. Council President Peterson thanked the Council, staff and citizens who attended the Council retreat. It was a positive step and a good kickoff for the year and the new Council. He reviewed the retreat: • The Community Services/Development Services Committee was renamed the Public Works, Parks and Planning Committee • The Public Safety/Human Resources Committee was renamed Public Safety and Personnel Committee • Councilmember Buckshnis and Yamamoto plan to develop a mission statement for the Finance Committee. Other committees are considering developing mission statements. • The Council discussed changing the start time of Council meetings from 7:00 to 6:00 p.m. • The 4th Tuesday will be a work session with the entire Council. This will be an opportunity for more informal discussion with staff to ask questions about issues. The intent is not to take action at the work session but rather to have a Q&A with staff and debate among the Council so when votes are taken they can be done more expeditiously. Councilmember Fraley-Monillas thanked the Hazel Miller Foundation for their donation, noting it is a great community group. She congratulated Student Representative Alex Springer who was selected as Edmonds-Woodway High School Student of the Month. Councilmember Fraley-Monillas assured the employees of Robin Hood Lane that the Council is watching the situation and within its abilities keeping an eye on what is occurring. Councilmember Yamamoto commented he enjoyed the retreat and found it very productive. He looked forward to working with the Council. He also congratulated Student Representative Springer. 10. ADJOURN With no further business, the Council meeting was adjourned at 8:37 p.m. Packet Page 36 of 237 AM-4574 Item #: 3. E. City Council Meeting Date: 02/21/2012 Time:Consent Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Approval of City Council Meeting Minutes of February 14, 2012. Recommendation from Mayor and Staff It is recommended that the City Council review and approve the draft minutes. Previous Council Action N/A Narrative Attached is a copy of the draft minutes. Attachments 02-14-12 Draft City Council Meeting Minutes Form Review Inbox Reviewed By Date Mayor Linda Hynd 02/16/2012 12:54 PM Final Approval Linda Hynd 02/16/2012 01:46 PM Form Started By: Sandy Chase Started On: 02/15/2012 09:51 AM Final Approval Date: 02/16/2012 Packet Page 37 of 237 Edmonds City Council Draft Minutes February 14, 2012 Page 1 EDMONDS CITY COUNCIL DRAFT MINUTES February 14, 2012 The Edmonds City Council meeting was called to order at 6:00 p.m. by Mayor Earling in the Council Chambers, 250 5th Avenue North, Edmonds. ELECTED OFFICIALS PRESENT Dave Earling, Mayor Strom Peterson, Council President Lora Petso, Councilmember Frank Yamamoto, Councilmember Adrienne Fraley-Monillas, Councilmember Joan Bloom, Councilmember Michael Plunkett, Councilmember (Arrived @ 6:25 pm) ELECTED OFFICIALS ABSENT Diane Buckshnis, Councilmember STAFF PRESENT Jeff Taraday, City Attorney Stephen Clifton, Community Services / Economic Development Director Phil Williams, Public Works Director Carrie Hite, Parks & Recreation Director /Acting Human Resources Director Sandy Chase, City Clerk 1. CONVENE IN EXECUTIVE SESSION REGARDING LABOR NEGOTIATIONS PER RCW 42.30.140(4)(b), A REAL ESTATE MATTER PER RCW 42.30.110(1)(b), AND POTENTIAL LITIGATION PER RCW 42.30.110(1)(i). Mayor Earling announced that the City Council would convene in executive session regarding labor negotiations per RCW 42.30.140(4)(b), a real estate matter per RCW 42.30.110(1)(b), and potential litigation per RCW 42.30.110(1)(i). He stated that the executive session was scheduled to last approximately one hour and would be held in the Police Training Room, located in the Public Safety Complex. He announced that no action was anticipated to occur as a result of meeting in executive session. He noted that executive sessions are closed to the public. Mayor Earling further announced that the City Council would reconvene in open session in the Council Chambers at approximately 7:00 p.m. in order to adjourn to the City Council committee meetings. Elected officials present at the executive session were: Mayor Earling, Councilmembers Peterson, Petso, Yamamoto, Fraley-Monillas, Bloom, and Plunkett. Others present were City Attorney Jeff Taraday, Community Services/Economic Development Director Stephen Clifton, Public Works Director Phil Williams, Parks & Recreation Director/Acting Human Resources Director Carrie Hite, and City Clerk Sandy Chase. The executive session concluded at 7:02 p.m. 2. RECONVENE IN OPEN SESSION At 7:05 p.m., Mayor Earling reconvened the open session of the City Council meeting in the Council Chambers and adjourned to the City Council committee meetings. Packet Page 38 of 237 AM-4558 Item #: 3. F. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Shawn Hunstock Submitted By:Nori Jacobson Department:Finance Review Committee: Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Approval of claim checks #130332 through #130495 dated February 9, 2012 for $335,303.14, and claim checks #130496 through #130586 dated February 15, 2012 for $196,382.96. Approval of replacement payroll checks #51192 and #51193. Approval of payroll direct deposit and checks #51194 through #51217 for the period February 1, 2012 through February 15, 2012 for $619,031.55. Recommendation from Mayor and Staff Approval of claim checks and payroll replacement check. Previous Council Action N/A Narrative In accordance with the State statutes, City payments must be approved by the City Council. Ordinance #2896 delegates this approval to the Council President who reviews and recommends either approval or non-approval of expenditures. Fiscal Impact Fiscal Year:2012 Revenue: Expenditure:1,150,717.65 Fiscal Impact: Claims $531,686.10 Payroll - $619,031.55 replacement check $4.92 Attachments Claim Checks 02-09-12 Claim Checks 02-15-12 Frequently Used Project Numbers Form Review Inbox Reviewed By Date Finance Shawn Hunstock 02/15/2012 05:08 PM City Clerk Sandy Chase 02/15/2012 05:19 PM Packet Page 39 of 237 City Clerk Sandy Chase 02/15/2012 05:19 PM Mayor Linda Hynd 02/16/2012 12:54 PM Final Approval Linda Hynd 02/16/2012 01:46 PM Form Started By: Nori Jacobson Started On: 02/09/2012 09:45 AM Final Approval Date: 02/16/2012 Packet Page 40 of 237 02/09/2012 Voucher List City of Edmonds 1 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130332 2/6/2012 064013 EMERGENCY SERVICES 848-48-012-002 2012 MEMBERSHIP ASSESSMENT 2012 Membership Assessment 001.000.390.525.600.510.00 75,929.00 2012 Designated Disaster Coordinator 001.000.390.525.600.510.00 8,797.00 Total :84,726.00 130333 2/9/2012 070322 A&A LANGUAGE SERVICES INC 1Z0483545-OCT INTERPRETER FEE INTERPRETER FEE 001.000.230.512.500.410.01 150.35 INTERPRETER FEE1Z0494064-OCT INTERPRETER FEE 001.000.230.512.500.410.01 156.50 INTERPRETER FEE1Z0666511-OCT INTERPRETER FEE 001.000.230.512.500.410.01 168.50 INTERPRETER FEE1Z494014-OCT INTERPRETER FEE 001.000.230.512.501.410.01 192.80 INTERPRETER FEECR24238-OCT INTERPRETER FEE 001.000.230.512.501.410.01 168.50 INTERPRETER FEECR24381-OCT INTERPRETER FEE 001.000.390.512.520.410.00 167.40 INTERPRETER FEECR24809-OCT INTERPRETER FEE 001.000.230.512.501.410.01 156.40 INTERPRETER FEECR27595-OCT INTERPRETER FEE 001.000.390.512.520.410.00 156.40 INTERPRETER FEECR27595-OCT INTERPRETER FEE 001.000.230.512.500.410.01 155.30 INTERPRETER FEECR28109-OCT 1Page: Packet Page 41 of 237 02/09/2012 Voucher List City of Edmonds 2 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130333 2/9/2012 (Continued)070322 A&A LANGUAGE SERVICES INC INTERPRETER FEE 001.000.230.512.501.410.01 148.25 INTERPRETER FEECR28477-OCT INTERPRETER FEE 001.000.390.512.520.410.00 140.45 INTERPRETER FEECR28620-OCT INTERPRETER FEE 001.000.230.512.500.410.01 152.00 Total :1,912.85 130334 2/9/2012 069798 A.M. LEONARD INC C112008107 FLOWER PROGRAM SUPPLIES FLOWER PROGRAM TRAYS 001.000.640.576.810.310.00 178.98 Freight 001.000.640.576.810.310.00 79.99 Total :258.97 130335 2/9/2012 065052 AARD PEST CONTROL 302944 RODENT CONTROL CITY WIDE RODENT CONTROL 001.000.640.576.800.480.00 93.08 Total :93.08 130336 2/9/2012 071177 ADVANTAGE BUILDING SERVICES 11-801 JANITORIAL SERVICE JANITORIAL SERVICE 411.000.656.538.800.240.00 334.00 Total :334.00 130337 2/9/2012 066417 AIRGAS NOR PAC INC 101747787 M5Z34 CAL GAS 411.000.656.538.800.310.22 27.50 9.5% Sales Tax 411.000.656.538.800.310.22 2.61 Total :30.11 130338 2/9/2012 001375 AMERICAN PLANNING ASSOCIATION 061514-11116 APA/AICP MEMBERSHIP FOR DIRECTOR 2Page: Packet Page 42 of 237 02/09/2012 Voucher List City of Edmonds 3 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130338 2/9/2012 (Continued)001375 AMERICAN PLANNING ASSOCIATION APA/AICP Membership dues for the 001.000.610.519.700.490.00 325.00 APA/AICP Membership dues for the 001.000.240.513.110.490.00 251.00 Total :576.00 130339 2/9/2012 001375 AMERICAN PLANNING ASSOCIATION 138087-11116 2012 Membership for Mike Clugston ( 2012 Membership for Mike Clugston ( 001.000.620.558.600.490.00 453.00 Total :453.00 130340 2/9/2012 069829 AMIDO, BENJAMIM AMIDO15029 UKULELE CLASSES UKULELE #15029 001.000.640.574.200.410.00 482.63 Total :482.63 130341 2/9/2012 060228 ANS OF WASHINGTON INC BROMAN NOTARY BROMAN NOTARY RENEWAL EDMONDS PD SELF INKING NOTARY STAMP 001.000.410.521.110.310.00 38.75 NOTARY SURETY BOND -BROMAN 001.000.410.521.110.410.00 50.00 NOTARY LICENSE FEE - BROMAN 001.000.410.521.110.410.00 30.00 Freight 001.000.410.521.110.310.00 10.00 9.5% Sales Tax 001.000.410.521.110.310.00 4.63 Total :133.38 130342 2/9/2012 069751 ARAMARK 655-6005846 UNIFORM SERVICES PARK MAINTENANCE UNIFORM SERVICES 001.000.640.576.800.240.00 28.81 9.5% Sales Tax 001.000.640.576.800.240.00 2.74 3Page: Packet Page 43 of 237 02/09/2012 Voucher List City of Edmonds 4 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :31.55130342 2/9/2012 069751 069751 ARAMARK 130343 2/9/2012 069751 ARAMARK 655-5992789 FAC MAINT UNIFORM SVC FAC MAINT UNIFORM SVC 001.000.651.519.920.240.00 30.07 9.5% Sales Tax 001.000.651.519.920.240.00 2.86 FAC MAINT UNIFORM SVC655-6005847 FAC MAINT UNIFORM SVC 001.000.651.519.920.240.00 30.07 9.5% Sales Tax 001.000.651.519.920.240.00 2.86 LOBBY MATS655-6010885 LOBBY MATS 001.000.650.519.910.410.00 1.01 LOBBY MATS 111.000.653.542.900.410.00 3.84 LOBBY MATS 411.000.654.534.800.410.00 3.84 LOBBY MATS 411.000.652.542.900.410.00 3.84 LOBBY MATS 411.000.655.535.800.410.00 3.84 LOBBY MATS 511.000.657.548.680.410.00 3.83 9.5% Sales Tax 001.000.650.519.910.410.00 0.10 9.5% Sales Tax 111.000.653.542.900.410.00 0.37 9.5% Sales Tax 411.000.654.534.800.410.00 0.37 9.5% Sales Tax 411.000.652.542.900.410.00 0.37 9.5% Sales Tax 411.000.655.535.800.410.00 0.37 4Page: Packet Page 44 of 237 02/09/2012 Voucher List City of Edmonds 5 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130343 2/9/2012 (Continued)069751 ARAMARK 9.5% Sales Tax 511.000.657.548.680.410.00 0.34 STREET/STORM UNIFORMS655-6010886 STREET/STORM UNIFORMS 111.000.653.542.900.240.00 5.00 STREET/STORM UNIFORMS 411.000.652.542.900.240.00 5.00 9.5% Sales Tax 111.000.653.542.900.240.00 0.48 9.5% Sales Tax 411.000.652.542.900.240.00 0.47 FLEET UNIFORMS655-6010887 FLEET UNIFORMS 511.000.657.548.680.240.00 10.00 9.5% Sales Tax 511.000.657.548.680.240.00 0.95 Total :109.88 130344 2/9/2012 069751 ARAMARK 655-5980778 21580001 UNIFORM SERVICE 411.000.656.538.800.240.00 70.04 9.5% Sales Tax 411.000.656.538.800.240.00 6.65 21580001655-5992795 UNIFORM SERVICE 411.000.656.538.800.240.00 70.04 9.5% Sales Tax 411.000.656.538.800.240.00 6.65 Total :153.38 130345 2/9/2012 071124 ASSOCIATED PETROLEUM 0269330-IN 01-7500014 DIESEL FUEL 411.000.656.538.800.320.00 7,249.26 9.5% Sales Tax 411.000.656.538.800.320.00 688.69 5Page: Packet Page 45 of 237 02/09/2012 Voucher List City of Edmonds 6 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :7,937.95130345 2/9/2012 071124 071124 ASSOCIATED PETROLEUM 130346 2/9/2012 064807 ATS AUTOMATION INC 053486 ALERTON SYSTEM ALERTON SYSTEM 001.000.651.519.920.480.00 2,550.00 9.5% Sales Tax 001.000.651.519.920.480.00 242.25 Total :2,792.25 130347 2/9/2012 070305 AUTOMATIC FUNDS TRANSFER 63214 OUT SOURCING OF UTILITY BILLS UB Outsourcing area #600 Printing 411.000.652.542.900.490.00 32.69 UB Outsourcing area #600 Printing 411.000.654.534.800.490.00 32.69 UB Outsourcing area #600 Printing 411.000.655.535.800.490.00 33.69 UB Outsourcing area #600 Postage 411.000.654.534.800.420.00 112.04 UB Outsourcing area #600 Postage 411.000.655.535.800.420.00 112.03 9.5% Sales Tax 411.000.654.534.800.490.00 3.11 9.5% Sales Tax 411.000.655.535.800.490.00 3.19 9.5% Sales Tax 411.000.652.542.900.490.00 3.11 OUT SOURCING OF UTILITY BILLS63269 UB Outsourcing area #300 Printing 411.000.652.542.900.490.00 149.43 UB Outsourcing area #300 Printing 411.000.654.534.800.490.00 149.43 UB Outsourcing area #300 Printing 411.000.655.535.800.490.00 153.97 UB Outsourcing area #300 Postage 411.000.654.534.800.420.00 499.74 UB Outsourcing area #300 Postage 6Page: Packet Page 46 of 237 02/09/2012 Voucher List City of Edmonds 7 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130347 2/9/2012 (Continued)070305 AUTOMATIC FUNDS TRANSFER 411.000.655.535.800.420.00 499.73 9.5% Sales Tax 411.000.652.542.900.490.00 14.20 9.5% Sales Tax 411.000.654.534.800.490.00 14.20 9.5% Sales Tax 411.000.655.535.800.490.00 14.62 Total :1,827.87 130348 2/9/2012 001801 AUTOMATIC WILBERT VAULT CO 21559 BURIAL SUPPLIES BURIAL SUPPLIES: MIDDLETON 130.000.640.536.200.340.00 405.00 BURIAL SUPPLIES21711 BURIAL SUPPLIES: YOUNG 130.000.640.536.200.340.00 405.00 Total :810.00 130349 2/9/2012 073035 AVAGIMOVA, KARINE 811 INTERPRETER FEE INTERPRETER FEE 001.000.230.512.500.410.01 100.00 Total :100.00 130350 2/9/2012 073853 BECKWITH CONSULTING GROUP 02012012 INVOICE #4 STRATEGIC PLAN CONSULTANT Strategic Plan Consultant Invoice #4: 001.000.620.558.600.410.00 3,410.00 Strategic Plan Consultant Invoice #4: 001.000.240.513.110.410.00 8,810.00 Total :12,220.00 130351 2/9/2012 002258 BENS EVER READY 5207 INV#5207 - EDMONDS PD SERVICE 4 -5# EXTINGUISHERS 001.000.410.521.220.480.00 38.00 RECHARGE 3 EXTINGUISHERS 001.000.410.521.220.480.00 30.00 9.5% Sales Tax 7Page: Packet Page 47 of 237 02/09/2012 Voucher List City of Edmonds 8 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130351 2/9/2012 (Continued)002258 BENS EVER READY 001.000.410.521.220.480.00 6.46 Total :74.46 130352 2/9/2012 073062 BLUE FLAME BLD20120082 Online application - void - not in city Online application - void - not in city 001.000.000.257.620.000.00 75.00 Total :75.00 130353 2/9/2012 002500 BLUMENTHAL UNIFORMS & EQUIP 916512-01 INV#916512-01 - EDMONDS PD -ROSSI BDU PANTS (BLACK) 001.000.410.521.220.240.00 35.99 9.5% Sales Tax 001.000.410.521.220.240.00 3.42 INV#917938 - EDMONDS PD -NELSON917938 CLOTH NAME TAGS "NELSON" 001.000.410.521.220.240.00 9.90 9.5% Sales Tax 001.000.410.521.220.240.00 0.94 Total :50.25 130354 2/9/2012 065739 BOBBY WOLFORD TRUCKING &050133 Storm - Recycle Concrete Fees Storm - Recycle Concrete Fees 411.000.652.542.320.490.00 1,228.50 Total :1,228.50 130355 2/9/2012 068484 CEMEX LLC 9422907805 Roadway - Asphalt Roadway - Asphalt 111.000.653.542.310.310.00 260.24 9.5% Sales Tax 111.000.653.542.310.310.00 24.72 Roadway - Asphalt9422927292 Roadway - Asphalt 111.000.653.542.310.310.00 325.72 9.5% Sales Tax 111.000.653.542.310.310.00 30.95 8Page: Packet Page 48 of 237 02/09/2012 Voucher List City of Edmonds 9 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130355 2/9/2012 (Continued)068484 CEMEX LLC Roadway - Asphalt9422939931 Roadway - Asphalt 111.000.653.542.310.310.00 570.72 9.5% Sales Tax 111.000.653.542.310.310.00 54.22 Roadway - Asphalt9422939933 Roadway - Asphalt 111.000.653.542.310.310.00 175.00 9.5% Sales Tax 111.000.653.542.310.310.00 16.63 Water- Asphalt Cold mix9422939934 Water- Asphalt Cold mix 411.000.654.534.800.310.00 307.00 9.2% Sales Tax 411.000.654.534.800.310.00 28.24 Total :1,793.44 130356 2/9/2012 003510 CENTRAL WELDING SUPPLY RN01121060 HELIUM/GYMNASTICS BALLOONS HELIUM FOR GYMNASTICS PARTY BALLOONS 001.000.640.575.550.450.00 11.00 9.5% Sales Tax 001.000.640.575.550.450.00 1.05 Total :12.05 130357 2/9/2012 003510 CENTRAL WELDING SUPPLY 12204 2954000 CARBON MONOXIDE 411.000.656.538.800.310.21 306.50 9.5% Sales Tax 411.000.656.538.800.310.21 29.12 2954000RN01121061 CYLINDER RENTAL 411.000.656.538.800.450.21 53.50 9.5% Sales Tax 411.000.656.538.800.450.21 5.08 9Page: Packet Page 49 of 237 02/09/2012 Voucher List City of Edmonds 10 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :394.20130357 2/9/2012 003510 003510 CENTRAL WELDING SUPPLY 130358 2/9/2012 003510 CENTRAL WELDING SUPPLY LY 177460 sewer - 9 Gauge Metal 2x4x3/4 sewer - 9 Gauge Metal 2x4x3/4 411.000.655.535.800.310.00 53.49 9.5% Sales Tax 411.000.655.535.800.310.00 5.08 Total :58.57 130359 2/9/2012 070792 CH2O 199789 FAC - Supplies FAC - Supplies 001.000.651.519.920.310.00 811.88 Freight 001.000.651.519.920.310.00 100.84 9.5% Sales Tax 001.000.651.519.920.310.00 86.71 Total :999.43 130360 2/9/2012 019215 CITY OF LYNNWOOD 9147 INV#9147 CUST#1655 -EDMONDS PD VERIZON INTERNET NARCS 12/11 104.000.410.521.210.420.00 43.01 Total :43.01 130361 2/9/2012 070323 COMCAST 0721433 CEMETERY BUNDLED SERVICES CEMETERY BUNDLED SERVICES 130.000.640.536.200.420.00 115.85 Total :115.85 130362 2/9/2012 062891 COOK PAGING WA 1126518 INVOICE # 8585132 Pagers - water 411.000.654.534.800.420.00 4.25 Total :4.25 130363 2/9/2012 072848 COPIERS NW INV635948 COPIER MAINT COPIER MAINT 001.000.230.512.501.480.00 25.49 10Page: Packet Page 50 of 237 02/09/2012 Voucher List City of Edmonds 11 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :25.49130363 2/9/2012 072848 072848 COPIERS NW 130364 2/9/2012 065683 CORRY'S FINE DRY CLEANING JAN 2012 DRY CLEANING - EDMONDS PD -DEC DRY CLEANING/LAUNDRY 11/11-1/12 001.000.410.521.220.240.00 927.40 Total :927.40 130365 2/9/2012 066467 COURTNEY, NORMAN COURTNEY012212 INTERURBAN TRAIL ARTIST SERVICES PAYMENT #1:TERRAZZO BENCH FOR 132.000.640.594.760.410.00 500.00 Total :500.00 130366 2/9/2012 065961 CRYOTECH DEICING TECHNOLOGY IN26199 Street - De Icer Freight 111.000.653.542.660.310.00 1,663.51 Street - De Icer 111.000.653.542.660.310.00 12,552.00 9.5% Sales Tax 111.000.653.542.660.310.00 1,350.48 Total :15,565.99 130367 2/9/2012 072189 DATASITE 72571 INV#72571 - EDMONDS PD - JAN 2012 SHREDDING 2 TOTES - 1/12/12 001.000.410.521.100.410.00 80.00 Total :80.00 130368 2/9/2012 072189 DATASITE 25977 STORAGE SERVICES Document Storage 001.000.250.514.300.410.00 65.00 Total :65.00 130369 2/9/2012 046150 DEPARTMENT OF LABOR & INDUSTRY 133670 PS - ELEVATOR CERT RENEWAL 2012 PS - ELEVATOR CERT RENEWAL 2012 001.000.651.519.920.490.00 109.40 Total :109.40 130370 2/9/2012 047450 DEPT OF INFORMATION SERVICES 2012010330 CUSTOMER ID# D200-0 11Page: Packet Page 51 of 237 02/09/2012 Voucher List City of Edmonds 12 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130370 2/9/2012 (Continued)047450 DEPT OF INFORMATION SERVICES Scan Services for January 2012 001.000.310.518.880.420.00 940.00 Total :940.00 130371 2/9/2012 047610 DEPT OF TRANSPORTATION RE 41 JA6953 LO13 E9DA.REVIEW/APPROVE PLANS E9DA.Review/Approve Plans 112.200.630.595.330.410.00 89.56 Total :89.56 130372 2/9/2012 073925 DIOCESE OF OLYMPIA DIOCESE020212 REFUND REFUND OF RENTAL FEE DUE TO NO 001.000.000.239.200.000.00 680.00 Total :680.00 130373 2/9/2012 006844 DMCJA 1312012 JUDGE'S ASSOCIATION DUES JUDGE'S ASSOCIATION DUES 001.000.230.512.500.490.00 375.00 Total :375.00 130374 2/9/2012 064640 DMCMA 01242012 COURT ASSOCIATION FOR TRICIA COURT ASSOCIATION FOR TRICIA 001.000.230.512.500.490.00 40.00 COURT ASSOCIATION FOR AMBER01262012 COURT ASSOCIATION FOR AMBER 001.000.230.512.501.490.00 40.00 COURT ASSOCIATION FOR SHERRIE01272012 COURT ASSOCIATION FOR SHERRIE 001.000.230.512.501.490.00 40.00 COURT ASSOCIATION FOR RENEE01282012 COURT ASSOCIATION FOR RENEE 001.000.230.512.500.490.00 40.00 COURT ASSOCIATION FOR LAUREN01292012 COURT ASSOCIATION FOR LAUREN 001.000.230.512.500.490.00 40.00 COURT ASSOCIATION FOR SUSAN1252012 12Page: Packet Page 52 of 237 02/09/2012 Voucher List City of Edmonds 13 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130374 2/9/2012 (Continued)064640 DMCMA COURT ASSOCIATION FOR SUSAN 001.000.230.512.501.490.00 40.00 MANAGER'S ASSOCIATION FEE FOR FEREBEE1312011 MANAGER'S ASSOCIATION FEE FOR FEREBEE 001.000.230.512.500.490.00 150.00 Total :390.00 130375 2/9/2012 007253 DUNN LUMBER 1051466 CORDLESS DRILL CORDLESS DRILL/IMPACT KIT 001.000.640.576.800.310.00 189.99 9.5% Sales Tax 001.000.640.576.800.310.00 18.05 MILLTOWN COURTYARD/LUMBER SUPPLIES1053401 MILLTOWN LUMBER SUPPLIES 132.000.640.594.760.310.00 100.37 9.5% Sales Tax 132.000.640.594.760.310.00 9.53 YOST BRIDGE REPAIR SUPPLIES1055382 YOST BRIDGE REPAIRS MATERIALS 001.000.640.576.800.310.00 213.60 9.5% Sales Tax 001.000.640.576.800.310.00 20.29 Total :551.83 130376 2/9/2012 007253 DUNN LUMBER 1037780 Fac Maint - Supplies Fac Maint - Supplies 001.000.651.519.920.310.00 45.16 9.5% Sales Tax 001.000.651.519.920.310.00 4.29 Fac Maint - Contractor Pencils1042243 Fac Maint - Contractor Pencils 001.000.651.519.920.310.00 21.60 9.5% Sales Tax 001.000.651.519.920.310.00 2.05 Fac Maint - Work Pants and Jacket1049348 13Page: Packet Page 53 of 237 02/09/2012 Voucher List City of Edmonds 14 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130376 2/9/2012 (Continued)007253 DUNN LUMBER Fac Maint - Work Pants and Jacket 001.000.651.519.920.240.00 75.98 PS - Supplies 001.000.651.519.920.310.00 41.16 9.5% Sales Tax 001.000.651.519.920.240.00 7.22 9.5% Sales Tax 001.000.651.519.920.310.00 3.91 Total :201.37 130377 2/9/2012 073914 ECS ENTERPRISES CONTROL SYSTEM ECS12524 C-386 HYPO PROJECT C-386 HYPO PROJECT 414.000.656.594.320.650.10 6,364.00 Freight 414.000.656.594.320.650.10 250.40 9.5% Sales Tax 414.000.656.594.320.650.10 628.37 Total :7,242.77 130378 2/9/2012 007675 EDMONDS AUTO PARTS 43257 Sewer - De-Icer Sewer - De-Icer 411.000.655.535.800.310.00 28.94 9.5% Sales Tax 411.000.655.535.800.310.00 2.75 Total :31.69 130379 2/9/2012 008688 EDMONDS VETERINARY HOSPITAL 199395 INV#199395 CLIENT #308 -EDMONDS PD PREP PROFILE - KIRA 001.000.410.521.260.410.00 57.56 IV CATHETERIZATION - KIRA 001.000.410.521.260.410.00 41.09 FLUID THERAPY - KIRA 001.000.410.521.260.410.00 39.09 TRANQUILZER, TORB - KIRA 001.000.410.521.260.410.00 33.43 14Page: Packet Page 54 of 237 02/09/2012 Voucher List City of Edmonds 15 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130379 2/9/2012 (Continued)008688 EDMONDS VETERINARY HOSPITAL OVARIOHYSTERECTOMY - KIRA 001.000.410.521.260.410.00 170.68 LASER SURGERY - KIRA 001.000.410.521.260.410.00 36.95 ANESTHESIA, ADDITIONAL - KIRA 001.000.410.521.260.410.00 66.87 OVARIOHYSTERECTOMY-POST -KIRA 001.000.410.521.260.410.00 50.25 INJECTION, PENICILLIN/CC - KIRA 001.000.410.521.260.410.00 23.62 PAIN CONTROL - KIRA 001.000.410.521.260.410.00 59.06 E-COLLAR CLEAR - KIRA 001.000.410.521.260.310.00 18.57 RIMADYL CHEWS 100MG - KIRA 001.000.410.521.260.310.00 37.34 9.5% Sales Tax 001.000.410.521.260.310.00 5.31 INV#199545 CLIENT#308 -EDMONDS PD199545 EXAM-MEDICAL PROBLEM - DASH 001.000.410.521.260.410.00 45.78 ANESTHESIA, LOCAL BLOCK -DASH 001.000.410.521.260.410.00 40.08 GENERAL SURGERY, UNIT - DASH 001.000.410.521.260.410.00 51.48 SURGICAL SUPPLIES - DASH 001.000.410.521.260.410.00 13.00 BIOPSY, HISTOPATHOLOGY -DASH 001.000.410.521.260.410.00 83.52 FECAL EXAM - CENTRIFUGATION-DASH 001.000.410.521.260.410.00 23.29 Total :896.97 130380 2/9/2012 008688 EDMONDS VETERINARY HOSPITAL 199177 INV#199177 CLIENT #3713 -EDMONDS A 15Page: Packet Page 55 of 237 02/09/2012 Voucher List City of Edmonds 16 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130380 2/9/2012 (Continued)008688 EDMONDS VETERINARY HOSPITAL PTS DIAMOND - IMP#8545 001.000.410.521.700.410.00 20.80 Total :20.80 130381 2/9/2012 008705 EDMONDS WATER DIVISION 8-40000 23700 104TH AVE W HICKMAN PARK: 23700 104TH AVE W 001.000.640.576.800.470.00 4,943.57 Total :4,943.57 130382 2/9/2012 069878 EDMONDS-WESTGATE VET HOSPITAL 164395 INV#164395 CLIENT #5118 -EDMONDS AC NEUTER DOG - IMPOUND #8575 001.000.410.521.700.490.01 97.50 Total :97.50 130383 2/9/2012 008812 ELECTRONIC BUSINESS MACHINES 072921 COPIER LEASE RECREATION OFFICE COPIER LEASE 001.000.640.574.100.450.00 119.46 9.5% Sales Tax 001.000.640.574.100.450.00 11.35 Total :130.81 130384 2/9/2012 008812 ELECTRONIC BUSINESS MACHINES 72873 METER READING 01/30 to 2/29 001.000.250.514.300.420.00 378.31 9.5% Sales Tax 001.000.250.514.300.420.00 35.94 Total :414.25 130385 2/9/2012 008812 ELECTRONIC BUSINESS MACHINES 072631 Fleet - Monthly Printer Expense Fleet - Monthly Printer Expense 511.000.657.548.680.490.00 8.71 9.5% Sales Tax 511.000.657.548.680.490.00 0.83 Total :9.54 130386 2/9/2012 008812 ELECTRONIC BUSINESS MACHINES 072720 COPIER MAINT 16Page: Packet Page 56 of 237 02/09/2012 Voucher List City of Edmonds 17 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130386 2/9/2012 (Continued)008812 ELECTRONIC BUSINESS MACHINES COPIER MAINT 001.000.230.512.501.480.00 83.06 COPIER MAINT072987 COPIER MAINT 001.000.230.512.500.480.00 8.90 Total :91.96 130387 2/9/2012 008812 ELECTRONIC BUSINESS MACHINES 072928 ZSYST MK0315 PRINTER MAINTENANCE Maintenance excess for printers 001.000.310.518.880.350.00 44.49 9.5% Sales Tax 001.000.310.518.880.350.00 4.23 Total :48.72 130388 2/9/2012 009410 EVERETT STEEL INC 496456 MILLTOWN SUPPLIES SUPPLIES FOR MILLTOWN COURTYARD 132.000.640.594.760.310.00 119.35 9.5% Sales Tax 132.000.640.594.760.310.00 11.34 Total :130.69 130389 2/9/2012 066378 FASTENAL COMPANY WAMOU24872 Sewer - Supplies Sewer - Supplies 411.000.655.535.800.310.00 51.15 9.5% Sales Tax 411.000.655.535.800.310.00 4.86 Total :56.01 130390 2/9/2012 009895 FELDMAN, JAMES A 1312012 PUBLIC DEFENDER FEE PUBLIC DEFENDER FEE 001.000.390.512.520.410.00 7,876.62 Total :7,876.62 130391 2/9/2012 009815 FERGUSON ENTERPRISES INC 0325619 Sewer - Supplies Sewer - Supplies 17Page: Packet Page 57 of 237 02/09/2012 Voucher List City of Edmonds 18 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130391 2/9/2012 (Continued)009815 FERGUSON ENTERPRISES INC 411.000.655.535.800.310.00 370.34 9.5% Sales Tax 411.000.655.535.800.310.00 35.18 Total :405.52 130392 2/9/2012 072493 FIRSTLINE COMMUNICATIONS INC 125978 REMOTE MAINTENANCE P&R PHONE SUPPORT Remote Maintenance Phone support for 001.000.310.518.880.410.00 60.00 9.5% Sales Tax 001.000.310.518.880.410.00 5.70 NETWORK JACK TRAFFIC ENGINEER OFFICE125989 Installation & parts for network jack 001.000.310.518.880.410.00 396.71 9.5% Sales Tax 001.000.310.518.880.410.00 37.69 Total :500.10 130393 2/9/2012 011900 FRONTIER 425-712-0647 IRRIGATION SYSTEM IRRIGATION SYSTEM 001.000.640.576.800.420.00 41.96 MEADOWDALE PRESCHOOL425-745-5055 MEADOWDALE PRESCHOOL 001.000.640.575.560.420.00 66.92 Total :108.88 130394 2/9/2012 011900 FRONTIER 425-776-6829 CITY HALL FIRE ALARM SYSTEM CITY HALL FIRE ALARM SYSTEM 001.000.651.519.920.420.00 112.00 1ST &PINE CIRCUIT LINE PT EDWARDS425-AB9-0530 1st &Pine Circuit Line for Pt Edwards 411.000.655.535.800.420.00 40.75 Total :152.75 130395 2/9/2012 011900 FRONTIER 425 NW1-0060 03 0210 1079569413 10 AUTO DIALER 18Page: Packet Page 58 of 237 02/09/2012 Voucher List City of Edmonds 19 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130395 2/9/2012 (Continued)011900 FRONTIER 411.000.656.538.800.420.00 82.94 03 0210 1099569419 02425 NW1-0155 AUTO DIALER 411.000.656.538.800.420.00 218.12 03 0210 1014522641 07425-771-5553 AUTO DIALER 411.000.656.538.800.420.00 95.99 Total :397.05 130396 2/9/2012 068265 FRONTIER ONLINE 45432178 ACCOUNT 01048500355 ACCOUNT 0104850035518~ 411.000.654.534.800.420.00 81.49 Total :81.49 130397 2/9/2012 073894 GARVEY SCHUBERT BARER 485288 CLIENT ID 16362 INVESTIGATION D HUMANN Services for D Humann investigation 001.000.390.519.900.410.00 245.00 Total :245.00 130398 2/9/2012 073821 GEODESIGN INC 0112-132 E1JA.SERVICES THRU 1/13/12 E1JA.Sevices thru 1/13/12 412.100.630.594.320.410.00 5,195.37 Total :5,195.37 130399 2/9/2012 012199 GRAINGER 9722685535 PS - Air-Trol Plastic Valve Assembly PS - Air-Trol Plastic Valve Assembly 001.000.651.519.920.310.00 358.77 9.5% Sales Tax 001.000.651.519.920.310.00 34.08 FAC - Power Pack 1/3 HP9733587985 FAC - Power Pack 1/3 HP 001.000.651.519.920.310.00 773.96 9.5% Sales Tax 001.000.651.519.920.310.00 73.53 FS 16 - 6V Lead Acid Battery9738164384 19Page: Packet Page 59 of 237 02/09/2012 Voucher List City of Edmonds 20 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130399 2/9/2012 (Continued)012199 GRAINGER FS 16 - 6V Lead Acid Battery 001.000.651.519.920.310.00 17.82 9.5% Sales Tax 001.000.651.519.920.310.00 1.69 Total :1,259.85 130400 2/9/2012 012560 HACH COMPANY 7597096 112830 ASY-SPRAY WASHER 411.000.656.538.800.310.21 420.85 Freight 411.000.656.538.800.310.21 27.95 9.5% Sales Tax 411.000.656.538.800.310.21 42.64 Total :491.44 130401 2/9/2012 060985 HARRINGTON INDUSTRIAL PLASTICS 007D0309 036570 ADAPTER 411.000.656.538.800.310.22 257.42 Freight 411.000.656.538.800.310.22 6.31 9.5% Sales Tax 411.000.656.538.800.310.22 25.05 Total :288.78 130402 2/9/2012 072647 HERRERA ENVIRONMENTAL 30151 E1FH.SERVICES THRU 1/27/12 E1FH.Services thru 1/27/12 412.200.630.594.320.410.00 197.08 Total :197.08 130403 2/9/2012 070042 IKON 86384370 Rent on reception copier/printer for Rent on reception copier/printer for 001.000.620.558.800.450.00 30.66 Total :30.66 130404 2/9/2012 006841 IKON OFFICE SOLUTIONS 5022073361 Meter charges for billing period 20Page: Packet Page 60 of 237 02/09/2012 Voucher List City of Edmonds 21 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130404 2/9/2012 (Continued)006841 IKON OFFICE SOLUTIONS Meter charges for billing period 001.000.620.558.800.450.00 7.74 9.5% Sales Tax 001.000.620.558.800.450.00 0.74 Total :8.48 130405 2/9/2012 073548 INDOFF INCORPORATED 2011838 Flexible ruler Flexible ruler 001.000.210.513.100.310.00 2.66 9.5% Sales Tax 001.000.210.513.100.310.00 0.25 Office Chair for Mayor2019489 Office Chair for Mayor 001.000.210.513.100.490.00 634.00 9.5% Sales Tax 001.000.210.513.100.490.00 60.23 Brother P-Touch Labels2025093 Brother P-Touch Labels 001.000.210.513.100.310.00 34.99 Tape dispenser 001.000.210.513.100.310.00 6.19 9.5% Sales Tax 001.000.210.513.100.310.00 3.91 Total :742.23 130406 2/9/2012 073548 INDOFF INCORPORATED 2022457 Recordable discs. Recordable discs. 001.000.620.558.800.310.00 44.63 9.5% Sales Tax 001.000.620.558.800.310.00 4.24 Misc. office supplies including2023248 Misc. office supplies including 001.000.620.558.800.310.00 49.72 9.5% Sales Tax 001.000.620.558.800.310.00 4.72 21Page: Packet Page 61 of 237 02/09/2012 Voucher List City of Edmonds 22 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :103.31130406 2/9/2012 073548 073548 INDOFF INCORPORATED 130407 2/9/2012 073548 INDOFF INCORPORATED 1995774 SUPPLIES SUPPLIES 001.000.230.512.501.310.00 -76.64 SUPPLIES1995786 SUPPLIES 001.000.230.512.500.310.00 -43.79 SUPPLIES2010886 SUPPLIES 001.000.230.512.501.310.00 16.96 SUPPLIES2013951 SUPPLIES 001.000.230.512.501.310.00 179.91 SUPPLIES2015802 SUPPLIES 001.000.230.512.500.310.00 177.10 SUPPLIES2023269 SUPPLIES 001.000.230.512.500.310.00 185.22 SUPPLIES2023493 SUPPLIES 001.000.230.512.501.310.00 71.26 Total :510.02 130408 2/9/2012 068952 INFINITY INTERNET 3004063 PRESCHOOL INTERNET MEADOWDALE PRESCHOOL INTERNET 001.000.640.575.560.420.00 15.00 Total :15.00 130409 2/9/2012 014940 INTERSTATE BATTERY SYSTEMS 799339 SUPPLIES BRAKE CLEAN, GLOVES,HOSE CLAMPS 001.000.640.576.800.310.00 212.93 9.5% Sales Tax 001.000.640.576.800.310.00 20.23 Total :233.16 22Page: Packet Page 62 of 237 02/09/2012 Voucher List City of Edmonds 23 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130410 2/9/2012 014940 INTERSTATE BATTERY SYSTEMS 874137 Water Sewer - Telem Backup UPS Water Sewer - Telem Backup UPS 411.000.654.534.800.310.00 431.44 Water Sewer - Telem Backup UPS 411.000.655.535.800.310.00 431.44 9.5% Sales Tax 411.000.654.534.800.310.00 40.99 9.5% Sales Tax 411.000.655.535.800.310.00 40.98 Total :944.85 130411 2/9/2012 063493 JOHNSTONE SUPPLY 13057817-00 FS 16 - Neuco Fenwal Supplies FS 16 - Neuco Fenwal Supplies 001.000.651.519.920.310.00 162.90 Freight 001.000.651.519.920.310.00 22.00 9.5% Sales Tax 001.000.651.519.920.310.00 15.48 Total :200.38 130412 2/9/2012 072650 KCDA PURCHASING COOPERATIVE 3548124 INV#3548124 CUST#100828 -EDMONDS PD 10 CASES MULTI USE COPY PAPER 001.000.410.521.100.310.00 253.10 HANDLING FEE 001.000.410.521.100.310.00 38.00 9.5% Sales Tax 001.000.410.521.100.310.00 24.04 Total :315.14 130413 2/9/2012 073924 KEARNS, JESSIKA CHRISTINE KEARNS14849 TAEKWON DO CLASSES TAEKWON DO #14849 001.000.640.574.200.410.00 144.00 TAEKWON DO #14845 001.000.640.574.200.410.00 83.58 Total :227.58 23Page: Packet Page 63 of 237 02/09/2012 Voucher List City of Edmonds 24 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130414 2/9/2012 068396 KPFF CONSULTING ENGINEERS E2DB.64 E2DB.SERVICES THRU 12/31/11 E2DB.Services thru 12/31/11 132.000.640.594.760.410.00 718.98 Total :718.98 130415 2/9/2012 016850 KUKER RANKEN INC 378939-001 INV#378939-001 - EDMONDS PD 667-123 LEICA GEB121 BATTERY 001.000.410.521.710.350.00 110.00 67101-05 SPN POWER BOOT BATTERY 001.000.410.521.710.350.00 100.00 37 BLACK SPACE PEN WRITES 001.000.410.521.710.350.00 8.95 353 SPIRAL NOTEBOOK FIELD 001.000.410.521.710.350.00 6.95 9.5% Sales Tax 001.000.410.521.710.350.00 21.46 INV#378986-001 - EDMONDS PD378986-001 SERVICE LEICA TCR110C #692869 001.000.410.521.220.480.00 250.00 9.5% Sales Tax 001.000.410.521.220.480.00 23.75 Total :521.11 130416 2/9/2012 073136 LANG, ROBERT Lang, Robert City Hall Monitor for 2/2/12 Tree Board City Hall Monitor for 2/2/12 Tree Board 001.000.110.511.100.410.00 36.00 Total :36.00 130417 2/9/2012 073926 LEITH, NIKKI LEITH020212 REFUND REFUND DUE TO CANCELLED CLASS 001.000.000.239.200.000.00 12.00 Total :12.00 130418 2/9/2012 069634 LEXISNEXIS 1201641-20120131 INV 1201641-20120131 EDMONDS PD MINIMUM COMMITMENT 01/2012 001.000.410.521.210.410.00 50.00 24Page: Packet Page 64 of 237 02/09/2012 Voucher List City of Edmonds 25 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130418 2/9/2012 (Continued)069634 LEXISNEXIS 9.5% Sales Tax 001.000.410.521.210.410.00 4.75 Total :54.75 130419 2/9/2012 069362 MARSHALL, CITA 837 INTERPRETER FEE INTERPRETER FEE 001.000.230.512.500.410.01 88.32 INTERPRETER FEE838 INTERPRETER FEE 001.000.230.512.501.410.01 88.32 INTERPRETER FEE839 INTERPRETER FEE 001.000.230.512.501.410.01 88.32 INTERPRETER FEE842 INTERPRETER FEE 001.000.390.512.520.410.00 88.32 INTERPRETER FEE848 INTERPRETER FEE 001.000.230.512.500.410.01 88.32 INTERPRETER FEE849 INTERPRETER FEE 001.000.230.512.501.410.01 88.32 Total :529.92 130420 2/9/2012 020039 MCMASTER-CARR SUPPLY CO 15859925 123106800 LABELS/DANGER SIGN/WASHERS 411.000.656.538.800.310.21 75.65 Freight 411.000.656.538.800.310.21 5.65 12310680015877796 BUSHING FOR KEYWAY 411.000.656.538.800.310.21 10.57 Freight 411.000.656.538.800.310.21 5.09 12310680015952447 25Page: Packet Page 65 of 237 02/09/2012 Voucher List City of Edmonds 26 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130420 2/9/2012 (Continued)020039 MCMASTER-CARR SUPPLY CO HIGH SPEED STEEL DRILL 411.000.656.538.800.310.21 469.16 Freight 411.000.656.538.800.310.21 6.97 12310680016036711 GLOVE DISPENSER/PUSH BROOM/ 411.000.656.538.800.310.21 256.50 Freight 411.000.656.538.800.310.21 23.05 12310680016062830 CIRCULAR-PIN RELAY 411.000.656.538.800.310.22 12.74 Freight 411.000.656.538.800.310.22 5.09 12310680016362459 KEYWAY/ROTARY HAMMER DRILL BITS 411.000.656.538.800.310.21 507.84 Freight 411.000.656.538.800.310.21 8.06 12310680016622644 CONDUIT ACCESS PORT TEE 411.000.656.538.800.310.21 48.72 Freight 411.000.656.538.800.310.21 6.79 Total :1,441.88 130421 2/9/2012 020900 MILLERS EQUIP & RENT ALL INC 141217 MILLTOWN COURTYARD SUPPLIES CONCRETE VIBRATOR/OLD MILLTOWN PROJECT 132.000.640.594.760.310.00 60.00 9.5% Sales Tax 132.000.640.594.760.310.00 5.70 Total :65.70 130422 2/9/2012 073918 MINTON, SHARON MINTON15114 PRENATAL YOGA CLASS PRENATAL YOGA #15114 26Page: Packet Page 66 of 237 02/09/2012 Voucher List City of Edmonds 27 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130422 2/9/2012 (Continued)073918 MINTON, SHARON 001.000.640.575.540.410.00 12.00 Total :12.00 130423 2/9/2012 021983 MOTOR TRUCKS INC 1-10244871 Unit 106 - Shims Unit 106 - Shims 511.000.657.548.680.310.00 9.12 9.5% Sales Tax 511.000.657.548.680.310.00 0.87 Total :9.99 130424 2/9/2012 070788 NETRIVER INC 2011LeaseholdTx CHG ACCT 2011 LEASEHOLD TX CR 2011 Acct chg leasehold tax 001.000.000.343.840.000.00 2,311.20 2012 Acct chg leasehold tax 001.000.000.237.220.000.00 192.60 Total :2,503.80 130425 2/9/2012 024960 NORTH COAST ELECTRIC COMPANY S4371031.001 2091 ELECTRICAL SUPPLIES 411.000.656.538.800.310.22 61.52 9.5% Sales Tax 411.000.656.538.800.310.22 5.84 2091S4375644.001 ELECTRICAL SUPPLIES 411.000.656.538.800.310.22 26.64 9.5% Sales Tax 411.000.656.538.800.310.22 2.45 Total :96.45 130426 2/9/2012 068663 NORTHERN ENERGY PROPANE 438356 Street - Propane Street - Propane 111.000.653.542.310.310.00 197.51 9.5% Sales Tax 111.000.653.542.310.310.00 18.76 Total :216.27 27Page: Packet Page 67 of 237 02/09/2012 Voucher List City of Edmonds 28 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130427 2/9/2012 061013 NORTHWEST CASCADE INC 1-417533 HONEY BUCKET RENTAL HONEY BUCKET RENTAL:CIVIC FIELD 001.000.640.576.800.450.00 194.62 Total :194.62 130428 2/9/2012 025690 NOYES, KARIN 000 00 269 Planning Board Minutes for 1/25/12. Planning Board Minutes for 1/25/12. 001.000.620.558.600.410.00 352.00 Total :352.00 130429 2/9/2012 063511 OFFICE MAX INC 324152 COVER STOCK WHITE COVER STOCK 001.000.640.574.100.310.00 23.70 9.5% Sales Tax 001.000.640.574.100.310.00 2.25 Total :25.95 130430 2/9/2012 063511 OFFICE MAX INC 062385 PW Admin Supplies - Pens PW Admin Supplies - Pens 001.000.650.519.910.310.00 38.28 9.5% Sales Tax 001.000.650.519.910.310.00 3.63 PW Admin Office Supplies064505 PW Admin Office Supplies 001.000.650.519.910.310.00 42.34 9.5% Sales Tax 001.000.650.519.910.310.00 4.02 Water - Toner316631 Water - Toner 411.000.654.534.800.310.00 56.75 9.5% Sales Tax 411.000.654.534.800.310.00 5.39 Total :150.41 130431 2/9/2012 063511 OFFICE MAX INC 263580 SUPPLIES SUPPLIES 28Page: Packet Page 68 of 237 02/09/2012 Voucher List City of Edmonds 29 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130431 2/9/2012 (Continued)063511 OFFICE MAX INC 001.000.230.512.501.310.00 160.42 OFFICE SUPPLIES920983 OFFICE SUPPLIES 001.000.230.512.501.310.00 117.61 Total :278.03 130432 2/9/2012 073714 OLBRECHTS & ASSOC, PLLC JANUARY 2012 Hearing Examiner Services for January Hearing Examiner Services for January 001.000.620.558.600.410.00 1,088.75 Total :1,088.75 130433 2/9/2012 073929 OLIVER, DAVID TBD Refund D Oliver TBD Refunded - Out of area TBD Refunded - Out of area 001.000.000.344.900.000.00 20.00 Total :20.00 130434 2/9/2012 073431 OLYMPIC HEATING INC BLD20120056 Online permit overpayment. Online permit overpayment. 001.000.000.257.620.000.00 20.00 Total :20.00 130435 2/9/2012 026200 OLYMPIC VIEW WATER DISTRICT 0054671 23700 104TH AVE W 23700 104TH AVE W 001.000.640.576.800.470.00 13.55 23700 104TH AVE W0060860 23700 104TH AVE W 001.000.640.576.800.470.00 71.45 Total :85.00 130436 2/9/2012 073221 ORCHID CELLMARK INC 010-054524 INV#010-054524 - EDMONDS PD 2 EVIDENCE SAMPLES #11-4742 001.000.410.521.210.410.00 610.00 INV#010-054525 - EDMONDS PD010-054525 1 EVIDENCE SAMPLE #11-3671 001.000.410.521.210.410.00 305.00 29Page: Packet Page 69 of 237 02/09/2012 Voucher List City of Edmonds 30 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :915.00130436 2/9/2012 073221 073221 ORCHID CELLMARK INC 130437 2/9/2012 073478 ORRCO 326018 Street - Asphalt Disposal Street - Asphalt Disposal 111.000.653.542.310.490.00 60.00 Total :60.00 130438 2/9/2012 064951 OTIS ELEVATOR CO SS06279G212 PW - Operation Maint Contract PW - Operation Maint Contract 001.000.651.519.920.480.00 2,299.56 9.5% Sales Tax 001.000.651.519.920.480.00 218.46 Total :2,518.02 130439 2/9/2012 002203 OWEN EQUIPMENT COMPANY 00062920 Unit 138 - Dirt Shoe Ext Unit 138 - Dirt Shoe Ext 511.000.657.548.680.310.00 26.08 Freight 511.000.657.548.680.310.00 14.16 9.5% Sales Tax 511.000.657.548.680.310.00 3.83 Total :44.07 130440 2/9/2012 027060 PACIFIC TOPSOILS 126154 Storm - Dump Fees Storm - Dump Fees 411.000.652.542.320.490.00 63.00 Storm - Dump fees126157 Storm - Dump fees 411.000.652.542.320.490.00 52.50 Storm Dump fees126161 Storm Dump fees 411.000.652.542.320.490.00 73.50 Storm Dump Fees126169 Storm Dump Fees 411.000.652.542.320.490.00 63.00 Storm Dump Fees126264 30Page: Packet Page 70 of 237 02/09/2012 Voucher List City of Edmonds 31 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130440 2/9/2012 (Continued)027060 PACIFIC TOPSOILS Storm Dump Fees 411.000.652.542.320.490.00 73.50 Storm Dump Fees126270 Storm Dump Fees 411.000.652.542.320.490.00 73.50 Storm Dump Fees126277 Storm Dump Fees 411.000.652.542.320.490.00 84.00 Storm Dump Fees126283 Storm Dump Fees 411.000.652.542.320.490.00 84.00 Storm Dump Fees126458 Storm Dump Fees 411.000.652.542.320.490.00 126.00 Storm Dump Fees126468 Storm Dump Fees 411.000.652.542.320.490.00 126.00 Storm Dump Fees126475 Storm Dump Fees 411.000.652.542.320.490.00 126.00 Storm Dump Fees126482 Storm Dump Fees 411.000.652.542.320.490.00 126.00 Total :1,071.00 130441 2/9/2012 069873 PAPE MACHINERY INC 2412525 Unit 55 - Repairs Unit 55 - Repairs 511.000.657.548.680.480.00 375.80 8.2% Sales Tax 511.000.657.548.680.480.00 30.81 Total :406.61 130442 2/9/2012 065051 PARAMETRIX INC 14-78489 E7AA.SERVICES THRU 12/31/11 E7AA.Services thru 12/31/11 112.200.630.595.330.410.00 12,433.45 31Page: Packet Page 71 of 237 02/09/2012 Voucher List City of Edmonds 32 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :12,433.45130442 2/9/2012 065051 065051 PARAMETRIX INC 130443 2/9/2012 027165 PARKER PAINT MFG. CO.INC.023024562 PAINT SUPPLIES FOR YOST POOL PAINT SUPPLIES FOR YOST POOL 001.000.640.576.800.310.00 201.61 9.5% Sales Tax 001.000.640.576.800.310.00 19.15 Total :220.76 130444 2/9/2012 073909 PAVEMENT ENGINEERS, INC P798-1 Condition Survey of 157 miles of City Condition Survey of 157 miles of City 111.000.653.542.310.410.00 1,200.00 Total :1,200.00 130445 2/9/2012 072303 PERFORMANCE LEADERSHIP 497 INV 497 EDMONDS PD -COMBAT ETHICS BLACKBURN - COMBAT ETHICS 001.000.410.521.400.490.00 125.00 MARSH - COMBAT ETHICS 001.000.410.521.400.490.00 125.00 RICHARDSON - COMBAT ETHICS 001.000.410.521.400.490.00 125.00 DAMIAN SMITH - COMBAT ETHICS 001.000.410.521.400.490.00 125.00 Total :500.00 130446 2/9/2012 063951 PERTEET ENGINEERING INC 20100166.000-7 E2DB.SERVICES THRU 1/29/12 E2DB.Services thru 1/29/12 132.000.640.594.760.410.00 10,756.59 E7AC.SERVICES THRU 12/31/1120110010.000-5 E7AC.Services thru 12/31/11 112.200.630.595.330.410.00 53,046.14 Total :63,802.73 130447 2/9/2012 071811 PONY MAIL BOX & BUSINESS CTR 198262 WATER SEWER STREET STORM-L& Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.43 32Page: Packet Page 72 of 237 02/09/2012 Voucher List City of Edmonds 33 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130447 2/9/2012 (Continued)071811 PONY MAIL BOX & BUSINESS CTR Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.43 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.41 WATER SEWER STREET STORM-L&198445 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.62 WATER SEWER STREET STORM-L&198605 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.62 Water -Return Postage to Blue White Ind198606 Water -Return Postage to Blue White Ind 411.000.654.534.800.420.00 62.96 WATER SEWER STREET STORM-L&198718 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.64 33Page: Packet Page 73 of 237 02/09/2012 Voucher List City of Edmonds 34 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130447 2/9/2012 (Continued)071811 PONY MAIL BOX & BUSINESS CTR Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.62 WATER SEWER STREET STORM-L&198932 Water Sewer Street Storm - L&I Safety 111.000.653.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.652.542.900.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.654.534.800.420.00 2.64 Water Sewer Street Storm - L&I Safety 411.000.655.535.800.420.00 2.62 Total :114.82 130448 2/9/2012 029117 PORT OF EDMONDS 04371 UNIT F1 B1 FUEL Fire Boat - Fuel 511.000.657.548.680.320.00 45.25 Total :45.25 130449 2/9/2012 065105 PORT SUPPLY 0259590 Unit M-16 - Echo 500C Color Fishfinder Unit M-16 - Echo 500C Color Fishfinder 511.000.657.548.680.310.00 335.99 9.5% Sales Tax 511.000.657.548.680.310.00 31.92 Total :367.91 130450 2/9/2012 073913 PRO-GARD PRODUCTS LLC 115926 Unit 336 - Dual Stage On/Off Switch Pass Unit 336 - Dual Stage On/Off Switch Pass 511.000.657.548.680.310.00 160.00 Freight 511.000.657.548.680.310.00 9.54 Total :169.54 130451 2/9/2012 064088 PROTECTION ONE 291104 24 HOUR ALARM MONITORING-PARKS 24 HOUR ALARM MONITORING-PARKS 001.000.651.519.920.420.00 51.10 34Page: Packet Page 74 of 237 02/09/2012 Voucher List City of Edmonds 35 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130451 2/9/2012 (Continued)064088 PROTECTION ONE 24 HOUR ALARM MONITORING-PARKS 001.000.640.576.800.420.00 51.10 Fire Monitoring F/S 16 001.000.651.519.920.420.00 102.39 Total :204.59 130452 2/9/2012 071911 PROTZ, MARGARET PROTZ14774 FELDENKRAIS FELDENKRAIS WEEKLY CLASS #14774 001.000.640.575.540.410.00 67.50 Total :67.50 130453 2/9/2012 046900 PUGET SOUND ENERGY 368-997-600-3 200 DAYTON ST (OLD PW) 200 DAYTON ST (OLD PW) 411.000.654.534.800.470.00 685.66 Total :685.66 130454 2/9/2012 046900 PUGET SOUND ENERGY 084-904-700-6 WWTP PUGET SOUND ENERGY WWTP PUGET SOUND ENERGY 411.000.656.538.800.472.63 902.45 Total :902.45 130455 2/9/2012 070809 PUGET SOUND EXECUTIVE 12-011 COURT SERCURITY COURT SERCURITY 001.000.230.512.500.410.00 2,385.00 Total :2,385.00 130456 2/9/2012 073928 QWEST LD CORP 481274847 REFUND TO QWEST LD CORP Refund of Utility Tax payment paid in 001.000.000.316.470.000.00 30.21 Total :30.21 130457 2/9/2012 073930 RODMAN G MILLER STUDIO MILLER012512 OLD MILLTOWN RAILING FIRST PAYMENT FOR RAILING FOR OLD 132.000.640.594.760.410.00 825.00 Total :825.00 35Page: Packet Page 75 of 237 02/09/2012 Voucher List City of Edmonds 36 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130458 2/9/2012 069062 RONGERUDE, JOHN 7706 PUBLIC DEFENDER FEE PUBLIC DEFENDER FEE 001.000.390.512.520.410.00 1,400.00 Total :1,400.00 130459 2/9/2012 073927 SCOTT, GARFIELD SCOTT013112 REFUND REFUND DUE TO CANCELLED CLASS 001.000.000.239.200.000.00 61.00 Total :61.00 130460 2/9/2012 062830 SEBERS, ROD 1219 MILEAGE/TRAINING/SEBERS MILEAGE/TRAINING/SEBERS 411.000.656.538.800.430.00 26.64 Total :26.64 130461 2/9/2012 073931 SHUSTER, JERALD Shuster.2/2012 SHUSTER.CAMERA PURCHASE FOR MIKE CAWRSE Shuster.Camera Purchase for Mike Cawrse 001.000.620.532.200.350.00 106.14 Total :106.14 130462 2/9/2012 071725 SKAGIT GARDENS INC 52186289 FLOWER PROGRAM FLOWER PROGRAM SUPPLIES 125.000.640.576.800.310.00 2,311.00 Freight 125.000.640.576.800.310.00 40.00 Total :2,351.00 130463 2/9/2012 007287 SNO CO ECONOMIC DEVELOP CNCL 2012-162 EASC MEMBERSHIP DUES 2012 Economic Alliance Snohomish County 001.000.390.519.900.490.00 5,000.00 Total :5,000.00 130464 2/9/2012 037303 SNO CO FIRE DIST # 1 12-0101 4Q-2011 AMBULANCE BILLINGS &POSTAGE 4Q-2011 Ambulance billings &postage 001.000.390.526.100.410.00 14,410.68 Total :14,410.68 36Page: Packet Page 76 of 237 02/09/2012 Voucher List City of Edmonds 37 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130465 2/9/2012 037375 SNO CO PUD NO 1 2013-2711-1 UTILITY BILLING 610 PINE ST 001.000.640.576.800.470.00 32.56 750 15TH ST SW2015-5730-3 750 15TH ST SW/CEMETERY 130.000.640.536.500.470.00 440.37 750 15TH ST SW2016-1027-6 750 15TH ST SW/CEMETERY 130.000.640.536.500.470.00 16.96 SPRINKLER SYSTEM201762101 SPRINKLER SYSTEM 001.000.640.576.800.470.00 159.34 OLYMPIC BEACH FISHING PIER202161535 OLYMPIC BEACH FISHING PIER 001.000.640.576.800.470.00 128.08 930 9TH AVE N2022-5063-5 930 9TH AVE N 001.000.640.576.800.470.00 31.55 Total :808.86 130466 2/9/2012 037375 SNO CO PUD NO 1 2011-0356-1 23800 FIRDALE AVE (SIGNAL LIGHT 23800 FIRDALE AVE (SIGNAL LIGHT 111.000.653.542.640.470.00 71.42 900 PUGET DR (SIGNAL)2016-9084-9 900 PUGET DR (SIGNAL) 111.000.653.542.640.470.00 31.55 MUN. ST LIGHTS (150 WATTS:183 LIGHTS2017-1178-5 MUN. ST LIGHTS (150 WATTS:183 LIGHTS 111.000.653.542.630.470.00 1,429.64 MUN. ST LIGHTS (200WATTS:303 LIGHTS2025-2918-6 MUNICIPAL ST LIGHTS (200WATTS 111.000.653.542.630.470.00 2,649.74 MUNICIPAL ST LIGHTS (400WATTS2025-2920-2 MUNICIPAL ST LIGHTS (400WATTS 111.000.653.542.630.470.00 184.24 MUN. ST LIGHTS (100 WATTS:20292025-7615-3 37Page: Packet Page 77 of 237 02/09/2012 Voucher List City of Edmonds 38 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130466 2/9/2012 (Continued)037375 SNO CO PUD NO 1 MUN. ST LIGHTS (100 WATTS:2029 111.000.653.542.630.470.00 13,780.53 MUNICIPAL ST LIGHTS (250WATTS2025-7948-8 MUNICIPAL ST LIGHTS (250WATTS 111.000.653.542.630.470.00 596.97 Total :18,744.09 130467 2/9/2012 067609 SNOHOMISH COUNTY CITIES 02/01/2012 AWC LEGISLATIVE RECEPTION 2012 AWC Legislative Reception in 001.000.210.513.100.490.00 25.00 Total :25.00 130468 2/9/2012 067609 SNOHOMISH COUNTY CITIES AWC Leg Recept Dinner for Bloom, Peterson,Yamamoto Dinner for Bloom, Peterson,Yamamoto 001.000.110.511.100.430.00 75.00 Total :75.00 130469 2/9/2012 038100 SNO-KING STAMP 49687 2 stamps for Building Dept. reading ~ 2 stamps for Building Dept. reading ~ 001.000.620.558.800.310.00 37.61 Total :37.61 130470 2/9/2012 038300 SOUND DISPOSAL CO 103587 DISPOSAL SERVICES PARK MAINTENANCE DISPOSAL SERVICES 001.000.640.576.800.470.00 569.63 Total :569.63 130471 2/9/2012 038300 SOUND DISPOSAL CO 103583 garbage & recycle for PS garbage & recycle for PS 001.000.651.519.920.470.00 578.12 garbage & recycle for FAC103585 garbage & recycle for FAC 001.000.651.519.920.470.00 674.47 garbage & recycle for Library103586 garbage & recycle for Library 001.000.651.519.920.470.00 555.23 38Page: Packet Page 78 of 237 02/09/2012 Voucher List City of Edmonds 39 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130471 2/9/2012 (Continued)038300 SOUND DISPOSAL CO garbage & recycle-City Hall103588 garbage & recycle-City Hall 001.000.651.519.920.470.00 459.89 Total :2,267.71 130472 2/9/2012 038300 SOUND DISPOSAL CO 103584 RECYCLING RECYCLING 411.000.656.538.800.475.66 29.95 Total :29.95 130473 2/9/2012 038410 SOUND SAFETY PRODUCTS 2453160-01 Sewer - Work Jean (2) S Matthews Sewer - Work Jean (2) S Matthews 411.000.655.535.800.240.00 76.00 9.2% Sales Tax 411.000.655.535.800.240.00 6.99 Storm - Work Jeans (5) B Clemens4195520-01 Storm - Work Jeans (5) B Clemens 411.000.652.542.900.240.00 211.50 9.5% Sales Tax 411.000.652.542.900.240.00 20.09 Sewer - Work Jeans(3) - S Matthews4195652-01 Sewer - Work Jeans(3) - S Matthews 411.000.655.535.800.240.00 114.00 9.5% Sales Tax 411.000.655.535.800.240.00 10.83 Street - Work Jeans (5) P Johnson4195657-01 Street - Work Jeans (5) P Johnson 111.000.653.542.900.240.00 214.30 9.5% Sales Tax 111.000.653.542.900.240.00 20.36 Street - Work Jeans (4) P Rochford4195658-01 Street - Work Jeans (4) P Rochford 111.000.653.542.900.240.00 165.05 9.5% Sales Tax 111.000.653.542.900.240.00 15.68 39Page: Packet Page 79 of 237 02/09/2012 Voucher List City of Edmonds 40 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130473 2/9/2012 (Continued)038410 SOUND SAFETY PRODUCTS Street - Work Jeans (5) T Hanson4195790-01 Street - Work Jeans (5) T Hanson 111.000.653.542.900.240.00 210.00 9.5% Sales Tax 111.000.653.542.900.240.00 19.95 Sewer - Work Jeans (5) J Clemens4196050-01 Sewer - Work Jeans (5) J Clemens 411.000.655.535.800.240.00 209.00 9.5% Sales Tax 411.000.655.535.800.240.00 19.86 Storm - Work Jeans (5) K Harris4196085-01 Storm - Work Jeans (5) K Harris 411.000.652.542.900.240.00 207.00 9.5% Sales Tax 411.000.652.542.900.240.00 19.67 Street - Work Jeans (1) P Rochford4196115-01 Street - Work Jeans (1) P Rochford 111.000.653.542.900.240.00 42.30 9.5% Sales Tax 111.000.653.542.900.240.00 4.02 Street - Work Jeans (5) B Sanders4196118-01 Street - Work Jeans (5) B Sanders 111.000.653.542.900.240.00 196.45 9.5% Sales Tax 111.000.653.542.900.240.00 18.66 Total :1,801.71 130474 2/9/2012 009400 STELLAR INDUSTRIAL SUPPLY INC 3110518 Water Sewer -Contact Cleaner Electro Water Sewer -Contact Cleaner Electro 411.000.654.534.800.310.00 112.06 Water Sewer -Contact Cleaner Electro 411.000.655.535.800.310.00 112.06 9.5% Sales Tax 411.000.654.534.800.310.00 10.65 9.5% Sales Tax 40Page: Packet Page 80 of 237 02/09/2012 Voucher List City of Edmonds 41 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130474 2/9/2012 (Continued)009400 STELLAR INDUSTRIAL SUPPLY INC 411.000.655.535.800.310.00 10.64 Total :245.41 130475 2/9/2012 071585 STERICYCLE INC 3001725248 INV#3001725248 CUST#6076358 EDMONDS PD DISPOSAL-MED BOX HAZ WASTE 001.000.410.521.910.410.00 51.52 9.5% Sales Tax 001.000.410.521.910.410.00 1.92 Total :53.44 130476 2/9/2012 073549 STERRETT CONSULTING LLC 1201-01 Edmonds Westgate Review /Professional Edmonds Westgate Review /Professional 001.000.620.558.600.410.00 1,200.00 Total :1,200.00 130477 2/9/2012 040250 STEUBER DISTRIBUTING 250134 FLOWER PROGRAM FLOWER PROGRAM SUPPLIES 125.000.640.576.800.310.00 1,845.75 Total :1,845.75 130478 2/9/2012 072555 SYSTEMS DESIGN WEST LLC ED0112 DEC-11 TRANSPORT POSTAGE FOR PRIVATE STM EMS Postage for private statements 001.000.390.526.100.420.00 0.88 Total :0.88 130479 2/9/2012 040916 TC SPAN AMERICA 58675 Fleet - Work T Shirts Fleet - Work T Shirts 511.000.657.548.680.240.00 245.56 9.5% Sales Tax 511.000.657.548.680.240.00 23.33 Total :268.89 130480 2/9/2012 073049 TEC-WORKS INC 11968 STAND ALONE MEDIA CONVERTER SGETF1040-110 Transition Networks 001.000.310.518.880.350.00 301.79 41Page: Packet Page 81 of 237 02/09/2012 Voucher List City of Edmonds 42 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :301.79130480 2/9/2012 073049 073049 TEC-WORKS INC 130481 2/9/2012 009350 THE DAILY HERALD COMPANY 0001762541 X FIT CAMP AD X FIT CAMP AD 001.000.640.574.200.440.00 235.00 Total :235.00 130482 2/9/2012 009350 THE DAILY HERALD COMPANY 1763794 Key Bank./PLN20110061 Legal notices Key Bank./PLN20110061 Legal notices 001.000.620.558.600.420.00 36.12 Total :36.12 130483 2/9/2012 038315 THYSSENKRUPP ELEVATOR 157101 MUSEUM MAINT monthly elevator maint-museum 001.000.651.519.920.480.00 211.34 9.5% Sales Tax 001.000.651.519.920.480.00 20.08 FAC MAINT157102 monthly elevator maint-FAC 001.000.651.519.920.480.00 932.41 9.5% Sales Tax 001.000.651.519.920.480.00 88.58 MONTHLY ELEVATOR MAINT-LIBRARY157103 Monthly elevator maint-Library 001.000.651.519.920.480.00 924.15 9.5% Sales Tax 001.000.651.519.920.480.00 87.80 PUBLIC SAFETY MAINT157104 quarterly elevator maint-PS 001.000.651.519.920.480.00 792.97 9.5% Sales Tax 001.000.651.519.920.480.00 75.34 MONTHLY ELEVATOR MONITOR-LIBRARY157106 Monthly elevator monitoring - Library 001.000.651.519.920.480.00 71.53 PW MAINT162217 42Page: Packet Page 82 of 237 02/09/2012 Voucher List City of Edmonds 43 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130483 2/9/2012 (Continued)038315 THYSSENKRUPP ELEVATOR monthly elevator maint-PW 001.000.651.519.920.480.00 172.82 9.5% Sales Tax 001.000.651.519.920.480.00 16.42 SENIOR CENTER ELEVATOR MONITORING162218 SENIOR CENTER ELEVATOR MAINTENANCE 001.000.651.519.920.480.00 14.06 MONITORING-PS711983 monitoring-PS 001.000.651.519.920.480.00 46.73 Total :3,454.23 130484 2/9/2012 073581 TRUAX, KAILEY TRUAX0205 GYM MONITOR GYM MONITOR 2/5/12 001.000.640.574.100.450.00 48.00 Total :48.00 130485 2/9/2012 061192 UNITED PIPE & SUPPLY 8809518 Water - Inventory W-CLMPCI-06-027 Water - Inventory W-CLMPCI-06-027 411.000.654.534.800.341.00 346.12 W-CLMPCI-08-060 411.000.654.534.800.341.00 407.68 W-CPLG-04-020 411.000.654.534.800.341.00 167.53 Water Supplies 411.000.654.534.800.310.00 254.47 9.5% Sales Tax 411.000.654.534.800.341.00 87.53 9.5% Sales Tax 411.000.654.534.800.310.00 24.17 Total :1,287.50 130486 2/9/2012 044960 UTILITIES UNDERGROUND LOC CTR 2010117 utility locates - Jan 2012 utility locates - Jan 2012 411.000.654.534.800.410.00 60.77 43Page: Packet Page 83 of 237 02/09/2012 Voucher List City of Edmonds 44 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130486 2/9/2012 (Continued)044960 UTILITIES UNDERGROUND LOC CTR utility locates - Jan 2012 411.000.655.535.800.410.00 60.77 utility locates - Jan 2012 411.000.652.542.900.410.00 62.61 Total :184.15 130487 2/9/2012 067865 VERIZON WIRELESS 1051219584 C/A 571242650-0001 Blackberry Cell Phone Service Bld Dept 001.000.620.524.100.420.00 100.30 Blackberry Cell Phone Service City Clerk 001.000.250.514.300.420.00 77.31 iPad Cell Phone Service Council 001.000.110.511.100.420.00 210.14 Blackberry Cell Phone Service Court 001.000.230.512.500.420.00 121.26 Blackberry Cell Phone Service Planning 001.000.620.558.600.420.00 77.31 Blackberry Cell Phone Service Econ 001.000.610.519.700.420.00 77.31 Blackberry Cell Phone Service 001.000.620.532.200.420.00 330.92 Blackberry Cell Phone Service Facilities 001.000.651.519.920.420.00 115.74 Blackberry Cell Phone Service Finance 001.000.310.514.230.420.00 87.61 Blackberry Cell Phone Service HR 001.000.220.516.100.420.00 87.31 Blackberry Cell Phone Service IT 001.000.310.518.880.420.00 434.81 Blackberry Cell Phone Service Mayor' 001.000.210.513.100.420.00 144.60 Blackberry Cell Phone Service Parks Dept 001.000.640.574.100.420.00 60.78 Blackberry Cell Phone Service Police 44Page: Packet Page 84 of 237 02/09/2012 Voucher List City of Edmonds 45 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130487 2/9/2012 (Continued)067865 VERIZON WIRELESS 001.000.410.521.220.420.00 1,054.38 Blackberry Air Cards Police Dept 001.000.410.521.220.420.00 814.01 Blackberry Cell Phone Service PW Admin 001.000.650.519.910.420.00 78.47 Blackberry Cell Phone Service PW St Dept 111.000.653.542.900.420.00 77.02 Blackberry Cell Phone Service PW Water 411.000.654.534.800.420.00 50.30 Blackberry Cell Phone Service PW Water 411.000.655.535.800.420.00 50.30 Blackberry Cell Phone Service Sewer Dept 411.000.655.535.800.420.00 102.62 Blackberry Cell Phone Service WWTP 411.000.656.538.800.420.00 363.59 Blackberry Cell Phone Service Water 411.000.654.534.800.420.00 143.31 C/A 571242650-000011051219584 Blackberry Cell Phone Service PW Fleet 511.000.657.548.680.420.00 -23.94 Total :4,635.46 130488 2/9/2012 072523 WA NATURAL GAS HEATING & AIR BLD20120081 Online permit overpayment. Online permit overpayment. 001.000.000.257.620.000.00 10.00 Total :10.00 130489 2/9/2012 045515 WABO YARBERRY2012 2012 WABO Membership renewal for 2012 WABO Membership renewal for 001.000.620.524.100.490.00 95.00 Total :95.00 130490 2/9/2012 067917 WALLY'S TOWING INC 46690 INV#46690 - EDMONDS PD TOW 1998 HYUNDI #ADP2581 001.000.410.521.220.410.00 158.00 45Page: Packet Page 85 of 237 02/09/2012 Voucher List City of Edmonds 46 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130490 2/9/2012 (Continued)067917 WALLY'S TOWING INC 9.5% Sales Tax 001.000.410.521.220.410.00 15.01 Total :173.01 130491 2/9/2012 065035 WASHINGTON STATE PATROL I12005776 INV#I12005776 EDM301 -EDMONDS PD BACKGROUND CHECKS JAN 2012 001.000.000.237.100.000.00 231.00 Total :231.00 130492 2/9/2012 073552 WELCO SALES LLC 5374 SUPPLIES SUPPLIES 001.000.230.512.501.310.00 248.24 Total :248.24 130493 2/9/2012 068106 WELCOME COMMUNICATIONS 7430 Units 338,411,649,679,776,775 at $85 Units 338,411,649,679,776,775 at $85 511.000.657.548.680.310.00 455.94 Freight 511.000.657.548.680.310.00 13.20 9.5% Sales Tax 511.000.657.548.680.310.00 44.56 Total :513.70 130494 2/9/2012 063008 WSDOT RE-313-ATB20117119 E7AC.WSDOT GENERAL PROJECT MANAGEMENT E7AC.WSDOT General Proejct Management 112.200.630.595.330.410.00 50.80 Total :50.80 130495 2/9/2012 051282 ZUMAR INDUSTRIES INC 0153271 Traffic Control - Clear Transfer Tape Traffic Control - Clear Transfer Tape 111.000.653.542.640.310.00 80.00 9.5% Sales Tax 111.000.653.542.640.310.00 7.60 Total :87.60 Bank total :335,303.14164Vouchers for bank code :front 46Page: Packet Page 86 of 237 02/09/2012 Voucher List City of Edmonds 47 9:09:25AM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 335,303.14Total vouchers :Vouchers in this report164 47Page: Packet Page 87 of 237 02/14/2012 Voucher List City of Edmonds 1 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130496 2/15/2012 066417 AIRGAS NOR PAC INC 101760856 M5Z34 CYLINDER RENTAL 411.000.656.538.800.240.00 96.93 9.5% Sales Tax 411.000.656.538.800.240.00 9.21 Total :106.14 130497 2/15/2012 061540 ALLIED WASTE SERVICES 0197-001432167 3-0197-0807770 RECYCLE ROLL OFF 411.000.656.538.800.475.66 10.64 Total :10.64 130498 2/15/2012 061540 ALLIED WASTE SERVICES 0197-001431489 FIRE STATION #20~ FIRE STATION #20~ 001.000.651.519.920.470.00 127.24 FIRE STATION 16~0197-001431632 FIRE STATION 16~ 001.000.651.519.920.470.00 132.52 PUBLIC WORKS OMC0197-0800897 PUBLIC WORKS OMC 001.000.650.519.910.470.00 25.76 PUBLIC WORKS OMC 111.000.653.542.900.470.00 97.89 PUBLIC WORKS OMC 411.000.654.534.800.470.00 97.89 PUBLIC WORKS OMC 411.000.655.535.800.470.00 97.89 PUBLIC WORKS OMC 511.000.657.548.680.470.00 97.89 PUBLIC WORKS OMC 411.000.652.542.900.470.00 97.90 MEADOWDALE CLUBHOUSE0197-0829729 MEADOWDALE CLUBHOUSE 001.000.651.519.920.470.00 60.02 1Page: Packet Page 88 of 237 02/14/2012 Voucher List City of Edmonds 2 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :835.00130498 2/15/2012 061540 061540 ALLIED WASTE SERVICES 130499 2/15/2012 064335 ANALYTICAL RESOURCES INC UD45 EDMONDS NPDES SAMPLING 411.000.656.538.800.410.31 130.00 Total :130.00 130500 2/15/2012 069751 ARAMARK 655-6018404 UNIFORM SERVICE PARK MAINTENANCE UNIFORM SERVICE 001.000.640.576.800.240.00 28.81 9.5% Sales Tax 001.000.640.576.800.240.00 2.74 Total :31.55 130501 2/15/2012 069751 ARAMARK 21580001 21580001 UNIFORM SERVICE 411.000.656.538.800.240.00 70.04 9.5% Sales Tax 411.000.656.538.800.240.00 6.65 21580001655-6005853 UNIFORM SERVICE 411.000.656.538.800.240.00 70.04 9.5% Sales Tax 411.000.656.538.800.240.00 6.65 Total :153.38 130502 2/15/2012 069751 ARAMARK 655-6018405 FAC MAINT UNIFORM SVC Fac Maint Uniform Svc 001.000.651.519.920.240.00 30.07 9.5% Sales Tax 001.000.651.519.920.240.00 2.86 Total :32.93 130503 2/15/2012 064343 AT&T 425-776-5316 PARKS FAX MODEM PARKS FAX MODEM 001.000.640.576.800.420.00 45.89 2Page: Packet Page 89 of 237 02/14/2012 Voucher List City of Edmonds 3 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :45.89130503 2/15/2012 064343 064343 AT&T 130504 2/15/2012 069076 BACKGROUND INVESTIGATIONS INC COE0112 Background check services Background check services 001.000.220.516.100.410.00 30.00 Total :30.00 130505 2/15/2012 002100 BARNARD, EARL 16 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 617.000.510.522.200.230.00 1,158.00 Total :1,158.00 130506 2/15/2012 073760 BLUELINE GROUP LLC 5630 E1JA.SERVICES THRU 1/31/12 E1JA.Services thru 1/31/12 412.100.630.594.320.410.00 10,198.00 Total :10,198.00 130507 2/15/2012 002500 BLUMENTHAL UNIFORMS & EQUIP 913141-01 INV#913141-01 - EDMONDS PD -COMPAAN BLUMENTHAL UNIFORM JACKET 001.000.410.521.100.240.00 395.00 CLOTH NAME TAG "COMPAAN" -GOLD 001.000.410.521.100.240.00 4.95 9.5% Sales Tax 001.000.410.521.100.240.00 38.00 INV#920212-01 - EDMONDS PD -MACHADO920212-01 5.11 JACKET 001.000.410.521.220.240.00 229.00 CLOTH NAME TAGS "MACHADO" 001.000.410.521.220.240.00 9.90 HEAT STAMP LETTERS 001.000.410.521.220.240.00 5.00 REFLECTIVE POLICE PANEL 001.000.410.521.220.240.00 8.00 9.5% Sales Tax 001.000.410.521.220.240.00 23.93 Total :713.78 3Page: Packet Page 90 of 237 02/14/2012 Voucher List City of Edmonds 4 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130508 2/15/2012 072005 BROCKMANN, KERRY BROCKMANN14780 YOGA CLASSES PILATES YOGA FUSION #14780 001.000.640.575.540.410.00 460.98 YOGA #14747 001.000.640.575.540.410.00 320.85 YOGA #14744 001.000.640.575.540.410.00 481.28 YOGA #14735 001.000.640.575.540.410.00 244.80 YOGA #14738 001.000.640.575.540.410.00 372.60 YOGA #14741 001.000.640.575.540.410.00 455.40 Total :2,335.91 130509 2/15/2012 071816 CARLSON, JESSICA CARLSON14831 ART FOR KIDZ ART FOR KIDZ -ADVENTURES IN DRAWING 001.000.640.574.200.410.00 357.50 Total :357.50 130510 2/15/2012 068484 CEMEX LLC 9422939937 MILLTOWN CEMENT FOR PLANTER BEDS CEMENT FOR RAISED PLANTER BEDS 132.000.640.594.760.310.00 457.50 9.5% Sales Tax 132.000.640.594.760.310.00 43.46 MILLTOWN CEMENT9423024823 CEMENT FOR RAISED PLANTER BEDS 132.000.640.594.760.310.00 614.00 9.5% Sales Tax 132.000.640.594.760.310.00 58.33 Total :1,173.29 130511 2/15/2012 064291 CENTURY LINK 206 Z02-0478 332B TELEMETRY TELEMETRY 411.000.656.538.800.420.00 138.52 4Page: Packet Page 91 of 237 02/14/2012 Voucher List City of Edmonds 5 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :138.52130511 2/15/2012 064291 064291 CENTURY LINK 130512 2/15/2012 065682 CHS ENGINEERS LLC 450901-1201 E9GA.SERVICES THRU JANUARY 2012 E9GA.Services thru January 2012 412.300.630.594.320.410.00 4,569.92 Total :4,569.92 130513 2/15/2012 019215 CITY OF LYNNWOOD 9182 INV#9182 CUST#47 -EDMONDS PD PRISONER R&B - JAN 2012 001.000.410.523.600.510.00 1,170.00 INV#9199 CUST#1430 -EDMONDS PD9199 VERIZON PHONE NARCS 1/2012 104.000.410.521.210.420.00 103.01 INV#9200 CUST#45 -EDMONDS PD9200 NEXTEL PHONE FOR NARCS 01/2012 104.000.410.521.210.420.00 57.66 Total :1,330.67 130514 2/15/2012 004095 COASTWIDE LABS W2398369 CLEANING SUPPLIES/GYMNASTICS CLEANING SUPPLIES FOR GYMNASTICS 001.000.640.574.200.310.00 36.84 Freight 001.000.640.574.200.310.00 5.00 9.5% Sales Tax 001.000.640.574.200.310.00 3.97 Total :45.81 130515 2/15/2012 064369 CODE PUBLISHING CO 39915 CODE UPDATES Code Supplements 001.000.250.514.300.410.00 1,552.60 9.5% Sales Tax 001.000.250.514.300.410.00 147.50 Total :1,700.10 130516 2/15/2012 073135 COGENT COMMUNICATIONS INC FEB-12 C/A CITYOFED00001 Feb-12 Fiber Optics Internet Connection 001.000.310.518.870.420.00 916.20 5Page: Packet Page 92 of 237 02/14/2012 Voucher List City of Edmonds 6 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :916.20130516 2/15/2012 073135 073135 COGENT COMMUNICATIONS INC 130517 2/15/2012 004867 COOPER, JACK F 17 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 617.000.510.522.200.230.00 1,158.00 Total :1,158.00 130518 2/15/2012 072848 COPIERS NW INV647944 INV#INV647944 ACCT#HMH636 -EDMONDS PD COPIER RENTAL 01/05 - 02/04/12 001.000.410.521.100.450.00 226.77 9.5% Sales Tax 001.000.410.521.100.450.00 21.54 Total :248.31 130519 2/15/2012 073912 CROWN FILMS/CUSTOM BIOPLASTICS 80198 E7FG.DOG WASTE BAGS FOR DOG PARK E7FG.Dog Waste Bags for Dog Park 412.200.630.594.320.410.00 280.00 Sales Tax 412.200.630.594.320.410.00 24.92 Total :304.92 130520 2/15/2012 072189 DATASITE 72532 SHREDDING SERVICES/CABINETS Doc Shred Services City Clerk 001.000.250.514.300.410.00 25.00 Doc Shred Services Finance 001.000.310.514.230.410.00 25.00 Total :50.00 130521 2/15/2012 006626 DEPT OF ECOLOGY 2012-WA0024058 WA0024058 WASTEWATER PERMIT 411.000.656.538.800.510.00 32,463.81 Total :32,463.81 130522 2/15/2012 047450 DEPT OF INFORMATION SERVICES 2011100331 CUSTOMER ID# D200-0 Scan Services for October 2011 001.000.310.518.880.420.00 940.00 6Page: Packet Page 93 of 237 02/14/2012 Voucher List City of Edmonds 7 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :940.00130522 2/15/2012 047450 047450 DEPT OF INFORMATION SERVICES 130523 2/15/2012 071596 EBORALL, STEVE EBORALL14783 ART CLUB ART CLUB #14783 001.000.640.574.200.410.00 221.51 Total :221.51 130524 2/15/2012 008812 ELECTRONIC BUSINESS MACHINES 073054 COPIER LEASE PARK MAINTENANCE COPIER LEASE 001.000.640.576.800.450.00 4.24 9.5% Sales Tax 001.000.640.576.800.450.00 0.40 Total :4.64 130525 2/15/2012 008812 ELECTRONIC BUSINESS MACHINES 073112 Meter charges for planning Meter charges for planning 001.000.620.558.800.450.00 62.72 9.5% Sales Tax 001.000.620.558.800.450.00 5.96 Meter charges for c1030 Bldg. Dept.for073113 Meter charges for c1030 Bldg. Dept.for 001.000.620.558.800.450.00 33.76 9.5% Sales Tax 001.000.620.558.800.450.00 3.21 Total :105.65 130526 2/15/2012 066378 FASTENAL COMPANY WAMOU25009 SUPPLIES SUPPLIES 001.000.640.576.800.310.00 8.52 9.5% Sales Tax 001.000.640.576.800.310.00 0.81 Total :9.33 130527 2/15/2012 067042 FINAL TOUCH FINISHING KING14882 ETIQUETTE CLASSES ETIQUETTE: YOUNG LADIES &GENTLEMEN 001.000.640.574.200.410.00 175.00 7Page: Packet Page 94 of 237 02/14/2012 Voucher List City of Edmonds 8 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :175.00130527 2/15/2012 067042 067042 FINAL TOUCH FINISHING 130528 2/15/2012 070855 FLEX PLAN SERVICES INC 189519 January 2012 Section 125 Plan fee & January 2012 Section 125 Plan fee & 001.000.220.516.100.410.00 692.00 Total :692.00 130529 2/15/2012 011900 FRONTIER 425-744-1681 SEAVIEW PARK IRRIGATION MODEM SEAVIEW PARK IRRIGATION MODEM 001.000.640.576.800.420.00 41.96 SIERRA PARK IRRIGATION MODEM425-744-1691 SIERRA PARK IRRIGATION MODEM 001.000.640.576.800.420.00 41.30 BEACH RANGER PHONE @ FISHING PIER425-775-1344 BEACH RANGER PHONE @ FISHING PIER 001.000.640.574.350.420.00 54.76 YOST POOL425-775-2645 YOST POOL 001.000.640.575.510.420.00 54.91 GROUNDS MAINTENANCE FAX MODEM425-776-5316 GROUNDS MAINTENANCE FAX MODEM 001.000.640.576.800.420.00 111.69 Total :304.62 130530 2/15/2012 011900 FRONTIER 425-197-0932 TELEMETRY WATER &LIFT STATIONS TELEMETRY WATER &LIFT STATIONS 411.000.654.534.800.420.00 261.87 TELEMETRY WATER &LIFT STATIONS 411.000.655.535.800.420.00 261.87 SEWER - PW TELEMETRY425-774-1031 SEWER - PW TELEMETRY 411.000.655.535.800.420.00 45.93 LIBRARY ELEVATOR PHONE425-776-1281 LIBRARY ELEVATOR PHONE 001.000.651.519.920.420.00 41.96 Total :611.63 8Page: Packet Page 95 of 237 02/14/2012 Voucher List City of Edmonds 9 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130531 2/15/2012 012355 GRCC/BAT HARRIS/ROMERO BACKFLOW ASSEMBLY TEST BACKFLOW ASSEMBLY TEST:KATRINA HARRIS 001.000.640.576.800.490.00 290.00 Total :290.00 130532 2/15/2012 068142 HARRISON, MARIE JuryDutyMileagereimb MILEAGE REIMBURSEMENT FOR JURY DUTY Mileage reimbursement for Jury Duty 001.000.620.524.100.110.00 25.50 Total :25.50 130533 2/15/2012 060165 HWA GEOSCIENCES INC 22867 E2CB.TASK ORDER 11-02.SERVICES THRU E2CB.Task Order 11-02.Services thru 412.100.630.594.320.410.00 500.00 Total :500.00 130534 2/15/2012 070042 IKON 86417273 Rent on Engineering color copier for Rent on Engineering color copier for 001.000.620.558.800.450.00 443.48 Rent on large copier for billing period86417278 Rent on large copier for billing period 001.000.620.558.800.450.00 827.00 Total :1,270.48 130535 2/15/2012 006841 IKON OFFICE SOLUTIONS 5022158405 Meter charges for large copier for Meter charges for large copier for 001.000.620.558.800.450.00 26.14 Meter charges for Engineering color5022158406 Meter charges for Engineering color 001.000.620.558.800.450.00 270.22 Total :296.36 130536 2/15/2012 073548 INDOFF INCORPORATED 2015515 HP 2420 Toner cartridge (HR) HP 2420 Toner cartridge (HR) 001.000.220.516.100.310.00 228.99 Copy paper - 3rd floor 001.000.610.519.700.310.00 24.01 9Page: Packet Page 96 of 237 02/14/2012 Voucher List City of Edmonds 10 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130536 2/15/2012 (Continued)073548 INDOFF INCORPORATED Copy paper - 3rd floor 001.000.220.516.100.310.00 24.00 Copy paper - 3rd floor 001.000.210.513.100.310.00 23.99 9.5% Sales Tax 001.000.220.516.100.310.00 24.03 9.5% Sales Tax 001.000.610.519.700.310.00 2.28 9.5% Sales Tax 001.000.210.513.100.310.00 2.28 Total :329.58 130537 2/15/2012 073548 INDOFF INCORPORATED 2021514 COPY PAPER,DYMO LABELS,TABS Copy Paper 001.000.310.514.230.310.00 177.80 Universal Extra Strength Storage Box 001.000.310.514.230.310.00 57.98 Dymo DYM16954 Label maker tape Black on 001.000.310.518.880.310.00 25.99 Dymo DYM41913 Label maker tape Black on 001.000.310.518.880.310.00 37.98 Dymo DYM16955 Label maker tape Black on 001.000.310.518.880.310.00 18.49 Post-it Flags Arrow message 1" 001.000.310.514.230.310.00 12.49 Avery AVE16143 Self adhesive write on 001.000.310.514.230.310.00 15.96 Typewriter ribbon R7300 DPSR7300 001.000.310.514.230.310.00 4.24 9.5% Sales Tax 001.000.310.514.230.310.00 25.52 9.5% Sales Tax 001.000.310.518.880.310.00 7.83 Total :384.28 10Page: Packet Page 97 of 237 02/14/2012 Voucher List City of Edmonds 11 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130538 2/15/2012 073548 INDOFF INCORPORATED 2029597 PRESCHOOL SUPPLIES PRESCHOOL SUPPLIES 001.000.640.575.560.310.00 83.06 9.5% Sales Tax 001.000.640.575.560.310.00 7.89 Total :90.95 130539 2/15/2012 073548 INDOFF INCORPORATED 2030105 Misc. office supplies including Misc. office supplies including 001.000.620.558.800.310.00 310.87 9.5% Sales Tax 001.000.620.558.800.310.00 29.54 Misc. office supplies including 5x82030201 Misc. office supplies including 5x8 001.000.620.558.800.310.00 294.66 9.5% Sales Tax 001.000.620.558.800.310.00 28.01 Total :663.08 130540 2/15/2012 017050 KWICK'N KLEEN CAR WASH 02062012-01 INV#02062012-01 - EDMONDS PD 40 CAR WASHES @ $5.03 - 01/12 001.000.410.521.220.480.00 201.20 Total :201.20 130541 2/15/2012 069564 LARSON, KEN 18 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.230.00 1,414.05 Total :1,414.05 130542 2/15/2012 073603 LIGHTHOUSE LAW GROUP PLLC FEB-12 02-12 LEGALS FEES 02-12 Legal fees 001.000.360.515.100.410.00 32,000.00 Total :32,000.00 130543 2/15/2012 018980 LYNNWOOD HONDA 775542 BLADES, BOLTS, SCREWS BLADES, BOLTS, SCREWS 11Page: Packet Page 98 of 237 02/14/2012 Voucher List City of Edmonds 12 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130543 2/15/2012 (Continued)018980 LYNNWOOD HONDA 001.000.640.576.800.310.00 39.22 9.5% Sales Tax 001.000.640.576.800.310.00 3.73 Total :42.95 130544 2/15/2012 019583 MANPOWER INC 23575265 Receptionist coverage from Jan 30 thru Receptionist coverage from Jan 30 thru 001.000.620.558.800.410.00 373.95 Total :373.95 130545 2/15/2012 019920 MCCANN, MARIAN 19 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.290.00 7,202.25 Total :7,202.25 130546 2/15/2012 020039 MCMASTER-CARR SUPPLY CO 16733960 123106800 KEYWAY BROACH 411.000.656.538.800.310.21 79.61 Total :79.61 130547 2/15/2012 063773 MICROFLEX 00020515 01-12 TAX AUDIT PROGRAM JAN-12 TAX AUDIT PROGRAM 001.000.310.514.230.410.00 165.90 Total :165.90 130548 2/15/2012 020900 MILLERS EQUIP & RENT ALL INC 141501 BILLY GOAT CHUTE BILLY GOAT CHUTE 001.000.640.576.800.310.00 316.15 9.5% Sales Tax 001.000.640.576.800.310.00 30.03 Total :346.18 130549 2/15/2012 062381 MRSC 3753 CODE HOSTING Muncipal Code Hosting 001.000.250.514.300.480.00 350.00 12Page: Packet Page 99 of 237 02/14/2012 Voucher List City of Edmonds 13 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :350.00130549 2/15/2012 062381 062381 MRSC 130550 2/15/2012 065508 NAMOA NAMOA CONF NAMOA CONF - FALK, ROTH,HARBINSON NAMOA DUES & CONF - FALK 001.000.410.521.400.490.00 150.00 NAMOA DUES & CONF - ROTH 001.000.410.521.400.490.00 150.00 NAMOA DUES & CONF -HARBINSON 001.000.410.521.400.490.00 150.00 Total :450.00 130551 2/15/2012 061013 NORTHWEST CASCADE INC 1-420470 HONEY BUCKET RENTAL HONEY BUCKET RENTAL:MARINA BEACH PARK 001.000.640.576.800.450.00 617.96 Total :617.96 130552 2/15/2012 025690 NOYES, KARIN 000 00 272 Planning Board Minutes on Feb. 8,2012 Planning Board Minutes on Feb. 8,2012 001.000.620.558.600.410.00 320.00 Total :320.00 130553 2/15/2012 063511 OFFICE MAX INC 408783 INV#408783 ACCT#520437 250POL EDMONDS PD MONITOR STAND - FRAUSTO 001.000.410.521.210.310.00 17.27 SHARPIES-YELLOW-HIGHLIGHTERS 001.000.410.521.100.310.00 13.20 JUMBO SMOOTH PAPER CLIPS 001.000.410.521.100.310.00 5.51 GLUE STICKS 001.000.410.521.100.310.00 6.12 LIQUID PAPER 001.000.410.521.100.310.00 3.20 PERFORATED PADS 8 1/2x11 001.000.410.521.100.310.00 12.08 FILE FOLDERS-LETTER SIZE 001.000.410.521.100.310.00 13.92 13Page: Packet Page 100 of 237 02/14/2012 Voucher List City of Edmonds 14 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130553 2/15/2012 (Continued)063511 OFFICE MAX INC STAPLES 001.000.410.521.100.310.00 5.88 9.5% Sales Tax 001.000.410.521.210.310.00 1.64 9.5% Sales Tax 001.000.410.521.100.310.00 5.69 Total :84.51 130554 2/15/2012 063511 OFFICE MAX INC 357885 CREDIT CREDIT FOR INCORRECTLY ORDERED ITEMS 001.000.640.574.100.310.00 -23.70 9.5% Sales Tax 001.000.640.574.100.310.00 -2.25 COVER STOCK357928 COVER STOCK 001.000.640.574.100.310.00 23.70 9.5% Sales Tax 001.000.640.574.100.310.00 2.25 OFFICE SUPPLIES495534 CALCULATOR INK, PENS,PENCILS 001.000.640.574.100.310.00 14.50 9.5% Sales Tax 001.000.640.574.100.310.00 1.37 Total :15.87 130555 2/15/2012 073751 OKANOGAN COUNTRY SHERIFF JAN 2012 EDMONDS PD JAN 2012 JAIL BILL 86 INMATE HOUSING DAYS - 01/12 001.000.410.523.600.510.00 4,472.00 INMATE MEDICATION 001.000.410.523.600.310.00 7.00 Total :4,479.00 130556 2/15/2012 073231 POLYDYNE INC 706920 EDMONDS WA 000 POLYMER 411.000.656.538.800.310.51 12,276.00 14Page: Packet Page 101 of 237 02/14/2012 Voucher List City of Edmonds 15 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :12,276.00130556 2/15/2012 073231 073231 POLYDYNE INC 130557 2/15/2012 064088 PROTECTION ONE 31146525 24 HOUR ALARM MONITORING -CITY HALL 24 hour Alarm Monitoring-City Hall 001.000.651.519.920.420.00 39.74 Total :39.74 130558 2/15/2012 071467 S MORRIS COMPANY JAN 2012 INVOICE 01/31/12 ACCT#70014 -EDMONDS PD #742573 - 5 NPC 01/09/12 001.000.410.521.700.410.00 55.10 Total :55.10 130559 2/15/2012 065001 SCHIRMAN, RON 20 LEOFF 1 Reimbursement LEOFF 1 Reimbursement 009.000.390.517.370.230.00 2,297.09 Total :2,297.09 130560 2/15/2012 073932 SILLS, GRADY SILLS020612 REFUND REFUND DUE TO INSUFFICIENT REGISTRATION 001.000.000.239.200.000.00 53.00 Total :53.00 130561 2/15/2012 068816 SIMPLEX GRINNELL 67455612 458-01617507 TEST &INSPECT SPRINKLER SYSTEM 411.000.656.538.800.480.23 364.13 Total :364.13 130562 2/15/2012 037801 SNO CO HUMAN SERVICE DEPT I000294500 4Q-11 LIQUOR BOARD PROFITS &TAXES Quarterly Liquor Board Profits &Taxes 001.000.390.567.000.510.00 2,233.16 Total :2,233.16 130563 2/15/2012 037375 SNO CO PUD NO 1 2003-2646-0 1000 EDMONDS ST 1000 EDMONDS ST 001.000.640.576.800.470.00 31.55 Total :31.55 15Page: Packet Page 102 of 237 02/14/2012 Voucher List City of Edmonds 16 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130564 2/15/2012 037375 SNO CO PUD NO 1 110476777 2002-0255-4 24400 HIGHWAY 99 RICHMOND PARK 411.000.656.538.800.471.62 31.55 2019-2988-2117113737 8421 244 ST SW RICHMOND PARK 411.000.656.538.800.471.62 31.55 2019-9517-2130384205 9805 EDMONDS WAY 411.000.656.538.800.471.62 32.56 2025-7952-0136919995 VARIOUS LOCATIONS 411.000.656.538.800.471.62 16.14 Total :111.80 130565 2/15/2012 037375 SNO CO PUD NO 1 201790003 TELEMETRY SYSTEM TELEMETRY SYSTEM 411.000.654.534.800.470.00 34.70 Total :34.70 130566 2/15/2012 063941 SNO CO SHERIFFS OFFICE 02/08/12 INMATE MEDICAL - EDMONDS PD INMATE MEDICAL JAN 2012 001.000.410.523.600.310.00 1,168.85 CREDIT INMATE MEDS EDMONDS JAN02/08/12 CM CREDIT INMATE MEDS JAN 2012 001.000.410.523.600.310.00 -81.05 Total :1,087.80 130567 2/15/2012 064351 SNOHOMISH COUNTY TREASURER 2012-947 INV#2012-947 REFUND DISPUTED CHGS 1 BOOKING-OLIVARES 11-11 001.000.410.523.600.510.00 -90.00 1 BOOKING-CANETE PEREZ 12-11 001.000.410.523.600.510.00 -90.00 1 BOOKING-PERALTA 12-11 001.000.410.523.600.510.00 -90.00 1 HOUSING DAY-OLIVARES 11-11 001.000.410.523.600.510.00 -62.50 16Page: Packet Page 103 of 237 02/14/2012 Voucher List City of Edmonds 17 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130567 2/15/2012 (Continued)064351 SNOHOMISH COUNTY TREASURER 1 HOUSING DAY-CANETE PEREZ 12 001.000.410.523.600.510.00 -62.50 3 HOUSING DAYS-PERALTA 12-11 001.000.410.523.600.510.00 -187.50 18 WORK RELEASE-OLIVARES 11-11 001.000.410.523.600.510.00 -756.00 INV#2012-947 - JAN 2012 -EDMONDS PD2012-947 48.33 BOOKINGS - JAN 2012 001.000.410.523.600.510.00 4,480.19 556 HOUSING DAYS - JAN 2012 001.000.410.523.600.510.00 35,795.28 5.25 VIDEO COURT - JAN 2012 001.000.410.523.600.510.00 656.25 29 WORK RELEASE - JAN 2012 001.000.410.523.600.510.00 1,254.54 WORK RELEASE - OLIVARES 11-11 001.000.410.523.600.510.00 540.00 Total :41,387.76 130568 2/15/2012 039775 STATE AUDITOR'S OFFICE L92053 JAN-12 AUDIT FEES January 2012 Audit Fees 001.000.390.519.900.510.00 702.24 January 2012 Audit Fees 411.000.652.542.900.510.00 35.11 January 2012 Audit Fees 411.000.654.534.800.510.00 117.04 January 2012 Audit Fees 411.000.655.535.800.510.00 117.04 January 2012 Audit Fees 411.000.656.538.800.510.00 117.04 January 2012 Audit Fees 111.000.653.543.300.510.00 35.11 January 2012 Audit Fees 511.000.657.548.680.510.00 46.82 17Page: Packet Page 104 of 237 02/14/2012 Voucher List City of Edmonds 18 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :1,170.40130568 2/15/2012 039775 039775 STATE AUDITOR'S OFFICE 130569 2/15/2012 073544 TEKTRONIX SERVICE SOLUTIONS USG684544 WARRANTY FOR BACKFLOW GAGE WARRANTY FOR BACKFLOW GAGE 001.000.640.576.800.310.00 62.00 9.5% Sales Tax 001.000.640.576.800.310.00 5.89 Total :67.89 130570 2/15/2012 009350 THE DAILY HERALD COMPANY 148134-1/31/2012 Utility Accounting Technician, #11-32 Utility Accounting Technician, #11-32 001.000.220.516.100.440.00 65.00 Total :65.00 130571 2/15/2012 009350 THE DAILY HERALD COMPANY 01312012 NEWSPAPER AD Newspaper ads 001.000.250.514.300.440.00 2,116.68 NEWSPAPER ADS1765336 Ordinance 3870 001.000.250.514.300.440.00 27.52 NEWSPAPER AD1765339 Ordinance 3869 001.000.250.514.300.440.00 25.80 Total :2,170.00 130572 2/15/2012 073581 TRUAX, KAILEY TRUAX0212 GYM MONITOR GYM MONITOR/ 2/12/12 001.000.640.574.100.410.00 48.00 Total :48.00 130573 2/15/2012 043935 UPS 00002T4T13042 Gilbert - agreement documents Gilbert - agreement documents 411.000.654.534.800.420.00 25.40 Total :25.40 130574 2/15/2012 062693 US BANK 5923 WEBINAR, SEMINARS Webinar "Measuring Economic Development 18Page: Packet Page 105 of 237 02/14/2012 Voucher List City of Edmonds 19 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130574 2/15/2012 (Continued)062693 US BANK 001.000.240.513.110.490.00 35.00 Forum "Emerging from the Great 117.100.640.573.100.490.00 65.00 Forum "Emerging from the Great 001.000.240.513.110.490.00 65.00 Seattle Convention Visitor's Burea 001.000.240.513.110.490.00 147.00 Total :312.00 130575 2/15/2012 062693 US BANK 1070 INV#1070 02/06/12 - THOMPSON-EDMONDS PD ZAGG IPAD BOARD CASE 001.000.410.521.110.350.00 129.99 APPLICATION FOR BLACKBURNS IPAD 001.000.410.521.110.350.00 10.94 REG.THOMPSON LEIRA TRAINING 001.000.410.521.400.490.00 50.00 ADIDAS MEN'S BOOTS-MCCLURE 001.000.410.521.260.240.00 339.30 ASAT 25" LEAD 25x 3/4 001.000.410.521.260.310.00 78.55 ASAT 25" LEAD 25x 1/2 001.000.410.521.260.310.00 76.20 TACTICAL TRACKING HARNESS 001.000.410.521.260.310.00 307.90 APPLICATION FOR BLACKBURNS IPAD 001.000.410.521.110.350.00 18.60 INV#3181 02/06/12 - BARD -EDMONDS PD3181 FOOD REG TRAINING CLASS 1-17-12 001.000.410.521.400.490.00 14.76 REG FBI-LEEDA SUPER - HAWLEY 001.000.410.521.400.490.00 650.00 EQUIP TECH SEMINAR-KINNEY 001.000.410.521.400.490.00 50.00 REG EXAM IMPRESSIONS-MOORE 19Page: Packet Page 106 of 237 02/14/2012 Voucher List City of Edmonds 20 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130575 2/15/2012 (Continued)062693 US BANK 001.000.410.521.400.490.00 400.00 EQUIP TECH SEMINAR - KINNEY 001.000.410.521.400.490.00 75.00 SCUBA EQUIP REPAIR CLASS-KINNEY 001.000.410.521.400.490.00 75.00 INV#3256 02/06/12 GANNON -EDMONDS PD3256 2012 FBINAA ANNUAL DUES-GANNON 001.000.410.521.100.490.00 80.00 INV#3314 02/06/12 LAWLESS-EDMONDS PD3314 ROLLER CHAIN-RANGE ROBOT 001.000.410.521.400.310.00 48.17 BORE SPROCKETS-RANGE ROBOT 001.000.410.521.400.310.00 126.32 2012 FBINAA ANN DUES-LAWLESS 001.000.410.521.100.490.00 80.00 FERRY CHG -COUPEVILLE MARSHAL 001.000.410.521.210.430.00 16.60 FERRY CHG-COUPEVILLE MARSHAL 001.000.410.521.210.430.00 7.60 DIE CAST HUBS-RANGE ROBOT 001.000.410.521.400.310.00 24.78 CHIEF'S BFST-COMPAAN/LAWLESS 001.000.410.521.100.490.00 32.99 SNO/KING BURGLARY MTG 2/2/12 001.000.410.521.100.310.00 25.00 INV#3520 02/06/12 TRAINING -EDMONDS PD3520 FED EX CHG- VARIOUS 001.000.410.521.100.420.00 13.17 FED EX CHG #11-4681,4725,12-0208 001.000.410.521.100.420.00 9.93 Total :2,740.80 130576 2/15/2012 062693 US BANK 3447 Working successfully with high Working successfully with high 001.000.220.516.100.490.00 129.00 20Page: Packet Page 107 of 237 02/14/2012 Voucher List City of Edmonds 21 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130576 2/15/2012 (Continued)062693 US BANK LERA Conference (HR negotiations 001.000.220.516.100.490.00 295.00 Total :424.00 130577 2/15/2012 062693 US BANK 2143 DOMAIN NAME REG,MONITORS,HARD DRIVES ARIN Consolidated maintenance fee for 001.000.310.518.880.480.00 100.00 ACYBA SARL mail list software 001.000.310.518.880.310.00 119.75 BulkRegister -domain name registration 001.000.310.518.880.490.00 41.85 TigerDirect.com - Acer S211HL 22"LED 001.000.310.518.880.350.00 2,108.42 Amazon.com - HP 146GB SAS 3G 10 001.000.310.518.880.480.00 1,404.90 TigerDirect.com - Acer S231HL 23"LED 001.000.310.518.880.350.00 2,569.39 Delcom Products -USB HID Red Button 001.000.650.519.910.310.00 109.87 Best Buy - 2GB PC6400 DDR2 desktop 001.000.310.518.880.350.00 128.07 Amazon.com - Apple iPad2 accessories 001.000.310.518.880.490.00 373.37 Amazon.com - Corsair Memory 001.000.310.518.880.480.00 352.77 MacMall - iPad keyboard - qty 2 001.000.310.518.880.490.00 149.98 LapTop Battery Depot - HP-51-7800 001.000.310.518.880.480.00 79.95 Apple iTunes Store -Print n Share Pro 001.000.310.518.880.310.00 10.94 GOV ACCCT RESEARCH SYSTEM D SHARP3470 Governmental Accounting Research System 001.000.310.514.230.490.00 500.00 21Page: Packet Page 108 of 237 02/14/2012 Voucher List City of Edmonds 22 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount (Continued)Total :8,049.26130577 2/15/2012 062693 062693 US BANK 130578 2/15/2012 062693 US BANK 4675 CREDIT CARD TRANSACTIONS DISCOVERY PROGRAM CRATES 001.000.640.574.350.310.00 19.64 WHISTLES & LANYARDS 001.000.640.575.520.310.00 16.36 PLANTS FOR FLOWER PROGRAM 125.000.640.576.800.310.00 469.50 CANDY FILLED EGGS FOR EGG HUNT 001.000.640.574.200.310.00 240.00 PLANTS FOR FLOWER PROGRAM 125.000.640.576.800.310.00 666.69 ROUTER BITS FOR MILLTOWN PROJECT 132.000.640.594.760.310.00 344.00 GYMNASTICS MATTS AND SUPPLIES 001.000.640.575.550.350.00 1,505.68 ROUTER FOR MILLTOWN PROJECT 132.000.640.594.760.310.00 719.50 DVD'S FOR LIFEGUARD TRAINING 001.000.640.575.530.310.00 120.00 ARTS &HERITAGE DAY LUNCHEON 117.100.640.573.100.430.00 10.00 EMPLOYEE ADMISSIONS TO 2012 NORTHWEST 001.000.640.576.800.490.00 136.00 PRESCHOOL SUPPLIES 001.000.640.575.560.310.00 92.52 DISCOUNT SCHOOL SUPPLY CREDIT4675-1 CREDIT FOR SUPPLIES 001.000.640.575.560.310.00 -9.29 CREDIT CARD TRANSACTIONS6254 WRPA PROFESSIONAL MEMBERSHIP 001.000.640.574.100.490.00 156.00 REGISTRATION FOR WRPA ANNUAL 001.000.640.574.100.490.00 249.00 22Page: Packet Page 109 of 237 02/14/2012 Voucher List City of Edmonds 23 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130578 2/15/2012 (Continued)062693 US BANK PARKING IN OLYMPIA:CARRIE HITE 001.000.640.574.100.430.00 9.00 Total :4,744.60 130579 2/15/2012 062693 US BANK 6045 Mobile inspections ap for Pat Lawler. Mobile inspections ap for Pat Lawler. 001.000.620.524.100.420.00 240.89 Smart Codes for Rob Chave. 001.000.620.558.600.490.00 44.00 Total :284.89 130580 2/15/2012 073933 WALENTOSKI, CYNTHIA WALENTOSKI0207 REFUND REFUND DUE TO INSUFFICIENT REGISTRATION 001.000.000.239.200.000.00 61.00 Total :61.00 130581 2/15/2012 070796 WEED GRAAFSTRA & BENSON INC PS 34 C/A 4181-01M Reidy/Thuesen conflict matter 001.000.360.515.100.410.00 105.75 Total :105.75 130582 2/15/2012 073552 WELCO SALES LLC 5407 CEMETERY LETTERHEAD CEMETERY LETTERHEAD 130.000.640.536.500.310.00 164.48 9.5% Sales Tax 130.000.640.536.500.310.00 15.63 Total :180.11 130583 2/15/2012 073552 WELCO SALES LLC 5408 Hearing Examiner letterhead. Hearing Examiner letterhead. 001.000.620.558.800.310.00 156.00 9.5% Sales Tax 001.000.620.558.800.310.00 14.82 Total :170.82 130584 2/15/2012 068106 WELCOME COMMUNICATIONS 7445 INV#7445 - EDMONDS PD 23Page: Packet Page 110 of 237 02/14/2012 Voucher List City of Edmonds 24 4:23:29PM Page:vchlist Bank code :front Voucher Date Vendor Invoice PO #Description/Account Amount 130584 2/15/2012 (Continued)068106 WELCOME COMMUNICATIONS STREAMLIGHT SL20X BATTERIES 001.000.410.521.220.310.00 203.40 STREAMLIGHT STINGER BATTERIES 001.000.410.521.220.310.00 67.80 Freight 001.000.410.521.220.310.00 16.76 9.5% Sales Tax 001.000.410.521.220.310.00 27.36 Total :315.32 130585 2/15/2012 064234 WILDWATER RIVER TOURS INC AMUNDSON14907 SKAGIT BALD EAGLE WATCH SKAGIT BALD EAGLE WATCH #14906 001.000.640.574.200.410.00 109.58 Total :109.58 130586 2/15/2012 060474 WSHNA WSHNA 2012 WSHNA 2012 DUES FROLAND,MACK 2012 DUES LINDA MACK 001.000.410.521.220.490.00 35.00 2012 DUES MARK FROLAND 001.000.410.521.220.490.00 35.00 Total :70.00 Bank total :196,382.9691Vouchers for bank code :front 196,382.96Total vouchers :Vouchers in this report91 24Page: Packet Page 111 of 237 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E0AA c329 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade STR E9CA c294 2009 Street Overlay Program WTR E0JA c363 2010 Waterline Replacement Program STM E1FG c348 2011 Citywide Drainage Imp.-Snohomish County Conservation District Support STM E1FB c337 2011 Citywide Drainage Improvement Project-12th Ave Storm STR E1AB c343 2011 Residential Neighborhood Traffic Calming WTR E1JA c333 2011 Waterline Replacement Program STM E2FE c382 2012 Citywide Storm Drainage Improvements SWR E2GA c369 2012 Sanitary Sewer Comp Plan Update WTR E2CA c388 2012 Street Overlay Program WTR E1JE c340 2012 Waterline Replacement Program STR E9DA c312 226th Street Walkway Project STR E7AC i005 228th St. SW Corridor Improvements STR E1CA c368 76th Ave W at 212th St SW Intersection Improvements WTR E1JB c344 76th Ave W Waterline Extension with Lynnwood STR E6DA c245 76th Avenue West/75th Place West Walkway Project SWR E1GA c347 Alder/Dellwood/Beach Pl/224th St. Sewer Replacement SWR E2GB c390 Alder Sanitary Sewer Pipe Rehabilitation WTR E0IA c324 AWD Intertie and Reservoir Improvements SWR E8GC c300 BNSF Double Track Project STR E6DB c256 Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project SWR E8GD c301 City-Wide Sewer Improvements PM E7MA c276 Dayton Street Plaza STM E1FM c374 Dayton Street & SR104 Storm Drainage Alternatives STM E1FI c351 Dayton Street Storm Rehab CIPP WTR E1JC c345 Edmonds General Facilities Charge Study STM E2FC c380 Edmonds Marsh Feasibility Study FAC E0LA c327 Edmonds Museum Exterior Repairs Project STR E1AA c342 Five Corners Roundabout (212th Street SW @ 84th Avenue W) PM E8MA c282 Fourth Avenue Cultural Corridor PM E2DB c146 Interurban Trail STM E2FD c381 Lake Ballinger Associated Projects 2012 SWR E8GA c298 Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) Revised 2/15/2012Packet Page 112 of 237 PROJECT NUMBERS (By Engineering Number) Funding Engineering Project Number Project Accounting Number Project Title STR E7AA c265 Main Street Lighting and Sidewalk Enhancements WTR E1JK c375 Main Street Watermain PM E8MB c290 Marina Beach Additional Parking STM E2FA c378 North Talbot Road Drainage Improvements STM E7FG m013 NPDES SWR E3GB c142 OVD Sewer Lateral Improvements WTR E3JB c141 OVD Watermain Improvements STM E1FN c376 Perrinville Creek Culvert Replacement STM E1FK c357 Piezometer Data Evaluation WTR E2CB c389 Pioneer Way Road Repair WTR E1JD c346 PRV Station 11 and 12 Abandonment STM E1FD c339 Public Facilities Water Quality Upgrades STM E1FL c373 Public Works-Updated Decant Facility PM E9MA c321 Senior Center Parking Lot & Landscaping Improvements FAC E0LB c332 Senior Center Roof Repairs SWR E9GA c304 Sewer Lift Station Rehabilitation Design SWR E1GB c370 Sewer, Water, Stormwater Revenue Requirements Update STR E7CB c268 Shell Valley Emergency Access Road General E6MA c238 SR99 Enhancement Program General E1EA c372 SR104 Telecommunications Conduit Crossing STM E1FF c341 Storm Contribution to Transportation Projects STM E1FH c349 Stormwater Development Review Support STM E0FC c326 Stormwater GIS Support STR E1DA c354 Sunset Walkway Improvements STM E1FA c336 SW Edmonds-105th/106th Ave W Storm Improvements STM E2FB c379 SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM E9FB c307 Talbot Road/Perrinville Creek Drainage Improvements STM E1FE c350 W. Dayton Emergency Storm Repair 2011 Revised 2/15/2012Packet Page 113 of 237 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title WTR c141 E3JB OVD Watermain Improvements SWR c142 E3GB OVD Sewer Lateral Improvements PM c146 E2DB Interurban Trail General c238 E6MA SR99 Enhancement Program STR c245 E6DA 76th Avenue West/75th Place West Walkway Project STR c256 E6DB Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project STR c265 E7AA Main Street Lighting and Sidewalk Enhancements STR c268 E7CB Shell Valley Emergency Access Road PM c276 E7MA Dayton Street Plaza PM c282 E8MA Fourth Avenue Cultural Corridor PM c290 E8MB Marina Beach Additional Parking STR c294 E9CA 2009 Street Overlay Program SWR c298 E8GA Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08) SWR c300 E8GC BNSF Double Track Project SWR c301 E8GD City-Wide Sewer Improvements SWR c304 E9GA Sewer Lift Station Rehabilitation Design STM c307 E9FB Talbot Road/Perrinville Creek Drainage Improvements STR c312 E9DA 226th Street Walkway Project PM c321 E9MA Senior Center Parking Lot & Landscaping Improvements WTR c324 E0IA AWD Intertie and Reservoir Improvements STM c326 E0FC Stormwater GIS Support FAC c327 E0LA Edmonds Museum Exterior Repairs Project STR c329 E0AA 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade FAC c332 E0LB Senior Center Roof Repairs WTR c333 E1JA 2011 Waterline Replacement Program STM c336 E1FA SW Edmonds-105th/106th Ave W Storm Improvements STM c337 E1FB 2011 Citywide Drainage Improvement Project-12th Ave Storm STM c339 E1FD Public Facilities Water Quality Upgrades WTR c340 E1JE 2012 Waterline Replacement Program STM c341 E1FF Storm Contribution to Transportation Projects STR c342 E1AA Five Corners Roundabout (212th Street SW @ 84th Avenue W) STR c343 E1AB 2011 Residential Neighborhood Traffic Calming WTR c344 E1JB 76th Ave W Waterline Extension with Lynnwood Revised 2/15/2012Packet Page 114 of 237 PROJECT NUMBERS (By New Project Accounting Number) Funding Project Accounting Number Engineering Project Number Project Title WTR c345 E1JC Edmonds General Facilities Charge Study WTR c346 E1JD PRV Station 11 and 12 Abandonment SWR c347 E1GA Alder/Dellwood/Beach Pl/224th St. Sewer Replacement STM c348 E1FG 2011 Citywide Drainage Imp.-Snohomish County Conservation District Support STM c349 E1FH Stormwater Development Review Support STM c350 E1FE W. Dayton Emergency Storm Repair 2011 STM c351 E1FI Dayton Street Storm Rehab CIPP STR c354 E1DA Sunset Walkway Improvements STM c357 E1FK Piezometer Data Evaluation WTR c363 E0JA 2010 Waterline Replacement Program STR c368 E1CA 76th Ave W at 212th St SW Intersection Improvements SWR c369 E2GA 2012 Sanitary Sewer Comp Plan Update SWR c370 E1GB Sewer, Water, Stormwater Revenue Requirements Update General c372 E1EA SR104 Telecommunications Conduit Crossing STM c373 E1FL Public Works-Updated Decant Facility STM c374 E1FM Dayton Street & SR104 Storm Drainage Alternatives WTR c375 E1JK Main Street Watermain STM c376 E1FN Perrinville Creek Culvert Replacement STM c378 E2FA North Talbot Road Drainage Improvements STM c379 E2FB SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System STM c380 E2FC Edmonds Marsh Feasibility Study STM c381 E2FD Lake Ballinger Associated Projects 2012 STM c382 E2FE 2012 Citywide Storm Drainage Improvements WTR c388 E2CA 2012 Street Overlay Program WTR c389 E2CB Pioneer Way Road Repair SWR c390 E2GB Alder Sanitary Sewer Pipe Rehabilitation STR i005 E7AC 228th St. SW Corridor Improvements STM m013 E7FG NPDES Revised 2/15/2012Packet Page 115 of 237 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number STR 100th Ave W/Firdale Ave/238th St. SW/Traffic Signal Upgrade c329 E0AA STR 2009 Street Overlay Program c294 E9CA WTR 2010 Waterline Replacement Program c363 E0JA STM 2011 Citywide Drainage Imp.-Snohomish County Conservation District Support c348 E1FG STM 2011 Citywide Drainage Improvement Project-12th Ave Storm c337 E1FB STR 2011 Residential Neighborhood Traffic Calming c343 E1AB WTR 2011 Waterline Replacement Program c333 E1JA STM 2012 Citywide Storm Drainage Improvements c382 E2FE SWR 2012 Sanitary Sewer Comp Plan Update c369 E2GA WTR 2012 Street Overlay Program c388 E2CA WTR 2012 Waterline Replacement Program c340 E1JE STR 226th Street Walkway Project c312 E9DA STR 228th St. SW Corridor Improvements i005 E7AC STR 76th Ave W at 212th St SW Intersection Improvements c368 E1CA WTR 76th Ave W Waterline Extension with Lynnwood c344 E1JB STR 76th Avenue West/75th Place West Walkway Project c245 E6DA SWR Alder/Dellwood/Beach Pl/224th St. Sewer Replacement c347 E1GA SWR Alder Sanitary Sewer Pipe Rehabilitation c390 E2GB WTR AWD Intertie and Reservoir Improvements c324 E0IA SWR BNSF Double Track Project c300 E8GC STR Caspers/Ninth Avenue/Puget Drive (SR524) Walkway Project c256 E6DB SWR City-Wide Sewer Improvements c301 E8GD PM Dayton Street Plaza c276 E7MA STM Dayton Street & SR104 Storm Drainage Alternatives c374 E1FM STM Dayton Street Storm Rehab CIPP c351 E1FI WTR Edmonds General Facilities Charge Study c345 E1JC STM Edmonds Marsh Feasibility Study c380 E2FC FAC Edmonds Museum Exterior Repairs Project c327 E0LA STR Five Corners Roundabout (212th Street SW @ 84th Avenue W)c342 E1AA PM Fourth Avenue Cultural Corridor c282 E8MA PM Interurban Trail c146 E2DB STM Lake Ballinger Associated Projects 2012 c381 E2FD SWR Lift Station 2 Improvements (Separated from L/s 13 - 09/01/08)c298 E8GA STR Main Street Lighting and Sidewalk Enhancements c265 E7AA Revised 2/15/2012Packet Page 116 of 237 PROJECT NUMBERS (By Project Title) Funding Project Title Project Accounting Number Engineering Project Number WTR Main Street Watermain c375 E1JK PM Marina Beach Additional Parking c290 E8MB STM North Talbot Road Drainage Improvements c378 E2FA STM NPDES m013 E7FG SWR OVD Sewer Lateral Improvements c142 E3GB WTR OVD Watermain Improvements c141 E3JB STM Perrinville Creek Culvert Replacement c376 E1FN STM Piezometer Data Evaluation c357 E1FK WTR Pioneer Way Road Repair c389 E2CB WTR PRV Station 11 and 12 Abandonment c346 E1JD STM Public Facilities Water Quality Upgrades c339 E1FD STM Public Works-Updated Decant Facility c373 E1FL PM Senior Center Parking Lot & Landscaping Improvements c321 E9MA FAC Senior Center Roof Repairs c332 E0LB SWR Sewer Lift Station Rehabilitation Design c304 E9GA SWR Sewer, Water, Stormwater Revenue Requirements Update c370 E1GB STR Shell Valley Emergency Access Road c268 E7CB General SR99 Enhancement Program c238 E6MA General SR104 Telecommunications Conduit Crossing c372 E1EA STM Storm Contribution to Transportation Projects c341 E1FF STM Stormwater Development Review Support c349 E1FH STM Stormwater GIS Support c326 E0FC STR Sunset Walkway Improvements c354 E1DA STM SW Edmonds-105th/106th Ave W Storm Improvements c336 E1FA STM SW Edmonds Basin #3-238th St. SW to Hickman Park Infiltration System c379 E2FB STM Talbot Road/Perrinville Creek Drainage Improvements c307 E9FB STM W. Dayton Emergency Storm Repair 2011 c350 E1FE Revised 2/15/2012Packet Page 117 of 237 PROJECT NUMBERS (Phase and Task Numbers) Phases and Tasks (Engineering Division) Phase Title ct Construction ds Design pl Preliminary sa Site Acquisition & Prep st Study ro Right-of-Way Task Title 196 Traffic Engineering & Studies 197 MAIT 198 CTR 199 Engineering Plans & Services 950 Engineering Staff Time 970 Construction Management 981 Contract 990 Miscellaneous 991 Retainage stm Engineering Staff Time-Storm str Engineering Staff Time-Street swr Engineering Staff Time-Sewer wtr Engineering Staff Time-Water prk Engineering Staff Time-Park Packet Page 118 of 237 AM-4553 Item #: 3. G. City Council Meeting Date: 02/21/2012 Time:Consent Submitted By:Linda Hynd Department:City Clerk's Office Review Committee: Committee Action: Type:Action Information Subject Title Acknowledge receipt of Claims for Damages from Jennifer Dold ($197.34), Danielle Lowe-Angelo (undetermined), and Precision Earthworks ($1,000,000.00). Recommendation from Mayor and Staff It is recommended that the City Council acknowledge receipt of the Claims for Damages by minute entry. Previous Council Action N/A Narrative Claims for Damages were submitted to the city by the following: Jennifer Dold 1406 NW 196th St. Shoreline, WA 98177 ($197.34) Danielle Lowe-Angelo 8905 238th St. SW Edmonds, WA 98026 (Undetermined) Precision Earthworks 3816 South Road Mukilteo, WA 98275 ($1,000,000.00) Attachments Dold Claim for Damages Lowe-Angelo Claim for Damages Precision Earthworks Claim for Damages Form Review Inbox Reviewed By Date Mayor Dave Earling 02/14/2012 10:51 AM Final Approval Sandy Chase 02/14/2012 10:55 AM Packet Page 119 of 237 Form Started By: Linda Hynd Started On: 02/07/2012 09:33 AM Final Approval Date: 02/14/2012 Packet Page 120 of 237 Packet Page 121 of 237 Packet Page 122 of 237 Packet Page 123 of 237 Packet Page 124 of 237 Packet Page 125 of 237 Packet Page 126 of 237 Packet Page 127 of 237 Packet Page 128 of 237 AM-4573 Item #: 3. H. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Dave Earling Submitted By:Carolyn LaFave Department:Mayor's Office Review Committee: Committee Action: Type:Action Information Subject Title Approval of list of businesses applying for renewal of their liquor licenses with the Washington State Liquor Control Board, January 2012. Recommendation from Mayor and Staff Previous Council Action Narrative The City Clerk's Office, the Police Department, and the Mayor's Office have reviewed the attached list and have no concerns with the Washington State Liquor Control Board renewing the liquor licenses for the listed businesses, with the following exception: #3 Hosoonyi Restaurant -- City records show this business has closed. Attachments Liquor Control Board List - Jan. 2012 Form Review Inbox Reviewed By Date Final Approval Sandy Chase 02/14/2012 04:26 PM Form Started By: Carolyn LaFave Started On: 02/14/2012 11:49 AM Final Approval Date: 02/14/2012 Packet Page 129 of 237 Packet Page 130 of 237 Packet Page 131 of 237 Packet Page 132 of 237 Packet Page 133 of 237 AM-4592 Item #: 3. I. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Stephen Clifton Submitted By:Frances Chapin Department:Parks and Recreation Committee:Type:Action Information Subject Title Authorization to advertise a request for bids for construction services for the SR 99 International District Enhancements Project. Recommendation from Mayor and Staff Authorize advertisement of request for bids for construction services for SR 99 Enhancements project. Previous Council Action March 4, 2008, Council authorized staff to call for bids for the decorative illumination elements. October 21, 2008, Council authorized the purchase of light poles and electrical components for the project. Authorization was approved to advertise for bids for construction on August 17, 2009, but due to subsequent delays the project was not advertised. June 14, 2011 an update was presented to inform Council about additional federal funding and the status of the expanded project. Another update was given at Council Committee on Feb 14, 2012. Narrative The SR 99 International District Enhancements Project is an Economic Development Department project with the primary goal of promoting economic development through creating a visual gateway for the International District commercial area, enhancing district identity and improving illumination and pedestrian safety. The scope of the original project was to create streetscape enhancements including replacement of existing cobra head light poles with new decorative poles, signage, pedestrian lighting, and a sculptural element on a resurfaced median island at 76th Avenue West. Originally scheduled for construction in 2009-10, the project was delayed and the City successfully applied for funding to increase the number of decorative lighting elements in the scope of work for the project area. Construction is expected to start in the late spring of this year and be complete by fall 2012. Budgeted in the 129 fund, the project was originally awarded Federal Transportation Enhancement funding of $316,000 in 2006. In 2008 the City received an additional $57,000 grant to bring the total to $373,000. In late 2010 the City was awarded $289,000 in Federal Transportation Enhancement funding to bring the total grant funded budget to $662,000. Funding for the construction project is from the Federal grant and is managed through the 129 Fund. Attachments Project Area Map Project Background Packet Page 134 of 237 Form Review Inbox Reviewed By Date City Clerk Linda Hynd 02/16/2012 12:24 PM Mayor Linda Hynd 02/16/2012 12:54 PM Final Approval Linda Hynd 02/16/2012 01:46 PM Form Started By: Frances Chapin Started On: 02/16/2012 Final Approval Date: 02/16/2012 Packet Page 135 of 237 Packet Page 136 of 237 Edmonds International District Enhancements Project Project Scope The Edmonds International District area is located approximately between 238th and 224th streets on both sides of SR 99. The project area focuses on the stretch between 230th and just north of 224th. Lighting and streetscape improvements will be installed, including district identification through public art elements and signage, to create a visual gateway for the district, improve illumination and pedestrian safety, and promote economic development. Funding In 2006, the City of Edmonds was awarded a $316,000 grant under the Federal Transportation Enhancement Program to improve the aesthetics and pedestrian safety within the Edmonds International District on SR 99. Additional funding of $57,000 was awarded in 2008, and the project was expanded in 2011 with an additional grant of $289,000 secured by the City for a total PE and Construction budget of $662,000 in federal funds. Background The International District area, located approximately between 238th and 224th on SR 99, is highly visible to drivers, transit riders and pedestrians. Although, t he average daily traffic count is approximately 35,000 drivers and Community Transit records over one million bus passenger trips per year along the Highway 99 corridor, this stretch of highway lacks a clear visual identity and could benefit from pedestrian improvements. In 2004, the City of Edmonds Highway 99 Task Force commissioned two consultant studies by the firms Makers and Berk & Associates to assess economic development, urban design, and mobility for pedestrians and automobiles. The major recommendation was to work on identifying “districts of activity” within the corridor. Signage or artistic elements, which are lacking within the Edmonds International District, have proven effective in other international districts, such as around the Uwajimaya Village area in Seattle. The Edmonds International District consists of several international-themed plazas. The City and business community would like to encourage more pedestrian activity between the different plazas on both sides of the highway. Due to the growing cluster of international and ethnic merchants in one section, the 2006 City of Edmonds Streetscape Plan identified the area centering on the intersection of 76th and SR 99 as a key site for gateway identification. Enhancement Project Elements The grant funded enhancements include: • replacing 13 existing cobra head poles on the east side of SR 99 with decorative street lighting in new foundations; • adding signature streetscape/gateway elements to 7 of the poles through artist designed pedestrian lights and standard pedestrian arms on the other 6; Packet Page 137 of 237 • installing a new service cabinet on the west side of SR 99 south of 76th and at least 3 new pedestrian level lights with small banner signage; • including district ID graphic panel signage on the 13 poles; • adding a graphic to existing street signs (i.e. 224th) to meet way-finding and district identity objectives; • resurfacing the asphalt median island at 76th and SR 99 with an enhanced hardscape treatment of stamped colored concrete and new curbs; installing an artist made sculptural gateway element on the island; and adding ADA ramps to the sidewalk crosswalks at the island. These enhancements will improve comfort and attractiveness of the district for transit riders and pedestrians and enhance the overall aesthetics for drivers through the area. From a marketing perspective, the intent is for these enhancements to help visually “brand” the Edmonds International District as key shopping area north of Seattle. Process Initiated by the Economic Development Department, the project is being managed by Engineering and Cultural Services. Local businesses were contacted and public input was solicited prior to and during the Arts Commission facilitated competitive process for artist selection. Schedule The full project is scheduled to go out to bid in the spring of 2012 with completion expected by late summer/ early fall 2012. Packet Page 138 of 237 Packet Page 139 of 237 AM-4577 Item #: 3. J. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Jaime Hawkins Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Report on final construction costs for 226th St. SW Walkway and acceptance of project. Recommendation from Mayor and Staff Accept project. Previous Council Action On June 14, 2011, the CS/DS committee recommended Council award a contract to Northend Excavating to construct the 226th SW Walkway Project. On June 21, 2011, City Council awarded a contract to Northend Excavating to construct the 226th St. SW Walkway Project. On February 14, 2012, the Planning, Parks and Public Works committee recommended Council accept the project and forward this item to the consent agenda at the February 21, 2012 Council meeting. Narrative The 226th St. SW Walkway project is complete. The project constructed 350 feet of new sidewalk and upgraded curb ramps at the intersection of SR104 and 226th St to comply with ADA standards. Construction was funded by a federal grant ($138,516) from the Highway Safety Improvement Program and the 412 Stormwater Utility Fund. The contract award amount was $73,840 and Council approved a management reserve of $18,500. There were two approved change orders for additional hot mix asphalt paving, tree removal and modifications for the pedestrian push buttons at the traffic signal at SR104 and 226th St. The total cost for the change orders was $6,789 and the final construction cost paid to the contractor was $79,286. The total construction cost with construction management, testing and miscellaneous charges was $138,765 and was under the estimated construction budget of $149,040. A summary of the construction costs are shown below: Construction Costs Northend Excavating $79,285.79 Krazan & Associates, Inc.$3,765.00 WH Pacific, Inc.$18,630.72 Miscellaneous $8,153.68 City Staff $28,929.74 Total $138,764.93 Packet Page 140 of 237 Total $138,764.93 Form Review Inbox Reviewed By Date Engineering Robert English 02/16/2012 05:25 PM Public Works Phil Williams 02/17/2012 07:07 AM City Clerk Linda Hynd 02/17/2012 08:27 AM Mayor Linda Hynd 02/17/2012 08:28 AM Final Approval Linda Hynd 02/17/2012 08:29 AM Form Started By: Megan Cruz Started On: 02/15/2012 Final Approval Date: 02/17/2012 Packet Page 141 of 237 AM-4578 Item #: 3. K. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Mike De Lilla Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Report on final construction costs for Dayton St. Cured in Place Pipe (CIPP) Storm Pipe Rehabilitation Project and acceptance of the project. Recommendation from Mayor and Staff Accept project. Previous Council Action On August 9, 2011, the CS/DS committee recommended Council award a contract to Michels Corporation for the Dayton St. CIPP Storm Pipe Rehabilitation Project. On August 15, 2011, the Council awarded a contract to Michels Corporation for the Dayton St. CIPP Storm Pipe Rehabilitation Project. On February 14 2012, the Planning, Parks and Public Works committee recommended Council accept the project and forward this item to the consent agenda at the February 21, 2012 Council meeting. Narrative The Dayton St. CIPP Storm Pipe Rehabilitation Project is complete. The project installed 207 feet of cured in place pipe (CIPP) liner in the existing 24-inch diameter stormwater pipe in Dayton St. between the east side of the BNSF railroad tracks and Admiral Way. The original contract amount for the project was $64,020. The project had one change order in the amount of $5,290, which raised the project total to $69,310. This change order was needed to allow the contractor to clean large debris that was found in the storm drain pipe that was located downstream of the project site. After completion of the project, the quantities and work tasks were measured so that the estimated contract amount reflected the actual work performed. The final contractor costs including change order#1 was $65,180. The total cost with inspection time was $67,783. Form Review Inbox Reviewed By Date Engineering Robert English 02/16/2012 05:25 PM Public Works Phil Williams 02/17/2012 07:07 AM City Clerk Linda Hynd 02/17/2012 08:27 AM Mayor Linda Hynd 02/17/2012 08:28 AM Final Approval Linda Hynd 02/17/2012 08:29 AM Packet Page 142 of 237 Final Approval Linda Hynd 02/17/2012 08:29 AM Form Started By: Megan Cruz Started On: 02/15/2012 Final Approval Date: 02/17/2012 Packet Page 143 of 237 AM-4579 Item #: 3. L. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Pam Lemcke Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Report on final construction costs for the BNSF Double Track and Underground Utilities Project and acceptance of project. Recommendation from Mayor and Staff Accept project. Previous Council Action On March 16, 2010 Council awarded a contract to Interwest Construction, Inc. to complete the BNSF Double Track and Underground Utilities Project. On February 14, 2012, the Planning, Parks and Public Works committee recommended Council accept the project and forward this item to the consent agenda at the February 21, 2012 Council meeting. Narrative In April 2008, the City was informed by BNSF that the double tracking project along the Edmonds waterfront would require improvements to several City utility pipelines that cross beneath the railroad tracks. In response to BNSF’s notice, the City awarded a contract in the amount of $1,059,341 to Interwest Construction, Inc. in March 2010 to upgrade existing utility crossings at Dayton and Main Streets. The contract with ICI had five work schedules and three were completed during the summer of 2010. The completed work included new water and storm crossings at Dayton St, a new side sewer north of Main Street and the installation of a new waterline in James Street between Sunset Ave and Railroad Street. The Contractor wasn’t able to complete the new storm and water crossings at Main Street because of a buried timber support system beneath the railroad tracks. The Contractor’s bore machine was unable to bore through the large timber system and work was initially suspended in July 2010 while the City negotiated with BNSF to find an option for completing the work. The City made the determination in August 2010 to terminate the remaining work at Main Street because of the conflicts encountered beneath BNSF’s railroad tracks. The project is complete and the final construction costs paid to ICI Construction was $880,289. There were three approved change orders that resulted in a deductive adjustment because of the terminated work at Main Street. The final payment was approximately $179,000 below the original contract amount with ICI Construction. The total construction cost with construction management and testing was $931,418 and was under the estimated construction budget of $1,296,241. A summary of the construction costs are shown below: Packet Page 144 of 237 construction costs are shown below: Construction Costs Interwest Construction $880,289 Inspection $4,171 HWA Geosciences $9,158 Staff Time $37,800 Total $931,418 Form Review Inbox Reviewed By Date Engineering Robert English 02/16/2012 05:25 PM Public Works Phil Williams 02/17/2012 07:07 AM City Clerk Linda Hynd 02/17/2012 08:27 AM Mayor Linda Hynd 02/17/2012 08:28 AM Final Approval Linda Hynd 02/17/2012 08:29 AM Form Started By: Megan Cruz Started On: 02/15/2012 Final Approval Date: 02/17/2012 Packet Page 145 of 237 AM-4580 Item #: 3. M. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Pam Lemcke Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Report on final construction costs for the Main Street Watermain Project and acceptance of project. Recommendation from Mayor and Staff Accept project. Previous Council Action On November 1, 2011, Council approved an emergency contract with Strider Construction, Inc. to complete the water utility connections to the water crossing beneath the railroad tracks at Main Street. On February 14, 2012, the Planning, Parks and Public Works committee recommended Council accept the project and forward this item to the consent agenda at the February 21, 2012 Council meeting. Narrative In October 2011, the City was approached by BNSF regarding their intention to complete the utility work beneath BNSF's railroad tracks that was not finished by the City in 2010. BNSF identified a funding source to complete the City’s utility work in conjunction with track repairs that were being made at Main St. BNSF agreed to complete the water and stormwater utility crossings beneath the railroad tracks. BNSF did not include the connections from the new water utility crossing to the City’s existing water system, since this work was outside of BNSF’s right of way. The City approved an emergency contract with Strider Construction in November 2011 to complete the water connections to the City system during the BNSF project. The emergency contract was for $95,537 and the Council authorized a $35,000 management reserve. The project is complete and the final construction costs paid to Strider Construction was $107,043. The final payment included one change order for $11,506 which covered the removal and disposal of additional pavement related to a thicker pavement section and a buried obstruction, field adjustments to the planned stormwater work, and revised placement of the watermain due to buried un-marked conduits and duct bank. The total construction cost with construction management, testing and miscellaneous charges was $123,351 and was under the estimated construction budget of $130,500. A summary of the construction costs are shown below: Construction Costs Strider Construction $107,043 Inspection-SRI Technologies $4,420 HWA Geosciences $2,140 Staff Time $2,616 Packet Page 146 of 237 Materials – Pipe & Fittings $7,132 Total Project Cost $123,351 Form Review Inbox Reviewed By Date Engineering Robert English 02/16/2012 05:25 PM Public Works Phil Williams 02/17/2012 07:07 AM City Clerk Linda Hynd 02/17/2012 08:27 AM Mayor Linda Hynd 02/17/2012 08:28 AM Final Approval Linda Hynd 02/17/2012 08:29 AM Form Started By: Megan Cruz Started On: 02/15/2012 Final Approval Date: 02/17/2012 Packet Page 147 of 237 AM-4581 Item #: 3. N. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Ed Sibrel Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Report on final construction costs for the Shell Valley Emergency Access Road Project and acceptance of project. Recommendation from Mayor and Staff Accept project. Previous Council Action On July 12, 2011, the CS/DS committee recommended Council award a contract to Kamins Construction to construct the Shell Valley Emergency Access Road Project. On July 19, 2011, Council awarded a contract to Kamins Construction to construct the Shell Valley Emergency Access Road Project. On February 14, 2012, the Planning, Parks and Public Works committee recommended Council accept the project and forward this item to the consent agenda at the February 21, 2012 Council meeting. Narrative On August 17, 2011, Kamins Construction was given the notice to proceed with construction, stipulating 55 working days in the contract, and that work must be completed by November 2, 2011. During the course of the contract, Change Order #1 was signed, adding two extra days and $6,586.37 to the contract to address unanticipated changed conditions. Substantial completion of the work was granted November 4, 2011, and physical completion on December 29, 2011. The construction contractor completed the work on time and approximately 8% under budget, at $284,926.19 (including Change Order #1). Construction was funded by grants from the State Transportation Department and Department of Ecology. The total construction cost with construction management, testing and miscellaneous charges was $319,026 and was under the estimated construction budget of $429,303. A summary of the construction costs are shown below: Construction Costs Kamins Construction $284,926 Perteet, Inc.$7,100 Terracon Consultants, Inc.$2,600 Misc. (WSDOT, Ads, Permits)$8,700 City Staff $15,700 Packet Page 148 of 237 Total= $319,026 Form Review Inbox Reviewed By Date Engineering Robert English 02/16/2012 05:25 PM Public Works Phil Williams 02/17/2012 07:07 AM City Clerk Linda Hynd 02/17/2012 08:27 AM Mayor Linda Hynd 02/17/2012 08:28 AM Final Approval Linda Hynd 02/17/2012 08:29 AM Form Started By: Megan Cruz Started On: 02/15/2012 Final Approval Date: 02/17/2012 Packet Page 149 of 237 AM-4593 Item #: 3. O. City Council Meeting Date: 02/21/2012 Time:Consent Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Authorization for acceptance and recording of a new sanitary sewer easement and abandonment of an existing sanitary sewer easement at 620 Sunset Avenue. Recommendation from Mayor and Staff Authorize staff to accept and record the easement. Previous Council Action On February 14, 2012, the Planning, Parks and Public Works committee recommended Council authorize staff to accept and record the easement and forward this item to the consent agenda at the February 21, 2012 Council meeting. Narrative A public sanitary sewer main crosses through the property of 620 Sunset Avenue in a north/south direction. The owners of the subject property, Michael and Kathleen Echelbarger, have a building permit application under review by the City for an addition to the existing single-family residence. The proposed addition will be constructed over the top of the existing sanitary sewer main. As a condition of development, Mr. and Mrs. Echelbarger are required to reconstruct that portion of the sanitary sewer main located on the subject property and provide the City with a new easement that will allow full access to the sewer main and associated appurtenances. The City Attorney has reviewed the easement and approves as to form. Attachments Attachment 1-Easement Form Review Inbox Reviewed By Date Engineering Megan Cruz 02/16/2012 02:06 PM Public Works Phil Williams 02/16/2012 03:12 PM City Clerk Linda Hynd 02/16/2012 03:18 PM Mayor Linda Hynd 02/16/2012 03:19 PM Final Approval Linda Hynd 02/16/2012 03:41 PM Form Started By: Megan Cruz Started On: 02/16/2012 Final Approval Date: 02/16/2012 Packet Page 150 of 237 Page 1 of 3 Return Address: City Clerk City of Edmonds 121 5th Avenue N. Edmonds, Washington 98020 SANITARY SEWER EASEMENT RELEASE AND EASEMENT GRANT AGREEMENT Grantors: Michael D. Echelbarger and Kathleen A. Echelbarger, husband and wife Grantee: City of Edmonds, a Washington municipal corporation Property Address: 620 Sunset Avenue, Edmonds, Washington 98020 Abbreviated Legal Description: In the SW1/4, NW1/4, Section 24, T.27 N., R.3E., W.M. Assessor’s Property Tax Parcel No: 27032400201500 THIS EASEMENT RELEASE AND EASEMENT GRANT AGREEMENT (“Agreement”) is made and entered into on the date set forth below by and between Michael D. Echelbarger and Kathleen A. Echelbarger, husband and wife (“Grantors”), and the City of Edmonds, a Washington municipal corporation (“Grantee”) (collectively “the Parties”) with regard to the following: RECITALS A. Grantors are the fee owners of the real property described above, which property is burdened by a permanent sewer easement, having Snohomish County Auditor Recording No. 946726, in favor of the City of Edmonds (“Easement”). B. Grantee desires to revise the Easement to add additional area to facilitate access to the sewer facilities located on the subject property, and has proposed that the Easement be terminated and released, and that the Grantors grant to the Grantee a new comprehensive easement as legally described below, and as depicted on Exhibit A, attached hereto and incorporated herein in full by this reference (“New Easement”). NOW, THEREFORE, in consideration of the benefits to accrue to the Grantors herein, the Parties hereby agree as follows: 1. Release of Easement Grantee hereby terminates and releases all right, title and interest of every nature held by the Grantee, its successors and assigns arising under or accruing as a result of the easement having Snohomish County Auditor Recording No. 946726 (“Released Easement”). The termination and release of the Released Easement shall be effective upon recording of this Agreement with the real property records of Snohomish County and upon such recording, the termination and release of the Released Easement shall be effective. Packet Page 151 of 237 Page 2 of 3 2. Grant of New Easement 2.1 Grant of New Easement. Grantors hereby grant and convey to Grantee a permanent easement for the installation, construction, operation, maintenance, repair, reconstruction or replacement of a sanitary sewer pipeline and necessary appurtenances, over, across, through and below the following described property, and the further right to remove trees, bushes, undergrowth and other obstructions, excluding the building located or to be located upon the easement right of way, interfering with the location, construction, operation maintenance, repair, reconstruction or replacement of said sanitary sewer pipeline and appurtenances, together with the right of access to the easement at any time for the stated purposes (“New Easement”). The New Easement hereby granted is located in the City of Edmonds, County of Snohomish, State of Washington, is depicted in the drawing attached as Exhibit A, and is more particularly described as follows: A strip of land 10.00 feet in width, lying 5.00 feet on either side of the following described centerline, being a portion of Government Lot 2 in Section 24, Township 27 North, Range 3 East., W.M., in Snohomish County, Washington, described as follows: Beginning at the intersection of the north line of said Government Lot 2 and the westerly line of Third Street projected northerly; thence N 89°39’00” W along the north line of said Government Lot 2, a distance of 455.7 feet; thence S 0°21’00” W, 115.00 feet; thence N 89°39’00” W, 98.30 feet to the True Point of Beginning of the centerline herein described; thence S 0°21’00”W, 50.00 feet; thence S 30°38’20” W, 15.02 feet to the terminus of the centerline herein described. Situate in the City of Edmonds, County of Snohomish, State of Washington. 2.2 Easement for Access. Grantors hereby convey and grant unto the Grantee an easement for ingress and egress over and across the south 15 feet of the Grantors’ property lying westerly of the east line of the New Easement right of way hereinabove described for the purposes of access to and operation, maintenance, repair, reconstruction and/or replacement of the sanitary sewer pipeline and appurtenances located in the hereinabove described New Easement. In addition, upon construction of the building to be located on the New Easement right of way, Grantee shall have access, for the above stated purposes, to the sanitary sewer pipeline and appurtenances located on the north side of such building by way of foot access around the east end of such building. 2.3 Work/Restoration. When necessary to maintain, repair, reconstruct and/or replace the sanitary sewer pipeline and appurtenances, the Grantee shall have the right of entry for such purposes, provided that, when such entry is necessary, any such activity shall be performed in a workmanlike manner with all reasonable haste, and the premises shall be restored to substantially its previous condition as soon as reasonably possible, with the costs of such activity and/or restoration being borne by the Grantee. 2.4 Covenant Running with the Land. This New Easement shall be a covenant running with the Grantors’ land and shall be binding upon the parties thereto, their heirs, successors and assigns forever. 2.5 Warranty of Authority. Grantors warrant that Grantors own fee title to the real property described herein and warrant Grantee title to and quiet enjoyment of the New Easement and access Packet Page 152 of 237 Page 3 of 3 easement. The Parties warrant that the individuals executing this Agreement on behalf of the respective Parties are duly authorized by such Party to execute this Agreement. 2.6 Recording. Upon its execution by the Parties, this Agreement, including the New Easement, shall be recorded with the Snohomish County Auditor’s Office. DATED THIS _______ DAY OF ___________________ , 2012. GRANTORS: ___________________________________ Michael D. Echelbarger ___________________________________ Kathleen A. Echelbarger STATE OF WASHINGTON ) ) SS COUNTY OF SNOHOMISH ) I certify that I know or have satisfactory evidence that Michael D. Echelbarger and Kathleen A. Echelbarger, husband and wife, are the persons who appeared before me, and said persons acknowledged that they signed this instrument, and acknowledged it to be their free and voluntary act for the uses and purposes mentioned in the instrument. Dated: ___________________________________, 2012. _____________________________________________ _____________________________________________ Notary Public in and for the State of Washington, residing at _________________________ My appointment expires _________________________ GRANTEE, CITY OF EDMONDS: ___________________________________ Dave Earling, Mayor ATTEST/AUTHENTICATED: ___________________________________ Sandra S. Chase, City Clerk APPROVED AS TO FORM: ___________________________________ Office of the City Attorney Packet Page 153 of 237 AM-4582 Item #: 3. P. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Jerry Shuster Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Authorization for Mayor to sign a Professional Services Agreement with SAIC to provide consulting services for the Dayton Street & SR104 Drainage Alternatives Study. Recommendation from Mayor and Staff Authorize Mayor to sign the Professional Services Agreement with SAIC. Previous Council Action On October 18, 2011, Council authorized Staff to advertise a Request for Qualifications (RFQ) for the Dayton Street & SR104 Drainage Alternatives Study. On February 14, 2012, the Planning, Parks and Public Works committee recommended Council authorize Mayor to sign the Professional Services Agreement with SAIC and forward this item to the consent agenda at the February 21, 2012 Council meeting. Narrative The intersection of Dayton Street and SR104 frequently floods. The flooding at this intersection is also closely linked to the condition of the Edmonds Marsh. Visual evidence indicates that Shellabarger Creek is somewhat restricted from flowing into the Marsh on the west side of SR104 due to the extensive growth of freshwater vegetation in the channel. The extensive vegetation in the Marsh is also a factor in past flooding of the Harbor Square Development owned by the Port of Edmonds (110 -190 Dayton St) and the privately owned “Antique Mall complex” (190 Sunset Ave.(SR104)). Both of these properties are built on the historic location of the greater Edmonds Marsh. This project will primarily focus on improving the Dayton Street stormwater system to reduce the frequency of flooding in and around this intersection. The results will also be a first step in an overall waterfront area drainage plan. Statements of qualifications were received from nine firms in response to the RFQ. Per the purchasing policy a review panel comprised of Rob English, PE, City Engineer, Jerry Shuster, PE, Stormwater Engineering Program Manager, and Mike DeLilla, PE, Senior Utility Engineer reviewed and compared the submittals. Three firms were selected to go to the interview phase of the selection process: SAIC (formerly RW Beck), GHD, and Tetra Tech. Interviews were held on January 9th for all three firms with the same review panel members plus Phil Williams, Public Works and Utilities Director. Based on their qualifications and experience SAIC was selected for this project. SAIC scored very high in two areas of the evaluation: Project Approach and Qualifications/Experience of the Project Manager. SAIC’s approach to the project was very well thought out and included involving Packet Page 154 of 237 the Project Manager. SAIC’s approach to the project was very well thought out and included involving other stakeholders in the area such as the Washington Department of Transportation. Their Project Manager has experience in the area, working on basin plans in Edmonds in the past. One of their subconsultants, Herrera, has experience working for Sound Transit and Washington State Ferries’ on environmental permitting issues in the Edmonds waterfront area. Fiscal Impact This project is closely related to another project in the Capital Improvement Plan, Edmonds Marsh Feasibility Study. People for Puget Sound (PFPS), received a $100,000 grant from the Salmon Recovery Board to investigate the feasibility of day lighting Willow Creek from the Marsh into Puget Sound (it currently is connected by an underground pipe). The PFPS project will also look at the amount of salmon rearing habitat created in the Marsh from the planned day lighting. The City committed $50,000 in grant matching funds from the Stormwater Utility Fund for the PFPS project. Both projects overlap in the need for survey information in the Marsh and hydrologic and hydraulic modeling of the Shellabarger and Willow Creeks that flows into the Marsh. These stream flows and the subsequent effect on water levels in the Marsh (gathered from the survey) affect both the storm drainage system in the area and the available fish habitat. Consequently, the matching money will be added to the original project budget for the Dayton St. & SR 104 project for surveying and modeling that can be used by both projects. A draft scope & budget for this project is attached. This project is funded from the Stormwater Utility. Attachments Attachment 1-SAIC Professional Services Agreement Form Review Inbox Reviewed By Date Engineering Megan Cruz 02/16/2012 04:19 PM Public Works Phil Williams 02/17/2012 07:08 AM City Clerk Linda Hynd 02/17/2012 08:27 AM Mayor Linda Hynd 02/17/2012 08:28 AM Final Approval Linda Hynd 02/17/2012 08:29 AM Form Started By: Megan Cruz Started On: 02/15/2012 Final Approval Date: 02/17/2012 Packet Page 155 of 237 P a c k e t P a g e 1 5 6 o f 2 3 7 P a c k e t P a g e 1 5 7 o f 2 3 7 P a c k e t P a g e 1 5 8 o f 2 3 7 P a c k e t P a g e 1 5 9 o f 2 3 7 P a c k e t P a g e 1 6 0 o f 2 3 7 P a c k e t P a g e 1 6 1 o f 2 3 7 P a c k e t P a g e 1 6 2 o f 2 3 7 P a c k e t P a g e 1 6 3 o f 2 3 7 P a c k e t P a g e 1 6 4 o f 2 3 7 P a c k e t P a g e 1 6 5 o f 2 3 7 P a c k e t P a g e 1 6 6 o f 2 3 7 P a c k e t P a g e 1 6 7 o f 2 3 7 P a c k e t P a g e 1 6 8 o f 2 3 7 P a c k e t P a g e 1 6 9 o f 2 3 7 P a c k e t P a g e 1 7 0 o f 2 3 7 P a c k e t P a g e 1 7 1 o f 2 3 7 P a c k e t P a g e 1 7 2 o f 2 3 7 P a c k e t P a g e 1 7 3 o f 2 3 7 P a c k e t P a g e 1 7 4 o f 2 3 7 P a c k e t P a g e 1 7 5 o f 2 3 7 AM-4583 Item #: 3. Q. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Mike De Lilla Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Authorization for Mayor to sign a Professional Services Agreement with BHC Consultants to provide services to prepare the 2012-13 Sanitary Sewer Comprehensive Plan. Recommendation from Mayor and Staff Authorize Mayor to sign the Professional Services Agreement with BHC Consultants. Previous Council Action On September 20, 2011, Council authorized Staff to advertise a Request for Qualifications (RFQ) to update the City’s Sanitary Sewer Comprehensive Plan. On February 14, 2012, the Planning, Parks and Public Works committee recommended Council authorize Mayor to sign the Professional Services Agreement with BHC Consultants and forward this item to the consent agenda at the February 21, 2012 Council meeting. Narrative The City’s current Sanitary Sewer Comprehensive Plan was written in 2006 and needs to be updated. The update will review, evaluate, and address the following elements of the City’s Sanitary Sewer System: (1) Planning data and demand; (2) Sanitary Sewer System Analysis; (3) System Reliability; (4) Updates to the existing Sewer Model; (5) Regulatory Compliance with the Washington State Department of Ecology; (6) Operations and Maintenance Program; (7) Capital Facilities Plan; (8) Financial Program. The comprehensive plan will conform to the applicable sections of Chapter 173-240 Washington Administrative Code (WAC) and as further detailed in the Washington State Department of Ecology (WSDOE) document “Criteria for Sewage Works Design.” In addition, the information from the 2010 City of Edmonds Inflow/Infiltration Study shall be incorporated. The update is also necessary for the City to comply with Washington State Growth Management Act. Statements of qualifications from four firms were received by the City’s Senior Utility Engineer in response to the RFQ. Per the purchasing policy, a review panel comprising of Rob English, City Engineer, Jerry Shuster, City Stormwater Program Manager, and Michele De Lilla, Senior Utility engineer reviewed and compared the submittals. BHC Consultants was selected based on their qualifications and experience in preparing Sanitary Sewer Comprehensive Plans. Packet Page 176 of 237 qualifications and experience in preparing Sanitary Sewer Comprehensive Plans. BHC has successfully completed similar work for the neighboring Alderwood Water and Wastewater District, City of Kirkland, and City of Mountlake Terrace. They are also in process of preparing Sanitary Sewer Comprehensive Plans for the City of Lynnwood, City of Everson, and City of Enumclaw. In their SOQ, BHC proposed to partner with the FCS Group; a firm that Edmonds has worked with for many years on utility rate studies. The total estimated cost for this project is $196,000. This total includes funds for the WWTP portion of the project coming from: • Ronald WWD • Olympic View WSD • City of Mountlake Terrace This is because the WWTP is a facility that is shared between the City and the entities listed above. Per the Agreement for Wastewater Treatment, Disposal and Transport Services dated May 17, 1988, the costs for the WWTP are shared as allocated in the agreement. Those matching funds are estimated to be approximately $22,000. Attachments Attachment 1-BHC Agreement Form Review Inbox Reviewed By Date Engineering Robert English 02/16/2012 10:45 AM Public Works Phil Williams 02/16/2012 11:37 AM City Clerk Linda Hynd 02/16/2012 12:23 PM Mayor Linda Hynd 02/16/2012 12:54 PM Final Approval Linda Hynd 02/16/2012 01:46 PM Form Started By: Megan Cruz Started On: 02/15/2012 Final Approval Date: 02/16/2012 Packet Page 177 of 237 P a c k e t P a g e 1 7 8 o f 2 3 7 P a c k e t P a g e 1 7 9 o f 2 3 7 P a c k e t P a g e 1 8 0 o f 2 3 7 P a c k e t P a g e 1 8 1 o f 2 3 7 P a c k e t P a g e 1 8 2 o f 2 3 7 P a c k e t P a g e 1 8 3 o f 2 3 7 P a c k e t P a g e 1 8 4 o f 2 3 7 P a c k e t P a g e 1 8 5 o f 2 3 7 P a c k e t P a g e 1 8 6 o f 2 3 7 P a c k e t P a g e 1 8 7 o f 2 3 7 P a c k e t P a g e 1 8 8 o f 2 3 7 P a c k e t P a g e 1 8 9 o f 2 3 7 P a c k e t P a g e 1 9 0 o f 2 3 7 P a c k e t P a g e 1 9 1 o f 2 3 7 P a c k e t P a g e 1 9 2 o f 2 3 7 P a c k e t P a g e 1 9 3 o f 2 3 7 P a c k e t P a g e 1 9 4 o f 2 3 7 P a c k e t P a g e 1 9 5 o f 2 3 7 P a c k e t P a g e 1 9 6 o f 2 3 7 P a c k e t P a g e 1 9 7 o f 2 3 7 P a c k e t P a g e 1 9 8 o f 2 3 7 AM-4585 Item #: 3. R. City Council Meeting Date: 02/21/2012 Time:Consent Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Information Information Subject Title Authorization to approve easements for the Sewer Lift Station Rehabilitation Project. Recommendation from Mayor and Staff Approve easements. Previous Council Action On February 14, 2012, the Planning, Parks and Public Works committee recommended Council approve easements and forward this item to the consent agenda at the February 21, 2012 Council meeting. Narrative The Sewer Lift Station Rehabilitation Project requires a permanent utility easement for Lift Station #4 and a temporary construction easement for Lift Station #9. Lift Station #4 is located on Talbot Road north of Olympic View Drive and Lift Station #9 is near Sierra Drive and 80th Ave W. The City has received signed easements from the property owners and is ready to record them. Attachment 1 is the permanent Utility Easement at 8403 Talbot Road and Attachment 2 is the Temporary Construction Easement at 8007 Sierra Drive. Attachments Attachment 1-Utility Easement Attachment 2-Temp Construction Easement Form Review Inbox Reviewed By Date Engineering Robert English 02/16/2012 10:45 AM Public Works Phil Williams 02/16/2012 11:37 AM City Clerk Linda Hynd 02/16/2012 12:23 PM Mayor Linda Hynd 02/16/2012 12:54 PM Final Approval Linda Hynd 02/16/2012 01:46 PM Form Started By: Megan Cruz Started On: 02/15/2012 Final Approval Date: 02/16/2012 Packet Page 199 of 237 P a c k e t P a g e 2 0 0 o f 2 3 7 P a c k e t P a g e 2 0 1 o f 2 3 7 P a c k e t P a g e 2 0 2 o f 2 3 7 Packet Page 203 of 237 Packet Page 204 of 237 P a c k e t P a g e 2 0 5 o f 2 3 7 AM-4586 Item #: 3. S. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Mike De Lilla Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Authorization to advertise a Request for Bids for construction services for the Talbot Road/Perrinville Creek Drainage Improvements. Recommendation from Mayor and Staff Authorize staff to advertise. Previous Council Action On February 14, 2012, the Planning, Parks and Public Works committee recommended Council authorize staff to advertise and forward this item to the consent agenda at the February 21, 2012 Council meeting. Narrative The Talbot Road/Perrinville Creek Drainage Improvement Project will upgrade portions of the City’s Storm Drain Pipe system by installing approximately 530 linear feet of 12 and 30-inch storm drain pipe and associated appurtenances near the 8200 block of Talbot Road. The Project will focus on mitigating drainage issues around the construction area and help improve conveyance of stormwater flow. Construction is expected to start late spring of this year and be complete by fall 2012. The total estimated costs for this project is $500,000. The funding for this project comes from the 412-200 Stormwater Utility fund and was approved by Council in the 2012-2017 Capital Improvement Plan and the 2012 Capital Budget. Attachments Attachment 1-Site Map Form Review Inbox Reviewed By Date Engineering Megan Cruz 02/16/2012 01:50 PM Public Works Phil Williams 02/16/2012 03:12 PM City Clerk Linda Hynd 02/16/2012 03:18 PM Mayor Linda Hynd 02/16/2012 03:19 PM Final Approval Linda Hynd 02/16/2012 03:41 PM Form Started By: Megan Cruz Started On: 02/15/2012 Final Approval Date: 02/16/2012 Packet Page 206 of 237 Packet Page 207 of 237 AM-4587 Item #: 3. T. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Mike De Lilla Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Authorization to advertise a Request for Bids for construction services for the 76th Avenue W Waterline Installation Project. Recommendation from Mayor and Staff Authorize staff to advertise. Previous Council Action On August 15, 2011, Council authorized Mayor to sign the Interlocal agreement with the City of Lynnwood. On February 14, 2012, the Planning, Parks and Public Works committee recommended Council authorize staff to advertise and forward this item to the consent agenda at the February 21, 2012 Council meeting. Narrative The 76th Avenue W Waterline Installation Project will upgrade/replace portions of the City’s potable water network by replacing approximately 2,000 linear feet of existing waterlines and associated appurtenances along 76th Avenue W from approximately 180th Street to 175th Street. The selection of the site was determined using the data supplied in the 2010 Comprehensive Water System Plan dated December 2010, and because it coincided with the Sewer Main upgrade project that the City of Lynnwood will construct along the same project limits. An Interlocal Agreement was drafted and approved by the City of Lynnwood on October 6, 2011 and the City of Edmonds on October 17, 2011, so that the Waterline Installation Project can be done in conjunction with the City of Lynnwood as part of their Sewer Main replacement project. Construction is expected to start late spring of this year and be complete by fall 2012. The total estimated cost for the City of Edmonds’ portion of the work is estimated to be $550,000. The majority of funding for this project comes from the 412 Water Utility Fund. A General Fund Transfer will be required to fund the replacement and installation of new fire hydrants. The transfer will be funded by the 8.7% water utility tax that is collected by the General Fund for fire hydrant improvements. Attachments Attachment 1-Site Map Form Review Inbox Reviewed By Date Packet Page 208 of 237 Engineering Megan Cruz 02/16/2012 01:49 PM Public Works Phil Williams 02/16/2012 03:12 PM City Clerk Linda Hynd 02/16/2012 03:18 PM Mayor Linda Hynd 02/16/2012 03:19 PM Final Approval Linda Hynd 02/16/2012 03:41 PM Form Started By: Megan Cruz Started On: 02/15/2012 Final Approval Date: 02/16/2012 Packet Page 209 of 237 Packet Page 210 of 237 AM-4588 Item #: 3. U. City Council Meeting Date: 02/21/2012 Time:Consent Submitted For:Mike De Lilla Submitted By:Megan Cruz Department:Engineering Review Committee: Planning/Parks/Public Works Committee Action: Approve for Consent Agenda Type:Action Information Subject Title Authorization to advertise a Request for Bids for construction services for the 2012 Waterline Replacement Project. Recommendation from Mayor and Staff Authorize staff to advertise. Previous Council Action On February 14, 2012, the Planning, Parks and Public Works committee recommended Council authorize staff to advertise and forward this item to the consent agenda at the December 20, 2011 Council meeting. Narrative The 2012 Waterline Replacement Project will upgrade/replace portions of the City’s potable water network by replacing over 3,000 linear feet of existing waterlines and associated appurtenances at various locations within the City. The selection of the sites was determined using the data supplied in the 2010 Comprehensive Water System Plan dated December 2010, coordinating with upcoming road, sanitary sewer, and storm drain projects, and input from Public Works. Projects will focus on upsizing and/or looping portions of the existing network to improve flow and pressure and will remove and replace pipes that are near the end of their life cycle and are requiring additional maintenance. Construction is expected to start late spring of this year and be complete by fall 2012. The total estimated cost for this project is $1.05M. The majority of funding for this project comes from the 412 Water Utility Fund. A General Fund Transfer will be required to fund the replacement and installation of new fire hydrants. The transfer will be funded by the 8.7% water utility tax that is collected by the General Fund for fire hydrant improvements. Attachments Attachment 1-Site Maps Form Review Inbox Reviewed By Date Engineering Megan Cruz 02/16/2012 01:48 PM Public Works Phil Williams 02/16/2012 03:12 PM City Clerk Linda Hynd 02/16/2012 03:18 PM Mayor Linda Hynd 02/16/2012 03:19 PM Final Approval Linda Hynd 02/16/2012 03:41 PM Form Started By: Megan Cruz Started On: 02/15/2012 Packet Page 211 of 237 Final Approval Date: 02/16/2012 Packet Page 212 of 237 Packet Page 213 of 237 Packet Page 214 of 237 Packet Page 215 of 237 Packet Page 216 of 237 AM-4591 Item #: 3. V. City Council Meeting Date: 02/21/2012 Time:Consent Submitted By:Carrie Hite Department:Parks and Recreation Review Committee: Public Safety/Personnel Committee Action: Approve for Consent Agenda Type:Action Information Subject Title City Council appointment for Citizens' Commission on Compensation of Elected Officials. Recommendation from Mayor and Staff Personnel Commitee is reccomending the appointment of Brent Hunter for the Council appointed seat on Citizens' Commission on Compensation of Elected Officials. Previous Council Action Edmonds City Code Chapter 10.80 requires this process every even year. The last Council action on this was in 2010. Narrative This Commission is active every even year, by code. The Commissions' responsibility is to review all elected officials compensation and benefits, and make recommendations to City Council. The Commission consists of seven members: one Mayor's appointment, two Council appointments, and four Commission appointments. Currently, we have several Commissioners whose term is still active. These include the Mayoral seat appointment, a City Council seat appointment, and a Commission seat appointment. The Personnel Committee of the Council interviewed all five applicants, and are unanimously reccomending the appointment of Brent Hunter to fill the Council appointed seat that is vacant. This term is for four years. After this person is appointed, he/she will be part of the process to appoint the remainder Commission seats. Once the Commission is fully seated, they will be meeting throughout the months of March and April to consider reccomendations for the Council/Mayor/Judge compensation. Attached you will find Interview questions that were asked of the applicants, and applications for all applicants seeking a seat on the Commission. Attachments Interview Questions Rosenfelt Gatjens Hunter Packet Page 217 of 237 Ayers Radcliffe Form Review Inbox Reviewed By Date City Clerk Sandy Chase 02/16/2012 09:08 AM Mayor Linda Hynd 02/16/2012 12:54 PM Final Approval Linda Hynd 02/16/2012 01:46 PM Form Started By: Carrie Hite Started On: 02/16/2012 Final Approval Date: 02/16/2012 Packet Page 218 of 237 CITIZENS COMMISSION ON COMPENSATION OF ELECTED OFFICIALS Interview Questions February 2012 1. Thank you for your application and interest. Can you please explain your reasons for wanting to serve on the Citizens’ Commission for Compensation of Elected Officials? 2. Can you please describe your experience and qualifications as they relate to this position appointment? 3. After hearing the brief summary of the Commission’s duties, do you have any reason to believe that you would be unable to fulfill the requirements of the position? 4. What is your availability during the day, or any evenings of the week? Packet Page 219 of 237 Packet Page 220 of 237 Packet Page 221 of 237 Packet Page 222 of 237 Packet Page 223 of 237 Packet Page 224 of 237 Packet Page 225 of 237 AM-4590 Item #: 3. W. City Council Meeting Date: 02/21/2012 Time:Consent Submitted By:Carrie Hite Department:Parks and Recreation Committee:Public Safety Type:Action Information Subject Title Human Resources temporary staffing proposal. Recommendation from Mayor and Staff Council approve proposal for additional expenditure authority to temporarily and sufficiently cover the duties of the Human Resources Department as per discussions with the Mayor. Previous Council Action Finance Committee approved this and is recommending full Council support. Personnel Committee approved this and is recommending full Council support. Narrative Attached is a proposal to cover the duties and responsibilities for the Human Resources department on a temporary basis. This proposal includes several components that will allow us to operate status quo, until such time as a permanent reorganization can be considered. This proposal includes retaining the Parks, Recreation, and Cultural Services Director in an oversight capacity, and the HR analyst in an Acting Manager capacity. These two positions have been compensated for these additional duties in an " acting " capacity since September 22, 2011. In addition to these positions, this proposal adds a temporary file clerk for 10 hours per week, and a temporary HR assistant for 20 hours per week. Also included in this proposal is compensation for Ms. Tara Adams to complete Police Negotiations and two special projects she has been coordinating. We currently have an ordinance that was adopted last year by Council that allows for "acting " pay to be granted for a limited time of six months. Because of the unusual circumstances, I would also like to request that Council reconsider this policy to allow for the Mayor to approve "acting" pay for the length of time that is needed to reorganize operations. Attachments HR Proposal Form Review Inbox Reviewed By Date City Clerk Linda Hynd 02/16/2012 12:50 PM Mayor Linda Hynd 02/16/2012 12:54 PM Final Approval Linda Hynd 02/16/2012 01:46 PM Form Started By: Carrie Hite Started On: 02/16/2012 Final Approval Date: 02/16/2012 Packet Page 226 of 237 Packet Page 227 of 237 Packet Page 228 of 237 AM-4568 Item #: 5. City Council Meeting Date: 02/21/2012 Time:15 Minutes Submitted For:Council President Peterson Submitted By:Jana Spellman Department:City Council Review Committee: Committee Action: Type:Information Information Subject Title Discussion regarding change in start time of City Council meetings. Recommendation from Mayor and Staff Previous Council Action During the 2012 Council Retreat, the Council briefly discussed changing the start times of Council Meetings from 7:00 to 6:00 p.m. The Council decided to bring this to a full Council meeting for discussion before making a decision. Narrative Discussion regarding changing the start time of the Council Meetings from 7:00 to 6:00 p.m. Form Review Inbox Reviewed By Date City Clerk Sandy Chase 02/14/2012 08:48 AM Mayor Dave Earling 02/14/2012 09:25 AM Final Approval Sandy Chase 02/14/2012 10:55 AM Form Started By: Jana Spellman Started On: 02/13/2012 01:58 PM Final Approval Date: 02/14/2012 Packet Page 229 of 237 AM-4571 Item #: 6. City Council Meeting Date: 02/21/2012 Time:15 Minutes Submitted By:Sandy Chase Department:City Clerk's Office Review Committee: Committee Action: Type:Information Information Subject Title Report on City Council Committee Meetings of February 13 and 14, 2012. Recommendation from Mayor and Staff N/A Previous Council Action N/A Narrative Attached are copies of the following City Council Committee Meeting Minutes: 02-13-12 Finance Committee 02-14-12 Planning, Parks and Public Works Committee 02-14-12 Public Safety and Personnel Committee Attachments 02-13-12 Finance Committee Meeting Minutes 02-14-12 Planning, Parks & Public Works Meeting Minutes 02-14-12 Public Safety/Personnel Committee Meeting Minutes Form Review Inbox Reviewed By Date Mayor Dave Earling 02/14/2012 09:24 AM Final Approval Sandy Chase 02/14/2012 10:55 AM Form Started By: Sandy Chase Started On: 02/14/2012 08:49 AM Final Approval Date: 02/14/2012 Packet Page 230 of 237 Finance Committee Minutes February 13, 2012 Page 1 EDMONDS CITY COUNCIL FINANCE COMMITTEE MEETING MINUTES February 13, 2012 Elected Officials Present: Staff Present: Diane Buckshnis, Councilmember (Chair) Shawn Hunstock, Finance Director Frank Yamamoto, Councilmember Dave Earling, Mayor Meeting called to order at 3 PM in the Fourtner Room, City Hall, 121 5th Avenue North, Edmonds. Item #1 – Discussion regarding Human Resources staffing proposal Mayor Earling went over the details regarding staffing. Finance Chair Buckshnis asked if this would be difficult for Park and Rec. Director Ms. Hite is overseeing the staffing. Mayor Earling indicated that her time with oversight and this new proposal would be about five percent. Finance Committee recommended this to full Council with their approval. Item #2 – General Fund Update Finance Director Shawn Hunstock provided an unaudited General Fund update of the FYE for 12/11 and most items came on target as projected. General Fund Revenues are up $409K with expenses being lower by about $1.1 million, when compared to budget. General Fund revenue exceeds expenditures in 2011 by $748,519. The majority of revenue increases can be attributed to EMS property taxes coming in over budget as did licenses and fees and sales taxes. Expenses came in lower as a result of the change relating to staffing which included benefits. Finance Chair Buckshnis asked about any reserves for all the potential litigation and Finance Director Hunstock indicated there were no set-asides. Mr. Hunstock indicated that potential litigation would be part of the reserve policies. Finance Chair Buckshnis asked when we would see the unaudited financials which included all funds and Mr. Hunstock indicated probably by next month. Item #3 – Discussion regarding Budget by Priorities Finance Chair Buckshnis and Finance Director Hunstock stated they had just returned from the Puget Sound Finance Officers’ Association Meeting where Redmond’s Finance Director Mike Bailey provided his presentation. Mr. Hunstock went over some examples of how this process would be administered and both Mr. Yamamoto and Ms. Buckshnis agreed that this process would be a tremendous endeavor but that having a strategic planning process would be very helpful to get the process started. Ms. Buckshnis indicated that perhaps in addition to Redmond, that the City invite the Finance Director from Renton to discuss how they perform their budget by priorities process. Packet Page 231 of 237 Finance Committee Minutes February 13, 2012 Page 2 Item #4 – Discussion regarding updates to various policies Ms Buckshnis provided Mr. Hunstock with the Finance Committee Mission Statement she liked the best and provided with some red-line commentary. Mr. Hunstock indicated that he would have the mission crafted by next month. Mr. Hunstock asked for the priority of policies and Ms. Buckshnis indicated that the reserve policy was the most important and that we needed to get all reserves into one bucket and then decide if we need to restrict a portion for catastrophic events. Also with the implementation of FASB 54, the City can’t set aside certain reserves unless specifically required by law. Mr. Yamamoto indicated he would like the City to look at all funds and make sure they are all necessary. Mr. Hunstock agreed and that for example there are some special revenue funds that could be combined. He also said it might be more transparent if the City were to break things out into specific funds like Utility Fund, Water Fund and Stromwater Fund and the Wastewater Treatment Plant. Item #5 – Discussion regarding financial statements Mr. Hunstock indicated that he was working on the monthly and might craft them either after Redmond, Kirkland and/or Tukwila. Mr. Hunstock indicated that the quarterly would be much like the current Edmonds practice but would include all funds. Ms. Buckshnis asked if all would be on the web and Mr. Hunstock indicated yes as well as the investment portfolio (periodically). Public Comment: Ron Walmbolt commented on item #1 and that the public will be interested in seeing this analysis. He also commented that the budget by priorities or zero budgeting would be a tremendous endeavor for the city to undertake. Lastly, he questioned whether some funds could be combined since one fund received grants and the other did not. Mr. Hunstock indicated they could be co-mingled. Darrol Haug complemented the idea of cleaning up the funds and making everything visible and transparent. He also said that the strategic plan would be very complimentary towards moving to the budget by priorities process. He indicated that the strategic plan should tie everything together and that the interim process would be very helpful for biennium budgeting. Meeting adjourned 3:42 p.m. Packet Page 232 of 237 D R A F T M I N U T E S Public Works, Parks and Planning Committee Meeting February 14, 2012 Elected Officials Present: Staff Present Council Member Adrienne Fraley-Monillas, Chair : Phil Williams, Public Works Director Council Member Lora Petso Rob English, City Engineer Rob Chave, Planning Manager Jennifer Machuga, Associate Planner Frances Chapin, Cultural Services Manager The committee convened at 7:00 p.m. A. Discussion on urban farming. Ms. Machuga explained that due to a recent inquiry regarding the establishment of an urban farm, it has come to staff’s attention that there may be a conflict between the city’s urban farming regulations and state law. City Attorney, Jeff Taraday, elaborated on this potential conflict and explained that it brings up the question of whether a conditional use permit should be required for establishment of an urban farm. The Committee was advised that the urban farming regulations could be revised so that a conditional use permit is no longer required, but the urban farm would still be required to comply with certain reasonable regulations related to access, temporary structures, hours of operation, etc. ACTION: Forwarded to Planning Board for review. B. Authorization to advertise the SR99 International District Enhancements Project. Mrs. Chapin provided an update on the status of the project and outlined the funding sources being used to complete the project. ACTION: Moved to consent agenda for approval. C. Report on final construction costs for 226th Mr. English reported on the final construction costs and that the project is now complete and ready for Council approval. St. SW Walkway and acceptance of project. ACTION: Moved to consent agenda for approval. D. Report on final construction costs for Dayton St. Cured in Place Pipe (CIPP) Storm Pipe Rehabilitation Project and acceptance of the project. Mr. English outlined the recent history related to the Dayton St. storm drain pipeline between the BNSF railroad and the outfall to Puget Sound. The final construction costs were reported to the Committee. Packet Page 233 of 237 ACTION: Moved to consent agenda for approval. E. Report on final construction costs for the BNSF Double Track and Underground Utilities Project and acceptance of project. Mr. English reviewed the project history and how a portion of the construction contract with ICI construction was terminated because of a buried conflict with a timber support system beneath the BNSF railroad tracks at Main St. The terminated work included the stormwater and water utility crossings. The construction costs were reviewed and an overview was provided on what work was completed in 2010. ACTION: Moved to consent agenda for approval. F. Report on final construction costs for the Main Street Watermain Project and final acceptance of project. Mr. English explained how this emergency project was tied to item E and that BNSF completed the storm and water utility crossings beneath the railroad tracks at Main St. The report on the final construction costs covered the work to connect the new water and stormwater utility crossings to the City’s system. ACTION: Moved to consent agenda for approval. G. Report on final construction costs for the Shell Valley Emergency Access Road Project and acceptance of project. Mr. English provided the final construction cost on the Shell Valley Emergency Access Road project. Mr. Williams let the Committee know that the access road has been used several times this winter and the City has received positive feedback on the project. ACTION: Moved to consent agenda for approval. H. Authorization for acceptance and recording of a new sanitary sewer easement and abandonment of an existing sanitary sewer easement at 620 Sunset Avenue. Mr. English explained that a new sewer easement was required at 620 Sunset Ave because the property owner was constructing an addition to his residence. The new addition was going to be placed over the existing sewer line and the owner was required to install a casing to protect the sewer main. The City Attorney was preparing a new document to include the abandonment of the existing sewer easement. The new document will be placed on the consent agenda after it has been signed by the property owner. ACTION: Moved to consent agenda for approval. Packet Page 234 of 237 I. Authorization for Mayor to sign a Professional Services Agreement with SAIC to provide consulting services for the Dayton Street & SR104 Drainage Alternatives Study. Mr. English discussed the purpose and scope of the drainage study at SR104 and Dayton St. There was also a discussion on how the study was tied to the upcoming Marsh Feasibility Study being managed by the People for Puget Sound. ACTION: Moved to consent agenda for approval. J. Authorization for Mayor to sign a Professional Services Agreement with BHC Consultants to provide services to prepare the 2012-13 Sanitary Sewer Comprehensive Plan. Mr. English outlined the scope of services for the proposed 2012-13 Sanitary Sewer Comprehensive Plan. Mr. Williams let the Committee know that a portion of the planning study would include the Wastewater Treatment Plant. He also mentioned that an evaluation would be completed on the existing sewer utility rates. ACTION: Moved to consent agenda for approval. K. Quarterly Public Works Project Report. Mr. English presented the report and highlighted several projects that were close to completion or being ready to advertise for bids. Mr. Williams reviewed the current schedule for the Main Street Improvement Project between 5th Ave and 6th ACTION: None. Ave. Further discussion will be needed on how the project is built and how public access will be managed during construction. L. Update to the City’s General Facilities Charges for utilities by City staff and the FCS Group. Mr. Williams reviewed the proposed General Facilities Charges for sewer, storm and water. The next step is to present the proposed charges to the full Council and allow for public comment. ACTION: Moved to consent agenda for approval. M. Authorization to approve easements for the Sewer Lift Station Rehabilitation Project. Mr. English explained that the Sewer Lift Station Rehabilitation Project requires a permanent utility easement at Lift Station #4 and a temporary construction easement at Lift Station #9. The property owner at each location has signed the easements and they are ready to be approved by Council. ACTION: Moved to consent agenda for approval. N. Authorization to advertise a Request for Bids for construction services for the Talbot Road/Perrinville Creek Drainage Improvements. Mr. English provided a brief overview of the scope and budget for the proposed stormwater improvements. Councilmember Petso requested a site plan be added to the agenda memo for the Council meeting on February 21st. Packet Page 235 of 237 ACTION: Moved to consent agenda for approval. O. Authorization to advertise, a Request for Bids, for construction services for the 76th Mr. English provided a brief overview of the scope and budget for the proposed water improvements to be constructed with the City of Lynwood’s sewer project. Avenue W Waterline Installation Project. ACTION: Moved to consent agenda for approval. P. Authorization to advertise, a Request for Bids, for construction services for the 2012 Waterline Replacement Project. Mr. Williams provided a brief overview of the scope and budget for the proposed water system improvements. ACTION: Moved to consent agenda for approval. Q. Public Comments Mr. and Mrs. Mearns: Commented about urban farming. Roger Hertrich: Commented about traffic volumes on SR104; need for a public hearing on the General Facilities Charges; storm pipeline at Dayton St; and City of Lynnwood’s stormwater responsibility for Perrinville Creek. The meeting adjourned at 8:50 p.m. Packet Page 236 of 237 1 PUBLIC SAFETY AND PERSONNEL COMMITTEE MEETING MINUTES February 14, 2012 Committee members present: Councilmember Michael Plunkett Councilmember Joan Bloom Others present: Mayor Dave Earling Parks, Recreation & Cultural Services Director / Acting Human Resources Director Carrie Hite Councilmember Plunkett called the meeting to order at 7:10 pm. A. DISCUSSION REGARDING HUMAN RESOURCES TEMPORARY STAFFING PROPOSAL. Mayor Earling presented a proposal to cover the duties and responsibilities for the Human Resources Department on a temporary basis. The proposal included several components that will allow the department to operate status quo, until such time as a permanent reorganization can be considered. The Committee recommended the proposal be placed on the City Council consent agenda for approval. The Committee further recommended that the Council President determine if this item should remain on the consent agenda or be pulled for full Council discussion. B. CITIZENS’ COMMISSION ON COMPENSATION OF ELECTED OFFICIALS. The Committee interviewed five applicants for the Council appointed position: Kerry Ayers Brent Hunter Debbie Rosenfelt Eric Radcliffe Harry Gatjens The Committee recommends that Council appoint Brent Hunter for the Citizens Commission on Compensation of Elected Officials. The Committee also recommended placing the approval of the appointment on the City Council consent agenda on February 21, 2012. C. PUBLIC COMMENTS There were no public comments. The meeting adjourned at 8:15 p.m. Packet Page 237 of 237